Loading...
HomeMy WebLinkAbout01/26/2015r i Council Agenda Date: Monday, January 26, 2015 Time: 7:00 PM Place: Council Chambers The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council January 12, 2015 Presentations Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation — Darlington Refurbishment Update Delegations There are no delegations listed as of the time of publication. Communications Receive for Information 1- 1 Minutes of the Clarington Heritage Committee dated January 13, 2015 1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated December 11, 2014 Receive for Direction D - 1 Jim Mitchell, Member, Organ and Tissue Donor Awareness, Durham Region —.Request for Proclamation of "Organ and Tissue Donor Month" CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda .-2- January 26, 2015 D - 2 Susan Dickison, Communications Co- ordinator, Durham Region Transit - Appointments to the Durham Region Transit Advisory Committee (TAC) D - 3 Kristin Robinson — Comments Regarding EBR Posting #012 -1559 "Reducing Coal Use in Energy- Intensive Industries" Committee Report(s) 1. General Purpose and Administration Committee Report of January 19, 2015 Staff Report(s) Unfinished Business By-laws Procedural Notice(s) of Motion Other Business Confirming By -Law Adiournment Council Meeting Minutes January 12, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Minutes of a regular meeting of Council held on January 12, 2015, at 7:00 pm, in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Chief, M. Berney Director of Engineering Services, A. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Corporate Services and Human Resources, M. Marano Corporate Communications Officer, B. Radomski, attended until 9:43 pm Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming Disclosures of Pecuniary Interest Councillor Hooper indicated that he would be declaring a pecuniary interest with respect to Correspondence Item D - 3. Announcements Councillor Hooper announced the following: • Clarington Girls Hockey Association — 2015 Shannon Houston Roehrig Memorial Flamesfest Girls Hockey Tournament, January 16 to 18, 2015 • He, along with Councillor Woo, represented the Municipality at the grand opening of Sun Life Financial Clarington on January 9, 2015 • Clarington Older Adult Association Winter Program is now available • Clarington Public Library Winter Program is now available Council Meeting Minutes - 2 - January 12, 2015 Councillor Partner announced the following: • On January 18 to February 7, 2015, A Gift of Art will be featuring the creative works of Grace Cooke Forrester and will be hosting a Meet the Artist Reception on January 18, 2015 from 2:00 pm to 4:00 pm • Kawartha Pine Ridge District School Board is hosting Grade 8 Information Night at Clarke High School on January 14, 2015, providing an opportunity for students and parents to learn more about the programs offered • Orono United Church Pork Roast Dinner on January 24, 2015, 5:00 pm • Durham Region Cattlemen's Association Dinner and Annual Meeting, January 16, 2015, Nestleton Community Centre, 5:00 pm • Orono Country General Store will be opening in the near future Councillor Woo announced the following: Tamil Heritage Month Celebration, January 24, 2015, 2:00 pm to 5:00 pm, Ajax Community Centre Chinese New Year Celebration, February 19, 2015 On January 5, 2015, Prime Minister Stephen Harper announced the appointment of Erin O'Toole, MP, Durham to the Cabinet Position of Minister of Veterans Affairs Canada Mayor Foster announced the following: • Grand re- opening of Ideal Diet and Wellness Centre, January, 13, 2015 • Special General Purpose and Administration Committee Budget Workshop, January 16, 2015, 9:00 am, Clarington Beech Centre • Dee Gordon, Autism Activist is walking from Queen's Park to Ottawa passing through Clarington on January 16, 2015 • World Religion Day Celebrations, January 17, 2015, Durham Regional Headquarters, 2:30 pm Mayor Foster expressed appreciation to staff for their assistance with the Mayor's New Year's Levee and to the Director of Operations for nominating the Municipality for the Frank Cowan Company's Excellence in Risk Management Award. He noted the Municipality will be presented with a plaque and a cheque for $10,000 at the Federation of Canadian Municipalities Conference in February. Minutes Resolution #C- 001 -15 Moved by Councillor Traill, seconded by Councillor Woo That the minutes of a regular meeting of Council December 15, 2014, be approved. "Carried" Council Meeting Minutes - 3 - January 12, 2015 Presentations Ted Baker, Chair and Suzanne Barnes, Vice Chair, Energy from Waste — Waste Management Advisory Committee (EFW- WMAC), addressed Council to present their Annual Update. Mr. Baker highlighted the composition of the Committee, their mandate, and provided a synopsis of the business activities of the Committee which included receiving staff reports on various waste - related initiatives and providing input to the Durham Works Committee on the Regional Mobile Air Quality Monitoring Program. Mr. Baker stated the Committee also received a detailed presentation from Sandra Thomas, Issues Project Co- ordinator, and Dave Fumerton, Manager, the Ministry of the Environment and Climate Change explaining the roles and compliance for the DurhamNork Energy Centre and future requirements. He advised the Committee spent a fair amount of time reviewing information regarding other sites that operate Energy- from -Waste facilities as well as plans to mitigate issues in Durham Region. He noted the Committee also received a summary update from Covanta detailing how they have mitigated issues. Mr. Baker indicated the Committee looks forward to a full and exciting year through participation in tours, recycling events, scheduled meetings and outreach programs. Ms. Barnes reviewed the Committee's suggestions on the Monitoring Program to include similar methodology and increased coverage as used in other areas, more focus on long -term data collection, a more comprehensive approach to air shed monitoring in Durham Region and the use of best practices and international /national /provincial standards to ensure protection of the airshed. Mr. Baker clarified that to comment on the Monitoring Project was outside the Committee's Terms of Reference. He confirmed the DurhamNork Energy -from- Waste facility is waiting for final approval, the fire and safety team is waiting for its approval and the Municipality is looking for occupancy. He stated that taking time now to do it right is well - heeled as there is significant interest in the facility. Ted Baker and Suzanne Barnes responded to questions from Members of Council. The Honourable Erin O'Toole, P.C., C.D., MP Durham, thanked Council for allowing him to present his Annual Address providing information on Federal Government initiatives and partnerships. Minister O'Toole stated he was here this evening as Council's Federal partner in Ottawa to talk about growth and challenges and to respond to questions. Minister O'Toole stated that he views all levels of government as complementing each other to serve residents. Minister O'Toole indicated that when he ran for office, his priority focus was jobs and to ensure jobs were a local priority, he held his first economic summit, and with the support of the Clarington Board of Trade (CBOT), invited the Minister responsible for Economic Development in Ontario to meet with business leaders and to talk about opportunities for funding and growth in the future. Minister O'Toole indicated that he also used that opportunity to launch a partnership with his office and the CBOT as they share the same goals. Council Meeting Minutes - 4 - January 12, 2015 Minister O'Toole stated CBOT offices are in the same building as his office and they have partnered in unique ways allowing small or home -based businesses in transition that join the Clarington Board of Trade to use a fully- equipped boardroom in his office free of charge in an attempt to foster home -based businesses and help them grow. Minister O'Toole extended appreciation to Sheila Hall and her team for the success of the partnership. Minister O'Toole stated that last year the Federal government was able to partner with several agriculture, heritage and community groups and highlighted funding provided for programs and initiatives in Clarington through Federal government funding sources. Minister O'Toole advised he has met with representatives of General Motors of Canada Limited to discuss their future and has had an opportunity to tour farms and small businesses. He thanked Members of Council for participating in several events he has held throughout the year and congratulated each Member of Council on their election to Clarington Council. Minister O'Toole stated he was looking forward to working with Council to ensure the success of Clarington's growth in the years to come. Minister O'Toole responded to questions from Members of Council. Delegations Michelle Pigeon addressed Council concerning Item 2 of Report #1 — Report PSD- 001-15 — Applications for Proposed Draft Plan of Subdivision and Rezoning to permit 61 single detached dwellings. Ms. Pigeon stated she is an 18 -year area resident. Ms. Pigeon recognized and paid respect to the land as the traditional territory of the Mississauga First Nations noting the collective responsibility to honour, protect and sustain the land. Ms. Pigeon indicated she was in attendance this evening to discuss the implications of the application. She stated that in June she submitted an e-mail outlining her concerns regarding the proposed development, noting five of the identified properties would abut directly onto her property. Ms. Pigeon does not feel the development is consistent with the existing neighbourhood, and is concerned with the potential for decreased property value, loss of privacy and loss of natural habitat. Ms. Pigeon recognized the importance of development and job creation, but noted the area proposed for development falls onto the ravine which is a special part of the community providing access to the creek and enjoyment of the natural habitat. Ms. Pigeon. noted that blackberries and wild asparagus grow in the field adjacent to her property. She is also concerned with the effects of fencing on the cedars surrounding her property that currently absorb the run -off. Ms. Pigeon referenced the First Nation's Seven Generation Principle respecting the decisions made today and their effects on the seventh generation. Ms. Pigeon states she is not convinced that growth is always beneficial for the community. She expressed concern that she has seen three different versions of the site plan, that it appears that the developer is moving forward without approval and she questioned whether the public input will be considered. She is also concerned with the removal of soil and the widening of Mill Lane. Council Meeting Minutes - 5 - January 12, 2015 Resolution #C -002 -15 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Michelle Pigeon be extended for two minutes. "Carried" Ms. Pigeon indicated that trees have been identified for removal, including mature walnut trees. She further questioned the process and how the public's input would be considered. Elise Arruda and Jonathan Parsons addressed Council concerning Item 2 of Report #1 — Report PSD- 001 -15 — Applications for Proposed Draft Plan of Subdivision and Rezoning to permit 61 single detached dwellings. Mr. Parsons stated that residents would still like access to the forested area should the subdivision be developed. Ms. Arruda added that as residents they wish to be informed and be kept in the loop regarding the proposed development. Robert Tompkins addressed Council concerning Item 2 of Report #1 — Report PSD - 001-15 — Applications for Proposed Draft Plan of Subdivision and Rezoning to permit 61 single detached dwellings. Mr. Tompkins stated he is an area resident and expressed concern with the fence that is being erected around the property, indicating that it is not a snow fence as suggested, and how run -off from the development will be prevented from draining onto his and his neighbour's properties. Mr. Tompkins is also concerned that access to the creek will no longer be available and that widening the street will add to current parking problems. Kristin Bullied addressed Council concerning Item 2 of Report #1 — Report PSD -001- 15 — Applications for Proposed Draft Plan of Subdivision and Rezoning to permit 61 single detached dwellings. Ms. Bullied expressed concern with the widening of Mill Lane and West Scugog Lane and the reduction of outdoor parking space. She also is concerned that the development will restrict use of the land. Ms. Bullied stated the entrance /exit is proposed to be directly across from her home, noting traffic and lighting will be of concern. She questioned whether it can be moved, or if an additional entrance /exit could be added and whether the traffic study is available for public review. She also questioned what would become of the land should the subdivision not proceed. Ms. Bullied commented that the fencing has been put up precisely where the developer is planning to build. Wendy Bracken addressed Council concerning Correspondence Item D - 6 - Comments regarding Proposed Regulation EBR #012 -1559 with respect to the proposed regulatory changes by the Province to enable the burning of alternative fuels in cement kilns, a matter which directly affects Clarington residents with St. Marys Cement in the community. Ms. Bracken urged Council to ensure the Municipality carefully reviews the proposed changes, considers and evaluates concerns, and submits formal comments. Council Meeting Minutes - 6 - January 12, 2015 She stated that environmental groups across the province are extremely concerned about the draft regulation and its potential for major health impacts, including increased pollution of toxics, derailment of the 3R's and true'zero waste initiatives, and the haste in which the changes are moving forward with the lack of scrutiny and adequate assessment. Ms. Bracken stated that while the new regulation is being presented as "green" due to the potential for reduction of greenhouse gases, there are many potential adverse environmental and health consequences that have not been addressed. She expressed concern that the regulation will permit the burning of a wide range of industrial, commercial and institutional wastes which facilities such as cement kilns were not designed for; that the industries will be exempt from waste disposal permitting requirements and environmental assessment requirements; that there does not appear to be a cap put on the amount of alternative fuels allowed to burn; and that burning of alternative fuels will result in greater toxic load and pollute at higher levels than incinerator pollution limits. Ms. Bracken requested Council to direct staff to thoroughly review the proposed regulation changes, consider the concerns she, the Durham Environmental Watch and other environmental groups have brought forward and submit comments, concerns and objections to the Ministry by the February 2, 2015, deadline. Resolution #C- 003 -15 Moved by Councillor Partner, seconded by Councillor Traill That Council recess for ten minutes. "Carried" The meeting reconvened at 8:55 pm Resolution #C- 004 -15 Moved by Councillor Woo seconded by Councillor Neal That the Order of the Agenda be altered to consider Item 2 of Report #1 at this time. "Carried" Committee Report(s) Report #1 - General Purpose and Administration Committee Report January 5, 2015 Item #2 Resolution #C- 005 -15 Moved by Councillor Woo seconded by Councillor Hooper That Report PSD- 001 -15 be received; Council Meeting Minutes - 7 - January 12, 2015 That the applications to amend Zoning By -law 84 -63, submitted by South Bowmanville Ltd. together with the proposed Draft`Plan of Subdivision S -C- 2014 -0001, continue to be processed and that a subsequent report be prepared; and That all interested parties listed in Report PSD- 001 -15 and any delegations be advised of Council's decision. "Carried as amended later in the meeting" (See following motion) Resolution #C- 006 -15 Moved by Councillor Hooper, seconded by Councillor Traill That the foregoing Resolution # C- 005 -15 be amended by adding that the following new paragraph: "That the Developer, at his expense, hold a Public Information Centre in the evening at St Stephen Catholic Secondary School or other suitable venue to address all area residents' concerns in order that they may be well- informed." "Carried" The foregoing Resolution #C- 005 -15 was then put to a vote and Carried as amended. Communications I - 1 Minutes of the Newcastle Village Community Hall Board dated October 21, 2014. 1 - 2 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on December 17, 2014, Regional Council adopted the following resolution pertaining to the 2015 Interim Regional Property Tax Levy: "a) That a 2015 Interim Regional Property Tax Levy be imposed on the Area Municipalities for all property tax classes; b) That the amount due from each Area Municipality is estimated to be equivalent to 50% of their respective share of the Regional Property Taxes collected in 2014; c) That the 2014 Interim Regional Property Tax Levy be paid by the Area Municipalities seven days subsequent to the installment due dates established by each Area Municipality for the collection of their respective interim municipal property taxes; Council Meeting Minutes - 8 - January 12, 2015 d) That the Regional Clerk be requested to advise the Area Municipalities of the imposition of the 2015 Interim Regional Property Tax Levy for all property tax classes; and e) That the Regional Solicitor be requested to prepare the requisite by- law(s)." A copy of Report #2014 -F -77 of the Commissioner of Finance and a copy of By -law 63 -2014 were attached to the correspondence. 1 - 3 Roger Saunders, MCIP, RPP, Director, Strategic Planning, Regional Municipality of Durham, forwarding, for information, a copy of Report 2014 -P -64 of the Commissioner of Planning and Economic Development pertaining to Building Activity - January to September, 2014. 1 - 4 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on December 17, 2014, Regional Council adopted the following resolution pertaining to the Regional Cycling Communications Plan: "a) That the Regional Cycling Communications Plan detailed in Attachment 1 to Report #2014 -P -63 of the Commissioner of Planning and Economic Development proceed in 2015, subject to the necessary funding being approved through the Business Planning and Budget process; and b) That a copy of Report #2014 -P -63 of the Commissioner of Planning and Economic Development be forwarded to the area municipalities." 1 - 5 Deb Bowen, Reg ional,Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on December 17, 2014, Regional Council adopted the following resolution pertaining to Quarterly Report on Planning Activities (Third Quarter: July 1, 2014 to September 30, 2014) "a) That Report #2014 -P -61 of the Commissioner of Planning and Economic Development be received for information; and b) That a copy of Report #2014 -P -61 be forwarded to all Durham Area Municipalities, Durham Regional Police Service, and Durham Emergency Medical Services for information." 1 - 6 Ted Baker, Chair and Suzanne Barnes, Vice Chair, Energy from Waste — Waste Management. Advisory Committee (EFW -WMAC) providing the Committee's Annual Update to Council. Council Meeting Minutes - 9 - January 12, 2015 -7 Andrea Kausel, Project Manager, Capstone Power Development, providing an update on the ZEP Wind Farm Ganaraska project; advising the project has been modified to remove two turbine sites (T2 and T7) and is now proposed to include up to nine turbines in order to comply with the 40dBA noise limit requirements; attaching a copy of the notice published in the Clarington This Week and Orono Weekly Times outlining the scope and rationale for the project change; and, advising further information and documentation regarding the change and the Noise Assessment Report is available at www. capstoneinfrastructure .com /,qanaraska. Resolution #C -007- Moved by Councillor Neal, seconded by Councillor Hooper That the communications I - 1 to I - 8 to be received for information be approved, with the exception of Correspondence Item I - 8. "Carried" 1 - 8 Robert Fulton, Head, Geomatics Section, Ministry of Transportation (MTO), advising MTO has applied to the Ontario Municipal Board (OMB) for approval to close various roads that intersect or run into King's Highway 407 East from Harmony Road to Highway 35/115 and King's Highway 418 (known as the East Durham Link) which connects to King's Highway 407 East approximately 1.0 to 1.5 km east of Courtice Road extending southwards to King's Highway 401; advising the hearing is scheduled for Tuesday, February 3, 2015, at 10:00 AM in the Council Chambers, Regional Municipality of Durham; and, forwarding a copy of the plans and Notice of Road Closing to be made available to the public for viewing. Resolution #C- 008 -15 Moved by Councillor Neal, seconded by Councillor Hooper That Correspondence Item 1- 8, from Robert Fulton, Head, Geomatics Section, Ministry of Transportation (MTO), with respect to the Ontario Municipal Board Road Closing Hearing King's Highway 407 East, be received for information. "Carried" Council Meeting Minutes _10- January 12, 2015 Correspondence for Direction Correspondence Items D — 9, D — 10 and D —11 were received as hand -outs. D - 1 Lindsy Berman, Frontline Support Worker and Social Work Practicum Student, National Eating Disorder Information Centre, requesting the week of February 1 to February 7, 2015, be proclaimed as "Eating Disorder Awareness Week" to draw attention to the causes, prevalence and impact of eating disorders. (Proclaimed) D - 2 Steven A. Zakem, Aird & Berlis, Solicitor on behalf of 289143 Ontario Limited, responding to Council's concerns of September 22, 2014, regarding the proposed Plan of Subdivision and Rezoning for the Southeast corner of Bloor Street and Prestonvale Road and outlining two modifications to the proposed zoning by -law that his client believes will address the concerns expressed and will still provide for a realistic development scenario of the property. (Advised of action taken) D - 4 Raveena Rajasingham, Institution of Academic and Fine Arts of Durham, requesting that the month of January, 2015 be proclaimed "Tamil Heritage Month" to celebrate the culture, traditions, history, literature and festivities of the Tamil Community and preserve the rich heritage of Tamils. (Proclaimed) D - 5 Jan Vreeker, Communications Coordinator, Municipality of Clarington, advising that the Mayor's Gala — "For the Love of Art" will be held on Saturday, February 7, 2015, at the Clarington Public Library, Bowmanville Branch, and requesting the event be declared as an event of municipal significance for the purpose of obtaining a special occasions permit from the LCBO for 2015 and for the remainder of the 2014 to 2018 Term of Council. (2015 Mayor's Gala — "For the Love. of Art" declared an event of municipal significance and the event be declared an event of municipal significance for the remainder of the 2014 to 2018 Term of Council for the purpose of obtaining a special occasions permit) Council Meeting Minutes - 11 - January 12, 2015 D - 10 A.L. Georgieff, Commissioner of Planning, Region of Durham, requesting that the Municipality nominate a representative to the Durham Agricultural Advisory Committee (DAAC) for the 2014 -2018 term; indicating that Eric Bowman, Clarington's current representative has expressed an interest in returning and that no additional expressions of interest were received from Clarington residents; and, requesting Council to consider nominating Eric Bowman as the municipality's representative on DAAC. (Eric Bowman nominated as the Municipality of Clarington's representative to the Durham Agricultural Advisory Committee for the term 2014 -2018) Resolution #C- 009 -15 Moved by Councillor Cooke, seconded by Councillor Neal THAT Correspondence Items D - 1 to D - 6 and Hand -out Correspondence Item D - 10 be approved as per the Agenda, with the exception of Correspondence Items D -3 and D -6. "Carried" Councillor Hooper stated a pecuniary interest with respect to Correspondence Item D - 3 as he owns property in downtown Bowmanville and left the Council Chambers during discussion and voting on this matter. D - 3 Garth Gilpin, Secretary- Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre, informing Council of the new members of the Board of Management for a four -year term commencing January 1, 2015: Edgar Lucas Shaima Rezazada Joyce McDonald Catherine Holmes Justin Barry Jade Chapet (designate); and requesting that Council will appoint Councillor Ron Hooper as Council Liaison to the Board. Council Meeting Minutes -12- January 12, 2015 Resolution #C- 010 -15 Moved by Councillor Cooke, seconded by Councillor Woo That the following Board of Directors of the Historic Downtown Bowmanville Business Centre be approved for a four -year term commencing January 1, 2015: Edgar Lucas Shaima Rezazada Joyce McDonald Catherine Holmes Justin Barry Jade Chapet (designate). "Carried" Councillor Hooper returned to the meeting. D - 6 Wendy Bracken questioning whether the Municipality will be submitting comments regarding proposed regulation EBR #012 -1559 regarding burning alternative fuels in energy intensive industries such as cement kilns, as Clarington is host to a major cement kiln industry and in view of the municipality's compromised air quality. Resolution #C- 011 -15 Moved by Councillor Neal, seconded by Councillor Cooke That Correspondence Item D — 6 from Wendy Bracken, with respect to comments regarding Proposed Regulation EBR #012 -1559, be referred to Planning staff to prepare comments on Environmental Bill of Rights Posting EBR #012 -1559. "Carried" D - 7 Dina Lundy, Clerk, Town of Erin, advising that on December 16, 2014, the Town of Erin adopted the following resolution pertaining to a comprehensive strategy to regulate excess soils in Ontario: "Whereas the provincial government's intensification policy of Places to Grow has created an excess soils problem in Ontario; And whereas the GTHA continues to grow and with this growth comes an increasing demand for sites to place excavated material; And whereas there is not a system of regulated disposal control for excess soils in Ontario but each municipality is left to decide how to deal with; Council Meeting Minutes -13- January 12, 2015 And whereas the Ministry of Environment and Climate Change is assessing the need for a new comprehensive province -wide policy to address the problem of compromised soil and to ensure that excess soils being placed onto sites is safe; Now therefore be it resolved that the Council of the Town of Erin requests that the Ontario government develop a comprehensive strategy to regulate excess soils in the province and to pass a Clean Soil Act which will help municipalities deal with excess soils under their jurisdiction; And further that the Ministry of Environment and Climate Change, in consultation with the Ministry of Agriculture, Food and Rural Affairs, Ministry of Finance, Ministry of Municipal Affairs and Housing, Ministry of Natural Resources and Forestry, Ministry of Transportation, Conservation Ontario, and the Association of Municipalities Ontario (AMO) spearhead the development of a comprehensive strategy to regulate excess soils; And further that this resolution be forwarded to the Association of Municipalities of Ontario (AMO), the County of Wellington Council, the Ontario Good Roads Association (OGRA), the Rural Ontario Municipal Association (ROMA), and the Greater Toronto Countryside Mayors Alliance for circulation and support." Resolution #C- 012 -14 Moved by Councillor Hooper, seconded by Councillor Partner That the resolution from the Town of Erin, with respect to a comprehensive strategy to regulate excess soils in Ontario, be endorsed. "Carried" l' Council Meeting Minutes -14- January 12, 2015 D - 8 Angie Darlison, Executive Director, Clarington Older Adult Association (COAA), advising Council that applications are being accepted for the "Age- Friendly Community Planning Grant" through the Ontario Senior's Secretariat to fund projects that result in planning, implementation and evaluation of activities that contribute to the creation and on -going development of age - friendly communities; indicating that as part of the application process, a letter of endorsement from the local government and a Council resolution demonstrating support of age - friendly community planning is required; suggesting that the $35,000 funding would complement the launch into the older adult strategy; and, advising the application deadline is January 30, 2015; however, applicants have up to March 31, 2015, to submit the Council resolution in support of their application. Resolution #C- 013 -15 Moved by Councillor Hooper, seconded by Councillor Partner That Correspondence Item D — 8 from Angie Darlison, Executive Director, Clarington Older Adult Association be received; That Council endorse the Age - Friendly Community Planning Grant Program; That staff be directed to provide a letter of endorsement for the Clarington Older Adult Association's application for the Age - Friendly Community Planning Grant; and That Angie Darlison, Executive Director and the Clarington Older Adult Centre Board be advised of action taken. "Carried" D - 9 Joel Locklin, Manager (A) Program Operations, Ministry of Agriculture, Food and Rural Affairs, confirming the Municipality's eligibility in the Ontario Community Infrastructure Fund — Formula -based Component (OCIF- Formula) and enclosing the Contribution Agreement for execution. Resolution #C- 014 -15 Moved by Councillor Partner, seconded by Councillor Woo That the Mayor and Municipal Clerk be designated as signing officers for the Ontario Community Infrastructure Fund and be authorized to execute the Contribution Agreement. "Carried" Council Meeting Minutes -15- January 12, 2015 D - 11, A.L. Georgieff, Commissioner of Planning, Region of Durham, requesting that the Municipality nominate a representative to the Durham Environmental Advisory Committee (DEAC) for the 2014 -2018 term and attaching a list of interested parties for consideration. Resolution #C- 015 -15 Moved by Councillor Partner, seconded by Councillor Woo That Hida Manns be nominated as the Municipality of Clarington's representative to the Durham Environmental Advisory Committee for the term 2014 -2018. "Carried" Committee Report(s) (cont'd) Report #1 - General Purpose and Administration Committee Report January 5, 2015 Resolution #C- 016 -15 Moved by Councillor Woo, seconded by Councillor Traill That the General Purpose and Administration Committee Report of January 5, 2015 be approved, with the exception of Items #2 and #8. "Carried" Item #8 Resolution #C- 017 -15 Moved by Councillor Partner, seconded by Councillor Woo That the petition containing 2,790 names requesting an indoor walking facility in Newcastle be referred to staff for consideration during the proposed Facility Development Strategy as submitted in the Community Services Department's 2015 operating budget; and That Marg Maskell and Blain Pickard, as organizers of the petition, be advised of action taken. "Carried" Council Meeting Minutes -16- January 12, 2015 Staff Report(s) Confidential Report LGL- 001 -15 — Clarington Wind Farm Renewable Energy Approval No. 8383- 8R8PSW Resolution #C- 019 -15 Moved by Councillor Neal, seconded by Councillor Cooke THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with advice that is subject to solicitor - client privilege, including communications necessary for that purpose. The meeting reconvened in open session at 10:00 pm. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and one resolution was passed providing direction to staff. Unfinished Business Resolution #C- 020 -15 Moved by Councillor Neal, seconded by Councillor Hooper That the Presentation of Erin O'Toole, Minister of Veterans Affairs Canada, MP Durham, be received with thanks. "Carried" Resolution #C- 021 -15 Moved by Councillor Woo, seconded by Councillor Traill That the Annual Update from Ted Baker Chair and Suzanne Barnes, Vice Chair, Energy from Waste — Waste Management Advisory Committee, be received with thanks. "Carried" By -Laws Resolution #C- 022 -15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By -laws 2015 -001 to 2015 -006 Council Meeting Minutes -17- January 12, 2015 2015 -001 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Lanarose Properties, formerly William Daniel, Elizabeth Daniel and Green Martin Holdings) 2015 -002 Being a By -law to exempt a certain portion of Registered Plan 40M -2528 from Part Lot Control (ZBA 2014 -0027) 2015 -003 Being a By -law to exempt a certain portion of Registered Plan 40M -2523 from Part Lot Control (ZBA 2014 -0028) 2015 -004 Being a By -law to exempt a certain portion of Registered Plan 40M -2373 from Part Lot Control (ZBA 2014 -0030) 2015 -005 Being a By -law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington 2015 -006 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (H & H Properties Inc.); and That the said by -laws be approved. "Carried" Procedural Notice(s) of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. Other Business There was no Other Business introduced under this Section of the Agenda. Councillor Hooper stated a pecuniary interest earlier in the meeting, refrained from voting on the Confirming By -law and left meeting Confirming By -Law Resolution #C- 023 -15 Moved by Councillor Cooke, seconded by Councillor Neal THAT leave be granted to introduce By -law 2015 -007, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 12th day of January, 2015; and THAT the said by -law be approved. "Carried" Council Meeting Minutes -18- Councillor Hooper returned to the meeting. Adiournment Resolution #C -024 -15 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 10:04 pm. Carried Mayor Municipal Clerk January 12, 2015 Summary of Correspondence January 26, 2015 Correspondence to be Received for Information I - 1 Minutes of the Clarington Heritage Committee dated January 13, 2015. (Copy attached) 1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated December 11, 2014. (Copy attached) Correspondence for Direction D - 1 Jim Mitchell, Member, Organ and Tissue Donor Awareness, Durham Region, requesting that the month of April 2015 be declared "Organ and Tissue Donor Month" and requesting permission to raise the group's flag. (Motion to Proclaim and permission granted to raise the Organ and Tissue Donor Awareness, Durham Region's flag) D - 2 Susan Dickison, Communications Co- ordinator, Durham Region Transit, advising that appointments to the Durham Region. Transit Advisory Committee (TAC) will be made by the Transit Executive Committee in early 2015; advising that the Committee's Terms of Reference provide for each of the eight area municipalities to nominate one public transit user representing transit stakeholder groups through their use of DRT services and /or their participation in community groups that access public transit service in Durham Region; forwarding copies of two applications received from citizens within Clarington interested in being appointed as Clarington's community representative on the Durham Region Transit Advisory Committee; and requesting Council's resolution advising of the name of Clarington's nominee on or before February 10, 2015. (Copy of resumes attached confidentially under separate cover) (Motion for Direction) Summary of Correspondence - 2 - January 26, 2015 D - 3 Kristin Robinson, writing further to the delegation of Wendy Bracken at the January 12, 2015, Council meeting regarding EBR Posting #012- 1559 "Reducing Coal Use in Energy- Intensive Industries" and in particular, the burning of alternative fuels at St. Marys Cement, and Council's direction to staff to submit comments; expressing concern that Mayor Foster has suggested that Martin Vroegh, employee of St. Marys Cement assist in developing comments and that staff comments will not be approved by Council; indicating she was shocked to learn that Council had taken the position of supporting changes in regulations without conducting its due diligence to determine whether the proposal would result in lower carbon emissions; requesting to be provided with a copy of the staff comments; and, questioning where the comments would be posted so that other Clarington residents have an opportunity to review them. (Motion for Direction) I -1 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting January 13, 2015 MEMBERS PRESENT: Victor Suppan Tracey Ali REGRETS: Ruth Goff (ex- officio) Angela Tibbles Robert Malone Tenzin Gyaltsan Councillor Hooper Joe Earle Kim Vaneyk (ex- officio) David Reesor Bonnie Seto Karin Murphy STAFF: Faye Langmaid Brandon Weiler T. Ali, -Vice Chair welcomed all to the meeting. DECLARATION OF PECUNIARY INTEREST None declared. PRESENTATIONS In December the Ministry of Transportation informed the Clarington Heritage Committee that the "Samuel McLellan House" located at 1909 Bloor Street and designated under Part IV of the Ontario Heritage Act would not be relocated and would be demolished; it is in the path of the 407. There were a number of e -mails from the Committee members with questions pertaining to the process which the Ministry of Transportation had undertaken during it decision. Chris Brown, Senior Environmental Planner, with the Ministry attended the meeting to answer questions that were asked in the a -mails from Committee members and to provide details on the process the Ministry undertook. Chris identified the steps taken by the Ministry, including discussions with municipal staff to ensure all permits and municipal regulations were being met, and the process that followed during the review. Chris provided details of the attempts to find people to relocate the building privately, the bidding process to. have a contractor move the house for the Ministry and some of the challenges in moving the existing house. at 1909 to an adjacent property. Chris 1 jPage provided detailed maps that showed where the house was located and where the 407 link will be constructed. Chris expressed that the Ministry was hopeful the house could be saved but the total cost of doing so made it impossible (more than 3 times the budget allocation). Chris did identify that salvage would take place of the house and that the Ministry would be using the stone from the house and integrating it into the landscape around the highway as part of the Community Value Plans. After a detailed conversation and questions the Committee members present understood the decision made by the Ministry. Committee members expressed their appreciation to Chris for the work he and his team have done and for coming to the meeting to have the conversation in person and answer questions. In addition to expressing their disappointment that the existing house could not be moved the Committee members noted that they felt the Ministry had tried many different avenues to save the house and were grateful to the Ministry for their efforts. Chris also noted that while the Hogarth House at 5414 So(ina Road, another designated property had originally been intended to be worked into the Transitway that it too most likely will be demolished. The timing of the Transitway is unclear and not proceeding currently. BUSINESS ARRISING As there was not enough members of the Committee present for quorum no other business was discussed and no motions were passed. Tracey Ali adjourned the meeting. Next meeting: Feb 17, 2015, 7:00 p.m., at Clarington Municipal Offices in Room 1 C 2 1 P a g e AGRICULTURAL ADVISORY COMMITTEE.of CLARINGTON MEETING THURSDAY, December 11th, 2014 MEMBERS PRESENT: John Cartwright Tom Barrie Les Caswell Eric Bowman Don Rickard Brenda Metcalf Mary Ann Found Elgin Greenham Ted Watson Jenni Knox (8:30) 1 -2 REGRETS: Mark Bragg, Councillor Partner STAFF: Faye Langmaid, Mitch Morawetz, Amy Burke GUESTS: Granville Anderson, MPP Durham, Justin MacLean,; EXecutive Assistant to MPP 'Ted welcomed all to the meeting. Adoption of Agenda 014 -17 Moved by Mary Ann Found, seconded by,..Eric cowman',. "That the Agenda for December 1116, 2014 be adopted: CARRIED 'Approval of Minutes - 014 =18 Moved by Tom Barrie, seconded by Eric Bowri-ai7; `That the minutes of the November 1311, 2014 me "eting- beapproved" CARRIED Guests: Granville Anderson, MPP Durham Granville brings greetings from. Premier and Jeff Leal. He opened by saying that ' Ministisr Leal.is.trying_to bring-the voice of_rura1,- Ontario. to Queen's- Park and that there is a need to find a balance between_urben and rural issues-.—Also, agriculture _is, very diverse and that needs to be recognized-. Neonics are a big issue right now-(See current EBR posting) — they are used in so many products beyond agriculture. The committee relayed to Granville that farmers need to be able to use the best available pesticides or else Ontario farmers will be severely disadvantaged compared to those in the rest of North America and around the world. Decisions regarding neonics need to be science based. The PMRA has an immense amount of knowledge in this area and that should not be overlooked by the Province. Application methods for neonics should be examined by the province, rather than a ban. The presentation given by Susan Chan at the last meeting will be forwarded to Granville's office. Farmers are of the opinion that we are headed towards an emotional decision about neonics, rather than a scientific one. Agricultural Advisory Committee of Clarington December 11th, 2014 Granville reminded the Committee of the new farm donation to community food organizations tax credit program. Under the program, farmers can receive a tax credit for 25% of the fair market value of the agricultural products donated. Granville acknowledged that commercial fill is a serious issue. Some farms in Ontario have received contaminated fill unknowingly and are now stuck with it. The Committee told Granville that extending services, particularly gas and in some cases municipal water to farms is very important in order to increase productivity and competitiveness of Ontario farms. These services are currently available to farms in other jurisdictions. The idea of creating agricultural industrial parks was also put on the table as an idea to look into. The Committee conveyed to Granville that there needs to be more funding available through the Growing Forward 2 programs. These programs have been very successful at implementing worthwhile projects, however the program frequently runs out of money, which reduces the overall effectiveness of the program. Lastly, the Committee and the Durham Region Federation of Agriculture invite Granville to spend a few days (or partial days) alongside farmers working on Durham farms to gain insight into how farming is done here in Durham. It is hoped that this experience would highlight some of the challenges and opportunities of the farming industry in this Region for the MPP. Ted thanked Granville for joining us. Business Arising from Minutes Amy Burke, Priority Green Clarington, Agricultural input to the "Growing Clarington Together Roundtable" Discussion (See attachment). Correspondence and Council Referrals EBR posting on neonics issue — Faye will assemble comments from the Committee. Liaison Reports DAAC — Regional Councillors to attend DAAC meetings on a rotating basis. DRFA — Meeting attendance 'is low and the Federation is looking for ways to boost attendance and improve communications with members. Marilyn Bidgoode is retiring. Mary Ann may ask Tim Sargent if he would take over the committee rep position of DRFA rep to AACC. CBOT- Working to get a meeting with the. Deans at UOIT regarding ag at UOIT. Ag. Summit is March 171h, 2015. Agricultural Advisory Committee of Clarington December 111h 2014 Other Business The Real Dirt on Farming magazines to be distributed to the Mayor and Councillors and to be placed in the Planning reception magazine rack. Soil and Crop meeting January 9, 2015. Future Agendas January: Sheila Hall and Laura Wood _ CBOT — memberships and agriculture MTO — 407 MTO — Barry Gopie Durham Region Chair — Roger Anderson Eric Bowman moved to Adjourn Next Meeting, January 8th, 7:30 p.m. Room 1C at Municipal Administrative Office - Sheila Hall and Laura Wood'— CBOT — memberships and agriculture Agricultural Advisory Committee of Clarington December 11th, 2014 Agricultural Advisory Committee of Clarington December 11, 2014 Supplemental "Growing Clarington Together Roundtable" Discussion What does "higher density" mean to you? What concerns you about "higher density" development in Clarington? • A smaller footprint / growing up • Being careful to maintain historic integrity • More condominiums; coupling with parkland is important • Stopping sprawl • More people per square foot • Concerned about density having a negative impact on behaviour (e.g. increased crime) • A way to conserve class I soil • "Piling [people] up" • Concerned about density leading to social issues • Concentrating people for a reduced footprint • Concentration in a few select urban areas, but need to consider whether dispersing some amongst the hamlets would be a better strategy • Will property be respected on the fringe? • Crowding • Apartment buildings • Poverty and social issues • More people per square area • Need to plan for coupling of recreation and other services along with density • Street crowded with parking, traffic congestion • More cars because there are no other options for getting to /from Toronto where the jobs are What could higher density development mean to Clarington's agricultural community? • Larger market — more customers - more revenue opportunity • Good land that lies within areas currently designated "future urban residential" is being consumed rather than areas with poorer soil conditions that are not as beneficial from the perspective of the agricultural community • Increased issues relating to a growing number of urban dwellers that have a limited understanding of the agricultural community and their business • Density may result in greater cultural diversity amongst the population. Current food production and food production methods may be perceived in a different way in the future than they have been in the past. New market opportunities may be realized — a good incentive to start thinking about how the business can diversify. • A growing market may bring to light adaptive reuse opportunities for old barns • Growing disrespect for private [agricultural] property (e.g. trespassing on farmland to hide illegal activity) Other Comments • Support was expressed for the emphasis that has been placed on making walkability a priority in urban areas. Corridors running through existing neighbourhoods were not originally designed for the capacities that may been seen in the future. This will have an impact and needs to be considered as part of the planning process. Support was expressed for mixed use buildings (live upstairs / work downstairs not a new concept and works well). Bike lanes, sidewalks and other features that promote active transportation and make it safe to do so will become increasingly important as traffic levels increase in the Municipality. Clarftwn Report #1 Report to Council Meeting of January 26, 2015 Subject: General Purpose and Administration Committee Meeting of Monday, January 19, 2015 Recommendations: Receive for Information (a) EGD- 004 -15 Report on Building Permit Activity for October, November, and December, 2014 (b) CLD- 003 -15 New Smoke Free Ontario Legislation 2. Delegation of Audrey Andrews, Manager, Diversity and Immigration, Region of Durham, Regarding the Annual Report Card — Diversity and Immigration That the delegation of Audrey Andrews, Region of Durham, regarding the Annual Report Card, Diversity and Immigration, be received with thanks. 3. Delegation of Sheila Hall, Clarington Board of Trade, Regarding an Economic Development Update That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Development Update, be received with thanks. 4. Delegation of Lennis Trotter and Mike Chesson, Regarding a Request for Funding Support for the Children's Safety Village That the delegation of Lennis Trotter and Mike Chesson, regarding funding support for the Children's Safety Village, be received with thanks and referred to the 2015 Budget. 5. Delegation of Ted Watson, Chair, Agricultural Advisory Committee, Regarding an Annual Update That the delegation of Ted Watson, Agricultural Advisory Committee, regarding an annual update, be received with thanks; Report #1 - 2 - January 26, 2015 That Mr. Watson's letter to the Ontario Pollinator Health, Ministry of Agriculture, Food and Rural Affairs regarding Pollinator Health: A Proposal for Enhancing Pollinator Heath and Reducing the Use of Neonicotinoid Pesticides in Ontario, EBR Registry Number 012 -3068, dated January 13, 2015 be added to the Council agenda of January 26, 2015; and That notification of Council's decision on the letter be forwarded to the Association of Municipalities of Ontario, all area Municipalities, and the Ontario Ministry of Agriculture, Food and Rural Affairs. 6. Application by Zemer Holdings Ltd. to Rezone Lands to Permit an Apartment Building at 50 Martin Road in Bowmanville That Report PSD- 006 -15 be received; That the application for Zoning By -law Amendment, ZBA 2014 -0013, submitted by Zemer Holdings Ltd. for a proposed apartment building, continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD- 006 -15 and any delegations be advised of Council's decision. 7. Former Newcastle Fire Hall (247 King Avenue East, Newcastle) 1. Declaration of Surplus Land 2. Process for the Clean -up and Disposal of the Surplus Site 3. Permit Commercial and Mixed -uses on the Site That Report PSD = 007 -15 be received; That Council declare the property municipally known as 247 King Avenue East, Newcastle, as surplus; That Council authorize Staff to proceed with site remediation, including demolition of the building and the funds be drawn from the Land Acquisition account; That a road widening, as required by the Durham Regional Official Plan, be conveyed to the Region of Durham; That Council authorize Staff to sell the subject site once it has been remediated by proposal call as outlined in Confidential Attachment 2 to Report PSD- 007 -15; That the Zoning By -law application, to permit commercial uses on the former Newcastle Fire Hall property, be approved with a "Holding (H) Symbol" as contained in Attachment 3 to Report PSD -007 -15; That a by -law be forwarded to Council to lift the "Holding (H) Symbol" at such time as the purchaser has entered into a site plan agreement; Report #1 - 3 - January 26, 2015 That the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 007 -15 and Council's decision; and That all interested parties listed in Report PSD- 007 715 and any delegations be advised of Council's decision. 8. Application by West Diamond Properties Inc. for Removal of Holding Symbol That Report PSD- 008 -15 be received; That the application, submitted by West Diamond Properties Inca to remove the Holding (H) Symbol be approved and that the Ry -law contained in Attachment 1 to Report PSD- 008 -15 to remove the Holding (H) Symbol, be passed; That Council's decision and a copy of Report PSD- 008 -15 be forwarded to the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation; and That all interested parties listed in Report PSD- 008 -15 and any delegations be advised of Council's decision. 9. A Rezoning Application by 2420643 Ontario Inc. to Allow Office Uses at 1677 Durham Highway 2, Courtice That Report PSD- 009 -15 be received; That the Zoning By -law amendment application, submitted by 2420643 Ontario Inc., be approved as contained in Attachment 1 to Report PSD- 009 -15; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 009 -15 and Council's decision; and That all interested parties listed in Report PSD- 009 -15 and any delegations be advised of Council's decision. 10. Port of Newcastle Subdivision Phase 2 West Stage 1, Newcastle, Plan 401VI- 2303 `Certificate of Acceptance' and `Assumption By -law', Final Works Including Roads and Other Related Works That Report EGD- 002 -15 be received; That the .Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M -2303; That Council approve the by -law contained in Attachment 2 to Report EGD- 002 -15, assuming certain streets within Plan 40M -2303 as public highways; and Report #1 - 4 - January 26, 2015 That all interested parties listed in Report EGD- 002 -15 and any delegations be advised of Council's decision. 11. Dunbury Subdivision Phase 2, Bowmanville, Plan 40M -2202 `Certificate of Acceptance' and `Assumption By -law', Final Works Including Roads and Other Related Works That Report EGD- 003 -15 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M -2202; That Council approve the by -law contained in Attachment 2 to Report EGD- 003 -15, assuming certain streets within Plan 40M -2202 as public highways; and That all interested parties listed in Report EGD- 003 -15 and any delegations be advised of Council's decision 12. Review of Residential Grading Policy and By -law That Staff be directed to review the policies and by -laws pertaining to residential lot grading and report back to the General Purpose and Administration Committee meeting of April 20, 2015 on potential improvements that can be made. 13. Carpool Lots in Courtice and Bowmanville That Staff be directed to report back to the General Purpose and Administration Committee meeting of March 30, 2015 on potential carpool lots, from municipally owned property, in Courtice and Bowmanville. 14. Appointments to Boards and Committees — Process Amendment That Report CLD- 004 -15 be received; That the draft recommended Appointments to Boards and Committees Policy (Attachment 2 to Report CLD- 004 -15) be approved, and That all interested parties listed in Report CLD- 004 -15 and any delegations be advised of Council's decision. Report #1 - 5 - January 26, 2015 15. Appointments to Newcastle Village Community Hall Board That Report CLD- 005 -15 be received; That the following three applicants be appointed to the Newcastle Village Community Hall Board for a two -year term ending December 31, 2016 or until a successor is appointed: a. Sierd De Jong b. Dave Eastman c. Shirley Rogers and; That all interested parties listed in Report CLD -005 -15 be advised of Council's decision. 16. List of Applications for Cancellation, Reduction, Apportionments or Refund of Taxes That Report FND- 002 -15 be received; and That the list of applications for cancellation, reduction, apportionments or refund of taxes, attached to Report FND- 002 -15, be approved. 17. Amendments to the Boulevard By -Law That Report LGL- 002 -15 be received; and That a by -law amending Boulevard By -law 2013 -066, in the form attached to Report LGL- 002 -15 (Attachment 1), be passed. 18. International Alliance Policy That Report CAO- 001 45 be received; and That the International Alliance Program appended to Report CAO- 001 -15 be approved with the following change: Section 2 Paragraph 1 of Policy F10 be amended by adding the following words at the end: "and approved by Council." Report #1 - 6 - January 26, 2015 19. Municipal Elections — Safety on the Campaign Trail That, as part of the Clerk's report on the 2014 Municipal Elections, a flyer /handout be prepared as an insert in the Candidate's Information package for future elections regarding safety on the campaign trail; and That the insert be prepared in conjunction with the Federation of Canadian Municipalities' candidate safety suggestions and Durham Regional Police Services guidelines for safety. Summary of By -laws January 26, 2015 By -laws 2015 -008 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the former Town of Newcastle (Former Newcastle Fire Hall, 247 King Avenue East, Newcastle) (Item 7 of Report #1) 2015 -009 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (West Diamond Properties Inc.) (Item 8 of Report #1) 2015 -010 Being a By -law to amend By -law 84 -63,' the Comprehensive Zoning By -law for the former Town of Newcastle (2420643 Ontario Inc.) (Item 9 of Report #1) 2015 -011 Being a By -law to establish, lay out.and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 10 of Report #1) 2015 -012 Being a By -law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 11 of Report #1) 2015 -013 Being a By -law to amend Boulevard By -law 2013 -066 (Item 17 of Report #1) 2015 -014 Being a By -law to appoint individuals as a Parking Enforcement Officer for Private Property (Brian Percival) (83, 87, 90, 91, 94, 98, 102, 106, 120, 124, 128, 132 and 136 Aspen Springs Drive, 72 Martin Road, 243 King Street East, 144 Queen Street, 95 Wellington Street, Connell Lane from Unit 2 to Unit 95 and Farmstead Drive from Unit 2 to Unit 6, Bowmanville) �J Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905- 623 -3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: January 23, 2015 Subject: Council Meeting Agenda - January 26, 2015 — Update File: C05.Council There are no changes to the Council Agenda as published and distributed on January 22, 9ni s Municipal Ulm CAGIcf c: F. Wu, Chief Administrative Officer Department Heads Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905- 623 -3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: January 26, 2015 Subject: Council Meeting Agenda - January 26, 2015 — Update File: C05.Council Please be advised of the following add itionslcorrections: Adoption of Minutes of Previous Meetings — January 12, 2015 (Page 12) Resolution #C- 010 -15 has been corrected to reflect the appointment of Councillor Hooper as Council Liaison to the Board of Management, Historic Downtown Bowmanville Business Centre. Correspondence for Direction D-4 Ted Watson, Chair, Agricultural Advisory Committee of Clarington, commenting on the discussion document "Pollinator Health: A Proposal for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Ontario, EBR Registry No. 012- 3068 ". (Copy attached) (Referred from the General Purpose and Administration Committee meeting of January 19, 2015) (Motion to endorse comments) Attached for Members of Council is the Final_ Consolidated Agenda. -- -- -- CAGIcf CLERK'S DEPARTMENT MEMO c: F. Wu, Chief Administrative Officer Department Heads PAGE 2 January 13, 2015 Ontario Pollinator Health Ministry of Agriculture, Food and Rural Affairs Food Safety and E=nvironmental Policy Branch 1 Stone Road West, 211d Floor Guelph, ON N1G 4Y2 .1vi ;ultu al li61130,. poIlinatorhealth @ontario.ca Re: Pollinator Health; A Proposal for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Ontario, EBR Registry Number 012 -3068 The Municipality of Clarington has a long- standing Agricultural Advisory Committee to assist staff in understanding agricultural issues and policy impacts and recomrnendations, Committee members are well informed and represent various sectors of agriculture through their involvement in other local, provincial and federal agricultural organizations. Agriculture is Clarington's primary economic activity, and as such, governmental regulatory decisions affect our farming community and, in turn, all residents of Clarington. Neonicotinoid use and its relationship to pollinators has been of ongoing interest to the Committee. The committee has received related presentations, documents and had many active discussions on the issue with topical experts from tender fruit crop specialists to beekeepers and farmers engaged in OMAFRA's ongoing research, Pollination is the key to a successful season for most farms in Ontario. As cited in the discussion paper, Ontario's managed stoney bees and bumble bees pollinate roughly $897 million of the $6.7 billion in total sales for agricultural crops grown in Ontario — about 13 per cent of the total crop value. The agricultural community is very supportive of ensuring pollinator health through use of the integrated Pest Management (IPM) and Hest Management Practices (BMPs) to either reduce neonicotinold use or increase use of identified fluency agents /deflector technology wherever possible. However, after reviewing the discussion document that outlines how the Ontario government proposes to reduce neonicotinoid use for the 2015 growing season, and the regulatory mechanisms that would be imposed for tite 2016 season onwards in order to meet its aspirational target of 80 per cent reduction in acres planted with neonicotinoid - treated corn and soybean seed by the year 2017, our committee feels that the proposed actions fall short of outlining a science -based approach to ensure pollinator health in Ontario and in so doing creates risk for both Ontario's farmers and the environment. ' cultural Advl ,301, .� 0 ' (�. p�;�. -�.��1 ,11 a �� ry o I1 ELF✓ ka F Due to its release (late, the document does not accurately reflect the ongoing science based research and conclusions issued by the federal authority on pesticide regulation, ]-Health Canada's Pest Management Regulatory Agency (PMRA), in their November 2014 -- Update on Neonicotinoid Pesticides and Bee Health. "Although Health Canada's PMRA is concerned about the reported later season colony effects in corn and soybean growing regions, more investigation into these reported effects is required. At this time Health Canada's PMRA does not have sufficient information to draw these conclusions regarding a link between these colony effects and potential neonicotinoid exposure. The available science indicates pollinator effects can result from sub- lethal exposure to neonicotinoids, but no conclusions can be drawn that actual environmental exposures from some uses are at levels that may result in effects. More work is needed in this area, and all available information will be considered in the neonicotinoid re- evaluation," Health Canada's PRMA will produce an interim report in 2015 as part of their re- evaluation of this class of pesticides in collaboration with the USEPA and California Department of Pesticide Regulation. This will include information from scientists and researches as well as new studies being generated by the pesticide registrants. The 2015 report will also include findings from sampling completed at 12 corn growing locations in Southern Ontario that will further the understanding of factors impacting bee deaths. In the meantime, research continues, including recent federal funding for a national survey on bee health and ongoing research on optimizing pollinator health. As stated by the PMRA, "Bee health is a complex issue that goes beyond the incidents in 2012 and 2013 and may involve a number of additional factors, including parasites, disease and climate." Proposed actions and regulations drafted for Ontario farmers in advance of the completed 2015 PMRA report with its focus on the completed research, scientific studies and conclusions are premature. Without a science -based path forward, conclusions that these actions would improve pollinator health cannot be made with airy certainty. But other effects will almost certainly result — higher production costs with either crop losses or lower yields for farmers across the province affecting the prosperity of farmers growing corn and soybeans and their local economies. �,,gfjculluagl MvInol. And the impact will be solely on Ontario's farmers. The document outlines the proposed regulatory approach, which would affect the availability of neonicotinoid treated seed in Ontario and impose five conditions a farmer would have to meet in order to purchase and use neonicotinoid- treated corn and soybean seed. In addition, newly - developed integrated pest management training for farmers planting corn and soybean seeds would have to be completed. These proposed actions differ from those currently Identified by Health Canada's PMRA; and in so doing the government of Ontario is increasing the regulatory burden for farmers and creating a disparity for Ontario farmers. Farmers in other provinces, with whom we compete on price points, would not be subjected to the new regulations. The discussion paper also falls short in identifying the use of neonicotinoid in other industries, and what science -based effects their use may have on pollinators. The approach recommended in the proposal has not struck an appropriate balance. For policy decisions on neonicotinoid use, a focus on science -based actions with clearly identified ramifications for the agricultural industry should be sought (from farmers to seed suppliers to crop insurance providers). Other industries using neonicotinolds in their products should be identified and consulted. And finally, all regulatory decisions Should be aligned with health Canada's PMRA comments and recommendations on neonicotinoid use, providing a level playing field for farmers across the country, rather than penalizing Ontario farmers. We appreciate the opportunity to provide comments on the proposed regulatory actions regarding neonicotinold treated corn and soybean seeds in Ontario. Yours truly, Ted Watson, Chair Agricultural Advisory Committee of Clarington Clarjhgton If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 -623 -3379 ext. 2102. FINAL Council Agenda Date: Monday, January 26, 2015 Time: 7:00 PM Place: Council Chambers The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniar Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council January 12, 2015 Presentations Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation — Darlington Refurbishment Update Delegations There are no delegations scheduled for this meeting. Communications Receive f or Information I - 1 Minutes of the Clarington Heritage Committee dated January 13, 2015 1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated December 11, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623.3379 F (905)623 -3330 Council Agenda - 2 - January 26, 2015 Receive for Direction D - 1 Jim Mitchell, Member, Organ and Tissue Donor Awareness, Durham Region — Request for Proclamation of "Organ and Tissue Donor Month" D - 2 Susan Dickison, Communications Co- ordinator, Durham Region Transit - Appointments to the Durham Region Transit Advisory Committee (TAC) D - 3 Kristin Robinson — Comments Regarding EBR Posting #012 -1 559 "Reducing Coal Use in Energy - intensive Industries" D - 4 Ted Watson, Chair, Agricultural Advisory Committee of Clarington - Comments regarding "Pollinator Health: A Proposal for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Ontario, EBR Registry No. 012 -3068 Committee Report(s) 1. General Purpose and Administration Committee Report of January 19, 2015 Staff Reports) Unfinished Business By-laws Procedural Notice(s) of Motion Other Business Confirming By -Law Ad'ournment Darlington Refurbishment Project Update Presentation to Clarington Municipal Council Dietmar Reiner, Senior Vice President Nuclear Projects January 26, 2015 Ontario Power Generation power producer. 16,931 MW generating capacity: 65 hydro, 2 nuclear, 3 thermal, 2 leased nuclear stations, and Co-own 2 gas-fired stations. Converted Atikokan coal station to biomass; converting Thunder Bay Generating Station. electricity. About 9,700 regular employees. Over $38 billion in assets. Moderate overall price of power. 2 Darlington Refurbishment: Phased Project Management Initiation Phase Execution Preparation Phase Outage Execution Phase 2007-2009 2010-2015 2016-2025 PHASE PHASE PHASE 123 {/ht9 hC ‘hwY {/ht9 hC ‘hwY {/ht9 hC ‘hwY Obtain regulatory approvals: Unit shutdown and defueling Initial determination of refurbishment Environmental Assessment - scope through completion of: Island unit and lay up systems Integrated Safety Review - Technical assessments of all major - Execute all refurbishment scope: Integrated Implementation Plan - components Reactor components - Implement project management and Condition assessments of balance of - oversight Fuel handling systems plant components - Complete infrastructure upgrades, i.e. Turbine / generator Initiation of regulatory processes; - - Darlington Energy Complex Integrated Safety Review and Steam generators - Environmental Assessment Implement safety improvements Balance of plant - Develop reference plans for cost and Award major contracts schedule Meet all regulatory commitments Finalize project scope and complete Complete economic feasibility assessment Plant maintenance and inspection engineering work activities Establish project management approach Procure long lead materials and governance Manage plant configuration Complete unit prerequisite work Establish overall contracting strategy Load fuel Construct reactor mock-up and fabricate OPG Board and Shareholder agree with Commissioning and test tooling recommendation to proceed with Unit start-up Develop release quality cost and schedule preliminary planning within the Definition estimate Phase of the project Apply lessons learned to subsequent unit refurbishments Obtain all permits and licences Project close-out Mobilize and train Trades staff Q2 2014 3 Project Funding Strategy and Off Ramps Developing final cost estimate and full schedule Fall 2015. First Unit Outage Fall 2016. -ramps at key decision points, if required. 20072008200920102011201220132014201520162017201820192020202120222023202420252026 Project Approval 12 3 PreliminaryPlanning 1 4 DetailedPlanning 5 Unit2Refurbishment ShareholderApproval 6 Unit3Refurbishment 7 Unit1Refubishment InitiationPhases 8 Unit4Refurbishment DefinitionPhases Closure ExecutionPhases 1 DetailedPlanningReleasesubdividedintoannualreleases,4Afor2012,4Bfor2013,4Cfor2014,and4Dfor2015. OM&ACapital(foralleligibleexpenditures) 4 2014 Accomplishments Project Management team for Unit 2 refurbishment in place. Many experienced staff that have performed previous refurbishmen Reactor Mock-up is in service, tooling fabrication is nearing completion, and tool testing in the mock-up has commenced. Project Agreements have been negotiated with the Building Trade collaboration with Bruce Power. Contracts for most major project bundles have been awarded, repr over 90% of the total Refurbishment vendor cost. All scopes of work that will get executed during Refurbishment h defined and Modification Design Requirements are complete. Global Assessment Report and Integrated Implementation Plan rece CNSC acceptance. IIP update (Rev 2) to be submitted by July 20, 2015 to the CNSC. Darlington Refurbishment Environmental Assessment judicial revie dismissed by the Federal Court (appeal filed). Significant progress on the Darlington Refurbishment prerequisit. 5 6 9 18 17 11 1 5 2 8 14 7 15 13 10 16 3 4 12 Safety Improvement (EA) Projects Refurbishment Projects Site infrastructure Projects 12 3rd Emergency Power Generator 1 Darlington Energy Complex (DEC) 7 Electrical Power Distribution Re-tube and Feeder Replacement Island 13 Containment Filtered Venting System 3 2 Operations Support Building Refurbishment Support Annex 14 Power House Steam Venting System 17 Re-tube Waste Storage Building 9 Water and Sewer 15 Shield Tank Overpressure Protection 11 Re-tube Waste Processing Building 6 Holt Road Interchange Improvements 16 Fire Water and Emergency Cooling 4 Refurbishment Project Office (RPO) 5 Vehicle Screening Facility 10 Heavy Water Storage 8 Auxiliary Heating System 6 18 Used Fuel Dry Storage Building Reactor Mock-up and Training Facility Reactor Mock Up: 65,000 square feet, In-service 2014, Full scale replica of a Darlington reactor, and Floor models Training and rehearsals in a real-life environment: Worker productivity will be high from the start, and Constant refresher training will incorporate lessons learned to subsequent refurbishments. 7 Tooling and Timing Specialized tooling: Over 450 new tools being designed and built. Tool testing: 20 steps (series) in the remove & install process, Each with a different set of tools, and Time trials/testing underway, to be completed this summer. Confirm work times and sequencing of work, input to project schedule. 8 Community Updates Refurbishment Project Community Newsletter Summer and Fall Semi-Annual Performance Report Posted on the web site Darlington Refurbishment website www.opg.com/darlingtonrefurb Community briefings/Updates Spring and Fall Reactor Mock-up Viewing Area 9 Refurbishment Open Doors November 2014 3,500 visitors Self-guided tour New Visitor Information Centre Reactor Mock Up Training Area OPG staff on hand Selfie popular area 10 Darlington NGS Operating Licence Application to renew licence submitted Term requested 2015 to 2028 CNSC public hearings summer and fall 2015 180 Unit 2 Unit 3 160 Unit 1 140 Unit 4 122 120 105 100 80 71 60 51 53 48 40 31 28 17 18 15 20 16 6 3 3 0 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Total 6 51 53 16 31 122 18 3 105 28 48 71 17 3 15 Other 5 20 17 5 2 12 3 3 3 2 5 4 4 3 1 Refurb 1 15 29 5 13 64 1 0 50 0 32 41 10 0 10 Station 0 16 7 6 16 46 14 0 52 26 11 26 3 0 4 11 2015 Look Ahead Schedule and cost to refurbish all four units, and budget for Unit 2. OPG Board of Directors and Shareholder approvals to proceed with Unit 2. Site infrastructure installed. MTO Holt Road Interchange: In-service end of 2015. Contractor On-boarding Centre in-service. Ontario Energy Board Hearing. Complete detailed design: Detailed design is scheduled to be complete by August 2015 (14 months prior to the start of Unit 2 refurbishment). RFR Tooling Available for Service. Implementation of Fuel Handling reliability improvement plan. Construction management partner on board. 12 Thank You/Questions? Darlington Refurbishment www.opg.com/darlingtonrefurb 1-866-487-4600 13