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HomeMy WebLinkAbout12/15/2014 Council Agenda4 MW Council Agenda Date: Monday, December 15, 2014 Time: 7:00 PM Place: Council Chambers The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council September 29, 2014 Minutes of a special meeting of Council October 31, 2014 Minutes of a special meeting of Council November 28, 2014 Minutes of the first meeting of Council December 1, 2014 Presentations a) Certificate of Recognition - Darlington Fusion U16 Girls Soccer Team — Provincial and National Champions b) Certificate of Recognition - Marilyn Morawetz — Recipient of the A.K. Sculthrope Award for Advocacy - Architectural Conservancy of Ontario C) Steve Usher, SLR Consulting — Update on the Clarington Hydro One Transformer Project CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda - 2 - December 15, 2014 Delegations a) Laura Vaillancourt, Ontario Philharmonic — Letter of Appreciation (Correspondence Item I — 11) b) Clint Cole Clarington Hydro One Transformer Station (Correspondence Item D -9) C) Preet Khurana, Southeast Clarington Ratepayers Association (SECRA) — Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) d) Gerry Mahoney, Southeast Clarington Ratepayers Association (SECRA) — Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) e) Mario Veltri - Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) Communications Receive for Information I - 1 Minutes of the Newcastle Village Community Hall Board dated September 16, 2014 1 - 2 Minutes of the Santa Claus Parade Committee dated September 28 and October 8, 2014 1 - 3 Minutes of the Agricultural Advisory Committee of Clarington dated October 9 and November 13, 2014 1 - 4 Minutes of the Ganaraska Region Conservation Authority dated October 16 and November 20, 2014 1 - 5 Minutes of the Clarington Heritage Committee dated October 21 and November 18, 2014 1 - 6 Minutes of the Orono Arena Community Centre Board dated October 21, 2014 1 - 7 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 11, 2014 1 - 8 Minutes of the Central Lake Ontario Conservation Authority dated November 18, 2014 1 - 9 Minutes of the Durham Nuclear Health Committee (DNHC) dated November 14, 2014 Council Agenda - 3 - December 15, 2014 1-10 Minutes of the Clarington Safe Communities Advisory Committee dated June 19, September 18 and November 20, 2014 1- 11 Charlie Morison, Chair, Ontario Philharmonic — Durham Region Mayor's Gala Receive for Direction D - 1 Barbara Clark — Request for Proclamation of "Huntington Disease Awareness Month" D-2* Donald Igbokwe, Chair, Durham Region Multi -faith World Religion Day Committee — Request for Proclamation and Promotion of "World Religion Day" D - 3 Nathan Farrell, Environmental Planner, McIntosh Perry Consulting Engineers (MPCE) — Request for Exemption to the Municipality's Noise By -law for Pavement Rehabilitation Project Highway 401 and 35/115 D - 4 Jo -Anne McFarland, Clarington Polar Bear Swim Committee - 15th Clarington Polar Bear Swim "Plunge for Life" D - 5 Denyse Newton, Executive Director, Alzheimer Society of Durham Region — Request for Proclamation of "Alzheimer Awareness Month" D - 6 The Honourable Michael Chan, Minister of Citizenship, Immigration and International Trade — Ontario's 2015 Volunteer Recognition Programs D - 7 Linda and Dwight Bradley — Extension to Letter of Undertaking D - 8 Ted Eng, Chair, Greater Toronto Area Agricultural Action Committee (GTA AAC) — Council Appointments to Conservation Authorities D - 9 Clint Cole — Protection of Ground Source Water Supply on the Oak Ridges Moraine D - 10 Robert Kipling, Secretary, Kids' Safety Village of Durham Region — Fundraising Campaign D - 11 Preet Khurana, Southeast Clarington Ratepayers Association (SECRA) — Clarington Wind Farm D - 12 Tom Chervinsky, VP Campaigns, Canadians for Clean Prosperity — Individual Producer Responsibility Committee Report(s) General Purpose and Administration Committee Report of December 8, 2014 Council Agenda - 4 - December 15, 2014 Staff Report(s) Confidential Report LGL- 011 -14 — Clarington Wind Farm Renewable Energy Approval (To be distributed Under Separate Cover) Unfinished Business 1. Report CLD- 030 -14 — Veridian Appointments (Deferred to Council by the General Purpose and Administration Committee on December 8, 2014) By -laws Procedural Notice(s) of Motion Other Business Confirming By -Law Adjournment `LL111 11 Leading the i�'ap Council Meeting Minutes September 29, 2014 Minutes of a regular meeting of Council held. on September 29, 2014 at 7:00 p.m. in the Council Chambers. Councillor Partner led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Sustainable Development Coordinator, A. Burke, attended until 7:39 pm Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Corporate Communications Officer, B. Radomski Manager of Community Planning and Design, C. Salazar, attended until 7:39 pm Communications Co- Ordinator, J. Stycuk, attended until 7:43-pm Director of Finance/Treasurer, N. Taylor. Director of Emergency Services /Fire Chief, G. Weir Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting. ANNOUNCEMENT& Councillor Traill announced the following: • Samuel Wilmot Nature Area Advisory Committee Scavenger Hunt, October 4, 2014, 10:00 am at the Toronto Street entrance Council Meeting Minutes - 2 - September 29, 2014 • Official Opening of the Port Darlington East Beach Park, October 9, 2014, 2:00 pm Councillor Traill extended congratulations to Sergeant At Arms, John Greenfield who received a Palm Leaf Award and Community Medallion, acknowledging his commitment to the Legion and the community. . Councillor Woo announced the following: • "-Breakfast on the Farm ", October 4, 2014, 9:00 am to 1:00 pm hosted by P Wilmot Orchards of Newcastle in support of Ontario's food and farm industry • Newcastle Harvest Festival, October 4, 2014, 8:00 am to 4:00 pm featuring a classic car show, antique tractors, pancake breakfast, kids crafts, arts and crafts, food trucks and an "Octoberfest" in the Town Hall • 20th Annual "Walk for Dog Guides ", October 4, 2014, 8:30 am to 11:00 am hosted by the Newcastle Lions Club in conjunction with the Lions Foundation of Canada • Annual Burger Eating Competition, October 4, 2014, 11:30 am in front of the old Newcastle House • Tree Dedication Ceremony in memory of Gary Jeffery, former Chair of the Agricultural Advisory Committee of Clarington, October 9, 2014, 7 pm, Visual Arts Centre Councillor Hooper announced the following: • Children's Annual Groundwater Festival, September 22 to September 26, 2014, at Camp Samac. He accepted the 2014 Platinum Sponsor Award on behalf of the Municipality. • 125th Anniversary Open House Celebration, Central Public School, October 3, 2014, formal ceremony and cake cutting at 7:00 pm • 25th Anniversary Celebration of "Applefest and Craft Sale ", October 18, 2014, 9:00 am to 5:00 pm, downtown Bowmanville. Further information is available at www.bowmanville.com • Sale of 2015 Historic Barns calendars at various locations within the Municipality at a cost of $5 • Firehouse Youth Committee's "Fright Night" October 17, 2014, 7:00 pm to 10:00 pm and October 18, 2014, 2:00 pm to 9:00 pm, admission $7.00 • Clarington Older Adult Strategy sessions are continuing Councillor Hooper advised he attended a ceremony at the Royal Canadian Legion Branch 178 on September 28, 2014, where Comrade Fred Brown Sr. was bestowed with the National Order of the Legion of Honour Award by French Deputy Defence Attache Lt. -Col.. Roger Vandomme and Erin O'Toole, MP. John Greenfield was also bestowed with a Pond Leaf Award for his work with Veterans and dedication to the Municipality. Council Meeting Minutes - 3 - September 29, 2014 Councillor Neal announced the following: • Older Adult Strategy Public Input Meeting, September 30, 2014, 9:30 am, Courtice Community Complex • Clemy Classic, fundraising golf tournament hosted by the Hampton United Church, September 26, 2014 Councillor Novak announced the following: MusiCounts, Canada's music education charity, is accepting Band Aid Grant applications until November 7, 2014 Canada Remembers: Stories from WWI and WWII, Sara .lane Williams Heritage Centre, October 10, 2014, 6:30 pm to 8:00 pm Fire Safety Day was a tremendous success with approximately 5,000 to 6,000 in attendance Councillor Partner announced the following: • 16th Annual Orono Chili Cook -off on September 27, 2014 was a huge success • Older Adult Strategy Public Input Meeting, September 30, 2014, 6:30 pm to 8:00 pm, Durham County Senior Citizens Lodge, 200 Station Street, Orono • Durham Region Waste Management combined E -Waste and .Hazardous Household Waste Event, October 4, 2014, 8:00 am to 12:00 noon 178 Darlington /Clarke Townline Road • Newcastle Harvest Festival, October 4, 2014, King Avenue West from Beaver Street to the Clarington Public Library Newcastle Branch, details at www. facebook .com /newcastleharvestfestival • Opening of the Bright Star Corporation Senior Condominium Showroom, October 18, 2014 and October 19, 2014, 85 King Avenue East • Clarington Farmers' Market, Newcastle Arena parking lot until October 26, 2014 • Remembrance Day Services in Ward 4: • Newtonville Cenotaph, November 8, 2014, 10:30 am • Orono Remembrance Service and Parade, November 9, 2014, starting at 1:15 pm • Newcastle Remembrance Day Service, November 11, 2014, 10:30 am • Newcastle Santa Clause Parade, November 16, 2014, 5:00 p.m. • 3rd Annual Orono Santa Claus Parade, November 22, 2014,10:30 am. • Clarington Accessibility Advisory Committee's recommendation of Marshall Hohmann, to the Region of Durham Accessibility Awards Mayor Foster announced the following: • "National Seniors Day ", October 1, 2014 • Opening Ceremony for the Clarington Flames Girls Hockey Team, October 4,_ 2014, 10:30 am Council Meeting Minutes - 4 - September 29, 2014 • Success of Clarington's Family Safety Day • Canada Remembers: Stories from WWI and WWII, Sara Jane Williams Heritage Centre, October 10, 2014, 10:00 am to 4:00 pm • Certificate of Appreciation from the Big Brothers and Sisters of Clarington • Congratulations to Nancy. Taylor and Jennifer Cooke who have been recognized for 20 years of service to AMCTO - Municipal Managers, Clerks and Treasurers of Ontario • MusiCounts, Canada's music education charity, is accepting Band Aid Grant applications until November 7, 2014 MINUTES Resolution #C -331 -1 Moved by Councillor Traill, seconded by Councillor Woo THAT the minutes of a regular meeting of Council September 15, 2014, be approved. KI"T IS 6-110 1 -91 PRESENTATIONS Amy Burke, PRIORITY GREEN Clarington Coordinator, addressed Council to recognize and express appreciation to Brookfield Residential, Halminen Homes and Jeffery Homes for their leadership and support of Priority Green Clarington's Green Demonstration Project. Through use of a PowerPoint presentation, Ms. Burke highlighted the Green Demonstration Project, one component of the Priority Green Clarington initiative, established to set a new standard for residential development prioritizing sustainability, promoting innovation and enhancing the community's quality of life through green development practices. Ms. Burke stated three local builders have now completed construction of two homes each that include water conservation and energy efficiency measures that surpass the requirements of Ontario's Building Code. She indicated that six families have shown interest in having these measures implemented in their new homes and monitored on how they perform under real -life conditions. Ms. Burke highlighted the potential benefits of reducing greenhouse gases, pollution, waste and environmental degradation, and potential cost savings of greener homes in reducing demand on public infrastructure, including stormwater management facilities, treatment and distribution of potable water and sewage treatment. Ms. Burke stated all six Green Demonstration Project homes will be occupied as of the end of this week and that following a four month period of data collection, the energy and water savings and value will be assessed and comparisons will be made to homes built to the current building code requirements. She noted the information gathered and lessons learned will be shared with the community. Ms. Burke introduced William Greig, Bob Stewart and Erminio Labriola, Brookfield Residential, Hannu Halminen and Katrina Metzner Yarrow, Halminen Homes and Scott Jeffery, Jeffery Homes. Council Meeting Minutes - 5 - September 29, 2014 Mayor Foster presented Certificates of Recognition to William Greig, Bob Stewart and Erminio Labriolo from Brookfield Residential, Katrina Metzner Yarrow and Hannu Halminen from Halminen Homes and Scott Jeffery from Jeffery Homes. Mayor Foster presented a cheque in the amount of $22,349.22 to Jaki MacKinnon and Wendy Staal, Bethesda House, representing the proceeds of the Mayor's Golf Classic Tournament. Ms. MacKinnon extended appreciation to Council on behalf of Bethesda House, acknowledging the funds will be put to good use in providing services to women, youth and. children. She advised that the need for funding is still great. DELEGATIONS Terri Pellerin, Member, Enniskillen Environmental Association (EEA) addressed Council expressing appreciation for Council's willingness and action in working together to protect the groundwater of the Oak Ridges Moraine. Ms. Pellerin referred to the desktop review of the Clarington Transformer Station site performed by Stantec and approved by the Ministry of the Environment (MOE). Ms. Pellerin stated that Council has the ability to pass a Groundwater Protection By -law to ensure that a weak Environmental Assessment would never be submitted to the MOE from Clarington in the future. Ms. Pellerin advised that several Canadian municipalities have protected their groundwater by enacting strong municipal zoning by -laws and urged Council to enact a precedent- setting Groundwater Protection By -law for the Municipality of Clarington, the Oak Ridges Moraine and for Ontario. Sally Hillis, Member, Enniskillen Environmental Association (EEA) addressed Council concerning Item 18 of Report #1 - Easement Agreement Between Hydro One Networks Inc. and the Corporation of the Municipality of Clarington for the Use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands. Ms. Hillis expressed concern that the Environmental Assessment conducted by Stantec was submitted effectively as a desk top study with no site specific, hydro - geological scientific testing to ensure protection of Clarington's groundwater. Ms. Hillis referenced Council's discussion at the last General Purpose and Administration Committee meeting regarding a proposed by -law to protect Clarington residents' drinking water from high risk infrastructure on the Oak Ridges Moraine and Hydro One's threat of legal action should the by -law be passed. Ms. Hillis feels that Hydro One is only concerned with its deadline to begin construction and is not concerned with public health and safety or environmental protection. Ms. Hillis quoted sections of Hydro One's website referring to their commitment to the environment and their Environmental Policy as well as quoting the Ministry of the Environment and Climate Change's mission statement to protect and improve the quality of the environment by using science and research to develop policies, legislation, regulations and standards. Ms. Hillis requested that Council consider a plan to assemble a team to include Dr. Gerber, Hydro One's groundwater experts and Dr. Cherry, to eliminate the third party independent and re- allocate funding for drilling and installing the monitoring devices, to begin testing within two weeks with preliminary results available in two Council Meeting Minutes - 6 - September 29, 2014 months, and to insure that once towers are completed, no further construction be done until sufficient data is collected to determine if the site is safe to proceed with the large transformers. She request that if the data collected indicates the site is unsafe or unsuitable for the transformer station, the project be re- submitted to the Ministry of the Environment for a full environmental assessment. Ms. Hillis quoted the following statement from Hydro One's website — "Our Commitment — Do the Right Thing" and respectfully asked Council to "do the right thing ". Dr. John Cherry addressed Council concerning Item 18 of Report #1 - Easement Agreement Between Hydro One Networks Inc. and the Corporation of the Municipality of Clarington for the Use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands. Dr. Cherry indicated he was before Council tonight due to the irresponsible threat to the moraine and its broader implications. Dr. Cherry stated he has worked on projects all over the world and he is ashamed and embarrassed with the behavior of Hydro One and the Ministry of the Environment in submitting and approving this project. Dr. Cherry expressed concern that the Ministry approved the project despite a detailed report he and his colleagues submitted outlining concerns with the project and despite their offer to meet with the Minister to discuss their concerns. Dr. Cherry stated he was concerned that Hydro One has portrayed the project as minor, and feels there is not enough information to proceed, particularly if there are aquifirs beneath the site and if the impact would make the water non - drinkable. Dr. Cherry suggested that Council send a message to Hydro One to adhere to ethical practices, and that Council do everything possible to delay the project to allow for a detailed scientific study to be conducted. Dr. Cherry commended the citizens group for their time and effort put into battling the Clarington Transformer Station Project. Dr. Cherry responded to questions from Members of Council. In response to a question, Dr. Cherry confirmed that deep hole drilling should be drilled into the bedrock. Kate Rossen addressed Council concerning Item 2 of Report #1 - Proposed Draft Plan of Subdivision and Rezoning to Permit a 90 Unit Residential Development (Bowmanville Village Inc.) representing not only herself but speaking on behalf of friends and neighbours on Buttonshaw Street and Buxton Lane. Ms. Rossen indicated that prior to purchasing her home, she contacted the Municipality and was informed that the land behind their lot was environmentally protected. She stated that her neighbours also did their due diligence and were told the land was protected land. Ms. Rossen stated residents are now frustrated and confused. She indicated that a major draw to the area was the inclusion of the school and expressed disappointment with the change to cancel the school build. Ms. Rossen expressed concern that the potential value of her home will decrease with construction of houses behind her home, the walk -out style of the proposed design will violate the current homeowners' privacy, there will be an unacceptable increase in traffic, safety will be compromised with the single entrance and exit to the development, there is a potential for injury to the many small children who live in the area due to the construction vehicles, noise from the construction will also be of concern, as well as grading will be an issue and Council Meeting Minutes - 7 - September 29, 2014 there is concerns for potential flooding. Ms. Rossen also is concerned with the impact to the natural environment, birds and animals who live in the forested area and the entire ecosystem. She suggested that the area be preserved as a conservation area or walking trails. Ms. Rossen urged Council to help residents fight for the community they live in. Judy Morris addressed Council concerning Item 2 of Report #1 - Proposed Draft Plan of Subdivision and Rezoning to Permit a 90 Unit Residential Development (Bowmanville Village Inc.). Ms. Morris indicated she purchased her home several years ago largely based on the inclusion of the school, park and greenspace behind her home. She stated she was told that the space still belonged to the farmer and that it would be seven to ten years before it would be developed. She was also told that the land was protected space. Ms. Morris stated that several of her neighbours were also given the same information. Ms. Morris feels that there has been a breakdown in communication between the neighbours and the Municipality. She expressed concern that traffic has already increased on Baseline Road and will also increase on Green Road causing a safety issue for children who will be required to cross Green Road every day to get to and from school. Ms. Morris expressed concern with the environmental impact the development will have with the displacement of wildlife. She feels the development will also affect grading and privacy and questioned who is looking out for the interests of the current residents. She stated the proposed development does not conform to existing uses. She suggested that Council deny the application, purchase the land and protect it as parkland. Ms. Morris requested as an alternative, should Council not deny the application, that restrictions be placed on any new design to incorporate a buffer zone to protect the privacy of current residents. Ms. Morris urged Council to deny the application as it is not in the public's interest. John Passalacqua addressed Council concerning Item 19 of Report #1 - Proposed Draft Plan of Subdivision and Rezoning to Permit a 23 Unit Residential Development in response to. concerns raised by the General Purpose and Administration Committee and their decision to deny the staff recommendation. He noted that he has since contacted Members of Council individually and several ideas have been discussed. Mr. Passalacqua noted that the development has met all Provincial and local criteria and was favourably recommended by staff. Mr. Passalacqua referred to plans on display noting that there are no back yards facing the tracks as the development will consist of a one -sided road. He noted that all homes will be brick -clad, have central air - conditioning and upgraded glazing on windows facing the tracks. Mr. Passalacqua indicated that prior to the development phase, their plans will be reviewed by certified acoustic engineers and in the registration of each lot, there will be a clause warning of the proximity to the railway tracks. He indicated that .a noise fence will be built on the west side of the development to mitigate noise, noting the fence will also increase sound quality for existing residents on Sprucewood Drive. He'stated an acoustic fence will also be constructed on the east side of the development to increase noise mitigation and a 1.8 metre chain -link fence will be erected to protect against potential pitfalls from the railroad tracks. Council Meeting Minutes - 8 - September 29, 2014 Mr. Passalacqua confirmed that the cul -de -sac on Cotton Street will be terminated and that an emergency access will be put in from Mearns Avenue. He stated Zemer Holdings will dedicate a Y acre of land to the future grade separation at Mearns Avenue which will give the Municipality the option to have the train either overpass or underpass Mearns Avenue in the future as development increases. Mr. Passalacqua reviewed land being dedicated to the Municipality noting it will be zoned "Environmentally Protected" and will allow the municipality of have control over a 500 metre stretch of railway. Resolution #C -332 -14 Moved by Councillor Partner, seconded by Councillor Neal THAT the delegation of John Passalacqua be extended for two minutes. •G:C _1 Mr. Passalacqua stated Zemer Holdings would be willing to help increase foliage in the area. He noted they are currently in discussion with a reputable local builder and would be willing to service in the fall and start paying development fees in the spring. In conclusion, Mr. Passalacqua stated that the resolution passed by the General Purpose and Administration Committee last week would not work for them as they cannot afford to lose four lots and would not be able to move forward. Mr. Passalacqua requested Council to approve the original as recommended by staff. Resolution #C- 333 -14 Moved by Councillor Novak, seconded by Councillor Partner THAT. Council recess for ten minutes. "CARRIED" The meeting reconvened at 10:04 p.m. Brad Bowness, Director of Project Management, Hydro One Net Inc. addressed Council concerning Item 18 of Report #1 - Easement Agreement Between Hydro One Networks Inc. and the Corporation of the Municipality of Clarington for the Use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands. Mr. Bowness stated that he has prepared a letter in response.to the resolution passed by the General Purpose and Administration Committee on September 25, 2014 and will submit a copy to the Municipal Clerk. Mr. Bowness read from his correspondence dated September 29, 2014, indicating that Hydro One initiated its Class Environmental Assessment process for the project in May 2012, and the overwhelming feedback received throughout the process indicated that Townline Road North was the preferred point of access by the Municipality, the community and other project stakeholders. Council Meeting Minutes - 9 - September 29, 2014 He stated that although Hydro One may access its property from Langmaid Road, they have acted in good faith and have invested to acquire the necessary easement from the Municipality and have not pursued actions to access the property from Langmaid Road over the past two years. Mr. Bowness indicated that Hydro One is seeking clarity from the Municipality on access; and, while the choice remains with the Municipality on Townline Road or Langmaid Road, Hydro One will need to pursue the Langmaid option if the Townline Road easement is not granted. Mr. Bowness acknowledged the community's concerns regarding the environmental aspects of the process and provided an overview of Hydro One's initiatives to alleviate those concerns including initiating a third -party process, expanding well monitoring for private well owners living within 1,200 metres of the station and committing to drill a well to the Thorncliffe Aquifir if recommended by the third -party expert. Mr. Bowness indicated that while the resolution passed by the General Purpose and Administration Committee aligns with their previous commitment to drill to the Thorncliffe Aquifir, there would be no scientific basis for taking such action and as such the company would only agree to fulfil the obligations of the resolution as a means to secure site access through Townline Road. Mr. Bowness confirmed that if the Municipality takes the necessary action to transfer the easement to Hydro One within a reasonable timeframe, the Company would be willing to accept the resolution on September 25, 2014 and amend the Groundwater and Surface Water Monitoring Program accordingly and ensure that the well will be drilled prior to station construction in December 2014. Mr. Bowness hopes that Council chooses to grant permanent access through the preferred route. Brad Bowness and Jeff Gridland; Project Manager, responded to questions from Members of Council. Resolution #C -334 -1 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be,suspended to allow Members of Council to question Brad Bowness a second time. "CARRIED" Brad Bowness_ responded to questions from Members of Council. Resolution #C- 335 -14 Moved by Councillor Partner, seconded by Councillor Woo THAT the Order of the Agenda be altered to consider Item 18 of Report #1 at this time. "CARRIED" Council Meeting Minutes _10- September 29, 2014 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report September 22, 2014 Item 18 Resolution #C- 336 -14 Moved by Councillor Neal, seconded by Councillor Novak That Report EGD- 020 -14 be received; That the easement be granted on the condition that Hydro One Networks at its cost, amend the groundwater monitoring program to include multi -level monitoring wells, one to be drilled down to the Thorncliffe formation as soon as possible; That Dr. Rick Gerber and Dr. John Cherry be invited to participate; and THAT the information from the monitoring be shared with the - Municipality, the Enniskillen Environmental Association and the Community Liaison Committee. "CARRIED AS AMENDED LATER IN THE MEETING" (See following motions) Resolution #C- 337 -14 Moved by Councillor Novak, seconded by Councillor Woo THAT Council waive Solicitor - Client privilege regarding the motion currently before Council. "CARRIED" Resolution #C- 338 -14 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Members of Council to speak to Item 18 of Report #1 a second time. "CARRIED" `" Council Meeting Minutes - 11 - September 29, 2014 Brad Bowness was called back to the podium and in response to a question, confirmed that Hydro One would be open to the participation of Dr. Gerber and of Dr. Cherry as part of the process and following the Municipal Clerk confirming the wording of the resolution, Mr. Bowness confirmed that Hydro One would be agreeable to the wording of the resolution in exchange for the permanent easement being granted tonight. Resolution #C- 339 -14 Moved by Councillor Partner, seconded by Councillor Hooper THAT in accordance with Section 10.12.34 of the Procedural By -law, the meeting be extended until 11:45 pm. UG: _l Resolution #C- 340 -14 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C- 336 -14 be amended to replace the words "Thorncliffe formation" with the word "bedrock ". "MOTION WITHDRAWN" Brad Bowness was called back to the podium. He requested that Council let the process play out and not debate the technical aspects in this forum. He confirmed that Hydro One would drill to the recommendations of that process. Resolution #C- 341 -14 Moved by Councillor Neal, seconded by Councillor Novak L; THAT the foregoing Resolution #C- 336 -14 be amended to add the words "at least" prior to the words "the Thorncliffe formation" and to add the words "or deeper if recommended by the expert consultants involved" following the word "formation." "CARRIED LATER IN THE MEETING" In response to questions, Brad Bowness confirmed that Hydro One would accept the amendment as proposed and that should the easement not be approved tonight, Hydro One would be applying for access from Langmaid Road tomorrow. In response to a question, Mr. Bowness further clarified that the well would be drilled to the Thorncliffe Aquifir if recommended by the experts, Stantec, Dr. Cherry and Dr. Gerber. Council Meeting Minutes -12- September 29, 2014 The foregoing Resolution #C- 341 -14 was then put to a vote and CARRIED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Novak V Councillor Partner V Councillor Traill V Councillor Woo v Councillor Hooper d Councillor Neal d Mayor Foster V The foregoing Resolution #C- 336 -14 was then put to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill d Councillor Woo V Councillor Hooper V Councillor Neal d Councillor Novak d Councillor Partner d Mayor Foster d Resolution #C- 342 -14 Moved by Councillor Traill, seconded by Councillor Woo THAT Council recess for five minutes. "CARRIED" The meeting reconvened at 11:14 pm 1- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated September 9, 2014 1 - 2 Minutes of the Santa Claus Parade Committee dated September 10, 2014 1 - 3 Minutes of the Agricultural Advisory Committee of Clarington dated August 14, 2014 1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated September 16, 2014 Council Meeting Minutes -13- September 29, 2014 1 - 5 Minutes of the Clarington Heritage Committee dated September 16, 2014 1 - 6 Suzanne H. Crowhurst Lennard, Director, International Making Cities Livable Conference (IMCL), announcing that the 52nd IMCL Conference and Design Awards Competition on Achieving Green, Healthy Cities will take place in Bristol, UK, June 29 to July 3, 2015; advising the conference will examine creative strategies, tools and design solutions for achieving green, healthy cities and how the built and natural environment can be designed and manages to increase social and physical health and well- being, and to foster ecological, social and economic sustainability; inviting Council to submit a paper proposal for presentation at the Conference and indicating that submissions for the Design Awards Competition are now being accepted. Further information is available at http://www.Iivablecities.org/design-awards-competition. 1 - 7 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham advising that on September 17, 2014, Regional Council adopted the following resolution pertaining to the quarterly report on planning activities: "a) THAT Report #2014 -P -47 of the Commissioner of Planning and Economic Development be received for information; and b) THAT a copy of Report #2014 -P -47 be forwarded to all Durham Area Municipalities, Durham Regional Police Service and Durham Emergency Medical Services, for information." 1 - 8 Brad Woodside, Mayor, City of Fredericton, FCM President, thanking Council for supporting FCM's nationwide Fixing Canada's Housing Crunch campaign; advising that over 200 resolutions were passed raising the profile of housing as an issue of national concern and requesting the government to take stock of the state of housing in Canada and to work with all orders of government to develop a long -term plan for the future; and, advising that FCM has launched a new national campaign encouraging all federal parties to recognize that a strong Canada begins with strong hometowns. 1 - 9 Deb Bowen, Regional Clerk/Director of Legislative Services, advising that on September 17, 2014, Regional Council adopted the following resolution pertaining to the 2014/2015 Update on the Durham Municipal Insurance Pool: "a) THAT the Region of Durham's share of the $1.5 million surplus funds being distributed by the Durham Municipal Insurance Pool be re- invested into the Region of Durham's Insurance Reserve Fund for future program costs related to the Region's insurance and risk management requirements; Council Meeting Minutes -14- September 29, 2014 b) THAT the Region of Durham, in conjunction with the members of the - Durham Municipal Insurance Pool (DMIP) support the DMIP Board of Directors Resolution which recommends that the surplus funds be re- invested into the Insurance Reserve Fund of each municipal pool member in order to provide for future program costs related to their own insurance and risk management requirements; and c) THAT a copy of Report #2014 -F -64 of the Commissioner of Finance, be forwarded to the local Municipalities in the Durham Municipal Insurance Pool." Resolution #C- 343 -14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the communications I - 1 to I - 11 to be received for information be approved, with the exception of Items I - 10 and I - 11. "CARRIED" 1 - 10 Deb Bowen, Regional Clerk/Director of Legislative Services, writing to G. McNamara, AMO President, advising that on September 17, 2014, Regional Council adopted the following resolution pertaining to Joint and Several Liability Reform Update: "THAT in view of the Region of Durham's advocacy for joint and several liability reform: a) THAT the Region of Durham strongly encourages the Association of Municipalities of Ontario (AMO) to continue to seek joint and several liability change in Ontario; b) THAT the Attorney General of Ontario be petitioned to reconsider changes to joint and several liability to ensure that a solution for liability reform for Ontario Municipalities is developed and municipalities are protected from rising insurance premiums, litigation and claim costs;, and c) THAT a copy of Report #2014 -F -70 of the Commissioner of Finance, be forwarded to AMO, the Attorney General of Ontario, the local MPP's in Durham Region and the Area Municipalities." Council Meeting Minutes -15- September 29, 2014 Resolution #C- 344 -14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Correspondence Item I - 10 from Deb Bowen, Regional Clerk/Director of Legislative Services, with respect to Joint and Several Liability Reform Update, be endorsed. "CARRIED" 1- 11 John Greenfield, advising of the following 2014 Clarington Remembrance Services: - Clarington Older Adult Association — Tuesday, November 4, 2014, 11:30 am Bowmanville Hospital —Wednesday, November 5, 2014, 1:15 pm Newtonville Remembrance Service, Saturday, November 8, 2014, 10:30 am Armistice Dinner, Saturday, November 8, 2014 Orono Remembrance Service & Parade, Sunday, November 9, 2014, parade from Odd Fellows Hall at 1:15 pm, Service at 1:30 pm Bowmanville Remembrance Service & Parade, Tuesday, November 11, 2014, parade forms up at the Legion at 10:00 am and moves off at 10:30 am sharp; and Newcastle Remembrance Service, Tuesday, November 11, 2014, 10:30 am. Resolution #C- 345 -14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item I — 11 from John Greenfield, advising of the following 2014 Clarington Remembrance Services, be referred to the Municipal Clerk to place information on the Municipal website. "CARRIED" CORRESPONDENCE FOR DIRECTION Correspondence Items D — 7 and D — 8 were received as Hand Outs. D - 1 George Habib, President and CEO, Ontario Lung Association, requesting the month of November be proclaimed "Lung Month "; to increase awareness of lung health issues and to inform Ontarians about the importance of their lung health. (Proclaimed) Council Meeting Minutes -16- September 29, 2014 D - 2 Wesley Wright, Project Officer, Environmental Approvals Branch, Ministry of the Environment and Climate Change, forwarding a Notice of Completion of Environmental Assessment Review pertaining to Class Environmental Assessment for Minor Transmission Facilities Project No. 05070; and inviting comments on the proposed Class Environmental Assessment for Minor Transmission Facilities by October 24, 2014. (Correspondence referred to the Director of Planning Services) D - 4 Laura Kennedy, Director of Public Relations, Republic Live Inc., advising that MusiCounts, Canada's music - education charity, is accepting Band Aid Grant applications until November 7, 2014,for funding to provide elementary and high school music programs with equipment necessary to sustain effective music programs; requesting Council's assistance in sharing the information with local elementary and high schools; indicating funds from Boots and Hearts have been earmarked specifically for Clarington, but that schools must apply and meet the criteria; and, advising further information and applications are available at www.musiccounts.ca (Correspondence referred to the Municipal Clerk to place information on the Municipal website) D - 5 Sylvia Jaspers - Fayer, Committee Chair, Clarington Accessibility Advisory Committee, recommending that Marshall Hohmann, Clarington resident be nominated to the Region of Durham Accessibility Awards in the individuals championing accessibility category; and, requesting Council's endorsement of the nomination. (Nomination of Marshall Hohmann for the Region of Durham's 2014 Accessibility Awards endorsed) D - 7 Don Cooper, Royal Canadian Legion Branch 178 Bowmanville, advising the Poppy Campaign starts on Friday, October 31, 2014, and requesting permission to raise the Poppy flag on Thursday, October 30, 2014. (Permission granted to raise the Poppy flag on Thursday, October 30, 2014) Council Meeting Minutes - 17 - September 29, 2014 D - 8 Lorraine Sunstrum -Mann, Executive Director, Grandview Children's Centre, requesting the proclamation of "Grandview Kids Week" from Sunday, October 5, 2014, to Friday, October 10, 2014, and that permission be granted to fly the Grandview Kids flag during the week, in support of the Grandview Children's Centre's service to the many children and youth with special needs in Durham Region. (Proclaimed and approval granted for flying of the Grandview Kids Flag from Sunday, October 5, 2014, to Friday, October 10, 2014) Resolution #C- 346 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT Correspondence Items D - 1 to D - 5 and D - 7 and D - 8, be approved as per the Agenda, with the exception of Item D - 3. "CARRIED" D - 3 Andrew Forgione, Minister's Office and Brigitte Marleau, Communications Branch, Ministry of Economic Development, Employment and Infrastructure, announcing the Province will be recognizing individuals and organizations who demonstrate leadership in accessibility and disability issues through the new David C. Onley Award for Leadership in Accessibility, awards supporting the government's ongoing efforts to provide all Ontarians with a more inclusive society; indicating the awards will be presented in May, 2015, during National Access Awareness Week; and, indicating the deadline for nominations is December 3, 2014. Resolution #C- 347 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT Marshall Hohmann be nominated for the 1St David C. Onley Award for Leadership in Accessibility Awards that will be given out M May of 2015 during the National Access Awareness Week. "CARRIED" D - 6 John Bolognone, City Clerk, City of Kingston, advising Council that on September 9, 2014, the City of Kingston adopted the following resolution pertaining to lowering the speed limit on residential streets: "WHEREAS the Ontario Ministry of Transportation is now considering lowering the speed limit on residential streets to 40 kilometres per hour from the current 50 kilometres per hour, and Council Meeting Minutes -18- September 29, 2014 WHEREAS such a move would greatly enhance traffic calming and safety on residential streets; THEREFORE BE IT RESOLVED THAT the City of Kingston enthusiastically endorses this initiative, and THAT the City forwards copies of this resolution to the Premier of Ontario, the Minister of Transportation, the leaders of both Ontario Opposition Parties, to AMO, and all municipalities over 40,000 people." Resolution #C- 348 -14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the resolution from the City of Kingston, with respect to lowering the speed limit on residential streets, be referred to the Director of Engineering Services. "CARRIED" COMMITTEE REPORT(S) (cont'd) Report #1 - General Purpose and Administration Committee Report September 22, 2014 Resolution #C- 349 -14 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of September 22, 2014 be approved, with the exception of Items #2, #3, #5, #19 and Item 18 which was considered by Council earlier in the meeting. Item #19 Resolution #C- 350 -14 Moved by Councillor Hooper, seconded by Councillor Novak That Report PSD- 047 -14 be received; That Addendum to Report PSD- 047 -14 be received; Council Meeting Minutes _19- September 29, 2014 That the application for the proposed Draft Plan of Subdivision, submitted by Zemer Holdings Ltd. to permit the development of 23 residential units be supported, subject to the conditions contained in Attachment 1 to Report PSD- 047 -14; That the Zoning By -law Amendment application submitted by Zemer Holdings Ltd. be approved as contained in Attachment 2 to Report PSD- 047 -14; That once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be approved; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD -047- 14 and Council's decision; and That all interested parties listed in Report PSD- 047 -14 and any delegations be advised of Council's decision. "CARRIED LATER IN THE MEETING" (See following motion) Resolution #C- 351 -14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C- 350 -14 be referred to the Council meeting of December 15, 2014, for consideration pending sound monitoring results on the subject lands. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Woo V Councillor Hooper d Councillor Neal d Councillor Novak d Councillor Partner V Councillor Traill d Mayor Foster Council Meeting Minutes -20- September 29, 2014• The foregoing Resolution #C- 350 -14 was then put to a vote and CARRIED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Woo d Councillor Hooper d Councillor Neal d Councillor Novak d Councillor Partner V Councillor Traill d Mayor Foster d Item #2 Resolution #C -352 -14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Bowmanville Village Inc. be advised that their current proposed subdivision design is unacceptable due to its impact on the drumlin feature and neighbouring residents and that the applications for proposed Draft Plan of Subdivision, S -C 2014- 0002 and Zoning By -law Amendment, ZBA 2014 -003, submitted by Bowmanville Village Inc. continue to be processed including the preparation of a subsequent report; THAT the developer be asked to hold a Public Information Session; and THAT the Public Information Session not be held on the existing plan but at such time as a revised design has been prepared. "CARRIED" Item #3 Resolution #C- 353 -14 Moved by Councillor Woo, seconded by Councillor Traill That the delegation of Petra Schwirtz, Clarington Tourism Marketing Board, regarding an update on the Tourism Plan and Impact Study for Clarington, be received with thanks; That Staff be directed to engage with the Clarington Tourism and Marketing Board; and Council Meeting Minutes -21 - September 29, 2014 That the Clarington Three Year Tourism Plan and Tourism in Clarington — An Economic Impact Statement be referred to the Strategic Planning process. "CARRIED" Item 5 Resolution #C- 354 -14 Moved by Councillor Woo, seconded by Councillor Novak THAT Staff be directed to bring forward the necessary Official Plan Amendment and Zoning By -law Amendment to approve the application for the expansion of the Bowmanville Professional Building and new parking lot, at the September 29, 2014 Council meeting. INTATITIMM STAFF REPORT(S) Report PSD- 057 -14 - To Permit an Expansion of the Bowmanville Professional Building and Permit the Creation of a new Parking Lot Resolution #C- 355 -14 Moved by Councillor Woo, seconded by Councillor Novak THAT Report PSD- 057 -14 be received; THAT Amendment No. 101 to the Clarington Official Plan submitted by Bowmanville Professional Office Ltd. to permit the expansion of an existing medical center, as contained in Attachment 2 to Report PSD- 057 -14, be adopted and the By -law adopting the Official Plan Amendment contained in Attachment 3 to Report PSD- 057 -14 be passed; THAT the Zoning By -law Amendment application submitted by Bowmanville Professional Office Ltd. be approved as contained in Attachment 4 to Report PSD - 057 -14; THAT the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation be forwarded copies of Report PSD- 049 -14 and Report PSD- 057 -14, and Council's decision; and THAT all interested parties listed in Report PSD- 057 -14 and any delegations be advised of Council's decision. "CARRIED" Council Meeting Minutes -22- September 29, 2014 Confidential Report LGL- 009 -14 — Clarington Wind Farm and Ganaraska Wind Farm Resolution #C- 356 -14 Moved by Councillor Partner, seconded by Councillor Woo THAT Report LGL- 009 -14 be received for information. "CARRIED" UNFINISHED BUSINESS There was no Unfinished Business considered under this Section of the Agenda. BY-LAWS By -laws 2014 -102 to 2014 -115 were received as Hand -Outs. Resolution #C- 357 -14 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -laws 2014 -100 to 2014 -115 2014 -100 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (H & H Properties Inc.) 2014 -101 Being a By -law to exempt a certain portion of Registered Plan 40M -2363 from Part Lot Control 2014 -102 Being a by -law to amend_,By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (William Tonno Construction Limited) 2014 -103 Being a by -law to amend Schedule A of the Fee By -law 2010 -142 2014 -104 Being a by -law to amend the Apartment -in- Houses Registration By -law 97 -77 2014 -105 Being a by -law to amend By -law 2014 -059 (Item 11 of Report #1) 2014 -106 Being a by -law to regulate the clearing away and removal of snow and ice from the roofs of buildings and from sidewalks within the Municipality of Clarington and to amend By -law 93 -144 2014 -107 Being a by -law to appoint a Municipal Law Enforcement Officer (Katelyn Montgomery) Council Meeting Minutes -23- September 29, 2014 2014 -,108 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Zemer Holdings Ltd.) 2014 -109 Being a by -law to amend By -law 84 -63, a Zoning By -law for the Corporation of THAT the said by -laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Mayor Foster acknowledged tonight's meeting as the last regularly - scheduled meeting of this Term of Council and provided Members of Council with the opportunity to briefly comment on their Term of Council. Members of Council expressed appreciation to their colleagues, staff, residents and the press in moving the Municipality forward. the Municipality of Clarington (Zemer Holdings Ltd.) 2014 -110 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (H &H Properties Inc. /Halloway Developments Ltd.) 2014 -111 Being a by -law to exempt a certain portion of Registered. Plan 40M -2497 from Part Lot Control (North Bowmanville Limited) 2014 -112 Being a by -law to exempt a certain portion of Registered Plan 40M -2497 from Part Lot Control (2265719 Ontario Inc.) 2014 -113 Being a by -law to adopt Amendment No. 101 to the Clarington Official Plan 2014 -114 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle 2014 -115 Being a by -law to temporarily restrict the use of a portion of the road allowance between the former Townships of East Whitby and Darlington; and THAT the said by -laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Mayor Foster acknowledged tonight's meeting as the last regularly - scheduled meeting of this Term of Council and provided Members of Council with the opportunity to briefly comment on their Term of Council. Members of Council expressed appreciation to their colleagues, staff, residents and the press in moving the Municipality forward. Council Meeting Minutes -24- September 29, 2014 CONFIRMING BY -LAW Resolution #C- 358 -14 Moved .by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -law 2014 -116, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 29th day of September, 2014; and THAT the said by -law be approved. ..:s W-0, IIIt i!V11A►1 Resolution #C- 359 -14 Moved by Councillor Partner, seconded by Councillor Novak THAT the meeting adjourn at 11:47 pm. "CARRIED" MAYOR MUNICIPAL CLERK jt Leadnig tl�e iYay Special Council Meeting Minutes October 31, 2014 Minutes of a special meeting of Council held on October 31, 2014, at 9 :30 am, in the - Council Chambers. Roll Call Present Were: Mayor A. ,Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak, attended until 9 :31 am Councillor W. Partner Councillor Traill Councillor W. Woo, entered at 9:31 am Absent: Councillor J. Neal Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison 1 Deputy Treasurer, L. Gordon Deputy Clerk, J. Gallagher Municipal Clerk, A. Greentree Corporate Communications Officer, B. Radomski Director of Emergency Services /Fire Chief, G. Weir, Administrative Assistant to the Municipal Clerk, C. Fleming Disclosures of Pecuniary Interest Councillor Novak indicated that she would be declaring a pecuniary interest with. respect to Staff Report #1. Correspondence for Direction D - 1 Newcastle Santa Claus Parade Committee requesting permission to hold a fireworks_display on Sunday, November 16, 2014, in conjunction with the Newcastle Santa Claus Parade. Resolution #C- 360 -14 -f- Moved by Councillor Partner, seconded by Councillor Traill That the request from the Newcastle Santa Claus Parade Committee for permission to hold a fireworks display on Sunday, November 16, 2014, in conjunction with the Newcastle Santa Claus Parade, be approved, provided the organizers apply-for and obtain a Fireworks Permit from the Municipal Clerk's Department. Carried Special Council Meeting Minutes - 2 - October 31, 2014 Councillor Novak stated a pecuniary interest with respect to Staff Report #1 — CLD- 027 -14 as she is one of the Candidates noted Report CLD- 027 -14, and left the meeting. Staff Report(s) Report CLD- 027 -14 2014 Municipal Elections — Close Vote — Office of Regional Councillor Wards 1 & 2 Resolution #C- 361 -14 Moved by Councillor Partner, seconded by Councillor Hooper That Report CLD- 027 -14 be received, That, in accordance with the Municipal Elections Act, 1996, a recount be conducted for votes cast during the 2014 Municipal Elections held in Clarington, for the Office of Regional Councillor Wards 1 & 2 for the candidates Joe Neal and Mary Novak; and That the Municipal Clerk advise all interested parties of Council's decision. Carried Confirming By -Law, Resolution #C- 362 -14 Moved by Councillor Hooper, seconded by Councillor Partner THAT leave be granted to introduce By -law 2014 -117, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 31St day of October, 2014; and THAT the said by -law be approved. Carried Adiournment Resolution #C- 363 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn 'at 9:42 am. Carried Mayor Municipal Clerk ��rr1 Leading the Way Special Council Meeting Minutes November 28, 2014 Minutes of a special meeting of Council held on November 28, 2014, at 9:00 am, in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor W. Partner Councillor Traill Absent: Councillor J. Neal Regrets: Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Corporate Services and Human Resources, M. Marano Corporate Communications Officer, B. Radomski Director of Emergency Services /Fire Chief, G. Weir Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming Disclosures of Pecuniary Interest Councillor Novak stated a pecuniary interest with respect to Staff Report #1 — LGL- 010 -14 as she is one of the parties noted in Report LGL- 010 -14, and left her seat within the Council Ring. Staff Report(s) Confidential Report LGL- 010 -14 — Notice of Application — Novak v. Clarington et al Resolution #C- 364 -14 Moved by Councillor Hooper, seconded by Councillor Partner THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with advice that is subject to solicitor - client privilege, including communications necessary for that purpose. The meeting reconvened in open session at 10:03 am. Councillor Novak left the Council Chambers. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were passed. Special Council Meeting Minutes - 2 - November 28, 2014 Resolution #C- 365 -14 Moved by Councillor Hooper, seconded by Councillor Traill THAT the recommendations contained in Confidential Report LGL- 010 -14 - Notice of Application — Novak v. Clarington et al be approved as written. Carried Councillor Novak returned to the meeting. Councillor Novak stated a pecuniary interest earlier in the meeting, refrained from voting on the Confirming By -law and left the Council Chambers during discussion and voting on the Confirming By -law. Confirming By -Law Resolution #C- 366 -14 Moved by Councillor Hooper, seconded by Councillor Traill THAT leave be granted to introduce By -law 2014 -118, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 28th day of November, 2014; and THAT the said by -law be approved. Carried Councillor Novak returned to the meeting. Adiournment Resolution #C- 367 -14 Moved by Councillor Partner, seconded by Councillor Novak THAT the meeting adjourn at 10:08 am. Carried Mayor Municipal Clerk rt l.11.��■ it . Lending Elie {Yay Special Council Meeting Minutes December 1, 2014 Minutes of the first meeting of Council held on December 1, 2014, at 7:00 pm, in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, A. Cannella Director of Community Services, J. Caruana Committee Coordinator, M. Chambers Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Deputy Clerk, J. Gallagher Director of Corporate Services and Human Resources, M. Marano Corporate Communications Officer, B. Radomski Director of Finance/Treasurer, N. Taylor Director of Emergency Services /Fire Chief, G. Weir Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming The Municipal Clerk called the meeting to order and extended congratulations to Members of Council - Elect. St. Joseph's Elementary French Immersion School Choir sang O'Canada. The invocation was given by Reverend Deb Foster. The Municipal Clerk administered the Oath of Office to Mayor -Elect Adrian Foster. Franklin Wu, Chief Administrative Officer, came forward to bestow the Chain of Office upon Mayor Foster. Special Council Meeting Minutes - 2 - December 1, 2014 The Municipal Clerk then administered the Oath of Office to the following: Steven Cooke Ron Hooper Joseph Neal Wendy Partner Corinna Traill Willie Woo - Local Councillor - Local Councillor - Regional Councillor - Local Councillor - Local Councillor - Regional Councillor The Municipal Clerk declared the Council of the Municipality of Clarington for the term 2014 to 2018 to be organized and turned the first meeting of Council over to His Worship Mayor Adrian Foster. Remarks Sheryl Greenham brought greetings on behalf of Erin O'Toole, MP Durham, whose duties in Ottawa precluded him from attending tonight's meeting. MP O'Toole sent congratulations to the newly - elected Members of Council indicating he looks forward to continuing to work with Council to keep Clarington strong and to plan for a prosperous future. Jennifer Stone brought greetings on behalf of Grenville Anderson, MPP Durham, who was unable to attend tonight's meeting. MPP Anderson sent congratulations to the newly - elected Members of Council and expressed appreciation to the out -going Council indicating he looks forward to working cooperatively with each Member of Council on behalf of Claringtorl constituents to achieve a common goal of a prosperous and livable community. Inauqural Address Mayor Foster welcomed all to the Inaugural Meeting of Council for the 2014 to 2018 term of Clarington Council and introduced the newly - elected Council as follows: Councillor Wendy Partner, returning as the Local Councillor for Ward 4, Councillor Corinna Traill, returning as the Local Councillor for Ward 3, Councillor Willie Woo, returning as the Regional Councillor for Wards 3 and 4, Councillor Ron Hooper, returning as the Local Councillor for Ward 2, Councillor Steven Cooke, newly elected as the Local Councillor for Ward 1 and Councillor Joe Neal, former Local Councillor for Ward 1 and newly elected as the Regional Councillor for Wards 1 and 2. Mayor Foster congratulated all Members of Council indicating he looks forward to working together with Councillors for the betterment of Clarington. Mayor Foster acknowledged the individuality of each Member of Council while stressing the Council elected by all of Clarington for all of Clad ngton, at the end of the day, has one collective voice and one collective vision. Mayor Foster stated that as Council embarks on their new term it is important to remember who we are and to consider where we are going. He noted that while the Municipality is large geographically, it is still very much a unique collection of smaller towns and villages. Special Council Meeting Minutes - 3 - December 1, 2014 Mayor Foster listed world class attractions and numerous activities he has experienced and are available to residents just minutes from their front doors in Clarington. Mayor Foster stated the Municipality must plan to accommodate growth by working more effectively with other levels of government while protecting Clarington's valuable agricultural resources, green space and maintaining the individuality and small town feeling Clarington residents desire. Mayor Foster stated that Clarington is a great community, with greater things yet to come and by working together in the spirit of partnership, much will be accomplished in the next four years. Mayor Foster issued a challenge to MP O'Toole and MPP Anderson to join the Municipality of Clarington in 2016 to hold one New Year's Levee so residents can meet their MP, MPP, Mayor and Members of Council and School Board Trustees at one combined Levee. Confirming By -Law Resolution #C- 368 -14 Moved by Councillor Hooper, seconded by Councillor Cooke THAT leave be granted to introduce By -law 2014 -119, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at the first meeting held on the 1 st day of December, 2014; and THAT the said by -law be approved. Carried Adiournment Resolution #C- 369 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 7:45 pm. Carried Mayor Municipal Clerk Draft List of Delegations December 15, 2014 a) Laura Vaillancourt, Ontario Philharmonic — Letter of Appreciation (Correspondence Item I — 11) . b) Clint Cole — Clarington Hydro One Transformer Station (Correspondence Item D -9) C) Preet Khurana, Southeast Clarington Ratepayers Association (SECRA) — Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) d) Gerry Mahoney, Southeast Clarington Ratepayers Association (SECRA) — Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) e) Mario Veltri - Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) Summary of Correspondence December 15, 2014 Correspondence to be Received for Information - 1 Minutes of the Newcastle Village Community Hall Board dated September 16, 2014 (Copy attached) 1 - 2 Minutes of the Santa Claus Parade Committee dated September 28 and October 8, 2014 (Copies attached) 1 - 3 Minutes of the Agricultural Advisory Committee of Clarington dated October 9 and November 13, 2014 (Copies attached) 1 - 4 Minutes of the Ganaraska Region Conservation Authority dated October 16 and November 20, 2014 (Copies attached) 1 - 5 Minutes of the Clarington Heritage Committee dated October 21 and November 18, 2014 (Copies attached) 1 - 6 Minutes of the Orono Arena Community Centre Board dated October 21, 2014 (Copy attached) 1 - 7 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 11, 2014 (Copy attached) 1 - 8 Minutes of the Central Lake Ontario Conservation Authority dated November 18, 2014 (Copy attached) 1 - 9 Minutes of the Durham Nuclear Health Committee (DNHC) dated November 14, 2014 (Copy attached) 1 - 10 Minutes of the Clarington Safe Communities Advisory Committee dated June 19, September 18 and November 20, 2014 (Copies attached) Summary of Correspondence .-2- December 15, 2014 1- 11 Charlie Morison, Chair, Ontario Philharmonic and Mayor Steve Parish, Town of Ajax, Mayor Terry Clayton, Township of Brock, Mayor Adrian Foster, Municipality of Clarington, Mayor John Henry, City of Oshawa, Mayor David Ryan, City of Pickering, Mayor Chuck Mercier, Township of Scugog and Mayor Gerri -Lynn O'Connor, Uxbridge, writing to staff of the Mayor's Office expressing appreciation for the outstanding contribution to the 2014 Durham Region Mayors' Gala in support of the Ontario Philharmonic (OP);- advising this year's gala netted $85,000 and has the potential to increase gala revenue in excess of $100,000 by matching funds offered through Business for the Arts; and, extending an invitation to continue building cultural capacity at the 2015 Durham Region Mayors' Gala supporting Ontario Philharmonic on October 2, 2015. CORRESPONDENCE FOR DIRECTION D - 1 Barbara Clark, Durham Region Representative, Huntington Society of Canada, requesting permission to host a "Walk to Cure Huntington Disease" in May and to request that. the month of May 2015 be proclaimed "Huntington Disease Awareness Month" in Clarington. (Motion to Proclaim) D - 2 Donald Igbokwe, Chair, Durham Region Multi -faith World Religion Day Committee, extending an invitation to Members of Council to attend World Religion Day, a community celebration of unity in diversity on Sunday, January 18, 2015, at Durham Regional Headquarters;.and, requesting Council's support in proclaiming "World Religion Day" on January 18, 2015, and in promoting the event. (Motion to Proclaim and to place information on the Municipality's website) D - 3 Nathan Farrell, Environmental Planner, McIntosh Perry Consulting Engineers (MPCE) advising that the pavement rehabilitation of portions of Highway 401 and 35/115 within the Municipality Clarington did not proceed as planned during the 2014 construction season and will now proceed during the 2015 construction season; and, requesting an exemption to Clarington's Noise By -law on weekdays between 11:00 pm and 7:00 am the next day and all day Saturday and Sunday for the period May 19 to September 25, 2015. (Motion to approve an exemption to the Municipality's Noise By -law) Summary of Correspondence - 3 - December 15, 2014 D - 4 Jo -Anne McFarland, Clarington Polar Bear Swim Committee, extending an invitation to Mayor Foster and Members of Council to participate in the 15th Clarington Polar Bear Swim "Plunge for Life" to be held on January 1, 2015,'at the Newcastle Beach to raise awareness of the urgent need for organ and tissue donations and to raise funds for the Sick Kids Foundation to be directed towards research for pediatric liver disease; and, requesting Council's approval for members of Clarington Fire Station #2 to provide an Emergency Service presence at this community event. (Motion to approve request) D - 5 Denyse Newton, Executive Director, Alzheimer Society of Durham Region advising that January is National Alzheimer Awareness month across Canada and requesting that January, 2015, be proclaimed "Alzheimer Awareness Month" in Clarington and urging all citizens to become more aware and educated concerning the far - reaching effects of Alzheimer's disease and related dementias. (Motion to Proclaim) D - 6 The Honourable Michael Chan, Minister of Citizenship and Immigration, inviting Council to participate in two of Ontario's volunteer recognition programs for 2015: The Ontario Medal for Young Volunteers presented to Volunteers between the ages of 15 and 24 for their actions and dedication to improve the quality of life in their communities and beyond, and the Ontario Volunteer Service Awards in recognition of continuous years of service to a single community organization; advising that nomination forms and additional information are available on the Ministry's website at www .ontario.ca /honoursandawards; and, indicating the deadline for nominations is January 15 and January 25, 2015, respectively. (Motion to refer correspondence to the Municipal Clerk to place information on the Municipal website) D 7 Linda and Dwight Bradley, advising that they are in the midst of construction of two new dwelling units at 4433 and 4325 Rundle Road which will not be ready for occupancy until March 31, 2015 and requesting an extension to the temporary occupancy of dwellings at 4825 Rundle Road and 2075 Taunton Road until construction is complete and occupancy permits are issued. (Motion to approve a six month extension to the temporary occupancy of the existing dwellings subject to the signing of a further Letter of Undertaking for each property) Summary of Correspondence - 4 - December 15, 2014 D - 8 Ted Eng, Chair, Greater Toronto Area Agricultural Action Committee (GTA AAC), advising that at the November meeting of the GTA AAC the following motion was passed: "THAT a letter be sent from the Greater Toronto Area Agricultural Action Committee (GTA AAC) to the municipalities in the Greater Toronto Area requesting that they try when possible to appoint a council member or citizen representative from the agricultural community to their Conservation Authority; AND FURTHER THAT the letter be copied to the appropriate Conservation Authorities." (Motion for Direction) D - 9 Clint Cole requesting that Council invite Toronto City Council to assist with the protection of the ground source water supply on the Oak Ridges Moraine as identified by the Province as environmentally protected; indicating the natural water supply exists both in Clarington and across the Greater Toronto Area (GTA); and, requesting that in future, municipal leaders across the GTA collaborate with Provincial Members of Parliament across the region to raise the bar for existing policy standards that permit broad loopholes with respect to ground water protection legislation before large scale infrastructure development causes any further damage and future environmental risk to the vital ground source drinking water supply. (Motion for Direction) D - 10 Robert Kipling, Secretary, Kids' Safety Village of Durham Region, advising that the Board of Directors of the Kids' Safety Village, a miniature village providing safety instruction to primary grade studentsjs embarking on a $700,000 fundraising campaign to refurbish and enlarge the Kids' Safety Village; requesting a $15,000 donation from all municipalities in Durham Region; inviting Members of Council to visit their website at www.durhamsafetvvilla.ge.com to view activities and videos; and, indicating that a Board Member would be pleased to attend a future Council meeting to provide additional information and answer questions. (Motion for Direction) Summary of Correspondence - 5 - December 15, 2014 D - 11 Preet Khurana, Southeast Clarington Ratepayers Association (SECRA), expressing concern with newfound potential impacts of the Clarington Wind Farm on the neighbouring Port Granby project which they believe raise valid questions requiring further investigation by a wind energy expert; and, indicating they have a proposal they believe may help Council in the decision - making process leading up to a Renewable Energy Approval (REA) appeal. (Motion for Direction) D - 12 Tom Chervinsky, VP Campaigns, Canadians for Clean Prosperity, advising that the Province is drafting legislation regarding producer responsibility and Ontario's recycling regime; requesting Council's assistance in ensuring the Province'makes the right choices for Ontario Municipalities and citizens by adopting a resolution to include the principles of strong recycling targets, standards and enforcement, producer responsibility for 100 % of their product's recycling costs and producers to have flexibility as to how they meet recycling targets to foster competition and innovation; and, forwarding a proposed resolution for Council's consideration: "Whereas municipalities have no control over the form of municipal solid waste that is generated from packing and products that enter their jurisdiction; Whereas municipal taxpayers bear more than 50% of the cost of waste disposal and recycling of packaging and printed paper in the waste stream, which products are increasingly complex, multi - material and expensive to recycle, reclaim or dispose of; Whereas the Ministry of the Environment and Climate Change has committed to replacing the current waste diversion legislation, but has not yet introduced replacement legislation to the legislature; Whereas independent producer responsibility (IPR) provides that producers be responsible for 100% of the costs of certain designated wastes and have the flexibility to determine how IPR programs are established, designed and operated; Whereas municipalities should not have to bear the cost of managing the disposal of these materials; Whereas waste is a valuable resource; Summary of Correspondence - 6 - December 15, 2014 Whereas IPR would provide. considerable savings to the Municipality of Clarington residents and grow the local economy as producers innovate to reduce waste, develop more easily recyclable packaging and better ways to collect and process it; Whereas increased recycling and reclamation could add 7,800 good, high - quality jobs in Ontario and contribute more than $770 million every year to Ontario's economy; THEREFORE BE IT RESOLVED THAT the Municipality of Clarington calls on the Ontario Government to introduce legislation to replace the Waste Diversion Act with a system based on Individual Producer Responsibility, ensuring that producers are responsible for 100% of ,the costs of designated wastes and have the flexibility to determine how IPR programs are established, designed and operated, in order to ensure they meet strictly enforced targets." (Motion for Direction) 1 -1 NEWCASTLE VILLAGE COMMUNITY HALL BOARD Meeting of the Newcastle Village Community Hall Board held on September 16, 2014 at 7 pm in the Council Chambers. Attendees: C. Abraham (chair) S. DeJong P. DeJong S. Rogers W. Woo (Regional Councilor) W. Partner (Local Councilor) G. Bell (Secretary) Regrets: B. Carmichael A presentation was made to Bonnie Cowle /Joyce Kufta for their 13 years on the Village Concerts Committee. Board presented a certificate of appreciation and flowers to Bonnie Cowle. Joyce was unable to attend - flowers and certificate will be delivered. 1.1 Motion by S. DeJong, seconded by S. Rogers. "CARRIED" BUSINESS ARISING . 2.1 _ Municipal Policy was passed by Municipal Council on September 15, 2014. 2.2 Flooring Update — special meeting was held on July 15 to discuss difference in price from quote. C. Abraham, B. Carmichael, Rock Bottom and Spruce Tree met. Quote did not include entire install. It was agreed price would be paid. Cleaning product for one year included and stair brackets were replaced. Product has not been received as of yet. Secretary will follow up on this. 2.3 Masons contract has been signed and returned. Still awaiting contract for March Gala from District Masons. 2.4 Kitchen Project — C. Abraham has met with Director of Operations on next steps. Director will let us know next steps from their perspective. Board agreed to C. Abraham and G. Bell meeting with caterers to see what their suggestions would be. They will report back to. board with details. 2.5 Bartending policy will be implemented. Lions Club will be asked to clean out storage room to left of stage. FINANCIAL REPORT 3.1 Motion by W. Partner, seconded by S. DeJong That the financial report is accepted as presented. "CARRIED" BILLS 4.1 Motion by W. Woo, seconded by W. Partner That the following bills be paid as presented — C Abrham $75.00; S DeJong $75.00; G Bell $300.00; S Fogg $800.00 (all invoices for supervision) "CARRIED" CORRESPONDENCE 5.1 C. Abraham and R. Groen met with president of Train Club to discuss electrical work that did not meet code and was not approved by the Hall Board. As per discussion all future plans must be presented to the board in writing. (See attached email from R. Groen). A letter to this effect will be sent to Train Club. 5.2 Harvest Festival letter from Chamber of Commerce to donate to mountain of product draw (see attached notice). Board decided on two tickets to Hotel California concert on March 28 2014. 5.3 Thank you note from Newcastle Horticultural Society for participating in -100 year celebration 5.4 Thank you note from NPS School Council for loan of tables. 5.5 Newcastle's of the World request to hold dates from September 25 to Oct 1. Respond we need more of a commitment for the weekends. Sunday to Thursday will try to discourage rentals. Notice from David Faulkner received for information. 5.6 Older Adults Strategy invitation — C. Abraham will attend 5.7 Email from Myno Van Dyke giving us name of gentleman who changed spigots on fountain for us. Thank you note to be sent. 5.8 Thank you note from wedding couple Katherine & Ryan Whitsitt. HEALTH & SAFETY 6.1 Received — copy to be sent to Operations Department. 6.2 It has been noted that there is very little emergency lighting available when power goes out. FUNDRAISING 7.1 G. Bell reported There was some confusion as to who would be hosting the breakfast. S. Rogers will check with Harvest Committee. It may have been advertised as free. If it has been advertised this way the plan will be to get supplies donated — fundraising committee will be running this event. Lunch will be run by fundraising committee — with assistance from George Krohn and Durham College Students. Evening event did not come together for this year. Board members were disappointed as this was the main purpose of the board taking the hall. Discussed whether we are over extending ourselves with too much fundraising. As we have 2 successful events each year and hopefully the return of the brunch in the fall of 2015 or 2016 should we consider just sticking to these events for a certain timeline? To be discussed further at future meeting. NEW BUSINESS 8.1 Health & Safety Awareness Course taken by G. Bell as per instruction by Director of Operations. C. Abraham will ensure that S. Fogg also takes course. 8.2 Received for information — Bartlett /Kemp wedding Oct 11/12 2014 has cancelled. No refund of deposit to be given as per contract. 8.3 Supervision for Sunday,— C. Abraham 8.4 Dry Ice has been requested to be used by DJ's. Referred this to Municipality. See attached response from R. Groen. Board agreed to continue with policy of no fog or dry ice machines permitted. 8.5 New defibrillator has been installed by Operations Department. 8.6 Cost for stairs up to stage is in neighbourhood of $1600 - $2000 – this is prefab or special order. Motion by S. DeJong seconded by W. Partner That stairs we have be inspected to see if they can be brought up to code. If unable to bring up to code to spend no more than $1500.00 for new stairs. I "CARRIED" 8.7 Budget – be prepared to discuss at October meeting. 8.8 Park bench install is ready– agreed to install in front of patio fencing. 8.9 Name Tags – C. Abraham would like to order name tags for board members. Motion by S. Rogers, seconded by W. Woo To order names tags for members spending up to $100.00 "CARRIED" 8.10 Bar Room roll up window — secretary has asked for information from Operations Dept. on company that installed to see about purchasing new door. 8.11 C. Abraham met with Director of Operations: - Discussed kitchen project will follow up when details after we have met with caterers. - Discussed replacement of missing spindles on railing in auditorium – Operations will check into this. - discussed purchase of generator for power outage - Parking lot paving will be put into 2016 budget - Bar window information will be searched out for us to replace. - Privacy fence that was to be part of the finishing touches for parkette will be planned with dollars in garden project account. - Village Concerts committee – agreed committee of 3 with liaison from board. Gabrielle has agreed to be liaison. Letters to be sent to Burt, Dwight, Kevin, Myno, Gord Whealy, Lloyd Johnson Motion by S. Rogers, seconded by W. Partner Adjourned 9:10 pm I -2 SANTA CLAUS PARADE — MINUTES OF MEETING September 28, 2014 Attendance: Tracy Bayley - Buckle, Kathy McLaughlin, Terryl Tzikas, Roger Leetooze, Janet Lange, Jennifer Laughlin, Jeff Laughlin Minutes of Previous Meeting May 14, 2014 were approved Motion Made by: Tracey 2nd by: Jennifer All in favour — passed Minutes of Previous Meeting September 10th, 2014 were approved Motion Made by: Roger 2nd by: Mack All in favour — passed Terryl Tzikas ( Chairperson /Floats and Fillers Coordinator): New Email addresses: • volunteers@ bowmanvillesantaclausparade.com — Mack • elfs@ bowmanvillesantaclausparade.com — Janet • floats@ bowmanvillesantaclausparade.com —Janet • committee@ bowmanvillesantaclausparade.com — goes to everyone on Committee • santa@ bowmanvillesantaclausparade.com — Terryl and Kathy • For next meeting think of someone for the Volunteer of the Year Award 1 ten Ashby (Band Coordinator): • Four bands are booked so far. Bands are on track. Applefest — set for October 18th, set up at 7:00 a.m. Provide letter for Floats and Fillers, Kathy has Santa tattoos. Jen to look at the price of Santa stickers. Tracy Bailey - Buckle (Make -up Coordinator): • Has contacted Clint from the Municipality will leave some garbage containers, masks and suits to wear for clean up. Cleaning the barn is scheduled for October 19' @ 11:00 a. m. Mack Hunter—( Volunteer Coordinator): • Has a spreadsheet of volunteers. Has visited Bowmanville High School and CCS. Has about 30 volunteers so far. Janet Lange (Costume Coordinator): • Has approximately $1,500.00 in sponsors. Lots of interest from Companies for sponsoring. Has set aside Thursday nights for costume making. Will be working on design for float next week. Jennifer Laughlin (Buttons): • New letterhead is at the Printers and will be ready by Friday. Buttons still working on fixing the smile on girl and finding prices for buttons. Jeff Laughlin ( Website): • Email addresses have all been established. New website nearing completion. Roger Leetooze (Event Support Coordinator): • Rogers Cable will be carrying the broadcast of parade this year. Doug is ok and still waiting on Mike to reply. Carts and Gators are good to go. Bob's Towing is also on board again. Coordinator for Legion is still a work in progress. Kathy McLaughlin (Secretary, Publicity): • Will be sending letters out in the next week, just waiting for Letterhead., will also be sending letters to dignitaries. Next Meeting: Scheduled for October 8, 2014 @ 7:00 p.m. Room 1C. 2 SANTA CLAUS PARADE — MINUTES OF MEETING October 8, 2014 Attendance: Kathy McLaughlin, Allison Dart, Terryl Tzikas, Bill Heathcote, Mack Hunter, Jen Laughlin, Jeff laughlin Regrets: Jen Ashby, Roger Leetoze, Tracy Bayley - Buckle, Janet Lange Motion: "To Accept the Minutes from the September 28, 2014 Meeting" "Will be approved at our next meeting" Jen Ashby — Bands • Email Jen if you can attend Applefest • 2 or 3 students for Applefest hand out tattoos, coloring pages • Ten bands booked • Jen's father will pull Committee Float • Allison Dart and Jen Ashby will be parade Marshalls Jen Laughlin — Button Coordinator • Buttons sent to Printer (Button Boy). • Paid for these tonight and will be ready for Applefest • Have 200 Volunteer buttons Kathy McLaughlin — Secretary and Publicity • Sponsor letter have been mailed out • Ad for Paper for Floats will be in paper on October 8th ($356.00) Ad for Costumes will be in paper (October 23 ($356.00) • Roy Nichols has four cars for us. Will let us know if they are providing drivers • Have left messages with Gord Weir — waiting to hear back • Have left message with Kevin Anyan — • Have heard from Durham Police and they have 28 — 30 volunteers so far Mack Hunter — Volunteer Coordinator • Janet with Students tomorrow at BHS planning new costumes • Has quite a few volunteers Jeff Laughlin — Website Coordinator • Website up and running • Facebook site going well • Old Buttons — maybe put pictures of them on Website Bill Heathcote — Assistant Event Coordinator • Has permit ready for signs • Will be able to help at Applefest and Barn clean up Tracey Bayley- Buckle — Make Up Coordinator • Makeup will be done in Room 1C this year • Barn clean up will forward email Roger Letooze — Event Coordinator • Has one announcer so far • Still working on Legion representative "Next Meeting — Wednesday October 22, 2014 @ 7:00 p.m. St. Andrews Presbyterian Church 1 -3 AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING THURSDAY, October 9th, 2014 MEMBERS PRESENT: John Cartwright Brenda Metcalf Tom Barrie Jenni Knox Les Caswell Elgin Greenham Eric Bowman REGRETS: Mark Bragg, Ted Watson, Mary Ann Found, Don Rickard, Councillor Partner STAFF: Faye Langmaid, Mitch Morawetz The meeting was preceded,by the Memorial tree dedication for Gary Jeffery. There were many family in attendance, members of the VAC Board,: members of the Soper Creek Model Railroad Group, committee members, Councillors Woo, Traill and Hooper. Brenda welcomed all to the meeting. Adoption of Agenda 014 -13 Approval of Minutes Moved by Eric Bowman, seconded by Les Caswell "That the Agenda for October 91h, 2014 be adopted. CARRIED 014 -14 Moved by John Cartwright, seconded by Les Caswell "That the minutes of the August 14th,- 20-14.,-m eeting be approved CARRIED Business Arising from Minutes Nancy Rutherford _- Region's &y- ear_Ag- Strategy — Nancy will be at the next meeting. to discuss.the- strategy. She would like comm on the document. Faye will circulate the document to rnembers.so that they-have plenty of time to review in advance of the meeting. EFW Tour — All that attended enjoyed the tour, some members were unable to attend. The building is at 95% completion some areas the can be toured now will not be availablb in the future, they will be enclosed and part of the pit or firing areas. Faye will ask for an additional tour for those unable to attend previously. Correspondence and Council Referrals — Committee terms have been extended until the new committees are appointed. The Ag committee asked for staggered terms and that has been approved by Council so at the next application date members can apply for 2 or 4 year appointments. Elgin is appointed until 2016 and does not need to apply. Agricultural Advisory Committee of Clarington October 9', 2014 The Region's Greenbelt Review has been approved by the Region and forwarded to the Ministry of Municipal Affairs and Housing. The Region's comments ask for more flexibility in being available to interpret the policies outlined in the Greenbelt Plan. Liaison Reports DAAC — Nancy Rutherford is looking for comments on the 5 year Ag Strategy. Presentation on renewable energy, no new expansions (contracts) are planned currently as the grid is not able to handle additional load. Discussion on a system where municipalities and region could distribute wood chips from tree removal operations to local farmers for use in stalls and other traffic areas around the farm. Some farmers have arrangements with tree trimming companies and find this very beneficial to keeping areas clean. Farm Tour was September 11th at Gallery on the Farm (Eric's), official count said 80 attendees but it was closer 100, many additions at the last minute. Lots of politicians in attendance. 4 stations showing different aspects of agriculture in today's market worked very well and will be a model for future years. DRFA — Reminder of Celebrate Agriculture as Gala fundraiser for Durham Farm Connections Gala at Royal Ashburn on October 16th, 2014. Tickets are $50 each. The Committee with Brenda's leadership have nominated CBOT for the Spirit of Agriculture Award. Letters of support from Ted and the Mayor were included. Breakfast on the Farm, held at Wilmot Orchards on October the 4th from 9 am to 1 pm was very successful. - About 1600 tickets in advance. 80 -90 volunteers from local area. Jeff Leal, MPP and new Agriculture Minister was in attendance. Farm Connections- High school program was at Sinclair High School in Whitby, 5th year for this program, very well attended and interesting for the students and volunteers. The grade 3 program at Vipond Arena will be April 7,8,9 this will be its 10th year. The funding from Trillium is mostly spent, funds from the Agricultural Gala will go to support the program, they are moving towards being self- sustaining. Preston moving van vehicle wrap for Farm Connections is on the road. CBOT- Don, Jenni and Faye are working with UOIT on getting the Deans and students interested in doing their Capstone Projects (final year major project) on aspects of agriculture. CBOT will be inviting the Deans to attend a presentation that will outline the opportunities in agriculture, Durham and Clarington. CBOT working on having an event where a discussion on agri- business could happen with Minister Leal. Other Business Colborne tour — Faye has been in contact with Joe Mullin, they are not complete, happy to have a tour but it is still a construction site. Members would like to defer until the kitchens are in. Agricultural Advisory Committee of Clarington October 91h, 2014 Parade of Lights – Information has been submitted and Eric has had discussion with DRPS. Faye to follow -up on permit. Parade is being planned for December 3rd Future Agendas December: Granville Anderson will be in attendance. Committee members should be prepared to provide him with a brief of what you do in your operation how provincial policies affect your business. How he can assist. Discussion on ideas — Central Lake Ontario Conservation Authority attend a future meeting, Chris Darling will be taking over from Russ Powell in the new year. Todd from Dancing Bee Apiary is another potential speaker. John Cartwright moved to Adjourn Next Meeting, November 13th, 7:00 p.m. Room 1C at Municipal Administrative Office - Susan Chan, Native Pollinators and Nancy Rutherford, Durham Agriculture Strategy 2013 -2018 We are starting earlier because of the two presentations. Agricultural Advisory Committee of Clarington October 9th, 2014 AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING THURSDAY, November 13th, 2014 MEMBERS PRESENT: John Cartwright Brenda Metcalf . Tom Barrie (7:25) Mary Ann Found (7:45) Les Caswell Elgin Greenham Eric Bowman Ted Watson Don Rickard (7:25) Councillor Partner REGRETS: Mark Bragg, Jenni Knox STAFF: Faye Langmaid, Mitch Morawetz GUESTS: Susan Chan (Famers at Work), Nancy Rutherford (Durham Region) Ted welcomed all to the meeting. Adoption of Agenda 014 -15 Moved by Eric Bowman, seconded by Brenda Metcalf "That the Agenda for November 131h, 2014 be adopted. CARRIED Approval of Minutes 014 -16 Moved by Eric Bowman, seconded by John 'Cartwright, "That the minutes of the October 9th, 2014 meeting be approved" CARRIED Guests: Susan Chan from Farmers at Work Susan provided a presentation on Neonicotinoids and Pollinators -.(circulated to committee members). Susan has been working on -this topic for some time, the major pollinator of many crops is wind but other crops require pollinators. In the 1990's what was being used was contact pesticides; it meant they had to be sprayed more often. The neonicotinoids are a systemic and on the seed, much more effective. However they are being overused in areas where they are not needed and as a systemic they are being spread throughout the pollination chain. It is not just the farming industry using them but also the landscape industry and -especially golf courses. What Susan would really Pike to see is farmers become more involved in the decision - making process, only using neonic coated seed where it is needed, so that the rural community makes the decision about neonic's and a solution is not forced on them by the urban community which are really not aware of all of the issues. The pesticide corporations do not differentiate between neonic coated seed and non - coated seed; there is no price difference; therefore many farmers use them like an insurance policy. Susan presentation is based on research that OMAFRA is doing and farmers need to be asking OMAFRA to assist in knowing when to use neonic's and when to use non - coated seed. Different crops also require examination as the success rate varies. Agricultural Advisory Committee of Clarington October 9111, 2014 Susan discussed how diversification on farms and 4 crop rotation can really reduce the amount of pesticides needed in any farming practice. For agriculture to be sustainable it has to continually evolve its best practices. Too many farmers are currently only looking at bottom -line of soybean /corn yield rather than, understanding how their industry could be affected by decisions being forced on them by others. Ted thanked Susan for the presentation as it was very enlightening, Nancy Rutherford — Region's 5 -year Ag Strategy — Nancy provided an overview of the Strategy. For the next half hour the committee broke into two groups and each group worked on two of the four priorities in the Action Plan. Committee members provided feedback that has been submitted to Nancy for inclusion in her monitoring plan' and next steps. Business Arising from Minutes No items. Correspondence and Council Referrals — Committee terms have been extended until the new committees are appointed. The Ag committee asked for staggered terms and that has been approved by Council so at the next application date members can apply for 2 or 4 year appointments. Elgin is appointed until 2016 and does not need to apply. The Roundtable on Growing Clarington Together which is an initiative of the Priority Green -and the Official Plan Review has asked for an agricultural representative to attend the roundtable discussion. It was suggested that Jennifer Knox and /or Ian Kruis attend because of their knowledge and work on sustainability. Liaison Reports DAAC — A presentation about the Rouge Agricultural Reserve and how the long -term leases (35 years) would be addressed, they are looking for a cross - section of commodity groups. Working on a formulae for the leases in relation to the crop produced, to both share in the profits but also guarantee diversity. DRFA — Celebrate Agriculture Gala fundraiser was a success. Raised $15,000 to help promote agriculture. Mark your calendar for next year October 291h, 2015. CBOT- CBOT received the Spirit of Agriculture Award at the Gala and they are very pleased to have been selected as the first winners of this Award. Don, Jenni and Faye are working with UOIT on getting the Deans and students interested in doing their Capstone Projects (final year major project) on aspects of agriculture. CBOT will be inviting the Deans to attend a presentation that will outline the opportunities in agriculture, Durham and Clarington. CBOT looking at how to have more memberships from agricultural community and whether a different category of membership would be desirable. Agricultural Advisory Committee of Clarington October 9th, 2014 Other Business Colborne tour —They are not complete, happy to have a tour but it is still a construction site and the kitchens are not up and running. CBOT would like to work with Ag Committee to have a tour with Board members and committee members jointly. Parade of Lights — Permit has been issued. Eric has a copy. Parade is December 31d at 6 p.m. in Enniskillen and 7:30 in Tyrone, route in on municipal website. Future Agendas January: Faye to approach CBOT to see if they would like to attend in January on membership. Discussion on ideas -- CLOCA attend a future meeting, Chris Darling will be taking over from Russ Powell as CAO in the new year. Todd from Dancing Bee Apiary is another potential speaker. Eric Bowman moved to Adjourn Next Meeting, December 11th, 7.30 p.m. Room 1C at Municipal Administrative Office - Granville Anderson will be in attendance. Committee members should be prepared to provide him with a brief of what you do in your operation how provincial policies affect your business. How he can assist. Agricultural Advisory Committee of Clarington October 9th, 2014 1 -4 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY October 16, 2014 FA 07/14 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg Wendy Partner, Vice -Chair - Municipality of Clarington Ray Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis - Township of Cavan Monaghan Miriam Mutton - Town of Cobourg ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Planning, Greg Well, Manager, Planning and Regulations Ian Jeffery, Remote Sensing Specialist ABSENT WITH REGRETS: Mary Lou Ellis - Municipality of Port Hope Linda Thompson - Municipality of Port Hope Heather Stauble - City of Kawartha Lakes Willie Woo - Municipality of Clarington ALSO ABSENT: 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 50/14 MOVED BY: SECONDED BY: Wendy Partner Ray Benns THAT the Full Authority approve the minutes of the September 18, 2014 meeting. CARRIED. Minutes FA 07/14 Page 2 4. Adoption of the Agenda Staff Report - Orono Park Creek Rehabilitation - was added to the agenda as a new business item c). FA 51/14 MOVED BY: Miriam Mutton SECONDED BY: John Fallis THAT the Full Authority adopt the agenda as amended. CARRIED. Miriam Mutton requested an item under Other Business in regards to `Toxic Algea'. 5. Delegations None 6. Presentations a) MNRF Pilot Project Mark Peacock, Director, Watershed Services and Ian Jeffery, GIS /Remote Sensing Specialist, provided the Full Authority with an outline of a pilot project which was awarded to the GRCA by the Ministry of Natural Resources and Forestry. This pilot project addresses technical aspects of Flood Plain Mapping. FA 52/14 MOVED BY: Mark Lovshin SECONDED BY: John Fallis THAT the Full Authority receives the presentation for information. CARRIED. 7. Business Arising from Minutes a) 2015 Preliminary Budget and Municipal Levy FA 53/14 MOVED BY: John Fallis SECONDED BY: Ray Benns THAT the Full Authority receive the 2015 Preliminary Budget for information and, FURTHER THAT the budget be forwarded to the watershed municipalities indicating in the cover letter that the vote to approve the 2015 levy will be taken at the November 2014 Full Authority meeting. CARRIED. 8. Correspondence None Minutes FA 07/14 Page 3 9. Applications under Ontario Regulation 168/06: Permits approved by Executive: FA 54/14 MOVED BY: John Fallis SECONDED BY: Wendy Partner THAT the Full Authority receive the permits for information. CARRIED. Permit applications requiring Full Authority discussion: None 10. Committee Reports: None 11. New Business: a) Orono Park Creek Rehabilitation FA 55/14 MOVED BY: Wendy Partner SECONDED BY: Mark Lovshin THAT the Full Authority direct staff to enter into a Grant Funding Agreement with the Province of Ontario in order to carry out the Orono Park Creek Rehabilitation. CARRIED. Wendy Partner asked about the status of the invasive Round Goby and methods of control. Staff responded that Ministry of Natural Resources and Forestry is working on controls. 12. Other Business Miriam Mutton brought forward concerns related to Toxic Algae in Lake Erie. She asked if-it was a concern of staff. Staff responded that Ministry of the Environment and Climate Change is aware of the threat and is conducting research in Lake Ontario. 13. Adiourn The meeting adjourned at 7:55 p.m. on a motion by Wendy Partner. EWA CHAIR GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY November 20, 2014 FA 08114 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg Wendy Partner, Vice -Chair - Municipality of Clarington Ray Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis - Township of Cavan Monaghan Miriam Mutton - Town of Cobourg Mary Lou Ellis - Municipality of Port Hope Linda Thompson - Municipality of Port Hope ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Planning Greg Well, Manager, Planning and Regulations ABSENT WITH REGRETS: Heather Stauble - City of Kawartha Lakes Willie Woo - Municipality of Clarington ALSO ABSENT: 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 56/14 MOVED BY: Mark Lovshin SECONDED BY: John Fallis THAT the Full Authority approve the minutes of the October 16, 2014 meeting. CARRIED. Minutes FA 08/14 Page 2 4. Adoption of the Agenda FA 57/14 MOVED BY: SECONDED BY: Ray Benns Mark Lovshin. THAT the Full Authority adopt the agenda. CARRIED. 5. Delegations None 6. Presentations None 7. Business Arising from Minutes FA 58/12 MOVED BY: Mark Lovshin SECONDED BY: John Fallis THAT the Full Authority approve the 2015 levy in the amount of $890,902.00 A recorded vote is required. Ray Benns - Township of Alnwick/Haldimand (0.9436 %) Yes Mary Lou Ellis - Municipality of Port Hope (9.9846 %) Yes John Fallis - Township of Cavan Monaghan (0.1873 %) Yes Mark Lovshin - Township of Hamilton (11.4966 %) Yes Miriam Mutton - Town of Cobourg (11.4103 %) Yes Linda Thompson - Municipality of Port Hope (8.9846 %) Yes Forrest Rowden - Town of Cobourg (11.4103 %) Yes The total percentage present to vote was 54.4173 %. To carry the motion 51% total of those present is required and cannot be from a single municipality. The vote was carried at 100 %. CARRIED. Wendy Partner. arrived at the meeting. 8. Correspondence None Minutes FA 08/14 Page 3 9. Applications under Ontario Regulation 168/06: Permits approved by Executive:. FA 59/14 MOVED BY: Linda Thompson SECONDED BY: Ray Benns THAT the Full Authority receive the permits for information. CARRIED. Permit applications requiring Full Authority discussion: None 10. Committee Reports: a) Ganaraska Forest Recreation Users Committee Minutes, November 6, 2014 Miriam Mutton asked if there were any concerns with hunting in the Forest. Staff responded that there have been not recorded incidents and that hunting is restricted to certain areas of the Forest. FA 60/14 MOVED BY: Wendy Partner SECONDED BY: Mark Lovshin THAT the Full Authority receive the Recreational Users Committee minutes for information. CARRIED. 11. New Business: a) New Development Review Services - Assessing Need for Federal Fishery Review FA 61/14 MOVED BY: SECONDED BY: Wendy Partner John Fallis THAT the Full Authority receive the development review service - assessing the need for federal fisheries review for information and, FURTHER THAT the Full Authority approve the fee recovery for the service. CARRIED. Minutes FA 08/14 Page 4 b) Update of Administrative Procedures FA 62/14 MOVED BY: John Fallis SECONDED BY: Ray Benns THAT the Full Authority approve November 2014 Administrative Procedures for the Ganaraska Region Conservation Authority effective November 20, 2014. CARRIED. c) Update of the GRCA Alcohol Policy FA 63/14 MOVED BY: Ray Benns SECONDED BY: Linda Thompson THAT the Full Authority approve the updated November 2014 Alcohol Policy for the Ganaraska Region Conservation Authority effective November 20, 2014. CARRIED. 12. Other Business a) New Ganaraska Region Conservation Authority Website Launch FA 64/14 MOVED BY: Mark Lovshin SECONDED BY: John Fallis THAT the Full Authority receives the staff report for information purposes. CARRIED. Ray Benns informed the members that on December 13, 2015 the annual Santa Clause parade will be held in Grafton beginning at 6:00 pm. The board members brought Season Greetings. 13. Adjourn The meeting adjourned at 8 :00 p.m. on a motion by John Fallis. CHAIR P". Li Lj==, CAO /SECRETARY - TREASURE R Members Present: Angela Tibbles Councillor Hopper Karin Murphy Regrets: Ruth Goff (ex- officio) Robert Malone Staff: Clarington Heritage Committee Minutes of Meeting October 21, 2014 Kim Vaneyk Tracey Ali (arrived at 7:15) David Reesor Faye Langmaid A. Tibbles welcomed all to the meeting. Declaration of Pecuniary Interest None declared. 1Q.". Bonnie Seto (arrived at 7:20) Tenzin Gyaltsan Joe Earle Victor Suppan Brandon Weiler Adoption of Agenda 14.27 Moved by Councillor Hooper, seconded by David Reesor, THAT the agenda be adopted. "Carried" Adoption of Minutes 14.28 Moved by Tenzin Gyaltsan, seconded by Joe Earle THAT the minutes of the Meeting of September 16, 2014 be accepted. "Carried" Presentation Joe Earle gave a presentation on heritage conservation and sustainability. The presentation focused on how common perception may not see these items as linked but the reality is the two are very closely linked. A change in mindset is needed so these issues are considered together moving forward. 1 I p_a_g_e Business Arising Jury Lands Foundation (Camp 30) - The Municipality approved $45,000 during the budget review to retain an architect to conduct a structural analysis on the buildings. F. Langmaid advised that the architect has completed the structural analysis'of the six buildings (Jury House, Natatorium, Kiwanis House, Triple Dorm, Infirmary and Cafeteria). The buildings are in relatively good condition and the roofs of the buildings are in surprisingly good shape given what has occurred over the last six years. The architect recommended that a structural engineer review three of the buildings (Jury House, Triple Dorm, and Kiwanis House). A quote for the structural engineer was received and is within the approved budget. The next step will be to hire a structural engineer to provide a report on the three buildings. The Jury Lands Foundation have applied for charitable status and a next step will be to discuss and identify a fundraising strategy. The Jury Lands Foundation next meeting will be October 30, 2014. Ontario Heritage Trust Nominations - The nominations have been submitted. Designated Property Owner Outreach - There are still some outstanding visits to be conducted by various committee members. Generally the experience has been very positive, plaques are in place, most residents do not have their by -laws so appreciated receiving one. Most were happy to hear about the heritage incentive grants. The discussion regarding overall thoughts and experience was moved to the November meeting to allow members to finish visiting all the properties on their list. Municipal Register Discussion - This discussion had been deferred so that results of the designated owner outreach can be finalized. 210 King Avenue, Newcastle - F. Langmaid toured the property and advised that the work being completed is very good quality. The owners were happy to save the old windows as many of them were made of American Chestnut which is very rare. The owner also advised that the front windows were not the original windows and that having them in front of the new windows would not be visually appealing; however, they would keep the windows in storage with the other windows. Reports from Other Committees (Community Improvement Plans, etc,) Bowmanville CIP - The committee discussed how incentive grants were distributed. One suggestion was to have the grant funds be divided over the year, having two intake times, allowing for projects that come forward later in the year to have opportunity for funding. This would be more of a comparison of the value of the grants than the first come first serve basis that is currently employed. Another suggestion was to reduce the percentage of grants, for example change to 25% from 33% funding to the maximum. This idea was generally not supported as majority of projects exceed the maximum funding and this would have little to no impact on creating additional funding for more projects. 2 1 P a g e There was a good discussion on accessibility and the members agreed that time needs to be spent with merchants on how they can meet accessibility standards, and that it is not always physical improvements that are possible. While the building code grant helps on the physical aspect it is not possible in all of the buildings and very costly to accomplish. There was a suggestion that accessibility issues be dealt with under a separate grant and not under the building code grant or that accessibility issues be addressed separately from the CIP grants and include design assistance and education. Orono CIP - Movie requests will be dealt with like special events permits moving forward. Durham Region's Economic Development and Tourism Department and will be forming a response group to movie requests in Clarington. The Region film office will assist with promoting the various venues throughout the Region. The grant funding formulae was discussed and members felt that given the demand and value of projects in Orono the current way of approving grants should remain as is. Getting quotes for redoing the signs for Sid Rutherford at the entrance to the walkways. The Municipality has the rights to the artwork from Petrus Boots and we will be asking a local sign company to reproduce the sign with a photographic technique. There was discussion on the accessibility of Town Hall and a request for a centre railing up the stairs or a more stable way for members of the public to approach the stairs. Also, the Post Office needs an automatic door opener and new flagpole and flag. The intersection at Main and Mill does not have a "no right turn" from Mill to Main and a "no left turn" from Main to Mill. The group is wondering if these could be installed as people make these movements which is highly dangerous. Faye followed up and it is a Regional Road so the Municipality cannot place electronic speed monitors. Newcastle CIP - While not finalized the Streetscape Study was discussed and concerns of accessibility were raised, including raising sidewalks. Costs of implementing the plan and signage were also discussed. The Walbridge House is being restored and the exterior work has been completed. The interior work continues but the work on the project so far is very well done and the house looks great. The allocation and ways of providing grants was discussed. The idea of altering the percentages of grants was discussed to provide funding for more projects (similar to Bowmanville's discussion). This idea was not supported as majority of projects exceed the maximum funding and this would not provide opportunities for additional projects.. Members expressed a need for more funds in Newcastle and Bowmanville as they see a lack of funding delaying improvements. 3 '` Buster's has new owners who are doing great work to removing the siding and stucco to restore the brick underneath. A CIP grant was issued for the property. Brookhouse Condominium sales office is now open. Service club signs were replaced and the Region is being consulted for a proper location to locate them. Some discussion on making a request to use the electronic sign at the new fire hall to advertise community events. The old fire hall has had environmental testing done on it and is in the process of being rezoned. No determination of being declared surplus and sold has been made. ACO. Clarington Branch - T. Ali reported that the booth at Applefest was very successful. A very strong interest in the Jury Lands and what is happening with the Foundation. Many other inquiries about grants and heritage in general. Donations received were approximately $100. The annual general meeting will be held in January. Marilyn Morawetz was nominated for the ACO awards and she was selected. Marilyn will receive the award at the ACO awards dinner in Toronto. A press release was sent out and the ACO is excited for Marilyn and to have her represent Clarington at the awards. Newcastle Village and District Historical Society (NVDHS) — Would like to create a tourism profile for Lakeshore Road. F. Langmaid advised a road cannot be designated under the Ontario Heritage Act but municipalities can have provisions in their Official Plan to ensure routes and vistas are preserved. The Newcastle Self- Guided Walking Tour brochure is complete and ideas of reproducing a version of it to use as a fundraiser are being discussed. NVDHS will hold a General Meeting on November 4 in one of the basement rooms of the Newcastle Community Hall. The meeting will feature a presentation by Sher Leetooze of her new book about nurses in World War I. Museum - B. Seto reported that the final interviews are being held for a new executive director. Hoping to have someone in place by the end of November. The Harvest Dinner was cancelled due to low ticket sales. A new exhibit has opened commemorating the 100th anniversary of World War 1, focusing on the contributions of the residents of Clarington. The exhibit is free thanks to funding received from different organizations. Correspondence and Council Referral — Council extended the appointment of members to all Committees of Council until new members are appointed at a later date. A. Tibbles described how. disappointed and shocked she was with this decision. The committee members who volunteer their time to committees were not consulted prior to making the decision. Her feelings, which were shared by some members, were that Council didn't appreciate the time commitment required of volunteers that sit on committees and acted disrespectfully by assuming that current members would continue to sit on committees, for an undisclosed period of time, until new members are appointed. 4 1 P a g e Points were also raised about Council assuming members would continue their current roles on committees and how that could lead to some committees not having quorums or the work of some committees not being productive as any meeting could be their last. It was asked that Council be made aware of the issues the members raised. Project Reports Barn Book Proiect — The calendars have been distributed to a number of stores to sell. Kim will provide an update on the amount of sales at the November meeting. New Business Municipal Register Symposium (Cobourq) — V. Suppan circulated an e -mail with his summary prior to the meeting. B. Weiler provided an overview of the symposium and discussed how Whitby, Cobourg and Markham approved their registries. The differences in the public engagement approaches were discussed as well as some of the experiences with how properties and inquiries are dealt with once on the register. Budget — F. Langmaid advised that the 2014 budget was, not exceeded. 14.29 Moved by Karen Murphy,, seconded by Tracey Ali That the 2015 CHC budget be submitted as follows Membership $150 Conferences, workshops and other education opportunities $500 Miscellaneous $350 David Reesor moved the meeting be adjourned. Next meeting: Nov 18, 2014, 7:00 p.m., at Clarington Municipal Offices in Room 1 C 5 Page CLARINGTON HERITAGE COMMITTEE MEMBERS PRESENT: Angela Tibbles Councillor Hooper Tracey Ali REGRETS: Ruth Goff (ex- officio) Robert Malone STAFF: Minutes of Meeting November 18, 2014 Kim Vaneyk Bonnie Seto (arrived at 7:30) Karin Murphy David Reesor Victor Suppan Tenzin Gyaltsan Joe Earle Faye Langmaid Brandon Weiler A. Tibbles welcomed all to the meeting. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA 14.30 Moved by Councillor Hooper, seconded by Tracey Ali, THAT the agenda be adopted. "CARRIED" ADOPTION OF MINUTES 14,31 Moved by Tracey Ali, seconded by David Reesor THAT the minutes of the Meeting of October 21, 2014 be accepted. "CARRIED" 1IPage BUSINESS ARISING Jury Lands Foundation (Camp 30) — F. Langmaid reported that there have been recent news articles on Camp 30, including one in the Toronto Sun. Marilyn Morawetz received an award at the ACO awards dinner in Toronto in early November. The structural engineer has been on site and inspected the four buildings that were recommended for further analysis by the architect. It appears that the buildings are in good shape. The architect and structural engineer will be reporting to the Foundation at their next meeting. The Foundation has also submitted their charitable status paper work. The Jury Lands Foundation next meeting will be November 25, 2014. Designated Property Owner Outreach —There are some outstanding visits to be conducted by various committee members. Some reports have been submitted since the last meeting. Generally the impressions are positive, plaques are in place for the most part, most residents do not have their by -laws so appreciated receiving one. Most were happy to hear about the heritage incentive grants. Municipal Register Discussion — There were a few members absent and not all of the property owner outreach visits had been conducted. The discussion was deferred to the next meeting hoping all the visits would be completed and more members would be at the next meeting. REPORTS from OTHER COMMITTEES (community improvement plans, etc.) Bowmanville CIP – No news to report. Orono CIP – No news to report. Newcastle CIP – No news to report. ACO. Clarington Branch – Annual General meeting to be held in January. Newcastle Village and District Historical Society (NVDHS.) – The fall newsletter has been published. F. Langmaid advised that the Clarington Heritage Committee is a member of the NVDHS and that the committee does receive a copy. The summer and fall newsletters will be scanned and sent out to the Committee members. Museum – B. Seto reported that Michael Adams has been appointed the new executive director at the Museum. He brings a wealth of knowledge from previous positions and 21 Page they are excited to welcome him. The Edwardian Christmas open house will be on December 5, 2014 from 7 pm — 9 pm and admission is free. Heritage Week Committee — A. Tibbles reported that the Heritage Week Committee has decided to change the date of Heritage week from February to August. Heritage Week will be from August 10th to the 17th. See attached Heritage Week Committee Report for details. CORRESPONDENCE and COUNCIL REFERRAL — Council extended the appointment of members to all Committees of Council until new members are appointed at a later date. F. Langmaid reported that the Clerk's Department has indicated the target of March 2015 for new committees to be appointed, a report will be going forward in January to address the process. The continuation of the existing committees is anticipated to end at the same time. F. Langmaid received an e -mail from Bert Duclos at the Ministry of Tourism, Culture and Sport (MTCS) about training opportunities. Mr. Duclos indicated that he organizes training sessions around the time when new committees are appointed and wondered if there was any interest from Clarington Members. Given that the new committee hasn't been appointed and there is no firm date on when that will happen this information. was passed along to the committee for information. T. Ali and A. Tibbles indicated they went to a training session at the beginning of this term of the committee and they found it very informative and useful. A request was received from David Crome, Director of. Planning Services, for a member of the Clarington Heritage Committee to attend a density round table workshop being hosted by the Municipality as part of the Official Plan review. T. Ali indicated that she would be interested in going as the representative from the committee. PROJECT REPORTS Barn Book Proiect — Many of the calendars have been sold. A report on sales numbers will be presented at the next meeting. NEW BUSINESS Accomplishments by the Committee this term — F. Langmaid reviewed project possibilities that were identified by the Heritage Committee in 2007. Many of those projects carried over to the work that the current Heritage Committee has been able to. undertake and 31 Page successfully complete. A full list of the accomplishments of the Committee are found in attachment 2. After recapping the accomplishments of the Committee many members indicated how successful they thought this Committee has been. One of the regrets of the members was that only one property was designated during the current term. The members would have liked to be able to get more property owners interested in designating their properties. Chair Angela Tibbles announced that she will be taking on other responsibilities in January and has asked Tracey Ali the Vice -Chair to assume the role of Chair until the new committee is appointed and elections can happen. Angela expressed her gratitude to committee members and staff. 302 Given Road: The Belmont — B. Weiler reported that the property is currently owned by a developer and that it is staffs understanding that they will be looking to sever the dwelling from the property in advance of the subdivision proceeding. This will allow the dwelling, which is currently vacant, to be sold and hopefully restored. Staff is waiting to receive a complete heritage impact assessment for review. It is expected that it would be brought to the Committee at some point in the new year. Community Heritage Ontario (CHO) Membership Renewal —. F. Langmaid advised that the membership for CHO was up for renewal and advised that there was funds in the budget to cover the renewal. 14.32 Moved by Karen Murphy, seconded by Bonnie Seto That the CHO membership be renewed at a cost of $75 David Reesor moved the meeting be adjourned. Next meeting: Jan 20, 2015, 7:00 p.m., at Clarington Municipal Offices in Room 1C Attachments: Attachment 1: Heritage Week Committee Report Attachment 2: Accomplishments of the Heritage Committee between 2010 and 2014 4 1 P a g e Attachment 1 Heritage Week 2014 Working Group Report to C.H.C. November 18, 2014 The group met on Friday November 14 with representatives from the Architectural Conservancy of Ontario (Clarington), Clarington Heritage Committee, Clarington Museums and Archives, Newcastle Village & District Historical Society, Visual Arts Centre, Municipal Planning and Communications staff in attendance. Alternative dates for Heritage Week At the March wrap -up meeting, the view was expressed that attendance at various 2013 and 2014 Heritage Week events had been severely affected by February weather. Accordingly, it had been decided to move Clarington's 2015 Heritage Week to the spring or summer. A comprehensive list of events scheduled May through September 2015 had been circulated prior to the meeting. After careful consideration, the week of August 10 to 17 was selected (Monday to Monday). Weather should be fairly reliable for outdoor activities. Reservation of Art Display Areas The Art exhibits in the Library Mezzanine, main M.A.C. hallway and area surrounding the stairs to Council Chamber had been well received during Heritage Week 2014. Availability will be checked for the months of July, August and September. Subject to availability, Eric Bowman and Todd Tremeer will be invited to display work. (It was subsequently determined that only the Library Mezzanine was available. The space has been booked and Mr. Bowman has agreed to undertake a display of his work). Banner /Flaps There was discussion on the value of purchasing another banner or replacing it with several flags (to be installed outside municipal buildings in various locations in Clarington). It was decided to replace the banner (using funds remaining in the Heritage Week account). There was general agreement that it should be longer, if possible. All design elements (other than date) will be unchanged. 51 Page Activities for Heritage Day, Monday February 16 2015. Although Clarington's Heritage Week will be held in August, there was agreement that we should request Council to proclaim Ontario's Heritage Day, as in previous years. The Ontario Heritage Trust Awards will be presented as close as possible to Heritage Day, and letters of appreciation will again be sent to all owners of designated properties. Theme All were in agreement on the importance of a unified theme for Heritage Week. This had proved very useful in 2014. A number of suggestions were made, including "Clarington — Then and Now ". As several key members of the Working Group were not present, it was decided to defer this decision to the next meeting. Working Group Chair The out -going Chair, Angela Tibbles, had earlier suggested that Heritage Week 2015 be chaired by a representative of a group other than the Heritage Committee (the Week being an inter- agency event). Bob Malone indicated that the Newcastle Village and District Historical Society is giving this proposal consideration. Next Meeting The next meeting will be on Thursday January 29, 2015. 6 1 P a g e Attachment 2 Accomplishments this term (2010 - 2014) • Heritage Week 2013 and 2014 participation. • Heritage Incentive Grants 2013 and 2014. • Letters to Heritage Property owners thanking them their contributions to protecting heritage resources, sent for Heritage Day (Feb) 2012.— 2014. • Launch of Clarington Heritage website March 2012 (soft launch to owners of designated properties) and fully up and running later in 2012. Items continue to be added to the website. • Display and education /engagement at Orono Fair, 2013, 2014 and Doors Open 2012-2014 • Barn research initiative — Photographing, writing of sections, display of photographs during Heritage Week, 2014 and at Orono Fair in 2014, 2015 calendar published and being sold -- Work is ongoing. • Instrumental in identifying the 407 Salvage Process for heritage resources from buildings that were going to be removed. Connecting current heritage property owners with materials and providing some networking opportunities as a bonus. • Committee members undertook to visit designated property owners to ensure information on website is current and to reach out to property owners about heritage incentives (i.e. Grants) — 2014. • Walking Tours (by others) Bowmanville, Tyrone, Newcastle. Up on heritage website (Newcastle coming soon). • OHT Nominations /Awards 2011 -14 recognizing 10 individuals and 1 group. • Comments on Official Plan for OP Amendment #77 (the urban design amendment and when revisions required after Heritage Act, 2005 were included). This OPA is now in force. Additional comments have been provided to the OP Review. • Designation of 20 Horsey Street. • Providing comments and advice on proposed alterations to designated heritage buildings or propose proposed buildings adjacent to heritage resources (e.g. No Frills and Shoppers Drug Mart in Newcastle, Bowmanville Sr. Public School, etc • Provide comments and advice on the refurbishment of The Walbridge House. • Worked through the process of updating the designating by -law on 210 King Avenue West in Newcastle. • Reviewed and provided recommendations on all heritage permits and alteration applications that came forward during this term. 8 1 P a g e 1 -6 MINUTES ORONO ARENA COMMUNITY CENTRE BOARD October 21, 2014 Present: Willie Woo John Witheridge (via conference call) Rory Woods Gord Lowery Jackie Moore Laverne Boyd Regrets: Wendy Partner Elaine Dillon Michael Di Lelia Call to order by Willie Woo at 7:37 p.m. Agenda: presented by: Willie Woo Moved to accept: Laverne Boyd Seconded: Gord Lowery Passed Minutes from June 24, 2013 meeting: presented by Willie Woo Motion to accept as received: Laverne Boyd Seconded: Gord Lowery Passed Business Arising from the Minutes: Rory Woods was able to answer questions from last meeting: 1. Telephone account is from Bell. This includes Satellite, Internet, Cell phone and Land line. They cannot be split out as they are lumped into one account in the general ledger. 2. Fund raising in 2013 was $15,000 — Several different community events are held over the year such as a BBQ, Yuk Yuks and a dance. The Athletic.Association determines where the funds are used each year, once the funds have been raised. 3. Rental — Ice Rental — Comparing 2014 with 2013, the ice rental account is approximately $15,000 lower year over year. This is due to a decrease in early and late time rentals. Figure skating hours have stayed the same. 4. Refuse = Waste Management is the current vendor with no contract, just month to month. This has been greatly reduced from previous years due to 2 reasons: , a. Locking the collection bins to prevent the general public filling the bins up b. Pick -ups are called on an as needed basis (instead of on a regular basis). 5. Tractor Maintenance —this account is used for maintenance on the Olympia. Financial Report distributed October 16, 2014 by email and attached to this report. Motion to accept the financial report without prejudice: Rory Woods Seconded: Jackie Moore Passed New Business: Next Year's meeting dates need to be set at the next meeting after the elections. The first one will be: • Tuesday, January 27, 2015 at 7:30 p.m. Motion to adjourn at 8:24 pm: John Witheridge Seconded: Laverne Boyd Passed Next Meeting: January 27, 2015 at 7:30 pm. loll - »•• Acting Chairperson Orono Arena And Community Centre Balance Sheet As at Sep 30, 2014 ASSET CURRENT ASSETS Term Deposit Bank - Operating account Cash: Total Accounts Receivable Accounts Receivable Y/E Adjust... Accounts Receivable Receivables: Net TOTAL CURRENT ASSETS FIXED ASSETS Furniture & Equipment Accum Deprec: Furn & Equip Furniture & Equipment: Net TOTAL FIXED ASSETS TOTAL ASSET LIABILITY CURRENT LIABILITIES Accounts Payable Accounts Payable YE Adjustments Accrued Liabilities Accounts Payable Vacation Payable Vacation Payable Employee eductions Payable El Payable CPP Payable Federal Income Tax Payable Pension Payable Rec Gen Payable: Total WCB "Payable G S T On. Sales G S T On Purchases G S T Remitted G S T Payable HST Paid on Purchases TOTAL CURRENT LIABILITIES TOTAL LIABILITY EQUITY RETAINED EARNINGS Term Deposit Retained Earnings Current Earnings TOTAL RETAINED EARNINGS TOTAL EQUITY LIABILITIES AND EQUITY 119,204.61 . 11,693.55 130,898.16 0.00 3,073,90 3,073.90 3,073:90 4,644.00 0.00 0.00 510.04 854.19 2;057.61 8,596.76 1,.369.39 132,267.55 - 4,998,16 - 2,592.58 0.00 13,896.67 3,177, 93 12,018:60 2- ,076.36 16,787.01 - 26,516:07 - 4,388.80 -36.00 - 12,125.28 - 2;700.32 - 2,700.32 1:33.91 126;092.89 8,741,07 Orono Arena And Community Centre Comparative Income Statement Page 1 Actual Actual Jan 01, 2014 to Jan 01, 2011 to Sep 30, 2014 Sep 30, 2013 Percent REVENUE --- - - - -`- - -- REVENUE Bank Interest Revenue 2,940,00 0,00 0.00 Rental = lee Rental 151,376.50 166,299.50 -8.97 Rental- Arena Floor Rental 4,965.00 852.00 482.75 Rental - Booth 2,750.00 3,050.00 -9,84 Rental - Hall 9,416.00 8,887,00 5.95 Matting Room Rental 2%00 341.53 -26.80 D.A.F,B. Ref BFI 0100 0.00 0.00 D,A,F.B.Ref water 0.00 0,00 0.00 D.A:F.B, Ref- Supplies 0.00 0.00 0,00 Public Skatino - 2,475.00 2,225.75 11 -20 Fund Raising 407.25 15,000,00 -97.29 Ice Equipment Clarington contricbu 0.00 400 0.00 Skate Sharpen 25.00 0.00 0.00 Miscellaneous 0.00 4,703.25 - 100.00 Donations 3,500:00 0,00 0.00 Board Advertising 4,260.00 2,200.00 9164 TOTAL REVENUE 182,364.75 203;559,03 -10.41 TOTAL REVENUE 182,364,75 203,559.03 -10,41 EXPENSE COST OF OPERATIONS Arena Maintenance 10,366.11 12,496,34 -17.03 Arena Supplies 6,901,78 5,769,02 19.64 Fees & Dues 50,00 0.00 0.00 Bookkeeping 956.92 695,00 37.69 Bank Charges & Sundry Exp, 163.40. 224.00 -27,05 Gas 7,721.07 6,670.09 17,52 Propane For Olympia 0,00 0.00 0.00 Gasoline 256.82 601.93 -57.33 Tractor Maintenance 150,00 270.00 -44,44 Grounds Maintenance 1;830.00 .1,354.00 35.16 Hydro 371565.12 .43,066.90 -12.77 ice Equipment 3,832.59 33,990,65 -88.72 Refuse 2,024.60 1,479.67 36.83 Telephone 2.fi89.61 2,793.08 -3.70 Water 5.066.16 4,820,22 5.10 Advertising 25.00 472.61 -94.71 Office Supplies 613.20 1,943.69 -68.45 Miscellaneous 43.04 0.00 0.00 Wages 84,845,35 88,170.57 -3.77 EI Expense 2,239,40 2,277.49 -1.67 Pension Payable 1 ,604.00 11,804.00 -86.41 CPP Expense 2,657.60 1,465.15 81.39 Balancing Source Ded for 2011 0.00 1,616.42 - 100.00 WCB Expense 2,019.91 2,380,08 -15.13 Employee Benefits 0.00 108.34 - 100.00 Payroll Expense: Total .93,36626 107,822.05 -13,41 TOTAL COST OF OPERATIONS 173,62168 224,369.25 -22.62 TOTAL EXPENSE 173,62168 224,369.25 -22.62 NET INCOME 8,741.07 - 20,810.22 - 142.00 Page 1 Present: (Voting) Regrets: 1. AGENDA Draft minutes — Not yet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY NOVEMBER 11, 2014 7:OOPM Kate Potter Michael Goleski Melanie McArthur Jim Cleland Brian Reid Bonnie Seto Karin Murphy Suzanne Land Geoff James Leo Blindenbach Councillor Corinna Traill Additions Michael Goleski requested that a wish list for the next term be added to the agenda. Acceptance of Agenda MOVED: by Geoff James SECONDED by Suzanne Land THAT: the agenda for November 11, 2014 be accepted W11-19 1X111 2. MINUTES OF PREVIOUS MEETING Approval of Minutes MOVED: by Kate Potter SECONDED by Melanie Mac Arthur THAT: the minutes of September 9, 2014 be approved as amended. CARRIED I -7 S N NA November 2 014 Mimltes 3. ITEMS/UPDATES Karin Murphy chaired the meeting Fall Clean -up The October meeting was cancelled due to lack of quorum but several committee members met at the site for litter pick -ups in October and November. The anglers group that assisted the past 3 years also did a site clean -up in October. A windshield notice was created to politely request that all visitors to the SWNA use the waste receptacles. The committee recommended that a notice be placed on. both Kiosks to thank users for helping to keep the S WNA Clean. S)"A Photo Contest The committee discussed ways to increase interest and participation in the annual photo contest. It was recommended that moving the deadline for the contest to the late summer or fall would give photographers the opportunity to take photos in all seasons. The VAC will be contacted to see if there is availability for the photo exhibition in September or October. To generate interest earlier, notices will be placed on -site this fall to remind user's that the contest will be occurring again in 2015. Toronto Street Construction Project The Region of Durham will be constructing a new sewer connection to their Toronto Street Treatment Plant in 2016. During construction the section of Waterfront Trail along Toronto Street would be have to be closed. Engineering Department staff are considering a project in the 2015 capital budget to permanently relocate the trail off road and connect it to the existing trail behind the sewage treatment plant. This would eliminate the need to close the trail during construction and would also remove the on -road section of the Waterfront Trail from Toronto Street. If approved the project would occur in 2015, in advance of the road reconstruction. Scavenger Hunt Update Kate Potter reported that the Scavenger Hunt took place on Saturday October 4th and was attended by a few families with children. There was heavy rain in the morning before the 10:00 AM start which affected the turnout. Kestrel Wraggett from GRCA gave an educational talk after the hunt. If the event is held again the committee will consider moving it to May or June to encourage a larger turnout. SVV- A November 2014 Minutes Waterfront Trail Reconstruction Project The re- alignment of the Waterfront Trail on the east side of the pedestrian bridge is now complete except for some minor deficiencies. The old trail route has been removed and restored with topsoil. In the spring trees will be planted on the old trail as part of the OPG planting project. SWNA Committee Applications Applications were handed out at the meeting for any members wishing to return to the SWNA committee for the next term of Council. The Clerks Department has not established a deadline for returning the applications but members were encouraged to return their applications by the end of November. A digital copy of the application will also be sent to all committee members to ensure that members absent fiom the meeting would have a copy. Appointments to the next SWNA committee will likely be made in January. Michael Goleski indicated that he will not be returning to the committee but hoped that the committee would pursue protection and preservation of the SWNA by making sure that development doesn't occur on the east side of Toronto Street adjacent to the SWNA. Those lands are outside of the SWNA and are not be part of the committee's mandate. Michael also suggested that a sub - committee be formed to specifically address invasive species at the SWNA and that a valley trail be considered to connect the SWNA with Hwy 2. 4. OTHER BUSINESS Jim Cleland indicated that he has removed 10 bird boxes for the winter. The other bird boxes will need to be removed before the end of November. Jim also informed the committee that seven pickets have been kicked off on the west viewing platform by the lake. Operations will be asked to repair. 5. MOTION TO ADJOURN MOVED: by Jim Cleland SECONDED by Geoff James THAT: the meeting be adjourned. CARRIED Adjournment 8:OOPM Next Meeting: TBA , Notes.prepared by: P.Windolf CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1-8 MINUTES NO. 7 AUTHORITY MEETING Tuesday, November 18, 2014 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: P. Rodrigues, Vice Chair J. Aker B. Chapman L. Coe L. Corrigan J. Drumm R. Hooper J. Neal J.R. Powell, Chief Administrative Officer B. Boardman, Administrative Assistant/Recording Secretary H. Brooks, Director, Watershed Planning & Natural Heritage R. Catulli, Director, Corporate Services C. Darling, Director, Development Review & Regulation G. Geissberger, Marketing & Communications Coordinator D. Hope, Land Management & Operations Supervisor P. Lowe, Director, Watershed Stewardship & Community Outreach G. Soo Chan, Director, Groundwater Excused: P. Perkins, Chair S. Collier D. Mitchell M. Novak C. Traill Absent: T. D. Marimpietri 5 The Vice Chair called the meeting to order at 5:00 p.m. DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #67 Moved by L. Coe Seconded by L. Corrigan THAT the Authority minutes of September 16, 2014 be adopted as circulated. CARRIED Res. 968 Moved by B. Chapman Seconded by L. Coe THAT the Board adopt a consent agenda; and; THAT the recommendations contained in Staff Reports: 5243 -14; 5251 -14; 5254 -14; 5245 -14, 5246 -14; 5255 -14; 5249 -14, 5250 -14, 5247 -14; 5253 -14; 5242 -14 be adopted. CARRIED AUTHORITY MEETING MINUTES NO.7 — NOVEMBER 18, 2 ©14 Pagel DIRECTOR, DEVELOPMENT REVIEW & REGULATION (1} 8taffReport #5243 -14 (Schedule 3 -1 to 3 -3) Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses — September 1 to October 31, 2014 THAT stuff report 5243 -14 be received for information. (See Res. #68 above) (2) Staff Report #5251 -14 (Schedule 3 -4 to 3 -6) TransCanada Eastern Mainline Project THAT Staff Report #5251 -14 be received; and, THAT in response to the TransCanada application to the National Energy Board for approval the Eastern Mainline Project, the Central Lake Ontario Conservation Authority advise TransCanada that the establishment of newpipeline right -of -way deviations through our Conservation Areas, in particularStephens's Gulch is not supported and that the planning, route alignment, design, and construction of the proposed pipeline minimize adverse ecological impacts and where possible improve the health of any crossing of natural heritage and hydrological features. (See Res. 468 above) (3) Staff Report #5254 -14 (Schedule 3 -7 to 3 -9) Submission of Amended Propose Source Protection Plan and Updated Assessment Report THAT the Central Lake Ontario Source Protection Authority receives the Amended Proposed Source Protection Plan and Explanatory Document for the CTC (Credit Valley - Toronto and Region and - Central Lake Ontario) Source Protection Region; THA T the Chair of the Central Lake Ontario Source Protection Authority is authorized to submit the Amended Proposed Source Protection Plan as well as the mandated Amended Proposed Explanatory Document and other materials jointly with the other two Source Protection Authority chairs to the Minister of the Environment and Climate Change for approval; THAT the Chair of the Central Lake Ontario Source Protection Authority is authorized to submit the Updated Assessment Report. Central Lake Ontario Source Protection Area to the Minister of the Environment and Climate Change for approval; and, THAT staff be directed to take the necessary actions to prepare and transmit the required documents and information. (See Res. #68 above) DIRECTOR, STEWARDSHIP, EDUCATION & COMMUNICATION (1) Staff Report #5245 -14 (Schedule 5 -5 to 5 -6) Species at Risk, Lynde Shores CA Species at Risk Habitat Improvement Program THAT Staff Report 5245 -14 be received for information. (See Res. 468 above) (2) Staff Report 95246 -14 (Schedule 5 -7) TD Tree Days 2014 THAT Staff Report 5246 -14 be received for information. (See Res. #68 above) (3) Staff Report 95255 -14 (Schedule 5 -8 to 5 -12) 2014 Durham Children's Groundwater Festival Summary THAT Staff Report #5255 -14 be received for information. (See Res. #68 above) DIRECTOR, GROUNDWATER RESOURCES (1) Staff Report #5249--14 (Schedule 6 -1 to 6 -7) Enbridge Inc. Line 9b — Major Water Crossing (MWC) THAT Staff Report #5249 -14 be received for information. (See Res. #68 above) AUTHORITY MEETING MINUTES NO.7 — NOVEMBER 18, 2014 Page 3 DIRECTOR, GROUNDWATER RESOURCES (2)" Staff Report #5250 -14 (Schedule 6 -8 to 6 -9) Hydro One Transformer Station, Clarington — CLOCA Staff Support THAT Staff Report #5254 -14 be received for information. (See Res. #68 above) DIRECTOR, CORPORATE SERVICES (1) Staff Report #5247 -14 (Schedule 7 -1 to 7 -2) Goods and Services Tax/Harmonized Sales Tax Audit THAT Staff Report #5247 -14 be received for information; and, THAT the Region of Durham be requested to approve an additional special levy of $36, 740 for the additional costs for the Heritage Hall development due to the reassessment by CRA. (See Res. #68 above) (2) Staff Report 95253 -14 (Schedule 7 -3 to 7 -4) 2015 Preliminary Operating Budget THAT Staff Report #5253 -14 be received; and, THAT the Region of D urham he requested to approve an additional operating levy of $600,000 be added to our base. (See Res. #68 above) CHIEF ADMINISTRATIVE OFFICER (1) Staff Report. #5242 -14 (Schedule 8 -1) 2015 Meeting Schedule — Board of Directors and Committee of the Whole THAT Staff Report #5242 -14 be received for information; THAT the 2415 Meeting Schedule for Board of Directors he adopted; THAT Committee of the Whole meetings be scheduled, if necessary, at the call of the Chair. (See Res. #68 above) DIRECTOR, ENGINEERING AND FIELD OPERATIONS (1) Staff Report #5248 -14 (Schedule 4 -1 to 4 -7) Conservation Areas Update D. Hope responded to questions from J. Drumm and P. Rodrigues. Res. #69 Moved by J. Drumm Seconded by L. Coe THAT StaffReport #5248 -14 be received for information. CARRIED DIRECTOR, STEWARDSHIP, EDUCATION & COMMUNICATION (i) Staff Report 95244 -14 (Schedule 5 -1 to 5 -4) Education Program Update 2013 -2014 L. Corrigan praised the program and suggested it be presented to the Boards of Education. Res. #70 Moved by B. Chapman Seconded by L. Coe THAT Staff Report 5244 -14 he received for information. CARRIED AUTHORITY MEETING MINUTES NO.7 — NOVEMBER. 18, 2014 CORRESPONDENCE (1) Oshawa Community Health Centre (Schedule H -1) Letter of Appreciation Res. #71 Moved by B. Chapman Seconded by L. Corrigan THAT the above correspondence item be received for information. CARRIED ' MUNICIPAL AND OTHER BUSINESS L. Coe thanked staff for their hard work during this municipal term Thank you -was echoed by P. Rodrigues. Page 4 Tuesday, December 16, 2014 CLOCA Board of Director's Meeting is CANCELLED. Next scheduled meeting is for January 20, 2015. ADJOURNMENT Res. #73 Moved by L. Coe Seconded by L. Corrigan THAT the meeting adjourn. CARRIED The meeting adjourned at 5:09 p.m. 1 -9 I i D URIIAMNUCLEAR HEALTH COMMITTEE (DNHQ MINUTES OF MEETING LOCATION Pickering Recreation Centre 1867 Valley Farm Road Meeting Rooms 2 & 3 (Second Floor) City of Pickering DATE November 14, 2014 TIME 11 1:00 PM HOST Pickering Nuclear RECEIVED DEC -52-1 4 MAYOR'S OFFICE MEMBERS Dr. Robert Kyle, Durham Region Health Department (DRHD (Chair) Mr. Ken Gorman, DRHD Ms. Mary -Anne Pietrusiak, DRHD Ms. Andrea Brown, Ontario Power Generation (OPG) Mr. Jansen Wu, Public Member Dr. David Gorman, Public Member Mr. Marc Landry, Public Member Mr. Hardev Bains, Public Member Mr. Chris Weigel Public Member Dr. Barry Neil, Public Member PRESENTERS / Mr. Brian Devitt, DRHD (Secretary) OBSERVERS Mr. Miguel Santini, Canadian Nuclear Safety Commission (CNSC) (Presenter) Ms. Judy Herod, Port Hope Area Initiative Management Office (PHAI MO) Mr. Glenn Case, PHAI MO (Presenter) Mr. Roy Martin, OPG (Presenter) Mr. Scott Berry, OPG (Presenter) Mr. Jerry Keto, OPG (Presenter) Ms. Donna Pawlowski, OPG Ms. Janice Szwarz, Municipality of Clarington Mayor John Henry, City of Oshawa Ms. Renee Cotton, Durham Nuclear Awareness Ms. Theresa McClenaghan, Canadian Environmental Law Association Mr. Shawn - Patrick Stensil, Greenpeace Mr. A:J. Kehoe, Durham Region Resident REGRETS Dr. Tony Waker, UOIT Mr. Chad Kavanaugh, Public Member Mr. Loc Nguyen, OPG Mr. Raphael McCalla, OPG Mr. Francois Rinfret, CNSC Robert Kyle opened the meeting and welcomed everyone. Robert thanked Pickering Nuclear staff for arranging the meeting today. Robert reported that Chris Weigel, who served as an Alternate DNHC Public Member, has replaced Bill Todd, DNHC Public Member, who resigned because his work schedule had changed and he would not be able to attend DNHC meetings. 1.0 Adoption of the DNHC Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the September 12, 2014 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating Station (?vGS) Community Advisory Council meetings for June and September 2014. 3.2 Robert Kyle's office received a DNSR newsletter from the CNSC dated September 2014. 3.3 Robert Kyle's office received the CNSC Annual Report for 2013 — 2014 Spotlight on Nuclear Safety dated September 23, 2014. 3.4 Robert Kyle's office received the presentation notes used by Michael Binder, President and CEO of the CNSC, to the meeting of the International Nuclear Regulators' Association held in Vienna, Austria concerning The Canadian Update dated September 23, 2014. 3.5 Robert Kyle's office received the CNSC response to an article, in the Canadian Family Physician concerning Doctors Misdiagnose the Scientific Evidence on Uranium Mining and Health dated October 8, 2014. 3.6 Robert. Kyle's office received the Toronto Star newspaper article concerning KI pill distribution in Durham Region as a result of the CNSC's new requirement dated October 14, 2014. 2 3.7 Robert Kyle's office received the Nuclear Waste Management Organization's five -year strategic plan as a draft document, Implementing Adaptive Phased Management 2015 to 2019, for public review and comment by December 15, 2014 dated April 24, 2014. 3.8 Robert Kyle's office received a letter from A.J. Kehoe requesting to speak at the December 9, 2014 Health and Social Services Committee. meeting expressing his opinion that the DNHC failed to adequately amend their Terms of Reference dated October 29, 2014. 3.9 Robert Kyle's ' office received the presentation notes used bey Brian Devitt, Secretary to the DNHC, to the CNSC meeting on November 5 concerning his involvement in a focus group reviewing media releases and communication products during the Exercise Unified Response held at Darlington NGS from May 26 to 28, 2014 dated November 5, 2014. 3.10 Robert Kyle's office received an invitation from Vanessa Hughes, Manager, Corporate Relations and Communications for OPG,. concerning a Pickering Nuclear Community Information Session to be held November 26 from 3:00 to 9:00 p.m. with a presentation by OPG and CNSC <at 7:00 p.m. dated November 7, 2014. 4.0 Presentations 4.1 Report by the CNSC on the Safety Performance of Pickering and Darlington Nuclear Power Plants in 2013 Miguel Santini, Director, Pickering Nuclear Regulatory Program Division, provided a presentation on the CNSC's Staff Integration Safety Assessment of Pickering and Darlington Nuclear Power Plants (NPPs) for 2013. The highlights of Miguel's presentation for both NPPs were: Miguel explained that the CNSC's regulatory focus in 2013 was: • Oversight of aging facilities with operation beyond 210,000 equivalent full time hours (EFPH), preparation for life extension and transition to safe storage. • Continuous safety improvements by implementing new regulatory documents and lessons learned from Fukushima for accident risk reduction. • Public protection by improving to emergency response and distribution of potassium iodide pills (KI). • Public communication to provide information and improve risk tolerance. Miguel explained that the CNSC used a risk - informed and performance -based approach for their compliance verification program within 15 Safety Control Areas to determine their Safety Performance. The ratings used by the CNSC include: o Fully Satisfactory (FS) o Satisfactory (S) 3 • Below Expectations (BE) • Unacceptable (U) • The CNSC Safety Performance Ratings Summary for Pickering and Darlington NPPs for 2013 were: Safety Control Areas Darl. Pick. Industry Average • Human Performance Management SA SA SA • Management Systems SA SA SA • Operating Performance FS SA SA • Safety Analysis SA SA SA • Physical Design SA SA SA • Fitness for Service SA SA SA • Radiation Protection FS FS SA • Conventional Health & Safety FS SA FS • Environmental Protection SA SA SA • Emergency Mgt. & Fire Protection SA SA SA • Waste Management SA SA SA • Safeguards and Non - Proliferation SA SA SA • Security FS . FS FS • Packaging & Transport. SA SA SA • Integrated Plant Rating FS SA SA The highlights of the Safety Assessment of Pickering NPP were: • Units 1, 4, 5 to 8 are operational. • Units 2 and 3 are in safe storage. • The operating licences were amalgamated into a single licence and renewed in 2013. • The operating licence expires on August 31, 2018. • The CNSC removed the `hold point' licence condition on June 3, 2014. • Radiation protection showed continuous improvement in protecting workers. • Security equipment was modernized and strengthening of the site access with improved control measures. The highlights of the Safety Assessment of Darlington NPP were: • Units 1 to 4 are operational. • The operational licence expires December 2015 with an extension granted in July 2014. • The CNSC Hearing will be held in August and November 2015 for relicensing. • Conventional health and safety showed worker accident frequency remained low and accident severity decreased. substantially. • Security equipment was modernized and more upgrades are underway with integration of onsite and local force response. • Preparation for refurbishment is well underway as reactor units approach assumed design life of 210,000 equivalent full time hours (EFPH). 4 In summary, Miguel indicated the Pickering and Darlington NPPs were operated safely in 2013 and the general observations were: • No serious process failures occurred. • No members of the public received a radiation dose in excess of the CNSC regulatory limit. • No workers were confirmed to have received a radiation dose in excess of the CNSC regulatory limit. • The accident frequency and severity rates were low. • All environmental emissions from the NPPs were well below the CNSC regulatory limits. • Workers accident frequency and severity were low. • Pickering and Darlington NPPs complied with the licence conditions concerning Canada's international obligations for peaceful use of nuclear energy. • Pre - distribution of Potassium Iodide pills will be required by licensees within a 10 km zone by December 31, 2015. Miguel Santini indicated more information on the Safety Assessment. of Nuclear Power Plants can be found at www.nuclearsafetygc.ca. The slides Miguel used are attached as Appendix 1. 4.2 Report by CNSC on the Public Hearing held May 7, 2014 to consider OPG's request to remove the `hold point' licence condition at Pickering Nuclear Miguel Santini, Director, Pickering Regulatory Program, provided a technical presentation on the CNSC's decision by Public Hearing to remove the operating licence condition issued in 2013 referring to `hold point' for Pickering Nuclear. Miguel explained the three major conditions to be evaluated by CNSC for release of `hold point' included: • Fuel channel fitness for service to demonstrate the safe operation of pressure tubes beyond 210,000 EFPH. • Completion of Probabilistic Safety Assessment (PSA) including the Fukushima Action Plan enhancements and the PSA development of a multiunit whole site methodology. • Enhancements to protect containment were required. Miguel provided detailed information on OPG actions to gain compliance with the three major conditions and with CNSC's monitoring and oversight to ensure all `hold point' release criteria were met for continued operation beyond 210,000 EFPH. Miguel's summary comments were:.. • OPG met all the conditions for removal of `hold point' for demonstrated fuel channel fitness beyond 210,000 EFPH. The current projection for pressure tube fitness for service is valid until 247,000 EFPH. • Pickering A and B PSA comply with CNSC requirements incorporating Fukushima enhancements and design enhancements to improve containment protection have been implemented. • OPG has also improved emergency management by providing information to the public and collaboration with off -site authorities on the distribution of emergency response information brochure. The slides Miguel Santini used are attached as Appendix 2. 4.3 Progress Report by OPG on the Darlington Refurbishment Project Roy Martin, Project Director, Darlington Refurbishment Execution, provided an update of the Darlington Refurbishment Project. Roy explained that OPG's Phased Project Management is very extensive and has been divided into 3 Phases over many years and includes: • The Initiation Phase for preliminary and detailed planning began in 2007 and was completed in 2009. • The Execution Preparation Phase began in 2009 and will be. completed in 2015. • The Outage Execution Phase will begin in 2016 and be completed in 2025. Roy reviewed the Regulatory Approvals needed for the Project that includes: • CNSC approved Darlington's request for an extension to the current operating licence to December 2015. • CNSC will announce a Public Hearing on the longer term licence application in the Summer and Fall 2015. • The Ontario Energy Board will review OPG's transparent disclosure of contracting strategies that. must align with the principles stated in the Ontario Long -Term Energy Plan for nuclear refurbishment. The Darlington Refurbishment Project will require significant infrastructure and other improvements that will include: • Improved local traffic flow and worksite access at Holt Road and Highway 401 and new parking lots at the Project Office. • Worksite improvements will include: • Refurbishment Project Office to secure the entry point for workers • Vehicle Screening Facility for vehicle security into the plant • RFR Island Support Annex to perform fabrication and preparatory work • Retube Waste Processing Building to minimise interferences and disruptions at the reactor face • Site services of water, sewer, electrical power distribution for workers • Retube Tooling Platform and special tools required for the Project. • Warehousing of 65,000 square feet will be available. • Fuel Handling Project to use GE- Hitachi designed, manufactured and supplied key parts. C.1 • Turbine Generator Project to incorporate user feedback in design before fabrication to prevent rework in final product. Roy provided cost estimates of the Project that included: • The current Project estimate is less than $10.0 billion (2013) and work is ongoing to refine the estimate. • As of June 30, 2014, actual costs are $1 billion and include the Darlington Energy Complex, Mock -up and several other projects. Roy indicated the Community Updates will continue and include: • Refurbishment Project Community Newsletter . • New Darlington Refurbishment website at www.opa.com/darlin�tonrefurb • Community briefings and updates • Semi - Annual Performance Report to be posted on the website • Reactor Mock -up Training Area and tours Roy Martin or his associates will continue to update the DNHC on the Darlington Refurbishment Project. More information on the Project is available at 1- 866 -487- 4600 or www.opg.com/darlingtonrefurb. The slides Roy used are. attached as Appendix 3. . 4.4 Progress Report by OPG on the Deep Geological Repository (DGR) for Low and Intermediate Level Nuclear Waste in Kincardine and the Pickering NGS End of Commercial Operations Project Jerry Keto, Vice President Decommissioning for OPG, provided an update on the DGR and the Pickering End of Commercial Operations. Jerry provided information on the federal review of the DGR process that is intended to find a permanent safe place to store low and intermediate -level nuclear waste. Jerry indicated the Public Hearing topics included requests for further information and public discussion on several issues that included: • Methodology used for the significance of adverse environmental effects. • Providing updates to the Geoscientific Verification Plan. • Determining potential DGR expansion plans. • Discussing alternative options for risk analysis. • Waste inventory and recent incidents that occurred at the Waste Isolation Pilot Plant. Jerry mentioned that the Federal Review Process involved completing a very rigorous full environmental assessment (EA) and that the EA process was open and transparent with broad public participation. • The Public Hearings were over 33 days and the major outcomes were: • Comprehensive evidence was put on the record. • Validation from the CNSC and other agencies was provided. 7 o Opportunity was provided for public discussion and questions that reinforced the facts. o Conclusion, the DGR will have no impact on the environment. • The Next Steps of the Federal Review Process includes: • Closing remarks were made by the Public on October 9l' and OPG on October 18, 2014. • The Joint Review Panel (JRP) will close the public registry if sufficient information has been received. • The EA report will be submitted to the Federal Minister of Environment and will include conclusions, rationale and recommendations. • The Minister will have 120 days to make a decision on the EA. • A favorable decision, will allow the JRP to issue a licence to OPG to construct the DGR. • The early construction potential for the DGR could start in 2018. Jerry indicated that OPG will continue to provide outreach and engagement regionally and in the United States. The outstanding issue of risk perception involves: • A `forever project' that the public believes could become an environmental hazard regardless of the scientific evidence provided to ensure safety. • The shared value of Lake Huron with its proximity to the other great lakes and the United States. • A Community Advisory Council (CAC) will be established and modeled after the Pickering NGS CAC. Jerry explained that OPG's nuclear _waste organization has been expanded for managing radioactive materials /waste and Laurie Swami, Senior Vice President, will oversee the organization. The focus of the waste organization will be: • Implement innovative and responsible solutions for managing radioactive materials by transportation, volume reduction, free release and interim and long -term storage and disposal. • Manage.Pickering End of Commercial Operations. • Implement regulatory strategies for nuclear and nuclear refurbishment. • Manage low and intermediate level waste and the DGR. • Oversee the Nuclear Waste Management Organization's Used Fuel Adaptive Phased Management project. Jerry explained that the Pickering End of Operations Project will involve establishing a new centralized decommissioning organization that will: • Manage the safe and cost effective shutdown and safe storage of Pickering. • Manage the strategic aspect of Pickering End of Commercial Operation that will involve: • Environmental Assessment • Pickering Repurposing Project • Stakeholder relations • Resourcing and labour • Sustainable Operations Plan 8 Jerry Keto or his associates will update DNHC on the progress of the DGR and Pickering End of Commercial Operations Projects. More information can be received from the OPG website at Ayw.opg.corn. The slides Jerry used are attached as Appendix 4. 4.5 Progress Report by PHAI MO on the Port Granby Project Glenn Case, Senior Technical Advisor for the PHAI MO, provided an update of the Port Granby Project. Glenn provided several visual aids of the Project showing the progress being made on the Project. The highlights of Glenn's presentation were: • The contract phases include: o Contract A for the construction of Elliott Road and clean construction material transportation route upgrades is complete o Contract B for the Waste Water Treatment Plant is almost complete. o Contract C for the tendering of the Port Granby Project has been posted and is scheduled to close on December 18, 2014. • The tender of Contract C includes: o Construction of the Long -Term Waste Management Facility o Construction of the internal waste haul route and underpass structure at Lakeshore Road o Multi -year waste excavation at the existing site and waste transfer to the engineered aboveground mound • Decommissioning of the underpass • Restoration of existing waste management site • Communications outreach recent includes: • Enhanced PHAI website at Nw w. hp ai.ca • Municipal election candidates briefing • Presentations to UOIT and Fleming College students • Port Granby Project Citizen Liaison Group meetings • Port Granby Project Discussion Group • Durham MPP Graham Anderson briefing • Participation in Clarington Board of Trade Energy Summit Communications outreach upcoming includes: • Port Granby Project Public Attitude Survey o Presentations to Newcastle -Bond Head Ratepayers Association • Port Granby Project Winter Newsletter • Community Information Session on the recent AECL restructuring • AECL restructuring impacts includes: • On November 3, 2014, Canadian Nuclear Laboratories, a wholly owned subsidiary of AECL, was launched to assume full responsibility for all day -to -day operations of AECL sites. • Restructuring will not affect PHAI MO's ability to complete the Port Granby Project. o Restructuring will not affect existing legal agreements, CNSC licences, environmental assessments, commitments and programs. Glenn Case or his associates will keep the DNHC updated on the Port Granby Project. The slides Glenn used are attached as Appendix 5. 5.0 Communications 5.1 Community Issues at Pickering Nuclear Scott Berry, Manager, Site Public Affairs for OPG, provided an update on Community Issues at Pickering Nuclear and the highlights were: • Pickering Nuclear employees have worked 123 days since the .last lost -time injury when an employee twisted an ankle while descending stairs. • Pickering Units 1, 4, 5, 6 and 8 are at high power. • Pickering Unit 7 is undergoing planned maintenance outages. • Pickering will be hosting a Community Information Session at the Pickering Nuclear. Informa tion Centre, 1675 Montgomery Park Road, Pickering from 3:00 to 9:00 p.m. and a presentation by OPG and CNSC will be made at 7:00 pm, 2014. Vanessa Hughes, Manager, Public Affairs Pickering Nuclear, can be reached at (905) 839 -1151 extension 7919 or by e-mail at vanessa.hughesgopg corn for more information. 5.2 Community Issues at Darlington Nuclear Scott Berry, Manager, Site Public Affairs, provided an update on the Community Issues at Darlington Nuclear and the highlights were: • Darlington Nuclear employees have worked 187 days without a lost -time injury. • Darlington Units 1, 2, 3 and 4 are operating at or close to high power. • Darlington hosted an open house on November 4, 5, and 8t' at the Darlington Energy Complex including a tour of the new reactor mock -up training facility. Approximately, 3500 people attended to hear about the Refurbishment Project and provided positive feedback. • Darlington hosted the Clarington Board of Trade who held their annual `Energy Summit' on November 6th with approximately 150 attendees. Jennifer Knox, Manager, Public Affairs Darlington Nuclear, can be reached at (905) 697 -7443 or by e -mail at iennifenknox(oDopg.corn for more information. 5.3 Corporate Community Issues at OPG Scott Berry, Manager, Site Public Affairs, provided an update on Corporate Community Issues and the highlights were: 10 • September is the official start of the annual OPG Charity Trust campaign that supports approximately 1500 charities and raises about $2 million dollars per year. • OPG participated in the `Take Our Kids to Work Day' in November at all their NGSs and other work places in Ontario including 300 Grade 9 students who visited OPG's nuclear facilities. 6.0 Other Business 6.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today. 6.2 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next DNHC meeting on January 23, 2015 .or future DNHC meetings may include: • Reports from CNSC, EMO, OPG and DEMO on the Exercise Unified Response held at Darlington NGS from May 26 to 28, 2014 and the Lessons .Learned • Reports from CNSC and OPG on Site Safety Goals at Pickering and Darlington NGSs • Report from theDRHD on epidemiological studies, Neighbourhoods Report 6.3 Robert Kyle provided the dates of the scheduled DNHC meetings for 2015 and mentioned that the Health Department will be hosting four of the five meetings at Durham Regional Headquarters at 605 Rossland Road East, Town of Whitby. The scheduled meeting dates are: January 23r to be hosted by DRHD .April 17th to be hosted by DRHD June 19th to be hosted by DRHD September 11t' to be hosted by UOIT November 20th to be hosted by DRHD 7.0 Next Meeting Date January 23, 2015 Times 12:00 PM Lunch served 1:00 PM Meeting begins Host Health Department Location Durham Regional Headquarters Meetin ,Room 1G, 605 Rossland Road East Town of Whitby, Ontario 8.0 Adjournment at 4:20 PM 11 J Appendix 1 e- Doc #4567956(PPn .. Outline 10- Highlights B> Industry challenges I> Regulatory focus and compliance strategy I Performance ratings � Station specific issues 0,- Other topic Hight[ h 6s FOr the [€ dustry • No serious process failures at any nuclear power plant (NPP) • No radiation dose to the public above the regulatory limit • No radiation dose to workers above regulatory limits • No radiological releases to the environment above derived release limits • Accident frequency and severity rates were low • Cana-da continues to meet its international obligations regarding the peaceful use of nuclear energy Safe 1,'Juclear Power Generation Industry Challenges Safety analysis • Re- assessment of some postulated accident scenarios • Assessment of the aging of CANDU reactors • Improvements to Probabilistic Safety Assessment (PSA) methodologies Life management of aging facilities • Life extension • Decommissioning Response to Fukushima Daiichi accident • Closure of Fukushima Action Items • Resolution of site- specific issues Imp leme ting safity enhancements Regulatory Focus Oversight of aging facilities • Operation beyond assumed design life of 210,000 equivalent full power hours (EFPH) Preparation for life extension Transition from operation to safe storage Continuous safety improvements Implementation of new regulatory documents and industry standards • Fukushima - accident risk reduction Public protection • Improvements to accident management and emergency response Distribution of iodine thyroid blocking agents (potassium iodide pills) Public communication • Risk tolerance Continued commitment to re(platory excellence Compliance Verification Program • Safety performance of NPPs determined by CNSC staff using the results of activities planned through the compliance verification program • Compliance activities include surveillance and monitoring by full -time onsite inspectors, announced and unannounced inspections and desktop reviews • All compliance activities are fully documented • 142 inspections conducted, led by 23 site inspectors • Over 1,400 findings derived from compliance activities Risk - Informed and performance -based approaCh Performance Rating Methodology • Current rating methodology established in 2010 M an Human Performance Management • Based on multiple sources of inputs Operating - !e"'OTance • Inspections, field rounds, follow-ups, desktop reviews safety Analyst . s Physical Design • Integration of inspection findings for each specific area Fitnessfor Service • Computational method and professional judgment Radiation Protect on Conventional Health and Safety • Results of assessments in all safety and control areas (SCAs) - Em . Aronm­en­- • SCA ratings combined to give the integrated plant ratings (11311s) Emergency Management and Fire ,Protection....... for each NPP W..t.Ma­ security Assessed against safety perform-ance Safeguards and Non-Proliferation Packaging and Transport objectives and criteria t Rating Pickering and Darlington Safety Ratings FS= Fully Satisfactory SA = Satisfactory -S9 Average BE = Below Expectations --Pt Management System SA, SAi UA Unacceptable anagement SA SA Operating SA _"5A Safety S� SA 7 SA PhysLcal D�slgn SA SA t-A Fitness for Service SA SA - -SA Radiation Protection ...qqnyentional Health and Safe LMIA" SA Environmental S4 Emergency Management and Fire SA SA T.:. Protection ._ ' Z'..; .... . _ _ . .. _ Waste Management _._. - ------- --- SA SA SA Security _4 Fm -7 Safeguards and Non-Proliferation. SA SA Packaging and Transport SA ;integrated te P ant Rating National Bencharking: Accident Frequency 5.0 f 4.0 l; Q 8 3.0 s 2.0 g 1.0 r 0.0 M Ontario Workplace Safety (ON workplaces) U WorkSafe NB (NB workplaces) lik WorkSafe BC (BC workplaces) Canadian Electricity Association (CEA) CNSC ry 2009 2010 2011 2012 2013 The nuclear industry leads in ,safety culture ationa! Bonchmarking:.Annual Dose to the Public 10 Annual Natural Background for Canada (1.8 mSv) 1 Annual Dose Unit to the Public (1 mSv) 1,000 times D, below the public dose limit 0 .,J u _�.. ' `. -. ism ................. ............................... - 0.00, -. .,��.......K :. _ ........ ............................... &um Otte Dull.9ton Pickett Ce HJIy -2 Point Lep—. ' 2009 MOM 0.0007 0.0010 o.o012 0.0004 ... 2010 MOM 0.0006 0.0010 0A010 0.0002 2013 0.0015 0.0006 0.0009 0.0015 0.0003 2012 00012 oODD6 0.0031 0.0044 Moms 2013 0.0013 0.0006 04011 0.0050 ODOM Do msv) Continues to be safe to lire en � e vIcinity of an NO Darlington Darlington - Status 77, T • Units 1 to 4.— operational • Licence expires December 2015 • extension granted in July 2014 • Commission Hearing to be held in August and November 2015 Darlington Nuclear Generating Station is. located on.the shores of Lake Ontario and consists of four units, Suety Performance Highlights - Darlington Good Practices Conventional health and safety • Accident frequency remained low • Accident severity rate decreased substantially Security Equipment modernization and upgrades underway • Integration of onsite and local security force response Ensuring worker safety and security Safety PerfOrmance Highlights - Darlington Regulatory Foals Management system and organization • Implementation of centralized Business Transformation Initiatives (BTI) • Changes to management system and organization Preparation for refurbishment • Adherence to project timeline • Reactor units approaching assumed design life of 210,000 equivalent full power hours (EFPH) • CNSC staff assessment of integrated safety review (ISR) completed in July 2013 • Global assessment report (GAR) and integrated implementation plan (IIP) submitted in Dec. 2013 Addressing challenges'' refurbishment Pickering — States Station status • Units I and 4— operational • Units 2 and 3 —safe storage • Units 5 to 8— operational Operating licence • Licences amalgamated into a single site licence and renewed in 2012 • Licence expires August 31, 2018 • Regulatory holdpoint imposed by Commission at re- licensing Hold point removal considered at the May 7, 2014 Commission hearing Commission removed the hold point on June 3, 2014 Pickering Nuclear Generating Station is located on the shores of Lake Ontario and consists of 6 operating units and 2 units in safe storage. Safety Performance Highlights - Pickering Good Prartices Radiation protection (RP) • Implementation of initiatives to reduce worker exposures • Continuous improvements in the RP program effective in protecting workers Security • Equipment modernization and upgrades underway • Strengthening site access security and access control measures Reducing risk to workers Safety Performance Highlights - Pickering Regulatory Focus Management system and organization • Implementation of centre -led Business Transformation Initiatives (BTI) • Changes to management system and organization Fitness for service of aging components • Verification of operation.up to 247,000 EFPH Preparation for ending commercial operations • Plans to ensure safe operation during period until end of operations in 2020 Preparitig for end-of-life Fil Pre - distribution Of Iodine Thyroid Blocking (ITB) Agents (potassium Iodide pills) - REGDOC 2.10.1 Nuclear Emergency Preparedness and Response published - Implementation plan through the Licence Conditions Handbook -The licensee to provide the necessary resources to ensure that ITI3 agents are pre- distributed within a 10 km zone by December 31, 2015 Canadian public is protected f ^' Find out More About us! Thank You! Visit us online Like us on Facebook rye View us on YouTube Subscribe to updates Contact Us Appendix 2 e- Doc #4572908 (PP7) dhe 0, Hold point background O� Matters considered — Conditions for release of hold point • Fuel channel fitness for service • Probabilistic Safety Assessment (PSA) Enhancements for containment protection — Other matters of regulatory interest • Public information document on emergency preparedness 10, Conclusions Hold M t Background a Pickering operating licence • •f`7 Ys' renewed in 2013 for a 5 year licence period s" • hold point (LC 16.3) ensured appropriate .regulatory oversight of licensee activities requiring regulatory decision during licence period Record of Proceedings directed OPG to provide additional information before seeking approval to remove hold point Specific conditions established at licence renewal Matters Considered Conditions for release of hold point r 1. Fuel channel fitness for service • Demonstrate safe operation of pressure tubes beyond 210,000 EFPH 2. Completion of Probabilistic Safety Assessment (PSA) • Complete Pickering PSA including Fukushima action plan enhancements • Develop Pickering whole site PSA methodology 3. Enhancements to protect containment Other matters • Public information document on emergency preparedness Specific cond -it ons estabUshed at licence renewal Cone ItIon- 1: Fuel CEtannel Fitness for Service Regulatory Oversight • Licence contains several requirements for pressure tubes fitness for service • Periodic inspection • Aging management • CNSC staff carry out regular oversight of the fitness for service of all components important to safety, including pressure tubes • CNSC staff review and /or inspect • life cycle management plans • periodic inspection programs • important Control Room procedures and protocols for heat up and cool down • operating experience Strict regulatory oversight in place to erFsure ageing mancge ent Condition 1: Fuel Channel Fitness for Service Operational Assurance of Pressure Tube Fitness fear Servlce Control room staff certified by CNSC continuously monitor pressure tube integrity during normal operation • leak- before -break detection through monitoring the annulus gas system (moisture) • break detection through monitoring the Heat Transport System (temperature and pressure) Effective implementation of life, cycle management program • periodic in- service inspections and material surveillance during outages • on -going research to improve understanding of degradation mechanisms thereby updating the technical basis and condition monitoring Nuclear reactors shut down automatically if o break is detected Condt'd n `I: Fuel Channet Fitness for Service Current Projection Valid Until 247,000 EFPH Current projection valid until 247,000 EFPH based on: Empirical evidence used to develop the fracture toughness model for pressure tubes Unit operating envelope pressure- temperature limits for heat -up, cool - down, and normal operating conditions define allowable operating pressure Sufficient. evidence to allow operation until 247,000 EFPH Cana €tion I: Fuel Channel Fitness for Service Conclusions of CNSC Staff Assessment • OPG has met all hold point release criteria which relate to continued operation. beyond 210,000 EFPH • current projection for pressure tube fitness for service is valid until 247,000 EFPH (beyond current PROL expiry date of September 2018) • enhanced surveillance and monitoring has been implemented • fitness for service assessment will be re- evaluated during the review of next re- licensing application (2017 -18) • OPG is in compliance with standards which provides criteria for pressure tube fitness for service assessments • CNSC staff will continue to monitor in- service inspections and outcomes from research activities Demonstrated ability to safely operate the poq-t .. Ca dit o ZQ Probabilistic Saafety Assessments Regulatory Oversight Licence requires PSA (S -294 Probabilistic Safety Assessment) • Level 1 PSA assessment of plant failures that lead to core damage • Level 2 PSA assessment of fission product release /transport and containment response • Safety Goals established as part of analysis methodology Canadian requirements are aligned velth best in' 'ternatioszalpr€ ctlees Condition 2: Probabilis c Safety Assessments Regulatory Oversight (cont`d) CNSC staff evaluated to ensure compliance with S -294 F • Review and approval of PSA methodology • Review of PSA results is conducted in two stages • qualitative review—to confirm that methodology was implemented as approved • detailed review — sampling with emphasis on the dominating risk contributing models • PSA results complement the deterministic design requirements and proven engineering practices • effective implementation of defence -in -depth concept . • to ensure continuous improvements to optimize safety gains • applied through the design change process and operation • radiological acceptance criteria • ALARA for normal operation • 0.5 mSv for anticipated operational occurrences • 20 mSv for design -basis events A complementary tool to analyze safety .Condition 2: robabiEQ Etc Safety Assessments Study Results CNSC staff evaluate to ensure compliance with S -294 • Challenges to the plant are classified into hazard groups • internal events r`? ' • seismic events " • floods • fires • high winds • Safety Goals consider each hazard group analysis separately • identify and evaluate practical upgrades that are most beneficial for safety therefore reducing risk • identify and evaluate modifications that are mandatory to support long term operation if safety goals are above limits CNSC specialists reviewed carejlully the work accomplished Condition 2: Probabilistic Safety Assessments Study Results PSA results meet Safety Goal limits • Core Damage Frequency (CDF) 1 in 10,000 reactor year (1E -4) • Large Release Frequency (LRF)1 in 100,000 /reactor year (1E- 5) • event frequencies at power and at shutdown states for each hazard group considered PSA incorporates key Fukushima enhancements, such as • self - powered pumps add water inventory to process systems • passive autocatalytic recombiners, etc. Revised PSA includes post- Fukushltna enhancements._.. .,.. Cana tion #2> Probabl stir &Oety Assessments Whole -Site Methodology • Canada is leading the world in whole -site PSA • no agreed upon methodology on safety goals • Calculation of whole -site PSA considers contributions from: • internal and external events • all reactors on site • all plant operational states • CNSC staff have accepted the concept level methodology proposed by OPG which will. be developed using a phased approach • estimated implementation timeline (2017) • CNSC will develop regulatory position on acceptability of whole -site PSA • CNSC preliminary calculations show that risk at site level can be reduced up to 60% in comparison to multiplication of single unit by number of units at site ar��ng towards at? international cons -ensus _ fy ... .•'. >r ...... .. .... .. ... .: BEY' _.. ._. ��..� -.. CondMon #2: ProbablUstic Saftty Assessments Conclusions of CNSC Staff Assessment • PSAs for Pickering A and Bare compliant with requirements • When the Fukushima enhancements are fully implemented in PSA, the calculated frequency of releases will be further reduced • CNSC staff have accepted concept level whole site methodology and estimated implementation timeline CNSCsta ff were satisfied tulth the progress rrtade to date Condition e Protection of Containment Original design features assure adequate safety performance • air cooling units • hydrogen igniters • filtered air discharge system • additional venting through containment exhaust stack Designed to minimize releases in the unlikely event of an accident Condition 3o Protection of Carta €net Enhancements post - Fukushima improve protection against severe accidents • diesel powered pumps provide cooling water to reactor and Heat Transport System • diesel generators provide electrical power for critical loads • passive autocatalytic recombiners • back -up electrical power and cooling water for air cooling units on track for completion by 2015 • enhancement to existing filtered air discharge system on track for completion by 2015 Enhanced protection to ensure containment integrity Vertters of egllatory Merest Licensee actions in response to Commission direction in the Record of Proceedings • consulted widely with stakeholders including public groups in the primary zone(10km) • developed document format and contents based on feedback • public alerting, protective measures, KI pill info • information document distributed during Emergency Awareness Week • information document available for Exercise Unified Response • CNSC staff are satisfied with OPG's consultation and document development process Improving emergency preparedness. Conclusions OPG met all conditions for removal of hold point Demonstrated fuel channel fitness for service beyond 210,000 EFPH • PSA for Pickering • Pickering A and B PSA comply with requirements • updated Pickering A and B PSAs incorporate Fukushima enhancements • concept level methodology for a Pickering whole -site PSA developed • Implemented design enhancements to improve containment protection OPG has improved emergency management • information to the public in the Pickering area • collaboration with the off -site authorities on distribution of KI pills will improve public • preparedness CNSC staJ7 recommended renovax of hold point Find out More About Us[ Visit us online Like us on Fa cebook Thank You! An View us on YbuTube Subscribe to updates Contact Us n 7 Appendix 3 Darlington Refurbishment Project Update Durham Nuclear Health Committee November 14, 2014 Roy Martin, Project Director ONTARIO Refurbishment Execution :« Contents Key Initiatives: • Regulatory Approvals • Productivity Improvements Projects: • Tooling • Fuel'Handling • Turbine Generator Work Other Updates: • Cost Estimate /Labour Profile • Community Updates What's Next 2 UNTARIOPP -.. _..�C�i� .Ys -i�iV�w �y •ej � Darlington Refurbishment: Phased Project Management Initiation Phase Execution Preparation Phase Out qe Exeev io Pha Q2 2014R 0NW I MM 3 1EAMON Regulatory Approvals: Transparent Disclosure Canadian Nuclear Safety Commission (CNSC) • July 2014 - CNSC approved Darlington's request for a extension to current operating licence to December 2015. • Public hearing on longer term licence application will take place Summer and Fall 2015. • New: ► Stakeholder sessions, on licence application. — Discusslon ► New hearing webpage with documentation posted. Ontario Energy Board (OEB) Application • Refurbishment costs very small percentage of OPG's rate application. • Proactive and transparent disclosure of contracting strategies. • Aligned with the principles stated in the Government of Ontario's Long Term Energy Plan for nuclear refurbishment. ONNIO MWON = > Safe.and Efficient Worksite Access Improved local traffic flow and worksite access: • New Holt Road /401 roundabouts and realignment of the South Service and Holt Roads. • Separate access for Operations (Holt Road)and Refurbishment (Park Road) workers. • New parking lot near the Refurbishment Project Office provides direct and nearby access to the work site. MGM t Worksite Improvements a Refurbishment Project Office • Secure entry point for Refurbishment workers. • Go straight to the refurbishment island job site, punch the clock, begin work at the set start time. a Vehicle Screening Facility • Expedites vehicle traffic through security into the plant. • Higher priority vehicles bypass traffic queues during periods of high construction traffic volume. g RFR Island Support Annex • RFR office, meeting and shop space. • Perform pre -RFR fabrication and preparatory work activities. a Retube Waste Processing Building • Remote volume reduction of components. • Minimizes interferences /disruption at reactor face. Site Services (Water and Sewer; Electrical Power Distribution System) • Assures workers have a safe environment and facilities needed to do the work. st oNTABIO iEol oNNIosPM Sa rf'. - Tooling and Warehousing s Fuel Handling Project Tooling: • Retube tooling platform delivered September, • All tooling designed, prototypes manufactured and delivered to DEC by December 2014. Warehousing: • 65,000 square feet of space available. • Work ongoing to establish shelving, storage, clean room for pre - assembly of RFR components. ORARION6713 GE- Hitachi. designed, manufactured, supplied key parts: • Dummy Fuel Bundles: mimic the characteristics of fuel bundles, used in a process called push defueling. • FROBS (Flow restriction device) prevent bypass of coolant once a channel has been defueled. SFr - ,Y vYll f Turbine Generator Project OPG staff interact with a life size; 3D model of the Hydraulic Control Rack • Identify usability issues and mitigate discrepancies • Incorporate user feedback in design, prior to Engineering completion and start of fabrication • Prevents rework in final product OMMOPOWER. gas GENEPMON = Project Cost Estimate ■ . Current project estimate is less than $10.013 (2013 overnight $): • Assessments show project is economic. • Work ongoing to refine estimate. As of June 30, 2014, actual costs are $1Billion and include: • In- service of the Darlington Energy Complex (DEC) and the RUR Mock- up • Progression of all other projects. ONNfQ GERMN i Preliminary Labour Profile 2016/2019 Labour Stability ONTARIOM the turbine floor; etc.). • BTU will have Nuclear Qualified Workers ready: ► Qualified workers will be available for Refurbishment ► Workers will come to site with their Nuclear qualifications up to date. ► This will reduce the costs to OPG. Qualifications will be acceptable for both OPG and Bruce Power. • Workers can be used at both sites without the risk of qualifications expiring or requiring refresher training. ONNIOPUB BTU /Nuclear Project Agreements provide labour stability and clarity on work rules. ,• Stability to trade unions and workers that long term employment opportunities are available. . • Workers begin their tasks as soon as their pre -job brief is complete: ► The job begins at the job site, not at the site gate or parking lot. ► The pre -job brief takes place at the specific job site (e.g. RFR -at the RFRISA, TG -on ............ ... _.... _..... - ..._._..... _ - ....... - _........__ ........ -.. - - -._._ .. _ ---- ------ _ ._ _. ....... _.. -- - - - l .i 3 ■b:nr...ter D R3AFT � 'r ■ E�rw I ■ +w r n.wrwt�JR i i fi Ra.11bt I 4niG 11..:11 Oec3G Je.:7 1.1:7 V-17 Jpni7 9­7 1-17 JOU �1 a." Oa. X O.a17 An U 1q:i 4Ni Ap+ V4 = J. M 0.19 ■wit O.Im )-a R" 4011 A" VY "J-0 K 1a b410 Labour Stability ONTARIOM the turbine floor; etc.). • BTU will have Nuclear Qualified Workers ready: ► Qualified workers will be available for Refurbishment ► Workers will come to site with their Nuclear qualifications up to date. ► This will reduce the costs to OPG. Qualifications will be acceptable for both OPG and Bruce Power. • Workers can be used at both sites without the risk of qualifications expiring or requiring refresher training. ONNIOPUB BTU /Nuclear Project Agreements provide labour stability and clarity on work rules. ,• Stability to trade unions and workers that long term employment opportunities are available. . • Workers begin their tasks as soon as their pre -job brief is complete: ► The job begins at the job site, not at the site gate or parking lot. ► The pre -job brief takes place at the specific job site (e.g. RFR -at the RFRISA, TG -on D R3AFT � Labour Stability ONTARIOM the turbine floor; etc.). • BTU will have Nuclear Qualified Workers ready: ► Qualified workers will be available for Refurbishment ► Workers will come to site with their Nuclear qualifications up to date. ► This will reduce the costs to OPG. Qualifications will be acceptable for both OPG and Bruce Power. • Workers can be used at both sites without the risk of qualifications expiring or requiring refresher training. ONNIOPUB BTU /Nuclear Project Agreements provide labour stability and clarity on work rules. ,• Stability to trade unions and workers that long term employment opportunities are available. . • Workers begin their tasks as soon as their pre -job brief is complete: ► The job begins at the job site, not at the site gate or parking lot. ► The pre -job brief takes place at the specific job site (e.g. RFR -at the RFRISA, TG -on 14 Community Updates Continue Refurbishment Project Community Newsletter • Summer 2014 and Fall 2014 New Darlington Refurbishment website • www.opg com /darlingtonrefurb • News, reports, FAQs, etc. • Video's * Community briefings /Updates • Spring and Fall 2014 * Semi - Annual Performance Report • Posted on the web site Reactor Mock -up Training Area /Tours • Scheduled tours -one day per quarter? • Annual Open House? • Virtual tours? �%u DatAngtan Rarurbtshmant Nowsleftw DitMptWlP�urldihum'R Atlile•ec Ae•ib4 Wtnlau rr.er YY.+. r trrra�r, byA YLl Y mwuo tsm cnw. coecYrw o e[bbY YMr<:A•JN�MrOYtrYlrnrawJrYl[r YR4R)Yb YMr.r111►MFaTY lbg4brd YYrq NLL�.6'JIbgV M,YW YYGrhbnMNGlanYR�.a1RfdY•/WKIY iaW n. rtaY�Rr.Y(V frt rlYGr�• nOYatoi .YYJ.16Mm'sJib[FYaYgMn✓<�r lit: u'A1 Yr.q ry o.rIRN /a� q rbra �r> Yral.e r. a..� w.) Ywi MYr�rw.b..rb{htlJewYM�bY1Y wYVRbRr.w�rn.turNb�¢aLie:YrY� rY�1Yrn mqY mnvJW b0/YVU�n.tvRb ®+r�rJM6.afuneYt Ibu�Nq.ada:rv�X� Oi6.RYpRY1Rw MtlIrRYY.v�raltl Yl.tlwsawrj M1oe MSe�1.6• Rr�YMQY11eW aaYrq.RiM■ YY gi.dM bIC✓nfiti •IOV.,wdbbnl.G�r ba MY�b,MMtwir >b. Rwbr[Rl4vs�4iflYYraruq Rim Yq r! Irly MY � Y�1! Yiw, YYtY� /dt> R C>d W..Y O� Y. W _ qle bt �+l9oMbMrr rMRI W IYYrYO��Yw Fsa.dC�tl ►0[w. Inx•auan • a.tenuw�mwes= D.r4namn R•hNl�suues ROYIYb /YEfIW RIV'+. YMYIO .YIL�nwlw.rNYJlYierl.wvilrRR�q YqJ eMRY�r�q�.Mrbr W �gs�r.wr.o4YlRr.u�m�Rtl YrbnYw CfY{ltl O.l COYgebdwc.rr.rri Y!•YrgrbRTG O.C�YJrrl Yrr.YCb ffeCYlb:mil b1Yla Y.l✓tYYtY ®YU.IYaRt1�/11/bU► YMnln R f 06, Y wOa emYY� r Ygt.O Y M L 4� M llrcbYYS r wrbri tr Ylf � Nllr11� Y Yglp Jd YYYrt Y ✓antl w R+Y r.. r w R..e rYVero.R �rmrr.errr.e�rs�uR.awrsYVno�Yaa �c.e Y.o� OMAHIOP GOW18li Darlington Refurbishment Open r Doors (November 4 - 8) Darlington Refurbishment Open Doors: 3,500 visitors • First week of November Self- guided tour • New Visitor Information Centre • Reactor Mock Up Training Area OPG staff on hand to explain /discuss the.project ONTANIOPM MWRWI •Complete Engineering • Regulatory approvals •Tool testing complete • Release Quality, Cost and Schedule Estimate (RQE) Planning, Prerequisites and Enpm.rllg ConpMb What's Next? -Completion of pre - requisites • Refurbishment commences in October 2016 • Comprehensive work planning and final Unit 2 -Transition of Unit from Station to Project Execution Plan • Defuel, drain and dry the reactor -Staff/trades mobilization and training • Establish Construction Island • Remove Feeders /Fuel Channels, Balance of Plant' scope D.faling F.WW ComplN. Con q. H.uing Put I H.ring Putt CNSCAppmy l .1 " I Imp on Pin Infrastructure Installedlin Service .nd GiobY A..a. W R.W ,y Awdguy .GipYrtpdp1oorn(. R.hb. thwd RW1 H.Nng BWf«dr .Gry suliding Ift RWl.amud 6ugdinp Hob Road R.W.hmud kd.rchmy. Prol.d Orilw Compl.ta D2D' y AvAWW. IF - ...... - R.tuba Waab Stomp. . nd Proowinp 0ugdinp. Csfdv Imnmvamallf Pm1ac►s SH.WTnk Emrpmry Em V" Panuhm.. c-nW mud SH.W Tuck SITYd T.nk ShI.Id Turk Or.,p,.nur► Suva Powr.. St..m V.lding HtatVngnp o,m,� Prol.dlon ° A 0= W.4r � Pn>ad UnR3 Uk4 U.Ri Wit 2 , Mock -Up Training and Tool Testin R.N647o00n9 RduL. F..dr . TNnl,q Tooling TaU1g uai Trining Rwdln .. Plrt M#2 RWIr,.mrd ,mow Pularm.nce21 .. Compl.b I"Shutdown I.wWkd W.2 C-*W - ComPi.b Spmud . d Schedule for Heavy Water (D20) Storage Capacity when Available for Service under review ONTARIO -_, OPG /Government Joint Objectives for Darlington Refurbishment • Provide 30 years of GHG -free base -load energy from high performing asset. • Minimize ratepayer impact and taxpayer exposure. • Support the Ontario nuclear industry, including its supply chain, and grow Ontario's capability to support nuclear industry. • Make fact -based decisions as we proceed, to maintain high comfort level that project continues to meet business objectives. • Maintain community and stakeholder support with open, transparent reporting and interaction. nla�nrsvxl�; DarGrigta �. Fba•: N'r tLiJVi�N,y�ewi�W —'.W ricaYYfG :awpwvitryww4ruu�::t : O ONTAR sIQPN :.:_. ► Thank You /Questions? www.op .com /darlin,tonrefurb ONTARIOM Ontario Power Generation - Deep Geologic Repository Update and Pickering End of Commercial Operations Jerry Kato, VP Nuclear Decommissioning November 2014, Durham Nuclear Health Committee GENEMTION ff-rw T Deep Geologic Repository A permanent, safe place to store low and intermediate- level nuclear waste. :2 C A C 0 0 R U F 0 A T E ormwc Appendix 4 1 Federal Review Process • Full Environmental Assessment — most rigorous form of EA in Canada • Open and transparent - broad public participation 33 days of public hearings Hearing. Outcomes: Comprehensive evidence put on the record Validation from CNSC and agencies Public discussion /questions - opportunity to reinforce the facts The DGR will have no impact to the environment C A C 0 E R U P D A T E MUMMEMIR Lake Huron is Protected h 'r > !� S fr a ct k Secure`. Roc So 11 :. fi 4 , C A C D G A V P 0 R T E 2 a _�� • tR! �P!�!yII Next Steps Federal Review Process: • Public Closing Remarks - Oct 9 /OPG Oct 18 • If sufficient info - JRP will close the public registry then... • Within 90 days — EA report submitted to Federal Minister of Environment covering: ► Conclusions ► Rationale ► Recommendations • Minister —120 days to make a decision on the EA • JRP issues licence • Early potential for construction to start - 2018 CAC DG R U P b,ATE Ask Us — Continued • Continued engagement — regionally and in US • Public Risk Perception: • A forever project —regardless of science —public* believes in probability of an event • Shared value of Lake Huron — proximity of location • The three R's plus - Retrivabilty and Reversibility • -If licence granted —CAC will. be established - modeled on Pickering C A C D 6 R U P D A T E MOM 3 Expanded Mandate for Nuclear -- Waste ■ Waste organization expanded — SVP Laurie Swami ■ Implement innovative and responsible solutions for managing radioactive materials through a focus on: o Transportation o Volume reduction o Free release o Interim and long -term storage and disposal • Manage Pickering End of Commercial Operations • Implement regulatory strategies for Nuclear and Nuclear Refurbishment. Manage the long term liability and decommissioning estimates for all OPG nuclear facilities. • Manage Low and Intermediate Level Waste (L &ILW) Deep Geologic Repository (DGR). • Oversee NWMO Used Fuel Adaptive Phased Management (APM). .7 CAC DD R U P 0 ATE Pickering End of Decommissioning and Pickering End of Commercial Operations: Establish a new. centralized Decommissioning organization that will; • Manage the safe and cost effective shutdown and safe storage of Pickering • Manage the strategic aspect of Pickering End of Commercial Operations (PECO): • Environmental Assessment • Pickering Repurposing Project • Stakeholder relations • Resourcing and labour • Sustainable Operations Plan C A C O V A U P D ATE Owmw 4 -_ - Questions? Thank you. ?' CAC DG A U P U ATE MUM QQ j Ar:r r 4 2014 Hearing Topics Request for further information /public discussion on four topics following 2013 hearing: • Methodology used to determine significance of adverse environmental effects • Updates to Geoscientific Verification Plan • Potential DGR expansion plans • Alternative options risk analysis Two Additional topics emerged: ► Waste inventory ► Recent incidents at the Waste Isolation Pilot Plant (WIPP) C A C D G A U P D A T E 5 blOw � -�,Axo MR r-I W PA 5" V-1- A, .......... P atea I tj is �tral` Ira as orge '-' --E ��G MIS, IG orge Canada s Cana(M 4 Caniea Contract A - completed Construction of Elliott Rd. and clean construction material transportation route upgrades Contract B - almost complete Waste Water Treatment Plant Contract C - tender posted Port Granby Project 5 4 rX i U� gran Canacral 6 7 Tender Process • Tendered by PWGSC on Sept. 23, 2014 • Publicly posted on www.buyandsell.gc.ca • Scheduled to close on Dec. 18, 2014 Tender includes: • Construction of UWMF • Construction of internal waste haul route and underpass structure at Lakeshore Rd. • Multi -year waste excavation at existing sits and waste transfer to engineered abovegr • Decommissioning of underpass • Restoration of existing waste managemen' C 8. A M�. Recent: • Enhanced PHAI website www.phal.ca • Municipal election candidates briefing • Presentations to UOIT and Fleming College students • Port Granby Project Citizen Liaison Group meetings • Port Granby Project Discussion Group. • Durham MPP Granville Anderson briefing • Participation in Clarington Board of Trade Energy Sumn- Upcoming: • Port Granby Project Public Attitude Survey underway • Presentations to Newcastle -Bond Head Ratepayers Ass( and Canadian Men's Club • Port Granby Project winter newsletter • Community information session on AECL restructuring *T tRANS lot Federal government • Launched restructuring in 2009 to: s ,�__ Ar • Equip AECL to better compete on global nuclear stage '?8 = ;_ • Achieve private- sector rigour and efficiencies • Reduce cost for taxpayers • Committed to maintain safety, security and environmental stewardship Canadian Nuclear • Announced intention in 2013 to implement Government Laboratories Owned/ Contractor Operated (GoCo) model to manage AECL's Laboratoires NuLiiaires nuclear laboratories Canadiens • Launched Canadian Nuclear Laboratories Nov. 3, 2014 Restructuring,, - �t� � EEM1:(��r€� 1 • Will not affect PHAI MO's ability to complete the projects: • .Existing Legal Agreement, CNSC licences, Environmental Assessment commitments and programs will remain in effect Restructuring changes how AECL is governed — C3n8cra not its core responsibilities, objectives or obligations 9 10 r Rim CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE June 19, 2014, 3:00 P.M. MEETING ROOM 1A Present: Chris Newman, Firehouse Youth Centre, Chair Len Creamer, Manager of Municipal Law Enforcement until 3:40 p.m. Mayor Adrian Foster Sheryl Greenham, Erin O'Toole's Office Councillor Ron Hooper Pastor John Wildeboer, Rehoboth Christian Reformed Church Martin Wind, Durham Regional Police Services Gord Weir, Director of Emergency Services, Vice -Chair until 3:15 p.m. Also Present: June Gallagher, Committee Coordinator 1. MINUTES Moved by L. Creamer, seconded by Councillor Hooper THAT the minutes of the meeting held on May 15, 2014 be approved. CARRIED 2. BUSINESS ARISING FROM PREVIOUS MEETING a) Marketing /Events — Acquisition of A -Frame Signs Len Creamer informed the Committee that he is awaiting information from the Municipal Solicitor. This item will be discussed at the next meeting with an update from Len Creamer. b) Parachute Safe Communities Checklist — Update on Date for Presentation P.C. Wind informed the Committee that he plans to arrange for a half hour presentation from Parachute Safe Communities, for the September meeting of the Clarington Safe Communities Advisory Committee. c) Graffiti Cleanup Day - Update P.C. Wind informed the Committee that the graffiti cleanup day was successful .and wet. He is hoping that the schools will start to take ownership of the issue and become more involved with the cleanup. P.C. Wind noted that the Canada Post and Hydro One utilities boxes are not to be cleaned up by residents, but both utility companies were willing to clean them up. He added that Canada Post is happy to be involved in any media events surrounding the graffiti issue. P.C. Wind stated that Veridian. does not encounter too much graffiti, but would also be willing to be involved in media events. Clarington Safe - 2 - June 19, 2014, Communities Committee The Committee discussed possible methods of handling graffiti complaints. P.C. Wind indicated that this Committee should not be the vehicle for complaints. Mayor Foster suggested setting up a Clarington email such as stop raffiti clarington.net. The Committee concluded that it would be helpful to have an employee from the Communications and Marketing Division attend the September Clarington Safe Communities Advisory Committee meeting to develop a solution for graffiti reporting. Chris Newman added that the graffiti cleanup day had limited community outreach, mainly due to the weather, but that the residents contacted were supportive of the types of initiatives and appreciated the student's initiatives. d) Standard Event Poster — Final Design Chris Newman indicated that he would forward the final design, to all Committee members, prior to the September meeting. He added that the Youth Leading Youth group is developing a poster, which will be forwarded to the Communications and Marketing Division for approval. e) Family Safety Day - Friends of Simon Weisenthal Centre for Holocaust Studies June Gallagher informed the Committee that Anne Greentree had contacted Jennifer Delaney, Fire Prevention Officer, regarding the possibility of including the "Friends of Simon Weisenthal Centre for Holocaust Studies" as part of the September 27, 2014 Family Safety Day event. 3. NEW BUSINESS (a) DRPS Trending Report P.C. Wind informed the Committee of the recent break -ins in the Bowmanville area. He added that DRPS is sending out information on simple ways to secure the home, to be available through various websites. P.C. Wind informed the Committee that he is conducting a presentation on home security and home safety.. Mayor Foster raised the possibility of a separate Safe Communities Facebook page, however the Committee felt that it might not be advantageous to split the audience with additional Facebook pages. Chris Newman will email the Safe Communities logo to P.C. Wind to be included in future communications, including information sheets. An information sheet can be distributed through the Clarington social media via the Clarington Communication and Marketing Division. P.C. Wind noted that the DRPS plans to provide residents with a link to the Ministry of Community Safety and Correctional Services online safety book. Clarington Safe - 3 - June 19, 2014 Communities Committee Len Creamer left the meeting at 3:40 p.m. Councillor Hooper informed the Committee that he will be attending a jeweller's webinar next week and will forward any additional information on home safety. Mayor Foster suggested that, when the Communications and Marketing Division representative attends the Safe Communities meeting in September, there could be a discussion surrounding a communications strategy. b) Youth Leading Youth Group Chris Newman reminded the Committee that the Youth Leading Youth Group works on youth based initiatives and issues. He noted that they partnered with Safe Communities Committee and DRPS for the graffiti cleanup event. Chris added that Youth Leading Youth will be involved in the Summertime Madness Event to be held on Thursday, June 26, 2014 between 1:00 p.m. and 7:00 p.m. at the Bowmanville High School. He explained that this is an event for Clarington high school students to get them involved in networking in a fun way, including games and activities. The event will include different youth - serving agencies as well as those providing youth summer programs. Chris Newman added that the goal is to have other high schools in the community host one of these similar events in the future. Youth Leading Youth will be on hiatus during the summer, but Facebook and Twitter will still be monitored. Mayor Foster noted that the Youth Leading Youth group performed well as part of the Relay for Life event. Mayor Foster asked whether one of the school board trustees could be part of the Clarington Safe Communities Advisory Committee. June Gallagher will forward an invitation to trustees. c) Brainstorming Next Event — Family Safety Day The Committee discussed the possibility of an information booth, similar to last year. Chris Newman volunteered to prepare an information sheet on what the Committee has accomplished, its goals, and future events /plans. Pastor Wildeboer stated that he is willing to help out on Family Safety Day. The Committee expressed the hope that the signs will be ready for the event. A discussion finalizing the plans for Family Safety day will be take place at the next meeting, on September 18, 2014. Clarington Safe - 4 - June 19, 2014 Communities Committee 4. OTHER BUSINESS a) Communications and Marketing Division The Committee agreed that it would be beneficial to have a representative from the Communications and Marketing Division attend the September meeting. b) Safety Presentation P.C. Wind informed the committee that, recently, fire volunteers, residents, and youth toured the area of Elgin and Concession streets providing information regarding reporting suspicious activity, and fire safety information. As a result, a couple of residents have indicated that they may be interested in attending a safety presentation. P.C. Wind suggested that the Rehoboth Church could be used for the presentation. P.C. Wind and Pastor John will work out the details of the presentation. c) Is Clarington a Safe Community? Mayor Foster asked whether P.C. Wind thinks the community believes Clarington is a safe community. P.C. Wind stated that, in general, people believe Clarington is a safe community. He added that it is important to stress the house security tips. P.C. Wind noted that 40 -50% of crimes are crimes of opportunity, therefore messaging and working with the community is important in reducing crime. 5. DATE OF NEXT MEETING The next meeting is scheduled to be held on September 18, 2014, in Meeting Room 1A at 3:00 p.m. 6. ADJOURNMENT Moved by Sheryl Greenham, seconded by Ron Hooper THAT the meeting adjourn. l:N_\7IV10 The meeting adjourned at 3:58 p.m. Chris Newman, Chair June Gallagher, Deputy Clerk CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE September 18, 2014, 3:00 PM MEETING ROOM 1A Present: Chris Newman, Firehouse Youth Centre, Chair Len Creamer, Manager of Municipal Law Enforcement Anne Greentree, Municipal Clerk attended until 3:37PM Sheryl Greenham, Erin O'Toole's Office Pastor John Wildeboer, Rehoboth Christian Reformed Church Martin Wind, Durham Regional Police Services Cathy Abraham, Kawartha Pine Ridge District School Board Judy Gales, John Howard Society Maria Perrino, John Howard Society Lindsey Dafos, Ontario Power Generation Rolf Kluem, Durham Region Police Service Also Present: Laura Preston, By -law Clerk Basia Radomski, Corporate Communications Officer attended until 4:06 PM 1. MINUTES Moved by R. Kluem, seconded by S. Greenham THAT the minutes of the meeting held on June 19, 2014 be approved. . Zb 2. BUSINESS ARISING FROM PREVIOUS MEETING a) Marketing /Events — Acquisition of A -Frame Signs L. Creamer has signs available, in storage from previous years that can be white washed. C. Newman will meet with L. Creamer to pick -up signs and will have the youth group reface them. b) Parachute Safe Communities Checklist — Update on Date for Presentation P.C. Wind informed the Committee that he plans to arrange for a presentation from Parachute Safe Communities, in the New Year, for the Clarington Safe Communities Advisory Committee. Additional community groups will be invited to the presentation. Committee discussed the issue that Clarington has some key groups which could be invited (Members of Council, BIA's, Board of Trade). C. Newman and L. Preston will arrange a date and time that will suit the needs of the Committee Clarington Safe - 2 - September 18, 2014 Communities Committee members and all community groups involved. An invitation will be extended to one or two members of the selected community groups. P.C. Wind provided a description of the Parachute Program and its proven community benefits. He noted that Ajax- Pickering, York, Halton Hills, and Brampton have their designation and this is a program that could benefit Clarington as well. Moved by C. Greenham, seconded by L. Dafos THAT the Safe Communities Committee will invite a representative from the Parachute Program to make a presentation to the Safe Communities Committee and community representatives, and THAT the presentation will take place in January 2015. c) Graffiti Cleanup Day - Update The Committee discussed possible methods of handling graffiti complaints. Chris Newman added that the graffiti cleanup day had limited community outreach, mainly due to the weather, but that the residents contacted were supportive of the types of initiatives and appreciated the student's initiatives. Basia Radomski added that graffiti reporting is not just about cleanup but also getting the youth involved. The idea of a mural wall was presented. She explained that this would provide an outlet for youth to use their talents in a positive way. The Communications and Marketing Division will be willing to help in any way. d) Standard Event Poster — Final Design Chirs Newman to provide update at next meeting. e) Family Safety Day - Friends of Simon Weisenthal Centre for Holocaust Studies Committee contacted Jennifer Delaney, Fire Prevention Officer, regarding the possibility of including the "Friends of Simon Weisenthal Centre for Holocaust Studies" as part of the September 27, 201.4 Family Safety Day event. No update at the time of meeting. 3. NEW BUSINESS (a) Safety Survey Safety Surveys are still being accepted. There is a possibility of setting up a table up at Family Safety Day. Clarington Safe - 3 - September 18, 2014 Communities Committee 31 C) 5. A Discussion of Membership The Committee discussed Committee Membership and decided that the question of membership would be included in a Terms of Reference review. Terms of Reference The Committee decided that the Terms of Reference will remain in place. Anne Greentree was asked to prepare a report to Council regarding the Terms of Reference, the. Clarington Safe Communities Committee and its structure. OTHER BUSINESS P.C. Wind and C. Newman will be participating in a "3 on 3" basketball tournament on Saturday, September 20.2014 and Sunday, September 21 , 2014 at the Clarington Central Secondary School. The event is open to the public and anyone can attend. C. Newman has asked that all Committee members think about who they think could be beneficial to include in this Committee. DATE OF NEXT MEETING The next meeting is scheduled to be held on October 16, 2014, in Meeting Room 1A at 3:00 PM ADJOURNMENT Moved by R. Kleum, seconded by L. Creamer THAT the meeting adjourn. Chris Newman, Chair Laura Preston, By -law Clerk CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE November 20, 2014, 3:00 PM MEETING ROOM 1A Present: Chris Newman, Firehouse Youth Centre, Chair Len Creamer, Manager of Municipal Law Enforcement Sheryl Greenham, Erin O'Toole's Office Pastor John Wildeboer, Rehoboth Christian Reformed Church Cathy Abraham, Kawartha Pine Ridge District School Board Judy Gales, John Howard Society Rolf Kluem, Durham Region Police Service Also Present: Laura Preston, By -law Clerk 1. MINUTES Moved by C. Abraham, seconded by L. Creamer THAT the minutes of the meeting held on September 18, 2014 be approved. ....9 2. BUSINESS ARISING FROM PREVIOUS MEETING a) Standard Event Poster — Final Design Posters are awaiting completion, and final approval. C. Newman will advise of their completion and they will be forwarded to Communication Division. b) Parachute Safe Communities Checklist — Update on Date for Presentation C. Newman advised the committee that he had been in discussion with P. C. Wind who has been working towards finalizing a date and time for the Parachute Presentation. The committee is aiming for a date in mid - January, 2015, with an evening start time of 6:00 P.M. until 7:30 P.M. c) Committee Membership The Committee discussed listening to what the Parachute presentation has to offer, and narrow down what the main goals are for this committee, and determine what groups of people are not being represented. The committee suggested including Service Clubs, Bethesda House, Region of Durham Social Services and Region of Durham Health Department. Clarington Safe - 2 - November 20, 2014 Communities Committee Letter's will be sent to members of committee to explain what we are hopeful to achieve and what valuable insight can be gained from members of the committee who aren't attending regular meetings. d) Community Outreach The committee discussed ideas on how to engage residents to participate in discussion regarding issues Clarington is facing. The committee discussed hosting a facilitated meeting where a large group of residents would be broken into smaller groups to focus on tasks specific to their interests and expertise on topics including but not limited to; bullying, home safety, senior fraud, self -harm, and good choices. 3. NEW BUSINESS 4. OTHER BUSINESS R Kluem provided a Durham Regional Police Service update reporting a decrease in overall crime rates. There has been a small spike in property related crimes in the Courtice area. R. Kluem advised the committee that Boots and Heart Music Festival has relocated this year's event due to a necessary expansion. R. Kluem advised the committee that DRPS and Clarington Emergency Services were working together on a collaborative RIDE program. An update on construction of the new police station was provided by R. Kluem. He advised the committee the construction is moving forward in a timely manner and expects its completion will be on time. The new facility will house a forensic unit as well as the K9 and Tactical Units once Phase 2 of the project is complete. 5. DATE OF NEXT MEETING To be held in January with the date to be determined by Parachute's availability to do presentation to committee. 6. ADJOURNMENT Moved by R. Kluem, seconded by J. Gales THAT the meeting adjourn at 4:17 P.M. Clarington Safe - 3 - November 20, 2014 Communities Committee Chris Newman, Chair Laura Preston, By -law Clerk REPORT #1 REPORT TO COUNCIL MEETING OF DECEMBER 15, 2014 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, DECEMBER 8, 2014 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) CLD- 031 -14 Clarington Animal Shelter Volunteer Program (b) COD - 018 -14 Contract Awards During Council Recess 2. DURHAM LAND DIVISION COMMITTEE APPOINTMENT That Report CLD- 025 -14 be received; That Robert Malone be nominated as the Municipality of Clarington's appointee to the Durham Region Land Division Committee; That all interested parties listed in Report CLD- 025 -14 be advised of Council's decision; and That a letter of thanks be sent to the previously appointed member of the Durham Land Division Committee, Jean - Michel Komarnicki.. 3. CIVIL MARRIAGE CEREMONIES That Report CLD- 026 -14 be received; That Council lift the restrictions regarding the Municipality of Clarington's provision of civil marriage ceremonies to allow them to take place outside of the Council Chambers, and at times other than Monday to Friday, at the discretion of the Municipal Clerk; and That the draft by -law attached to Report CLD- 026 -14, as Attachment 2, be approved, providing for the above changes. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 Report #1' - 2 - December 15, 2014 4. ACCESSIBILITY INITIATIVES UNDERTAKEN FOR 2014 MUNICIPAL ELECTIONS That Report CLD- 028 -14 be received; and That a copy of Report CLD- 028 -14 be forwarded to Elections Ontario, Elections Canada, and the Ministry of Municipal Affairs and Housing., 5. CONSERVATION AUTHORITY APPOINTMENTS That Report CLD- 029 -14 be received; That the following three Members of Council be appointed to the Central Lake Ontario Conservation Authority: Mayor Foster Councillor Neal Councillor Hooper That the following Member of Council be appointed to the Kawartha Conservation Authority: Councillor Hooper That the following two Members of Council be appointed to the Ganaraska Conservation Authority: Councillor Partner Councillor Woo EM That all interested parties listed in Report CLD- 029 -14 be advised of Council's decision. 6. FREE PARKING IN DOWNTOWN BOWMANVILLE FOR CHRISTMAS SEASON Whereas By -law 2014 -059, Section 34 (3) allows that, Council, by resolution, may designate an area or areas for a certain period to be exempt from the payment of parking fees and any areas so designated shall be denoted by a parking meter cover place over the meter; and Now therefore be it resolved that the area in downtown Bowmanville regulated by parking meters be designated as a Free Parking area effective immediately until January 5, 2015. Report #1 - 3 - December 15, 2014 7. MUNICIPAL ELECTION SIGN PLACEMENT Whereas during the recent Municipal Election, comments from the public indicated a desire to limit the placement of candidates signs; and Therefore be it resolved that staff consider and report back on potential additional future restrictions on Municipal Election signs placed on public property including: • That candidates erect signs only in the ward(s) in which they are running • That acclaimed candidates not erect election signs. . 8. APPOINTMENT OF DEPUTY MAYOR That in accordance with Section 226 of the Municipal Act, 2001, c.25, during the four -year term of Council (2014 through to 2018), Regional Councillor Wards 3 and 4, Willie Woo be appointed, as the Deputy Mayor for the Municipality of Clarington until December 31, 2015. 9. DESIGNATION OF MEMBERS OF COUNCIL AS DEPARTMENT LIAISONS That the Members of Council be designated as a Department Liaison for the term ending December 31, 2018, as follows.: Planning Services Department Councillor Woo Engineering Services Department Councillor Neal Operations Department Councillor Partner Emergency Services Department Councillor Cooke Community Services Department Councillor Hooper Municipal Clerk's Department Councillor Traill Finance, Corporate Services & Solicitor's Department & Administration Mayor Foster 10. OFF -SITE CIVIL MARRIAGE CEREMONIES That Staff report back on whether anyone performing civil marriage ceremonies on their own time off -site can be requested to sign an acknowledgement that they are not in the course of their employment. 11. CORPORATE MEDIA RELATIONS POLICY That Staff be directed that all inquiries from the media will be dealt with by Department Heads in accordance with Media Relations Policy F2 until such time as the policy has been amended by Council. Unfinished Business #1 Excerpt of General Purpose and Administration Committee Minutes December 8, 2014 VERIDIAN APPOINTMENTS Resolution #GPA- 545 -14 Moved by Councillor Neal, seconded by Councillor Traill That Report CLD- 030 -14 and the appointment of the representatives for Veridian Corporation and Veridian Connections be deferred to the December. 15, 2014 Council Meeting, and that Peter Spratt be invited to attend the Council Meeting. DEFERRED C Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: December 8, 2014 Report Number: CLD- 030 -14 Resolution Number: File Number: By -law Number: ort Subject: Veridian Appointments Recommendations: 1. That Report CLD- 030 -14 be received; 2. That be nominated as Clarington's non - elected member of the Veridian Corporation Board of Directors for a term beginning January 1, 2015 and ending 3. That be recommended to Veridian Corporation as Clarington's non - elected member of the Veridian Connections Inc. Board of Directors for a term beginning January 1, 2015 and ending ; OPTION A: 4.. That Staff be directed to advise Veridian Corporation that the Municipality of Clarington does not approve the proposed composition change and will not be signing the consent and waiver agreement to implement the "additional non- elected director proposal" in the event that Clarington's non - elected director is selected as Chair or Vice - Chair; 5. That be recommended as Clarington's alternate elected appointee to the Veridian Connection Inc. Board of Directors in the event that a Clarington non - elected Director is selected as either the Chair or Vice - Chair; and ATUMNIM 4. That the Mayor and Clerk, be authorized to execute the consent and waiver agreement for this one term to implement the "additional non - elected director proposal" in the event that Clarington's non - elected director is selected as Chair or Vice - Chair; 5. That be recommended as Clarington's alternate non - elected individual to the Veridian Connections Inc. Board of Directors in the event that a Clarington non - elected Director is selected as either the Chair or Vice - Chair; and 6. That all interested parties listed in Report CLD- 030 -14 be advised of Council's decision. Municipality of Clarington Report CLD- 030 -14 Report Overview Page 2 This report is intended to provide background, regarding the Veridian appointments, to assist in appointing members to the Veridian Corporation and Veridian Connections Inc. Boards of Directors. 1. Background 1.1. General As a shareholder of Veridian, the Municipality of Clarington must abide by the Amended and Restated Shareholder's Agreement, as follows: the Mayor (or the Mayor's Designate) is automatically a member of the Veridian Corporation Board and the Veridian Connections Inc. Board, and Clarington also nominates one non - elected representative to the Veridian Corporation Board. Under the Shareholder's Agreement, the Veridian Corporation Board appoints directors to Veridian Connections Inc. Board. Clarington Council recommends the non - elected individual to be appointed to this Board as Clarington's representative. NOTE: An alternate director will also be required in the event that a non - elected Director is selected as Chair or Vice - Chair. On November 4, 2013, Council approved the "Council Nominations to Veridian Corporation and Veridian Connections Inc. Boards" policy (contained within the Addendum to Report CLD- 027 -13). As a result of changes to the Amended and Restated Shareholder's Agreement in May, 2014, Council directed staff to make all necessary changes to the policy in order to be consistent with the agreement at the June 2, 2014 Council meeting (Attachment 1). Municipality of Clarington Report CLD- 030 -14 2. Policy 2.1. Clarington Policy Paae 3 The following is an excerpt from the "Council nominations to Veridian' Corporation and Veridian Connections Inc. Boards" policy, pertaining to the appointment of the new board, following an election: "In the fall of the last year of the term of Council, Veridian will advertise in the local newspapers and on the Shareholders' website seeking candidates to serve on the Board of Directors for Veridian Corporation and Veridian Connections Inc. for a four -year term, as determined by the Shareholders. All applications will be submitted directly to Veridian Corporation." 2.2. Term Regarding the term for the Board of Directors, the Amended and Restated Shareholders' Agreement states that "each shareholder shall determine the term for each elected member and each non - elected Member nominated by it, provided that such term shall not exceed the greater of four (4) years, or as may be permitted by the Act." 3. Process 3.1. OPTION A = Process According to the Amended and Restated Shareholders' Agreement For further clarification of the Veridian appointment process, including the new changes to the board composition, please find attached a letter, dated November 12, 2014, from Michael Angemeer, Chief Administrative Officer, Veridian Corporation, addressed to the Clerks (Attachment 2). NOTE: This letter indicates that Veridian is looking for names of the nominees on or before December 17, 2014. In summary, the changes include: • Elected Directors will sit on both the Veridian Corporation Board and the Veridian Connections Inc. Board. • In order to meet the Ontario Energy Board and Veridian Shareholder Agreement requirement for one -third independence, the non - elected Directors on the Veridian Corporation Board will be different than those on the Veridian Connections Inc. Board. Municipality of Clarington Report CLD- 030 -14 Page 4 Should Clarington's non - elected Director be selected as the Chair or Vice - Chair, they would in accordance with the Shareholders' Agreement therefore be the Chair or Vice Chair of both Boards. In order to maintain one -third independence, the Mayor or Mayor's Designate would be prohibited from sitting on Veridian Connections Inc. and therefore an alternate elected member would be required. The Chair and Vice Chair will be selected at the first Veridian Corporation Board meeting in early 2015. The waiver is limited to this instance and does not apply to subsequent appointments. 3.2. OPTION B = New Process Proposed —Additional Non - Elected Director Following distribution of Mr. Angemeer's correspondence to the Clerks, Mr. Angemeer forwarded the attached correspondence, dated November 12, 2014, to the Mayors (Attachment 3). In this correspondence, Mr. Angemeer outlined a proposal that would require agreement, by all Shareholders, to change the Shareholders' Agreement for this instance, with regard to the composition of the Boards, in the event of the selection of a non - elected Director as Chair or Vice - Chair. This proposal would be as follows: • Rather than the affected municipality appointing an alternate elected director, an additional non - elected director would be appointed to achieve one -third independence. Mr. Angemeer's letter indicated that he was looking for consensus prior to November 28, 2014. He has been informed that Clarington's response would not be received until after December 15, 2014, 3.3. Advertising & Nominating Committee In the fall of 2014, Veridian placed an advertisement for the non - elected representative and received 12 applications for Clarington. The applications have been circulated under separate cover (Confidential Attachment 4) as they contain personal information about the individuals. Once the applications were received and reviewed by Veridian's consultant, Veridian's Nominating Committee made a recommendation report to each of the shareholder municipalities to make their nominations. (See Confidential Attachment 5, a report from Peter Spratt, Vice President of Collins Barrow, dated October 31, 2014.) Municipality of Clarington Report CLD- 030 -14 3.4. Selection of Non - Elected Representatives Paae 5 The "Council Nominations to Veridian Corporation and Veridian Connections Inc. Boards" policy states that the non - elected representative to the Veridian Corporation Board of Directors may be chosen from the submitted candidates list for the Corporation Board position, or a member of the public who has submitted their name to the Municipality for consideration on' or before the publication of the Agenda for the first General Purpose and Administration Committee meeting. The policy further states that the Municipality of Clarington recommends to Veridian Corporation, one non - elected representative to the Veridian Connections Inc. Board, who shall not be Clarington's non - elected nomination to the Veridian Corporation Board of Directors. The name of the representative may be chosen from the submitted candidates list for the Corporation Board position, or a member of the public who has not submitted their name for consideration. At the time of writing this report, no additional applications have been received by the Clerk's Department. 4. Concurrence This report has been reviewed by Andrew Allison, Municipal Solicitor, and Marie Marano, Director of Corporate Services, who concur with the recommendations. 5. Conclusion In order to fulfil the requirements of the Veridian Shareholder's Agreement, it is recommended that the following appointment be made, for a term determined by Council: ® One non - elected nominee to the Veridian Corporation Board of Directors, and that the following recommendation be made, for appointment be made, for a term determined by Council • One non - elected appointment by Veridian Corporation Inc. to the Veridian Connections Inc. Board of Directors, If Council chooses to not change the Shareholder Agreement (OPTION A), it is recommended that the following actions be taken: ® Staff be directed to advise Veridian Corporation that the Municipality of Clarington does not approve the proposed composition change and will not be signing the consent and waiver agreement to implement the "additional non - elected director proposal" in the event that Clarington's non - elected director is selected as Chair or Vice - Chair. Municipality of Clarington Report CLD- 030 -14 Page 6 ® One Member of Council (as an alternate). be recommended for the Veridian Connections Inc. Board of Directors. If Council agrees with the "Additional Non - Elected Director Proposal" (OPTION B), it is recommended that the following actions be taken: The Mayor and Clerk be authorized to execute the consent and waiver agreement to implement the "additional non - elected director proposal" in the event that Clarington's non - elected director is selected as Chair or Vice - Chair. • One non - elected individual be recommended for the Veridian Connections Inc. Board of Directors (as an alternate). 6. Strategic Plan Application Not applicable. Submitted by: ;'� Reviewed by C. Anne Greentree" Municipal Clerk Franklin Wu, Chief Administrative Officer Staff Contact: June Gallagher, Deputy Clerk, 905 - 623 -3379 ext. 2103 or jgallagher @clarington.net Attachments: Attachment 1 — "Council Nominations to Veridian Corporation and Veridian Connections Inc. Boards" Policy Attachment 2 — Correspondence from Michael Angemeer, President & CEO, Veridian Corporation, dated November 12, 2014, regarding Appointment of Elected and Non - elected Directors, addressed to the Clerks Attachment 3 — Correspondence from Michael Angemeer, President & CEO, Veridian Corporation, dated November 12, 2014, regarding Appointment of Elected and Non - elected Directors, addressed to the Mayors Attachment 4 — Confidential Resumes from Applicants for Non - elected representatives (Distributed Separately) Attachment 5 — Report from Peter Spratt, Vice President of Collins Barrow, dated October 31, 2014 (Distributed Separately) Municipality of Clarington Report CLD- 030 -14 The following is a list of the interested parties to be notified of Council's decision: All applicants Laurie McLorg, Chief Financial Officer, Veridian Connections Michael Angemeer, President & CEO, Veridian Corporation M. deRond, Town of Ajax D. Shields, City of Pickering M. MacDonald, City of Bellville CAG /jeg Page 7 To establish an open and transparent process for the nomination by Council of members to the Veridian Corporation Board and the Veridian Connections Inc. Board and any request by Council for the removal of a member from the Veridian Corporation Board acid the Veridian Cbnnections Inc. Board, PROCEDURES: 1. New Term of Council 1.1. Advertising In the fall of the last year of the term of council, Veridian will advertise in the local newspapers and on the Shareholders' webs ites seeking candidates to serve on the Board of Directors for Veridian Corporation and Veridian Connections Inc. for a four - year term, as determined by the Shareholders. All applications will be submitted directly to Veridian Corporation. ' 1.2. Applications Once the applications have been received and reviewed by Veridian's consultant who has been contracted to receive and review applications for nominations, Veridian's Nominating Committee shall make recommendations to each of their Shareholders -for the councils to make their nominations to the Board of Directors for Veridian Corporation._ 1.3. Mayor / Mayor's Designate In Accordance with the Amended and Restated Shareholders' Agreement, the Mayor /Mayor's Designate are automatically elected members to the Veridian Corporation Board and the Veridian Connections Inc. Board. e 1.4. Council Appointments —New Term, of Council 1.4.1. Upon receipt of the report of Veridian's Nominating Committee, the Municipal Clerk's Department will _reproduce the report for distribution, confidentially, to the Members of Council together with the agenda for the first General Purpose and Administration Committee Meeting. The agenda is published in accordance with the Municipality's Procedural By -law. 6- Sep -14 Page 1 of 4 1.4.2. The matter will be considered by Council during the first General Purpose and Administration Committee Meeting. Should members of Council wish to discuss, specific qualifications about an identifiable individual, the meeting will be `closed" in accordance with the Municipal Act. Once Council is back in "Open", session, a motion will come forward -to: 1.4.3. Veridian Corporation Board Nominate one (1) non - elected representative to the Veridian 'Corporation Board of Directors. The name of the representative may be chosen from the submitted candidates list for the Corporation Board position, or a member of the public who has submitted their name to the Municipality for consideration on or before the publication of the Agenda for the first General Purpose and Administration Committee. 1.4.4. Veridian Connections Inc Request that the Veridian Corporation Board nominate and elect to the Veridian Connections Inc. Board of Directors, one (1) non - elected representative to the Veridian Connections Inc. Board, who shall not be Clarington's non - elected nomination to the Veridian Corporation Board of Directors. The name of the representative may be chosen from the submitted candidates list for the Corporation Board position, or a member of the public who has not submitted their name for consideration. Refer to the Amended and Restated Shareholders' Agreement should Clarington's non - elected director be elected Chair or Vice - Chair. (In making the recommendations for nominations to the Veridian Connections Board of Directors, Council is. aware that the Veridian Corporation Board is not obliged to appoint the non - elected nominees put forward by the Municipality.) 1.4.5. The Municipal Clerk will advise Veridian Corporation of Council's decision. 6- Sep -14 Page 2 of 4 2. Replacement or Resignation of Directors 2.1.. Veridian Corporation Board 2:1.1. Vacancy Occurs a) Council Chooses to Replace In accordance with Section 3.2 (i) of the Amended and Restated Shareholders'. Agreement, the Municipality- of Clarington -may replace any non - elected director nominated by it to the Board of Directors of Veridian Corporation at any time. Should. this be necessary, a resolution of Council shall be passed removing the Director, in accordance with the Municipality's Procedural By -law. b) Council Appointed Non - elected Director Resigns In the event of a replacement or if a non - elected director resigns, the Municipal Clerk shall request Veridian to undertake their process as outlined in subsection 1.1 to seek applications to fill the vacancy and make recommendations to Council for Clarington's nominee to the Veridian Corporation Board of Directors, and it shall be advertised on the Municipality's website. 2.1.2. Upon receipt of the report of Veridian's Nominating Committee containing the list of all applicants and the Nominating Committee's recommended Director, the Municipal Clerk's Department will include it on the next regularly scheduled General Purpose and Administration Committee meeting agenda, reproducing the report for distribution, confidentially, to the Members of Council together with the agenda. The agenda will be published in accordance with the Municipality's Procedural By -law. 2.1.3. In consideration of the report from Veridian's Nominating Committee, should it be desirable to discuss specific qualifications about identifiable individuals, the meeting will be "closed" in accordance with the - Municipal Act. Once the meeting is "open ", a motion to nominate the non - elected representative will come forward. The name of the representative may be chosen from the submitted candidates list for the Corporation Board position, or a member of the public who has 'not submitted their name for consideration. 2.1.4. The Municipal Clerk will advise Veridian Corporation.and the individual nominated of Council's decision. 6-Sep-14 Page 3 of 4: 2.2. Veridian Connections Inc. Board 2.2.1. Should it be Council's desire to replace a non - elected member of the Board of Directors of Veridian Connections Inc., a resolution of Council shall be passed, . in accordance with the Municipality's Procedural By -law, requesting that the Veridian Corporation Board of Directors remove the director. .2.2.2. The Municipal Clerk will advise Veridian Corporation of Council's decision and request Veridian to commence their process as outlined in subsection 1.1, and it shall be advertised on the Municipality's website to seek applications to fill the vacancy'and allow Clarington Council the opportunity-to nominate the candidate for-the director position. 2.2.3. Upon notification that the director has been removed or resigned, and receipt of the report from the Veridian Nominating Committee containing the list of all . applicants and the Nominating Committee's recommended Director, as well as any applicants who have submitted their applications directly to the . Municipality on or before the publication of the General Purpose and Administration Committee meeting Agenda during which, the nominations will be made, the Municipal Clerk's Department will include it on the next regularly scheduled General Purpose and Administration Committee meeting agenda, reproducing the report for distribution, confidentially, to the Members of Council together with the agenda. The agenda will be published in accordance with the Municipality's Procedural By -law. 2.2.4. In consideration of the report, should it be desirable to discuss specific qualifications about identifiable individuals, the meeting will be "closed" in accordance with the Municipal Act. Once the meeting is "open ", a motion to nominate the non - elected representative will come forward. 2.2.5. The Municipal Clerk will advise Veridian Corporation and the individual - nominated of Council's decision and request that the Corporation Board make the appointment to the Veridian Connections Inc. Board. ATTACNMELGLDT - °� REPORT # November 12, 2014 Via E -mail Delivery to: Mr. Martin DeRond - Director of Legislative and Information Services, Town of Ajax - - martin.derond@townofajax.com Ms. Debbie Shields -City Clerk, City of Pickering - dshieldsopickering.ca Ms. Anne Greentree - Municipal Clerk, Municipality of Clarington - ggreentree@clarington.net Mr. Matt MacDonald - Acting Director of Corporate Services /City Clerk, City of Belleville - - mmacdonaldPcity belleville on ca Re: Appointment of Elected and Nonelected Directors- Veridian Board On August 12, 2014 I wrote to you explaining the process that would be followed in appointing Veridian's new slate of elected and nonelected directors for the term commencing January 2015. To date advertisements have been placed for candidates, interviews have taken place and the consultant's report has been provided to the nominating committee. The nominating committee has also met, with the consultant, to review the nonelected candidates that were interviewed. Steps 10 -1S as outlined in my August 12 letter are left to be completed. See Appendix 1 attached. The purpose of this letter is to explain the requirements for Step 10. Step Action Timing Responsibility Comments Letter sent to municipal At this point in time clerks outlining process Veridian Energy Inc. is a /requirements and November shell company whose 10 requesting selections for q g 14 Veridian responsibilities have been Veridian Corporation and rolled up under Veridian recommendations for Corporation. No Veridian Connections Inc. nominees required. Each municipality will be required to develop a slate of directors for both Veridian Corporation and Veridian Connections Inc. An alternate elected director will also be required. I will attempt to explain the reason for this but it is based on the OEB's and Veridian's requirement for independence on the Veridian Connections Board and whether or not an elected or nonelected is selected as Chair of the Board. Background On September 16, 2014 the shareholders met and Resolution 2014 -SO4 was passed changing the number of directors of Veridian Corporation to 11, effective January 1, 2015. The composition of the new Boards will be as follows: Date: November 14, 2014 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board Page 2 Entity Elected Directors Nonelected Directors Total Veridian Corporation • Pickering 3 4 Ajax 2 �,w, 3 • Clarin ton 1 2 • Belleville 1 2 Total 7 4 11 Veridian Connections Inc Of • ` Pickering 3 4 1 3 1 2 • Aiax 2 • Clarin ton 1 - Belleville 1 Total 7 q Same Individuals Different Individuals The elected members which are colour coded in yellow sit on both the Veridian Corporation and the Veridian Connections Board. The 4 nonelected Board members on the Veridian Corporation Board must be different individuals than the 4 nonelected on the Veridian Connections Board. This is shown on the above chart by having different colour codes (green & blue) for Veridian Corporation and Veridian Connections. The reason for this is to meet the Ontario Energy's Board and Veridian's Shareholder Agreement requirement for one -third independence. Section 2.13 of the Ontario Energy Board's Affiliate Relationship Coded states: 2.1.3 A utility shall ensure that at least one -third of its Board of Directors is independent from any affiliate. Independence Independence requires that at least one -third of the directors on the Veridian Connections Board be different members than those sitting on the Veridian Corporation Board. This is accomplished, in the new structure, by having the 4 nonelected members being represented by different individuals on the Veridian Corporation Board versus the Veridian Connections Board. The Veridian Board structure is as follows: • 1.1 directors for both Veridian Corporation and Veridian Connections, 7 elected and 4 nonelected; same 7 elected directors sit on both the Veridian Corporation and Veridian Connections Boards; according to the OEB rules and Veridian Shareholder Agreement Veridian Connections must have at least one - third of its directors independent from Veridian Corporation; Date: November 14, 2014 Page 3 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board • 4 different nonelected directors sitting on the Veridian Connections Board meets this requirement; • one -third independence is achieved (4/11 =36 %). The requirement for the Board structure to reflect independence, as defined by the CEB, for Veridian Connections has been adopted and written into Veridian's Shareholder Agreement. Issue The Shareholder's Agreement states that the Chair and Vice Chair of Veridian Corporation hold the same positions on Veridian Connections. The one -third independence rule is achieved as long elected members are selected as the Chair and Vice Chair of Veridian Corporation. An issue arises should a nonelected member be elected as Chair or Vice Chair of Veridian Corporation. As previously mentioned the 4 nonelected members on the Veridian Connections Board are mutually exclusive form the Veridian Connections Board. However if a nonelected member is elected as Chair they would then sit on both the Veridian Corporation and the Veridian Connections Board and the one - third independence on the Veridian Connections Board would no longer exist. The Veridian Connections Board would be made up of 11 members but only three would be independent from Veridian Corporation (3/11 =27 %). The following example illustrates the issue. Different Individuals i Entity Elected Directors Nonelected Directors otal Veridian Corporation • Pickering 3 -, _ w' 4 • Ajax 2 °- 3 • Clarin on 1 T "j _ 2 • Belleville 1 3W 1 2 Total 7 4 11 Veridian Connections Inc #400T ' • Pickering 4 3 2 • Ajax 2 4 • Clarin ton 1 • Belleville 1 1 2 Total 4 11 Nonelected Becomes Chair or Vice Chair Same individual sits on both Veridian Corporation and Veridian Connections Board 1/3 independence not achieved as same person sits on both Boards Second nonelected director not required Date: November 14, 2014 Page 4 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board In this example if the Belleville nonelected was chosen as Chair that person would sit on both the Veridian Corporation and the Veridian Connections Board and the one -third independence for Veridian Connections would not be achieved. (3/11 =27 %) It should also be noted that if a nonelected is selected as Chair or Vice Chair it would result in the second nonelected candidate from that municipality no longer being required. Nonelected Selected as Chair - Remedy If a nonelected is chosen as Chair or Vice Chair than one elected member cannot sit on both the Veridian Corporation and Veridian Connections Board as the one -third independence requirement for Veridian Connections would not be achieved. In the event this should happen it would be necessary, for the municipality from which the nonelected came, to change one of their elected directors from one dual board member to two single board members. One elected position would sit solely on the Veridian Connections Board. The other would sit solely on the Veridian Corporation Board. This requirement is prescribed in the shareholder's agreement. The following chart depicts the requirement. Changed from one dual Board member to two single Board members Entity ' Elected Directors Nonelected Directors Total Veridian Corporation • Pickering 3 1 4 • Ajax . 2 3 • Clarin ton 1 1 2 • Belleville 1 1 2 Total 7 4 11 Veridian Connections Inc • Pickering 3 4 3 • Ajax • Clarin ton 1 2 • Belleville - I - 1 2 Total 7 4 11 Nonelected Becomes Chair or Vice Chair Same individual sits on both Veridian Corporation and Veridian Connections Board 1/3 independence not achieved as same person sits on both Boards Second nonelected director not required REMEDY One elected position changed from one dual Board director to two single Board directors One -third independence on Veridian Connections Board achieved Date: November 14, 2014 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board In the preceding example independence is achieved for the Veridian Connections Board, Page 5 • nonelected Chair sits on both Veridian Corporation and Veridian Connections Boards. • 3 of the nonelected members on Veridian Connections are different than those sitting on the Veridian Corporation Board. • 6 of the 7 elected members sit on both the Veridian Corporation and the Veridian Connections Boards. • 1 elected position, from the municipality in which the nonelected chair comes from, has been changed from one dual Board member to two single Board members. • additional elected member is added that sits solely on the Veridian Connections Board. The other member sits solely on the Veridian Corporation Board. Under this scenario the Veridian Connections Board comprises 6 elected members that sit on both Veridian Corporation and Veridian Connections Boards, 1 elected director that only sits on the Veridian Connections Board, one nonelected Chair who sits on both Boards and 3 nonelected members who sit on the Veridian Connections Board only. Independence is achieved. • (6 elected dual board members + 1 nonelected chair sitting on both boards) = 7 dual board members • (1 elected single board member + 3 nonelected single board members) = 4 single board members • 4 single board members /11 members in total = 36% and one -third independence is achieved It should be noted that the same remedy is required if a nonelected is chosen as Vice Chair. Next Steps Step 11 stated that the consultant report and the resumes for nonelected candidates would be forwarded to the respective clerks as November 14, 2014. For each municipality there are three attachments. The first contains the report of Peter Spratt which provides an evaluation of the nonelected applicants that were interviewed. The second contains the resumes of those nonelected candidates that were interviewed. The third contains the resumes of the nonelected applicants that were not interviewed. This information is provided to help in the decision making process and is for you to distribute to members of council as you see fit. All the information described above was previously provided to nominating committee of the Board which consists of the shareholder mayors or their designates Step 13 of my August 12, 2014 states that prior to December 17, 2014 each municipality will provide Veridian a list of its nominations for the Veridian Corporation Board and its recommendations for the Veridian Connections Board. At the first Veridian Corporation Board meeting in early 2015 a Chair and Vice Chair will be selected. As I have described the number of elected and nonelected directors required will depend on whether or not a nonelected is selected as Chair or Vice Chair. Date: November 14, 2014 Page 6 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board I would ask that each municipality fill out the attached sheet providing the names of their appointments for Veridian Corporation, the names of their recommendations for Veridian Connections and an additional elected member for the Veridian Connections Board should the situation arise where a nonelected member is selected as Chair or Vice Chair. Your response on or before December 17, 2014 would be appreciated. Hopefully what has been laid out here is clear. Should you have any questions please do not hesitate to call me directly. I would also be available to convene a meeting should it be felt that this is easier to explain in person. Yours truly, Michael Angemeer, P. Eng. President and CEO Copy: Adrienne Windsor Tanya Laschuk Rob Scarffe Heather Boissoin Date: November 14, 2014 Page 7 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board SLATE OF DIRECTORS - 2015 Veridian Corporation & Veridian Connections Inc. Municipality Elected Name Length of Term Nonelected Name Length of Term Veridian Corporation Pickering Nomination 1 Nomination 2 N/A N/A Nomination 3 N/A N/A Ajax Nomination 1 Nomination 2 N/A N/A Clarington Nomination 1 Belleville Nomination 1 Veridian Connections Pickering Recommendation 1 Same as Above Recommendation 2 Same as Above N/A N/A Recommendation 3 Same as Above N/A N/A Alternate* Ajax Recommendation 1 Same as Above Recommendation 2 Same as Above N/A N/A Alternate* N/A N/A Clarington Recommendation 1 Same as Above Alternate* N/A N/A Belleville Recommendation 1 Same as Above Alternate* N/A N/A 'Required should a nonelected director be selected as Chair or Vice Chair of Veridian Corporation Date: November 14, 2014 Page 8 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board APPENDIX 1 Veridian Corporation Director Nomination Process Step Action Timing Responsibility Comments Completed Initial meeting of Participants Nomination Mayor Ryan - Pickering 1 Committee to review Jul 8, J y 2014 Nominating (Chair) process and establish Committee Councillor Dies - Ajax direction for Mayor Ellis - Bellville management Mayor Foster - Clarin ton Hire Consultant to 2 complete the nonelected selection July 2014 Veridian Completed process Send letter to 3 municipal clerks August 15 Veridian Completed explaining nomination process Completed Governance Committee Review Director to provide 4 Profile, Skills Matrix September 2 p Governance recommended changes and recruitment Committee to Nominating advertisement Committee and Veridian Corporation Board for approval Completed Recruitment Ads insertions: 5 placed in local September 8 Veridian Ajax /Pickering News Advertiser newspapers Clarington This Week Belleville Intelli encer Recruitment advertisement placed Completed 6 on Veridian, September 8 Veridian /Shareholders List of community municipal and other websites to be provided community websites by each shareholder Interviews of To be 7 nonelected candidates conducted by completed Consultant & M. Completed consultant & M. by October Angemeer Angemeer 15 Date: November 14, 2014 Page 9 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board Step Action Timing Responsibility Comments Consultant report to 8 be provided to Nominating October 31 Veridian Completed Committee & Veridian Completed Participants Nominating No later Mayor Ryan - Pickering 9 Committee to meet than . Veridian to coordinate . (Chair) and review November meeting Councillor Dies -Ajax nonelected candidates 14 Mayor Ellis - Bellville Mayor Foster - Clarington Letter sent to municipal clerks Completed outlining At this point in time process /requirements Veridian Energy Inc. is a 10 and requesting November Veridian shell company whose selections for Veridian 14 responsibilities have Corporation and been rolled up under recommendations for Veridian Corporation. No Veridian Connections nominees required. Inc. Consultant report for nonelected candidates 11 and resumes sent to November Veridian Completed municipal clerk with 14 letter in step 10 above Shareholder councils approve slate of No later candidates for than 12 Veridian Corporation December Shareholder councils and recommendations for Veridian 15 Connections Inc. Shareholder selection for elected and nonelected directors No Later 13 for Veridian than Town /City Clerks . Corporation and December recommendations for 17 Veridian Connections Inc sent to Veridian Inaugural Veridian Corporation Board Ianuary 14 meeting to select 2015 Elected Chair of Chair, Vice Chair, VCI Exact date Veridian Corporation Board, V Board TBD 15 Letters sent to all Week Veridian Date: November 14, 2014 Addressee: Shareholder Clerks Re: Appointment of Elected and Nonelected Directors - Veridian Board Page 10 Step Action Timing Responsibility Comments unsuccessful following candidates that were inaugural interviewed Board meeting `�TrAClsrs�E�#` © © ®`-� REPORT # November 12, 2014 Via E -mail Delivery to: Mayor Dave Ryan - City of Pickering - mayorPpickering.ca Mayor Steve Parish - Town of Ajax- steve.parish@a; ax.ca Mayor Adrian Poster - Municipality of Clarington - mayorPclarington.net Mayor Neil R. Ellis - City of Belleville - mayor .ellis@city.bellevifle.on.ca Re: Consent and Waiver Agreement - Nonelected Directors On November 12, 2014, I wrote to the Clerks explaining the requirements for putting forth the 2015 slate of directors for each municipality (copy attached). In that letter, it was explained, in some detail, the requirements of the OEB and Veridian's shareholder agreement for one third independence on the Veridian Connections Board. In your capacity as the Shareholder Representative I am bringing forward, for your consideration, an option with respect to elected and nonelected representation should a nonelected director be selected as Chair or Vice Chair. 2015 Board Composition Beginning in January 2015 the Veridian Corporation Board will be comprised of 7 elected and 4 nonelected directors. The Veridian Connections Board will consist of the same 7 elected'directors 'as on the Veridian Corporation board and 4 different nonelected directors, thereby achieving one -third independence. Without going into specifics, Veridian's current Shareholder Agreement would require the following if a nonelected director was selected as Chair or Vice Chair of Veridian Corporation, as one -third independence on the Veridian Connections Board would no longer be achieved: Nonelected Chair or Vice Chair would sit on both Veridian Corporation Board, and Veridian Connections Board as per the shareholders agreement, The second nonelected position would be redundant; Due to above scenario, one third independence would not be achieved on the Veridian Connections Board as per OEB requirements and Veridian's shareholder agreement; Date: November 12, 2014 Page 2 Addressee: The Mayors Re: Consent and Waiver Agreement - Nonelected Directors In order to achieve one third impendence Veridian's shareholder agreement stipulates the municipality from which the nonelected Chair or Vice Chair came from would have to convert one elected dual Board director position to two single Board positions. An additional elected director would be required. One sitting solely on Veridian Corporation Board and the other sitting solely on the Veridian Connections Board; • Switching the elected director position from one dual Board member to two single Board members would ensure one -third independence is achieved on the Veridian Connections Board. Request The shareholder agreement is very specific in how independence would be achieved, through the conversion of one elected dual board director into two single board elected directors, should a nonelected be chosen as Chair or Vice Chair. Shareholder representatives have brought forward a request that the above be altered. Specifically, should a nonelected Chair or Vice Chair be selected from their municipality, that instead of converting one elected dual board member into two elected single board members, they be allowed to add an additional nonelected director. This would also result in one -third independence being achieved on the Veridian Connections Board. Legal counsel has reviewed the request and has informed us this would be a viable option under the following conditions: 1. A consent and waiver agreement to be signed by each of the shareholders of Veridian Corporation; 2. A consent and waiver agreement to be signed by Veridian Corporation in its capacity as shareholder of Veridian Connections Inc.; and 3. A resolution of the Board of Directors of Veridian Corporation authorizing Veridian Corporation to execute the waiver by Veridian Corporation regarding Veridian Connections. Inc. The waiver would be limited as follows;. 1. that notwithstanding the waiver, the Chair of Veridian Corporation is still going to be the same person as the Chair of Veridian Connections Inc.; 2. that the substituted director otherwise complies with the requirements for directors; 3. that the waiver -is limited to this one instance and does not apply to subsequent - - -= appointments; and- -.._ _—_ . - -- - - - --4 -that the waiver is- limited-to the extent-that Veridian- Connections-will- not -be -off =side -the— — — Affiliate Relationship Code. Legal counsel also indicated that the shareholder representatives of Veridian Corporation will need to consider for themselves; if they require councit resolutions to permit them to sign the waiver as shareholder of Veridian Corporation. Date: November 12, 2014. Page 3 Addressee: The Mayors Re: Consent and Waiver Agreement - Nonelected Directors Attached is the Consent and Waiver Agreement. I would request that you demonstrate your intention by either signing this waiver and returning it to me, or letting me know directly that you will not support the request. I would appreciate your response by no later than November 30, 2014. A response prior to November 28, 2014 will provide the shareholder_ council with clarity in which way they should proceed in the selection of the_ it slate of directors, at the inaugural meeting of their new council. Section 12.7 of the Shareholders Agreement requires all four shareholders to sign the waiver for it to be accepted. If approved, the requirement to convert an elected dual board position into two elected single board positions and fill it with an additional elected official would no longer be required. Instead, the municipality from which a nonelected was chosen as Chair or Vice Chair could instead opt to fill that split position with a non - elected candidate. The Veridian Corporation waiver and the resolution described above will be presented at the December 2014 Board meeting. If you would like to discuss or require further clarity please contact me directly. Yours truly, Michael Angemeer President and CEO Attachments: Appointment of EIected and Nonelected Directors- Veridian Board Consent and Waiver Agreement Copy: Adrienne Windsor Tanya Laschuk Rob Scarffe Heather Boissoin CONSENT AND WAIVER AGREEMENT TO: Each of the Undersigned Hereto RE: Veridian Connections Inc. ( "YCI ") DATE: November [o], 2014 Reference is made to the 2014 Amended and Restated Shareholders' Agreement among each of the undersigned in respect of Veridian Corporation (the "Shareholders' Agreement "). Each of the undersigned, for good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged) for and on behalf of itself hereby confirms and acknowledges that: (a) Capitalized terms used herein and not otherwise defined shall have the respective meanings ascribed thereto in the Shareholders' Agreement; (b) If a Non - Elected Member is elected as Chair or Vice Chair of the Board, section 3.2(f) of the Shareholders' Agreement requires that the Shareholder who nominated that director must nominate, and the Board must appoint to the board of directors of VCI, an Elected Member that is not already an Elected Member of the Board (the "Substitute Member ") in place of an Elected Member that was appointed to the Board; (c) Notwithstanding section 3.2(f) of the Shareholders' Agreement, if a Non - Elected Member is elected as Chair or Vice Chair of the Board at the first election in respect of such offices subsequent to the date of this Consent and Waiver Agreement, the Shareholder who nominated that director may nominate, and the Board must appoint to the board of directors of VCI, a Non - Elected Member that is not already an Non - Elected Member of the Board to-be the Substitute Member; and (d) Other than being a Non - Elected Member, the Substitute Member complies with all of requirements for directors of VCI under the Shareholders' Agreement. 2. The waiver of, and consent to depart from, the requirements of section 3.2(f) of the Shareholders' Agreement set out herein is effective only in the specific instance and for the specific purpose for which it has been given. It does not preclude any of the undersigned from requiring strict compliance 'with the terms of section 3.2(f) of the Shareholders' Agreement other than this specific instance. 3. This Consent and Waiver Agreement may be executed in any, number of counterparts, each of which shall-be deemed to be an original and all of which taken together shall constitute one Consent and Waiver Agreement. An executed copy of this Consent and Waiver may be delivered by facsimile transmission or such other means of electronic transmission and it shall not be necessary to confirm execution by delivery of the originally executed documents. 4. This Consent and Waiver Agteement shall enure to the benefit of and be binding upon each of the parties hereto and their respective successors and permitted assigns. 5. This Consent and Waiver Agreement shall be governed by and construed and enforced in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein). [Signature Page to bnmediately Follow] IN WITNESS WHEREOF the Parties hereto have duly executed this Agreement as of the date first above written. THE CORPORATION OF THE TOWN OF AJAX By: c/s By: c/s THE CORPORATION OF THE CITY OF BELLEVILLE . By: c/s By: c/s THE MUNICIPALITY OF CLARINGTON By: c/s By: c/s THE CORPORATION OF THE CITY OF PICKERING By: c/s By: c/s VERIDIAN CORPORATION By: cis By: Us VERIDIAN CONNECTIONS INC. By: Us By: cis VERIDIAN ENERGY INC. s.. By: Us By: Us Summary of By -Laws December 15, 2014 BY -LAWS 2014 -120 Being a By -law to exempt a certain portion of Registered Plan 40M -2253 from Part Lot Control 2014 -121 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Paul Long, Nick Koitsopoulas, Jason Aiton and Brett MacNeil) (1 and 5 Sidney Lane, Bowmanville) 2014 -122 Being a By -law to provide for Civil Marriage Services to be offered by the Municipality of Clarington (Item 3 of Report #1) 2014 -123 Being a By -law to retain the 1/3 tax free allowance for Members of Council for 2014 -2018 Term of Council To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: December 12, 2014 Subject: COUNCIL AGENDA — DECEMBER 15, 2414 The following changes have been made to Monday's Council Agenda. Please see the Final Consolidated Agenda attached. STAFF REPORT(S) 1, Confidential Report LGL- 011 -14 — Clarington Wind Farm Renewable Energy Approval (Attached Under separate cover) 2. Attached please find Report COD - 091 -14 - Confirmation of 113 Tax Free Allowance for Council Compensation In response to GPA Committee's request concerning off -site marriages (Report #1 Item 10), please find attached a memo to Members of Council. nne Green ee, B.A., CMO Municipal Clerk CAGIcf c: Frank Wu, Chief Administrative Officer Department Heads Attachment CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 F 905 - 623 -6506 Council Agenda Date: Monday, December 15, 2014 Time: 7:00 PM Place. Council Chambers FINAL The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. Meeting Called to Order Invocation Disclosure of Pecuniary Interest Announcements Adoption of Minutes of Previous Meeting(s) Minutes of a regular meeting of Council September 29, 2014 Minutes of a special meeting of Council October 31, 2014 Minutes of a special meeting of Council November 28, 2014 Minutes of the first meeting of Council December 1, 2014 Presentations a) Certificate of Recognition - Darlington Fusion U16 Girls Soccer Team — Provincial and National Champions b) Certificate of Recognition - Marilyn Morawetz — Recipient of the A.K. Sculthrope Award for Advocacy - Architectural Conservancy of Ontario C) Steve Usher, SLR Consulting — Update on the Clarington Hydro One Transformer Project CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905 )623 -3379 F (905 )623 -3330 Council Agenda -2- December 15, 2014 Delegations a) Laura Vaillancourt, Ontario Philharmonic — Letter of Appreciation (Correspondence Item I —11) b) Clint Cole — Clarington Hydro One Transformer Station (Correspondence Item D -9) C) Preet Khurana, Southeast Clarington Ratepayers Association (SECRA) — Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) d) Gerry Mahoney, Southeast Clarington Ratepayers Association (SECRA) — Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) e) Mario Veltri - Clarington Wind Farm /Port Granby Dust Management (Correspondence Item D -11) Communications Receive for Information I - 1 Minutes of the Newcastle Village Community Hall Board dated September 16, 2014 1 - 2 Minutes of the Santa Claus Parade Committee dated September 28 and October 8, 2014 1 - 3 Minutes of the Agricultural Advisory Committee of Clarington dated October 9 and November 13, 2014 1 - 4 Minutes of the Ganaraska Region Conservation Authority dated October 16 and November 20, 2014 1 - 5 Minutes of the Clarington Heritage Committee dated October 21 and November 18, 2014 1 - 6 Minutes of the Orono Arena Community Centre Board dated October 21, 2014 1 - 7 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 11, 2014 1 - 8 Minutes of the Central Lake Ontario Conservation Authority dated November 18, 2014 1 - 9 Minutes of the Durham Nuclear Health Committee (DNHC) dated November 14, 2014 Council Agenda - 3 - December 15, 2014 1 -10 Minutes of the Clarington Safe Communities Advisory Committee dated June 19, September 18 and November 20, 2014 1- 11 Charlie Morison, Chair, Ontario Philharmonic — Durham Region Mayor's Gala Receive for Direction D - 1 Barbara Clark — Request for Proclamation of "Huntington Disease Awareness Month" D - 2 Donald Igbokwe, Chair, Durham Region Multi - faith World Religion Day Committee — Request for Proclamation and Promotion of 'World Religion Day" D - 3 Nathan Farrell, Environmental Planner, McIntosh Perry Consulting Engineers (MPCE) — Request for Exemption to the Municipality's Noise By -law for Pavement Rehabilitation Project Highway 401 and 351115 D - 4 Jo -Anne McFarland, Clarington Polar Bear Swim Committee - 15th Clarington Polar Bear Swim "Plunge for Life" D - 5 Denyse Newton, Executive Director, Alzheimer Society of Durham Region — Request for Proclamation of "Alzheimer Awareness Month" D - 6 The Honourable Michael Chan, Minister of Citizenship, Immigration and International Trade -- Ontario's 2015 Volunteer Recognition Programs D - 7 Linda and Dwight Bradley — Extension to Letter of Undertaking D - 8 Ted Eng, Chair, Greater Toronto Area Agricultural Action Committee (GTA AAC) -- Council Appointments to Conservation Authorities D - 9 Clint Cole — Protection of Ground Source Water Supply on the Oak Ridges Moraine D - 10 Robert Kipling, Secretary, Kids' Safety Village of Durham Region — Fundraising Campaign D - 11 Preet Khurana, Southeast Clarington Ratepayers Association (SECRA) — Clarington Wind Farm D - 12 Tom Chervinsky, VP Campaigns, Canadians for Clean Prosperity — Individual Producer Responsibility Committee Report(s) General Purpose and Administration Committee Report of December 8, 2014 Council Agenda - 4 - December 15, 2014 Staff Report(s) Confidential Report LGL- 011 -14 — Clarington Wind Farm Renewable Energy Approval (Under Separate Cover) 2. Report COD - 019 -14 - Confirmation of 113 Tax Free Allowance for Council Compensation Unfinished Business Report CLD- 030 -14 — Veridian Appointments (Deferred to Council by the General Purpose and Administration Committee on December 8, 2014) By -laws Procedural Notice(s) of Motion Other Business Confirming By -Law Adjournment Staff Report #2 Corporate services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 -623 -3379 ext. 2102. Report To: Council Date of Meeting: December 15, 2013 Report Number: COD - 019 -14 Resolution: File Number: By -law Number: ort Subject: Confirmation of 113 Tax Free Allowance for Council Compensation Recommendations: 1. That Report COD - 019 -14 be received; 2. That Council confirm the continued application of the one -third tax free allowance on the local level remuneration for Members of Council, as provided for in the Municipal Act, and 3. That the attached by -law be approved. Municipality of Clarington Report COD - 019 -14 Page 2 Report Overview In accordance with the Municipal Act, the existing compensation by -law for Council is updated to confirm the retention of the 113 tax free allowance. 1. Background 1.1. The Municipal Act Provision The Municipal Act Section 283 (7) states as follows: On or after December 1, 2003 Council shall review a by -law under subsection (5) at a public meeting at least once during the four -year period corresponding to the term of office of its members after a regular election. 2. 2014 Remuneration Documents 2.1. The updating by -law (Attachment #1) amending the existing by -law 2011 -005 (Attachment #2) is required to update the 113 allowance provision to apply to the current elected positions. The amendment is required in order that staff have the authority to issue compensation in the current year, and produce the statutory documents such as T -4's that will reflect the accurate amounts. If the 1/3 allowance were to be removed, the existing by -law provides that the total compensation value be adjusted to ensure the net salary is maintained, thereby increasing the overall cost to the tax base; consequently there are no other suggested changes to the comprehensive By -law 2011 -005. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the attached by -law be approved. 5. Strategic Plan Application Not applicable. Municipality of Clarington Report COD - 019 -14 Page 3 Submitted by:4 c Reviewed by: Z/; Marie Marano, H.B.Sc., ,� Franklin Wu, Director of Corporate Services /Human Resources Chief Administrative Officer Staff Contact: Marie Marano, Director, 905 -623 -3379 ext. 2201 or mmarano @clarington.net Attachments: Attachment 1 - By -law to retain the 1/3 Tax free allowance Attachment 2 — By -law 2011005 to update the prevailing compensation policies applicable to the Mayor and Members of Council and repeal by -law #2007 -097 There are no interested parties to be notified of Council's decision. MMIgj ATTACHMENT #1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2014. — Oxx Being a By -law to retain the 113 tax free allowance for Members of Council for 2014 -2018 Term of Council WHEREAS Section 283 (1) of the Municipal Act, 2001 provides that a municipality may pass by -laws for paying remuneration to the members of Council; AND WHEREAS Council enacted By -Law 2011 -005 confirming 113 tax free allowance applied to the local level remuneration in accordance with Section 283(5) of the Municipal Act, 2001; and WHEREAS Section 283 (7) requires Council to review the by -law passed in accordance with Section 283 (5) at least once during the four -year period corresponding to the term of office of its members after a regular election; NOW THEREFORE BE IT ENACTED AS FOLLOWS: 1. By -law 2011 -005 be amended to deleted Section B.1; and 2. Council hereby confirms 11.3 tax free allowance applied to the local level remuneration for the prevailing term from December 2014 to December 2018. BY -LAW passed in open session this 151h day of December, 2014. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk ATTACHMENT #2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW # 2011 — 005 Being a by -law to update the prevailing compensation policies applicable to the Mayor and Members of Council, and to repeat by -law# 2007 -097. WHEREAS Section 283 -1 of the Munfclpal.Act 2001 provides that a municipality may pass by laws for paying remuneration to the Members of Council; WHEREAS On March 19, 2007 the Council of the Municipality of Cladngton ratifled report ADM - 002 -07 Mayors Compensation Review -2007, authorizing staff to bring forward a comprehensive by -law to consolidate the compensation practices for the Mayor and Members of Council, which was set out in By -Law 2007 -097 and now requires updating for compliance; NOW THEREFORE BE IT ENACTED AS FOLLOWS: A. ANNUAL REMUNERATION Mayor and Council - Amount as set out in prevailing by -laws for particular year in accordance with the following: Provisions: 1. Future increase to annual remuneration will be the percent applicable to the Non Affiliated Employees salary for the same period of time, applied on January I" of the applicable year, or as otherwise stated. 2. There is no additional compensation applicable to any prevailing Deputy Mayor position. 2. Councillor remuneration is set at 40% of the Mayor's salary. 3. Remuneration continues until the end of the term of Council. 4. Regional remuneration - Clarington Council endorsed single stream payment of the Regional portion of compensation through the local level by approval of Report COD- 65-04. The Region approved single stream payment by By -Law 01 -2005 and 08- 2004, and is considered the Employer for Region compensation purposes. B. 113 TAX FREE DECLARATION B.I. In each term Council Is required by the Municipal Act S283 (7) to confirm its intention to retain the 113 tax free allowance as provided for in the Municipal Act; Council hereby confirms 113 tax free allowance applied to the local level remuneration for the prevailing term from December 2010 to December 2014. 13.2. The tax free portion of remuneration is currently exempt from reporting requirements under the Public Sector Salary Disclosure Act, and remuneration will continue to be reported as required under the prevailing Act. 13.3. Council maintains the commitment to adjust future compensation to maintain an equivalent net compensation value should the Municipal Act be amended or repealed and replaced with provisions that in effect prohibit an Income tax free allowance. Compensation will be automatically adjusted to maintain the same net compensation level. C. TRAVEL ALLOWANCE & REIMBURSEMENT GUIDELINES C.I. Monthly Flat Rate Allowance Mayor, Deputy Mayor, Councillor— as set out in prevailing by -laws for particular year in accordance with the following: Provisions: 1. Monthly flat rate allowance will be paid to compensate for travel related to Municipal business within Municipal boundaries. 2. Allowance shall be paid through payroll with statutory deductions applied. 3. The allowance shall be paid on an automatic basis unless any Member of Council elects not to be reimbursed and provides written notice to Payroll of the effective date of cancellation. 4. Future increases will be the percent applicable to the general non- affiliated grid increase, applied to the total monthly allowance, in each year, unless Council amends otherwise. Increase will be applied at the date of the change to the employee grid. 5. If any travel is reimbursed for travel outside of the Municipal boundaries over and above the monthly allowance, it will be at the prevailing employee kilometre rate, in accordance with the guidelines below. C.2, Travel & Ex ense Reimbursement Guidelines C.2.1 Municipal Business Municipal business will be considered to include the following; I. Travel to and from any meetings of Boards Commissions or Authorities or other groups to which Council members are appointed or delegated provided they are held outside the municipal boundaries and travel expenses are not paid by the aforementioned agencies; H. Travel to and from any event sponsored by the Corporation towards the promotion of the Municipality where Council attendance is required or requested outside the Municipality; iii. Accommodation, meals, kilometre reimbursement for travel outside of municipal boundaries, parking, registration and other miscellaneous charges related to municipal business which may Include among other things attendance at any seminar, conference, events or convention approved by Council and attended as a Council representative or as provided for through the current budget allocation; iv. Travelling to and from the Municipal Administrative Centre will LOT be considered to be Municipal business in the following instances: a) Attendance at all General Purpose and Administration Committee meetings and Council meetings. b) Meetings with Town Staff. c) Picking up of agendas. d) Constituent meetings. C.2.2 Expense Claims and Approvals v. All claims for payment shall be documented using the prevailing expense claim sheet and where possible supported with receipts. V. Mayor: Expense claims for reimbursement of expenses by the Mayor shall be submitted as soon as possible after the month end and approved for payment by the Chief Administrative Officer or in the alternative, by the Director of Finance. Al. Members of Council: all expense claims for reimbursement of expenses for Members of Council shall be submitted as soon as possible after month end to the Mayor for approval. In the absence of the Mayor, the Chief Administrative Officer, or in the alternative, the Director of Finance shall approve the expense claims for payment. C.23 Annual Report to Council All expense claims and compensation, severance, etc., shall be categorized and included in the annual remuneration report to Council in accordance with the prevailing Municipal Act requirements. C.2.4 Special Events Expenses There are occasions throughout the year where the Corporation may host special events to promote the Municipality. The following guidelines apply to such events: i Payment of expenses as it relates to the hosting of government officials Industrial prospects or other groups visiting the Municipality of Clarington or the hosting of receptions for same within the Municipality will require the submission of an expense claim indicating the number of people hosted and the date as well as the specific amount of expenditure. Such claims must be supported by the applicable receipts or documentation. ii All claims for payment or expenses related to special events shall be submitted as soon as possible after the month end to the Mayor for approval. In the absence of the Mayor the Chief Administrative Officer or, in the alternative, the Director of Finance shall approve the claims for payment D. BENEFITS PROVIDED FOR CURRENT SITTING MEMBERS General Application 1. Family or Single Coverage 2. Any member may choose not to receive any benefit by advising Payroll in writing. 3. All benefits are limited to provisions set out by the prevailing carrier. 4. All benefits cease at age 65 unless expressly identified even if the member is currently on Council. DA Health & Dental Generally, as applicable to Non - Affiliated Employees for Health, Dental and Travel Benefits, excluding any self funded provisions. D.2 Life Insurance and Accidental Death & Dismemberment ADD Prevailing policy generally as applicable to Non - Affiliated Employees; Deduced at age 65 to 50 %, and at age 70 to $25,000 or amount set out in prevailing carrier plan. D.3 OMERS 1. Mandatory participation and individual contribution as set out by OMERS, 2. Per ADM -03 -02, an " OMERS equivalent" Retirement Pension contribution of 7.5% of the portion of the current remuneration that is not eligible for OMERS contribution is established for all Members of Council effective January 1, 2002. 3. All OMERS deductions stop at age 69 in accordance with OMERS criteria. D.4 Sick Leave Benefits Short Term or Long Term Disability (LTD) benefits are not provided to Members of Council. D.5 Other Communication tools such as cell phones or blackberries are as provided for in the annual operating budget. Usage of such equipment is governed by prevailing oorporate policies. E. TUITION ASSISTANCE & MEMBERSHIP FEES POLICY In accordance vrith Report ADMIN.16 -2000, the following policy applies unless otherwise specifically approved by Council resolution: The Municipality will not pay for any educational courses to any Member of Council, Including any membership fee of any professional association. The only exception is orientation seminars offered to new Members of Council by the Ministry of Municipal Affairs and Housing. F. CREDIT CARDS The Mayor is provided with a credit card for the purpose of Municipal business expenses, as noted in report ADMIN 9 -94. Statements are submitted to the CAO for processing of payment, or in the alternative, to the Director of Finance for processing of payments. G. SEVERANCE Payment of severance remuneration to current and future members of Council is upon the following terms and conditions: G.1 Definitions: a) "annual remuneration" of the member means the annual amount of remuneration paid to the member for the discharge of all duties as a member of Council including both the tax exempt and taxable portions calculated as at the date of severance; b) "member" means any person who is or becomes a member of Council on or after the 19th day of January 2004; c) '-service* shall mean any period of continuous service as a member and shall include any member's period of service occurring prior to the le day of January 2004 d) Retroactivity — there is no severance applied to years of broken service. G.2.1 Eligibility Upon application by the member or his or her personal representative a member is entitled to receive severance remuneration upon ceasing to be a member by reason of: a) election defeat; b) resignation; c) leaving office; or d) dying while in office if the member is 65 years of age or over and not eligible to receive benefits under the Municipality's group life insurance program. G.2.2 Ineligibility: No member shall be entitled to receive severance remuneration who ceases to be a member by reason of or by resignation which is a result of or given in anticipation of: a) removal from office by judicial process; or b) disqualification under or operation of any Act of the Parliament of Canada or the Legislature of the Province of Ontario G.3 Remuneration- Severance remuneration shall be equal to one - twelfth (1/12) the annual remuneration of the member times the number of years service of the member pro -rated for part years of service to a maximum amount payable of eighteen (18) months remuneration. GA Payment: Payment of severance amount may be split and paid over a maximum of 3 years; and is subject to all applicable statutory deductions. G.5 Claim: A written request for severance remuneration must be received by the Municipal Clerk within six (6) calendar months of a member ceasing to be a member otherwise any entitlement to severance remuneration shall be forfeited. REPEAL BY -LAWS The following By -Law Is hereby repealed; #2007 -097. EFFECTIVE DATE: This Bylaw shall come into force on the date of passage. By -law read a first and second time this 17'h day of January, 2011 by- -law read a third time and finally passed this 17' FROM: Anne Greentree, Municipal Clerk DATE: December 11, 2014 RE: Off -Site Civil Marriage Ceremonies Our File No.: L12.GE This memo is further to GPA Resolution #GPA - 555 -14, wherein staff were requested to "report back on whether anyone performing civil marriage ceremonies on their own time off -site can be requested to sign an acknowledgement that they were not in the course of their employment." The Municipal Clerk is authorized to perform marriage ceremonies by virtue of holding the office of Clerk as defined in the Municipal Act. As such, 1 believe it best to clarify that section 2 paragraph 2 of Report CLD- 026 -14, which read "the officiant is on their own time" should have read "the off iciant is performing the ceremony outside of the regular working hours ". The simple ariswer to the Committee's resolution is no. The liability for the Municipal Clerk, or any appointed marriage off iciant (being two — June Gallagher and Cindy Fleming) would apply in the same manner as it would when required to work outside of the regular business hours and outside of the regular place of business. Should Council resolve to approve the amendment to the By -law as recommended by staff, the Municipal Clerk in exercising her discretion in authorizing a ceremony to be performed outside the Municipal Administration Building and the regular business hours, will do so having regard to liability and to the Clarington Code of Conduct. For further clarification, the recommended by -law amendment does not include any fee amendment. The recommended by -law amendment is not intended to provide a personal privilege but rather to afford the flexibility to the Municipal Clerk to respond to the special requests for marriage ceremonies from members of our community. C".--A A ee ire re" A, CMO Municipal Clerk CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623 -3379 F (905)623 -6506 Clarington Transformer Station Interim Peer Review Findings Presentation to Council by: Steven Usher, P.Geo. December 15, 2014 Objectives •To assist the municipality, residents and stakeholders in clearly understanding current and ongoing findings. Tonight’s Objectives •To convey preliminary findings of our review. Information •2007 ESR for Enfield TS •2013 ESR for Clarington TS –Hydrogeologic and Hydrologic Appendix –Submissions by G360, Region, Municipality –2014 MOE Approval & Conditions •2014 Water Monitoring Program –Resident’s experience to date •Recent 2014 Baseline Monitoring Report Activities to Date •Met with Residents •Site Visits •Review Reports •Deep Borehole •Met with Hydro One Site Conceptual Geologic Model Soil Types Medium to Coarse Sand Dark Grey, Clayey Silt Till Fine Sand Light Grey, Sandy Silt Till Groundwater Flow Aquifers, Wells and Aquitards Localized Localized Weathered Mackinaw/ORM Mackinaw/ORM HaltonTill Aquifer: 9 wellsAquifer: 9 wells Aquifer: 4 Dug wells HaltonTill Newmarket Aquitard Till Aquitard ThorncliffeThorncliffeAquifer: 10 wellsAquifer: 10 wells Interim Findings ESR based geology on regional information • only Hydrogeologic Appendix more detailed, but did • not present a Conceptual Model Monitoring Plans as now formulated are • standard, some question of “background” Baseline Report provides more thorough • investigation results and confirms dense soils, but does not address implications of Mackinaw Deep hole, presently being drilled, a positive • aspect in answering questions Preliminary Conclusions Most shallow wells are unlikely to be affected • –Locally recharged –In separate ground water sub-basins Downhill shallow well(s) must however be • protected Deep ThorncliffeWells are unlikely to be • affected Newmarket –Thick Till, perhaps > 65 m –Water derived from north –Groundwater velocities of 0.2 m/yr means downward water travel times in the order of centuries Preliminary Conclusions Site Creeks fed by Weathered HaltonTill • –Groundwater contribution is low, and locally fed –Must also be protected Likely presence of HaltonTill infers presence of • Mackinaw horizon This horizon is locally absent, yet may be a • groundwater pathway –Continuity and connectivity not yet understood –9 of 22 local wells are in this horizon, but most are not downhill Next Steps •Permit To Take Water Application review •Site visit focused on wetland areas •Detailed review of Stantecborehole logs •Completion of review and provision of a report to Council. Questions ? Resource Slides Water Table Map, Stantec. Flow rate = 4 m/yr in upper weathered zone, and 600 m/yr in Mackinaw/ORM, where present ThorncliffeGroundwaterFlow Directions Flow rate = 90 m/yr in ThorncliffeAquifer, and 0.2 m/yr through overlying NewmarketTill j WestEast 261 masl Cut 253 masl Excavation Fill 6 m 248 masl Glacial Till 247 masl Sand Hydraulic Conductivity Deep Hole MW5 -14-D a concerns that have very recently emerged regarding compatibility between the proposed Clarington Wind Farm Project and the existing Port Granby Project. The presentation is without prejudice and is not by any means an expert opinion. It raises questions and concerns. This is a plea to the Municipality of Clarington to help seek reassurances. .n The Other Project already underway PROJECT SCALE: Just for anyone whose unfamiliar: PGP PROJECT APPROX: 450,000 m3 of Low —Level Radioactive Waste is to be relocated to a mound with a 25 acre footprint and above - ground height of 25ft Wind Turbine locations are approximate and not to scale. - R M Compatibility Concerns 1. Turbine Turbulence & PGP Dust Management pr 2. Noise r 3. Seismic Noise and the Mound F 4. Electromagnetic Interference (EMI) 5. Infrasound (1 initially came to you with 5 Concerns, today 1 come to you with 6) The Port Granby Project decided to instruct a study on the first concern. How might the wind turbine wakes affect their Dust Management Plan? Dust Management Plan PORT GRAY DISCUSSION GROUP MARCH 21, 2012 An Array of Offshore Turbines Canada 16 F M LET'S VERY QUICKLY TRY TO UNDERSTAND THE WAKE. (THE WIND SLOWS DOWN IN THE'WAKE') Windspeed W 40 W W 000001� Theoretical Stream -tube NVA Wind with speed W passes through and turns the Rotor Blades, and in the process slows down to a speed in the region called ' .ne waKe'. Where this wind with speed meets the faster moving wind W there to is turbulence. This is known as the 'wake ettect' and the study instructed by the Port Granby Project is based on this. ASSESSMENT OF THE IMPACT OF WIND TURBINE OPERATIONS AT THE CLARINGTON WIND FARM 4 ON DUST MANAGEMENT AT THE AECL PORT GRANBY SITE Prepared for Atomic Energy of Canada Ltd. By Echologics Engineering Limited Sept. 6, 2012 Here's the Front Cover of the study, I will refer to it as the `Impact Assessment' r a I' THE IMPACT ASSESSMENT Let's take a basic look at the steps taken in the Study STEP 1) POTENTIAL CONCERNS WERE IDENTIFIED: How might the Wind Turbines impact Wind Measurement and the Dust Management Plan? STEP 2) APPROACH & THEORY: A best fit scientific theory is used to model the situation, the equations are defined and parameters are set. STEP 3) STAGE ONE RESULTS: The equations are used and results are calculated based on steps 1) and 2) above and displayed in Tables. STEP 4) COMPUTER MODELLING AND STAGE TWO RESULTS: Using steps 1) to 3) as the platform, more complexity is added (ground terrain etc) and then computer modelling is performed (in this case CFD r Computational Fluid Dynamics). The results are then interpreted. This is the Stea which is least visible when reading the Imaact Assessment Ll HUB Executive Summary ....... "The principal concern is that wind turbine wakes interfere with the accurate measurement of local winds that are critical to the AECL dust management activities."...... (The above extract is from the Impact Assessment) M Essentially, the Impact Assessment looks at how the Wind Turbines might impact the Port Granby Project Anemometers (which in turn are critical to Dust Management). It's not really a 'Dust Study' as such. i ANEMOMETER 10m 1 scale and are clip arts) i 0 0 come here today as a concerned resident, with what I believe are findings which should raise valid questions about the "dust study" which I refer to as the "Impact Assessment ". Concerns about the Impact Assessment'' 1) The effect of the `wake' has been studied for only one wind speed of 36km /h (10 m /s) at the anemometer height of 10m. 2) The numbers for the wake velocity don't `fit back in' and properly balance th equation from which they come. 3) These numbers don't `fit back in' properly, since the main flow equation is incorrect by a multiplier of four. 4) The value used for the air density might not represent a worst case scenario. 5) The above four concerns may also have distorted the results obtained through CFD (Computational Fluid Dynamics) carried out on a computer. 6) The 3 Lancaster Road Wind Turbines west of the Port Granby Project were excluded from the Impact Assessment without actually performing detailed modelling on them CONCERN 1): Only One Wind Speed has been studied of the Anemometer The Port Granby Project anemometer collects wind speed data. The various` different wind speeds in this data are used to calculate an hourly average wind speed, if this hourly average is 36 km /h (10 m /s) or more for two consecutive hours, then unprotected work is stopped. For example if in hour 1 the average wind speed was say 50 km /h but for hour 2 it was 35 km /h work would NOT be stopped. ANEMOMETER tom __ to EARLY WARNING LEVELS Action Levels (AL) Next reporting level signalling need for further corrective actions Triggers for Corrective Action: ■ Visible dust at the work site perimeter; ■ TSP greater than 120 lAg /m3 at the work site perimeter averaged over 15 minutes; ■ Wind speed average greater than 36 km/h sustained for two consecutive hours. Real -time dust monitor / o d CONCERN 1) continued: Only One Wind Soeed has been studied at the Anemometer r Table 2.2 Wake diameter as a function of a a 0.10 0.15 0.20 0.25 0.30 0.35 W(10) m/s 10.0 10.0 10.0 10.0 10.0 10.0 W(100) m/s 12.6 14.1 15.8 17.8 20.0 22.4 VW m/s 11.1 13.0 15.0 17.1 19.4 22.0 DW m 106.5 104.2 102.9 102.0 101.4 100.9 (Table 2.2 above is from the Impact Assessment) F You can see from row 2 above, that only the One Wind Speed of 10.0 m/s (36 km /h) has been studied at the anemometer height. I believe this is absolutely unacceptable since the anemometer draws its data from a range of various wind speeds. To properly understand the potential impact of the Wind Turbines, a range of wind speeds should be studied at the anemometer height. This range should include wind speeds from above and below the critical average 10 m/s (36 km /h) speed. For example the range studied could have been W(10) from 18 km /h (5 m /s) to 54 km /h (15 m /s). CONCERN 2): Numbers that don't add up Table 2.2 Wake diameter as a function of a FE- L a 0.10 0.15 0.20 0.25 0.30 0.35 W 10 m s 10.0 10.0 10.0 10.0 10.0 10.0 W(100) m/s 12.6 14.1 15.8 17.8 20.0 22.4 VW m/s 11.1 13.0 15.0 17.1 19.4 22.0 JtD� m 10f .5 104.2 102.9 102.0 101.4 100.9 (Table 2.2 above is from the Impact Assessment) I the numbers for W and the wake velocity VU, don't `fit back in' and properly balance the very equation they're calculated from. F p = 4i1PnD2(W +Vti,,)(WZ -Vw) It's like removing the weights from a balanced scale and then putting them back, in exactly the same place, only to find that the scale no longer balances! CONCERN 2) continued: Numbers are not addinc Table 2.2 Wake diameter a.t a 0.10 0.15 0.20 0.25 0.30 0.35 W(10) m/s 10.0 10.0 14.1 10.0 15.8 10.0 17.8 10.0 20.0 10.0 22.4 W(100) m/s 12.6 vW m/s 11.1 13.0 - 13.02) 15.0 17.1 1, 600, 000 watts 19.4 22.0 DW m 106.5 104.2 102.9 102.0 1 101.4 1 100.9 (Table 2.2 above is from the Impact Assessment) P = 24007r(W + VW) (W2 - VW) Should Be Equal to 1, 600, 000 watts 1) P = 24007C(12.6 + 11.1)(12.62 - 11.12) = 6,352,564 watts 1, 600, 000 watts P = 24007r(14.1 + 13.0)(14.12 - 13.02) = 6,091,053 watts 1, 600, 000 watts 3) P = 24007r(15.8 + 15.0)(15.82 - 15.02) = 5,722,062 watts 1, 600, 000 watts 4) P = 24007C(17.8 + 17.1)(17.82 - 17.12) = 6, 428, 505 watts 1, 600, 000 watts E5) P = 24001T(20.0 + 19.4)(20.02 - 19.42) = 7, 022, 711 watts 1, 600, 000 watts 6) P = 2400TC(22. 4 + 22.0)(22.42 - 22.02) = 5,945,482 watts # 1, 600, 000 watts For anyone wondering what this looks like, here's a glance before we move on M 11111 "411 M • rlpnD` (W + VW) (W` The key thing here is the Vw) and U, • Above is approximately the Air density at 0 metres above sea level , 0% relative humidity and an air temperature of 15 degrees centigrade. This is the value • that was used in the Impact Assessment believe that the sites of interest are approximately 110 metres above Sea Level. A 75% relative humidity is not unrealistic and an air temperature of 35 degrees centigrade is not impossible. With these worst case scenario conditions the Air density is: Air Density p � 1.1 kg /m3 believe my findings show that this increases the `wake effect'. CONCERN 5): CFD Results maybe distorted by Concerns 1) to 4 It wouldn't be unreasonable to assume, that any errors from earlier Stages may have made their way into the Computer Modelling. believe that Concern 1) is present, since even at this Stage only the one wind speed of (36km /h) 10m /s at the anemometer was studied. The Concerns will need to be looked into by a Wind Energy expert. e e ti .r r' t _ CONCERN 6): The Turbines to the West should not be excluded 4. Results Only those wind conditions where wakes may have an adverse impact are considered. For the three machines on Lancaster Road, the wind would generally blow to the East -North -East and South -South -East for the wind turbine on Elliot Road. The potential zone of influence, taken as a distance of 1km, is shown in Figure 4.1. this distance is twice the set -back recommended by the Ontario Ministry of Environment. Any wind blowing from the AECL site towards the wind turbines will not be affected by the presence of the wind turbines irrespective of their operating status. The purpose of this study is to assess any adverse impact on dust management. It is reasonable to assume that such a condition only arises if the wind near the ground is substantially changed due to wind turbine operation. For this reason the change in the wind speed at 10 m above ground is reported as: Echologics Engineering Ltd 06/09/2012 3 (the above is from the Impact Assessment) The 3 wind turbines on Lancaster Road were excluded from the study on the basis of the prevailing wind direction. However, residents do experience winds from a westerly direction, this can even be seen from the snow - drifting that occurs during winters. The Port Granby Project anemometer only needs to be downwind of these 3 turbines for 2 hours for the potential distortion of the average speeds. If downwind, there would likely be a `cumulative wake effect' from the 3 turbines. I believe explicit Answers to the important initial Question below should be easily achievable. Questions about the 'Assessment of the Impact of Wind Turbines Operations at the Clarington Wind Farm on Dust Management at the AECL Port Granby Site': Q1) At the anemometer height of 10m, has only one wind speed 10 m/s O been studied? YES NO Q2) Do all the values of W(100) and VW from Table 2.2 balance Equation 2.1? 00 P= 1 gptrDI (W + V.)(WZ - Vw } ...................... Equation 2.1 YES NO Q3) Is Equation 2.1 above incorrect by a multiplier of 4 and is its correct form below? 1 00 P — 16 qp�Dz(W + Y")(W2 - VI) YES NO Q4) Do all the values of W(100) and V,„ from Table 2.2 balance the Equation from Q3) above? 00 YES NO THANK YOU ALL FOR YOUR TIME