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HomeMy WebLinkAbout2014-09-10 Minutesl SANTA CLAUS PARADE – MINUTES OF MEETING September 10, 2014 Attendance: Kathy McLaughlin, Roger Letooze, Janet Lange, , Jeff Laughlin, Jennifer Laughlin, Terryl Tzikas, Tracey Baley-Buckle, Mack Hunter, Lorraine Mazzocchi, Jennifer Ashby Absent; Alliston Dart, Ron Hooper Minutes of May 14, 2014 will be approved at our next Meeting Terryl Tzikas – Chairperson  Introduction of new members, Mack Hunter, Lorraine Mazzocchi, Jennifer and Jeff Laughlin  Buttons – Jennifer Laughlin will be looking after  Committee Float – Janet and Mack will be heading this up, regarding the decorating  Website – Jeff will be looking after this. To include an App to download for parade and possibly a URL  Facebook page – Mack to look after and will be working with Janet on this  Signs – Bill will be looking after this again as well as obtaining the Permit for signs  Volunteer Co-ordinator – Mack will be taking care of this  Legion Representative – none at the moment, Roger is still looking into this and there is a name in progress  Minutes – Kathy will send out within the week  Post Office Box – UPS mentioned to Janet that they would be donating this. Terryl will contact Allison as she was heading up this.  Rogers Cable – Roger will be making a visit with them this week. Allison Dart – Treasurer  Nothing at this time Kathy McLaughlin – Secretary/Publicity  Parade Permit has been approved and signed back to Region  Will be sending letters to Dignitaries  Received letter from Municipality regarding permission for Parade and a letter informing us that a By-Law Officer will be present at Parade  Central Public School is booked for bands Roger Letooze –Event Support Coordintor  Carts – will have the same amount as last year Tracy Bayley-Buckle – Make up  The old Firehall will not be used this year as it is being used by Municipality for upcoming Election. Municipality stated that we could use Room 1C, Tracy looking into  Will need to purchase make up this year  Jen Ashby – Bands  Durham College Band has contacted her for Parade  A new band this year the Army Air Cadet Band of Pickering Janet Lange (Costumes)  Has went through the costumes and all of the Clown costumes are gone as they were old  Janet is thinking of some costumes ideas, this is still in progress  Has 2 -3 sewers signed up already  Will be visiting the High Schools with Mack starting Monday to sign up some volunteers Jennifer Laughlin (Buttons)  Button design will be voted on at our next meeting, still requires some adjustments to it  Will contact Allison to see where buttons were made and bought from Jeff Laughlin (Website)  Is working on Website, would require password from Terryl. He has some great ideas for Website (Mobile app on phones, countdown to parade on phones etc) Mack Hunter (Volunteer Co-ordinator and Facebook)  Volunteers – he will be contacting the High Schools and looking for volunteers. November 2, will be our Costume pick up  If you know of any volunteers, please contact Mack Next Meeting is scheduled for Wednesday September 24, @ 7:00 p.m. in Meeting Room 1A