HomeMy WebLinkAbout05/12/2014ate.
COUNCIL AGENDA
DATE: MONDAY, MAY 12, 2014
TIME:
7:00 P.M.
PLACE: COUNCIL CHAMBERS
The Municipality of Clarington makes an audio record of Council meetings. If you make
a delegation /presentation to a Council meeting, the Municipality will be audio recording
you and will make the recording public by publishing the recording on the
Municipality's website. In addition, please be advised that some of the Council
meetings may also be video recorded.
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council April 28, 2014
PRESENTATIONS
There are no Presentations scheduled for this meeting.
DELEGATIONS
a) Dr. Robin Jeffrey — Report PSD- 023 -14 - To Convert a Single- Detached
Dwelling to a Professional Office (Mark Abernethy, James Abernethy and
Tyler Smith) (Item 3 of Report #1)
COMMUNICATIONS
Receive for Information
1- 1 Minutes of the Clarington Safe Communities Advisory Committee dated
April 17, 2014
1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated April 4, 2014
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Council Agenda - 2 - May 12, 2014
1 - 3 Minutes of the Clarington Museums and Archives Board dated January 8 and
March 26, 2014
1 - 4 Ted Moroz, President, Beer Store — Expanding Beer, Wine and Liquor Sales
1 - 5 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham - Joint and Several Liability Reform
1 - 6 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham - Quarterly Report on Planning Activities
1 - 7 Debbie Shields, City Clerk, City of Pickering - Pickering Nuclear Generating
Station
1 - 8 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham — Appointments to Energy from Waste — Waste
Management Advisory Committee (Host Community Agreement Committee)
1 - 9 J. R. Russ Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority (CLOCA) — Asian Long Horned Beetle
1 - 10 Matthew Wilson, Senior Advisor, Association of Municipalities of Ontario
(AMO) — 2014 Provincial Budget
1- 11 Matthew Wilson, Senior Advisor, Association of Municipalities of Ontario
(AMO) — Ontario General Election June 12, 2014
1 - 12 Clint Cole, Enniskillen Environmental Association (EEA) - Proposed Clarington
Transformer Station
1 - 13 Kathy Weiss, Director, Economic Development & Tourism, Regional Municipality
of Durham - Agriculture and Rural Affairs Economic Development Update
Receive for Direction
D - 1 Ksenija Knezic, Information & Services Assistant, Spina Bifida & Hydrocephalus
Association of Ontario — Request for Proclamation of "Spina Bifida and
Hydrocephalus Awareness Month"
D - 2 Mike May, President, Pride Durham Inc. — Request for Proclamation of "Pride
Week" and Permission to Fly the Rainbow Flag
D - 3 Clinton Shane Ekdahl — Request for Proclamation of "Day of the Honey Bee"
D - 4 Prithi Yelaja, Communications Specialist, The College of Physicians and
Surgeons of Ontario - Council Award
Council Agenda - 3 - May 12, 2014
D - 5 The Honourable Michael Coteau, Minister of Citizenship and Immigration -
Ontario Medal for Good Citizenship
D - 6 Constance Agnew, Senior Planning Ecologist, LGL Limited, Environmental
Research Associates - Request for Exemption to Noise By-law___ - __ ___
D - 7 Ruth Sutcliffe - Opposition to the Application by Republic Live Inc. for an Official
Plan and Zoning By -law Amendment to the Canadian Tire Motorsport Park
Lands
D - 8 Ryan Sutcliffe - Opposition to the Application by Republic Live Inc. for an
Official Plan and Zoning By -law Amendment to the Canadian Tire Motorsport
Park Lands
D - 9 Jean and Doug Park - Opposition to the Application by Republic Live Inc. for an
Official Plan and Zoning By -law Amendment to the Canadian Tire Motorsport
Park Lands
D - 10 J. K. Hunter, Lieutenant (Navy) Commanding Officer, Royal Canadian Sea
Cadet Corps Bowmanville — Request for Permission to Hold a Street Party
D - 11 Krzysztof Opydo, White Sands- Cottages and Campground — Request for
Opening of a Portion of Union School Road
D - 12 Carey deGorter, Director of Administration/Town Clerk, Town of Caledon —
Provincial Plan Review
D - 13 Sandra Kranc, City Clerk, City of Oshawa - Canada Post Residential Delivery
Service
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of May 5, 2014
STAFF REPORT(S)
UNFINISHED BUSINESS
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY -LAW
ADJOURNMENT
lLLlll 11
LendingIGe{Vay Council Meeting Minutes
APRIL 28, 2014
Minutes of a regular meeting of Council held on April 28, 2014 at 7:00 p.m. in the
Council Chambers.
Councillor Partner led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal, attended until 10:51 p.m.
Councillor M. Novak
Councillor W. Partner, attended until 10:51 p.m.
Councillor C. Traill
Councillor W. Woo
Also Present: Acting Chief Administrative Officer, Director of Corporate Services
and Human Resources, M. Marano
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome
Parks Supervisor, B. Genosko
Deputy Treasurer, L. Gordon
Communications Co- ordinator, J. Vreeker, attended until
7:45 p.m.
Director of Emergency Services /Fire Chief, G. Weir
Deputy Clerk, A. Greentree
Administrative Assistant to the Municipal Clerk, C. Fleming
DISCLOSURES OF PECUNIARY INTEREST
Councillor Neal indicated that he would be declaring a pecuniary interest with respect
to Items #13 and #35 of Report #1.
Councillor Partner indicated that she would be declaring a pecuniary interest with
respect to Item #39 of Report #1.
ANNOUNCEMENTS
Councillor Partner announced the following:
• Newcastle Lions Club Annual Chicken BBQ, Sunday May 4, 2014, at the
Newcastle Community Hall, 5:00 p.m. and 6:30 p.m. Ticket information is
available by e- mailing twb road foot(a-)-sympati co. ca
Council Meeting Minutes - 2 - April 28, 2014
• Newcastle will be hosting the "Newcastle's of the World" in 2016. Jen Stycuk
has headed to the Czech Republic to represent Newcastle, Ontario and to bring
back information on hosting the event
• Update on Ice Storm Clean -up
• Clean -up of brush and tree branches, continues across the Municipality,
90% of the clean -up is expected to be completed within the next five
.days
• Residents can still drop branches and brush off at Clarington Fields until
May 2, 2014, place yard waste at the curb as per the Regional Waste
Calendar or call the Regional Yard in Orono for materials on Regional
Roads
• Municipal staff will pick up brush on municipal roads as soon as possible
• Starting May 1, 2014, over 200 tonnes of woodchips will be available to
residents at Clarington Fields
• Staff continue to patch and sweep roads, pick -up garbage, and maintain
roads and road signs due to frost damage
• Operations staff thank residents for their patience and support during the
clean -up operation
• Annual free compost event on April 26, 2014, over 500 cars attended and 17
baskets of non - perishable food items and donations were collected for the
Salvation Army
• Many Clarington groups and individuals completed clean -ups to coincide with
Pitch -In Week, Orono Firefighters Association cleaned up the Sid Rutherford
Traill
• St. Saviours Anglican Church Giant Yard Sale and Bazaar on May 7, 2014,
8:00 a.m. to 12:00 noon
• Orono Horticultural Society Plant and Yard Sale on May 10, 2014, from
8:30 a.m. to 12:00 noon, 61 Irwin Road, Orono
• 4t" Annual "In the Face of an Angel" Golf Tournament, May 25, 2014, at Cider
House Golf, proceeds in support of ovarian cancer research. To date, $19,305
has been raised. Register by visiting www.inthefaceofanangel.ca
Councillor Traill announced the following:
Focus on Samuel Wilmot Nature Area Photo Contest is accepting entries until
May 5, 2014. Finalists will be showcased at the Visual Arts Centre of
Clarington
Bethesda House Annual Dinner and Auction, May 15, 2014
Harold Longworth Public School MusiCounts Band Aid Grant Celebration on
Tuesday, May 6, 2014
Councillor Woo announced the following:
District 17 Annual General Meeting hosted by the Newcastle District
Horticultural Society, Saturday, May 3, 2014, 9:30 a.m. featuring guest speaker
James Graham, President, Ontario Horticultural Association
Council Meeting Minutes - 3 - April 28, 2014
• 2014 Mandarin MS Multiple Sclerosis Walk, May 4, 2014, commencing at the
Garnet B. Rickard Recreation Complex at 8:00 a.m.
• May is "MS Awareness" Month
Councillor Hooper announced the following:
• Historic Downtown Bowmanville's Annual Maple Festival and All that Jazz,
May 3, 2014, 9:00 a.m. to 5 :00 p.m.
• 16th Annual Clarington Board of Trade Annual General Meeting and Business
Awards, April 24, 2014, recognized the following award recipients:
• Business Choice Award - Dom's Auto Co.
• Local Economic Impact Award - Ontario Power Generation
• 'Leaders in Environmental Innovation Award - St. Marys Cement
• Youth Entrepreneur Award - Nicole McGarry, Toasted Walnut
• New YouTube video "Clarington Shaping Your Every Day"
• Clarington Safe Communities Committee hosted a Clean -up in Ward 2 on
Saturday, April 26, 2014
• Clarington Older Adults Association is offering satellite programming in
Newcastle to adults 50 years of age and older. For further information or to
register visit www.claringtonolderadults.ca
• Spring Fair May 8 to 11, 2014, sponsored by the Kinsmen Club of Bowmanville
at the Garnet B. Rickard Recreation Complex
Councillor Neal announced the following:
He assisted students of Holy Trinity Catholic Secondary School with a clean -up
on April 23, 2014, and also thanked all the students who assisted the Rotary
Club clean -up at the Garnet B. Rickard Recreation Complex
He also participated in a clean -up sponsored by Friends of the Farewell in
cleaning up the Tooley Mill site
Councillor Novak announced the following:
• ^ She expressed appreciation to all the Community groups who participated in
clean -ups during PITCH -IN Week
• She participated in a clean -up in Hampton on April 26, 2014
• CLOCA is seeking volunteers to assist with Earth Day tree planting at
Sanderson Tract, north section of Enniskillen Conservation, Area on May 3,
2014, from 9:00 a.m. to noon. Further information is available at www.cloca.ca
• Durham Transit Master Plan Public Meeting, Bowmanville Public Library,
April 29, 2014, 11:00 a.m. to 7:00 p.m., Newcastle Public Library, April 30,
2014, 11:00 a.m. to 7:00 p.m. An additional public meeting has been
requested for Courtice
• Municipality of Clarington Master Plan Public Information Session, April 29,
2014, 6:00 p.m. to 8:00 p.m. in the Council Chambers
Council Meeting Minutes - 4 - April 28, 2014
• April 29, 2014, 6:00 p.m. to 8:30 p.m., Central County Tourism Planning
Session for Marketing Profiles and Defining Tourism
• April 30, 2014, 6:30 p.m. to 7:30 p.m., 3rd Bowmanville Scouts Valleylands
Clean -up
• May 1, 2014, "How to Leverage Culinary Tourism to Grow Festivals or Events
in Durham Region" at Ocala Orchards
• May 3, 2014, 2:00 p.m. to 4:00 p.m. Ribbon - cutting ceremony for Just Teasing
Hair Salon in Courtice
• Cycling in Clarington announcement will be forthcoming identifying dedicated
bike routes, bike lanes and public transit. Watch the website for details.
Mayor Foster announced the following:
• April 30, 2014, grand opening of CIMA+ at 11:00 a.m., King Street and Division
Street, Bowmanville
• 30th Anniversary Celebration of Denise House, April 30, 2014, 6:00 p.m. at the
Jubilee Pavilion
• May 1, 2014, Clarington Green Gaels Season Opener
• Thanks to Walsh's Snug for assisting in the video prepared for the Newcastle's
of the World Summit
• Staff retirements - Frank Azevedo, Edie Hopkins and Jerry Barber
• Day of Mourning, April 28, 2014, in recognition of those killed or injured on the
job
Resolution #C- 165 -14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the Rules of Procedure be suspended.
"CARRIED"
Resolution #C- 166 -14
Moved by Councillor Woo, seconded by Councillor Partner
THAT James Campbell and Craig Ryan, Visual Arts Centre of Clarington and
Ann Marie Harley and Gary Blake, A Gift of Art, be added to the Agenda as
Presentation (b).
Council Meeting Minutes - 5 - April 28, 2014
Resolution #C- 167 -14
Moved by Councillor Traill, seconded by Councillor Woo
THAT the minutes of a regular meeting of Council April 7, 2014, be approved.
"CARRIED ".
PRESENTATIONS
Mayor Foster presented Congratulatory Certificates to Gavin Simionato,
Jacob Therrien, Denis Ardagh, Nicholas Dobbs, Mitchell McQuillan, Ben Stycuk,
Ethan Turner, Charlie Vanhaverbeke, Carson Kerr, and Brody Borutskie, Members of
the Newcastle Novice Rep Stars Hockey Team - OMHA CC East 2013 -2014 Season
Champions who were in attendance at tonight's meeting, and to Head Coach
Jeff Vanhaverbeke, Assistant Coach Ian Borutskie, and Trainer Joe Therrien.
Mayor Foster also recognized Keenan Cochrane, Declan Bowmaster, Cole Rypstra,
Assistant Coach Lee Stycuk, Manager Steve Rypstra, and Assistant Trainer Shawn
Cochrane who were unable to attend.
Mayor Foster presented cheques, each in the amount of $10,431.15, representing the
proceeds from the 2014 Mayor's Gala "For the Love of Art ", to James Campbell and
Craig Ryan of the Visual Arts Centre of Clarington and to Ann Marie Harley and
Gary Blake of A Gift of Art. Mayor Foster was presented with a gift of pottery.
DELEGATIONS
Amicie Davies addressed Council concerning Correspondence Item D - 6 - Petition
against construction of a sidewalk on the east side of Prestonvale Road between
Meadowglade Road and Glenabbey Drive. Ms. Davies stated she was representing
the owners affected by the construction of the sidewalk abutting their properties who
are opposed to it. Ms. Davies indicated that a precedent has been set in that 70 -75%
of the homes on the east side of Prestonvale Road going south were without
sidewalks and these homes consist of both older and newer construction. She noted
the majority of subdivisions abutting Prestonvale Road have a sidewalk on one side of
the street only. Ms. Davies questioned if this sidewalk is constructed, will sidewalks
then be constructed on both sides of all roads in subdivisions in the future. She feels
the subdivision is well served with the one sidewalk on the west side of Prestonvale
Road and as there are two safe crossing points at each intersection. Ms. Davies
expressed concern that the construction of the sidewalk will force on- street parking
which is dangerous to both drivers and pedestrians. She acknowledged that while
some residents were aware of the proposed sidewalk, no one realized how close the
sidewalk would be to their properties. Ms. Davies requested that if Council would not
revoke the decision to construct the sidewalk, that they consider constructing the
sidewalk closer to the road.
Council Meeting Minutes - 6 - April 28, 2014
Doug Taylor, Member, Enniskillen Environmental Association (EEA), addressed
Council concerning Correspondence Item D - 7 - Clarington Transformer Station.
Mr. Taylor thanked Council, on behalf of the EEA, for support received to date,
indicating he was here this evening to advise of three misleading statements made by
representatives of Hydro One at the March 24, 2014, Council meeting. Mr. Taylor
distributed two documents entitled "Clarington TS Hydrogeology Cross - Section S1"
and Clarington TS Hydrogeology Cross - Section S2" taken from Hydro One's ESR. He
challenged statements previously made regarding the containment system, the soil
and recharge and discharge areas and referenced information contained in the
Stantec Report and Davies & Holyish documents. Mr. Taylor expressed concern that
Hydro One has presented misleading information throughout the project development.
He questioned why the Ministry of the Environment did not consider the G360 report
when making their decision and feels that the approval process has failed the public.
Mr. Taylor stated the project must be relocated to an industrial area. He noted that
while Hydro One has indicated that new wells would be dug should existing wells be
contaminated, he questioned the logic of the statement and also questioned the costs
of bringing municipal water to the area as suggested by Hydro One. Mr. Taylor feels
there must be some form of recourse available to the public when a project that is this
dangerous and puts so many people at risk and urged Council to adopt a by -law that
will support, complement or exceed the current policies of the Oak Ridges Moraine
Conservation Plan. Further, Mr. Taylor requested Council to be more vocal with their
support.
Clint Cole, Member, Enniskillen Environmental Association (EEA), addressed Council
concerning Correspondence Item D — 8 - Clarington Transformer Station indicating
that further to Council's resolution of March 17, 2014, to support the EEA and Group
360 to a conduct a site peer review of the site, Hydro One has refused to provide any
funding for a review and have publicly announced their refusal to grant access to the
site as requested by Council. Mr. Cole summarized the findings of the August 2013
desktop review of the Hydro One ESR indicating that the results with respect to the
impact and monitoring of water in the area are inadequate, and the information in the
report was not based on the advances and methods in data analysis that have
occurred in the hydrogeology profession in the past few decades. Mr. Cole stated that
Dr. Cherry, Group 360, had addressed concerns to the Minister of the Environment
and received a reply outlining conditions imposed by the Minister including the
formation of a Community Liaison Committee. Mr. Cole indicated as the site is
located on the Oak Ridges Moraine where the geology is complex and the detailed
nature of the aquifers is poorly understood, an improved understanding would serve to
inform local residents and government agencies not only about the local potential
groundwater impacts of a transformer station, but provide a hydrogeological resolution
to be used in investigation of other projects. Mr. Cole stated the EEA is requesting.
Council to grant approval to Group 360 to use the Townline Road road allowance to
conduct the review. Mr. Cole reiterated that the residents will hold Hydro One and the
Ministry of the Environment liable for any adverse impacts.
Council Meeting Minutes - 7 - April 28, 2014
Resolution #C- 168 -14
Moved by Councillor Neal; seconded by Councillor Partner
THAT the delegation of Clint Cole be extended for an additional two minutes.
Mr. Cole provided an overview of a proposal for the Detailed Hydrogeological
Assessment of the South Slope of the Oak Ridges Moraine. He confirmed that the
EEA was not requesting additional funding but that the Municipality could use the
proposal as leverage in the future. Mr. Cole stated it is anticipated that Stage 1 of the
proposal including the drilling, geological sampling and geophysical logging will
commence in June with an expectation to be completed by the end of July.
Resolution #C- 169 -14
Moved by Councillor Neal, seconded by Councillor Woo
THAT Council recess for ten minutes.
"CARRIED"
The meeting reconvened at 8:55 p.m.
Resolution #C- 170 -14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the Rules of Procedure be suspended.
Resolution #C- 171 -14
Moved by Councillor Novak, seconded by Councillor Woo
THAT the Order of the Agenda be altered to consider Correspondence Item D — 8 at
this time.
Council Meeting Minutes - 8 - April 28, 2014
CORRESPONDENCE FOR DIRECTION
D - 8 Clint Cole, Member, Enniskillen Environmental Association (EEA), writing
further to Council's support in approving a $25,000 expenditure to fund a
peer review of the proposed Clarington Transformer Station to be
conducted by Group 360, University of Guelph; advising that following
Hydro One's publicly stated refusal to allow access to the proposed site
for the peer review analysis, the EEA is requesting Council to grant Group
360 permission to use the Townline Road allowance property for the peer
review; and, indicating that Dr. Cherry of Group 360 has suggested that
the peer review may leverage further federal and provincial agency
funding to develop complete and thorough scientific analysis of this
understudied area of the Oak Ridges Moraine and supply important
information that could be provided to the Ministry regarding a review of the
decision on this site.
Resolution #C- 172 -14
Moved by Councillor Novak, seconded by Councillor Hooper
WHEREAS on March 3, 2014 Council resolved to write to Hydro One and request
that the Enniskillen Environmental Association and their consultant, Group 360, be
allowed access to the proposed Clarington Transformer Site to perform an
independent hydrological study and authorized payment of up to $25,000 for the
study; and
WHEREAS in its delegation to Council on March 24, 2014, Hydro One stated that it
would not allow Group 360 access to its property for such purpose; and
WHEREAS the Enniskillen Environmental Association has now requested that
Council grant Group 360 permission to use a portion of the unopened Townline
Road road allowance in order to undertake an independent analysis of the potential
hydrogeologic impacts of the proposed Clarington Transformer Station;
WHEREAS Council supports the Association's desire to undertake further research
and is prepared to fund such research to a maximum of $25,000, provided the work
is undertaken outside of the area required for the station access road in order to
avoid the significant additional social, environmental and financial impacts that would
be associated with the relocation of the access road to a location running west off of
Langmaid Road; and
WHEREAS the University of Guelph professors Dr. Beth Parker, Dr. Jana Levison_
and Dr. John Cherry submitted a proposal dated April 27, 2014 outlining the scope
of work for a research project valued at approximately $250,000.
Council Meeting Minutes - 9 - April 28, 2014
NOW THEREFORE BE IT RESOLVED:
THAT the University of Guelph Group 360 be granted permission to access
that portion of the Townline Road road allowance north of Part 3 on Plan 40R-
28285 for the purpose of undertaking an independent long term groundwater
monitoring assessment in the vicinity of the proposed Clarington Transformer
Station generally in accordance with the terms of reference provided by
Dr. Beth Parker dated April 27,2014;
2. THAT Council provide the University of Guelph a maximum of $25,000 to
fund the research undertaken by Group 360 within the road allowance; and
3. THAT such research be funded with a transfer from the 2013 Donations
Account to the Consulting Reserve.
"CARRIED AS AMENDED LATER IN THE
MEETING"
(See following motions)
Resolution #C- 173 -14
Moved by Councillor Neal, seconded by Councillor Traill
THAT Part 1 the foregoing Resolution #C- 172 -14 be amended by replacing the words
"north of Part 3 on Plan 40R- 28285" with the words "which is within the Oak Ridges
Moraine ": and
THAT a Part 4 be added as follows:
`THAT Hydro One's use of the Townline Road allowance shall not interfere
with this assessment.'
"CARRIED LATER IN THE MEETING
(See following motions)
Resolution #C- 174 -14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the Rules of Procedure be suspended to allow Members of Council to speak to
Resolution #C- 173 -14 a second time.
"CARRIED"
Council Meeting Minutes - 10 - April 28, 2014
The foregoing resolution #C- 173 -14 was then put to a vote and CARRIED ON THE
FOLLOWING RECORDED VOTE:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Traill
d
Councillor Woo
d
Councillor Hooper
V
Councillor Neal
d
Councillor Novak
d
Councillor Partner
d
Mayor Foster
d
The foregoing Resolution #C- 172 -14 was then put to a vote and CARRIED AS
AMENDED ON THE FOLLOWING RECORDED VOTE:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Traill
V
Councillor Woo
V
Councillor Hooper
d
Councillor Neal
d
Councillor Novak
V
Councillor Partner
d
Mayor Foster
d
COMMUNICATIONS
Resolution #C- 175 -14
Moved by Councillor Neal, seconded by Councillor Novak
THAT the communications to be received for information be approved, with the
exception of Correspondence Items I - 7 and I - 9.
KONATIRIF"
1- 1 Minutes of the Clarington Accessibility Advisory Committee dated March 5
and April 2, 2014
1 - 2 Minutes of the Newcastle Memorial Arena Management Board dated
March 18, 2014
1 - 3 Minutes of the Ganaraska Region Conservation Authority dated March 20,
2014
Council Meeting Minutes - 11 - April 28, 2014
1 - 4 Minutes of the Samuel Wilmot Nature_ Area Management Advisory
Committee dated April 8, 2014
1 - 5 Minutes of the Central Lake Ontario Conservation Authority dated
April 15, 2014
1 - 6 Minutes of the Agricultural Advisory Committee of Clarington dated
April 10, 2014
1 - 8 Minutes of the Clarington Safe Communities Advisory Committee dated
March 20, 2014
1 - 10 Debi A. Wilcox, Town Clerk, Town of Whitby, advising Council that on
March 31, 2014, the Town of Whitby adopted the following resolution
pertaining to 2014 Community Waste Events:
1. THAT Council approve Public Works Department co- hosting a
Compost Giveaway event with the Region of Durham on Saturday,
May 3, 2014; and,
2. THAT Council approve Public Works Department co- hosting a
Hazardous Waste and Electronic Waste Collection event with the
Region of Durham on Saturday, October 4, 2014; and,
3. THAT a copy of Public Works Department Report PW 10 -14, regarding
the "2014 Community Waste Events" be forwarded to the Region of
Durham and the Area Municipalities."
1- 11 Association of Municipalities of Ontario (AMO) Communication advising
that the Honourable Kathleen Wynne, Premier of Ontario, announced on
April 14, 2014, funding of $29 billion over ten years for transit in the
Greater Toronto and Hamilton Area (GTHA) and transportation
infrastructure across Ontario through the creation of two funds - $15
billion for GTHA transit and $14 billion for transportation in the rest of
Ontario to support investments in priority infrastructure projects across the
province such as public transit, roads, bridges and highways; advising
that AMO supports better transit and raised questions regarding equity for
communities outside the GTHA and the impact of potential revenue tools
on residents and community competitiveness; indicating that the Province
is seeking to ensure transparent revenue allocation for GTHA transit and
transportation infrastructure outside of the region; and, advising that
further details will be announced in the Ontario budget and that AMO will
update members following the May 1 Budget Day.
Council Meeting Minutes -12- April 28, 2014
1 - 12 Gord Geissberger, Coordinator, Marketing & Communications, Central
Lake Ontario Conservation Authority (CLOCA), announcing that on May
3, 2014, the public is invited to attend a free event at the Sanderson Tract,
part of the north section of Enniskillen Conservation Area from 9:00 a.m.
to noon to help plant over 2,000 native trees in celebration of Earth Day
and to transform a regenerating meadow into forest habitat for wildlife and
enhance water quality; and, requesting participants to register at
www.cloca.com or by calling 905 - 579 -0411, ext. 142.
1 - 9 Roger Anderson, Regional Chair and CEO, Regional Municipality of
Durham, writing to the Honourable John Milloy, Government House
Leader and Minister of Government Services, expressing concerns with
several provisions of Bill 179, The Public Sector and MPP Accountability
Act, particularly duplication of activities already in place at the municipal
level; advising that changes seem premature and disrespectful of
municipal autonomy in view of the lack of consultation on this matter at
the Provincial -AMO MOU table; and, suggesting that the Province refrain
from unnecessarily duplicating municipal services.
Councillor Novak temporarily left the meeting.
Resolution #C- 176 -14
Moved by Councillor Neal, seconded by Councillor Traill
THAT Correspondence Item I — 9, from Roger Anderson, Regional Chair and CEO,
Regional Municipality of Durham, with respect to Bill 179, The Public Sector and
MPP Accountability Act, be referred to staff for a report.
"CARRIED"
Councillor Novak returned to the meeting.
1 - 7 Minutes of the Clarington Heritage Committee dated April 15, 2014
Resolution #C- 177 -14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the minutes of the Clarington Heritage Committee dated April 15, 2014, be
received for information.
Council Meeting Minutes - 13 - April 28, 2014
CORRESPONDENCE FOR DIRECTION
Resolution #C- 178 -14
Moved by Councillor Partner, seconded by Councillor Traill
THAT Correspondence Items D - 1 to D - 5 be approved as per the Agenda.
"CARRIED"
D - 1 Councillor Mac Bain, City of North Bay, Wayne Smith, Chair, 100 Year
Celebration Committee, Board of Funeral Services, and Yves Berthiaume,
Chair, Board of Funeral Services, advising that on May 6, 2014, funeral
service in Ontario will celebrate 100 years as a licensed profession; and,
requesting Council to proclaim May 4 to 11, 2014, as "Funeral
Professionals Week" in support of the valued initiatives, accomplishments
and contributions of licensed funeral professionals throughout the years.
(Proclaimed)
D - 2 Sheila Nicholas, Chair, Teachers of English.as a Second Language
Association of Ontario (TESL), requesting the week of October 12 to 18,
2014, be proclaimed "English as a Second Language Week" in Clarington;
and, inviting Members of Council to participate in their annual conference
"Integrating Language and Transcending Boundaries" to be held October
16 to 18, 2014, providing professional development for educators,
administrators, students and volunteers who work with immigrants,
refugees, citizens and visitors making it possible for them to learn the
English language.
(Proclaimed)
D - 3 Stephen Covey, President, Operation Lifesaver, advising that Canada's
Public — Rail Safety Week will be held from April 28 to May 4, 2014 to
raise rail safety awareness and to highlight the ongoing commitment of the
rail industry, its member companies and their employees to make the rail .
network even safer; and, requesting that April 28 to May 4, 2014, be
proclaimed "Public -Rail Safety Week" to raise public awareness on
reducing avoidable accidents, injuries and damage caused by collisions at
level crossings or incidents involving trains and citizens.
(Proclaimed)
Council Meeting Minutes -14- April 28, 2014
D - 4 Dr. Ted Tandan, President - Elect, Ontario Medical Association (OMA),
advising that on May 1, 2014, the OMA will launch a public campaign to
showcase the work of physicians in patient care, research, education and
health system transformation; inviting members of the public to celebrate
Doctors' Day by submitting a thank -you note to their doctor through
www.ontariosdoctors.com or by tweeting #thanksdoc; providing a Doctors'
Day Toolkit with a downloadable Doctors' Day poster, key;messages,
sample tweets and release, fast facts about doctors and other information;
and, requesting that May 1, 2014, be proclaimed "Doctors' Day" to
recognize the extraordinary contributions made by Ontario doctors in the
health care system.
(Proclaimed)
D - 5 Paul Slemon, Hands in Motion, Massage Therapy & Sports Injury Clinic,
requesting permission to stage the 2014 Terry Fox Run on Sunday,
September 14, 2014, and requesting to hang the Terry Fox Run/Walk
banner at the west end of Bowmanville at the bridge; indicating the five
and ten kilometre routes, police and insurance coverage will not differ from
2013; and, that the only road closure will be Liberty Street South of
Memorial Park to Baseline Road and Baseline Road at Liberty Street east
to Lambs Road and north to Highway #2.
(Approved provided the organizers apply
for and obtain a road occupancy permit
from the Engineering Services Department,
installation of banner approved and
Veridian to be advised)
D - 6 Amicie Davies forwarding a petition requesting the abandonment of the
construction of a sidewalk along the east side of Prestonvale Road from
Glenabbey Drive to Meadowglade Road as the sidewalk will cause extra
burden to the older community with snow clearing in the winter and will
cause difficulties for homeowners with multiple cars; expressing concern
that the positioning of the sidewalk is planned for the most part to be
constructed through the middle of their front lawns which is out of
proportion to the sidewalks already in place; and, advising a precedent
has already be set on the east side of Prestonvale Road north of
Glenabbey Drive.
Resolution #C- 179 -14
Moved by Councillor Neal, seconded by Councillor Novak
THAT the planned construction of sidewalks on the east side of Prestonvale Road
from Glenabbey Drive to Meadowglade Road be cancelled.
Following deliberation of the foregoing motion Councillor Novak withdrew as the
Seconder. No other Member seconded the motion and therefore the motion was no
longer before Council for consideration.
Council Meeting Minutes ` -15- April 28, 2014
Resolution #C- 180 -14
Moved by Councillor Neal, seconded by Councillor Traill
THAT staff be directed to locate the sidewalk on the east side of Prestonvale Road
from Glenabbey Drive to Meadowglade Road as near to the road allowance as
practicable. ,
"CARRIED"
D - 7 Doug Taylor, Enniskillen Environmental Association (EEA), expressing
concern that on March 24, 2014, Council received a delegation from
Hydro One in which he feels erroneous information was presented
regarding data stated in the ESR and the Minister of the Environment's
approval of the Clarington Transformer Station; advising he wishes to
clarify this information; and, requesting Council to adopt a by -law that will
support, complement or exceed the Oak Ridges Moraine Conservation
Plan.
Resolution #C- 181 -14
Moved by Councillor Neal, seconded by Councillor Woo
THAT staff be directed to write to Hydro One requesting a response to questions
raised by Doug Taylor regarding the containment system as outlined in his
delegation.
D - 9 The Right Honourable Stephen Harper, Prime Minister of Canada,
advising of the proclamation of May 9, 2014, as "National Day of Honour"
to mark the end of Canada's military mission in Afghanistan, to pay tribute
to the fallen, the sacrifices of the wounded, the special burden borne by
military families and to observe a national moment of silence; encouraging
Members of Council to observe a concurrent moment of silence and to
participate in community events to honour the legacy of these veterans;
and, offering assistance and support to all efforts aimed at making the
National Day of Honour an unprecedented success to this historic
occasion.
Resolution #C- 182 -14
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Correspondence Item D — 9 from The Right Honourable Stephen Harper,
Prime Minister of Canada, with respect to "National Day of Honour ", be supported;
and
Council Meeting Minutes -16- April 28, 2014
THAT staff communicate with the Royal Canadian Legion Branch 178 to arrange a
ceremony at the Municipal Administrative Centre in front of the Cenotaph.
. • • 0
D - 10 Roger Anderson, Chair, Durham Regional Police Services Board, advising
that the Durham Regional Police Services Board adopted the following
resolution pertaining to Marihuana for Medical Purposes Regulations —
Police Consultation:
"Whereas the federal Government introduced the Marihuana for Medical
Purposes Regulations to establish a system whereby individuals would
access marihuana for medical purposes from licensed producers;
And whereas the Regulations provide authority for Health Canada to issue
licences to producers of marihuana according to criteria in the
Regulations;
And whereas the Regulations require that an applicant notify the local
police authority of its application to Health Canada to produce marihuana;
And whereas there exists no requirement in the Regulations or any formal
mechanism for Health Canada to seek or receive input from local police
authorities regarding the viability of the application;
And whereas there is no requirement in the Regulations for Health
Canada to advise local police authorities that a license to produce
marihuana has been issued for a facility within its jurisdiction;
And whereas the Regulations may impose additional workload on the
police to track notifications and conduct background investigations in the
absence of formal consultation by Health Canada on licence applications;
And whereas the presence of a marihuana production facility in a local
community raises community safety concerns;
And whereas the views of local police should be a factor in considering
whether a licence should be granted or extended;
Therefore be it resolved that the Durham Regional Police Services Board
request that the Ministry of Health implement a formal process to consult
with local police authorities prior to granting or extending a licence to
produce marihuana and to advise police authorities that a licence has
been issued in its jurisdiction;
Council Meeting Minutes -17- April 28, 2014
And be it further resolved that this resolution be forwarded to the Big 12
Police Services Boards in Ontario, the Ontario Association of Police
Services Boards, the Ontario Association of Chiefs of Police, the
Association of Municipalities of Ontario, the Canadian Association of
Police. Governance, the Federation of Canadian Municipalities, the
Canadian Association of Chiefs of Police, Durham Regional Council and
local municipal councils, and local MPs and MPPs."
Resolution #C- 183 -14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the resolution from the Durham Regional Police Services Board, with respect
to Marihuana for Medical Purposes Regulations — Police Consultation, be received
for information.
"MOTION LOST"
Resolution #C- 184 -14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the resolution from the Durham Regional Police Services Board, with respect
to Marihuana for Medical Purposes, Regulations — Police Consultation, be endorsed.
"CARRIED"
D - 11 Denise Jamal, Manager, Public Affairs, Hydro One Networks Inc., advising
Hydro One is preparing for construction of the Clarington Transformer
Station later this spring and is moving forward to establish a Community
Liaison Committee (CLC) to assist the project team in disseminating and
exchanging information about the general design and engineering of the
project, scheduling of construction activities, reporting on results of
monitoring relative to the project and addressing any issues or concerns
raised by members of the Committee; indicating that Hydro One will hold
an initial CLC meeting in mid -June and will invite representation and
participation from a broad range of agencies and groups having
environmental, agricultural, infrastructure, cultural and business interests
in the project, including a delegate from the Enniskillen Environmental
Association and First Nations; requesting that Council appoint one or two
staff, possibly from Planning, Engineering or Transportation and that the
Mayor, Ward One Councillor and Regional Councillor Wards One and Two
be ex- officio members of the Committee; and, requesting the
Municipality's co- operation in posting meeting dates and locations in the
Events Calendar on the municipal website. Hydro One has requested
names and contact information for municipal staff representatives be
forwarded by May 23, 2014 to Carrie -Lynn Ognibene at
Community. Relations(a-_)HydroOne.com.
Council Meeting Minutes -18- April 28, 2014
Resolution #C- 185 -14
Moved by Councillor Novak, seconded by Councillor Neal
WHEREAS on January 2, 2014 the Minister of Environment issued conditions of
approval of Hydro One's request to proceed with the construction of the Clarington
Transformer as set out in the Environmental Study; and
WHEREAS condition 5.1 stated "The proponent shall be responsible for the
formation of a Community Liaison Committee, should members of the public and
other parties be interested in participating. The CLC shall be established by the
Proponent within 6 months of the Minister's decision on the Part II Order requests for
the Project. The CLC shall be established for the purposes of disseminating and
exchanging information and monitoring results relevant to the project during detailed
design and construction, and discussing any issues or concerns raised by CLC
members. "; and
WHEREAS Hydro One has consistently ignored the advice provided to them by
Clarington staff with regard to engaging the public; and
WHERAS at the March 24, 2014 presentation to Council Hydro One indicated that
detailed design and monitoring plans are essentially complete; and
WHEREAS Hydro One has demonstrated a lack of willingness to work with the
Enniskillen Environmental Association (EEA) denying the request to provide access
and work with the Municipality and EEA co- operatively on a monitoring plan; and
WHEREAS Council supports open and transparent communication.
NOW THEREFORE BE IT RESOLVED,
1. That Council request the draft terms of reference, proposed list of members,
role that Ministry of Environment will play and the meeting format including,
how the meetings.will facilitate public input prior to making any staff
appointments; and
2. That the Ministry of Environment be informed of the Municipality's concerns
with the lack of clarity of the goal /purpose and ability of the CLC to function
productively given Hydro One's past actions.
Council Meeting Minutes -19- April 28, 2014
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report April 14, 2014
Item #3
,Resolution #C- 186 -14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Item 3 of Report #1 — Report PSD- 021 -14, be referred to Staff Report #1.
"CARRIED"
solution #C- 187 -14
Moved by Councillor Woo, seconded by Councillor Traill
THAT the General Purpose and Administration Committee Report of April 14, 2014 be
approved, with the exception of Items #13, #15, #35 and #39.
Item #15
Resolution #C- 188 -14
Moved by Councillor Woo, seconded by Councillor Partner
THAT Grant Application #14 -10, Newcastle BIA (Harvest Festival), be approved in the
amount of $2,500.00.
"MOTION LOST"
Resolution #C- 189 -14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Grant Application #14 -10, Newcastle BIA (Harvest Festival), in the amount
of $2,500.00 be denied.
.. "I
Councillor Neal declared a pecuniary interest with respect to Item 13 of Report #1 as
his wife is a member of the Friends of the Farewell Black Creeks, and Item 35 of
Report #1 as he is a member of the Board of Directors of Home Base Durham and left
the Council Chambers during discussion and voting on these matters.
Council Meeting Minutes -20- April 28, 2014
Item #13
Resolution #C- 190 -14
Moved by Councillor Novak, seconded by Councillor Hooper
f
THAT Grant Application #14 -08, Friends of the Farewell Black Creeks, be denied.
Item #35
Resolution #C- 191 -14
Moved by Councillor Novak, seconded by Councillor Traill
THAT Grant Application #14 -31, Home Base Durham, be approved in the amount of
$2,500.00.
Councillor Neal returned to the meeting.
Councillor Partner declared a pecuniary interest with respect to Item 39 of Report #1
as she is a member of the Bethesda Cemetery Board and left the Council Chambers
during discussion and voting on this matter.
Item #39
Resolution #C- 192 -14
Moved by Councillor Traill, seconded by Councillor Novak
THAT Grant Application #14 -25, Bethesda Cemetery Board, be approved in the
amount of $750.00.
"CARRIED"
Councillor Partner returned to the meeting.
Council Meeting Minutes -21 -
STAFF REPORT(S)
April 28, 2014
Addendum to PSD- 021 -14 - To Permit the Construction of an LCBO Retail Store
Courtyard Property Investments Inc.
Resolution #C- 193 -14
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report PSD- 021 -14 be received;
THAT Addendum to Report PSD- 021 -14 be received;
THAT the Zoning By -law application, submitted by Courtyard Property Investments
Inc. to permit the construction of an LCBO retail store, be approved with a 'Holding (H)
Symbol' as contained in Attachment 3 to Addendum to Report PSD- 021 -14;
THAT a by -law be forwarded to Council to lift the 'Holding (H) Symbol' at such time as
the requirements contained in Section 3.9 of the Addendum to Report PSD- 021 -14
have been completed to the satisfaction of the Directors of Planning Services and the
Director of Engineering Services;
THAT the Region of Durham Planning and Economic Development Department and
the Municipal Property Assessment Corporation be forwarded a copy of the
Addendum to Report PSD- 021 -14 and Council's decision; and
THAT all interested parties listed in Addendum to Report PSD- 021 -14 and any
delegations be advised of Council's decision.
UNFINISHED BUSINESS
There was no unfinished business considered under this Section of the Agenda.
BY -LAWS
Resolution #C -194 -14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By -laws 2014 -043 to 2014 -045
2014 -043 Being a By -law to appoint a Municipal Clerk and to amend By -law 2001 -125
2014 -044 Being a By -law to amend By -law 2007 -209, being a by -law to authorize the
establishment of Optional Pre - Authorized Payment Plans for Taxes
Council Meeting Minutes -22- April 28, 2014
2014 -045 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the former Town of Newcastle; and
THAT the said by -laws be approved.
OTHER BUSINESS
There was no other business considered under this Section of the Agenda.
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural. Notices of Motion introduced under this Section of the
Agenda.
Councillor Neal and Councillor Partner stated pecuniary interests earlier in the
meeting, refrained from voting on the Confirming By -law and left the meeting.
CONFIRMING BY -LAW
Resolution #C- 195 -14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By -law 2014 -046, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 28th day of April, 2014; and
THAT the said by -law be approved.
ADJOURNMENT
Resolution #C- 196 -14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the meeting adjourn at 10:52 p.m.
MAYOR
DEPUTY CLERK
DRAFT LIST OF DELEGATIONS
MAY 12, 2014
a) Dr. Robin Jeffrey — Report PSD- 023 -14 - To Convert a Single- Detached
Dwelling to a Professional Office (Mark Abernethy, James Abernethy and
Tyler Smith) (Item 3 of Report #1)
SUMMARY OF CORRESPONDENCE
May 12, 2014
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
- 1 Minutes of the Clarington Safe Communities Advisory Committee
dated April 17, 2014 (Copy. attached)
1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated
April 4, 2014 (Copy attached)
1 - 3 Minutes of the Clarington Museums and Archives Board dated
January 8 and March 26, 2014 (Copies attached)
1 - 4 Ted Moroz, President, Beer Store, advising that large multi - national
convenience -store and gas- station chains are lobbying provincial
politicians for the ability to sell beer, wine and hard liquor through their
stores; indicating that the Beer Store and its 7,000 employees have
worked hard to build the most inclusive, efficient.and environmentally
responsible and safe beer retailing system in the world; advising that
studies have demonstrated that convenience -store and gas- station
chains are unable to match the Beer Store's commitment to social
responsibility and public safety; suggesting that selling beer, wine and
hard- liquor through convenience stores and gas stations will increase
sales to minors, result in higher recycling costs for municipalities and
higher prices for consumers, as well as eliminate well - paying jobs in
the community; and, forwarding an information pamphlet outlining the
real costs of expanded liquor sales.
1 - 5 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, writing to the Honourable M. Meilleur, Attorney
General, advising that on April 23, 2014, Regional Council adopted the
following resolution pertaining to Joint and Several Liability Reform:
"a) THAT the Ministry of the Attorney General be advised that the
Region of Durham supports AMO's Combined Model for joint and
several liability reform in the Province of Ontario; and
b) THAT a copy of Report #2014 -F -31 of the Commissioner of
Finance, be forwarded to AMO, all local Durham MPP's and all
local municipalities."
Summary of Correspondence - 2 - May 12, 2014
1 - 6 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, advising that on April 23, 2014, Regional
Council adopted the following resolution pertaining to the Quarterly
Report on Planning Activities:
"a) THAT Report #2014 -P -25 of the Commissioner of Planning and
Economic Development be received for information; and
b) THAT a copy of Report #2014 -P -25 be forwarded to all Durham
Area Municipalities, Durham Regional Police Service, and Durham
Emergency Medical Services for information."
-7 Debbie Shields, City Clerk, City of Pickering, writing to the Canadian
Nuclear Safety Commission, advising that on April 22, 2014, the City of
Pickering adopted the following resolution pertaining to the Pickering
Nuclear Generating Station:
"WHEREAS the Pickering B reactors located at the Pickering Nuclear
Generating Station will reach the end of their design lives this year;
however Ontario Power Generation (OPG) have applied to operate
them until 2020; and
WHEREAS Durham Nuclear Awareness (DNA) acquired funding to
hire Arnold Gundersen of Fairewinds Associates to analyze OPG's
safety case for Pickering in 2013. Mr. Gundersen concluded there was
insufficient information to approve the life- extension of the Pickering B
nuclear reactors.
WHEREAS the Canadian Nuclear Safety Commission (CNSC)
approved a 5 -year operating license to OPG, but required that it submit
a full safety case for a public hearing before it could run the station
beyond its design life; and
WHEREAS Durham Nuclear Awareness maintain that the studies and
information requested of OPG to provide at the 2013 CNSC relicensing
hearings, have yet to be released to the public for review.
NOW THEREFORE BE IT RESOLVED THAT City of Pickering Council
request the CNSC and OPG to provide a higher level of transparency
when discussing the potential for extended operations at the Pickering
Nuclear Generating Station past its end of life design. This includes
(but not limited to) proactively releasing to the public in a timely
fashion, any and all studies and documents providing OPG's safety
case to extend the operation in Pickering.
Summary of Correspondence - 3 - May 12, 2014
AND THAT OPG is required to hold annual public meetings to report
on the safety of the facility, Where the public has an opportunity to ask
questions and be provided with appropriate responses. And that prior
to these annual public meetings being held, all relevant reports and
depositions from the CNSC and OPG in relation to the safety of the
plant until the year 2020 be provided to the public in advance.
AND THAT CNSC requires OPG to send a draft Decommissioning
Plan to the City of Pickering for consultation by year -end in 2015.
AND THAT a copy of this resolution is submitted to the CNSC
forthwith.
AND THAT a copy of this resolution be sent to Durham Region, all
Durham Regional local municipalities, Hon Kathleen Wynne, Premier
of Ontario, Hon Tracy MacCharles, MPP Pickering- Scarborough, MPP
Joe Dickson, Ajax- Pickering, Hon Chris Alexander, MP Ajax- Pickering,
MP Corneliu Shisu, Pickering- Scarborough East."
1 - 8 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, advising that on April 23, 2014, Regional
Council appointed the following members to the Energy from Waste —
Waste Management Advisory Committee (Host Community Agreement
Committee) for a two year term:
Margaret Clayton
Ted Baker
Neil Burnett
Erma Fernando
Susan Clearwater
Jim Vinson, Wendy Bracken, Kathy Coupland and Suzanne Barnes
were previously selected for appointment by Clarington Council to the
Energy from Waste — Waste Management Advisory Committee (Host
Community Agreement Committee) for a two year term.
The first public meeting is scheduled for May 15, 2014, from 7:00 p.m.
to 9:00 p.m. at Regional Headquarters, Room LL -C.
Summary of Correspondence - 4 - May 12, 2014
1 - 9 J. R. Russ Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority (CLOCA), writing to the Honourable Gerry Ritz,
Minister of Agriculture and Agri -Food Canada, the Honourable Rona
Ambrose, Minister of Health, and Dr. Bruce Archibald, President,
Canadian Food Inspection Agency, forwarding a copy of
correspondence from the Forest Gene Conservation Association
(FGCA) with respect to the discovery of the Asian long- horned beetle
in Mississauga; and, offering support of the FGCA's request to the
Federal government to undertake a timely eradication of this
infestation, to develop an appropriate enforcement and monitoring
program in line with the tremendous level of financial and ecological
risk that the Asian long horned beetle represents for Canada, and to
inform the public and import industry to better harness their efforts to
prevent and detect infestations.
1 - 10 Matthew Wilson, Senior Advisor, Association of Municipalities of
Ontario (AMO) announcing that the Honourable Charles Sousa,
Minister of Finance delivered the 2014 Provincial Budget on
May 1, 2014 and providing an overview of key budget highlights
including significant infrastructure investments for public transit and
transportation, roads and bridges, cuts to the Ontario Municipal
Partnership Fund and the Power Dam Special Payment Program,
maintenance of the 2008 upload agreement, rate increases for ODSP
and Ontario Works and the permanent addition of funding for the
Community Homelessness Prevention Initiative.
I - 11 Matthew Wilson, Senior Advisor, Association of Municipalities of
Ontario (AMO) announcing that Premier Wynne has requested the
dissolution of Provincial Parliament and has called for a general
election to be held on June 12, 2014; advising of certain legislation
which has died on the order paper including Bill 34, which would have
given municipalities greater tools to collect unpaid Provincial Offences
Act fines and improve the administration of justice and Bill 91 which
would have established a new waste reduction regime in Ontario;
indicating that attempts to reform interest arbitration and deal with
unsustainable increases to police and fire wages and the need to
reform joint and several liability will remain municipal priorities in the
future; and, AMO will be looking to all three-parties to.address pressing
issues for municipalities and property taxpayers and has approved an
election strategy to move Ontario's municipalities forward.
Summary of Correspondence - 5 - May 12, 2014
1 - 12 Clint Cole, Enniskillen Environmental Association (EEA) writing to
Ross Lashbrook, Manager, Environmental Assessment Services,
Ministry of the Environment, requesting a response to questions
regarding the proposed Clarington Transformer Station with respect to
the approval process for the parcel of land south of the original
transformer station purchased by Hydro One in 2014, which was not
subject to a Class Environmental Assessment or mentioned in the
2012 ESR, and how the un- opened road allowance (on Townline
Road) north of Winchester Road, located within Provincially
designated significant wetlands, can be opened for construction,
vehicular traffic and contaminate cargo cartage on a graded slope.
1 - 13 Kathy Weiss, Director, Economic Development & Tourism, Regional
Municipality of Durham, forwarding for information, a copy of Report
2014 - EDT -18 of the Commissioner of Planning and Economic
Development with respect to Agriculture and Rural Affairs Economic
Development Update.
CORRESPONDENCE FOR DIRECTION
D - 1 Ksenija Knezic, Information & Services Assistant, Spina Bifida &
Hydrocephalus Association of Ontario, requesting that the month of
June be proclaimed as "Spina Bifida and Hydrocephalus Awareness
Month" to help raise awareness of the work the Association provides
on behalf of those with spina bifida and hydrocephalus and their
families to improve the quality of life of children, youth and adults with
spina bifida and /or hydrocephalus through research, awareness, care
and advocacy.
(Motion to Proclaim)
D - 2 Mike May, President, Pride Durham Inc., requesting that
June 2 to June 8, 2014, be proclaimed "Pride Week "; and, requesting
permission to fly the Rainbow Flag on one of the Municipality's
flagpoles during the week.
(Motion to Proclaim and approve flying
the Rainbow Flag)
Summary of Correspondence - 6 - May 12, 2014
D - 3 Clinton Shane Ekdahl, advising of the alarming Honey Bee decline in
Canada and the importance of honey bees to the sustainability of
agriculture and the environment; indicating the value of honey bees to
pollination of crops is estimated at over $2 billion annually; and,
requesting that May 29, 2014, be proclaimed as the fifth annual "Day
of the Honey Bee"- to educate and inform the public on the plight of the
honey bee. Mr. Ekdahl is also requesting Council sanction "backyard"
or hobbyist beekeeping in Clarington and to write letters of support to
Federal and Provincial representatives urging support of the Honey
Bee.
(Motion to Proclaim)
D - 4 Prithi Yelaja, Communications Specialist, The College of Physicians
and Surgeons of Ontario, advising of the Council Award, an award
honouring outstanding physicians whose performance, based on eight
"physician roles ", identified by Educating Future Physicians of Ontario
is outstanding and comes closest to society's vision of an ideal
physician; forwarding a nomination form and eight -point selection
criteria; and, indicating the deadline for receipt of nominations is
August 22, 2014.
(Motion to post information on the
Municipality's Website)
D - 5 The Honourable Michael Coteau, Minister of Citizenship and
Immigration, advising that nominations are being accepted for the
Ontario Medal for Good Citizenship, an award established in 1973 to
honour Ontarians who, through exceptional, long -term efforts, have
made outstanding contributions to community life; indicating that
nomination forms are available on =line by visiting the Ministry's
website at www.ontario.ca /ho noursandawards or by calling 1- 877 -832-
8622; and, encouraging members of the public to nominate a
deserving citizen in the community. The deadline for receipt of
nominations is July 17, 2014.
(Motion to post information on the
Municipality's Website)
Summary of Correspondence - 7 - May 12, 2014
D - 6 Constance Agnew, Senior Planning Ecologist, LGL Limited,
Environmental Research Associates, advising that the Ministry of
Transportation (MT_O) .in partnership with Graham Bros. Construction
Limited and WSP Canada Inc. has commenced a detail design build
study for the replacement of the Highway 401 /Cobbledick Road
Underpass (Site 21 -192) and the Highway 401 East Townline Road
Underpass (Site 21 -198); indicating a Design and Construction Report
(DCR) will be prepared to document the results of the detail design
and notification of the Design and Construction Report Submission
and Study Completion will be advertised in local newspapers; and,
requesting approval for an exception to Clarington's Noise By -law
2007 -071 for construction activities at both project sites between
May 1, 2014 and November 30, 2015.
(Motion approve an exemption to
By -law 2007 -071 for the period
May 1, 2014 to November 30, 2015)
D - 7 Ruth Sutcliffe, writing in opposition to the application by Republic Live
Inc. for an Official Plan and Zoning By -law amendment to change the
land use designation on the Canadian Tire Motorsport Park Lands as
her property will decrease in value, and be adversely affected by light
and noise pollution, lack of privacy, fire safety and security issues and
the potential for contamination of the water table; acknowledging that
she was aware there was a race track close by which may cause
noise issues at times but did not know of plans to construct a parking
lot surrounding her property; and, expressing concern that, if
approved, the changes will affect the quality of her family's lives.
(Motion to refer correspondence to the
Director of Planning Services)
D - 8 Ryan Sutcliffe, writing in opposition to the application by Republic Live
Inc. for an Official Plan and Zoning By -law amendment to change.the
land use designation on the Canadian Tire Motorsport Park Lands
expressing concern with increased traffic on Concession Road 10,
changes to the water table, and adverse effects to his health; advising
that while he supports the race track and the festival, he is opposed to
the proposal; and, indicating he will seek legal redress should the
applications be approved.
(Motion to refer correspondence to the
Director of Planning Services)
Summary of Correspondence - 8 - May 12, 2014
D - 9 Jean and Doug Park, writing in opposition to the application by
Republic Live Inc. for an Official Plan and Zoning By -law amendment
to change the land use designation on the Canadian Tire Motorsport
Park Lands due to potential water and soil contamination, loss of
farmland and the natural barrier from Highway 35, light and noise
pollution, the effects on the bluebird habitat, and decrease in property
values; and, expressing concern that their enjoyment of country living
will be severely affected if the applications are approved.
(Motion to refer correspondence to the
Director of Planning Services)
D - 10 J. K. Hunter, Lieutenant (Navy) Commanding Officer, Royal Canadian
Sea Cadet Corps Bowmanville, advising June 4, 2014, marks the 70th
Anniversary of the Town of Bowmanville's first street party to raise
funds for navy personnel on the H.M.C.S. Bowmanville; advising the
branch has been focusing on providing operating funds for the Royal
Canadian Sea Cadet Corps since 1981 and to further the aim of
raising awareness of their program, they would like to recreate the
circumstances of the street dance 70 years ago; and, requesting
approval to hold a street party on Temperance Street between
King Street and Church Street and the cenotaph area south of the
Town Hall on Wednesday, June 4, 2014, from 6:00 p.m. to 9:00 p.m.
(Motion to approve provided the
organizers apply for an obtain a Road
Occupancy Permit from the
Engineering Services Department)
D - 11 Krzysztof Opydo, White Sands Cottages and Campground, requesting
that the portion of Union School Road south of Concession Road.9
from the temporary gate to his property line be opened; advising that
Union School Road was maintained by the Municipality in the past and
that parts of Union School Road have been neglected for many years
and are in urgent need of standard maintenance; and, indicating that
the reason for the request is to allow him to apply for a building permit.
(Motion to refer correspondence to
staff)
Summary of Correspondence - 9 - May 12, 2014
D - 12 Carey deGorter, Director of Administration/Town Clerk, Town of
Caledon, advising that further to their correspondence dated
March 24, 2014, the Town of Caledon has adopted a refinement to its
original resolution to clarify the exact conflict between the Growth Plan
for the Greater Golden Horseshoe and the Greenbelt Plan identified in
the third last paragraph of the following resolution:
"WHEREAS the Province of Ontario is preparing for the statutory
10 -year review of the Niagara Escarpment Plan, the Oak Ridges
Moraine Conservation Plan, the Greenbelt Plan, and the Growth Plan
for the Greater Golden Horseshoe in 2015 and 2016; and
WHEREAS the review of the four Provincial plans presents
opportunities to clarify and harmonize the intents of each plan and
also offers an opportunity to remove contradictions between the plans;
and
WHEREAS section 3.4.1 of the Greenbelt Plan specifically states that
Settlement Areas "are an integral part of the long -term economic and
social sustainability of the Greenbelt and this Plan envisions that they
continue to evolve and grow in keeping with their rural and /or existing
character;" and
WHEREAS section 3.4.4 of the Greenbelt Plan allows municipalities to
continue to plan for a settlement area expansion within the Greenbelt
Plan area if such a consideration was initiated prior to -the date the
Greenbelt Plan came into effect; and
WHEREAS sub - section 3.4.4.1.d) of the Greenbelt Plan further states
that the proposed settlement area expansion shall "maintain the rural
and /or existing character of the settlement area "; and
WHEREAS sub - section 2.2.7.2 of the Growth Plan for the Greater
Golden Horseshoe directs municipalities to plan all settlement area
expansions within its proclaimed area to achieve a minimum density
target of 50 persons and jobs combined per hectare; and
WHEREAS the required density target of 50 persons and jobs
combined per hectare is not compatible with Greenbelt community
character; and
WHEREAS vast majority of the Greenbelt Plan is inside the Growth
Plan for the Greater Golden Horseshoe, and thereby creating two
contradictory requirements for justifiable and lawful settlement area
expansions of Greenbelt communities;
Summary of Correspondence -10- May 12, 2014
THEREFORE BE IT RESOLVED THAT through the 10 year review of
Provincial Plans, the Province remove the application of the density
policy of the Growth Plan for the Greater Golden Horseshoe from
villages and hamlets in the Greenbelt Plan area, thereby
strengthening the requirements of the Greenbelt Plan to respect the
existing character of Greenbelt villages and hamlets; and
FURTHER, THAT this motion accompanied by an appropriate cover
letter be circulated to the Region of Peel, the Niagara Escarpment
Commission, the Greenbelt Council and other Greenbelt municipalities
within the Growth Plan area requesting support; and
FURTHER, THAT this motion accompanied by an appropriate cover
letter be circulated to the Premier of Ontario, Ministry of Municipal
Affairs and Housing, Ministry of Infrastructure, and Ministry of Natural
Resources for their consideration."
(Motion for Direction,)
D — 13 Sandra Kranc, City Clerk, City of Oshawa, writing to the Honourable
Lisa Raitt, Minister of Transport, advising that on April 28, 2014, the
City of. Oshawa adopted the following resolution pertaining to Canada
Post Residential Delivery Service:
"WHEREAS Canada Post announced plans to replace all door -to -door
mail delivery with community mailbox (C.M.B.) delivery; and,
WHEREAS moving to C.M.B. delivery would be especially hard on
seniors and people living with disabilities and could undermine their
ability to live independently; and,
WHEREAS the proposed change would entail the downloading of
responsibilities, costs, and liabilities to local governments, such as
paving, lighting, snow removal, and policing related to vandalism and
mail theft; and,
WHEREAS this proposed change would. result in the loss of good jobs
in our community; and
WHEREAS this proposed change to Canada's postal system is
unprecedented in other G7 countries;
Summary of Correspondence - 11 -
THEREFORE BE IT RESOLVED THAT:
May 12, 2014
1. The City of Oshawa send a letter to the Honourable Lisa Raitt,
Minister of Transport, to inform the Minister that the City of Oshawa
supports the current system of residential door -to -door delivery;
and,
2. That the City of Oshawa call on the Federal Government and
Canada Post to conduct consultations with Canadians about what
kind of postal services they need; and,
3. That the City of Oshawa send a copy of this resolution to Durham
Regional Council and all other municipalities in Durham Region
and the G.T.A. for endorsement and to the Association of
Municipalities of Ontario, the Federation of Canadian
Municipalities, all Durham Region M.P.'s and M.P.P.'s."
(Motion for Direction)
I -1
CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE
April 17, 2014,3:00 P.M.
MEETING ROOM 1A
Present: Chris Newman, Firehouse Youth Centre, Chair
Rolf Kluem, Durham Regional Police Services, Vice -Chair
Len Creamer, Manager, Municipal Law Enforcement
Mayor Adrian Foster.
Sheryl Greenham, Erin O'Toole's Office
Maria Perrino, John Howard Society
Martin Wind, Durham Regional Police Services
Rev. John Wildeboer, Rehoboth Christian Reformed Church
Also Present: Anne Greentree, Deputy Clerk
1. MINUTES
Moved by L. Creamer, seconded by R. Kluem
THAT the minutes of the meeting held on March 20, 2014 be approved.
CARRIED
2. BUSINESS ARISING FROM PREVIOUS MEETING
(a) Upcoming Community Clean -up — Saturday April 26, 2014
Chris thanked members for soliciting volunteers for -the upcoming event. To date, they
are anticipating 96 volunteers with a possible 30 more from the Youth Centre. Chris
also acknowledged Jen Cooke and her team for the posters for the Clean Up Crew
event. He distributed posters to members who agreed to deliver them to local
businesses in the downtown area. Chris stated that he is hoping that the media will
cover the event.
Chris confirmed that the necessary Health Department arrangements are complete.
The final planning action items were identified:
• Chris is picking up garbage bags and gloves from the Operations Department
and will have them on site.
• Last year's winners from Battle of the Bands are playing while the volunteers are
eating lunch.
• Chris confirmed that Patti had advised that the Municipality is providing the BBQ
and Chris will follow up with Fire Services this week.
• Susan Hajnik has agreed to prepare volunteer certificates to be presented to
those participating in the event.
Clarington Safe - 2 - April 17, 2014
Communities Committee
• The Mayor's Office staff will look after purchasing the food; including pop, water,
hamburgers, hot dogs, buns, condiments, paper plates, napkins, and cookies.
These expenses will be funded through the Mayor's budget and through Durham
Regional Police Services.
• It was agreed that it was best to have volunteers start at both ends of the valley.
John committed to making the necessary arrangements to have some volunteers
from his church start cleaning near the south end of the valley and then work
their way back up through the valley, as far north as Highway 2.
• All garbage picked up from the valley will be carried to the parking lot located just
on the south side of highway 2, as per the Operation's staff recommendation.
Len agreed to contact Operations to confirm if the volunteers could leave the
garbage bags part way up along the valley and the parking lot. Anne will then
email the Committee to advise them of the appropriate staging area for the valley
garbage. Garbage from the downtown will be staged in the parking lot on Church
Street, near the water tower.
• Poster distribution will be undertaken by Rehoboth volunteer group.
• Registration will take place in front of the Municipal Administrative Centre. Chris
will welcome the volunteers, provide brief instructions and then they will split into
two crews — one for the downtown core and the second for the valley. John
agreed that he and five volunteers will arrive by 8:00 AM to help with the
registration.
• Anne agreed to have Operations staff contact Chris to provide him the necessary
details regarding access to power for their microphone system.
• Chris will arrange with OPG to borrow 2 tents. He will work with Martin and John
to arrange for pick -up of the tents.
The Committee agreed that the event will proceed as planned unless there is severe
weather, in which case, the event will be re- scheduled for May 10, 2014.
b) Marketing /Events
i) The Committee discussed options for acquiring A -Frame signs. It was
concluded that Len could arrange for a few signs through the
redeployment of existing resources. Len will ensure that the signs are
painted plain white.
ii) In response to the Mayor's suggestion, Anne will reach out to other
advisory committees to encourage them to participate in the 2014
Maplefest event. The Mayor and Anne will discuss this matter further next
week.
c) Parachute Safe Communities Checklist
Chris distributed a copy of "Parachute's — Designated Canadian Safe Communities
Checklist. He suggested that the Committee take time to review the handout and
discuss it at a future meeting. Chris and Martin will see if they can arrange to have
Parachute attend a meeting to present further details.
Clarington Safe - 3 - April 17, 2014
Communities Committee
d) Discussion of Subcommittee Formation
Chris and Martin provided a detailed verbal update on the concept of "Youth Leading
Youth ". They have reached out to several schools and agencies and are currently
developing a structured program. The goal is to attract participation of the youth to
inspire youth participation in our community. The concept will include a variety of
projects, participation with various agencies, ensuring the youth efforts are well
promoted, and possibly incorporating friendly competition.
Phase 1 of the program is a graffiti cleanup event in Courtice on Thursday, June 1 sc
While the details have not yet been finalized, it is expected that they will plan for a
central meeting point at approximately 3:00 p.m. Chris and Martin will be looking after
the .event promotion. Len will provide contact information for the various
businesses /agencies (i.e. Veridian, Post Office, Hydro One, etc.) and Chris will contact
the agencies /businesses to ascertain the paint colour codes and will ask if the agency is
willing to provide the paint. Mayor Foster advised that he will raise the matter at
Veridian, as they may be interested in participating in the event.
The Committee briefly discussed requirements of the box owners for maintenance
standards. Rolf advised that he met with Veridian, and during their meeting Veridian
representatives appeared to be quite willing to clean up their boxes should it be brought
to their attention that cleaning was required. Anne and Len agreed to undertake a
record review to determine if there is a standard maintenance requirement.
3. NEW BUSINESS
(a) Brainstorming Around Next Event
i) RBC Blue Water Day - Chris reported that RBC approached him to see if the
Safe Communities Committee is interested in participating in their Blue Water
Project event. Launched in 2007, the RBC Blue Water Project is a 10 -year
global charitable commitment of $50 million to help provide access to
drinkable, swimmable, fishable water, now and for future generations. Chris
believes the 2014 Blue Water Day event will be held on June 14th, but will
confirm.
ii) Bullying - The topic of bullying has been raised by Councillor Partner as she
was approached by a Clarington youth who wanted to know what the
Municipality of Clarington was doing about bullying. Maria advised that the
John Howard Society is looking at developing a portable system to offer
workshops regarding education for social media which may include a piece
regarding bullying. The Committee briefly discussed the "Walk a Mile in Her
Shoes" event which raises awareness to violence which is a form of bullying.
All members were encouraged to participate.
Clarington Safe - 4 - April 17, 2014
Communities Committee
(b) DRPS Trending Report
Inspector Kluem advised of the following:
• Violent crime in Durham Region is down
• Nationally, crime rates are trending downward, and Durham Region is even lower
• DRPS is focussing on areas where policing resources are most needed
• Their community patrol is focussing on youth, traffic, seatbelts, texting, and
drinking
• Proactively they are addressing safe driving through on -going monthly ride
programs
• Clarington had two fatal traffic accidents in 2013, one on a roadway in the
Municipality and one at Mosport Race Track. Both were people on motorcycles.
There were none involving passenger vehicles like cars, vans, or trucks.
• They continue to focus on downtown areas and thus the community can expect
to see a heightened police presence
Len advised that there are on -going issues relating to the former elementary school
located at 105 Queen Street in Bowmanville. Rolf confirmed that he will ensure there is
an increase in attention during regular patrols in the area. Len advised that Municipal
Law Enforcement Division will be pursuing a Property Standards Order.
(c) Correspondence received form Avi Benlolo, President and, CEO of Friends of
Simon Weisenthal Centre for Holocaust Studies
Mayor Foster briefly described the Tour for Humanity. Essentially it is a mobile human
rights education center to teach students, educators, community leaders, and front -line
professionals about topics of diversity, democracy, and Canadian civic rights and
responsibilities. The Committee agreed that arrangements should be made to include
the Tour for Humanity in Clarington's 2014 Family Safety Day Event. Anne agreed to
follow up with the Safety Day Coordinating Team and the Friends of Simon Weisenthal
Centre for Holocaust Studies to coordinate the necessary arrangements.
4. OTHER BUSINESS
None
5. DATE OF NEXT MEETING
The next meeting is scheduled to be held on May 15, 2014, in Meeting Room 1A
at 3:00 p.m. -
Clarington Safe - 5 - April 17, 2014
Communities Committee
6. ADJOURNMENT
Moved by L. Creamer, seconded by R. Kluem
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 5:10 p.m.
Chris Newman, Chair
Anne Greentree, Deputy Clerk
I -2
EN
DURIIAMNUCLEAR HEALTH COMMITTEE (DNHQ
MINUTES OF MEETING
-LOCATION - - Durham- Regional - Headquarters
605 Rossland Road East a
Meeting Room 1B
Town of Whitby, Ontario to ; =` ; ? ?0114
DATE April 4, 2014 fa�si�:;i`;.-,_. °a'.,;~
TIME 1:00 PM --- �_�-
HOST Durham Region Health Department
MEMBERS Dr. Robert Kyle, Durham Region Health Department (DRHD (Chair)
Ms. Mary -Anne Pietrusiak, DRHD (Presenter)
Ms. Laura Freeland, DRHD
Mr. Raphael McCalla, Ontario Power Generation (OPG)
Mr. Marc Landry, Public Member
Dr. David Gorman, Public Member
Mr. Carl Ferencz, Public Member
Mr. Jansen Wu, Public Member
Mr. Chris Weigel, Alternate Public Member
PRESENTERS / Mr. Brian Devitt, DRHD (Secretary)
OBSERVERS Mr. Chuck Lamers, OPG (Presenter)
Ms. Jo -Ann Facella, Nuclear Waste Management Organization
(NWMO) (Presenter)
Mr. Adam Miller, Ontario Ministry of Health and Long -Term Care
(MOHLTC) (Presenter)
Mr. Kevin Powers, OPG (Presenter)
Mr. Mark Elliott, OPG (Presenter)
Mr. Allan Webster, OPG (Presenter)
Mr. Neil Mitchell, OPG (Presenter)
Mr. Glenn Pringle, OPG
Ms. Carol Gregoris, OPG
Mr. Miguel Santini, Canadian Nuclear Safety Commission (CNSC)
Mr. Warren Leonard, Durham Emergency Management office
(DEMO)
Mr. John Byard, DEMO
Mr. Curry Clifford, Municipality of Clarington
Mr. Shawn - Patrick Stensil, Greenpeace Canada
Ms. Theresa McClenaghan, Canadian Environmental Law
Association
Ms. Gail Cockburn, Durham Nuclear Awareness (DNA)
Ms. Rene Cotton, DNA
Ms. Janet McNeill, DNA
Ms. Lynn Jacklin, DNA
Ms. Lydia Skirko, Observer
Ms. Barbara Pulst, Pickering Resident
Ms. Linda Gasser, Whitby Resident
Ms. Sharon Gawtrey, Parkcrest Tenants' Association, Scarborough
Mr. A.J. Kehoe, Durham Region Resident
REGRETS Dr. Barry Neil, Public Member
Mr. Bill Todd, Public Member
Mr. Hardev Bains, Public Member
Mr. Alex Heyden, Public Member
Mr. Ken Gorman, DRHD
Mr. Phil Dunn, Ontario Ministry of the Environment
Robert Kyle opened the meeting and welcomed everyone.
Robert Kyle thanked the Health Department staff for arranging the meeting today.
1.0 Adoption of the DNHC Agenda
The Revised Agenda was adopted.
2.0 Adoption of the DNHC Minutes of the January 17, 2014 meeting
The Minutes were adopted as written.
3.0 Correspondence
3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating
Station (NGS) Community Advisory Council meetings for December 2013,
January and February 2014.
3.2 Robert' Kyle's office received a letter from OPG concerning an Update of the
Refurbishment and Nuclear Projects at Darlington Nuclear Generating Station
(DNGS) dated February 25, 2014.
3.3 Robert Kyle's office received the presentation notes used by Sunni Locatelli,
Director General, Strategic Communication Directorate, CNSC, to the Canadian
Nuclear Association's Policy ,and Communication Workshop concerning Public
Information and Disclosure dated February 26, 2014.
2
3.4 Robert. Kyle's office received the presentation notes used by Michael Binder,
President, CNSC, to the 2014 Canadian Nuclear Association Conference and
Trade Show held in Ottawa on February 28, 2014.
3.5 Robert Kyle's office received local newspaper articles on Radiation and Health
resulting from an interview with Mary -Anne Pietrusiak, Epidemiologist for the
DRHD, after she made a progress report to the Health and Social Services
Committee.on February 13, 2014, concerning a 20 year study that concluded there
was no" link id—entified between -PNGS rtr iinissions and cancer and the
articles were published by Metroland newspapers in March 2014.
3.6 Robert Kyle's office received a news release from CNSC concerning a local
Public Hearing to be held in November 2014 to consider an application by OPG to
renew the Operating Licence for DNGS from January 1, 2015 until December 1,
2028 dated March 10, 2014.
3.7 Robert Kyle's office received the presentation notes received by Terry Jamieson,
Vice President, Technical Support Branch, CNSC, to the 26t` Annual Regulatory
Information Conference in Washington DC, USA, concerning Nuclear Safety
Research in Canada dated March 17, 2014.
3.8 Robert Kyle's office received a news release from CNSC concerning a planned
Public Hearing to consider OPG's request to remove the Hold Point associated
with the Licence Condition 16.3 of the Operating Licence for PNGS to allow the
reactors to operate beyond 210,000 hours, which is the assumed design life of the
pressure tubes dated March 17, 2014.
3.9 Robert Kyle's office received a letter from A.J. Kehoe, Whitby Taxpayer and
Voter, commenting on the DNHC Terms of Reference biennial review offering
several suggestions of change.dated March 23, 2014.
3.10 Robert Kyle's office received a letter from Louis Bertrand P.Eng., Resident of
Bowmanville, commenting on the DNHC Terms of Reference biennial review
offering several suggestions of change dated March 24, 2014.
3.11 Robert Kyle's office received a letter from Linda Gasser, Resident of Durham
Region, commenting on the DNHC Terms of Reference biennial review offering
several suggestions of change dated March 24, 2014.
3.12 Robert Kyle's office received a letter from Janet McNeill commenting on the
DNHC Terms of Reference biennial review offering several suggestions of
change dated March 24, 2014.
3.13 Robert Kyle's office received a letter from Gail Cockburn, Resident of Whitby,
commenting on the DNHC Terms of Reference biennial review offering several
suggestions of change dated March 24, 2014.
3.14 Robert Kyle's office received a letter from Sharon Gawtery, Parkcrest Tenants'
Association in Scarborough, commenting on the DNHC Terms of Reference
biennial review offering several suggestions of change dated March 24, 2014.
3.15 Robert Kyle's office received a letter from Linda Hicks, Resident of Uxbridge,
commenting on the DNHC Terms of Reference biennial review offering several
suggestions of change dated March 24, 2014.
3.16 Robert Kyle's office received a letter from Barbara Pulst, Resident of Pickering,
commenting on the DNHC Term of Reference biennial review offering several
suggestions of change dated March 24, 2014.
4.0 Nuclear Power / Environmental Issues
4.1 Report by OPG on the Implementation of the CNSC's Conditions to the Renewal of
the Power Reactor Operating Licence for PNGS
Mark Elliott, Chief Nuclear Engineer, OPG, provided a presentation on the PNGS
operating licence condition 16.3 that established a Hold Point of 210,000 Effective
Full Power Hours (ETPH).
Mark gave a technical explanation of OPG's request for the removal of CNSC's
Power Reactor Operating Licence Hold Point condition for the PNGS licence and
the highlights of his presentation were:
• On August 9, 2013, CNSC granted PNGS a five -year operating licence with a
Hold Point condition.
• The Hold Point condition on the operating licence requires that no PNGS unit
pressure tubes will be operated beyond 210,000 ETPH until the removal of
the condition is approved by the CNSC.
• This Hold Point condition is intended to address outstanding confirmatory
assessments for pressure tubes and the completion of the Probabilistic Safety
Assessments (PSA) by OPG.
Mark explained that the fuel channels are the `engine' in a CANDU nuclear station
and the pressure tubes contain both the fuel bundles and heavy water necessary to
transfer heat to the steam generators. To demonstrate that the fuel channels will be
fit -fpr- service until 2020, OPG established the Fuel Channel Life Management
Project that included:
• The Project started in 2009 in collaboration with other utilities.
• The research and development cost for the Project was estimated to be more
than $50 million.
• There was participation by recognized industry experts and major regulatory
interface.
• 'OPG has submitted 18 major technical submissions to CNSC for their
approval.
• The Project received expert third party reviews.
4
Mark reported on the activities taken to ensure the fuel channels are safe until 2020
that included:
• Inspections are performed with every maintenance outage.
• Laboratory inspections and testing are preformed on pressure tubes removed
from reactors.
• Results show that pressure tube condition is better than estimated 30 years
ago.
• Assessment shows that fuel channels are reliable and safe to operate until
• CNSC staff has concluded that that OPG has satisfactorily met the necessary
requirements for removal of the Hold Point licence condition.
Mark explained that another part of the PNGS Hold Point licence condition was the
need for OPG to submit a revised PSA for PNGS units 1 and 4 compliant with the
new standard and update the PSAs for units 5 to 8 to incorporate the benefits of the
Emergency Mitigation Equipment. The results of the PSAs were:
• Units 1 and 4 were completed in compliance with CNSC's regulatory
standards.
• OPG met their safety goal limits with PSA results.
• Incorporating the Emergency Mitigation Equipment into the PSA reduced
potential risk further.
• OPG is collaborating with other members of the nuclear industry to develop a
whole -site PSA methodology that has never been done at any NGS in the
world before.
Mark concluded his presentation with the following comments:
• Pickering fuel channels will remain within their design basis and be safe
beyond 2020.
• Pickering has met all of the CNSC's requirements for removal of the licence
Hold Point condition.
• OPG has requested the removal of the licence Hold Point condition and it will
be heard in a CNSC Public Hearing on May 7, 2014.
Mark Elliot or his associates will keep the DNHC updated on the removal of the
PNGS Hold Point licence condition. The slides Mark used are attached as
Appendix 1.
4.2 Progress Report by OPG on the draft Public Education Document related to
Nuclear Emergency Preparedness
Kevin Powers, Director, Nuclear Public Affairs, OPG, provided a progress report
on the draft Public Education Document being developed for distribution in
Durham Region.
Kevin briefly provided background information on the need for a Public Education
Document. At the CNSC's Public Hearings for the relicensing of Darlington and
Pickering NGSs held in 2012 and 2013, the need for a Public Education Document
5
was recognized because most residents did not know what to do in a nuclear
emergency. In August 2013, the CNSC requested OPG to develop a brochure that
would raise awareness of nuclear emergency preparedness issues in case of the
unlikely event of a nuclear accident. The highlights of Kevin's presentation
included:
• There have been many attempts over the past several years by OPG and
Durham Emergency Management Office (DEMO) to provide information
brochures on nuclear emergency preparedness in Durham Region but there
Was still a recognized need as identified from the Public Hearings.
• OPG initiated a working group of emergency preparedness organizations
including DEMO, City of Toronto, Ontario ministries to develop an
information brochure.
• Focus groups were decided to be the best method of understanding what the
communication disconnect was between what was heard/read and what action
was expected of residents in case of a nuclear emergency. .
• Four focus groups meetings were held in November and, December 2013 with
2 in Pickering and 2 in Caalington.
Kevin summarized the findings from the four focus groups that included:
• There was a minimal understanding about how a nuclear emergency might
unfold and how to respond.
• The common misunderstanding was that there would be an explosion that
would devastate the area around the nuclear facility for several miles.
• Sirens and potassium iodide pills were the most common elements of
community understanding and response although they did not know how to
obtain free pills that had been mentioned in DEMO's pamphlets.
• Several barriers were identified as making it difficult to reach residents with
key information that they are likely to retain and remember included:
• Most throw away perceived junk mail
• Most believe a nuclear accident was unlikely
• Many find the idea of nuclear emergency unimaginable and few have
thought about how one would unfold
• Many know about Fukushima but only two participants were able to
explain the likely timeline of events around the incident and evacuation
• Some expected an explosion and very little time or no time to respond
• There needs to be more specific information provided about what
actions are expected of residents in case of a nuclear emergency.
Kevin reported that since the DNHC meeting on January 17, 2014, the working
group, of emergency preparedness organizations, has received advice from ad
agencies on how best to communicate and get the attention of the 200,000 people
living and working within 10 kilometres of Pickering and Darlington NGSs.
Kevin explained the strategy for communication will be to provide a flashlight as a
gift to householders and businesses with the key messages about what they need to
know about a nuclear emergency. The information will include:
31
• How the notification of an accident at a NGS will be reported by OPG to
provincial and municipal governments and the implementation of emergency
plans including notifying the public.
• If the accident escalates, the use of sirens within 3 km of the NGS and
instructions on television, radio, social media etc.
• The need for everyone to have an emergency survival kit for 3 days and a list
of contents.
• What to do in case there is no electricity.
• Receiving instructions on the need to evacuate and establishing reception and
evacuation centres.
• What to do if children are in school or a family member is in a hospital or
nursing home.
• What to do about pets and livestock if asked to evacuate.
• The facts about potassium iodide pills including a list of pharmacies.
• List of phone numbers to call about OPG's facilities, nuclear safety, radiation
or other nuclear issues or visit ovg.com for more information.
• The existing safety systems in place at Pickering and Darlington NGSs to
reduce the chance of an accident.
Kevin indicated the flashlight and information strategy will be sent out in the first
week of May 2014, and any comments or suggestions on this strategy for the Public
Education Document related to Nuclear Emergency Preparedness must be sent to
him by Friday, April 11, 2014 at kevin.powersgopg_com.
Kevin Powers indicated he or his associates will keep the DNHC updated on the
Public Education Document related to Nuclear Preparedness and the slides he used
are attached as Appendix 2.
4.3 Progress Report by OPG on the Darlington Refurbishment Project
Allan ' Webster, Director of Regulatory Affairs and Neil Mitchell, Vice - President,
Refurbishment Engineering, OPG, provided an overview of the Darlington
Refurbishment Project.
Allan Webster mentioned that in 1993 DNGS began to produce electricity with a
net output of 3,524 MW. This is approximately 20% of Ontario's demand and
enough to power 2 million homes with electricity. The needed mid -life
refurbishment is part of the CANDU design and will be a multi -year project that
will replace many reactor components to allow for approximately 30 additional
years of producing electricity.
Allan explained that planning for the-refurbishment at DNGS is very extensive and
has been divided into 3 Phases over many years and includes:
• The Initiation Phase for preliminary and detailed planning began in 2007 and
was completed in 2009.
• The Execution Preparation Phase began in 2010 and will be completed in
2015.
• The Outage Execution Phase will begin in 2016 and will be completed in
2025.
OPG must receive CNSC's regulatory approvals for the life extension of DNGS.
The regulatory approval process began with the completion of the Environmental
Assessment and the Integrated Safety Review. The status of required CNSC.
approval includes:
• The current DNGS Operating Licence expires in December 2014.
• OPG is seeking a renewal of the Operating Licence for 14 years because that
will be the time needed to complete the planned refurbishment.
• CNSC will set a date in November 2014 for a Public Hearing to consider
OPG's application for a 14 year licence extension with participant funding
available.
The DNGS Refurbishment will require significant site infrastructure improvements
that will include:
• Water and sewer
• Site electrical distribution
• Auxiliary heating system
• Waste processing and storage buildings
• D20 storage building for heavy water
• Holt Road interchange
• Project office /contractor facilities such as change rooms, lunch rooms,
parking and security access for approximately 2100 construction workers.
During the DNGS Refurbishment, several safety improvement projects will be
incorporated that will include:
• Containment filtering venting system
• Powerhouse steam venting system
• Emergency power generators
• Diesel fire pumps and an alternate emergency service water supply.
Neil Mitchell reported that the Darlington Energy Complex (DEC) was completed
in June 2013 and it provides a 65,000 square foot training facility and offices for
450 employees. DEC will provide workers with real -life training before critical
refurbishment tasks begin. Specialized tools are being designed and built and will
be used during the training.
Neil indicated the Work Definition, Planning and Pre - requisites milestones are well
underway and include:
• Engineering — Completing inspections, assessing the condition of components
and procuring all materials.
• Major Work Packages — Retube and feeder replacement, fuel handling, steam
generators, turbine generators.
• Release Quality Estimate — Developing a release quality cost estimate and
full schedule for outage execution to be completed by the Fall 2015.
8
Neil's concluding comment was that the DNGS Refurbishment is a `smart
investment' and his reasons for this comment included:
• DNGS is a world -wide top - performing NGS and in excellent condition.
• DNGS has an excellent track record of successfully completing major
proj ects.
• Extensive and comprehensive planning has begun and will continue to
completion.
• DNGS has the experienced leadership needed and the right team in place.
• Lessons learned from other projects will be applied to this Project:
• DNGS has strong community support for the Project.
Allan Webster and Neil Mitchell or their associates will keep the DNHC updated
on the DNGS Refurbishment Project. More information on the Project is available
at �pg.com/darlingtonrefurb or 1 -866- 487 -4600. The slides Allan and Neil used are
attached as Appendix 3.
4.4 Progress Report by NWMO on their Site Selection Process for the Long -term
Management of Used Nuclear Fuel in Canada.
Jo -Ann Facella, Director, Social Research Dialogue, NWMO, provided an update
on the Adaptive Phased Management Site Selection Process.
Jo -Ann indicated the Adaptive Phased Management Site Selection Process was
entering Phase 2 and will:
• Focus on a smaller number of siting areas.
• Involve years of study and estimated to be completed in 2017.
• Involve more detailed assessments of suitability against safety criteria that
will required field studies.
• More detailed exploration of the Project's potential will be made to foster
well -being with expanded dialogue and learning.
• Communities of Creighton, Hornepayne, Ignace and Schreiber have strong
potential to be suitable and warrant further study.
Jo -Ann indicated that some of the key questions to be answered will include:
• Potential to find a safe site for the Project.
• Potential to foster well -being within the community and surrounding areas.
• Potential for citizens' continued interest in the Project.
NWMO's Initial Studies in Phase 2 will include:
• Airborne geophysical surveys that will involve:
o Acquiring high resolution magnetic surveys and gravity profiles
o Interpretation of geophysical data
o Interpretation of geophysical lineaments to improve understanding of
structural framework
o Results will determine field mapping and borehole drilling targets
• Environmental surveys and geological field mapping that will involve:
9
o Confirming available geological information
o Interpretation of ground -truth faults and fractures from the geophysical
surveys
• Collecting new data about rock types and structures
• Evaluating thickness of overburden
• Evaluating surface constraints and topography
• Evaluating surface water flow etc.
• Dialogue with the community, Aboriginal communities and surrounding
areas will involve:
• Building awareness and understanding to help direct studies that may
be on crown land.
• Recognizing the positive contributions Aboriginal peoples can make to
major developments in their treaty areas and to serve as valuable
partners in planning.
o The result will provide more extensive learning by everyone involved
with each site and the overall progress of the Project.
Jo -Ann Facella or her associates will continue to keep the DNHC updated on the
progress of the Site Selection Process. More information can be received by
contacting Jo -Ann at jfacella o,nvrno.ca and the website nw,,sno.ca. The slides she
used are attached as Appendix 4.
5.0 Health Effects
5.1 Progress Report by the Ontario Ministry of Health and Long -Term Care
( MOHLTC) concerning its Radiation and Health Response Plan (RHRP)
Adam Miller, Senior Consultant, Emergency Management Branch, MOHLTC
provided a progress report on the RHRP that was approved in December 2013. The
highlights of Adam's presentation were:
Adam explained the purpose of the RHRP that included:
• The Plan is designed to guide health sector planning at provincial and local
levels across Ontario in case of a radiological/nuclear incident and how the
health care system will respond.
• The Plan sets out a comprehensive province -wide approach to health
planning and response.
• The Plan provides direction for consistency but allows for local flexibility.
Adam explained that the RHRP uses the following definitions for nuclear and
radiological emergencies that included:
• `Nuclear Emergency' occurs when the source of ionizing radiation is a major
nuclear installation within or immediately adjacent to Ontario such as a NGS.
• `Radiological Emergency' occurs when the ionizing radiation results from a
source other than a major installation such as a dirty bomb.
10
• `Acute Radiation Syndrome' is acute illness resulting from a high dose
received within a short period of time that results in a number of health
effects such as radiation sickness and skin burns.
• `Long -Term Effects' can include various forms of cancer that can develop
years after exposure to radiation.
• `Psychological Trauma and Psychosocial Effects' refers to the impact on an
individual's mental state or on a specific section of the population requiring
intervention.
Adam listed the Roles and Responsibilities of the MOHLTC in the RHRP that
included:
• Promoting awareness and understanding of the RHRP.
• Providing guidance and coordination to:
o Health sectors' emergency plans and arrangements
o Stocking, distributing and administration of potassium iodide (KI) pills
o Management of persons exposed to high levels of radiation
o Training for health workers in health care settings
•. Participating in emergency planning training and exercises.
Coordinating operations at health services.
• Deciding on KI administration is the responsibility of the Chief Medical
Officer of Health.
• Providing support and advice for:
o Medical care of exposed and or contaminated persons
o Public health at reception and evacuation centre
o Implementing precautionary and protective measures
o Health related scientific and technical advice
• Overseeing arrangements for follow -up medical monitoring, care and
rehabilitation.
• Coordinating responses with Federal, Provincial and local Health Sector
agency partners.
Adam outlined the possible role of Public Health Units in a nuclear emergency that
that included:
• Providing distribution of KI pills.
• Providing public health support to Community Emergency Management
Coordinators.
• Coordinating local communication with the Provincial Emergency
Operations Centre and the Chief Medical Officer of Health regarding
precautionary and protective actions.
• Conducting health inspection at reception and evacuation centres.
• Assisting with Monitoring and Decontamination Units.
• Enforcing orders concerning the sale or distribution of foodstuffs that may be
hazardous.
The RHRP's planning chapter outlines many focused areas that included:
• Training and awareness on signs of acute radiation exposure.
11
• Recognizing potentially contaminated patients.
• Providing occupational health and safety.
• Providing care for mass casualties.
• Evacuating health care facilities and vulnerable populations.
• Providing health care services at reception and evacuation centres.
• Recognizing psychosocial impacts for the public and health care workers.
• Providing security at health facilities.
• Ensuring communications with the public and stakeholders.
• Providing training and exercises.
• Describing 18 radiological/nuclear scenarios and what planning is required.
Adam Miller or his associates will keep the DNHC updated on the RHRP. For more
information Adam Miller can be contacted at 416- 327 -7062, by email at
adam.millernontario.ca and their website is www.ontario.ca/radiationhealth. The
slides Adam used are attached as Appendix 5.
6.0 Communications
6.1 Community Issues at Pickering Nuclear
Chuck Lamers, Senior Communications Advisor, OPG, provided an update on
Community Issues at Pickering Nuclear. The highlights of Chuck's presentation
were:
• Pickering Nuclear employees have worked 57 days since the last lost -time
injury when an employee fractured an ankle operating a fork lift.
• Pickering Units 1, 5, 6 and 7 are at high power.
• Pickering Units 4 and 8 are undergoing planned maintenance outages.
• The March Break programs were very well attended involving many
community partners that allowed educational and fun programs for many
families. .
Vanessa Hughes, Manager, Public Affairs Pickering Nuclear, OPG can be reached
at (905) 839 -1151 extension 7919 or by e -mail at vanessa.hu es(zopg.com for
more information.
6.2 Community Issues at Darlington Nuclear
Chuck Lamers, Senior Communications Advisor, OPG, provided an update on the
Community Issues at Darlington Nuclear. The highlights of Chuck's presentation
were:
• Darlington Nuclear employees have worked 420 days without a lost -time
injury.
• Darlington Units 2, 3 and 4 are at high power.
• Darlington Unit 1 will be shut down today for a planned maintenance outage.
12
The March Break programs were very well attended involving many
community partners that allowed educational and fun programs for many
families.
Jennifer Knox, Manager, Public Affairs Darlington Nuclear, can be reached at
(905) 697 -7443 or by e -mail at jennifer.knoxkopg corn for more information.
6.3 Community ssu at OPT --
Chuck Lamer, Senior Communications Advisor, OPG, provided an update on
corporate Community Issues for OPG. The highlights of Chuck's presentation
were:
• In April and May, OPG will sponsor many local events including Spring
environmental programs such as:
o Bring Back the Salmon
o Durham Farm Connections
o School visits with Peregrine Falcon Foundation
o Earth Angels tree planting programs
• In the April and May, OPG will provide its bi- annual biodiversity days with
tree and wildflower plantings.
• OPG has redesigned their new website to improve ease of navigation,
leverages of social media and increased focus on station communities.
7.0 Other Business
7.1 Topics Inventory Update
Robert Kyle indicated the Topics Inventory will be revised to include the
presentations made today.
7.2 Future Topics for the DNHC to Consider
Robert Kyle indicated the topics for discussion at the next DNHC meeting on June
20, 2014 or future DNHC meetings may include:
• Report from OPG on their new Disclosure of Environmental Data
• Progress Report from OPG on their Environmental Monitoring Programs
• Progress Report from the Port Hope Area Initiative Management Office on
the Port Granby Project
• Report from OPG on their Safety Policy Plans at Pickering and Darlington
• Report from the Ontario Power Authority on their Long -term Energy Plan
• Report from DEMO on KI pill distribution
7.3 The Biennial Review of the DNHC Terms of Reference dated January 2012
13
Robert Kyle indicated 8 letters of suggestions for change to the Terms of Reference
were received from observers to the DNHC but no changes were received from the
Public Members since the DNHC meeting on January 17, 2014.
Robert will provide all the suggested changes to the Public Members for their
reference and feedback, compile the responses received, and prepared draft
recommended changes to the Terms of Reference by June 20, 2014.
8.0 Next Meeting
Date June 20, 2014
Times 12:00 PM Lunch served
1:00 PM Meeting begins
Host Darlington Nuclear
Location Durham Regional Headquarters
605 Rossland Road East
Meeting Room — LL -C
Town of Whitby, Ontario
9.0 Adjournment at 4:55 PM
14
! 'I ji.j7,_7 ,
Appendix 1
reef a' wir�1
OPG Pickering Nuclear - Licence Hold Point Removal
Mark Elliott, Chief Nuclear Engineer
Presentation to the Durham Nuclear Health Committee
April 2014
ONTARIOI'WER
GENERATION
Pickering station Re- licensing
August 9, 2013 - CNSC granted OPG a five -year operating licence
At the same time, the operating licence established a Hold Point
which requires that no Pickering unit pressure tubes be operated
beyond 210,000 Effective Full Power Hours (EFPH) until the removal
of the Hold Point is approved by the Commission.
This Hold Point is to address outstanding confirmatory assessments
for pressure tubes and the completion of the probabilistic safety
assessments.
oNrARioP
n 2 Pickering Fuel Channels o Point
Major Components: Fuel Channels
Fuel Channel
Basics
• Fuel channels are the
engine in a CANDU nuclear
station
• The pressure tubes contain
both the fuel bundles and
heavy water necessary to
transfer heat to the steam
generators.
Fuel Chi
ty
ONTARIOPi�t°l
3 P I c k e r I n C k u c I e a r — F u e I C h a n n e l s a n d H o I d P o i n t GCIYO7It11a
r �• r
yr '(�
E 1A li ,
:� j Major Components: Fuel Channels
Fuel Channel
Fitness - for - Service
• Periodic inspections
required by CSA
Standard N285.4
• Inspection and
maintenance work
scoped into every
planned outage per
the Life Cycle
Management Plan
4 P i c k e r I n a h u c I e a r — F u e I C h a n n e l s a n d H 0 1 d P o i n t
ONTARIOPOVOR
GENOTION
ibrirmrz �
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blak�k
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Ceutsrmr,
4 P i c k e r I n a h u c I e a r — F u e I C h a n n e l s a n d H 0 1 d P o i n t
ONTARIOPOVOR
GENOTION
Major Components. Fuel Channels
Fuel Channel Life Management (FCLM)
Demonstrate that fuel channels will be
fit- for - service until 2020
•$50M+ R &D Project
-Kicked off in 2009 in collaboration
with other utilities
-Participation by recognized industry
experts
-Major regulatory interface
►18 major technical submissions
► Third party reviews
ONTARIOrPtyiir�ippO�``
6 P I c k e r i n g N u c I e e r — F u e I C h a n n e l s a n d H o I d P o I n t GENW ON
+� E
t'
Fuel Channels Safe to 2020
Inspections are performed every maintenance
outage.
Laboratory examinations and testing are
performed on pressure tubes removed from the
reactors.
Results show that pressure tube condition is
better than was estimated 30 years ago.
Assessment shows that fuel channels are reliable
and safe to operate until 2020.
ONTARIOPOiir�"r
8 P I c k-e r i n g N u c I e e r — F u e I C h a n n e l s a n d H o I d P o I n t O
Fuel Channels - Licence Hold Point
1,1 R & D results have been used update Fitness for
Service methods
n CNSC staff have concluded that OPG has
satisfactorily met the necessary requirements for
removal of the hold point
Engineering methodologies and inspection and
maintenance programs demonstrate fuel channel
fitness for service for continued safe operation.
OfffARIOPp�O���Wp—��tp
P I c k e r i n g R u c I e a r — F u e I C h a n n e l s a n d H o l d P o I n t UC11C7ULt N
191r �,nr e..rr Ar
Probabilistic Safety Assessment
As part of the Pickering licence hold point, OPG was to
submit a revised Probabilistic Safety Assessment (PSA)
for the Pickering Units 1 & 4.
As well, submit an updated PSA for Pickering units 1 &4
and Pickering units 5 -8 to incorporate the benefits of
the Emergency Mitigation Equipment (EME).
8 OIIf RRIOPOin"i�
P I c k e r i n g N u c l e a r F u e I C h a n n e l s a n d H o I d P o I n t GF m 1
PSA Results
m PSA for Pickering Units 1 &4 was completed in
compliance with regulatory standards.
- PSA res u Its - -meet -OPG safety oa 1 -1 i m its.
Incorporating the EME equipment into the PSA's reduce
the risk further.
As well, OPG is collaborating with other members of the
Nuclear industry to develop a whole -site PSA
methodology.
ONTARIOP &iirI
H P I c k e r I n g N u c I e a r — F u c I C h a n n e l s a n d H o I d P o i n t G E N E R AT I U N
Summary
• Pickering fuel channels will remain within their design
basis and be safe to operate beyond 2020
• Pickering has met all of the requirements for removal
of the licence hold point
• OPG has requested removal of the licence hold point to
be heard in a CNSC Public Hearing on May 7, 2014.
09ARIOPIEVER
:LO P 1 c k e r i n C N U c I e a r — F u 0 ! C h e n n e I a n d H o I d P o i n t GENERATION
;
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EP Brochure
GENERATION
2 PI e I e n Id 11.n iI I.
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13
Darlington Refurbishment
Project Update
Presentation to Durham Nuclear
Health Committee
a �
Appendix 3
April 4, 2014 ONTARIOPOWER
Allan Webster,
Director, Nuclear Regulatory Affairs - Projects GENERATION
Neil Mitchell,
Vice President, Nuclear Refurbishment, Nuclear Engineering
aI Top Performing Station
A-4 Darlington Nuclear Generating Station
� g
2
n In- service 1993
* 3,524 MW net output
• 20% of Ontario's demand
• Enough power for two million
homes
• Clean, safe, reliable electricity
Mid -life refurbishment
• Part of CANDU design
• Multi -year project
• Replace major reactor
components
• Upgrade key plant systems
30 more years of clean, safe,
reliable power ONTAR PO i�
GEWMON
Darlington Refurbishment
Phased Project Management
Initiation Phase Execution Preparation Phase
Q1 2014R
3 ,
ONTARIONER
GENEMEON
2014 - 2016 Program Milestones
01 02 as 04 01 02 03 .,04::
Regulatory Approvals
Public ON
Integrated Implementation
Hearing Operating
Plan and Return to Service
Licence
Accepted
Granted
Infrastructure Installed/In Service
41
Water and
Power Retube D20 Storage
Reactor Waste AllPre-Req
Sewer
and Feeder Building
Storage and Facilities
Electrical Replacement
Processing Complete
Mr.
Buildings
Safety Improvement Projects
Containment Emergency Powerhouse
Filter Venting Fewer Steam Venting
System Genorartor3 System
Mock-Up Reactor and Reactor Tooling
LFIE" L7
Tooling Delivered
Toor T asting
Training
Availablo to Mock -up
for Service
Cam P7 ae
Complete
Work Definition, Planning & Pro-requisites
Maier Contracts in
Engineering Release Quality
Outage Be ins
Place (RFR,TG, SO, Fuel Complete Estimate & Schedule - Breaker Open
Handling, Defuelling, etc.) for Outage Execution
`7r —M
B,F t_er -raw ,�r
Regulatory Approvals -
Status
CNSC requirements for life extension *:
Environmental Assessment V
Integrated Safety Review V
Integrated Implementation Plan (IIP)
Submitted -Dec. 2013
• Scope of work, timeframes for refurbishment
• Actions, safety improvements from ISR & EA
Global Assessment Report
• Submitted Dec. 2013
• Overall risk judgment of the acceptability of continued plant
operation
• Detailed assessment against requirements for new NPP
• Results demonstrate that implementation of the IIP will result in
Darlington being even safer and more reliable
Posted on opg.com
r; *Regulatory Document RD -360, Life Edenslon of Nuclear Power Plants, February 2008 ONTARIOPOWER
GENT RMON
7 V4
`\ Regulatory Approvals -
�� Status
Darlington's current licence expires Dec. 2014
Safety and Control Areas
Human Performance
Management
Management
System
Operating
Environmental
Performance
Protection
Safety Analysis
Emergency
Management/Fire
Protection
Physical Design
Waste
Management
Fitness for Service
Security
Radiation Protection
Safeguards &
Non - Proliferation
Conventional Health
Packaging and
and safety ,
Transport
6
OPG renewal application submitted Dec. 2013:
• Addresses all 14 Safety and Control Areas
• Describes station performance, plans for
improvements, refurbishment activities
• Seeks extended licence renewal period
► Cover refurbishment activities (14 years)
► Commit to CNSC updates after each
refurbishment outage
Demonstrates that OPG has operated Darlington
safely with no risk to workers, public, or the
environment
* Will continue to do so based on described programs,
commitments and planned improvements for the
requested licence period
Public community hearing in Nov. 2014
• Current opportunity for CNSC participant funding
09ARIOP E
Regulatory Approvals
Licence Renewal Period: 2015 -2028
216 2019
CFVS +STOP Unit 2 Refurb Commission U date
♦ 0
PSVS
EPG3 i 2019 2022
EHS ; Unit 1 Refurb Commission UpdateO
2021 2024
r Unit 3 Refurb Commission Update
i 2022 2025
I Unit 4 Refurb :mmission Update!
Pre -Life ' 1 (2)
i Extension i Life Extension
Safety Basis
Legend: Update
C- Scheduled Unit Outa e
(1) Includes other Pre -Life E9xtension activities as identified in the IIP
(2) Based on current planning assumptions
8
Facilities and Infrastructure -
Status
Site infrastructure needed to
support refurbishment and
continued operation:
• Water and Sewer
• Site Electrical Distribution
• Auxiliary Heating System
• Waste Processing and
Storage Buildings
• D20 Storage Building
• Holt Road Interchange
• Project Office /Contractor
Facilities (change rooms,
lunch rooms, parking,
security access)
ONTARIO[[ oIi
I i is I awci Nuc wI IJLUI ayc LJuuuinU
being set for installation
ONTARIDPAMMMIORN
9
:k Safety Improvement Projects
Status
Containment
Filtered Venting -�
System
* tjowernouse �ieam
Venting System
Emergency Power
Generators
* Diesel Fire.Pumps
• Alternate
emergency service
water supply
3rd EPG being built by Solar-Turbine in San Diego, California
ONTARIOPOT11,n
GENERAL
Darlington Energy Complex (DEC) -
a Status
Office Complex
• 450 people
Visitor Centre
• In progress
Warehousing
• 65,000 square feet
;. ONTARIOP�' 1 o : GENERATIDN
Training Facility - Status
DEC Reactor Mock Up
• 65,000 square foot training
facility
• Construction /installation
completed early, under budget
Feb. 2014
• Provide workers with real -life
training and rehearsals before
critical refurbishment tasks on
the reactors begin
• Worker productivity will be high
from the start
• Constant refresher training will
incorporate lessons learned to
subsequent refurbishments
a Tooling
Construction works applying the finishing
touched to the reactor mock up.
ONTARIOPOi�
GENEHATIO
::::YSizfli
Tooling - Status
• Specialized tooling being
designed and built
► Over 450 new tools
► Reactor Shutdown and Vault
Preparation
► Component Removal,
Inspections, Installation,
Return to Service Series
• Designed, prototyped,
qualified, manufactured
► Delivered Q3 2014
• Confirm work times and
precise sequencing of work
prior to work on reactor face
z
M---. ,•: ; - -
ONTARIOPOWER
Work Definition, Planning
-Status
Preparing to work on a high pressure
Heat Transport System pump on
Darlington Unit 4.
13
Engineering
• Completing inspections and assessing
the condition of components
• Finalizing project scope. and completing
-- - - -- engineering- work - --
• Procuring all materials
Major Work Packages - Status
• Retube and Feeder Replacement
• Fuel Handling
• Steam Generators
• Turbine Generators
z Release Quality Estimate:
• Developing a Release Quality cost
estimate and full schedule for outage
execution - fall 2015 OBARIOPOWER
GENERATION
_are �ps-
Imi'A'd
�.` Refurbishment is a Smart Investment
DNGS top - performing station
in excellent condition
Track record of successful
projects
Extensive, comprehensive
planning
Experienced leadership -
the right team
Lessons learned and OPEX
integrated
E Economic benefits
r, Strong community support
14
Darlington CANDU reactor during construction.
09ARIOPORR
Thank You/Questions?
www.opg.com-/darlingtonrefurb
1-866-487-4600
ONTARIO?
6EW' 10
N
Appendix 4
Outline of Presentation
1. Review status of APM site selection process
2. What is involved in Phase 2?
I A look at 2014
— Field work plans
— Community Well -Being
— Engagement
4. Working Together
Nuclear Waste Management Organization
Stages of Assessment and Dialogue
Communities Engaged in Learning More
SASKATCHEWAN .
MANIT013A
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Nuclear Waste Management Organization 2
U
Narrowing the l=ocus of Siting studies
• Identified 4 communities with strong potential to be suitable,
warranting further study in Phase 2
— Creighton, Hornepayne, Ignace, Schreiber,
• Identified 4 communities with lower potential, transitioning out of
process
— Ear Falls, Wawa, Pinehouse, English River FN
Studies concluded in Saugeen Shores and Arran-Elderslie
Assessments in 10 other communities • • : may identify other
communities • • potential
Approach to Phase 2
• Focused on smaller number of siting areas
• Multi -year period of study (approximately 3 to 4 years)
• More detailed assessments of suitability against safety criteria
— Launch of field studies
• More detailed exploration of project's potential to foster well -being
— Expanded dialogue and learning
Nuclear Waste Management Organization 3
Key Questions
• Potential to find a safe site?
• Potential to foster well -being
of community?
• Potential for citizens'
continued interest?
• Potential to foster well -being
of surrounding area ?,
What Takes Place in Phase 2?
Initial studies
• Airborne geophysical surveys
• Environmental surveys and geological field mapping
• Dialogue and planning with community, Aboriginal
communities, surrounding areas
• More intensive learning
ki
Nuclear Waste Management Organization 4
Intensive field work and engagement
• Limited borehole drilling and testing program
• Explore potential for partnership with interested;
community, Aboriginal communities, surrounding
communities
ki
Nuclear Waste Management Organization 4
How long is Phase 2?
• May be gradual narrowing down as NWMO
and communities take stock together
• All communities may not complete full
sequence of studies
• Communities may withdraw at any point in
Phase 2
Who is Engaged?
• Interested community
• Aboriginal communities
• Surrounding communities
• Aboriginal organizations
• Regional and provincial opinion
leaders
JE
Nuclear Waste Management Organization 5
i
JE
Nuclear Waste Management Organization 5
Phase 2 Preliminary Field Investigations
High resolution airborne
Detailed geological
Borehole Drilling &
geophysical surveys
mapping
Testing
( -6 -9 months)
(- 3 months)
( -2 years)
I long=
AL
c a a x a
All
High .Resolution Airborne
Geophysical Surveys
• Acquire high - resolution magnetic surveys, and gravity profiles
• Interpretation of geophysics data to:
Better understand bedrock geology (e.g. lithological homogeneity, depth
extent)
Identify lithological contacts and intrusive phases
Improve available geological maps
• Interpretation of geophysical lineaments to:
Improve available geological maps
Identify potential faults and fractures
- Improve understanding of structural framework
• Results will inform field mapping, and borehole drilling targets
Nuclear Waste Management Organization 6
Walking the land for
Geological Mapping
• Confirm available geological,
information
• Ground faults fractures'
-truth and
interpreted from the geophysical?,r
"
surveys
• Collect new data regarding rock types
and structures
• Evaluate thickness of overburden
• Evaluate surface constraints and
topography.
3
• Surface water flow etc.
Community Well -Being
• Building on Phase 1 assessment
• Begin to address uncertainties
about potential to foster well- being ��
in community rr
1,
• Begin to address key questions
from community
• Supported by economic modeling,
consultant support and community,,,,, {r;
discussion
Nuclear Waste Management Organization 7
Engagement
• To build awareness, understanding, help direct studies
• Answer three questions:
— Can we identify smaller siting areas that are socially acceptable?
— Can we sustain interest in the community?
— Can we involve the surrounding area and advance the study together?
Aboriginal Engagement
• Aboriginal engagement built on NWMO's` ,.
Aboriginal Policy, advice from Council of Elders'
• Two important elements of engagement are:
— Respect forAboriginal and Treaty rights
— Recognition of positive contributions Aboriginal
peoples can make to major developments in
their treaty area as partners
• The NWMO committed to an engagement plan
with Aboriginal peoples, including national and
regional organizations and community - specific -
engagement a
• The range of activities includes information
sharing, joint learning and participation in NWMO
activities
• The NWMO encourages interested communities
to reach out to Aboriainal neighbors
Nuclear Waste Management Organization 8
Appendix 5
01
i_. r
....:.L L:✓{ y ..J�V, wv�t��`..�.: �` L: "s �v�::
Created in 2003 to support emergency management activities within
the Ministry and the health care system.
Responsible for developing policies, plans and procedures to
strengthen the ministry's health emergency response capability.
Coordinate the implementation of programs.
Responsible for activating and managing the Ministry Emergency
Operations Centre (MEOC) and implementing the Incident
Management System (IMS).
i�>Orttario
1
Ontarians are supported by public health and health care systems that are
ready, willing and able to respond to incidents and emergencies.
We build and promote sustainable emergency management capacity within the
public health ' and health care systems through meaningful engagement,
guidance, direction and collaboration.
1. Anticipate threats to human health and the public health and health care
systems by monitoring, identifying and analyzing risks
2. Develop and maintain health emergency management plans and programs
3. Strengthen readiness,'willingness and ability to respond through information.
sharing, training and exercises
4. Respond to incidents and emergencies by coordinating'the public health and
health care systems
--'---'----------- - -------- -
----'-- ---
-'l
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U,�o�
�
Designed to guide health sector planning sd provincial and local levels
across Ontario, the plan outlines:
�How the health system responds bzo radiological/nuclear (RN)
incident and the conditions under which precautionary and
protective actions are implemented for the general public and health
system.
�
Sets out-a comprehensive province-wide approach to health planning
and response, and provides information to guide local RNplanning.
" The plan bo| between d direction to ensure consistency
and allowing for local flexibility,
RADIATION
4 Ontario
5
6
The RHRP uses the following definitions
for� and radioio-gi__cal-emergencies..
.
�nuclear
IV W:4t4 �u.r .ma:A ,
. }G•�` Eldy
K ,0 , f,C('M1Y:
s� .Y 1 nYti
Occurs when the source of ionizing-
���.�
radiation is a major nuclear installation
within or immediately adjacent to Ontario,
e.g. accidental release from a nuclear
installation.
R �.. .,r3C,&f.w �.. �i. E.
Occurs when the ionizing radiation
results from a source other than a major
RADIATION
nuclear installation, e.g. dirty bomb.
Ontario
Acute illness resulting from a high dose received within a short
period that results in a number of health effects, e.g. radiation
sickness and skin burns, with an onset from minutes to hours to
days.
Can include various forms of cancer that can develop years
after exposure to radiation.
Z, ,.'`mac vtv�l v'\ 'Jib. -.^ `:til?t;:L 11 tM: �Lt G2.' 1 i4 1+: 'f.. a:i, •' V� E: �(3
In the RHRP: psychological refers to the impact on a specific
individual's mental state and the ensuing intervention.
Psychosocial refers to the impact of the incident on a section of
the population and the public health intervention on the
collective.
Ontario
C
Preparedness tasks:
E-2 Promoting awareness and understanding of the RHRP.
Guidance and coordination for:
Health sector's RN emergency plans and
arrangements.
Stocking, distribution, and administration of potassium
iodide (KI).
Management of persons exposed to high levels of
radiation.
Training for health workers and health care settings.
Participate in RN emergency training and exercises.
Ontario
..... .. .... ... . . ... .....
Response Tasks:
Coordinating operations of health services.
Deciding on administration of KI.
El Support & advice for:
Medical care of exposed and/or contaminated persons.
Public health and health services at reception and
evacuation centres.
Implementing precautionary and protective measures.
Health related scientific and technical advice
Overseeing arrangements for follow-up medical
monitoring, care, andrehabilitation.
i�>Ontario
2
— .�,
«L.Jt;
The following are possible roles for public health units during a
radiological /nuclear incident:
Distribution of KI prophylaxis.
0 Public health support to Community Emergency Management
Coordinators.
E, Align local communication with PEOC and Chief Medical
Officer of Health (CMOH) direction regarding precautionary and
protective actions.
E, Health inspection at reception and evacuation centres.
El Assist with Monitoring and Decontamination Units (MDUs).
2 Enforce orders on the sale or distribution of foodstuffs.
,o iOntario
0
Health Canada = Local Health Integration
Health Portfolio Emergency Networks (LHIN)
Operations Centre (HPEOC) Emergency Medical Services
(EMS)
Office of the Fire Marshal and Hospitals
Emergency Management
Provincial Emergency Municipalities
Operations Centre (PEOC) Nuclear Facilities
Ministry of Labour Health Units
s Ontario
— .�,
«L.Jt;
The following are possible roles for public health units during a
radiological /nuclear incident:
Distribution of KI prophylaxis.
0 Public health support to Community Emergency Management
Coordinators.
E, Align local communication with PEOC and Chief Medical
Officer of Health (CMOH) direction regarding precautionary and
protective actions.
E, Health inspection at reception and evacuation centres.
El Assist with Monitoring and Decontamination Units (MDUs).
2 Enforce orders on the sale or distribution of foodstuffs.
,o iOntario
0
IE
12
....... ........ -__--_ ..... �_-�--_-____ '_-___ -_
� A ��v� .
Plan for the management and treatment of acutely
Plan for:
� A small number of contaminated patients from o small incident,
e.g. transport.
2 A large number of|ow-ieve| contaminated pemp|e, e.g. nuclear
facility accident.
)nbarn�1 � Planning for ofew people significantly internally
contaminated aoa result ofm spill or lost (and found) radioactive
source.
Puvcl Plan for need ho reassure, and potentially screen, alarge
number of individuals. facility onto
and terrorist events affecting a large number of people.
! av
"
The RHRP'a planning chapter outlines a number of areas of focus,
such as:
[3 Training and awareness on signs ofaoubanadiaUoOexposuna
[!' Recognizing potentially* contaminated patients
F73 Occupational health and safety
L-,* Mass casualties
Q, Evacuation of health facilities and vulnerable populations
CJ Health care services ot reception and evacuation centres
[] Paychoaucia> impacts for the public and health workers
U Security at health facilities
12 Communications - public &stakeholder
E Training and exercises
.... . ...... ........... . . . ..... .....
The RHRP identifies and describes 18 radiological /nuclear--__
scenarios from a medical and public health perspective and what
planning considerations are required.
The scenarios are categorized as accidents, (nuclear facility
release); or deliberate acts, (radiological dispersal device).
Q RHRP also includes a risk assessment of the possible radiological
impacts of the scenarios.
13 Ontario
... ....... ........ .
. .. . ..... ..
-au--u ar
n�! and P:.,olmo'nVs
Sheltering
Evacuation
Iodine thyroid blocking (ITB)
Food and water controls
',`Or dra'--i'(;ion to E-'dopt Fnnd Ces"Is pracsutic' fEMV
End protactiivs measures:
Nuclear facility incident: PEOC in consultation with other ministries
and affected communities.
Radiological: initially made by first responders until adequate
information is gathered.
14 1/>Ontado
VA
15
.... ... . .. . ....... . ..... . ...... ..... ....... .... . ......... .
j >Ontario'
............ ....... . . ......
17�,' • Incident scene response — Hot, warm, cold
zones
Activities of EMS at an incident
On-site decontamination
* Transportation of victims
* Process for hospitals to manage patients
exposed to radiation, including:
> Assessment of external/internal
contamination
> Assessment of acute radiation exposure
> Treatment and follow-up
16 i�>Ontario
17
c
Nuclear facilities in Ontario have designated hospitals with Code Orange
plans and health physicist support.
Many - hospitals- equipped- with supphes_and_equipment th rough_thE
Provincial Chemical Biological Radiological Nuclear (CBRN) Emergency
Preparedness Program.
Hospitals in the program are expected to:
Provide access to medical care for. contaminated victims.
0 Use radiation detection equipment to detect external contamination
and document.
l Assess and treat medical problems, obtain incident history, minimize
possible contamination intake.
L Collect samples for radiological analysis.
i Identify decontamination priorities, decontaminate and re- survey.
2'. Assess for signs of acute radiation syndrome and possible internal
contamination.
.. liC "k i,� .t 4: *(.� -.`. [. ,... ie t' is o i�
v'
i�>Ontarlo
Medical
Stability
Step
f
Stabilize life threatening injuries and ensure appropriate PPE and contamination control procedures
Determine if externally contaminated
Step
2a) If YES: Proceed to controlled area and remove
2b) If NO: Admit to the regular emergency
2
treatment
clothing, assess and survey, provide medical treat
department to assess for possible radiation
and collect samples for radiological analysis (proceed to
exposure or igtemal contamination (proceed to
Contsmin
3).
4).
Identify decontamination priority, collect samples,
ation
.
decontaminate, and resurvey
Step
3a) Once contamination has been reduced to an
3
appropriate level admit to the regular emergency
department (followprocess outlined in 26).
Step
Assess for signs of acute radiation syndrome (ARS)
4
4a) If YES: Repeat samples for radiological analysis
4b) If NO: Transfer or discharge, observe for
(proceed to 5).
symptoms within next 24 hours.
Assessing
Assess for significant absolute lymphocyte decrease or other medial issues
Exposure
Step
5
5a) If YES: Proceed to Step 6.
5b) If NO: Discharge. Consider medical or
radiologicalfollow -up.
Step
Follow -up evaluations at health care facilities with expertise in the medical management of patients with
6 1
radiation exposure. (Consult MOHLTC for contact informition of appropriate health care facilities).
18
Ontario
6
. ............ . ... . .......
Intended only for communities within the Primary Zone of the four
major nuclear installations and Fermi 2.
Not intended for non-facility radiological incidents.
KI for ITB would only be used to protect against internal exposure to
radioiodine through inhalation not ingestion.
CMOH decides when to administer KI, in collaboration with the PEOC
and local Medical Officer of Health.
Nuclear facilities are responsible for providing Kl,(except Fermi 2).
Designated municipalities are responsible for facilitating the
-availability of KI.
Guidelines include: planning and response functions; procurement,
stocking, and distribution; target populations; dosing; risks and other
concerns.
19 Onta(io
. ............... .... ........ .. ........ . .. ... ....... . ....... ... ........... ... ............. . ... . . . .. ...... ......
416-212-0822 or EmerGen
Adam Miller or 416-327-7062
R."fT
1-866-212-2272
20 �Ortado
10
1 -3
Appendix 1
Clarington
To illuminate Clarington and its heritage through
Museums
and Archives
lasting and meaningful experiences with artifacts,
exhibitions and programmes that inspires future
generations and enlivens our community
62 Temperance Street, Bowmanville, Ontario MC 3A8 905 - 623 -2734
at Sarah Jane Williams Heritage Centre
MINUTES
January 8th, 2014
Sarah Jane William Heritage Centre
62 Temperance Street Bowmanville, Ontario
Present: J. Witheridge, [Chair]
J. Cashin -Oster
Mayor A. Foster
Regrets: J. Neal and M. Morawetz
Staff: J. Fielding, [Executive Director]
1. Call to Order:
C. Morgan
S. Laing
B. Seto
G. Humes
M. Carlton
N. Ellis [ recording secretary]
J. Fielding acting as Chair called the meeting to order at 7:02 p.m.
2. Adoption of Agenda:
Moved by: J. Witheridge
THAT: the agenda be approved.
3. Disclosure of Interests:
No interests were disclosed.
Seconded by: S. Laing
MOTION CARRIED
Appendix 1
4. Approval of Minutes
a) THAT: the Board meeting December 11, 2013 minutes be approved.
Moved by: A. Foster Seconded by. Clayton Morgan
MOTION CARRIED
5. Elections of Board roles:
a) THAT: J. Witheridge is nominated to be the Museum Board Chair.
Moved by: J. Cashin -Oster
Seconded by: S. Laing
MOTION CARRIED
J. Fielding (acting as Chair) asks three times if there are any other nominations.
J. Witheridge is the only nominee and will be the Museum Board Chair for 2014.
Note: J. Witheridge talks about having a second person in charge, a vice chair.
b) THAT: S. Laing is nominated for Vice Chair.
Moved by: M. Moratawetz (via correspondence) Seconded by: J. Cashin -Oster
c) THAT: B. Seto is nominated for Vice Chair.
Moved by: J. Witheridge
d) THAT: C. Morgan is nominated for Vice Chair.
Moved by: B. Seto
MOTION DEFEATED
Seconded by: A. Foster
MOTION CARRIED
Seconded*by: Susan Laing
MOTION CARRIED
A vote is conducted with paper and pens. B. Seto had the most votes for C. Morgan so will
be the Vice Chair.
Appendix 1
e) THAT: G. Humes is nominated for Finance Committee Board Chair.
Moved by: A. Foster Seconded by: B. Seto
MOTION CARRIED
G. Humes will be the Finance Committee Board Chair.
1) THAT: J. Neal is nominated for Fundraising Committee Board Chair.
Moved by: G. Humes Seconded by: S. Laing
MOTION CARRIED
J. Neal will be the Fundraising Committee Board Chair.
g) THAT: S. Laing is nominated for Collections Committee Board Chair.
Moved by: J. Cashin -Oster Seconded by: C. Morgan
MOTION CARRIED
S. Laing will be the Collections Committee Board Chair.
h) THAT: M. Morawetz is nominated for Property Committee Board Chair.
Moved by: S. Laing Seconded by: G. Humes
MOTION CARRIED
M. Morawetz will be the Property Committee Board Chair.
i) MOTION TO: destroy the voting ballots.
Moved by: G. Humes Seconded by: C. Morgan
MOTION CARRIED
Appendix 1
6. Correspondence:
There is no correspondence.
7. Announcements:
There are no announcements.
8. 'Executive Director's Report:
J. Fielding talks about C.M.O.G., safety, better management of staff (especially,
interpreters), and that announces that Judy Mead has been hired. She describes last year as
very successful with new OPG Family Days and a partnership with The Toasted Walnut.
This is bringing new people to the museum. An exhibit curator will be, announced soon. J.
Fielding explains she has conducted some interviews and has one more to do. She has also
been interviewing a teacher for the three -day a week job.
The museum has had approximately 10,000 visitors. A. Foster inquires about what the
target amount of visitors should be. J. Fielding says 10,000 is on the low side for a museum
with three sites, family programs and events. She would like to see 15,000. G. Humes
mentions he would like to see her aggressively go after visitors. She will setting target
audiences for future exhibitions.
Motion THAT: the Board accept the Executive Director's Report.
Moved by: G. Humes Seconded by: C. Morgan
MOTION CARRIED
9. C.M.O.G. Updates: Learning Policy
Motion THAT: the Board accept the Learning Policy.
A small discussion is had about museum goals, big vs. small museums and bench marks.
G. Humes reminds the Board that C.M.O.G. will question the written policies and compare
them to the former polices submitted by previous the Executive Director. S. Laing recalls
about eight years ago the difference between polices wasn't an issue.
Moved by: J. Cashin -Oster Seconded by: A. Foster
UNANIMOUSLY PASSED
Appendix 1
10. Committee Reports:
a) Finance (G. Humes/ J. Fielding)
Motion that: the Board accept the Finance Report.
w about $�,000 =e -xtr -a the end of the year ut vJ #h =the J — Fielding - notes - tr
winter conditions the Museum might be breaking even.
There was a discussion regarding finances and making them clearer for the Board to
understand cash flow and the liabilities involved. G. Humes agrees to talk to Nancy Taylor
with J. Fielding and will meet with the bookkeeper.
THAT: the Board carry out a full reconciliation of money, full cash now and work
out a process for reporting that with the budget.
Moved by: G. Humes Seconded by: B. Seto
MOTION CARRIED
b) Fundraising (J. Neal)
There is no Fundraising Report.
c) Collections (S. Laing)
There is no Collections Report.
e) Property (M. Morawetz)
There is no Property Report.
d) Membership (B. Seto)
There are three new individual members and two new school memberships.
e) Friends (S. Laing)
S. Laing reports that the Friends of the Museum made exactly $1,435.25 with their
Christmas craft and bake sale.
Motion that: the Board thank the Friends of the Museum on their awesome work.
Moved by: G.Humes
Seconded by: A. Foster
MOTION CARRIED
Appendix 1
11. Business Arising: 2014 Budget
The Chair asks for volunteers to help him with the budget presentation. G. Humes and J.
Fielding agree to help.
12. New Business:
X.Foster asks7- Fieldmg to follow -up with Ron Hooper regarding alarm systems.
13. Date and Place of Next Board Meeting:
The next meeting will be held February 12th, 2014 at the Sarah Jane Williams Heritage
Centre at 7 p.m.
14. Adjournment:
Chair,
THAT the meeting adjourn at 8:25 p.m.
Moved by: A. Foster
MOTION CARRIED
Minutes for the January 8, 2014 meeting of the Clarington Museums and Archives Board
have been accepted and approved on
Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
Cldriti8ton
To illuminate Clarington and its heritage through
l�GiY1S
aid A r G h i va
lasting and meaningful experiences with artifacts,
exhibitions and programmes that inspires future
generations and enlivens our community
w0QVSSM=
62 Temperance Street, Bowmanville, Ontario L1C 3A8 905- 623 -2734
Sarah Jane Williams Heritage Centre
- BOARD- MEETIN
MINUTES
March 26th, 2014
Sarah Jane Williams Heritage Centre
62 Temperance Street Bowmanville, Ontario
Present: J. Witheridge [Chair]
B. Seto [Vice Chair]
J. Cashin -Oster
Mayor A. Foster
Regrets: S. Laing
Staff. C. Taws (presentation)
N. Ellis [recording secretary]
1. Call to Order:
C. Morgan
G. Humes
M. Morawetz
J. Neal
O. Cassimiro
M. Carlton
J. Mead (presentation)
The Chair called the meeting to order at 7:00 p.m.
2. Adoption of Agenda:
Moved by: J. Cashin -Oster
THAT: the agenda be adopted.
3. Disclosure of Interests:
No interests were disclosed.
Seconded by: M. Carlton
MOTION CARRIED
4. Welcome to new board member Olinda Cassimiro.
5. Approval of Minutes
a) THAT: the Board meeting January-Sth, 2014 minute, be approved.
Moved by: A. Foster
Seconded by: G..Humes
MOTION CARRIED
6. Presentation on revenue generation background audit (Judy Mead):
J. Mead summarized her background and gave details of her position to the board. She
explains where museum funding comes from; earned rental money, fundraising,
government support (Provincial, Federal), and support from businesses for events /exhibits:
Ontario Power Generation, TD Bank, Roy Nichols, St. Mary's Cement, Veridiari etc. She
talked about the campaign, revenue background and highlights information — she's been in
conversation with tourism partners and business operators. According to surveys,
community members view the following as important to the museum; community history
and research, school programs, travelling exhibits and tourism, and preserving archives.
All three museum sites need better signage to link all three site together as part of
Clarington Museums and Archives. Revenue distribution is relative and on par with other
museums of our size. She has created a communications plan that underlines the
importance of using social media to bring visitors to the museum. Within the last five
weeks, the museum's Twitter page has grown from 193 to 260 followers and FacQbook
page has grown 264 to 297.
J. Mead is also working on the new I Care About... our heritage campaign, slogan and
press release.
7. C.M.O.G. Updates:
Collections /Conservation and Research Policies (Charles Taws)
a) The Collections Standard Report, written by C. Taws was distributed to board members. C.
- a-ws btghli`ghted -the-pomts iff-the document; - "we follow our man ate, o ow coI ection
policies, make sure the collection contains the right things (our significant collection
sections include: dolls, Dominion Organ and Piano Co. and Victorian funereally), handling
of objects /storage and exhibits, research policy (new) — high quality and pertinent.
THAT: the Board approve the Collections Standard Report.
Moved by: C. Morgan . Seconded by: O. Cassimiro
MOTION CARRIED
8. Correspondence:
There is no correspondence.
9. Announcements:
a) OAC Grant
b) Queen's Park Visit (J. Fielding *absent)
Moved to next board meeting
c) Upcoming Events — April 5t' Antique Appraisal
C. Taws will be at Clarke Museum on April 51h with antique appraiser Barry Carmichael
from 11 a.m. to 2 p.m. for a free event. Donations welcome.
10. Executive Director's Report: (J. Fielding)
Motion to accept the Executive Directors Written Report
11. MOTION THAT: the Board moved into closed session for the purpose of discussing
staff issues.
Moved by: A. Foster
Seconded by: J. Cashin -Oster
MOTION CARRIED
12. Committee Reports:
a) Finance (G. Humes)
G. Humes talked about the June 2014 deadline, liabilities, Municipality of Clarington
versus Museum liabilities. It was noted that there are no records from the Kirby Church
book sales /donations. He also mentions that he will have to re- evaluate the worth of
commission (ie: cash flow, insurance etc...). Currently the museum has some major
expenses, $9,000 for the boy's bedroom and $6,000 for the new signage. The museum
bookkeeping services may have to be improved. G. Humes is taking Julia through the
management report system. His main concern is making sure the museum has
documentation about where all money is going.
THAT: the Board accept the Finance Report.
Moved by: J. Cashin -Oster Seconded by: J. Neal
MOTION CARRIED
b) Fundraising (J. Neal)
The Heritage Harvest will take place September 27th, 2014. J. Neal would like to see about
200 people at this event.
c) Collections (S. Laing *absent)
Given earlier by Charles Taws
e) Property, (M. Morawetz)
M. Morawetz said that a hole has been cut in the Bowmanville Museum ceiling to fix the
beam and the engineers are continuing their work.
d) Membership (B. Seto)
There is no news concerning membership.
12. Business Arising: 2014 Budget Presentation/Policy Book
J. Fielding is absent, this will be carried over to the next meeting.
13. New Business: Apprenticeship Program (C. Morgan)
a) C. Morgan would like to recognize the many entrepreneurs in this area with an educational
series /exhibit that will teach younger generations about entrepreneurship. He would like to
focus on the early high school grades and invite a younger audience to learn about the many
entrepreneurs in our area that were successful. (See enclosed summary)
MOTION THAT: the proposal be passed to Museum staff.
Moved by: C. Morgan Seconded by: J. Cashin -Oster
MOTION CARRIED
b) The Chair inquired about the Kirby Church and asks J. Cashin -Oster to bring information
about this to the next Board meeting. There is a discussion about the Kirby Church
donations and book sale revenue. G. Humes said there are no official records from book
sale'revenue or donations. A. Foster believes the museum needs to tell the Church that it is
unlikely they will get the money to move the Church. If this is case the Chair would
recommend the $8,000 from book sales be returned to the Kirby Church.
14. Date and Place of Next Board Meeting:
The next meeting will be held May 14th, 2014 at the Sarah Jane Williams Heritage Centre
at 7 p.m.
15. Adjournment:
THAT the meeting adjourn at 9:10 p.m.
Moved by: J. Neal
MOTION CARRIED
Minutes for the March 26, 2014 meeting of the Clarington Museums and Archives Board
have been accepted and approved on
Chair,
Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
REPORT #1
REPORT TO COUNCIL MEETING OF MAY 12, 2014
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 5, 2014
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) ESD- 005 -14 First Quarter Activity Report — 2014
(b) FND- 011 -14 Financial Update as at March 31, 2014
2. APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND
REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE
REQUEST FOR EXTENSION TO DRAFT APPROVAL
APPLICANTS: 2265719 ONTARIO INC., 2084165 ONTARIO LIMITED AND
KIRK C. KEMP
THAT Report PSD- 027 -14 be received;
THAT the application to amend Draft Approved Plan of Subdivision
(S -C 2007 -0004) submitted by Kevin Tunney on behalf of 2265719 Ontario Inc.,
2084165 Ontario Limited and Kirk C. Kemp to permit additional lots with
11.3 metres of frontage be supported, subject to the conditions generally as
contained in Attachment 2 to Report PSD- 027 -14;
THAT the request for extension to Draft Approval be supported but only for an
additional six years;
THAT the Zoning By -law Amendment application submitted by Kevin Tunney* on
behalf of 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp be
approved as contained in Attachment 3 to Report. PSD- 027 -14;
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379
Report #1 - 2 - May 12, 2014
THAT the Architectural Design Guidelines for the Northglen Neighbourhood be
amended to the satisfaction of the Director of Planning Services prior to the
registration of the next phase of development being Phase 1 B;
THAT when conditions contained in the Official Plan and Zoning By -law with
respect to the removal of the (H) Holding Symbol are satisfied, the By -law
authorizing the removal of the (H) Holding Symbol be forwarded to Council for
approval of each phase;
THAT Staff also provided a six year extension for the draft plan on the east side of
Middle. Road when Staff brings forward a report on that draft plan;
THAT the Region of Durham Planning Department and the Municipal Property
Assessment Corporation be forwarded a copy of Report PSD- 027 -14 and Council's
decision; and
THAT all interested parties listed in Report PSD- 027 -14 and any delegations be
advised of Council's decision.
3. TO CONVERT A SINGLE - DETACHED DWELLING TO A PROFESSIONAL
OFFICE
APPLICANTS: MARK ABERNETHY, JAMES ABERNETHY AND TYLER SMITH
THAT Report PSD - 023 -14 be received;
THAT the application to amend the Zoning By -law 84 -63, submitted by Mark
Abernethy, James Abernethy and Tyler Smith to convert a single - detached dwelling
to a professional office, continue to be processed; and
THAT all interested parties listed in Report PSD- 023 -14 and any delegations be
advised of Council's decision.
4. AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND
REZONING TO ALLOW CAMPING AND ANCILLARY USES ON LANDS
NEARBY TO CANADIAN TIRE MOTORSPORT PARK
APPLICANT: 1829963 ONTARIO INC.
THAT Report PSD - 024 -14 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By -law
submitted by 1829963 Ontario Inc., to allow camping and ancillary uses, continue
to be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD- 024 -14 and any delegations be
advised of Council's decision.
Report #1 . - 3 - . May 12, 2014
5. AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND
REZONING TO ALLOW PARKING AND ANCILLARY USES ON LANDS
NEARBY TO CANADIAN TIRE MOTORSPORT PARK
APPLICANT: REPUBLIC LIVE INC.
THAT Report PSD- 025 -14 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By -law
submitted by Republic Live Inc., to allow parking and ancillary uses, continue to be
processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD- 025 -14 and any delegations be
advised of Council's decision.
6. HERITAGE DESIGNATION BY -LAW (AMENDMENT)
210 KING AVENUE WEST, NEWCASTLE
THAT Report PSD- 026 -14 be received;
THAT the recommendation of the Clarington Heritage Committee to enact a new
designation by -law for 210 King Avenue West, Newcastle, under Part IV of the
Ontario Heritage Act continue to be processed;
THAT the Clerk prepare the required Notice of Intention to Amend the Designation
pursuant to the provisions of the Ontario Heritage Act;
THAT, depending on the response to the Notice of Intention to Designate, the Clerk
either prepare the necessary by -law or report back to Council regarding
objection(s) received; and
THAT the Clarington Heritage Committee, the interested parties listed in Report
PSD- 026 -14 and any delegations, be advised of Council's decision..
7. GREEN ROAD BRIDGE COST REALLOCATION, BOWMANVILLE
CONTRACT NO. CL2013 -26
THAT Report EGD- 014 -14 be received;
THAT capital project costs be reallocated in the amount of $480,000 (net of HST) to
reflect an increase in PO #08194 issued to Toronto Zenith Contracting Ltd.. and a
decrease in PO #07898 issued to Canadian Pacific Railway to reflect the change in
the scope of rail work that Toronto Zenith Contracting Ltd. will now be undertaking
instead of Canadian Pacific Railway; and
THAT the Purchasing By -law be waived and staff be given the authority to process
the necessary documents to affect the change in the project.
Report #1 - 4 - May 12, 2014
8. PROPOSED AMENDMENTS TO TRAFFIC BY -LAW 91 -58 AND REPLACEMENT
WITH A NEW CONSOLIDATED TRAFFIC AND PARKING BY -LAW
THAT Report EGD- 015 -14 be received;
THAT the Traffic By -law 91 -58 and all its attached schedules and amendments to it
be repealed and replaced by the new Traffic and Parking By -law and schedules as
detailed in Report EGD- 015 -14; and
THAT the Mayor and Municipal Clerk be authorized to execute the proposed
By -law attached to Report EGD- 015 -14.
9. HIGHWAY OF HEROES RIDE PROPOSAL - DENIAL
WHEREAS on March 3, 2014, Council approved the 2014 Highway for Heroes
Ride, in principle;
AND WHEREAS Section 2.5 of By -law 2014 -021 requires an application to be
submitted 60 days prior to the event, being April 7, 2014 for this event;
AND WHEREAS since an application has not been received by the Municipality of
Clarington;
NOW THEREFORE BE IT RESOLVED THAT the proposal for the 2014 Highway of
Heroes Ride be denied.
10. APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER— SUMMER
STUDENT
THAT Report CLD- 011 -14 be received; and
THAT the by -law appointing Ms. Katelyn Scheffee as a Municipal Law Enforcement
Officer, attached to Report CLD- 011 -14, be passed.
11. APPOINTMENTS TO THE AGRICULTURAL ADVISORY COMMITTEE OF
CLARINGTON AND OLDER ADULT STRATEGY STEERING COMMITTEE
THAT Report CLD- 012 -14 be received;
THAT Elgin Greenham be appointed to the Agricultural Advisory Committee of
Clarington for a term ending December 31, 2016; and
Report #1 - 5 - May 12, 2014
THAT the following two members of the public be appointed to the Older Adult
Strategy Steering Committee for a term ending upon the submission of the
Committee's Final Report:
John Coffey
Julie Michalejko -Earle
THAT all interested parties listed in Report CLD- 012 -14 be advised of Council's
decision.
12. 2014 MUNICIPAL ELECTION — COMPLIANCE AUDIT COMMITTEE
THAT Report CLD- 013 -14 be received;
THAT the Clarington Municipal Election Compliance Audit Committee Rules of
Procedure, included as Attachment 1 to Report CLD- 013 -14, be received for
information; and
THAT the draft by -law attached to Report CLD- 013 -14 as Attachment 2, including
the Terms of Reference, be approved by Council.
13. APPOINTMENT OF ANIMAL SERVICES OFFICER — AMY JANES
THAT Report CLD- 014 -14 be received; and
THAT the by -law appointing Amy Janes as an Animal Services Officer, attached to
Report CLD- 014 -14 as Attachment 1, be passed.
14. AUTHORIZATION TO PERFORM CIVIL MARRIAGE SERVICE OUTSIDE OF
COUNCIL CHAMBERS AND TO WAIVE FEE
WHEREAS Council passed a By -law to "opt in" to providing civil marriage services;
AND WHEREAS the authority to provide the civil marriage services extended to
those services held Monday to Friday in the Municipal Administrative Centre only;
AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of
staff time and use of the Municipal Administrative Centre;
AND WHEREAS the Municipal Clerk has received a request to perform a civil
marriage service outside of the parameters set by By -law;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE
MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk be authorized to
perform a civil marriage service on June 21, 2014, in Claremont, Ontario;
Report #1 - 6 - May 12, 2014
THAT the $250 fee be waived in this instance; and
THAT the appropriate by -law be forwarded to Council.
15. TENDER CL2014 -3 HIGH FLOAT RESURFACING & DITCHING
THAT Report COD - 005 -14 be received;
THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of
$1,805,170.81 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2014 -3, be awarded the
contract for the High Float Resurfacing and Ditching;
THAT funds in the amount of $1,994,524.89 (net of H.S.T. Rebate), which includes
$1,805,170.81 for tendering, administration, material testing and contingencies be
drawn from the following Operations and Engineering Departments Capital
Accounts:
2014 Capital Budget Rural Road Resurfacing
110 -36- 330 - 83680- 7401 ....................... ............................... $1,469,286.17
2013 Capital Budget Rural Road Resurfacing —funds carried forward
110 -36 -330- 83680- 7401 ............................ ............................... $71,305.06
2014 Pebblestone Road Account Townline to Tooley
110 -32- 330 - 83429 -7401 .......................... ............................... $200,000.00
2014 Pebblestone Road Account Trulls to Courtice
110 -32- 330 - 83430 - 7401 .......................... ............................... $160,000.00
2012 Duke Street Reconstruction
110 -32- 330 - 83359 - 7401 ............................ ............................... $80,210.00
Osborne Road (Ontario Power Generations Letter of Credit G198126)
110 -32- 330 - 83334 -7401 ............................ ............................... $13,723.66
Total Funding ........................................ ............................... $1,994,524.89
THAT, pending satisfactory pricing and service, the contract be extended for a
second, third and fourth year.
Report #1 - 7 - May 12, 2014
16. RFP2014 -2 ENGINEERING SERVICES FOR HVAC RETRO -FIT & LIGHTING
SYSTEM DESIGN
THAT Report COD - 006 -14 be received;
THAT the proposal received from MAT 4Site Engineers Limited, Toronto, Ontario,
being.the most responsive bidder meeting all terms, conditions and specifications
of Request for Proposal RFP2014 -2, be awarded the contract for Engineering
Services for HVAC Retro -Fit & Lighting. System Design with a bid amount of
$44,265.60 (net of H.S.T. Rebate); and
THAT funding be provided from Account 110 -16- 130 - 81613 -7401 Mechanical and
Electrical Consultant for the Energy Efficiency Upgrades to the HVAC and Lighting
Systems at the Municipal Administrative Centre and Main Branch Library.
17. ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND
FOR THE YEAR ENDED DECEMBER 31, 2013
THAT Report FND- 010 -14 be received; ,and
THAT a copy of Report FND- 010 -14 be sent to the Ministry of Municipal Affairs and
Housing.
18. FEDERAL GAS TAX AGREEMENT WITH THE ASSOCIATION OF
MUNICIPALITIES OF ONTARIO
THAT Report FND- 012 -14 be received;
THAT the By -law, contained in Attachment 1 to Report FND- 012 -14, authorizing the
Mayor and Clerk to execute, on behalf of the Corporation of the Municipality of
Clarington, a Municipal Funding Agreement for the transfer of Federal Gas Tax
Funds, be passed; and
THAT the Association of Municipalities of Ontario be advised of Council's decision.
19. BOWMANVILLE INDOOR SOCCER DEBENTURE
THAT Report FND- 013 -14 be received; and
THAT the Director of Finance/Treasurer be authorized to make application to the
Region of Durham for the debenture of the Bowmanville Indoor Soccer balloon
payment in the amount of $1,426,000 over a 10 year period.
SUMMARY OF BY -LAWS
May 12, 2014
BY -LAWS
2014 -047 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the Municipality of Clarington (2265719 Ontario Inc.,
2084165 Ontario Limited and Kirk C. Kemp) (Item 2 of Report #1)
2014 -048 Being a By -law to appoint a Municipal Law Enforcement Officer (Katelyn
Scheffee) (Item 10 of Report #1)
2014 -049 Being a By -law to establish a Clarington Municipal Election Compliance Audit
Committee for the 2014 -2018 Term (Item 12 of Report #1)
2014 -050 Being a By -law to appoint a Municipal Law Enforcement Officer (Amy Janes)
(Item 13 of Report #1)
2014 -051 Being a By -law to amend By -law 2004 -253 to provide for Civil Marriage
Services to be Offered by the Municipality of Clarington (Item 14 of Report #1)
2014 -052 Being a By -law to authorize an agreement between the Corporation of the
Municipality of Clarington and the Association of Municipalities of Ontario
(Item 18 of Report #1)
MEM%i
Leading the Way ® ®"�
CLERK'S DEPARTMENT
N NT
To: Mayor Foster and Members of Council
From: Anne Greentree, Deputy Clerk
Date: May 9, 2014
Subject: COUNCIL AGENDA — MAY 12, 2014
DELEGATIONS
See Final List of Delegations attached.
CORRESPONDENCE FOR DIRECTION
D - 14 Paul Kennedy, Senior Associate, Cassidy & Co. Architectural Technologists, on
behalf of 2265719 Ontario Inc., advising they have done an evaluation on the
existing bungalows on the market now in the Northglen Phase One Subdivision
and would require 48% for the bungaloft option to work on future phases; and,
requesting an increase in lot coverage to 48% for the bungalofts, in the Northglen
Subdivision.
(To advise of actions taken with respect to Item 2
of Report #1)
COMMITTEE REPORT — General Purpose and Administration Committee Report of
May 5, 2014
Item 2 Applications to Amend Draft Approved Plan of Subdivision and Rezoning to
Permit Additional Lots With 11.3 Metres Frontage, Request For Extension To
Draft Approval, (2265719 Ontario Inc., 2084165 Ontario Limited and
Kirk C. Kemp)
Attached please find a memorandum dated May 9, 2014, from the Director of
Planning Services, advising staff have received correspondence from Paul
Kennedy, Senior Associate, Cassidy & Co. Architectural Technologists, on behalf
of 2265719 Ontario Inc., requesting an increase in lot coverage to 48% for the
bungalofts in the Northglen Subdivision (Correspondence Item D — 14); indicating
that as the increase in lot coverage does not affect all lots in the subdivision, only
a few for the bungaloft products, staff would not object to the approval to increase
the lot coverage from 45% to 48% for only the bungaloft; and, respectfully
requesting that Item 2 of Report #1 be pulled and that the fourth paragraph be
revised as follows:
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILL.E, ONTARIO Ll C 3A6 T 905- 623 -3379 F 905- 623 -6506
CLERK'S DEPARTMENT MEMO
PAGE 2
"THAT the Zoning By -law Amendment application submitted by 2265719 Ontario
Inc., 2084165 Ontario Inc. and Kirk Kemp be approved as contained in
Attachment 3 to Report PSD- 027 -14 with the exception that the lot coverage
provisions in 2. f. ii) and 3. f. ii) be revised to 48 percent for the dwelling and 53
percent for total of all buildings and structures."
. nne G eentre ' MO
Deputy Clerk
CAG /cf
c: Frank Wu, Chief Administrative Officer
Department Heads
Attachment
FINAL LIST OF DELEGATIONS
MAY 12, 2014
a) Dr. Robin Jeffrey — Report PSD- 023 -14 - To Convert a Single- Detached
Dwelling to a Professional Office (Mark Abernethy, James Abernethy and
Tyler Smith) (Item 3 of Report #1)
b) Kevin Tunney — Report PSD - 027 -14 - Applications to Amend Draft Approved
Plan of Subdivision and Rezoning to Permit Additional Lots With 11.3 Metres
Frontage, Request For Extension to Draft Approval (2265719 Ontario Inc.,
2084165 Ontario Limited and Kirk C. Kemp) (Item 2 of Report #1)
C) Steve Kay - Report PSD - 023 -14 - To Convert a Single - Detached Dwelling to a
Professional Office (Mark Abernethy, James Abernethy and Tyler Smith) (Item 3
of Report #1)
I.eadrng the �Yay
F.
�Ji 14 L
PLANNING SERVICES DEPARTMENT
TO: Mayor and Members of Council
FROM: David J. Crome, Director of Planning Services
DATE: 9 May 2014
RE: REQUEST BY PAUL KENNEDY OF CASSIDY & CO. ON BEHALF 226719
ONTARIO INC. TO AMEND ZONING BY -LAW - PSD - 027 -14
FILE NOS.: S -C 2007 -0004 AND ZBA 2013 -0022
At the May 5th, 2014 General Purpose and Administration Committee Council approved Report
PSD- 027 -14 with some modifications regarding the extension to draft approval. Subsequent to
the meeting, the applicant advised staff they required a change to the zoning by -law. The
architects for the applicant, had re- evaluated the existing bungalows in the first phase of
Northglen and felt that 45% lot coverage for the bungaloft would not be sufficient coverage for all
models of this product in future phases. Accordingly, the applicant's architect has submitted a
letter to the Clerk's Department requesting an increase in lot coverage to 48 %. (See attached
correspondence).
The increase in lot coverage does not affect all lots in the subdivision, but only a few for the
bungaloft products. As such, Staff would not object to the approval to increase the lot coverage
from 45% to 48% for only the bungaloft.
Accordingly, Item 2 of the General Purpose and Administration Committee Report #1 should be
pulled and the fourth paragraph should be revised as follows:
"THAT the Zoning By -law Amendment application submitted by 2265719 Ontario Inc.,
2084165 Ontario Inc. and Kirk Kemp be approved as contained in Attachment 3 to Report
PSD - 027 -14 with the exception that the lot coverage provisions in 2. f. ii) and 3. f. ii) be
revised to 48 percent for the dwelling and 53 percent for total of all buildings and
structures."
grm,onm
David
/df
Cc: Frank Wu, C.A.O.
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 F (905)623 -0830
May 8, 2014
Municipality of Clarington
40 Temperance Street
Bowmanville, ON L1C 3A6
Attention: Anne Greentree
Clerks Department
RE: GPA Committee
Report PSD- 027 -14 {File # S -C 2007 -0004, ZBA 2013 -0012)
Item 10.3 Amendment to By -Law, Bungalows with loft
North Glen Subdivison
Cassidy & Co. Project # 2011 -19
Dear Anne Greentree,
QWDY& W "t
ARCHITECTURAL TECHN010GISTS
This letter is to serve as a request to amend item 10.3 in the above noted report as follows:
Bungalow with loft
- Last sentence in this paragraph; revise the coverage for a bungalow to read 48 %, not 45 %.
Subsequently we are asking that the amending by -law be revised as necessary to facilitate a
bungaloft coverage of 48 %.
Background:
Our original request was 50 %, and the subsequent staff report listed 45 %. We have done an
evaluation on the existing bungalows on the market now in our Northglen Phase One and we would
need 48% for the bungaloft option to work on future phases.
Please feel free to call if you have any questions.
Yours truly,
_=4�_
Paul Kennedy, M.A.A.T.O.
Senior Associate
CC. Domenic Tassone, Highcastle Homes
Kevin Tunney, Tunney Planning
Nick Mensink, GHD
Cindy Strike, Clarington Planning Dept,
60 RANDALL DRIVE SUITE 11 A.IAX, ONTARIO LIS 6L3
TEL- 905-619-127o FAX: 905-619-1269
B LEY EMAIL: design @cassidyco.com WEB: www.cassidyco.com
060
MEMBER MEMBER
•
MEMO
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Anne Greentree, Deputy Clerk
Date: May 12, 2014
Subject: COUNCIL AGENDA — MAY 123 2014
DELEGATIONS
(b) Please be advised that Kevin Tunney has withdrawn his request to address
Council this evening.
CORRESPONDENCE FOR DIRECTION
D - 3 Clinton Shane Ekdahl -- Request for Proclamation of "Day of the Honey Bee"
Included in Mr. Ekdahl's correspondence was a request to permit "backyard" or
hobbyist beekeeping in Clarington. Clarington Zoning and Exotic Animals By -laws
prohibit "backyard or hobbyist beekeeping" and as such it is staff's
recommendation to simply proclaim May 29ffi as the Fifth Annual "Day of the
Honey Bee ".
0
Anne Greentre MO
Deputy Clerk
CAG /cf
c: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 F 905- 623 -6506