HomeMy WebLinkAbout02/10/2014 claringtoll
Leading the Way
COUNCIL AGENDA
DATE: MONDAY, FEBRUARY 10, 2014
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
The Municipality of Clarington makes an audio record of Council meetings. If you make
a delegation/presentation to a Council meeting, the Municipality will be audio recording
you and will make the recording public by publishing the recording on the
Municipality's website. In addition, please be advised that some of the Council
meetings may also be video recorded.
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council January 27, 2014
PRESENTATIONS
a) Ontario Heritage Trust Awards - Karin Murphy, David Reesor, Frank Stapleton
and Garfield Shaw
DELEGATIONS
There are no delegations scheduled as of time of publication.
COMMUNICATIONS
Receive for Information
1 - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated January 28, 2014
1 - 2 Minutes of the Clarington Heritage Committee dated January 21, 2014
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated January 21,
2014
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Council Agenda - 2 - February 10, 2014
1 - 4 Minutes of the Durham Nuclear Health Committee (DNHC) dated January 17,
2014
1 - 5 Minutes of the Clarington Accessibility Advisory Committee dated January 8,
2014
1 - 6 Minutes of the Sustainable Clarington Community Advisory Committee dated
January 23, 2014
1 - 7 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham - Provincial Review of Ontario's Land Use Planning and
Appeal System (Environmental Bill of Rights and Registry Number 012-0241)
1 - 8 Tyler Drygas, Consultant Senior Environmental Planner, URS — Notice of Design
and Construction Report (DCR) Highway 401/Holt Road
1 - 9 Gord Geissberger, Coordinator, Marketing and Communications, Central Lake
Ontario Conservation Authority (CLOCA) - 2014 Maple Syrup Festival at Purple
Woods Conservation Area
1 - 10 Roger Saunders; MCIP, RPP, Director, Strategic Planning, Regional Municipality
of Durham - Provincial Review of the Ontario Trails Strategy
1 - 11 S. Russell, Executive Correspondence Officer, Office of the Prime Minister—
Financial Assistance for Ice-Storm Recovery Efforts
1 - 12 Claude Dauphin, President, Federation of Canadian Municipalities (FCM) —
Update on Canada Post Plan to Phase out Home Delivery
1 - 13 Christopher Harris, Municipal Clerk, Township of Scugog — Central Lake Ontario
Conservation Authority Proposed Class Environmental Assessment Review
Fees
Receive for Direction
D - 1 Jayme Harper, PFLAG Canada Durham Region — Request for Proclamation of
"International Day Against Homophobia/Transphobia" and Flag Raising
D - 2 Cathy Crick, Treasurer, Canadian Chiari Association — Request for Proclamation
of "Chiari Awareness Month"
D - 3 Gary Cole, President, West Beach Association — Request for.Extension of Lease
Agreement
D - 4 Heila Pitter, Outreach Services Manager, Bethesda House - 5th "Walk-A-Mile in
her Shoes" Fundraising Event
Council Agenda - 3 - February 10, 2014
D - 5 Heather Boissoin, Veridian Corporation - Resignation of Mary Novak
D - 6 Mario Sergio, Minister Responsible for Seniors — Invitation to Participate in 2014
Senior of the Year Awards
D - 7 Chris West, President, Save VIA— Support for VIA Rail Service
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of February 3, 2014
STAFF REPORT(S)
BUSINESS ARISING FROM PROCEDURAL NOTICE(S) OF MOTION
Moved by Councillor Novak, seconded by Councillor Hooper
"THAT the following Resolution #GPA-64-96 approved by Council on February 12,
1996 be rescinded:
THAT due to financial restraints at all levels of government;
THAT due to financial cutbacks from the province to local government;
THAT due to the Province's direction to local government to reduce levels of
service and hold the line on tax increases;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of
the Municipality of Clarington advise the Clarington Public Library Board that the
maximum space it is able to provide to the Library for the Courtice Branch is
6,000 sq. ft."
UNFINISHED BUSINESS
BY-LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS _
CONFIRMING BY-LAW
ADJOURNMENT
l,/.1L.11.1 11
Lending tice{{'ny
Council Meeting Minutes
JANUARY 27, 2014
Minutes of a regular meeting of Council held on January 27, 2014 at 7:00 p.m., in the
Council Chambers.
Councillor Traill led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Absent: Councillor M. Novak
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Deputy Fire Chief, M. Berney
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Director of Finance/Treasurer, N. Taylor
Communications Co-ordinator, J. Vreeker, attended
until 7:19 p.m.
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
There were no pecuniary interests stated for this meeting.
ANNOUNCEMENTS
Councillor Woo announced the following:
• He, along with Mayor Foster and Councillor Partner, attended the celebration
for the opening of the new Sanctuary for the Newcastle Fellowship Baptist
Church
• "Art from the High Schools" Exhibit at the Visual Arts Centre of Clarington
running January 26 to February 16, 2014
Council Meeting Minutes - 2 - January 27, 2014
• He extended condolences on the passing of Gary Jeffery, Past Chair,
Agricultural Committee of Clarington and former Member of the Visual Arts
Centre Board
Councillor Hooper announced the following:
• 2014 Heritage Week Film Events
• February 16, 2014 — Newcastle Short Films at the Newcastle
Community Hall, 1:00 p.m. to 3:00 p.m.
• February 18, 2014 - "Childhood Lost" The Story of Canada's Home
Children in the Council Chambers, 7:00 p.m. to 9:00 p.m.
• February 19, 2014 —ACO on the GO: "Hitler's Canadians" in the Council
Chambers, 7:00 p.m. to 9:00 p.m.
• February 20, 2014 — "Old Time Orono" and Durham East 4H Club in the
Council Chambers, 7:00 p.m. to 9:00 p.m.
• 2nd Annual Bowmanville Tackle Swap and Fishing Show on Sunday,
February 2, 2014, at the Garnet B. Rickard Recreation Complex from
10:00 a.m. to 4:00 p.m.
• Grand Opening of Ooh-La-La Lingerie Shop at 31 King Street West on
February 1, 2014
• Clarington Tourism and Marketing Board Annual General Meeting at the
Holiday Inn Suites, January 28, 2014, starting at 6:00 p.m. with Mix n Mingle,
Meeting at 7:00 p.m.
• Health, Wellness and Beauty Expo on February 1, 2014, from 9:00 a.m. to
5:00 p.m. at the Garnet B. Rickard Recreation Complex
• Sport & Leisure Fair on March 2, 2014, from 1:00 p.m. to 4:00 p.m. at the
Garnet B. Rickard Recreation Complex, featuring community displays with
information on everything from basketball, figure skating and football to
painting, music and baton, as well as a free family skate and pizza, courtesy of
Boston Pizza Bowmanville
• He attended the Sustainable Clarington Community Advisory Committee
meeting last Thursday and summarized the group's eight outcomes of what a
sustainable Clarington could look like and expressed appreciation to
Curry Clifford, Staff Liaison.
Councillor Neal announced the following:
• He will be moderating a public information forum "Heart Attack Counter Attack"
on March 8, 2014 at Faith United Church from 9:30 a.m. to 1:00 p.m. featuring
Dr. Bhargava, Cardiologist
• Courtice Community Leaders Dinner on February 15, 2014, at the Courtice
Community Complex
Council Meeting Minutes - 3 - January 27, 2014
Councillor Partner announced the following:
• Youth Drop-In for teens and tweens at the Orono Town Hall on Friday evening
• January 28, 2014, Newcastle & District Chamber of Commerce Annual General
Meeting and Dinner
• She expressed condolences on the passing of Gary Jeffery
Councillor Traill announced on February 14, 2014, the Tyrone Community Centre will
be hosting a Valentine's Cafe Night featuring music and appetizers.
Councillor Hooper also announced that Mayor Pat Perkins has been re-elected to a
4t" term as Chair of the Central Lake Ontario Conservation Authority and ?
Peter Rodrigues was elected Vice-Chair. Pat Warren was elected Chair and John
Hancock elected Vice-Chair of the Kawartha Conservation Authority.
Mayor Foster announced the following:
• Clarington Board of Trade "Simply Social" event on January 30, 2014, from
5:00 p.m. to 7:00 p.m.
• Joyfull Noise Women's Choir Open House at the Clarington Central Secondary
School on January 30, 2014, 7:00 p.m. to 9:00 p.m.
• Gala for the Arts at the Clarington Public Library, February 8, 2014, 7:30 p.m.,
Proceeds to the Visual Arts Centre and A Gift of Art
• He extended best wishes to local Olympian Matt Morison who is heading to
Sochi for the Winter Olympic games
• He expressed condolences on the passing of former resident Ray Bester
Resolution #C-032-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the minutes of a regular meeting of Council January 13, 2014, be approved as
amended to add the word "perceived" prior to the words "pecuniary interest" where
Councillor Neal declared an interest with respect to Item 7 of Report#1.
"CARRIED"
PRESENTATIONS
Mary Ann Found was not in attendance at tonight's meeting.
DELEGATIONS
There were no Delegations scheduled for this meeting.
Council Meeting Minutes - 4 - January 27, 2014
COMMUNICATIONS
Resolution #C-033-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the communications to be received for information be approved.
."CARRIED"
1 - 1 Minutes of the Newcastle Memorial Arena Management Board dated
November 12, 2013
1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated
January 9, 2014
1 - 3 Minutes of the Ganaraska Region Conservation Authority dated
December 12, 2013
1 -4 Debra Nicholson, Local Area Manager Durham, Canada Post, advising that
Canada Post has reviewed and determined that there is a very small
number of local customers using the Kendal Post office on Saturdays and
is considering closing the office on Saturdays only and realigning the hours
during the week; indicating that discussions with the Canadian-Postmasters
and Assistants Association (CPAA) will be held and that Council will be
advised once these discussions have occurred; and, confirming that the
potential change will take customers' postal needs into consideration and
that Canada Post remains committed to providing postal services in urban
and rural communities.
CORRESPONDENCE FOR DIRECTION
Resolution #C-034-14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Correspondence Items D - 1 to D - 3 be approved as per the Agenda.
"CARRIED"
Council Meeting Minutes - 5 - January 27, 2014
D - 1 Michael Blake, Planning and Economic Development Department, Region
of Durham, advising the Durham Environmental Advisory Committee
(DEAC) annual awards program recognizes individual and collective
efforts to promote, preserve and enhance Durham's environment in six
award categories; forwarding the award criteria and nomination form; and,
indicating additional information is available at www.durham.ca/deac or by
contacting Michael Blake at 905-668-7711 or deac .durham.ca. The
deadline for submission of nominations is February 28, 2014.
(Correspondence referred to the Municipal
Clerk to place information on the municipal
website)
D - 2 Darlene Brown, Executive Director, Big Brothers Big Sisters of Clarington,
requesting approval for a partial road closure of Clarington Boulevard
north of Stevens Road on Saturday, May 10, 2014, from 6:30 a.m. to 7:00
p.m. for a road hockey tournament to raise funds for children's mentoring
programs; indicating the use of the Clarington Central High School parking
lot and cafetorium has been approved provided the entrance to the school
from Stevens Road remains open; Big Brothers Big Sisters will also be
requesting use of the private parking lot located at the southeast corner of
Clarington Boulevard and Stevens Road for which approval has been
granted by the owner for the past three years; and, indicating an insurance
certificate with minimum liability coverage of two million dollars will be
provided upon approval of the event.
(Approved, provided the organizers apply
for and obtain a Road Occupancy Permit
from the Engineering Services
Department)
D - 3 Nancy and James McGarvie, requesting permission to host the 2014
Easter Dash, a 5k and 10K event sponsored by the Running Room, RBC
and hosted by Platinum Fitness, on Saturday, April 5, 2014, in Courtice,
from 9:30 a.m. until approximately 11:00 a.m.; advising that the permit
request, proposed route map and insurance certificate have been
submitted to the Engineering Services Department; and, indicating that all
proceeds from the race will benefit the "Ride to Conquer Cancer"
supporting the Princess Margaret Hospital cancer research and treatment
centre.
(Approved, provided the organizers apply
for and obtain a Road Occupancy Permit
from the Engineering Services
Department)
Council Meeting Minutes - 6 - January 27, 2014
D - 4 Carol Horvat, Executive Assistant to the Mayor, City of Mississauga,
forwarding the following two resolutions arising from the GTA Mayors and
Regional Chairs Meeting of January 17, 2014, regarding the 2013 Ice
Storm:
Resolution #1
"WHEREAS on December 22, the Greater Toronto Area (GTA) and other
parts of the Province of Ontario suffered an extreme weather event;
AND WHEREAS during this event, a severe ice storm affected many of
the municipalities in the GTA, resulting in loss of electricity, road and
sidewalk blockages, thousands of downed and damaged trees, and
widespread disruption to municipal services and the lives of residents and
the operations of businesses;
AND WHEREAS those municipalities have incurred significant costs to
respond to the immediate public safety issues;
AND WHEREAS those municipalities are facing a costly and lengthy
recovery period to deal with the debris and damage to the tree canopy as
a consequence of the ice storm;
AND WHEREAS many municipalities through the Province have applied
to the Province for financial assistance through ODRAP;
AND WHEREAS there is concern that the ODRAP program does not
adequately recognize and respond to the full cost of extreme weather
events, especially in a time where extreme weather is expected to be
more frequent,and intense due to the impacts of climate change;
AND WHEREAS on January 17 in response to the storm, the GTA Mayors
and Chairs came together in a co-ordinated approach to ask for financial
assistance;
THEREFORE BE IT RESOLVED THAT:
1. The Provincial and Federal governments share equally in this disaster
with municipalities by each funding 1/3 of the full cost of response and
ongoing recovery from the ice storm for affected municipalities.
2. THAT the Province and Federal governments treat all applicable
municipalities equally and equitably.
3. THAT the Provincial and Federal governments recognize the urgency
of this matter and provide a response by March 1, 2014.
Council Meeting Minutes - 7 - January 27, 2014
4. THAT this resolution be sent to the Premier of Ontario, the Prime
Minister of Canada, the local Members of Provincial Parliament and
Members of Parliament, the Association of Municipalities of Ontario
and the Federation of Canadian Municipalities."
Resolution #2
"THAT the Provincial and Federal governments establish new programs
and expand existing programs to address disaster mitigation involving
forestry, erosion control, winter storms, tree canopy and other severe
storm events, that reflect the reality of climate change and such programs
to include funding for rehabilitation of municipal infrastructure to mitigate
this and future environmental and storm event impacts.
THAT this resolution be sent to the Premier of Ontario, the Prime Minister
of Canada, the local Members of Provincial Parliament and Members of
Parliament, the Association of Municipalities of Ontario and the Federation
of Canadian' Municipalities."
Resolution #C-035-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the foregoing resolutions of the GTA Mayors and Regional Chairs regarding
the 2013 ice storm be endorsed.
"CARRIED"
D - 5 Randy Pettapiece, MPP, Perth-Wellington, expressing concern that rising
municipal insurance premiums must be reined in, and for years,
municipalities have requested the Province to address joint and several
liability as municipalities can be liable for massive damage awards even if
they are deemed just one percent responsible; suggesting that it is unfair
and unrealistic for the Province to allow this situation to continue and the
time has come to impress upon the government that it must take
meaningful action by June, before the legislature breaks for the summer;
advising he has recently introduced the following private member's
resolution in the Ontario legislature:
"THAT, in the opinion of this House, the government should protect
taxpayers from higher property taxes by implementing a comprehensive,
long-term solution to reform joint and several liability insurance for
municipalities by no later than June 2014, addressing the alarming rise in
insurance premiums due to rising litigation and claim costs."; and
encouraging Council to pass a formal resolution if they support the intent
of his private member's resolution.
Council Meeting Minutes - 8 - January 27, 2014
Resolution #C-036-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the resolution of Randy Pettapiece, MPP, Perth-Wellington, with respect to
joint and several liability, be endorsed.
"CARRIED"
COMMITTEE REPORT(S)
Report#1 - General Purpose and Administration Committee Report January 20, 2014
Resolution #C-037-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT the General Purpose and Administration Committee Report of January 20, 2014
be approved, with the exception of Items #6, #7, and #14.
"CARRIED"
Item 6
Resolution #C-038-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT Item 6 of Report#1 — Report PSD-009-14 -Application for a Clarington
Official Plan Amendment and Rezoning to Allow Camping on Lands Adjacent to
Canadian Tire Motorsport Park (Republic Live Inc.) be referred to Staff Report #1.
"CARRIED"
Item 7
Resolution #C-039-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT Staff be directed to prepare a report regarding the Camp 30 lands including
potential future uses.
"CARRIED"
Council Meeting Minutes - 9 - January 27, 2014
Item 14
Resolution #C-040-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT Frank Wu, CAO, be appointed to coordinate the Boots & Hearts Planning
Committee;
THAT all previous and future meeting minutes of the Boots & Hearts Planning
Committee be provided to Members of Council;
THAT Jennifer Cooke, Manager of Tourism and Communications or her designate, be
appointed as the Staff Liaison to Council on the Boots & Hearts Planning Committee;
and
THAT Staff be directed to establish acceptable milestones for the planning and
permitting requirements of the Boots & Hearts Music Festival.
"CARRIED"
STAFF REPORT(S)
Addendum to Report PSD-009-14 -Application for a Clarington Official Plan
Amendment and Rezoning to Allow Camping on Lands Adjacent to Canadian Tire
Motorsport Park (Republic Live Inc.)
Resolution #C-041-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT Addendum to Report PSD-009-14 and Report PSD-009-14 (Attachment 2) be
received;
THAT Amendment 96 to the Clarington Official Plan submitted by Republic Live Inc. to
redesignate lands from General Agriculture to Green Space, as contained in
Attachment 3 of Report PSD-009-14, be adopted, and the By-law adopting the Official
Plan Amendment contained in Attachment 4 to Report PSD-009-14 be passed;
THAT a Temporary Use By-law allowing camping and ancillary uses, with a (H)
Holding Symbol, be approved as contained in Attachment 1 to Addendum to Report
PSD-009-14;
THAT the changes to the Temporary Use Zoning By-law, outlined in paragraph 2.4, be
deemed as minor and a further public meeting not be required;
Council Meeting Minutes _ 10 - January 27, 2014
THAT once all provisions contained in the Official Plan and Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing
the removal of the (H) Holding Symbol be approved;
THAT the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Addendum to Report PSD-009-14
and Council's decision; and
THAT all interested parties listed in Addendum to Report PSD-009-14 and any
delegations be advised of Council's decision.
"CARRIED"
UNFINISHED BUSINESS
There was no Unfinished Business considered under this section of the Agenda.
BY-LAWS
Resolution #C-042-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-laws 2014-004 to 2014-011
2014-004 Being a By-law to appoint an individual as a Parking Enforcement Officer for
Private Property (Gilbert Cote) (90, 94, 98, 102 and 106 Aspen Springs Drive)
2014-005 Being a By-law to appoint individuals as Parking Enforcement Officers for
Private Property (Paul Long, Nick Koitsopoulos and Brett MacNeil) (83, 87 and
91 Aspen Springs Drive and 144 Queen Street)
2014-006 Being a By-law to appoint an individual as a Parking Enforcement Officer for
Private Property (Jason Aiton) (83, 87, 91, 120, 124, 128, 132 & 136 Aspen
Springs Drive, 243 King Street East and 144 Queen Street)
2014-007 Being a By-law to adopt Amendment No. 96 to the Clarington Official Plan
2014-008 Being a By-law to amend By-law 2005-109, the Zoning By-law-for the Oak
Ridges Moraine in the Municipality of Clarington
2014-009 Being a By-law to establish certain lands as public highways in the Municipality
of Clarington, to assume certain streets within the Municipality of Clarington as
public highways in the Municipality of Clarington, and to name them
2014-010 Being a By-law to assume a certain street within the Municipality of Clarington
as public highway in the Municipality of Clarington
Council Meeting Minutes - 11 - January 27, 2014
2014-011 Being a By-law to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington; and
THAT the said by-laws be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Resolution #C-043-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Rules of Procedure be suspended to allow for the introduction of a motion
regarding the Municipality's Official Plan in relation to the Oak Ridges Moraine Area.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
(Required 3/ vote)
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Mayor Foster ✓
Resolution #C-044-14
Moved by Councillor Neal, seconded by Councillor Traill
WHEREAS s. 11(2) of the Municipal Act, 2001, as amended ("the Act"), permits
municipalities to pass by-laws respecting the health, safety and well-being of persons;
WHEREAS the Oak Ridges Moraine Conservation Act permits the provisions of an
Official Plan of a municipality to be more restrictive than those in the Oak Ridges
Moraine Conservation Plan; and
Council Meeting Minutes - 12 - January 27, 2014
WHEREAS the Municipality of Clarington considers it appropriate and in the public
interest to protect the health of its residents and the Oak Ridges Moraine Area in the
Municipality of Clarington:
NOW THEREFORE BE IT RESOLVED THAT:
1. Staff be instructed to initiate the process for the amendment of the Official Plan
to add the following section:
21.2.8 With respect to any major new utility or hydro transformer stations to be
located in the Oak Ridges Moraine Area, the proponent must have provided to
the municipality peer reviewed technical reports related to the undertaking.
2. An interim control by-law be passed pending receipt of the technical reports
referred to above.
"CARRIED AS AMENDED LATER IN THE
MEETING"
(See following motions)
Resolution #C-045-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the Rules of Procedure be suspended to allow Members of Council to speak to
Resolution #C-045-14 a second time.
"CARRIED"
Resolution #C-046-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT the foregoing Resolution #C-045-14 be amended in Section 21.1.8 to replace
the words "must have provided to the municipality peer reviewed technical reports
related to the undertaking" with the words "that the proponent must provide peer
review funding to the Municipality".
"WITHDRAWN LATER IN THE MEETING"
(See following motions)
Resolution #C-047-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Council recess for ten minutes.
"CARRIED"
Council Meeting Minutes - 13 - January 27, 2014
The meeting reconvened at 8:06 p:m.
Councillor Woo withdrew Resolution #C-046-14.
Resolution #C-048-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing Resolution #C-044-14 be amended to delete:
a) the first two recitals;
b) 1. Staff be instructed to initiate the process for the amendment of the Official
Plan"; and
c) "2. That an interim control by-law be passed pending receipt of the technical
reports referred to above".
"CARRIED"
Resolution #C-049-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-044-14 be amended so that Section 21.2.8 reads
as follows:
"With respect to any major new utility or hydro transformer stations to be located
in the Oak Ridges Moraine Area, that all further studies required by the
Environmental Assessment Process as part of the design and construction
phase be peer reviewed with funding being provided to the municipality by the
proponent."
"MOTION WITHDRAWN LATER IN THE
MEETING"
(See following motions)
Resolution #C-050-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT the foregoing Resolution #C-049-14 be amended in Section 21.2.8 as follows:
With respect to the major new utility transformer station located in the Oak Ridges
Moraine Area, the Clarington Transformer Station, that the Municipality request peer
reviewed technical reports.
"MOTION WITHDRAWN"
(See following motion)
Council Meeting Minutes - 14 - January 27, 2014
Resolution #C-051-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT Council recess for five minutes.
"CARRIED"
The meeting reconvened at 8:31 p.m.
Councillor Woo withdrew Resolution #C-050-14.
Councillor Traill withdrew Resolution #C-049-14.
Resolution #C-052-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT the foregoing Resolution #C-044-14, as amended, be further amended such
that the resolution now reads:
WHERAS the Municipality of Clarington considers it appropriate and in the public
interest to protect the health of its residents and the Oak Ridges Moraine Area in the
Municipality of Clarington;
NOW THEREFORE BE IT RESOLVED THAT all further studies as required in the
environmental approval by Minister Jim Bradley on January 2, 2014 with respect to
the detailed design and construction phase of the Clarington Transformer Station be
peer reviewed by the Municipality at a cost to be borne by the proponent, Hydro One;
and
THAT a copy of this resolution be forwarded to the Honourable Kathleen Wynne,
Premier of Ontario, the Honourable Jim Bradley, Minister of the Environment and
John O'Toole, MPP, Durham.
"CARRIED LATER IN THE MEETING"
Mayor Foster expressed concern with the manner in which this item had been
debated and felt that such action could have been understood if it had been
considered by a "rookie" Council.
Councillor Neal rose on a Point of Privilege requesting Mayor Foster to withdraw his
comments regarding a "rookie" Council.
Mayor Foster withdrew his comment.
i
Council Meeting Minutes - 15 - January 27, 2014
Resolution #C-052-14 was then put to a vote and CARRIED ON THE FOLLOWING
RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Resolution #C-053-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT the Rules of Procedure be suspended to allow for the introduction of a motion
regarding the Highway 401 Preliminary Design and Class Environmental Assessment
Study.
"CARRIED"
(Required 3/ vote)
Resolution #C-054-14
Moved by Councillor Woo, seconded by Councillor Hooper
WHEREAS the Ministry of Transportation has undertaken a Preliminary Design and
Class Environmental Assessment Study for the rehabilitation and ultimate widening of
Highway 401 from Courtice Road to East Townline Road;
AND WHEREAS the Notice of Study Completion and Transportation Environmental
Study Report Submission was issued on January 6, 2014 for review, with comments
and requests for a Part II Order to elevate the EA Study to be submitted to the
Minister of the Environment by Monday, February 10, 2014;
AND WHEREAS the EA Study Report does not adequately address long term
transportation network considerations, including the construction of a new interchange
at Lamb's Road as an alternative to address the functional, operational and safety
issues with the Liberty Street and Bennett Road interchanges, although Clarington
and Durham Staff and Councils.have clearly and consistently requested that these
issues be analyzed and considered in the EA Study;
Council Meeting Minutes - 16 - January 27, 2014
AND WHEREAS the EA Study documents publicly available do not include the
information or analysis necessary to validate the recommended improvements to the
Liberty Street and Bennett Road interchanges, although the Principles for a Class B
EA Study require "alternatives" to be considered and the evaluation process to be
traceable, replicable and understandable;
AND WHEREAS Clarington Council in May 2012, requested the Ministry of
Transportation to include an interchange at Lambs Road in the Highway 401
Improvement Study;
AND WHEREAS the Council of the Region of Durham in April 2013, authorized
Regional Staff to request a Part II Order to elevate the EA study if the issue of the new
interchange at Lambs Road was not addressed in a satisfactory manner;
NOW THEREFORE BE IT RESOLVED THAT Municipal Staff, as part of their detailed
comments on the Highway 401 Preliminary Design and Class Environmental
Assessment Study, be authorized to request a Part II Order to elevate or "bump-up"
the EA to ensure that additional alternatives to address the functional, operational and
safety issues at Liberty Street and Bennett Road, including a new interchange at
Lambs Road, are properly considered;
AND THAT this resolution be circulated to Durham Region, MPP John O'Toole, and
Clarington Board of Trade.
"CARRIED"
CONFIRMING BY-LAW
Resolution #C-055-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-law 2014-012, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 27th day of January, 2014; and
THAT the said by-law be approved.
"CARRIED"
Council Meeting Minutes - 17 - January 27, 2014
ADJOURNMENT
Resolution #C-056-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the meeting adjourn at 8:56 p.m.
"CARRIED"
MAYOR MUNICIPAL CLERK
SUMMARY OF CORRESPONDENCE
February 10, 2014
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated January 28, 2014 (Copy attached)
1 - 2 Minutes of fhe Clarington Heritage Committee dated January 21,2014
(Copy attached)
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated
January 21, 2014 (Copy attached)
1 - 4 Minutes of the" Durham Nuclear Health Committee (DNHC) dated
January 17, 2014 (Copy attached)
1 - 5 Minutes of the Clarington Accessibility Advisory Committee dated
January 8, 2014 (Copy attached)
1 - 6 Minutes of the Sustainable Clarington Community Advisory Committee
dated January 23, 2014 (Copy attached)
1 - 7 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, writing to the Honourable Linda Jeffrey,
Minister of Municipal Affairs and Housing, advising that on January 22,
2014, Regional Council adopted the following resolution pertaining to
Provincial Review of Ontario's Land Use Planning and Appeal System
(Environmental Bill of Rights and Registry Number 012-0241):
"a) THAT Report#2014-P-3 of the Commissioner of Planning and
Economic Development be forwarded to the Ministry of Municipal
Affairs and Housing as Durham Region's response to the `Land
Use Planning and Appeal System, Consultation Document',
including the following recommendations:
i) THAT the Province reduce the existing duplicative policies
among various Provincial Plans, better synchronize the
review.cycle of the Provincial Policy Statement (PPS) and
Provincial Plans, and resolve issues of uncertainty about
which plans or legislation take precedence over another;
Summary of Correspondence - 2 -. February 10, 2014
ii) THAT the outstanding recommendations of the GTA Task
Force on OMB Reform (March 7, 2003) be given further
consideration in this Planning Review, in particular,
recommendations to establish the OMB as a true appeal
body; support citizen participation through intervener
funding provided by the Province, subject to a
determination that the citizen participation is not frivolous
or vexatious for the purpose of delay; and promote an
independent and fair tribunal;
iii) THAT the Planning Act be amended to require
municipalities to undertake comprehensive updates to
official plans at least every 10 years, from the current five,
except as may be required by a provincial plan;
iv) THAT the Planning Act and/or regulations be amended to
prohibit the inclusion of legal disclaimers on supporting
documentation to planning applications (e.g. official plan
amendments, plans of subdivisions etc.) that has the effect
of limiting the reliance or availability of such documentation
to all stakeholders;
v) THAT measures be taken to limit appeals of entire official
plans and zoning by-laws. To that end, appellants must be
required to scope their appeals in accordance with the
requirements of the Planning Act. Failure to do so within a
prescribed timeline (e.g. 20 days) should result in the
appeal being deemed to be frivolous or vexatious;
vi) THAT measures be taken to impose a time limit of 20 days
for additional non-decision appeals, following a prescribed
notification process, after an initial non-decision appeal is
submitted;
vii) THAT the prescribed timelines (180 days) for making a
decision on complex official plan amendments and plans of
subdivision should allow for municipalities to deem
applications "complete", conditional upon the completion of
a peer review process that would allow for the suspension
of the prescribed timeline, pending the resolution of
outstanding matters;
Summary of Correspondence - 3 - February 10, 2014
viii) THAT the Planning Act be amended to allow further input
by upper-tier municipalities on site plan applications for
matters of Regional interest (e.g. growth management) and
that transit be a major input into site plan applications;
ix) THAT in the case of a comprehensive review official plan
amendment, the Planning Act be amended to remove third
party appeal rights for a municipal Council's refusal of a
request to convert employment lands to another use;
x) THAT the Province complete sub-area assessments,
including regional economic analysis and identification of
Provincially and regionally significant employment lands,
as per the Growth Plan;
xi) THAT the PPS be amended to permit upper-tier
municipalities to designate lands to be protected for
employment purposes beyond a 20 year horizon;
xii) THAT the Province complete a Transportation Planning
Policy Statement for the Greater Toronto and Hamilton
Area;
xiii) THAT the Planning Act be amended to remove third party
appeal rights for municipally initiated official plan
amendments and related zoning by-law amendments that
are deemed by the approval authority to conform to
Provincial policy;
b) THAT the Province restrict its participation and comments to
planning matters of Provincial interest; and
c) THAT a copy of Report#2014-P-3 be forwarded to the Minister of
Transportation; Minister of Infrastructure; Durham's area
municipalities; the Regional Planning Commissioners of Ontario;
and the Association of Municipalities of Ontario."
Summary of Correspondence - 4 - February 10, 2014
1 - 8 Tyler Drygas, Consultant Senior Environmental Planner, URS,
advising that URS Canada Inc. was retained by the Ontario Ministry of
Transportation (MTO) to undertake the Detail Design and Class
Environmental Assessment Study for the replacement of the
Highway 401/Holt Road interchange; indicating that a Design and
Construction Report (DCR) has been prepared and will be available for
a 30-day public review from January 30, 2014 at various locations
including the Municipal Clerk's Department and the Clarington Public
Library, Courtice Branch; and, indicating that interested parties are
encouraged to review the documents and provide comments by
February 28, 2014.
1 - 9 Gord Geissberger, Coordinator, Marketing and Communications,
Central Lake Ontario Conservation Authority (CLOCA), advising that
many high school volunteer opportunities and several seasonal
employment opportunities are available for individuals looking to assist
with the 2.014 Maple Syrup Festival at Purple Woods Conservation
Area during March Break (March 8 to 16) and the weekends of
March 22/23 and March 29/30; and, encouraging those interested to
register online at www.cloca.com or contact Yvonne .Storm
at 905-579-0411 or ystorm(q-).cloca.com for further information or to
apply.
1 - 10 Roger Saunders, MCIP, RPP, Director, Strategic Planning, Regional
Municipality of Durham, forwarding for information a copy of Report
#2014-P-5 of the Commissioner of Planning and Economic
Development regarding Provincial Review of the Ontario Trails
Strategy.
- 11 S. Russell, Executive Correspondence Officer, Office of the Prime
Minister, writing to Hazel McCallion, Mayor of Mississauga,
acknowledging receipt of the resolutions passed by the GTA Mayors
and Regional Chairs With respect to financial assistance for ice-storm
recovery efforts; and, advising that the resolutions have been carefully
reviewed and have been forwarded to the Honourable Steven Blaney,
Minister of Public Safety and Emergency Preparedness for his
information and consideration.
Summary of Correspondence - 5 - February 10, 2014
1 - 12 Claude Dauphin, President, Federation of Canadian Municipalities
(FCM) forwarding a copy of correspondence from Deepak Chopra,
- President and CEO, Canada Post Corporation, providing information
on Canada Post's five-year phasing out of home delivery, starting in
2014; indicating that FCM met with Canada Post to discuss the
impacts changes may have on municipalities and to share municipal
concerns with them; advising FCM has stressed the importance of
consultations with municipalities and that Canada Post must
communicate directly with municipal leaders; and, advising that
questions should be directed to Marnie Armstrong, Canada Post's
Director of Municipal Engagement at 613-734-6589.
1 - 13 Christopher Harris, Municipal Clerk, Township of Scugog, writing to the
Central Lake_Ontario Conservation Authority (CLOCA) advising that on
January 27, 2014, the General Purpose and Administration Committee
of the Township of Scugog adopted the following resolution pertaining
to the Central Lake Ontario Conservation Authority Proposed Class
Environmental Assessment Review Fees:
"THAT the Township of Scugog does not support the proposed fees for
Class Environmental Assessment consultation.
AND FURTHER, the Township of Scugog will not pay fees for Class
EA consultation until such time as the Province of Ontario amends the
EA Act to require proponents to pay such fees.
AND FURTHER, that the Central Lake Ontario Conservation Authority
be so advised along with the Region of Durham, Conservation Ontario
and all lower tier municipalities within CLOCA's boundaries."
CORRESPONDENCE FOR DIRECTION
D - 1 Jayme Harper, PFLAG Canada Durham Region, requesting that
May 17, 2014, be proclaimed "International Day Against
Homophobia/Transphobia" to send a message of acceptance,
openness and hope and to combat homophobia and discrimination
based on sexual orientation and gender expression or identities; and,
requesting permission to fly the Rainbow Flag on one of the
Municipality's flagpoles during the period May 16 to 23, 2014, and to
hold a flag-raising ceremony on May 16, 2014.
(Motion to Proclaim and approve flying
the Rainbow Flag)
Summary of Correspondence - 6 - February 10, 2014
D - 2 Cathy Crick, Treasurer, Canadian Chiari Association, a not for profit
organization working to raise awareness of chiari malformation, a
serious neurological-condition affecting individuals of all ages and
genders, requesting that the month of September be proclaimed
"Chiari Awareness Month" to help educate the public and the medical
community.on Chiari and support those who suffer from the disease.
(Motion to Proclaim)
D - 3 Gary Cole, President, West Beach Association, writing on behalf of
the leaseholders of the seven cottages remaining on the West Beach
of Port Darlington in the new Municipal Park, advising a Memorandum
of Understanding between the Municipality and the cottagers was
signed in 2010 for a lease period of five years which will expire in
2014; indicating the park has become a vibrant reality and the
residents have enjoyed being part of its ongoing development and
have co-existed with park visitors in a very positive and friendly
manner; and, requesting that Council extend their lease for another
ongoing period.
(Motion to refer correspondence to
staff)
D - 4 Heila Pitter, Outreach Services Manager, Bethesda House, advising
that on June 14, 2014, Bethesda House is hosting Durham's 5th
Annual Men's walk against domestic violence "Walk-A-Mile in her
Shoes" fundraising event to raise public awareness of the issue of
domestic abuse in Durham Region and requesting permission to
install a banner on the Veridian poles east of Regional Road 57 to
promote the event from May 12 to June 15, 2014.
(Motion to approve installation of
banner and Veridian to be advised)
D - 5 Heather Boissoin, Veridian Corporation, acknowledging the
resignation of Mary Novak from the Veridian Connections Board.
(Motion to Nominate Replacement
Board Member)
Summary of Correspondence - 7 - February 10, 2014
D - 6 , Mario Sergio, Minister Responsible for Seniors, advising that 2014 will
mark the 30th Anniversary of"Seniors' Month" which celebrates the
contributions seniors make to their communities and Province and
extending an invitation to Council to participate in the 2014 Senior of
the Year Awards by nominating one outstanding local senior who,
after age 65, has enriched the social, cultural or civic life of the
community without thought of personal or financial gain. Nomination
forms are due by April 30, 2014. Only Municipalities are eligible to
nominate seniors for this award.
(Motion for Direction)
D - 7 Chris West, President, Save VIA, requesting Council's support of VIA
rail service, highlighting the factors that Save VIA considers important
including allocating $1.3 billion yearly to VIA rail for operating funds to
ensure the return of a rail network effectively linking Canadians and
communities and providing significant benefits to the Canadian
economy; and, advising that letters of support have been received to
date from Quinte West, Petrolia, the Region of Waterloo, Iroquois
Falls, and Leamington.
(Motion for Direction)
- 1
C0Q' O
Draft minutes—Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY JANUARY 28, 2014
7:OOPM
Present: (Voting) Michael Goleski Brian Reid (Chair)
Karin Murphy Leo Blindenbach
Kate Potter Geoff James
Regrets: Suzanne Land
Melanie McArthur Councillor Corinna Traill
'Absent: Bonnie Seto Jim Cleland
1. Agenda
Acceptance of A eg nda
MOVED: by Karin Murphy SECONDED by Geoff James
THAT: the agenda for January 28, 2014 be accepted
CARRIED
2. Minutes of December 10,2013
Approval of Minutes
MOVED: by Leo Blindenbach SECONDED by Mike Goleski
THAT: the minutes of December 10th be approved.
CARRIED
SWNA January 20141 Minutcs 2
3. Items/Updates
SWNA Photo Contest Categories
The committee discussed potential categories for the 2014 Photo Contest and agreed
that the categories will be;
1) Winter Scenes
2) Colours of Samuel Wilmot Nature Area
3) Aquatic Scenes
4) SWNA in Motion(action photos)
The committee also agreed that there should continue to be a Youth category for the
best photo taken by'a person 14 years of age or younger within the boundaries of the
SWNA.
The contest flyers should be ready for distribution and posting on the municipal web site
and social"media within the next couple of weeks. The flyer will be sent via e-mail to all
committee members who may distribute it as they wish.
Kate and Karin will be contacted once laminated flyers are available for installation at
the SWNA..
Councillor Traill is attempting to find a sponsor for this year's contest since last year's
sponsor Hunters Foto Source has moved out of Clarington.
CN Ecoconnextions grant application
CN Rail has a grant program to provide funding for the "greening" of municipal
properties across Canada. The program is geared towards volunteer/community based
projects that address concerns related to water conservation, naturalization, stewardship
or environmentally friendly transportation.
Since the deadline for applications is January 30, P. Windolf prepared a draft
application for the committee's consideration.
The committee, in conjunction with the municipality, agreed to apply for funding for a
project to create a natural buffer along the CN rail line at the NB corner of the SWNA.
The project would use native trees and shrubs to create a visual and acoustic buffer
between the SWNA and rail line. The naturalization project would also enhance wildlife
habitat.
The program requires a minimum of 50%matching funding that could include "in-kind"
contributions. The labour, soil and mulch for the project will make up the matching
portion of funding. If approved the project would include planting 80 trees and 40
shrubs split between spring and fall planting dates. Grant recipients will be notified in
April.
SWNTA January 20141 Minutes 3
Newcastle Leash Free Park
P. Windolf explained to the committee that Council has directed the Engineering
Department to seek input from Newcastle residents about a possible future Leash Free
Park in Newcastle. A public Open House is scheduled for February 19 at the Newcastle
Library. The public will be encouraged to provide input on locations and features for a
Newcastle Leash Free park should funding be approved in the future.
One of the potential locations Engineering staff will be presenting at the Open House is
in the N/E corner of the SWNA,just north of the hydro corridor on Toronto Street. The
leash free park could be located within a 13 acre former farm field that has been left to
naturalize. Some trees have been planted by the SWNA committee parallel to Toronto
Street to buffer this area from the street. This area is separated from the remainder of the
SWNA by the Hydro corridor and is seldom used by the public.
P. Windolf explained the reasons why this location could be a good site for a future
Leash Free Park.
• There are no surrounding residential uses.
• It's a large site that could easily accommodate a 2.5 to 3 acre fenced leash free zone
with a gravel parking lot and access road.
• Since it was formerly an agricultural field it will have good soil for the
establishment of turf.
• The location is easy to access by car for residents both north and south of the 401.
• It is close to the Waterfront Trail.
The park would be roughly the same size as the existing Leash Free Park in Port
Darlington. Other locations being considered include the undeveloped parkland behind
the Newcastle Recreation Complex on Rudell Road and the municipal land on the east
side of Cobbledick road just north of the 401.
After considerable discussion it was clear that only one of the committee members
supported the SWNA location on Toronto Street as a possible site. The majority of the
committee were concerned that a fenced leash free park could negatively affect wildlife
habitat and that the project is not compatible with the management plan goals for the
S WNA.
The committee suggested seeking the opinion of the GRCA on the potential impacts the
leash free park could have on the SWNA. Ken Towel, GRCA biologist, will be asked to
provide his opinion.
Trout and Salmon Presentation at GRCA
The GRCA will host a presentation on the trout and salmon of the GRCA watersheds.
The presentation is open to the public and will be held on Wednesday February 12 at
7:OOPM at the GRCA Millennium Building in Port Hope.
S1AINA January 2014 Minutcs 4
5. Motion to Adjourn
MOVED: by Leo Blindenbach SECONDED by Geoff James THAT: the meeting be
adjourned.
CARRIED
Adjournment: 8:15 P.M.
Next Meeting: Tuesday April 8, 7:OOPM Room 1A
There will be no meeting in February or March
Notes prepared by: P. Windolf
1 - 2
Clarington Heritage Committee
Minutes of Meeting
January 21, 2014
Members present:
David Reesor Kim Vaneyk (ex-officio) Angela Tibbles
Councillor Hooper Karin Murphy Victor Suppan
Bonnie Seto (7:30)
Regrets:
Ruth Goff(Ex-officio), Tracey Ali, Allan Kirby, Tenzin Gyaltsan, Joseph Earle
Staff: Faye Langmaid, Kristy Kilbourne
Guests:
Eugene Berlenbach, Darrell Cook (St. George's Church); Emily Kszan (Baker Property);
Peter Thorne (210 King Ave)
Angela Tibbles welcomed all to the meeting. Everyone introduced themselves.
Declaration Of Pecuniary Interest - None declared.
Adoption of Agenda
14.01 Moved by Karin Murphy, seconded by Councillor Hooper
THAT the agenda be adopted.
"CARRIED"
Adoption of Minutes
14.02 Moved by David Reesor, seconded by Karin Murphy
THAT the minutes of November 19, 2013 be accepted.
"CARRIED"
Presentations
St. George's Church, 250 Mill Street S, Newcastle — Eugene Berlenbach and Darrell
Cook provided an overview of their proposed works for an application for a heritage
alteration permit. The proposal is to build a ramp for accessibility purposes adjacent but
off-set from the east wall of the church hall which is listed in the designating by-law.
There are several reasons they would like to undertake this project including: meeting
obligations under the Accessibility for Ontarians with Disabilities Act (AODA) and
1 Page
accommodating an aging congregation. A'drawing of the proposed ramp was circulated
in advance of the meeting (Attachment 1) and photographs of the proposed location for
the ramp addition was shown at the meeting. The ramp will lead to the existing door on
the east wall. The opening will have to be widened and a new door with automatic
opener installed. This will also offer the opportunity for restoration of arched brick work
over the doorway as the current doorway appears to have been constructed in the place
of an original window. Eugene and Darrell indicated that ensuring alterations were
complimentary and in keeping with the character of the building was a priority. Eugene
and Darrell were thanked for their presentation.
After discussion, the following motion was made:
14.03 Moved by Bonnie Seto, seconded by Karin Murphy
THAT based on the presentation by the representatives of St. George's Anglican
Church at the January 21St Clarington Heritage Committee Meeting, the
Committee supports the concept of the installation of the accessibility ramp,
provided the ramp and other new features are in keeping with the character of the
building.
"CARRIED"
Restoration at Baker Farm Property, 4th Concession, Emily Kszan
Emily Kszan, former student of Willowbank, a school in Queenston specializing in
heritage restoration provided a presentation on a restoration project in Clarington that
she is working on in Salem (Concession 4 and Bethesda Road), just north of
Bowmanville. Photographs were shown of the two mid 1800 houses and barns located
on two properties that will be restored as well as the works, techniques, materials, and
contractors where discussed. One of the homes experienced a fire awhile back. This
structure has been stabilized and many features that wouldn't otherwise have been
uncovered are exposed which will assist in the return of the home to a more original
state than it was prior to the fire. Emily and her client will be retrieving a large number of
items for the restoration from the 407 Salvage project. Emily answered questions from
the Committee on the project. Emily was thanked for her presentation.
14.04 Moved by Councillor Hooper, seconded by David Reesor
THAT Emily Kszan be thanked for her presentation and that the Clarington Heritage
Committee looks forward to future additional,information and presentations on the
restoration of the Baker Farm Property.
"CARRIED"
2 Page
i
BUSINESS ARISING
210 King Avenue West— Peter Thorne was in attendance to speak with the Committee
regarding the request for removal of the heritage designation. The Staff Report, PSD-
006-14 had been.circulated to members prior to the GPA meeting.
At the January 20th General Purpose and Administration Meeting, the following
resolution was passed:
"THAT Report PSD-006-14 be referred to Staff, with input from the Clarington Heritage
Committee, for a report on removing certain features from By-law 95-30"
Mr. Thorne explained the frustrations held by him and his wife which were mainly the
lack of monetary benefit that was offered by the province at the time of designation. In
addition, the layers of approval necessary to make changes, and length of the process
have been deterrents. Mr. Thorne answered questions from Committee members.
Mr. Thorne would possibly be amenable to keeping the exterior features listed on the
designation. However, they would like to be able to undertake work inside his home
without having to seek the approval of the Committee in each instance. Mr. Thorne
suggested that some of the committee members may wish to visit the home before
making any recommendations and that this would be possible after the end of January.
After discussion with the Committee, he indicated a willingness to work with the
Committee between now and the end of February to determine whether a resolution
may be reached without the repeal of the designation.
Mr. Thorne was thanked for his attendance.
14.05 Moved by Victor Suppan, seconded by Karin Murphy
At the January 21St, 2014 meeting of the Clarington Heritage Committee, Mr. Thorne
attended as a delegation and based on the discussion is willing to continue discussions
in anticipation of having staff report back to GPA for the Feb 24th meeting.
"CARRIED"
This recommendation will be communicated to Clerk's and Council.
407 Salvage Update — MTO has secured a salvage contractor and salvage of materials
for designated heritage property owners will commence on Thursday, January 23rd and
is expected to take approximately 2 weeks until completion of removal for all 6
properties. Materials will be delivered where feasible. Otherwise pick-up by owner will
3 1 P a g e
be arranged. Two property owners requesting large amounts of items have their own
contractors and will have access to the buildings for removal of items following the
removal of items by the MTO contractor. MTO and owners seem fairly happy with the
process and the items they will be receiving.
Winston Wong from MTO advised that the item requested (a transom)from 7500
Highway 35/115 has already been removed from the home and therefore is not
available to the requestor.
Walbridge House
Work is progressing, check the blog. The house is enclosed and protected from the
elements. The contractor will be doing salvage from the 407 homes.
Camp 30
The Pre-Foundation Committee will contain one representative from each of the
following: the Municipality, Clarington Museums and Archives, the Architectural
Conservancy of Ontario, and the Owner, along with 3 additional members. The Camp
30 Selection Committee has chosen the 3 additional representatives a press release will
be issued shortly announcing this information. Marilyn Morawetz is the interim Chair for
this group, they have met and have additional meetings planned.
REPORTS from OTHER COMMITTEES (community improvement plans, etc)
Bowmanville CIP — Meeting was held January 15th. Most of the meeting was devoted to
discussing how prioritization of grant applications could work and the pros/cons of
changing the process to allow for prioritisation. All funding has been allocated very
early on in the last two years in both Bowmanville and Newcastle. There was some
discussion about limiting grant applications or rotating acceptance of commercial and
residential applications. The CIP group felt it was best to leave the program as status
quo at this time, with the hope that Council would increase funding.
Newcastle CIP — The next meeting will take place January 23. It was suggested that
staff bring up the possibility of Newcastle Village CIP boundary expansion to include
lands west of the existing boundary.
Orono CIP — Most of the meeting in early January was spent discussing film incentives
with Economic Development staff from Durham Region. The Region is trying to develop
a specialty in offering sites for filming together with municipal representatives. Filming
would generate revenue for facilities to assist with operations and upkeep costs. The
possibility of having Canada Post install a new railing outside the post office was also
discussed.
4 Page
ACO, Clarington Branch — Plans are well underway for Doors Open 2014 and ACO to
present "Hitter's Canadians" and a display of Camp 30 for the Heritage Week.
Newcastle Village and District Historical'Society (NVDHS)— No update, Angela has
been in contact with NVDHS and they will be having a matinee of local historical films
for Heritage Week and the local history room will be open on Sunday Feb 16th.
Clarington Museums and Archives —The Museum will be hosting an event OPG Family
Days: Family Trees during Heritage Week on Family Day, February 17, from 12-4pm.
Attendees will have the opportunity to create their own family tree, discover how local
archives can be used to research ancestry or create a coat of arms that represents their
unique family. Cost for members is $4/person or$14/family. Non-members rate is
$5/person or $18/family.
Heritage Week Workinq Group — OPG has provided funding to support the Heritage
Week activities. Angela provided an update on the last meeting (Attachment 2).
Promotional materials were distributed to members for dispersion throughout the
community. Members who had already distributed posters indicated that there were
many positive comments from members of the public on the Heritage Week posters. As
was done last year, letters will be sent out to all designated property owners thanking
them and informing them of Heritage Week activities'and the Heritage Incentive Grant
Program.
Heritage Conservation District— No activity to report.
CORRESPONDENCE and COUNCIL REFERRAL
Ontario Heritage Trust Awards -All nominations were accepted. Frank Stapleton, Karin
Murphy and David Reesor, and Garfield Shaw will be recognized at the February 10th
Council Meeting just prior to Heritage Week. The Ontario Heritage Trust will be
confirming shortly whether one of their Board Directors will be in attendance to give out
the awards. Pins and certificates have arrived. Frank will be invited to an event in TO.
PROJECT REPORTS
Barn Project— Kim provided a tour and explanation of the photos in the Heritage Week
Barn Project Art Display in the Library Mezzanine prior to the start of the meeting. A
handout was distributed listing next steps and promotion for the project and potential
sections of the book that will need writers/researchers. It was confirmed that the
Heritage Committee has a book reserve account containing book sale revenues.
i
5jPage
I
NEW BUSINESS
Heritage Incentive Grant —Annual report went to Council at the beginning of January.
Members were provided with a copy in advance of the GPA meeting. There was
positive feedback on the program from Council members.
David Reesor moved the meeting be adjourned.
Next meeting: February 18, 2014, 7:00 p.m., at Clarington Municipal Offices,
CHC Film Night in Council Chambers
Attachments
Attachment 1 — Drawing of the proposed ramp addition, St. George's Anglican Church
Attachment 2 — Heritage Week Working Group Report (October)
6 ( Page
C, ~�
Ho��Nv
1
4
"ON00 3Qtn
3408V O l t
gig..
_ 3
- ,�c. "'FV '�� •�:.� � r 210Q 3�i08b Obi^
. , QabnD
- -llb�,aQNVy
� .x i�Q31NIVd
3QIROad
!�3(IH�2N db$332u'8'('
Heritage Week 2014 Working Group
Report to C.H.C. January 21, 2014
The group has met twice since last reporting to C.H.C, with the participation of A
Gift of Art, Abandoned Cemeteries Committee, Architectural Conservancy of
Ontario (Clarington Branch), Bowmanville Business Improvement Association,
Bowmanville Museums and Archives, Clarington Heritage Committee, Clarington
Older Adults Association, Newcastle Village and District Historical Society, Visual
Arts Centre, Planning Services staff and Communications staff.
Ontario Power Generation
OPG has made a generous donation of $2,500 in support of Heritage Week.
These funds will be used to assist the preparation of materials for the Municipal
Art Display and to defray some of the costs involved in various promotional
activities. The OPG logo has been included on the Heritage Week poster.
Posters
One hundred and thirty posters had been produced, and a number of these were
handed out to agency representatives present at the January 9th meeting. The
posters will also be circulated to library branches and municipal recreation
complexes, and efforts will be made to involve B.I.A members in downtown
distribution. A social media friendly format has also been created.
Promotion
The Banner will be installed across Highway 2 at the beginning of February.
Heritage Week will be advertised on the municipality's website, on the
Homepage rotating banner, the Heritage Website and through the Municipality's
social media.
Twenty-four tweets have been designed to be used during the weeks of February
10th and 17th. These have been sent out to member agencies, and are also
available to anyone who has a Twitter account and would like to help promote
Heritage Week. Communications staff will post them on the Municipal Twitter
Account.
An initial general media release has been prepared for area newspapers and
radio. Handbills and additional press releases will go out focusing on the Film
Night events.
8 1 Page
Letters have been circulated to area schools and School Boards, advising them
of Heritage Week activities, and highlighting the educational value of the Week
and its events.
Events
Ontario Heritage Trust Awards will be made to our designated recipients at the
February 10th Council Meeting.
Letters will again be sent to the owners of designated properties, thanking them
for their continued good stewardship of these valuable resources.
CHC publications will be offered for sale at Film Night events and at the COAA.
A photo installation of heritage barns in Clarington, together with.several works
by local artist and farmer, Eric Bowman, are currently on display in the
Bowmanville branch of Clarington Public Library and the first floor of the
Municipal Administrative Centre. This will remain in place until February 281H
The COAA and Bowmanville Rotary Club are hosting a dinner and auction night
on Saturday February 15, featuring special guest, race-rider Sandy Hawley.
.NVDHS presents an afternoon of short films and slides, showcasing Newcastle's
agricultural heritage in the Main Hall of the Newcastle Village Community Hall on
Sunday February 16 starting at 1 PM. The Society's museum room will also be
open to the public. The Abandoned Cemeteries Committee will mount a display
of family farm plots at the same location.
Clarington Public Libraries are hosting Winter Wonderlearn on Monday February
17. This year's theme is nature, and a highlight will be a visit from Maple the Cow
and Mayor Foster.
Clarington Museum and Archives are offering Family Tree activities at the Sarah
Jane Williams Centre on Monday February 17, between 1 and 4 PM.
A Gift of Art, Newcastle, will host a "Discover your heritage" event on Monday
February 17th
The COAA will host an agricultural luncheon (food prepared and presented by
local framers) on Tuesday February 18th from 11:30 AM. This will be followed by
an afternoon Square Dance.
9-1 Page
The CHC will host the first of three Heritage Week film nights in Council
Chambers on Tuesday, February 18th from 7 PM "Childhood Lost". This
documentary examines the fate of 100,000 British children shipped to Canada to
work as farm labourers between 1869 and 1939. Sandra Joyce, Executive
Director of the British Home Children
Research and Advocacy Association will make a short presentation, and be
available to answer questions. Kettle corn available for a donation. Free door
prizes.
A Gift of Art will hold a creative writing class with an agricultural theme on
Wednesday February 19th from 2 PM.
Clarington ACO will show the documentary "Hitler's Canadians", on Wednesday
February 19th from 7 PM. This chronicles the experiences of some of the 40,000
German POW's held in Canada during the Second World War. Information and
displays on Camp 30 will follow. Kettle corn available for a donation. Free door
prize.
The CHC and Durham East 4-H will host "Orono, the Way We Were" and
information on 4-H on Thursday, February 20th. Kettle corn and free door prizes.
Heritage Week will end with a bang on Friday February 21St, with an old
fashioned Barn Dance featuring the live music of Larry Adams and the Good
Tyme Band. Starting at 8 PM at the Clarington Older Adult Association.
Wrap-Up Meeting
The wrap-up meeting will be on Thursday, March 20th
10 Page
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1 - 3
MINUTES NO. I
ANNUAL AUTHORITY MEETING
Tuesday,January 21,2013 -5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE,OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE,BOARDROOM
Present: P. Perkins, Chair
J.Aker
B. Chapman
L. Coe
L. Corrigan
J.Drumm
R. Hooper
T.D.Marimpietri
D.Mitchell
J.Neal
P.Rodrigues
C. Traill
J.R.Powell,Chief Administrative Officer
R. Catulli,Director, Corporate Services
C. Darling,Director,Development Review&Regulation
G. Geissberger,Marketing& Communications Coordinator
D. Hope,Land Management&Operations Supervisor
P. Lowe,Director, Watershed Stewardship &Community Outreach
P. Sisson,Director,Engineering&Field Operations
G. Soo Chan,Director, Groundwater
B.Boardman,Administrative Assistant/Recording Secretary
M. Stauffer,Administrative Assistant
Excused: S. Collier
M.Novak,Vice Chair
The Chair called the meeting to order at 5:01 p.m.
WELCOME—P.Perkins, Chair,welcomed members and staff to the 2014 annual authority meeting.
DECLARATIONS of interest by members on any matters herein contained-NONE
ADOPTION OF MINUTES
Res.91 Moved by L.Coe
Seconded by R.Hooper
THAT the Authority minutes of Noventher 19,2013 be adopted as circulated.
CARRIED
AUTHORITY ANNUAL MEETING—Minutes of January 21,2014—Page 2
I
CHAIR'S REMARKS-P.Perkins-2013 Milestones
It has been a pleasure to serve as Chair of Central Lake Ontario Conservation in 2013 and I would like to share with Board
Members and staff,a number of this year's highlights.
• Completion of the Black/Harmony/Farewell,Bowmanville/Soper and Oshawa Creek Watershed Plans.
• Completion of the Cranberry Marsh Water Level Management Report which documents the improvements to the marsh
since 2001 when the water control structure was installed in partnership with Ducks Unlimited Canada.
• Completion of Phase II of the Purple Woods Redevelopment plan which included upgrading our maple syrup
production equipment,providing efficiencies in production and improving food safety.
• Completion of Westside Creek and Bennett Creek Flood Plain Mapping.
• Completion of the McLaughlin Bay Restoration Plan.
• A complete redesign and installation of new signage at our Conservation Areas.
• Conservation Area brochures updated and re-branded.
• Hosted our 38th annual Purple Woods Maple Syrup Festival attended by a record 14,446 people over 13 days.
• Hosted our 16`h Durham Children's Groundwater Festival with more than 4,200 grade 4 students attending and now
acting as good water stewards in our communities.
• In partnership with the University of Ontario Institute of Technology and City of Oshawa established the Oshawa
Creek Water Quality Study, a one year pilot project to collect water quality samples at seven sites across the Oshawa
Creek watershed.
• In partnership with a number of community organizations and businesses, CLOCA hosted the 14th annual Jerry
Ouellette Kids Fishing Day at Heber Down Conservation Area,attracting more than 1500 participants.
• Hosted a Big Drum Social at Heritage Hall in partnership with the Durham Region Aboriginal Advisor Circle offering
our 350 guests traditional native food, arts, crafts, dance, drumming and access to programs and services offered to
Denham Region Aboriginal residents.
The Waterfront Regeneration Trust and (CLOCA) celebrated a $600,000 investment by the Ontario government to
complete a 3 kilometre section of the Waterfront Trail through Lynde Shores Conservation Area in Whitby.
• CLOCA entered into an agreement with the Town of Whitby to establish two formal dogs off leash areas at Lynde
Shores and Heber Down Conservation Areas.
• Completed acquisition of 5 properties totaling 143 acres on the Oak Ridges Moraine. This brings the CLOCA land
acquisition total from 1998 to 2013 to just under 3500 acres and total current land holdings to 6,000 acres.
The Chair thanked the members and staff for their support and hard work during 2013.
ELECTION OF OFFICERS
At this point in the proceedings the 2013 elected officers vacated their positions,and the Chief Administrative Officer officiated
for the 2014 election of Chair.
Res.#2 Moved by L.Coe.
Seconded by L. Corrigan
THAT G. Soo Chan and A Sisson be designated scrutineers and that, in the event of an election all ballots
be destroyed.
CARRIED
Authority Chair
R.Powell made three calls for nominations for the position of Chair for 2014, and stated that no seconder was required.
Nominations: B. Chapman nominated P. Perkins
Res.#3 Moved by D.Mitchell
Seconded by J.Drumm
THAT nominations for the position ofAuthority Chair be closed.
CARRIED
P.Perkins"stands"
P.Perkins was declared Authority Chair for 2014,and conducted the remainder of the meeting.
AUTHORITY ANNUAL MEETING—Minutes of January 21,2014—Page 3
Authority Vice-Chair
P.Perkins made three calls for nominations for the position of Vice-Chair for 2014,and stated that no seconder was required.
Nominations: T.D.Marimpietri nominated P.Rodrigues
Res.#4 Moved by C.Traill
Seconded by J.Drumm
THAT nominations for the position of Authority Vice-Chair be closed
CARRIED
P.Rodrigues"stands"
P.Rodrigues was declared Authority Vice-Chair for 2014.
SIGNING OFFICERS
Res.45 Moved by B. Chapman
Seconded by R.Hooper
THAT the Signing Officers of the Authority be any two of the following: The Chair, Vice-Chair, Chief,
Administrative Officer/Secretary-Treasurer, and Director of Corporate Services.
CARRIED
SOLICITORS
Res.#6 Moved by J.Drumm
Seconded by L. Coe
THAT the firms Boychyn &Boychyn, Oshawa; Gardiner,Roberts, Toronto;Beard, Winter, Toronto;Hicks
Morley, Toronto; and Borden Ladner Gervais, Toronto be appointed Solicitors for the Authority, as
required.
CARRIED
BORROWING BY-LAW
Res.#7 Moved by L.Coe
Seconded by B. Chapman
THAT any two of the following: The Chair, Vice-Chair, Chief Administrative Officer/Secretary-Treasurer,
and Director of Corporate Services of the Central Lake Ontario Conservation Authority are hereby
authorized to borrow from time to time, by way of promissory note,from the Toronto-Dominion Bank, 4
King Street West, Oshawa, the sum or sums not exceeding$1,000,000 to meet immediate administrative and
operational expenditures until the Province of Ontario grant and/or Regional levy have been received, and
to give on behalf of the said Authority a promissory note or notes,sealed with the Corporate Seal and signed
by the Chair or Vice-Chair and the Chief Administrative Officer/•Secretary-Treasurer and/or the Director of
Corporate Services for the monies so borrowed with interest which may be paid in advance or otherwise, at
a rate not exceeding prime per annum.
THAT all sums borrowed pursuant to the authority of this Resolution for the purpose mentioned Herein
shall, with interest thereon, be a charge upon the whole of the monies received or to be received,by the said
Authority, as and when such monies are received.
THAT the Chief Administrative Officer/Secretary-Treasurer and/or the Director of Corporate Services is
hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with the
interest thereon, all of the monies hereinafter collected or received by the said Authority from the Province
of Ontario by way of a Grant or from the Regional Levy to be made in accordance with provisions of The
Conservation Authorities Act.
CARRIED
f
AUTHORITY ANNUAL MEETING—Minutes of January 21,2014—Page 4
CONSERVATION ONTARIO COUNCIL
Res.#8 Moved by J.Drumm
Seconded by R. Hooper
THAT the Chair be appointed as the Authority's representative on the Conservation Ontario Council.
Alternative designates are the Vice-Chair and the ChiefAdministrative Officer:
CARRIED
ENFORCEMENT OFFICERS
(i) Development,Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation 942/06
Res.#9 Moved by L.Coe
Seconded by L. Corrigan
THAT C. Darling,P. Sisson, T. Aikins,S Gauley, T.Hetherington,D. Hope,A. Langmuir, W. Coulter and
Al Guindon be appointed Enforcement Officers under the Development, Interference with Wetlands and
Alteration to Shorelines and Watercourses Regulation#42106.
CARRIED
(ii) Conservation Areas Regulation#101/92
Res.#10 Moved by L:Coe
Seconded by L. Corrigan
THAT T.Backus,H. Hirschfeld,J.Maas,B.De Waal and D.Hope be appointed Enforcement Officers
under the Conservation Areas Regulation#101192.
CARRIED
CORRESPONDENCE
(1) Durham District School Board(Schedule I1-1)
Reconnecting with Nature Workshops held at Enniskillen Outdoor Education Centre
B. Chapman congratulated staff on the work they've done.
Res.#11 Moved by L. Coe
Seconded by P.Rodrigues
THAT the above correspondence items be received for information.
CARRIED
DIRECTOR,DEVELOPMENT REVIEW®ULATION
(1) Staff Report#5188-14(Schedule 12-1 to 12-2)
Permits Issued for Development,Interference with Wetlands and Alteration to Shorelines and Watercourses -
November 1 to December 31,2013
Res.912 Moved by L. Coe
Seconded by B. Chapman
P.Rodrigues made inquiries. G. Soo Chan responded.
THAT Staff Report 5188-14 be received for information.
CARRIED
AUTHORITY ANNUAL MEETING—Minutes of January 21,2014—Page 5
DIRECTOR,DEVELOPMENT REVIEW®ULATION—Cont'd
(2) Staff Report#5190-14(Schedule 12-3 to 12-4)
Monitoring of Timelines for Processing Permit Applications
Res.#13 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report 5190-14 be received for information;and,
THAT a copy of staff report 5190-14 be forwarded to the Durham Chapter of BILD.
CARRIED
DIRECTOR, STEWARDSHIP,EDUCATION&COMMUNICATIONS
(1) Staff Report#5191-14(Schedule 13-1)
Heritage Hall and Purple Woods Conservation Area Business Plan
L. Corrigan inquired about a policy for memorial celebrations. P.Lowe responded. Discussion ensued.
Res.#14 Moved by L. Coe
Seconded by L. Corrigan
THAT the Heritage Hall and Purple Woods Conservation Area Business Plan be approved/endorsed.
CARRIED
(2) Staff Report#5192-14(Schedule 13-2 to 13-6)
2013 Latomell Leadership Award Recipients
B. Chapman and P. Perkins congratulated R.Powell on behalf of the Board.
Res.#15 Moved by L. Coe
Seconded by L. Corrigan
THAT Staff Report 5192-14 be received for information;
THAT A News Release and web page profile be prepared and issued by CLOCA Communications Staff.
CARRIED
DIRECTOR,ENGINEERING AND FIELD OPERATIONS
(1) Staff Report#5193-14(Schedule 14-1 to 14-8)
Emerald Ash Borer and Land Management on Conservation Lands
P.Rodrigues made inquiries about costs. P. Sisson responded. J.Drumm inquired about the disposal of the trees. P. Sisson
responded. D.Mitchell inquired about replanting after a number of years have passed. R.Powell responded. Discussion
ensued.
Res.#16 Moved by L. Coe
Seconded by R.Hooper
THAT Staff Report 5193-14 be received for information.
CARRIED
AUTHORITY ANNUAL MEETING—Alinutes of January 21,2014—Page 6
DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE
(1) Staff Report#5194-14(Schedule 15-1 to 15-4)
Changes to Federal Fisheries Act
D.Mitchell,R.Hooper and L. Corrigan inquired about changes. C.Darling and P. Sisson responded.
Res.#17 Moved by L. Coe
Seconded by L. Corrigan
THAT Staff Report 5194-14 be received for information.
CARRIED
DIRECTOR,CORPORATE SERVICES
(1) Staff Report#5189-13 (Schedule 16-1 to 16-4)
Proposed Fees for Authority Services and Programs for 2014
J.Meal inquired about agricultural fees. C.Darling&R.Powell responded.
Res.418 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report#5189-14 be received;and,
THAT the 2014 Proposed Fees for Authority Services and Programs be adopted, effective-February 1,2014.
CARRIED
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report 95187-14(Schedule 17-1)
Common Membership—Different Boards
Res.#19 Moved by B. Chapman
Seconded by L. Coe
THAT the Chair, Vice Chair and members of the Central Lake Ontario Conservation Authority for 2014 be
the Chair, Vice Chair and members of the Central Lake Ontario Conservation Fund for 2014 and the
Chair, Vice Chair and members of the Central Lake Ontario Source Protection Authority for 2014.
CARRIED
MUNICIPAL AND OTHER BUSINESS
T.D.Marimpietri requested an update on the Ethanol Plant lands. C.Darling advised that there have been no recent
submissions.
C.Traill was excused at 5:54 p.m.
R.Hooper noted that P.Lancaster of the Ganaraska Region Conservation Authority attended the Municipality of Clarington
Council Meeting. R.Hooper requested a copy of the stewardship grant letter previously sent by R. Powell.
ADJOURNMENT
Res.920 Moved by J.Neal
Seconded by J.Drumm
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 6:00 p.m.
1 - 4
DURHAMNUCLEAR HEALTH COMMITTEE (DNHQ
MINUTES OF MEETING
I
LOCATION Pickering Recreation Complex
1867 Valley Farm Road
Meeting Rooms 1 & 2
City of Pickering, Ontario
DATE January 17, 2014
TIME 1:00 PM
HOST Pickering Nuclear
MEMBERS Dr. Robert Kyle, Durham Region Health Department(DRHD (Chair)
Ms. Mary-Anne Pietrusiak,DRHD (Presenter)
Mr. Laura Freeland, DRHD
Mr. Phil Dunn, Ontario Ministry of the Environment
Mr. Raphael McCalla, Ontario Power Generation(OPG)
Mr. Loc Nguyen, OPG
Dr..Tony Waker, University of Ontario Institute of Technology
Dr. Barry Neil,Public Member
Mr. Marc Landry,Public Member
Mr. Bill Todd, Public Member
Mr. Carl Ferencz, Public Member
Mr. Jansen Wu,Public Member
Mr. Alex Heyden, Public Member
Mr. Chad Kavanaugh,Public Member
Mr. Hardev Bains,Public Member
PRESENTERS/ Mr. Brian Devitt, DRHD (Secretary)
OBSERVERS Mr. Jim Coles, OPG(Presenter)
Mr. Kevin Powers, OPG (Presenter)
Mr. Glenn Pringle, OPG
Mr. Warren Leonard, Durham Region Emergency Management
Office(DEMO) (Presenter)
_
_Ms. Theresa.McClenaghen, Canadian Environmental Law
Association
Ms. Janice•Szwarz,Municipality of Clarington
Ms. Gail Cockburn,Durham Nuclear Awareness
Ms.Rene.Cotton,Durham Nuclear Awareness
Ms. Janet McNeill,Durham Nuclear Awareness
Ms. Lynn Jacklin, Durham Nuclear Awareness
Ms. Sharon Gawtrey, Parkcrest Tenants Association, Toronto
Ms. Lydia Skirko, Observer
Mr. Chad Sutherland, Observer
Ms. Linda Gasser, Durham Region Resident
Mr. A.J. Kehoe, Durham Region Resident
REGRETS Dr.'David Gorman, Public Member
Mr. Ken Gorman, DRHD
Mr. Chris Weigel, Alternate Public Member
Robert Kyle opened the meeting, welcomed everyone.
Robert Kyle thanked Kevin Powers on behalf of Pickering Nuclear for hosting the
meeting today. -"
1.0 Adoption of the DNHC Agenda
The Revised Agenda was adopted.
2.0 Adoption of the DNHC Minutes of the November 15,2013 meeting
The Minutes were adopted as written.
3.0. Correspondence.
3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating
Station (NGS) Community Advisory Council meetings for September, October
and November 2013.
3.2 Robert Kyle's office received a news release from the Canadian Nuclear Safety
Commission (CNSC) concerning Proposals for Strengthening Alcohol and Drug
Policy, Programs and Testing Requirements for Canadian Nuclear Power Plant
Licensees dated November 23, 2013.
3.3 Robert Kyle's.office received the presentation notes used by Michael Binder,
President, CNSC, to the Cameco Board of Directors on December 5, 2013.
3.4 Robert Kyle's office received the newsletter from the Nuclear Waste Management
Organization concerning Where the Site Selection Process is Now dated Fall/
Winter 2013.
3.5 Robert Kyle's office received a news release from the CNSC concerning the
Stakeholders Workshop Report on the Process for Establishing Release Limits
and Action Levels at Nuclear Facilities and their request for comments dated
December 7, 2013
2
4.0 Nuclear Power/EnvironmentaI Issues
4.1 Progress Report by DEMO on Nuclear Emergency Preparedness in Durham Region
in 2013 and Plans for 2014.
Warren Leonard, Director, DEMO, provided a presentation on nuclear emergency
preparedness in Durham Region in 2013 and 2014. The. highlights of Warren's
presentation were:
• DEMO is responsible for the effective mitigation, preparedness, response and
recovery in case of any emergency in Durham Region.
• DEMO has 6 staff and one is on call 24"hour per day 7 days per week to
respond to an emergency.
• Nuclear emergency planning is a part of the overall emergency preparedness
in Durham Region.
• DEMO's emergency management program includes developing plans,
training staff, conducting exercises and providing public education. .
• Local municipalities in Durham Region also have emergency plans but they
are coordinated and conform to the DEMO plan.
• OPG's responsibilities are to restore the NGSs to a safe state and support off=
site exercises.
Warren provided a summary of the 2013 Emergency Management Program that
included:
• DEMO's emergency program was in compliance with all legislative
requirements for plans, hazard identification, critical infrastructure, training,
exercises and public education.
• DEMO's emergency master plan will be restructured to include Emergency
Support Functions and Risk Specific Plans.
• The Nuclear Emergency Response Plan new structure will include:
o Public Alerting
o Notification
o Evacuation and Sheltering in Place
o Emergency Worker Centres
o Reception Centres
o KI Distribution
o Liquid Emission
• DEMO participated in several Emergency Exercise Programs in 2013 that
included:
• Durham District School Board test of emergency lockdown and
evacuation protocols conducted in May
• Garnet Rickard Reception Centre test involving Clarington, Red Cross
and Salvation Army conducted in June
o Peterborough Nuclear Reception Centre test involving County and City
of Peterborough and OPG conducted in June
o Durham Region and 8 Municipalities test involving integrated
communications conducted in October
3
• OPG Emergency Operations and Integrated Facility test involving
Emergency Measures Ontario, CNSC and other agencies conducted in
November
• Pan Am and Para Pan Am Games 2015 workshop involving 500
participants from all regions, municipalities, Province of Ontario and
Federal Ministries conducted in November
• Durham Region hospitals and health care facilities tests and drills
conducted throughout the year
• Nuclear Public Alerting in 2013 included:
o Caarington with 14 sirens for outdoor alerting and telephone mass
notification for indoor alerting
o Pickering with 20 'sirens for outdoor alerting and telephone mass
notification for indoor alerting
• The 2013 Public Education activities included:
• Emergency Preparedness Week held in May
• Community events held in Clarington and Oshawa
• Durham Regional Headquarters displays
• Presentations to community groups as requested
• Distribution of brochures to households and businesses:
• Are you Ready? - 207,430 copies distributed to all addresses
in Durham Region
• Nuclear Safety - 108,000 copies to addresses in the 10 km
zone around Pickering and Darlington NGSs
• . Public Alerting— 7400 pamphlets sent to all addresses in the 3
km around Pickering and Darlington NGSs
Warren indicated DEMO's priorities in 2014 will include:
• Monitoring the Public Alerting system with weekly silent siren testing and bi-
annual siren activation with maintenance as needed.
• Training for basic emergency management, developing new training Ifor the
Incident Management System and activities at the Regional Emergency
Operation Centre.
• Full participation in the Integrated Nuclear Management Exercise scheduled
for May 26 to 28,2014.
Warren Leonard or his associates will keep the DNHC updated on nuclear
emergency preparedness approximately once per year. For more information on
DEMO, Warren can be contacted at warren.leonard(adurhain.ca and the slides he
used are attached as Appendix 1.
4.2 Report by OPG on the draft Public Education related to Nuclear Emergency
Preparedness
Kevin Powers, Director, Nuclear Public Affairs, OPG, provided a report on the
draft Public Education Document being developed for distribution in Durham
Region.
4
Kevin provided background information on the need for a Public Education
Document. At the CNSC's Public Hearings for the relicensing of Darlington and
Pickering NGSs held in 2012 and 2013, the need for a Public Education Document
was recognized because most residents did not know what to do in a nuclear
emergency. In August 2013, the CNSC requested OPG to develop a brochure that
would raise awareness of nuclear emergency preparedness issues in case of the
unlikely event of a nuclear accident. The highlights of Kevin's presentation
included:
• There have been many attempts over the past several years by OPG and
DEMO to provide information brochures on nuclear emergency preparedness
in Durham Region but there is still a recognized need as identified from the
Public Hearings.
• OPG initiated a working group of emergency preparedness organizations
including DEMO, City of Toronto, Ontario ministries to develop an
information brochure.
• Focus groups were decided to be the best method of understanding what the
communication disconnect was between what was heard/read and what action
was expected of residents in case of a nuclear emergency.
• Four focus groups meetings were held in November and December 2013 with
2 in Pickering and 2 in Clarington. .
Kevin explained the methodology for these focus groups that included:
• The individuals in the 4 focus groups were selected by living within 10 km of
either Pickering or Darlington NGSs.
• One group living near each nuclear facility was made up of involved
community minded citizens and the second focus group of regular citizens.
Groups started off talking about issues of concern to them.
• The moderator steered the conversation towards issues of safety and
emergency preparedness.
• Fairly in-depth discussions of the understanding of emergency preparedness,
nuclear accidents, how they work, what to do in case of a nuclear accident,
feeling of security and concerns about living close to nuclear facilities were
initiated.
• Once it was determined what individuals understood and remembered, the
moderator questioned what they would like to know.
• To guide the discussion, three sample pieces of information were provided
for their review and comment that included:
o One page information document
o Three fold brochure that was distributed in 2013
o Twenty page calendar done in the US with emergency preparedness
information included
• The focus groups were asked what they liked and did not like in each of the
samples.
• The focus groups were also asked what they would like to know and what
would capture their attention so they would keep the nuclear emergency
preparedness information for future reference.
s
Kevin summarized the findings from the four focus groups that included:
• There was a minimal understanding about how a nuclear emergency might
unfold and how to respond.
• The common misunderstanding was that there would be an explosion that
would devastate the area around the nuclear facility for several miles.
• Sirens and potassium iodide pills were the most common elements of
community understanding and response although they did not know how to
obtain free-pills that had been mentioned in DEMO'S pamphlets.
• Several barriers were identified as making it difficult to reach residents with .
key information that they are likely to retain and remember included:
o Most throwaway perceived junk mail
o Most believe a nuclear accident was unlikely
o Many find the idea of nuclear emergency unimaginable and few have
thought about how one would unfold
o Many know about Fukushima but only two participants were able to
explain the likely timeline of events around the incident and evacuation
o Some expected an explosion and very little time or no time to respond
o There needs to be more specific information provided about what
actions are expected of residents in case of a nuclear emergency.
Kevin indicated the `Path Forward' steps on the development of the Public
Education Document were:
• Create a document that will capture the attention of the residents.
• Develop a short tear-away one,pager that details what to do, what radio
stations to listen to,phone numbers to call, maps and checklists.
• Develop a longer piece that details how an emergency would unfold is critical
to help residents understand the response expected.
• Provide a list/map' of locations of evacuee and reception centres and what
they look like.
• Provide information and the opportunity for discussion on sheltering to help
explain the need and advantages.
• Explain the need for and use-of potassium iodide pills and how to access
them.
• Complete and distribute the Public Education Document by June 2014.
Kevin Powers indicated he will attend the April 4th DNHC meeting to provide a
Progress Report on the development of the draft Public Education Document
related to Nuclear Emergency Preparedness.
4.3 Progress Report by OPG on the Nuclear Emergency Preparedness at Pickering and
Darlington NGSs and Plans for the Integrated Nuclear Management Exercise
scheduled for May 2014
Jim Coles, Director, Emergency Management and Fire Protection, OPG,provided a
presentation on OPG's Nuclear Emergency Management Programs.
" 6
The highlights of his presentation were:
• The Nuclear Response Plan Integration involves:
o Federal Emergency Response Plans that support the provincial plans
o Province of Ontario Nuclear Emergency Response Plan that directs and
coordinates off-site responses
• OPG Nuclear Emergency Plan directs on-site response and supports
off-site response
• Provincial Ministries support the Provincial Emergency Operations
Centre(PEOC)
• Municipalities and Provincial Ministries implement the PEOC direction
on protective actions
• The summary of the Nuclear Emergency Management includes:
o A planned, integrated process that includes all levels of government and
OPG
o OPG activates the plan, notifies stakeholders and mitigates the nuclear -
emergency
o Ontario is the lead agency coordinating the off-site response and
providing direction to the Designated Municipalities
o Public Safety Canada coordinates the federal response in support of the
Province of Ontario
Jim explained that a major nuclear exercise called "Unified Response" will be
conducted at the Darlington NGS from May 26 to 28, 2014. Major exercises have
been conducted at NGSs every 2 to 3 years but this Exercise will be the largest test
of nuclear emergency preparedness ever conducted in Canada with 54 agencies as
participants. The Exercise Objectives are:
• Test the preparedness and integration of nuclear emergency response plans at
all levels of government.
• To demonstrate that the Provincial Nuclear Emergency Response Plan
(PNERP)is effective.
• To validate the recently revised Federal Nuclear Emergency Plan.
Jim mentioned the major participants in the Exercise will include:
• Ontario Power Generation
• Canadian Nuclear Safety Commission
• Health Canada
• Public Safety Canada
• Ontario Ministry of Energy
• Ontario Office of the Fire Marshal and Emergency Management
• Durham Emergency Management Office
Jim also mentioned the International Participants will include:
• World Association of Nuclear Operators
• Institute of Nuclear Power Operations
• International Atomic Energy Agency
• United States Nuclear Regulatory Commission
7
• United States Federal Emergency Management Agency
Jim indicated there is a new standard for Nuclear Emergency Management
Programs known as CSA N1600. The new standard CSA N1600 requires:
• Development of new standards for on-site and off-site organizations with a
role in responding to nuclear emergencies.
• Focus on preparedness for response to and recovery from a nuclear
emergency.
• Formation of a technical committee to include government agencies, nuclear
operators, public safety interest groups, professional services and general
interest groups.
• Development of a Standard of requirements,that will include:
o Planning basis
o Program management
o Response plans
o Recovery plans
o Training facilities and equipment
o Public awareness and education
o Exercises
o Program evaluation, audit and review
o Management review
• A Draft Standard was issued by the CSA for a 60 day Public Review period
on August 20, 2013 and the Standard remains on track for publication in June
2014.
• A summary report of lessons learned from the Exercise will be completed by
September 14, 2014.
Jim Coles or his associates will continue to keep the DNHC updated on the
progress of the Nuclear, Emergency Management Programs at Pickering and
Darlington NGSs. More information can be received by contacting Jim at
jim.coles@opg.com and the slides he used are attached as Appendix 2.
5.0 Health Effects
No Report Today
6.0 Communications
6.1 Community Issues at Pickering Nuclear
Kevin Powers, Director, Nuclear Public Affairs,provided an update on Community
Issues at Pickering Nuclear. The highlights of Kevin's presentation were:
• Pickering Nuclear employees have worked more, than 14 million hours
without a lost-time injury. The last lost-time injury was in May 2011.
• Pickering Units 1 and 4 are undergoing a planned maintenance outage and all
other Units are operating at full power.
' 8
Vanessa Hughes, Manager, Public Affairs Pickering Nuclear, can be reached at
(905) 839-1151 extension 7919 or by e-mail at vanessa.hughes2opg corn for more
information.
6.2 Community Issues at Darlington Nuclear
Kevin Powers, Director, Nuclear Public Affairs, provided an update on the
Community Issues at Darlington Nuclear. The highlights of Kevin's presentation
were:
• Darlington Nuclear employees have worked 4.5 million hours without a lost-
time injury.
• Units 1 to 4 are operating at high power.
Jennifer Knox, Manager, Public Affairs Darlington Nuclear, can be'reached at
(905) 697-7443 by e-mail at jennifer.knox(a opg.com for more information..
6.3 Community Issues at OPG
Kevin Powers, Director, Nuclear Public Affairs, provided an update on corporate
Community Issues for OPG. The highlights of Vanessa's presentation were:
• OPG's Charity Trust campaign began in September and raised approximately
$1.6,million to support about 1,500 registered charities and $76,000 was also
raised through special events at OPG sites.
• The next edition of the Neighbours newsletter for each NGS will be
distributed by the end of February 2014.
• OPG recently posted the following documents on their external website:
o Application for the renewal of the Darlington operating licence
o Darlington's Refurbishment Global Assessment Report
o Darlington's Refurbishment Integrated Implementation Plan
• Links to these documents are also available on the CNSC website in advance
of the Public Hearings to be held this year.
• Darlington and Pickering NGSs program staff are very busy planning for
March Break and the details of the family program activities will be available
in the next edition of the Neighbours newsletter.
7.0 Other Business
7.1 Topics Inventory Update
Robert Kyle indicated the Topics Inventory will be revised to include the
presentations made today and will be attached to the Draft Minutes as Appendix 3.
7.2 Future Topics for the DNHC to Consider
Robert Kyle indicated the topics for discussion at the next DNHC meeting on April
4, 2014 or future DNHC meetings may include:
9
o Report from OPG on the Implementation of the CNSC's conditions to the
Renewal of the Power Reactor Licence for the Pickering NGS
• Progress Report from OPG on the Draft Public Education Document related
to Nuclear Emergency Preparedness
• Progress Report from the Nuclear Waste Management Organization on their
Site Selection Process
• Progress Report from Ontario Ministry of Health and Long-Term Care on
their Radiation Health Response Plan
7:3 The Biennial Review of the DNHC Terms of Reference dated January 2012
Robert Kyle indicated the DNHC Terms of Reference is due for review and copies
of the existing DNHC Terms of Reference dated January 2012 were provided.
Robert requested any suggestions of change should be em ailed to Brian Devitt,
Secretary to the DNHC, by March 24, 2014. Brian can be contacted at
brian.devittnsympatico.ca. He will collect and organize the suggestions of change
so they can be discussed at the April 4, 2014 DNHC meeting. A copy of the Terms
of Reference dated January 2012 is attached as Appendix 4.
8.0 Next Meeting*
Date April 4, 2014
Y
Times 12:06 PM Lunch served
1:00 PM Meeting begins
Host Health Department
Location Durham Regional Headquarters
605 Rossland Road East
Meeting Room 1B
Town of Whitby, Ontario
9.0 Adjournment at 3:35 PM
10
23/01/2014
,f
Durham Nuclear Health Committee
DEMO 2013/2014 Program. Preview
Warren Leonard, Director
Durham Emergency Management Office
January 17, 2014
s
2013 Emergency Management Program
• Met legislative compliance: = �
Plans
• Hazard Identification
• Critical Infrastructure
• Training & Exercises °
• Public Education v.
x
1
23/01/2014
DEMO 2014 Program
Governance
M.
Training t
Development&
Delivery - +
r Legislative
Compliance
Hazard Identification & Risk
Assessment; Plans Review
� o
• UtilizeAatest p ndal
t met
"Y;AM.house
7.
L
r§ �•,Produce:revises Regional HIRA r�.,
f
New pans structure
t " 4 • Emergency:Support functions:
J.
IVuclear:Ptan.s&Nuclear
meigency;Support Functions;
2
23/01/2014
Emergency Plan Structure
DUrhatn Emergency Master Olin
7.
:ltfsk Spucit'�c Plans`
IIMirM1J1pY+ 'ItA�eellan.
U 5waaf;:
g
Nuclear Emergency Plan Structure
j NuclearEmergenc�. -
Respori5e Plert
� Py6h[/.iertiha'=�-- .-.Emergen�ylNmkers's
f
kgeceptmn Centres
Evacuatwnt K1f7aUftiutidn ::}
3
� yShelterjnP.la<e ,: f.:• w.`fl Y
�f U4ujd Emission
_ 3
23/01/2014
DEMO 2013- 2015 Exercise Program
=Next Gen:
Radio System' Cde6rato}y5p¢ik"
-,OM s Exercise „ tuDtt,onai spring
F�piciie"5urEfaln>t#le � 2035
c1PG Exercise ' t -
- "Unifi=ed Resppnsa" - -
MaK 201A
-
`Yoothfut ), iteglDtlal&
sp 2
,p�,nr�ina,SympasW� .E _ Loyal Milnicipai
>�mKmbe[2?,2619 .. MnuaIExekcise5(9)
`! '4e�'�. e•�3 z�^c i '?r `� x Y f ' '.:.rte �-
2013 Nuclear Public Alerting
• Clarington:
• 14 sirens operational for outdoor alerting
• Telephone mass notification for indoor alerting
D, .,.� �.... ..,®o, (EF" D13
.. IED, -- >.—
2 p9
Dit
OGICs65
DARL NGTON KC.S.
SIREN SITES
4
23/01/2014
2013 Nuclear Public Alerting
�< '
• Pickering: T }
• 20 sirens operational for outdoor alerting = _
. Telephone mass notification for indoor-alerting
QZ
: P
•l ./�N..... _S`; ...,E`� y,fit i 0.tr[LJ.._. �,«. � ._....1�
t
ff �
2014
Public Weekly siren silent testing & maintenance
Alerting
Bi-annual siren activation testing
Mass notification annual testing
Training Basic Emergency Management (BEM)
Incident Management System (IMS)
Emergency Operations Centre (EOC)
mYrr
5
23/01/2014
0.13 Public Education
• Emergency Preparedness Week (May)
• Community events in Clarington and Oshawa.
• Regional Headquarters displays'
• Presentations to community groups as requested
e.g., — Boy Scouts, Girl Guides
• Distribution of brochures to households & businesses
• Are YOU Ready?
Nuclear Safety
• Public Alerting
2014 Public Education & Web
a `
lntg8x ,. neS�TglJa PUkli w45tltlgry
4i
2Q14.
q�,
ng
f
6
23/01/2014
Durham Nuclear Health Committee
DEMO 2013/2014 Program Preview
Warren Leonard, Director,
Durham Emergency Management Office
January 17, 2014
7
1 1
ffi
.\' ..... ' y-a
Update to DNHC on Nuclear • -
Management • • • •
Coles Jim • of Emergency Management and
Fire Protection,OPG
an
I '
GENIMATION
•
Gx �t �k f X99 Sii � x r
d ty tl fir
AA' y,✓ It rJic rs
"� ^
��t w ",��
tl( a ��, °° !tr4sr Igo rf
B �f�il��'^y5�s"
]}f�,-f
I
23/01/2014
Nuclear Emergency Management Summary
• Nuclear emergency management is a planned, integrated
process that includes all levels of government and OPG
• OPG activates the plan, notifies stakeholders and mitigates
the emergency
• Province is.the lead agency coordinating the off-site
response and providing direction to the Designated
Municipalities
• Public Safety Canada coordinates the federal response in
support of the province
3 ON 1Ji11IOPOWU
x�rcise Un%fied:Response
■ Joint Exercise Planning Team established 2012
■ Exercise scheduled for May 26—28, 2014
■ Exercise Objectives:
1. Test the preparedness and integration of nuclear
emergency response plans at all levels
2. To demonstrate that the Provincial Nuclear Emergency
Response Plan (PNERP) is effective
a. To validate the revised Federal Nuclear Emergency Plan
ONTARMPOiiil'c8
GERAUX
2:
s
23/01/2014
Exercise Participants
Major Participants
• Ontario Power Generation
• Canadian Nuclear Safety Commission
Health Canada
■ Public Safety Canada
Ministry of Energy
• Office of the Fire Marshal and Emergency Management
■ Durham Emergency Management Office
...International Participants
• World Association of Nuclear Operators
■ Institute of Nuclear Power Operations
■ International Atomic Energy Agency
■ US Nuclear Regulatory Commission
■ US Federal Emergency Management Agency
5 ONTAHIOPOWER
GEN91AilUM
Development of CSA-N1600-General Requirements for
IVuciear Emergency Management Programs
■ New standard applicable to on-site and off-site
organizations with a role in responding to nuclear
emergencies
■ Focus on preparedness for, response to, and recovery
from a nuclear emergency
■ Technical committee includes government agencies,
nuclear operators, public safety interest groups,
professional services and general interest groups
ONTARIO DR
3
23/01/2014
Development of CSA N1600- General Requirements for
Nuclear Emergency Management Programs
• Draft Standard includes requirements for
* Planning basis *Training facilities &equipment
* Program management * Public awareness&education
* Response plans * Exercises
* Recovery plans * Program evaluation,audit and review
* Management review
• Aligned the CNSC Regulatory Document 2.10.1 Nuclear
Emergency Preparedness and Response
• The draft standard was issued by CSA for a 60 day Public
Review period on August 20, 2013
• Standard remains on track for publication in June 2014
09ARIOPWO
GEH8IATION
4
1 - 5
CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE
January 8, 2014, 6:00 P.M.
Meeting Room 1A
Present: Sylvia Jaspers-Fayer, Chair
Shea-Lea Latchford, Vice Chair
Sally Barrie
Andrea Horgan
'Julie Michalejko-Earle
Councillor Partner
Absent: Tim Hick
Also Present: June Gallagher, Committee Coordinator
1. INTRODUCTION
Sylvia Jaspers-Fayer welcomed the new Committee member, Julie
Michalejko-Earle.
2. ADOPTION OF MINUTES
Moved by Shea-Lea Latchford, seconded by Andrea Horgan
THAT the minutes of the meeting of December 4, 2013 be approved.
"CARRIED"
2. BUSINESS ARISING FROM MINUTES
(a) Scent-Free Environment
June advised that Patti Barrie is gathering information on this matter. This
matter was referred to the next meeting.
3. NEW BUSINESS
(a) GO Bus Access on Eastbound Stop
The Committee received the December 19, 2013 correspondence from
Vincent Patterson, General Manager, Durham Region Transit, regarding
GO Bus Access on the eastbound stop indicating that the contact is
Christopher Norris. June advised that Patti Barrie is awaiting information
from Christopher Norris.
Clarington Accessibility - 2 - January 8, 2014
Advisory Committee
(b) Multi-Year Accessibility Plan
June informed the Committee that Patti Barrie had prepared the proposed
plan, in accordance with Provincial deadlines, and noted that it is not
approved by Council. June conveyed that Patti is looking for input from
the Committee regarding the proposed plan. The Committee reviewed the
multi-year accessibility plan.
Moved by Shea-Lea Latchford, seconded by Julie Michalejko-Earle
THAT the Clarington Multi-Year Accessibility Plan be endorsed.
"CARRIED"
4. REGIONAL UPDATE
Sally Barrie informed the Committee that the Regional Committee does not
normally meet formally in December, but had planned an informal potluck on.
December 18, 2013. Unfortunately the potluck had to be cancelled due to
illness. She noted that the next meeting is January 23, 2014 at 1:00 p.m.
5. OTHER BUSINESS
(a) Special Needs Athletics Canada
June informed the Committee that correspondence, dated December 12,
2013, has been received from Pasquale Martorelli, President, Special
Needs Athletics Canada (SNAG) outlining their current initiative called
"Build the Dream", an initiative looking to partner with a community to
construct a multi-purpose baseball/basketball/hockey/track field. June
noted that Patti Barrie is currently arranging for a future presentation from
SNAC to the Committee regarding the matter.
(b) Accessible Parking Spots and Sidewalk in the Tim Horton's Parking Lot
Shea-Lea informed the Committee that the accessible parking spots and
sidewalk in front of the Tim Horton's had not been cleared of snow despite
the rest of the parking lot being cleared. She informed the Committee that
she raised the issue with the Manager and within a few hours the area was
cleared.
Clarington Accessibility - 3 - January 8, 2014
Advisory Committee
6. DATE OF NEXT MEETING
The next meeting of the Committee is scheduled to be held on Wednesday,
February 5, 2013 commencing at 6:00 p.m. in Committee Room 1A.
7. ADJOURNMENT
Moved by Shea-Lea Latchford, seconded by Councillor Partner
THAT the meeting adjourn at 6:30 p.m.
"CARRIED"
Chair
Secretary
1 - 6
SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE
Minutes of Meeting of January 23, 2014 at 6:00 p.m.
Library Mezzanine Room
Present:
Michael Patrick, Chair
Mike Dymarski
Allan Hewitt
Lorraine Jones
Ian Kruis
Kerry Meydam
Kira Nowick
Councillor Ron Hooper
Mayor Adrian Foster
Absent: Suzanne Elston
Also Present: Curry Clifford, Corporate Initiatives Officer
Linda Coutu,Executive Assistant to the Mayor
Guest Facilitator: Helen Break
1. WELCOME AND INTRODUCTION
Committee Chair Michael Patrick welcomed the Committee and introduced new member,
Ian Kruis. Mr. Kruis is a teacher at Holy Trinity Catholic School working with children
with Autism. Mr. Kruis is part of the fourth-generation family farm,Knox Pumpkin
Farm. Mr. Patrick advised that he and Curry Clifford met with Mr. Kruis prior to this
meeting to bring him up to date on matters of the Committee.
2. APPROVAL OF MINUTES OF NOVEMBER 21,2013
Lorraine Jones noted that Suzanne Elston's name was not listed on the October 31St event
and the minutes should be amended to reflect that.
Moved by Mike Dymarski, seconded by Kerry Meydam that the minutes of the
November 21, 2013 meeting be approved as amended. CARRIED.
3. BUSINESS ARISING FROM THE MINUTES
There was no business arising from the Minutes.
4. FACILITATED DISCUSSION ON TASK#3—LEAD BY HELEN BREAK
Helen Break led the group through a visioning exercise to determine how the Committee
should proceed. There were a few break-out sessions to gather information from the j
group to determine what a sustainable Clarington should look like in 2019. The result of
these exercises highlighted the following eight outcomes:
Self-Sufficient Neighbourhoods
An Engaged Community
Unique, Vibrant Downtowns
Green, Efficient People Friendly Transportation
Natural Green Space
Accessible and Integrated Trails
An Attractive Business Environment
Healthy, Accessible Waterfronts
Ms. Break advised that she would provide the Committee a report of the exercise to
capture the highlights of the session.
It is anticipated that this report will assist the Committee in taking the next steps
necessary to complete Task#3.
5. Discussion of Request of Council for Committee comment on Report PSD-074-13
concerning rezoning to allow camping on lands adjacent to Canadian Tire Mosport
Park.
The Committee discussed commenting on Report PSD-074-13 and it was agreed that this
is not part of the Committee's focus.
Moved by Mike Dymarski, seconded by Lorraine Jones that Resolution GPA-577-13 be
received for information. CARRIED
6. OTHER BUSINESS
There was no other business raised.
7. ADJOURNMENT
Moved by Mike Dymarski, seconded by Kerry Meydam that the meeting adjourn at
9:05 p.m. CARRIED
clarington
Leading the Way
REPORT#1
REPORT TO COUNCIL MEETING OF FEBRUARY 10, 2014
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, FEBRUARY 3, 2014
RECOMMENDATIONS:
1. DELEGATION OF HIDA MANNS, CLARINGTON REPRESENTATIVE TO THE
DURHAM ENVIRONMENTAL ADVISORY COMMITTEE (DEAC), REGARDING
THE DURHAM ENVIRONMENTAL ACHIEVEMENT AWARDS
THAT the delegation of Hida Manns, Clarington Representative to the Durham
Environmental Advisory Committee (DEAC), regarding the Durham Environmental
Achievement Awards, be received with thanks; and
THAT Staff consider appropriate nominations.
2. AN APPLICATION AMEND THE ZONING BY-LAW TO ALLOW FOR THE
SEVERANCE OF AN EXISTING SINGLE DETACHED DWELLING FROM LANDS
TO BE RETAINED FOR FUTURE DEVELOPMENT
APPLICANT: STEVE KREZANOWSKI
THAT Report PSD-010-14 be received;
THAT the application to amend Zoning By-law 84-63, submitted by Stephen
Krezanowski for the future severance of an existing residential dwelling be
approved as contained in Attachment 1 of Report PSD-010-14;
THAT the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-010-14 and Council's
decision; and
THAT all interested parties listed in Report PSD-010-14 and any delegations be
.advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - February 10, 2014
3. APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND ZONING BY-
LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A 155 SUITE, 5
STOREY RETIREMENT RESIDENCE AND A 104 UNIT, 9 STOREY SENIORS
APARTMENT
APPLICANT: THE FORREST GROUP
THAT Report PSD-062-13 and Addendum to Report PSD-062-13 be received;
THAT 105 Queen Street be designated a `Class 4 area' in accordance with the
Ministry of the Environment's "Environmental Noise Guideline — Stationary and
Transportation Sources —Approval and Planning (Publication NPC-300)";
THAT the application to amend the Clarington Official Plan as revised, submitted by
the Forrest Group be approved and that Official Plan Amendment No. 95 in
Attachment 1 of Addendum to Report PSD-062-13 be adopted, and the related
By-law in Attachment 2 of Addendum to Report PSD-062-13, be passed;
THAT the Zoning By-law Amendment application as revised, submitted by the
Forrest Group be approved subject to provisions for the removal of the Holding (H)
prefix, as contained in Attachment 3 of Addendum to Report PSD-062-13; and
further revised to delete provision 1 d) iii) and amend the maximum density for
Phase 1 to 200 units/suites per net ha; and to further revise subsection 2. d. ii) and
iv) to consolidate the odour and dust assessment as a condition of site plan
approval;
THAT once all conditions contained in the Official Plan and Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, a By-law authorizing
the removal of the (H) Holding Symbol be forwarded to Council for approval;
THAT Council deem the revisions to the applications for Official Plan Amendment
and Zoning By-law Amendment to be minor and not require additional public
meeting;
THAT the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Addendum to Report PSD-062-13,
Report PSD-062-13 and Council's decision; and
THAT all interested parties listed in Addendum to Report PSD-062-13 and any
delegations be advised of Council's decision.
Report#1 - 3 - February 10, 2014
4. CLARINGTON ARMS SUBDIVISION, BOWMANVILLE, PLAN 40M-2142,
`CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW,' FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-007-14 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2142; and
THAT Council approve the by-law attached to Report EGD-007-14, assuming
certain streets within Plan 40M-2142 as public highways.
5. PENWEST SUBDIVISION PHASES 5A AND 5B, BOWMANVILLE,
PLANS 40M-2094 AND 40M 72203, `CERTIFICATE OF ACCEPTANCE' AND
`ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER
RELATED WORKS
THAT Report EGD-008-14 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plans 40M-2094 and 40M-2203; and
THAT Council approve the by-law attached to Report EGD-008-14, assuming
certain streets within Plans 10M-816, 40M-2094 and 40M-2203 as public highways.
6. LIBERTY CROSSING SUBDIVISION PHASES 1 AND 2, BOWMANVILLE,
PLANS 40M-2296 AND 40M-2341, `CERTIFICATE OF ACCEPTANCE' AND
`ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER
RELATED WORKS
THAT Report EGD-009-14 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plans 40M-2296 and 40M-2341; and
THAT Council approve the by-law attached to Report EGD-009-14, assuming
certain streets within Plans 40M-2296 and 40M-2341 as public highways.
Report #1 - 4 - February 10, 2014
7. OLDER ADULT STRATEGY— TERMS OF REFERENCE
THAT Report CSD-002-14 be received; and
THAT funding for the development of an Older Adult Strategy be referred to the
2014 Budget Process.
8. FUTURE DIRECTION OF CLARINGTON'S CULTURAL GROUPS
THAT Community Services Staff be directed to meet with our community cultural
groups to explore their goals and direction.and to report back on their findings.
9. APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD
THAT Report CLD-005-14 be received;
THAT Olinda Casimiro be appointed to the Clarington Museums and Archives
Board for a term concurrent with the term of Council; and
THAT all interested parties listed in Report CLD-005-14 be advised of Council's
decision.
10. PUBLIC SECTOR SALARY DISCLOSURE ACT REPORT FOR 2013 YEAR
THAT Report COD-001-13 be received; and
THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate.
Ministry be notified, which employees, were paid a salary of$100,000 or more (as
defined in the Act), for the year 2013.
11. JOINT HEALTH AND SAFETY COMMITTEE — 2013 SUMMARY
THAT Report COD-002-14 be received; and
THAT the updated Harassment Policy E5 (Attachment#1 of Report COD-002-14),
Health & Safety Policy Statement (Attachment #3 of Report COD-002-14) and
Terms of Reference (Attachment #4 of Report COD-002-14) be endorsed.
12. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENTS OR REFUND OF TAXES
THAT Report FND-001-14 be received; and
THAT the list of applications for cancellation, reduction, apportionments or refund of
taxes, attached to Report FND-001-14 be approved.
Report #1 - 5 - February 10, 2014
13. SUPPORT FOR "NEWCASTLES OF THE WORLD SUMMIT"
WHEREAS There are'more than 100 different "Newcastles" or New Castles"
around the globe, in many different countries and in many different languages;
WHEREAS "Newcastles of the World" connects citizens and groups from the
Newcastles for friendship, for cultural, educational and business exchange, and to
share experiences and ideas;
WHEREAS Newcastle, Ontario in the Municipality of Clarington participated in the
"Newcastles of the World" Summit held July, 2012 in Newcastle upon Tyne;
WHEREAS Newcastle, Ontario in the Municipality of Clarington has joined and
become a member of the "Newcastles of the World"; and
WHEREAS the next "Newcastles of the World" Summit is to be held April, 2014 in
the town Nove Hrady, Czech Republic;
NOW THEREFORE BE IT RESOLVED THAT Mayor Adrian Foster and Members
of Council for the Municipality of Clarington send a Proclamation recognizing the
"Newcastles of the World" Summit in Nove Hrady, Czech Republic;. and
THAT the Council of the Municipality of Clarington support the "Newcastles of the
World Summit" be held in the Village of Newcastle, Ontario in the Municipality of
Clarington for the summit year 2016.
SUMMARY OF BY-LAWS
FEBRUARY 10, 2014
BY-LAWS
2014-013 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle (Steve Krezanowski) (Item 2
of Report#1)
2014-014 Being a By-law to adopt Amendment No. 95 to the Clarington Official Plan
(Item 3 of Report#1)
2014-015 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle (The Forrest Group) (Item 3 of
Report#1)
2014-016 Being a By-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, and to assume certain streets within
the Municipality of Clarington as public highways in the Municipality of
Clarington (Item 4 of Report#1')
2014-017 Being a By-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, and to assume certain streets within
the Municipality of Clarington as public highways in the Municipality of
Clarington (Item 5 of'Report#1)
2014-018 Being a By-law to establish, lay out and dedicate certain lands as public
highways in'the Municipality of Clarington, and to assume certain streets within
the Municipality of Clarington as public highways in the Municipality of
Clarington (Item 6 of Report#1)
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: February 7, 2014
Subject: COUNCIL AGENDA -- FEBRUARY 10, 2014
Please be advised of the following regarding the February 10"I Council meeting:
DELEGATIONS
There are no delegations scheduled for this meeting.
CORRESPONDENCE FOR DIRECTION
D - 8 Gord Lee, Chair, Newcastle Arena Board, advising of the accomplishments
of Newcastle's Tara Watchorn and Burketon's Mat Morrison, local athletes
representing Canada at the 2014 Olympic Games in Sochi; requesting that
Council acknowledge Tara and Mat and put a plan in place should either
Olympian be competing in the finals for a medal; and, offering suggestions
for a community celebration to capture these "Olympic Moments ", perhaps a
public forum in the municipality, should the timing be convenient to watch the
medal game(s). Mr. Lee has displayed Tara's Team Canada photo showing
the Olympic Rings, the Team Canada Logo and Newcastle Ontario at the
arena and on his Facebook page noting that parents and young players at
the arena are extremely proud and excited.
(Motion for Direction)
D - 9 Don Hurst advising of an initiative put forward by John Albi, Rona Newcastle,
to encourage support for Tara Watchorn, local athlete competing at the 2014
Olympic Games in Sochi; forwarding a copy of the poster promoting the
"Support Newcastle's Own Olympian Tara Watchorn Contest "; and,
en ouraging Council to promote local recognition for Tara.
(Motion for Direction)
Patti L. Barrie, CMO
Municipal Clerk
PLBIcf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 F 905 -623 -6506