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Home My WebLink About12/02/2013 clarington Leading the Way COUNCIL AGENDA DATE: MONDAY, DECEMBER 2, 2013 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation/presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council November 18, 2013 PRESENTATIONS There are no Presentations scheduled for this meeting. DELEGATIONS There are no delegations scheduled as of time of publication. COMMUNICATIONS Receive for Information 1 - 1 Minutes of the Newcastle Memorial Arena Management Board dated October 8, 2013 1 - 2 Minutes of the Ganaraska Region Conservation Authority dated October 17, 2013 1 - 3 Minutes of the Newcastle Community Hall Board dated October 15, 2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Council Agenda - 2 - December 2, 2013 1 - 4 Minutes of the Clarington Accessibility Advisory Committee dated November 6, 2013 1 - 5 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 12, 2013 1 - 6 Minutes of the Agricultural Advisory Committee of Clarington dated November 14, 2013 1 - 7 Minutes of the Clarington Heritage Committee dated November 19, 2013 1 - 8 Minutes of the Central Lake Ontario Conservation Authority dated November 19, 2013 1 - 9 Minutes of the Clarington Safe Communities Advisory Committee dated November 21, 2013 1 - 10 Minutes of the Sustainable Clarington Community Advisory Committee dated October 17 and November 21, 2013 1 - 11 Minutes of the St Marys Cement Community Relations Committee dated August 27, 2013 1 - 12 Margaret Stauffer, Administrative Assistant, Central Lake Ontario Conservation Authority (CLOCA) - 2012/2013 Watershed Awards 1 - 13 Gary Cole, President, West Beach Association -Annual Progress Report on the Development of the New Park at the West Beach 1 - 14 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham -#CycleON: Ontario's Cycling Strategy 1 - 15 Roger Anderson, Regional Ch* hair and CEO, Regional Municipality of Durham - St. Marys Cement's Request for Support for the Use of Wood Biomass as an Alternative to Fossil Fuels 1 - 16 Pam Lancaster, Ganaraska Region Conservation Authority (GRCA) - Draft Updated Ganaraska Assessment Report: Lake Ontario Intakes Source Protection Planning, Trent Conservation Coalition Source Protection Region 1 - 17 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Non-Residential Regional Development Charge Collection 1 - 18 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — DurhamNork Energy from Waste Project Council Agenda - 3 - December 2, 2013 1 - 19 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — DurhamNork Energy from Waste Project 1 - 20 Debi A. Wilcox, Town Clerk, Town of Whitby - Fair and Efficient Representation — Durham Regional Council 1 - 21 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - 2014 Municipal Elections Receive for Direction D - 1 Ministry of the Environment - 2014 Council of the Federation (COF) Excellence in Water Stewardship Award D - 2 Garth Gilpin, Secretary-Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre — Resignation of Donna Johnston from Board of Management D - 3 Alan Cornthwaite, Recording Secretary, Past President, Bowmanville and District Navy League - Request for Sea Cadet Tagging D - 4 Jo-Anne McFarland, Clarington Polar Bear Swim Committee — Clarington Polar Bear Swim January 1, 2014 D - 5 Tom Feddema — Request for Extension to Building Permit#13.0234 D - 6 Christopher Schueler, URS Consultant Detail Design Manager, URS — Application for Noise By-law Exemption —Advance Clearing Contract, Highway 401/Holt Road Interchange D - 7 Paul and Diane Imalch and Scott and Vicki Carson — Request for Resurfacing, of Bellamy Road D - 8 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - St. Marys Cement's Request for Support for the Use of Wood Biomass as an Alternative to Fossil Fuels D - 9 Garth Gilpin, Secretary-Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre — Request for Moratorium on Retail Development in Bowmanville D - 10 Mayor Steve Parish, Town of Ajax- Representation Questions on the 2014 Election Ballots Council Agenda - 4 - December 2, 2013 COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of November 25, 2013 STAFF REPORT(S) UNFINISHED BUSINESS BY-LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY-LAW ADJOURNMENT i1 Leading the Way Council Meeting Minutes NOVEMBER 18, 2013 Minutes of a regular meeting of Council held on November 18, 2013 at 7:00 p.m., in the Council Chambers. Councillor Hooper led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster, attended until 9:14 p.m. Councillor R. Hooper Councillor J. Neal Councillor'M. Novak Councillor W. Partner Councillor C. Traill Absent: Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency Services/Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Later in the meeting, Mayor Foster indicated that he would be declaring a pecuniary interest with respect to the delegations of Steve Hennessey and Dr. Joel Goodman and with the comments of Councillor Neal with respect to Item 5 of Report #1. ANNOUNCEMENTS Councillor Neal announced the following: • He acknowledged the 50th Anniversary of the assassination of President John F. Kennedy on November 22, 2013, a leader who inspired him and many men and women in both the United States and Canada to enter public life Council Meeting Minutes - 2 - November 18, 2013 • He expressed appreciation to Marven Whidden, Michelle Speelman Viney, Sophia Wouters and Kathy Coupland, Clarington residents who served on the Energy-From-Waste Waste Management Advisory Committee • He expressed appreciation to Council for unanimously supporting the new transparent and open policy on Veridian appointments. He stated that one thing that needs correction in the public record is that upon the resignation of Councillor Novak from the Veridian Connections Board, under the current policy she would be replaced by Mayor Foster as there is already a community member serving on Veridian Connections being Frank Stapleton, who was appointed to the Veridian Connections Board at the same time as Councillor Novak Councillor Novak announced the following: • Ground-breaking Ceremonial Sod-turning for the Green Road and CPR bridge on November 19, 2013 • Durham Multi-Faith World Religion Day on January 19, 2014, from 1:00 p.m. to 4:30 p.m. in Sunderland • URS Notice of Design and Construction Report- Advance Clearing Contract for the Highway 401/Holt Road Interchange Detail Design project is available for a 30-day public review commencing November 14, 2013, in the Municipal Clerk's Department • Part-time Employment Information Night, December 12, 2013, from 6:00 p.m. to 8:00 p.m. at the Garnet B. Rickard Recreation Complex • Courtice Christmas Tree Lighting Ceremony at White Cliffe Terrace Retirement Residence on November 28, 2013, from 6:30 p.m. to 8:30 p.m. • First Annual Courtice Santa Clause Parade on December 1, 2013, at 12:00 noon Councillor Partner announced the following: • She expressed appreciation to the volunteers, Members of Council and the Charles Street Band for the success of the Newcastle Santa Claus Parade • Orono Santa Claus Parade on Saturday, November 30, 2013, starting at 10:30 a.m. • .5th Annual Dance and Fundraiser hosted by Janice Parish and Royal Service raised $8,420 for the Clarington East Food Bank • Santa's Breakfast at the Newcastle Community Hall 9:00 a.m. to 12:00 p.m. on November 30, 2013 • November 19, 2013, 6:30 p.m. Newcastle Horticultural Society Pot Luck Dinner and Annual General Meeting • November 20, 2013, Orono Rebekah's will be hosting a Ham and Scalloped Potato Dinner at the Rebekah Hall • November 23 and 24, 2013, "Something Unique" Craft and Artisan Show at the Orono Town Hail Council Meeting Minutes - 3 - November 18, 2013 Councillor Traill announced the following: • Semi-Annual Pub Night in Tyrone at the Tyrone Community Centre on November 28, 2013, at 7:00 p.m. • She extended sincere thanks and congratulations to members of the Bowmanville Parade Committee and residents of Bowmanville for the fantastic Santa Claus Parade. Councillor Traill recognized Marven Whidden who started the Facebook Page mobilizing residents to get Limba in the parade and read quotes posted, to the facebook page in support of the Zoo and expressing appreciation to Marven Whidden Councillor Hooper announced the following: • He extended personal congratulations to members of the Bowmanville Parade Committee for their endurance regarding a controversial issue facing the parade and suggested a letter of appreciation from Council be sent to the volunteers and to the Bowmanville Zoo • He announced the following Clarington Older Adults Association (COAA) events: • Smile Theatre, November 22, 2013 • Scott Woods Christmas Show on November 24, 2013 at 2:00 p.m. at the Newcastle Community Hall • Clarington Concert Band Christmas Concert on December 19, 2013 • Downtown Bowmanville is hosting "Ladies Night'.' on November 21, 2013, from 6:00 p.m. to 10:00 p.m. • Downtown Bowmanville's Annual Christmas Tree Lighting Ceremony on December 6, 2013, starting at 6:30 p.m. Stores will remain open until 11:00 P.M. • Annual Sports Day at the Newcastle & District Recreation Complex on November 30, 2013, from 1:30 p.m. to 4:30 p.m., featuring a free swim with a non-perishable food donation from 2:00 p.m. to 4:00 p.m., badminton and pickle ball learn how to play hosted by the Clarington Older Adult Association, sports-themed arts and crafts with Visual Arts Centre and local artist, Todd Tremeer, and a fitness circuit to discover your fitness level with certified trainers Mayor Foster announced the following: • 37th Annual Brotherhood Night on November 19, 2013, at St. Joseph's Catholic Church at 6:00 p.m. • Organization of Canadian Industries Annual Conference and Dinner at the Ajax Convention Centre on November 20, 2013, starting at 3:15 p.m. • Salvation Army Kettle Drive Kick-off at Wal-Mart on November 23, 2013, at 11:00 a.m. • Big Brothers Big Sisters of Clarington Volunteer Information Night on November 20, 2013 from 7:00 p.m. to 8:15 p.m. Council Meeting Minutes - 4 - November 18, 2013 Resolution #C-383-13 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a regular meeting of Council November 4, 2013, be approved. "CARRIED" PRESENTATIONS There were no Presentations scheduled for this meeting. DELEGATIONS Peter and Jo-Ann Mian addressed Council concerning Correspondence Item D —6 Forced Road Designation at 4826 Concession 6, Newtonville. Mr. Mian advised that since forwarding correspondence to Council on November 12, 2013, they have had an opportunity to consider some alternative options as they would like to resolve the matter as quickly as possible. Mr. Mian stated that in addition to the proposition submitted in their correspondence, he proposed the following alternatives: that the Municipality of Clarington purchase the road from he and his wife at fair market value and assume full liability for it, improving and maintaining the road to Provincial standards and installing a fence and foliage alongside their property line for privacy, or that the Municipality of Clarington provide an access road for the residents of 4855 Concession Road 6 from East Town Road and remove the forced road designation from his property. Mr. Mian stated their concern from the onset has been the liability associated with the road and their inability to maintain or control access to it. Mr. Mian requested a follow-up meeting with Council within two weeks to resolve the matter. Rob MacDonald addressed Council on behalf of local residents concerning Correspondence Item D — 6 - Forced Road Designation at 4826 Concession 6, Newtonville. Mr. MacDonald indicated that local residents are opposed to any proposal to close the forced road across Lot 1 at the eastern end of Concession Road 6. He noted the forced road predates Confederation and allowed early settlers to access the Hope/Clarke boundary and hamlet and mill at Decker's Hollow, without having to build bridges to cross the Ganaraska River and a small tributary saving work, and providing a shorter route to their destination. Mr. MacDonald submitted a petition from residents requesting the forced road at the eastern end of Concession 6 to remain open for the use of the general public. Mr. MacDonald indicated that in previous conversations with Mrs. Mian regarding the ownership and use of the forced road, she had stated it was their intention to have the road legally closed. Mr. MacDonald indicated that the Municipal Solicitor has corresponded with Mrs. Mian's lawyer advising that the portion of Concession Road 6 that runs through her property is a "highway" under the Municipal Act, 2001 and cannot be gated. Council Meeting Minutes - 5 - November 18, 2013 Mr. MacDonald acknowledged Mrs. Mian's concern for the safety of her children and pets and the liability associated with the road but feels that they should have taken the proximity of the dwelling to the road into account when purchasing the property and that given the number of forced roads in the province, there must be legal safeguards for forced road property owners. Mr. MacDonald suggested that the Mian's could convey the deed for the forced road to the Municipality to eliminate the liability issue. Mr. MacDonald believes leaving the road open is sound for long-term planning as the cost to construct a new road utilizing the road allowance would be astronomical. He also stated that Emergency Services have used the forced road as it reduces response times. Mr. MacDonald stated residents use this road as a thoroughfare with very little cost being borne by the Municipality save for the annual grading and bi-annual roadside cutting of vegetation. Mr. MacDonald provided a written copy of his comments to Members of Council. Joseph Sinacori addressed Council concerning Correspondence Item D — 6 - Forced Road Designation at 4826 Concession 6, Newtonville advising that he resides at 4855 Concession Road 6 and was told prior to the Mian's moving into the property at 4826 Concession Road 6, they were planning to close the section of Concession Road 6 from their driveway to the East Townline Road. Mr. Sinacori stated that the previous owner had attempted to block the road and was informed that she was not permitted to do so. Mr. Sinacori stated that shortly after moving in, the Mians posted signs indicating that the road would be blocked and gated by September 16, 2013, and that he received correspondence from the Mian's lawyer indicating that the road would be permanently closed by October 1, 2013 and that he would have to incur the expense of installing his own access from East Townline Road. Mr. Sinacori stated he contacted the Municipality and the Municipal Solicitor responded to the Mian's lawyer indicating that they would not be allowed to gate the road. Mr. Sinacori advised that historical fact states that the road has been open for over 150 years, it has also been used for farming operations, there are hydro lines on the road and trucks use the road to deliver services to their property. He noted that the Municipality also repaired a culvert that had completely washed away during a harsh rain storm. Mr. Sinacori stated that should the road be gated, there is a property at 4870 Concession Road 6 that would be land-locked. Mr. Sinacori cautioned Council that voting to gate the highway would set a precedent across Ontario and could leave the Municipality open to many legal challenges. He urged Council to cease any further action on this issue. Mr. Sinacori provided Members of Council with a copy of his written delegation. Sheila Hall, Clarington Board of Trade addressed Council concerning Item 5 of Report#1 - Report EGD-039-13 - Servicing of Non-Residential Development Opportunities, Host Community Strategic Funding Policy, Lake Road Construction — Existing East Limit to Lambs Road. Ms. Hall introduced Ron Robinson, President, Clarington Board of Trade who was also in attendance at tonight's meeting. Ms. Hall expressed appreciation to Council and staff for their efforts and support of Report EGD-039-13 regarding the extension of Lake Road. Council Meeting Minutes - 6 - November 18, 2013 Ms. Hall stated that through consultation with the existing businesses in the south Bowmanville business area, it was clear that the extension of Lake Road to Bennett Road would address many challenges for growth and functionality in the area including safety and ease of access for truck traffic, investment attraction and will open large parcels of serviced land. She noted the project will provide Clarington with shovel-ready properties most investors are looking for with Highway 401 access and visibility and a value-driven price that cannot be matched anywhere in Durham Region, the GTA or beyond. Ms. Hall stated the support and eagerness to work together to find solutions will go a long way to show that Clarington is open, engaged and supportive of business growth. Chris Bobyk, Forrest Group, addressed Council concerning Correspondence Item D —2 - Bowmanville High School, 105 Queen Street East — Request for Postponement of Applications to provide an update on the status of the application and the request for a further deferral. Mr. Bobyk indicated that further to the General Purpose and Administration Committee meeting of October 28, 2013, when the application was deferred to the November 25, 2013 meeting, the Ministry of the Environment (MOE) has introduced new Ontario Noise guidelines NPC300 to facilitate land use conversions adjacent to industrial uses by providing guidelines and solutions suited for new development uses, existing industry and the Municipality in processing land use changes. Mr. Bobyk indicated that he has since met with staff and they have collectively concluded to bring an Addendum Report to the General Purpose and Administration Committee meeting of January 20, 2014, allowing time for review and in applying the new guidelines to the application. Mr. Bobyk stated their noise consultant sees the guidelines as not only providing the solution they are seeking to the noise compatibility issue but options for mitigation. He stated they are looking into a further separation distance on the Phase 2 building but indicated the application will need to incorporate an additional storey on the building bringing it to eight storeys to reduce the footprint. Mr. Bobyk stated the implementation of the new guidelines will hopefully address staff concerns and respectfully requested that Council approve the deferral of the application to January 20, 2014. Steve Hennessey addressed Council concerning Item 5 of Report#1 - Report EGD- 039-13 - Servicing of Non-Residential Development Opportunities, Host Community Strategic Funding Policy, Lake Road Construction — Existing East Limit to Lambs Road. Mr. Hennessey indicated that Dr. Joel Goodman, Vice-President, Gamma- Dynacare and Brad Rogers, COO, Mettrum Ltd. were-also in attendance this evening. Mr. Hennessey stated that the building at 1100 Bennett Road is now 100% occupied and requested Council to consider also including the north side of Highway 401 for strategic investment as the two companies represented here this evening would like to expand in the not-too-distant future. Mayor Foster stated a declaration of pecuniary interest with respect to the delegations of Steve Hennessey and Dr. Joel Goodman as his son works for Gamma-Dynacare, and left the Council Chambers during discussion on this matter. Councillor Novak chaired this portion of the meeting. Council Meeting Minutes - 7 - November 18, 2013 Mr. Hennessey continued his delegation stating the current owner bought the property seven months ago and it has been a great success story. He noted, however, that they have had to turn investors away and with the state of services on the north side of Highway 401 they will be at a standstill with expansion. Mr. Hennessey suggested that a plan for servicing the north side of Highway 401 needs to be developed to address the demand. Resolution #C-384-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow for an additional delegation to be added to the Agenda. "CARRIED" (Required 3/vote) Resolution #C-385-13 Moved by Councillor Neal, seconded by Councillor Traill THAT Dr. Joel Goodman be permitted to address Council concerning Item 5 of Report #1 - Report EGD-039-13 - Servicing of Non-Residential Development Opportunities, Host Community Strategic Funding Policy, Lake Road Construction — Existing East Limit to Lambs Road. "CARRIED" Dr. Joel Goodman addressed Council advising that Gamma-Dynacare and Impact Genetics are world-class businesses used by physicians both nationally and worldwide for testing and reporting on very specific malignancies. Dr. Goodman stated they currently employ 25 highly trained individuals noting their location on Bennett Road will not provide space for any expansion when the time comes. He indicated they are looking at joint ventures to train medical technologists but will have to plan for the future if there is no space to expand at the current location. Mayor Foster returned to the meeting and resumed the Chair. Resolution #C-386-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Council recess for ten minutes. "CARRIED" Council Meeting Minutes - 8 - November 18, 2013 The meeting resumed at 8:45 p.m. All members of Council were present with the exception of Councillor Neal, Councillor Traill and Councillor Woo. COMMUNICATIONS Resolution #C-387-13 Moved by Councillor Partner, seconded by Councillor Novak THAT the communications to be received for information be approved. "CARRIED" 1 - 1 Minutes of the Orono Arena Community Centre Board dated October 29, 2013 1 - 2 Minutes of the Bowmanville Santa Claus Parade dated September 10, September 24, and October 22, 2013 1 - 3 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising Council that on October 9, 2013, Regional Council adopted the following resolution pertaining to Energy From Waste (EFW) Environmental Monitoring Program Review: "a) THAT to affirm that the existing Energy from Waste Facility Environmental Monitoring Program meets all regulatory requirements and exceeds Regional Council approved monitoring plans: i) THAT the Regional Municipality of Durham will undertake one additional annual stack test commencing in 2015, for at least three years; ii) THAT the third party, independent and impartial testing agent approved by the Commissioner of Works be retained to carry out the additional annual stack test for the duration of the three years; iii) THAT an independent report of data collected and analyzed be presented to Regional Council; iv) THAT the Commissioner of Works approach the Region of York for financial contributions towards this program in accordance with the principles identified in the co-owner's agreement; Council Meeting Minutes - 9 - November 18, 2013 b) THAT the Regional Municipality of Durham in co-operation with the Municipality of Clarington undertake to site and provide an additional fixed air monitoring station for a three year period; c) THAT following the first full year of monitoring during operations, and subsequent to the Ministry of the Environment review of the monitoring results, staff report back on any recommended revisions to the Energy from Waste Facility Environmental Monitoring Program; and d) THAT the three motions from the Energy from Waste —Waste Management Advisory Committee (Host Community Committee), Municipality of Clarington and Township of Uxbridge, with respect to additional monitoring, be received for information, with a copy of Report No. 2013-J-26 to be forwarded to these municipalities." 1 - 4 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising Council that on October 30, 2013, Regional Council adopted the following resolution pertaining to Environmental Bill of Rights Registry Numbers 011-9260 — Waste Reduction Act and 011-9262 —Waste Reduction Strategy: "a) THAT Regional staff be directed to actively participate in all consultations regarding Bill 91, the Waste Reduction Act, the Waste Reduction Strategy, future related regulations and the transition of existing programs, and to submit comments which are consistent with the position previously endorsed by Regional Council; and b) THAT a copy of Report No. 2013-WR-8 of the Commissioner of Works be forwarded to each Clerk of the local municipalities in the Regional Municipality of Durham." 1 - 5 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to the Honourable Madeleine Meilleur, Minister of Community Safety and Correctional Services, advising that on October 9, 2013, Regional Council adopted the following resolution pertaining to the French Language Services Act: "a)THAT until such time that the Regional Municipality of Durham receives satisfactory assurances from the relevant Provincial Ministries and agencies that the costs of designation under the F.L.S.A. related to Provincial Services and programs will be covered by the Province of Ontario and until that's delivered Regional Council not support the geographic area of Durham being a designated area under the French Language Services Act; and Council Meeting Minutes - lo - November 18, 2013 b) THAT Report#2013-J-24 of the Chief Administrative Officer be forwarded to the Minister responsible for Francophone Affairs, all local MPPs and the eight local municipalities." 1 - 6 Randy Quammie expressing concern with the devastating economic, health and financial impact to constituents if the French Language Services Act is implemented; stating that as bilingualism spreads across Canada outside of Quebec, the English speaking population, as well as other minority language groups, will suffer loss of employment opportunities through bilingual hiring policies and will be excluded from being served at French service health care facilities, community and educational centres that their tax dollars pay for. 1 - 7 D. Bowen, Regional Clerk/Director of Legislative Services; Regional Municipality of Durham, advising Council that on October 30, 2013, Regional,Council adopted the following resolution pertaining to 2013 Sewer Use By-law: "a) THAT the proposed Sewer Use By-law (Attachment No. 1 to Report No. 2013-W-94) be approved to replace the current By-law 43-2004 as amended; b) THAT the Regional Solicitor prepare and/or approve as to form and content the new Sewer Use By-law; c) THAT the Regional Chair and Clerk be authorized to execute the new Sewer Use By-law; d) THAT copies of the Sewer Use By-law be forwarded to the Regional Municipalities of Peel and York for their information; and e) THAT copies of the Sewer Use By-law be provided to the area municipalities in the Regional Municipality of Durham for their information." 1 - 8 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising Council that on October 30, 2013, Regional Council adopted the following resolution pertaining to Quarterly Report on Planning Activities (July 1, 2013 — September 30, 2013): "a) THAT Report#2013-P-66 of the Commissioner of Planning and Economic Development be received for information; and b) THAT a copy of Report#2013-P-66 be forwarded to all Durham Area Municipalities, Durham Regional Police Service, and Durham Emergency Medical Services for information." Council Meeting Minutes - 11 - November 18, 2013 1 - 9 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to Russ Powell, Chief Administrative Officer, Central Lake Ontario Conservation Authority, advising that on October 30, 2013, Regional Council adopted the following resolution pertaining to Central Lake Ontario Conservation Authority Watershed Plans: "a)THAT the watershed plans for the Black/Harmony/Farewell Creek, the Oshawa Creek and the Bowmanville/Soper Creek, be endorsed in principle; and b) THAT a copy of Report#2013-P-65 of the Commissioner of Planning and Economic Development be forwarded to the Central Lake Ontario Conservation Authority, the Ministry of Municipal Affairs and Housing, the Municipality of Clarington, the City of Oshawa, the Township of Scugog and the Town of Whitby." ' 1 - 10 Paul Webster, Traffic Supervisor, Ministry of Transportation, clarifying the highway numbering for the dedication of the John Turner Memorial Highway will remain as it is today, that being the southern portion being numbered Highway 35/115, the middle portion being numbered Highway 115 and the northern portion being numbered 7/115; and, confirming that the entire highway from Highway 401 to Highway 7 — Lansdowne Street will be dedicated as the "John Turner Memorial Highway". 1 - 11 Tyler Drygas, Consultant Senior Environmental Planner, URS, advising URS has been retained by the Ontario Ministry of Transportation (MTO) to undertake an Advance Clearing Contract in advance of construction of the Highway 401/Holt Road Interchange Detail Design project; indicating the Advance Clearing Contract includes clearing of trees and vegetation from the project site to facilitate construction of the overall project and will be completed in advance of the migratory bird nesting season to avoid impacts to migratory birds; advising a Design and Construction Report (DCR) has been prepared detailing the Advance Clearing Contract, a summary of potential environmental effects and mitigation measures, and a summary of the consultation undertaken throughout the project; and, requesting it be made available for a 30-day public review from November 14, 2013 until December 13, 2013 in the Municipal Clerk's office. Further information regarding the project can be obtained by calling 905-882-4401, ext. 1758. Council Meeting Minutes - 12 - November 18, 2013 1 - 12 Correspondence from Nicole Wellsbury, Manager of Legislative Services/Deputy Clerk, Town of Ajax, regarding Veridian governance. Veridian Corporation has indicated that the information contained in the correspondence is confidential and Veridian does not have permission to release the information and doing so could put the Corporation at risk. The Chair, CEO, and Chair of the Governance Committee are the only people allowed to speak on governance matters for the Corporation. 1 - 13 Director, Environmental Approvals Branch, Ministry of Transportation, (MTO) advising that as part of the 407 East Extension Project, the MTO has identified a portion of land owned by Ontario Power Generation (OPG) to be used as a right-of-way for the realignment of the South Service Road between Solina Road and Holt Road as part of the Highway 401/Holt Road Interchange project; indicating that the subject land forms part of Certificate of Approval No. A390319 for the OPG Landfill; advising that Golder Associates has been retained to complete a Section 27 Application to amend the existing Certificate of Approval for the site on behalf of the MTO; and, forwarding a Notice of Study Commencement advising public involvement will occur throughout the course of the Study and that written comments should be submitted to the Director by November 22, 2013. Councillor Neal returned to the meeting. CORRESPONDENCE FOR DIRECTION Resolution #C-388-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Correspondence Items D - 1 to D - 4 be approved as per the Agenda. "CARRIED" D - 1 Lynda Motschenbacher requesting a nine-month extension to building permit#10.0211 to allow for completion of a new residence at 8535 Ormiston Road, Enfield which she and her husband are building the single-family home completely by themselves; advising the building permit has an expiry date of December 7, 2013, the nine-month extension would allow them time to fulfill their conditions; and, indicating that they anticipate occupancy of the new house by September 2014. (Nine month extension to Building Permit#10.0211 for 8535 Ormiston Road, Enfield approved, subject to the signing of a further Letter of Undertaking) Council Meeting Minutes _ 13 - November 18, 2013 D - 2 Chris Bobyk, Forrest Group, requesting postponement of their application to amend the Official Plan and Zoning By-law for 105 Queen Street East from the November 25, 2013, General Purpose and Administration Committee meeting to the January 20, 2014, General Purpose and Administration Committee meeting to allow time to review new Ontario Noise Guidelines NPC 300, recently implemented by the Ministry of the Environment, and time to revisit the Phase 2 Site Plan and possibilities to increase building set-back. (Deferral of application to January 20, 2014, General Purpose and Administration Committee Meeting approved) D - 3 Dave Neil advising he is an avid supporter of the sport of squash in Clarington and has concerns with the information being provided to Council with respect to the renovations for the Clarington Fitness Centre; stating the average cost to build a squash court is approximately $80,000 noting the staff estimate is $1.2 million; (22 times higher); expressing concern that the new proposal will close off the squash viewing from the public and will impede the ability to promote the sport; and, suggesting that an independent review of Community Services Department staff work practices, spending processes and community planning be undertaken to ensure that Council is provided with quality estimates and that taxpayers are not paying for over-inflated projects. (Advised of referral of Report CSD- 010-13 to staff for a further report on when a new Multi-use facility is going to be built in south Bowmanville) D - 4 Michael Coteau, Minister, Ministry of Citizenship and Immigration, extending an invitation for Council to participate in the 2014 Volunteer Service Awards Program, a program to recognize volunteers from all sectors for their continuous years of service in a community organization; indicating that each organization can nominate up to nine volunteers, three of whom must be youth; however, if all nominees are adults, the number of nominations remains at six; and, requesting Council to share this information with other organizations that may be interested in recognizing their volunteers. Nomination forms and program information are available on the Ministry of Citizenship and Immigration website at www.ontario.ca/honoursandawards. The deadline for nominations is January 25 of each year. (Correspondence referred to the Municipal Clerk to have information placed on the municipal website) Council Meeting Minutes - 14 - November 18, 2013 D - 5 Michael Jacek, Senior Advisor, Association of Municipalities of Ontario (AMO), advising of the Federation of Canadian Municipalities (FCM) launch of their campaign "Fixing Canada's Housing Crunch" urging the federal government to work with provincial, territorial and municipal leaders to develop a long-term, coordinated plan for housing; advising that AMO supports this campaign; and, suggesting that Ontario Municipal Council's pass FCM's resolution outlined below to join the advocacy campaign: "WHEREAS, a stable and secure housing system that creates and maintains jobs and allows for a range of living options is essential to attracting new workers, meeting the needs of young families and supporting seniors and our most vulnerable citizens; and, WHEREAS the high cost of housing is the most urgent financial issue facing Canadians with one in four people paying more than they can afford for housing, and mortgage debt held by Canadians now standing at just over $1.1 trillion; and, WHEREAS housing costs and, as the Bank of Canada notes, household debt,,are undermining Canadians' personal financial security, while putting our national economy at risk; and, WHEREAS those who cannot afford to purchase a home rely on the short supply of rental units, which is driving up rental costs and making it hard to house workers in regions experiencing strong economic activity; and, WHEREAS an inadequate supply of subsidized housing for those in need is pushing some of the most vulnerable Canadians on to the street, while $1.7 billion annually in federal investments in social housing have begun to expire; and, WHEREAS the stakes are especially high for Ontario's municipal governments as housing responsibilities have already been downloaded (unlike other provinces and territories) and this is not sustainable on the property tax base; and, WHEREAS, the Federation of Canadian Municipalities (FCM) has launched a housing campaign, "Fixing Canada's Housing Crunch," calling on the federal government to increase housing options for Canadians and to work with all orders of government to develop a long-term plan for Canada's housing future; and, WHEREAS FCM has asked its member municipalities to pass a council resolution supporting the campaign: i I Council Meeting Minutes - 15 - November 18, 2013 THEREFORE BE IT RESOLVED THAT the council endorses the FCM housing campaign and urges the Minister of Employment and Social Development to develop a long-term plan for housing that puts core investments on solid ground, increases predictability, protects Canadians from the planned expiry of$1.7 billion in social housing agreements and ensures a healthy stock of affordable rental housing for Canadians; and, BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the minister noted above, to Ontario's Minister of Municipal Affairs and Housing, to Erin O'Toole, MP, Durham, to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario." Resolution #C-389-13 Moved by Councillor Novak, seconded by Councillor Partner THAT the resolution from the Federation of Canadian Municipalities (FCM), with respect to the launch of the "Fixing Canada's Housing Crunch" campaign, be endorsed `in principle'. "CARRIED" D - 6 Jo-Ann and Peter Mian requesting the Municipality to remove the Forced Road designation to their property at 4826 Concession 6, Newtonville, due to unobstructed use of their property by local residents who travel at excessive speeds and the associated safety and liability concerns to them; indicating that it is their intention to gate their driveway to eliminate those concerns; highlighting a sequence of events concerning the purchase of their home and the issues associated with the dirt road on their property; indicating that there is only one local resident who currently requires the use of a small portion of their driveway to access their property and confirming the owner does not have a right-of-way over their property; and, indicating that in the short-term, they propose to gate their driveway from the east end of their property to the foot of the existing entrance of 4855 Concession 6 and would be willing to rent that small portion of the driveway to the residents of 4855 Concession 6 for a monthly fee to a maximum of 12 months until they can construct their own driveway from East Townline Road. Council Meeting Minutes - 16 - November 18, 2013 Resolution #C-390-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT Correspondence Item D — 6 from Jo-Ann and Peter Mian, with respect to the Forced Road designation at 4826 Concession 6, be referred to staff to deal with the issues raised tonight. "CARRIED" Councillor Traill re-entered the meeting. D - 7 Sylvia Jaspers-Fayer, Chair, Accessibility Advisory Committee advising Council that on November 6, 2013, the Accessibility Advisory Committee passed the following resolution pertaining to the Ontario Building Code and is requesting Council's consideration and endorsement: "WHEREAS the Building Code Act governs the construction, renovation, demolition and change of use of buildings; AND WHEREAS the Building Code, a regulation under the Act, sets out technical and administrative requirements; AND WHEREAS the Building Code requires retail stores to be constructed with washrooms for the intended number of employees and the public; AND WHEREAS following occupancy, the Building Code has no impact on policies individual retail companies may choose to implement regarding public or customer access to these store washrooms; AND WHEREAS enforcement of the Act and the Building Code is a municipal responsibility; NOW THEREFORE BE IT RESOLVED THAT the Ministry of Municipal Affairs and Housing be requested to amend the Ontario Building Code Act to require individual retail companies to provide public and customer access to the washrooms that have been constructed as a requirement of the Building Code and to provide a means for municipalities to enforce this requirement; and Council Meeting Minutes - 17 - November 18, 2013 THAT this resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario and to the area municipalities within Durham Region for their support." Resolution #C-391-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the resolution from the Accessibility Advisory Committee, with respect to the Ontario Building Code, be endorsed. "CARRIED" COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report November 12, 2013 Resolution #C-392-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of November 12, 2013 be approved, with the exception of Items #5, #8, #9, and #11. "CARRIED" Item #5 Resolution #C-393-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report EGD-039-13 be received; THAT the Municipality proceed with the extension of Lake Road from the current east terminus to Lambs Road; THAT the Mayor and the Municipal Clerk be authorized to sign the Subdivision Agreement with 1029629 Ontario Inc., Montik Financial Services Inc., 1755480 Ontario Inc. and David Goodman, substantially in the form of Attachment #3 to Report EGD-039-13, as amended by adding the following words to the end of Sections 6.3, 6.4, and 6.5 of the draft Subdivision Agreement: "and the charge in favour of the Municipality, as created by Section 7.5 of the Agreement."; Council Meeting Minutes - 18 - November 18, 2013 THAT the Municipality's share of the project in the amount of$1,300,000 be funded from the Development Charges Roads and Related Reserve Fund; THAT the land owner's share of the project in the amount of$770,000 be funded from the Strategic Capital Reserve Fund; and THAT Staff be authorized to proceed with the preparation of the design and reports to get required approvals necessary to proceed with the construction of the Lake Road extension in 2014. "CARRIED LATER IN THE MEETING" Mayor Foster stated a declaration of pecuniary interest with respect to the comments of Councillor Neal regarding Report EGD-039-13 as they relate to the north side of Highway 401, as his son works for Gamma-Dynacare, and left the Council Chambers during discussion and voting on this matter. Councillor Novak chaired this portion of the meeting. Resolution #C-393-13 was then put to a vote and "CARRIED ON THE FOLLOWING RECORDED VOTE": Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Hooper ✓ Councillor Neal ✓ Councillor Partner ✓ Councillor Traill ✓ Councillor Woo ✓ Mayor Foster ✓ Councillor Novak ✓ Mayor Foster returned to the meeting and resumed the chair. Item #8 Resolution #C-394-13 Moved by Councillor Neal, seconded by Councillor Traill THAT Report COD-028-13 be received; THAT Council review and endorse Revised Policy F2, Media Relations, (Attachment 2 of Report COD-028-13) as amended as follows: • Add the following words at the end of Section 1, under Spokespersons: Council Meeting Minutes - 19 - November 18, 2013 "The Mayor or Deputy Mayor, if speaking on behalf of the Municipality, shall reflect the formal position of the Municipality of Clarington."; • Add the following words at the end of the last sentence of Section 2, under Spokespersons: "if speaking on behalf of the Municipality of Clarington."; and • Add the following words to Section 3, 4 and 5, under Spokespersons: "That, when speaking on behalf of the Municipality of Clarington, the [Spokesperson] shall reflect the formal position of the Municipality of Clarington." and THAT the policy be made available to all municipal employees through the Municipal intranet and departmental staff meetings. "CARRIED" Item #9 Resolution #C-395-13 Moved by Councillor Traill, seconded by Councillor Partner WHEREAS the Bowmanville Zoo was founded in 1919 and is the oldest privately owned zoo in North America; AND WHEREAS the Bowmanville Zoo has been a fixture not only in the Town of Bowmanville but under the ownership of the Connell family has had national exposure on the Uncle Bobby Show and bred and sold animals such as the Vietnamese pot bellied pigs and llamas to personalities such as Michael Jackson; AND WHEREAS since the late 1980's under the ownership of the Hackenberger family, the Bowmanville Zoo has continued to provide a fun and educational experience, to instill a sense of wonder and responsibility so that visitors gain information and knowledge and go away better informed and inspired; AND WHEREAS the Bowmanville Zoo has supplied animals to events such as the Terry Fox Bowmanville Run Site and to feature films such as the Academy Award winning film, Life of Pi; AND WHEREAS the Bowmanville Zoo has been an animal refuge for abandoned or mistreated exotic animals; AND WHEREAS the Bowmanville Zoo is an accredited and a member of Canada's Accredited Zoos and Aquariums (CAZA) and World Association of Zoos and Aquariums (WAZA); Council Meeting Minutes - 20 - November 18, 2013 NOW THEREFORE BE IT RESOLVED THAT the Mayor and Council of the Municipality of Clarington recognize and congratulate the Bowmanville Zoo for its promotion and preservation of the health and safety of the animals under its care; and THAT the Mayor and Council commend the Zoo for its educational efforts which promote better public understanding of the interaction between the animal world, human beings and the environment. "CARRIED ON THE FOLLOWING RECORDED VOTE": Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster Item #11 Resolution #C-396-13 Moved by Councillor Traill, seconded by Councillor Hooper THAT the Clarington Leash Free Dog Park be renamed to the Dave Boyd Memorial Dog Park; and THAT appropriate signage be placed within the park to acknowledge all of the volunteers who worked to bring the park to a reality. "CARRIED" STAFF REPORT(S) There were no Staff Reports considered under this Section of the Agenda. UNFINISHED BUSINESS Mayor Foster stated a declaration of pecuniary interest with respect to the delegations of Steve Hennessey and Dr. Joel Goodman as his son works for Gamma-Dynacare, and left the Council Chambers during discussion and voting on this matter. Councillor Novak chaired this portion of the meeting. Council Meeting Minutes - 21 - November 18, 2013 Resolution #C-397-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the delegations of Steve Hennessey and Dr. Joel Goodman be received with thanks; and THAT staff be requested to report back on options for servicing the technology park. "MOTION WITHDRAWN" Mayor Foster returned to the meeting and resumed the Chair. BY-LAWS There were no By-laws introduced under this Section of the Agenda. PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS There was no Other Business introduced under this Section of the Agenda. Mayor Foster stated a pecuniary interest earlier in the meeting, refrained from voting on the Confirming By-law and left the meeting. Councillor Novak chaired the remainder of the meeting. CONFIRMING BY-LAW Resolution #C-398-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By-law 2013-099, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 18th day of November, 2013; and THAT the said by-law be approved. "CARRIED" Council Meeting Minutes - 22 - November 18, 2013 ADJOURNMENT Resolution #C-399-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the meeting adjourn at 9:14 p.m. "CARRIED" MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE DECEMBER 2, 2013 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Newcastle Memorial Arena Management Board dated October 8, 2013 (Copy attached) 1 - 2 Minutes of the Ganaraska Region Conservation Authority dated October 17, 2013 (Copy attached) 1 - 3 Minutes of the Newcastle Community Hall Board dated October 15, 2013 (Copy attached) 1 - 4 Minutes of the Clarington Accessibility Advisory Committee dated November 6, 2013 (Copy attached) 1 - 5 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 12, 2013 (Copy attached) 1 - 6 Minutes of the Agricultural Advisory Committee of Clarington dated November 14, 2013 (Copy attached) 1 - 7 Minutes of the Clarington Heritage Committee dated November 19, 2013 (Copy attached) 1 - 8 Minutes of the Central Lake Ontario Conservation Authority dated November 19, 2013 (Copy attached) 1 - 9 Minutes of the Clarington Safe Communities Advisory Committee dated November 21, 2013 (Copy attached) 1 - 10 Minutes of the Sustainable Clarington Community Advisory Committee dated October 17, and November 21, 2013 (Copies attached) 1 - 11 Minutes of the St Marys Cement Community Relations Committee, August 27, 2013 (Copy attached) 1 - 12 Margaret Stauffer, Administrative Assistant, Central Lake Ontario Conservation Authority (CLOCA), forwarding a summary of the 2012/2013 Watershed Awards, a biennial event to recognize and show appreciation for environmental contributions made by citizens, organizations and businesses towards the enhancement and stewardship of local watersheds; and, advising of the following awards with respect to Clarington initiatives: Summary of Correspondence - 2 - December 2, 2013 • Municipality of Clarington Engineering Services — Bragg Road Culvert Rehabilitation and Soper Creek Re-Alignment • Municipality of Clarington Planning Services — "Trees for Rural Roads" Program • Ontario Power Generation — Durham Children's'Groundwater Festival and Purple Woods Maple Syrup Festival • TD Friends of the Environment Foundation — Funding for Construction of Accessible Floating Docks for the Eniskillen Pond. 1 - 13 Gary Cole, President, West Beach Association, forwarding the Association's Annual Progress Report on the development of the new park at the West Beach; indicating the beach has been greatly used by residents and visitors alike, the Association members have worked very hard to keep the beach in good shape and much work has been done on their individual cottages to keep them up and to present a pleasing appearance for the many visitors, there has been no trouble of any kind over the season, and the Association has held many successful social events; and, the Association appreciates the work of Municipal staff who have helped to make the park a reality. The Association has also donated a book compiled by Susie and Dan Plumpton depicting Port'Darlington's West Beach since its inception in the 1890's. 1 - 14 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding a copy of Report 2013-P-74 of the Commissioner of Planning and Economic Development regarding #CycleON: Ontario's Cycling Strategy. 1 - 15 Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham, writing to Martin Vroegh, Director of Environmental Affairs, St. Marys Cement and Votorantim Cement North America, advising that on October 30, 2013, Regional Council adopted the following .resolution pertaining to St. Marys Cement's request for support for the use of wood biomass as an alternative to fossil fuels at the St. Marys Cement, Bowmanville Cement Plant, as a contribution to greenhouse gas emission reductions in the Region: "a) THAT the Regional Chair provide a letter'of support to Mr. Martin Vroegh, Director of Environmental Affairs, St. Marys Cement and Votorantim Cement North America; and b) THAT Council Correspondence CC 128 from Mr. Martin Vroegh be referred to the Municipality of Clarington Council." Summary of Correspondence - 3 - December 2, 2013 The Region has recognized that the use of wood biomass as an alternative to fossil fuel at the St. Marys Cement, Bowmanville cement plant would help reduce greenhouse gas emissions in the Region and has lent their support to the application. 1 - 16 Pam Lancaster, Ganaraska Region Conservation Authority (GRCA), forwarding a Public Notice regarding the Draft Updated Ganaraska Assessment Report: Lake Ontario Intakes Source Protection Planning, Trent Conservation Coalition Source Protection Region, inviting comment on the Draft Updated Assessment Report for the Ganaraska Region Source Protection Area, Trent Conservation Coalition Source Protection Region. The approved document identifies threats to drinking water quality and quantity and the update will provide further identification of water quality threats to Lake Ontario intakes. The draft update can be reviewed at http://www.trentsourceprotection.on.ca/the planningprocess/ assessmentreport/ganaraskareport/. Written comments are to be received by December 20, 2013. 1 - 17 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising Council that on October-30, 2013, Regional Council adopted the following resolution pertaining to Non-Residential Regional Development Charge Collection: "a) THAT for multi-unit non-residential development proposals where the use at occupancy could be either commercial or industrial (as defined in the Region's Development Charge By-law No. 16-2013), and building permits will not be required for each individual unit within the building, the following approach be undertaken by Regional staff: i) The Regional commercial development charge be applied on the entire building at building permit stage; and ii) A refund be provided to the original building permit applicant, for the portion of the building that meets the definition of industrial use at occupancy as determined by Regional staff, based on the difference between the commercial and industrial development charges at the rates in effect at the time of the original payment (plus interest). i i Summary of Correspondence - 4 - December 2, 2013 b) THAT for multi-unit non-residential development proposals where the use at occupancy could be either commercial or industrial and the Chief Building Official from the local municipality provides written assurance to the Region that each unit within the multi-unit development will be subject to acquiring one or more additional building permits prior to occupancy, Regional development charges will be collected based on the following approach by Regional staff: i) The Regional industrial development charge be applied on the construction of the building shell; ii) As subsequent building permit applications are submitted for each individual unit, the proponent be required to pay the difference between the industrial development charge and the commercial development charge for each unit that meets the commercial use definition in the Region's Development Charge By-law as determined by Regional staff; and iii)That the area municipality undertake the collection of these additional development charges for remittance to the Region." 1 - 18 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated October 15, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, August 2013 Complaint and Inquiry Logs (MOE File No. EA-08-02) • Durham York Energy Centre Complaint Protocol Log (October 2013) • Letter to the Ministry of the Environment dated October 18, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy.from Waste Project, Addressing Ministry of the Environment's Comments on the 2012 Annual Surface Water Report (MOE File No. EA-08-02) • Figure 1: Surface Water Sampling Locations; and advising that the documents are also available on the EFW project website at http://www.durhamyorkwaste.ca/promect/efw-committee.htm Summary of Correspondence - 5 - December 2, 2013 1 - 19 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated October 31, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Submission of the 2013 Compliance Monitoring Report (MOE File No: EA-08-02) • Durham York Energy Centre 2013 Compliance Report and Appendices A & B • Durham York Energy Centre 2013 Compliance Report Appendix C • Letter to the Ministry of the Environment dated October 31, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Submission of the Regional Municipality of Durham's Waste Diversion Program Monitoring Report for 2012 (MOE File No. EA-08-02) • The Regional Municipality of Durham's Waste Management Services 2012 Waste Diversion Report • Letter to the Ministry of the Environment dated October 30, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Submission of the Regional Municipality of York Waste Diversion Program Monitoring Plan (MOE File NO. EA-08-02) • The Regional Municipality of York's 2012 Annual Diversion Report; and advising that the documents are also available on the EFW project website at http://www.durhamyorkwaste.ca/prooect/efw-committee.htm 1 - 20 Debi A. Wilcox, Town Clerk, Town of Whitby, writing to D. Bowen, Regional Clerk, Regional Municipality of Durham, advising that on November 18, 2013, the Town of Whitby adopted the following resolution pertaining to Fair and Efficient Representation — Durham Regional Council: 1. THAT Report CAO-07-13 of the Chief Administrative Officer be received; Summary of Correspondence - 6 - December 2, 2013 2. THAT based on the review of Town of Ajax Report, `Durham Region Council: The Need for Fair and Efficient Representation', dated May 13, 2013, that the Region of Durham be requested to establish a committee to review the representation and composition of the Durham Region Council; 3. THAT a referendum question be included on the 2014 Municipal Election ballot in Whitby; 4. THAT the referendum question read as follows: Are you in favour of the Council of the Town of Whitby passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality? Yes No 5. THAT the Council of the Town of Whitby requests the Region of Durham to include the above question on the 2014 region wide ballot; and, 6. THAT this resolution be circulated to the Regional Clerk and all area Municipal Clerks in the Durham Region." 1 - 21 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on November 20, 2013, Regional Council adopted the following resolution pertaining to 2014 Municipal Elections: "a)THAT Report#A2013-A-52 of the Commissioner of Corporate Services be received for information; and b) THAT a copy of Report#2013-A-52 of the Commissioner of Corporate Services be forwarded to the area municipalities for their information." Summary of Correspondence - 7 - December 2, 2013 CORRESPONDENCE FOR DIRECTION D - 1 Ministry of the Environment advising the Premier of Ontario is inviting nominations for the 2014 Council of the Federation (COF) Excellence in Water Stewardship Award, an award to recognize outstanding achievement, innovative practice and excellence in water stewardship provincially and territorially consisting of a certificate and $1,000; advising of the eligibility criteria; and, indicating the nomination deadline is January 15, 2014. (Motion to refer correspondence to the Municipal Clerk to have information placed on the municipal website) D - 2 Garth Gilpin, Secretary-Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre, advising Council that Donna Johnston of Bella Donna's has tendered her resignation from the Board of Management, effective November 12, 2013. (Motion to refer correspondence to the Municipal Clerk) D - 3 Alan Cornthwaite, Recording Secretary, Past President, Bowmanville and District Navy League, requesting permission for Sea Cadet tagging in Clarington on April 4, 5 and 6 and September 26, 27, 28, 2014, in support of the Sea Cadet Program and to provide an opportunity to exhibit the Cadets in the community. (Motion to approve Sea Cadet tagging on April 4, 5 and 6 and September 26, 27, 28, 2014) D - 4 Jo-Anne McFarland, Clarington Polar Bear Swim Committee, extending an invitation to Mayor Foster and Members of Council to participate in the 14th Clarington Polar Bear Swim "Plunge for Life" to be held on January 1, 2014 at the Newcastle Beach to raise awareness of the urgent need for organ and tissue donations and to raise funds for the Sick Kids Foundation to be directed towards research for pediatric liver disease; and, requesting Council's approval for members of Clarington Fire Station #2 to provide an Emergency Service presence at this community event. (Motion to approve request) Summary of Correspondence - 8 - December 2, 2013 D - 5 Tom Feddema, 2704 Concession Road 7, requesting an extension to Building Permit#13.0234 to September 1, 2014. (Motion to approve extension to Building Permit #13.0234 to September 1, 2014, subject to the signing of a further Letter of Undertaking) D - 6 Christopher Schueler, URS Consultant Detail Design Manager, URS, advising that URS has been retained by the Ontario Ministry of Transportation (MTO) to undertake an Advance Clearing Contract in advance of construction of the Highway 401/Holt Road Interchange Detail Design Project to clear existing trees and vegetation; indicating the project is anticipated to commence in early 2014 during the winter/early spring prior to May 1, 2014, to avoid impacts to migratory birds and species-at-risk; advising that off-peak lane closures will be required on Highway 401 in the vicinity of Holt Road and temporary lane closures will occur along the South Service Road, Solina Road, Park Road and Holt Road; and, requesting an exemption to the Noise By-law to allow night and weekend work with no timing limitations (including statutory holidays) and to include prohibited time periods for the operation of construction equipment in order to minimize potential safety hazards during construction to the traveling public and disruption to the high volume of daytime traffic. (Motion to approve an exemption to the Municipality's Noise By-law for the period January 1, to May 1, 2014) D - 7 Paul and Diane Imalch and Scott and Vicki Carson, expressing concern with the state of repair and maintenance of Bellamy Road; advising the road is very busy due to businesses operating and vehicles supplying goods and services to the businesses; and, requesting Bellamy Road be reconstructed. A petition from concerned residents of Bellamy Road was also received advising that residents are hoping the promised resurfacing of Bellamy Road will be honoured and that the road will be rebuilt properly with asphalt surfacing as soon as possible and not be returned to a gravel surface. (Motion to refer the request for resurfacing of Bellamy Road to the 2014 budget) Summary of Correspondence - 9 - December 2, 2013 D - 8 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on October 30, 2013, Regional Council adopted the following resolution pertaining to St. Marys Cement's request for support for the use of wood biomass as an alternative to fossil fuels at the St. Marys Cement, Bowmanville Cement Plant, as a contribution to greenhouse gas emission reductions in the Region: "a) THAT the Regional Chair provide a letter of support to Mr. Martin Vroegh, Director of Environmental Affairs, St. Marys Cement and Votorantim Cement North America; and b) THAT Council Correspondence CC 128 from Mr. Martin Vroegh be referred to the Municipality of Clarington Council." As noted in Part b) above, Regional Council Correspondence CC 128 from Martin Vroegh, advising that St, Marys Cement is developing applications for Environmental Compliance Approval (both waste and air) to substitute alternative (low carbon) fuel for conventional fuel (petroleum coke) and St. Marys is respectfully requesting a resolution of support for the use of wood biomass as an alternative to fossil fuels at the St. Marys Cement,Bowmanville Cement Plant, recognizing this as a contribution to greenhouse gas emission reductions in Durham Region. (Motion for Direction) D - 9 Garth Gilpin, Secretary-Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre, advising that on November 12, 2013, the Board of Management adopted the following resolution pertaining to a moratorium on retail development in Bowmanville: "THAT... because there are several commercial retail sites currently available for rent east of Liberty Street, in the downtown and west of County Road 57, and that because the expansion of the Darlington Nuclear plant has been cancelled by the Ontario Government which will negatively affect local residential growth, that Council be requested to place a moratorium on further retail development in the Bowmanville area until the local economy has stabilized." (Motion for Direction) i i Summary of Correspondence - 10 - December 2,' 2013 D - 10 Mayor Steve Parish, Town of Ajax, advising Council that on November 25, 2013, Ajax Town Council adopted the following resolution pertaining to Representation Questions on the 2014 Election Ballots: 1. THAT Town of Ajax Council petition the Council of the Regional Municipality of Durham to include the following question on the region-wide ballot on October 27, 2014: `Are you in favour of the Council of the Regional Municipality of Durham taking all necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each local municipality?' Yes No 2. THAT the Council of the Municipality of Clarington be advised of the support of Ajax and Whitby for a ballot question on representation and that Clarington Council be requested to support a region-wide ballot question on this issue in light of Clarington's significant underrepresentation." (Motion for Direction) I-1 Newcastle Memorial Arena Management Board Municivalitu Oaf f'la.r in tton. Minutes of Meeting— Tuesday October 8th. 201.7 (Not yet approved by committee) • In Attendance—Gord Lee,Chair Larry Burke,Vice-Chair Carol little,Gary Oliver, Gord Blaker, Shea-Lea Latchford,Bryan Wiltshire,Regional Councillor,Willie Woo • Regrets—Councillor Wendy Partner 1. Call to Order—7.o8 p.M. 2. .Adoption of Minutes —Motion# 13-135 was proposed:THAT: The minutes of September 10, 2013 are accepted,as presented,with no changes or,corrections noted. Moved by: Shea-Lea Latchford Seconded by: Carol Little CARRIED 3. Arena Manager's Report—Bryan advised that our web-site is no longer being managed,as the current web-site creator had dissolved her involvement. We are now in need of a new arrangement.Inquiries will be made by board member and possible suggestions brought forward at our next meeting. A residential complaint from a neighbor on Edward Street regarding the noise of our roof-top compressor was brought forward.The chair offered to take it up with Mr.Horvath of Operations and report back.It appears that after a period of time the baffles on the compressor bend or warp from usage and clatter during operation.Initial investigation by Cimco Refrigeration,suggest a$2,000.00 cost to replace or repair. Bryan has moved forward with the clearing out of the storage room beside his office.This room will become a female change room,which is needed in our building. Currently being used by Newcastle Minor Hockey,they will be moved to the downstairs portion of the music room.The upstairs area of the music room will be cleaned out and left vacant for the time-being. It was suggested that we consider charging NVMHA for storage space; similar to what we do with the Newcastle Family Connection.The chair will make inquiries with the municipality to see how they handle storage rooms for their user groups. Gord will report back at next meeting. Bryan also brought forward the roof-top snow problem that occurred last winter on the west side of the building.The municipality had advised they would install snow stops for this winter.Ice droppings had created a dangerous situation for people walking close to the building on our sidewalk to the entrance way. (2) Bryan also advised: Effective immediately he can only be reached by Cel.Phone, when away from the arena.He-no longer had a home land line.He distributed his Cel.Number to all the members Lighting improvements for energy savings, signage requirements were referred to a later time in the meeting;under new business. 4. Financial Report- Accounts receivables were presented and discussed. Current totals were at$28,153.82 of which$13,526.48 was over 90 days. $9,720.86 of this was the debt of the NSC. Income statement YTD—Sept 30,2013 showed a deficit of($5,246.75),from sales of$168,050.19—51.5%of 2013 forecast. Expenses were running at 62.75% of budget forecast for 2013. 5. New Business—A review of arena needs were discussed and listed.The chair was meeting with Mr.Horvath later in the week regarding a number of these needs and the recently completed energy audit.The board members suggested outside energy efficient lighting,signage,the noisy roof-top condenser,the snow stops for the west side of the building and motion timer switches for the change rooms all betaken up with Mr.Horvath. Gord advised:All was noted and he would report back at our November meeting. 6. Next Meeting—Tuesday November 12,2013—7:00 p.M. 7. Adjournment- Motion#13-136 was proposed:THAT: The meeting is adjourned. Moved by: Larry Burke Seconded by; Gary Oliver CARRIED I -2 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY October 17, 2013 FA 06/13 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Rowden, Chair-Town of Cobourg Wendy Partner, Vice-Chair- Municipality of Clarington Ray Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis - Township of Cavan Monaghan Miriam.Mutton -Town of Cobourg Mary Lou Ellis Municipality of Port Hope Linda Thompson -' Municipality of Port Hope Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Ken Towle, Ecologist Members of the Public ABSENT WITH REGRETS: Heather Stauble - City of Kawartha Lakes ALSO ABSENT: A moment of silence was held remembering those men and women in service who have given the supreme sacrifice. 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting Miriam Mutton stated that on page 3 of the minutes the workshop she attended was in Peterborough rather than Bancroft as reported. FA 43/13 MOVED BY: Willie Woo SECONDED. BY: Linda.-Thompson THAT the Full Authority approve the minutes of the September 19, 2013 meeting. CARRIED. Minutes FA 06/13 Page 2 4. Adoption of the Agenda Ray Benns requested the addition of 2 items under new business. Miriam Mutton requested the 1 item to be added under new business. FA 44/13 MOVED BY: John Fallis SECONDED BY: Mark Loveshin THAT the Full Authority adopt the agenda as presented. CARRIED. 5. Delegations None 6. Presentations a) Ecological Goods and Services Ken Towle, Ecologist, gave a presentation on the "Compensation for Ecological Goods and Services on the Farm". Board members commented on the presentation and requested a copy of the presentation. FA 45/.13 MOVED BY: Miriam Mutton SECONDED BY: Mary Lou Ellis THAT the Full Authority receive a presentation,on the Ecological Goods and Services for information purposes. CARRIED. 7. Business Arising from Minutes a) 2014 Preliminary Budget and Municipal Levy There was a general budget discussion with specifics regarding capital budgeting, the AECL partner project (part of which is being deferred), as well as an update given on some potential of reduced revenue at the Ganaraska Forest Centre due to the teachers action last winter. FA 46/13 MOVED BY: Mark Loveshin SECONDED BY: Wendy Partner THAT the Full Authority receive the 2014 Preliminary Budget for information and, FURTHER THAT the budget be forwarded to the watershed municipalities indicating in the cover letter that the vote to approve the 2014 levy will be taken at the December 2013 Full Authority meeting. CARRIED. Minutes FA 06/13 Page 3 b) Emerald Ash Borer Response FA 47/13 MOVED BY: John Fallis SECONDED BY: Mary Lou Ellis THAT the Full Authority receive this report for information purposes. CARRIED. c) Disc Golf Proposal, May 2013— Cobourg Conservation Area FA 48/13 MOVED BY: Linda Thompson SECONDED BY: Willie Woo THAT the Full Authority not approve the request from Mr. Andrew Leo and Mr. Sandy Findall for permission to use the Cobourg Conservation area as a Disc Golf Course. CARRIED. 8. Correspondence None 9. Applications under Ontario Regulation 168/06: Permits approved by Executive: FA 49/13 MOVED BY: Mark Loveshin SECONDED BY: Wendy Partner THAT the Full Authority receive the permits for information. CARRIED. 10. Committee Reports: None 11. New Business: a) Media Relations Protocol FA 50/13 MOVED BY: Wendy Partner SECONDED BY: John Fallis THAT the Ganaraska Region Conservation Authority receive this report for information purposes. CARRIED. Minutes FA 06/13 Page 4 b) Connection of Millennium Conservation Area to the Ganaraska River trail FA 51/13 MOVED BY: Mark Loveshin SECONDED BY: Willie Woo THAT the Full Authority approve the proposed trail link allowing the Municipality to construct the link trail and bridging, part of which will be on Conservation Authority lands, and, FURTHER THAT the Full Authority authorize staff to enter into an agreement with the Municipality of Port Hope to allow the trail link to be built and maintained. c) Appointment of Officers to Enforce Conservation Authorities Act and Regulations FA 52/13 MOVED BY: Linda Thompson SECONDED BY: Ray Benns THAT the Ganaraska Region Conservation Authority designate Greg Wells, Christie Peacock, Steve McMullen and George Elgear as Enforcement Officers for the purposes of enforcing the Conservation Authorities Act and Regulations. CARRIED. d) Ray Benns attended a meeting of the Greenbelt Cycling Group in Milton. It will be coming through the Country of Northumberland and the County is involved in the project. Cobourg Conservation Area has been designated as a place of interest and a possible stopping and relaxation destination. e) Ray Benns further stated the Township of Alnwick/Haldimand is planning a realignment of Bulls Road and will be avoiding the cold water stream. A presentation to the GRCA will be made in the future. f) Ray Benns also stated that Alderville will be throwing the switch on the solar park. g) Miriam Mutton reported that she was at the Northumberland Land Trust fundraising dinner and the guest speakers'.topic was on bear sanctuaries. It was very informative and the speaker did indicate that he was not supportive of the reinstatement of the spring bear hunt. 12. Other Business None Minutes FA 06/13 Page 5 13. Adjourn The meeting adjourned 8:15 p.m. on a motion by Mark Loveshin. CHAIR CAO/SECRETARY-TREASURER 1-3 Newcastle Community 7:00 P M 7:00 M Hall Board Newcastle Community Hall Council Chambers Type of meeting: Note taker: Monthly Board Gabrielle Bell Meeting Attendees: C Abraham—chair B Carmichael P DeJong S DeJong W Partner—councilor W Woo—councilor S Rogers Agenda Minutes Business Arising - Bylaws—C.Abraham - Gazebo area—C.Abraham - Plaque Pictures—C.Abraham - Clarington Blooms—C.Abraham - Hall Booklet—G.Bell - 90a'Report—C.Abraham Financial Report Bills Correspondence - Citizen - Clarington Tourism - Christmas Ddcor - Santa Parade - Food Rap - Budget Guidelines - Village Concerts Health&Safety Fundraising j New Business NVMHA Oct 26 Water invoice COAA bowling Budget vacation Additional Information Newcastle Community 7:00 P M 7:00 M Hall Board Meeting Newcastle Community Hall Council Chambers Type of meeting: Note taker: Gabrielle Monthly Board Bell Meeting Attendees: Agenda Minutes Discussion: Motion by P.DeJong,seconded by S.DeJong That minutes of September 2013 are accepted as presented. CARRIED Business Arising Discussion: Tom Ufjalussy and Ken Willis proposed idea of lighting up parkette for Winter season. Decorate building and surrounding gardens. Make it a tourist attraction for people to drive by during the season much like Scugog Street. Involve Newcastle . Lions,Municipality of Clarington,Newcastle BIA,Chamber of Commerce and other service clubs. Propose to have in place for 2014 season. Attract people to Newcastle to see lights may stay for dinner and shopping. Work with Municipality to install and take down. Work with company that specializes in design. Open Nov 1 to March just a suggestion. LED lighting so not a big hit for electrical. W.Partner added BIA is interested in doing white lighting in Village and Community Hall for this year.Approach lighting companies for donation of lights.Board is supportive of initial concept—Tom and Ken will proceed to contact appropriate groups and report back with further details. 2.1 Bylaws—C.Abraham reported Town solicitor is still working on this—they will be meeting again this coming week. 2.2 C.Abraham—gazebo partition has been discussed with B. Genosko,parks supervisor. Three 6'partitions to be installed Horticultural Society will plant vines to grow over it. 2.3 C.Abraham—pictures for plaques—met with Deborah from Octopus Designs—she apologized for miscommunication of what they needed to proceed. Deborah has signed out pictures(from NVDHS)including past through to current making a collage. Will send draft for approval. 2.4 C.Abraham—reported Newcastle Community Hall won first prize for Commercial garden. Jeany Barrett picked up award. 2.5 Hall booklet has been handed out to all members. C.Abraham will also send copies of her speech for giving tours of building. 2.6 C.Abraham—reported on 90'h celebration at Fall Festival. Lots of good comments on cake cutting and games. Jean Rickard did comment that C.Abraham forgot to mention her own service to the board which is over 20 years. Financial Report Discussion: Motion by W. Woo,seconded by W.Partner That financial report is accepted as presented. "Carried" Bills Motion by S.DeJong,seconded by P. DeJong That the following bills be paid as resented: B Carmichael cake$79.26,mulch$21.00—G.Bell supervision$75.00,S.Fogg supervision$675.00 "CARRIED" Correspondence Discussion: 1.1 Article from the Citizen on Newcastle Community Hall 1.2 Clarington Visitor Guide—live link please give them information to put on their site 1.3 Santa Parade from BIA November 17 2013 received for information 1.4 Municipality Budget guidelines received for information 1.5 Balance sheet from Village Concerts- Health & Safety Discussion: Speak with S.Fogg regarding report—none for past 2 months Fundraising Discussion: Report from B.Carmichael fundraising chair—summary attached Thoughts for 2014 include beer garden during Fall Festival. B. Carmichael will meet with Fall Festival chair/committee to discuss working together. Board would like to be involved in Fall Festival. Thoughts of Oktoberfest in the evening. Presented flyers for Jacqui Kent Shopping Extravaganza 3rd annual on November 15 2013. Will be starting advertising this week. Cards will be handed out at Apple fest in Bowmanville this week by Village Card and Gift. Board members are asked to pass on email blast to their contacts—get this advertised. We have had many enquiries about event already. New Business Discussion: NVMHA Halloween dance on October 26 needs supervision. Send a letter to representative Scott Turner and executive of NVMHA stating incidents that occurred at 2012 Halloween event will not be tolerated this year. All rules and policies must be adhered to. Numerous checks will be performed throughout the evening. We will be asking for Smart Serve credentials. Barry and Cathy will supervise the evening. For information water bill has more than doubled from July to September since installing irrigation system. C.Abraham will discuss with B. Genosko. Benefits for fulltime custodian are again being looked at. Chamber of Commerce Plan has made error there is no"couples plan"available to us. Will report back with new plans and discuss with S.Fogg. Budget Discussion: Draft budget for 2014 was presented for discussion. Changes will be made and presented to board for November meeting. Draft to be send to Finance Dept. Additional Information ADJOURNED 9:15 pm I 1-4 CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE November 6, 2013, 6:00 P.M. Meeting Room 1A Present: Sylvia Jaspers-Fayer, Chair Shea-Lea Latchford, Vice Chair Sally Barrie Councillor Partner Absent: Jennifer Forde Tim Hick Andrea Horgan Also Present: Councillor Hooper attended the meeting from 6:09 p.m. to 6:41 p.m. Sandra McKee, Buyer, attended the meeting until 6:41 p.m. Patti Barrie, Municipal Clerk 1. ADOPTION OF MINUTES Moved by Sally Barrie, seconded by Councillor Partner THAT the minutes of the meeting of September 4, 2013 be approved. "CARRIED" 2. DELEGATION Jeff Wilson, Chief Executive Officer, Adaptability Canada Corporation together with Patrick McDonnell, Bii Canada, made a PowerPoint presentation to the Committee regarding building accessible environments. Jeff advised that his company provides solutions to removing barriers in buildings by identifying and minimizing risk, and prioritizing around the needs of the community, thereby allowing municipalities to avoid costly retrofits and control long-term costs with equipment standards. His company provides audits for residential, non-profit, commercial and public buildings. The delegation was followed by a question and answer period. Clarington Accessibility - 2 - November 6, 2013 Advisory Committee 3. BUSINESS ARISING FROM MINUTES (a) Service Ontario Building, 222 King Street Medical Centre i) Correspondence from Elisabeth McKenzie, Manager, ServiceOntario 388 — Bowmanville advising that letters dated April 11, 2013 and August 27, 2013 regarding accessibility at the Service Ontario Building have been forwarded to the landlord and that accessibility matters are being looked into, and that in the interim they will continue to do as they have,in the past which is for staff to be aware of the issue and to provide assistance to customers requiring help entering/exiting the premises, was received for information. ii) Correspondence from Charles Cattran, Business Manager, Bowmanville Professional Building Limited advising that a drop off zone outside the gates of the building cannot be provided as this would interfere with the traffic flow and that many people let their passengers off either on St. George Street or just off the street in the entrance to the parking lot, before the gates, or if the passenger is unable to walk that far they can come inside the gates and discharge their passenger then go into the pharmacy or his office and request a complimentary token to get out of the lot, was received for information. (b) Washrooms in Retail Stores Moved by Shea Lea Latchford, seconded by Councillor Partner WHEREAS the Building Code Act governs the construction, renovation, demolition and change of use of buildings; AND WHEREAS the Building Code, a regulation under the Act, sets out technical and administrative requirements; AND WHEREAS the Building Code requires retail stores to be constructed with washrooms for the intended number of employees and the public; AND WHEREAS following occupancy, the Building Code has no impact on policies individual retail companies may choose to implement regarding public or customer access to these store washrooms; AND WHEREAS enforcement of the Act and the Building Code is a municipal responsibility; Clarington Accessibility - 3 - November 6, 2013 Advisory Committee NOW THEREFORE BE IT RESOLVED THAT the Ministry of Municipal Affairs and Housing be requested to amend the Ontario Building Code Act to require individual retail companies to provide public and customer access to the washrooms that have been constructed as a requirement of the Building Code and to provide a means for municipalities to enforce this requirement; and THAT this resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario and to the area municipalities within Durham Region for their support. (c) EmployABILITY Awards and Gala Sylvia, Sally and Patti attended the EmployABILITY Awards and Gala on October 3, 2013 at Tosca Hall. The speaker, Samantha Mutis, who has autism, shared her story of attaining success in her education and singing career. She entertained by including her music with her presentation. The Bowmanville Creek Anglers Association received an award for their accessible fish platform and Sunspace Sunrooms of Newcastle and their employee Steven Willsher received awards for the employment program. (d) Joint AAC Forum The Joint AAC Forum on September 24 was attended by Sylvia, Shea Lea, Sally and Patti. The speakers Alfred Spencer, Accessibility Directorate of Ontario, and David Clarke, Durham Mental Health.Services, were both very interesting and informative. 4. NEW BUSINESS (a) Scent-Free Environment Discussion ensued around the possible implementation of a scent-free environment policy for the Municipality. The Municipal Clerk will contact the Region about their policy and provide information at the next meeting. Clarington Accessibility - 4 - November 6, 2013 Advisory Committee 5. REGIONAL UPDATE There was no Regional update for this meeting. 6. OTHER BUSINESS (a) Newcastle Library The Municipal Clerk distributed photos of the entrance to the Newcastle Branch of the Clarington Public Library and the method used to correct the accessibility concern with the security gate. 7. DATE OF NEXT MEETING The next meeting of the Committee is scheduled to be held on Wednesday, December 4, 2013 commencing at 6:00 p.m. in Committee Room 1A. 8. ADJOURNMENT The meeting was adjourned at 7:15 p.m. Chair Secretary I-5 Y i Draft minutes—Not vet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY NOVEMBER 12, 2013 7:OOPM Present: (Voting) Melanie McArthur Brian Reid (Chair) Michael Goleski Jim Cleland Suzanne Land Karin Murphy Kate Potter Geoff James Bonnie Seto Regrets: Councillor Corinna Traill Absent Greg Wells—GRCA 1. Agenda Acceptance of Agenda MOVED: by Bonnie Seto, SECONDED by Karin Murphy THAT: the agenda for November 12, 2013 be accepted CARRIED 2. Minutes of October 8,2013 Approval of Minutes MOVED: by Michael Goleski, SECONDED by Geoff James THAT: the minutes of October 8th be approved. CARRIED SWIN1A NTow b-1--v 2013 2 3. Items/Updates Urban Pole Walkers A group of urban pole walkers from the Beech Centre walked the trails at the SWNA on October 23rd and 28th. Committee members Mike Goleski and Karin Murphy met both groups to give them a brief orientation and description of the SWNA prior to their walk. Approximately 15 pole walkers attended each day. Most of the pole walkers lived in Clarington but only a few had visited the SWNA before. Laura Clemens was the pole walking instructor for the group whose ages ranged from 52-82. The group walked from the Cobbledick Parking lot to the lake, and then east along the Waterfront Trail to the old growth forest. The pole walkers were given SWNA buttons as a memento of their visit. Anglers Litter Pick-up Salmon fishing at the mouth of the creek and along the edges of the creek has resulted in a large amount of litter. i On Sunday October 20th, a group of 5 anglers joined by Chair Brian Reid picked up litter around the south portion of the SWNA. Over 20 bags of litter were picked up and left at the Toronto Street parking lot. This was the third year that the anglers have helped with the fall clean-up. Brian Reid will send the clean-up organizer Michael Poplawski a copy of the blog posting for the clean-up. New SWNA committee member At the November 4th meeting, Council appointed Leo Blindenbach as the new SWNA committee member. He was contacted by staff but was out of the country and not able to attend the November meeting. Trail Re-alignment The Waterfront Trail connection at Toronto Street has now been realigned. The grade has been lowered and the angle of approach has been altered to provide a safer connection to the street. The Engineering Department is recommending another trail improvement project in the 2014 Capital Budget to eliminate the steep slope on the Waterfront Trail just east of the pedestrian bridge. This section of trail has-been identified by the Bike Friendly committee as a problem spot for cyclists for many years. The project was first investigated in 2009 when a survey plan and preliminary design plan were developed to reduce the slope. The slope on the existing trail is 29%. The project would re-align the trail so that it traverses the slope at a 10% grade. Many committee members expressed their concern about the project and didn't think it was necessary. The committee requested that a representative from Bike Friendly attend the December meeting to further explain the need for the project. Do not Litter- Windshield Notice A notice has been prepared to remind users to use the designated waste containers. Three versions of the notice were presented to the committee. The graphics were approved however the committee recommended that it be reduced in size. The notice will be revised and will be available in time for the spring fishing season. Martin House Cleaning The Martin House installed in 2007 with the assistance of Hydro One is in need of cleaning. Jamie Bignell from Hydro One was contacted and he will investigate if a bucket truck can access the Martin House to remove and clean it. Brian Reid will also inspect to determine if it was constructed with'a removable panel for cleaning. 2014 Projects and Events At the October meeting committee members were asked to consider projects and events for 2014. The committee decided that the SWNA Photography Contest should occur again in 2014. They felt that the inaugural photo contest was very successful and that it should be an annual event. The Visual Arts Centre will be contacted to determine if they are available to display the photos again in 2014. A sub-committee consisting of Kate Potter, Mike Goleski, Karin Murphy and Melanie McArthur was formed to plan the event. The Scavenger Hunt will be repeated in the fall of 2014. The committee will investigate if it can be promoted as part of the Newcastle Fall Festival. The starting location would be moved to the Toronto Street Parking lot. The committee requested that the Indian River Reptile Zoo be contacted to provide a cost for an interactive presentation featuring native reptiles. The event would be in mid- June and could be held on the Toronto Street side to make it easier for families to attend. The Durham Field Naturalists will also be asked to repeat the guided site tour they organized in 2013. Brian Reid will follow-up with John Foster from the DIN. The committee also briefly discussed a bird migration event and a spring wildflower tour. A project to provide identification labels on trees around the SWNA was discussed. The trees worthy of marking would need to be close enough to a trail to be readable. The old growth forest would be the primary location for the tree labels but other locations will also be investigated at a future site walk. `'W ti,Nowsnba 201'3 Nflmu cz 4 4. Other Business Karin Murphy advised that the graffiti was promptly removed from the bench and sign on the Cobbledick side; she praised Operations for their quick response. 5. Motion to Adjourn MOVED: by Kate Potter, SECONDED by Karin Murphy THAT: the meeting be adjourned. CARRIED Adjournment: 8:15 P.M. Next Meeting: Tuesday December 10, 7:OOPM Room 1A Notes prepared by: P. Windolf 1-6 AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING THURSDAY, Nov 14th, 2013 MEMBERS PRESENT: Brenda Metcalf John Cartwright Tom Barrie Ted Watson Les Caswell Mary Ann Found Councillor Partner REGRETS: Don Rickard, Jenni Knox, Mark Bragg, Eric Bowman, Gary Jeffery STAFF: Faye Langmaid GUESTS: 'Chris Darling, CLOCA and Mark Peacock, GRCA Ted welcomed all to the meeting, everyone introduced themselves,to-the guests. Adoption of Agenda 013-25 Moved by Councillor Partner-,-,7 Brenda Metcalf "That the Agenda for November 14, 2013 be adopted" CARRIED Approval of Minutes 013;26 Moved by Les Caswell, seconded by John Cartwright - "That the minutes of the October 10th, 2013 meeting..e approved" CARRIED Presentations: Mark provided an overview of the GAregulations`and the,legslation definition of development and interference. The overview was`a basis for the discussion on.the_. brochure that has been provided by Kauartha and will be adapted by:both CLOCA and - GRCA and ailor_ed to their processes. Mark and Chris stressed-the-importance of-consultation and'that the true answer does not lie with the mapping but once the staff members meet with the applicant on site. While the maps are good and they have been developed through the methodology provided by the Province there is still room for interpretation with what is actually happening on site. Comments on the example of the "Guide to Permits" from Kawartha: The name of the document will be Rural/Agricultural Guide as it deals with all rural properties and often the issues are more with non-agricultural property owners. The decision-making flow chart will be changed to make it clearer and contain the items specific to CLOCA and GRCA. Kawartha has an Agricultural Advisory Panel as the municipalities in the area do not have Agricultural Advisory Committees and when Kawartha was updating their regulations and mapping (2006) there was some conflict with the agricultural Agricultural Advisory Committee of Clarington November 14th, 2013 community, the panel was formed to work through the process and provide greater clarity and understanding. GRCA and CLOCA use the municipal agricultural advisory committees to achieve the same goal. Appendix A is useful as it shows how valley systems, wetlands are addressed; all agreed that the photos could have been better examples. Both CLOCA and GRCA try to have permit reviews carried out within a 2 week window. Part of the issue used to be who could sign the permit, it had to be the Chair and getting them into the office in a timely manner was sometimes an issue. Also when there are many permits to review staff can get bogged down but the aim is for a 2 week review period. That is why pre-consultation is important as it allows for more timely review. More complex applications require longer time. The typical permit fees are a minimum of$125 for,simple applications they increase as the complexity of the application increases. Mark and Chris will take the comments of the committee and work..on drafts and then bring them back to the committee in a final draft form; they will need:to.consult with others as well before taking the finalized document to the Board for approval. Business Arising from Minutes Barn door Directory Reminder to all to submit to the barn door di"rectory. Forms are on-line or e-mail Laura Wood at CBOT. The inventory is going well and the forms are relatively easy to fill out so get yours in today. Incubator Site for Food Production or similar Co-ops As a follow-up to the discussion on the Colborne site..that is being constructed to allow for value- added processing of food products by local producers, the committee would like to see Durham Region'Economic Development work on a similar concept in Clarington. A resolution will be prepared for committee to review and address at the next meeting. Correspondence and Council Referrals GRCA Strategic Plan- questions were reviewed with the group and will be submitted to the process. Premier presented the Leaders in Innovation awards for Geissberger Farmhouse Cider Inc., Hampton, Ontario for their mobile mill that brings the cider-making experience to Ontario orchards. The cider-mill maker has recently been on Dragon's Den using Geissbergers equipment. The Geissbergers have been invited to the Feb 2014 meeting of the committee. Arrangements will be made for them to be recognized by Council. Press Release from the Ontario Farmer about the Ontario Land Owners Association remarks was reviewed. Liaison Reports DAAC — No report Agricultural Advisory Committee of Clarington November 14th, 2013 DRFA — DRFA —next meeting is Tuesday evening the guest speaker will be Matt Setzkorn the acting executive director of the Ontario Farmland Trust. November 28th, Farm Connections has a workshop in Scugog from 9:30 a.m. to 4:00 regarding media training, cost is $20 a separate session with Prof. Wes Jamieson will be on January 8th same, location, date and cost. April 1, 2, 3 will be Farm Connections, there are new co-chairs, Brenda is one of them. This year there will be media packages, volunteers will be sought in specific areas of expertise to be on call if the media would like to explore further aspects on a particular area of farming or in relation to a specific commodity group. October 2014 — Farm Connections is working on a gala as"a celebration of agriculture. Three purposes to recognize outstanding farmers, educate;and as a fundraiser. The goal is $25,000, Marilyn Pearce is involved in the planning,of the'gala. CBOT— No report. Future Agendas December- Charles Stevens on Bees January— Cindy Strike on the Westside Creek development. February- Gord and Garry Geissberger about their portable cider operation Martin Vroegh from St. Mary's on the'pond algae and low carbon fuels has been invited. Meg Morris from Covanta has been invited and.also the suggestion of a tour once the building is closed in. Suggestion that when the federal,boundaries change.the MP for the Ward 4 area be invited. Other Business Members were reminded about the Port Granby tour on November 20th. John Cartwright moved for Adjournment. Next Meeting December 12th; 2013; 7:30pm. I Agricultural Advisory Committee of Clarington November 14th, 2013 1-7 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting November 19, 2013 MEMBERS PRESENT: Tracey Ali Kim Vaneyk (ex-officio) Angela Tibbles Councillor Hooper Karin Murphy Joseph Earle David Reesor Tenzin Gyaltsan Allan Kirby Victor Suppan REGRETS: Bonnie Seto,Ruth Goff,(EkofFci.o) STAFF: Faye Langmaid, Kristy Kilbourne Angela Tibbles welcomed all to the meeting.`Everyone introduced themselves. DECLARATION OF PECUNIARY;I,NTEREST- None declared. ADOPTION OF AGENDA 13.28 Moved by'Karin Murphy, seconded by Joseph Earle THAT the agenda be adopted. ".CARRIED" ADOPTION-OF MINUTES - 13.29:*-! Moved by,David Reesor, seconded by Tenzin Gyaltsan THAT the.minutes of October 15, 2013 be accepted. "CARRIED" BUSINESS ARISING Amendment to the Term of Appointments for Members - The possibility of changing the Committee's Terms of Reference with regard to the length of terms of appointment and staggering appointments was revisited from the October Meeting. Other Committees such as .the Agricultural Advisory Committee have moved towards staggered appointments in order to avoid larger turnovers and to provide continuity for the committee. Currently all members of the Heritage Committee are appointed for a 4-year term coinciding with Council's term. Should the Heritage Committee decide to recommend staggered appointments to Council, this change wouldn't take effect until after the next election. After some discussion, the following motion was made: I i 13.30 Moved by David Reesor, seconded by Joseph Earle "THAT Whereas the Clarington Heritage Committee replaced the former Local Architectural Conservation Advisory Committee which has been in existence since 1977 and has provided valuable advice to Council and staff on numerous issues; and Whereas the terms of reference which were updated in 2006 call for the committee membership to include a municipal Council liaison, a Representative from the Newcastle Village and District Historical Society, a Representative from the Clarington Museum and Archives, an architectural historian, a building and design specialist, area residents from each of the municipal,wards experienced in heritage conservation matters; and members that- possess the expertise, experience, and willingness to devote the necessary time to the;committee; and Whereas the Clarington Heritage Committee has benefitted greatly from members that have been on the committee fora' number of years such that the knowledge is transferred from one committee to the next; however, it is also recognized that there is the need for continual renewal within the membership and:the fostering of younger members; and Whereas the Terms of Reference for the Clarington Heritage Committee and Council Protocol for Advisory Committees set out the term'of committee members to be the same as that of Council; and Whereas other.Advisory Cbmmittees such as the Agricultural Advisory Committee of Clarington have requested staggered term appointments and Council has approved this change,to their terms of reference; and Whereas the:timing of the election in October combined with Council taking office in-December effectively meant Committee appointments were delayed until March; Now therefore be it resolved that:. The Clarington Heritage Committee recommend Council stagger the terms of CHC members,'by appointi **.,half,of the membership every two years, for four year terms and that-the work_ of the committee continue until the new members are appointed." "LOST" 407 Salvage Update — The MTO has completed a work order for a salvage contractor which is currently being processed. They will then work with the salvage contractor to discuss the salvage process for each of the 6 properties and also finalize an approved list of salvageable items with each of the property owners that submitted their requests. They will be contacting property owners individually to arrange logistics once they are ready. They are also looking, into fulfilling a request for the disassembly and relocation of an entire barn to a farm property in Clarington that is undergoing a large heritage restoration. The Museum confirmed that they are not interested in the item requested by the resident (non-designated property owner) from one of the heritage properties. Winston was advised that the salvage of that item can proceed by the resident so long as there is some assurance as to its preservation for the long term. Walbridge House The owners are anxiously awaiting approval from the MTO to proceed with retrieving the requested items from the 407 Salvage. Improvements to the building envelope are nearly complete. The owners would like to replace the upper windows with thermal pane windows for energy efficiency purposes. The main floor,windows will be the same as the ones on the north wall and will be made as double-hung windows with the mullions as seen in the original house and the plans submitted: The windows will be in keeping with the plans that the Committee reviewed back in the_Spring with regard to the appearance. The Committee had no objections o.the proposed. change. Camp 30 The Camp 30 Selection Committee has met',once to determine the criteria for selecting members to form the Committee that will proceed with the formation'of the Foundation. This Committee will contain one representative from each of the following: the Municipality, Clarington Museums ;and Archives, the Architectural Conservancy of Ontario, and the Owner, along with 3 additional members. Letters have gone out to various agencies, individuals and community groups to solicit nominations. It is the hope that the selection process will be complete and-that this inaugural meeting of the pre- Foundation will begin to January to commence,..work on forming the Foundation. The formation is estimated to take approximately one year. REPORTS from OTHER.COMMITTEES (Community Improvement Plans, etc) Bowmanville CIP — Next..meeting will take place January 15, Councillor Hooper. Newcastle CIP — An overview was provided of what was discussed at the November meeting. The major topic was the Newcastle Urban Design Guidelines; they have now received approval from Council. Next meeting will take place January 23, Tenzin Gyaltsan. Orono CIP — Next meeting:.will take place January 8t". The Committee appointed Karin Murphy as the CHC representative for the Orono CIP Implementation Group. ACO, Clarington Branch — ACO had a booth at Applefest to promote their initiatives such as Doors Open and Camp 30. They recruited a couple of volunteers for Doors Open. They are also in the process of deciding on how they will participate in Heritage Week 2014 and trying to determine a person who would be the best fit to serve as the AGO representative on the Camp 30 Foundation Committee. This representative is not restricted to the Clarington ACO Branch. Newcastle Village and District Historical Society (NVDHS) — NVDHS had a float in the very successful Newcastle Santa Claus Parade based on the parade theme of "Coming Home". They are also working on pulling together a video to show as their contribution to Heritage Week. Clarington Museums and Archives — Bonnie was not present to provide a report, however, Tracey announced that the Edwardian Tree Lighting Ceremony will take place in the evening on December 6 th Heritage Week Working Group - Angela provided an update on the last meeting (Attachment 1). It was suggested that the good news stories about the 407 Salvage and the uptake of the new Heritage Incentive Grant be somehow promoted through Heritage Week. The next meeting of the working group will be held November 21St Heritage Conservation District — An application for alteration will be coming forward for 40 Beech Ave. Proposed changes include upgrading windows in the.rear of the house and possible relocation of the driveway. The Heritage Conservation District Committee will likely meet on this soon. - CORRESPONDENCE and COUNCIL REFERRAL Appointment of New Heritage Committee Member —Angela welcomed newly appointed member, Victor Suppan, to the Committee -So_me of-the Committee.,members are familiar with Victor .as he was a :former member and past Chair of the Heritage Committee. Victor briefly introduced himself and spoke to his background, expertise, and past accomplishments on the Committee... 210 King Avenue West =°;A. letter from the.property owner requesting removal of the heritage designation on the property was circulated to members in advance of the meeting. The Committee reviewed the process and timelines mandated by the Ontario Heritage Act for dealing; with this request. _Kriisty and Faye reviewed their discussions with the owners of 210 King Avenue West, indicating that some of the architectural features as listed-in_the designatson':are not original to the house and that alteration to the by-la schedules of the designation would .be`justified. There was discussion around the reasons provided by, the owners for requesting the delisting of their property. Committee`members felt that the purpose of the Heritage Designation was to ensure the protection of the heritage resource for both its cultural heritage and architectural features in perpetuity and tha,f:,sound reasoning to support the removal of the heritage designation is lacking. However, there may* be good reason to alter the heritage designation to remove..some,of the listed features that have since been determined to not be original to the house The Committee passed the following resolution: 13.31 . Moved by Victor Suppan, seconded by Allan Kirby "THAT the CHC does not feel there is good reason to remove the heritage designation on 210 King Avenue West: They would be willing to work with the owner to determine which features should be kept as listed features in the by-law schedule should the owners decide to seek changes to their designating by-law." "CARRIED" PROJECT REPORTS Barn Project — Kim and Jane are waiting on the corn harvest to be cleared prior to the last few visits for photographing purposes. They will then proceed with sorting through the surveys and photos, ensuring no properties have been missed, and cross- referencing with Atlas' for further information. Once all the information is sorted, chapters can then be drafted for the publication. Tracey will be working on photo-shopping of specific photos for the display for Heritage Week that will go in the mezzanine of the Library to promote the barn project. For the actual publication it was suggested that an ;application be submitted for a Trillium Grant in order to gain access to more rosources for this project. Staff will approach community groups (such as the ACO) to see if they would be willing to work with the Committee to submit an'application. NEW BUSINESS 2014 Meetinq Dates —A listing of the 2014 meeting dates was distributed. Heritage Incentive Grant —An annual report has been prepared which will go to Council at the beginning of January. Allan Kirby moved the meeting be adjourned Next meeting: January 21, 2014, 7:00`p m., at Clarington Municipal Offices, Room 1 C Emily Kszan; Presentation on Restoration at Baker Farm Property (4t" Conc.) Attachments Attachment 1 Heritage We ek;Working Group Report (October) Heritage Week 2014 Workinq Group Report to C.H.C. November 19, 2013 The group met on Thursday, October 17 with representatives from the Abandoned Cemeteries Committee, Architectural Conservancy of Ontario (Clarington), Bowmanville Business Improvement Association, Clarington Heritage Committee, Clarington Older Adults Association, Newcastle Village & District Historical Society, Planning Services Staff and the Visual Arts Centre in attendance. Theme There was general agreement that having an overall theme for the Week would be useful. Groups would find it easier to plan activities, and promotion will be more generally cohesive. After some discussion; it was decided that the theme of Heritage Week 2014 will be; "Celebrating Clarington's Agricultural Heritage". Barn Book Protect Kim Vaneyk and her team of volunteers have completed ninety percent of survey and photography site visits to approximately 100 barn`iocations. The next steps will be collating information,;'and pursuing various.funding opportunities. The Barn Project is featured on the Municipality's Heritage website. Activities Council has proclaimed February-17 to 23, 2014 as "Heritage Week 2014", and approved the installation of the banner across Highway 2 from February 1 to 23, 2014. Veridian replaced- the banner, which was damaged in 2013 by faulty installation. Ontario Heritage Trust Awards will be presented to several local residents at the Council meeting closest to Heritage Week. There will be a series of four Film Nights held in Council Chambers during Heritage week. Different member agencies will attend and be featured each night. Bowmanville 150th Anniversary, Newcastle Centennial Video, Box Factory and Oral Histories, Orono Home Movie, "Hitler's Canadians" (Camp 30) and "Childhood Lost; The story of Canada's Home Children have been suggested. The Abandoned Cemeteries Committee will focus on family plots in the countryside, and will have a photo display during the Film Nights. It's hoped that 4H will also be able to participate in some manner. The Library has invited any interested group to partner with them in their Nature themed Winter Wonderlearn event. It was decided to follow up with 4H, to see if Maple the Cow could attend and provide a good tie in with Heritage Week's agricultural theme. Clarington Older Adults Association is planning to mark Heritage Week with a Rural Roots Luncheon, a repeat of last year's very successful Genealogy Session and a Barn Dance. The Bowmanville Museum and Archives will feature a Make Your Own Family Tree project and hopes to liaise with Central Public School in a Barn Painting Contest. During the month of February, the Visual Arts Centre will exhibit a selection of works by local artist/farmer Eric Bowman, together with a`collection of photographs from the Barn project. These will be on public display at the Municipal Administrative Centre and in the Bowmanville Library mezzanine. Interest has been expressed in finding some way to.highlight the oldest corner in Bowmanville (Vanstone Mill, The Miller's House and Tim's Rental Building), in light of the location's agricultural connections,- Promotion Save the Date cards had,been produced and were handed out at AppleFest. Posters will be produced. and distributed, but.it was decided not to utilize postcards for 2014. All the various municipal and media outlets used in 2013 will be utilized again, plus efforts will be made to involve local schools, Durham Tourism and possibly Ontario Power Generation. The Municipality's social media sites will be used, although there was some discussion regarding the value of Twitter, given the demographic that is most likely engaged in following Heritage Week events. The next meeting will be held on Thursday November 21St CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY ( $ MINUTES NO.9 AUTHORITY MEETING Tuesday;November 19,2013-5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE,OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE,BOARDROOM Present: P.Perkins,Chair M.Novak,Vice Chair B.Chapman L.Coe L.Corrigan J.Drumm. R.Hooper T.D.Marimpietri D.Mitchell J.Neal P.Rodrigues J.R.Powell,Chief Administrative Officer H.Brooks,Director,Watershed Planning&Natural Heritage R.Catulli,Director Corporate Services G.Geissberger,Marketing&Communications Coordinator D.Hope,Land Management&Operations Supervisor P.Lowe,Director,Stewardship,Education&Communications P.Sisson,Director,Engineering&Field Operations G.Soo Chan,Director,Groundwater Resources M.Stauffer,Administrative Assistant/Recording Secretary Absent: A.England Excused: S.Collier C.Traill 5:00 P.M. 2012/2013 Watershed Awards(summary enclosed separately) The Chair called the meeting to order at 5:36 p.m. DECLARATIONS of interest by members on any matters herein contained-NONE ADOPTION OF MINUTES Res.#122 Moved by R.Hooper Seconded by L.Coe THAT the Authority Minutes of October 22,2013 be adopted as circulated. CARRIED CORRESPONDENCE (1) Correspondence from Oshawa Community Health Centre(Schedule 3-1 to 3-2) Re: Thank you Letter—Annual Fall Harvest Big Drum Social Res.#123 Moved by L. Corrigan Seconded by P.Rodrigues THAT the above correspondence be received for information. CARRIED AUTHORITY MEETING—NOVEMBER 19,2013 MINUTES PAGE 2 DIRECTOR,DEVELOPMENT REVIEW&REGULATION (1) Staff Report#5179-13 (Schedule 4-1 to 4-2)' Permits Issued for Development,Interference with Wetlands and Alteration to Shorelines and Watercourses— October 1 to October 31,2013 Res.#124 Moved by L. Coe Seconded by M.Novak THAT Staff Report 5179-13 be received for information. CARRIED DIRECTOR, STEWARDSHIP,EDUCATION&COMMUNICATIONS (1) Staff Report#5180-13 (Schedule 5-1 to 5-6 and attached H-6) 2013 Durham Children's Groundwater Festival Summary Chair Perkins summarized the information in the Addendum. D.Mitchell and B. Chapman commented on the Region's budget process. Discussion ensued. Res.#125 Moved by B. Chapman Seconded by M.Novak THAT'the Authority submit a request to the Region ofDrtrbam,Finance andAdrninistration Committee that a $50,000 annual contribution be incorporated into the CLOCA 2014 budget submission. CARRIED Res.#126 Moved by B. Chapman Seconded by L. Coe THAT Staff Report#5180-13 be received for information. CARRIED DIRECTOR,ENGINEERING AND FIELD OPERATIONS (1) Staff Report#5182-13 (Schedule 6-1 to 6-8) Town of Whitby Leases for Off-Leash Dog Parks at Heber Down&Lynde Shores CAs P.Rodrigues inquired about the time frame noted in the resolution. Discussion ensued. D.Mitchell inquired about options regarding a reduced-rate parking fee for users of the dog park. CLOCA will discuss with Town of Whitby staff and report back to the Board. Res.#127 -Moved by L. Coe Seconded by P.Rodrigues THAT Staff Report#5182-13 be received for information;and, THAT the Torn of Whitby be advised that CLOCA will defer the installation of the Pay and Display system until the spring of 2014. CARRIED (2) Staff Report#5183-13 (Schedule 6-9 to 6-24) 2013 Fall Season in CLOCA Conservation Areas D.Mitchell inquired about parking fees at Conservation Areas. Discussion ensued. Res.#128 Moved by L. Coe Seconded by P.Rodrigues THAT Staff Report#5183-13 be received for information. CARRIED AUTHORITY MEETING-NOVEMBER 19,2013 MINUTES PAGE 3 (3) Staff Report#5184-13 (Schedule 6-25 to 6-27) Lynde Shores Conservation Area Waterfront Trail Res.#129 Moved by L.Coe Seconded by P.Rodrigues THAT StaffReport#5184-13be received for information;and, THAT CLOCA staff execute an Agreement with the Waterfront Regeneration Trust for construction of the Waterfront Trail through Lynde Shores Conservation Area. CARRIED DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE (1) Staff Report#5181-13 (Schedule 7-1) Greater Toronto and Area Waterfront: An Urban Recreation Fisheries Plan Res.#130 Moved by L.Coe Seconded by P.Rodrigues THAT Staff Report 95181-13 be received for information. CARRIED DIRECTOR OF CORPORATE SERVICES (1) Staff Report#5186-13 (Schedule 8-1 to 8-13 and attached H-1 to H-5) CLOCA's Integrated Accessibility Standards Policy—November 2013 L. Coe noted on Schedule 8-5 of the report,the Ministry responsible for Accessibility for Ontarians with Disabilities is no longer the Ministry of Community and Social Services,but is now the Ministry of Economic Development,Trade and Employment,and requested die report be revised as such. Res.#131 Moved by L.Coe Seconded by P.Rodrigues THAT Staff R eport#5186-13 be received for information;and, THAT the Integrated Accessibility Standards Policy be adopted for implementation January 1,2014. CARRIED CHIEF ADMINISTRATIVE OFFICER (1) Staff Report#5178-13 (Schedule 9-1) 2014 Meeting Schedule—Board of Directors and Committee of the Whole Res.#132 Moved by P.Rodrigues Seconded by R.Hooper THAT Staff Report#517844 be received for information; THAT the 2014 Meeting Schedule for Board of Directors be adopted; THAT Committee of the Whole meetings be scheduled,if necessary, at the call of the Chair. CARRIED (2). Staff Report#5185-13 (Schedule 9-2 to 9-22) Land Use Planning and Appeal System Consultation Res.#133 Moved by P.Rodrigues Seconded by R.Hooper THAT the CLOCA Board of Directors request the Province of Ontario to remove the ability to appeal to the Ontario Municipal Board municipal official plan and zoning bylaw amendments associated with the implementation of provincially approved Source Protection Plaits;and, THAT this motion be circulated to Preinier of Ontario,Ainister of Municipal Affairs&Housing,Minister of the Environment,Minister of Natural Resources, Conservation Ontario,AMO, CTC Source Protection Region, Region of Durham, Town of Ajax,Municipality of Clarington, City of Oshawa, City of Pickering, Township of Seugog, Township of Uxbridge, Town of Whitby, Ganaraska Region CA,Kawartha Region CA,Lake Simcoe Region CA, Toronto&Region CA, Credit Valley CA. CARRIED AUTHORITY MEETING—NOVEMBER 19,2013 MINUTES PAGE 4 MUNICIPAL AND OTHER BUSINESS (1) CONFIDENTIAL—PERSONNEL MATTER Res.#134 is contained in Confidential Minutes of November 19,2013, ADJOURNMENT Res.#135 Moved by L. Coe Seconded by J.Neal THAT the meeting adjourn. CARRIED The meeting adjourned at 6:00 p.m. Schedule H-1 of November 19 , 2013 Central Lake Ontario Conservation Authority Multi-Year Accessibility Plan Central Lake Ontario Conservation Creation Date: November 13, 2013 Central Lake Ontario CA Schedule H-2 of November 19 , 2013 Multi-Year Accessibility Plan Proposed Legislated General Deliverables Implementation Completion Date for Date Date Large Private (January) Policies & Procedures 2014 Create Policies with Statement of 19-Nov-13 2014 Organizational Commitment in written form Approval and Sign off 19-Nov-13 2014 Make available to the Public 1-Jan-14 2014 Available in Alternative Formats - upon request 1-Jan-14 2014 Accessibility Plan - Multi Year 2014 Develop Accessibility Plan 19-Nov-13 2014 Accessibility Plans - Post to web 1-Jan-14 2014 Prepare an Annual Status Report and post 1-Jan-14 2014 Review every 5 years Provide in alternative format 1-Jan-14 2014 Accessibility Self Service Kiosk - have 2014 regard for accessibility Training -All.employees & volunteers, policy developers, those providing goods or services 2015 on behalf of organization regarding IRS and Human Rights Code Decide on training delivery Create schedule for current staff and new staff Training completed Page 2 of 5 Central Lake Ontario CA Schedule H-3 of November 19 , ' 2013 Multi-Year. Accessibility Plan Legislated Proposed Date Date of Date for Information & Communications fOC Completion Large Private Implementation & Non-Profits (January) Emergency Procedure Plans or Public Safety n/a n/a 2012 Information - inventory and make accessible Feedback - is feedback system accessible 2015 upon request Accessible formats and communication supports upon request (timely manner, no cost .2016 charged to other persons) Create inventory of current documents Create document renewal plan Create Strategic Communication Plan -create processes for flow of documents, who creates source documents, who ensures pdfs are accessible, who checks for accessibility before posting to website, decide on corporate wide fonts, staff training on accessible document creation, analysis of website content and new content Website New Internet WCAG 2.0 Level AA (other then closed caption Live pre-recorded 2014 audio) All current internet websites and web content 2021 WCAG 2.0 Level AA Page 3 of 5 Central Lake Ontario CA Schedule H-4 of November 19 , 2013 Multi-Year Accessibility Plan Legislated Proposed Date Date of Date for Employment for Completion Large Private Implementation & Non Profits (January) HR Staff to develop deliverables and processes for below Workplace Emergency Response Mar-12 Mar-12 2012 Recruitment - notify employees and public 2016 regarding availability of accommodation Notify applicant- availability of accommodation upon request for assessments or selection 2016 process Inform employees of policies regarding job accommodations 2016 Accessible formats and communication 2016 supports available to per-form job Have a Documented Individual Accessibility 2016 Plan Have a Return to Work Process 2016 Performance Management takes into account accessibility needs 2016 Career Development and Advancement 2016 Process takes into account accessibility needs Redeployment process takes into account accessibility needs 2016 Page 4 of 5 Central Lake Ontario CA Schedule H-5 of November 19 , 2013 Multi-Year Accessibility Plan Legislated Proposed Date Date of Date for Public Spaces for Completion Large Private Implementation & Non Profits (January) Incorporate the Design of Public Spaces on newly developed or redeveloped recreational trails and beach access routes, outdoor public 2017 use eating areas, outdoor play spaces, exterior paths of travel, accessible parking and service related elements If developing recreational trails consult with public, persons with disabilities and municipal 2017 AAC if there is one Provide maintenance and restoration of 2017 publics spaces Develop procedures for preventative and 2017 emer enc maintenance of accessible Develop procedures for dealing with 2017 temporary disruptions when accessible Report every three years as of December 31, 2017 2013 Page 5 of 5 Schedule H-6 of November 19 , 2013 ADDENDUM CENTRAL LADE ONTARIO CONSERVATION AUTHORITY DATE: November19, 2013 > FILE: ACCB21 S.R.: ADDENDUM to 5180-13 APPROVED BY C.A.O. MEMO TO: Chair and Members, CLOCA Board of Directors FROM: J.R. Powell, Chief Administrative Officer SUBJECT: 2013 Durham Children's Groundwater Festival Summary—Addendum A survey of the various Groundwater Festivals within the Greater Golden Horseshoe was conducted in 2012,based on 2011 operating costs. . The Durham Festival has: • the lowest operating cost per student • the highest user fee paid by the student • the largest fwidraising component • the largest in-kind contributions • the lowest level of regional/municipal support Figure 1 —Groundwater Festival Comparisons 2011 Budget Details Groundwater Festival by Regional Munici alit Durham York Peel Hamilton Niagara Waterloo Halton Annual Operating Cost 87,655 177,000 265,000 75,000 125,000 99,000 90,000 Regional Support 5;000 177,000 214,860 53,000 100,000 32,700 50,000 Municipal Support 1,000 0 0 0 0 9,500 10,000 Current operating costs to CLOCA for the Durham Festival are in the order of$100,000 per year, about half of which has to be subsidized from other CLOCA programs. A request to Durham Region for a$50,000 annual contribution would require incorporation as a new line item in the CLOCA 2014 budget submission. Direction by the Board is requested. 5 JRP/ms S:\REPORTS\2013\sr5l8O—l3—AddendLim.docx I-9 CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE November 21, 2013, 3:00 P.M. MEETING ROOM 3C Present: Chris Newman, Firehouse Youth Centre, Chair Rolf Kluem, Durham Regional Police Services, Vice-Chair Len Creamer, Manager, Municipal Law Enforcement Mayor Adrian Foster Sheryl Greenham, Erin O'Toole's office Councillor Ron Hooper Maria Perrino, John Howard Society Martin Wind, Durham Regional Police Services Also Present: Patti Barrie, Municipal Clerk 1. MINUTES Moved by R. Kluem, seconded by M. Perrino THAT the minutes of the meeting held on October 17, 2013 be approved. CARRIED 2. BUSINESS ARISING FROM PREVIOUS MEETING (a) Community Survey Update The Community Survey is being distributed through social media networks and responses are starting to be received. Chris will forward the link to members once again for wider distribution. (b) Forum for Introducing Safe Communities Committee In order to get our message out, members are encouraged to provide information to the various organizations and activities they are involved in as well as through social media accounts. (c) Community Presentations The community presentations are scheduled as follows: - November 26, 6:00 — 7:00 p.m., Newcastle & District Recreation Complex - December 2, 6:00— 7:00 p.m., Garnet B. Rickard Recreation Complex - December 5, 6:00 — 7:00 p.m., Courtice Community Complex Clarington Safe - 2 - November 21, 2013 Communities Committee Committee members are encouraged to attend as-they are community based, not just the Durham Regional Police presentations. Martin Wind went through the PowerPoint presentation, requesting suggestions from the members. It was agreed that the presentation will focus on maintaining and being involved in creating the safety of your community. Communities will celebrate what they are doing and complement what we already have in place. A sign-up sheet will be available for parties who are interested in being involved with the activities of the committee, including an area for their interests to be listed. During the community sessions, work will begin on developing a mission statement for the committee. The Municipal Clerk will investigate the possibility of having a safecommunities(Dclarington.net email address created for input from the community to be received. (d) Community Safety Net Resources Chris displayed two reference pieces that are being distributed through the John Howard Society—Personal Safety, targeting school children, and Drug Safety. 3. NEW BUSINESS (a) Marketing (Logo Development) Discussion ensued with respect to the poster that has been prepared for the Community Presentations, including the logo which has been used. It was agreed that the word "Clarington" will be included with "Safe Communities". (b) Process of New Membership The possibility of recruiting new members to the committee was discussed. Chris will work with the Municipal Clerk on this initiative. (c) Durham Regional Police Trending Reports The community patrol action plan has been finalized and was presented to the General Purpose and Administration Committee earlier in the month. By focussing on traffic activities throughout Bowmanville, the rate of motor vehicle accidents in the targeted area has decreased by 29.3%. Inspector Kluem advised that the new Durham Regional Police building being constructed in Clarington is on target. Clarington Safe - 3 - November 21, 2013 Communities Committee 4. OTHER BUSINESS There were no items discussed under this section of the agenda. 5. DATE OF NEXT MEETING The next meeting is scheduled to be held on January 16, 2014, in Meeting Room 1A at 3:00 p.m. 6. ADJOURNMENT Moved by Mayor Foster, seconded by Rolf Kluem THAT the meeting adjourn. CARRIED Chris Newman, Chair Patti Barrie, Municipal Clerk 1 - 10 SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Minutes of Meeting of October 17, 2013, 7:00 P.M. Mezzanine Room Present: Mike Dymarski Suzanne Elston Allan Hewitt Lorraine Jones Kerry Meydam Kira Nowick Michael Patrick Mayor Foster Councillor Hooper Absent: Neil Allin Also Present: Curry Clifford, Corporate Initiatives Officer 1. WELCOME AND INTRODUCTION Committee Chair Michael Patrick welcomed the Committee. 2. APPROVAL OF MINUTES OF SEPTEMBER 19, 2013 MEETING Moved by Suzanne Elston and seconded by Mike Dymarski that the minutes of the September 19, 2013 meeting be approved. Carried. 3. BUSINESS ARISING FROM THE MINUTES There was no business arising from the Minutes. The Committee requested that the minutes be prepared in future to move to the first page of the minutes, a listing of the names and positions of any of the guests meeting with the Committee. 4. COMMITTEE TASK #1 AND #2 The Committee had before them a draft report from the Committee Chair to Mayor and Council on the Committee's Task#1 and #2 distributed on October 11th. The Chair proposed that, depending on the progress of the meeting, he would present the Committee's recommendations at the November 4t" Council meeting and that Committee members, where available, try'to attend. Sustainable Clarington -2- October 17, 2013 Community Advisory Committee The key themes of his draft report included: • there is much good work going on in sustainability and the Municipality needs to tell people about it • the future work needs to be focussed — six priorities suggested • what is currently planned in these six areas makes sense and should be given priority by Council • . two things should happen along the way to implementation of these plans: (a) better co-ordinate the work to minimize risks of gaps, duplication and "jurisdictional gridlock"— suggesting Council ask staff to report on this in first '/4 of 2014 and (b) come forward with a plan on when these activities will be done, what it will cost and how it will be financed — suggesting Council ask staff to report on this in 2nd %4 of 2014. • There are three exceptions to (b): • go ahead in the 2014 Budget to make staff and funding available to enable the communications work to happen • Priority Green Project is to consider (b) and therefore timing, expenditures and cost distribution should unfold as part of that project • the Regional Government and Veridian report within the 1St quarter of 2014 on supports to the business community to reduce energy use given the Dec 31St , 2014 target for energy consumption reduction set by the Ontario Power Authority. The Chair invited comment on the draft report. Moved by Suzanne Elston and seconded by Kerry Meydam that the report clarify that the agreements with the community garden groups over liability matters make clear that currently these groups are responsible for their own insurance coverage and this should become, like it is in neighbouring municipalities, a municipal responsibility. Carried Moved by Suzanne Elston and seconded by Kerry Meydam that the Committee add to the list of priorities an item previously discussed by the Committee: reducing or eliminating in municipal facilities the use of products, chemicals or compounds that negatively affect human health. Carried There was a wide discussion by the Committee about a number of other amendments to the report, including: - one consolidation of the priorities: • consolidate the priorities of encouraging water and energy efficiency in new developments with encouraging water and energy efficiency in existing developments. - clarifications, including: I Sustainable Clarington -3- October 17, 2013 Community Advisory Committee • adding an executive summary • cross —referencing the 2010 report numbered suggestion to the Committee's recommended priorities • characterizing the Region's involvement in sustainability as being an Office of Sustainability rather than a sustainability project • that more funding and staffing are required in communications services rather than "resources may be needed". • communications includes not only sending info out to the community, but receiving information and suggestions-in from community. Moved by Suzanne Elston and seconded by Mike Dymarski, that the Committee accept in principle the report as presented with the changes as discussed. Carried Mr. Clifford indicated that the report would be re-drafted and circulated for comment from October 22nd to 25tH 5. COMMITTEE TASK # 3 The Committee had before them a summary of the Committee's suggestions to date on Task #3 and an analysis of the 2010 Green Community Strategy by Chris Winter of Canada Conserves. The Committee, given the hour, opted to defer discussion on this item until its November 21St meeting when it would have the benefit of the results of its November 4th meeting with Council. There was brief discussion of whether the Committee would meet in December — at its newly scheduled date of December 12th. No decision was made on this matter and the Chair indicated that this too could be determined based on the results of the Nov 4th meeting. 6. OTHER BUSINESS There was no other business raised. 7. ADJOURNMENT The meeting adjourned at 8:50 p.m. SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Minutes of Meeting of November 21, 2013, 7:00 P.M. Mezzanine Room Present: Mike Dymarski Suzanne Elston Lorraine Jones Kerry Meydam Kira Nowick Michael Patrick Mayor Foster Absent: Allan Hewitt Neil Allin Councillor Hooper Also Present: Curry Clifford, Corporate Initiatives Officer Guests: Carlos Salazar, Manager, Planning Services Department Chris Winter, Founder, Canada Conserves 1. WELCOME AND INTRODUCTION Committee Chair Michael Patrick welcomed the Committee. 2. APPROVAL OF MINUTES OF OCTOBER 17, 2013 MEETING Moved by Suzanne Elston and seconded by Mike Dymarski that the minutes of the October 17, 2013 meeting be approved. Carried. 3. BUSINESS ARISING FROM THE MINUTES There was no business arising from the Minutes. 4. FOLLOW-UP TO COUNCIL RESPONSE TO COMMITTEE RECOMMENDATIONS ON TASK#1 AND #2 The Committee had before them their November 4th report to Council and the Resolution from the November 12th GPA meeting responding to this report and the Council decision of November 18th confirming, the GPA recommendation without amendment. Committee members noted their pleasure with Council's decision, their appreciation for Council recognizing that communications and public education is the Municipality's Sustainable Clarington -2- November 21, 2013 Community Advisory Committee Communications Division mandate, rather than the Committee's and reiterated their conclusion that simplifying the communication, co-ordination and implementation are critical to the Municipality getting success for the community in sustainability. 5. KEY LEARNiNGS FROM PRIORITY GREEN SYMPOSIUM RELEVANT TO COMMITTEE'S TASK#3 Kerry Meydem, Lorraine Jones, Kira Nowick, Mike Dymarski, Councillor Hooper and Mayor Foster from the Committee attended this October 31St event. Members summarized their key learnings as: • The key issue is how rather than whether to build a culture that has a high regard for preserving land, especially through more intense use of lands in existing and new development. • The "how" should include: • tapping into people's motivations, e.g., preserving the "small town feel" is important to people • building trust and confidence in the processes used to make decisions. The challenges with doing this, it was noted, was illustrated by the OMB's decision just a day after the symposium. The OMB rejected the Municipality's decision to support an 18 unit residential building being constructed, a proposal consistent with Provincial, Regional and Municipal policies • building an understanding of the financial and human cost of the risks that arise from not having the necessary level of regard for the natural environment, e.g., severe flooding • understanding the limitations of the existing processes to make decisions about land-use and creating community involvement-in developing and implementing solutions. Co-ordinating community organizations may be an important first step • creating an understanding that making progress includes both improving current performance as well as building longer term resilience. Monitoring and measuring these are also important • recognizing that leadership is required to make progress in sustainability, that the status quo is not acceptable and that the current approach in our society may be described as being "at the cutting edge of tradition". This can be contrasted with mindsets in Europe that are 15 years ahead of us. Learning from this culture would offer some economy in developing solutions • Engaging people in meaningful ways is critical to getting success and illustrates that the push needs to come not just top down but bottom up. 6. KEY RESULTS OF PRIORITY GREEN POLLING OF OPINIONS OF CLARINGTON RESIDENTS ON MATTERS RELEVANT TO TASK#3 The Committee had before them a link to the October 28th.GPA Report on Priority Green that included a summary of opinion polling of Clarington residents done for the project. Sustainable Clarington -3- November 21, 2013 Community Advisory Committee Curry Clifford noted that the Committee would hear from Carlos Salazar, Planning Services Department Manager on this polling and from Chris Winter of Canada ' Conserves on the underlying issues in sustainability. Each would help inform the Committee on key considerations in setting its goals and strategies for Task #3 - recommended actions to foster a community-wide culture of sustainability. Mr. Salazar then highlighted a few key findings of the survey relevant to the Committee's Task #3, noting that it produced similar results as a 2008 survey. Through a hand-out analysis he illustrated that: • "Small Town Feel" remains by far the most popular type of response that residents provide when asked "What do you enjoy most about the community?" 27% provided this type of responses with the next most popular "it is quiet" (14%) and "outdoors/green space/trails" (12%)'. • Three quarters of residents believe "Clarington should become a leader in environmental issues and become the greenest community in Ontario" yet only slightly more than a third (35%) believe "Clarington is doing a good job at protecting the environment and promoting energy conservation" and notably, 9% chose "Don't Know". • 45% of residents across the Municipality would say that their current neighborhood is walkable, 33% say it is car oriented and 23% say it is both. There are significant variations though on the conclusion that 45% believe their neighborhood is walkable: only 20% of those aged 35-44 and only about 30% of those aged 45-54 agree it is walkable whereas over 80%among those 18-24 agree it is walkable. • There is a very high level of importance attached to walkability — 91% rank it as important in the design of neighborhoods. There is about a 13 percentage point spread between the importance residents attach to walkability and their sense of the current reality (91% say its important and 78% experience it as such.) Opinion on this point is consistent throughout the communities in the Municipality and its age groups. The Committee discussed the results and it was noted that: • Clarington's population grew by 10,000 between 2008 and 2012 and the polling results remained largely unchanged • Of the intensification allocations to Clarington's urban areas, 40% in Bowmanville are proposed or draft approved while the figure for Courtice is only about 10% • Building a culture that has a higher regard for' preserving land, especially through more intense use of lands in existing and new development is a vexing issue —,the-polling indicates residents seem to desire this but either don't have a strong understanding of what is required to reach this or don't accept that they have a role to play in bringing it about. Sustainable Clarington -4- November 21, 2013 Community Advisory Committee 7. DISCUSSION WITH CHRIS WINTER OF CANADA CONSERVES — TO ASSIST COMMITTEE IN IDENTIFYING KEY GOALS FOR TASK#3 The Chair introduced Chris Winter, noting his 20+ years of leadership in sustainability matters and his analysis of the 2010 Green Community Strategy which the Committee had before them. The latter provided context on Mr. Winter's approach to sustainability and the "conserver" lens. Mr. Winter integrated a number of points raised by members earlier in the meeting. Key highlights of his discussion with the Committee included: • The walkability of a community is a helpful measure of what makes a place "a great place to live" and a key feature of a "small town feel" • Cobourg is an example of a municipality that, through development of condominiums in the downtown, has reaped the benefits (environmental, economic, social and cultural) of creating a walkable community • More information about this aspect of Cobourg and how "walkability" is measured is available from the Ontario Smart Growth Network, a provincial network of organizations, businesses and individuals working to promote a smarter approach to urban design. It is found at http://smartgrowth.wildapricot.org • Teasing out what else these terms "great place to live" and "small'town feel" mean is important in arriving at a clear vision to guide the Committee's next stage of work • Positioning any recommended actions as contributing to these practical, local results is important. (So, as an example, higher density unleashes benefits like ability to sustain an inviting coffee shop and the strategy needs to be connected back to these "great place to live" qualities to gain acceptance.) • This positioning will be more likely to build understanding and acceptance than appealing to fear, risks or abstract concepts where the impact of local action is not easily attributed to results. Suggesting actions that result in only marginal perceived personal benefit will 'unlikely to generate action as few would be willing to make the sacrifice necessary • Small, community driven initiatives like "Jane's Walks" (named after Jane Jacobs) are important in building community engagement as they put people who know their neighborhood rather than government in charge of showing it to others. And it is without public expenditures. It also opens up opportunities to ask people what the community could/should be and tangibly demonstrates the benefits of a community being walkable - • The environmental movement goes through waves that last about a generation and we are on the vanguard of a new wave. The new wave will integrate the four spheres of sustainability - social, economic, cultural and environmental- and their goals and actions. So, as an example, actions that address people's concern about the costs of things, their quality of life and the health of local economies will be integrated into environmental strategies • Communities in parts of Quebec provide strong examples of this integration: 15 years ago there were few paved shoulders along roads for cycling. These are now common and this has significantly benefited local economies, promoted the culture of communities, brought people together socially and improved the natural environment. Sustainable Clarington -5- November 21, 2013 Community Advisory Committee • Simultaneously, there is societal wave occurring that is characterized by empowerment of community organizations that: define the public issues that need to be addressed, create solutions and bring the necessary players on side to act. Examples discussed included: • Civic Action in Toronto begun by David Pecaut that includes an ability to attract the "A listers" • The City of Cambridge. In their case, for more than 20 years a range of community groups have come together to share information on their goals and actions • The City of Kingston has branded itself as "Canada's Most Sustainable City" (and has taken the community engagement matter to the level of creating an independent Non-Governmental Organization (NGO) that pulls each of the community organizations (including the municipality) together to identify specific actions each will take in each of the four spheres.) • Specific opportunities that Clarington could consider that would help foster a community-wide culture of sustainability include: • sustaining and promoting growing and consuming local food • placing walkability as a key objective in land-use planning decisions • developing a cycling strategy, especially to position Clarington to be ready to seize opportunities expected from the emerging Ontario Cycling Strategy • encouraging and facilitating youth entrepreneurships through such initiatives as business incubators, e.g., Core 21 in Oshawa • engaging school aged children in fostering a sustainability culture and recognizing how they can influence behaviour of their parent(s) to live in more sustainable ways. 8. DISCUSSION OF , OUTCOMES DESIRED FROM JANUARY MEETING OF THE COMMITTEE Curry Clifford discussed with the Committee a process that could be used to complete their Task #3, noting that the January meeting could serve as the first step in a three step process with each step aiming to answer key questions: 1. What should a community-wide culture of sustainability in Clarington look like? 2. Where are we now as against this vision? 3. What are the gaps between the vision (first step) and the current reality (second step) and what strategies should be taken to close the gap? This would include identifying what are the barriers, including answering the question: Why aren't we already there? Sustainable Clarington -6- November 21, 2013 Community Advisory Committee He noted that Helen Break, a certified facilitator and.,municipal expert, is willing to facilitate the first meeting. The Committee expressed general concurrence with this approach, asking Curry Clifford to investigate if the facilitator could join the Committee for three, rather than two hours and therefore start this January meeting at 6 pm rather than 7 pm. The Chair emphasized that the Terms of Reference calls for a report to Council by July 1 st on this task and that the Committee will need to work diligently to achieve this. Committee members also noted that: ® More discussion and definition is required about the desired economic, social and cultural results as the vision piece is developed as much of the discussion to date has been focussed on the environmental sphere • Significant improvements have been made in Clarington's natural environment over the course of a few years, including cleaner air, water and land. Lessons on how these results have been achieved need to be considered as the strategy piece is developed ® The question of who should be connected in moving the strategies forward and how to best interconnect the players is an important part of developing the strategy • Connecting the high level objectives with the local actions is an important way of making the former understood and accepted. 9. OTHER BUSINESS There was no other business raised. 10. ADJOURNMENT The meeting adjourned at 8:57 p.m. St Marys Cement Community Relations Committee Meeting Minutes Tuesday August 27th, 2013 6:00 p.m. —St. Marys Cement plant, Bowmanville In attendance: Glenda Gies, Port Darlington Community Association Dave Veenstra,Port Darlington Community Association Leslie Dunn, Wilmot Creek Homeowners Association Cristina Hodgins, Human Resources Manager, St. Marys Cement Fabio Garcia, Operations Manager,St. Marys Cement Ruben Plaza, Environmental Manager, St. Marys Cement Wilson Little,Director, Engineering, Lands& Environment,St. Marys Cement Rick Rossi, Port Darlington Community Association Willie Woo, Member of Municipality of Clarington Council Cynthia Strike, Municipality of Clarington Planning Services Department Ernie Hamilton, Quarry Supervisor, St. Marys Cement Cherisse Diaram, Quarry EIT,St. Marys Cement Guest; Michael Zupanic with EcoStrategy Regrets: Kim Lendvay, MOE; Martin Vroegh Director, Environmental Affairs, St. Marys Cement 1. Minutes from April 23rd, 2013 Moved by, Leslie Dunn seconded by Ruben Plaza 2. Agenda for August 27th, 2013 CRC meeting presented and adopted Moved by, Leslie Dunn seconded by Wilson Little 3. Review of Community Concerns Community Complaints Log 35 aBtast ng 30 ®Dust oplume 25 Nofse 01 v Other c 3 20 oTotat 0 c 15 10 n.9 njo 5 0 2009''2010 2011 2012 Jan-13 Feb- Mar-Apr-13 May-Jun-13Jul-13 Aug- Sep-'Oct-l3 Nov- Dec- 13 13 13 13 13 13 13 a) 15 complaints received between April 16th and August 27th, 2013: ® 7 regarding Blasting, ® 8 regarding Noise, • 1 regarding Odor from blast (received from the MOE, regarding a propane odor in the area) As brought up at the April 23rd meeting,the addresses from which the complaints were received were recorded. b) Blasting Odours ® As much as possible,we blast based on wind direction and monitor 1-12S values during the blast. ® A consulting group will be coming in within the next few weeks to test the air coming from the blast.They will be set up at the fence line, down wind of the blast location. c) Blast Complaints • Several complaints received related to blasting and dust • A blast noise exceedence occured on August 13th • An investigation was conducted including technical staff from both St. Marys Cement and the blasting company. It was determined that excessive water in the drill holes was a major factor.Several measures were then implemented to reduce the risk of future ejections and noise including using a different stemming material and using a longer column of stemming. • When these complaints were received,St. Marys contacted each person who left a message soon after the calls were received then followed up after the investigation was completed. d) Noise control measures • Following disucssions with the Joint Health and Safety Committee,Worker's unions regarding safety and legislative requirements, "squacking" equipment back-up alarms are now installed on all operating quarry equipment.These are slightly quieter than the traditional alarms but blend in better with background noise.This will be implemented on many other pieces of equipment operating at the Bowmanville Quarry and Plant in the coming months. • A quieter drill has arrived and is being used 4. Community communication procedure a) Follow up after receiving complaints ® Community would like to see information communicated and demonstrated improvement efforts made after complaints and in general,within a reasonable time frame b) Change of staff procedure o Better internal procedures for handling staff changes is also needed. When Mike Smith left, community with whom he had built relationships with was not made aware of the change in staff c) Audit of communication system • Michel Zupanic, in attendance will be reviewing St. Marys Cement communication procedures • He will not be in attendance at every CRC meeting but will make recommendations to St. Marys which will be shared with the community d) Follow up to complaint regarding Noise ® Complaints received earlier in the year regarding noises from quarry and dock operations ® A meeting was held at the home of one of the residents of Cedar Crest Beach Road on June 27th with many neighbours in attendance o A second meeting was held on July 26th to discuss Noise issue and remedial measures 5. Environmental Results a) The PM10 monitoring station and dust fall sampler locations were reviewed and are as follows: Sample Station Location Monitor SMC1 OPG PM 10 BAM ,Dust fall Jar A Hutton Transport PM 10 Hi Vol, Dust Fall B Cedar Crest PM 10 Hi Vol Dust Fall C Cedar Crest(MOE location) Dust Fall Jar SMC 2 Cove Road PM 10 BAM , Dust Fall Jar r, M• r ,wxna,. r-,u j y� f a a�r:�' r ^mow...,.. t • i 1 • b) Two exceedences were experienced on the Location B PM 10 Sampler Date Site B Cedar Crest. Cause 44m) 16-May-13 61 Caused by plant and quarry operations 3-Jul-13 54 Caused by fires in Quebec. MOE smog warning • The May 16th event was likely influenced by construction activities occuring very close to the monitor. c) Three exceedences were experienced on the SMC1 PM 10 Sampler, near OPG Date B(g/mP) Cause Combination of plant and agricultural activities. 2-May-13 82 There was no plant coverage on the field next to the sampler Combination of plant and agricultural'activities. 6-May-13 60 There was no plant coverage on the field next to the sampler 3-Jul-13 65 Smog warning in the GTA caused by fires in Quebec. All stations had elevated values. • We are unsure of the cause of the May exceedences. These may have been influenced by both plant activities and agricultural activities occuring in the field adjacent to the sampler location. d) Emissions • SOz emissions for 2013 are 3,215 tonnes. 5000 35000 29,770 30,724 4000 - 30000 3,215 3,021 25000 - a 3000 d 20000 - 2000 --- ® 15000 — 1000 - 10000 i 5000 -— 0 0 - ®S02 2013 9 S02 2006-2013 1 ❑Allowances S02 2013 ❑Allowances sot 2006-2013 • This may necessitate the purchase of allowance from other companies operating in Ontario, however this is a situation St. Marys Cement would like to avoid. • A research project is underway to explore different methods of improving emissions with F.L. Smidth • NOX emissions for 2013 are 2,465 tonnes 5000 35000 4500 - 28.974 4000 - 30000 �8� 3500 25000 3000 - - -2-747-- U 2,465 4) 20000 2500 —- -- C C' _ H 2000 -— i® 15000 - - - 1500 1000 10000 500 - 5000 0 - o NOx 2013 L ❑Allowances NOx 2013 F aNOx2006-2013 ❑Allowances NOx 2006-2013 6. Dock Operation Practices • Applying dust suppressant on open face of fuel piles • Petcoke piles are covered with tarps • Maximum height of petcoke stockpiles is 10 m ® Unloading vessels should be stopped with wind velocities over 401<m/hr and from direction of concern 7. Quarry Operation ® Operations mining Levels 2 and 3 currently. ® No ground vibration exceedances in 2013. The Cedar Crest Beach Rd monitor consistently demonstrates the highest reading as it is the closest to the blasts.The quarry will not be progressing very much closer to the community in this area. 2013 Groud Vibration Level (mm/s) 14 12 10- 7 rl 8 Cur wnity Centre LJ --C4-Cedar Crest Beach Rd 6 ;.-Westof Aggregate Shop -Ground Vibration Limit 4 " 2 O 01-Jan 20-Feb 11-Apr 31-May 20-Jul 08-Sep ® Two air vibration exceedances in 2013. One in June 18th (131 dBL) and one in August 13 (129 dBL). ® The exceedances were caused by ejection of the stemming.There was water inside the holes that made the stemming loose. Blast practices were reviewed with Dyno Nobel and changes were made to compact the stemming, increase the stemming depth and use a mixture of rock and-fines. 2013 Air Vibration Level (dBL) 140 130 1 7 1 7 11 f"] 120 �, �t/+ �J1 y �I � (� _ / , �� Pt `_, p� �''� � " rRasefne ntre Comrnunity `I- ! � 'a CedarCrest Reach Rd 100 ci -west of Aggregate Shop 90 ——--Air Vibr Lion Lirnit 80 /0 01-Jon 20+F b It-Apr 31-May 20-Jul 08-Sep 8. Buoys on Lake Ontario • These do not belong neither to St. Marys nor are they part of the exploration program. • They may belong to a private individual or organization studying lake levels 9. CBM Aggregate Expansion • Company has submitted license at the beginning of November 2012 and is still waiting to hear from the Ministry of Northern Development and Mines • Community information session will be held before any drilling is done 10. Community Relations a) St Marys Cement Community Newsletter ® Newsletter went out August 5th, 2013 . b) 2013 Open House ® We had our Open June 15th, 2013. the event was a sucess with over 1100 in attendance,we are very happy with the feedback received from those attending. • Bowmanville Plant celebrates 45 years in business. c) Orono Crown Lands Partnership • Currently working in conjuction with OPG and Orono Crown Lands looking at a longer term iniciatives ( similar projects to the Lands Shade Shelter) • St. Marys Cement Contributed towards the 90th Anniversary of Orono Park (Buttercup Hollow) d) Contributing Cement to Building of Junior Public School e) Contributing to Waterfront Park and Valleys 2000 11. Next meeting:Tuesday November 26 th, 2013 clarington Leading the Way REPORT #1 REPORT TO COUNCIL MEETING OF DECEMBER 2, 2013 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, NOVEMBER 25, 2013 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) EGD=035-13 Bowmanville Municipal Identification Display (b) COD-029-13 Valleys 2000 Bowmanville Creek Fish By-Pass Channel (c) PSD-069-13 Newcastle Fire Hall, 247 King Avenue East in Newcastle Confidential 2. APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE APPLICANTS: 2265719 ONTARIO INC., 2084165 ONTARIO LIMITED AND KIRK C. KEMP THAT Report PSD-065-13 be received; THAT the applications to amend Draft Approved Plan of Subdivision (S-C 2007-0004) and rezoning (ZBA 2013-0022), submitted by Kevin Tunney on behalf of 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp to permit additional lots with 11.3 metres of frontage, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-065-13 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Report#1 - 2 - December 2, 2013 3. AN APPLICATION TO REZONE LANDS TO ALLOW FOR THE CREATION OF 13 SINGLE DETACHED RESIDENTIAL LOTS APPLICANT: GWENDOLYN THIELE, 1361189 ONTARIO LIMITED & CLARET INVESTMENTS LIMITED THAT Report PSD-066-13 be received; THAT the application to amend the Zoning By-law, submitted by Gwendolyn Thiele, 1361189 Ontario Limited, & Claret Investments Limited to allow for the creation of 13 single detached residential lots, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-066-13 and any delegations be advised of Council's decision. 4. PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 114 UNIT RESIDENTIAL DEVELOPMENT APPLICANT: POLLUX DEVELOPMENTS INC. THAT Report PSD-067-13 be received; THAT the application for a proposed Draft Plan of Subdivision and rezoning, submitted by Pollux Development Inc. for the development of a 11.4 unit residential development, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-067-13 and any delegations be advised of Council's decision. 5. DECLARATION OF SURPLUS PROPERTY PARTS 2 AND 3, REFERENCE PLAN 40R-22242 DARLINGTON BOULEVARD, COURTICE THAT Report PSD-068-13 be received; THAT Council declare the property identified as Parts 2 and 3 on Plan 40R-22242, Darlington Boulevard, Part Lot 35, Concession 2, former Township of Darlington, as shown in Figure 1 of Report PSD-068-13, as surplus and offered for sale with the conditions that a public walkway and inter-parcel vehicle access laneway be maintained; and THAT all interested parties listed in Report PSD-068-13 be advised of Council's decision. Report#1 - 3 - December 2, 2013 6. REQUEST FOR COUNCIL SUPPORT RESOLUTIONS UNDER GREEN ENERGY ACT: ROOF-TOP SOLAR FIT PROJECTS AT 4532 HWY. 2 AND 9 NEWTONVILLE MILL ST., NEWTONVILLE THAT Report PSD-070-13 be received; THAT Council approve the resolutions, contained in Attachments 1 and 2 of Report PSD-070-13, supporting the FIT applications by Elizabeth Anne Stapleton and Stapleton Auctions, at 4532 Hwy 2 and 9 Newtonville Mill St., Newtonville as follows: WHEREAS Elizabeth Anne Stapleton (the Applicant) proposes to construct and operate a rooftop solar array(the "Project") on 4532 Highway 2, Newtonville (the "Lands") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the FIT Rules, Version 3.0, applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports the construction and operation of the Project on the Lands; and THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. and THAT all interested parties listed in Report PSD-070-13 be advised of Council's decision. 7. STREET NAME CHANGES IN THE CLARINGTON ENERGY BUSINESS PARK AND SOUTH SERVICE ROAD THAT Report PSD-071-13 be received; THAT the street name changes be approved with the exception of the street name 'Megawatt Road'; Report #1 - 4 - December 2, 2013 THAT Staff be directed to report back on a suitable alternative road name for "Megawatt Road" for Council's consideration; THAT the proposed By-law (Attachment 1 of Report PSD-071-13) be passed to rename Solina Road south of Highway 401 and the east-west segment of Osborne Road to Crago Road; THAT by-laws be forwarded to Council for the renaming of South Service Road and Courtice Road south of the Highway 401 interchange, at such time as the road construction is nearing completion as outlined in Section 3.5 of Report PSD-071-13; THAT property owners and business tenants receive a goodwill payment recognizing the inconvenience and time associated with the street name changes as identified in Section 4.1 of Report PSD-071-13; THAT a copy of Report PSD-071-13 and Council's decision be forwarded to the Durham Regional Police Service and the Region of Durham Planning and Economic Development Department; and THAT all interested parties listed in this report and any delegations be advised of Council's decision. 8. 2014 MUNICIPAL ELECTIONS —ADVANCE VOTING OPPORTUNITIES THAT Report CLD-031-13 be received; and THAT the by-law, establishing the hours and dates of the advance votes for the 2014 Municipal Elections, be passed. 9. INVESTMENT POLICY THAT Report FND-017-13 be received; and THAT the proposed updated Investment Policy as updated be approved. i SUMMARY OF BYLAWS DECEMBER 2, 20113 BYLAWS 2013-100 Being a By-law to amend municipal street names in the Municipality of Clarington (Item 7 of Report#1) 2013-101 Being a By-law to provide for advance votes to be held prior to the 2014 Voting Day (Item 8 of Report#1) 2013-102 Being a By-law to appoint an individual as a Parking Enforcement Officer for Private Property (Brett MacNeil) (243 King Street East, Bowmanville, and 120, 124, 128, 132 and 136 Aspen Springs Drive, Bowmanville) To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: November 29, 2013 Subject: COUNCIL AGENDA — DECEMBER 2, 2013 There are no changes to the Council Agenda of December 2, 2013, as published. Patti L. Barrie, CMO Municipal Clerk PLBIcf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 F 905- 623 -6506