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HomeMy WebLinkAboutTR-56-94 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE & ADMINISTRATION COMMITTEE File# A0-3 .56 7. '--() ©ate: July 18, 1994 Res. # (2 (1 4 c��f C1 q By-Law# Report#:—TIR-56-94 File#: Subject: COMPUTER HARDWARE ACQUISITION/HUMAN RESOURCES SOFTWARE 1994AA BUDGET Recommendations: It s respectfully recommended that the General Purpose and Administration. Committee recommend to Council the following: 1. THAT the report TR-56-94 be received; 2. THAT Staff be authorized to proceed on the continued acquisition of the computer hardware as approved in the 1994 Capital Budget (copy attached as Schedule "A") and hereafter approved Captial budgets for Computer Support, from Computerland and 3C Complete Computer Consulting; 3. THAT prior to acquisition, a report will be brought forward to Council with recommendations on a Geographic Information System for the Municipality; 4. THAT in order to adhere to the new Provincial Equity Legislation, staff be authorized to proceed with the acquisition of a Human Resources System as approved in the 1994 Capital Budget Software (copy attached as Schedule "A-1"), from the Bank of Nova Scotia; and 5. THAT the procedures set out in Purchasing By-Law #82-96, Section 5, Paragraph 5 and 6, be waived for the purchase of Computer acquisitions. BACKGROUND & COMMENTS: Reports dealing with the original installation and subsequent enhancement of the computer hardware and software have recommended consistency of equipment and suppliers in order to maintain the integrity of the system and associated maintenance agreements. Council has supported this direction and staff are pleased to advise that through previous selection processes Computerland and 3C Complete Computer Consulting have proven to be the most suitable vendors, by providing the Municipality with extensive experience, competitive pricing, and quality equipment. Both companies have also continued to demonstrate a high level of support and service. All of this has been evident in prior implementations of the Local and Wide Area Networks, the Financial/Tax System Conversion and the Employee 11{Purchase Plans. AEC—EO PAPIER / `i PAPER REt YCI€ I i TH'S s Pa.nE0011 REt1'CLEEI PAGER TR-56-94 Page - 2 In order to continue with the established standards, quality of equipment, level of service and pricing and still maintain the integrity and continuity of the existing network systems, Staff recommend continuation of hardware purchases from 3C Complete Computer Consulting and Computerland for the duration of the 1994 Budget year. Due to the complexity of the GIS implementation however, and because requirements are not finalized, the major components relating to GIS hardware/software acquisitions and recommendations will be submitted as a separate report to Council. As identified and provided for through the 1994 budget deliberations, with the royal.assent and proclamation of the Provincial Employment Equity Legislation the municipality is now obligated to comply with a number of new rules and regulations. To satisfy these requirements, a Human Resources system has to be in place. The software will be provided by the Bank of Nova Scotia in order to directly integrate the Human Resources information with the existing Payroll Services previously awarded to the Bank of Nova Scotia through the banking tender process. Again, staff are more than satisfied with the level of support and service provided by the Bank and maintaining this relationship will ensure the success and benefit the implementation of the Human Resources software. The hardware, as recommended in the preceding paragraph, will be supplied by 3C Complete Computer Consulting. In conclusion, in order to continue with the present system integrity for computer systems and so as not to produce a redundant report annually, it is recommended that Staff be authorized to proceed on the same basis for future acquisitions based on approved capital budgets. Reporting to Council would continue in circumstances of major changes in direction or where Staff had a particular concern with the existing suppliers. H e-Spec , Reviewed by, Sc., A.M.C.T., W.H. Stockwell, Treasurer, Chief Administrative Officer. MM/KO/hjl Attachments SCHEDULE EEA" i - - — — — — — — — --- - — — — -- - — — — - - - - - - — — — — — — — -- - , — � m Ln �! W N r r D m q (3 n _ 1 U A N o o O V cfl r tr P w N ID ct til m f! < ID O A O P N �O W �D r OI w O1 h u c+ 0 H C+ ¢ Cf A r P Y lr O 4 O O O O O 0 0 O N Fi H r c 0 h ( A N N O O O O O O O 0 a 0 h O CA m marl x as •d n •d E� cxt x y n n x F+ r HH2 �5d2 h O K E7 (µI *r�EE H O F�'f F5 H iS ro gb I. 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