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10/21/2013
COUNCIL AGENDA DATE: MONDAY, OCTOBER 21, 2013 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council September 30, 2013 PRESENTATIONS a) Chris Newman, Firehouse Youth Centre and Maria Perrino, Office Manager and Brian Sibley, Executive Director, John Howard Society of Durham — Plaque of Appreciation for Support of John Howard Society's 50th Anniversary Celebrations DELEGATIONS (List as of Time of Publication) a) Jordan McCormack — Request for Stop Signs by Public School /Park (Correspondence D - 3) b) Jim Richards — New Logging Practices Policy for the Ganaraska Forest (Correspondence Item D — 11) COMMUNICATIONS Receive for Information 1- 1 Minutes of the Sustainable Clarington Community Advisory Committee dated September 19, 2013 1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated September 13, 2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - October 21, 2013 1 - 3 Minutes of the Clarington Museums and Archives dated September 11, 2013 1 - 4 Minutes of the Ganaraska Region Conservation Authority dated September 19, 2013 1 - 5 Minutes of the Newcastle Community Hall Board dated June 18 and August 20, 2013 1 - 6 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — DurhamNork Energy from Waste Project 1 - 7 Gail Rickard, Clarington Public Library Board Chair — Letter of Appreciation 1 - 8 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham - Durham Trail Co- ordinating Committee (DTCC) New Website Project 1 - 9 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham - National Household Survey (2011) — Income, Housing and Shelter Costs 1 - 10 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham - Monitoring of Growth Trends 1- 11 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham - Durham Agricultural Advisory Committee (DAAC), 2013 Farm Tour 1 - 12 Mary Tillcock, Run Day Organizer, Terry Fox Run — Letter of Appreciation Receive for Direction D - 1 The Honourable Michael Coteau, Minister of Citizenship and Immigration - June Callwood Outstanding Achievement Award for Voluntarism in Ontario D - 2 Barbara Clark, Local Volunteer, Huntington Society of Canada — Request for Permission to Hold .a "Walk for Huntington Disease Awareness" and Request for Proclamation of "Huntington Disease Awareness Month" D - 3 Jordan McCormack - Request for Stop Signs by Public School /Park D - 4 Colin D. Maitland - Resignation from the Clarington Heritage Committee D - 5 Dianne McKenzie, Executive Director, Epilepsy Durham Region - Request for Proclamation of "Epilepsy Awareness Month" and "Epilepsy Awareness Day and Go Purple" D - 6 Rose Boricic, Special Events Chairman, Branch 178 Bowmanville, Royal Canadian Legion — 2013 Remembrance Day Services and Parades n Council Agenda - 3 - October 21, 2013 D - 7 Jo -Anne St. Godard, Executive Director, Recycling Council of Ontario — Request for Proclamation of "Waste Reduction Week" D - 8 George Habib, President and CEO, Ontario Lung Association — Request for Proclamation of "Lung Month" D - 9 Karen Bastas, Vice President, Newcastle BIA and Chairperson - 9t" Annual Santa Parade D - 10 Dale Gibbons, Chair, Courtice Santa Claus Parade Committee - 1St Annual Courtice Santa Claus Parade D - 11 Jim Richards — New Logging Practices Policy for the Ganaraska Forest D - 12 Kerry Meydam - New Logging Practices Policy for the Ganaraska Forest D - 13 Lisa Roy, Chair, Orono Santa Claus Parade Committee — Request for Financial Assistance COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of October 7, 2013 STAFF REPORT(S) 1. Report COD - 024 -13 — Volunteer Fire Mandatory Retirement at Age 60 — Policy Review (Confidential attachment distributed under separate cover) 2. Report OPD- 012 -13 — Mobile Stage UNFINISHED BUSINESS 1:11- e�_�►��by PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT (r,0 n �,LL111 11 Leading the N'ay Council Meeting Minutes SEPTEMBER 30, 2013 Minutes of a regular meeting of Council held on September 30, 2013 at 7:00 p.m., in the Council Chambers. Councillor Partner led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Absent: Councillor M. Novak Also Present: Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn Director of Engineering Services, T. Cannella Corporate Initiatives Officer, C. Clifford Director of Operations, F, Horvath Manager of Special Projects, F. Langmaid Senior Planner, C. Strike, attended until 8:15 p.m. Director of Finance/Treasurer, N. Taylor Communications Coordinator, J. Vreeker, attended until 9:00 p.m. Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting. ANNOUNCEMENTS Councillor Neal announced the following: He extended congratulations to the following people who helped with the Heritage Harvest in Courtice: Clarington Museum and Archives Board Members and staff Michelle Speelman Viney, Bonnie Seto, Marilyn Morawetz, John Witheridge and Val, Julia Fielding and Charles Taws, Municipal staff Lori Gordon, Rick Pigeon, Fred Horvath, Bob Genosko and Operations Department staff, Bands Thicker Than Water, Russ Gordon, his daughter Karen, Sally Ryba, special guests the Osgoode Adams Band featuring Al Douglas, Dave Blakely and his wife Jane, sponsors and volunteers Jeff Council Meeting Minutes - 2 - September 30, 2013 Goldman, Durham Group, Veridian, Ontario Power Generation, Roy Nichols Motors, Sharon and Lou Davidson, Patti Knowler, Nicole Belanger, Monica Neal, Justin and Sebastian Seto, Kim Neal, Mackenzie Bastarache, Shawna Sidorkiewicz and Katie Prychitko • He acknowledged the passing of Ron Clemens Councillor Partner announced the following: • Federal Electoral Boundaries realignment will see part of Ward 4 being moved to the Northumberland Riding • 100th Anniversary of the Orono Armories, Saturday, October 5, 2013 • Parents, Tots and Seniors Free Public Skating at the Orono Arena on October 2, 2013 • October 5, 2013, Clarington will host the Region's E -Waste event at the Operations Depot, 178 Darlington /Clarke Townline Road between 8:00 a.m. and 12:00 noon. A local food bank will be collecting non - perishable food • October 5, 2013, Newcastle Fall Festival from 9:00 a.m. to 5:00 p.m., featuring a car, truck and tractor show • October 5, 2013, Bee Gees Impersonators at the Newcastle Community Hall • Running Maniacs are hosting their 8th Annual Fall Festival Run and Walk on October 5, 2013, in support of Walk for Guide Dog Foundation • 19th Annual Newcastle Lions Walk for Dog Guides on October 5, 2013 • October 19, 2013, Kendal Country Open Mic November 2, 2013, Kendal Christmas Bazaar • November 16, 2013, Janice Parish and Royal Service Dance and Fundraiser in support of the food bank Councillor Traill announced that the original date for the Samuel Wilmot Nature Trail Area Scavenger Hunt was rained out and the event is now scheduled for Saturday, October 5, 2013, at 10:00 a.m. Councillor Woo announced the following: • He attended the 20th Anniversary of the Richmond Hill Chinese Business Association Gala on September 28, 2013 • Day of Hope and Leadership - Personal, Professional and Community Development Day on October 1, 2013 at the Ajax Convention Centre • September is Gold Ribbon Childhood Cancer Awareness Month. Blood Donor Clinics will be held on October 1, 4, 17 and 23, 2013 • Bowmanville Zoo closes for the season on Thanksgiving Monday • Love From Max: Begley Family & Friends Variety Night at Tosca Banquet Hall on October 12, 2013 Council Meeting Minutes - 3 - September 30, 2013 Councillor Hooper announced the following: • October 5, 2013, Clarington Girls' Hockey Association Challenge Cup • The Grey Cup will be at Paddy's Market on October 5, 2013, 11:00 a.m. to 3:00 p.m. • 5th Anniversary of Boston Pizza on October 6, 2013 • Historic Downtown Bowmanville's Apple Festival and Craft Sale on October 19, 2013, featuring apple fritters, dumplings, pies, crumbles, entertainment, music and craft vendors • Re- opening of the new LCBO on October 9, 2013, at the Smart Centre • The 15th Anniversary of the Clarington .Older Adult Centre was very successful. Variety Night was sold out • Congratulations to all involved in Family Safety Day at Fire Station 1. • Barry Wilson was recognized for 15 Years of Service to the Darlington Soccer Association at the Durham Region Soccer Association Volunteer Recognition Awards Mayor Foster announced the following: • The Municipality was presented with a plaque for supporting the Heart Wise Exercise Program Initiative • 2013 Durham Region Employment Network EmployABILITY Awards Gala on October 3, 2013, at the Tosca Banquet Hall kicking off National Disability Employment Awareness Month for October • October 7, 2013, "Grandville Kids" Flag Raising Ganaraska Forest is providing free hiking passes during "Ontario Hiking Week" an annual Province -wide event during the first week of October • Hair Cut- A -Thon on October 5, 2013, from 1:30 p.m. to 3:30 p.m. in support of the Terry Fox Campaign at Holy Trinity Catholic Secondary School • October 6, 2013, Mountain Bike Duathalon from 11:00 a.m. to 4:00 p.m. • Volunteers have moved over 6,000 fish at the Fish lift at the Bowmanville Dam and volunteers are always welcome • He expressed appreciation to St. Marys Cement, Ontario Power Generation and Archibalds for hosting tours on Friday for the Consul General of the People's Republic of China and staff visiting the municipality • He thanked Municipal and Regional Staff for their efforts with respect to the re- alignment of Federal Electoral Boundaries. Mayor Foster indicated that although there was a plan to keep Durham whole, the Municipality ended up with two ridings. Council Meeting Minutes - 4 - September 30, 2013 Resolution #C- 295 -13 Moved by Councillor Traill, seconded by Councillor Woo THAT the minutes of a regular meeting of Council September 16, 2013, be approved. "CARRIED" Resolution #C- 296 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow for additional delegations to be added to the Agenda. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Woo d Councillor Hooper V Councillor Neal V Councillor Novak V Councillor Partner d Councillor Traill d Mayor Foster V Resolution #C- 297 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT David Forrester, Jeff Langley and Don Wright be added to the list of delegations to address Correspondence Items D - 13 and D - 14. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Woo V Councillor Hooper V Councillor Neal d Councillor Novak d Councillor Partner d Councillor Traill d Mayor Foster d Council Meeting Minutes - 5 - September 30, 2013 PRESENTATIONS Mayor Foster presented a cheque in, the, amount of $30,000, representing the proceeds of the Mayor's Classic Golf Tournament, to Chris Newman, Firehouse Youth Centre and Gord Brook, President, Board of Directors, Maria Perrino, Dianna Eastwood and Brian Sibley, John Howard Society of Durham. Chris Newman expressed appreciation for the donation, indicating that the funds will assist in expanding programming. Rick Rossi, Port Darlington Community Association, Cristina Hodgins, Human Resources Manager, Ruben Plaza, Environmental Manager, Wilson Little, Previous Director, Engineering, Lands and Development, St. Marys Cement Community Relations Committee addressed Council to present their 2012 Annual Report. Mr. Rossi advised the purpose of the St. Marys Community Relations Committee is to provide an opportunity for dialogue and relationship building between the community and St. Marys and for St. Marys to report on their progress implementing the Westside Marsh Configuration Plan. He indicated the Committee meets several times per year. Through use of a PowerPoint presentation, Ruben Plaza summarized the environmental awards St. Marys has received from the Portland Cement Association as well as certifications under the International Organization for Standardization for energy management. Mr. Plaza stated St. Marys has a systematic approach to environmental performance which shows continuous improvement. He stated that St. Marys was above their allowances of 2,808 for S02 in 2012 by emitting 5,082 tonnes; however, for the period 2006 to 2012 they were below their allowances of 27,703 tonnes emitting 26,556 tonnes. He also advised that for NOx St. Marys was above their allowances of 2,553 in 2012 by emitting 3,291 tonnes; however, for the period 2006 to 2012 they were below their allowances of 26,227 by emitting 25,584 tonnes. Mr. Plaza stated that in 2013, St. Marys Cement Bowmanville installed a lime hydrator system to reduce S02 emissions at a cost of over $5 million which demonstrates St. Marys commitment and leadership to protecting the environment and that St. Marys is the first Canadian Cement plant to have a Selective Non - Catalytic Reduction (SNCR) and lime injection system to reduce its NOx and S02 emissions. Ms. Hodgins highlighted community initiatives including St. Marys donation of concrete required to build the picnic shelter for the 90th Anniversary of the Orono Park, the Valleys 2000 Fish ladder, the company's support of over 30 local charities and their annual Open House and Blast Viewing. Mr. Plaza confirmed that there were no exceedences for blasting in 2012 with only one exceedence for noise in 2012 and that the issue has been reviewed with the blasting company. Council Meeting Minutes - 6 - September 30, 2013 DELEGATIONS Barbara and John Montague addressed Council concerning Correspondence Item D - 6 - State of Rural Roads. Mrs. Montague stated they were before Council this evening to bring attention to the state of Best Road, to request funding to repave Best Road, north of the 8th Concession, and to have proper ditching so the spring runoff will not destroy the road. Through use of a PowerPoint presentation, Mrs. Montague highlighted sections of Best Road where the lack of ditching causes damage and is eroded by the spring runoff. She noted that there are approximately 800 patches and holes that have accumulated on a 2km section of the roadway over the past 26 years. Mrs. Montague questioned the rationale for resurfacing the section of Best Road which will be destroyed by the Highway 407 extension and summarized by stating Best Road North requires ditching, paving between the 8th Concession and Skelding Road and that the Municipality needs to provide a safe maintained road for area residents. Darlene Brown, Executive Director, Big Brothers Big Sisters of Clarington addressed Council to provide an update on the Agency's 100 Years of Mentoring. Ms. Brown played a video entitled "Start Something" highlighting the benefits of mentoring and introduced Nancy Harris, President, Board of Directors and Kira Nowick and Caitlyn Lyver, Little Sisters. Ms. Brown stated Big Brothers Big Sisters of Clarington develop and implement a variety of programs to meet the needs of the community. She noted that over the past few years, the Agency has embarked on research studies which demonstrate the importance of mentoring and highlighted statistics in support of the findings. Resolution #C- 298 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the delegation of Darlene Brown be extended. "CARRIED" Ms. Brown called upon Kira Nowick and Caitlyn Lyver who provided their personal experiences as Little Sisters. Ms. Brown indicated the Agency relies on community support noting the physical location does not provide adequate space and requires major repair work. She expressed concern that the Agency cannot continue to meet the needs of the community unless sustainable funding is found. Ms. Brown was requesting Council's support in committing further investment and to discuss ways to engage the municipality so that children of the community can reach their full potential. Council Meeting Minutes - 7 - September 30, 2013 Kerry Meydam addressed Council concerning Item 13 of Report #1 - Continuous Monitoring Mercury and All Particulate Matter at the Incinerator Stack. Ms. Meydam advised she was in attendance to request Council to support the motion brought forward from the General Purpose and Administration Committee to request that Durham Region include continuous emissions monitoring of mercury and total particulate matter at the stack. She expressed concern that while residents were promised the most modern and state -of -the art emission control technologies for emission standards and monitoring of the EFW facility, they are only getting the minimum required by the Ministry of the Environment. Ms. Meydam stated that residents have repeatedly asked for continuous monitoring of particulate matter and of mercury for the protection of the health of Clarington and Durham residents and beyond and that only frequent enough monitoring of all contaminants can prove that emissions limits are being met. Resolution #C- 299 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT Council recess for 15 minutes. "CARRIED" The meeting reconvened at 9:40 p.m. Wendy Bracken addressed Council concerning Item 13 of Report #1 - Continuous Monitoring Mercury and All Particulate Matter at the Incinerator Stack. Ms. Bracken indicated that she was in attendance to urge Council to endorse the recommendation brought forward by the General Purpose and Administration Committee as a necessary and responsible step to protect the residents. Ms. Bracken expressed concern that most of the pollutants including particulate matter and mercury will be monitored only one day per year. She noted that in Europe, particulate matter is monitored continuously and averages are calculated every Y2 hour. Ms. Bracken feels it is important for Council to send a request for continuous monitoring of particulate matter and mercury as it is possible and can be done. She suggested that the motion be amended to reflect "continuous emissions /sampling of mercury and continuous emissions at the stack ". She expressed concern that the Durham/York program does not meet or exceed European Union requirements and that residents were promised that this incinerator would meet or exceed EU requirements. Ms. Bracken feels it is important for Council to evaluate what ambient monitoring has revealed as the Courtice site already exceeds World Health Organization (WHO) benchmarks and is above the Canadian air ambient standards coming into effect. She stated particulate matter is a problem in the area, and it is essential that continuous emissions monitoring be undertaken. Council Meeting Minutes - 8 - September 30, 2013 Resolution #C- 300 -13 Moved by Councillor Traill, seconded by Councillor Partner THAT Wendy Bracken's delegation be extended by three minutes. "CARRIED" Ms. Bracken stated that British Columbia is adopting the European Union model and questioned why the same isn't being applied here. Wendy Bracken addressed Council concerning Item 14 of Report #1 - Environmental Assessment for the Energy From Waste Incinerator Plant and Emissions from the St. Marys Cement Plant. Ms. Bracken expressed disappointment in the presentation of St. Marys Cement's Annual Report as she feels the presentation focused more on awards received and support of local charities but skirted the real community issue of pollution exceedences. She questioned the process of buying credits so St. Marys can report higher emissions here than what are permitted and suggested that Council seek a legal opinion on purchasing credits when the company is already exceeding ambient air emission limits. Ms. Bracken urged Council to look at the big picture as the EA for the Courtice EFW site has identified the existence of respiratory irritants and questioned who is looking at these combined effects. Ms. Bracken suggested that Council should request St. Marys not to add more pollution to the area by not exceeding their emissions and by not using credits. Dave Forrester, Jeff Langley and Don Wright addressed Council in support of allowing part -time volunteer fire - fighters to work past age 60. Mr. Forrester indicated that he was allowed to continue working and highlighted the benefits of having senior firefighters who are willing and trained being permitted to continue working past age 60. He urged Council to remove the roadblocks that prevent this from happening. Mr. Langley and Mr. Wright stated they were both in attendance to request permission to continue their service to the Municipality beyond the age of 60. Resolution #C- 301 -13 Moved by Councillor Partner, seconded by Councillor Hooper THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of dealing with a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. "CARRIED" Councillor Neal raised a Point of Order questioning how the meeting could be "closed" with members of the public in attendance. Council Meeting Minutes - 9 - September 30, 2013 The Municipal Clerk quoted the relevant section of the Municipal Act permitting delegations to be held during a "closed" session. Councillor Neal returned to the Council Chambers at 10:26 p.m. The meeting resumed in open session at 10:40 p.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Dave Forrester, Jeff Langley and Don Wright responded to questions from the Members of Council. Resolution #C- 302 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT, in accordance with Section 10. 12.34 of the Procedural By -law, the meeting be extended for two hours. "CARRIED" Resolution #C- 303 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the Order of the Agenda be altered to consider Correspondence Items D - 13 and D - 14 at this time. "CARRIED" D - 13 Confidential correspondence regarding a personnel matter. D - 14 Confidential correspondence regarding a personnel matter. Council Meeting Minutes -10- September 30, 2013 Resolution #C- 304 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow for a motion of reconsideration to be introduced. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" (3/4 vote majority required) Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Woo d Councillor Hooper V Councillor Neal V Councillor Novak V d Councillor Partner V V Councillor Traill d d Mayor Foster d Resolution #C- 305 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT Correspondence Items D — 13 and D — 14 be referred to staff for a report back to the next Council meeting including discussion of the Municipality's policy of standard retirement at age 60 for Volunteer Fire Fighters. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill d Councillor Woo V Councillor Hooper V Councillor Neal V Councillor Novak V Councillor Partner d Mayor Foster V Council Meeting Minutes - 11 - Resolution #C- 306 -13 Moved by Councillor Partner, seconded by Councillor Traill THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 11:26 p.m. COMMUNICATIONS Resolution #C- 307 -13 Moved by Councillor Neal, seconded by Councillor Hooper September 30, 2013 THAT the communications to be received for information be approved, with the exception of Correspondence Items I - 8, 1 - 11, and I - 12. I- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated September 10, 2013 1 - 2 Minutes of the Clarington Heritage Committee dated September 17, 2013 1 - 3 Minutes of the Agricultural Advisory Committee of Clarington dated September 12, 2013 1 - 4 Minutes of the Clarington Accessibility Advisory Committee dated September 4, 2013 1 - 5 Minutes of the Central Lake Ontario Conservation Authority dated September 17, 2013 1 - 6 Minutes of the Clarington Safe Communities Advisory Committee dated September 19, 2013 Council Meeting Minutes -12-- September 30, 2013 1 - 7 Amy Terrill, Vice President Public Affairs, Music Canada, advising Music Canada represents the major music companies and artists in Canada and works directly with recording studios, live music venues and music festivals, including Boots and Hearts; indicating that Boots and Hearts is a unique music festival in Ontario but one of many that contribute to the economic, social and cultural benefits live music brings to Ontario; advising that the Province has identified music as a key economic sector and has announced a coordinated strategy to market Ontario as one of the best destinations for live music in the world; indicating that music festivals pump millions of dollars into their local economies and that Boots and Hearts is a huge opportunity for Clarington as its host community; and, encouraging the Municipality to work with Republic Live in order to maximize the benefits of the festival and to address any concerns that may arise. 1 - 9 Darlene Brown, Executive Director, Big Brothers Big Sisters of Clarington, providing an update of activities which took place during the yearlong celebration marking 100 years of mentoring in Canada and revealing research findings in support of mentoring with respect to student success, civic engagement and dealing with bullying. 1 - 10 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, .forwarding a copy of Report No. 2013 -P -55 of the Commissioner of Planning and Economic Development regarding the National Household Survey (2011) — Mobility, Education, and Labour Force. 1-13 D. Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham, advising Council that on September 18, 2013, Regional Council adopted the following resolution pertaining to Quarterly Report on Planning Activities: "a) THAT Report #2013 -P -50 of the Commissioner of Planning and Economic Development be received for information; and ' b) THAT a copy of Report #2013 -P -50 be forwarded to all Durham Area Municipalities, Durham Regional Police Service, and Durham Emergency Medical Services for information." 1 - 12 Debbie Shields, City Clerk, City of'Pickering, writing to the Toronto and Region Conservation Authority, advising that on September 16, 2013, the City of Pickering adopted the following resolution pertaining to Conservation Policies: The Draft "Living City Policies ", Toronto and Region Conservation Authority and "Watershed Management Futures for Ontario ", Conservation Ontario Whitepaper: Council Meeting Minutes - 13 - September 30, 2013 1. THAT Report PLN 15 -13 of the Director, City Development regarding the draft "Living City Policies" of the Toronto and Region Conservation Authority and the "Watershed Management Futures for Ontario ", a Whitepaper by Conservation Ontario, be received; 2. THAT City Staff comments on the draft "Living City Policies" of Toronto and Region Conservation Authority, as set out in Appendix I to Report PLD 15 -13, be endorsed, and Toronto and Region Conservation Authority be requested to reflect the comments in the final "Living City Policies" and that TRCA be requested to respond in writing to the City of Pickering with respect to these matters; 3. THAT Pickering Council advise Conservation Ontario and the Ministers of Natural Resources, Environment, Municipal Affairs and Housing, Infrastructure, and Agriculture, Food and Rural Affairs, that the City of Pickering does not support: a) transfer of ownership of flood control infrastructure to municipalities from Conservation Authorities; and b) delegation of the authority for policy interpretation for natural heritage protections under the Planning Act to Conservation Authorities from municipalities; 4. THAT Pickering Council request that area municipalities be invited to participate in the discussions about a new funding formula for Conservation Authorities that may have direct impacts on municipal interests; and 5. FURTHER, THAT copies of Report Number PLN 15 -13 be forwarded to the Toronto and Region Conservation Authority, the Region of Durham, other Durham Region local municipalities, the Association of Municipalities of Ontario, Conservation Ontario and the Ministers of Natural Resources, Environment, Municipal Affairs and Housing, Infrastructure, and Agriculture, Food and Rural Affairs." Resolution #C -308 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT Correspondence Item I — 12 from Debbie Shields, City Clerk, City of Pickering, with respect to Conservation Policies: The Draft "Living City Policies ", Toronto and Region Conservation Authority and "Watershed Management Futures for Ontario ", Conservation Ontario Whitepaper, be referred to staff for a report. "CARRIED" Council Meeting Minutes -14- September 30, 2013 1 - 8 Nicole Welsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, writing to the National Energy Board advising that on September 9, 2013, the Town of Ajax adopted the following resolution pertaining to Enbridge Line 9B Reversal and Line 9 Capacity Expansion Project: 1. THAT Enbridge Pipelines be required to install remotely controlled isolation valves at shorter intervals within Durham Region, including working with conservation authorities to determine key watercourses where additional isolation valves should be installed, to minimize the volume of oil that may be released during a spill. 2. THAT Enbridge Pipelines be required to conduct an integrity dig at Kilometre Post (KP) 3112.9 to protect against a possible worst case scenario spill in Durham Region. 3. THAT Enbridge Pipelines be required to establish a new Enbridge Oil Pipeline emergency response crew, including emergency equipment storage facility, between Westover and Belleville to reduce Enbridge's emergency response times for Ontario's most densely populated area. 4. THAT Enbridge Pipelines be required to deliver annual emergency response training and detailed information sessions regarding Line 9 to conservation authority staff, regional and local municipal staff, and emergency services personnel. 5. THAT Enbridge Pipelines be required to, in collaboration with municipalities, identify stormwater sewer catch basin locations and stormwater management pond locations in their mapping for emergency response purposes. 6. THAT Enbridge Pipelines be required to develop local municipal specific Emergency Response Plans that are aligned with existing municipal emergency plans. 7. THAT the Letter of Comment to the National Energy Board regarding Enbridge's application for the Line 9B Reversal and Line 9 Capacity Expansion Project, as provided in Attachment 1, be received for information. Council Meeting Minutes -15- September 30, 2013 8. THAT this Report be circulated to the National Energy Board; Enbridge Pipelines Inc.; Durham Region; City of Pickering, Town of Whitby, City of Oshawa; Municipality of Clarington; Toronto and Region Conservation Authority; Central Lake Ontario Conservation Authority; Ganaraska Region Conservation Authority; Town of Ajax Environmental Advisory Committee; the cities of Mississauga, Kingston, Hamilton, Burlington and Toronto, all Members of Parliament representing the lakeshore municipalities in Durham; the leaders of the major federal political parties; Environmental Defense, and DurhamCLEAR." Resolution #C- 309 -13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the resolution of the Town of Ajax, with respect to the Enbridge Line 9B Reversal and Line 9 Capacity Expansion Project, be endorsed. "CARRIED" 1- 11 Debra Nicholson, Local Area Manager — Durham, Canada Post, advising that Canada Post is committed to providing postal services in urban and rural communities across the Country; however, they need to make smart choices to maintain local service without becoming a burden on Canadian taxpayers;. indicating that they will be holding discussions with the local representative of their employees' association, the Canadian Postmasters and Assistants Association (CPAA), regarding the potential closure on Saturdays and realignment of hours during the week at the Orono Post office and will communicate with Council once discussions have occurred. Resolution #C- 310 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT Council send correspondence to the Canada Post Area Manager and Canada Post requesting that the hours at the Orono Post Office remain status quo. "CARRIED" CORRESPONDENCE FOR DIRECTION Resolution #C- 311 -13 Moved by Councillor Partner, seconded by Councillor Traill THAT Correspondence Items D - 2 to D - 5 be approved as per the Agenda. "CARRIED" Council Meeting Minutes -16- September 30, 2013 D - 2 Angela Tibbles, Chair, Clarington Heritage Committee, requesting that February 17 to 23, 2014 be proclaimed "Heritage Week 2014" to showcase Clarington's heritage and to assist residents in discovering interesting historical facts about the Municipality; requesting permission to install a banner at the western edge of Bowmanville from February 1 to 23, 2014 to promote the week and events; advising the theme for "Heritage Week 2014" will focus on Clarington's agricultural history; and, encouraging Members of Council to participate in the events to celebrate Heritage Week. (Proclaimed, installation of a banner approved and Veridian advised) D - 3 Don Cooper, Past President/Poppy Chairman, Royal Canadian Legion Branch 178, requesting permission to raise the Poppy Flag on Thursday, October 24, 2013, in support of the 2013 Poppy Campaign which starts on October 25, 2013. (Approval granted for raising of the Poppy Flag on October 24, 2013) D - 4 Keith MacDonald, Gate 3:16 Outreach Centre, requesting permission to host the "Ride for Refuge ", a 10km and 25km fundraising bike -a -thon event on October 5, 2013, from 8:30 a.m. until approximately 2:00 p.m., and forwarding proposed routes which will start and end at Hope Fellowship Church at 1685 Bloor Street, Courtice. (Approved provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 5 Anne Lannan, Ontario Community Newspapers Association, forwarding information on the Ontario Junior Citizen of the Year Awards, a program to recognize outstanding young people in their own communities who exhibit courage, leadership and community spirit; and, requesting assistance in promoting the program. Nomination forms are available at www.ocna.orq, by calling OCNA at 905 - 639 -8720 or by e-mail at k.gorven(a)-ocna.org. The deadline for nominations is November 30, 2013. (Correspondence referred to the Municipal Clerk to place on the Municipal website) Council Meeting Minutes -17- September 30, 2013 D - 1 Don Head, Commissioner, Correctional Service Canada (CSC) calling on all Mayors, Chiefs, Reeves, Councillors and community leaders from across Canada to proclaim "Restorative Justice Week 2013 ", from November 17 to 24, 2013; and, advising that this year's theme "Inspiring Innovation" encourages the sharing of leading edge examples of restorative justice as an inspired approach to justice and showcases the field's achievements in hopes that those working in restorative justice will seek novel ways to contribute further to this valuable work through new technologies, resource options and service models. Resolution #C- 312 -13 Moved by Councillor Traill, seconded by Councillor Woo THAT November 17 to 24, 2013, be proclaimed "Restorative Justice Week 2013 ". "CARRIED" D - 6 Barbara Montague expressing concern with the lack of funding for rural roads; advising that last spring a fast flowing river tore Best Road apart and while a crew patched the road in a timely fashion, the destruction to the road could have caused harm or damage to vehicles; and, acknowledging that she has addressed the issue of the reconstruction of Best Road with staff on several occasions and has been advised of the lack of funding for rural road maintenance. Resolution #C- 313 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT Correspondence Item D - 6 from Barbara Montague with respect to lack of funding for rural road maintenance and the request for resurfacing Best Road North, be referred to the 2014 budget. "CARRIED" D - 7 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to the Honourable Bob Chiarelli, Minister of Energy, advising that on September 18, 2013, Regional Council adopted the following resolution pertaining to update on Provincial Energy Planning consultations, Regional staff participation and opportunity for Regional Council input to the reviews of Ontario's Long Term Energy Plan and Conservation and Demand Management Framework: Council Meeting Minutes -18- September 30, 2013 "a) THAT Joint Report #2013 -J -23 be submitted to the Minister of Energy and the Environmental Bill of Rights Registry (EBR) as Durham Region's response to EBR postings 011 -9490 and 011 -9614; b) THAT the Region recommends that the Province develop guiding principles for energy planning including meaningful engagement with the public and municipalities, respect for municipal official plans, transparency, economic benefits, accountability, efficiency, equity and sustainability; c) THAT with respect to Ontario's energy supply mix, the Ministry of Energy be advised that Durham Region: i) supports the continued use and development of nuclear energy as reliable source of baseload electricity and a key element of Ontario's energy supply mix; ii) supports the development of electric power facilities, including renewable energy facilities in appropriate locations determined in consultation with willing area municipalities and through proper environmental assessment and land use planning processes; and iii) advocates for adequate and effective provincial incentives for Regional and local municipalities to incorporate renewable energy installations on /in (existing and new) municipal facilities -to supplement their energy needs and potentially sell power to the grid; d) THAT the Region recommends that in developing Ontario's Long - Term Energy Plan, the Province should conduct a more integrated evaluation of: i) the economic, environmental, community and land use impacts of a particular mix of energy sources (hydro, nuclear, gas, wind, solar biomass, etc.); ii) the mix of energy facility sizes and locations that will lead to a resilient supply system; and iii) the costs and environmental impacts of the transmission /distribution systems associated with the proposed energy supply mix; Council Meeting Minutes _19- September 30, 2013 e) THAT the Region further recommends in setting its energy policy, the Province recognizes the importance of affordable, reliable energy coupled with reduction in greenhouse gases as important determinants of human health, community well -being and environmental protection; f) THAT with respect to safeguarding drinking water sources, the Region recommends that the Province ensure that energy projects not introduce significant drinking water threats into an intake protection zone or wellhead protection area. Any potential contamination pathways into an aquifer created by an energy project must be properly regulated by the Province (e.g. dewatering wells or geothermal installations should be regulated under O.Reg. 903); g) THAT with respect to environmental protection, the Region urges the Province to support removal of the nuclear waste from the Darlington and Pickering nuclear sites as expeditiously as possible, away from large and growing urban centres and the Lake Ontario drinking water supply; h) THAT with respect to the energy conservation framework, the Region recommends that the Province support municipal efforts to contribute to conservation and demand management targets through: i) stable and improved provincial incentives, funding supports and technical supports; ii) reduced administrative and reporting burdens; and iii) more collaborative efforts with Local Distribution Companies (LDCs) and other key industry stakeholders; i) THAT the Region recommends that the Province makes power produced by municipal energy- from -waste facilities eligible for renewable FIT (feed -in- tariff) pricing; j) THAT with respect to the voluntary Municipal Energy Plan (MEP) Program, the Region recommends that the program be amended to extend provincial funding, resources and technical support to upper - tier municipalities to complement MEP funding provided to lower -tier municipalities since upper -tier municipalities may be required to acquire new technical expertise to provide input to these comprehensive plans; Council Meeting Minutes -20- September 30, 2013 k) THAT the Region recommends that the Province works with the Municipal Property Assessment Corporation (MPAC) to consult municipalities about the appropriate valuation of traditional and alternative energy installations (e.g. nuclear plants, wind turbines) through the property assessment system to fairly represent the value of the facilities; 1) THAT the Province be advised that the Region shares the views of the plans for nuclear refurbishments and nuclear replacement build in the 2010 Long Term Energy Plan as well founded and which should continue to be implemented; and m) THAT copies of Joint Report #2013 -J -23 be forwarded to Durham's area municipalities, Durham's conservation authorities, Local Distribution Companies (LDCs), the Association of Municipalities of Ontario, and the Canadian Association of Nuclear Host Communities." Resolution #C- 314 -13 Moved by Councillor Woo, seconded by Councillor Neal THAT Correspondence Item D — 7 from D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, with respect to update on Provincial Energy Planning consultations, Regional staff participation and opportunity for Regional Council input to the reviews of Ontario's Long Term Energy Plan and Conservation and Demand Management Framework, be received for information. D - 8 John R. O'Toole, MPP, Durham, providing an update on Bill 44, the Capacity to Pay Act, 2013, regarding arbitration reform, expressing concern that the Liberals and the New Democrats voted together against the Capacity to Pay Act, 2013 earlier this year and against the Ability to Pay Act, 2012, the previous year; indicating that the Association of Municipalities of Ontario (AMO) has endorsed Bill 44, the Capacity to Pay Act, 2013, and that MPP Jim Wilson, Opposition House Leader, has written to the Liberal and NDP House Leaders asking that they bring forward comprehensive arbitration reform; and, urging Council to reaffirm its stance on the importance of fixing the broken arbitration system and to continue to advocate with the provincial government for the reforms Ontario municipalities need. (On November 5, 2012, Council received correspondence with respect to this matter for information.) Council Meeting Minutes -21- September 30, 2013 Resolution #C- 315 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT Correspondence Item D — 8 from John R. O'Toole, MPP, Durham, providing an update on Bill 44, the Capacity to Pay Act, 2013, be received for information. "CARRIED" D - 9 Kristiina Loorand, Operations Manager, National Diabetes Trust, requesting Council to enact a by -law to regulate the placement and maintenance of clothing donation drop boxes in Clarington; indicating that the Trust has over 25 years of experience in the collection of used clothing for the purpose of providing funding for charitable work and diverting 46 million kg from landfills annually and have developed practices including obtaining partner permission prior to Drop Box placement, regular Drop Box servicing; contact number and Charitable registration number on all Drop Boxes and maintaining communication with partners to address concerns; and, advising that the Trust feels that a charitable Drop Box By- law influenced by their proven practices would benefit the needs of the Community. Resolution #C- 316 -13 Moved by Councillor Neal, seconded by Councillor Woo THAT Correspondence Item D - 9 from Kristiina Loorand, Operations Manager, National Diabetes Trust, with respect to the enactment of a by -law to regulate the placement and maintenance of clothing donation drop boxes in Clarington, be referred to staff. "MOTION LOST" Resolution #C- 317 -13 Moved by Councillor Partner, seconded by Councillor Hooper THAT Correspondence Item D - 9 from Kristiina Loorand, Operations Manager, National Diabetes Trust, with respect to the enactment of a by -law to regulate the placement and maintenance of clothing donation drop boxes in Clarington, be received for information. "CARRIED" Council Meeting Minutes -22- September 30, 2013 D - 10 Joanne L. McMillin, City Clerk, City of Kenora, writing to the Honourable Kathleen Wynne, Premier of Ontario, advising that on September 17, 2013, the City of Kenora adopted the following resolution pertaining to a Provincial ban of flying lanterns: "THAT Council of the City of Kenora hereby petitions the Provincial Government to have flying lantern devices banned from use and sale in the Province of Ontario; and THAT Council of the City of Kenora circulates a copy of this resolution to all Ontario Municipalities for endorsement and support; and further THAT the City of Kenora Fire and Emergency Services initiate enforcement action when the identity of the owner of the device can be determined, through appropriate sections of the Ontario Fire Code." Resolution #C -318 -1 Moved by Councillor Woo, seconded by Councillor Neal THAT the resolution of the City of Kenora, with respect to a Provincial ban of flying lanterns, be endorsed. .•- 9 D - 11 Dennis Purcell, Chair, Bancroft & Hastings Highlands Disaster Relief Committee, advising that on May 16, 2013, the Minister of Municipal Affairs and Housing declared the Town of Bancroft and the Municipality Hastings Highlands as disaster areas for the purpose of the Ontario Disaster Relief Assistance Program (ODRAP), in response to flooding conditions which caused severe infrastructure damage to homes and businesses; indicating that under ODRAP, the province will top up funds raised to pay eligible claims at 90 per cent up to a maximum of $2:$1 ratio; indicating that following preliminary assessments by the Provincial Disaster Assessment Team, the Committee has set a financial goal of $87,500 and is making measurable gains towards meeting this goal by the fundraising campaign deadline of October 31, 2013; and, requesting Council consider a donation in any amount for this worthwhile cause. Resolution #C- 319 -13 Moved by Councillor Neal, seconded by Councillor Woo THAT the request for financial assistance from Dennis Purcell, Chair, Bancroft & Hastings Highlands Disaster Relief Committee, be received for information. NTU 9 Council Meeting Minutes -23- September 30, 2013 D - 12 Sylvia Jones, MPP, Durham - Caldedon, forwarding details of her Private Member's Bill, Bill 56, the Aggregate Recycling Promotion Act, which, if adopted, would ensure that recycled aggregates can be included in construction projects paid for with public money; advising that research has proven that recycled aggregates are as safe and reliable as primary aggregates and that the Aggregate Recycling Promotion Act balances the need for aggregate extraction by encouraging the use of recycled aggregates; forwarding an overview of the bill; and, requesting feedback on the Aggregate Recycling Promotion Act. Resolution #C- 320 -13 Moved by Councillor Hooper, seconded by Councillor Woo THAT Correspondence Item D — 12 from Sylvia Jones, MPP, Durham - Caldedon, with respect to Private Member's Bill, Bill 56, the Aggregate Recycling Promotion Act, be endorsed. "CARRIED" COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report September 23, 2013 Resolution #C- 321 -13 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of September 23, 2013 be approved, with the exception of Items #8 and #13. "CARRIED" Council Meeting Minutes -24- September 30, 2013 Item #13 Resolution #C -322 -13 Moved by Councillor Woo, seconded by Councillor Traill THAT the Municipality of Clarington request that the Regional Municipality of Durham amend the Regional Report, regarding the Energy- from -Waste (EFW) incinerator plant, as it appears on the October 9, 2013 Regional Council Agenda, to undertake continuous sampling of mercury and continuous emission monitoring of all total particulate matter at the incinerator stack. "CARRIED AS AMENDED LATER IN THE MEETING" (See following motion) Resolution #C- 323 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C- 322 -13 be amended by adding the following paragraph: "THAT Clarington seek a legal opinion from an environmental lawyer at a cost not to exceed $10,000 as to whether the Region's final monitoring plan will comply with sections 3.2 and 3.3. of the Host Community Agreement and if not, what remedies Clarington can avail itself to enforce the Community Agreement." "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Neal d Councillor Novak V Councillor Partner V Councillor Traill V Councillor Woo d Councillor Hooper d Mayor Foster d Council Meeting Minutes -25- September 30, 2013 Resolution #C -324 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Mayor Foster to enter debate on emissions monitoring. "CARRIED" Councillor Neal raised a Point of Order indicating that Mayor Foster should not be taking part in debate. Mayor Foster indicated that he is entitled to speak to this matter. Resolution #C- 325 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the question be now put. "CARRIED" Resolution #C- 323 -13 was then put to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Hooper V Councillor Neal d Councillor Novak V Councillor Partner V Councillor Traill d Councillor Woo V Mayor Foster V Item #8 Resolution #C- 326 -13 Moved by Councillor Traill, seconded by Councillor Neal THAT Report EGD- 033 -13 be received; and Council Meeting Minutes -26- September 30, 2013 THAT By -law 91 -58 be amended to permit parking on the paved portion of the boulevard apron provided that the vehicle does not encroach on the sidewalk, or the travelled portion of the roadway. "CARRIED LATER IN THE MEETING" (See following motion) Resolution #C- 327 -13 Moved by Councillor Hooper, seconded by Councillor Woo THAT the foregoing Resolution #C- 326 -13 be amended to permit parking on the paved portion of the boulevard apron for a one -year time limit. "MOTION LOST" Resolution #C- 326 -13 was then put to a vote and CARRIED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill V Councillor Woo d Councillor Hooper V Councillor Neal V Councillor Novak d Councillor Partner Mayor Foster d STAFF REPORT(S) Report LGL- 009 -13 - Letter from Martin D. Gerkes Dated August 7, 2013 Request for Amendment to Development Charges By -Law Resolution #C- 328 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report LGL - 009 -13 be received for information. "CARRIED" UNFINISHED BUSINESS There was no Unfinished Business considered under this Section of the Agenda. Council Meeting Minutes -27- September 30, 2013 BY -LAWS Resolution #C- 329 -13 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -laws 2013 - 080 to 2013 -083 2013 -080 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Lindvest Developments Ltd.) 2013 -081 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (H & H Properties Inc.) 2013 -082 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (2265719 Ontario Inc.) (Northglen — Phase 1) 2013 -083 Being a By -law to amend By -law 91 -58, as amended, being a By -law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington; and THAT the said by -laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Councillor Hooper indicated that the City of Toronto has adopted a resolution requiring all fill being transported from Toronto to undergo a complete scrutineering. CONFIRMING BY -LAW Resolution #C- 330 -13 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -law 2013 -084, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 30th day of September, 2013; and Council Meeting Minutes -28- THAT the said by -law be approved. 11 ADJOURNMENT Resolution #C- 331 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 12:14 a.m., October 1, 2013. "CARRIED" September 30., 2013 MAYOR MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS OCTOBER 21, 2013 a) Jordan McCormack — Request for Stop Signs by Public School /Park (Correspondence D - 3) b) Jim Richards — New Logging Practices Policy for the Ganaraska Forest (Correspondence Item D — 11) SUMMARY OF CORRESPONDENCE OCTOBER 21, 2013 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Sustainable Clarington Community Advisory Committee dated September 19, 2013 (Copy attached) 1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated September 13, 2013 (Copy attached) 1 - 3 Minutes of the Clarington Museums and Archives dated September 11, 2013 (Copy attached) 1 - 4 Minutes of the Ganaraska Region Conservation Authority dated September 19, 2013 (Copy attached) 1 - 5 Minutes of the Newcastle Community Hall Board dated June 18 and August 20, 2013 (Copies attached) 1 - 6 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated September 24, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Draft DYEC Spill Contingency and Emergency Response Plan (MOE File No. EA- 08 -02) • Draft Durham York Energy Centre Spill Contingency and Emergency Response Plan (September 20.13) • Letter to the Ministry of the Environment dated September 20, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Third Party Independent Audit Report #3 (MOE File No. EA- 08 -02) • Durham York Energy Centre Construction Phase Audit #3 (September 2013) • Erratum & Clarification Memorandum dated September 20, 2013, regarding Durham York Energy Centre Construction Phase Audit #3 (September 2013) Summary of Correspondence -3 - October 21, 2013 1 - 12 Mary Tillcock, Run Day Organizer, Terry Fox Run, expressing appreciation to Council and staff for the support given to the annual Terry Fox Run and advising that early results for Clarington indicate that the 33rd Anniversary of Terry's Marathon of Hope will raise $72,000 for cancer research through the efforts of over 900 participants. CORRESPONDENCE FOR DIRECTION D - 1 The Honourable Michael Coteau, Minister of Citizenship and Immigration, inviting nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario, an award to recognize exceptional leadership, innovation and creativity in voluntarism and community services by individuals, groups, businesses and other organizations that have made outstanding contributions to their communities. Nomination forms and additional information are available at www.ontario.ca /honoursandawards or by telephone at 1- 877 - 832 -8622. The deadline for submission is December 5, 2013. (Motion to refer correspondence to the Municipal Clerk to place on the Municipal website) D - 2 Barbara Clark, Local Volunteer, Huntington Society of Canada, requesting permission to hold a "Walk for Huntington Disease Awareness" on May 25, 2014; requesting permission for the month of May, 2014 to be proclaimed "Huntington Disease Awareness Month" and to hang a banner over Highway 2 for the month of May. (Motion to approve "Walk for Huntington Disease Awareness" provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department, to proclaim "Huntington Disease Awareness Month "; to grant permission to hang the banner and Veridian to be advised) Summary of Correspondence -4 - October 21, 2013 D - 3 Jordan McCormack, requesting the installation of a full three -way stop at the intersection of Spruceway Crescent and Guildwood Drive to address safety concerns for children who cross the intersection to access John M. James Public School and Guildwood Park; indicating that due to the steep bend in Sprucewood Crescent, there is very poor or no visibility of oncoming traffic in either direction; and; suggesting the installation of a three -way stop sign would greatly reduce the chance of a person being involved in an accident. (Motion to refer correspondence to the Director of Engineering Services) D-4 Colin D. Maitland tendering his resignation from the Clarington Heritage Committee due to his relocating outside of Clarington and extending his best wishes to the Committee for their efforts in preserving Clarington's heritage. (Motion to receive resignation with regret and to forward correspondence to the Municipal Clerk) D - 5 Dianne McKenzie, Executive Director, Epilepsy Durham Region, requesting that March 2014 be proclaimed "Epilepsy Awareness Month" and March 26, 2014, be proclaimed "Epilepsy Awareness Day and Go Purple "; and, encouraging staff to wear purple on March 26th to support the more than 36,000 individuals living with epilepsy in Durham Region by demonstrating strong community support and reducing the sense of isolation of people living with epilepsy. (Motion to Proclaim) D - 6 Rose Boricic, Special Events Chairman, Branch 178 Bowmanville, Royal Canadian Legion, advising of the upcoming Remembrance Day services and parades for -2013: • Sunday, November 10, 2013 - Parade starting at 1:15 p.m. from Orono Oddfellow & Rebekah Hall to Orono Cenotaph for Remembrance'service and march back • Saturday, November 9, 2013 - Remembrance service at Newtonville Cenotaph at 10:30 a.m. • Monday, November 11,- 2013 - Remembrance service at Newcastle Cenotaph at 10:30 a.m. • Monday, November 11, 2013 - Parade starting at 10:00 a.m. from Bowmanville Legion to Bowmanville Cenotaph for Remembrance service and march back; and Summary of Correspondence -5 - October 21, 2013 extending an invitation to Mayor Foster to attend the annual Armistice Dinner on Saturday, November 9, 2013; and, advising that the Poppy Campaign will run from Friday, October 25 to Monday, November 11, 2013. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) b - 7 Jo -Anne St. Godard, Executive Director, Recycling Council of Ontario, requesting the proclamation of "Waste Reduction Week" from October 21 to 27, 2013, in an effort to educate and engage Ontarians about waste reduction. (Motion to Proclaim) D - 8 George Habib, President and CEO, Ontario Lung Association, requesting that November be proclaimed "Lung Month" to increase awareness of lung health issues and the importance of lung health. (Motion to Proclaim) D - 9 Karen Bastas, Vice President, Newcastle.BIA and Chairperson, Santa Parade Committee, requesting permission for a road closure for the 9th Annual Santa Parade on Sunday, November 17; 2013, from 4:30 p.m. to 7:30 p.m.; requesting permission to hold a fireworks display at 5,:30 p.m. at the bottom of the hill on King Avenue at the Lions Trail to be conducted by Port Fire Pyrotechnics with Bruce Gilbert in charge; and, requesting all road closure signs, pylons, vests, garbage bins and bags. (Motion to approve road closure provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department and to approve fireworks display provided the organizers apply for and obtain a fireworks permit from the Municipal Law Enforcement Division) Summary of Correspondence -6 - October 21, 2013 D - 10 Dale Gibbons, Chair, Courtice Santa Claus Parade Committee, requesting permission to host the 1St Annual Courtice Santa Claus Parade on Sunday, December 1, 2013, from 12:00 noon to 1:30 p.m. on Nash Road from Townline Road to George Reynolds Drive. (Motion to approve road closure provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 11 Jim Richards expressing concern with on -going logging operations taking place in the Ganaraska forest during the main breeding season for birds; advising he has met with representatives of the Ganaraska Region Conservation Authority (GRCA) and loggers and was assured that a new policy to govern such matters would be developed; indicating that the new policy is still in the development stages and has not been endorsed by the GRCA but is not in keeping with Federal and Provincial legislation; and, suggesting that Council take a position against GRCA'S planned continuance of logging between April 1 and July 31 and to adopt a more eco- friendly set of Best Management Practices. (Motion for Direction) D - 12 Kerry Meydam echoing the concerns raised by Jim Richards regarding major harvesting /logging operations taking place between April 1 and July 31 in the Ganaraska Forest in the midst of breeding season for protected migratory birds; and, requesting that Council officially request the Ganaraska Region Conservation Authority to cease this practice and to adopt a more eco - friendly set of,Best Management Practices. (Motion for Direction) D - 13 Lisa Roy, Chair, Orono Santa Claus Parade Committee, requesting financial assistance for the Annual Santa Claus Parade for the Village of Orono to be held on Saturday, November 30, 2013, commencing at 10:30 a.m.; indicating that financial contributions from local businesses, clubs and individuals are required to defray the costs of bands and specialty entrants participating in the parade, and that those making donations will have their name included on the parade program being handed out to the spectators along the route; and, thanking Council in advance for considering their request to support the parade. (Motion for Direction) 1 -1 SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Minutes of Meeting of September 19, 2013, 6:00 P.M. BOARDROOM 1A Present: Mike Dymarski Suzanne Elston Allan Hewitt Councillor Hooper Lorraine Jones Kira Nowick Michael Patrick Absent: Neil Allin Mayor Foster Kerry Meydam Also Present: Curry Clifford, Corporate Initiatives Officer 1. WELCOME AND INTRODUCTION Committee Chair Michael Patrick welcomed the Committee and guests. 2. APPROVAL OF MINUTES OF JULY 18, 2013 MEETING Moved by Suzanne Elston and seconded by Mike Dymarski that the minutes of the July 18, 2013 meeting be approved. Carried. 3. BUSINESS ARISING FROM THE MINUTES The Committee had before them email correspondence from Mary Drummond of Durham Integrated Growers (DIG) following up on her July discussion with the Committee about community gardens. She requested that DIG be consulted in the Municipality's review of this policy. Moved by Suzanne Elston and seconded by Mike Dymarski, that the Committee recommend to Council that the Municipality consult Durham Integrated Growers in reviewing its community gardens policy. Carried The Committee had before them email correspondence from Peter Windolf clarifying the Municipality's role in trails and paths. This item was received as information. 4. COMMITTEE TASK #2: 4.a. Discussion with guests on priority item #1: Promoting active and healthy modes of Sustainable Clarington -2- Sept 19, 2013 Community Advisory Committee transportation including planning and implementing pedestrian and bicycle transportation links within and between communities and the ancillary services to make this feasible. The Committee met with: Faye Langmaid, Manager, Special Projects, Clarington Planning Services Department Ron Albright, Infrastructure Manager, Clarington Engineering Department Peter Windolf, Park Development Manager, Clarington Engineering Department Jeff Brooks, Principal Planner, Transportation Planning; Region's Planning & Eco Dev Sandra McEleney, Planning Analyst, Region's Planning & Eco Dev Dept Kevin Anyan, Bowmanville Valleys 2000 The Committee had before them responses to their 10 questions from the first four guests and a memo from Faye Langmaid highlighting sections of the Parks, Open Space and Trails Discussion Paper and the Discussion paper itself. Ms. Langmaid also handed out and discussed three documents: • a summary of the history of the planning and development of trails in Clarington since 1991. Key points included: • the overall concept for planning was "lungs of green" between the urban areas with trails (ribbon) along the waterfront and nodes (gems) for the urban areas to be achieved through the - siting of district parks on the waterfront for each of the urban areas • major east -west trails are Oak Ridges Moraine and Waterfront • valleylands are the potential trail linkages north /south from the urban areas into the countryside • the anchors are forests (two major natural areas in the north) and two anchors in the south one on .each side of the Municipality, being Darlington Provincial Park and the future plans for the Port Granby area • the starting point for action on developing trails was the adoption by Clarington of the Crombie Commission's proposed Waterfront Trail. Through agreements with public entities, e.g., Ontario Hydro, CLOCA and the acquisition of lands at Samuel Wilmot Nature Area, Bennett Road and lands around Port Darlington, implementation of that vision is well underway with the goal to allow the public to access Lake Ontario • the additional trails have been developed through partnerships and sponsorships with a range of seven different community organizations, e.g., Lions- Newcastle, Lions- Courtice, Valleys 2000- Bowmanvile. a graphic illustrating how (a) municipal land -use planning is a balancing of the three spheres of sustainability (environment, economic and social) and (b) the tiering of Clarington's Official Plan under the Regional Official Plan which is under legislation and policy on the Oak Ridges Moraine, Places to Grow, Greenbelt and other planning legislation which in turn is under the Provincial Policy Statement of the Planning Act a table showing the status of seven different proposed Clarington planning policies and indicating that these will be developed as Official Plan amendments this Fall Sustainable Clarington -3- Sept 19, 2013 Community Advisory Committee and will be put before Council for decision in February, e.g. natural heritage policy, parks, open space and trails policy, countryside policy. Mr Albright noted that the Engineering Services Department is in the process of developing a Transportation Master Plan (CTMP) that will include a specific Active Transportation component, e.g., trails and paths. The CTMP will provide policy recommendations related to active transportation and the continued integration of active transportation modes into an overall transportation strategy. This will be considered by Clarington Council through its review of the CMTP, the OP review processes and through future Capital Budgets. He noted that public meetings to date show there is strong interest'in active transportation and a further public meeting will be held in November. Mr. Windolf noted that the CTMP includes both on and off -road cycling routes and once the CTMP has been completed it will show how they can best be integrated. (Clarington currently has approximately 20km of off -road trails (not including the Oakridges Moraine Trail) that are used both for recreation and transportation. Since 2001 Clarington has constructed over 12km of recreational trails in the Bowmanville Valley, Soper Creek Valley, Samuel Wilmot Nature Area, Graham Creek and along the Lake Ontario Waterfront trail. The most recent trail project was completed in 2012 when a bridge and asphalt trail were constructed to create a link from the Bowmanville Valley Trail to the residential areas in south Bowmanville. The municipality's capital budget forecasts future trails along the Farewell Creek, Bowmanville Creek and Soper Creek.) Mr. Brooks noted that the Regional Government is currently implementing the Regional Cycling Plan and developing communications about it. (The Plan was updated in 2012 and included financing and implementation policies. The Plan identifies a Primary Cycling Network, containing key Regional Roads, where cycling facilities should be implemented, and integrated with area municipal cycling initiatives.) Ms. McEleney noted that the Regional Government does not have a mandate to develop trails. Instead the Region's advisory committee on recreational trail development known as the Durham Trail Coordinating Committee (DTCC) (made up of eight citizen volunteers and eight regional councillors from each of the area municipalities) is focussed on mapping trails and promoting their use. Mr. Anyan referenced his July meeting with the Committee. (The work of Bowmanville Valleys 2000 started just before the year 2000 with the goal of developing pathways along the Bowmanville Valley whose lands are owned by the Municipality and private landowners (CLOCA is not a landowner in this area). Work was lead by volunteers Al Strike (recently deceased) and Frank 'Lockhart who continues to provide significant volunteer time leading the work as well as undertaking tree planting. The group's work has grown into ecological and watershed management, reforestation and major infrastructure projects like the fish ladder.) He indicated that it would be useful to learn if there is a need for year -round use of trails. Ms Langmaid referenced her experience in Sustainable Clarington -4- Sept 19, 2013 Community Advisory Committee Windsor where it was determined that this matter could best be answered by directly asking users and in that municipality's case it was determined that the need was there. Mr. Windolf introduced Mr. Jim Boate of the Beech Street Spinners, a cycling group. The Chair invited Mr. Boate to comment. He indicated he was pleased with Clarington's involvement of his group in planning cycling routes, stressed the importance of the Waterfront Trail and referenced the "Bicycle Friendly Community" designation that emphasizes safety and connecting cycling paths. The Committee discussed with the guests a number of matters and learned that: In regard to trails: • key success factors in the development and maintenance of trails in Clarington include: • collaborating with community groups to plan and operate trails • securing financing for the development of trails (Development Charges may be used in Clarington for this purpose) • budgeting for maintenance when the decision is made to proceed with the capital expenditure to construct the trail • there is no current work on signing Clarington's trails although that is seen as useful • concern of Valleys 2000 include: • Municipality's frequency of monitoring of the maintenance of the trails • the ability of this volunteer group to continue to maintain the trail given there are few volunteers and their capacity is at risk • the condition of the duck pond (beginning to silt up) • the decision - making roles and responsibilities of the various players involved in the Bowmanville Valley • the need to resolve a policy question arising about what is a trail - should it be considered a natural feature in which case if it deteriorates, then the path is re- routed or should it be considered part of the active transportation infrastructure (like a sidewalk) in which case it maintained to a certain standard • Staff encouraged Valleys 2000 to bring their concerns to the attention of the Municipality to resolve. In regard to paths: • the planning of the Greenbelt, cycling route includes co- ordination with neighbouring municipalities (Oshawa and Northumberland) to ensure integration • most of Clarington's cycling paths run north -south and it is hoped that the Regional Cycling Plan will provide for east -west travel • the provincial government has just released an Ontario Cycling Strategy, a broad policy document and next steps will include consultation with municipalities on financing cycling infrastructure Sustainable Clarington -5- Community Advisory Committee Sept 19, 2013 In regard to trails and paths: • Clarington's trail standards have been developed for purposes of providing both walking and cycling • permeable pavement is not in use and other municipalities' experience with it is being reviewed. The Committee asked guests what future actions should be taken. It was suggested: • by Mr. Anyan that the Bowmanville Valley be turned into a (small 'Y') regional park to ensure its viability and to clear any confusion about responsibility for its planning and maintenance. • by Ms. Langmaid that the Committee review the comments from community organizations as documented on p. 31 -32 of the Discussion Paper on Parks, Open Spaces and Trails. This will highlight the public's views on the issues and preferences on this matter. • by Ms. Langmaid and Mr. Windolf that trails and paths have consistently been identified as important by Clarington residents - through broad surveys of all services, strategic planning surveys and surveys and comments received on land -use planning policy and transportation planning proposals. • by Ms. McEleney that the Committee bring together planning, health and environmental objectives in developing its recommendations in order to optimize public benefits of any municipal or community action. Committee members noted: the potential for confusion about the responsibility for planning and maintenance in this priority subject the trails and paths provide an effective way of connecting the rural and urban populations of Clarington. 4.b. Discussion with guests on priority item #6: Educating the business community on sustainability, including education about how to: take full advantage of recycling programs; select products with reduced packaging; "go green" in business operations and the energy conservation audits, sustainability programs and incentives available for this purpose; attract green businesses and green jobs to the community and inventory this; encourage residents to shop locally; encourage farmers markets success. The Committee met with: Brian Kelly, Manager of Sustainability, Region's CAD's Office Melanie Walls, Key Accounts Representative, Veridian Connections Laura Wood, Economic Development Co- ordinator, Clarington Board of Trade Gaby Waller, Project Coordinator, Durham Farm Fresh Marketing Association The Committee had before them responses to their 10 questions from the first 3 guests. Mr. Kelly noted that he was in attendance to speak on behalf of the Regional Government and Durham SustainAbility, a not for profit organization that the. Region has partnered with to create Durham Partners in Project Green, to provide advice to Durham businesses on reducing their energy costs — and in future, water and waste costs. Of 18 Sustainable Clarington -6- Sept 19, 2013 Community Advisory Committee Local Action Plan projects of the Regional Government's Climate Change work, this is the one that is funded and underway. Information, incentives and complimentary energy assessments are provided to businesses through this program. Funding is provided by the Region of Durham, Town of Ajax, City of Pickering, Township of Uxbridge and electric and natural gas utilities serving Durham. Ms. Walls noted that Veridian administers the "saveONenergy" program for businesses that is funded by the Ontario Power Authority (OPA). The latter has set a target for Veridian of conserving electricity by Dec 31, 2014 to the equivalent of the usage by 29,000 homes. The program is part of Veridian's licensing agreement with the OPA and helps fund energy audits, replace inefficient equipment and provides incentives for controlling and reducing energy demand at specific times. Ms. Wood noted that the Clarington Board of Trade promotes the above programs to its 300 members and the other approximately 1000 businesses in Clarington. (The CBOT notes that for the business community to take a stronger interest in conservation there needs to be demonstrated success and measureable return on investment and perhaps success would be enhanced through a pilot project with support from the community to set Clarington' business community above the rest.) Ms Waller noted that Durham Farm Fresh Marketing Association is a not for profit group that represents farmers who have products for sale directly to consumers and through farmers markets (including one in Newcastle). The Association markets its products through an annual brochure, website, social media, radio and print advertising and road signage. Its objective is to promote awareness of the availability of local food. The Committee discussed with the guests a number of matters and learned that: • Partners in Project Green is modelled after .a program in the Pearson Airport area with a catchment area of some 12,000 businesses employing 355,000 people. Energy cost savings there are reported at 20 % -30% • While comparable figures were not noted for Durham, Mr. Kelly indicated that Durham is no where near mining the energy efficiency opportunities that are available • Efforts to date in Durham have focussed on networking, education and training, energy audits and promoting green businesses • Partners in Project Green operates on a $120,000 a year budget • Durham SustainAbility has recently received a $200,000 Trillium grant • The key issue for Veridian with the "saveONenergy" program is creating awareness of it • The CBOT has approached Clarington's approximately 100 manufacturers about the programs for business and a common response is that they do not have the time available to pursue these programs. The Committee asked guests what future actions should be taken. It was suggested: • by Ms. Wood that illustrating the tangible benefit for business of these programs could assist in increasing their take -up Sustainable Clarington -7- Sept 19, 2013 Community Advisory Committee • by Mr. Kelly that Clarington: o provide, as three other area municipalities, have, modest financial support of $5,000 per year to Durham Partners in Project Green o as a municipality and its businesses use the Project's services o as a Municipality should set targets for Green House Gas (GHG) emissions and challenge the business community to also set targets . • by Ms. Walls that Clarington assist Veridian to create greater awareness of the electrical energy saving programs • by Ms. Waller that: o a year -round farmers market would benefit the community and farmers o the organization be included in more Clarington promotional material o tourism benefits for Clarington of the Durham Farm Fresh Marketing Association's work be recognized and funded by the municipality, with each area municipality in Durham providing funding on a per capita basis similar to funding formulas used to fund arts and culture organizations. Committee members noted that: there is a confusing array of programs available in this priority subject Clarington should consider joining the Partners for Climate Protection (PCP) program — a program offered by the Federation of .Canadian Municipalities in partnership with ICLEI -Local Governments for Sustainability which uses a five - milestone framework to guide communities in assessing and reducing green house gas emissions Clarington's rural/urban mix provides interesting opportunities to connect Farm Fresh's work with the needs of the urban population. 4.c. Discussion with guests on priority item # 7: Communicating strategically to residents and businesses the range of existing programs available to Clarington residents and businesses that help them live and do business in more sustainable ways. The Committee met with Jennifer Cooke, Communications & Tourism Manager, Clarington Corporate Services. The Committee had before them responses to their 10 questions from Ms. Cooke about Clarington's communications services as well as responses from Joanne Paquette, Communications Manager (Works) with the Region of Durham about the Region's communications services. Mr. Clifford explained that the Region's Communications staff were unable to attend and that Mr. Kelly was available to take back to Ms. Paquette any questions about her responses. Ms. Cooke indicated that the Municipality uses a range of means of communicating including a municipal blog, social media, media advisories, booths at community events and paid advertising. She noted that if the internal client gives her what they wish to have communicated, then she will communicate it. The number of visits to the Municipality's website is about one million /year and the amount of blogging has increased substantially. Sustainable Clarington -8- Community Advisory Committee Sept 19, 2013 Committee members noted that: • it is difficult to find material on the Municipality's website and perhaps more resources are necessary to address this important, large and complex matter. Ms. Cooke noted that the website is currently being revamped internally and will be organized by customer needs rather than municipal organizational structure • communications about existing programs is critical to enabling residents and businesses to live and do business in more sustainable ways and is all part of delivering on the Committee's terms of reference of developing recommendations that_ "would foster a community -wide culture of sustainability in Clarington ". 5. OVERVIEW DISCUSSION OF COMMITTEE'S NEXT STEPS, INCLUDING CONNECTING WITH FINDINGS FROM CUSTOMER SERVICE SURVEY The Committee had before them: 1. An email of Sept 11 from Mr. Clifford advising that: (a) the Municipality had recently completed a customer service survey which found Clarington residents ranked four key natural environment matters in the top 10 of 33 services in importance, including: pubic parks: 91% ranked as important; preservation of the natural: 90 %; beaches /waterfront: 88 %; trails and paths: 86% (b) the findings in (a) are reflective of the review this past Spring by the Committee of the 2010 Green Community Strategy's 58 suggestions. As Mr. Clifford reported on May 13t ", protecting, promoting and sustaining Clarington's natural environment was an overarching theme in the comments of members in assessing which of these suggestions should be given priority. 2. An email of September 16 from Committee Chair M. Patrick proposing: that the Committee host a community gathering on a Saturday in late Fall to set a vision for and begin action planning on Clarington's natural environment. Guests representing the three pillars of sustainability would be invited to participate. The results of this event would (a) provide a key input to the Committee's Task #3 (other actions suggested to foster a culture of sustainability) and (b) help inform the Transportation Master Plan as well as the OP review. It would be financed through the latter. The Committee discussed the proposal, focussing on whether the proposed scope and audience should be broadened to deal with a wider range of sustainability matters and whether the timing of the event should be moved out to the new year to allow more time to prepare. On the matter of scope, Mr. Kelly from the Region of Durham suggested that the proposal sounded much like developing an integrated community sustainability plan (ICSP). He and Committee member S. Elston suggested that the Committee consider moving to develop a product of this broader scope. Sustainable Clarington -9- Sept 19, 2013 Community Advisory Committee Mr. Clifford clarified that the proposed community gathering was narrower in scope — only a component of sustainability — the natural environment. He indicated: • this narrower focus would be consistent with the finding that the natural environment is a priority for the community • limitations of time and money available would mean a broader scope may not be feasible • a scoping of this nature would mean that results may be achieved more quickly as broad policy work is already well underway on this matter through the current land -use planning policy work of the Municipality which is in large part focussed on natural environment matters • the event, as described, would serve as key input into the Committee's Task #3- recommending actions that would foster a community -wide culture of sustainability in Clarington. There was no consensus reached on either the scope or timing matter and no decision was made on the proposal. The Committee determined that the Chair and Mr. Clifford would develop a draft proposal for consideration by the Committee at its next meeting (Oct 17th) about how best to address its Task #1 (the recommended priorities from the 58 suggestions'made in the Green Community Strategy) and #2 (the Committee's suggested further steps to best implement what it deems to be the highest priorities). Based on the results of the next meeting discussion, a decision would be made about when to present recommendations to Council and this would be at some point before the Christmas break. 6. COMMITTEE TASK # 3: ANY ITEMS COMMITTEE MEMBERS WISH TO RAISE There were no items raised on this section of the agenda. 7. OTHER BUSINESS There was no other business raised. 8. ADJOURNMENT The meeting adjourned at 9:10 p.m. AGENDA DURHAM NUCLEAR HEALTH COMMITTEE (DNHQ LOCATION DATE TIME HOST MINUTES OF MEETING University of Ontario Institute of Technology (UOIT) 2000 Simcoe Street North Meeting Room ERC1058 in the Energy Research Centre City of Oshawa, Ontario September 13, 2013 1:00 PM UOIT k r OCT l 2013 I -2 MUNICIPALITY OF CLARINGTON MAYOR'S OFFICE MEMBERS Dr. Robert Kyle, Durham Region Health Department (DRHD (Chair) Ms. Mary -Anne Pietrusiak, DRHD Mr, Ken Gorman, DRHD Mr. Raphael McCalla, Ontario Power Generation (Presenter) (OPG) Mr. Loc Nguyen, OPG Dr. Tony Waker, UOIT (Presenter) Dr. Barry Neil, Public Member Mr. Marc Landry, Public Member Mr, Carl Ferencz, Public Member Dr. David Gorman, Public Member Mr. Jansen Wu, Public Member Mr. Chad Kavanaugh, Alternate Public Member PRESENTERS/ OBSERVERS Mr. Brian Devitt, DRHD (Secretary) Ms. Soo Chae, OPG (Presenter) <; -- Mr. Mark Elliott, OPG (Presenter) ` F `:VID,,To BY Ms. Donna Pawlowski OPG Presenter Ms. Judy Herod, Port Hope Area Initiative Manager ieal,,Office ros (PHAIMO) (Presenter) .rIL ; FIL;: ;�I ri0PI UN, T;jrI Mr. Bill Daly, PHAIMO (Presenter) Mr. John Culligan, OPG Ca MAYOR 0 IIAF9.I °I -s n r..;ao 1 Mr. Greg Lymer, Durham Region Works Department o` �'` '' Mr. Shawn- Patrick Stensil, Greenpeace U COANIUNIIY ❑ CWCRATE Cd EVFf:GEKY SER'ViGES sER;IceJ sE ^,ncES Ms. Gail Cockburn, Durham Nuclear Awareness El FNGINFE TIG Q ;-,TINICIPAL 0 OPERATION' Ms. Rene Cotton, Durham Nuclear Awareness ? sE`'`'IE s CLERK'S Ms, Lynn Jacklin, Durham Nuclear Awareness. I: 0 PLANNING a SOLI'C�ITOR 0 TREASURY SLRVICES Ms. Lydia Skirko, Observer Mr. A.J. Kehoe, Durham Region Resident ❑ OTHER MUNICIPAL CLERK'S FILE Mr. Chris Weigel, Observer REGRETS Mr. Hardev Bains, Public Member Mr. Alex Heydon, Public Member Mr. Bill Todd, Public Member Mr. Phil Dum1, Ontario Ministry of the Environment Robert Kyle opened the meeting, welcomed everyone. Robert Kyle thanked Dr. Tony Waker for hosting the meeting today for UOIT. Robert Kyle mentioned that since the June 10' DNHC meeting, he had received resignations from Frank Bajurny as a Public Member for Whitby and Gavin Lowe as an Alternate Public Member. Robert indicated both had served the DNHC very well and will be missed. As a result, Robert has prepared a report to the Health and Social Services Committee recommending Chad Kavanaugh, now serving as an Alternate Public Member, be appointed a Public Member to replace Frank Bajurny and Chris Weigel be appointed as a new Alternate Public Member. Robert expects the appointments to be approved in next few weeks. 1.0 Adoption of the DNHC Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the June 14, 2013 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating Station (NGS) Community Advisory Council meetings for March and April 2013. 3.2 Robert Kyle's office received a newsletter from the Nuclear Waste Management Organization (NWMO) dated Spring /Summer 2013. 3.3 Robert Kyle's office received a letter of resignation from Frank Bajurny who served as a DNHC Public Member dated June 14, 2013. 3.4 Robert Kyle's office received a news release from the CNSC concerning their 2012 Nuclear Power Plant Safety Performance Reports for 2012 dated June 18, 2013. 3.5 Robert Kyle's office received the OPG news release that they received the Service Agreements from Westinghouse Electric Canada Inc. and SNC- Lavalin Nuclear Inc. / Candu Energy Inc. who were both commissioned in 2012 to provide 7 detailed construction plans, schedules and cost estimates for the two potential nuclear reactors at Darlington NGS dated June 12, 2013. 3.6 Robert Kyle's office received the presentation notes used by Michael Binder, President of the CNSC, to the Ontario Energy Board concerning an Overview of the CNSC dated July 12, 2013. 3.7 Robert Kyle's office received the CNSC news release concerning their decision to renew the operating licence for the Pickering NGS for five years from September 1, 2013 to August 31, 2018 with conditions dated August 9, 2013. 3.8 Robert Kyle's office received a letter from the Pickering NGS Community Advisory Council directed to the Deep Geological Repository (DGR) Joint Review Panel expressing their support of the DGR proposed within the Bruce Nuclear Site based on the findings and conclusions of the Environmental Assessment dated August 9, 2013. 3.9 Robert Kyle's office received a letter from the Canadian Nuclear Association concerning nuclear energy and its impact on global green house gas emissions dated August 12, 2013. 3.10 Robert Kyle's office received the presentation notes used by Michael Binder, President, CNSC, to the OPG Board of Directors concerning the 2012 Highlights of the CNSC dated August 13, 2013. 3.11 Robert Kyle's office received a news release from OPG concerning the opportunity.to comment by August 26, 2013 to the CNSC on the Environmental Assessment Follow -up Program for the Darlington Refurbishment and Continued Operation. Project dated August 13, 2013. 3.12 Robert Kyle's office received a news release from the CNSC concerning planned Information Sessions to be held in Oshawa on October 8, 2013 to provide the public with information on how the CNSC regulates the nuclear industry safely dated August 17, 2013. 3.13 Robert Kyle's office received a news release from the CNSC requesting comments by October 19, 2013 concerning their Draft Emergency Preparedness and Response Plan dated August 20, 2013. 3.14 Robert Kyle's office received a news release from the NWMO requesting comments by November 29, 2013 concerning their draft strategic plan for Implementing Adaptive Phased Management 2014 to 2018 dated August 28, 2013. 3.15 Robert Kyle's office received a report from Public Health Ontario concerning Lung Cancer Risk from Radon: Burden of Illness by Health Unit dated August 29, 2013. 3 3.16 Robert Kyle's office received a letter of resignation from Gavin Lowe who served as a DNHC Alternate Public Member dated August 30, 2013. 3.17 Robert Kyle's office received a report published by the medical journal, Chronic Diseases and Injuries in Canada, Estimating Cancer Risk in Relation to Tritium Exposure fi,om Routine Operation of a Nuclear Generating Station in Pickering, Ontario authored by S. Wanigaratne, Dr. Eric Holowaty, H. Jiang, T.A. Norwood, Dr. P. Brown and Mary -Anne Pietrusiak dated September 2013. 3.18 Robert Kyle's office received a letter from Rene Cotton, Concerned Citizen of Durham Region, directed to the Durham Emergency Management Office, concerning emergency planning issues in Durham Region dated September 6, 2013. 4.0 Nuclear Power / Environmental Issues 4.1 Report by OPG on the Maintenance and Management of Equipment and the Suinmary of the Public Hearing on the Relicensing of Pickering Nuclear Generating Station (NGS) Mark Elliott, Chief Nuclear Engineer for OPG, provided a presentation on the technical basis for operations of the Pickering NGS until 2020. The highlights of Mark's presentation were: • In 2010, OPG decided not to refurbish Pickering NGS reactors but to end commercial operations by 2020 although the environmental assessment was approved. • In February and May 2013, the CNSC held Public Hearings concerning the relicensing of Pickering Nuclear to review the technical .basis for station operation until 2020. • On August 9, 2013, the CNSC granted OPG a renewal ' of a five -year operating licence. Marls reviewed the operational performance of equipment at Pickering NGS that included: • Several major projects have been completed and more are scheduled to improve operating performance and equipment reliability. • OPG initiated the Equipment Aging Management Program to predict routine wear of equipment and to ensure replacement of parts is done as required. • In order to operate Pickering NGS until 2020, OPG needed to ensure the fuel channel life fitness- for - service could be confirmed to extend to 247,000 hours and beyond when the assumed design life of fuel channels was only 210,000 operating hours. • In 2009, a $50 million research and development project was initiated and confirmed the fuel channels, that are the "engine" in a CANDU nuclear reactor, will be reliable and safe for 247,000 hours and beyond or until 2020. 4 • It was concluded, that the fuel channels will remain safe because their condition is known today, how they will change over time and they will receive additional inspections and maintenance work until 2020. Mark's summary comments of OPG's commitment to operate the Pickering NGS safely and more efficiently until 2020 included: • OPG has already invested $100 million to ensure safe reliable service. • Another $100 million is planned for continued operation improvements. • Safety systems are already performing better than the targets OPG set. • The forced loss rate, a measure of reliability, is the best ever for the Pickering NGS. • Pickering remains an important contributor to the electricity grid and contributed 13% for Ontario in 2012. • Pickering's continued improvements have been recognized by industry peers. • The CNSC responded with the renewal of a five -year operating licence. Mark Elliott or his associates will continue to keep the DNHC updated on the technical basis of operations of Pickering NGS. The slides Mark used are attached as Appendix 1. 4.2 Report by OPG on the Management of Tritium Releases to Water Raphael McCalla, Director, Environment Programs for OPG, provided a presentation on the management of tritium releases to. Lake Ontario. The highlights of Raphael's presentation were: Raphael provided an overview of OPG's Environmental Protection Plans that included: • Comprehensive plans are in place at Pickering and Darlington NGSs to minimize impacts to the environment and human health from the station operations. • OPG's Nuclear Environmental Programs are regulated by the CNSC, Ontario Ministry of the Environment and Environment Canada. • OPG has established multiple barriers, checkpoints and monitoring before emissions reach the environment and response procedures are in place to mitigate accidental liquid effluent releases. • The framework used to control emissions is the guiding principle of As Low as Reasonably Achievable (ALARA): • CNSC licensing requires .all release pathways of tritium to be monitored and results reported to the CNSC quarterly. • Water Supply Plants (WSP) on Lake Ontario in Durham Region sample and analyze the intake water twice daily for tritium and the results consistently average approximately 5 Bq /L annually well below the Provincial Water Quality Standard of 7,000 Bq/L. • OPG has voluntarily committed to maintain an annual average of less than 100 Bq /L at WSPs. 6! Raphael reviewed the Response Protocol for an Abnormal Tritium Release to Lake Ontario that included: • The Response Protocol for Abnormal Tritium Release to Lake Ontario which was initiated in 2004 with many stakeholders including Durham Emergency Management Office (DEMO) and the Durham Region Health Department. • An abnormal tritium release refers to releases which do not conform to OPG's normal operation releases yet are less than regulatory limits. • Regular drills are preformed to ensure readiness, identify gaps and improve the Protocol. • The trigger for the Protocol to be activated occurs when greater than 4,000 Bq /L of tritium is monitored in the NGS discharge. • The result of an abnormal tritium release to Lake Ontario would create a significant increase of tritium levels at the intakes of WSPs. • OPG will notify external agencies including DEMO within one hour of exceeding the confirmed trigger. • DEMO has developed the Durham Region Radioactive Liquid Emission (Tritium) Response Plan to respond to a notification from OPG and would increase sampling from their WSPs and the Medical Officer of Health may initiate measures to address health concerns. Raphael summarized his presentation with the following: • OPG has rigorous programs to control and monitor radioactive releases to the environment. • OPG has established the Spill Management Program, Abnormal Waterborne Tritium Release Protocol and emergency preparedness plans in case of an abnormal tritium release to Lake Ontario to minimize the health risks and effects to the drinking water in Durham Region. Raphael McCalla or his associates will keep the DNHC updated on any significant changes to OPG's Management of Tritium Releases to Lake Ontario. The slides Raphael McCalla used are attached as Appendix 2. 4.3 Progress Report by OPG on the Groundwater Monitoring at the Pickering NGS Soo Chae, Technical Engineer - Hydogeology, Environmental Programs Department, provided an update on the 20 "12 Groundwater Monitoring Program at the Pickering NGS. The highlights of Soo's presentation were: • The Objectives of the 2012 Groundwater Monitoring Program were: o Verify groundwater flow directions o Monitor changes to on -site groundwater quality o Monitor site boundary groundwater quality to confirm no adverse off - site groundwater impacts • The monitoring of groundwater is a result of a legacy of spills or leaks of water containing tritium at the Upgrading Pickering Plant, Units 1, 4, 5 to 8 and Irradiated Fuel Bay at the Pickering NGS. • Pickering has approximately 300 monitoring wells to characterize groundwater conditions. Ce • In 2012, results of monitoring identified three areas that have improved or remained stable included: • Units 1 to 4 Irradiated Fuel Bay • Units 3 and 4 Reactor Building • Fuel Oil Storage Tanks • In 2012, results of monitoring indicated three areas that were under review and evaluated for additional proactive maintenance and repair included: o, Units 1 and 2 Reactor Building • .Units 5 to 8 Reactor Building • Units 5 to 8 Irradiated Fuel Bay Soo's summary comments were: • Groundwater continues to flow predominantly towards the station foundation drains under the Turbine Auxiliary Bay. • Legacy groundwater quality results are as expected and monitoring will continue. • In 2012, corrective actions were instituted to address three areas of concern identified. • Additional proactive maintenance and repair for systems /structures are in progress. • No indications of adverse, off -site migration of tritium were identified. • Darlington NGS has a similar groundwater monitoring program in place. • Annually, the Groundwater Monitoring Program Results at the Pickering - NGS are submitted to the CNSC for review. For more information of the Groundwater Monitoring Program at the Pickering NGS, Soo Chae can be contacted at (905) 839 -6746 or by email at soo.chae(,opg.com. The slides Soo used are attached as Appendix 3. 4.4 Progress Report by the Port Hope Area Initiative Management Office (PHAIMO) concerning the Port Granby Project Judy Herod, Manager, Stakeholder Relations and Communications, and Bill Daly, Port Granby Communications Officer, provided a progress report on the Port Granby Project. The highlights of Judy and Bill's presentation were: Bill provided a list of the Port Granby Project milestones that included: • In 2002 to 2009, detailed environmental assessment was completed. • In 2008 to 2011, detailed design and licensing were completed. • In 2012, AECL assumed responsibility for the Port Granby Waste Management Facility. • In 2012, Canada committed $273 million for the construction and cleanup of the Port Granby Project. • In 2012 to 2016, construction improvements to Elliott Road, waste water treatment plant and long -term waste management facility will be completed. 7 In 2016 to 2021, excavation and relocation of low -level radioactive waste to an engineered above ground mound facility including capping the mound will be completed. In 2021 and beyond, long -term maintenance and monitoring will continue. Judy provided an update on the PHAIMO communication activities that included: •. The Port Granby Discussion Group meets regularly. • Newsletters and frequent resident notification are distributed reporting on the progress of the Port Granby Project. • Site tours are provided. • A two -tier complaints resolution process was established to address citizen complaints about tangible, physical problems caused directly by activities at the Project. • In 2013, a farm and business survey confirmed a 91% awareness of the Project and 80% appreciation of the PHAIMO communication updates. • In 2013, the Citizens Liaison Group was established with 6 members including Marc Landry from the DNHC. Judy Herod indicated she or her associates would continue to update the DNHC on the Port Granby Project. More information on the Project can be received at the PHAIMO offices at 115 Toronto Road, Port Hope, or by email at infogphai.ca, and by telephone at (905) 885 -0291. The slides Judy and Bill used at attached as Appendix 4. 4.5 Progress Report by UOIT on their Faculty of Energy Systems and Nuclear Science Dr. Tony Walter, Professor, provided a progress report on the Educational and Research activities in Faculty of Energy Systems and Nuclear Science at UOIT. The highlights of Tony's presentation were: Tony provided some general information on UOIT that included: • The university was founded in 2002 in Oshawa. • There are now 8,000 undergraduate students, 500 graduate students and 180 professors. • The university shares the campus with Durham College. • UOIT is an innovative 21" Century University of Science and Technology that focuses on market needs and job- readiness for its students. • Dr. Brent Lewis was recently appointed the new Dean of the Faculty of Energy Systems and Nuclear Science replacing Dr: George Bereznai who is now serving as a Professor and Director of Industry Training Programs. Tony provided specific information on the Faculty of Energy Systems and Nuclear_ Science that included: • The Undergraduate Programs are: o Nuclear Engineering offered since 2003 o Health Physics and Radiation Science offered since 2003 o Energy Systems Engineering offered since 2004 o Bachelor of Applied Science in Nuclear Power (2 year bridge program fiom a 3 year Ontario college technology diploma) • The Graduate Programs are: • Graduate Diploma in Nuclear Technology • Master of Engineering (MEng) • Master of Applied Science (MASc) • Doctor of Philosophy (PhD) • Advanced Operations Overview for Managers • UOIT also offers an Internship Program to help introduce young scientist and engineers to the nuclear industry. The Program also offers the nuclear industry with a low -risk mechanism for recruiting the very best students who will likely become their future innovators and leaders. Tony provided detailed technical information on research projects he and his associates were working on in their well equipped nuclear laboratories at UOIT. Dr. Tony Waker or his associates will continue to update the DNHC on the Faculty of Energy Systems and Nuclear Science. More information can be accessed at www.nuclear.uoit.ca. The slides Tony used are attached as Appendix 5. 5.0 Health Effects 5.1 No reports today 6.0 Communications 6.1 Community Issues at Pickering Nuclear Donna Pawlowski, Manager, Social Aspects and Environmental Assessments for OPG, provided an update on Community Issues at Pickering. Nuclear. The highlights of Donna's presentation were: • Pickering Nuclear employees have worked 12.2 million hours without a lost - time injury. The last lost -time injury was in May 2011. • Pickering Units are operating at full power while Unit 6 is undergoing a planned maintenance outage. • Pickering will be supporting the Durham Groundwater Festival in the last week of September. • Pickering will be participating in "Doors Open Pickering" which is just one of 16 sites across the City of Pickering on October 5, 2013. Visitors will enjoy a tour of the Pickering Nuclear control room simulator in the training centre and a guided bus tour of the site. • Pickering will participate in the "Take Pride in Pickering" tree planting day planned for October 19, 2013 in the Alex Robertson Park adjacent to Pickering Nuclear. • The next edition of Pickering Neighbours will be issued in late October. E Vanessa Hughes, Manager, Public Affairs Pickering Nuclear, can be reached at (905) 839 -1151 extension 7919 or by e -mail at vanessa.hu Ig ies_(cr�,opg com for more information. 6.2 Community Issues at Darlington Nuclear Donna Pawowski, Manager, Social Aspects and Environmental Assessments for OPG, provided an update on the Community Issues at Darlington Nuclear. The highlights of Donna's presentation were: • Darlington Nuclear employees have worked 2.7 million hours without a lost - time injury. • . Darlington Units 1, 3 and 4 are operating at close to high power while Unit 2 is undergoing a planned maintenance outage. • The Darlington Information Centre will be moving to the Darlington Energy Complex in the next few weeks. • . Darlington will be supporting the Durham Groundwater Festival in the last week of September. • The next edition of Darlington Neighbours will be issued in late October. Jennifer Knox, Manager, Public Affairs Darlington Nuclear, can be reached at (905) 697 -7443 by e -mail at Jennifer.lmox@opg.com for more information. 6.3 Community Issues at OPG Donna Pawlowski, Manager, Social Aspects and Environmental Assessments, provided an update on corporate Community Issues for OPG. The highlights of Donna's presentation were: • The CNSC released its report on the 2012 Nuclear Power industry Safety Performance and Pickering received an overall integrated rating of "Satisfactory" and Darlington "Fully Satisfactory" for the fourth year in a row. • OPG partnered with and sponsored the "Tuesdays on the Trail Program" for local families on the Waterfiont Trail that runs through both Pickering and Darlington Nuclear sites and thousands of participants enjoyed the summer program. OPG is already busy planning for next year's program. • OPG Emergency Response staff will partner in the Clarington Family Safety Day which will take place on September 28, 2013 and about 4,000 people are expected to participate. • OPG's Charity Trust campaign begins in September and will raise approximately $2 million to support about 1,500 registered charities. 7.0 Other Business 7.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today. SO 7.2 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next DNHC meeting on November 15, 2013 or future DNHC meetings may include: • Report from the CNSC on the Safety Performance of Pickering and Darlington NGSs for 2012 • Progress Report from OPG on the Darlington New Nuclear Project and the Darlington Refurbishment and Continued Operation Project • Report from the CNSC on their epidemiological study Radiation and Cancer Incidence around Nuclear Power Plants in Ontario 1990 to 2008 • Progress Report from the DRHD concerning the Durham Region Health Department Radiation and Health Report 7.3 Proposed DNHC meeting dates for 2014 Robert Kyle indicated the proposed DNHC meeting dates for 2014 were: • January 17th to be hosted by Pickering Nuclear • April 4th to be hosted by Darlington Nuclear • June 13th to be hosted by the DRHD • September 12th to be hosted by UOIT • November 14th to be hosted by Pickering Nuclear 8.0 Next Meeting Date November 15, 2013 Times 12:00 PM Lunch served 1:00 PM Meeting begins Host Durham Region Health Department Location Durham Region Health Department 605 Rossland Road East Meeting Room 1 H Town of Whitby, Ontario 9.0' Adjournment at 4:30 PM 11 Clarington. Museums nd Archives To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future generations and enlivens our community 62 Temperance Street, Bowmanville, Ontario L1C 3A8 905 -623- 2734 at Sarah Jane Williams Heritage Centre BOARD MEETING MINUTES September 11, 2013 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present: J. Witheridge, [Chair] M. Carlton M. Morawetz S. Laing C. Morgan J. Neal Regrets: M. Speelman Viney [Vice- Chair} Absent: J. Cashin -Oster Staff: J. Fielding, [Executive Director] 1. Call to Order: The Chair called the meeting to order at 7:00 p.m. 2. Adoption of Agenda: G. Humes A. Foster [Mayor] B. Seto N. Ellis [ recording secretary] Moved by: Chair Seconded by: Mayor A. Foster THAT: the agenda be approved. MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed. 1 -3 4. Approval of Minutes a) THAT: the Board meeting June 2013 minutes be approved as corrected. Moved by: M. Morawetz Seconded by: G. Humes MOTION CARRIED b) THAT: the Executive Meeting August, 2013 minutes be approved. Moved by: M. Morawetz Seconded by: J. Neal 5. Announcements a) M. Morawetz invites everyone to join her at the Terry Fox Run this Sunday. b) Mayor A. Foster volunteers to give the Executive Director contact information for Clarington fire fighters for future outreach opportunities. 6. Executive Director's Report: The Executive Director discusses the museum's progress, including priorities in year 1 and summer highlights. She briefly talks about financial, visitors, product and organizational capacity performance measures and timelines. Notes: Mayor A. Foster inquires about revenue from afternoons teas. The Executive Director reported successful season and a profit of $600.00 plus 15 to 20 people came into the Bowmanville Museum each Wednesday. Motion that: the Executive Director's report be accepted. Moved by: G. Humes Seconded by: S. Laing MOTION CARRIED a) Finance Report: G. Humes corrected the Bank interest amount to $759.00. B. Seto inquires about reserved funds. Approximately $50, OOp. She explains she thinks the money could be getting better interest. She suggests the money could be earning at least three per cent: G. Humes asks Julia to look into this through Nancy Taylor and see if something can be done. 7. Business Arising: a) Executive Director's Status (Board Executive) Motion that Julia Fielding Executive Director of Clarington Museums and Archives be placed on a full time contract with all the responsibilities and benefits of the position. Moved by: C. Morgan Seconded by: G. Humes MOTION CARRIED b) Motion that: the Strategic Plan and Operations Plan separate into two motions. Moved by: G. Humes Seconded by: Mayor A. Foster MOTION CARRIED c) Motion that: the Strategic Plan be approved. C. Morgan said there is some confusion over the word "capacity" in the Strategic Plans and Operations. G. Humes suggests using "capabilities and confidence" instead. Chair agrees. J. Fielding will change "capacity" to "capabilities and confidence." Discussion: about how board members are chosen, The Chair agrees it is part of the board's job to say how we feel. The Executive Director thinks an induction plan would be good, where the Chair and herself bring the new members up to speed with museum news. Mayor A. Foster said that he has been approached by other boards and they have some similar concerns about skills. He agrees there should be an emphasis on required/desired skills. But, it is still council's decision. S. Laing said maybe an orientation plan would be better suited than an induction plan. Discussion J. Neal asks about the difference and similarities between fundraising and raising funds. G. Humes inquires about a fundraising plan. G. Humes also notes 5.7 (Create a fundraising Plan) should be added to Appendix 5. The Chair says the board needs to establish a clear fundraising policy. He encourages board support for fundraising events. S. Laing explains on page five, section 4.2 reads: "liaison committee" and that we no longer have one. She suggests an established committee for collections. M. Morawetz reminds the board that it was decided before that J. Fielding and C. Taws are the experts and that was why they were chosen to make collection decisions. J. Fielding said it should be her, C. Taws and the Collections Chair to bring it (collection business) to the board. The Chair asks J. Fielding to look into this and decide if they need a Collections Chair or a Collections Committee for next meeting. It was agreed by the Board that the Strategic Plan be approved Moved by: G. Humes Seconded by: M. Morawetz MOTION CARRIED d) Motion that: the Operations Plans be approved. Moved by: Mayor A. Foster Seconded by: G. Humes MOTION CARRIED C.M.O.G. Report: J. Fielding explains C.M.O.G. is a section of the Ontario government that funds museums by supplying grants, etc. She explains that the Ministry didn't receive Standards Feedback Form Assessments from the Museum in 2011 and 2012 S. Laing says she thinks they did send forms in, in 2011. Mayor A. Foster asks there is potential to get the missed funds. S. Laing believes that those documents would've had to have been signed by board members. The Chair asks J. Fielding to complete June plan for 2014. She agrees she will have that plan for next meeting. Motion that: staff and Board work together to complete a policy review as required by C.M.O.G. and submit it to them by June 2014. Moved by: Mayor A. Foster Seconded by: C. Morgan MOTION CARRIED S. Committee Reports: a) Finance (G. Humes) All is in order with finances. Motion that the Board accept the Finance report. Moved by: M. Morawetz Seconded by: S. Laing MOTION CARRIED b) Fundraising (J. Neal) Most of the details of the Heritage Harvest are okay. The Chair says that Board members should ask people they know to come. Marketing is out now. Tickets are printed. Schools in the area will be getting posters, along with OPG etc. Motion that: the Board accept the fundraising committee report. Moved by: Bonnie Seto c) Property (M. Morawetz) Seconded by: Mavis Carlton MOTION CARRIED Motion that: the Board accept the property committee report. (Appendix I) Discussion: Over the Museum Projects and a report presented (Appendix 6) with recommendations for closing some projects. B. Seto asks about the Kirby Church funds donated over the years by people who wanted to move the Kirby Church location. M. Morawetz confirms those funds and the book sale money is being kept separate from museum business. Moved by: J. Neal d) Membership (B. Seto) Seconded by: S. Laing MOTION CARRIED There are now 78 members. This has increased over the summer through the teas and small events Moved by: Susan Laing 9. New Business: a) Board of Governance Schedule Seconded by: Mavis Carlton MOTION CARRIED Motion that: Vice -Chair work with the Chair to make sure we are all aware of the Board Governance issues. Board members discuss how to get the best board members on the board. Mayor A. Foster suggests talking to other boards. It is decided that a policy of hiring people with the right skill set should be in place. Ultimately decisions are up to council, but education should be given to new board members. Moved by: Marilyn Morawetz Seconded by: Grant Humes MOTION CARRIED New Motion: That the regular board meetings are scheduled on the third Wednesday of each month. Discussion: that the ACO meets at the SJWHC on the third Wednesday of each month. To hold the meeting on the first Wednesday of the month is too early for the museum budget to be ready. S. Laing is unavailable for the fourth Wednesday of each month. Meetings will be as scheduled, for the second Wednesday of each month. Moved by: J. Neal Seconded by: Bonnie Seto MOTION DEFEATED Motion: That M. Morawetz will be the museum's representative for the new Camp 30 committee. Mayor A. Foster has been tasked with making recommendations for people who should be on the Camp 30 committee. He says Willie Woo will be the liaison for the political committee concerning Camp 30. M. Morawetz has been chosen for her ACO connections and outlook on museum matters. Moved by: G. Humes Seconded by: S. Laing MOTION CARRIED Additional News (business): The Chair explains a fundraising opportunity for February or March next year. Boston Pizza allows fundraising committees to wait tables for part of the profit. He invites all members to think about this idea. 10. The Board Homework is explained. (Self - Evaluation Booklet) 11. Date and Place of Next Board Meeting: The next meeting will be held October 9th 2013 at the Clarke Museum at 7 p.m. 12. Adjournment: THAT the meeting adjourn at 9:27 p.m. Moved by: J. Neal Seconded by Clayton Morgan MOTION CARRIED Minutes for the September 11, 2013 meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives APPENDIX (I) Property (M. Morawetz) • The Sarah Jane Williams Heritage Centre will need sheers with fire retardant. The sheers are needed to protect artifacts from UV hazard. • At the Bowmanville Museum, the paint is peeling and wood is cracking in the conservatory windows. The plan is to have the conservatory looked after with what money is available and when more is available; a better restoration job can be completed. • The Bowmanville Museum will also need the verandah sanded and painted. This job is expected to be about $4,000 and the paint should last four to five years. • The Boy's room will need a structural engineer to do a report until any changes can be made. • The Potting shed roof needs repair that is not critical. Inquires are being made about an asphalt roof. • The Clarke Museum front will be painted before the winter and the side door will be fixed. This will cost approximately $15,000. • M. Morawetz suggested there should be a security camera on the front of the museum. More lighting is also recommended. • Cementing in the arbors alongside the SJWHC to prevent vandalism is also recommended. GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY September 19, 2013 FA 05/13 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:20 p.m. MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg Wendy Partner, Vice -Chair - Municipality of Clarington Ray Benns - Township of Alnwick/Haldimand John Fallis - Township of Cavan Monaghan Miriam Mutton - Town of Cobourg Mary Lou Ellis - Municipality of Port Hope Linda Thompson - Municipality of Port Hope Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations ABSENT WITH REGRETS: Heather Stauble - City of Kawartha Lakes Mark Lovshin - Township of Hamilton ALSO ABSENT: 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meetin FA 34/13 MOVED BY: Willie Woo SECONDED BY: John Fallis THAT the Full Authority approve the minutes of the June 13, 2013 meeting. CARRIED. Minutes FA 05/13 Page 2 4. Adoption of the Agenda FA 35/13 MOVED BY: Linda Thompson SECONDED BY: John Fallis THAT the Full Authority adopt the agenda with one additional piece of correspondence and a supplementary staff report in regards to the budget criteria. CARRIED. Under new business, Miriam Mutton asked to speak on a workshop she attended and Ray Benns requested to make an announcement. 5. Delegations a) Randy Hunt — Cobourg Conservation Area Mr. Hunt spoke about his experience at the Cobourg Conservation Area. He spoke about dogs being off leash and approaching himself and his children. He was glad to read in the newspaper that there were people opposed to having an off -leash dog park in Cobourg Conservation Area and urged the Board to prohibit off -leash dogs in Cobourg Conservation Area. FA 36/13 MOVED BY: SECONDED BY: Linda Thompson Wendy Partner THAT the Full Authority received the delegation presentation for information purposes. CARRIED. 6. Presentations None 7. Business Arising from Minutes None 8. Correspondence The CAO /Secretary- Treasurer explained the background behind the letter to Crowe Valley Conservation Authority from the members of the Trent Conservation Coalition. FA 37/13 MOVED BY: Willie Woo SECONDED BY: Mary Lou Ellis THAT correspondence item #3 be received and filed. CARRIED. Minutes FA 05/13 Page 3 9. Applications under Ontario Regulation 168/06: Permits approved by Executive: Miriam Mutton requested that she be notified when a permit request for harbour dredging in the Town of Cobourg is received. Wendy Partner enquired about the permit for the shelter in Orono Park. FA 38/13 MOVED BY: Ray Benns SECONDED BY: Willie Woo THAT the Full Authority receive the permits for information. CARRIED. 10. Committee Reports: a) Recreational Users Committee Minutes FA 39/13 MOVED BY: Linda Thompson SECONDED BY: Wendy Partner THAT the Full Authority receive the Recreational Users Committee minutes for information. CARRIED. 11. New Business: a) 2014 Budget Criteria & Budget Criteria Information Update FA 40/13 MOVED BY: SECONDED BY: Linda Thompson Miriam Mutton THAT the Full Authority direct staff to prepare the preliminary budget based on the criteria contained in the staff report prepared September 19, 2013 for review by the Board of Directors. CARRIED. b) The Chair announced that Karen Wianecki, Planning Solutions Inc., was successful in the Request for Proposal to assist in the development of the Strategic Plan. c) Miriam Mutton stated that she has attended a workshop by the Ministry of Infrastructure in Bancroft. She stated that the topic of "fill" came up. The dumping of the fill is associated with a lot of money. Bancroft has a land fill site with imported from Ottawa. The certificate of approval will be reviewed if the standards change and this will result in significant costs to the municipality. John Fallis enquired as to if it was possible to differentiate the types fill from Toronto and diverted it where it is needed. Minutes FA 05/13 Page 4 d) Ray Benns announced that on September 24, 2013 a session entitled "Safe Communities Northumberland" is being hosted at the Keeler Centre and encouraged municipalities to send representatives as well as the Conservation Authority. 12. Other Business a) Cobourg Conservation Area Update Miriam Mutton asked questions of the Board in regards to the motion. She spoke to the motion stating that the Town of Cobourg was reviewing the lease and were required to hold an open house. She further stated that Cobourg Conservation Area had a natural fence line. She asked what members had visited the Cobourg Conservation Area to observe the dogs. Wendy Partner stated she owns and likes dogs but, in her opinion, they should not be allowed to run off leash in the Cobourg Conservation Area. Linda Thompson stated that the provision of a dog part is a Town of Cobourg matter and it should be up to the Town of Cobourg to how they best deal with the matter. She further stated the Town of Cobourg has a leash bylaw which should be enforced. FA 41113 MOVED BY: Wendy Partner SECONDED BY: Linda Thompson WHEREAS the Cobourg Conservation Area is intended as a passive use recreation area for all users, and; WHEREAS Regulation 105/90 as enabled by the Conservation Authorities Act requires dogs to be on a leash at all times while in Conservation Areas; THEREFORE be it resolved THAT the Full Authority does not support the use of the Cobourg Conservation Area as an off -leash dog park and; FURTHER THAT Full Authority request the Town of Cobourg increase the by -law enforcement in the Cobourg Conservation Area. A recorded vote was requested. Ray Benns Yes Mary Lou Ellis Yes John Fallis Yes Miriam Mutton No Wendy Partner Yes Linda Thompson Yes Willie Woo Yes Forrest Rowden Yes CARRIED. Minutes FA 05/13 b) Emerald Ash Borer Report FA 42113 MOVED BY: SECONDED BY: Mary Lou Ellis Wendy Partner THAT the Full Authority receive this report for information purposes. CARRIED. 13. Adjourn The meeting adjourned 8:20 p.m. on a motion by Wendy Partner. CHAIR CAO /SECRETARY- TREASUR R Page 5 1 -5 MUNICIPALITY OF CLARINGTON NEWCASTLE COMMUNITY HALL BOARD Meeting of the Newcastle Community Hall Board on June 18 2013 at 7pm in the Council Chambers. Present Were: C. Abraham (chair) B. Carmichael P. DeJong S. DeJong W. Woo G. Bell (secretary) Regrets From: W. Partner S. Rogers HISTORICAL SOCIETY 1.1 Myno VanDyke spoke to board on behalf of Newcastle Historical Society — NDHS would like to put an 1891 Massey- Harris plow in the front gardens. It was donated by Farncomb Legreely to the NDHS. Could be incorporated as part of the 90th celebration for the hall. NDHS would retain ownership, maintenance; take care of having it installed and removing each winter prior to Halloween. Install in the SW corner of gardens. Horticultural Society has agreed to placement as well. Would be installed with angle iron in cement sonotube. Board suggested plaque with description be installed as well. Discussed how this could attract visitors and be ideal for wedding pics. MINUTES 2.1 Motion by P. DeJong, seconded by B Carmichael That minutes be accepted as presented with amendment to 3.1 "seconded by W. Partner" CARRIED BUSINESS ARISING 3.1 Bowling Alley — email received from N.Taylor's office indicating Municipality has approved committee for NBA in the past. C. Abraham will follow up with N.Taylor as to proceeding with future set up of bowling association i.e. committee of the board. Emails received from Alan Tibbles that he is aware Dorella has been in contact with leagues that are interested in joining NBA. He also has a lead on another group and will forward their info to me at a later after he meets with them. 3.2 B. Carmichael obtained another quote for flooring — attached. 3.3 Advertising on website almost ready to move forward — agreed to $50.00 /year. Ads must pertain to activities at hall i.e. caterers, decorators, DJ's, etc. 1 3.4 Chamber of Commerce Group Plan has sent new paperwork encouraging S. Fogg to change plan from family to couple as his daughter,is no longer covered. He is looking papers over —this would be a cost savings to employee and employer with close to same coverage. 3.5 Rental contract given out for members to look over and discuss at next meeting. 3.6 Lions bartending — on hold for summer will set up meeting with Lions (Tom) for fall., 3.7 Decided not to install vanities in bowling alley washrooms — dispose of same. BILLS 4.1 Motion by S. DeJong, seconded by P. DeJong That bills for supervision S. Fogg $395.00 and B. Carmichael $75.00 be paid as presented. CARRIED HEALTH & SAFETY 5.1 Trees need trimming — report to be forwarded to Operations Dept. Motion by W. Woo, seconded by P. DeJong That request to have ladder to clock also be replaced or fixed. CARRIED CORRESPONDENCE 6.1 Workplace Safety received for information 6.2 Growth Management Update received from Municipality — received for information 6.3 Faye Langmaid email received re: enquiry from Myno Van Dyke regarding grant opportunities for NCH. Members discussed how we need to be careful when asking questions of other groups that they are aware board will contact appropriate contacts for further information on our behalf as requests can be misunderstood. 6.4 Forms for nominations Clarington Blooms received for information. 6.5 Notice from Sandra McKee, Sr Buyer with list of items available from Municipality — nothing on list that could be used by Hall. 6.6 C. Abraham will fill in Government survey on Small Business. 6.7 Letter and check from A Touch of Glass for glass rentals through hall events. Board agreed to new agreement of 15% take and allows glasses to be washed in hall kitchen. FUNDRAISING 7.1 B. Carmichael reported Publican Brewery will be participating in Oktoberfest 7.2 Board discussed how fundraising dollars would be spent. Motion by B. Carmichael, seconded by S. DeJong That monies raised through fundraising efforts by NCH fundraising committee shall be used for capital hall improvements not covered by Municipality of Clarington. CARRIED 7.3 C. Abraham will follow up with Director of Operations regarding feasibility of A/C 7.4 Email received from Karen Bastas on behalf of Newcastle BIA — they would like board to assist with fundraising event concert on October 4 proceeds to go towards NCH Improvements fund. Board in agreement due to Oktoberfest on September 29 we do not have them manpower to do two fundraisers a week apart. Respond to Karen "Thank you for your endeavors to fundraise for the Community Hall, however, at this time we are unable to assist with planning but may be able to help the day of." NEW BUSINESS 8.1 8.2 IN Chair signed Lions Club and YMCA contracts. G. Bell reported on Operations seminar attended by S. Fogg and G. Bell. Covered Health and Safety — Asbestos Awareness, Ladder Safety, Occupational Health & Safety, WHMIS, Workplace Inspection and Risk.Management. G. Bell to attend media seminar this weekend with Geek Girl Media Request from Robotics Camp for Kids for full week rate during summer. Motion by P. DeJong, seconded by W. Woo That weekly rate of $350.00 is approved on condition that 4 weeks are booked, appropriate insurance obtained, waivers signed by attendees. CARRIED Yoga classes scheduled for the fall in Council Chambers and Auditorium Discussed coverage for this Sunday — W. Woo will set up tables — S. Fog to take the day off. Discussed purchase of IPAD for secretary — could use for pictures and information when showing hall. Motion by S. DeJong, seconded by W. Woo That a tablet be purchased with a budget of $600.00 CARRIED S. Fogg took care of roof leak due to blocked eaves — ask Municipality to check all eaves. Massey Plow discussed — Motion by S. DeJong, seconded by P. DeJong That plow is installed on patio slab with sonotube in SW corner of gardens. Would like a plaque like the one at fountain as well. CARRIED C. Abraham will let Myno VanDyke know decision after meeting. 8.10 C. Abraham will discuss irrigation with Horticultural Society 8.11 Add Weed man to 2014 budget discussion 8.12 B. Carmichael reported fountain plaque is bent from skateboarders — refer to Municipality 8.13 W. Woo presented water color of Hall painted by Patricia Stephenson. May be used for a raffle to raise dollars or kept. Patricia is also selling post cards with same picture on it. Thank you card to be sent. 8.14 Discussed 90th Anniversary on August 112013 — Garden Party - Plow - Plaques for Garden project installed - Music by local talent - New picture from Patricia Stephenson on display -Cake, punch . 8.15 W. Woo asked about A/C on behalf of Masons. Secretary to look back in minutes as this has been asked and answered in the past. Info to be forwarded to W. Woo 8.16 W. Woo presented certificate to S. DeJong for celebration of his 72 °d birthday form the Mayor's office. FINANCIAL REPORT 9.1 Motion by W. Woo, seconded by S. DeJong That financial report is accepted as presented. CARRIED I MUNICIPALITY OF CLARINGTON NEWCASTLE COMMUNITY HALL BOARD Minutes of a meeting held August 20,.2013 at 7 pm held held in the Council Chambers. Present-Were: C. Abraham (chair) S. Rogers S. DeJong B. Carmichael G. Bell (secretary) Regrets From: W. Partner W. Woo P. DeJong Chair C. Abraham called a special meeting to discuss plans for 90th Anniversary 1.1 After discussion the following plan was decided upon: - August 11 garden party was cancelled via email as most board members were not available for this date. - Cake cutting will be scheduled for Fall Festival in the Auditorium —time to be determined (Shirley will contact Diana for time and ask that it be on schedule for Fall Festival) - S. Rogers will run kids games. - Plow will be installed in time for Oct 5 - C. Abraham working on having plaques acknowledging contributions to gardens installed in time for Oct 5 - C. Abraham will do invitation to dignitaries. - J. O'Meara doing article in Clarington this week — has talked with C. Abraham and will be talking to B. Carmichael re: fundraising efforts. - Ask D. Forget to have bowling alley open for tours on Oct 5 - Check to see if Model Train will be open for tours - Historical Society member Bev Jeeves has put together history to be on display in West Wing - Building will be open for residence to tour through - S. Rogers mentioned Fall Festival committee is having Food Trucks in parking lot —this needs to be brought to the board for permission — Shirley will let Diana know. - Motion by B. Carmichael, seconded by S. DeJong That a budget of $100.00 be set to purchase prizes for kids games. "Carried" - Consider longtime resident to cut cake BOWLING ALLEY 2.1 C. Abraham reported she was approached by Angie Darlison of COAA with concerns about bowling league from COAA moving to NBA. She has been assured that space has been allocated to COAA and that bowling manager has been in contact with the league. A. Darlison had thought they rented the alley and ran it as they saw fit. It has been explained to her that we have a bowling manager running they alley and she will see that league is incorporated into NBA as per board direction. Was 2 concerned about league being cancelled if manager is off sick. She has been assured bowling alley would still be open. BILLS 3.1 Motion by S. DeJong, seconded by B. Carmichael That the following bills be paid as presented: $1062.00 supervision S. Fogg; Rug Cleaning $67.77; supervision $75.00 S. Rogers "Carried" OKTOBERFEST 4.1 B. Carmichael is looking for volunteers to help out Sept 29 at the two sittings — Shirley_, Jessica Sid will let us know. Will also ask councilors, NEW BUSINESS 5.1 Board looked at curtains for bowling agreed that they need to be dry cleaned only, G.Bell will take care of this. 5.2 Secretary reported computer hard drive has crashed — need new computer. Motion by S. Rogers, seconded by B. Carmichael That a new laptop be purchased by G. Bell with a budget of $650.00 "Carried" ADJOURNED 7:45 Y REPORT #1 REPORT TO COUNCIL MEETING OF OCTOBER 21, 2013 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, OCTOBER 7, 2013 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) Sponsorship Request from CityTV for On Site Coverage of Salmon Transfer 2. PRESENTATION OF AUDREY ANDREWS, MANAGER, LOCAL DIVERSITY AND IMMIGRATION PARTNERSHIP COUNCIL, REGION OF DURHAM, REGARDING THE 2012 HIGHLIGHTS OF THE LOCAL DIVERSITY AND IMMIGRATION PARTNERSHIP COUNCIL AND, THE FIRST COMMUNITY REPORT CARD THAT the presentation of Audrey Andrews, Manager, Local Diversity and Immigration Partnership Council, Region of Durham, regarding the 2012 Highlights of the Local Diversity and Immigration Partnership Council and the First Community Report Card, be received with thanks. 3. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 1494339 ONTARIO LIMITED THAT Report PSD- 058 -13 be received; THAT the application submitted on behalf of 1494339 Ontario Limited to remove the (H) Holding Symbol be approved and that the By -law attached to Report PSD- 058 -13 to remove the (H) Holding Symbol be passed; THAT Council's decision and a copy of Report PSD- 058 -13 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD -058 -13 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report #1 - 2 - October 21, 2013 4. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: DEVON DOWNS DEVELOPMENTS LIMITED THAT Report PSD- 059 -13 be received; THAT the application submitted by Devon Downs Developments Limited to remove the (H) Holding Symbol be approved and that the By -law attached to Report PSD- 059 -13 to remove the (H) Holding Symbol be passed; THAT Council's decision and a copy of Report PSD- 059 -13 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 059 -13 and any delegations be advised of Council's decision. 5. VOLUNTEER PROGRAM — CLARINGTON ANIMAL SHELTER THAT Report CLD- 025 -13 be received; THAT staff be authorized to implement a volunteer program at the Clarington Animal Shelter effective November 1, 2013; THAT staff be authorized to modify the volunteer program model as required to meet the needs of the Shelter and comply with health and safety requirements while not infringing on contractual agreements; THAT staff report back in one year on the progress of the volunteer program; and THAT all interested parties listed in Report CLD- 025 -13 be advised of Council's decision. 6. REQUEST FOR REPORT — ADDITIONAL PARKING ENFORCEMENT THAT the Municipal Clerk's Department provide a report on By -law Enforcement including parking enforcement with information on overtime costs, potential for hiring additional staff or contracting out, and detailing areas of major concern including the number of open cases, number of calls, and subject matter. 7. LIST OF APPLICATIONS FOR CANCELLATIONS, REDUCTION APPORTIONMENT, WRITE OFFS OR REFUND OF TAXES THAT Report FND- 015 -13 be received; and THAT the list attached to Report FND- 015 -13 of applications for cancellation, reduction, apportionments, write -offs or refund of taxes be approved. Report #1 8. COMMUNICATIONS STRATEGY - 3 - , October 21, 2013 THAT the communications strategy as set out in Report CAO- 010 -13 be approved; THAT Staff be directed to report back on the proposed policy on what Staff communicates to the media, in particular 'who can say what' and under what circumstances; and THAT this report be due back by the November 11, 2013 General Purpose and Administration Committee meeting. t I. � sx � Staff Report # 1 Meeting: COUNCIL Date: October 21, 2013 Resolution #: Report#: COD - 024 -13 File #: Subiect: Volunteer Fire Mandatory Retirement at RECOMMENDATIONS: It is respectfully recommended to Council: 0 THAT Report COD- 24 -13 be received; and By -law #: e 60 — Review Poli THAT Council Members put forward a motion to suspend the rules of procedure if: a) Council wishes to put forward a reconsideration motion to discuss the existing mandatory retirement policy at age 60 policy for volunteer firefighters; or b) Council wishes to put forward a reconsideration motion to discuss the existing last -time exemption to the policy requiring mandatory retirement at age 60 for volunteer firefighters. Submitted by: M M /9j Marie Marano, H.B.Sc Director of Corporate Services /Human Resources Reviewed by: dl- Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: COD - 024 -13 BACKGROUND AND COMMENT PAGE 2 1.1 At the meeting. of September 30th 2013, agenda Direction items D -13 and D -14 dealt with confidential correspondence regarding requests from two volunteer firefighters who were requesting exemption from the mandatory age 60 retirement policy for volunteer firefighters. At this meeting volunteer firefighter Dave Forrester also appeared as a delegation to speak in support of the requested policy exemption. Council invited the delegations into a closed meeting for discussion relating to identifiable individuals; however when it became clear that the discussion was applicable to policy versus individuals, the closed meeting concluded and the discussion was moved to the public forum. 1.2 In the public discussion at that meeting, Council passed the following motion: Resolution #C- 305 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT Correspondence Items D — 13 and D — 14 be referred to staff for a report back to the next Council meeting including discussion of the Municipality's policy of standard retirement at age 60 for volunteer firefighters. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill v Councillor Woo v Councillor. Hooper v Councillor Neal v Councillor Novak v Councillor Partner v Mayor Foster v 2. PROCEDURAL REQUIREMENTS FOR DISCUSSION 2.1 In order for discussion to take place on either: 1) the policy approved through report COD - 035 -08 Voluntary Fire Mandatory Retirement at Age 60 (Confidential Attachment #1) or REPORT NO.: COD - 024 -13 PAGE 3 (2) the last exemption motion put in place through resolution #C- 208 -12 (Attachment #2); Council requires a motion to suspend the rules. Upon approval of suspending the rules, the appropriate reconsideration motion may then be introduced by Council. 3. EXISTING POLICY re: MANDATORY RETIREMENT AT AGE 60 - FIRE 3.1 As noted in previous reports on this matter, the Clarington Full -time Firefighter's Association entered into a Memorandum of Understanding in 1995 setting out retirement for their Members at age 60. That MOU was incorporated into their collective agreement. 3.2 The attached confidential report COD - 035 -08 outlined the risks of permitting continued employment for volunteer firefighters beyond age 60, and recommended the same standard for age 60 retirement that is applicable to full - time firefighters. The chronology of events related to the exemptions to the volunteer age 60 policy is as follows: a) In 2008, when report COD - 035 -08 came`forward, there were 3 volunteer firefighters who were caught in that age group at the time of the policy adoption; as a result these 3 individuals were exempt from the original policy application. b) At the Council meeting on June 14, 2010 a request was made by another firefighter to continue working beyond age 60. That request was denied under resolution #C- 245 -10 by referring the request to the Director of Corporate Services to advise the employee of the existing policy approved in 2008 under Report COD - 035 -08. However on June 28, 2010 that request was reconsidered and the first "post- policy" exemption was approved by resolution #C- 296 -10. c) In June 2012 another request was received from a volunteer firefighter requesting exemption from the policy. The exemption was approved in resolution #C- 208 -12 that stated that this would be the last exemption to the policy. d) On September 30th 2013 direction items D -13 and D -14 representing requests from two additional volunteer firefighters was referred in resolution #C- 305 -13 above. Of note is the fact that there are 22 volunteer firefighters as of this date who are over age 50 and may look to have the same consideration. 4. THE RISKS REGARDING WORKING AFTER AGE 60 REMAIN 4.1 The age 60 retirement policy was put in place to limit the exposure to the Municipality, residents and both firefighter groups. It has never been a personal issue or decision by the Municipality. 4.2 The risks associated with cardiac events remains a concern for liability as well as the health of the individuals. The attached article "Heart Stopping" (Attachment # 3) was obtained from a firefighter fact site on the web; it notes that heart attacks are the #1 killer of firefighters, and that cardiovascular events account for 45% of REPORT NO.: COD - 024 -13 PAGE 4 deaths among firefighters on duty in contrast to 15% of deaths on conventional jobs. It also notes that firefighters have a 300% increased risk of cardiac disease compared to the general population. 4.3 The Human Rights Tribunal has dealt with the issue recognizing age as a BFOR - bona fide occupational requirement for firefighters. It has upheld a provision in a Collective Agreement which requires mandatory retirement at age 60 for full - time firefighters for a number of reasons, including the fact that medical evidence established a probable connection between firefighting and heart disease. It noted that advancing age contributed significantly to the risk of a cardiac event in firefighters. Although the mandatory retirement legislation Bill 181 amendments are related to the Fire Protection and Prevention Act governing full -time firefighters who are regularly assigned to fire suppression duties, the duties performed by Clarington full -time and volunteers are the same, therefore they all face the same risk. 4.4 The Presumptive legislation under WSIB also applies to volunteer firefighters and imposes a potential payout obligation on the Municipality for a number of illnesses, including cardiac events (under certain circumstances), presumed to be related to firefighting duties, including cardiac events. 5.0 CONCLUSION 5.1 The Municipality values the contribution of our volunteers and respects their service and dedication. The tasks they are required to perform carry the same risk as full -time firefighters, and the mandatory retirement age is recommended to remain the same for both groups. 6.0 CONCURRENCE - Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Attachment- Attachment 1 — Confidential Report COD - 035 -08 Attachment 2 — Exemption Motion #C- 208 -12 Attachment 3 — Article "Heart Stopping" ATTACHMENT 42 Council Meeting Minutes -16- June 18, 2012 The meeting resumed in.open session at 10:46 p.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions.were passed. Resolution #C- 207 -12 Moved by Councillor Traill, seconded by Councillor Hooper THAT, in accordance with Section 10. 12.34 of the Procedural By -law, the meeting be extended until 11:15 p.m. K t Resolution #C- 208 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the correspondence from the individual requesting permission to extend his employment with the Clarington Fire and Emergency Services to the age of 65 be received; THAT, notwithstanding the Municipality's policy of standard retirement at age 60 for Volunteer Fire Fighters, the individual's request be granted, provided he provides a medical analysis supporting his ability to perform the job annually to age 65; THAT this extension be the last exemption to the Municipality's standard retirement policy for volunteers; and THAT the individual be advised of Council's decision. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary. Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Attachment #3 HEART STOPPING Firefighters are 30Ox more likely to suffer a heart attack at work than any other profession (source: Harvard School of Public Health). Heart attacks are the #1 killer of firefighters. In fact, according to a Harvard University Study, Heart Disease kills more on -duty firefighters than anything else — and it is definitely linked to their emergency duties!. The study states that the most frequent cause of death among firefighters is coronary heart disease rather than burns or smoke inhalation. Cardiovascular events account for 45% of deaths among firefighters on duty in contrast to 15% of all deaths that occur on conventional jobs.? Some possible explanations for the high mortality from cardiovascular events among firefighters include smoke and chemical exposure, irregular physical exertion, the handling of heavy equipment and materials, heat stress, shift work, a high prevalence of cardiovascular risk factors and psychological stressors. According to Harvard Researcher Stefanos N. Kales; MD, MPH, "Battling fires and rescuing civilians involve sudden, extreme exertion and exposure to toxic environments. These job risks make heart disease all the more deadly for firefighters." He stated: • Firefighters are 12 to 136 times more likely to die of heart disease when putting out a fire: • Firefighters are 3 to 14 times more likely to die of heart disease while responding to an alarm. • Firefighters are 2 to 10.5. times more likely to die- of heart disease while returning from an alarm. • Firefighters are 3 to 7 times more likely to die of heart.disease during physical training According to Linda Rosenstock, MD, MPH, Dean of the University of California, Los Angeles School of Public Health "They (firefighters) work in tough environments, they wear heavy equipment, they are highly stressed, and they are exposed to chemical toxins that may aggravate their cardiac risk. And all of these exposures are occurring during the period when these fatal events occur. We want to avoid every one of those deaths, in this work force particularly, because they put themselves at risk helping us ".3 A landmark study conducted at Saint Joseph's Hospital in Atlanta sponsored by the Federal Emergency Management Administration states firefighters are known to have a- three hundred percent increased risk for cardiac disease as compared to other segments of the population. H. Robert Superko, MD, principal investigator discussed the typical work scenario in which firefighters face every day, "Imagine being awakened from a dead sleep by a loud, shrieking siren several times during the night, responding through the rush of adrenaline, carrying a hundred pounds of equipment on your back, and meeting people at the very worst possible moments in their lives every day and you can begin to understand the toll it takes on the first responders. "And, consider the emotional and psychological stress they encounter each day as they respond to' society's most brutal moments from murders to car wrecks and death. Finally, those http:H firefighterfactsnj .org /heartattack -risks Attachment #3 who serve as first responders have a mind -set and a desire to help people. They certainly bring a competitive nature to the job but also a profound desire to help and to do the best for others. All these elements create an environment that puts them at an increased risk for cardiac disease." 4 References: 1. http://-Yvwvv.nejm.org/doi/full/10.1056/NEJMoaO6O357#t=article 2. http: / /www.nejm.org/ doi /fiill /10.1056/NEJMoaO6O357 #refl 3. http: / /www.webmd.comJheart- disease / news / 20070321 /firefighter - killer- heart- disease 4. http://wtivw.fireengineering.com/articles/ 2009 /03 /landmark -fema- study -heart- disease- is -an- epidemic- for - firefighters. html Additional Information: Centers for Disease Control and Prevention - FIRE FIGHTER FATALITY INVESTIGATION AND PREVENTION PROGRAM http: /hvww2a.cdc. gov/NIOSH- fire - fighter- face /state.asp ?state =NJ &Incident Year = ALL &Medical Related= 0035 &Trauma Related =ALL &Submit = Submit Copyright © 2012 • FireFighterFactsNJ.org paid for by The NJFMBA http: // firefighterfactsnj .org /heartattack -risks Staff Report # 2 REPORT OPERATIONS DEPARTMENT Meeting: COUNCIL Date: October 21, 2013 Resolution #: By -law #: N/A Report#: OPD- 012 -13 File #: Subiect: MOBILE STAGE RECOMMENDATIONS: It is respectfully recommended to Council: 1. THAT Report OPD- 012 -13 be received; 2. THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement; and 3. THAT all interested parties listed in the report be advised of Council's decision. r� Submitted by: Reviewed by: Frederick J. Horvath %^ B.A., R.D.M.R., R,R.F.A. Director of Operations FH /kr Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: OPD- 012 -13 1.0 BACKGROUND PAGE 2 As Council is aware the Rotary Club of Bowmanville intends to undertake the purchase of a mobile portable stage with the cooperation of the Municipality of Clarington. The project's intent is to assist the many community events throughout the municipality by utilizing the features of the stage. The Rotary Club made application to the Ontario Trillium Foundation during the November 2012 cycle and was denied due to an incomplete application. Discussions commenced with the Orono Fair Board and the Visual Arts Centre to expand the collaborative and to assist with measureable outcomes if the application was successful in receiving an Ontario Trillium Foundation grant. At the Board meeting of the Visual Arts Centre, October 3rd, 2013 the Visual Arts Centre became the lead applicant on this project. The Rotary Club of Bowmanville is prepared to commit up to $50,000 towards the purchase, and the Orono Fair Board $10,000. The total project is estimated at $145,000, which includes a disability lift. 2.0 COLLABORATIVE AGREEMENT The Collaborative will include the Visual Arts Centre as the Lead Applicant, Rotary Club of Bowmanville, Orono Fair Board and the Municipality of Clarington. The Municipality will provide assistance throughout the grant request including but not limited to assisting with the Request for Proposal. Once the stage is purchased, the Municipality will be responsible for the maintenance, storage, insurance and the permitting for special events. The cost for maintenance and insurance is estimated at $3,000 annually. The members of the collaborative are as follows: Visual Arts Centre — .lames Campbell Rotary Club of Bowmanville — Kevin Anyan Orono Fair Board — Mathew Stephenson Municipality of Clarington — Fred Horvath The Collaborative is anticipating submitting a completed application by November 1, 2013. 3.0 CONCURRENCE Not applicable. REPORT NO.: OPD- 012 -13 4.0 CONCLUSION PAGE 3 If the grant request application is successful, the portable stage will assist in showcasing special events with the community and tourism partners CONFORMITY WITH STRATEGIC PLAN -- The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Fred Horvath, Director of Operations Interested Parties: Visual Arts Centre Rotary Club of Bowmanville Orono Fair Board Attachment One: Collaborative Agreement Attachment Two: Report OPD- 011 -12; Mobile Stage OPD- 012 -13; Attachment 1 COLLABORATIVE AGREEMENT This Agreement dated the day of October, 2013 Between Visual Arts Centre (Lead Applicant) The Rotary Club of Bowmanville Orono Fair Board E1Tl The Municipality of Clarington WHEREAS The Collaborative intends to undertake the Mobile Stage Project, hereinafter called the Project, and has requested the cooperation of the Municipality of Clarington therewith; NOW THEREFORE WITNESSETH that in consideration of the covenants contained herein, the parties mutually agree as follows: COLLABORATIVE AGREEMENT 1. Background This collaborative was officially formed in August 2013 and expanded on October 3, 2013 and will remain in existence until the Project is complete. All the parties in the collaborative will be available at any time thereafter should questions or concerns arise. 2. Representatives Each member of the collaborative will represent their own area of responsibility in the decision making process. James Campbell will represent the Visual Arts Centre, Kevin Anyan will represent the Rotary Club of Bowmanville, Mathew Stephenson will represent the Orono Fair Board and Fred Horvath will represent the Municipality of Clarington. 3. Project Purpose and Results The results of the Project will be barrier free mobile stage, available to community events across Clarington. 4. Communication Communications among the collaborative is facilitated by holding regular meetings, and are available to meet in person or converse by phone or email as needed. 5. Decision Making The decision making process will be an agreement by consensus of the collaborative members. 6. Funds Management All funds received from the Trillium Foundation will be held in trust by the Municipality of Clarington. Funds will be dispersed by the Municipality after agreement by consensus of the collaborative. All transactions will be accounted for and approved invoices paid through the Municipality of Clarington. The Municipality will record all expenditures and any revenues and present a monthly report to the collaborative. The Operations Department will be responsible for the procurement of the stage. Kevin Anyan, the Rotary Club of Bowmanville will, in turn, forward a final copy to the Ontario Trillium Foundation with the appropriate timeline. 7. Operation of Mobile Stage The Rotary Club of Bowmanville will have first right of refusal for use during their annual Ribfest held in June. The Municipality will permit the stage consistent with municipal permit procedures. The Municipality will maintain, store and insure the vehicle and will be responsible for transporting, setup and take down of the stage. COLLABORATIVE AGREEMENT " e --'; Ja es Campbell Visual Arts Centre Fill ub of Bowmanville r. Fred H rvath, Director of Operations Adrian Foster, Mayor Mathew Stephenson Orono Fair Board Patti Barrie, Municipal Clerk OPD- 012 -13; Attachment 2 cfffwmn REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 15, 2012 Resolution #: 9P19- '%TP-1;� By -law #: N/A Report#: OPD- 011 -12 File #: Subiect: MOBILE STAGE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 011 -12 be received; 2. THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement; and 3. THAT all interested parties listed in the report be advised of Council's decision. Submitted by: FH /kr October 9, 2012 FriKerick J. Horvath B.A., .M.R., R.R.F.A. Director of Operations Reviewed by: Franklin PVu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: OPD- 011 -12 PAGE 2 1.0 BACKGROUND The Rotary Club of Bowmanville intends to undertake the purchase of a mobile portable stage with the cooperation of the Municipality of Clarington. The project's intent is to assist the many community events throughout the municipality by utilizing the features of the stage. Community events includes but not limited to Business Improvement Areas, Santa Claus parades, cultural activities, Terry Fox Run, Rotary Ribfest, Orono fair, Newtonville Day, Tyrone Spirit Day, sporting events etc. Consideration can also be given to renting it out to private events when there are no community events going on. Requests would be made through the Operations Department and include a fee that includes delivery, set up, tear down and use of the stage. 2.0 CURRENT PRACTICES The Operations Department over the many years has provided a wooded stage for use at community events,. The Department has facilitated over 25 community events annually by assisting with tables, garbage receptacles, etc. This stage was booked continuously to help showcase the formal part of the event. The existing stage deteriorated and was not replaced n 2008. Mobile Stacie The mobile stage (Attachment 2) is an all aluminum mobile unit that offers a fully hydraulic set up stage with lights, banners etc (Attachment 3). The stage is approximately 24 feet long and 20 feet high (Attachment 4). One of the features will include a'barrier free access to the stage. The stage is estimated to cost $125,000. The Rotary Club of Bowmanville is prepared to commit up to $50,000 towards the purchase of the unit with the remaining to be requested through an OTF capital grant. The Rotary does request priority use of the stage during their annual ribfest event which usually does not conflict with any other major community event. Ontario Trillium Foundation The Ontario Trillium Foundation (OTF) one of Canada's leading grant making foundation, is an agency of the Ministry of Culture, and distributes $100 million of government funding each year. The Foundation will support the building of healthy and vibrant communities through community based initiatives that strengthen the capacity of organizations in the arts, culture, environment, human and social services, and sports and recreation sectors. REPORT NO.: OPD- 011 -12 PAGE 3 In order to qualify for funding, a collaborative of two or more organizations that are working together to achieve a common goal must be created. The collaborative must include at least o-ne eligible member. The eligible member normally acts as the lead applicant and accepts responsibility for any approved grant. Each member of the collaborative will represent their own area of responsibility and will be part of the decision making process as it affects the grant. (Attachment 1). 3.0 COLLABORATIVE AGREEMENT The Operations Department has been involved in various collaboratives in the past. The Municipality has entered into collaborative with the Newcastle Skating Club and the Newcastle Memorial Arena Board for the construction of a figure skating room and storage area; the Kendal Lions Club and the Kendal Community Centre Board for the construction of a kitchen facility , the Hampton Community Association and the Central Lake Ontario Conservation Authority for the construction of the Hampton Pond and the Newcastle Horticultural Society, Newcastle Community Hall for the heritage gardens. The Municipality's involvement will be to provide to assistance throughout the grant request including but not limited to assisting with the Request for Proposal. Once the stage is purchased, the Municipality will be responsible for the maintenance, storage, insurance and the permitting for special events. The cost for maintenance and insurance is estimated at $3,000 annually. The members of the collaborative are as follows; Kevin Anyan, Rotary Club of Bowmanville Fred Horvath, Municipality of Clarington. 4.0 TIMELINE The grant deadline for this cycle is November 1St with notification in early 2013. It is the intention of the Rotary Club of Bowmanville to submit a completed application in this cycle. 5.0 CONCURRENCE Not applicable. 6.0 CONCLUSION If the grant request application is successful, the portable stage will assist in showcasing special events with the community and tourism partners REPORT NO.: OPD- 011 -12 CONFORMITY WITH STRATEGIC PLAN -- PAGE 4 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington , Promoting green initiatives Investing in.infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Fred Horvath, Director of Operations Interested Parties: Rotary Club of Bowmanville Attachment One: Collaborative Agreement Attachment Two: Picture of Mobile Stage Attachment Three: Picture of Mobile Stage set up Attachment Four: Specifications of Mobile Stage OPD- 011 -12; Attachment 1 COLLABORATIVE AGREEMENT This Agreement dated the day of October, 2012 Between The Rotary Club of Bowmanville and The Municipality of Clarington WHEREAS The Rotary Club of Bowmanville intends to undertake the Mobile Stage Project, hereinafter called the Project, and has requested the cooperation of the Municipality of Clarington therewith; NOW THEREFORE WITNESSETH that in consideration of the covenants contained herein, the parties mutually agree as follows: COLLABORATIVE AGREEMENT 1. Background The collaborative was officially formed in September 2012 and will remain in existence until the Project is complete. All the parties in the collaborative will be available at any time thereafter should questions or concerns arise. 2. Representatives Each member of the collaborative will represent their own area of responsibility in the decision making process. Kevin Anyan will represent the Rotary Club of Bowmanville and Fred Horvath will represent the Municipality of Clarington. 3. Project Purpose and Results The results of the Project will be barrier free mobile stage, available to community events across Clarington. 4. Communication Communication among the collaborative is facilitated by holding regular meetings, and are available to meet in person or converse by phone or email as needed. 6. Decision Making The decision making process will be an agreement by consensus of the collaborative members, namely Kevin Anyan and Fred Horvath. 6. (Funds Management All funds received from the Trillium Foundation will be held in trust by the Municipality of Clarington. Funds will be dispersed by the Municipality after agreement by consensus of the collaborative. All transactions will be accounted for and approved invoices paid through the Municipality of Clarington. The Municipality will record all expenditures and any revenues and present a monthly report to the collaborative. The Purchasing Department will be responsible for the procurement of the stage. Kevin Anyan, the Rotary Club of Bowmanville will, in turn, forward a final copy to the Trillium Foundation. i. Operation of Mobile Stage The Rotary Club of Bowmanville will have first right of refusal for use during their annual Ribfest held in June. The Municipality will permit the stage for every other time consistent with municipal permit procedures. The Municipality will maintain, store and insure the vehicle and will be responsible for transporting, setup and take down of the stage. COLLABORATIVE AGREEMENT Kevin Anyan Rotary Club of Bowmanville Adrian Foster, Mayor Fred Horvath, Director of Operations Patti Barrie, Municipal Clerk m 0 0 A F P. it r- .��.- _ I_* ��,l� � Ir. IISSIIUTAi. •1 ` '� � � 1� �� • -..r� ! .Y I, �' ; ''' a, }. 1. f1 } i c'orScsy vt. PclKOn 'vcnis LEADING DESIGNER AND MANUFACTURER OF MOBILE STAGES AND PROMOTIONAL UNITS "� WtK9U5't= 2-1(I yrr, I • CONFIGURATION: WIND RESISTANCE: 24' x 20' ( 7.32 ro x 6.10 m ) 80 r51PH (123 hNibi) WITHOUT r4INDWALLS 40' x 24' ( 12.19 rn 7.32 rl) 00 MFIH (57 Krn/H) WITH WINDNALLS WMl rr :'' —lr)r1 Nrall ern' • SET UP TIME: r FULL HEIGHT RAINPROOF WINDWALLS OIJ 7 SIDES 30 MINLITL5 I.[._ v. n :,r ;,.,r ■ CERTIFIED BY PROFEYSIONAl If NGINFFRS IN 1 CER -IFILD TECHNICIAN EVERY STATF AND PFoC]VMCF 1 STAGEHAND � WO L W W Vi . S T A 0 E L I N E C 0 M '' a Load bearing capacity: 007 t(2X8%q)norrcrc • hoof lifting capacity: imla bm ?25 ke) I Roof rmaximuan height: 14'•11' (465rrl)fromdec. a Side overhang rigging beams: Fs rggr9:cun4 Capacity: POO M a► WOKA kii al A01 cm) per ,ce Height: 1!1' O'(607 of) lrom im in • Overall lialght from ground: 24' (?22 -,) •Y Ih Wrr r: e Pa or: Site:W -4; 0.32wx6JOm) CepBClty: ka red al 100lb/9$0 (490 kij/0) Height: 3' -a• ra 4 =s (1 vi nr to 1.20 m) a Roof: hhargizc twonrl InT,16011 mm) Jnn•mnrn h. :rnr ,4 rigging points, trusses and sigglag bar: 9' It haan (.Wi mm) a ! stairway with handrelis a Storage eepaclty:t%ve0a1(y;11. :i;.'i _j wrlinival - Stage opilon: "Mix poaltiorr" (SL1dQ filix) Fire retardant windwalls on 3 sides: 1 wy1ne Mesh I fill cnlar iynphir. prinhnr, Skirting - 2 Fiont overhang extensions 9 4'(.)A 5 -1) - 195EI1rs I A'1. a-i(57.fj -it ON O Sound wing extensions: 6 10 1944 r• a 744 w) xilb p4ftlim,, Additional decks: lip. t•1.11F aY4'tS7.18toifIJ!rn) ,rill. 1'. N,(1,19 nl a 744 •.r) i•,Irin�nn pint(i me - t Rooftop banner support: lip Lc:' 11. 0141 of 14:f my - 2 Lateral banner supports: upr,50' x 10'(1b3WlA4W)11) Stage reuarsibllity Publicity space: rreali•lj birbeard IV rr4* —.re 1ivbinvolvin;r I /gq;rLdVfuur kililliyieImirti'v41vrL:wliahvi SIN'OIostrrf Viv lur eiplirnurn ahAlil t Guardrails • Sound wing "vors OP®- 011 -12. Attachment 4, rr�tli II - r ri .01 711 ' •; ", I P rrd rr► up to 40' Set up Time, Manpower. 1/2 hour 2 ,iii In'•e- Why Rho Industry chooses Stageline `I product, %,, LarArinufaeturintl. z-A no is Pas Will rwcr 510linil_ r'ExperIJ"!, lu1[e1r1C ti35'3c'ondesl;r•'(I n151:: 1 _1.70r- for c :vRf 9E, efs-I F, utoQki ia,i poor iiistori; "Ek{i k mote r('Cord in the: indu;bk'• u flellahilly/ In en nineerine: Highs:,t,,,*id rs sisIm-,Yr; urilh i n •.vilivaul '.•; ir::i'rralls. ta'ihlide ranne of models: 5I -50, SL 10.'l 151. 1110-Mix. `,-1')L:(1, rL3s 0, 51:'1' �5 S, :JranloU''r, �,ovclr_�.I :•inlir; ?• Lii:r:;k;;l;n ie. ,Rain or sN%ino; tompltd .• r6r ere -oli Tig with fntl I:asrlhi vinlrrsi', fir •:I ciov;nsia� €canopies. u,Sing'e )radix: All ` nUc cnn1p*r :nht lrv're;l [r, •rme:.11qu Imilri Ir•1il. � ClualiiY: r'.5irina_r? rr,;i L•uill !t_1 rH�.► a;r,r •; �;,•• P:� -v::. bu 1 o q.;lc uro Mill in epiv-d ii-% Gus ini r_:nt-,illed :',ilh n fill; SUMMARY OF BY -LAWS OCTOBER 21, 2013 BY -LAWS 2013 -085 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington) (1494339 Ontario Limited) (Item 3 of Report #1) 2013 -086 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Devon Downs Developments Limited) (Item 4 of Report #1) 2013 -087 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Claret Investments) (Approved by Council on September 28, 1998) 2013 -088 Being a By -law to amend By -law 91 -58 and to regulate the parking of vehicles within the Municipality of Clarington and to repeal By -law 2013 -083 (Approved by Council on September 30, 2013) 2013 -090 2013 -091 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Paul Long) (243 King Street East, Bowmanville) Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Nick Koitsopoulos) (243 King Street East, Bowmanville) Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Sandra Hunt - Mimra) (243 King Street East, Bowmanville) 9 �. MEMO (iLeading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: October 18, 2013 Subject: COUNCIL AGENDA — OCTOBER 21, 2013 Please be advised of the following regarding the October 21s� Council meeting: DELEGATIONS See Final list of delegations attached. CORRESPONDENCE D - 14 Scott Story requesting an eight month extension to Building Permit #12.0557 to permit the completion of the new dwelling at 8378 Leskard Road. (Motion to approve eight month extension to Building Permit #12.0557 subject to the signing of a further Letter of Undertaking) ra 2013 -092 Being a By -law to exempt a certain portion of Registered Plan 40M -2373 from Part Lot Control P t a ie,° Municipal Clerk PLBIcf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623.3379 F 905- 623 -6506 FINAL LIST OF DELEGATIONS OCTOBER 21, 2013 a) Jim Richards — New Logging Practices Policy for the Ganaraska Forest (Correspondence Item D — 11) b) Dale Gibbons — 1St Annual Courtice Santa Claus Parade (Correspondence Item D — 10) C) David Forrester and Don Wright Report COD - 024 -13 — Volunteer Fire Mandatory Retirement at Age 60 — Policy Review (Staff Report #1) HANDOUTS/CIRCULATIONS FOR COUNCIL Breeding Birds inhabiting two select portions of the Ganaraska Forest(west) Species Coniferous Deciduous Egg-laying Incubation. Fledgling Notes: forest and mixed period period period habitat forest (days) (days) habitat ` (see notes following the list)* Ruffed Grouse x x A r. 15-Jul 17 23-26 1-2 Game bird Wild Turkey x Apr. 23-Aug, 25 28 1-2 Game bird Sharp-shinned Hawk x Apr. 30-June 30 33 23 -Cooper's Hawk x x Apr. 27-July 8 35 32 Northern Goshawk x x Apr. 16-June 2 37 40 Red-shouldered Hawk x Apr- I-July 9 24 33 Species of concern ` Broad-win ed Hawk x Apr. 22-july 2 29 30 Mourning Dove x x Mar_ 19-Se t.28 15 14 Eastern Screech-Owl x Mar.20-June 7 25 31 Great Horned Owl x x Jan. 31-Apr. 21 31 32 Barred Owl' x Apr. 4,May 18 30 30 Long-eared Owl x Mar. 19-May 24 27 24 Common Niolthawk x May 26-Aug.13 19 22 Species of concern Eastern Whip-poor-will * x May 21-July 8 18 14 Species of concern Rub throated Hummin bird x May 25-July 12 15 19 Yellow-bellied Sapsucker x May 15-July 12 12 27 Downy Woodpecker x May 2-My 1 12 21 1 (�, H ' Woodpecker x Apr. 16-June 8 11 29 C. Northern Flicker x Ma 5-July 20 13 27 Pileated Woodpecker x May 4-June 28 18 27 Vulnerable species Eastern Wood-Pewee x June 3-Aug. 14 13 17 Least Flycatcher x May 27-July 25 13. 15 { Great Crested Flycatcher x May 23:LLIX 10 13 15 1 C Yellow throated Vireo x Ma 21-July 15 14 14 Raze breeder in Durham Blue-headed Vireo x x May 18-Au .5 14 13 -Warbling Vireo x Ma y 20-July 5 14 14 -Red-eyed Vireo * x May 26-Aug, 10 13 12 Blue Jay x x A r. 15-AAy 8 17 19 American Crow x Mar. 3-June 20 18 35 -Black-capped Chickadee x Apr. 26-My 14 13 16 Red-breasted Nuthatch x x May 9-June 8 12 20 White-breasted Nuthatch x Apr. 28-May 29 13 15 Brown Creeper x Apr.23-July 13 13 17 House Wren x x Ma 12-Aug. 30 13 15 Winter Wren x May 3 1-July 12 16 18 Veery x Ma 3-Jul 17 12 11 Wood Thrush x Ma y 4-My 27 12 13 Species of concern American Robin x x Apr. 8-Aug. 15 13 15 Ovenbird x x May 21-July 28 12 10 Mourbing Warbler x x Ma j 25-July 20 11 9 Hooded Warbler* x June 9-July 27 12 9 Endangered s ecies American Redstart x Mal 27-July 27 12 9 Chestnut-sided Warbler x May 25-July 22 12 11 Black-throated Blue Warbler x May 28-My 24 12 10 < Pine Warbler x June 7-jiAy 1 12 10 Yellow-ramped Warbler x May 24 7Jul 29 1 11 13 Black-throated Green Warbler x Juan 5-Aug. 9 12 10 Chi ng Sparrow x May 1-Aug 14 12 11 Song Sparrow x x Apr. 17-Sept.3 12 10 Scarlet Tana er x May 24-July 13 14 15 Rose-breasted Grosbeak x May 10-July 16 12 12 Indigo Bim#g x Ma 26-Aug, 15 12 12 Baltimore Oriole x May 18-Julie 24 1 13. 13 * On June 5/13._... One occupied nest of Barred Owl w/2 large young within a few hundred feet,but seemingly not disturbed by logging operations Whip-poor-will calling from the area(on territory)about 1 week prior to commencement of logging-•no calling afterwards and appears to have deserted the area; could have been nesting at that time. (a species of concern) Red-eyed Vireo—one active nest destroyed. Wood Thrush—one active nest destroyed. (species of concern) Hooded Warbler—two males and at least one female occupied territory in the area that was logged Following the start of the logging, one male left the area and a few days later the female left,leaving one male on territory,but it never nested this year. This is a traditional breeding site for this endangered species. A number of other species were displaced during the logging period and never returned to breed as the ground cover was too disturbed (Chestnut-sided Warbler.American Redstart,Black-throated Blue Warbler,Veers Mourning Warbler)and a few other upper canopy species left the immediate area as well(Pine Warbler,Scarlet Tanager,Least Flycatcher,Eastern Wood-Pewee-Rose-breasted Grosbeak,Black-throated Green Warblers I had not yet found nests of these 11 species at the time, so I have no way of Imowing if in fact they had actually started to nest,or whether they were simply on territory,however nesting was suspected as birds were singing on territory prior to the harvest operations. In addition, a dead maple stub with a family of Flying Squirrels was pushed over, and the cavity was empty upon my inspection.No way of knowing if the young survived or not. Bird Studies Canada and Birdlife International have joined together with their Ontario Whip-poor-will Project to promote avian studies aimed at protecting this threatened species. To their credit,the GRCA has partnered with them in this regard.However,I find it ironic at best to see that they allow indiscriminate logging operations to take place in June in the very habitat where Whip-poor-wills breed. ` Incidental Take Canada seasonally hosts over 500 species of migratory birds. Environment Canada develops and implements policies and regulations to ensure the protection of migratory birds, their eggs and their nests. While the viaatca Birds Regudatro s, under the mia,-atoms Birds C0171.1entiOn ACS i 994, strictly prohibit the harming of migratory birds and the disturbance or destruction of their nests and eggs, many are inadvertently destroyed by activities such as reining, forestry and agriculture, electrical generation and transmission, fishing, management of infrastructure, and urban development. This inadvertent destruction is called "incidental take''and is ii{egal. d - Protection.Key MB¢.'=Migratory Birds Convention Act(1994)—(all species on this list except American Crow) see also Ontario Fish&Wildlife Conservation Act ` Ontario Endangered Species Act,2007 Ontario Species at Risk Act,2003 Federal Species at Risk Act COSEWTC Other Crown Forest Sustainability Act OMNR Habitat Management Guidelines Ontario Regulation 242/08 MooEnvironment Environnement -Canada Canada O', PLANNING �'3�= - iE _-,�hct...�-iii:-..4 r�f:�:eii:._._.� -- _•y-}f. _ _ - �. _ '. q' •t�a ��, ��" Ste-:$ �� '-�,�'-:t..�'-+= �: - i `y F . b ANEADTo REDUCE THE RISK OF DETRIMENTAL EFFECTS TO MIGRATORY BIRDS, AND THEIR NESTS AND EGGS ' If you are active on land or in the water in Canada,you need to be aware of the legal obligations regarding the protection of migratory birds, including the prohibition against dish-irbing or destroying the nests and eggs of migratory birds. Planning ahead can help yon comply with the law and minimize the risk of detrimental effects to migratory birds. Assessing the risks of effects is a f rst step for developing appropriate prevention and mitigation measures that help maintain sustainable populations of migratory birds. �.• v,.� birds Why is it important to protect migratory and their nests and eggs' Canada is home to approximately 450 native species of birds,the majority of whic h are protected under the Migratory Birds Convention Act, 1994 of 01 (MBCA)and are collectively referred to as"migrate ry birds„(see list a - r - birds protected in Canada under.the MBCA on our website).Some of —are among the most familiar these birdducks,geese,herons,songbirds u-F ' } wildlife of the Canadian landscape,and are part of the cultural and spiritual experience of many Canadians. :wh ' ^ -{,x; • ::- Migratory birds play important roles in our environment;for example,they contribute to environmental quality by protecting agricultural and forest products from pests,and promote the health and diversity of ecosystems °` r} through pollination and seed dispersion.Expenditures on nature-related activities,including migratory bird watching and hunting,also make a significant contribution to our economy,and are estimated to be in the �M ti �S billions of dollars annually. l rJ Implementing the conservation of migratory birds requires attention to key factors,including the protection of the birds themselves,their nests and eggs.For example,the breeding period is critical in the life cycle of migratory birds,to maintain sustainable populations.Most migratory bird species build a nest and/or find a safe place from predators and harsh weather to lay and incubate their eggs and to raise their young. Y � r k Canada During Construction to kill,hunt ea p t ur e,,In1 ure harass • .. ` d = rotor bird - o disturb migratory - Deterrent techniques should be used g y J :.=:•.. . to keep birds away from potentially - or to damage,destroy,remove or harmful situations(blasting, disturb a migratory bird nest or eggs contaminated soil or water,etc.). without a permit.Permits may onlyF . ` If there is evidence that migratory be granted for scientific purposes birds or their nests will be harmed by (scientific collection,education, ,. •==.. , salvage and rehabilitation), -` construction activity,all work in the g immediate vicinity must STOP until aviculture,taxidermy;damage or appropriate avoidance measures can danger,airport safety,eiderdownti be implemented.The site supervisor collection and hunting. should contact Environment Canada r I ii g1l 12,11 for advice as needed.Activities Fines u= must be suspended until authorities Ever Y person commits' n - You may aCsor.datanr._. : responsible for construction have offence under the Migratory Birds determined that there is no further Convention Act, 1994,is liable under the fecleraj Species aifi/s�C risk to migratory birds. Actwitki regrdao: he;proxecinn; '.'_:::; g Y • on conviction or indictment,to a of.species afi ftsk in hat is #1 W? fine of not more than$1,000,000 lrforttiatiori_IS:availaleon.;the: or to imprisonment for a term of ublc r0"'t i Migratory birds are protected b ' g rY p Y not more than three years,or to vi�t�sarare�istr.�gc ca federal legislation.g bath and - :Oth• r''rcivincfahfe`cfeCal;::or:��->':��` - . 'o to a fine °•�<�.:....:.:;>;,.-._.-:;:, ;_ -.::.::>::: :;.=...::�`° : . It is an offence under the Migratory on summary conviction, Birds.Convention Act,1994,for anyone of not more than$300,000 or to ;App lyto:theratcion ofttill (ife> ; :`<: imprisonment for a term of not species,sricludsng migratal�r birds. both. more than six months,or to bo . tC is ypiir respopsiiailit _ :with III ajipli�able legis(atEort = FOR MORE INFORMATION - :. . ... ... . ` ~ www.ec. c.ca/paom-itrrtp Cat.No.:CW66-297/22011 E-PDF Additional information can be obtained at: ISBN 978-1-100-19377-9 Environment Canada For information regarding reproduction rights, Inquiry Centre please contact Public Works and Government 10 Wellington Street,23rd Floor Services Canada at 613-996-6886 or at Gatineau QC K1 A 01-13 droitdaute ur.copyright@tpsgc-pwgsc.gc.ca Telephone:I-800-668-6767(in Canada only) Photos:m Douglas Sweiger,Environment Canada or 819-9972800 Fax:819-994-1412 ©Her Majesty the Queen in Right of Canada, TTY:819-994-0736 represented by the Minister of the Environment,2011 Email:gl viroinfo e ec. c.ca Aussi dispohible en fran�ais Environment Environnement Canada Canada STRI RCTI %, --.# '�'T _ _ _ •r2.<z=r' ?r:;^.�=�r�'.,."'- ` rah'„-s A N D E PRA C T I u` N u' F MI "AT""' BIRD' S uKT KNOW YOUR LEGAL OBLIGATIONS -.ice`;•,: _�,::.�=,� ::�,. Situation IUYI Contract Documents >` < •'> Because standard contract Migratory birds and their nests, eggs or habitat could be affected by documents fail to address the excavation or construction activities, protection of migratory birds, provisions can be added in the "s {r During pre-construction or during project's special conditions or V`- construction,migratory birds may specifications.Circumstances inhabit development sites for feeding, for the potential presence of raisin shelter or _ �` �� .;•� _ �� g their young.9• migratory birds should be described.Mitigation procedures What You Can Do! to avoid harm to migratory birds, Every project owner,consultant and their nest and eggs,and their contractor must take care to protect habitats should be explained. migratory birds from harm on all construction projects, Pre-construction Meetings All meeting agendas should To reduce the risk of damaging and include a standard item on the destroying migratory bird nests and Prot ection of migratory birds and + : ,4 ? eggs,it is recommended that workers their habitats.Procedures in the �3 and contractors avoid engaging in :. contract documents pertaining potentially destructive activities— such as clearing vegetation, to migratory bird protection should e cle clearly and mitigation b a Y - excavation or construction—during e at c g the nesting season.Nesting seasons communicated to front-line workers on the project. vary by region and by species; . for more information,please contact } , Environment Canada or visit 1Yww.2c.UC.Ca/paom-It6iJ. Cana(V s ' . .. . - Wl� te can;I get mote ln#orntattan? or,.or adv}c ental: take tf,or reduce t isles of detCimentak-effects 0;'migratory eg'gs,please Wsyt ! , 1 Em��ronment.Canada's Wet M6 or GOntaGt the L, 1 ': Ettvl�ontnent;Canada regional of€it:e nearest`yov - 1 1 • 1• l 1 • + 3, "r.Ix � Y �+ • 1 :1 • I t ,,`d.L�` `.Y >��s Ey�,�FKS y..' - il r 7 .. j i •/i iii ' �- fi� �':`"� ! • !' ! 1' 1 ' ► ;�nvlronmett Canada's Ulle�site: / WWINBC tC Ca/�}10J11 )tn1b - 11 ► 1 I -� s � -$` 1 �3Lr,�• `/���•�` • .. _ ''f'f,.i. 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To avoid tits r►ic�dentai'take of migratory birds;nests and eggs; ` tf migratory birds nra}j lie affected or rvill fie nsstrng/1)file 1 it rs recommended{to'plan ahBad ant! area?antl Specific cotis►derattons related io detcrminmry the • Ensure hat',you:are aware of artd understand the relevapt` i ; provisaans of the MIcdratorjrBirds ConventionAct� 1994and' t You may also want to consider tf�e Migratory Birds Regulatrons agtl,where applicebie,the - _ • ueveiopmg and impleEnenting appropr1a.e preventive anti Species a RrSlsAct and provincial;ten itvrini or other taws i miggat�on measurES to,minunie the vs l<of detlimentai and regulations, effects and to lieipi maintain susta�nabtelpopulatioris of i� • 6,46 Jikeiiiload of the pCesena0 of m►gratuj y b�rcis, , f p��gratory birds, h sir nests or eggs when pianrnng actiwties to b carved, . incoCporating mi jratory bird protecfion measures and by using a scientifically sound apprpach that aonstde�s i telavait vnst tvation:obtecttves,andactions intQ''policles, 3 the aVa�labie bird.habitats,what m1gratory,brrd species re ' pracedures,�pians,idnect�ves anti compensatory plahs for, likel} #o he encountered in such habrlats;and the Iikely time i your Eii'olect oractivrty(see the Bird t:onservatton Reprai -' penods wren they;v�vultl be present, _ Strategies on'our webslte} _ • Avv►d engagmg,in pPten0aiiy clettuct1ve of tiisruptt�e = 3 t } acti 5tt� s'it k foeat� ns or tlurin" key periods;rncludirtg : Mdoie ti1a3 fhe apprtipvate ttteasui a neetl to be�eciaetl ort ,' ' k v e ey . P i the breeding peitods and pevods ofnigh usage,such as 1 a.case >�y ease pasts,it�s rite resptinsibdity;ol tl�e ihdivtdual n igl atlolt aCidlor feduing penods that vary by Yegiap and Uy f, or company undetfaking the activities to deteCmme i t7 _ , stec�es iii order to redtrde the risk of nnpacts on m�gratoi y these measures> ,� E '( t ..t birds and the risk ofnest destruction or dis#urbatjce(see 3` Y= r o vateaneasures�titat tiiimt�?xethe vsk: _ fnators torraziprator� t fiisome Gases,appC p 1 btra end 7'itnrng ofbreedtitgtof r ii fof detrsi�entai effeutsto m�gratary birds and their tleSts a�td :. j ,;;t :. . ttrfltGaada���-0ttr:WeUstte}, •, eggfi,GOUltI_t►e rr�cor prated=mto BMPs Met t_nt!rtoi1merit t fta rtta«y circUh�s#aitaes,affecting inigratoiy turd Tests, C nada�s.a oa�tl�o'tbe opitrent of B_e eficiat'," z t ' ' ehd eggs tis uni�itety to be WOO lirouc�fi.at�apprnacft � , i _ t t Managdn�en�l'racfrces on ow;wei�site} �' � ,t _ i lased�Xclttsivsly>er�cnnduct�ng act�vepast+seaCciies, �� r r, , �:, �, Sz ' ` ' ,,<; prier tv nidustrrat'�pr oilleC opetal�gns'(see NoiUjdo/knn � ` £f= , ,f }�, i'= ' ,'�, i s C Yr : i 7F3 4 v X { i• f ! ..tF iI,s t t x r = , - , �� � ' , $ s ; , :.tNw'�18C t1C Cc'11(7'd tti It[rltr•`33 ' -