HomeMy WebLinkAbout09/16/2013 C1
arington
Leading the Way
COUNCIL AGENDA
DATE: MONDAY, SEPTEMBER 16, 2013
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council July 2, 2013
PRESENTATIONS
There are no Presentations scheduled for this meeting.
DELEGATIONS (List as of Time of Publication)
a) Martin Gerkes — Transfer of Demolition Rights (Correspondence Item D — 9)
b) Carol Hopps — Report EGD-030-13 -Trudeau Walkway (Item 2 of Report #1)
COMMUNICATIONS
Receive for Information
1 - 1 Minutes of the Clarington Museums and Archives Board dated May 15, and
June 12, 2013
1 - 2 Minutes of the Ganaraska Region Conservation Authority dated June 13, 2013
1 - 3 Minutes of the Durham Nuclear Health Committee (DNHC) dated June 14, 2013
1 - 4 Minutes of the Orono Arena Community Centre Board dated June 25, 2013
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Council Agenda - 2 - September 16, 2013
1 - 5 Minutes of the Clarington Agricultural Advisory Committee dated July 11, 2013
1 - 6 Minutes of the Newcastle Memorial Arena Management Board dated June 11,
July 9, and August 13, 2013
1 - 7 Minutes of the Sustainable Clarington Community Advisory Committee dated
July 18, 2013
1 - 8 Corrina Giles, Town Clerk, Town of The Blue Mountains - "Not a Willing Host for
Industrial Wind Turbine Projects"
1 - 9 Doris Dumais, Director, Environmental Approvals Access and Service
Integration Branch, Ministry of the Environment— Response to Clarington's
Resolution - "Not a Willing Host for Industrial Wind Turbine Projects"
1 - 10 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation
Authority (CLOCA) — Highway 407 East Phase I
1 - 11 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham - Region of Durham Agricultural Strategy 2013-2018
1 - 12 Roger Saunders, Director, Strategic Planning, Regional Municipality of
Durham - National Household Survey (2011) — Citizenship, Immigration, Visible
Minorities, Ethnic Origin, Aboriginal Identity and Religion
1 - 13 Nicole Wellsbury, Manager of Legislative Services/Deputy Clerk, Town of Ajax-
Veridian Agenda and Financial Statements
1 - 14 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham - Region of Durham's Response to Metrolinx's
Investment Strategy for the Big Move
1 - 15 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — Durham/York Energy from Waste Project
1 - 16 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation
Authority (CLOCA) - 2012 Year in Review
1 - 17 Dan Mathieson, Chair, Municipal Property Assessment Corporation (MPAC) —
Update from MPAC
1 - 18 Kathy Kielt, Deputy Clerk and Supervisor of Council and Committee Services,
Regional Municipality of Halton - Enbridge Pipelines Inc. Line 9 Reversal
1 - 19 John R. O'Toole, MPP Durham — Impacts of Highway 407 East Phase
Termination at Harmony Road
Council Agenda - 3 - September 16, 2013
1 - 20 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham - Enbridge Pipelines Inc. Line 9 Reversal
1 - 21 Cathie Best, Town Clerk, Town of Oakville - Metrolinx Investment Strategy
Update
1 - 22 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — DurhamNork Energy from Waste Project
1 - 23 Cindy Sutch, Save the Oak Ridges Moraine (STORM) Coalition Board of
Directors — Statement on Large Scale Wind and Solar Projects on the Oak
Ridges Moraine
1 - 24 Ken Hall, Senior Advisor, Public Affairs, Enbridge Pipelines Inc. — Integrity Digs
1 - 25 Anne Wilson — Use of Bullhorn by Protesters at Bowmanville Zoo
1 - 26 Debra Nicholson, Local Area Manager— Durham, Canada Post— Closure on
Saturdays at Hampton Post Office
1 - 27 Don Hutton, Advertising Chair, Rotary Club of Bowmanville — Letter of
Appreciation for Support of 6th Annual Rockin' Rotary Ribfest
1 - 28 Chuck Mercier, Mayor, Township of Scugog - the Big Move Transit and
Transportation Plan Recommended by Metrolinx
1 - 29 The Honourable Kathleen Wynne, Premier of Ontario - Hosting of Wind Turbine
Projects.
1 - 30 Nathanial Landry, Nancy Ouyang, Jennifer Hardy, Adele Thompson, Pat
Limebeer, Marie Lever, Angel Van Leeuwen, Elizabeth Ross, Deborah Patrick,
Rosemarie McIntyre, D. Hammond, Ian and Kirsten Soutter, Ashley Chambers,
Peter Hobb, Karen Welds, Jennifer Tremain, A. Sharpe, K. Smedley, Brian
Elliott, S. Broersma, Caroline Chaplow, Joanna Lefebvre, Derek Speght,
Siobhan Mullan, Marjorie Christian, Suzanne Barnes, Traci Payne, Garth
Hyson, Ron Landry, Deborah Landry, Pauleen Goselin, Suzanne Branton,
Aiden Murphy, Anne Heemskerk, John Kay, Patti Lockhart, Karen Gough, Marie
Gough, Scott Cavanaugh, Tracey Cavanaugh, Claire Mullan, Gail Van Londen,
Louise Barrett, Erika Hartmann, Wilhelmina Warmerdam, Hazel Gillbank, Leslie
Milne, Marg Witterer, A. Plullios, Shirley Maraz, Darlene Thompson, Betty
Skinner, Virginia Foster, Hannah Farrow, Rita Hofman, Peter deGelder, John
Lock, Maria Hofman, Marion Warren, Irene Gourlay, Rika Hayakawa and Linda
St-Germain — Save the Clarington Pool
Council Agenda - 4 - September 16, 2013
1 - 31 Kathryn Shaver, Vice-President, APM Engagement and Site Selection, Nuclear
Waste Management Organization (NWMO) - "Implementing Adaptive Phased
Management 2014 to 2018 — Draft for Public Review"
Receive for Direction
D - 1 Jackie Long, Chair, Board of Trustees and Lorraine Sunstrum-Mann, Executive
Director, Grandview Children's Centre — Request for Proclamation of
"Grandview Kids Day"
D - 2 Nancy Coffin — Resignation from the Compliance Audit Committee
D - 3 Fred Hahn, President, Canadian Union of Public Employees (CUPS) Ontario
and Sheila Olan-MacLean, President, The Ontario Coalition for Better Child
Care (OCBCC) — Request for Proclamation of"Child Care Worker & Early
Childhood Educator Appreciation Day"
D - 4 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Region of
Durham - Municipal Insurance Liability Reform
D - 5 Stefanie Scapinello, Public Health Nurse, Durham Region Health Department,
Region of Durham — Request for Proclamation of "International Walk to School
Day ([WALK)
D - 6 Diana Stephenson, Event Coordinator, Newcastle BIA— Newcastle Fall Harvest
Festival
D - 7 Vikki Gilmour, Fundraising and Events Coordinator, Durham Hospice — Request
for Support
D - 8 Lorraine LeBlanc, Societe Alzheimer Society Sudbury-Manitoulin — Request for
Action: Dementia Care Strategy
D - 9 Martin Gerkes — Request for Amendment to By-law Governing Demolition
Rights
D - 10 Lynne Richards — Gun Club Noise
D - 11 John R. O'Toole, MPP, Durham — Request for Re-naming of Section of
Highway 115 to The John Melville Turner Way
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of September 9,
2013
Council Agenda - 5 - September 16, 2013
STAFF REPORT(S)
UNFINISHED BUSINESS
BY-LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY-LAW
ADJOURNMENT
leadntg die N'ay
Council Meeting Minutes
JULY 2, 2013
Minutes of a regular meeting of Council held on July 2, 2013 at 7:00 p.m., in the
Council Chambers.
Councillor Neal led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
There were no pecuniary interests stated for this meeting.
ANNOUNCEMENTS
Councillor Partner announced the following:
• Orono Buttercup Hollow Day on June 29, 2013, was a great success
• A,number of Canada Day celebrations were held throughout the Municipality on
July 1, 2013
• 6th Annual A Gift of Art - Newcastle Art & Music Festival on July 6 and 7, 2013,
from 10:00 a.m. to 400 p.m. Venue has changed from Bond Head Beach
Parkette to the Newcastle Community Arena
• 16th Annual Antique Car Festival on August 1, 2013, at the Petro Station,
Highway 115/35 North, north of the 8th Concession, north of Boatland
• Orono Antique Arts and Street Festival on August 10, 2013, from 10:00 a.m. to
4:00 p.m.
Council Meeting Minutes - 2 - July 2, 2013
• $8,600 was raised in support of ovarian cancer research at the "In the Face of
an Angel" Golf Tournament. Next year's event is scheduled for May 25, 2014
Councillor Traill expressed appreciation to the residents of Wilmot Creek for the
Canada Day celebration which included a parade, lots of classic cars and even a
covered wagon.
Councillor Woo announced the following:
• He expressed appreciation to volunteers for the success of the 90th Celebration
of Buttercup Hollow and acknowledged Councillor Partner for her efforts in
arranging to have the picnic shelter built
• He extended appreciation to the Newcastle BIA Canada Day Committee, Karen
Bastas, June Black and Marion Saunders
• He thanked Carleton and Sherry Plummer for putting on the Annual Street
Party for the Port of Newcastle on Beacham Crescent
• Razz and Jazz, at Dee's Harvest Table, from 1:00 p.m. to 4:00 p.m. on July 6,
2013, featuring all things raspberry and jazz
• Christmas in July, annual event at the Port of Newcastle on Saturday, July 6,
2013, from 11:00 a.m. to 6:00 p.m. The Brig Restaurant will be serving turkey
• 19th Annual Wooden Boat Festival at the Port of Newcastle on July 20, 2013,
9:00 a.m. to 12:00 p.m.
• July 18 to 20, 2013, Mobile One Sports Car Grand Prix featuring the American
LeMans Series at the Canadian Tire Motorsports Park
Councillor Hooper announced the following:
Concerts in the Park Series at Rotary Park for the month of July featuring the
Clarington Concert Band on July 4, Little Peter & the Elegants on July 11,
Rainstone on July 18, and Robbie Lane and the Disciples on July 25, 2013
• 6th Annual "Great Balls of Fire" Charity Golf Tournament on August 16, 2013,
hosted by the Fire House Youth Centre at Cider House Golf Course
• He attended the final graduation ceremonies at the Ontario Street Public
School and the M. J. Hobbs Senior Public School graduation celebration
• He expressed gratitude to Councillor Partner and her Committee for the effort
put into the Buttercup Hollow celebration
• He extended a special thanks to the Courtice Rotary Club and to all Councillors
for participating in the Canada Day celebrations
Councillor Neal announced the following:
• He extended appreciation to the Municipality, on behalf of the Friends of the
Farewell, for allowing them to use the Courtice Community Centre on June 18,
2013, for the workshop on Native Plants, organized in conjunction with the
Central Lake Ontario Conservation Area (CLOCA)
Council Meeting Minutes - 3 - July 2, 2013
• Extended thanks and congratulations to Councillor Partner and the residents of
Orono for the excellent Buttercup Hollow Day celebration and fireworks display
• Celebration at the Museum on Canada Day was well attended and was a great
event
• He extended congratulations to outgoing President of the Courtice Rotary Club,
Marie Visser, and welcomed new President, Lou Davidson
Councillor Novak announced the following:
• She extended congratulations to all for the success of the Canada Day events
throughout the Municipality, also to the Courtice Rotary Club for the celebration
at the Garnet B. Rickard Recreation Complex
• She brought greetings to Whitecliffe Retirement Residence on Canada Day
• Official Opening of the Harry Gay Neighbourhood Park on July 10, 2013, at
2:00 p.m.
• Official Opening of the Harvey Jones Neighbourhood Park on July 10, 2013, at
10:00 a.m.
• Courtice will be holding a Santa Claus Parade this year. Councillor Novak is
looking for volunteers to assist with the event
Mayor Foster expressed thanks to all of the volunteers who assisted with Canada Day
celebrations throughout the Municipality and to staff for their contribution to the set up,
clean up, etc.
Mayor Foster announced the following:
• The Province is working on strengthening the Ontario Horse Racing Industry,
and are hosting a number of meetings to receive input including July 10, 2013,
from 1:00 p.m. to 4:00 p.m. at Ajax Downs. Comments can also be made at
www.ontario.ca/horseracingtransition
• Pipes and Power— Durham East Junior Farmers 1St Annual Truck Show and
Tractor Pull at the Orono Fairgrounds on July 13, 2013, at 9:00 a.m.
• Clarington's Relay for Life raised over$100,000
• He expressed appreciation to staff for their last-minute efforts in assisting the
Courtice Rotary Club to conduct the fireworks display on Canada Day
Resolution #C-236-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the Rules of Procedure be suspended to allow for the addition of an item to the
Agenda.
"CARRIED"
Council Meeting Minutes - 4 - July 2, 2013
Resolution #C-237-13
Moved by Councillor Neal, seconded by Councillor Woo
THAT the Confidential Memorandum of the Municipal Solicitor dated July 2, 2013,
concerning noise issues at the Bowmanville Zoo be considered under the Staff
Report(s) Section of the Agenda.
"CARRIED"
Resolution #C-238-13
Moved by Councillor Traill, seconded by Councillor Woo
THAT the minutes of a regular meeting of Council June 17, 2013, be approved.
"CARRIED"
PRESENTATIONS
There were no Presentations scheduled for this meeting.
DELEGATIONS
Cathrine McKeever addressed Council concerning Correspondence Item 1 - 7 -
Integrity Commissioner for Clarington. Ms. McKeever stated that to have staff
investigate whether to hire an Integrity Commissioner or not is a waste of staff time
and taxpayers' money. She feels that Council already has the necessary resources to
monitor themselves through the role of the Mayor, as Chair of the Meeting, the
expertise of the Municipal Clerk and Municipal Solicitor and a number of governing
laws. Ms. McKeever questioned the basis of the mistrust that has permeated the
Council Chambers and why she should believe that an Integrity Commissioner's ruling
would carry any weight when the ruling of the Mayor is often dismissed.
Ms. McKeever stated that she was offended by the assertion made by Councillor Traill
at a previous meeting that any vote against having an Integrity Commissioner was
simply a vote for corruption. Ms. McKeever requested Councillor Traill to retract her
statement and to apologize.
Jarett Hebert was called but was not in attendance.
Tricia Hebert was called but was not in attendance.
Council Meeting Minutes - 5 - July 2, 2013
Dave Lawson, President, Bowmanville Creek Anglers, addressed Council concerning
Correspondence Item D - 8 - Community Grant for a Wheelchair Access on the
Bowmanville Creek. Mr. Lawson advised since 1981, the Bowmanville Anglers
Association has had a very successful relationship with the Bowmanville Creek
Watershed and are in the process of raising funds to promote an access for physically
challenged anglers to enjoy their sport. Mr. Lawson provided copies of a detailed
booklet entitled "Planning, Design and Build Proposal for an Accessible Fishing Trail
on Bowmanville Creek". Mr. Lawson stated they are very excited about the project but
need funding to assist in their endeavours and are asking the Municipality to help
make the project happen through a Clarington Community Grant. Mr. Lawson stated
the Association has acquired Sustainable Trails for the planning, design and
construction of this accessible fishing trail on Bowmanville Creek. Mr. Lawson stated
the cost of Phase I of the project for bank stabilization, natural surface gravel,
fieldstones, and machinery is approximately $5,600. He noted the Association has
conducted studies to determine the best location where fish congregate to
construction the access point. Mr. Lawson reviewed Phase II of the project advising
that the Association is in the process of applying for a Federal grant under the
Fisheries and Oceans Canada Recreational Partnership Program and the total cost of
the project is $30,370. Mr. Lawson confirmed that this project is the first of its kind in
Durham Region and to date, the Association has other corporations and businesses
within the Municipality that have committed to funding the first phase of the project to
some degree and they are quite close to their goal through fundraising efforts.
Mr. Lawson confirmed the Association will be working in cooperation with Valleys
2000 and submitted a Municipal Grant application form for the project.
COMMUNICATIONS
Correspondence Item 1 - 8 was received as a Hand-Out.
Resolution #C-239-1.3
Moved by Councillor Neal, seconded by Councillor Novak
THAT the communications to be received for information be approved, with the
exception of Correspondence Item I — 8.
"CARRIED"
I - 1 Minutes of the Clarington Heritage Committee dated June 18, 2013
1 - 2 Minutes of the Central Lake Ontario Conservation Authority dated June 18,
2013
1 - 3 Minutes of the Clarington Agricultural Advisory Committee dated June 13,
2013
Council Meeting Minutes - 6 - July 2, 2013
1 - 4 Minutes of the Clarington Safe Communities Advisory Committee dated
May 16, and June 20, 2013
1 - 5 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated June 11, 2013
1 - 6 Minutes of the Sustainable Clarington Community Advisory Committee
dated June 20, 2013
1 - 7 Cathrine McKeever expressing concern with comments made at the
Council meeting of June 17, 2013, regarding an Integrity Commissioner
for Clarington, their implications, and the manner in which they were
delivered.
1 - 8 Joey Neuhoff, Vice President, Business Development, Covanta Energy
Corporation, responding to misinformation being communicated regarding
local employment and purchase of materials for the Durham York Energy
Centre build; clarifying that the majority of total labour content for the
project is supplied through local unions for Boilermakers, Ironworkers,
Millwrights, Pipefitters, Plumbers and Sheet Metal Workers and is dictated
by the respective Collective Bargaining Agreements within those unions;
indicating as each union supplying labour to the project is local, the
percentage of employees on site that are considered local is in excess of
85% with 65% of the labour on site residing within the immediate area or
within the Regions of Durham and York; indicating that many steel orders
have been placed through the local Gerdau Mill but acknowledging that
the plant only produces certain steel products; advising that out of a total
of 3030 tonnes of steel sourced for the facility, 66% of structural steel
used on site has been fabricated in the province; and, confirming that
Covanta Energy continues to source local whenever possible to support
the local economy while ensuring a quality end product and competitive
pricing.
Council Meeting Minutes - 7 - July 2, 2013
Resolution #C-240-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT Council request the Contractor to provide documented proof that the 33% of
structural steel imported from China meets all Ontario and Canadian building/safety
standards including ANSI, TSSA and CSA.
"MOTION LOST ON THE FOLLOWING RECORDED
VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Resolution #C-241-13
Moved by Councillor Partner, seconded by Councillor Woo
"THAT Clarington's Regional Representatives bring the correspondence from Covanta
Energy Corporation to Regional Council requesting a response to the question of
whether the 33% of structural steel imported from China meets all Ontario and
Canadian building/safety standards including ANSI, TSSA and CSA."
"MOTION CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Partner ✓
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Mayor Foster ✓
Council Meeting Minutes - 8 - July 2, 2013
CORRESPONDENCE FOR DIRECTION
Correspondence Item D - 8 was received as a Hand-Out.
Resolution #C-242-13
Moved by Councillor Novak, seconded by Councillor Neal
THAT Correspondence Items D - 1 'and D - 2 be approved as per the Agenda.
"CARRIED"
D - 1 Donald G. Duthie, Maj. (ret), 172 Clarington Squadron, Royal Canadian
Air Cadets, advising the Ontario Provincial Committee of the Air Cadet
League of Canada are trying to coordinate common weekends for Air
Cadet tagging in the Durham/Clarington area and are requesting
permission for tag days on the following weekends: October 3 to 6, 2013,
April 10 to 13, 2014 and October 9 to 12, 2014.
(Air Cadet tag days approved on October 3
to 6, 2013, April 10 to 13, 2014 and
October 9 to 12, 2014)
D - 2 Jean Graham, Chairperson, Newcastle Lions Club, requesting permission
to host the 19th Annual "Walk for Dog Guides" on Saturday, October 5,
2013, in support of providing Dog Guide Teams-to assist persons who are
blind, deaf and physically challenged; indicating the 5km and 10km walk
will start at 8:00 a.m. at the Newcastle Community Hall following the same
route as last year and will take approximately two hours to complete;
advising that a copy of the insurance coverage will be provided by the
Lions Foundation of Canada; and, encouraging all interested residents to
participate.
(Approved provided the organizers apply
for and obtain a Road Occupancy Permit
from the Engineering Services
Department)
D - 3 Deb Bowen, Regional Clerk/Director of Legislative Services, Region of
Durham, advising Council that on June 5, 2013, Regional Council adopted
the following resolution pertaining to Durham Region Roundtable on
Climate Change (DRRCC) Resolution — Urban Agriculture and Community
Food Production:
"a)THAT Council be advised that the Durham Region Roundtable on
Climate Change (DRRCC) endorses part b) of Regional Council's
resolution of April 3, 2013, with respect to the Durham Integrated
Growers (DIG) which reads as follows:
Council Meeting Minutes - 9 - July 2, 2013
'b)THAT Corporate Communications staff be directed to work with
Mary Drummond with respect to establishing a link on the Region's
website to access the DIG website';
b) THAT Council endorse the Vision and Mission of DIG which reads as
follows:
• Vision: Growing Food and Community
• Mission: Supporting local community food production and food
security through sharing resources, mentoring, technical assistance,
education and partnerships; and
c) THAT the local area municipalities be requested to include a link on
their municipal websites to access the DIG website."
Resolution #C-243-13
Moved by Councillor Woo, seconded by Councillor Novak
THAT the resolution from the Region of Durham, with respect to the Durham Region
Roundtable on Climate Change (DRRCC) Resolution — Urban Agriculture and
Community Food Production, be endorsed.
"CARRIED"
D - 4 Mayor Geoffrey Dawe, Town of Aurora, forwarding copies of the Town of
Aurora's correspondence to the Honourable Kathleen Wynne, Premier of
Ontario and to the Honourable John Gerretsen, Attorney General of
Ontario, in support of their efforts to enact legislation to implement the
recommendations of the Attorney General's Anti-SLAPP Advisory Panel,
to prevent misuse of the courts by those seeking to limit or silence public
discussion on matters of public interest; and, requesting Council to send a
letter on behalf of the Municipality to the Premier and the Attorney General
to support their efforts to enact Anti-SLAPP legislation. In its report to the
Attorney General, the AntiSLAPP Advisory Panel noted that strategic
lawsuits against public participation (SLAPPs) can "intimidate opponents,
deplete their resources, reduce their ability to participate in public affairs,
and deter others from participating in discussion on matters of public
interest."
Council Meeting Minutes - 10 - July 2, 2013
Resolution #C-244-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the resolution from the Town of Aurora, with respect to legislation to
implement the recommendations of the Attorney General's Anti-SLAPP Advisory
Panel, be endorsed.
"CARRIED"
D - 5 Pamela Fettes, Municipal Clerk, Clearview Township, writing to the
Honourable Kathleen Wynne, Premier of Ontario, advising that on June
10, 2013, Clearview Township adopted the following recommendation
pertaining to "Not a Willing Host Community" for Industrial Wind Turbines:
"WHEREAS the Premier of Ontario has recently conveyed the
Government's desire to limit Industrial Wind Turbine (IWT) Projects to
communities that are willing hosts;
AND WHEREAS Council for the Township of Clearview has taken a
consistent position since the enactment of the Green Energy Act on issues
related to IWT's, including the removal of municipal planning authority, the
need for greater separations and the request for a moratorium on all
installations until the completion of the Health Canada study;
AND FURTHER THAT based on the consistent position of the Township
of Clearview and the input received from the community regarding two
specific Industrial Wind Turbine proposals currently in the application
process (Fairview Wind Farm and Skyway 124), the Province of Ontario
and specifically the Ministry of Environment is now advised that the
Township of Clearview is an unwilling Industrial Wind Turbine host
community, as defined in the Green Energy Act;
AND THAT the Township continues to be willing to consider other
renewable energy projects that are of an appropriate scale and regulated
by an appropriate regulatory regime;
AND FINALLY THAT this resolution be circulated to Premier Kathleen
Wynne, as well the Minister of the Environment, the Minister of Energy,
the Minister of Rural Affairs, the Minister of Municipal Affairs and Housing,
AMO and all rural municipalities for their notice and endorsement."
Council Meeting Minutes - 11 - July 2, 2013
Resolution #C-245-13
Moved by Councillor Woo, seconded by Councillor Partner
THAT the resolution from Clearview Township, with respect to "Not a Willing Host
Community" for Industrial Wind Turbines, be endorsed.
"CARRIED"
D - 6 Susan Sheridan, Deputy CAO Clerk-Treasurer, Township of Killaloe,
Hagarty and Richards, writing to the Honourable Kathleen Wynne,
Premier of Ontario, advising that on June 4, 2013, the Township of
Killaloe, Hagarty and Richards adopted the following resolution pertaining
to Toronto Transit:
"THAT WHEREAS the Province of Ontario has downloaded many
Provincial highways and other services such as policing, which are clearly
a Provincial responsibility, to municipal governments;
AND WHEREAS this downloading of Provincial services to the local level
has created financial hardship for municipal ratepayers;
AND WHEREAS there is no guaranteed, sustainable Provincial funding,
regardless of the financial impact of these downloaded services on
municipal governments, many of which have seen a significant reduction
in Provincial funding;
THEREFORE BE IT RESOLVED THAT the Council for the Township of
Killaloe, Hagarty and Richards is vehemently opposed to any plan by the
Provincial government that increases the financial burden on municipal
ratepayers in rural Ontario by subsidizing the transit system for the GTA;
AND FURTHER THAT a copy of this resolution be forwarded Premier
Kathleen Wynne, the Honourable Glen Murray, Minister of Transportation,
Renfrew-Nipissing-Pembroke MPP John Yakabuski, and all municipalities
in Ontario."
Resolution #C-246-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the resolution from the Township of Killaloe, Hagarty and Richards, with
respect to Toronto Transit, be endorsed.
"CARRIED"
Council Meeting Minutes - 12 - July 2, 2013
D - 7 Mayor Dennis Lever, Chair, Top Aggregate Producing Municipalities of
Ontario, forwarding correspondence from Mayor Marolyn Morrison, Town
of Caledon, regarding assessment appeals on gravel pit properties in
Caledon and the implications for gravel pit appeals in municipalities across
the Province; and, indicating that since the outcome of Caledon's gravel
pit appeals at the Assessment Review Board (ARB) may set the
precedent for gravel pit appeals across the Province, the Town of Caledon
is seeking financial assistance to mount a successful defense at the ARB.
Mr. Lever is encouraging Council to support the Town of Caledon's
request as the impact on Clarington could be substantial.
Resolution #C-247-13
Moved by Councillor Novak, seconded by Councillor Woo
THAT the request from the Town of Caledon, for financial assistance to mount a
successful defense at the Assessment Review Board with respect to assessment
appeals on gravel pit properties in Caledon, be received for information.
"CARRIED"
D - 8 Dave Lawson, President, Bowmanville Creek Anglers Association,
advising the Association is in the process of raising funds for a wheelchair
access at the Bowmanville Creek for children and adults who use
wheelchairs to be able to enjoy fishing; requesting financial assistance
from the Municipality to assist in this endeavour; indicating they have
acquired Sustainable Trails for the planning, design and construction of
this accessible fishing trail on the Bowmanville Creek; advising the cost of
the project is approximately $8,000; and, a copy of the detailed proposal
booklet is available by e-mailing island roadangels(cD-hotmail.ca.
Resolution #C-248-13
Moved by Councillor Partner, seconded by Councillor Novak
THAT the request from the Bowmanville Creek Anglers Association, for financial
assistance for the wheelchair accessible project at the Bowmanville Creek, be
supported; and
THAT $2,000 be allocated from the Municipal Grant Program, pending staff approval
of the grant application.
"CARRIED LATER IN THE MEETING"
Council Meeting Minutes - 13 - July 2, 2013
Resolution #C-249-13
Moved by Councillor Woo, seconded by Councillor Partner
THAT Council recess for ten minutes.
"CARRIED"
The meeting reconvened at 8:35 p.m.
The foregoing Resolution #C-248-13 was then put to a vote and CARRIED.
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report June 24, 2013
Resolution #C-250-13
Moved by Councillor Woo, seconded by Councillor Traill
THAT the General Purpose and Administration Committee Report of June 24, 2013 be
approved, with the exception of Items #3, #4, #8, #12, and #19.
"CARRIED"
Item #3
Resolution #C-251-13
Moved by Councillor Novak, seconded by Councillor Traill
THAT Staff be directed to:
• Perform noise measurements in Mr. Franklin's back yard, next to Mr. Franklin's
patio door,
• Undertake a Traffic count on Trulls Road, and
• Coordinate, with Durham Region Police Service and the Engineering Services
Department, the installation of a temporary radar sign on Trulls Road.
"CARRIED"
Council Meeting Minutes - 14 - July 2, 2013
Item #8
Resolution #C-252-13
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report PSD-044-13 be received;
THAT Engineering Services Staff review the proposed tree planting program
contained in our 2013 Trulls Road Reconstruction Project in an effort to enhance the
vegetative buffer plantings between the rear yards on Vivian Drive and Trulls Road;
and
THAT all interested parties listed in Report PSD-044-13 and any delegations be
advised of Council's decision.
"CARRIED"
Item #12
Resolution #C-253-13
Moved by Councillor Novak, seconded by Councillor Woo
THAT correspondence be issued to the Region of Durham to request the specifics
of the Region of Durham's plan for local servicing of both residential and non-
residential lands in the Courtice areas with Sanitary Sewer in conjunction with the
trunk sanitary sewer.
"CARRIED"
Item #4
Resolution #C-254-13
Moved by Councillor Neal, seconded by Councillor Woo
THAT Report PSD-043-13 be received; and
THAT all interested parties listed in Report PSD-043-13 be notified of Council's
decision and advised that Report PSD-043-13 is available online at
www,clarington.net/ourplan.
"CARRIED LATER IN THE MEETING"
(See following motion)
Council Meeting Minutes - 15 - July 2, 2013
Resolution #C-255-13
Moved by Councillor Neal, seconded by.Councillor Traill
THAT the foregoing Resolution #C-254-13 be amended to add:
"THAT Report PSD-043-13 be referred back to staff to report on actual physical
layouts that could be produced if this land budget is passed."
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper I ✓
Mayor Foster I ✓
The foregoing Resolution #C-254-13 was then put to a vote and CARRIED ON THE
FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Mayor Foster ✓
Council Meeting Minutes - 16 - July 2, 2013
Item #19
Resolution #C-256-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Resolution #CGPA-13-13, passed in Closed Session regarding
Report CAO-007-13, Regarding Boots & Hearts Music Festival 2013, be ratified.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Partner ✓
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Mayor Foster ✓
STAFF REPORT(S)
Confidential Memorandum of the Municipal Solicitor— Bowmanville Zoo — Noise
By-law 2007-071
Resolution #C-257-13
Moved by Councillor Traill, seconded by Councillor Partner
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of receiving advice that is subject to solicitor-client
privilege, including communications necessary for that purpose.
"CARRIED"
The meeting reconvened at 9:26 p.m.
The Mayor advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were
passed.
Council Meeting Minutes - 17 - July 2, 2013
Resolution #C-258-13
Moved by Councillor Traill, seconded by Councillor Woo
THAT Mr. Hackenberger be advised that staff will work with the Durham Region
Humane Society, the Durham Region Police Service and the Bowmanville Zoo to
help regulate any activity that may cause giraffes or other animals to be in
distress.
"CARRIED"
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
BY-LAWS
By-law 2013-072 was received as a Hand-Out.
Resolution #C-259-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-laws 2013-069 to 2013-072
2013-069 Being a By-law to remove the (H) Holding symbol for Port of Newcastle East
Lands (300-330 Lakebreeze Drive)
2013-070 Being a By-law to amend By-law 2006-105 to regulate the construction of
driveway entrances upon the highways under the jurisdiction of the
Municipality of Clarington
2013-071 Being a By-law to amend By-law 2004-253 to provide for Civil Marriage
Services to be Offered by the Municipality of Clarington
2013-072 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle (2055979 Ontario Inc.); and
THAT the said by-laws be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
Council Meeting Minutes - 18 - July 2, 2013
OTHER BUSINESS
Councillor Partner requested clarification on whether the Municipal Clerk was working
on a policy regarding the appointment to the Veridian Boards.
Councillor Partner requested the assistance of the Director of Engineering Services
with respect to Regional issues regarding the installation of the "Orono — Home of
Stanley Cup Champion Bryan Bickell" sign.
Councillor Neal questioned whether Council's Regional representatives will support
enhanced monitoring for the EFW when it comes up at Regional Council.
CONFIRMING BY-LAW
Resolution #C-260-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-law 2013-073, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 2nd day of July, 2013; and
THAT the said by-law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C-261-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 9:49 p.m.
"CARRIED"
MAYOR MUNICIPAL CLERK
DRAFT LIST OF DELEGATIONS
SEPTEMBER 16, 2013
a) Martin Gerkes — Transfer of Demolition Rights (Correspondence Item D - 9)
b) Carol Hopps — Report EGD-030-13 -Trudeau Walkway (Item 2 of Report #1) .
SUMMARY OF CORRESPONDENCE
SEPTEMBER 16, 2013
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Clarington Museums and Archives Board dated May 15,
and June 12, 2013 (Copies attached)
1 - 2 Minutes of the Ganaraska Region Conservation Authority dated
June 13, 2013 (Copy attached)
17 3 Minutes of the Durham Nuclear Health Committee (DNHC) dated
June 14, 2013 (Copy attached)
1 - 4 Minutes of the Orono Arena Community Centre Board dated June 25,
2013 (Copy attached)
1 - 5 Minutes of the Clarington Agricultural Advisory Committee dated
July 11, 2013 (Copy attached)
1 - 6 Minutes of the Newcastle Memorial Arena Management Board dated
June 11, July 9, and August 13, 2013 (Copies attached)
1 - 7 Minutes of the Sustainable Clarington Community Advisory Committee
dated July 18, 2013 (Copy attached)
I - 8 Corrina Giles, Town Clerk, Town of The Blue Mountains, advising
that on June 17, 2013, the Town of The Blue Mountains adopted the
following resolution pertaining to "Not a Willing Host for Industrial
Wind Turbine Projects":
"WHEREAS the Provincial Government has recently conveyed the
Governments desire to limit Industrial Wind Turbines to communities
that are willing hosts;
AND WHEREAS the Town of The Blue Mountains completed a
Constraints Analysis dated April 2007 related to Renewable Energy;
AND WHEREAS the Constraint Analysis identified limited
"unconstrained" areas within the Town of The Blue Mountains;
AND WHEREAS the Town of The Blue Mountains completed a
Cultural Heritage Landscape Assessment Report dated September
2009 (CHLAR);
Summary of Correspondence - 2 - September 16, 2013
AND WHEREAS the CHLAR identified ten proposed Cultural
Heritage Landscape Areas within the Town that merit consideration;
AND WHEREAS a number of the Cultural Heritage Landscape Areas
identified are within the previously referenced and identified
"unconstrained" areas;
AND WHEREAS the CHLAR identified that industrial wind turbines
could have an impact on cultural heritage landscapes;
AND WHEREAS a significant portion of the Town of The Blue
Mountains is subject to the Niagara Escarpment Plan;
AND WHEREAS the Niagara Escarpment Planning and
Development Act identifies that the purpose of the Act is to provide
for the maintenance of the Niagara Escarpment and land in its
vicinity substantially as a continuous natural environment, and to
ensure only such development occurs as is compatible with that
natural environment;
AND WHEREAS the Niagara Escarpment Commission has adopted
a position that the Niagara Escarpment Plan should not be the focus
of large-scale industrial-type wind power development;.'
AND WHEREAS the Medical Officer of Health for Grey-Bruce has
found that many people in Grey Bruce and Southwestern Ontario
have been impacted by the noise and proximity of wind farms;
NOW THERFORE Council of the Corporation of the Town of The
Blue Mountains hereby notifies the Province of Ontario that the Town
of The Blue Mountains is not a willing host for Industrial Wind
Turbine Projects for the aforementioned reasons;
AND THAT Council of the Corporation of the Town of The Blue
Mountains hereby directs that this'resolution be circulated to Premier
Kathleen Wynne, The Minister of Environment, The County of Grey
and all municipalities in Grey County.
Summary of Correspondence - 3 - September 16, 2013
1 - 9 Doris Dumais, Director, Environmental Approvals Access and
Service Integration Branch, Ministry of the Environment, responding
to Council's correspondence of May 13, 2013, declaring that
Clarington is not a willing host to two proposed wind projects;
recommending the Municipality complete the Municipal Consultation
Form identifying the impacts of the proposed project on the
Municipality and identifying local community needs thereby ensuring
feedback is taken into account during the design of the project and
documented in the proponent's Consultation Report; highlighting the
approval, public review and comment process for the Renewal
Energy Approval (REA) applications for the Clarington Wind Farm
Project and the Ganaraska Wind. Farm Project; and, encouraging
Members of Council and staff to monitor the Ministry's review status
of the Clarington Wind Farm Project and the Ganaraska Wind Farm
Project at the following link:
http://Www.ene.gov,on.ca/environment/en/subject/renewable energy
/proiects/index.htm.
1 - 10 J. R. Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority (CLOCA), writing to the Honourable Jim
Bradley, MPP, Minister of the Environment regarding the Highway
407 East Phase I project, indicating that during EA review, CLOCA
was satisfied that flooding and erosion risks were minimized,
fisheries issues were adequately addressed and impact to
vegetation, wildlife and habitat would be dealt with through the
development of a vegetation restoration framework; expressing
concern that with optimization proposed and continuous refinement
during detail design of the project and insufficient information being
provided to review revisions, CLOCA cannot confirm that impacts are
being satisfactorily addressed; and, requesting clarification from the
Minister that the terms and conditions of the EA are being fulfilled,
that provincial interests related to natural hazards, natural heritage
and water management are being addressed, and requesting
confirmation regarding CLOCA's role and responsibilities in the
development, design and construction of the project.
- 11 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, advising Council that on June 26,
2013, Regional Council adopted the following resolution pertaining to
the Region of Durham Agricultural Strategy 2013-2018:
"a) THAT the Region of Durham Agricultural Strategy 2013-2018 be
approved; and
Summary of Correspondence - 4 - September 16, 2013
b) THAT a copy of Report #2013-EDT-26 of the Commissioner of
Planning and Economic Development be circulated to all area
municipalities, the Durham Federation of Agriculture, the Greater
Toronto Area Agricultural Advisory Committee, the Durham
Agricultural Advisory Committee, the Uxbridge Agricultural
Advisory Committee, and the Agricultural Advisory Committee of
Clarington for information."
1 - 12 Roger Saunders, Director, Strategic Planning, Regional Municipality
of Durham, forwarding a copy of Commissioner's Report No.
2013-P-47 regarding National Household Survey (2011) —
Citizenship, Immigration, Visible Minorities, Ethnic Origin, Aboriginal
Identity and Religion.
1 - 13 Nicole Wellsbury, Manager of Legislative Services/Deputy Clerk,
Town of Ajax, advising Council that on June 24, 2013, the Town of
Ajax endorsed Council's resolution regarding the Veridian Agenda
and Financial Statements.
1 - 14 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, writing to the Honourable Glen
Murray, Minister of Transportation, advising that on June 26, 2013,
Regional Council adopted the following resolution pertaining to the
Region of Durham's response to.Metrolinx's Investment Strategy for
the Big Move:
"a) THAT the Minister of Transportation for the Province of Ontario
be advised of the following feedback from the Region of Durham
regarding Metrolinx's Investment Strategy (in support of The Big
Move):
i) In view of Regional Council's endorsement of the Next Wave
of Big Move (with the Region's proposed additions), the
Region recommends that the Province fund these Next Wave
of Big Move projects in the following manner:
1. The Ontario Government provide 100 per cent funding of
the Big Move capital projects and provide annual,
ongoing, and sustainable capital and operating grant
funding (an operating cost recovery funding model) to
municipalities for implementing and operating Big Move
projects and supporting local transit and transportation
initiatives, based on increases to the Province's own
funding sources as they may determine. The Province
be further advised that Durham's property tax base and
Summary of Correspondence - 5 - September 16, 2013
constrained transit development charges cannot support
the hundreds of millions of dollars in capital needs and
the fiscal sustainability required for funding the ongoing
annual operating costs;
2. The Federal Government adopt a National Transit
Strategy that would include the Federal Government
contributing funding towards the capital costs for the Next
Wave transit and transportation infrastructure;
3. if the Province of Ontario determines that increases in
the Harmonized Sales Tax and the mobility tax credit are
to be implemented that the changes be applied Province
wide and not just specific to the GTHA to ensure no
adverse impact to the GTHA region relative to the rest of
Ontario;
4. If the Province of Ontario determines that an increase in
a per litre fuel and gasoline tax are to be implemented
that the changes be applied Province wide and not just
specific to the GTHA to ensure no adverse impact to the
GTHA region relative to the rest of Ontario and that
consideration be given to a phase-in of any such
increase over a period of up to five years to ensure
impacts are minimized;
5. The proposed arbitrary 15 per cent increase to the
existing development charge rates not be endorsed as
presented;
6. The average $0.25 per spot per day business parking
space levy not be implemented;
7. That Metrolinx's proposed amendments to the
Development Charge Act to remove the 10 year historical
service level restriction and mandatory 10 per cent
discount when calculating the Transit Development
Charge be implemented by the Province and that all
Development Charge revenue collected stay in the region
where collected and be used for transit;
Summary of Correspondence - 6 - September 16, 2013
8. In order to replace the outdated current GO Development
Charge, the Ontario Government investigate and confer
with municipalities regarding a potential implementation
of a new special Metrolinx development related fee on all
new residential and commercial development and further
that such a fee be applied to all geographic areas that
are serviced by GO Transit;
9. Metrolinx's proposal to provide up to 25 per cent of the
new revenue generated(up to $500 million per year) to
the GTHA municipalities in support of the Big Move
projects, be investigated by the Province to ensure any
funding allocation methodology and terms are fair,
equitable and acceptable to the GTHA municipalities;
10. In order to ensure transparency and accountability, that
any financing dedicated to funding the Big Move, be
segregated in a separate GTHA Trust Fund, with the
financial activities to be audited and publicly reported, as
recommended by Metrolinx;
11. Municipalities be exempt from having to directly pay any
new fee, tax or levy that will result in additional costs to
municipalities;
12. Any new municipal related fee, tax, or levy increase
being considered by the Province, be subject to the
agreement of municipalities prior to implementation,
given varying municipal fiscal realities in balancing
competing municipal infrastructure needs and costs with
property tax financing issues;
13. That Metrolinx funding for transit and transportation
projects continue to be made conditional and prioritized
based on a business case approach (evidence based
evaluation), to demonstrate need, cost, and long term
financial sustainability; and
14. That the governance structure of Metrolinx be modified to
include elected municipal councillors to ensure fair
representation of municipal concerns and the appropriate
balancing of the fiscal realities; and
Summary of Correspondence - 7 - September 16, 2013
b) THAT a copy of Report#2013-F-55 be forwarded to Metrolinx,
the Ontario Ministers of Finance, Infrastructure Ontario, Municipal
Affairs and Housing, the Federal Ministers of Finance,
Transportation, and Infrastructure Canada, the Durham Region
MPs and MPPs, the Association of Municipalities of Ontario
(AMO) and Durham's eight local area municipalities."
l - 15 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham., forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition
3 Public Record:
• Letter to the Ministry of the Environment dated June 24, 2013,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the May 2013
Complaint and Inquiry Logs (MOE File No. EA-08-02)
• May 2013 Durham York Energy Centre Call Log
• May 2013 Durham York Energy Centre Project Team Log;
and
advising that the documents are also available on the EFW project
website at http://www.durhamyorkwaste.ca/project/efw-
committee.htm
1 - 16 J. R. Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority (CLOCA) forwarding a copy of CLOCA's
2012 Year in Review publication and advising the document is also
available online at www.cloca.com.
1 - 17 Dan Mathieson, Chair, Municipal Property Assessment Corporation
(MPAC) Board of Directors, providing an update on assessment
activities including MPAC's launch of a four-year strategic plan
(2013-2016) having the potential to save as much as $20 million over
the next four years; the 2012 Province-wide assessment update
placing new values on Ontario's approximate 5 million properties and
highlighting the Public Education and Outreach initiatives in support
of assessment-related activities; the 2013 growth update indicating
that MPAC is committed to processing over 160,000 building
permits, with an anticipated taxable assessment growth, through
Supplementary Assessment listings of approximately $23 billion, and
the 2013 Ontario Budget: Strengthening Ontario's Property Tax
System by acknowledging the concerns raised by municipalities and
working with all stakeholders to implement recommendations to
strengthen the property tax system; and, advising the cornerstone of
Summary of Correspondence - 8 - September 16, 2013
MPAC's four-year strategic plan is to transform its relationships with
stakeholders into partnerships and encouraging Members of Council
and staff to contact the local Municipal Relations Representative
regarding assessment activities in the community.
1 - 18 Kathy Kielt, Deputy Clerk and Supervisor of Council and Committee
Services, Regional Municipality of Halton, advising Council that on
July 10, 2013, the Regional Municipality of Halton adopted the
following resolution pertaining to Enbridge Pipelines Inc. Line 9
Reversal:
"WHEREAS Enbridge Pipelines Inc. (Enbridge) is seeking approval
from the National Energy Board (NEB) for the flow reversal between
North Westover in Hamilton and Montreal to an eastward direction
and capacity expansion to 300,000 barrels per day of the existing
Line 9 pipeline, including an allowance for the transportation of
heavy crude oil products;
WHEREAS the NEB, as the responsible federal agency regulating
pipelines, energy development and trade in Canada, issued a
Hearing Order, convening a public hearing for this project;
WHEREAS Environment Canada reports that one drop of oil can
render up to 25 litres of water unfit for drinking;
WHEREAS Environment Canada reports that oil products are
harmful to aquatic and terrestrial ecosystems;
WHEREAS the pipeline integrity and other preventative and
emergency response measures are paramount to minimizing the
likelihood of a release and for the protection of the community and
the environment;
WHEREAS failure of the pipeline will lead to oil products release into
the environment and contamination of our waterways and potentially
Lake Ontario; and
WHEREAS currently only one remote controlled isolation valve is
located in the Region of Halton along the Enbridge Line 9 pipeline;
THEREFORE BE IT RESOLVED:
Summary of Correspondence - 9 - September 16, 2013
THAT Enbridge be requested to install isolation valves on each side
of watercourses to provide enhanced environmental protection and
improve the potential for minimization of environmental
contamination of our waterways and potentially Lake Ontario, and
health and safety impacts in the event of a pipeline failure;
THAT the National Energy Board be requested to require the
installation of isolation valves on each side of watercourses
(regardless of whether they are classified as "navigable" or not) to
provide enhanced environmental protection and improve the
potential for minimization of environmental contamination of our
waterways and potentially Lake Ontario, and health and safety
impacts in the event of a pipeline failure;
THAT the Regional Clerk forward a copy of this resolution to the
Great Lakes and St. Lawrence Cities Initiative, as they have
Intervenor status in the NEB hearing process for the Enbridge
project, for inclusion in their hearing submissions; and
THAT the Regional Clerk forward a copy of this resolution to the City
of Burlington, as they have Letter of Commenter status in the NEB
hearing process for the Enbridge project, for inclusion in their hearing
submission.
THAT the Regional Clerk forward a copy of this resolution to the
Association of Municipalities of Ontario for distribution to all
municipalities in Ontario."
1 - 19 John R. O'Toole, MPP Durham, forwarding a copy of
correspondence from the Honourable Glen Murray, Minister of
Infrastructure and Minister of Transportation in which the Minister
acknowledges Clarington's concerns regarding the impact on local
roads once Highway 407 East is opened to traffic at Harmony Road
but advising that the termination of the highway at Harmony Road is
temporary and traffic analysis completed by the Ministry indicates
very small impacts as a result of Phase I implementations to
Clarington's road network; advising that the Province is committed to
completing Highway 407 East to Highway 35/115 by 2020, with an
interim opening at Taunton Road in 2017; and, advising the
Ministry's project team will continue to work with the Municipality and
the Region to review and discuss related issues.
Summary of Correspondence - 10 - September 16, 2013
Mr. O'Toole advises that the Province is planning to reimburse other
municipalities for impacts from the first phase of construction and
feels it is reasonable to assume that similar impacts from the second
phase through Clarington will also exist and confirms he does not
agree with the Minister's assessment that there will be very small
impacts in Clarington.
1 - 20 Deb Bowen, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, advising Council that on June 26,
2013, Regional Council adopted the following resolution pertaining to
the proposed Enbridge Pipelines Inc. (Enbridge) application to the
National Energy Board (NEB) to reverse the flow of Line 9B from
North Westover, Ontario to Montreal, Quebec:
"a) THAT the Regional Municipality of Durham continues to liaise
with other municipalities and Conservation Authorities to discuss
pipeline operations related to the presentation of issues before
the National Energy Board;
'b) THAT Regional staff be authorized to submit a letter of comment
to the National Energy Board on the proposed Enbridge Line 9B
reversal and increased carrying capacity project by the deadline
submission of August 6, 2013, after Regional Council is
recessed for the summer break;
c) THAT the Letter of Comment request that the pipeline through
Durham be replaced with one meeting current Enbridge
standards for new pipelines designed to carry diluted bitumen;
and
d) THAT Report No. 2013-W-65 of the Commissioner of Works be
forwarded to the local area municipalities, Conservation
Authorities within the Regional Municipality of Durham, and the
Great Lakes St. Lawrence Cities Initiative."
1 - 21 Cathie Best, Town Clerk, Town of Oakville, advising Council that on
July 8, 2013, the Town of Oakville adopted the following resolution
pertaining to the Metrolinx Investment Strategy Update:
1. THAT the report on the Investment Strategy by Metrolinx dated
June 17, 2013, be received;
2. THAT the Metrolinx Investment Strategy be supported in
principle;
Summary of Correspondence - 11 September 16, 2013
3. THAT Metrolinx be encouraged to better match funding sources
with those who benefit most;
4. THAT Metrolinx be advised that the Town of Oakville opposes
any impact on property taxes by capital or operating expenses of
the Big Move projects;
5. THAT the Province and Metrolinx be requested to continue to
work with the municipalities in bringing clarity to elements of the
recommendations noted in this report; and
6. THAT a copy of this report be forwarded to Metrolinx, the Region
of Halton, GTHA municipalities, the Premier of Ontario, the
Minister of Municipal Affairs and Housing, the Minister of
Finance, the local MPPs and AMO."
1 - 22 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition
3 Public Record:
• Letter to the Ministry of the Environment dated July 26, 2013,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the June 2013
Complaint and Inquiry Logs (MOE File No. EA-08-02)
• June 2013 Durham York Energy Centre Project Team Log;
• Letter to the Ministry of the Environment dated July 31, 2013,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding'Request for Revised Submission
Date for the Durham York Energy Centre Third Party
Independent Audit Report #3 (MOE File No. EA-08-02); and
advising that the documents are also available on the EFW project
website at http://www.durhamyorkwaste.ca/proiect/efw-
committee.htm
1 - 23 Cindy Sutch, Save the Oak Ridges Moraine (STORM) Coalition
Board of Directors, forwarding STORM's recent statement on large
scale energy projects on the Oak Ridges Moraine, acknowledging
that the first Renewal Energy Approval (REA) on the Oak Ridges
Moraine'and Protected Countryside of the Greenbelt Plan has been
granted contingent on a significant reduction of setbacks from natural
features such as significant woodlands, headwater streams and
groundwater discharge areas; expressing concern that setbacks are
Summary of Correspondence - 12 - September 16, 2013
not being maintained, significant and sensitive natural features are
not being considered and reports are not being produced; suggesting
that it's time to take a step back and re-examine the REA process if it
can't approve large scale energy projects under established
environment-first policies such as the Oak Ridges Moraine and
Greenbelt Plans; and, respectfully requesting that the Province halt
the awarding of FIT contracts and approval of large scale energy
infrastructure projects on the moraine until full environmental
assessments are made mandatory and requesting that copies of all
reports, studies and notice of completions be submitted to STORM
for review by its Energy Infrastructure Committee.
1 - 24 Ken Hall, Senior Advisor, Public Affairs, Enbridge Pipelines Inc.,
advising that Enbridge Pipelines Inc. will soon be conducting a series
of Integrity Digs. in the Clarington area along their Line 9 pipeline
corridor as part of an ongoing preventive maintenance program;
indicating that an Enbridge representative has met with staff to
outline the purpose and scope of the work and the process used to
work with impacted landowners; and, advising that Enbridge is
committed to safe operation of their pipelines and that completion of
the work will help to ensure that Line 9 continues to provide secure
and responsible delivery of crude oil to refineries in Ontario. This
pipeline maintenance work is independent of Enbridge's application
to reverse the flow of Line 9B.
1 - 25 Anne Wilson, writing on behalf of twenty-six residents who reside
next to the Bowmanville Zoo, expressing concern that the use of a
bull horn by the protesters who demonstrate at the Zoo is upsetting
to the seniors and to the animals; acknowledging that they do not
have an issue with the demonstrators standing on the public
sidewalk with their signs but do not believe they have the right to
disturb and frighten people and animals; and, requesting Council's
assistance in ending the noise and making the protests quiet for the
sake of the animals and the people who live in the area.
1 - 26 Debra Nicholson, Local Area Manager— Durham, Canada Post,
advising that following a review of customer traffic patterns at the
Hampton Post Office, Canada Post will no longer offer Saturday
retail service as of September 30, 2013; advising that post office box
customers will have full access to postal services on weekdays; and,
that Canada Post remains committed to providing postal services in
urban and rural communities across the country.
Summary of Correspondence - 13 - September 16, 2013
1 - 27 Don Hutton, Advertising Chair, Rotary Club of Bowmanville, thanking
Council for supporting the 6th Annual Rockin' Rotary Ribfest which
raised over $100,000; indicating the funds will go directly back into
the community providing bursaries and programs to youth and
children and providing financial assistance to international
communities; and, hoping to count on Council's support again next
year.
1 - 28 Chuck Mercier, Mayor, Township of Scugog, writing to the Right
Honourable Stephen Harper, Prime Minister of Canada, advising that
on June 24, 2013, the Township of Scugog adopted the following
recommendation regarding the Big Move Transit and Transportation
Plan recommended by Metrolinx:
"WHEREAS the Township of Scugog supports the principle and
general direction behind the Big Move transit and transportation plan
recommendations put forth by Metrolinx for the GTHA;
AND WHEREAS Scugog requires less investment in transit than its
urban counterparts, as evident in the Big Move plan, and yet
continues to be burdened with an unsustainable roads infrastructure
deficit;
AND WHEREAS Scugog's ability to develop and generate growth
related revenues is constrained by provincial land use policies and
limited servicing infrastructure;
AND WHEREAS Scugog has contributed significantly to the
protection of the province's prime agricultural lands and other green
space for which it receives no financial recognition from the
Government of Ontario;
AND WHEREAS Scugog has ongoing concerns with proposed
reductions in the Ontario Municipal Partnership Fund;
NOW THEREFORE BE IT RESOLVED THAT revenues raised
through the use of the various tools recommended by Metrolinx be
spent on both roads and transit projects within the local
municipalities in which they were raised;
AND THAT the Government of Canada be requested to adopt a
national transit strategy to include long term, predictable capital
funding for higher order transit projects above and beyond the
current infrastructure programs;
Summary of Correspondence - 14 - September 16, 2013
AND THAT the Government of Canada, the Government of Ontario
(Minister of Infrastructure), Metrolinx and the Region of Durham be
so advised,"
1 - 29 The Honourable Kathleen Wynne, Premier of Ontario, responding to
Council's resolution regarding the hosting of wind turbine projects;
acknowledging that municipal input on the siting of renewable energy
projects is important and advising the government is making
significant changes that will engage municipalities at the beginning of
the process to identify appropriate locations and siting requirements
for future large renewable energy projects; and, advising that as
setbacks and municipal input on the siting of wind projects falls
under the purview of the Ministry of Energy and the Ministry of the
Environment, Premier Wynne has forwarded a copy of Council's
correspondence to the Honourable Bob Chiarelli and the Honourable
Jim Bradley as well as to the Honourable Jeff Leal, Minister of Rural
Affairs for his information.
1 - 30 Individual correspondence has been received from the following
individuals/stakeholders/Members of.the Clarington Swim Club
expressing concern with plans to make changes to the.Clarington
Fitness Centre pool; indicating that shallowing of the pool will limit
the potential of Swim Club members and will force serious athletes to
look outside the Municipality for training; acknowledging that there
are two other facilities well suited for younger swimmer Red Cross
lessons but that are ill suited for competitive swimmers and upper
level lessons; and, suggesting that changes to the pool should not
proceed:
Nathanial Landry, Nancy Ouyang, Jennifer Hardy, Adele
Thompson, Pat Limebeer, Marie Lever, Angel Van Leeuwen,
Elizabeth Ross, Deborah Patrick, Rosemarie McIntyre, D.
Hammond, Ian and Kirsten Soutter, Ashley Chambers, Peter
Hobb, Karen Welds, Jennifer Tremain, A. Sharpe, K. Smedley,
Brian Elliott, S. Broersma, Caroline Chaplow, Joanna Lefebvre,
Derek Speght, Siobhan Mullan, Marjorie Christian, Suzanne
Barnes, Traci Payne, Garth Hyson, Ron Landry, Deborah Landry,
Pauleen Goselin, Suzanne Branton, Aiden Murphy, Anne
Heemskerk, John Kay, Patti Lockhart, Karen Gough, Marie
Gough, Scott Cavanaugh, Tracey Cavanaugh, Claire Mullan, Gail
Van Londen, Louise Barrett, Erika Hartmann, Wilhelmina
Warmerdam; Hazel Gillbank, Leslie Milne, Marg Witterer, A.
Plullios, Shirley Maraz, Darlene Thompson, Betty Skinner,
Virginia Foster, Hannah Farrow, Rita Hofman, Peter deGelder,
Summary of Correspondence - 15 - September 16, 2013
John Lock, Maria Hofman, Marion Warren, Irene Gourlay, Rika
Hayakawa and Linda St-Germain.
1 - 31 Kathryn Shaver, Vice-President, APM Engagement and Site
Selection, Nuclear Waste Management Organization (NWMO),
forwarding a copy of"Implementing Adaptive Phased Management
2014 to 2018 — Draft for Public Review", NWMO's annual five-year
strategic plan for implementing Canada's plan for the safe, long-term
care of used nuclear fuel; indicating the plan provides an overview of
the NWMO and Adaptive Phased Management and presents
highlights of the planned work program; advising the plan will be
refined based on comments received and the final document will be
published in the NWMO's Triennial Report in March 2014; and,
inviting comments by November 29, 2013,
CORRESPONDENCE FOR DIRECTION
D - 1 Jackie Long, Chair, Board of Trustees and Lorraine Sunstrum-Mann,
Executive Director, Grandview Children's Centre, requesting that
October 9, 2013, be proclaimed "Grandview Kids Day" in recognition
of the work and support provided by the Grandview Children's
Centre to the over 5,000 children and youth with special needs and
their families; and, requesting that the Grandview Kids Flag be raised
for the occasion.
(Motion to Proclaim and permission
be granted for the raising of the
Grandview Kids Flag)
D - 2 Nancy Coffin tendering her resignation, with regret, as a Member of
the Compliance Audit Committee as she will be relocating outside of
the Municipality.
(Motion to receive correspondence,
with regret, and refer correspondence
to the Municipal Clerk)
D - 3 Fred Hahn, President, Canadian Union of Public Employees (CUPS)
Ontario and Sheila Olan-MacLean, President, The Ontario_Coalition 1
for Better Child Care (OCBCC) requesting that Wednesday,
October 30, 2013, be proclaimed as "Child Care Worker & Early
Childhood Educator Appreciation Day" in Clarington, in recognition of
the education, skills, commitment and dedication of early child care
educators and staff to children, their families and quality of life of the
community.
(Motion to Proclaim)
Summary of Correspondence - 16 September 16, 2013
D - 4 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Region of Durham, writing to P. Vanini, Executive Director,
Association of Municipalities of Ontario (AMO), advising that on
June 26, 2013, Regional Council adopted the following resolution
pertaining to Municipal Insurance Liability Reform:
"a) THAT the Region of Durham supports the Council Resolution of
Dutton/Dunwich requesting the Association of Municipalities of
Ontario (AMO) advocate for the Province of Ontario to work with
municipalities to develop a long term and sustainable solution
that will protect municipalities from rising litigation and claim
costs which diverts funds from more critical, yet under funded
municipal services;
b) THAT the Region of Durham supports the request of the Frank
Cowan Company for the.Law Commission of Ontario to
complete a study on Municipal Legislative Reform to address the
issue of the effects of Joint and Several Liability on municipal
insurance claims; and
c) THAT a copy of Report#2013-F-61 of the Commissioner of
Finance be forwarded to AMO, the Attorney General of Ontario,
the local MPP's in Durham Region and the Area Municipalities."
(Motion to endorse)
D - 5 Stefanie Scapinello, Public Health Nurse, Durham Region Health
Department, Region of Durham, requesting that October 9, 2013, be
proclaimed as "International Walk to School Day (IWALK), an annual
event that promotes physical activity, safe communities and clean air
by encouraging students to walk/wheel, cycle, in-line skate or
skateboard to and from school to fit physical activity into each day
and to reduce traffic around schools, reduce noise and air pollution
and promote safer streets.
(Motion to Proclaim)
Summary of Correspondence - 17 - September 16, 2013
D - 6 Diana Stephenson, Event Coordinator, Newcastle BIA, requesting
the closure of Highway 2/King Avenue West to King Avenue East
from Baldwin/North Street to Beaver Street on Saturday, October 5,
2013 from 6:00 a.m. to 5:00 p.m. for the annual Newcastle BIA Fall
Harvest Festival; indicating the event will feature vendors, car and
tractor show, live music, pancake breakfast, Newcastle Town Hall
90th Anniversary celebration, games and prizes for kids; indicating
that approximately 2000 people will attend and that 25 volunteers will
be available to assist with directions; and, advising that insurance in
the amount of$15,000,000 has been secured.
(Motion to approve provided the
organizers apply for and obtain a
road occupancy permit from the
Engineering Services Department)
D - 7 Vikki Gilmour, Fundraising and Events Coordinator, Durham
Hospice, a non-profit community based charitable organization
providing practical, emotional and spiritual support and hope to
individuals, families friends and caregivers who are facing illness,
death and/or grief; advising that Durham Hospice must raise
$305,000 this year to augment the grant they receive from the
Ministry of Health & Long-Term Care; and, requesting a grant from
the Municipality to help the organization continue to serve the
residents of Clarington.
(Motion for Direction)
D - 8 Lorraine LeBlanc, Societe Alzheimer Society Sudbury-Manitoulin,
advising that over 500,000 Canadians are living with Alzheimer's
disease and related dementias with current health care costs
associated with these diseases at over $15 billion annually;
indicating that many countries have recognized the urgency and
impact of Alzheimer's disease and related dementias and have
developed strategies accordingly; requesting Council to support
citizens who are affected by dementia and to reduce the burden of
dementia in the future by adopting a resolution calling on all levels of
government and the Federation of Municipalities to adopt a national
dementia strategy; and, urging all citizens to become more aware
and engaged concerning the far-reaching effects of this devastating
disease.
(Motion for Direction)
Summary of Correspondence - 1.8 - September 16, 2013
D - 9 Martin Gerkes advising that his home and property located at
4726 Rundle Road will be expropriated by the Ministry of
Transportation (MTO) to facilitate the construction of a link highway
between the 401 East and the 407 East extension and their family
home will be demolished by the MTO; indicating that it is his
understanding that if he were to apply for a building permit to erect a
home on a second property he owns on Maple Grove Road,
development fees would be charged against this construction;
requesting an exemption be granted as his family has been long-time
residents of the area, has dutifully paid their taxes, has provided a
revenue stream to the local economy through their farm business
and do not have a choice in rebuilding a replacement home at
4726 Rundle Road; and, requesting that their demolition rights —
guaranteed on their original property at 4726 Rundle Road be
transferred to their property on Maple Grove Road.
(Motion for Direction)
D - 10 Lynne Richards expressing concern that he is unable to enjoy his
property on Sundays and Wednesdays due to.noise levels from the
Orono Fish and Hunt Club; and, requesting Council to investigate
lowering the decibel limit at the Club.
(Motion for Direction)
D - 11 John R. O'Toole, MPP, Durham, requesting Council to consider
supporting the re-naming of a stretch of Highway 115 through
Peterborough County as "The John Melville Turner Way", as a fitting
tribute to John M. Turner, distinguished Canadian and former
Speaker of the Ontario Legislature, MPP, business leader,
community volunteer, City of Peterborough Alderman, and Canadian
Military Officer who passed away in January.
(Motion for Direction)
- 1
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
May 15th, 2013
Sarah Jane Williams Heritage Centre
62 Temperance Street,Bowmanville, Ontario
Present: J. Witheridge, Chair
M. Morawetz
J. Cashin-Oster
S. Laing
M. Carlton
M. Speelman-Viney
C. Morgan
B.Seto
Regrets: Mayor A. Foster
G. Humes
J.Neal
Staff. J. Fielding-Executive Director, C. Taws-Archivist,
M. Mitchell-Programme Coordinator
1. Call to Order:
The meeting was called to order by the Chair at 7:00pm.
2. Adoption of Agenda:
An announcement was made by Chair that Craig Ryan would be invited into the meeting
to be thanked for contribution in regards to vision and mission creation. Due to this,
Announcements would be held off until Craig Ryan is available.
Moved by: M. Morawetz Seconded by: M. Speelman-Viney
THAT the agenda be approved as amended.
MOTION CARRIED
3. Approval of April 17 t"'s Board Meeting Minutes-Appendix 1
a) To accept THAT B. Seto's name be added to attendees from April 17th board
meeting minutes.
Moved by: J. Cashin-Oster Seconded: M. Carleton
b) Chair announces that a new motion of a friendly amendment to accept THAT
April 17' 's board meeting minutes be accepted as amended.
Moved by: J. Cashin Oster Seconded by: C, Morgan
MOTION CARRIED
4. Announcements:
a) M. Morawetz announces that with the hard work of the A.C.0 and Martha
Rutherford Conrad, Camp 30 has been officially granted National Historical
Designation. Moving forward, a body would need to be put in place to look after
the site. M. Morawetz explains that the National Historical Designation will only
offer up to $150,000 Federal funding to match funds already raised by any
organization caring for the site. It is also noted that the National Historic
Designation provides a roadside plaque to show that the designated sites location.
M. Morawetz notes that Parks Canada may be interested in the site.
J. Witheridge asks if National Historical Designation protects the land from being
sold.
M. Morawetz states that the owners of the land are happy with the designation but
the designation does not protect the site or the buildings.
M. Speelman-Viney asks if the owners of the land will create barricades to protect
it.
M. Morawetz states one of the goals of the stewardship foundation should it be
successfully formed is to care for the site by securing the buildings as a first step
using funds raised .
b) Craig Ryan is invited into the meeting to discuss Part 8.8: CIarington Museums
and Archives new Mission.
Part 8.8: Clarington Museums and Archives new Mission:
`To illuminate Clarington and its Heritage through lasting and meaningful
experiences with artifacts, exhibitions and programmes that inspire future
generations and enliven our community.'
Chair thanks Craig Ryan for his support and assistance in creating the Clarington
Museums and Archives new Mission by offering him a Certificate of
Appreciation.
5. Executive Director's Report-Appendix 2
Financial: Executive Director discusses attendance of fundraiser workshop. The
importance of the Board in raising funds is emphasized, and the desire to put together a
committee of fundraisers is announced.
It is noted that Fay Langmaid would like to apply for Cultural Spaces, but there is a
worry that this establishment may interfere with funding for Clarington Museums and
Archives sites.
Executive Director mentions that she has met with a collaborative who is willing to offer
assistance for developing fundraising strategies.
Executive Director states that budget reporting is being improved and the new reports
will be presented at the next Board meeting.
Executive Director states that the application for the CRA Charitable Organization
number is underway, but some assistance is needed to determine adequate value of
Clarington Museums and Archives' assets. There is some difficulty in finding accurate
percentages of corporate gifts versus individual gifts in accordance to our donations
budget line.
Michelle Speelman-Viney states that Howard Smith or Nancy Taylor may be able to help
with this.
S. Laing states that reviewing the End of Year Audit may be helpful in determining asset
values.
Visitors: Executive Director states that Membership Month has been going well. A plan
to promote this was created and followed through for the Clarington Museums and
Archives' social media such as facebook and Twitter. The Ice Age Mammals exhibition
generated 2.5 thousand people through the duration of the exhibition. Everything is going
well and is on its way to reaching the goals.
Executive Director states that MapleFest went well, and with implementing a
membership draw, it was possible to access contacts interested in membership.
Executive Director states that a new Guide to Education has been created.
Executive Director states that the Clarington Museums and Archives participated in the
Durham District Heritage Fair, advancing awareness of the Clarington Museums and
Archives and the possibility of school memberships through a heritage workshop and
school membership draw.
Collections: The Executive Director states that herself and C. Taws will be attending de-
accessioning training on May 30`n, and will be meeting with Rob Groen to get a better
idea on project planning.
Organizational Capacity: The Clarington Museums and Archives' staff have attended .
an overall training session in regards to customer care, accessioning,payment and
booking procedures on April 23rd
Clarington Museums and Archives' staff and volunteers attended training,in regards to
touring guests through Bowmanville Museum on April 6tH
Clarington Museums and Archives has chosen three summer students, yet funding is still
being waited upon.
Clarington Museums and Archives has hired a temporary replacement for Ann-Marie
Storcel who has recently resigned from her position. The name of the new replacement is
Penny Bateman, and she will be contracted for three days a week in order to set up the
upcoming exhibition Children at Play.
Executive Director states that objectives and audiences need to be planned efficiently for
future exhibitions.
Executive Director states that a Health and Safety training will be attended by herself and
C. Taws on May 25tH
THAT the Executive Director's report be accepted.
Moved by: M. Morawetz Seconded by: J. Cashin-Oster
MOTION CARRIED
Appendix 3
To include THAT Treasurer Report No. 2013-F-05 be approved as presented
Moved by: B. Seto Seconded by: M. Speelman-Viney
MOTION CARRIED
6. Curator Report- Charles Taws:
a) THAT Curator Report be accepted.
Moved by: B.Seto Seconded by: S. Laing
MOTION CARRIED
b) Curator C. Taws directs board to Clarington Museums and Archives' Policy
Book, page 2 and 3 to view the updates to the Collection Policy. Ministry guides
state that a Collection Management Policy is necessary.
c) C. Taws states that the biggest changes in the policy are in regards to the de-
accessioning procedures. C. Taws states that in the past it was policy to give de-
accessioned items back to the original donor or the donor's family. It will now be
the practice to use the de-accessioned item for the benefit of the Clarington
Museums and Archives; whether this be through selling, auctioning,trading,
donating or disposing of the item.
C. Morgan asks if sending item to another museum incurs monetary compensation
and if selling item is legal.
C. Taws states that no monetary compensation is incurred by sending item to
another museum.
S. Laing states that the donation forin declares that the item becomes the property
of the site it is donated to, which should make it legal to sell items.
d) C. Taws states that the Clarington Museums and Archives has collected over and
above it's means for the following reasons;
-The amalgamation of three sites has allowed for unnecessary duplicates within
the collection.
-There have been unrealistic expansion ideas in the past, which has lead to the
belief that more items could be cared for than actually possible.
-Bowmanville Museum is older than most museums in Ontario and has been
collecting since 1961.
e) C. Taws states that many materials deteriorate over time even when the most care
is taken, an example of this would be silk.
f) C. Taws states that under the new policy, many items will be de-accessioned. The
remaining delicate items will be stored at Sarah Jane Williams Heritage Centre
and the more durable items will be stored at Clarice Museum.
g) C. Taws proposes that because the collection is unfocused and too large,that
duplicate items, items that are not in correlation to the Clarington Museums and
Archives' mission, and destroyed items be de-accessioned..
h) C. Taws states that all records will be kept while de-accessioning with the aid of
Shirley Moffat.
i) C. Taws states that the new policy will ensure that the Clarington Museums and
Archives' collection will better reflect local history and be easier to manage.
j) J. Witheridge asks if storage devices are necessary and who is on the Curator's
team?
lc) C. Taws states the names of his volunteer teams as follows; Lois Whitfield, Rick
McEachen, Marianne Bal, Hugh Laing, Dave Clements, Mac MacDougal and
Doris Falls.
1) C..Taws states that Thursday's at the Clarke Museum will be a routine day for
him to clear out and organize some of the collection.
m) A discussion ensues in regards to the best policies for accepting items into the
collection with the main consensus being that the items should have a connection
to Clarington if they are to be accepted into the collection.
n) J. Witheridge asks C. Taws for concrete dates as to when the collection will be
ready and C. Taws responds by stating that Clarice Museum should be ready by
the end of Summer 2013.
THAT Curator Report be accepted.
Moved by: B.Seto Seconded by: M. Speelman-Viney
MOTION CARRIED
7. Correspondence
None
8. Business Arising:
a) Canada Day
J. Fielding states that a task list has been created in order to better prepare for
Canada Day. It is stated that the list will be emailed out to board members so each
member can sign up for tasks.
C. Morgan suggests that Security be added to the task list for Canada Day.
b) Teas
J. Fielding states that the structure of the Afternoon Teas will be changed from a
luncheon to a more basic service of tea, baked.goods, sandwiches and scones; in
keeping with the Clarington Museums and Archives mission. It is mentioned that
the pricing of the Teas in the past did not cover its costs,therefore pricing would
have to be elevated for this year's Afternoon Tea.
A discussion ensues regarding following Durham's DineSafe programme.
J.Fielding states that steps have already been taken to comply with Durham Health
and Safety standards, as the permission forms were filled out this week.
S. Laing states that past consultations with the Health Department were in place,
hence using the double sink in Bowmanville Museum kitchen as an approved
dishwashing process.
9. Reports
Membership
-It is stated that over$800.00 worth of renewed memberships has been acquired.
-J. Fielding states that there was a target of$ 3,000 including corporate membership but
this is unlikely to be met by the end of the month
-J. fielding states that the mayor has recommended meeting with the Board of Trade to
discuss business memberships.
-J. Fielding states that every event in May has and will offer a membership prize draw.
-J. Fielding states that an average of 2 people like us on facebook everyday in regards to
the"like us to enter our membership draw"post.
-J. Fielding states that the 31St of May will be a members night/soft opening for Children
at Play, and politicians will be invited.
Approved by: J.Cashin Oster Seconded by: C. Morgan
Pro ects and Proer
-M. Morawetz leads a discussion in regards to the maintenance of the Clarington
Museums and Archives sites.
-M. Morawetz states that the municipality has allocated$15,000 to restore Bowmanville
Museum's conservatory.
-The following projects are discussed; restoration of Bowmanville Museum's front porch
finials, volunteers to paint new signs for Bowmanville Museum, creation of M.S.D.S
product sheets by this year's Summer Students, maintenance of the third bedroom in
Bowmanville Museum, creation of new arbour in Bowmanville Museum garden, front
window cleaning at Sarah Jane Williams Heritage Centre, restore the roof on
Bowmanville Museum's potting shed.
Approved by : S. Laing Seconded by: M.Charlton
MOTION CARRIED
Mission Statement
- J.Witheridge states that he is impressed with Julia Fielding and Craig Ryan's work in
regards to the new mission.
Moved by: B. Seto Seconded by: J. Cashin-Oster
MOTION CARRIED
-J. Witheridge states that the next agenda will have the mission at the top and that the
new mission will be used as the base for all actions at Clarington Museums and Archives.
Mission all in favour; Vote was unanimous
Executive Committee meeting report
Executive Director Evaluation
It was agreed that the Executive Directors evaluation will be emailed out to everybody on
the executive for them to approve the objectives. A meeting will be held to evaluate
progress before year's end.
Process for In camera discussions
It was discussed that a meeting with Patti Barrie happened in order to clarify the proper
procedures for going in and out of camera during board meetings.
-P. Barrie helped explain the reasons allowed for going into a closed session.
-It was stated that a motion cannot be made in a closed session
-It was stated that protocol will be followed for going into closed session.
Martha Rutherford Conrad complaint
There was a discussion about a complaint from Martha Rutherford Conrad in regards to a
comment made through Facebook by Michelle Speelman Viney based on discussion on
Facebook about the Camp 30 model belonging to Lyn Philip Hodgson.
Motion to go into closed Session:
Motion THAT in accordance with-section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the.purpose of discussing the following 1 matter:
(b) a matter that deals with personal matters about an identifiable individual, including
municipal or local board employees.
Moved by: S. Laing Seconded by: J. Cashin-Oster
MOTION CARRIED
Rise and Report:_
1 item was discussed in"closed" session in accordance with Section 239 (2) of the
Municipal Act, 2001, as-amended, 0 resolutions were passed,on a procedural matter. No
resolutions were passed.
Motion THAT Martha Rutherford Conrad's presentation be accepted
Moved by: B. Seto Seconded by: M. Carleton
MOTION CARRIED
Motion THAT the board shall counsel Michelle Speelman-Viney on appropriate board
procedures and responsibilities according to the policy manual, and board members will
review marketing policies.
Moved by: B. Seto Seconded by: C. Morgan
Abstentions: Marilyn Morawetz, Julie Cashin-Oster, Susan Laing
MOTION CARRIED
Motion THAT the board will review disciplinary procedures in keeping with the
municipality guidelines.
Moved by: J. Cashin-Oster Seconded by: S.Laing
MOTION CARRIED
10.Adjournment:
C. Morgan requests THAT the meeting adjourn at 10:02pm.
Moved by: M. Carlton Seconded by: B. Seto
MOTION CARRIED
Minutes for the May 15,2013 meeting of the Clarington Museums and Archives Board have
been accepted and approved on
Chair,Clarington Museums and Archives Board Executive Director,Clarington Museums and Archives
Appendix 1
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
June 12, 2013
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: J. Witheridge, Chair
M. Morawetz
S. Laing
M. Carlton
M. Speelman Viney
G. Humes
C. Morgan
J. Neal
B. Seto
Regrets: Mayor A. Foster
J. Cashin-Oster
Staff: J. Fielding, Executive Director
N. Ellis Recording Secretary
1, Call to Order:
The meeting was called to order by the Chair at 6:54 p.m.
2. Adoption of Agenda:
Moved by: Chair Seconded by: M. Speelman Viney
THAT the agenda be approved.
MOTION CARRIED
3. Announcements
a) J. Fielding announces that the "Living Wall" is complete at Clarice Museum. It
will be celebrated on June 10' from 5 p.m. to 6 p.m. at Clarke Museum. MPP
Erin O'Toole will be in attendance, along with the Orono Pathfinders, Orono
Horticultural Society and the "Living Wall" company.
Appendix 1
b) Applefun Puppetry will be at the Sarah Jane Williams Heritage Centre on June
15t'for a puppet show starting at noon. M. Morawetz asked about marketing. A
small discussion follows regarding Canada Day and the levels of government that
should be involved. Cutting of the cake will be held at 1 p.m. on July 1St and all
levels of government are invited.
c) Chair announces that help is needed from the board for Canada Day. He is
looking for members to help with gathering donations,work at the barbecue, give
out horse and carriage ride tickets,work at the cotton candy and Sno Cone
stations—and possibly silent auction donations. M. Morawetz and B. Seto
volunteer to get food donations. All members agree to pick up Canada Day
posters at the museum on June 17th and have them out by June 21St. All members
decide there will be no silent auction. J. Neal volunteers to barbecue. M.
Speelman Viney said she will serve food at the barbecue. S. Laing and M.
Morawetz announce they will be away the day of the event. B. Seto also mentions
she would like to serve food on Canada Day, if she is available. Security for
Bowmanville Museum is added to the Chair's list of Canada Day event duties.
4. Approval of May 15,2013 Board Meeting Minutes
Moved by: C. Morgan Seconded by: M. Carlton
MOTION CARRIED
5. Executive Director's Report:
The Executive Director discusses the progress through the four categories from her last
report: Financial, Visitors, Collections and Organizational Capacity.
Financial: The Executive Director explained she tried to get a charity number but the
museum doesn't qualify,because the board is appointed by the city of Clarington. To get
a charity number you need an elected board. She explains that it would be too much to
ask the city to change to the rules.to get a charity number. The Executive Director agrees
to ask Ontario Power Generation(OPG)to become an annual sponsor.
Visitors: Membership Month(May) went well. There are currently 54 members and two
lifetime members. 16 members attended the membership event. Business memberships
can lead to more members in the future. Bowmanville Museum is now open Wednesdays
to Sundays from 11 a.m. to 4 p.m., with the museum open the Executive Director said
there has been at a couple of visitors each day.
Collections: Project plans outline and strategy will be done by September. The de-
accessioning and re-assessment is going well. Archivist Charles Taws has finished the
de-accession report(the board will receive an email report). A Dominion Organ is
available for the museum as a donation, it is the same model already in the collection but
is in better condition. The museum must get rid of the original organ in order to have
Appendix 1
room for the new organ. The new Children at Play exhibit is going well. The new
watering system has been installed at Clarice and the "Living Wall"looks good.
Organizational Capacity: The Museum has hired three surmner students. J. Fielding and
C. Taws have received their H& S training. WSDS sheets will be given to the summer
students.
THAT the Executive Director's report be accepted.
Moved by: M. Speelman Viney Seconded by: B. Seto
MOTION CARRIED
6. Correspondence
J. Fielding explains the museum has been awarded $15,000 from the Museum Assistance
Programme. S..Laing suggest it's possible this is due to extra funding from the
government because the museum has hosted numerous travelling exhibits. Children at
Play had been allocated a high expense cost but this has been reduced as the exhibition
cost less than,budgeted. Museum staff made good use of what they had available on hand
to create the Children at Play exhibit. Membership is going well. To explain the gap in
exhibit curator post staffing expenses Penny Bateman will replace Ann-Marie until July
and will return in November and December to help create the January exhibition.
Through August to October,there will be no exhibit curator,possibly use a part-time
employee.
A group of people will be filming a movie about the war of 1812 at the Bowmanville
Museum Saturday and Sunday nights. C. Taws will be there to oversee the filming.
Moved by: M. Morawetz Seconded by: C. Morgan
MOTION CARRIED
7. Business Arising:
a) Living Wall Dedication (J. Witheridge)
Motion by Chair to dedicate the new"Living Wall" at Clarice Museum to former
Executive Director Martha Rutherford Conrad; naming it"The Martha Rutherford
Conrad Wall."It is agreed that the board with follow through with this if M.
Rutherford Conrad grants permission.
Moved by: M. Morawetz Seconded by: S. Laing
MOTION CARRIED
8. Reports:
a) Task Force Reports
Appendix 1
Membership (B. Seto):
The museum currently has 54 members, two of them being lifetime members. The
membership program has generated about $2,500 in revenue.
Moved by: C. Morgan Seconded by: M. Carlton
MOTION CARRIED
Vision Statement (J. Witheridge):
The new vision statement is "to be the heritage hub of Clarington."
Moved by: C. Morgan Seconded by: M. Carlton
MOTION CARRIED
Fundraising Committee (J. Neal):
The second annual Heritage Harvest will be held on September, 28"'2013 at the Tooley
Mill location in Courtice. J. Neal inquires about OPG sponsoring the event and board
member attendance. B. Seto inquires about staffing the event. J. Fielding would like to
have supporting staff at the event rather than have museum staff run the event. Marketing
is encouraged; this event should work well with membership marketing too. The Chair
requests a Heritage Harvest worksheet from J.Neal. J. Neal hopes to have a follow-up
meeting next week. He would like to see responsibilities assigned before board members
take summer holidays.
Moved by: J.Neal Seconded by: M. Speelman Viney
MOTION CARRIED
9. New Business:
Request for a New Motion
We ask for a written explanation from the former executive director about the lost
government money And that Julia checks with the ministry for a summary of phone logs
and correspondence that.they had with the museum, in their possession."
Appendix I
Moved by: J.Neal Seconded by: M. Speelman Viney
MOTION to discuss CARRIED
RE: The issue concerning the $25,000 provincial museum grant application that was
considered too late to be accepted for approval.
J. Neal suggests the board asks for a written explanation from the former Executive
Director M. Rutherford Conrad concerning this issue. Then he suggests that phone logs
and correspondence with the museum be located by J. Fielding and the ministry, and then
be double checked that antiquate notice of the application deadline was given.
A discussion ensues about the issue with contacting the former Executive Director and
further miscommunications.
MOTION DEFEATED
New Motion:
Moved by: M. Speelman Viney Seconded by: M. Morawetz
MOTION CARRIED
M. Speelman Viney suggests Executive Director J. Fielding look into the phone logs and
correspondence first and if the board members cannot piece together the story then
contact M. Rutherford Conrad.
MOTION CARRIED
Additional News (business):
M. Morawetz mentioned St. Mary's Cement is celebrating 45 years on June 15th with a
large event involving rock climbing, a balloon artist, an open house and activities for
kids.
J. Fielding is looking into a catering company to host the teas on the museum veranda.
She is looking into Tea Granny, The Toasted Walnut and Sinful Treats, Currently J.
Fielding would like to go with The Toasted Walnut. The Toasted Walnut staff would
Appendix 1
dress in costume, serve tea, coffee and scones and clean up. They would take the earnings
and the museum would receive 10 per cent of daily takings. She would also like to buy
some treat trays from Sinful Treats.
A fourth sink needs to be installed in the Bowmanville Museum to host food services.
This is in the plan and will be completed before the teas on the veranda begin this
summer.
10. Date and Place of Next Board Meeting:
The Chair will hold a meeting of the Executive the week of July 15th, 2013. The next
meeting of the Board of Directors of the Clarington Museums and Archives will be in
September 1 lth 2013 at the Sarah Jane Williams Heritage Centre at 7 p.m.
11. Adjournment:
THAT the meeting adjourn at 8:32 p.m.
Moved by: J.Neal Seconded by: M. Speelman Viney
MOTION CARRIED
Minutes for the June 12,2013 meeting of the Clarington Museums and Archives Board have
been accepted and approved on
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
1 - 2
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
June 13, 2013
FA 04/13
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:15 p.m.
MEMBERS PRESENT: Forrest Rowden, Chair- Town of Cobourg
Wendy Partner, Vice-Chair- Municipality of Clarington
Ray Benns - Township of Alnwick/Haldimand
John Fallis - Township of Cavan Monaghan
Mark Lovshin - Township of Hamilton
Miriam Mutton - Town of Cobourg
Mary Lou Ellis - Municipality of Port Hope
Willie Woo - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer
Mark Peacock, Director, Watershed Services
Greg Wells, Manager, Planning and Regulations
Ken Towle, Ecologist
Steve McMullen, Forest Recreations Technician
ABSENT WITH
REGRETS:
ALSO ABSENT: Heather Stauble - City of Kawartha Lakes
Linda Thompson - Municipality of Port Hope
The Chair invited all to the grand opening of the Town of Cobourg Conservation Water
Garden on Friday, June 14, 2013.
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeting
FA 24/13
MOVED BY: Mark Lovshin
SECONDED BY: John Fallis
THAT the Full Authority approve the minutes of the May 16, 2013 meeting.
CARRIED.
Minutes FA 04/13 Page 2
4. Adoption of the Agenda
The Chair stated that there will be a cheque presentation by Mr. Clark Merritt prior to the
delegation as well as an item of correspondence from Marian Martin to the Municipality of
Port Hope and Recreational Users Committee minutes under "Committee Reports".
FA 25/13
MOVED BY: John Fallis
SECONDED BY: Willie Woo
THAT the Full Authority adopt the agenda as amended.
CARRIED.
6. Delegations
a) Cheque Presentation
Mr. Clark Merritt presented the Ganaraska Region Conservation Authority with a cheque
for $3,775.00. The Board thanked Mr. Merritt on his fundraising efforts for the Ganaraska
Forest. Mr. Merritt invited members and staff to his birthday barbeque on Saturday,
August 3, 2013 at Sandaraska Park.
b) Cobourg Disc Golf Park
Sandy Flindall and Andrew Leo made a presentation to the Full Authority on a proposal
for a 14 hole disc golf course to be located at Cobourg Conservations Area. A copy of
the presentation will be placed in the Minutes Book.
FA 26/13
MOVED BY: John Fallis
SECONDED BY: Mary Lou Ellis
THAT the Full Authority refer the proposal to staff to investigate the feasibility of the
proposal.
CARRIED.
6. Presentations
None
7. Business Arisinq from Minutes:
a) Natural Heritage System and Strategy
Ken Towle, ecologist, gave a brief overview of comments received to date. Miriam
Mutton and members of the board complimented staff on a job well done. Ray Benns
stated he would like to distribute the document to his council.
FA 27/13
MOVED BY: Mark Lovshin
SECONDED BY: Willie Woo
THAT the Full Authority approve the Natural Heritage Strategy with the minor revisions
noted
CARRIED.
Minutes FA 04/13 Page 3
b) Concept of Ecological Goods and Services
John Fallis brought forward a discussion regarding "more carrots less stick", the Ontario
Federation of Agriculture position on Ecological Goods and Services. The agricultural
community is divided with those who want to address this issue and work towards
compensation for ecological goods and services and those who wish to ignore it. One
option would be to bring forward to Conservation Ontario the concept of"more carrot less
stick". A discussion and questions resulted in a request that staff bring forward a staff
report to the September Full Authority Meeting with background and recommendations
regarding this issue.
FA 28/13
MOVED BY: John Fallis
SECONDED BY: Ray Benns
THAT the Full Authority direct staff to bring a report for the September meeting on the
concept of Ecological Goods and Services.
CARRIED.
8. Correspondence
1. The Municipality of Port Hope re. Atlantic Salmon / Brown Trout Pictorial Collection by
Egmont van Dyck and Doug R. Greer.
FA 29/13
MOVED BY: John Fallis
SECONDED BY: Wendy Partner
THAT correspondence item #1 be received and filed.
CARRIED.
2. cc. Municipality of Port Hope re: Tree cutting along Walker Road
Miriam Mutton as well as other members expressed concerns regarding the cutting of
trees. The Municipality of Port Hope representative, Mary Lou Ellis, stated the
Municipality is looking at this issue.
FA 30/13
MOVED BY: Mark Lovshin
SECONDED BY: Ray Benns
THAT correspondence item #2 be received and filed.
CARRIED.
Minutes FA 04/13 Page 4
9. Applications under Ontario Regulation 168106:
Permits approved by Executive:
FA 31/13
MOVED BY: Willie Woo
SECONDED BY: Wendy Fallis
THAT the Full Authority receive the permits for information.
CARRIED.
10. Committee Reports:
a) Recreational Users Committee Minutes
The members asked questions on the horseback riding trails in the Forest, the section of
Forest where harvesting was taking place and on the paid duty patrols that take place in
the Forest. Questions were also asked in regards to the off road vehicle sound testing
that took place in the forest on June 2, 2013.
FA 32/13
MOVED BY: , Ray Benns
SECONDED BY: Mary Lou Ellis
THAT the Full Authority receive the recreational Users Committee minutes for
information.
CARRIED.
11. New Business:
a) "Paws" for Safety, Cobourg Conservation Area
Members of the Full Authority asked questions in regards to dogs on leash. There was a
brief discussion on the staff report. It was noted that a number of questions regarding
dogs at the Conservation Area and the Conservation Area lease would be addressed by
municipal council in the coming weeks.
FA 33/13
MOVED BY: Ray Benns
SECONDED BY: John Fallis
THAT the Full Authority receive the staff report "Paws" for information.
CARRIED.
b) Wilcox Road Concerns
Willie Woo brought forward a concern of Mr. Jim Richards in regards to the logging of the
forest during migratory bird nesting. Staff brought the members of the Board up to date
on the harvesting concerns and provided a briefing on a meeting that was held with Mr.
Richards and staff from the Authority as well as the logging contractor and the Chair.
Staff stated that best management practices would be reviewed for next year and will be
in touch with Mr. Richards at that time of review.
Minutes FA 04/13 Page 5
c) Announcement
Ray Benns announced that on June 30t" the Alnwick Haldimand 7t" Canada Day parade
(Grafton) will start at 2:15 p.m. All are invited to attend. All refreshments are provided
free of charge.
d) Stink Bug
Wendy Partner brought a poster of an invasive stink bug to the Board members to make
the members aware.
12. Other Business
None
13. Adjourn
The meeting adjourned 8:35 p.m. on a motion by Wendy Partner.
CHAIR C O/SECRETARY-TREASURER
1 - 3
AGEND
DURHAM NUCLEAR HEALTH COMMITTEE (DNHC)
MINUTES OF MEETING
LOCATION Courtice Community Complex
2950 Courtice Road
AUG 11 C J....
Meeting Room A
Clarington, Ontario
OW7�7%
DATE June 14, 2013
TIME 1:00 PM
HOST Darlington Nuclear
MEMBERS Dr. Robert Kyle, Durham Region Health Department(DRHD (Chair)
Ms. Mary-Anne Pietrusiak, DRHD
'Mr. Raphael McCalla, Ontario Power Generation (OPG)
Mr. Lac Nguyen, OPG '
Dr. Tony Waker, University of Ontario Institute of Technology
Dr. Barry Neil, Public Member
Mr. Marc Landry, Public Member
Mr. Carl Fer6nez, Public Member
Dr. David Gorman, Public Member
Mr. Bill Todd, Public Member
PRESENTERS/ Mr. Brian Devitt, DRHD (Secretary)
OBSERVERS Ms. Cammie Cheng, OPG (Presenter)
Ms. Carina Cautillo, OPG(Presenter)
Ms. Tho-Dien Le, OPG (Presenter)
Ms. Jennifer Knox, OPG (Presenter)
Mr. KeA Hamilton, OPG (Presenter)
Mr. Thomas Wong, OPG (Presenter)
Mr. Glenn Pringle, OPG
Mr. Francois Rinfret, Canadian Nuclear Safety Commission
Ms. Janice Szwarz, Municipality of Clarington
Mr. Greg Lymer,Durham Region Works Department
Ms. Linda Gasser, Whitby Resident
Ms. Barbara Pulst, Pickering Resident
Ms. Brenda Stevenson, Durham Nuclear Awareness
Ms. Renee Cotton, Durham Nuclear Awareness
Ms. Janet McNeill, Durham Nuclear Awareness
Ms. Lynn Jacklin, Durham Nuclear Awareness
Ms. Kerry Meydam, Durham Environment Courtice Watch
Mr. A.J. Kehoe, Durham Region Resident
REGRETS Mr. Hardev Bains, Public Member
Mr. Frank Bajurny, Public Member
Mr. Jansen Wu, Public Member
Mr. Ken Gorman,DRHD
Mr. Gavin Lowe, Alternate Public Member
Robert Kyle opened the meeting, welcomed everyone.
Robert Kyle thanked Jennifer Knox and Darlington Nuclear for hosting the meeting
today.
1.0 Adoption of the.DNHC Agenda
The Revised Agenda was adopted.
2.0 Adoption of the DNHC Minutes of the April 19,2013 meeting
The Minutes were adopted as written.
3.0 Correspondence
3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating
Station(NGS) Community Advisory Council meetings for February 2013.
3.2 Robert Kyle prepared and sent a letter as Chair of the DNHC to the Canadian
Nuclear Safety Commission (CNSC) Secretariat concerning the relicensing of
Pickering NGS for five years dated April 8, 2013.
3.3 Robert Kyle's office received a copy of the letter from the Pickering NGS
Community Advisory Council to the CNSC Secretariat concerning the relicensing
of Pickering NGS for five years dated April 19, 2013.
3.4 Robert Kyle's office received a report from Fairewinds Associates Inc. on behalf
of Durham Nuclear Awareness (DNA) to be presented at the CNSC Public
Hearing concerning the relicensing of PNGS and the report was dated April 29,
2013. .
3.5 Robert Kyle's office received the presentation notes used by Michael Binder,
President of the CNSC, to the 2013 INRA Meeting in Tokyo, Japan concerning an
update on the CNSC dated May 6, 2013.
3.6 Robert Kyle's office received the presentation notes used by Gordon White, Vice-
President of the CNSC, to the CANPUT Conference in Niagara Falls, Ontario
concerning Dealing with Headline-Grabbing Energy Issues dated May 6, 2013.
2
3.7 Robert Kyle's office received the agenda for the CNSC Public Hearing for the
relicensing of Pickering NGS to be held from May 29 to 31, 2013 at the Pickering
Recreation Complex dated May 8, 2013.
3.8 Robert Kyle's office received the latest CNSC newsletter dated May 8, 2013.
3.9 Robert Kyle's office received the CNSC Fact Sheet concerning Naturally
Occurring Radioactive Material (NORM) dated May 9, 2013.
3.10 Robert Kyle's office received the OPG Fact Sheet concerning the relicensing of
Pickering NGS and a video.about safety at Pickering dated May 10,2013.
3.11 Robert Kyle's Qffice received a copy of a letter from Janet McNeill, for DNA, to
the Durham Regional Council Members concerning several issues to be discussed
at the CNSC Public Hearing for the relicensing of Pickering NGS dated May 11,
2013.
3.12 Robert Kyle received a letter sent from Renee Cotton, Concerned Citizen of
Durham Region, concerning emergency preparedness including Potassium Iodide
(KI) pill distribution dated May 20, 2013.
3.13 Robert Kyle's office received a news release from the CNSC concerning the
findings of a study titled Radiation and Incidence of Cancer around Ontario
Nuclear Power Plants from 1990 to 2008 also called the RADICON Study. The
Study found that all cancers are well within natural variation of the disease and
there is no evidence of childhood leukemia clusters within 25 km of the Pickering,
Darlington and Bruce Nuclear Power Plants dated May 23, 2013.
3.14 Robert Kyle's office received a newsletter from the Port Hope Area Initiative
concerning the Port Granby Project dated May 29, 2013,
3.15 Robert Kyle's office received a copy of•a letter from the Canadian Environmental
Law Association, Greenpeace and DNA to the Minister of Community Safety and
Correctional Services requesting a public review of Ontario's nuclear emergency
plans by Emergency Management Ontario to address lessons learned from the
Fukushima nuclear accident dated May 28, 2013.
3.16 Robert Kyle's office received the CNSC Discussion Paper concerning the Process
for Establishing Release Limits and Action Levels at Nuclear Facilities dated June
11, 2013.
3.17 Robert Kyle's office received the announcement from the Ministry of Natural
Resources Canada that proposed legislation will increase the amount of
compensation available to address civil nuclear damage from $75 million to $1
billion and broaden the number of categories for which compensation may be
sought and improve the procedures for delivering compensation dated June 13,
2013.
3
4.0 Nuclear Power/Environmental Issues
4.1 Progress Report by OPG on the 2012 Radiological Environmental Monitoring
Programs and New Environmental Monitoring Programs for 2013
Carina Cautillo, Scientist/Technical Officer for OPG, provided a presentation of the
results of the 2012 Radiological Environmental Programs (REMP) for Pickering
and Darlington NGSs. The highlights of Carina's presentation were:
• Radionuclides in the environment were monitored on an on-going basis at
Pickering and Darlington NGS in 2012.
• In 2012, samples of milk, soil, beach sand, honey, precipitation, drinking
water, lake water, fish, sediments silage, fruits and vegetables were taken
around Pickering and Darlington NGSs.
• From these samples, 2030 laboratory analyses of radionuclides were
preformed.
Carina reviewed the 2012 REMP Objectives that included:
• To demonstrate, independent of effluent monitoring, that nuclear site
emissions of radioactive materials are properly controlled. ,
• To estimate the annual Public Dose based on environmental data measured in
the public domain.
• To provide data for evaluation of assumptions and transport models used to
calculate nuclear station Derived Release Limits and Public Dose
calculations.
Carina indicated the three main emissions affecting Public Dose calculations were
tritium, carbon-14 and noble gases and the findings included:
• The Public Dose for Pickering NGS for 2012 was approximately 0.1% of the
CNSC Legal Limit and very similar to the Public Dose in 2011.
• The Public Dose for Darlington NGS for 2012 was approximately 0.1% of
the CNSC Legal Limit and very similar to the Public Dose in 2011.
• The annual rolling average of tritium concentrations in drinking water
samples taken at Ajax, Oshawa, Bowmanville, Newcastle, Harris and Horgan
water supply plants were approximately 5 Becquerels per litre.
Carina's summary comments on the 2012 REMP.results were:
• In 2012, REMP met its program objectives.
• All sample availability targets were met.
• Pickering and Darlington NGSs Public Doses continue to be a very small
fraction of the CNS C,Legal,Limit.
• In 2013, the focus will be on implementation of the CSA N288.4-10 that will
include protection of humans and the environment from nuclear and
hazardous substances.
• The 2012, REMP results were reviewed by an independent third party and
submitted to the CNSC.
4
Cammie Cheng, Scientist/Technical Officer for OPG, provided information on the
phasing in of the Environmental Monitoring Programs (EMP) for 2013. The
highlights of her presentation were:
• The 2010 Revised CSA Standard N288.4-10 for Class 1 Nuclear Facilities
requires CNSC Compliance, and OPG will now include Environmental
Monitoring Programs for radiological and the environmental monitoring.
• REMP will now become EMP in 2013 because it will include more than
radiological emissions and will include non-radiological emissions and
environmental monitoring.
Cammie's list of highlights of the new EMP included:
• The majority of the existing REMP components will remain.
• Some components are reduced as a wealth of historical data already has
demonstrated that the levels in the environment are insignificant.
• Some components are expanded to collect additional data.
• No routine monitoring is required for non-radiological substances/stressors
nor-human biota however, supplementary studies have'been developed and
are planned to fulfill specific monitoring objectives and confirm models for
ERA predictions.
Cammie indicated we should expect the EMP report to provide:
• Radiological emissions
• Non-radiological emissions
• Environmental data
• .Information on supplementary or special studies
• Radiological public dose assessment
• The EMP report for 2013 will be issued by April 30, 2014.
More information on the 2012 REMP is available at
http://www.opg.com/news/reports/index.asp. The slides Carina Cautillo and
Cammie Cheng used are attached as Appendix 1.
4.2 Final Report by OPG on the Iodine-131 in Ash from the Duffins Creek Water
Pollution Control Plant
Tho-Dien Le, Section Manager, Environment Programs for OPG, provided a
presentation on the results of Iodine-131 in the incinerator ash of the Duffins Creek
Water Pollution Control Plant (WPCP). The issue of radioactivity in sewage was
brought to the DNHC's attention by Dr. Barry Neal, Public Member, in 2004. At
the request of the DNHC, OPG conducted a study to determine if the Iodine-131
was coming from the sewage at the nearby Pickering NGS or from medical use.
The highlights of Tho-Dien's presentation were:
• Small amounts of radioactivity are found in any municipal sewage system.
• Sewage from the Pickering NGS has been routinely monitored since 1996 for
radioactivity and Iodine-131 and Cesium-137 were the only common
radionuclides to Pickering's operation and medical treatment.
5
I
• The sampling program of radioactivity in ash from the Duffins Creek WPCP
began in 2001 as a special study that was part of REMP to confirm low
radioactivity from Pickering NGS sewage and to demonstrate radioactivity
was not being concentrated in the incinerator ash.
Tho-Dien reviewed the results of 12 years of radiological monitoring of Pickering
NGS sewage and Duffins Creek WPCP incinerator ash. Her summary included:
• Monitoring results consistently showed Pickering NGS was not the source of
Iodine-131 in the WPCP ash.
• The recommendation was to discontinue the WPCP incinerator ash sampling
and analysis program.
• The current routine radiological monitoring of Pickering sewage effluent for
gamma radiation will continue to provide assurance that there is no concern
for worker safety and public safety from Pickering NGS sewage.
Robert Kyle indicated the DNHC was very satisfied with the extensive radiological
monitoring.program conducted by OPG and agreed that the WPCP incinerator ash
sampling program could be discontinued.
The slides that Tho-Dien Le used are attached as Appendix 2.
4.3 Report by OPG on the Darlington Tritium Removal Facility (DTRF)
Ken Hamilton, Manager, DTRF, provided a technical presentation on the DTRF
and the highlights of his presentation were:
Ken explained the CNSC regulates tritium processing facilities to ensure the health
and safety of workers, the public and the environment.
The Purpose of the DTRF includes:
• The DTRF reduces and controls tritium levels in OPG's moderator.systems at
Pickering, Darlington and Bruce NGSs.
• The removal of tritium reduces the employee dose, environmental emissions
and maintains the CNSC reactor licence conditions.
The Operation and Safety of the DTRF highlights included: .
• The DTRF has operated since 1989.
• There have been no lost-time injuries since May 1999.
• The life extension of DTRF is underway in order to support operations during
and after the Darlington Refurbishment and Continued Operation Project is
completed.
• There are approximately 100 employees working in the DTRF.
Thomas Wong, Section Manager, DTRF Life Cycle and Projects, provided the
Description of the DTRF that included:
• Tritium is produced in the Moderator Systems at Pickering, Darlington and
Bruce NGSs during normal operation.
6
• Tritium is extracted from heavy water vapour by way of catalyzed isotopic
exchange while in contact with tritium depleted gas.
• The tritiated gas undergoes cryogenic distillation to separate the heavy water
and tritium.
• The concentrated tritium is then immobilized by a chemical reaction with
titanium and creates a metal tritide.
• The tritide is contained in a stainless steel vessel for storage or transportation
but it is stored in a vault at DTRF.
• The clean-up of any tritium released during normal or abnormal operation of
systems or accidental failures is performed by systems that detritiate air.
Ken explained that most of the tritium removed by the DTRF remains safely stored
in a concrete vault but some tritium is put to use in a variety of useful and practical
applications that included:
OPG makes tritium commercially available for use in the production of self-
powered lights, tritium labeled chemicals for medical research and for
research into future power sources.
• Minute amounts of tritium combined with phosphor create luminescence that
does not require electricity and is able to provide essential emergency lighting
such as airport runway lights.
• The CNSC controls the sales of tritium and less than 1% is sold to ensure
security and the safe use of tritium.
Ken Hamilton indicated more information on the DTRF is available at
http://www.opg.comZpower/nuclear/darlington/index.asp. The slides Ken used are
attached as Appendix 3.
5.0 Health Effects
5.1 No reports today
6.0 Communications
6.1 Community Issues at Pickering Nuclear
Jennifer Knox, Manager, Public Affairs, Darlington Nuclear,provided an update on
Community Issues at Pickering Nuclear. The highlights of Jennifer's presentation
were:
• Pickering Nuclear employees have worked 10.8 million hours without a lost-
time injury. The last lost-time injury was in May 2011.
• Pickering Units 1, 4 and 5 are undergoing planned maintenance outages.
• Pickering Units 6, 7 and 8 are operating at high power.
• The next edition of Pickering Neighbours will be issued in late June.
• Don Terry, Manager of Corporate Relations and Communications for
Pickering Nuclear, retires today after serving 32 years with Ontario
Hydro/Ontario Power Generation.
7
• Don Terry recently received the Town of. Ajax Civic Award for
Environmental Leadership on behalf of OPG. Don regularly participated in
DNHC meetings and will be missed but we wish him well in his retirement.
• Don Terry will be replaced by Vanessa Hughes.
Vanessa Hughes, Manager, Public Affairs Pickering Nuclear, can be reached at
(905) 839-1151 extension 5966 or by e-mail at vanessa.hughes@opg.com for more
information.
6.2 Community Issues at Darlington Nuclear
Jennifer'Knox, Manager, Public Affairs Darlington Nuclear, provided an update on
the Community' Issues at Darlington Nuclear. The highlights of Jennifer's
presentation were:
• Darlington Nuclear employees have worked 1.3 million hours without a lost-
time injury:
• Darlington Units 1, 2, 3 and 4 are operating at close to high power and Unit 4
has been returned to service after a scheduled spring maintenance outage.
• The next edition of Darlington Neighbours will be issued in late June.
Jennifer Knox, Manager, Public Affairs Darlington Nuclear, can be reached at
(905) 697-7443 by e-mail at Jennifer.knox@opg.com for more information.
6.3 Community Issues at OPG
Jennifer Knox, Manager, Public Affairs Darlington Nuclear, provided an update on
corporate Community Issues for OPG. The highlights of Jennifer's presentation
were:
• OPG made the list of Canada's 50 Best Corporate Citizens for 2013. The
corporate rankings considered environmental, social and governance
indicators as well as the management of carbon, energy, water usage and
waste production.
• OPG supported local community events in celebration of Earth Day,
including environmental programs for schools, litter clean-up and tree
planting. Since 2000, OPG has planted more than five million trees and
shrubs in Sothem Ontario.
• OPG started its summer water safety campaign with television public service
announcements illustrating the dangers of fishing near dams and
hydroelectric stations. OPG operates 240 dams and 65 hydroelectric stations
in Ontario.
• OPG supports the National Aboriginal Day with several events across the
province including June 25h at the Pickering Information Centre.
• OPG partners with and sponsors many community events including Tuesdays
on the Trail Program for local families on the Waterfront Trail that runs
through both nuclear sites and approximately 3,000 will participate this
summer.
8
7.0 Other Business
7.1 Topics Inventory Update
Robert Kyle indicated the Topics Inventory will be revised to include the
presentations made today.
7.2 Future Topics for the DNHC to Consider
Robert Kyle indicated the topics for discussion at the next DNHC meeting on
September 13, 2013 or future DNHC meetings may include:
• Report from OPG on the Maintenance and Management of Equipment at
PNGS and a Summary of the CNSC Public Hearing for the Relicensing of
PNGS
• Report from OPG on the Management of Tritium Releases to Mater
• Progress Report from OPG on the Groundwater Monitoring at Pickering NGS
• Progress Report from UOIT on the Faculty of Energy Systems and Nuclear
Science
8.0, Next Meeting
Date September 13, 2013
Times 12:00 PM Lunch served
1:00 PM Meeting begins
Host University of Ontario Institute of Technology
Location University of Ontario Institute of Technology
2000 Simcoe Street North
Meeting Room ERC1058 in the Energy Research Centre
City of Oshawa, Ontario
9.0 Adjournment at 3:45 PM
9
1 - 4
MINUTES
ORONO ARENA COMMUNITY CENTRE BOARD
June 25,2013
Present: John Witheridge Willie Woo
Elaine Dillon Wendy Partner
Laverne Boyd Gord Lowery(for walk about)
Gail McKenzie Rory Woods (invited Guest)
Regrets: Jackie Moore and Gord Lowery for meeting portion.
Call to order by Chairperson at 6:27 pm,following walkabout of the facility at 6:00 pm of the arena, conducted by
Peter Maartense and accompanied by members of the Orono Amateur Athletic Association. No outstanding
problems were noted and we were shown the new electrical panel recently installed to operate the ice making
equipment. No anticipated major repairs required were identified. Some of the rubber mats in dressing rooms
will be re-glued down.The arena is clean and well maintained,with problems, if any, identified and dealt with in a
timely fashion. The board moved to the meeting room.
Gail McKenzie was appointed as acting secretary in Jackie's absence.
Agenda: presented by: John Witheridge
Moved to accept: Wendy Partner
Seconded: Laverne Boyd Passed
Minute from April 23 meeting: presented via email by Jackie Moore
Motion to accept as received: Willie Woo
Seconded: Elaine Dillon Passed
Business arising from walkabout: Gord Lowery had mentioned that in future they would like to see a second
water heater installed as often hockey teams complain that they run out of hot water while showering. This will
be considered by the Orono Amateur Athletic Society as time and finances permit.
Motion by: Wendy Partner to offer congratulations to the arena manager,Peter Maartense, and his staff on the
exceptional cleanliness of the arena and that it is well kept and maintained. Other arenas in the area could take
note of this. Orono's is the Gold Standard.
Seconded by: Gail McKenzie Passed
Financial Report(Orono Arena and Community Centre) presented by: Rory Woods
Rory graciously gave us a better understanding of the workings of the report. In future,we should concentrate on
the"Comparative Income Statement"which shows us the previous year and the present calendar year to date.
Since the fiscal year of the arena is primarily September to April,which is the skating year,the balances do not
always appear correct.The balance sheet is better understood by the accounting world and is simply a financial
position.
The Net Income noted to May 31, 2013,year to date is$19,762.18. The new electrical panel added approximately
$35,000 to the expenses incurred with a$15.000 fundraising effort to assist to pay for it.
Willie Woo asked that since we were discussing finances, could he now give us some insight into the Grant
application process. This was intended to be heard under new business. He gave us a handout produced by Skip
Crosby, Community Service Coordinator for Clarington, regarding"grant information". The intent of the grant is to
assist new groups with seed money and this should not be built into operating budgets as there is no guarantee
that funds will be available in the long term. Council continues to encourage groups to investigate other
opportunities for financial support. Our Municipal Council is trying to accomplish due diligence and are to be
commended for this. Some discussion ensued and appreciation was given for this information.
Business Arising from the Minutes:
1. Previously we had discussed that the name of the Fair Board needed to be changed in the by-laws to
reflect a change from Durham Central Agricultural Society to Orono Agricultural Society. John Witheridge
reports that he indeed investigated this and that it is not necessary as there is an understanding in the
municipality that the name change will not affect the by-law function.
2. Discussion of financial reporting was done with the financial report.
3. Discussion of Protocols: Wendy had investigated the questions which arose from this at the previous
meeting. (She will email us those answers,these should be included with the minutes for future
reference) There was no further discussion arising from this.
New Business: None further arising.
Motion to adjourn at 7:28 pm
Next Meeting: October 22,2013 at 7:00pm.
I - 5
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING
THURSDAY, July 11t", 2013
MEMBERS PRESENT: Brenda Metcalf John Cartwright (7:40)
Councillor Woo Gary Jeffery
Tom Barrie Jenni Knox (8:30)
Les Caswell (7:40) Mark Bragg
Ted Watson
REGRETS: Mary ,Ann `Found, Don Rickard, Councillor Partner, Eric
Bowman
STAFF: Lisa Backus, Kristy Kilbourne
GUESTS: Mike Kopansky, Jon Durzi, _ Kyle t`'�Schumacher (Miller: .
Compost)
3
Ted Welcomed all to the meeting, everyone introduced themselves:to the.guests.
Adoption of Agenda
013-18 Moved by Tom Barrie, seconded by Gary Jeffery
"That the Agenda for July 11th, 2013 be adopted"
CARRIED
Approval of Minutes
013,19 Moved`byBrenda Metcalf, seconded_by Tom Barrie
"That the minutes of the June 13th, 2013 the.eting be'approved" `
CARRIED
Presentations:
Mike Kopansky from Miller Compost delivered a presentation on the technology
employed for treating Durham SSO, benefits of compost, applications for the product,
agricultural trials (OMAFRA and compost producers), and future opportunities.
Highlights included:
- In 2009, Durham Region won a gold award for all of North America for their
compost program.
- In relation to the rest of the GTA, Durham Region has a more limited compost
program in terms of what they will accept. The purpose for this is to produce a
high-quality, more polished end product, mostly geared toward topsoil blends and
landscaping.
Agricultural Advisory Committee of Clarington July 11th 2013
Durham Region has a low residue rate — with only 5% going to landfill verses 25-
30% in other jurisdictions.
- The focus of municipalities in the west end of the GTA has been mostly to
produce agricultural grade product which is a less "finished" product that can be
sold more cheaply as there has not been as great of an investment in the
product. Agricultural grade compost is available for $5.50-6.50/yard depending
on whether you are purchasing 1000-5000 yards.
- While most large inorganic wastes (plastics, brake drums) is filtered out of the
compost stream at the beginning, filtering is done at the end of the process to
screen out the rest.
- Compost is collected and brought to the Pickering facility on Squires Beach Rd.
where it is processed "in-vessel" using heat treatment and frequent turning in an
80wx1401x12h container. They do as much of_#his as they can at night when it is
cooler to keep odours down and when energy is off-peak. The compost is then
transported to the Clarington facility,where it is mixed with leaf and yard waste
and dispersed into windrows.
Compost requires special care depend irg on weather conditions e.g. larger piles
are needed in cold weather, and during heavy rain events windrows are merged
into a large high pile to avoid.oversaturation
In November, the Clarington facility:sees a surge in leaf and yard waste which is
3x greater than the average (approximately_5-6,000.Tonnes). Brown paper bags
are much better than biodegradable for decomposition:during the composting
process.
Half of the original mass ofthe material is lost through decomposition.
Nitrogen is not added to the compost, the end-product is well balanced.
The'Pickering facility.offors mulch compost, soil for sale. In the future they will be
approach'rig'<Clarington to do the same here.
Compost can be.spreacl in the winter. It is an unrestricted use product. Miller will
provide the committee with N-P-K (nitrogen, phosphorous and potash) values as
well as further information on spreading equipment.
Ideal agricultural soil would contain at least 5% organic matter, compost good for
the soils that.do not
Landfilling is a significant producer of GHGs. Composting produces significantly
less GHGs. Anaerobic digestion is the "next big thing" which will produce
negative GHG emissions since it will provide energy through natural gas.
Agricultural lands are also being considered as potential carbon sinks with higher
concentrations of organic matter.
- It is unlikely that the EFW facility will be a competitor for compost due to the
small capacity of the facility and the increasing population in DurhamNork.
Agricultural Advisory Committee of Clarington July 11 th, 2013
Business Arising from Minutes
LEAR Update - A LEAR study was done by the Region of Durham. The maps for
Clarington were presented at the meeting for the Committee's information. Staff are
working with the Region and OMAFRA to obtain the metadata and files it can use in the
GIS layers so that the information can be made publicly available.
Official Plan Review — Lisa provided an update on Growth ManagementAt was raised
that there is a lack of one-floor housing for the aging population that does not want to
live in an apartment. She explained the 2.5 FSI requirement.
Secondary Uses —A summary of criteria based on work:done by the Region of Niagara
was distributed for discussion regarding the evaluation of secondary and on-farm
diversified uses. Discussion took place and the following views emerged:
- Farmers should have the ability to use as. much of the farm as possible to turn a
profit. Farm viability is critical.
- At what point does the scale tip and :the primary use of the ,farm is no longer
considered "agriculture"
- A key decision-making factor should be whether,tl;e land is recoverable as farm land
o Soil compaction is likely not a_significant issue. as demonstrated by the ability to
farm fields after events such as plowing matches,
A sub-committee was„.struck to further investigate,and discuss the evaluation criteria.
Ted, Tom, Brenda and°:Jenny,agreed to be a part of this group who will meet with Faye
in the next month.
Correspondence and Council Referrals
None.
Liaison Reports
DAAC — Eric was not present to provide an update.
DRFA— Mary Ann was not present to provide an update.
CBOT — CBOT is hosting an Energy Summit on November 7th at the OPG new
Darlington Complex. Youth unemployment has been an issue for Clarington. They are
looking at organizing a tour for unemployed youth to different local industries/
opportunities.
Future Agendas
Further presentation from Christine Brown (OMAFRA) on agricultural applications for
compost, update on the progress of the EFW facility, update on Port Granby (and
potential tour). Sheila from CBOT is working on having the Minister of Rural
Affairs/Premier come out this way.
Agricultural Advisory Committee of Clarington July 11 th, 2013
Other Business
Orono Fair Display — The AACC will be having a display in the Ag Building at the fair.
Mitch will set up and take down. It was decided that the display should be updated prior
to this event as it is currently quite bare.
A new micro-brewery, 5 Paddles, in Whitby is looking for somewhere to accept residual
brewers grain which is currently going to landfill. At this point, they have 5 garbage pails
per week.
John Cartwright moved for Adjournment.
Next Meeting: September 12th, 2013, 7:30 pm (trying to confirm Erin O'Toole's
attendance)
Agricultural Advisory Committee of Clarington July 11th, 2013
1 - 6
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Tuesday June 11, 2013
In attendance—Gord Lee, Chair Larry Burke, Vice- Chair
Carol Little, Gord Blaker, Gary Oliver, Regional Councillor Willie Woo, Arena Manager,
Bryan Wiltshire
Reyets—Councillor Partner, Robert Holmes
1. Call to Order— 7.10 P.M.
2. Adoption of Minutes—Motion #13-123
THAT. The minutes of May 14th, 2013 is accepted, as presented with no
correction or, changes noted.
Moved by: Carol Little Seconded by: Gord Blaker
CARRIED
3. Arena Manager's Report—Bryan advised that the change room showers Reno.
had been completed by Sionecor Ltd. within the budget and quotation approved
by the board. Summer scheduling was moving along— Clarington Lacrosse was
operating three nights per week. Mike Stacey's Ball Hockey was to commence
June I7th on Monday nights. Zoomba Dancing upstairs had a small beginning,
with only 1 hr. of scheduling Monday nights and the Men's Sunday Night Ball
Hockey was proceeding, as scheduled.
Bryan and the chair also reported on the Newcastle &District Chamber of
Commerce Trade Show, which took place on Sunday June 9th. All went well with
their first attempt at holding the show at the arena. Letters of gratitude had been
received by the chair, thanking Bryan for his assistance.
Gord advised he was going to attempt to get a few more dollars from the chamber
to cover the additional costs of allowing them to set up Saturday, before the
Sunday show. Although we had agreed to Saturday arrangement, it had taken 12
hours of staff time to get every exhibitor in place. The original quote for the day
was within $400.00. However, it wasn't expected they would need so much time
on the Saturday for moving in. An increase to $600.00 was suggested by the
board members. The Chamber members were most pleased with this venue for
their annual show and requested a tentative booking for 2014.
(2)
Regarding ice allocation for this fall —we now have 7 hours of prime time
available from the demise of the New Castle Skating Club. Prime time ice will not
be a problem to dispose of However, the members suggested: We be careful in
handling these time slots, so as to not get user groups trading non-prime time ice
for better hours that we wouldn't be able to rent.
It was suggested we do the following:
• Offer the Monday and Wednesday evening ice to the Clarington Girls Hockey
League, who have been looking for more ice time at Newcastle Arena
• We sit on the Saturday ice availability until all of the ice requests from user
groups are in our hands for the 2013-14 seasons. Then we can carefully offer
it out as extra time, not replacement time. Bryan advised: He will most likely
have all his ice requests for this fall, by our July meeting.
Also, Motion # 13— 124 was proposed:
THAT: Ice scheduling for this fall and winter season provide an increase in time
for Sunday public skating. Public Skating should operate for 1 %z hours, from
1:30—to 3:00 P.M.
Moved by: Gord Blaker Seconded by: Gary Oliver
CARRIED
4. Financial Report—The chair advised that the Newcastle Skating Club had failed
in their effort to reorganize. Their AGM was poorly attended -the President and
Secretary Treasurer had resigned and no volunteers had stepped forward to form a
committee and move forward. Consequently, the arena board is stuck with a debt
owing from the NSC of$9,720.86. In addition, Joanne Raymond, president of the
skating club and a member of our arena board, had also resigned from the board.
Further, Gord had sent a letter to the Municipality Finance Department requesting
they contact the skating club and ask for a audit of their finances for the past 2-3
years. Nancy Taylor, Director of Finance for the municipality had responded and
will follow-up. It is most likely a non-collectable debt that we will have to write
off at year-end. The Newcastle Skating Club has operated out of our arena for 40
years. Diminishing registrations put their membership below 80 participants, the
past two seasons. Busy people, the lack of volunteers and girl's hockey all
contributed to their demise.
(3)
Year-to-date financials were provided—showing A/R at $14,970.11 —most of it
being from the skating club. Our income statement to May 31"5 2013 had us at
45%of our forecasted annual budget of$326,100.00. And income, YTD at
$16,831.81.
5. New Business—A written request to the clerk's office had been submitted to fill
the board member vacancy created by JoAnne Raymond's resignation.
Gord Blaker advised: The additional lobby bench was under construction at a cost
of$1,500.00 and was on schedule for this fall.
Bryan had had a request from Masood Vatandoust for additional advertising space
in the arena. The chair offered to follow-up with Masood. There was also
advertising space requested by Newcastle Family Connection Dance to follow-up
on. There are currently a couple of rink-board spaces available. Bryan also
advised—we require some type of portable ramp at the Olympia Doors and ice-
pad entry doors, if we continue to have trade shows on the ice pad in the off
season. The recently held trade show identified some difficulties with
handicapped visitors stepping or wheeling onto the floor surface.
Councillor Woo advised that: Should the need arise in the future for trade show
tents and chairs; Kevin Hawes of Newcastle, (beside No-Frills) would be a good
contact to refer people to. -
6. Next Meeting—Tuesday July 9, 2013—7:00 P.M.
7. Adjournment—Motion# 13-125 was proposed:
THAT: The meeting is adjourned
Moved by: Larry Burke Seconded by: Larry Burke
CARRIED
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting-Tuesday July 9th, 201.7
(Not yet approved by committee)
In Attendance — Gord Lee, Chair Larry Burke, Vice Chair
Gary Oliver,Bryan Wiltshire, Councillor Woo, Councillor, Partner
Regrets —Bob Holmes, Gord Blaker, Carol Little
1. Call to Order— 7:12 P.M..
2. Adoption o,f Minutes —Motion *13-126 — THAT:
The minutes of June 11, 2013 is accepted as presented,with no corrections or,
changes noted.
Moved by: Gary Oliver Seconded by: Councillor Woo
CARRIED
3. Arena Manager's Report— Bryan advised:As was discussed in our
June meeting, he had offered the skating club's week-day ice to the
Clarington Girls Hockey Club and they in turn were acceptable to taking
those Monday, Wednesday time slots in addition to what they already rent
from us. Still available was the Saturday morning ice from the skating
club. The chair advised: He had inquiries from the municipality and the
Bowmanville Skating Club for the Saturday ice. However, nothing was
confirmed. It was suggested that if no-one gets back to us by June 15th,
Bryan proceed with getting these hours allocated to our current user
groups. It was also noted that these Saturday prime —time hours were not
to be replacement time and traded for hours we would have difficulty re-
renting.
The energy audit completed by the municipality was discussed. Several
suggestions in this report for energy savings were highlighted. Gary Oliver offered
to review the entire audit on his own time and bring some suggestions forward at
our August meeting.
(2)
Bryan also brought us up to date on the ice contracts for the fall/winter season.
Keeping in mind we have no confirmed start-up time as yet, he was planning on
contacting all the hockey groups regarding practice time ice for September. As
contract ice commences in October, we need to have a substantial number of
rental ice hours in September to start-up the ice plant in the early weeks. Our
August meeting will determine start-up time for the ice plant.
The Olympia Ice re-surfacer is out for service — new tires are required. It is
estimated a service cost on the Olympia will be in $3,000.00 to $4,000.00 range.
This includes transportation to and from the manufacturer's service facility in
Niagara Falls.
Bryan will also be having his cast removed from his broken wrist and will be
starting the painting projects in the building towards the end of July.
4. Financial Report— The Newcastle Skating Club situation at this time
appears to be a write-off debt of$9,720.86.Account Receivables were
discussed. The only concerns were that of the NVMHA and Scott Turner's
personal ice bill. Bryan has arranged a meeting with Scott to get this
account clarified and brought up to date. Invoices for both trade shows at
the arena had just been submitted and will appear on our next month's
list.An income statement was provided— revenue and expenses were at
the 47% of target and our June 30th, 2013 bank statement showed a bank
balance of$44594.53•
5. New Business —The chair read from an e-mail of Robert Holmes,
advising of his resignation. Bob has re-located out of the municipality and
is no longer able to serve on our arena board.Also, Gord advised of a new
member to our board; appointed by Clarington Council—Ms. Shea-Lea
.Latchford.Attempts to contact Shea-Lea regarding this meeting had been
unsuccessful. She will be introduced at our next meeting.With Bob's
resignation, we are again.in need of a new member. Nothing can be done
in that regard until council is back, after the summer break. The chair
advised he had a couple of prospects and would contact them to submit
applications, if they are still interested.
6. Next Meeting — Tuesday August 13, 2013 — 7.oo P.M. at the
arena
7. Adjournment—Motion # 13-127- THAT: The meeting is adjourned.
Moved by: Gary Oliver Seconded by: Councillor Partner
CARRIED
Newcastle Memorial Arena Management Board
Municipality Clarington
Minutes o,fMeeting- Tuesday August 1.7. 201.E
(Not yet approved bu Committee)
In Attendance - Gord Lee, Chair Larry Burke,Vice Chair
Bryan Wiltshire,Arena Manager, Shea-Lea Latchford,
Carol Little, Gord Blaker, Gary, Oliver, Councillor Woo, Councillor Partner
• Call to Order- 7:00 P.M.
The Chair formally welcomed our new committee member, Shea-Lea Latchford
to the board members.
• Adoption of Minutes — Motion # 13-128 was proposed:—THAT:
The minutes of July 9th are accepted as presented, with no corrections or changes
noted.
Moved by: Councillor Woo Seconded by: Councillor Partner
CARRIED
• Arena Manager's Report- Bryan advised he had almost completed the
inside painting. The Olympia had been returned from service and he was
ready to re-call some of his employees for start-up.
Practice ice had been booked by a number of teams and mid-September
appeared to be an excellent start-up time. He requested a plant start-up of
September 3rd, 2013.
Motion # 13-129 was proposed: THAT: Sufficient staff be re-called for
start-up on September 3rd. and the ice plant be turned on, in order to have
ice for mid-September.
Moved by: Gard Blaker Seconded by: Shea-Lea Latchford .
CARRIED
Discussions took place regarding the snack bar employment and
operation,with Bryan suggesting; he and the chair interview
Kelly Mc Phee, for the lead-hand position. If hired, she, in-turn would
choose her staff for the season. The snack-bar opening will not take place
until late September or whenever the ice-contracts take effect.
(2)
Further, discussions on staff identity in the arena brought forward
suggestions on purchasing shell-type jackets to be worn by all rink
attendants. Concerns from patrons; not being able to find assistance, as
they are unable to identify staff on the floor during busy times. Bryan&
Gord offered to acquire quotes on these items. With a minimum quantity
of 4-to-6 low cost shell jacket, Bryan will establish the best price and
proceed with ordering them; preferably from a local source. Black jackets,
with gold or,yellow print- Large bold print on the back: —Arena Staff—
front; over left breast—Newcastle Memorial Arena. Snack bar staff to
also,be identified, preferably with fleece type vests —front I. D. only:
Staff,Newcastle Memorial Arena.
• Energy Audit Report— Gary Oliver
Gary had offered to review the energy audit that had been carried out by
the municipality. He reported back on a number of areas where
improvements could be completed. Discussions followed on Gary's report.
Primarily, we could start with electrical motion sensors for the lighting in
the change rooms. This would automatically turn off the lights when the
teams leave the room for the ice surface.Additionally, similar sensors,
(vending misers) are also available for the pop machine and all vending
equipment. Contact will be made with Coca-Cola to update their
equipment. Bryan will acquire pricing costs from our electrician for
lighting in the areas of the building where upgrades had not been made,
i.e., hallways, and outside lighting around the building. The chair
suggested: Some of these areas should be looked after by the municipality.
Once we have a.cost, he will set-up a meeting with Mr. Horvath, requesting
some financial assistance on lighting cost, particularly outside.
• New&Outstanding Business
Bryan and Gord Blaker also reported on the additional Lobby bleacher seat
that had been ordered. It will be installed within a few days. Cost of the
additional seat had previously been approved at $1,500.00 plus HST.
As the initial lobby seating had been donated, it was decided a sign be
attached to the seats; advertising the manufacturer— Pantera Multi-
Services.
Also discussed was the need for handicap seating in the arena. Both Shea-
Lea and Councillor Partner sit on the accessibility committee. They offered
to follow-up on this issue.
(3)
The need to enforce a safety helmet policy was also brought forward; (CSA
Approved), for any person entering the ice service; employees or, patrons-
- Safety shoes for rink employees and an overall neat appearance to be
Suggested— no side or, backward fitting baseball caps, while working.
• Financial Report —Accounts Receivable and the Income Statement
were presented.A number of questions arose from the reports provided. It
was determined that updating and corrections were in order. In particular,
the Newcastle Village Minor Hockey league account. Their treasurer and
our bookkeeper had disagreements on the o/s balance. These will be taken
up by the chair, Bryan and our bookkeeper. Corrections and balances will
be re-submitted to the board members for our next meeting. In the
meantime, Bryan will be chasing down our other outstanding accounts
receivables and reporting back to the chair and in-turn, the board
members, in September.
• Next Meeting-Tuesday September 1o, 2013 — X7:00 P.M.
• Adjournment—Motion # 13-13o THAT:
This meeting be adjourned—
Moved by: Carol Little Seconded by: Councillor, Partner
CARRIED
1 - 7
SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE
Minutes of Meeting of July 18, 2013, 7:00 P.M.
BOARDROOM 1A
Present:
Neil Allin
Mike Dymarski
Suzanne Elston
Councillor Hooper
Lorraine Jones
Kerry Meydam
Kira Nowick
Absent: Michael Patrick
Mayor Foster
Allan Hewitt
Also Present: Curry Clifford, Corporate Initiatives Officer
1. WELCOME AND INTRODUCTION
Committee Vice Chair Suzanne Elston chaired the meeting. The Committee welcomed
the new youth member of the Committee, Kira Nowick who introduced herself.
2. APPROVAL OF MINUTES OF JUNE 20, 2013 MEETING
Moved by Mike Dymarski and seconded by Lorraine Jones that the minutes of the June
20, 2013 meeting be approved. Carried.
3. BUSINESS ARISING FROM THE MINUTES
There were no items raised on this section of the agenda.
4. COMMITTEE TASK#2:
4.c. On the request of invited guest Rob Groen, Building Services Supervisor, Operations
Department, the Committee determined that it would first discuss item 4c on the agenda:
Priority item # 7: Reducing or eliminating in municipal facilities the use of products,
chemicals and compounds that negatively affect human health.
The Committee had before them a report to Clarington's General Purpose and
Administration Committee dated April 19, 2610 (Report# CSD-003-10), and approved by
Council April 26, 2010 regarding Fragrance Free Recreation Facilities. That report
indicated that "The Community Services Department will be adopting a voluntary
Sustainable Clarington -2- July 18, 2013
Community Advisory Committee
compliance- scent free status and undertaking an education campaign within the facility
to encourage the use of scent free products. While 'the specific request referenced the
change rooms of the fitness centre, staff believes in this case that future situations could
occur in pool change rooms, arena dressing rooms as well as within the general facility."
Suzanne Elston noted that consideration should be given to expanding the scope of such
a policy as the City of Oshawa has done by applying the policy to City Hall. Specifically,
City staff have been asked to eliminate or reduce the scented products they use while at
work. She distributed a City of Oshawa bulletin about this. She also noted a concern with
any other products, chemicals and compounds that negatively affect human health such
as cleaning chemicals and that consideration be given to adopting a "green clean" policy.
Mr. Goern explained that the Clarington's policy distributed to the Committee applies to
facilities managed by the Community Services Department. He noted that the Operations
Department, responsible for other municipal facilities, similarly responds on a customer
complaint basis to address any concerns raised and the only complaint received in recent
years was about sensitivity to a lemon scent in a cleaning product used in the Municipal
Administration Centre and its use was immediately discontinued.
Mr. Clifford was asked what action the Committee needed take on this matter. He
advised that no specific action was required as the Committee had identified that
"Reducing or eliminating in municipal facilities the use of products, chemicals and
compounds that negatively affect human health" was one of its eight priorities to present
to Council November 4 th
Moved by Kerry Meydam, and there was no seconder, that the
Committee recommend to Council that Clarington develop a policy
restricting in municipal facilities the use of products, chemicals and
compounds that negatively affect human health. Carried.
4.a. Discussion with guests on priority item #3: fostering establishment of community
gardens, orchards and edible landscaping.
The Committee met with:
Bob Genosko, Parks Supervisor, Operations Department, Clarington
Brian Kelly, Manager.of Sustainability, Region of Durham
Marry Drummond, Volunteer and Co-ordinator, Durham Integrated Growers
William Heathcote, Treasurer and Volunteer, Bowmanville Allotment Garden
Vincent Powers, Treasurer and Volunteer, Bowmanville Ecology Garden
The Committee had before them responses to their 10 questions from the latter 4 guests.
They also had before them a report to Clarington's General Purpose and Administration
Committee dated June 27, 2011 (Report # OPD-006-11), and accepted by Council July
11, 2011 regarding community gardens. The report recommended that 1150 Haines
Street be developed as a community garden, accommodating up to 500 plot holders. The
report also identified two other potential sites: 181 Liberty Street South adjacent to the
Tourism Information Bureau (100 plots) and 285 West Beach Road at the Bowmanville
Sustainable Clarington -3- July 18, 2013
Community Advisory Committee
Boat Launch (175 plots). (The former has since been developed as a community garden.)
Key items in the Report and reflected in an attached agreement document between the
Municipality and community gardening groups included:
• "the garden is expected to be developed and maintained at no direct costs to the
Municipality"
• "the Collective (garden group) will provide proof and maintain at least $5,000,000
liability insurance..."
• "produce grown shall be for personal consumption/use and not for private profit."
Mr Heathcote noted that he is satisfied with the Municipality's involvement. in the
Bowmanville Allotment Garden, that the site was chosen by the community, there have
been no problems with vandalism or signage and 40 of the 500 garden plots are under
cultivation. He noted that the lack of piped water does not completely meet the group's
needs but the group has benefitted from a donation by a water supply company and this
is one of several donations it has received, including for ploughing, compost, hay and
wood chips.
Mr. Kelly explained that the "Urban Agriculture Program" is one of five priority programs of
18 potential programs of the Region of Durham Climate Change Local Action Plan. The
objective of this program is to develop a region-wide program to promote community
gardens and urban agriculture activities. The work on this program is just beginning and
includes the Durham Food Policy Council gathering information on existing policies and
programs in Durham area municipalities and examining similar programs in other
municipalities. The review is to identify barriers to action which are expected to include:
availability of public and private land, costs born by garden groups and land.use zoning
restrictions. A report is expected from this council in September. The Committee noted
appreciation for the program examining practices in other jurisdictions.
Ms. Drummond explained the work of Durham Integrated Growers (DIG), which is
currently awaiting not-for-profit designation and has over the course of the last 14 years
worked to "create an environment in Durham Region where urban agriculture in the
broad sense can flourish." DIG describes its work as including: "community garden
mentoring, encouraging urban entrepreneurs, workshops/education, community garden
tours (Coordinator's tour in 2013), establishing the "You Grow Durham Fund", liaison with
municipalities, mentoring, Sharing Backyards program; Table Talks; urban farms;
advocacy; connecting individuals and groups (projects, plot availability), advising on
policy development; identifying gaps and helping promote urban agriculture initiatives in
Durham Region."
DIG reports that its vision and mission have recently been endorsed by the Region
of Durham and that it is working with the Durham Region Roundtable on Climate
Change regarding the latter's objectives on urban agriculture.
Ms. Drummond indicated she had comments on items in the Municipality's community
gardens agreement that were reflective of DIG's experience with community gardens and
would like the opportunity to share this in greater detail, but noted concern with the three
Sustainable Clarington -4- July 18, 2013
Community Advisory.Committee
key features of the Municipality's approach (described above), including:
0 that the garden is expected to be developed and maintained at no direct costs to
the Municipality, noting that the municipality has to come alongside these projects
for them to be successful, including paying for such features as fencing where it is
necessary.
• that the garden group will provide proof and maintain at least-$5,000,000 liability
insurance, noting that in other Durham municipalities, the municipality pays for the
cost of the insurance
• that produce grown shall be for personal consumption/use and not for private
profit, noting that such a policy can remove an incentive for skill development as
some people can potentially use the gardens to grow produce to generate income.
Moved by Kerry Meydam, and there was no seconder, that the .
Committee recommend to Council that the Municipality of
Clarington investigate the community gardening policies of other
Durham Region area municipalities. Carried.
Mr. Heathcote noted that water for their community garden is an issue, but an issue that
that the group can manage, that if the Municipality could extend its insurance that would
permit the group to use its resources for other purposes, that it currently is paying for
portable toilets and that it is grateful for the Municipality's and the donors' assistance.
Ms. Drummond noted that DIG gardeners have donated some 7,000 pounds of produce
each year in the last three years that they have grown in the community gardens.
Mr. Heathcote noted. that his group is interested in sponsoring a community group,
donating produce and have approached some churches about this but no arrangements
have been made to date.
Mr. Powers noted that Bowmanville Ecology Garden was started in 1989 but needed to
relocate from the Bowmanville High School recently. Access to piped water and high
public visibility were key criteria for the group in re-locating to its new site at 181 Liberty
Street South adjacent to the Tourism Information Bureau. 12 plots are in use of the 65
available. He expressed appreciation for the Municipality's assistance, indicated he had
gone on a tour of community gardens with DIG, that it is important for the community
gardening groups themselves to grow based on local needs and preferences rather than
"top-down" direction and that he would be supportive of municipal assistance with
insurance and Ms. Drummond's point about the gardens providing opportunities for skills
development.
The Committee raised with the guests how to make residents more aware of the
community gardens given the seemingly low participation rate relative to the number of
garden plots available. Ms. Drummond noted that one way to build interest would be for
the Municipality to note it on its website. She also noted though that Pickering has some
75 gardeners and Ajax some 65 so Clarington's participation rate is about on average
and larger numbers of gardeners creates greater overall garden maintenance and co-
ordination burdens for the volunteers.
Sustainable Clarington -5- July 18, 2013
Community Advisory Committee
4.a Discussion with guests on priority item #4: expanding planning and care of native
species of plants on public lands and educating the community about native plants and
urban ecosystems. The Committee met with:
Patricia Lowe, Director, Watershed Stewardship, Education & Communications,
Central Lake Ontario Conservation Authority (CLOCA)
Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority
Brian Kelly, Manager of Sustainability, Region of Durham
Kevin Anyan, Volunteer, Bowmanville Valleys 2000
Bob Genosko, Parks Supervisor, Operations Department, Clarington
The Committee had before them responses to their 10 questions from the first 4 guests.
They also had before them public communications material from the Conservation
Authorities, including descriptions of their programs, maps of watersheds and budget
summaries as well as material from Peter Windolf, Park Development Manager,
Engineering Department, Clarington concerning the Municipality's policies and practices
about planting on road allowances, natural areas and parks.
Ms. Lowe explained the work of CLOCA on this priority item in Clarington, which includes:
acquiring land in support of the Natural Heritage System- model with Long Sault and
Enniskillen Valley especially a focus to enhance Stephen's Gulch Conservation Area,
bringing to 1,574.77 the number of hectares of public land owned by CLOCA in
Clarington; planting, with the help of community volunteers, approximately 20,000 native
trees and shrubs on these lands as well as restoring tall grass prairie, wetland habitat,
reforestation, conversion of marginal agricultural land, creating naturalized wildlife
linkages and actively managing invasive species of plants; planning the management of
watersheds to ensure future generations benefit from a healthy and sustainable natural
environment; a.watershed curriculum education program for Grades 1 to 12 at each of
the Conservation Areas and an indoor/outdoor classroom at Enniskillen Education
Centre; monitoring the state of vegetation, wildlife and fish to determine risks and
effective stewardship practices; work with the Municipality and local community groups to
restore natural areas, including Hampton Pond, Black Creek and Farewell Creek.
Ms.Lowe noted that to advance this Committee priority, in addition to the actions above,
the key actions include: protecting the Oak Ridges Moraine and the Geenbelt; providing
incentives for private landowners; providing education and training for private
landowners, including through demonstration sites. When asked about the effects of
climate change she noted that one of the larger impacts is the spread of invasive species
of vegetation and that current ecology does not effectively control these.
Ms. Lancaster explained the work of the Ganaraska Region Conservation Authority on
this priority item in Clarington, which includes: managing the Ganaraska Forest;
providing over 900 trees under the Trees for Rural Roads program in 2012 to private
landowners to plant along rural roads on their property with the assistance of CLOCA and
the Municipality; planting 330 trees and shrubs in Orono Park in 2013; managing the
planning and restoration of lands associated with the Port Granby Waste Management
site; planting approximately 13,200 native trees across the whole of the Authority's area;
Sustainable Clarington -6- July 18, 2013
Community Advisory Committee
providing financial and technical assistance under the Clean Water-Healthy Land
Financial Assistance Program to allow landowners to better steward their lands that touch
the watersheds of Wilmot Creek, Graham Creek, North Ganaraska River and the smaller
watersheds of Lake Ontario (31 stewardship projects were undertaken in 2012 across the
whole of the Authority's area); the planning, policy development and education programs
like CLOCA's described earlier as well as a water conservation garden in Cobourg that
demonstrates water conservation techniques (mulch), products (hydomedia, eco-grid,
rain barrels) and native drought tolerant and pollinator plants. ,
The Committee raised,with Ms. Lancaster if there are strategies to prevent the spread of
invasive species of plants and was advised that there are no prevention strategies to date
beyond good stewardship practices. Committee members also asked how success is
measured in this Committee priority and were advised that factors like the number of
trees planted and acres of wetlands restored are some measures, and effectiveness of
education programs is more difficult to measure.
Mr. Kelly explained that the "Durham Five Million Trees Program" is also another one of
the five priority programs of 18 potential programs of the Region of Durham Climate
Change Local Action Plan. A program strategy is scheduled to go before Regional
Council in September and then to be developed into a full program. proposal for
subsequent approval by Regional Council and potentially by area municipal councils.
Trees Ontario has been confirmed as the Program Delivery Agent. Land Survey work is
about to be initiated. The objective of this program is to plant 5 million trees, averaging
500,000 trees per year starting in 2014 (this is in addition to existing tree planting
programs in Durham) at a cost of $3 per tree for a total of $15 million. Benefits include:
sequestering carbon dioxide (about 450 kg of CO2 net per mature tree), shade,
temperature moderation, improved air quality, water retention, land stabilization and
wildlife habitat. If achieved, this would require about 1% of the land in Durham and
increase the tree cover from 26% to 27%. The Official Plan target is 30%. Clarington's
share of the number of trees is to be determined. A funding strategy is being developed
with sources intended to include: corporate sponsorships, a "Family Trees" (individual
donation), the Regional Government and the area municipalities with area municipalities
also asked to provide land for tree planting.
Mr. Anyan explained the work of Bowmanville Valleys 2000 started just before the year
2000 with the goal of developing pathways along the Bowmanville Valley whose lands
are owned by the Municipality and private landowners (CLOCA is not a landowner in this
area). Work was lead by volunteers Al Strike (recently deceased) and Frank Lockhart
who continues to provide significant volunteer time leading the work as well as
undertaking tree planting. The group's work has grown into ecological and watershed
management, reforestation and major infrastructure projects like the fish ladder.
Mr. Anyan indicated concern with the absence of more significant Municipal
involvement in the planning and governance of the area, noting that the
Municipality discontinued its representation on the Valleys 2000 Board. The
Municipality has provided funding in the past and Valleys 2000 did not request
funding in the 2013 municipal budget. He noted that absence of involvement
Sustainable Clarington -7- July 18, 2013
Community Advisory Committee
means a lost opportunity to promote the tourism potential, including the ability to
attract cyclists, hikers or people who just would travel to a destination to walk
through a natural environment. He raised concerns both with long term planning
(no connectivity of trails) and ongoing maintenance, e.g., garbage collection repair
of paths.
The Committee discussed the importance of the issues raised and asked Mr.
Clifford about scheduling a separate discussion on trails and paths and inviting
Valleys 2000 to meet with them. Mr Clifford indicated, and the Committee
accepted, that the item be discussed at its September 19th meeting when it is to
discuss its priority 1- planning and implementing pedestrian and bicycle
transportation links within and between communities. Valleys 2000, he suggested,
and the Committee accepted, could be invited to that meeting.
5. COMMITTEE TASK # 3: ANY ITEMS COMMITTEE MEMBERS WISH TO RAISE
There were no items raised on this section of the agenda.
6. OTHER BUSINESS:
Mr. Kelly presented a slide presentation about the Region of Durham Climate Change
Local Action Plan. As noted earlier, there are 18 potential programs. These were
developed by the Durham Region Roundtable on Climate Change (DRRCC). The
Roundtable includes Regional Councillors, Staff and citizens. It reports to Joint
Committee of Regional Council which in turn reports to Durham Regional Council.
He noted that included in that Plan are the following eight potential programs relating to
the Committee's priorities, including
• Active Transportation and Transit (Committee Priority (CP)1)
• Durham Green Building Guidelines (CP2 and 5)
• Urban Agriculture Program (CP3)
• Durham Five Million Trees (CP4)
• Durham Partners in Project Green (CP5 and 6)
• Comprehensive Residential Retrofit (CP5)
• Local Food Hub (CP6)
• Climate Education Program (CP8)
The other 10 potential programs that are included in the Region's Local Action Plan
include:
• Green Affordable Housing
• Smart Grid Initiative
• Off Shore Wind Power Generation
• Durham Mini-Deep Lake Water Cooling
• Durham Biofuels Program
Sustainable Clarington -8- July 18, 2013
Community Advisory Committee
• Bio-Methane Production and Use
• Farm Friendly Regulations
• Durham Freecycle Program
• Durham Green Procurement Guideline
• Community Climate Fund
Mr. Kelly provided tables indicating the estimated environmental, economic and social
impacts of each of the 18 potential programs. He indicated that there will be further
consultation with municipal partners and community institutions.
Mr. Clifford indicated that included in the Committee's agenda package was a note of July
8th from him to the Committee for their information summarizing and attaching documents
on sustainability from the Planning Services Department that illustrate how sustainability
is integrated into the Municipality's planning policies.
Kira Nowick raised with the Conservation Authority representatives what opportunities
may be available for the Authorities to bring their programming to the schools as opposed
to students coming to the Authorities' facilities, especially in light of the ecology garden
that her High School group has helped develop in her high school. Ms. Lancaster
indicated an interest in further discussion about this and it was noted that Eco schools
program may also offer a means to advance this and that at the September 19th meeting
this is to be discussed as part of Priority 8 concerning communicating about programs
available to help residents and businesses live and do business in more sustainable ways
7. ADJOURNMENT
The meeting adjourned at 9:00 p.m.
C1arin
Leading the Way Aton
REPORT#1
REPORT TO COUNCIL MEETING OF SEPTEMBER 16, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, SEPTEMBER 9, 2013
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-049-13 Official Plan Review
Release of The Countryside Discussion Paper
(b) EGD-006-13 Second Quarter Activity Report — 2013
(c) COD-019-13 Contract Awards During Council Recess
(d) FND-012-13 Financial Update as at June 30, 2013
(e) LGL-005-13 Governance Issues in "Report Of The Mississauga Judicial
Inquiry - Updating The Ethical Infrastructure"
(f) LGL-008-13 Possible Amendment to Fortification By-Law 2011-091
(g) CAO-008-13 Customer Service Survey: Results
2. TRUDEAU WALKWAY
THAT Report EGD-030-13 be received;
THAT the Municipal Solicitor continue to work with the Kawartha Pine Ridge District
School Board (KPRDSB) to finalize a legal and appropriate smoking area;
THAT surveillance cameras be installed at either end of the walkway in compliance
with all legislated requirements pertaining to surveillance;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report#1 - 2 - September 16, 2013
THAT a policy be developed around the Municipality's rationale and purpose of the
surveillance system;
THAT "No Loitering" signs be erected with specific reference to the Municipality's
Nuisance By-Law;
THAT public education be carried out in partnership with the School Board
regarding nuisance and loitering;
THAT the Municipality provide increased presence in this area from Durham
Region Police Services and Municipal Law Enforcement;
THAT KPRDSB be requested to provide a student volunteer program to keep the
Trudeau Walkway clean;
THAT the Municipality's Operations Department provide an increased level of
service/maintenance in this area;
THAT a garbage receptacle be installed at the walkway;
THAT a curb cut be provided in front of the walkway;
THAT the Traffic By-Law be amended to prohibit parking on Trudeau Drive from
8:00 a.m. to 9:00 a.m. and from 2:00 p.m. to 3:00 p.m. Monday to Friday;
THAT the Traffic By-Law be amended to prohibit stopping within one metre of any
driveway; and
THAT the area residents be notified, by mail, advising of the actions to be taken
regarding the Trudeau Walkway.
3. DELEGATIONS REGARDING THE BOOTS & HEARTS MUSIC FESTIVAL
THAT the following delegations, regarding the Boots & Hearts Music Festival, be
received with thanks:
Kenneth Kerrigan
Leslie Kerrigan
Laura Kennedy
Shannon McNevan
Gary Peters
Kevin Anyan
Adriane Vogel
4. AN APPLICATION FOR A TEMPORARY USE BY-LAW TO ALLOW CAMPING
AND ANCILLARY USES
APPLICANT: REPUBLIC LIVE INC.
Report#1 - 3 - September 16, 2013
THAT Report PSD-045-13 be received; .
THAT the application for a temporary use by-law, submitted by Republic Live Inc.,
to allow camping and ancillary uses for a period of up to three (3) years continue to
be processed and that a subsequent report be prepared;
THAT a Traffic Management Plan, prepared by traffic professionals at the expense
of the Applicant, be submitted by the Applicant, for consideration with the rezoning
application; and
THAT all interested parties listed in Report PSD-045-13 and any delegations be
advised of Council's decision.
5. APPLICATIONS TO AMEND A DRAFT APPROVED PLAN OF SUBDIVISION
AND TO AMEND THE ZONING BY-LAW
APPLICANT: CLARET INVESTMENTS LIMITED AND 1361189 ONTARIO
LIMITED
THAT Report PSD-046-13 be received;
THAT the application for proposed Amendment to Draft Approved Plan of
Subdivision 18T-94027, submitted by Claret Investments Limited and 1361189
Ontario Limited, continue to be processed including the preparation of a
subsequent report;
THAT the application for Zoning By-law Amendment ZBA 2013-0018, submitted by
Claret Investments Limited and 1361189 Ontario Limited, to implement the
proposed amendment to Draft Approved Plan of Subdivision 18T-94027 continue to
be processed including the preparation of a subsequent report; and
THAT all interested parties listed in PSD-046-13 and any delegations be advised of
Council's decision.
6. STREET NAMING POLICY AND THE REQUEST BY BOB OWEN TO RESERVE
"ROY NICHOLS" AS A FUTURE STREET NAME FOR COURTICE
THAT Report PSD-047-13 be received;
THAT "Roy Nichols" be reserved as a future street name for Courtice; and
THAT all interested parties listed in Report PSD-047-13 and any delegations be
advised of Council's decision.
Report #1 - 4 - September 16, 2013
7. STREET NAME CHANGES IN COURTICE:
REQUEST TO RENAME A PORTION OF SOLINA ROAD AND A PORTION OF
OSBORNE ROAD TO CRAGO ROAD; REQUEST TO RENAME ENERGY DRIVE
TO MCKNIGHT ENERGY DRIVE; PROPOSAL TO RENAME SOUTH SERVICE
ROAD TO ENERGY DRIVE; PROPOSAL TO RENAME A PORTION OF
COURTICE ROAD
THAT Report PSD-048-13 be received;
THAT Council waive the Street Name Change fee for Ms. Crago's request to
rename a portion of Solina Road;
THAT staff be authorized to take appropriate actions under the Municipal Act, to
advertise in the local newspapers for, and to hold, a Public Information Centre and
a Public Meeting for the renaming of the portion of Solina Road south of Highway
401 to Crago Road;
THAT staff be authorized to take appropriate actions under the Municipal Act, to
advertise., in the local newspapers for, and to hold, a Public Information Centre and
a Public Meeting for the renaming of the portion of Osborne Road (extending east
from Osborne Road to Solina Road) to Crago Road;
THAT no action be taken on renaming Energy Drive to McKnight Energy Drive;
THAT staff be authorized to take appropriate actions under the Municipal Act, to
advertise in the local newspapers for, and to hold, a Public Information Centre and
a Public Meeting for the renaming of South Service Road east of Solina Road to
Energy Drive;
THAT staff be authorized to take appropriate actions under the Municipal Act, to
advertise in the local newspapers for, and to hold, a Public Information Centre and
a Public Meeting for the renaming of South Service Road west of Solina Road to an
energy themed name;
THAT staff be authorized to take appropriate actions under the Municipal Act, to
advertise in the local newspapers for, and to hold, a Public Information Centre and
a Public Meeting for the renaming of Courtice Road, south of the future Energy
Drive to an alternate name, potentially with a waterfront theme; and
THAT all interested parties listed in Report PSD-048-13 and any delegations be
advised of Council's decision.
Report #1 - 5 - September 16, 2013
8. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: VALIANT RENTAL INC.
THAT Report PSD-050-13 be received;
THAT the By-law attached to Report PSD-050-13, to remove the Holding (H)
Symbol, be passed;
THAT Council's decision and a copy of Report PSD-050-13 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation (MPAC);
and
THAT all interested parties listed in Report PSD-050-13 and any delegations be
advised of Council's decision.
9. PROPOSED GENERAL AMENDMENT TO SIGN BY-LAW 2009-123
THAT Report PSD-051-13 be received;
THAT the general amendment to the Municipality of Clarington Sign By-law
2009-123, be approved and that the By-law, contained in Attachment 1 to Report
PSD-051-13, be passed; and
THAT all interested parties listed in Report PSD-051-13 and any delegations be
advised of Council's decision.
10. ESTABLISHMENT OF CAMP 30 TASK FORCE AND FOUNDATION
WHEREAS in April, 2013 the Federal Government notified Clarington that it had
officially designated the lands of the former Prisoner of War Camp 30 and former
Training School (the middle third) of the property at 2020 Lambs Road comprised
of approximately 20 acres as a National Historic Site;
AND WHEREAS the Municipality of Clarington in October,2009 added six of the
buildings at 2020 Lambs Road to the Municipal Register as structures with cultural
heritage value;
AND WHEREAS the commemoration of this nationally, provincially and locally
significant heritage resource will only be possible through the combination of many
people's efforts;
AND WHEREAS the Municipality is willing to continue to work collaboratively with
the Provincial and Federal governments, property owner and community advocacy
groups having sought their input and commitment;
Report #1 - 6 - September 16, 2013
AND WHEREAS the responsibility for the safety, liability and access to the property
lies with the owner;
AND WHEREAS to have a sustainable redevelopment of the Camp 30 site a viable
business plan, economic development strategy and vision will have to be
developed in collaboration with the Architectural Conservancy of Ontario -
Clarington Branch and all stakeholders;
AND WHEREAS the Owner has offered the site to the Municipality in exchange for
unspecified compensation, discussions on which are continuing between the
Municipality and Owner;
AND WHEREAS it would be desirable to have the ownership of the site transferred
to an independent not-for-profit Foundation, who could avail themselves of all
funding opportunities;
AND WHEREAS the Community Development Council of Durham (CDCD) have
offered to assist in the formation, drafting of by-laws and development of a
constitution for a Foundation and Architectural Conservancy of Ontario Clarington
have raised funds to help establish a Foundation;
NOW THEREFORE BE IT RESOLVED THAT Council endorse the establishment
of a Foundation for Camp 30 for the long term management of the Camp 30 lands;
THAT Council endorse the creation of a Camp 30 Task Force with a mandate to
secure the property, work with the Foundation on the development of the long term
plan for the re-use of Camp 30;
THAT the Owner be requested to improve security of the site in accordance with
"Mothballing Procedures for Heritage Structures", and that applicable Provincial
grants for such work be applied for by the Foundation;
THAT a recruitment committee be established to recommend members to the Task
Force and Foundation Establishment Committees, and that it be formed of the
Owner, the Mayor, local MPP, local MP, or their designates, Architectural
Conservancy of Ontario and a representative from the Clarington Museums and
Archives; and
FURTHER THAT the Planning Services Department be assigned to assist the
Foundation and Task Force and to incorporate in its 2014 budget sufficient funds
for studies to assess the structural requirements and to develop a long term plan
for Camp 30.
Report #1 - 7 - September 16, 2013
11. SPEED HUMP INSTALLATION AND WARRANT ANALYSIS
THAT Report EGD-031-13 be received; and
THAT Council endorse the Speed Hump Installation and Warrant Analysis, as
amended to delete the following sentence, within the Requisites Section of the
Speed Hump Warrant, Attachment 2 to Report EGD-031-13:
"All warrants in Part (A) must be met in order for the request to proceed."
12. APPOINTMENT OF ANIMAL SERVICES OFFICER— DUNCAN ANDERSON
THAT Report CLD-024-13 be received; and
THAT the By-law appointing Duncan Anderson as an Animal Services Officer,
attached to Report CLD-024-13, be passed.
13. CL2013-13 2013 DEVELOPMENT OF PORT DARLINGTON WATERFRONT
PARK AT EAST BEACH
THAT Report COD-020-13 be received;
THAT Drain Bros. Excavating Ltd., Lakefield, Ontario, with a total bid in the amount
of$2,906,853,23 (net of H.S.T. Rebate), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2013-13 be awarded
the contract for Development of Port Darlington Waterfront Park at East Beach, as
required by the Municipality of Clarington, Engineering Department;
THAT the funds required in the amount of $3,685,600.00 (which includes
$2,906,853,23 for construction, tendering, design, contract administration, material
testing, contingencies and net HST) be drawn from the following Engineering
Department Capital Accounts:
Port Darlington Waterfront Park
110-32-325-83406-7401 ...........................................................$3,000,000.00
Pavement Rehabilitation
110-32-330-83212-7401 .............................................................$100,000.00
Region of Durham Contribution
110-X-X-X-1010 .:.........................................................................$155,600.00
Additional Fundinq Required
Roads and Related Development.Charges Reserve Fund ..........$110,000.00
Unexpended Funds from Horsey Street Construction
11-32-330-83274-7401 ................................................................$320,000.00
Total Funding ............................................................................$3,685,600.00
Report #1 - 8 - September 16, 2013
THAT the use of additional funds from Roads and Related Development Charges
and Unexpended Funds From Horsey Street, be approved;
THAT all unexpended funds from the 2008 Concession Road 8
(110-32-330-83337-7401) and Concession Road 7 (110-32-330-83339-7401)
improvements, which are now complete; be transferred to the Pavement
Rehabilitation account (110-32-330-83212-7401) for this and other road
rehabilitation works; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
14. 2013/2014 INSURANCE PROGRAM
THAT Report FND-010-13 be received; and
THAT the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan
Company for an integrated pooling arrangement that includes integrated insurance
coverages and common self retention deductible levels for the period July 1, 2013
to June 30, 2014, at an approximate cost to Clarington of$994,937 be confirmed.
15. TAX AREA ACCESSIBILITY IMPROVEMENTS
THAT Report FND-011-13 be received;
THAT renovations to the Tax Area in the Finance Department be approved at an
approximate cost of$175,000; and
THAT the accessibility renovations be financed from the following sources:
General Municipal Reserve Fund- $100,000
General Capital Reserve- $50,000 (new); and
General Capital Reserve- $25,000 (already committed).
16. ACCEPTING CREDIT CARD PAYMENTS FOR CEMETERY RELATED FEES
THAT Report FND-013-13 be received; and
THAT Council authorizes an exception to the restricted use of credit cards as a
payment method to allow the Municipal Clerk's Department to accept credit card
payments to a maximum of$5,000 for cemetery fees to accommodate for
legislative changes.
Report #1 - 9 - September 16, 2013
17. UPDATED SUBDIVISION AGREEMENT
THAT Report LGL-006-13 be received;
THAT Council authorize Staff to use the updated subdivision agreement, attached
to Report.LGL-006-13 as Attachment 1, as a standard agreement for all future
plans of subdivision;
THAT the Municipal Solicitor be authorized to make minor changes to the standard
subdivision agreement as the need arises; and
THAT Council approve the fees referenced in Sections 4.3, 4.4, 4.6 and 4.8 of the
updated subdivision agreement.
18. MUNICIPALITY OF CLARINGTON'S COMMENTS ON THE REVIEW OF
ONTARIO'S LONG TERM ENERGY PLAN (LTEP)
THAT Report CAO-009-13 be received; and
THAT the submission as set out in Report CAO-009-13 be approved as the
Municipality's comments on the review of Ontario's long term energy plan.
19. ECONOMIC IMPACT OF NASCAR
THAT Clarington will work with Canadian Tire Motorsport Park and the Clarington
Board of Trade to develop a study of the economic impact of NASCAR on
Clarington.
20. CORRESPONDENCE FROM SUSAN LLOYD SWAIL, PRINCIPAL, PLANIT
CONNECTIONS CONSULTING SERVICES, RICK RONDEAU, FOURTEEN
ESTATES LIMITED, AND RICK JAMES, PRESIDENT, JAMES PRINTING AND
SIGNS REGARDING THE PUBLIC MEETING (AGENDA ITEM 5(A)),
CONCERNING AN APPLICATION FOR A TEMPORARY USE BY-LAW TO
ALLOW CAMPING AND ANCILLARY USES, REPORT PSD-045-13
THAT the correspondence from Susan Lloyd Swail, Principal, Planit Connections
Consulting Services, Rick Rondeau, Fourteen Estates Limited, and Rick James,
President, James Printing and Signs regarding the Public Meeting (Agenda Item
5(a)), concerning an Application for a Temporary Use By-Law to Allow Camping
and Ancillary Uses, Report PSD-045-13, be referred to the Director of Planning
Services to be considered as part of the application review process.
21. PROPOSED PENDING ACQUISITION OF LAND
THAT Resolution #CGPA-15-13, passed in Closed Session regarding a proposed
pending acquisition of land by the Municipality of Clarington, be ratified.
SUMMARY OF BY-LAWS
SEPTEMBER 16, 2013
BY-LAWS
2013-074 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Municipality of Clarington (Valiant Rental Inc.) (Item 8 of Report#1)
2013-075 Being a By-law to amend By-law 2009-123, the Sign By-law for the Corporation
of the Municipality of Clarington (Item 9 of Report#1)
2013-076 Being a By-law to appoint a Municipal Law Enforcement Officer (Duncan
Anderson) (Item 12 of Report#1)
2013-077 Being a By-law to exempt a certain portion of Registered Plan 40M-2148 from
Part Lot Control
•
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(iLeading the Way MEMO
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: September 13, 2013
Subject: COUNCIL AGENDA — SEPTEMBER 16, 2013
Please be advised of the following regarding the September 16`h Council meeting:
DELEGATIONS
See Final list of delegations attached.
I0 -YA �ri�by
2013 -078 /Be! a By -law to exempt a certain portion of Registered Plan 40M -2499 from
/ Part lot Control
Patti L. Barrie, CMO
Municipal Clerk
PLBIcf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 F 905 -623 -6506
FINAL LIST OF DELEGATIONS
SEPTEMBER 16, 2013
a) Martin Gerkes — Transfer of Demolition Rights (Correspondence Item D - S)
b) Carol Hopps — Report EGD -030 -13 - Trudeau Walkway (Item 2 of Report #1)
C) Brad Black, Black's Water Supply Inc., Regarding Boots & Hearts Music
Festival (Item 3 of Report #1)
d) Anita DeVries — Report L.GL- 006 -13 - Updated Subdivision Agreement (Item 17
of Report #1)
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