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HomeMy WebLinkAbout2008-04-08 Minutes BOARD OF MANAGEMENT BOWMANVILLE BUSINESS IMPROVEMENT AREA Minutes of a regular meeting of the Board of Management held at 6:30 p. m. on Tuesday, April 8, 2008 Committee Room 1•-C in the Bowmanville Library. Present: Gilpin Members: Lucas, Barry, Seaton, Patterson, Allin, Hooper Absent: Becz, Turner, Hawkins The Meeting was called to order by the Chairman, who then recognized that there were no delegations present. Moved by Barry, seconded by Hooper, THAT the Minutes of the g p revious meeting be adopted as circulated. P "CARRIED" The correspondence was received from SwanSigns.com, and the Municipality of Clarington, Moved by Barry, seconded by Hooper, THAT the correspondence be received and filed. "CARRIED" Next the Treasurer presented his report a follows: Current Account $ 17,407,85 Cf0 Account 5,136,44 GIC 114,931.17 Total $137,475.46 s Page 2 Moved by Patterson, seconded by Seaton, THAT the Treasurer's Report be adopted as presented "CARRIED" DIRECTOR REPORTS: Council Liaison: Hooper reported that the May meeting of the Board cannot be held in Committee Room 1-C as it is being used by the auditors. Gilpin was instructed to find an alternative site. Hooper concluded his report by announcing that Saturday, April 26, 2048 is the date set for the "Pitch-in and Clean-up Clarington Day". Events: Allin reported that the Easter Egg Hunt event had gone very well with more people in attendance than last year, even with the early date. Also, she said that plans for this year's Maple Festival and All That Jazz are currently being finalized. Membership Relations: Barry reported that HOB Hair Salon has opened in the Downtown, along with a computer solutions business. Streetscape: Hooper reported in Turner's absence that no one has yet been found to do the watering of the flowers in the Downtown this year. Communications: Patterson stated that she has delivered the posters for the Maple Festival to the businesses Downtown. Publications: Seaton reported that the first of nine full-page advertisements will appear in the GTA Section (Life Style) of the Toronto Daily Star on Thursday, April 24. Website: No Report. Board of Trade: Gilpin announced that Hawkins had resigned from the Board as he is no longer employed at Edward Jones and now works in Oshawa for Nesbitt-Burns. Page 3 Under "BUSINESS ARISING", Hooper reported that the re-writing of the Municipality's "Signs" By-law will begin with public information meetings, with one being held in the Council Chambers on Wednesday, April 23, beginning at 7 p. m. He urged all of the members of the Board to attend. Next Hooper reported that he had not made any progress concerning the bench which was broken during the snow removal. A letter was received stating that the Board's letter to Council, requesting the prohibiting of the projected sign a the west end of the Downtown until it is officially addressed in the revised "Signs" By-law, was referred to the Planning Department. Under "NEW BUSINESS", the Board discussed the names of different members as a possible replacement for Mark Hawkins. Next Gilpin reviewed his Memo concerning the Durham Region Health Department's demand for permits for the various BIA events downtown, when the conditions outlined on the permit clearly exempts the BIA from requiring such permits. Moved by Patterson, seconded by Seaton, THAT should the Durham Region Health Department pursue their request for permits for BIA events in the Downtown, that a committee composed of Lucas, Hooper, (Mary) Novak (Regional Councillor), Allin and Gilpin meet with their senior officials to resolve this matter. "CARRIED" Hooper was asked to request that the Municipality's sweeper-flusher be used in the Downtown as soon as possible. In light of the recent occurance at Hooper's Jewellers, it was suggested that the "Telephone Alert" system be up-dated and circulated to the members. It was suggested that "Security" be the focus of the new Board member when that person is appointed, and that he/she be assigned that responsibility. f :> Page 4 Moved by Hooper, seconded by Patterson, THAT the Meeting be adj ourned. "CARRIED" The next meeting is scheduled for Tuesday, May 13, 2008, at the Village Inn (up-stairs) at 6:30 p. m. t .