HomeMy WebLinkAbout2004-09-08 Minutes Council Information I-2
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SANTA CLAUS PARADE - MINUTES OF MEETING
www.bowmaiivillesantaclausparade.com
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September 8, 2004
Start Time: 7:15 PM Finish Time: 8:20 PM
Attendance: Valerie, Roger, Dawn, Tracy,Debbie
Absent: Tammy, Terryl, Rob, Marie, Sheri
Reviewed minutes of last meeting.
Motion to accept minutes. All in favour.
VALERIE - Chairperson
- Letter dated June 29/04 received from the Municipality advising us that we have
been accepted as a Committee of Council.
- Introduced new committee member, Debbie Fernandes. She will be taking over
Floats and Fillers position. Valerie has briefed her on duties of Floats and Fillers.
They will meet with Stacy for takeover of duties. Valerie will be working closely
with Debbie this year to get up and running with new insurance certificate
regulations.
- Will obtain e-mail address of Councillor Trim and Patty Barrie as we will now be
sending them our minutes.
- Cheque received for$1098.36 representing the refund due from Insurance Agent.
The Insurance was cancelled as we are now covered under The Municipality.
Valerie has deposited into bank account.
- The Mission Statement has been completed and she will hand out at next meeting.
- Fleet manager Andrew Pickett (from Municipality) has inspected our floats and
has advised that our floats are in good condition except for some soft tires. He has
advised however, that The Henning Family float,kept in our building, is not safe
for the road. Most problems relate to the age of the tires. Andrew will arrange for
it to be fixed and The Municipality will bill us. Valerie suggested if it is a nominal
amount we may consider picking up the cost, as the Henning Family have been
very involved and extremely helpful to us over the years.
- Nancy Taylor of the Municipality has reviewed our entry forms. She has advised
of changes to be made to some wording etc. Valerie will advise Terryl of changes
to be made.
- Request Terryl to update contact list as members to be removed and added.
DAWN—Buttons, Costumes
- Discussed costumes for this year. Has contacted Pat Lange to ensure she is still
willing to sew new costumes. She has agreed. We will try to add some more
characters such as Winnie The Pooh and friends. Pat will look for some patterns.
- Has contacted David Gillespie re: button design for this year and theme of
Hometown Christmas. He inquired as to whether Santa always had to be on the
button. We discussed some ideas and felt that an old fashioned Santa such as Kris
Kringle might be a nice idea along with a fireplace, rocking chair etc. Dawn will
contact David to advise. He will do up some samples for us to choose from.
ROGER—Judging/Posters/Rogers Cable/Buttons and Button boxes
- Has contacted Quarry Lakes for Gators or Golf carts for this year.
- Suggested we purchase our refreshment tickets for after the parade in advance.
Will need approximately 100 tickets, allotting 2 per person. This way we will
have more control over funds being spent. We also discussed who should be
eligible for these tickets. Will discuss further at next meeting. However, all felt
that it should be the Legion helpers, Committee members and any spouses of
Committee members that are working the parade.
- Roger will locate the large Edie Cole Memorial Award as it should be in the
possession of The Santa Claus Parade. The small plaque is given to the recipient.
- Had question about bathroom facilities for the Bands. Need to ensure they have
access to bathroom facilities. In the past had gone to the old library. Will look
into.
- Faxed form to Rogers Cable for this year's coverage.
- Will contact Rogers Cable to request inspection of our power source for this
year's parade in order that we have no scrambling at the end for a generator. We
propose to use the power source close to the Cenotaph at the Town Hall.
- Motion made by Roger to purchase dollar store pylons (small) to use on parade
day. Seconded by Debbie. All in favour.
TRACY—Minutes, Makeup
- Will be restocking makeup supplies soon.
- Will be contacting makeup volunteers.
Meeting adjourned by Roger.
NOTE: We understand that not everyone can attend all meetings. Therefore, if you will
be absent it would be very helpful if each committee member could e-mail a report(ie:
what they are working on and any questions, comments etc.) to Valerie and she will
present the information at the meeting.
NEXT MEETING
WEDNESDAY SEPTEMBER 22, 2004
7 p
At: Marie's
126 Auburn Court
Courtice 905 438 9256