HomeMy WebLinkAbout2004-11-29 Minutes f
SANTA CLAUS PARADE — MINUTES OF MEETING
www.bowmanvillesantaclausparade.com
November 29th, 2004
Parade Wrap Up Meeting
Start Time: 7:00 PM Finish Time: 9:00 PM
Attendance: Valerie McCormick, Roger Leetooze, Dawn Longmire, Terryl Tzikas,
Debbie Fernandes, Rob Flynn, Tracy Bayley-Buckle, Marie Hammond
Absent: Tammy Johnson
VALERIE McCORMICK—Chairperson
• Valerie started the meeting asking everyone to share their experiences on Parade
Day, both good and bad, in order that we may determine what works and what we
need to improve upon.
TERRYL TZIKAS — Secretary
• Heard a lot of positive comments about Parade.
• Concerned about the size (width) of the roads. We seem to always have a backup
in the Parade where it turns from King south onto Liberty due to the narrowing of
Liberty.
• Consider having 40 feet between floats to give everyone space.
• We need to discuss the non-commercial aspect of the Parade. We will schedule a
meeting in March to discuss/clarify this issue.
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TAMMY JOHNSON—Publicity (report in absence)
• Suggestion by Rob to put an ad in the paper to thank the community for
supporting another successful Parade. Motion made by Roger to spend up to $400
for an ad. Seconded by Marie.
• Volunteers were very helpful with affixing numbers to the floats.
• In order to get different backgrounds, it would be preferable for her to walk the
Parade route taking pictures instead of taking them in one spot.
DAWN LONGMIRE—Buttons, Costumes
• Need more help at the end of Parade with crowd control. This will help to ensure
we don't have people blocking the way for floats/fillers to disburse.
• Costumes are dirty, will need cleaning.
• Next year will try and recruit someone (a parent?) to take Santa to the hospital as
this is very time consuming and she needs to go to the Parade building to hang up
costumes.
• Suggested Tammy do an online survey to have some feedback from the public as
to suggestions for the Parade.
ROGER LEETOOZE —Judging/Posters/Rogers Cable/Buttons and Button boxes
• Lots of Police presence however, need more pro-active controls at Liberty and
Baseline intersection.
• Radios did not work properly. Discuss whether we should buy our own in future.
• Golf carts were not utilized properly. In future, we need to ensure that they are
available for the people that need them.
• We had close to three thousand buttons left over. Need to ensure all Parade
volunteers, such as costumed fillers get one at beginning of Parade.
• Need Legion to hand out more programmes. Lots left over.
• Inquired about use of Rogers' logo and where we need to be using it as far as print
etc. Valerie advised that per our contract with Rogers we are using their logo
appropriately.
• Heard comments that they would have liked more upscale bands however, they
felt it was one of the best Parades they had seen.
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MARIE HAMMOND— Treasurer
• Comments she received were positive.
• Legion did a good job.
• Money counting went well.
• Top button seller at the Legion sold $1109.
• Radios not working.
• Re: Bands— Central School wasn't open.
• Re: Bands— One band showed up that hadn't entered. Got an email requesting
$100.
DEBBIE FERNANDES—Floats and Fillers
• Debbie inquired if in future if we could advertise for volunteers. It was mentioned
that we need to ensure we have enough jobs to fill in order to keep all the
volunteers busy.
ROB FLYNN - Traffic Control
• Had a really good time. Comments he received were all positive.
TRACY BAYLEY- BUCKLE—Minutes, Makeup
• Everybody was pleased with the performance and look of the new makeup.
• Will look into new supplies for clowns next year.
• Heard some complaints about one Legion button seller only accepting paper bills
for buttons. May need to advise them that buttons are not for specific amount of
donation although, we would like at least a loonie to cover our costs.
• Police stopped people riding go-carts from throwing candy.
• Complaints received re: too long between Militia and the parade.
Meeting adjourned by Dawn.
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