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HomeMy WebLinkAbout06/03/2013API • COUNCIL AGENDA DATE: MONDAY, JUNE 3, 2013 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council May 13, 2013 PRESENTATIONS There are no Presentations scheduled for this meeting. DELEGATIONS (List as of Time of Publication) a) Otto Provenzano — Sidewalk Snow Clearing Charges (Correspondence Item D -10)- b) Jay Arteaga — Request for Exemption to Sign By -law (Correspondence Item D — 9) COMMUNICATIONS Receive for Information 1- 1 Minutes of Durham Nuclear Health Committee (DNHC) dated April 19, 2013 1 - 2 Minutes of the Clarington Agricultural Advisory Committee dated May 9, 2013 1 - 3 Minutes of the Newcastle Memorial Arena Management Board dated April 9, 2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - June 3, 2013 1 - 4 Minutes of the Newcastle Community Hall Board dated March 19, 2013 1 - 5 Minutes of the Orono Arena Community Centre Board dated April 23, 2013 1 - 6 Minutes of the Ganaraska Region Conservation Authority dated April 18, 2013 1 - 7 Minutes of the Central Lake Ontario Conservation Authority dated May 22, 2013 1 - 8 Minutes of the Central Lake Ontario Conservation Fund dated May 22, 2013 1 - 9 Minutes of -the Samuel Wilmot Nature Area Management Advisory Committee dated May 14, 2013 1 - 10 Minutes of the Clarington Heritage Committee dated May 21, 2013 1- 11 Deb Bowen, AMCT, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham - Final Recommendations Regarding Regional Residential, Commercial, Institutional and Industrial Development Charges 1 - 12 Deb Bowen, AMCT, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham - Distribution of Minutes of the Energy from Waste Advisory Committee 1'- 13 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax — Veridian Appointments 1 - 14 Diane Higgs, President, Bowmanville Horticultural Society — Letter of Appreciation 1 - 15 Barbara Karrandjas, Council /Committee Co- ordinator, Town of Caledon — Assessment Appeals on Gravel Pit Properties I. - 16 Gary McNeil, President, GO Transit — GO Bus Service Changes in Durham Region 1 - 17 The Honourable Jim Bradley, Minister of the Environment — Hydro One Network Inc.'s Proposed Clarington Transformer Station Project 1 - 18 The Honourable Michael Coteau, Minister of Citizenship and Immigration — Ontario Medal for Good Citizenship 1 - 19 Deb Bowen, AMCT, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham - Built Environment and Human Health 1-20 Pauline Van Roon, Senior Project Engineer, Major Projects Office, Ministry of Transportation (MTO) — Notice of Public Information Centre for Highway 407 East — Phase 2 Council Agenda - 3 - June 3, 2013 1-21 Deb Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham - Safety Impacts on Clarington Roads Associated with the 407 Phase I Termination at Harmony Road 1-22 J. D. Booth, Enbridge Pipelines Inc. — Enbridge Integrity Dig Program 1-23 Pamela Musgrave, Senior Regional Manager, Muscular Dystrophy Canada — Letter of Appreciation 1-24 Rachel Pearson, Conservation Outreach Programs Coordinator, Ontario Family Fishing Events — 20 Years of Licence -Free Fishing Events 1-25 Judy Mead, Home Base Durham — Letter of Appreciation Receive for Direction D - 1 Zachery Prescott, Parade Co- ordinator, Orono Park 90th Anniversary Committee — Request for Permission to Hold a Parade D - 2 The Honourable Mario Sergio, Minister Responsible for Seniors — Request for Proclamation of "Seniors' Month" D - 3 Cheryl Green, Administrative and Event Facilitator, Durham Region Diabetes Network (DRDN) — Request for Proclamation of "World Diabetes Day" D - 4 Karen Bastas, Event Coordinator, Vice President, Newcastle BIA — Request for Permission to Host a Canada Day Event D - 5 Garth Gilpin, Secretary- Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre — Request for Approval to Close the 20 King Street East Parking Lot for Surnmerfest Event D - 6 Jennifer Crossman — Request for Traffic Assessment at the Intersection of Hockley Avenue and Lunney Crescent D - 7 Laura Lutoto, L'Assemblee des communautes francophones de ['Ontario, Durham - Peterborough (ACFO -DP) — Request for Proclamation of "Fran co- Ontarian Day" D - 8 George Franklin — Vehicular Noise Barrier for Trulls Road Adjacent to Properties Located on Vivian Drive D - 9 J. Arteaga — Request for Exemption to Sign By -law D - 10 Otto Provenzano, President, Mopro Construction - Sidewalk Snow Clearing Charges Council Agenda - 4 - June 3, 2013 D - 11 Kimberly Barrett, Oshawa and Durham Region Metis Council — Request to Post Signs in Clarington D - 12 Kimberley Kitteringham, City Clerk, City of Markham - Bill 41.— Preserving Existing Communities Act - D - 13 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax - "Durham Regional Council: The Need for Fair and Efficient Representation" D - 14 Jackie Tiedeman, Clerk, Municipality of North Middlesex - "Not a Willing Host Community" for IWT Projects D - 15 Mary Masse, Clerk, Town of Lakeshore - 400 Series Highways — Repairs and Maintenance to Overpasses COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of May 27, 2013 STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT Leading the N'ay Council meeting Minutes MAY 13, 2013 Minutes of a regular meeting of Council held on May 13, 2013 at 7:00 p.m., in the Council Chambers. Councillor Traill led the meeting in prayer. FITOIWKWTm Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Facilities Manager, G. Acorn Director of Engineering Services, T. Cannella Corporate Initiatives Officer, C. Clifford Director of Operations, F. Horvath Manager of Special Projects, F. Langmaid Director of Finance/Treasurer, N. Taylor Communications Clerk, J. Vreeker, attended until 7:30 p.m. Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie There were no disclosures of pecuniary interest stated at this meeting. Councillor Hooper announced the following: He extended congratulations to Chief Gord Weir who was awarded the 2013 Ontario Association of Fire Chiefs President's Award at the Annual OAFC /OAFTO Spring Conference At the recent Tuesday luncheon for the Clarington Older Adults Association, the Rotary Club of Courtice presented a cheque in the amount of $6,000 to the COAA representing the proceeds of their Youth and Community Leaders Dinner Auction ® Annual Community Yard Sale in Hampton on May 18, 2013 from 1:00 p.m. to 3:00 p.m. at the Hampton Community Hall . Council Meeting Minutes - 2 - May 13, 2013 ® Enniskillen Perennial Plant and Bake Sale on May 25, 2013 from 8:00 a.m. to 1:00 p.m. at 2258 Regional Road 3 ® Durham Waterfront "Ride With the Mayors" on May 26, 2013 in support of the United Way ® Rain Barrel sales by the Environmental Science Class of the Clarington Central Secondary School, order by May 15th for pickup on May 20, 2013. $50.00 each with proceeds in support of green initiatives ® Doors Open Clarington on June 8, 2013, with opportunities to visit historical sites in Enniskillen, Hayden and Tyrone Councillor Novak announced the following: ® Public Information Centre on traffic issues in the vicinity of Lydia Trull Public School and Dr. G. J. MacGillivray Public School on May 29, 2013 at Faith United Church, originally announced for May 15, 2013 ® On May 10, 2013, Durham Regional Transit announced the Pulse Service — 30 minute GO Bus Service to Courtice, Bowmanville and Newcastle will commence on June 29, 2013 • Bethesda House Dinner and Auction on May 16, 2013 from 6:00 p.m. to 9:00 p.m. at the Clarington Beech Centre • Evening of Virtuoso Music at the Rehoboth Christian Reformed Church on June 21, 2013, featuring David McEvoy and David Sewchuck Councillor Partner announced the following: • Orono Rebekah's are hosting a dinner on May 15, 2013 at 6:00 p.m. at the Rebekah Hall • Clarington East Food Bank Annual General Meeting on May 15, 2013, at St. Saviours Church at 7:00 p.m. • Canadian Tire Motorsports Park Speedfest Weekend May 17 to 20, 2013 • St. Francis of Assisi Victorian Tea and Fashion Show, May 16, 2013 • 2nd Annual Victoria Day Weekend Sidewalk Sale in Orono from 10:00 a.m. to 5:00 p.m. • Bowmanville Kinsmen Lobster Surf & Turf Dinner on May 25, 2013, at the Newcastle Community Hall • Clarington Concert Band Performance at the Newcastle Community Hall in celebration of the Community Hall's 90th Anniversary • 3rd Annual "In the Face of an Angel" Golf Tournament at Cider House Golf on May 26, 2013. Proceeds in support of ovarian cancer outreach and research Councillor Traill announced the following: • Clarington Visual Arts Centre Free Art History Talk Series, May 14, 2013 at 7:00 p.m. - Niagara - Three Centuries of the Sublime • She extended appreciation to the residents of Wilmot Creek for showcasing local talent at their Art Exhibition on Mother's Day Council Meeting Minutes - 3 - May 13, 2013 Councillor Woo announced the following: Public Information Centre at the Newcastle Fellowship Baptist Church on May 25, 2013 from 10:30 a.m. until noon regarding the three storey 64 unit apartment building planned for the vacant lot south of the Tim Hortons ® May 26, 2013 "Day at the Bowmanville Zoo" hosted by Apple Tree Dentistry Mayor Foster announced the following: • He extended congratulations to students and teachers of Holy Trinity Catholic Secondary School on their school play "You Can't Take it With You" • "National Denim Day" on May 14, 2013, in support of the Cure Foundation • Durham Region Art and Essay Contest, May 15, 2013, at the Ajax Convention Centre • Rainbow Flag Raising at 4:00 p.m. on May 17, 2013, in support of "International Day Against Homophobia/Transphobia" • Community Living Oshawa /Clarington Gala Event "Celebrating 60 Years, A Culinary, Wine and Auction Extravaganza" on May 23, 2013, at the Jubilee Pavilion • Tours of the Courtice Water Pollution Control Plant on May 25, 2013 • Grand Opening of PEPP Services and Anti - bullying Fundraiser at Central Public School on May 25, 2013, at 11:30 a.m. • "Jumpstart" Day at Canadian Tire on May 25, 2013 • Grand Opening of My Salon, 116 King Street West on May 25, 2013 • Grand Opening of the new patio at the Bowmanville Legion on May 25, 2013 at 3:00 p.m. Resolution #C- 159 -13 Moved by Councillor Traill, seconded by Councillor Woo THAT the minutes of a regular meeting of Council April 29, 2013, and the minutes of a special meeting of Council April 30, 2013, be approved. "CARRIED" Mayor Foster presented congratulatory certificates to the Members and Coaches of the Clarington Toros Pee Wee Hockey Team in recognition of their Pee Wee AA OHF Championship. Mayor Foster presented a congratulatory certificate to Eric Bowman, Gallery on the Farm, in recognition of his receipt of the 2013 Ontario Mapleseed Pasture Award. Council Meeting Minutes - 4 - May 13, 2013 M* Bob Stevens addressed Council concerning Correspondence Item D — 6 — Decorative Display for Bowmanville. Mr. Stevens stated he is a long- standing citizen and business owner of Bowmanville who would like to leave a legacy to the community where he grew up by helping to have a decorative display depicting "Bowmanville" constructed on the south side of Highway 401 at the Liberty Street interchange. Mr. Stevens stated that every municipality from Oshawa to Belleville has some form of decorative display and he would like "Bowmanville" to be recognized. Mr. Stevens presented an artists' rendering of the concept he has in mind, together with a personal cheque in the amount of $10,000 to help defray costs. Mr. Stevens concluded by stating he feels this is a reasonable proposal and would like to see the project completed within his lifetime. Rob Maitland and David Eva, Sprott Power Corporation, addressed Council concerning Staff Report #1 - Report PSD- 035 -13 - Industrial Wind Turbines, Mr. Maitland acknowledged that there has been a request to declare the Municipality of Clarington an "unwilling" host to wind turbines. Through use of a PowerPoint presentation, Mr. Maitland and Mr. Eva addressed various aspects of the report including health concerns and setbacks, compatibility of the project with the Oak Ridges Moraine, economic and environmental benefits associated with wind projects in Clarington and clarified facts related to the ZEP Wind Farm Ganaraska relevant to the recommended action. Mr. Maitland stated that with normal construction mitigation measures and Best Management Practices, no negative environmental impacts are anticipated to the Oak Ridges Moraine critical features and functions. Mr. Maitland highlighted direct and indirect economic benefits associated with wind projects in Clarington including employment, property tax revenue and contributions towards local initiatives over the life of the Ganaraska Wind Farm project. He respectfully requested that Council not declare Clarington an "unwilling host" to wind turbines and that Council reconsider the comments in the Mayor's letter to Premier Kathleen Wynne regarding the specific siting issues with the Ganaraska Wind Farm. Dr. Loren Knopper, Senior Scientist, Intrinsik Environmental Sciences addressed Council concerning Staff Report #1 - Report PSD- 035 -13 - Industrial Wind Turbines with respect to science and public health. Dr. Knopper acknowledged the contribution of Dr. Christopher 011son to tonight's presentation noting that Dr. 011son was not able to attend this evening. Through use of a PowerPoint presentation Dr. Knopper discussed human health, weight of scientific evidence and setbacks. Dr. Knopper stated that while public attitude is generally overwhelmingly in favour of wind energy this does not always translate into acceptance of local projects. He indicated that those opposed point to a number of issues concerning wind turbines including self - reported health effects that a portion of people who live near wind turbines attribute to them. Dr. Knopper stated the reason for the effects of "Wind Turbine Syndrome ", the collection of self - reported symptoms of annoyance, sleep disturbance, tiredness, headache, tinnitus, irritability, nausea and lack of concentration is highly debated. Dr. Knopper stated that overall, the weight of evidence suggests that when sited properly, wind turbines are not directly related to adverse health Council Meeting Minutes - 5 - May 13, 2013 effects and that this opinion is supported by a number of government health and medical agencies. He further stated that he is of the opinion that wind turbine projects operated in accordance with REA will not cause harm to human health. Dr. Knopper also indicated that in Ontario, none of the appeals lodged in opposition to wind turbine projects have been successful. Heather Rutherford addressed Council, on behalf of Clarington Wind Concerns, concerning Staff Report #1 - Report PSD- 035 -13 - Industrial Wind Turbines, Ms. Rutherford thanked Council for their past support of the issues brought forward by Clarington Wind Concerns regarding Industrial Wind Turbines. Ms. Rutherford acknowledged the many residents in the gallery this evening who are requesting that the Municipality declare itself an "unwilling host" to wind turbines. Ms. Rutherford stated that neither the Federal Government nor the Province has conducted studies on distance to determine what a safe distance is and what mitigation measures will be required to ensure wind turbines are safe for the community. She expressed concern that only three health studies were conducted on the health effects of wind turbines and distributed a document to Members of Council providing links to professional bulletins and papers regarding the impairment of health in relation to wind turbines. Ms. Rutherford stated she was disappointed that the Clarington Board of Trade has supported the projects and are not representing the interests of the farming community. Ms. Rutherford questioned how the passing of a resolution to declare Clarington an "unwilling host" will have a tangible impact on the economy of Clarington as the Energy Park is still a concept and there is no promise of revenue. Ms. Rutherford stated she has serious concerns with the process that allows projects to proceed without a full environmental assessment and asked Council for support to declare Clarington an "unwilling host" community for industrial wind turbines until further studies are completed. Randy Tamlin was called but was not in attendance. Resolution #C- 160 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the Order of the Agenda be altered to consider Staff Report #1 at this time. "CARRIED" Resolution #C- 161 -13 Moved by Councillor Partner, seconded by Councillor Woo WHEREAS there are two (2) proposed industrial wind projects in the Municipality of Clarington (Clarington Wind Farm and Ganaraska Wind Farm); WHEREAS the Premier of Ontario has recently conveyed the Government's desire to limit Industrial Wind Turbines (IWT) Projects to communities that are willing hosts; Council Meeting Minutes - 6 - May 13, 2013 WHEREAS the Council for the Municipality of Clarington has received a clear message from its residents that they are not willing to host Industrial Wind Turbines; AND WHEREAS the Council for the Municipality of Clarington has taken a consistent position on the issue of the siting of IWTs; NOW THEREFORE BE IT RESOLVED THAT the Council for the Municipality of Clarington declares that it is currently not a willing host; and THAT, based on the consistent position of the Council for the Municipality of Clarington and the input received from the community regarding IWTs, the Province of Ontario and specifically the Ministry of Environment be now advised that the Municipality of Clarington is currently not a willing host for IWTs; and THAT this resolution be circulated to Premier Kathleen Wynne, Minister of Agriculture and Food; Honourable Bob Chiarelli, Minister of Energy; Honourable James J Bradley, Minister of Environment; Honourable Jeff Leal, Minister of Rural Affairs; Doris Dumais, Director of Environmental Approval and Service Integration Branch of the Minister of the Environment; John O'Toole MPP Durham; Association of Municipalities of Ontario (AMO). "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Partner ✓ Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Mayor Foster ✓ Resolution #C- 162 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT Council recess for 15 minutes. "CARRIED" The meeting reconvened at 10:16 p.m. Council Meeting Minutes - 7 - May 13, 2013 Resolution #C- 163 -13 Moved by Councillor Partner, seconded by Councillor Traill THAT the communications to be received for information be approved, with the exception of Correspondence Item I - 1, 1 - 8, and I - 11. "CARRIED" 1 - 2 Minutes of the Clarington Museums and Archives Board dated March 13 and April 10, 2013 1 - 3 Minutes of the Clarington Accessibility Advisory Committee dated April 3 and May 1, 2013 1 - 4 Minutes of the Clarington Safe Communities Advisory Committee dated April 18, 2013 1 - 5 Minutes of the Clarington Agricultural Advisory Committee dated April 22, 2013 1 - 6 Chris Darling, Director, Development Review and Regulation, Central Lake Ontario Conservation Authority ( CLOCA), advising Council that on February 20, 2013, the CLOCA Board of Directors adopted the following resolution pertaining to CLOCA Environmental Assessment Review Fee: "THAT Staff Report #5112 -13 be received for information; THAT the fee schedule, as outlined in Attachment 1 of SR #5112 -13, be approved; THAT the approved fee schedule be phased in over a one year period; THAT CLOCA staff report back to the Authority Board in February 2014 advising of any concerns or issues that have been raised by proponents; and, THAT CLOCA staff advise stakeholders and watershed partners of the new fee schedules for planning and regulation services for their information." Council Meeting Minutes - 8 - May 13, 2013 1 - 7 Deborah Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham, advising Council that on April 24, 2013, Regional Council adopted the following resolution pertaining to Revised Energy From Waste — Waste Management Advisory Committee (Host Community Agreement Committee) Terms of Reference: "a) THAT the revised Terms of Reference for the Energy from Waste — Waste Management Advisory Committee be approved; and b) THAT a copy of Report No. 2013 -WR -5 of the Commissioner of Works and the revised Energy From Waste — Waste Management Advisory Committee Terms of Reference be forwarded to the Municipality of Clarington." 1 - 9 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated April 10, 2013, with a copy to.the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the February 2013 Complaint and Inquiry Logs (MOE File No. EA- 08 -02) • February 2013 Durham York Energy Centre Call Centre Log • February 2013 Durham York Energy Centre Project Team Log • February 2013 Durham York Energy Centre Website Traffic Report • Letter to the Ministry of the Environment dated April 15, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Third Party Independent Audit Report ( #2) (MOE File No. EA- 08 -02) • April, 2013 —Audit, Durham York Energy Centre, Construction Phase Audit, EA File No. 04 EA -02 -08 (Third Party Audit Report No. 2); and advising that the documents are also available on the EFW project website at,http://www.durhamyorkwaste.ca/project/efw-committee,htm. 1 - 10 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated April 25, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the March 2013 Complaint and Inquiry Logs (MOE File No. EA- 08 -02) • March 2013 Durham York Energy Centre Call Centre Log Council Meeting Minutes - 9 - May 13, 2013 • March 2013 Durham York Energy Centre Project Team Log • March 2013 Durham York Energy Centre Website Traffic Report ® Letter to the Ministry of the Environment dated April 30, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the 2012 Annual Groundwater and Surface Water Monitoring Reports (MOE File No. EA- 08 -02) ® 2012 Annual Groundwater Monitoring Report ® 2012 Annual Surface Water Monitoring Report; and advising that the documents are also available on the EFW project website at http:// www. durhamyorkwaste.ca /project/efw- committee.htm. I - 1 Minutes of St. Marys Cement Community Relations Committee dated January 22, 2013 Resolution #C -164 -1 Moved by Councillor Neal, seconded by Councillor Traill THAT the minutes of St. Marys Cement Community Relations Committee dated January 22, 2013, be referred to staff for preparation of a report regarding St. Marys expected levels of emissions for 2013, the number of exceedances they have experienced in the last five years and the amount of allowances purchased in the last five years. "CARRIED" 1-8 Deborah Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham, advising Council that on April 24, 2013, Regional Council adopted the following resolution pertaining to Highway 401 Improvements from Courtice Road to the Durham Regional Boundary (East Townline Road) Preliminary Design and Class Environmental Assessment Study — Request for Evaluation of Lambs Road Interchange: "a) THAT the Ministry of Transportation be requested to identify and evaluate one or more design alternatives which would consider a new interchange at Lambs Road and remove the Bennett Road interchange as part of, or as an addendum to, the Environmental Assessment (EA) study; b) THAT staff be authorized to request a Part II Order to elevate the EA study if the issue is not addressed in a manner satisfactory to the Region; and Council Meeting Minutes -10- May 13, 2013 c) THAT a copy of Joint Report No. 2013 -J -13 be forwarded to the Minister and Ministry of Transportation and Municipality of Clarington." Resolution #C- 165 -13 Moved by Councillor Neal, seconded by Councillor Woo THAT Correspondence Item I - 8 from Deborah Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham with respect to Highway 401 improvements be received for information. so 1- 11 C. Bandel, Deputy Clerk, Regional Municipality of Durham, advising Council that on May 1, 2013, Regional Council received for information Council's correspondence requesting the Durham Region Works Committee to provide the minutes of the Energy From Waste Advisory Committee (EFWAC) (Ministry of the Environment) to all Members of Regional Council and to Members of Clarington Council within one week of the meeting. Resolution #C- 166 -13 Moved by Councillor Traill, seconded by Councillor Neal THAT the request for the minutes of the Energy from Waste Advisory Committee (EFWAC) (Ministry of the Environment) to be provided to all members of Regional Council and to members of Clarington Council within one week of the meeting be sent back to the Region of Durham; and THAT the Municipality of Clarington's Regional representatives be requested to pull it from the agenda for direction. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Council Meeting Minutes - 11 - May 13, 2013 Resolution #C- 167 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the rules of procedure be suspended to allow for reconsideration of Item I — 5. F... M Resolution #C- 168 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT Correspondence Item I — 5 be reconsidered at this time. "CARRIED" Resolution #C- 169 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the comments of the Clarington Agricultural Advisory Committee regarding the Durham Draft Agricultural Strategy be endorsed and they be forwarded to the Regional Municipality of Durham. K67TATEMING Correspondence Item D - 7 was received as a Hand Out. Resolution #C- 170 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Correspondence Items D - 1 to D - 5 and Hand -Out Correspondence Item D — 7 be approved as per the Agenda. "CARRIED" Council Meeting Minutes - 12 - May 13, 2013 D - 1 The Honourable Michael Coteau, Minister of Citizenship and Immigration, advising that nominations are being accepted for the Ontario Medal for Good Citizenship, an award established in 1973 to honour Ontarians who, through exceptional, long -term efforts, have made outstanding contributions to community life; indicating that nomination forms are available on -line by visiting the Ministry's website at www.ontario.ca /honoursandawards orb calling alling 1- 877- 832 -8622; and, encouraging members of the public to nominate a deserving citizen in the community. The deadline for receipt of nominations is July 17, 2013. (Correspondence referred to the Municipal Clerk to place information on the Municipal website) D - 2 Sheila Nicholas, Chair, Teachers of English as a Second Language Association of Ontario (TESL), requesting the week of October 20 to 26, 2013, be proclaimed "English as a Second Language Week" in Clarington; and, inviting Members of Council to participate in their annual conference "Merging and Emerging Pathways through Language" to be held October 24 to 26, 2013 providing professional development for educators, administrators, students and volunteers who work with immigrants, refugees, citizens and visitors making it possible for them to learn the English language. (Proclaimed) D - 3 Margaret Grosso, Information & Services Assistant, Spina Bifida & Hydrocephalus Association of Ontario, requesting that the month of June be proclaimed as "Spina Bifida and Hydrocephalus Awareness Month" to help raise awareness of the work the Association provides on behalf of those with spina bifida and hydrocephalus and their families to improve the quality of life of children, youth and adults with spina bifida and /or hydrocephalus through research, awareness, care and advocacy. (Proclaimed) D-4 Sue MacLeod, Associate Campaign Director, United Way Durham Region, advising of the 2nd Annual Durham Waterfront Ride "Ride with the Mayors" event on Sunday, May 26, 2013; indicating that there are a number of routes varying in length heading east on the Waterfront Bike Path; that the main starting point will be Lakeview Park in Oshawa with a secondary starting point at the Newcastle & District Recreation Complex; that all cycling groups will have leaders to guide their ride and the event will kick off "Bike Month" in Durham Region; and, advising that the organizers are working with the City of Oshawa, Durham Tourism and the Regional Municipality of Durham to ensure the event's success. (Approved provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department) Council Meeting Minutes -13- May 13, 2013 D - 5 Randy Tamlin expressing concern with the applications submitted by William Daniell, Elizabeth Daniell and Green Martin Holdings regarding a proposed Plan of Subdivision and Zoning By -law Amendment to permit 18 residential units; stating that it is his contention that appropriate notification had not been provided to the neighbourhood; indicating that area residents are vehemently opposed to the plan as submitted due, in part, to increase in traffic, elimination of greenspace, and proposed design and property values being inconsistent with existing homes on the street; and, requesting the opportunity for a "public meeting" to address their concerns to Council. (Advised of actions taken with respect to Report PSD- 033 -13) D - 7 Rotary Club of Bowmanville, requesting permission to place a banner on Veridian's poles located to the west of the railway overpass in Bowmanville advertising the Sixth Annual Rotary Ribfest to be held on June 7, 8 and 9, 2013; and, requesting the banner be installed during the week of May 13th and removed during the week of June 10, 2013 to advertise the event. (Installation of banner approved and Veridian advised) D - 6 Robert L. Stevens requesting that a decorative display be installed on the south side of Highway 401 at the Liberty Street interchange to recognize Bowmanville; indicating that he has an artist's concept of what the proposed display could encompass; and, that he will donate $10,000 towards the project as a legacy for his 80 wonderful years in Bowmanville. Resolution #C- 171 -13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item D - 6 from Robert L. Stevens regarding a decorative display for Bowmanville be referred to staff to meet with Mr. Stevens and report back on the feasibility of the request. "CARRIED" Council Meeting Minutes -14- May 13, 2013 Report #1 - General Purpose and Administration Committee Report May 6, 2013 Resolution #C- 172 -13 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of May 6, 2013 be approved, with the exception of Items #1(b), #4, and #8. "CARRIED" Item #8 Resolution #C- 173 -13 Moved by Councillor Novak, seconded by Councillor Neal THAT Clarington Council request Hydro One and the Province of Ontario to conduct a Part II Order (a bump up) for the proposed Hydro One transformer station in the Northeast quadrant Concession 7 and Townline Road, Municipality of Clarington. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Novak ✓ Councillor Partner ✓ Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Mayor Foster ✓ Item #4 Resolution #C- 174 -13 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD- 033 -13 be received; Council Meeting Minutes - 15 - May 13, 2013 THAT the application for Draft Plan of Subdivision, submitted by William Daniell, Elizabeth Daniell and Green Martin Holdings Ltd. to permit 18 residential units be supported, subject to the conditions contained in Attachment 4 to Report PSD- 033 -13; THAT the Zoning By -law Amendment application submitted by William Daniell, Elizabeth Daniell and Green Martin Holdings Ltd. be approved as contained in Attachment 5 to Report PSD- 033 -13; THAT once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; THAT the By -law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S -C- 2009 -0002 and the Municipality of Clarington be approved as contained in Attachment 6 to Report PSD- 033 -13; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 033 -13 and Council's decision; and THAT all interested parties listed in Report PSD- 033 -13 and any delegation be advised of Council's decision. "CARRIED" Item #1(b) Resolution #C- 175 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CAO- 004 -13 — Customer Service Survey: Scope, Methodology and Timing be received for information. "CARRIED" There was no Unfinished Business considered under this Section of the Agenda. Council Meeting Minutes -16- May 13, 2013 Resolution #C- 176 -13 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -laws 2013 -054 to 2013 -056 2013 -054 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle 2013 -055 Being a By -law to authorize entering into an Agreement with the Owners of Plan of Subdivision S -C 2009 -0002 any Mortgagee who has an interest in the said Lands, and the Corporation of the Municipality of Clarington in respect of S -C 2009 -0002 2013 -056 Being a By -law to appoint a Municipal Law Enforcement Officer; and THAT the said by -laws be approved. "CARRIED" There were no Procedural Notices of Motion introduced under this Section of the Agenda. M01A7 :log, ,]1 ii, 1:W There was no Other Business introduced under this Section of the Agenda. Resolution #C- 177 -13 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -law 2013 -057, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 13t" day of May, 2013; and THAT the said by -law be approved. Council Meeting Minutes -17- May 13, 2013 Resolution #C- 178 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 10:53 p.m. "CARRIED" MAYOR MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS JUNE 3, 2013 a) Otto Provenzano — Sidewalk Snow Clearing Charges (Correspondence Item D -10) b) Jay Arteaga — Request for Exemption to Sign By -law (Correspondence Item D - 9) SUMMARY OF CORRESPONDENCE JUNE 3, 2013 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of Durham Nuclear Health Committee (DNHC) dated April 19, 2013 (Copy attached) 1 - 2 Minutes of the Clarington Agricultural Advisory Committee dated May 9, 2013 (Copy attached) 1 - 3 Minutes of the Newcastle Memorial Arena Management Board dated April 9,- 2013 (Copy attached) 1 - 4 Minutes of the Newcastle Community Hall Board March 19, 2013 (Copy attached) 1 - 5 Minutes of the Orono Arena Community Centre Board dated April 23, 2013 (Copy attached) 1 - 6 Minutes of the Ganaraska Region Conservation Authority dated April 18, 2013 (Copy attached) 1 - 7 Minutes of the Central Lake Ontario Conservation Authority dated May 22, 2013 (Copy attached) 1 - 8 Minutes of the Central Lake Ontario Conservation Fund dated May 22, 2013 (Copy attached) 1 - 9 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 14, 2013 (Copy attached) 1-10 Minutes of the Clarington Heritage Committee dated May 21, 2013 (Copy attached) 1- 11 Deb Bowen, AMCT, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham, advising Council that on April 24, 2013, Regional Council adopted the following resolution pertaining to Final recommendations regarding Regional Residential, Commercial, Institutional and Industrial Development Charges: Summary of Correspondence -2 - June 3, 2013 "a) THAT pursuant to Section 10(1) of the Development Charges Act 1997, the Regional Development Charges Background Study dated March 19, 2013 be adopted (including the forecasts of anticipated development, the underlying capital forecasts, the development charges calculations and policies contained in the Background Study) and further, that the approval of the capital forecasts in the Background Study indicate Regional Council's intention to ensure that such an increase in need for services will be met as required under paragraph 3 of Section 5(1) of the Development Charges Act 1997 and Section 3 of Ontario Regulation 82/98; and Residential, Commercial Industrial & Institutional Development Charge Rates b) THAT the Regional Residential Development Charges for each service and unit type as indicated in Table 1 below be imposed on uniform Region -wide basis effective July 1, 2013: Table 1 REGION OF DURHAM RECOMMENDED RESIDENTIAL DEVELOPMENT CHARGES EFFECTIVE JULY 1, 2013 $ PER DWELLING UNIT Single and Medium 2 Bedroom 1 Bedroom Semi Density Apartments Apartments Detached Multiples and Larizer and Smaller Water Su pp 1 7,246 5,822 4,209 2,743 Sanitary Sewera e 8,365 6,721 4,859 3,167 Regional Roads 7,908 6,354 4,594 2,994 Regional Police Services 603 485 350 228 Long Term Care 29 23 17 11 Emergency Medical Services 138 111 80 52 Health and Social Services 93 75 54 35 Development Related Studies 24 19 14 9 Total - Proposed By -Law 24.406 19 610 14-17 -7 9 239 Note: (1) These charges are payable only in areas where the services are, or will be, available in an area designated for the particular service in the Region's Official Plan. (2) Not applicable to the Seaton Area as defined in Appendix A of the Background Study and Schedule F of the proposed By -law. (3) Additional Regional development charges exist for GO Transit and Regional Transit under By -law 86- 2001 and 47 -2012 respectively. Summary of Correspondence -3 - June 3, 2013 c) THAT to provide a transition period, all semi - detached residential units with draft plan approval as of July 1, 2013 be charged at the medium density residential development charge rate, rather than the low density rate, provided that the developer signs a subdivision agreement with the Region and pays the Sanitary Sewerage, Water Supply and Regional Roads development charges in full at the signing of the subdivision agreement for all semi - detached lots contained within the subject M -Plan before June 30, 2016; d) THAT the Regional Commercial Development Charges for-each service as indicated in Table 2 below be imposed on a uniform Region -wide basis effective July 1, 2013: Table 2 REGION OF DURHAM RECOMMENDED COMMERCIAL DEVELOPMENT CHARGES EFFECTIVE JULY 1, 2013 $ PER SQUARE FOOT OF GROSS FLOOR AREA $ /sq. ft. GFA Service Component Water Supply 1.87 Sanitary Sewerage �'� (2) 5.22 Regional Roads 5.56 Total 12.65 Notes: (1) These charges are payable only in areas where the services are, or will be, available in an area designated for the particular service in the Region's Official Plan. (2) Not applicable in the Seaton area as defined in Appendix A of the Background Study and Schedule F of the proposed by -law. 3 Additional Regional Development Char es'exist for Regional Transit under By-law #47 -2012. e) THAT the Regional Institutional Development Charges for each service as indicated in Table 3 below be imposed on a uniform Region -wide basis effective July 1, 2013: Summary of Correspondence -4 - June 3, 2013 Table 3 . REGION OF DURHAM RECOMMENDED INSTITUTIONAL DEVELOPMENT CHARGES EFFECTIVE JULY 1, 2013 $ PER SQUARE FOOT OF GROSS FLOOR AREA Service $ /sq.ft. GFA Component July 1, 20151 Water Supply 0.70 Sanitary Sewerage (1)(2) 1.45 Regional Roads 5.87 Total 8.02 Notes: (1) These charges are payable only in areas where the services are, or will be, available in an area designated for the particular service in the Region's Official Plan. (2 ) Not applicable in the Seaton area as defined in Appendix A of the Background Study and Schedule F of the proposed by -law. (3) Additional Regional Development Charges exist for Regional Transit under By -law #47 -2012. t) THAT the Regional Industrial. Development Charges for each service as indicated in Table 4 below be imposed on a uniform Region -wide basis effective as of the dates shown in accordance with the following phase -in schedule: Table 4 REGION OF DURHAM RECOMMENDED INDUSTRIAL DEVELOPMENT CHARGES EFFECTIVE July 1, 2013 $ PER SQUARE FOOT OF GROSS FLOOR AREA Service Component July 1, 2013 July 1, 2014(1 ) July 1, 20151 July 1, $ /sq ft GFA $ /sq ft GFA $ /sq ft GFA 2016tl1 Water Supply 1,10 1.44 1.77 2.21 Sanitary Sewerage (Z) (3) 2.32 3.02 3.71. 4.64 Regional Roads 1.67 2.16 2.66 3.33 Total 5-0-9- 6.62 8.14 10.18 Notes: These charges are proposed to be further adjusted for indexing on an annual basis. These charges are payable only in areas where the services are, or will be, available in an area designated for the particular service in the Region's Official Plan. Not applicable in the Seaton area as defined in Appendix A of the Background Study and Schedule F of the proposed by -law. Additional Regional Development Charges exist for Regional Transit under By -law #47 -2012. Summary of Correspondence -5 - June 3, 2013 Exemptions, Discounts and Redevelopment g) THAT exemptions and exceptions to the Regional Development Charges be provided as required under the Development Charges Act, 1997 including the current policies that exempt specified one and two unit residential intensification, industrial expansions (up to 50% of the existing floor space), schools, and municipal facilities; h) THAT with regard to temporary dwelling units, such as mobile homes and garden suites, the Regional Development Charges be fully refunded to the property owner, upon request, if the structure is removed or demolished within ten years of the date of issuance of a building permit and satisfactory proof of the same is provided; i) THAT exemptions for agriculture (i.e. bonafide farming) from Regional Development Charges and for places of worship (as defined in the by -law) be continued; j) THAT three new exemptions be provided for public hospitals, gas canopies and roof -like structures and parking structures; k) THAT Commercial Accessory Buildings or Structures on a development that is deemed primarily commercial be charged the industrial development charge rate on the first 7,000 square feet for these structures; I) THAT a discount rate continue to be applied to large office buildings over 25,000 square feet with a phase in to the full calculated and indexed rate, by July 1, 2017 as follows: 50% of the calculated rate as of July 1, 2015; 75% of the calculated rate as of July 1, 2016; and 100% of the calculated rate as of July 1, 2017. And, that the current rate for new large office buildings over 25,000 square feet of $4.73 per square foot be effective July 1, 2013; Summary of Correspondence -6 - June 3, 2013 m) THAT a redevelopment credit equivalent to the prevailing development charge by unit type for residential development and square footage of gross floor area for non - residential development be provided for either or both residential or non- residential development, if such demolition has occurred within ten years prior to the date of issuance of a new building permit as evidenced by a demolition permit, and satisfactory proof of same is provided; n) THAT non - residential nonprofit development be charged the institutional rate; Collection Policy o) (i) THAT Regional Water Supply, Sanitary Sewerage and Regional Roads Residential Development Charges for residential plans of subdivision be payable by cash or certified cheque at the rates in effect at the time of payment and due as follows: a) in full upon signing of a subdivision agreement; or at the option of the developer b) - 50% upon the execution of the subdivision agreement with payment to be secured by a letter of credit upon execution of the subdivision agreement, in a form acceptable to the Region in the amount of 55% of the estimated total Regional Development Charges payable, except for apartment and condominium blocks; 50% upon the first anniversary date of the execution of the subdivision agreement, or at building permit, whichever is sooner; Ml ii) THAT Regional Residential Development Charges for Long Term Care, Regional Police Services, Emergency Medical Services, Health and Social Services and Development Related Studies to be payable upon issuance of building permit by cash or certified cheque at the rates in effect at the time of payment; Summary of Correspondence -7 - June 3, 2013 p) THAT the Regional Development Charge for high density blocks (apartments and condominium development) in plans of residential subdivision be payable upon issuance of building permit at the rates in effect at the time of payment, by cash or certified cheque; q) THAT all Regional Residential Development Charges for all residential development other than plans of residential subdivision be payable, at the rates in effect at the time of payment, upon issuance of building permit, by cash or certified cheque; r) THAT all Regional Development Charges for all non - residential development be payable, at the rates in effect at the time of payment, upon issuance of building permit, by cash or certified cheque; s) THAT provision be made to allow Regional Council by agreement, to consider the payment of a development charge before or after it would otherwise be payable as permitted under s.27(1) of the Development Charges Act, 1997; t) THAT provision be made to permit the consideration of credits towards a development charge in exchange for performance of work by a developer, subject to approval of the Finance and Administration Committee and Regional Council; Indexing of the Development Charges u) THAT the Regional Residential and Non - residential Development Charges be indexed annually as, of July 1St of each year for the most recently available annual- period ending March 31 in accordance with the prescribed index, defined in O.Reg. 82/98 s.7 as 'The Statistics Canada Quarterly, Construction Price Statistics, catalogue number 62 -007', with the first indexing to occur on July 1, 2014; Intensification Servicing Policy v) THAT the Intensification Servicing Policy as provided in Appendix #2 to Report #2013 -F -34 be adopted effective July 1, 2013; Summary of Correspondence -8 - June 3, 2013 Region Share Policy for Residential and Non - residential Development w) THAT the Region Share Policy for Residential Development outside of Seaton as provided in Appendix #3 to Report #2013 -F -34 be adopted effective July 1, 2013; Well Interference Policy x) THAT the Well Interference Policy as provided in Appendix #4 to Report #2013 -F -34 be adopted effective July 1, 2013; Transitional Policies y) THAT any complete submission for the preparation of a subdivision agreement received by the Development Approvals Division of the Regional Works Department on or by June 30, 2013 be given the option of being processed under the policies and rates of the current Development Charges By -Law #44- 2008 or the proposed replacement by -law, where a complete submission requires all of the following to have been submitted to the Development Approvals Division in a form satisfactory to the Region: i) Ministry of the Environment certificates received; ii) Detailed cost estimate received; iii) Three (3) copies of the proposed Final Plan (M -Plan) received; iv) Regional Planning approval of the Final Plan received; V) Three (3) copies of all proposed Reference Plans (R- Plans) received; vi) Three (3) copies of approved General Plan of Services received (signed by the Local Municipality and the Region); and vii) Regional Subdivision Agreement Information Checklist. Subdivision agreements which have been processed according to By -law #44 -2008 must be executed within three months following the termination of By -law #44 -2008, otherwise they shall be deemed cancelled and will be replaced with a subdivision agreement processed according to the replacement by -law, where execution requires all of the following to have been submitted to the Regional Legal Department in a form satisfactory to the Region: t. Summary of Correspondence -9 - June 3, 2013 i) signed Subdivision Agreement received, including all schedules; ii) payments of fees identified in the agreement received; iii) securities identified in the agreement received; iv) prepayment of Development Charges for Sanitary Sewerage, Water Supply and Regional Roads received, and V) Insurance Certificate received. Front Ending Agreements z) THAT with regard to front- ending agreements, any credit or payment provided be applied only against the applicable service component(s) of the Regional development charges. Any further details of a front ending agreement would be subject to Council approval; General aa) THAT the existing complaint procedure as provided in Regional By -law #61 -99 continue for the purposes of conducting hearings regarding complaints made under Section 20 of the Development Charges Act, 1997; bb) THAT section 12(3) of the Development Charges Act, 1997 requires Regional Council to determine whether a further public meeting is necessary when changes are made to a proposed development charges by -law following a public meeting and whereas limited changes were made to the Region's proposed development charges by -law following the public meeting on April 3, 2013, it'is recommended that Regional Council resolve that a further public meeting is not necessary and therefore Council indicate that a second public meeting is not required prior to the passage of the recommended Regional Development Charges By -law; cc) THAT the Regional Solicitor be instructed to finalize the proposed Development Charge By -law for presentation to Regional Council and passage; dd) THAT the Regional Solicitor be instructed to revise future development agreements and any by- law(s) relating thereto to reflect any changes required to implement the foregoing recommendations and that such revised by- law(s) be presented to Council for passage; Summary of Correspondence -10 - June 3, 2013 ee) THAT the Regional Clerk be instructed to follow the notification provisions pursuant to the Development Charges Act, 1997; and ff) THAT a copy of Report #2013 -F -34 of the Commissioner of Finance be forwarded to the area municipalities." 1 - 12 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, acknowledging receipt of Council's correspondence of May 14, 2013, concerning the distribution of the minutes of the Energy from Waste Advisory Committee and advising Council that on May 15, 2013, Regional Council defeated a motion to Suspend the Rules of Procedure to allow for the introduction of a motion requesting that the Minutes of the Energy From Waste Advisory Committee (EFWAC) (Ministry of the Environment) be provided to all members of Regional Council and to members of Clarington Council Within one week of the meeting. 1 - 13 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, advising Council that on May 13, 2013, the Town of Ajax endorsed Council's resolution of April 15, 2013, regarding appointments to Veridian Boards. 1 - 14 Diane Higgs, President, Bowmanville Horticultural Society, thanking Council for providing a grant in the amount of $500 which they will put to good use in helping to beautify the Municipality and to inspire individual homeowners to do the same in their own gardens. 1 - 15 Barbara Karrandjas, Council /Committee Co- ordinator, Town of Caledon, advising Council that on April 30, 2013, the Town of Caledon adopted the following resolution pertaining to assessment appeals on gravel pit properties: "THAT Report CS- 2013 -034 regarding_ assessment appeals on gravel pit properties be received; and THAT the Municipal Tax Equity (MTE) Paralegal Professional Corporation be engaged to represent the Town in defense of gravel pit appeals at the Assessment Review Board, at an estimated cost of $200,000, funded from the Contingency Reserve Fund; and THAT the Mayor be requested to approach the Association of Municipalities of Ontario (AMO), the Top Aggregate Producing Municipalities of Ontario (TAPMO), and other associations to obtain their support and /or interest in participation; and Summary of Correspondence - 11 - June 3, 2013 THAT Report CS- 2013 -034 be forwarded to the Region of Peel, Cities of Brampton and Mississauga, upper and lower tier municipalities within the Region of Halton and Region of Durham." 1 - 16 Gary McNeil, President, GO Transit, advising that on June 29, 2013, Durham Region Transit will launch its new PULSE bus service operating along Highway 2 between downtown Oshawa and the University of Toronto Scarborough Campus (UTSC); indicating that in order to avoid duplication of the new PULSE service, GO Transit will reallocate some bus services, offering more express options for passengers travelling in and beyond Durham Region; and, advising further information on the changes is available at www.gotransit.com. 1 - 17 The Honourable Jim Bradley, Minister of the Environment, responding to Council's correspondence of April 22, 2013, regarding Hydro One Network Inc.'s proposed Clarington Transformer Station with respect to the level of environmental assessment being undertaken for the, project; indicating that the project falls within the parameters for an undertaking under the Class Environmental Assessment for Minor Transmission Facilities; acknowledging that several Part 11 order requests have been received for the proposed project requesting that Hydro One complete an individual environmental assessment for the project; and, advising that Ministry staff are currently reviewing these requests and providing assurance that he will be taking all concerns raised into consideration prior to any decision being made. Questions regarding the Ministry's review can be addressed to Adam Sanzo at adam.sanzo(a7ontario.ca or by telephoning 416- 314 -8229. 1 - 18 The Honourable Michael Coteau, Minister of Citizenship and Immigration, advising that nominations are being accepted for the Ontario Medal for Good Citizenship, an award established in 1973 to honour Ontarians who, through exceptional, long -term efforts, have made outstanding contributions to community life; indicating that nomination forms are available on -line by visiting the Ministry's website at www.ontario.ca /honoursandawards or by calling 1- 877 - 832 -8622; and, encouraging members of the public to nominate a deserving citizen in the community. The deadline for receipt of nominations is July 17, 2013. 1 - 19 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to the Honourable Kathleen Wynne, Premier of Ontario, advising that on May 15, 2013, Regional Council adopted the following resolution pertaining to the Built Environment and Human Health: Summary of Correspondence -12 - June 3, 2013 "a)THAT the correspondence dated February 22, 2013, from G. McNamara, Chairperson, Board of Directors, the Windsor -Essex County Board of Health, to The Honourable K. Wynne, Premier, respecting support of active transportation and incorporating healthy public policy when making decisions about the built environment, be endorsed; and b) THAT the Premier of Ontario, Ministers of Children and Youth Services, Education, Health and Long -Term Care, Municipal Affairs and Housing, and Transportation, Durham's MPPs, Chief Medical Officer of Health, alPHa, the eight area municipalities, and all Ontario boards of health be so advised." 1-20 Pauline Van Roon, Senior Project Engineer, Major Projects Office, Ministry of Transportation (MTO), advising that MTO will be holding Public Information Centres on the Highway 407 East Phase 2 on June 4, 2013 at the Solina Community Hall and June 6, 2013 at Faith United Church to facilitate the exchange of information between study area stakeholders and members of the Phase 2 project team; indicating that information regarding the project timeline, procurement process for Phase 2, property status, supplemental environmental investigations as well as many other project - related items will be presented at both sessions; and, advising that 3:00 p.m. to 4:00 p.m. is reserved for Municipal and Agency staff with sessions open to the public from 4:00 p.m. to 8:00 p.m. 1-21 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on May 15, 2013; Regional Council received Council's correspondence of April 30, 2013, regarding safety impacts on Clarington Roads associated with the 407 Phase I termination at Harmony Road for information. 1-22 J. D. Booth, Enbridge Pipelines Inc. advising that they are scheduling several of their Integrity Digs in Clarington; indicating that they work with landowners with whom they have Right of Way agreements and do their best to minimize disruptions these activities may cause while performing the necessary preventative maintenance on the pipeline; and, advising that questions related to the Integrity Dig Program can be addressed to Ken Hall at 519 - 330 -9084. Summary of Correspondence -13 - June 3, 2013 1-23 Pamela Musgrave, Senior Regional Manager, Muscular Dystrophy Canada, thanking the Clarington Professional Fire Fighters' Association for their dedication and commitment to raising funds for Canadians affected with muscular dystrophy; indicating that the local Association raised $3,635.72 and together with the combined efforts of 275 Ontario' Fire Departments /Associations who raised $1,251,000 during their past fiscal year have assisted Muscular Dystrophy Canada in providing support, education, equipment, advocacy and research to families across Canada. 1-24 Rachel Pearson, Conservation Outreach Programs Coordinator, Ontario Family Fishing Events, advising that each year the Ontario Government designates two periods as license -free, one in February and one in July; indicating that this year, the summer licence -free days are scheduled for July 6 to 14, 2013; and, requesting that the Municipality help raise awareness of these licence -free days by adding July 6 to 14, 2013 to any summer event calendars and consider declaring these dates as "Ontario Family Fishing" events. 1-25 Judy Mead, Home Base Durham, thanking Council for the Community Grant allocation which will be instrumental in leveraging on -going funding from private foundations, individual donors, business and community leaders and other levels of government in helping connect isolated community members with each other and with programs and activities that will enrich the lives of individuals with autism. CORRESPONDENCE FOR DIRECTION D - 1 Zachery Prescott, Parade Co- ordinator, Orono Park 90th Anniversary Committee, requesting permission to host a parade on June 29, 2013, starting at 11:00 a.m.; advising the parade will assemble at the Orono Arena and follow Park Street to Main Street, south to Station Street and then to Orono Park; and, advising he is in charge of 20 selected volunteers who are capable in terms of coordination and garbage clean -up. (Motion to approve provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department) Summary of Correspondence -14 - June 3, 2013 D - 2 The Honourable Mario Sergio, Minister Responsible for Seniors, requesting that June 2013, be proclaimed "Seniors' Month" in recognition and celebration of the accomplishment of local seniors and providing an opportunity to showcase local services and programs available to assist seniors to live as independently as possible; indicating the theme for this year's Seniors' Month is "The Art of Living" celebrating how seniors in Ontario have created their own unique approach to living; and, indicating that June 15, 2013, is "World Elder Abuse Awareness Day" presenting a meaningful opportunity to share information about Elder Abuse. (Motion to Proclaim) D - 3 Cheryl Green, Administrative and Event Facilitator, Durham Region Diabetes Network (DRDN), requesting November 14, 2013, be proclaimed as "World Diabetes Day "; and, advising that in support of World Diabetes Day, the DRDN will be planning several diabetes awareness events with their community partners including the Durham Diabetes Day on November 9, 2013, a free event providing awareness, education, motivation and support for people in Durham Region living with diabetes. (Motion to Proclaim) D - 4 Karen Bastas, Event Coordinator, Vice President, Newcastle BIA, requesting permission to hold a Canada Day Event on July 1, 2013, from 1:00 p.m. to 10:00 p.m. at the Newcastle & District Recreation Complex with the following requirements: • Usage of the grounds, parking, and indoor facilities including the pool • Permission to set off fireworks at the rear of the property to the west • Grass to be cut as low as possible to avoid sparks from fireworks and easy access for the Port Fire Technicians • Grass to be cut directly west of the Recreation Complex for tethered hot air balloon rides; and, • Large stage, tent, picnic tables, traffic safety vests and traffic cones. (Motion to approve the setting off of fireworks provided the organizers obtain a permit from the Municipal Clerk's Department and to refer correspondence to staff) Summary of Correspondence -15 - June 3, 2013 D - 5 Garth Gilpin, Secretary- Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre, requesting the closure of the 20 King Street East parking lot on June 20, 21 and 22, 2013 for the Three -day Summerfest Event (June 20 — Cancer Bus on site, June 21, and 22, 2013 — Gable Amusement Rides raising money for Lupus research). (Motion to approve closure of the 20 King Street East parking lot on June 20, 21 and 22, 2013) D - 6 Jennifer Crossman expressing concern with the increase in the speed and volume of east/west traffic on Hockley Avenue since the removal of the construction barrier on Hockley Avenue last fall; suggesting that the stop signs currently at the north and south corners of the Hockley / Lunney intersection be placed on the east and west corners of the intersection to address the change in the traffic pattern or that a 4 -way stop sign be installed; and, requesting the intersection of Hockley Avenue and Lunney Crescent be assessed to address neighbourhood safety concerns. (Motion to refer correspondence to the Director of Engineering Services) D - 7 Laura Lutoto, L'Assemblee des communautes francophones de ('Ontario, Durham - Peterborough (ACFO -DP), requesting that September 25, 2013, be declared "Franco - Ontarian Day ", in recognition of the ACFO -DP's valuable service to the community. (Motion to Proclaim) D - 8 George Franklin, on behalf of residents of Vivian Drive, expressing concern with the vehicular noise from traffic along Trulls Road and the current noise abatement measures; indicating the current chain - link fence and cedars provide little purpose in providing a noise barrier; and, submitting a petition requesting that the noise reduction measures be re- evaluated as traffic has increased considerably and will continue to increase for the foreseeable future. (Motion to refer correspondence to staff) Summary of Correspondence -16 - June 3, 2013 D - 9 J. Arteaga, expressing concern that Clarington's Sign By -law 2009- 123 restricts the use of a temporary sign on an existing real- estate sign frame at the location where he conducts business; indicating he has the authorization from the landlord to temporarily advertise using the real estate sign board frame but has been unable to acquire a valid permit; advising he has used the same frame for the past three years without incident; and, requesting Council to review the matter as it pertains to allowing usage of the sign for the months of June and July 2013. (Motion for Direction) D - 10 Otto Provenzano, President, Mopro Construction, expressing concern with a sidewalk slow - clearing invoice in the amount of $655.81 he received for property along Highway 2; acknowledging that sidewalk snow clearing is his responsibility as a property owner but that there is a problem when the Municipal snow plows clear the main highway, they push the snow and ice from the edge of the road onto the sidewalk; suggesting that the Municipality use small machines to clear the sidewalks for the safety of pedestrians; and, requesting that the invoice be cancelled. (Motion for Direction) D - 11 Kimberly Barrett, Oshawa and Durham Region Metis Council, requesting permission to post signs in Clarington advertising the 7th Annual Metis Heritage Celebration taking place on June 22 and 23, 2013, in Oshawa; indicating they would like to post a total of 24 signs along King Street at the intersections of Courtice Road, Liberty Street, Martin Road, Scugog Street, and Mearns Avenue and along Taunton Road at the intersections of Townline Road, Courtice Road, Solina Road, Holt Road, Old Scugog Road and Liberty Streets; and, advising that the signs would be posted on Wednesday, June 19 and removed immediately after the event on Sunday, June 23, 2013. (Motion for Direction) D - 12 Kimberley Kitteringham, City Clerk, City of Markham, advising Council that on May 13, 2013, the City of Markham adopted the following resolution pertaining to Bill 41 — Preserving Existing Communities Act: "WHEREAS municipalities are required to approve Official Plans containing the goals, objectives and policies established primarily to manage and direct physical change and the effects on the social, economic and natural environment of the municipality or part of it; and, Summary of Correspondence -17 - June 3, 2013 WHEREAS municipalities rely on these plans when determining the allocation of capital investment within the community to provide infrastructure to service future growth according to those plans; and, WHEREAS the introduction of intensification in areas not identified for such purposes in the Official Plan may require changes to long term infrastructure planning at additional costs to the municipality and subtract from, and limit a municipalities' ability to implement the policies of that plan; and, WHEREAS the Planning Act treats appeals of municipal planning decisions to the OMB as de novo hearings and allows the OMB to substitute its decisions for those taken by democratically elected municipal councils; and, WHEREAS it is manifestly undemocratic for an appointed board such as the OMB to substitute its opinions for the considered judgment of elected councillors and professional city staff on matters affecting municipalities; and, WHEREAS municipal councillors make determinations on issues of planning based on direct and personal knowledge of the community, its challenges, potential and opportunities that are not restricted to the boundaries of the Planning Act, such as strategic plans, including Markham's Growth Alternative to 2013; and, WHEREAS Bill 41, "Preserving Existing Communities Act, 2013" is currently before the Provincial Legislature; and, WHEREAS Bill 41 proposed to amend the Places to Grow Act, 2005 to provide that certain municipal decisions rejecting development _ proposals that would involve intensification in areas designated Stable Residential or Parks and Open Space not be subject to appeal to the Ontario Municipal Board; and, NOW THEREFORE BE IT RESOLVED: 1. THAT the Province of Ontario be advised that the City of Markham support the principles of Bill 41; and, Summary of Correspondence -18 - June 3, 2013 2. THAT the Province of Ontario be requested to ensure that where the municipality has an Official Plan, approved by the Province which conforms with the requirements of the Province's Places to Grow Act, that where a development application is submitted to the municipality requesting an Official Plan amendment to enable development within areas designated Stable Residential or Parks and Open Space, which Council deems not. in conformity with its Official Plan, the development application shall have no right of appeal to the Ontario Municipal Board and the decision of Council shall be final; and, 3. THAT, despite subsection 22(7) of the Planning Act, there be no appeal permitted in respect of the official plan policies of a municipality or a planning board, adopted to conform to the growth management population, intensification and employment targets and policies as set out in the Provincial Growth Plan for the Greater Golden Horseshoe area and related regulations and Provincial policies; and further, 4. THAT copies of this Resolution be sent to the Minister of Municipal Affairs and Housing, all local members of Provincial Parliament, GTA municipalities, registered ratepayer associations in the City of Markham, Markham Acfion Group for Improved Community, the Large Urban Mayors Caucus of Ontario (LUMCO) and the Association of Municipalities of Ontario (AMO)." (Motion for Direction) D - 13 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, forwarding a copy of their report entitled "Durham Regional Council: The Need for Fair and Efficient Representation" and requesting Council's endorsement of the following resolution adopted by Ajax Town Council on May 13, 2013: 1. THAT the Government of Ontario be requested to impose fair, effective and efficient representation measures on the Regional Municipality of Durham under the strictest of conditions; 2. THAT the Government of Ontario be requested to approve legislation that will require all municipalities in Ontario to undertake substantive representation reviews at least once in every three terms of Council (12 years) and to implement the measures necessary to maintain fair and effective representation; Summary of Correspondence -19 - June 3, 2013 3. THAT this report be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, the leaders of the opposition parties and their municipal affairs critics, and all Durham Region MPPs; 4. THAT this report be forwarded to.the Regional Clerk for distribution to all members of Regional Council; and 5. THAT this report be circulated to lower -tier municipal councils in the Region of Durham with a request that its recommendations be fully endorsed." (Motion for Direction) D - 14 Jackie Tiedeman, Clerk, Municipality of North Middlesex, advising Council that on May 6, 2013, the Municipality of North Middlesex adopted the following resolution pertaining to "Not a Willing Host Community" for IWT Projects: "WHEREAS the Premier of Ontario has recently conveyed the Governments desire to limit Industrial Wind Turbine (IWT) Projects to communities that are willing hosts; AND WHEREAS Council for the Municipality of North Middlesex has received a clear message from its residents that they are not willing to host to IWTs in North Middlesex; AND WHEREAS Council for the Municipality of North Middlesex applauds the position taken by the Premier and the Government; AND WHEREAS Council represents all citizens within the Municipality, both those in favour of wind projects and those opposed. As a result, Council needs to maintain a fair and balanced viewpoint; AND WHEREAS Council is very concerned that the Green Energy Act has substantially changed the rules for municipalities with respect to wind farm developments by removing municipal control overdevelopment applications through the traditional zoning requirements under the planning act approvals for wind project developments are now controlled by the Ministry of Environment through the Renewable Energy Approval process, a legislative development that the council strongly opposes; Summary of Correspondence -20 - June 3, 2013 AND WHEREAS Section 41 of the Electricity Act requires that a municipality provide to wind project developers without charge access to and use of its road for both construction and maintenance of its turbines and electrical infrastructure, including transmission lines; AND WHEREAS future jobs of Ontario are going to hinge on efficient energy costs, by subsidizing the cost of energy by these wind projects, we are limiting the future growth of Ontario; THEREFORE based on the consistent position of Council for the Municipality of North Middlesex and the input received from the community regarding IWT's, the Province of Ontario and specifically the Ministry of Environment be now advised that the Municipality of North Middlesex is "NOT A WILLING HOST" for IWT's; AND THAT this resolution be circulated to Premier Kathleen Wynne, as well as to the Minister of Environment, Minister of Energy, Minister of Rural Affairs and to all Ontario municipalities for their support and endorsement." (Motion for Direction) D - 15 Mary Masse, Clerk, Town of Lakeshore, advising Council that on April 23, 2013, the Town of Lakeshore adopted the following resolution pertaining to 400 Series Highways — Repairs and Maintenance to Overpasses: "THAT Council request AMO to lobby the Ministry of Transportation to provide financing to municipalities for any maintenance and repair work that needs to be undertaken on approaches and overpasses to 400 series highways in the Province of Ontario." (Motion for Direction) LOCATION Pickering Recreation Complex 1867 Valley Farm Road Meeting Rooms 2 & 3 City of Pickering, Ontario DATE April 19, 2013 TIME 1:00 PM HOST Pickering Nuclear I -1 MAY 0 9 7-013 MUNICIPALITY OF CIMINCSTQN PLANNING OEi'ARTMENT MEMBERS Dr. Robert Kyle, Durham Region Health Department (DRHD (Chair) Ms. Mary -Anne Pietrusiak, DRHD Mr, Raphael McCalla, Ontario Power Generation (OPG) Mr. Loc Nguyen, OPG Dr. Tony Waker, University of Ontario Institute of Technology Dr. Barry Neil, Public Member Mr. Jansen Wu, Public Member Mr. Hardev Bains, Public Member Mr. Marc Landry, Public Member Mr. Alex Heydon, Public Member Mr. Carl Ferencz, Public Member Mr. Frank Bajurny, Public Member Dr. David Gorman, Public-Member PRESENTERS/ Mr. Brian Devitt, DRHD (Secretary) OBSERVED Ms. Donna Pawlowski, OPG (Presenter) Mr. Gord Sullivan, OPG (Presenter) Mr. Scott Berry, OPG (Presenter) Ms. Lindsay Dafos, OPG Mr. Glenn Pringle, OPG Ms. Jo -Ann Facella,'Nuclear Waste Management Organization (NWMO) (Presenter) Ms. Jessica Gosbee, NWMO Mr. Adam Miller, Ontario Ministry of Health and Long -Term Care (Presenter) Mr. Claude Bouchard, Health Canada (Presenter) Ms. Jennifer O'Meara, Clarington This Week Ms. Olga Michie, Public Health Agency of Canada Ms. Lori Whitcombe, Health Canada Mr. Shawn - Patrick Stensil, Greenpeace Ms. Janice Szwarz, Municipality of Claringt'on Ms. Dorothy Skinner, Durham Region Planning Division Ms. Lydia Skirko, Whitby Resident Ms. Gail Cockburn, Durham Nuclear Awareness Ms. Rene Cotton, Durham Nuclear Awareness Ms. Janet McNeill, Durham Nuclear Awareness Ms. Lynn Jacklin, Durham Nuclear Awareness Mr. A.J. Kehoe, Durham Region Resident REGRETS Mr. Bill Todd, Public Member Mr. Ken Gorman, DRHD Mr. Gavin Lowe, Alternate Public Member Robert Kyle opened the meeting, welcomed everyone. Robert Kyle thanked Scott Berry and Pickering Nuclear for hosting the meeting today. 1.0 Adoption of the DNHC Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the January 18, 2013 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating Station Community Advisory Council meetings for December 2012 and January 2013, 3.2 Robert Kyle's office received the CNSC Fact Sheet concerning Tritium dated December 2012. 3.3 Robert Kyle's office received a copy of the letter from Janet McNeill, representing Durham Nuclear Awareness; written to Roger Anderson; Chair and CEO of the Regional Municipality of Durham, concerning nuclear planning issues in Durham Region and the brochure Ore you Ready? The brochure was recently distributed to residents of Durham Region but did not mention nuclear emergency steps to be taken to help residents prepare in case of a nuclear emergency at either Pickering or Darlington NGSs. Janet's letter was dated February 8, 2013. 3.4 Robert Kyle's office received the CNSC Public Notice of Socio- Economic Technical Information Sessions on the Impact Statement and the Licence Application by OPG for the Deep Geological Repository Project for Low and 2 hitennediate Level Nuclear Waste. The infonnation sessions were held in Ottawa on March 20, 2013 and the Public Notice was dated February 12, 2013. 3.5 Robert Kyle's office received the presentation notes used by Ramzi Jamnial; Executive Vice- President and Chief Regulatory Operations Officer of the CNSC, concerning the Fukushima- Daiichi Nuclear Power Plant Visit and Decontamination Tour of the Toholka Region of Japan. The presentation was made to the Ottawa Branch of the Canadian Nuclear Society on February 19, 2013. 3.6 Robert Kyle's office received a news release from the CNSC of their decision to renew the Darlington NGS Operating Licence until December 31, 2014 and the news release was dated February 26, 2013. 3.7 Robert Kyle's office received the presentation notes used by Michael Binder, President of the CNSC, to the Canadian Nuclear Association held in Ottawa on March 1, 2013. 3.8 Robert Kyle's office received a news release from the CNSC concerning their decision that the Environmental Assessment (EA) for OPG's proposed Refurbishment and Continued Operation Project of the Darlington NGS was sufficient and the Project does not need to be referred to a review panel and the news release was dated March 14, 2013. 3.9 Robert Kyle received a news release from the CNSC of their decision to renew the Darlington Nuclear Waste Management Facility Licence until March 30, 2023. 3.10 Robert Kyle's office received a news release from Joe Oliver, the Minister of Natural Resources, concerning the commitment by the Canadian government to clean up historic radioactive waste sites for which it is responsible and to provide closer oversight for the decommissioning and clean up of all nuclear sites in Canada and the news release was dated March 19, 2013. 3.11 Robert Kyle's office received the 2012 Annual Report for the. NWMO dated March 26, 2013. 3.12 Robert Kyle's office received a news letter from the NWMO concerning the Site Selection Process dated Winter 2013. 3.13 Robert Kyle's office received a, copy of the NWMO plan for Implementing Adaptive Phased Management for 2013 to 2017 dated March 2013. 3.14 Robert Kyle's office received a copy of a letter sent to Wayne Robbins, Chief Nuclear Officer of OPG, from D.B. Newland, Director, New Major Facilities Licensing Division of the CNSC, stating the CNSC staff s overall opinion is that there are no fundamental barriers to licensing a once - through condenser cooling water option as proposed by OPG for the Darlington New Nuclear Project dated March 28, 2013. 3 3.15 Robert Kyle's office received a news release from OPG that it is moving forward with the refurbishment of Darlington NGS and has awarding a contract to Alstrom Power and Transport Canada Inc. to refurbish the four turbine generator sets at Darlington with a contract worth about $350 million. 'This contract is one of several to. be awarded for the refurbishment of Darlington NGS and the news release was dated April 3, 2013. 3.16 Robert Kyle's office received an invitation from the Port Hope Area Initiative Management Office to attend the next Port Granby Discussion Group meeting scheduled for April 10, 2013. 3.17 Robert Kyle received an updated from Wayne Robbins, Chief Nuclear Officer, concerning the Darlington Refurbishment and Continued Operation Project and the proposed Darlington New Nuclear Project dated April 12, 2013. 3.1 8 Robert Kyle received a press release from Greenpeace and other environmental groups that they have launched a lawsuit to ensure the federal government complies with federal law that requires it to examine whether rebuilding and extending the operating life of the Darlington NGS by decades will harm Ontario's air, water or land dated April 15, 2013. 4.0 Nuclear Power / Environmental Issues 4.1 Progress Report by OPG on the Deep Geological Repository (DGR) for Low and Intermediate Level Nuclear Waste Gord Sullivan, Manager, DGR Program for OPG, provided an update on the long- term storage of Low and Intermediate Level Nuclear Waste in a proposed DGR within the Bruce Nuclear site. The highlights of Gord's presentation were: ® OPG's Western Waste Management Facility (WMF) is located on retained lands at the Bruce Nuclear site where Low and Intermediate Level Waste (L &ILW) is processed and stored. ® The proposed DGR is to provide a secure solution for long -term storage of L&ILW and will be located adjacent to the Western WMF. ® 90% of the stored waste is Low Level Waste. ® The Kincardine community has been very supportive of the proposed DGR. ® The DGR Regulatory Process is currently under review by a Joint Review Panel (JRP) with the Public Hearing expected be held in the Fall 2013. ® After the Public Hearing, the JRP will submit its report to the Minister of the Environment. ® The CNSC construction licence may be issued in late 2014. Gord explained the process for the design and construction' of the DGR included: ® Detailed design activities that commenced in 2010. 4 ® Site investigation programs were conducted in 2011 and 2012 to support the design development with shaft pilot holes, site geotechnical investigations and shaft grouting. ® The DGR will be constructed 680 metres below ground, 1.2 kilometeres from the closest point to Lake Huron in stable rock with very little seismic activity. ® The construction phase will be 6 to 7 years. ® Detailed design will continue through construction. ® The DGR will be developed in -full before 'waste emplacement activities begin. Gord Sullivan or his associates will keep the DNHC- updated on the progress of the proposed DGR. More information on the DGR is available at www.opg.con-i/d r. The slides Gord used are attached as Appendix 1. 4.2- Progress Report by NWMO on their Adaptive Phased Management Site Selection Process Jo -Ann Facella, Director, Social Research Dialogue for NWMO, provided a progress report on their Adaptive Phased Management (APM) Site Selection Process for the long -term storage of used nuclear fuel in Canada. Jo -Ann explained that 21 potential host communities are engaged in knowing more about the APM Site Selection Process. These communities are in Ontario and Saskatchewan and most are completing the Preliminary Assessment Phase 1. NWMO is very committed to community engagement and capacity - building activities that include: • Assisting communities with continued learning about the APM project. • Exploring potential for communities and surrounding areas to become involved and be supportive of the APM project. • Understanding the questions, concerns and priorities of potential host communities. • Building awareness and confidence in the safety of the project including transportation. • Building supportive relationships for implementing APM. • Establishing Community Liaison Committees for all potential host communities prepared to enter Step 3 to help involve the whole community in learning about the APM project. • Continuing Aboriginal Engagements with Local First Nation and Metis communities involved in the APM project. • Designing and building a tractor and trailer unit to demonstrate how nuclear waste can be transported safely. • Attending municipal conferences to provide updates on NWMO's progress with the APM project. • Providing regular issues of newsletters, on the project and booklets such as Safe and Secure. Transportation of Canada's Used Nuclear Fuel dated Fall 2012. 5 Providing copies of NWMO's 2012 Annual Report and the latest plan for Implementing Adaptive Phased Management for 2013 to 2017. Jo -Ann Facella or her associates will continue to update the DNHC on the progress of the APM project for Site Selection. More information can be received at www.nwmo.ca and the slides Jo -Ann used are attached as Appendix 2. 4.3 Progress Report by OPG on the Darlington Refurbishment and Continued Operation Project and the proposed Darlington New Nuclear Project Donna Pawlowski, Manager, Social Aspects and Environmental Assessments for OPG, provided an update on nuclear projects at Darlington NGS. Donna reviewed the progress made on the Darlington Refurbishment and Continued, Operation Project and the highlights were: ® The Project is managed by requiring milestones to be achieved in each phase and OPG is currently in the second or Definition Phase. ® In 2013, OPG achieved the following milestones: o March 2013, significant CNSC Decisions were received o March 2013, a major contract for turbine generators was awarded In the third quarter of 2013, OPG plans to award a fuel handling contract and to occupy the Darlington Energy Complex, ® Water and sewer and other infrastructure work continues. ® The Darlington :Energy Complex is a multi- purpose facility to house the following: • Office space for 450 project staff • Training and mock -up facility for the retube and feeder project • Tooling and tool testing facility for the retube and feeder project • Public Information Centre • 64,000 square foot warehouse to store reactor components and tooling The building is scheduled to be occupied in June 2013 Donna reviewed the progress made on the Darlington New Nuclear Project and the following highlights were noted: ® August 17, 2012, OPG received a ten year licence from the CNSC to Prepare the Site. ® Service Agreements for two units detailing construction plans, schedules and cost estimates are progressing well. Decision on whether to proceed with the construction of the Project will be made by the Government of Ontario when Service Agreements are completed. ® OPG completed its work on the condenser cooling options for the DNNP. CNSC staff confirmed that there are no fundamental barriers to licensing a- once through lake water cooling system for the new build site. ®: OPG and the Department of Fisheries and Oceans have identified, a fish habitat compensation project to offset potential loss of fish habitat which may 6 arise from the Project and will be implemented at the Bay of Quinte in the Spring 2013. Donna reviewed the outcome from the CNSC Public Hearing held in Courtice from December 3 to 6, 2012. The CNSC Decisions'were:. ® The Darlington Refurbishment and Continued Operation Project is not likely to cause significant adverse environmental effect taking into account the mitigation measures identified in the EA. ® Renewal of Darlington Power Reactor Operating Licence from March 1, 2013 'to December 31, 2014. ® Renewal of the Darlington Waste Management Facility Operating Licence from March 13, 2013 to April 30, 2023. ® Authorization for the construction of two additional storage buildings associated with refurbishment one for Intermediate Level radioactive waste and one for spent nuclear fuel. Donna Pawlowski indicated she or her associates will keep the DNHC updated on Nuclear Projects at Darlington. More information on the Darlington Refurbishment and Continued Operation Project is available at www,opg.com/darlingtonrefurb, and for the Darlington New Nuclear Project at www.opg.com/newbuild. The slides Donna used are attached as Appendix 3. 5.0 health Effects 5.1 Report by Health Canada on the Federal Nuclear Emergency Management and Links to Provincial Arrangements Claude Bouchard, Head, Coordination and Operations Preparedness Section, Nuclear Emergency Preparedness and Response Division, Radiation Protection Bureau of Health Canada provided a detailed presentation describing Health Canada's emergency preparedness plans and capabilities. Claude provided an explanation of the Radiation Protection Bureau (RPB) and the highlights were: ® The RPB's mission statement is to promote and protect the health of Canadians and to manage the risk posed by ionizing radiation exposures in living, working and recreational environments. ® The RPB's program areas are: • Nuclear Emergency Preparedness and Response • Radiation Surveillance and Detection • Radiation Dosimetry • Health Effects of Radiation Exposure Claude provided an overview of the Federal Nuclear Emergency Plan (FNEP) and the highlights were: 7 o The FNEP is a multi - departmental, inter.-jurisdictional event - specific plan that coordinates federal expertise to respond to a nuclear emergency and support to the Provinces and Territories. . o The FNEP defines specific nuclear roles and responsibilities to federal institutions required to provide a support response to a nuclear emergency. o The FNEP.has links to provincial nuclear plans. o The FNEP is fully integrated with the Federal Emergency Response Plan (FERP) and includes: o Five nuclear event categories are classified according potential impacts on Canadians and the scale of the federal response. o The Technical Assessment Group will address the radiological consequence of the incident. o A scalable response is set with Levels 0 to 3. o There is a federal/provincial interface and specific support to be provided to provincial nuclear emergency plans. ® The FNEP includes 18 federal institutions with specific responsibilities that contribute to the FNEP's objectives. Claude explained of the Linkages to Provincial Nuclear Emergency Plans and the highlights were: o The FNEP recognizes the primary responsibilities of the provinces and territories for protecting public health, safety, property and environment within its borders. ® The FNEP contains Provincial Annexes for those provinces that have NGSs or ports that berth Nuclear Powered Vessels. ® Provincial Annexes describe specific operational arrangements and interfaces between the FNEP and provincial nuclear emergency plans. Claude explained the Federal Capabilities of the Federal Radiological Assessment Team (FRAT) and the highlights were: ® The scientific support team of FRAT includes: • Director of Nuclear Safety • Defence R &D Canada • Natural Resources Canada • Health Canada Radiation Protection Bureau • Canadian Border Services Agency • Atomic Energy of Canada Limited • Canadian Nuclear Safety Commission ® The Federal Capabilities of the FRAT includes: • Ground -based and airborne radiation survey • Technical analysis and hazard assessment • Health physics and radiation protection advice • Isotope identification and quantification • Air sampling • Human monitoring . • Dosimetry • Environmental and ingestion monitoring 0 • -Contamination control and decontamination • Associated operational and logistics support • Training for emergency management coordinators and first responders on medical emergency treatment for exposures to radiation Claude reviewed extensive security activities conducted by Health Canada's Radiation Protection Bureau and FRAT at the Vancouver 2010 Olympic Games in Vancouver in 2010, the G8 meetings in Huntsville in 2010, the G20 meetings in Toronto 2010 and a nuclear emergency exercise conducted at the Bruce Power NGS in Kincardine in 2012.. For more information on Health Canada's Emergency Preparedness and Response Division, Claude Bouchard can be contacted at 613 -948 -2581 or. by email at . claudebouchard@hc- sc.gc.ca. The slides Claude used are attached as'Appendix 4. 5.2 Progress Report by the' Ontario Ministry of Health and Long -Term Care ( MOHLTC) of their Radiation Health Response Plan (RHRP) Adam Miller, Senior Consultant, Emergency Management Branch of the MOHLTC provided an update on their RHRP. The highlights of Adam's presentation were: ® The purpose of RHRP is designed to guide health sector planning at both the provincial and local levels across Ontario. ® The RHRP outlines how Ontario's health system will respond to a radiological/nuclear incident and the conditions under which precautionary and protective actions will be ordered for the general public. ® The RHRP supports the Provincial Nuclear Emergency Response Plan. ® The goal of the RHRP is to ensure the readiness of the Ontario health sector to respond to a radiological/nuclear incident of deliberate or accidental nature so that the risk of illness and death is minimized and health care workers are protected. ® The RHRP is awaiting final approval by senior officials for the Province of Ontario and then will be made public. ® The scope of the RHRP includes: o Planning and response activities to support the coordination of health organizations to deal with potentially exposed and/or contaminated persons following a radiological incident. • Incidents inside the province and outside that may have health impacts within Ontario. • RHRP is a provincial health coordination plan not a list of procedures so local organizations that may be called upon to respond as part of the RHSP and will need to develop their own emergency plans. • The RHRP covers both nuclear and radiological emergencies. A nuclear emergency occurs when the source of ionizing radiation is a major nuclear facility in or adjacent to Ontario and a radiological emergency occurs when ionizing radiation results from a source other than a major nuclear facility such as a `dirty bomb'. Adam explained the roles and responsibilities of the MOHLTC in a radiological incident include: ® Supporting health organizations providing medical care to persons potentially exposed and /or contaminated. ® Providing advice to local authorities regarding the need to implement precautionary and protective measures by the public. ® Supporting public• health and health .services at reception and evacuation centres. ® Decision- making regarding distribution of KI pills. ® Overseeing the required arrangements for follow -up medical monitoring, care and rehabilitation for those with significant irradiation exposure. ® Providing scientific and technical advice. The RIRP details information related to Community Response measures that include: ® Precautionary and protective measures such as: o Sheltering o Evacuation o• KI thyroid blocking o Food and water controls ® Psychological support at evacuation, centres. ® Family information services to help manage the influx of requests from family and friends of people involved in the incident. ® Communicating with the public• and health providers. ® Creating a database and medical registry of victims. ® Ensuring decontamination • at the site of the incident by specialized first response team. ® Providing Baseline Hospital expectation. ® Nuclear facilities' have designated hospitals with code orange plans in place including a health physicist for support and radiation detection equipment to detect external contamination for documentation. ® Monitoring and Decontamination Units (MDU) to conduct the initial stages of population •monitoring to identify those who may need decontamination and follow -up. ® Monitoring of the public at MDUs will identify persons who may have: • Radiation- related symptoms • Participated in the incident or emergency response ® In nuclear facilities incidents, the MDU will be the responsibility of the nuclear facility but for radiological incidents the MOHLTC will be responsible for the MDUs. ® Potassium Iodide (KI) Guidelines are used by the MOHLTC for health providers and local organizations of communities within the Primary Zone of the four major nuclear facilities and the KI pills are not intended for non - facility radiological incidents. 10 Adam Miller or his associates will continue to keep the DNHC updated on the RHRP. More information on the MOH LTC RHRP is available at 416 -212 -0822 or emergencymanagement .moh @ontario.ca. The slides Adam used are attached as Appendix 5, 6.0 Communications 6.1 Community Issues at Pickering Nuclear Scott Berry, Manager, Site Public Affairs, provided an update on Community Issues at Pickering Nuclear. The highlights of Scott's presentation were: ® Pickering Nuclear has worked 9.6 million hours without a lost -time injury. The last lost time injury was in May 201 l.. e Pickering Unit 1 is being returned to full power today. Units 4, 6, 7 and 8 are operating at high power. Unit 5 is in a planned spring maintenance outage. ® Pickering hosted tours recently for the Ajax- Pickering Board of Trade, Durham Region Economic Development staff and representatives of the Metis Nation of Ontario. ® Pickering hosted with community partners the annual March Break program and it was attended by approximately 4000 participants. ® The next edition of Pickering Neighbours will be issued in late June. Don Terry, Manager, Public Affairs, at Pickering Nuclear, can be reached at (905) 839 -1151 extension 5966 or by e -mail at don. terry­(a,opg.com for more information. 6.2 Community Issues at Darlington Nuclear Scott Berry, Manager, Site Public Affairs, provided an update on the Community Issues at Darlington Nuclear. The highlights of Scott's presentation were: ® OPG recently appointed Mike Allen as the Deputy Vice President at Darlington Nuclear. • Darlington recently had a lost -time injury after a very long time of recording. no injuries. • Darlington Units 1, 2 and 3 are operating at high power and Unit 4 is being returned to service today after a scheduled spring maintenance outage. ®. Darlington will be providing a tour for the Ontario Fire Prevention Officers. ® The next edition of Darlington Neighbours will be issued in late June. Jennifer Knox, Manager, Public Affairs, at Darlington Nuclear, can be reached at (905) 697 -7443 by e -mail at Jennifer.knox@opg.com for more information. 6.3 Community Issues at OPG Scott Berry, Manager, Site Public Affairs, provided an update on corporate Community Issues for OPG. The highlights of Scott's presentation were: ® OPG officially opened the Beck Niagara Tunnel nine months ahead of schedule and $100 million under budget. The hydro - electric tunnel is 10 11 kilometers long and as tall as four storey building. It will produce enough electricity to power a city larger than Niagara Falls every year. ® OPG received the 2013 Civic Award from the Town of Ajax for Pickering Nuclear's environmental efforts. ® OPG employees are busy with a community program called Operation Clean Sweep to help seniors with their yard work in the spring and fall each year. ® OPG partners with and sponsors many community events including: Envirothon, Threads for Life Walk, Ganaraska Forest Conservation, Clarington Big .Brothers and Sisters Bowl for Kids Sake, Bring Back the Salmon, Africycle and school visits with the Peregrine Falcon Foundation and Earth Angels programs. 7.0 Other Business 7.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today. 7.2 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next DNHC meeting on June 14, 2013 or future DNHC meetings may include: • Report from OPG on the Planned Maintenance and Performance of Equipment at Pickering NGS • Report from OPG on the 2012 Radiological Environmental Monitoring Program • Progress Report from OPG on the Groundwater Monitoring at Pickering NGS • Progress Report on the Darlington Nuclear Projects 8.0 Next Meeting Date June 14, 2013 Times 12:00 PM Lunch served 1:00 PM Meeting begins Host Darlington Nuclear Location Courtice Community Complex 2950 Courtice Road Meeting Room A Clarington, Ontario 9.0 Adjournment at 4:35 PM 12 I -2 CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING THURSDAY, MAY 91", 2013 MEMBERS PRESENT: Brenda Metcalf John Cartwright Eric Bowman Gary Jeffery Tom Barrie Mary Ann Found Councillor Partner Les Caswell Ted Watson ABSENT: Mark Bragg, Don Rickard Jenni Knox STAFF: Faye Langmaid GUESTS: Chris Brown and Pauline`VanRoon, MTO Phase 2 of 407 Implementation Team Ted welcomed all to the meeting, everyone introduced themselves. "That the minutes, of the April 23'd 2013 special meeting be approved" CARRIED Presentations: Pauline provided a presentation on the scheduling of the Phase 2 implementation and the information that is being compiled for the contract and the related agricultural issues. The discussion with committee included: ® Tile draining, when they are cut they can create a "boil', most tile draining cannot be specifically located, today the lines are all GPS locates but the older ones sometimes have drawings and sometimes not. The tiles need to be reconnected to keep the field drained and then outlet in appropriate places. It will not be worthwhile to a renter to repair the tile drains unless they get a longer lease agreement (15 -20 years). Agricultural Advisory Committee of Clarington May 9`r, 2013 ® Permission to use agreements, the meeting at Solina was successful, most likely a majority of the agreements will be extended for another year. The permission to use agreements includes specifics about where crops may be damaged and are at no cost to the farmer: MTO is limiting permission to use agreements with farmers who had /have historical connections to the land as either owners or tenants. ® Land leases, once the field work is completed (2014 -15) then the lands not required for mitigation will be considered for lease to farmers. MTO will not surplus lands until after construction. ® Expropriation, only the right of way can be expropriated, MTO is working with each of the owners offering to purchase properties that may be land- locked. Some owners are making arrangements with adjacent land owners to access lands and do not want to sell land- locked parcels. ® Phase 2, requirements in relation to agriculture are very different from Phase 1, MTO staff have learned very quickly that they need to discuss what the implications are to farmers and then they can work out a resolution with them on a case by case basis. ® Remnant Parcels, MTO is working through the process of identifying lands for environmental mitigation. By the end of 2013, MTO hopes to finalize which parcels will be required for mitigation. They realize that a balance between lands required for environmental mitigation and maintenance of agricultural operations needs to be achieved. The remainder of the lands will be retained by MTO but will not be used as construction staging areas, rather they will be considered -for lease to farmers. Transit Way, not sure if it will be fenced separately from the 407 ROW, but are aware that the lands within both the highway and transit way ROW need to be maintained such that they do not become a nuisance to farmers and spread weeds and invasive species... dog strangling vine and phragmites are concerns. Archaeological field investigations, ,are ongoing in Phase 2, not all require ploughing, some have been done with no -till drill but the suitability is determined by the archaeologist, certain crops are more conducive to allowing for investigation• by walking the field such as corn. Agricultural fields are easier to do than other types of land cover. The rate of investigation is about 24 hectares/ day on agricultural lands versus 1 hectare /day for other cover (i.e. forest). Depending on what is found there may need to be additional stages of investigation and also whether it is within the construction area or not. Pauline and Chris were thanked for their attendance. Business Arising from Minutes OP Discussion Papers — Ted and Tom attended the sessions. The response was good. For natural heritage system there is some concern from farmers about what can happen in the buffer areas along the natural heritage features. The natural heritage system is a combination of woodland, areas of natural and scientific interest, wetlands, floodplain, etc. Lisa will be in attendance at the next meeting for a fuller discussion. Mostly the concern was from property owners that have had Provincially Significant Wetlands identified on their properties; the major concern is with the process by the Province and lack of notification to property owners. Agricultural Advisory Committee of Clarington May 91h, 2013 Correspondence and Council Referrals E -mail requesting support for wind turbines on farms. Councillor Partner brought forward the correspondence at the request of wind turbine land lease holder as they see it as a benefit to the farm to help stabilize farm income. The committee has not taken a position on wind turbines nor have they had much information presented to them about the concerns and issues from both sides of the discussion. Ontario Farmers Association (OFA) has supported a moratorium until further health studies can be carried out. There are cases where a number of farmers have formed co- operatives to locate wind turbines and then all farmers have benefitted from pooling the lease payments, rather than individual land owners receiving the benefit and at the same. time eliminating a neighbour's property because of the distance between turbines. There are issues with the gravel lanes through fields accessing the turbines. Letter from the Quarter Horse Owners Association referred by Mayor for comment. The committee worked on a resolution last year which Council endorsed. The resolution dealt with the entire Equestrian industry and the effect of the actions of the Provincial Government on the entire industry and its spin -off benefits. Elimination of the purses from the gambling industry would have been better implemented in a phased process such that the equine industry could have adjusted over time and found alternate sources for the purses. The committee is reluctant to endorse the letter from the Quarter Horse Owners Association as it did not include other aspects of the industry. Liaison Reports DAAC — May is the break for DAAC, no meeting. . DRFA —April 16th meeting had presentations and discussion on Species at Risk. There are no decisions as of yet on Species at Risk, many are assuming that little will change until a better definition of "hay" is available and there is a better understanding by the policy makers that bobolinks nest in meadows and pasture land not alfalfa and red clover. The annual Cattlemen's BBQ is Friday June 7th, tickets available from Mary Ann. Agricultural Education Strategy there needs to be a cohesive approcah across the Region, working on having an enhanced website, and setting up a sub - committee structure to address the different initiatives. CBOT — Annual Meeting held April 25th, Ken Knox was recognized for Lifetime Achievement (see write -up at end of minutes). Don Rickard is willing to continue in his liaison role between AACC and CBOT. Future Agendas June - Marlene Werry is booked to come as a speaker on the abattoir business plan, also Lisa Backus will attend with regard to the Official Plan Review - Natural Heritage Discussion Paper. July - MP Erin O'Toole has been invited to attend an Ag meeting when his schedule and the committee meetings match up. He was pleased to be invited and will follow -up later in the year. Other ideas were to have someone attend on Biosolids, Mike Kapansky from Miller Compost and someone on alternative energy project (solar, wind) and Green Energy Act approvals. Agricultural Advisory Committee of Clarington May 9` ", 2013 Other Business Pitch -in Day — Brenda and Mary Ann attended on behalf of committee with display. They have some suggestions for how the day could be better organized and will pass them along. It is a good opportunity as there are many youth in attendance. John Cartwright moved for Adjournment. Next Meeting June 13th, 2013, 7:30pm. Agricultural Advisory Committee of Clarington May 9th, 2013 Life Time Achievement —Mr. Ken Knox In our role in the community we have a distinct opportunity to meet and learn from many inspiring and motivating members of Clarington. Our choice for this year's recipient for Life Time Achievement was an easy one for us. When you hear this individual's name it is always accompanied with adjectives like visionary, leadership, innovative, entrepreneurial, passionate and progressive. "Impressive" was the word that resonated with the awards committee. Both inside and outside of the public service, he has had a huge impact on some of the policies and programs that have served our membership well. And here in our community, he is part of a fourth - generation family farm that has continued the tradition of giving back to, and bettering our community. He is in the ranks of the rare few who work for positive change by motivating and enabling the best among us, with little desire on his part for public recognition. He is a passionate man who fosters innovation and sparks ideas wherever he travels, and his ability to encourage meaningful discussions on policy and application -- while fostering in others the passion to influence positive change makes us proud to recognize his many achievements. Tonight's recipient of the Lifetime Achievement Award has a list of accomplishments too long to recite; but that include topping a career in public service by serving as Deputy Minister of Agriculture; helping to establish, and then serve as Deputy Minister of Energy, Science and Technology; being inducted into the Ontario Agricultural Hall of Fame; receiving the prestigious Ontario Amethyst Award for Lifetime Achievement in the Public Service, and receiving an honorary doctorate. Please help me welcome Mr. Ken Knox as this year's Life Time Achievement recipient. Agricultural Advisory Committee of Clarington May 9th, 2013 1 -3 Municivalitu of Ix ' _ JF "f In Attendance - Gord Lee, Chair Larry Burke, Vice Chair Carol Little, Bob Holmes, Gord Blaker, Gary Oliver, Bryan Wiltshire Re gets — Councillor Woo, Councillor Partner and Joanne Raymond 1. Call to Order — 7:07 P.M. 2. Adoption of Min utes - Motion # 13 -115 THAT. • The minutes of March 12, 2013 meeting is accepted, as presented. Moved by: Larry Burke Seconded by: Gary Oliver CARRIED Arena Manager's Report — Bryan advised the new floor polisher had been purchased and delivered at a cost within the allotted budget — ($6,000.00). He and staff were most pleased with the results and efficiency of the equipment. Lacrosse schedules had been sent to him and were to commence May 21St, 2013. A change in their scheduling has extended the season into July. Normally, they had finished in June, previous years. With the need to address the shower conditions, a postponement of the lobby flooring was suggested. It was decided the lobby flooring would be considered for next season and Bryan would patch or repair the floor areas that needed attention. With quotations from Bath Fitters Inc. at the $6,300.00 level per shower, Gary Oliver suggested we contact Stonhard Group; a process that was installed on the showers at GM. Bryan & Gord will follow -up and report back with pricing info at the May meeting. The refrigeration plant is also another priority that needs attention — The installation of the Brine Pump we had acquired from the municipality. Last summer, Cimco Refrigeration had quoted in excess of $9,000.00 to install. Bryan was advised to also get a price from Black & McDonald, as well. For next meeting, he will have the Black & Mac. quote and an updated quote from Cimco. This project is our number one priority for this summer. 4. Financial Report —The chair provided an updated Budget Forecast and YTD status for the members. Revenues were set at $326,100.00, payroll costs at $148,800.00- (45.5 %) and overall expenses at $296,425.00. A 2013 year -end (2) income was budgeted for $29,175.00. Y.T.D. Revenue to April 6, 2013 was at $141,894.22 or, 43.5% of forecast. Motion # 13 -116 was proposed: THAT: The 2013 Budget Forecast be accepted, as presented. Moved by: Bob Holmes Seconded by: Gary Oliver The Newcastle Skating Club's status was discussed. As Jo -Anne was absent, Gord will follow -up and attempt to get a cheque and their current status for going forward. 5. New Business — Discussions on the lobby benches tools place. The members agreed that we should add additional benches at the window areas and also try to accommodate an area for the handicapped. Gord Blaker offered to contact the bench maker and discuss both units. Motion # 13 -117 was proposed: THAT: Additional Lobby Benches be part of our updating for the start of the 2013 -14 Season. Two additional benches be considered and the possibility of a handicap seating area in the lobby, as well. Moved by: Gary Oliver Seconded by: Carol Little WITWI i t Concerns over the water consumption were discussed. Considering we had reduced the water consumption with the installation of the Glycol Loop in the refrigeration plant in 2011, our costs for water from Durham Region appear to be out of line. The chair advised: An energy audit had just taken place by V.I.P. Energy' through the municipality. Currently, VIP has all our energy invoices for the past three years. Gord will contact Fred Horvath to see if the audit is complete and if there is anything they can share with us, regarding same. If not, we will put a call into Durham Region for a water consumption analysis or some type of study they could provide. 6. Adjournment: Motion # 13 -118 THAT: the meeting is adjourned. Moved by: Gord Blaker Seconded by: Larry Burke MUNICIPALITY OF CLARINGTON 1 — 4 NEWCASTLE COMMUNITY HALL BOARD Meeting of the Newcastle Community Hall Board on March 19, 2013 at 7 pm in the Council Chambers. Present Were: B. Carmichael S. Rogers W. Woo (councillor) S. DeJong W. Partner (councillor) G. Bell (secretary) Regrets From: C. Abraham (chair) P. DeJong As Chair Cathy Abraham was absent Shirley Rogers filled in as chair. Alan Tibbles — COAA Bowling League Alan Tibbles presented on behalf leagues that will no longer have a bowling alley due to the closure of Liberty Bowl this coming April. See attached presentation and proposal. Newcastle Bowling Association Dorella Lancaster - Forget and Greg Forget represented the Newcastle Bowling Association. Copies of above presentation were given to them to go over and report back to the board in April with continents and concerns. Detailed financials for 2012 were requested. Association is made,of 3 members — Dorella Lancaster - Forget, Greg Forget and Faye Forget Proposed spending $100.00 to have Pat Haggerty (bowling lane expert) inspect lanes and give quote on cost to refinish. Will meet with NBA at 6:30 on April 16 2013 to discuss further. MINUTES 1.1 Motion by S. DeJong, seconded by B. Carmichael That minutes of February 2013 be accepted as circulated: "Carried" BUSINESS ARISING 2.1 Ladders that did not pass inspection have been sold for $140.00. Three new ladders to meet commercial requirements have been purchased from Rona Hardware. Thank you Sierd for taking care of this. 2.2 Moving of office furniture will be done next week by Steve Fogg and Glenn Kimbal. 2.3 Cathy Abraham will be arranging to give Librarians tour of building. 2.4 Carpeting of main hall was discussed. It has become a maintenance issue due to staining and seams coming apart. Suggested hardwood instead of carpeting. B. Carmichael would also like to look at replacing railing with something more in character with the room. B. Carmichael will obtain 3 quotes on flooring. 2.5 Chairs — chairs have been repaired at a cost of $90.00. Back of trolley will have a brace put on it to prevent further damage. 2.6 Steve Fogg looking into purchase of snow blower and storage of same. FINANCIAL REPORT 3.1 Motion by S. DeJong, seconded by W. Woo That financial report is accepted as presented. "Carried" BILLS 4.1 Motion by B. Carmichael, seconded by W. Partner That bills for.supervision $150.00 be paid as presented. "Carried" CORRESPONDENCE 5.1 Memo from Director of Operations received for information 5.2 PAD invitation to Annual Meeting on April 2 2013 — received for information 5.3 Village Concerts sponsor letter received fi-oiin committee for our files 5.4 Received request from Apple Tree Dentistry to use parking lot on June 2 to have thank you event in the parking lot i.e, bbq, activities, give aways. Refer to Operations Dept to see if we are allowed.to use parking lot in this way. HEALTH & SAFETY 6.1 Inspection Report received — copy to be forwarded to Operations Dept. FUNDRAISING REPORT 7.1 - Hotel California tickets SOLD OUT - 90% paid tickets - 4 students from Clarington Central will assist with serving - Newcastle House will be preparing munchies - Lions Club of Newcastle has sponsored concert $1000.00 - Will be handing out flyers with future events being held at the hall. NEW BUSINESS 8.1 Quote from Moore Electric for additional work requested by Model Train Club. Quote is just over $800.00 Model Train will pay 50 %. It was agreed by board that even 50% of quote is too high for Board to contribute at this time. Budget for 2013 has already been submitted. Secretary to contact Moore to see if they can bring the price down. 8.2 G. Bell informed board she would be off on vacation for one week March 23 to April 2 8.3 S. DeJong talked with Barr Roofing to take a look at butcher block tables in kitchen for quote on covering them in stainless steel, Secretary to follow up. 8.4 Discussed painting of cupboards and replacing countertops. Board agreed to go ahead with painting of cupboards but hold off on countertops until we hear back from Operations Dept. 8.5 W. Partner announced "In The Face of An Angel" golf tournament at Archibald's Winery on May 26 2013. Cost is $80.00 /golfer. Raised $8500.00 for ovarian cancer in 2012. ADJOURNED 9:10 PM 2 1 1 -5 .eA �- Attachment available for ewing inMunicp al Clerk's Department 1,111111TES THE O* j j ARENA - BOAR-19, April 23, 201.3 Elaine Dillon Wendy Partner Jackie Moore Gord Lowery 717N ►" - • • Laverne Boyd Gail McKenzie Willie Woo 1. Call t® Order: by Chairperson at 7:03 pm Presented by: John Witheridge Moved by: John Witheridge Seconded by: Gord Lowery that we accept the agenda as presented. 1,T1 - Fill 11111111 IIIIJIII� 11 lil�i ZT-1 112,01111 1!111: 1 11 .311=9 Presented by: Jackie Moore Moved by: Wendy Partner Seconded by: Laverne Boyd that the February 19, 2013 minutes be accepted as amended. 4. FINANCIAL REPORT (Orono Arena and Community Centre) Net Income February 28, 2013, year -to -date is $23,458.87. See full report attached. Motion 2013 -0401: Moved by Gail McKenzie to Table the discussion of the Financial Report to the next meeting on June 25th meeting. Gord Lowery, OAAA, to request Rory Woods, the book keeper to attend the next meeting on June 25, 2013. • -d by: Gail McKenzie Seconded by: Wendy Partner CORRESPONDENCE: 5. " members Jackie received from the Municipality, the Protocol — Council - Appointed Advisory Committees —which is, attached below All of the Board are to review and prepare _ Motion 2013 -0402 Moved by John Witheridge to table the discussion of the Protocol to the June 25th meeting. Seconded by: Gord Lowery f. Old Nothing to . Discussion of the By -law 2006 -036 which allows the Municipal Service Board to operate the Orono Arena. Motion 2013 -0403 Moved by Willie Woo to table the discussion of the By -Law 2006 -036 to the June 25th meeting. Seconded by: Laverne Boyd 8. Next Meeting Date: 4 th Tuesday of the month, next meetings are: • June 25, 2013 — Pete hosts Walkabout meeting, along with OAAA • October 2N Adjournment Motion to Adjourn .TI- Chairperson r Jackie Moore Secretary Im •1i ~ _ I �_,Y, 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg Ray Benns - Township of Alnwick/Haldimand John Fallis - Township of Cavan Monaghan Mark Lovshin - Township of Hamilton Miriam Mutton - Town of Cobourg ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Pam Lancaster, Stewardship Technician Ken Towle, Ecologist Mike Smith, Water Resources Technician ABSENT WITH REGRETS: Wendy Partner, Vice -Chair - Municipality of Clarington Linda Thompson - Municipality of Port Hope Mary Lou Ellis - Municipality of Port Hope Willie Woo - Municipality of Clarington Heather Stauble - City of Kawartha Lakes 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 07/13 MOVED BY: Ray Benns SECONDED Y: Mark Lovshin THAT the Full Authority approve the minutes of the March 21, 2013 meeting. CARRIED. Minutes FA 02/13 Page 2 4. Adoption of the Agenda M• John Fallis SECONDED BY: Miriam Mutton THAT the Full Authority adopt the agenda. CARRIED. 5. Delegations None 6. Presentations a) "Stormwater Management in the Ganaraska Region" by Justin Barnes and Curtis Fox The students presented their findings to the Full Authority and members asked questions on the project. I, MOVED BY: Mark Lovshin SECONDED Y: John Fallis THAT the Full Authority receive the presentation "Stormwater Management in the Ganaraska Region" for information. CARRIED. b) Ganaraska Region Watershed Report Card, 2013 Pam Lancaster, Stewardship Technician, presented the Ganaraska Region Watershed Report Card, 2013 to the Full Authority. The members asked questions in regards to the groundwater component as it relates to quantity. It was suggested that more emphasis be placed on the study of groundwater in the future. FA 10/13 MOVED : Lovshin SECOVDED ,_ 11 ,u Uutton THAT the Full Authority Board receive the Ganaraska Region Watershed Report Card, 2013 presentation as information. CARRIED. c) Natural Heritage System and Strategy Ken Towle made a presentation to the Board of Directors on the natural heritage system and strategy. The members asked questions in regards to the presentation. Ken will be bringing the document back to the Full Authority in the future for approval. A 11/13 MOVED BY: Ray Benns SECONDED Y: Mark Lovshin Minutes FA 02/13 Page 3 THAT the Full Authority receive the presentation on the Natural Heritage System and Strategy approach for information purposes. CARRIED. 7 Business Arising from Minutes: a) Strategic Plan - Draft Work Plan and Steering Committee Terms of Reference The members asked questions in regards to timing and moving forward with the plan development. :. MOVED Miriam Mutton John Fallis THAT the Full Authority approve the Strategic Plan — Draft Work Plan and Steering Committee Terms of Reference. CARRIED. 8. Correspondence 1. c.c. City of Kawartha Lakes re. Conservation Ontario Whitepaper: Watershed Management Futures for Ontario FA 13/13 MOVED BY: John Fallis SECONDED Y: Mark Lovshin THAT correspondence item #1 is received for information. CARRIED. 9 Applications under Ontario Regulation 168/06: Permits approved by Executive: MOVED FA 14/13 - '- SECONDED THAT the Full Authority received the permits for information. CARRIED. 10. Committee Reports: a) Recreation Users Committee — April 4, 2013 Minutes FA 15/13 MOVED BY: Mark Lovshin SECONDED Y: John Fallis THAT the Recreational Users Committee meeting minutes be received for information. CARRIED. Minutes FA 02/13 Page 4 11. New Business: a) Proposal to Develop Single Track Trails in the Central Forest Steve McMullen presented the staff report to the Board of Directors. The members asked questions in regards to the single track trail. FA 16/13 MOVED Ye Ray Benns SECONDED BY: Mark Lovshin THAT the Full Authority approve the proposal by Len Harris to develop single -track trails in the Central Forest as recommended by the Ganaraska Forest Recreational Users Committee in motion UC 3/13. :a_17V IA b) Review of new Revenue Sources and Possible Campsite Development FA 17/13 MOVED BY: Mark Lovshin SECONDED BY: John Fallis THAT the Full Authority receive this staff report for information. CARRIED. 12. Other Business Ray Benns complimented the dinner committee. 13. Adjourn The meeting adjourned at 8: 55 p.m. on a motion by John Fallis. ©' TI Z MEMO • , CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1-7 MINUTES NO. 5 AUTHORITY MEETING Wednesday, May 22, 2013 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: P. Perkins, Chair M. Novak, Vice Chair B. Chapman L. Coe L. Corrigan J. Drumm D. Mitchell J. Neal P. Rodrigues C. Traill J.R. Powell, Chief Administrative Officer B. Boardman, Administrative /Accounting Assistant H. Brooks, Director, Watershed Planning & Natural Heritage R. Catulli, Director Corporate Services A. Cunning, Accounting C. Darling, Director, Development Review & Regulation G. Geissberger, Marketing & Communications Coordinator D. Hope, Land Management & Operations Supervisor P. Lowe, Director, Watershed Stewardship &Community Outreach P. Sisson, Director, Engineering & Field Operations G. SooChan, Director, Groundwater Resources M. Stauffer, Administrative Assistant/Recording Secretary D. White, Director, Corporate Services R. Wilmot, GIS Systems Supervisor Excused: S. Collier R. Hooper T.D. Marimpietri Absent: A. England The Chair called the meeting to order at 5:00 p.m. Res. #65 Moved by M. Novak Seconded by L. Coe THAT Agenda Item No. 9 (1) and (2), Director of Corporate Services Staff Reports #5137 -13 and #5151 -13 be moved for ivard on the agenda to be dealt ivith after the Adoption of Minutes. CARRIED DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #66 Moved by L. Corrigan Seconded by L. Coe THAT the Authority Minutes ofAprit 16, 2013 be adopted as circulated! P. Rodrigues noted that Auth. Res. #53/13, moved by P. Rodrigues and seconded by T.D. Marimpietri of April 16, 2013, regarding correspondence from Cindy Stitch, STORM Coalition Press Release Results of Eastern Region Round Table — Infrastructure on the Oak Ridges Moraine should read "THAT the correspondence be endorsed." AUTHORITY MINUTES NO. 5 — MAY 22, 2013 — PAGE 2 Res. #67 Moved by M. Novak Seconded by L. Coe THAT the correspondence noted above be brought back to the June 2013 Board of Director's Meeting for clarification. CARRIED Joe Drumm arrived at 5:06 p.m. DIRECT ®R OF CORPORATE SERVICES (1) Staff Report #5137 -13 2012 Audited Financial Statements (previously circulated to members and stgffi P. Rodrigues made inquiries regarding the financial statements and M. Novak made inquiries regarding the management letter. Discussion ensued. Res. #68 Moved by L. Coe Seconded by L. Corrigan THAT the Auditor's Independence Letter and Record of Auditfindings be received, and, THAT the Audited Financial Statements for the year ended December 31, 2012, be approved as presented. CARRIED D. Mitchell arrived at 5:10 p.m. (2) Staff Report #5151 -13 Change in Banking Information — Corporate Resolution Res. #69 Moved by L. Coe Seconded by L. Corrigan THAT the Board of Directors approve the TD Canada Trust Corporate Resolution; and, THAT the signing officers be approved as set out therein. CARRIED CORRESPONDENCE (1) Correspondence from Fisheries & Oceans Canada & Ontario Ministry of Natural Resources Re: News Release Fisheries & Oceans Canada and Ontario Ministry of Natural Resources Confirm Detection of One Grass Carp in the Grand River Near Lake Erie (2) Municipal World Article - May 2013 "Can Council Evaluate a CAOT' (3) Correspondence from TD Bank Group - TD Friends of the Environment Foundation GTA Regional Advisory Board Res. #70 Moved by L. Coe Seconded by P. Rodrigues THAT the above correspondence be received for information.. CARRIED DELEGATION — Alex Alexander & Doug Alexander John Neal requested that Alex and Doug Alexander make their delegation after Mr. Harding's delegation. Chair Perkins advised that Mr. Harding was in attendance to answer questions and clarify any concerns raised by the Alexander deputation. AUTHORITY MINUTES NO. 5 — MAY 22, 2013 — PAGE 3 Res. #71 Moved by J. Neal Seconded by P. Rodrigues THAT Ale-v and Doug Alexander be allowed to make their deputation after Larry Harding, Hard -Co Construction. John Neal requested a recorded vote. MEMBER YEA NAY CONFLICT ABSENT B. Chapman X L. Coe X S. Collier X L. Corrigan X J. Drumm X A. England X R. Hooper X D. Mitchell X T.D. Marim ietri X J. Neal X M. Novak X P. Perkins X P. Rodrigues X C. Traill X TOTAL 5 5 4 Res. #71 lost on a tie vote. Mr. Alex Alexander and Mr. Doug Alexander made a deputation to the Board. M. Novak, P. Rodrigues and J. Neal asked questions of the delegation. Discussion ensued. DELEGATION — Larry Harding — Hard -Co Construction Mr. Larry Harding — Hard -Co Construction made a deputation to the Board. Members asked questions of the delegation. Discussion ensued. M. Novak left at 5:42 p.m. Chris Darling answered questions from members. Discussion ensued. J. Neal stated that he did not support the recommendation and would vote against it. C. Traill left at 5:54 p.m. DIRECTOR, DEVELOPMENT REVIEW & REGULATION (1) Staff Report #5147 -13 Renewal of Application to Place Fill — 618 Columbus Road East, Oshawa AUTHORITY MINUTES NO. 5 — MAY 22, 2013 — PAGE 4 Res. #72 Moved by D. Mitchell Seconded by P. Rodrigues THAT Staff Report #5147 -13 be received for information; and, THAT the CLOCA Board of Directors approve the application for the placement of fill at 618 Columbus Road East, Oshawa for tune period ofMay 23, 2013 through to May 23, 2016, subject to the following conditions: 1. This permit applies only to those activities and lands regulated under Ontario Regulation 42106 related to the control of flooding, erosion, pollution and the conservation of land as administered by the Central Lake Ontario Conservation Authority. 2. This permit does not absolve the permit holder of the responsibility of obtaining necessary permissions from applicable federal, provincial ministries /agencies or the City of Oshativa. In this regard the permit holder is subject to the City's by -laws (other than its Site Alteration By -law) respecting dust, /tours of construction, noise, truck traffic, truck haul route, driveway access and mud tracking. 3. Adherence to the submitted elevation and grayling plans, fill volumes and pleasing; 4. Prior to the placement of fill from each source site, a Soil management Plan be submitted confirming that the fill meets Table 1 or 2 of the Environmental Protection Act —Table of Site Conditions Standards. The soil reports) must be based on distributed samples across the site with a focus in areas of highest risk. A detailed description of the sampling procedure and rationale shall be provided. At a minimum all sampling should be carried out by a Qualified Person and be accompanied by a chain of custody form and to be submitted to a laboratory within 24 homy of sampling. All samples must be submitted to a laboratory that is accredited by an internationally recognized accreditation body, such as the Standards Council of Canaria or Canadian Association for Laboratory Accreditation; 5. Annual testing of fill material at the receiving site to ensure that the fill material is inert. The sampling area shall be determined in consultation with CLOCA staff. At a nnininumt all sampling should be accompanied by a chain of custody form and to be submitted to a laboratory within 24 hours of sampling. All samples must be submitted to a laboratory that is accredited by at internationally recognized accreditation body, such as the Standards Council of Canada or Canadian Association for Laboratory Accreditation; 6 Implementation of sediment and erosion controls; 7. Submission of monthly truck trip tickets /total verifying quantities, 8. Prior to completion of placement of fill, the permit holder shall re -grade the tempormy access route to the satisfaction of CLOCA; 9. Upon final grading re- vegetation immediately; 10. Submission of elevation surveys to confirm quantities and location on an annual basis, 11. Submission of a post elevation and drainage plan /report prepared by a certified Ontario Land Surveyor, oil an annual basis, confirmed by a QP that final elevations and drainage patterns are in accordance with the approved plans and will not result in increased or new drainage off -site that will pose a risk to human health, property or the environment; 12. Requirement for a qualified of -site manager monitor the receiving site on a monthly basis to ensure maintenance of drainage patterns and that all erosion and sediment control measures are working and provide reports to CLOCA advising of the results of the on -site monitoring; 13. Acknowledgment of the provision of access to the receiving site to CLOCA staff; 14. Submission of fill records by a designated on -site manager identifying disposal location. On a daily basis, the on -site manager shall confirm all incoming fill is fron an approved originating site, and record the location on the site where filling activities have occurred. The location of the loads will be tracked and recorded on a daily basis through the development of a locational grid backing system for the property. Records will be retained and made hvailable to CLOCA on a monthly basis and include: 15. A daily summary log to be maintained for loads shipped to the site, including: Date; 16. Daily total # of trucks entering the site; 17. The location fron where the fill was loaded into each truck, and 18. The site be gated and sign prohibiting access to unauthorized persotal/trzcclrs; 19. Agreement to implement contingency plain measures if required; 20. Adherence to truck movement areas on the subject area to linnit soil compaction; 21. Submission of a Natural Heritage Restoration Plat, prepared in consultation with CLOCA, for the areas that have been or are currently subject to a permit for the placement of fell. That the Natural Heritage Restoration Plan be submitted to CLOCA no later than October 2013; 22. Implementation of the Natural Heritage Restoration Plan as soon as weather permits following the completion of the fill placement phases; and 23. Requirement that the applicant pay all required permit fees prior to September 30, 2013. J. Neal requested a recorded vote. AUTHORITY MINUTES NO. 5 — MAY 22, 2013 — PAGE 5 MEMBER YEA NAY CONFLICT ABSENT B. Chapman X L. Coe X S. Collier X L. Corrigan X J. Drumm X A. England X R. Hooper X D. Mitchell X T.D. Marimpietri X J. Neal X M. Novak X P. Perkins X P. Rodrigues X C. Traill I I I I X TOTAL 1 7 1 1 1 1 6 Res. #72 CARRIED (2) Staff Report #5139 -13 Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses — April 1 to 15, 2013 Res. #73 Moved by B. Chapman Seconded by L. Corrigan THAT the above -noted applications, as issued by staff, be endorsed. CARRIED (3) Staff Report #5148 -13 Annual Updating of Regulation Mapping Res. #74 Moved by B. Chapman Seconded by L. Corrigan THAT StaffReport #5148 -13 be received for information, and that the submitted Regulation Mapping Updates be endorsed and accepted for implementation of CLOCA Regulation 42106, Regulation of Development, Interference ivith Wetlands, and Alterations to Shorelines and Watercourses; THAT this report and recommendation be forwarded to the Conservation Ontario Regulation Peer Review Committee and the Ontario Ministry of Natural Resources; and, THAT the municipalities within CLOCA's jurisdiction subject to the mapping updates be provided the updated regulation mapping. CARRIED DIRECTOR, ENGINEERING AND FIELD OPERATIONS (1) Staff Report #5138 -13 Bennett Creek Floodplain Mapping (CLOCA 2013) P. Rodrigues asked how much more detailed the process is. P. Sisson noted that it is a more - involved process, containing hydrologic and hydraulic modeling, which provides for a more automated process. Res. #75 Moved by L. Coe Seconded by L. Corrigan THAT Staff Report #5138 -13 be received for information; and, THAT the Floodplain Mapping for Bennett Creek be endorsed and accepted for implementation with CLOCA regulations and programs. CARRIED AUTHORITY MINUTES NO. 5 — MAY 22,.2013 — PAGE 6 (2) Staff Report #5146 -13 Spring in the CLOCA Conservation Areas P. Rodrigues inquired about enforcement initiatives. P. Sisson noted that staff are working with Durham Region Police Services and Ministry of Natural Resources Officers to ensure our sensitive lands are protected against inappropriate use and that Conservation Areas will continue to be safe and enjoyable for public use. Res. #76 Moved by L. Coe Seconded by L. Corrigan THAT Staff Report #5146 -13 be receiver! for information. CARRIED (3) Staff Report #5149 -13 Land Management & Operations — Purple Woods CA Maple Syrup Festival Res. #77 Moved by L. Coe Seconded by L. Corrigan THAT Staff Report #5149 -13 be received for information. CARRIED DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (1) Staff Report #5140 McLaughlin Bay Restoration Project — Completion of a Restoration Strategy (CD previously distributed to members) Res. #78 Moved by L. Coe Seconded by L. Corrigan THAT Staff Report #5140 -13 be received for information; THATPhase I — McLaughlin Bay Restoration Strategy be endorsed, and, THAT Staff be authorized to seek partnerships and funding to undertake Phase 2 — Implementation of the McLaughlin Bay Restoration Strategy. CARRIED (2) Staff Report #5141 -13 2012 Annual Monitoring Reports: Aquatic, Terrestrial and Wildlife (CD previously distributed to members) Res. #79 Moved by L. Coe Seconded by L. Corrigan THAT Staff Report #5141 -13 be received for information; THAT the Aquatic Monitoring Program 2012 Annual Report be received and endorsed, THAT the Terrestrial Monitoring Program 2012 Annual Report be received and endorsed, THAT the Wildlife Monitoring Program 2012 Annual Report be received and endorsed; and, THAT the above -noted annual reports be forwarded to the Authority Is member municipalities for their information. CARRIED (3) Staff Report #5144 -13 Release of "How Much Habitat is Enough ?" - 3`d Edition Res. #80 Moved by L. Coe Seconded by L. Corrigan THAT Staff Report #5144 -13 be received for information. CARRIED AUTHORITY MINUTES NO. 5 — MAY 22, 2013 — PAGE 7 (4) Staff Report #5145 -13 Clean Equipment Workshop, May 1, 2013 Res. #81 Moved by L. Coe Seconded by L. Corrigan THAT Staff Report #5145 -13 be received for information. CARRIED DIRECTOR, STEWARDSHIP, EDUCATION cot COMMUNICATIONS (1) Staff Report #5142 -13 A Watershed Moment — 2012 Year in Review (report previously circulated to members and staf) Res. #82 Moved by B. Chapman Seconded by L. Coe THAT Staff Report #5142 -13 be received for information; THAT A Watershed Moment - 2012 Year In Review be reviefved, and Board members provide written feedback to staff by Friday May 31, 2013, at which time staff will print for distribution and update the websile. CARRIED (2) Staff Report #5143 -13 2013 Purple Woods Maple Syrup Festival Chair Perkins congratulated staff on the success of the Maple Syrup Festival at Purple Woods. Res. #83 Moved by B. Chapman Seconded by L. Coe THAT Staff Report #5143 -13 be received for information. CARRIED DIRECTOR, GROUNDWATER RESOURCES (1) Staff Report #5150 -13 Enbridge Inc. Line 9b — Update on Staff Activities D. Mitchell inquired about integrity digs. G. SooChan answered questions. Discussion ensued. Res. #84 Moved by B. Chapman Seconded by P. Rodrigues THAT Staff Report #5150 -13 be received for information. CARRIED MUNICIPAL AND OTHER BUSINESS D. Mitchell inquired about the status of Crystal Beach erosion. P. Sisson advised that Region of Durham staff are cost - sharing and working with residents; a consultant is looking at short and long -term solutions; the work should proceed mid - summer. ADJOURNMENT Res. #85 Moved by B. Chapman Seconded by L. Coe THAT the meeting adjourn. CARRIED The meeting adjourned at 6:35 p.m. Im CENTRAL LAKE ONTARIO CONSERVATION FUND MINUTES NO. 1 Tuesday, MM 22, 2013 MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S MAIN BOARDROOM Present: P. Perkins, Chair B. Chapman L. Coe L. Corrigan J. Drumm D. Mitchell J. Neal P. Rodrigues J.R. Powell, Secretary B. Boardman, Administrative /Accounting Assistant H. Brooks, Director, Watershed Planning & Natural Heritage R. Catulli, Director Corporate Services A. Cunning, Accounting C. Darling, Director, Development Review & Regulation G. Geissberger, Marketing & Communications Coordinator D. Hope, Land Management & Operations Supervisor P. Lowe, Director, Watershed Stewardship & Community Outreach P. Sisson, Director, Engineering & Field Operations G. SooChan, Director, Groundwater Resources M. Stauffer, Recording Secretary D. White, Treasurer R. Wilmot, GIS Systems Supervisor Excused: S. Collier R. Hooper T.D. Marimpietri M. Novak, Vice Chair C. Traill Absent: A. England The Chair called the meeting to order at 6:35 p.m. DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #F1/13 Moved by L. Corrigan Seconded by L. Coe THAT the Central Lake Ontario Conservation Fund minutes of May 15, 2012 be adopted as circulated. CARRIED CENTRAL LAKE ONTARIO CONSERVATION FUND MINUTES NO. 1— MAY 22, 2013 — PAGE 2 AUDITED FINANCIAL STATEMENT (1) Staff Report #F001 -13 2012 Audited Financial Statements, Central Lake Ontario Conservation Fund (previously circulated to members and staff) Res. #172/13 Moved by L. Coe Seconded by L. Corrigan THAT the auditor's letter of independence and management letter be received, and, THAT the 2012 Audited Financial Statements for the period ending December 31, 2012 for the Central Lake Ontario Conservation Fund be approved CARRIED OFFICERS & DIRECTORS Res. #173/13 Moved by L. Corrigan Seconded by B. Chapman THAT the Officers of the Central Lake Ontario Conservation Fund for 2013 be confirmed as follows: Chair: Pat Perkins Vice -Chair Mary Novak Secretary: Russ Powell Treasurer: Rose Catulli CARRIED Peter Rodrizues Res. #F4/13 Moved by J. Drumm Seconded by D. Mitchell THAT the Directors of the Central Lake Ontario Conservation Fund for 2012 be confirmed as follows: Bob Chapman Lorne Coe Shaun Collier Larry Corrigan Joe Drumm Amy England Ron Hooper Don Mitchell T.D. Marinipietri John Neal Peter Rodrizues Corinna Traill CARRIED OTHER BUSINESS - NONE ADJOURNMENT Res. #F5/13 Moved by B. Chapman Seconded by J. Drumm THAT the meeting adjourn. CARRIED The meeting adjourned at 6:37 p.m. SAFUND \minutes\2013 \May 22 2013_CLOC Fund MINUTES.doex Draft minutes — Not yet approved by Committee Present: (Voting) Karin Murphy Jim Cleland Melanie McArthur Michael Goleski Bonnie Seto Regrets: Geoff James Suzanne Land Pat Mulcahy Brian Reid (Chair) Kate Potter Councillor Corinna Traill Absent: MNR Greg Wells — GRCA 1. Agenda Acceptance of Agenda The following items were added to the agenda: Alternate Trail CLOCA Invasive Species Seminar. MOVED: by Melanie Mc Arthur, seconded by Karin Murphy THAT: the agenda for May 14, 2013, with additions be accepted.. am 2. Minutes of April 9, 2013 Approval of Minutes MOVED: by Bonnie Seto, seconded by Suzanne Land THAT: the minutes of April 9, 2013 be approved. 3. Items[Updates New Member- Council appointed Kate Potter to the committee in April. Kate is a resident in the Port of Newcastle who visits the SWNA with her family often. Alternative Trail- Last fall some SWNA members walked a worn path along the northeast edge of the wetland. The path is not well marked but is obviously well used. The committee discussed the merits of re- routing and improving this trail to accommodate fluctuations in marsh water levels that impact portions of the trail. The committee agreed that the improvements to the trail would not be made but the entrances to this new trail could be marked with signage including text that the trail is "not maintained ". CLOCA Invasive Species Seminar - Committee members were advised that on May 26th, CLOCA would be hosting a seminar to educate the public about invasive species. SWNA Photography Contest — The opening of the SWNA Focus on Photography Photo Exhibition is scheduled for 7:00 PM on May 22nd. Sixty -six entries were received in five categories. The committee agreed that one winner and 3 finalists in each category would be displayed at the Visual Art Centre from May 22nd -26th. In the Youth category there were a total of five entries so all 5 photos will be displayed at the VAC. The committee also agree that everyone who submitted a photo should be invited to attend the Opening. Councillor Traill and Chair Brian Reid will make the presentations to the winners at the May 22nd Opening. The winners and finalists will also be posted on the Municipal web site. The committee viewed all of the entries during the meeting. The winners and finalists were determined by a sub - committee of four members who met after the meeting for final judging. 4. Other Business The committee was reminded that the Birds of Prey Event is scheduled for June 15th on the Toronto Street side of the SWNA. Laminated versions of the event poster were handed out to some members for installation at strategic locations. SVv'JWA May 2013 %,flaute,, 5. Motion to Adjourn MOVED: by Councillor Traill SECONDED: by Bonnie Seto THAT: the meeting be adjourned. Adjournment: 8:00 P.M. hText Meeting: Tuesday June 11, 6-030 PM E On-Site at Toronto Street Parldng 14 Notes prepared by: P. Windolf • Minutes of Special Meeting — 407 Salvage May 21, 2013 Allan Kirby Tracey Ali Colin Maitland Karin Murphy Bonnie Seto Ruth Goff (Ex- officio) REGRETS: David Reesor STAFF: Faye Langmaid, Kristy Kilbourne 1 -10 Angela Tibbles Tenzin Gyaltsan Councillor Hooper Kim Vaneyk (Ex- officio) GUESTS: Winston Wong (MTO), Chris Brown (MTO), Pauline Van Roon (MTO) Angela welcomed all to the meeting. Everyone introduced themselves. Winston Wong and Chris Brown presented an update on the 407 East - Phase 2. 407 East Proiect - Phase 2 Update RFP for Phase 2 is targeted for release in the fall 2013. Work continues for built heritage resources and cultural heritage landscapes. Other pre- construction work required in 2013 . includes: stage 2 &3 archaeology and field investigations for species at risk, terrestrial features, aquatic features, contamination /waste, ground and surface water, and foundations: MTO staff reviewed project construction timelines with the Committee. Heritage Building Relocation. Strategy Eight heritage buildings are being offered for sale and relocation. An advertisement went out in the local newspapers and was distributed to the interested parties that expressed interest during a similar process that was carried out for 407 East - Phase 1. Addresses have not been advertised in attempts to reduce vandalism and theft. An 1 information session will be held on May 29th for those who have expressed interest in the opportunity (approximately 40 separate inquiries). Info Sheets about the candidate properties will be made available at that time and MTO representatives will discuss relocation feasibility and costs with interested parties. Proposals will be accepted until August 15th with relocation of the structures taking place by April 30th, 2014. However, depending on the location of the structure MTO may be able to consider extending this deadline to accommodate a qualified bidder. MTO has been assessing the feasibility of relocating the structures. It was recommended that they also investigate parcels that will be accepting heritage buildings to ensure that zoning allows for residential use, and the location of the driveway' is acceptable for access to a municipal road. Cultural Heritage Evaluation Reports and Documentation Reports Update Winston presented a list of 14 completed CHERs. A couple of these properties have been relocated already. Three heritage evaluation updates are currently being completed to supplement earlier reports. There. are 8 CHERs /Documentation Reports that are still in progress. Once these are completed in draft form, it was suggested that these be reviewed as soon as possible as some of these properties may also be candidates for salvage or relocation. The Cultural Heritage Landscape Documentation Report is still underway for Clarington and includes 40 landscape units that will be displaced or disrupted by the'407 East Project, including: heritage roads, agricultural complexes, and heritage views. Upon completion, MTO will provide this report to the Municipality. CHC will review the report to request any copies - of digital photographs. A list of barns in the corridor will be provided to the Municipality for the Heritage Barn Book Project. Winston will work with Kim to arrange viewings of specific barns for photographing purposes. Most of the barns will not be demolished until after September due to Barn Swallow breading season. A mitigation measure for this species will be to replace barns with open kiosk structures which the 407 East operator will assume responsibility for maintaining as part of the contract. Municipal Heritage Salvage — Clarington Salvage Plan Clarington's Salvage Plan was provided to the MTO. It was confirmed that the Municipality will not be storing salvaged materials. Notification went out to all designated property owners about the opportunity for salvage. A handful of designated property I• owners responded with a list of items they were seeking to augment the heritage value of their homes. Once this endorsed salvage list is submitted to the MTO, they will have ASI determine which properties may contain the desired items and arrange for a site visit of the properties for those owners that have expressed interest in salvaging items along with other parties such as the Museum. Should a property owner have their own contractor (with the appropriate insurance, etc.) they could remove the desired items much earlier. Otherwise, Winston / MTO / ASI will be on site to provide heritage expertise just prior to demolition for removal of the items for salvage. 1930's — 1960's Buildings There are no MTO plans to salvage six structures built between 1930 -1960. The Committee confirmed that members had been out to photograph the buildings and that they were not of heritage interest. Commemorative Strategy Chris indicated that the MTO is in the process of finalizing the commemorative strategy for Phase 2. He will follow up with Darlene to obtain examples of the community value plan features for Phase 1 which he will provide to the Municipality once they are finalized, as part of Phase 1 implementation. There was also interest in having an archaeological session specific to Phase 2, similar to what was held for Phase 1 recently.. MTO will follow up in the fall after the 2013 field season is complete. Next Steps - Clarington will submit a salvage list to MTO, and this will be considered the final municipal endorsed salvage plan approach - Site visits will be facilitated by MTO with the Clarington endorsed heritage property owners interested in the salvageable material - MTO will provide a salvage process for moving forward including timelines Next Regular CHC Meeting: May 28, 2013, 7:00 p.m., at Clarington Municipal Offices, Room 1A 3 C1 0 aringto.9 Leading the Way REPORT #1 REPORT TO COUNCIL MEETING OF JUNE 3, 2013 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, MAY 27, 2013 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) EGD- 018 -13 Monthly Report on Building Permit Activity for April, 2013 (b) CLD- 018 -13 Public Web Access to Council /Committee Agendas, Minutes, and Reports 2. AN APPLICATION TO CREATE • - (4) RESIDENTIAL LOTS ALONG WEST SIDE OF -- DRIVE APPLICANT: 2055797 ONTARIO THAT Report PSD= 036 -13 be received; THAT the application to amend the Zoning By -law 84 -63 submitted by 2055979 Ontario Inc. be approved, and that the draft Zoning By -law Amendment, as contained in Attachment 2 to Report PSD- 036 -13 be passed; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 036 -13 and Council's decision; THAT, once all conditions contained in the related consent applications and as outlined in the Clarington Official Plan with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; and THAT all interested parties listed in Report PSD- 036 -13 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF cLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report #1 - 2 - June 3, 2013 3. PROPOSED GENERAL AMENDMENT TO SIGN BY -LAW 2009 -123 THAT Report PSD- 037 -13 be received; THAT the Amendments to the Municipality of Clarington Sign By -law 2009 -123 as per Attachment 3 to Report PSD- 037 -13 be approved; and THAT all interested parties listed in Report PSD- 037 -13 and any delegations be advised of Council's decision. THAT Report EGD- 015 -13 be received; THAT, in the interest of public safety, the Municipality, in cooperation with the Canadian Pacific Railway, proceed with applications to Transport Canada under the Grade Crossing Improvement Program for funding of the top 2 priority level crossings being at CP Mile No. 168.55 - Holt Road north of Baseline Road and CP Mile No. 168.22 - Baseline Road west of Holt Road; THAT, in the interest of public safety, the Municipality, in cooperation with the Canadian Pacific Railway, Canadian National Railway and Transport Canada, proceed with the completion of a detailed safety assessments of the level crossings at the CP Mile No. 164.22 (Scugog St.) and the CN Mile No. 287.26 (Cobbledick Road); THAT staff continue to monitor the remaining 9 level crossings and report back to Council at such time that additional improvements to any of the level crossings are recommended for future application to the Grade Crossing Improvement Program for funding; THAT staff develop a maintenance policy for level crossings that address adequate notification by the railway authority and the Municipality of Clarington, provides a minimum standard for restoration of disturbed road approaches and provides a minimum turnaround time for repair of deteriorated level crossing surfaces between the rails; and THAT a copy of Report EGD- 015 -13 and Council's decision be forwarded to the interested parties listed in Report EGD- 015 -13 as well as Canadian Pacific Railway, Canadian National Railway and Transport Canada. Report #1 - 3 - June 3, 2013 THAT Report OPD- 009 -13 be approved; and THAT all interested parties listed in Report OPD- 009 -13 be advised of Council's decision. • ., • El THAT Report CSD- 006 -13 be received; and THAT the month of June be proclaimed Recreation and Parks Month in the Municipality of Clarington. THAT Staff be directed to prepare a report regarding the possibility of renaming of the "splash facility" in memory of Mr. Al Strike. THAT Report CLD- 017 -13 be received; THAT the by -law appointing Liane Furman as an Animal Services Officer, attached to Report CLD- 017 -13, be passed; and THAT the by -law appointing Camille Scannell as an Animal Services Officer, attached to Report CLD- 017 -13, be passed. APPOINTMENT 9. ENFORCEMENT OFFICER THAT Report CLD- 019 -13 be received; and THAT the by -law appointing Ms. Lynnda Bell as a Parking Enforcement Officer, attached to Report CLD- 019 -13, be passed. 1i P1111111111111111111 "_1114 10 1 **111DOF-All THAT Report COD -16 -13 be received; THAT the current standard template remain in place with the exception for Council Members who may include whatever contact information that Councillor so desires, including: • a personal home /cell phone number; • personal email; • home address; Report #1 - 4 - June 3, 2013 • a personal photo; • social media; • blogs; • websites; and • name and title in another language provided the resource is exclusively devoted to the furtherance of that Councillor's Office and duties as a public representative. Fi 1. ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES r FOR THE YEAR ENDED THAT Report FND- 009 -13 be received; and THAT a copy of Report FND- 009 -13 be forwarded to the Ministry of Municipal Affairs and Housing. THAT Staff be directed to prepare a report to the General Purpose and Administration Committee before summer recess on how a "Value Added Service" audit can be performed with a view to questioning if certain services can be subcontracted. 13. REQUEST FOR PROPOSAL RFP2013 -4, ARCHITECTURAL SERVICES — CLARINGTON FITNESS CENTRE RENOVATIONS THAT Report COD - 015 -13 be received; THAT Addendum #1 to Report COD - 015 -13 be received; THAT Barry*Bryan & Associates, Ontario, with a total bid in the amount of $201,942.72 (net of H.S.T. Rebate), being the highest ranked proposal meeting all terms, conditions and specifications of RFP2013 -4 be awarded the contract for the provision of Architectural Services for the Renovation of Clarington Fitness Centre, as required by the Municipality of Clarington, Community Services Department; and THAT the funds required in the amount of $201,942.72 (which includes Architectural design, specifications for tender, contract administration and disbursements and net HST rebate) be drawn from the Community Services Department Capital Account #110 -42- 421 - 84203 -7401. SUMMARY OF BY -LAWS JUNE 3, 2013 BY -LAWS 2013 -058 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Item 2 of Report #1) 2013 -059 Being a By -law to amend Sign By -law 2009 -123 as amended of the Municipality of Clarington (Item 3 of Report #1) 2013 -060 Being a By -law to appoint a Municipal Law Enforcement Officer (Liane Furman) (Item 8 of Report #1) 2013 -061 Being a By -law to appoint a Municipal Law Enforcement Officer (Camille Scannell) (Item 8 of Report #1) 2013 -062 Being a By -law to appoint a Municipal Law Enforcement Officer (Lynnda Bell) (Item 9 of Report #1) 2013 -063 Being a By -law to exempt a certain portion of Registered Plan 40M -2094 from Part Lot Control To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: May 31, 2013 Subject: COUNCIL AGENDA — JUNE 3, 2093 Please be advised of the following regarding the June 3rd Council meeting: DELEGATIONS See Final list of delegations attached. CORRESPONDENCE Receive for Information 1-26 Minutes of the Sustainable Clarington Community Advisory Committee dated M 16, 2013 (Copy attached) Patti L. Barrie, CMO Municipal Clerk PLBIcf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905- 623 -3379 F 905 -623 -6506 FINAL LIST OF DELEGATIONS JUNE 3, 2013 a) Otto Provenzano -- Sidewalk Snow Clearing Charges (Correspondence Item D -10) b) Jay Arteaga — Request for Exemption to Sign By -law (Correspondence Item D - 9) SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Minutes of Meeting of May 16, 2013, 7:00 P.M. MEZZANINE ROOM Present: Michael Patrick, Committee Chair Neil Allin Mike Dymarski Suzanne Elston Councillor Hooper Allan Hewitt Lorraine Jones Kerry Meydam Absent: Mayor Foster Also Present: Curry Clifford, Corporate Initiatives Officer Allan Hewitt attended the meeting until 8:20 p.m. WELCOME AND INTRODUCTION Committee Chair Michael Patrick welcomed members. 2. APPROVAL OF MINUTES OF APRIL 18, 2013 MEETING Moved by Moved by Suzanne Elston and seconded by Kerry Meydam that the minutes of the April 18, 2013 meeting be approved. CARRIED 3. BUSINESS ARISING FROM THE MINUTES The Committee had before them letters from Municipal Clerk Patti Barrie to the Directors of the Catholic and the Public school boards serving Clarington asking that they advise her if a student at one of their schools is interested in joining the Committee. This request arose from direction from the Council at its April 29, 2013 meeting following the request by the Committee arising from its April 18, 2013 meeting. The Committee discussed the matter and asked that Curry Clifford request Patti Barrie to ask the Directors to in turn direct the request to co- ordinators of environment and or sustainability education programs. Sustainable Clarington -2- May 16, 2013 Community Advisory Committee 4. COMMITTEE TASK #1: PRIORITIZE THE SUGGESTIONS FROM THE 2090 GREEN COMMITTEE STRATEGY The Committee had before them a report from Curry Clifford summarizing the results of the members' prioritization of the 2010 suggestions. After discussion of the report, the Committee determined that it would seep to meet with representatives of organizations that could assist it to better understand the key next steps being undertaken to advance the following priorities: 1. Promoting active and healthy modes of transportation, including planning and implementing pedestrian and bicycle transportation links within and between communities and the ancillary services to make this feasible including creating a local map of trails, bike repair shops, etc. and requiring bicycle parking as part of new commercial and multi residential developments. 2. Encouraging energy efficiency in the design of new buildings and neighbourhoods, including accelerating the planning and building permit process for these types of developments (that require fewer' public and private resources to build and maintain) and for re- development of Brownfield and Greyfield sites (especially for reasons of protecting farmland). 3. Fostering the establishment of community gardens, orchards and edible landscaping. 4. Expanding the planning, maintenance and care of native species of plants on public lands and educating the community about native species and urban ecosystems. 5. Encouraging water saving in new as well as existing developments. 6. Educating the business community on sustainability, including education about how to: take full advantage of recycling programs; select products with reduced packaging; "go green" in business operations and the energy conservation audits, sustainability programs and incentives available for this purpose; attract green businesses and green jobs to the community and inventory this; encourage residents to shop locally; encourage farmers markets success. 7. Reducing or eliminating in municipal facilities the use of products, chemicals or compounds that negatively affect human health. 8. Communicating strategically to residents and businesses the range of existing programs available to Clarington residents and businesses that help them live and do business in more sustainable ways. Sustainable Clarington -3- May 16, 2013 Community Advisory Committee 5. COMMITTEE TASK # 2: DESCRIPTION OF CURRENT ACTION TO IMPLEMENT PRIORITIES AND SUGGESTED FURTHER STEPS TO BEST IMPLEMENT PRIORITIES. DISCUSSION OF KEY PEOPLE THE COMMITTEE NEEDS TO MEET WITH, CRITICAL INFORMATION TO GATHER TO COMPLETE TASK #2 The Committee identified the following parties that could assist in addressing each of the eight priorities as follows. For: • Item 1: Municipality of Clarington park development, transportation planning, land -use planning policy and communications staff and Durham Region Health staff. • Item 2: Municipality of Clarington land use planning policy and engineering staff • Item 3: Municipality of Clarington operations staff, Durham Integrated Gardens (DIG), Horticulture Societies, Landscape Ontario • Item 4: Municipality of Clarington operations, land -use planning and park development staff, Conservation Authorities, Bowmanville Valleys 2000, Wilmot Nature Area Advisory Committee • Item 5: Municipality of Clarington land use planning policy staff, Durham Region Works Department staff • Item 6: Clarington Board of Trade, BIAs, Durham Sustain Ability (Partners in Project Green), Region of Durham Sustainability Unit; Durham Farm Fresh; Clarington Agriculture Advisory Committee • Item 7: Municipality of Clarington operations, community. services and purchasing staff • Item 8: Municipality of Clarington communications staff, Region of Durham Works Department, Sustainability Unit and communications staff; Ontario Eco Schools program. 6. COMMITTEE TASK #3: RECOMMEND OTHER ACTIONS TO FOSTER A COMMUNITY -WIDE CULTURE OF SUSTAINABILITY IN CLARINGTON — PRELIMINARY DISCUSSION AND CONSOLIDATION OF "PARKING LOT" ITEMS Members noted items to consider here include: • Establishing measureable expected results of actions proposed • Recommending climate adaption measures, aside from any climate mitigation measures, e.g., ability to feed ourselves, build resilience • Developing a strong communications strategy so Clarington residents and businesses are well aware of information, tools and resources that will assist them to fully partake in and contribute to the desired culture • Enhancing community engagement through building awareness, planning communicating and, like with successful municipal change management, e.g., New York City, direct community involvement in implementing specific initiatives that contribute to a culture of sustainability, including among school aged children Sustainable Clarington -4- May 16, 2013 Community Advisory Committee • Encouraging critical thinking within the community to assess opportunities and threats • Enhanced responsibility for individual behaviour that is a threat to sustainability, e.g., throwing empty beer bottles and garbage into farm fields. 7. 14 DISCUSSION OF MECHANISMS FOR SHARING DOCUMENTS ON SUSTAINABILITY The Committee determined that it would share documents through "Google Docs" and members were asked to send materials and links to Curry Clifford who would notify members how to access materials. DISCUSSION OF SCHEDULE OF MEETINGS: The Committee had before it a schedule of meetings the third Thursday of each month up to September 18, 2014 and agreed to meet on those dates with the exception of the third Thursday in December, when it would seek to meet on the second Thursday (Dec 12t") instead subject to availability of the Mezzanine room which Curry Clifford was asked to confirm. Committee members agreed that the purposes of the meetings set out in that schedule would guide its work and that in particular it would seek to present its recommendations on Task #1 and #2 at the November 4th Council meeting. OTHER BUSINESS Committee members discussed the need to have information on the various provincial legislation affecting sustainability in Clarington and asked that Curry Clifford research this matter and provide this information to members. Committee members had before them an meeting, from John Stephenson titled "The Index "'. Mr. Stephenson briefly discussed i near future could see a significant shortage Stephenson for his submission and advised what action to take. 9. ADJOURNMENT The meeting adjourned at 8:49 p.m. eight page submission, provided at the `Exportland' Model and `Export Capacity t with the Committee, noting that the very in liquid fuel. The Committee thanked Mr him that they would review it and consider HANDOUTS /CIRCULATIONS FOR COUNCIL �� ; , Aw Au U. 31 f w;ii.Courticecrossfit.com — cress s� y`• vg, t w ' .' � ,y�tl try � •�• :�+ a,� N ilk �- >r5 Z -o WR ' At EVER, v YOUR _.�►.�- - FE.HCO. ' LACROSSE 8f' -3ALL BASKETBALL .... ,� ::�j� _ • �� +�; mail i- Rion— __ i All stElte. Il.r� LAT /NOM :I w .t. PF hw k 'A WA pop AA r