HomeMy WebLinkAbout2010-04-20 Minutes SANTA CLAUS PARADE—MINUTES OF MEETING
APRIL 20, 2010
Start time--7:05 p.m.
Attendance: Roger, Jenn,Tracie, Terryl,Dawn, Robin, Marie
Absent: Debbie, Kathy
Acceptance of February 23,2010 minutes
Moved by Roger, Seconded by Dawn. Carried.
Introductions:
Dawn introduced Robin(costumes and buttons)who will be assuming Dawn's position
on the committee. Dawn and Robin will be working together for the 2010 parade.
Robin has already begun pricing buttons from other sources.
Committee Reports:
Dawn: Dawn indicated the early meetings are very beneficial to have in order to pass the
costume budget, get button designs started etc.
This year the theme will be Hoare for Christmas. What sloes this mean for buttoazs?
Possibly relating to the Troops coming home, family oriented, etc.
Discussion ensued regarding David Gilllispie volunteering vs. hiring. Robin is looking
into whether or not lie is giving us a good/fair price.
Roger: Roger had nothing to report at this time.
Marie: Town provided the committee with a $2,000 grant for the 2010 parade.
A motion was brought forward to provide Dawn with a $500.00 deposit cheque foi-
costumes. Moved by Tracie, seconded by Roger. Carried.
50'anniversary budget to be discussed in September.
Jenn: Nothing to report at this tune.
Tracie: Tracie suggested ordering sweatshirts for new members. Tracie will follow-up.
Terryl: Signing officers—Kathy was suggested as an additional signing officer. Dawn
will need fortes back re: bank to change signing officers.
Terryl has submitted the application for the 2010 parade. She wilt submit the information
to Kathy who is assuming that role.
Jenn's daughter is updating the master mailing list.
Job descriptions: Everyone to do their own and submit by first meeting in September.
Terryl received an e-mail from Val re: handouts at the parade. Really nothing that we
can do. Most will stop if asked,but we do not have the right to enforce it.
Ron Baker---there is some confusion over whether or not the town will charge ovetinrc
on 2010 invoice.
Web-site: the committee needs someone to maintain the website(the individual does not
need to be on the committee), Roger suggested someone froin the computer club in
Courtice. Roger to follow-up.
We still have several vacant positions on the committee:
Chairperson; treasurer, pacers and perhaps traffic as well. Marie suggested advertising
for vacancies;however discussion took place over cost and alternative methods of
advertising such as in employee newsletters from GM (oshawa worker)/OPG, etc. Royal
bank has a community Board—Dawn will put up a notice and will talk.to co-workers
looking-for interested candidates. Roger suggested talking to local businesses. It was
also suggested to advertise at schools, talk to municipal contacts.
Other business arising:
Roger suggested using any 50'anniversary funds set aside for the float. He also
suggested contacting school art departments for assistance. Dawn will contact CCSS.
Roger may be out of the country next Sept for 5—6 weeks (fall 2011).
It was suggested to invite Ted to second meeting in September.
Roger moved to end the meeting at 8:05 p.m.