HomeMy WebLinkAboutCOD-007-13 Clarhwn REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 18, 2013 Resolution#: 6110d-c905-1 3 By-law#: N/A
Report#: COD-007-13 File#:
Subject: PURCHASE OF A PRE-BUILT AERIAL TRUCK
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-007-13 be received;
2. THAT the actions taken by the Manager of Purchasing with the solicitation of
expressions of interest from known fire truck manufacturers to determine the
immediate availability of a new Aerial Truck with a 1 00' Aerial Ladder be
endorsed;
3. THAT the Purchasing Manager be authorized to negotiate a purchase price for a
selected unit and issue a purchase order to complete the transaction; and
4. THAT an information report to Council be provided summarizing the results of the
Request for the Expressions of Interest and the negotiated purchase of the
selected unit.
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Submitted by: ( Reviewed by:,_ ,
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
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Nancy T lor, BX.A., C.A.,
Director of Finance/Treasurer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
REPORT NO.: COD-007-13 PAGE 2
1.0 BACKGROUND
1.1 The Emergency & Fire Services Department has provided funding in their 2013
Capital Budget for the replacement of a 1988 aerial truck.
1.2 The 1988 aerial truck should have been replaced four years ago, however due to
budget concerns the procurement of the aerial truck was pushed out until 2013.
1.3 Fire Services testing and inspection has been completed in compliance with the
National Fire Protection Association (NFPA) regulations. The Emergency & Fire
Services Aerial Truck Unit #2 built in 1988 has failed the following requirements:
• pump test, NFPA 1911 — Standard for Inspection, Maintenance and
Testing of Fire Pumps for In Service Automotive Fire Apparatus, 2007
Edition.
• ladder test, NFPA 1914 — Standard for testing Fire Department Aerial
Devices. The unit failed the Visual, Magnetic and Ultrasonic Inspection of
the Ladder Test.
1.4 The Aerial Truck has been taken out of service and stored at Fire Station #2
located at 47 King Street East, Newcastle, Ontario L1 B 1 H4.
1.5 It is cost prohibitive to repair Aerial Unit #2, the repair is estimated between
$60,000.00 and $80,000.00.
1.6 The Emergency & Fire Services Department normally operates with two aerial
trucks. Service at this time is below our established level of service as there is
only one aerial truck in service.
2.0 ANALYSIS
2.1 In order to expedite the purchase of a replacement unit, Expressions of Interest
have been solicited from known manufacturers requesting the availability of pre-
built units conforming to basic criteria, i.e. Aerial Truck with a 100' Aerial Ladder
with accessories, the approximate cost and details with respect to the
specifications.
2.2 Emergency & Fire Services, Operations and Purchasing Staff will review the
submissions, select units providing the best combination of price and
specification and proceed to negotiate a final delivered price for the unit with or
without accessories.
2.3 In order to secure the unit in a timely manner, authorization is requested to
negotiate a price and award to the manufacturer which has a unit that meets the
Emergency & Fire Services and Operations Department technical requirements
and falls within the approved budget.
REPORT NO.: COD-007-13 PAGE 3
2.4 On completion of the contract award, a report to Council will be provided outlining
the results of the process for information purposes only.
2.5 The existing unit 1988 Ford 8000 Superior Aerial Truck will be advertised for sale
as surplus equipment on the municipal and Ontario Association of Fire Chiefs
websites. The truck will be sold on an "as is — where is" basis without warranty.
2.6 If a unit acceptable to the Emergency & Fire Services and Operations
Department cannot be located using the proposed expression of interest
process, a formal tender and /or request for proposal process will be undertaken.
3.0 COMMENTS
3.1 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Emergency & Fire Services and Director of Operations.
4.0 FINANCIAL
4.1 The funds required for the Aerial Truck with a 100' Aerial Ladder are included in
the Emergency & Fire Services Department approved 2013 Capital Budget.
5.0 CONCURRENCE
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence:
Director of Emergency & Fire Services
Director of Operations
6.0 CONCLUSION
6.1 The Manager of Purchasing has requested Expressions of Interest from known
fire truck manufacturers to determine the immediate availability of a new Aerial
Truck with a 100' Aerial Ladder. As well, a request for quotation for the sale of the
surplus 1988 Ford 8000 Superior Aerial Truck will be undertaken.
6.2 In order to expedite the purchase of a replacement unit, the Purchasing Manager
requests authorization to negotiate a purchase price for a selected unit and
purchase the new Aerial Truck with a 1 00' Aerial Ladder in accordance with the
Emergency & Fire Services Departments specifications and budget
requirements.
REPORT NO.: COD-007-13 PAGE 4
6.3 An information report to Council will be provided summarizing the results of the
Request for the Expressions of Interest and the negotiated purchase of the
selected unit.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry Barber, Manager of Purchasing
Attachments: Not Applicable