HomeMy WebLinkAbout03/04/2013 Cla on
Leading the Way
COUNCIL AGENDA
DATE: MONDAY, MARCH 4, 2013
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council February 11, 2013
PRESENTATIONS
a) Queen's Diamond Jubilee Awards
b) Roger Anderson, Chair, Regional Municipality of Durham —Annual Address
DELEGATIONS (List as of Time of Publication)
a) Steve Krezanowski — Report PSD-015-13, Clarington Official Plan Amendment
to Implement a Revised Hancock Neighbourhood Design Plan (Item 4 of Report
#1)
b) Ben Edery— Report PSD-013-13 -Application for a Proposed Official Plan
Amendment and Zoning By-law Amendment (Item 2 of Report#1)
C) Kevin Anyan — "Dogs for Dogs" Fundraising Event (Correspondence
Item D - 11)
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Council Agenda - 2 - March 4, 2013
COMMUNICATIONS
Receive for Information
I - 1 Minutes of the Newcastle Memorial Arena Management Board dated January 8,
2013
1 - 2 Minutes of the Clarington Museums and Archives Board dated January 9, 2013
I - 3 Minutes of the Durham Nuclear Health Committee (DNHC) dated January 18,
2013
I - 4 Minutes of the Clarington Safe Communities Advisory Committee dated
January 24, and February 21, 2013
1 - 5 Minutes of the Clarington Accessibility Advisory Committee dated February 6,
2013
1 - 6 Minutes of the Clarington Agricultural Advisory Committee dated February 14,
2013
1 - 7 Minutes of the Orono Arena Community Centre Board dated February 19, 2013
1 - 8 Minutes of the Central Lake Ontario Conservation Authority dated February 20,
2013
1 - 9 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated February 12, 2013
1 - 10 Minutes of the Clarington Heritage Committee dated February 19, 2013
1 - 11 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — DurhamNork: Energy from Waste Project
1 - 12 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — DurhamNork: Energy from Waste Project
1 - 13 Linda Gasser— Energy-From-Waste —Waste Management Advisory Committee
Minutes and Resolution on Monitoring
1 - 14 Debra Nicholson, Local Area Manager, Canada Post— Potential Changes to the
Kendal Post Office
1 - 15 Michael Newell, Chair, Board of Governors Nominating Committee, Durham
College — Durham College Board of Governors Recruitment
Council Agenda - 3 - March 4, 2013
1 - 16 Allison J. Stuart, Assistant Deputy Minister and Chief, Emergency Management
Ontario, Ministry of Community Safety and Correctional Services - Emergency
Management and Civil Protection Act(EMCPA) and Ontario Regulation 380/04
1 - 17 Deb Bowen, Acting Regional Clerk, Regional Municipality of Durham —
Highway 407 East Extension
1 - 18 Deb Bowen, Acting Regional Clerk, Regional Municipality of Durham - Durham
Agricultural Advisory Committee (DAAC) Terms of Reference, 2012 Annual
Report and 2013 Workplan
1 - 19 Deb Bowen, Acting Regional Clerk, Regional Municipality of Durham - Durham
Environmental Advisory Committee (DEAC) Terms of Reference and 2013
Workplan
1 - 20 Deb Bowen, Acting Regional Clerk, Regional Municipality of Durham - Durham
Trail Co-Ordinating Committee (DTCC) 2012 Annual Report and 2013 Workplan
1 - 21 Doug Dickerson, Chair, Veridian Corporation —Veridian Board Appointments
1 - 22 Deb Bowen, Deputy Clerk, Regional Municipality of Durham — By-laws
Approved by Regional Council
1 - 23 Roger Anderson, Chair and CEO, Regional Municipality of Durham -The
Ontario College of Trades
Receive for Direction
D - 1 Kailey O'Neill, Fundraising Coordinator, Multiple Sclerosis Society of Canada,
Durham Regional Chapter— Request for Tag Days
D - 2 Kailey O'Neill, Fundraising Coordinator, Multiple Sclerosis Society of Canada,
Durham Regional Chapter— Request to Host 2013 5k and 10K "Bowmanville
Mandarin Multiple Sclerosis Walk"
D - 3 Jisha Jacob, Member, Canadian Red Cross Branch Council of Durham
Region — Request for Proclamation of"Red Cross Month" and Flag Raising_
D - 4 Gary Cole, District Master, and Dianne Polley, Secretary, West Durham District
L.O.L. —Request to Hold Annual Parade in Orono
D - 5 Erika Chapman, Corresponding Secretary, Orono Community Memorial Park —
Request to Hold a Fireworks Display and Exemption to Noise By-law for Orono
Park 90th Anniversary Celebrations
D - 6 Frank Murphy, Executive Director, Brain Injury Association of Durham Region —
Request for Proclamation of"Brain Injury Awareness Month"
Council Agenda - 4 - March 4, 2013
D - 7 Scott Story — Request for Extension to Building Permit # 12.0557
D - 8 Sharon McCartney, Chair, Orono Community Memorial Park's 90th Celebration
Committee — Request for Proclamation of"Buttercup Hollow Day" and Municipal
Grant
D - 9 Clarington Heritage Committee — Highway 407 East Extension
D - 10 Kurtis McAleer, Durham Youth Councillor, Chairman, Board of Directors,
Durham Youth Council — Endorsement of Durham's "Official" Youth Council
D - 11 Kevin Anyan — "Dogs for Dogs" Fundraising Event
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of February 25, 2013
STAFF REPORT(S)
UNFINISHED BUSINESS
BY-LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY-LAW
ADJOURNMENT
I
I,eaAingfheli'ay Council Meeting Minutes
FEBRUARY 11, 2013
Minutes of a regular meeting of Council held on February 11, 2013 at 7:00 p.m., in the
Council Chambers.
Councillor Woo led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Manager of Special Projects, F. Langmaid, attended until
7:36 p.m.
Communications Coordinator, J. Stycuk, attended until 8:02 p.m.
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Councillor Novak indicated that she would be declaring a pecuniary interest with
respect to Correspondence Item I — 11.
ANNOUNCEMENTS
Councillor Hooper announced the following:
• February 16 to 24, 2013 is Heritage Week. A listing of events is available at
www,heritage.clarington.net. Closing ceremonies will be held at the Visual Arts
Centre on February 24, 2013 at 2:00 p.m.
• Winter WonderLearn on February 16, 2013, at the Newcastle & District
Recreation Complex from 10:00 a.m. to 2:00 p.m.
Council Meeting Minutes - 2 - February 11, 2013
Councillor Novak announced the following:
• A Public Information Centre will be held on Phase 3: Draft Bowmanville/Soper
Creek Watershed Plan, February 13, 2013, at the Baseline Community Centre
from 6:30 p.m. to 8:30 p.m., with a presentation at 7:00 p.m.
• Family Hike Night at Enniskillen Conservation Area on February 15, 2013, from
7:00 p.m. to 9:00 p.m.
• Information on CLOCA's 2013 Tree Planting on Private Lands Seedling
Program is available at www.cloca.com
• Energy-From-Waste —Waste Management Advisory Committee meeting on
February 13, 2013, 7:00 p.m. at Regional Headquarters
• On February 28, 2013 from 8:00 a.m. until 10:30 a.m. the Region of Durham is
hosting an information networking seminar for local manufacturers
Councillor Partner announced the following:
• Newcastle Heritage Family Activities on February 18, 2013 at the Newcastle
Community Hall Historical Room, 10:00 a.m. to 2:00 p.m.
• Orono Home Movie Night at the Orono United Church on February 21, 2013
Councillor Traill announced the following:
• The Grand Opening of RBC on February 16, 2013 at King Street and Liberty
Street
• Tyrone Community Centre Local Meet and Greet Pub Night on February 28,
2013 from 7:00 p.m. to 11:00 p.m.
Councillor Woo announced the following:
• 2013 is the Chinese Zodiac - Year of the Snake
• February 16, 2013 Durham Region Waste Management Centre Re-use Day.
Information is available at www.durham.ca/wasteevents
• He expressed appreciation to staff for their efforts regarding the major
snowstorm on Friday, February 8, 2013 and acknowledged the patience of
residents during the clean up
Mayor Foster announced the following:
• Ontario Power Generation Lunch on February 12, 2013 at the OPG
Information Centre from 11:30 a.m. to 1:30 a.m. with Guest Speaker
Chairman Roger Anderson
• Family Day on February 18, 2013
• Erin O'Toole, MP, Durham, will be hosting an Open House at his
constituency office on February 21, 2013
• He expressed appreciation to Operations Department staff for their efforts
during the major snowstorm on February 8, 2013
Council Meeting Minutes - 3 - February 11, 2013
• Clarington's United Way Campaign raised $21,380, a 38% increase over
the previous year making it the best ever United Way Campaign. Mayor
Foster extended appreciation to Fred Horvath and Members of the United
Way Committee
Resolution #C-036-13
Moved by Councillor Traill, seconded by Councillor Partner
THAT the minutes of a regular meeting of Council held January 28, 2013 be
approved.
"CARRIED
PRESENTATIONS
Councillor Hooper read correspondence from Thomas H. B. Simmonds, Chair of the
Ontario Heritage Trust Foundation thanking Council for participating in the Heritage
Community Recognition Program and showing appreciation for the volunteers who
have assumed leadership roles in preserving Clarington's heritage. Mr. Simmonds
extended congratulations to Bill Paterson, Jennifer Knox and the Volunteers of the
Enfield United Church, Award recipients.
Mayor Foster and Angela Tibbles, Chair, Clarington Heritage Committee, presented a
Certificate of Achievement to the Newcastle Village & District Historical Society, in
appreciation of their volunteer work in identifying, preserving, protecting and
promoting Clarington's rich heritage. Erla Jose and Shelley Jackson, Members of the
Historical Society accepted the award on behalf of the Society.
Angela Tibbles highlighted the activities and achievements of Jennifer Knox.
Mayor Foster and Angela Tibbles, Chair, Clarington Heritage Committee, on behalf of
the Ontario Heritage Trust, presented a Certificate of Achievement•and pin to
Jennifer Knox for her significant contribution to the built heritage category for
preservation in Clarington.
Angela Tibbles highlighted the activities and achievements of the Enfield United
Church Volunteers.
Mayor Foster and Angela Tibbles, Chair, Clarington Heritage Committee, on behalf of
the Ontario Heritage Trust, presented Certificates of Achievement and pins to Anita
and Herman Broenink, John and Joan Cummins, Donna and Don Griffin, Andrea
Griffin on behalf of Ruby and Fred Griffin, and Roy and Helen Morton, Volunteers of
Enfield United Church, for their significant contribution to the cultural heritage category
for the preservation of heritage in Clarington. Marion Pearson was also recognized
but was not in attendance.
Angela Tibbles highlighted the activities and achievements of Bill Paterson.
Council Meeting Minutes - 4 - February 11, 2013
Mayor Foster and Angela Tibbles, Chair, Clarington Heritage Committee, on behalf of
the Ontario Heritage Trust, presented a Certificate of Lifetime Achievement and pin to
Bill Paterson for his significant contribution to the preservation of heritage in
Clarington and in appreciation to his lifetime of volunteer work promoting the
Province's rich heritage.
DELEGATIONS
Michelle Speelman-Viney, Vice Chair, and Julia Fielding, Executive Director,
Clarington Museum &Archives addressed Council concerning Report#2 - 2013
Budget. Ms. Speelman-Viney introduced Julia Fielding, the new Executive Director of
the Museum and welcomed her to Clarington. Through use of a PowerPoint
presentation, Ms. Speelman-Viney reviewed the Museum's mission to preserve the
past while taking a proactive role in Clarington's future through the collection of
valuable artefacts and to serve the needs of the community through programs,
exhibits, events and activities. Ms. Speelman-Viney stated the Museum collaborates
with community partners to provide the best possible cultural experiences and
highlighted past events including Doors Open, Culture Days and the Orono Fair. She
noted the Museum is working with the Clarington Public Library on a significant project
to digitize their entire newspaper collection. Ms. Speelman-Viney indicated that 2012
was a challenging and exciting year for exhibits at Clarington Museums and that a
declining trend in visitors led to a reassessment of needs within the community noting
they have used this as an opportunity to re-evaluate programming. Ms. Speelman-
Viney acknowledged that grants remain the largest source of revenue, with the
Municipal grant comprising their largest contribution. She indicated they are
continuing to focus on diversifying their revenue through programs, public events and
donations. Ms. Speelman-Viney highlighted new initiatives and exhibits including the
branding of the museum with the acronym MAC for Museums and Archives of
Clarington. Ms. Speelman-Viney thanked Council for their past support and looks
forward to Council's continuing support as they embark on new initiatives in 2013.
Theresa Vanhaverbeke, Newcastle Community Improvement Program Liaison
Committee, addressed Council concerning Report #2 - 2013 Budget. Through use of
a PowerPoint presentation, Ms. Vanhaverbeke spoke in support of the Community
Improvement Plan Grant Program highlighting the benefits of the program, noting that
the grants motivate owners to improve their properties sooner rather than later,
increase the quality and design factor due to input from the Planning Department, and
stating the improvements are contagious and motivate other business owners to
improve their properties. Ms. Vanhaverbeke noted that every dollar spent by the
municipality is at least doubled by the business. She reviewed photos of various
businesses that have improved their signage and fagade design under the Program.
Council Meeting Minutes - 5 - February 11, 2013
COMMUNICATIONS
Correspondence Item I - 14 was received as a Hand-Out.
Resolution #C-037-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the communications to be received for information, including Hand-Out
Correspondence Item I - 14 be approved, with the exception of Correspondence
Item I — 11.
"CARRIED"
1 - 1 Minutes of the Clarington Heritage Committee dated January 15, 2013
1 - 2 Paul Shipway, Deputy Clerk, Township of Uxbridge, advising Council that
on January 14, 2013, the Township of Uxbridge adopted the following
resolution pertaining to Energy-From-Waste, Waste Management
Advisory Committee:
"THAT the Council of the Township of Uxbridge support the Municipality of
Clarington's resolution that additional air monitoring stations be
considered with respect to the Energy from Waste Facility;
AND THAT the Region of Durham be requested to report back to Council
on this matter."
1 - 3 Paul Shipway, Deputy Clerk, Township of Uxbridge, advising Council that
on January 14, 2013, the Township of Uxbridge adopted the following
resolution pertaining to Highway 407 East Extension:
"THAT the Council of the Township of Uxbridge support the Municipality of
Clarington's resolution that the Ministers and Ministries of the
Environment, Transportation and Agriculture, Food and Rural Affairs work
together to determine more appropriate construction management
practices that meets the commitments made in the EA and balances the
interests of agriculture with the construction scheduling and work to be
carried out for the 407 East link through Clarington to the 35/115."
Council Meeting Minutes - 6 - February 11, 2013
1 - 4 Linda Gasser forwarding a copy of her delegation of January 18, 2013 to
the Durham Nuclear Health Committee, with respect to Nuclear
Emergency Planning in Durham Region; suggesting that Durham's
Emergency Preparedness documents be consolidated in order to
minimize the number of plans each household would need to consult in
the event of an emergency, that the Nuclear Public Safety documents be
delivered to every household in Durham Region or at a minimum to those
within 20 kilometres of either the Pickering or Darlington plants, that the
documents be dated so residents are aware they are looking at a current
document, indicating that the public needs objective, independent, factual
information in an accessible format and timely fashion and that workshops
be held where the public could learn about emergency
plans/preparedness, requesting that Regional staff contact major
local/regional retailers encouraging them to stock good quality emergency
preparedness products on a regular basis; and, requesting to be added to
the mailing list to ensure she is updated on Durham's Emergency
Planning activities.
1 - 5 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, writing
to the Commissioner of Finance, Regional Municipality of Durham,
advising that on January 21, 2013, the Township of Brock adopted the
following resolution pertaining to the Ontario Municipal Partnership Fund
(OMPF) and requesting the Regional benefit be shared through the tax
levy amongst applicable municipalities:
"WHEREAS the Ontario Municipal Partnership Fund (OMPF) is the
Province's main transfer payment to municipalities and is a critical
provincial funding program;
AND WHEREAS the 2013 OMPF Transition-Year Stable Funding ensures
municipalities will receive at least 90% of the 2012 OMPF allocation;
AND WHEREAS the Township of Brock 2013 OMPF Transition-Year
Stable Funding allocation is 93.0% of the 2012 Township of Brock OMPF
allocation, which equates to a net reduction of$55,900 in funding
allocation;
AND WHEREAS the 2013 OMPF Transition-Year Stable Funding
allocation based on the Provincial Municipal Fiscal Circumstances Index
(MFCI) appears to penalize the Township for having its fiscal affairs in
order;
AND WHEREAS the Township of Brock does not directly financially
benefit from the Provincially provided combined benefit of the 2013 OMPF
Transition-Year Stable Funding and provincial uploads, which is proposed
to increase, more than three times, the level of funding provided under the
previous program in 2004;
Council Meeting Minutes - 7 - February 11, 2013
AND WHEREAS the Region of Durham 2013 OMPF Upload Notice
demonstrates a combined benefit of a net reduction of$5,611,400 from
the upload of the Ontario Drug Benefit Program, the Ontario Disability
Support Program, the phased upload of Ontario Works benefits and court
security and prisoner transportation costs, as well as additional support in
respect of municipal Ontario Works administration costs;
NOW THEREFORE BE IT RESOLVED:
THAT the Township of Brock strongly urge the Region of Durham to
recognize the challenging fiscal circumstances the Township of Brock will
face due to the reduction of the OMPF 2013 Transition-Year Stable
Funding allocation;
AND THAT the Region of Durham reflect the 2013 OMPF combined
benefit of$5,611,400 realized by the Region in the 2013 Regional tax
levy;
AND THAT a copy of this resolution be sent to the Region of Durham and
all Region of Durham Municipalities."
1 - 6 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, writing
to the Honourable James J. Bradley, Minister of the Environment, advising
that on January 21, 2013, the Township of Brock endorsed Clarington
Council's resolution of December 3, 2012, concerning the Highway 407
East extension with respect to balancing the interests of agriculture with
the construction scheduling and work to be carried for the 407 East link
through Clarington to the 35/115.
I - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
that on January 23, 2013, Regional Council adopted the following
resolution pertaining to the quarterly report on planning activities October
1 to December 31, 2012:
"a) THAT Report #2013-P-7 of the Commissioner of Planning and
Economic Development be received for information; and
b) THAT a copy of Report#2013-P-7 be forwarded to all Durham Area
Municipalities, Durham Regional Police Service, and Durham
Emergency Medical Services for information."
1 - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to
the Honourable Bob Chiarelli, Minister of Infrastructure, advising that on
January 23, 2013, Regional Council adopted the following resolution
pertaining to the Growth Plan — Proposed Amendment 2, Population and
Employment Forecasts:
Council Meeting Minutes - 8 - February 11, 2013
"a) THAT Regional Council endorse Report #2013-P-2 of the ,
Commissioner of Planning and Economic Development as Durham
Region's response to the Environmental Bill of Rights Environmental
Registry posting (EBR Posting: 011-7468) for the `Proposed
Amendment 2 (2012) to the Growth Plan for the Greater Golden
Horseshoe, 2006'; and
b) THAT a copy of Report#2013-P-2 be forwarded to the Ministry of
Infrastructure and the area municipalities."
1 - 9 John,Witheridge, Chair, Clarington Museum and Archives Board,
announcing that Julia Fielding will be assuming the position of Executive
Director, Clarington Museum and Archives as of February 11, 2013.
1 - 10 Judy Malfara, Communications Officer— School Liaison, Kawartha Pine
Ridge District School Board issuing a reminder that Earth Hour is set for
Saturday, March 23, 2013 from 8:30 p.m. to 9:30 p.m. and encouraging
everyone to participate in the global event by turning off lights, televisions,
computers and other electronic equipment for the hour.
1 - 12 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to
the Honourable Bob Chiarelli, Minister of Transportation advising that on
January 23, 2013, Regional Council adopted the following resolution
pertaining to the Ontario Ministry of Transportation's Draft Cycling
Strategy:
"a) THAT a copy of Report#2013-P-3 of the Commissioner of Planning
and Economic Development be forwarded to MTO as the Region's
submission on the Ontario Ministry of Transportation's Draft Cycling
Strategy, recommending:
i) THAT the Ministry of Transportation (MTO) consider the role of
Highways 7 and 12 in providing inter-regional cycling connections
and related funding, through the planning and development of the
province-wide cycling network;
ii) THAT MTO place a priority in implementing cycling facilities at
crossings of Highway 401, Highway 407 and interconnecting links,
identified in the Regional Cycling Plan;
iii) THAT the Province take a leadership role in targeting programs for
youth, by introducing elementary school curriculum addressing
safe cycling, and by supporting cycling instruction and training at
elementary schools'as part of their physical activity and health
programs;
Council Meeting Minutes - 9 - February 11, 2013
iv) THAT MTO include local public health agencies in campaigns to
raise public awareness;
v). THAT MTO move forward with consultation on legislative
amendments to the Highway Traffic Act aimed at:
a) making helmet use mandatory for all riders regardless of age;
b) permitting cycling on paved shoulders
c) making it mandatory for vehicles to provide a one metre passing
rule when passing cyclist;
vi) THAT MTO be encouraged to review other legislation influencing
cycling, including the Planning and Municipal Acts, to assist
municipalities in planning and providing infrastructure that supports
young cyclists in learning cycling skills within a safe environment
vii) THAT a cycling forum be created to assist in the coordination and
monitoring of the cycling strategy within the Greater Toronto and
Hamilton Area (GTHA), which should include representatives from
MTO, Metrolinx, GTHA municipalities and other cycling
stakeholders;
viii)THAT MTO adopt a similar data sharing and funding partnership
for the collection of cycling data as it has for its participation in the
Transportation Tomorrow Survey, the GTA Cordon Count Program
and the GTA Travel Time Survey Study;
ix) THAT a portion of the provincial gas tax be allowed to fund active
transportation infrastructure projects that help integrate transit with
active transportation; and
x) THAT the Development Charges Act be amended to allow
municipalities to use development charges to fund cycling
infrastructure on a go forward basis without being tied to a ten year
average level of service provided they have a Council approved
cycling plan and provided that the Development Charge funding
not exceed budgeted tax levy funding for cycling infrastructure;
b) THAT a copy of Report#2013-P-3 be forwarded to each of the area
municipalities in the Region and alPHa."
1 - 13 P. M. Madill, Regional Clerk, Regional Municipality of Durham, forwarding
for information, a copy of Report#2013-P-5 of the Commissioner of
Planning and Economic Development with respect to the Region of
Durham Business Count (Employment Survey).
Council Meeting Minutes _ 10 - February 11, 2013
1 - 14 Thomas H. B. Symons, Chairman, Ontario Heritage Trust, thanking
Council for participating in the Heritage Community Recognition Program
and extending congratulations to Bill Paterson for his Lifetime
Achievement nomination, Jennifer Knox for her nomination in built
heritage and the Volunteers of Enfield United Church for their nomination
in the group category for cultural heritage work.
Councillor Novak stated a pecuniary interest with respect to Correspondence
Item I - 11 as she is a Member of the Veridian Connections Board of Directors, and
left the Council Chambers during discussion and voting on this matter.
I - 11 Martin de Rond, Director of Legislative & Information Services/Town
Clerk, Town of Ajax, advising that on January 28, 2013, the Town of Ajax
adopted a resolution to endorse Clarington Council's concerns regarding
the appointments to the Veridian and Veridian Connections Board.
Resolution #C-038-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT Correspondence Item I — 11 from Martin de Rond, Director of Legislative &
Information Services/Town Clerk, Town of Ajax, with respect to appointments to the
Veridian and Veridian Connections Board, be received for information.
"CARRIED"
Councillor Novak returned to the meeting.
CORRESPONDENCE FOR DIRECTION
Correspondence Item D - 7 was received as a Hand-Out.
Resolution #C-039-13
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Correspondence Items D - 1 to D- 4 and Hand-out Correspondence Item D - 7,
be approved as per the Agenda.
"CARRIED"
D - 1 Kevin Conway, KJ Conway Communications Inc., writing on behalf of
Autism Ontario, requesting that the Autism Ontario Flag be flown on
April 2, 2013.
(Flying of the Autism Ontario Flag on April 2,
2013 approved)
Council Meeting Minutes - 11 - February 11, 2013
D - 2 Brian Crow, Producer, Republic Live Inc., requesting approval to hold a
fireworks display during the Boots and Hearts Music Festival to be held in
August, 2013.
(Approved, provided the organizers comply
with the requirements of the Fire and
Emergency Services Department and that
the fireworks are set off by an individual of at
least 21 years of age)
D - 3 James and Nancy McGarvie, requesting permission to hold the 5k and
10K Easter Dash, sponsored by the Running Room and Platinum Family
Fitness, on March 30, 2013, in Courtice; indicating the permit request
including the proposed route and insurance certificate have been
completed and submitted to the Engineering Services Department; and,
advising that proceeds from the event will benefit the Ride to Conquer
Cancer supporting the Princess Margaret Hospital Cancer Research and
Treatment Centre.
(Approved, provided the organizers apply for
and obtain a Road Occupancy Permit from
the Engineering Services Department)
D - 4 Jayme Harper, PFLAG Canada Durham Region, requesting that
May 17, 2013, be proclaimed "International Day Against
Homophobia/Transphobia" to send a message of tolerance, openness
and hope and to combat homophobia and discrimination based on sexual
orientation and gender expression or identities; and, requesting
permission to fly the Rainbow Flag on one of the Municipality's flagpoles.
(Proclaimed and flying of the Rainbow Flag
approved)
D - 7 Councillor Neal requesting that Council for the 2013 budget (i) reconsider
Resolution #C-070-12, which approved recommendations contained in
Report COD-003-12, as it pertains to non-affiliated employees earning in
excess of$100,000; and (ii) that the increase for employees referred to in
(i) above be 1.5% for the 2013 budget.
(Correspondence referred to the
consideration of Report#2)
Council Meeting Minutes - 12 - February 11, 2013
D - 5 Brian Crow, Producer, Republic Live Inc., providing the performance
schedule for the 2013 Boots and Hearts Country Music Festival to be held
at the Canadian Tire Motorsport Park on August 2 to 4, 2013; requesting
a temporary variance to By-law 97-126 to allow for a 60 dBA maximum
level of audible sound between Friday, August 2 to Sunday, August 4,
2013, during the hours of midnight and 2:00 a.m. when the secondary
stage will be in operation; advising that the highest level of sound
measured at the 2012 event was 56.4 dBA on the Saturday night of the
event; indicating that the organizers of the Boots and Hearts Country
Music Festival have implemented a pre-festival neighbour notification plan
which will keep those nearby up to date on traffic patterns and times of
operation; and, indicating that they look forward to working with the
Municipality and the Region to ensure a positive and profitable event for
all parties.
Resolution #C-040-13
Moved by Councillor Novak, seconded by Councillor Traill
THAT the request from Brian Crow, Producer, Republic Live Inc., to allow for a
60 dBA maximum level of audible sound between Friday, August 2 to Sunday,
August 4, 2013, during the hours of midnight and 2:00 a.m. for the 2013 Boots and
Hearts Country Music Festival to be held at the Canadian Tire Motorsport Park, be
approved.
"CARRIED"
D - 6 Elysia Petrone, on behalf of the Hamilton 350 Committee, expressing
concern with the increased risks affecting municipalities without
compensation or consideration for the environment, water quality and
prosperity with respect to the application by Enbridge Inc. to the National
Energy Board to reverse the flow of their pipeline from Sarnia to Montreal
(Line 9) to allow the pumping of Tar Sands bitumen to the United States
and other foreign markets; and, urging Council to request a full
Environmental Assessment from both the Federal and Provincial
governments, seek intervener status in the NEB hearings on the Line 9
reversal project, seek increased taxation measures on pipeline properties
and right-of-ways in the municipality to create a fund for emergency
response equipment and training in the event of a spill, and to demand
independent integrity testing and public release of the results in order to
protect watersheds and the climate and to mitigate the risk of a bitumen
spill.
Council Meeting Minutes - 13 - February 11, 2013
Resolution #C-041-13
Moved by Councillor Novak, seconded by Councillor Partner
THAT Correspondence Item D - 6 from Elysia Petrone, on behalf of the Hamilton
350 Committee, with respect to the Line 9 — Enbridge Inc. pipeline, be received for
information.
"CARRIED"
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report February 4, 2013
Resolution #C-042-13
Moved by Councillor Woo, seconded by Councillor Traill,
THAT the General Purpose and Administration Committee Report of February 4, 2013
be approved.
"CARRIED"
Report #2 - General Purpose and Administration Committee Report February 8, 2013
Resolution #C-043-13
Moved by Councillor Partner, seconded by Councillor Traill
1. THAT Report FND-001-13 be received;
2. THAT the 2013 Operating and Capital budgets as outlined in Schedule "A"
be approved, at an estimated tax levy impact of 3.64% (exclusive of tax
policy impacts), as directed in Report FND-001-13 be approved with the
following amendments:
a. Item #36, Actuarial Review of post Employment Liability, in the
amount of$15,000 be funded from the Rate Stabilization Fund;
b. Item #40, Fire Training Manuals, in the amount of$14,000 be funded
from the Rate Stabilization Fund;
c. . Item #45, MAC Roof Drain, in the amount of$30,OOO-be funded from
the Rate Stabilization Fund;
d. Item #50, GPS Phase-In — Final Year, in the amount of$6,100, be
funded from the Rate Stabilization Fund;
Council Meeting Minutes - 14 - February 11, 2013
e. Item #57, Grant Program, in the amount of$14,900, be deleted;
f. Item #58, Various Other Changes, be funded from the Rate
Stabilization Fund;
g. Item #27, CAO - Budget Adjustment for Additional Staff Related
Costs, be reduced from $15,900 to $5,000;
h. Item #32, By-law Staff Development, be reduced from $8,500 to
$4,000.
3. THAT the following items listed as optional items for consideration, as
itemized in Schedule "B" of Report FND-001-13, be approved:
a. Item #2, the Proposed New Staffing (net of Engineering savings) be
amended to add 0.25% or $100,750 to the tax levy, with the funds to
be put aside in the appropriate reserve fund for future fire staffing
needs to support the outcome of the Fire Master Plan currently
underway;
b. Item #2, the Proposed New Staffing'(net of Engineering savings), for
the following positions: Financial Analyst, Fleet Technician and two
Crossing Guards;
C. Item #2, the Proposed New Staffing (net of Engineering savings), for
an Animal Services Manager, be held in abeyance, with funds
approved, pending a report from the CAO regarding supervision
options;
d. Item #2, the Proposed New Staffing (net of Engineering savings), for
an Engineer—funded through cost savings;
e. Item #2, the Proposed New Staffing (net of Engineering savings), for
an Emergency Services Clerical part-time position;
f. Item #3, Three Summer Students, one of whom shall be an
Operations Department Gardener, in the amount of$25,500;
g. Item #10, Tree Inventory, in the amount of$10,000;
h. Item #11, Playing Field Maintenance, in the amount of$15,000;
i. Item #13, Tree Trimming and Brushing, in the amount of$9,000;
j. Item #4, Staff Recognition, in the amount of$5,000;
k. Item #5, Comm/Tourism Branding Items, in the amount of$5,000;
Council Meeting Minutes - 15 - February 11, 2013
I. Item #7, Clerks — Office Renovations, etc., in the amount of$10,000;
M. Item #9, Fire — Chemical Foam, in the amount of$5,000;
n. Item #19, Holiday Train Safety, in the amount of $1,500;
o. Item #15, Sidewalk - Herbicide, in the amount of$7,000; ,
p. Item #17, CIP, in the amount of $7,000;
q. Item #16, BIA Garbage Bins - Phase-In, in the amount of$10,000;
r. Item #27, Heritage Grant Incentive, in the amount of$5,000.
S. Item #1, Tax Levy Contribution to Capital, as follows:
A. $213,470 be funded from the Tax Levy Contribution to Capital;
B. $50,000 be funded from the Impact Escrow Reserve Fund;
C. $46,000 be funded from the Rate Stabilization Fund; and
D. $42,000 be funded from the Rate Stabilization Fund;
t. $100,000 for additional high-float resurfacing from the Rate
Stabilization Fund.
4. THAT the grants for external agencies be approved as follows, at an
estimated tax levy impact of 0.29%:
a. The Community Care budget request, in the amount of$28,110;
b. The Clarington Older Adult Association budget request, in the amount
of$204,000;
C. The Clarington Public Library budget request, in the amount of
$2,759,491;
d. The Courtice Branch Study budget request, to be funded from the
Rate Stabilization Fund, in the amount of$5,000;
e. The Clarington Museums budget request, in the amount of$258,702;
f. The Visual Arts Centre budget request, in the amount of$192,901;
g. The Newcastle Community Hall budget request, in the amount of
$18,000;
h. The Orono Cemetery Board budget request, in the amount of
$10,000;
Council Meeting Minutes - 16 - February 11, 2013
i. The Firehouse Youth budget request, in the amount of $55,000.
5. THAT Schedules "D", "E" and "F` of Report FND-001-13 outlining Reserve
and Reserve Fund Contributions and new Reserves/Reserve Funds be
approved;
6. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve
Fund to offset the tax rate impact;
7. THAT the financing of Capital projects, as outlined in the documents
attached to Report FND-001-13 be approved with the following
amendments:
a. The capital project, detailed on Page 323 of the Capital Budget, the
George Reynolds Drive Connecting Link, be approved, but the project
not proceed until a further report is presented to Council;
b. The capital project, detailed on Page 254 of the Capital Budget, the
installation of security cameras for Station 3 and Station 5 be
approved, but the project be held in abeyance pending the outcome of
the current arbitration case, that Staff report back to Council following
the conclusion of the arbitration case; and
C. The capital project item, detailed on Page 259 of the Capital Budget,
Replace Car 2 (2007 Chevrolet Impala) in the Emergency & Fire
Services Department Capital Budget, be removed from the 2013
budget.
8. THAT the external agencies, referred to in Schedule "C" of Report FND-001-
13 be advised of Council's decision regarding their grant request;
9. THAT the Mayor's Golf Tournament take place in 2013, at no cost to the tax
base with the net proceeds from the Mayor's Golf Tournament to be directed
to the John Howard Society Firehouse Youth;
10. THAT any cash flow shortfall in the Development Charges Reserve Funds
be interim financed from the Municipal Capital Works Program,
Impact/Escrow Reserve Fund and General Municipal Reserve Funds, to be
repaid with interest as cash flow permits;
11. THAT the Orono Library Parking Lot be paved based on Option #1 of report
OPD-010-12 at an estimated cost of$29,900 to be financed from the
Municipal Acquisition of Property Reserve;
Council Meeting Minutes - 17 - February 11, 2013
12. THAT the communication from the Clarington Tourism Marketing Board
dated December 4, 2012 be received and that they be advised that a
summer student for Tourism is being proposed for the 2015 budget year;
13. THAT Report FND-001-13 be adopted by resolution in accordance with
provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and
14. THAT the appropriate By-laws to levy the 2013 tax requirements for
Municipal, Regional and Education purposes be forwarded to Council for
approval, once final tax policy information is available.
"CARRIED AS AMENDED ON A
RECORDED VOTE LATER IN THE
MEETING"
(See following motions)
Resolution #C-044-13
Moved by Councillor Novak, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 Part 2 be amended as follows:
"THAT Schedule A item #31 Animal Services Building renovations of$5,900 be
financed from the Animal Services Capital Reserve Fund;
THAT Schedule A item #41 Fire Communications - Radio Equipment
Changeover of$46,000 be financed from the General Municipal Reserve Fund;
THAT Schedule A item #55 Defibrillators be reduced by $5,000;
THAT Schedule B Item #7 Clerk's Office renovations of$10,000 be funded
from the General Municipal Reserve Fund; and
THAT Schedule B Item #9 Fire Chemical Foam of$5,000 be deleted."
"CARRIED"
Council Meeting Minutes - 18 - February 11, 2013
Resolution #C-045-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 be amended by deleting Part 2 g. -
Item #27, CAO - Budget Adjustment for Additional Staff Related Costs in the amount
of $5,000."
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Resolution #C-046-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 be amended by deleting Part 2 h. —
Item #32, By-law Staff Development in the amount of$4,000."
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Council Meeting Minutes - 19 - February 11, 2013
Resolution #C-047-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 Part 3 a. be amended by replacing it with
the following wording:
"THAT two firefighters be hired in the fourth fiscal quarter at an estimated cost
of approximately $55,000."
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
I
Resolution #C-048-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 Part 3 b. be amended by replacing it with
the following wording:
"THAT Item #2, the Proposed New Staffing (net of Engineering savings), for the
following positions be approved to be hired in 2013 at an estimated cost of
$97,500
• Financial Analyst to be hired July 1, 2013
• Fleet Technician to be hired July 1, 2013
• Two Crossing Guards to be hired September 1, 2013'."
MOTION LOST ON A RECORDED VOTE
LATER IN THE MEETING
(See following motion)
Council Meeting Minutes - 20 - February 11, 2013
Resolution #C-049-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Rules of Procedure be suspended to allow Members of Council to speak to
the matter more than once.
"MOTION LOST"
The foregoing Resolution #C-048-13 was then put to a vote and LOST ON THE
FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Resolution #C-050-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 be amended by deleting Part 3 e. - Item #2
Proposed New Staffing (net of Engineering Savings), for an Emergency Services
Clerical part-time position.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Council Meeting Minutes - 21 - February 11, 2013
Resolution #C-051-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-43-13 be amended by deleting Part 3 f. - Item #3,
Three Summer Students, one of whom shall be an Operations Department Gardener,
in the amount of$25,000'."
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Resolution #C-052-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 be amended by deleting Part 3 j. - Item 4,
Staff Recognition, in the amount of$5,000.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Council Meeting Minutes - 22 - February 11, 2013
Resolution #C-053-13
Moved by Councillor Trail[, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 be amended by deleting Part 3 k. - Item #5,
Comm/Tourism Branding Items, in the amount of$5,000.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Resolution #C-054-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-043-13 be amended by deleting Part 3 o. —
Item #15, Sidewalk— Herbicide in the amount of$7,000.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Council Meeting Minutes - 23 - February 11, 2013
Resolution #C-055-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Rules of Procedure be suspended to allow for the introduction of a
reconsideration motion at this time.
"MOTION LOST"
Councillor Neal challenged the ruling of the Chair on the requirement for a motion to
suspend the Rules of Procedure for a reconsideration motion to be introduced.
Mayor Foster advised that the suspension of the Rules of Procedure is required as
Council's Procedural By-law states that a Procedural Notice of Motion must be
introduced at tonight's meeting to be placed on the next Council Agenda for
discussion.
The question "Will the ruling of the Chair be sustained?" was put to a vote and LOST
ON THE FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Mayor Foster ✓
Council Meeting Minutes - 24 - February 11, 2013
Resolution #C-056-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT that portion of Resolution #C-070-12, which approved recommendations
contained in Report COD-003-12, pertaining to non-affiliated employees earning in
excess of $100,000 be reconsidered.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE":
(2/3 majority vote required)
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor, Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Mayor Foster ✓
Resolution #C-057-13
Moved by Councillor Neal, seconded by Councillor Novak
THAT the foregoing Resolution #C-043-13 be amended as follows:
"THAT Part 3 u. - Item #14, Ditch Maintenance (this year Trulls Rd 50%
funding) in the amount of$92,000 be included;
THAT Part 3 s. D. (Tax Levy Contribution to Capital) in the amount of$42,000
from the Rate Stabilization Fund be reallocated for this project; and
THAT $50,000 be funded from the Rate Stabilization Fund."
"MOTION LOST ON A RECORDED VOTE
LATER IN THE MEETING
(See following motion) .
Resolution #C-058-13
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Rules of Procedure be suspended to allow Members of Council to speak to
the matter more than once.
"CARRIED"
Council Meeting Minutes - 25 - February 11, 2013
Resolution #C-057-13 was then put to a vote and LOST ON THE FOLLOWING
RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Neal ✓
Councillor Novak ✓
Councillor Partner ✓
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Mayor Foster ✓
Resolution #C-058-13
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Council recess for ten minutes.
,,CARRIED"
The meeting reconvened at 9:29 p.m.
The foregoing Resolution #C-043-13 was then put to a vote and CARRIED AS
AMENDED ON THE FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Novak ✓
Councillor Partner ✓
Councillor Traill ✓
Councillor Woo ✓
Councillor Hooper ✓
Councillor Neal ✓
Mayor Foster ✓
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
Council Meeting Minutes - 26 - February 11, 2013
BY-LAWS
Resolution #C-059-13
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By-laws 2013-011 to 2013-018;
2013-011 Being a by-law to appoint individuals as Parking Enforcement Officers for
Private Property (Andrew O'Donohue, Ruban Sabapathy, Josh Williamson,
Dan Farnell) (47 Liberty Street South, Bowmanville)
2013-012 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law
for the Corporation of the Municipality of Clarington (West Diamond
Properties Inc. and Players Business Park Ltd.)
2013-013 Being a by-law to amend By-law 2009-0123, the Sign By-law for the
Corporation of the Municipality of Clarington
2013-014 Being a by-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, to assume certain streets within the
Municipality of Clarington as public highways in the Municipality of Clarington,
and to name them
2013-015 Being a by-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, and to assume certain streets within
the Municipality of Clarington as public highways in the Municipality of
Clarington
2013-016 Being a by-law to assume a certain street within the Municipality of Clarington
as public highway in the Municipality of Clarington
2013-017 Being a by-law to amend By-law 2001-098, a by-law to regulate the
discharge of guns or other firearms, air-guns, spring guns, cross bows, long-'
bows in the Municipality of Clarington
2013-018 Being a by-law to appoint a Municipal Law Enforcement Officer (Stephen
Cuomo); and
THAT the said by-laws be approved.
"CARRIED"
Council Meeting Minutes - 27 - February 11, 2013
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Members of Council provided comments on the 2013 budget which was approved with
a 3.75% increase to the tax levy.
Councillor Novak stated a pecuniary interest earlier in the meeting and refrained from
voting on the Confirming By-law.
CONFIRMING BY-LAW
Resolution #C-060-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-law 2013-019, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 11 t" day of February, 2013; and
THAT the said by-law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C-061-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 9:45 p.m.
"CARRIED"
MAYOR MUNICIPAL CLERK
DRAFT LIST OF DELEGATIONS
March 4, 2013
a) Steve Krezanowski — Report PSD-015-13, Clarington Official Plan Amendment
to Implement a Revised Hancock Neighbourhood Design Plan (Item 4 of Report
#1)
b) Ben Edery— Report PSD-013-13 -Application fora Proposed Official Plan
Amendment and Zoning By-law Amendment (Item 2 of Report#1)
C) Kevin An.yan — "Dogs for Dogs" Fundraising Event (Correspondence
Item D - 11)
i
SUMMARY OF CORRESPONDENCE
MARCH 4, 2013
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Newcastle Memorial Arena Management Board dated
January 8, 2013 (Copy attached)
1 - 2 Minutes'of the Clarington Museums and Archives Board dated
January 9, 2013 (Copy attached)
1 - 3 Minutes of the Durham Nuclear Health Committee (DNHC) dated
January 18, 2013 (Copy attached)
1 - 4 Minutes of the Clarington Safe Communities Advisory Committee
dated January 24, and February 21, 2013 (Copies attached)
1 - 5 Minutes of the Clarington Accessibility Advisory Committee dated
February 6, 2013 (Copy attached)
1 - 6 Minutes of the Clarington Agricultural Advisory Committee' dated
February 14, 2013 (Copy attached)
1 - 7 Minutes of the Orono Arena Community Centre Board dated
February 19, 2013 (Copy attached)
1 - 8 Minutes of the Central Lake Ontario Conservation Authority dated
February 20, 2013 (Copy attached)
1 - 9 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated February 12, 2013 (Copy attached)
1 - 10 Minutes of the Clarington Heritage Committee dated February 19,
2013 (Copy attached)
1 - 11 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
With the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition 3
Public Record:
• Letter to the Ministry of the Environment dated January 28,
2013, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the October,
November and December 2012 Complaint and Inquiry Logs
(MOE File No. EA-08-02)
Summary of Correspondence - 2 - March 4, 2013
• October, November and December 2012 Durham York Energy
Centre Call Centre Logs
• October, November and December 2012 Durham York Energy
Centre Project Team Logs
• October, November and December 2012 Durham York Energy
Centre Website Traffic Reports
• Letter to the Ministry of the Environment dated January 28,
2013, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the
Groundwater Well Development
• Durham York Energy Centre Borehole Logs 2011
• Durham York Energy Centre Preconstruction Groundwater Lab
Results 2012; and
advising that the documents are also available on the EFW project
website at http://www,durhamyorkwaste,ca/project/efw-
committee.htm.
1 - 12 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition 3
Public Record:
• Letter to the Ministry of the Environment dated February 11,
2013, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of Air
Emissions Monitoring Plan Revision (MOE File No. EA-08-02)
• Durham York Energy Centre Revised Air Emissions Monitoring
Plan (February 2013)
• Summary of Changes to Durham York Energy Centre Air
Emissions Monitoring Plan (February 2013)
• Letter to the Ministry of the Environment dated February 11,
2013, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the Revised
Soils Testing Plan (MOE File No. EA-08-02)
• Durham York Energy Centre Revised Soils Testing Plan
(February 2013)
• Durham York Energy Centre Revised Soils Testing Plan
Comment and Response Table (February 2013); and
advising that the documents are also available on the EFW project
website at,http://www.durhamyorkwaste.ca/broject/efw-
committee.htm.
Summary of Correspondence - 3 - March 4, 2013
1 - 13 Linda Gasser, forwarding a copy of her delegation comments to the
January 30, 2013 Regional Works Committee regarding the accuracy
of the November 21, 2012, Energy-From Waste —Waste
Management Advisory Committee (EFW-WMAC) minutes with a
request that the minutes be amended to provide an accurate record of
her delegation and the monitoring motion; and, requesting that any
staff report addressing the EFW-WMAC November 21, 2012,
resolution also address matters in the motion relating to soil
monitoring.
1 - 14 Debra Nicholson, Local Area Manager, Canada Post, advising of
potential changes to the Kendal Post Office hours of operation;
indicating that Canada Post has conducted a careful review which
has determined that a very small number of local customers use the
post office on Saturdays and they are therefore considering focusing
on weekday service and no longer offering Saturday service; and,
advising that discussions with the local representative of the
Canadian Postmasters and Assistants Association (CPAA) will be
held and that potential changes will take into consideration the postal
needs of their customers.
1 - 15 Michael Newell, Chair, Board of Governors Nominating Committee,
Durham College, requesting Council's assistance in the recruitment of
four external governors with expertise in law, private sector corporate
leadership, public sector healthcare, agriculture or food
production/services, hospitality, and/or technology (especially
biomedical or pharmaceutical) for a three year term commencing
September 1, 2013; forwarding a Notice of Vacancy with ,a request to
share the notice with those who may be interested in serving on the
Durham College Board; and, advising that details of the application
process are available on their website at http://www.durhamcollege.
ca/about-us/corporate-links/governance/board-of-governors/
vacancies/. Applications must be received by Friday, March 8, 2013.
I - 16 Allison J. Stuart, Assistant Deputy Minister and Chief, Emergency
Management Ontario, Ministry of Community Safety and Correctional
Services, congratulating Council and staff on the Municipality's
completion of all of the mandatory emergency management program
elements required under the Emergency Management and Civil
Protection Act(EMCPA) and Ontario Regulation 380/04 for 2012.
Summary of Correspondence - 4 - March 4, 2013
I - 17 Deb Bowen, Acting Regional Clerk, Regional Municipality of Durham,
writing to the Honourable Jim Bradley, Minister of the Environment
and the Honourable Glen Murray, Minister of Infrastructure, advising
that on February 13, 2013, Regional Council adopted the following
resolution pertaining to the Highway 407 East Extension:
"a)THAT the following resolution from the Municipality of Clarington
be endorsed:
`WHEREAS the second Phase of the 407 East EA, largely through
the Municipality of Clarington; is not going to be completed until
2020 and further it is being constructed in two sub-phases of
Harmony to the East Link/401 and then the East Link to 35/115
with anticipated completion dates of 2017 and 2020 respectively;
and
WHEREAS in mid-October Clarington learned that MTO had
cancelled or not renewed any and all farm lease agreements for
2013, to gain timely access for engineering and field
investigations; and
WHEREAS Clarington staff informed MTO staff that cancelling all
leases for 2013 impacts Clarington's largest economic sector,
having agricultural lands lay fallow is problematic for the adjacent
farms and engineering and field investigations could be carried out
in a staged manner much like the construction; and
WHEREAS the Agriculture Advisory Committee of Clarington and
the Clarington Board of Trade have voiced their concern regarding
the cancellation of the farm leases and its impact on the
community; and
WHEREAS MTO Staff have provided no guarantee that the
residual parcels (excess to the 407 right of way) will be leased for
agriculture in 2014;
WHEREAS Commitment#43 of Exhibit 9.2 in the EA
Commitments and Compliance Monitoring of the 407 East—
Environmental Assessment Report indicates that the proponent
will `transfer all agricultural mitigation measures and monitoring
requirements into the EMPs (Environmental Management Plan).
Current measures and Best Management Practices available at
the time of construction should be implemented where applicable'.
Summary of Correspondence - 5 - March 4, 2013
NOW THEREFORE BE IT RESOLVED
THAT the Municipality of Clarington requests the Ministers and
Ministries of the Environment, Transportation and Agriculture,
Food and Rural Affairs work together to determine more
appropriate construction management practices that meets the
commitments made in the EA and balances the interests of
agriculture with the construction scheduling and work to be carried
out for the 407 East link through Clarington to the 35/115; and
THAT.a copy of this resolution be forwarded to the Regional
Municipality of Durham and the area municipalities within the
Region of Durham, the Agricultural Advisory Committee of
Clarington, Clarington Board of Trade, the Region of Durham
Agricultural Advisory Committee, MPP John O'Toole and Steve
Fracz'; and
b) THAT a copy of this resolution be forwarded to the Minister of
Infrastructure, the Minister of the Environment and the Greater
Toronto Area Agricultural Action Committee (GTA AAC)."
1 - 18 Deb Bowen, Acting Regional Clerk, Regional Municipality of Durham,
writing to Dave Risebrough, Chair, Durham Agricultural Advisory
.Committee, advising that on February 13, 2013, Regional Council
adopted the following resolution pertaining to the Durham Agricultural
Advisory Committee (DAAC) Terms of Reference, 2012 Annual
Report and 2013 Workplan:
"a) THAT Report#2013-P-8 of the Commissioner of Planning and
Economic Development be received as the Durham Agricultural
Advisory Committee's 2012 annual report;
b) THAT the revisions to the Terms of Reference for the Durham
Agricultural Advisory Committee, be approved, as outlined in
Attachment 1 to Report #2013-P-8;
c) THAT the 2013 Durham Agricultural Advisory Committee
Workplan, be approved, as outlined in Attachment 2 to Report
#2013-P-8; and
d) THAT a copy of Report#2013-P-8 be forwarded to the Durham
Agricultural Advisory Committee, the Durham Federation of
Agriculture, the GTA Agricultural Action Committee, the Golden
Horseshoe Food and Farming Alliance, and the area
municipalities."
Summary of Correspondence - 6 - March 4, 2013
1 - 19 Deb Bowen,Acting Regional Clerk, Regional Municipality of Durham,
writing to Karen McDonald, Chair, Durham Environmental Advisory
Committee, advising that on February 13, 2013, Regional Council
adopted the following resolution pertaining to the Durham
Environmental Advisory Committee (DEAL) Terms of Reference and
2013 Workplan:
"a THAT Report#2013-P-9 of the Commissioner of Planning and
Economic Development be received as the Durham
Environmental Advisory Committee's annual report on its activities
in 2012;
b) THAT Ms. Kim Sellers, be appointed as the Town of Ajax
representative and Ms. Karen McDonald be appointed as a
member at large to the Durham Environmental Advisory
Committee;
c) THAT the revisions to the Terms of Reference for the Durham
Environmental Advisory Committee, be approved, as outlined in
Attachment 1 to Report#2013-P-9;
d) THAT the 2013 Durham Environmental Advisory Committee
Workplan, be approved, as outlined in Attachment 2 to Report
#2013-P-9; and
e) THAT a copy of Report#2013-P-9 be forwarded to the Durham
Environmental Advisory Committee and the area municipalities."
1 - 20 Deb Bowen, Acting Regional Clerk, Regional Municipality of Durham,
writing to Terry Clayton, Chair, Durham Trail Co-Ordinating
Committee, advising that on February 13, 2013, Regional Council
adopted the following resolution pertaining to the Durham Trail
Co-Ordinating Committee (DTCC) 2012 Annual Report and 2013
Workplan:
"a) THAT Report#2013-P-10 of the Commissioner of Planning and
Economic Development be received as the Durham Trail
Co-ordinating Committee's 2012 annual report;
b) THAT the 2013 Durham Trail Co-ordinating Committee Workplan,
be approved, as outlined in Attachment 1 to Report#2013-P-10;
and
c) THAT a copy of Report#2013-P-10 be forwarded to the Durham
Trail Co-ordinating Committee and the area municipalities."
Summary of Correspondence - 7 - March 4, 2013
1 - 21 Doug Dickerson, Chair, Veridian Corporation, writing in response to
Council's request to Veridian asking if any previous community
appointments of any shareholder to the Veridian Board or Veridian
Connections Board have been made without the name of the
nominee being provided by the shareholder municipality prior to the
appointment of the citizen, clarifying that for the period of 2011-2014
appointments made to the Veridian Corporation Board were made
pursuant to the Shareholders' Agreement, as amended, whereby
each of the four municipal Shareholders all provide nominations to the
Board of Veridian Corporation; indicating that the new Veridian
Corporation Board was established effective January 1, 2011, in
accordance with the shareholder director nominations and
Corporation's Shareholders' Agreement and appointed directors to
the boards of Veridian Connections Inc. and Veridian Energy Inc.;
confirming that in making its appointments to the board of Veridian
Connections Inc., the Veridian Corporation,Board honoured the
formal nominations made by the Town of Ajax and that the selection
of the remaining three municipal shareholders was done on the basis
of nominations delivered informally by the representative Mayor or
Mayor's designate.
1 - 22 Deb Bowen, Deputy Clerk, Regional Municipality of Durham,
forwarding certified copies of By-law 06-2013 — a'by-law to set and
levy rates of taxation for Regional Solid Waste Management purposes
for the year 2013; By-law 07-2013 -a by-law to set and levy rates of
taxation for Durham Region Transit Commission for the year 2013;
By-law 08-2013 — a by-law to set and levy rates of taxation for
Regional General Purposes for the year 2013; and By-law 09-2013 —
a by-law to establish tax ratios for 2013 and to specify the percentage
by which tax rates are to be reduced for prescribed property
subclasses, adopted by Regional Council on February 13, 2013.
1 - 23 Roger Anderson, Chair and CEO, Regional Municipality of Durham,
writing to the Honourable Brad Duguid, Minister of Training, Colleges
and Universities, expressing concern regarding the.impact of the
implementation of the licensing and membership requirements under
the Ontario College of Trades and Apprenticeship Act for compulsory
and voluntary trades, scheduled to come into effect on April 8, 2013;
and, requesting that the Province defer the implementation of those
sections of the Act so that municipalities, as employers, and
significant consumers of the services of skilled tradespersons, can
assess its potential impact and costs.
Summary of Correspondence - 8 - March 4, 2013
CORRESPONDENCE FOR DIRECTION
D - 1 Kailey O'Neill, Fundraising Coordinator, Multiple Sclerosis Society of
Canada, Durham Regional Chapter, advising that the 2013 MS
Carnation Campaign will take place during Mother's Day weekend on
May 10 and.11, 2013; and, requesting permission to sell carnations
on street corners, malls and other public spaces on the noted
weekend.
(Motion to approve Tag Days on
May 10 and 11, 2013)
D - 2 Kailey O'Neill, Fundraising Coordinator, Multiple Sclerosis Society of
Canada, Durham Regional Chapter, requesting permission to hold
the 2013 5k and 10k "Bowmanville Mandarin Multiple.Sclerosis
Walk" on Sunday, May 5, 2013 hosted at the Bowmanville High
School; advising the day's events include formal ceremonies with
award presentation, breakfast, checkpoints, refreshments along the
route and a celebratory BBQ after the walk; and, indicating that
proceeds from the Walk fund research into the cause and cure of
multiple sclerosis as well as provide services to people with MS and
their families.
(Motion to,approve provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
D - 3 Jisha Jacob, Member, Canadian Red Cross Branch Council of
Durham Region, requesting that Council proclaim the month of
March as "Red Cross Month" and requesting permission to fly the
Red Cross flag during March on a Clarington flagpole to raise public
awareness of the work of the Red Cross in responding to crises and
disasters both nationally and around the world and in helping those
in need for more than 100 years.
(Motion to Proclaim and permission
be granted to fly the Red Cross Flag
during the month of March)
Summary of Correspondence - 9 - March 4, 2013
D - 4 Gary Cole, District Master, and Dianne Polley, Secretary, West
Durham District L.O.L., requesting permission to hold a parade in
Orono on July 6, 2013, commencing at 1:00 p.m. in celebration of
the victory of the Battle of the Boyne, fought in 1690, an annual
celebration for the Orange Association in Canada and around the
world; indicating that appropriate insurance will be secured; and, that
the parade route starting and finishing at the arena will be
determined shortly.
(Motion to approve provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
D - 5 Erika Chapman,Corresponding Secretary, Orono Community
Memorial Park, requesting permission to hold a fireworks display on
Saturday, June 29, 2013, in celebration of Orono Park's 90th
Anniversary; advising of the day's events which include activities for
all ages, fireworks and a licensed dance; and, requesting an
exemption to-the noise by-law to extend the time to 1:00 a.m. to
allow for clean-up of the venue and to ensure all participants have
left. Homeowners surrounding the park will be notified by letter
approximately two weeks in advance informing them of the day's
events.
(Motion to approve fireworks display
provided the organizers apply for and
obtain a fireworks permit from the
Municipal Law Enforcement Division
and to approve Exemption to the
Municipality's Noise By-law to
1:00 a.m. on June 30, 2013)
D - 6 Frank Murphy, Executive Director, Brain Injury Association of
Durham Region, requesting that the month of June be proclaimed
"Brain Injury Awareness Month" to promote awareness of brain
injuries. The Association believes that knowledge about the causes
and effects of brain injuries will lead to a greater understanding for
people who have been injured, and greater efforts in their prevention.
(Motion to Proclaim)
Summary of Correspondence - 10 - March 4, 2013
D - 7 Scott Story requesting a six month extension to Building
Permit# 12.0557 to permit the completion of the new dwelling at
8378 Leskard Road.
(Motion to approve a six month
extension to Building
Permit #12.0557 subject to the
signing of a further Letter of
Undertaking)
D - 8 Sharon McCartney, Chair, Orono Community Memorial Park's 90th
Celebration Committee, advising of the activities planned to
celebrate the 90th Anniversary of Orono Park, once called "Buttercup
Hollow", requesting Council to proclaim June 29, 2013 as "Buttercup
Hollow Day"; and, requesting Council's assistance in providing a
$5,000 grant to be used as start-up money for the event.
(Motion to Proclaim and to advise of
the Municipal Grant Process)
D - 9 Clarington Heritage Committee advising Council that on January 29,
2013, the Heritage Committee adopted the following resolution and
requesting Council's endorsement:
"WHEREAS the second Phase of the 407 East Extension is
scheduled to be fully completed by 2020 and further it is to be
constructed in two sub-phases of Harmony to the East Link at
Taunton and then the East Link to 35/115 with anticipated
completion dates of 2017 and 2020 respectively, and
WHEREAS Clarington Heritage Committee has concern for the
heritage buildings and structures including the out-buildings, which
significantly contribute to the rural landscape character, to date the
process articulated by MTO does not include provision for the
out-buildings on the properties to be advertised for relocation as
separate and distinct portions of work; and
WHEREAS the Ministry has requested assistance in developing a
salvage strategy should the effort to relocate them does not come to
fruition
NOW THEREFORE BE IT RESOLVED THAT
The Municipality of Clarington requests that the Minister and Ministry
of Transportation to include the out-buildings as separate items to be
relocated as part of that tender process,and
Summary of Correspondence - 11 - March 4, 2013
FURTHER, should efforts for relocation not prove practical, that the
removal of items identified for salvage as part of Clarington's
Salvage Strategy be included as part of the scope of work for the
demolition contractor during the tendering process and be at no cost
to the Municipality or the parties receiving the salvaged goods."
(Motion for Direction)
D - 10 Kurtis McAleer, Durham Youth Councillor, Chairman, Board of
Directors, Durham Youth Council, advising that the Durham Youth
Council has been approached by the City Youth Councils of Canada
regarding a possible merger; expressing concern that upon further
review it was determined that the City Youth Councils of Canada was
run by a for-profit, Toronto-based Management Company; indicating
that the new company is planning on establishing their own Youth
Council in Durham Region; and, requesting that Council endorse and
support the Durham Youth Council as Clarington's "official" Youth
Council.
(Motion for Direction)
D - 11 Kevin Anyan, spokesperson on behalf of a group of dog lovers,
requesting to host a "Dogs for Dogs" fundraising event in support of
the newly-created dog park in Bowmanville on April 27, 2013, to
raise money and awareness for the park; indicating that Animal
Services and several dog supportive businesses will be setting up
'booths at the park, that hot dogs will be available for sale with
proceeds being donated to the dog park, and that appropriate
insurance will be secured; requesting that the Municipality supply
picnic tables, garbage cans and a port-a-potty; and, that municipal
fees associated with the event be waived.
(Motion for Direction)
(Note: Park Permit fee is $18.00 per
hour)
I - 1
Newcastle Memorial Arenawanaqement Board
ici i!U o
f Clarington
Minutes o Meettny - Tuesday January 8th, 2O12
(Not vet approved by committee)
In Attendance—Gord Lee, Chair Lary Burke,Vice Chair
Regional Councillor,Willy Woo,Arena Manager,Bryan Wiltshire,Joanne Raymond, Carol
Little, Gary Oliver, Gord Blaker
Re refs—Councillor Partner,Robert Holmes,
1. Call to Order— 7:04P.M.
2. Adoption ofMinutes—Motion#13-001 was proposed.
THAT.• The minutes of November 13, 2012 are corrected to read that: Councillor Woo was in
attendance and then approved,with no other changes.
Moved by: Carol Little Seconded by: Larry Burke
CARRIED
3. Arena Manazer's Report—Bryan advised that new hockey nets had been purchased and
the back-up nets required repairs—(welding). Board members offered Bryan a couple of
people to'contact in the community that may provide this type of service, as a favour. It
was determined we would leave this project until after the ice was out in April. Then,re-
evaluate all the nets we have in stock—(6 in total)to see which ones are worth keeping
and getting repaired.
NVMHA Christmas Tournament had a disappointing entry fee of only 4 teams, both
days. They had reserved 8 hours of ice that they didn't use and were requesting some
consideration for the cost of this unused ice. Scott Turner,their treasurer had contacted
Bryan asking for the board's help in reducing the charges. The full charge for all the ice
booked had already been invoiced.After discussion,the following motion was put
forward.
Motion#13-002 THAT:Bryan could advise the NVMHA that the board had considered
their request and would share the cost of the unused ice with their association.Four hours
of their ice time during the week of January 8th,would not be charged for,rather than
issuing a credit.
Moved by: Larry Burke Seconded by: Gary Oliver
CARRIED
Bryan also brought forward'a request to have the balance of the floor tiling completed.
Primarily,the lobby area and washrooms. Attention was also required to the shower area.
The showers are a continual struggle to keep in repair. It was suggested that Bath Fitters
be contacted. Gord Lee offered to arrange for quotation's on both the flooring and the
(2)
Shower repairs, before any decisions were made. Then it would be discussed, once our
2013 budget forecast was established, in February. Bryan also reminded us that the Brine
Pump,we acquired from the municipality needed to be installed this summer. Cimco
Refrigeration had quoted in the neighborhood of$10,000.00 for this installation.Bryan
advised he would also get a quote from Black&McDonald.
4. Financial Report:
A year-end unaudited income statement was provided showing revenue of$327,319.84
for year 2012 and a net income of$19,389.62.Accounts Receivable,as of December 31St,
2012 at$48,494.35. $46,796.49 of which was current.
The chair advised: He would be attending; as a delegation to council on January 14th,
2013 and providing our final loan payment to the municipality-$25,462.16. The
members were all invited to attend.
5. New Business—Joanne Raymond gave us an update on the Newcastle Skating club and
their plans for their year-end carnival. This being the 40th Anniversary of the skating
club,the board made some concessions to help out their cause.A motion was brought
forward on this regard.
Motion#13-003 was proposed: THAT: Rental fees for the prep time, ice time and
carnival needs was capped at$480.00 for the day.
Moved by: Gary Oliver Seconded by: Gord Blaker
CARRIED
6. Next Meeting Date—Tuesday February 12,2013—Budget Meeting
7. Adjournment: Motion#13-104 was proposed: THAT: The meeting is adjourned.
Moved by: Carol Little Seconded by: Joanne Raymond
CARRIED
1 - 2
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
January 9,2013
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: J. Witheridge, Chair
Mayor A. Foster
M. Speelman-Viney
B. Seto
M. Morawetz
M. Carleton
J. Neal
J. Cashin-Oster
Staff: Martha Rutherford Conrad, Executive Director
V. Michalowsky
1. Call to Order:
The meeting was called to order by the Executive Director at 7:04pm.
2. Adoption of Agenda:
Moved by: Mayor Foster Seconded by: J.Neal
THAT the agenda be approved with the change to move 11. to 9b.
MOTION CARRIED
3. Voting and Nominations
J. Witheridge was nominated as Chair by Mayor Foster and S. Laing. No other
names were submitted.
M. Speelman-Viney was nominated as Vice Chair by B. Seto and J. Neal. No
other names were submitted.
G. Humes was nominated as Treasurer by M. Speelman-Viney and M. Morawetz.
No other names were submitted.
J. Neal was nominated as Fund Development by M. Speelman-Viney and S.
Laing.No other names were submitted.
M. Morawetz was nominated as Property Management by S. Laing and J. Cashin-
Oster: No other names were submitted.
4. Voting
Only one name was submitted for each position.
S. Announcements
The Orono paper has an ad for the Clarington Museum on the back in quite a
large space for Robbie Burns Supper.
6. Approval of November 21st Board Meeting Minutes
Moved by: J. Cashin-Oster Seconded by: M. Speelman-Viney
MOTION CARRIED
Approval of December 12th Board Meeting Minutes
Moved by: M. Carleton Seconded by: J. Cashin-Oster
MOTION CARRIED
Approval of December 12t"In Camera Board Meeting Minutes Part One
Moved by: M. Morawetz Seconded by: J. Neal
MOTION CARRIED
Approval of December 12t"In Camera Board Meeting Minutes Part Two
Moved by: J. Neal Seconded by: B. Seto
MOTION CARRIED
7. Executive Director's Transition Exit Report
The Executive Director gave a different type of report rather than giving statistics
and instead gave recommendations for the new Executive Director. Discussion
about the Robbie Burns event ensues.
Mayor Foster asked about what the biggest issues for the new executive to deal
with are; The Executive Director says that all the issues are listed in the report;
one of the biggest issues is the hiring of a new Programmer effective February
19th and the need for more staff capable of doing programming.
M. Speelman-Viney commended the Executive Director on the new Twitter
account and suggested that it was important to follow other community members
on it.
Discussion of a charitable status for the museum was brought up. The Museum
did not have one before because of the municipal act but can now apply for one.
Discussion of"The Ball House" as a future museum site was discussed and was
suggested by the Executive Director to be put on the "watch list" for council to
buy in the future when it becomes available. Its use as a permanent collection
space for the museum's doll collection could be essential.
Moved by: Mayor Foster Seconded by: J.Neal
MOTION
CARRIED
8. Correspondence
None.
9. Reports:
a) 1.1.0 Mission Statement
Discussion of the rewriting of the Museum's Mission Statement was
brought before the board with a time limit of 15 minutes. Whether or not
the museum should keep collecting dolls is an issue because of space, etc.
The Executive Director's recommendation is that if the museum keeps
collecting the dolls to limit the requirements and sell the rest. There is a
great opportunity for a travelling exhibit for the dolls. Local artefacts are
being compromised because of improper storage.
Mayor Foster suggests a different place for discussion of the mission
statement where it can be discussed at length. The Chair says the purpose
of going through the mandate is not to redo it but to open discussion and
identify problems.
THAT the discussion of the Mission Statement be tabled until the new
Executive Director is hired.
Moved by: M. Speelman-Viney Seconded by: J. Neal
MOTION CARRIED.
THAT inventory is taken of the doll collection by staff and have them
make recommendations.
Moved by: M. Carleton Seconded by: J. Cashin-Oster
MOTION CARRIED
b) Delay Hiring of Executive Director
THAT the session be moved in camera.
Moved by: Mayor Foster Seconded by: J. Neal
MOTION CARRIED
10. Business Arising:
a) 2013-F-01
Discussion of user fees is brought up by Mayor Foster. Approximately 1.8% of
total expenses are covered by user fees; we need to go forward and see what ,
needs to be done to bring more people in.
11. New Business:
In camera session
12. Date and Place of Next Board Meeting:
The next meeting of the Board of Directors of the Clarington Museums and
Archives will be held on February 20"', 2013 at the Sarah Jane Williams
Heritage Centre at 7:00 p.m.
13.Adjournment:
Minutes for the January 9t", 2012 meeting of the Clarington Museums and Archives
Board have been accepted and approved on
1 - 3
DURHAM NUCLEAR HEALTH COMMITTEE TEE ( N Q
MINUTES OF MEETING
LOCATION Durham Regional Headquarters
605 Rossland Road East
Meeting Room 1 G
Town of Whitby, Ontario
DATE January 18, 2013
TIME 1:00 PM
HOST Durham Region Health Department
MEMBERS Dr. Robert Kyle, Durham Region Health Department(DRHD) (Chair)
Ms. Mary-Anne Pietrusiak, DRHD
Mr. Ken Gorman, DRHD
Mr. Raphael McCalla, Ontario Power Generation(OPG) '
Mr. Loc Nguyen, OPG
Mr. Dave Fisher, Ontario Ministry of the Environment
Dr. Barry Neil,Public Member
Mr. Bill Todd,Public Member,
Mr. Hardev Bains,Public Member
Mr. Marc Landry,Public Member
Mr. Alex Heydon,Public Member
Mr. Carl Ferencz,Public Member
Mr. Frank Bajurny, Public Member
Dr.'David Gorman, Public Member
Mr. Chad Kavanaugh, Alternate Public Member
PRESENTERS/ Mr. Brian Devitt,DRHD (Secretary)
OBSERVERS Mr. Don Terry, OPG(Presenter)
Mr. Jim Coles, OPG(Presenter)
Mr. Dave Nodwell, Emergency Management Ontario (Presenter)
Ms. Linda Gasser,Durham Region Resident (Presenter)
Mr. Ivan Ciuciura, Durham Emergency Management Office
(Presenter)
Mr. Bernie Beaudin, Canadian Nuclear Safety Commission(CNSC)
(Presenter)
Ms. Thuy Nguyen, CNSC
Ms. Theresa McClenaghan, Canadian Environmental Law
Association
Mr. Shawn-Patrick Stensil, Greenpeace Canada
Ms. Janice Szwarz,Municipality of Clarington
Ms, Dorothy Skinner, Durham Region Planning Division
Dr. Rahul Jain, Family Medicine Resident
Ms. Gail Cockburn,Durham Nuclear Awareness
Ms. Rene Cotton,Durham Nuclear Awareness
Ms. Janet McNeill,Durham Nuclear Awareness
Ms. Lynn Jacklin,Durham Nuclear Awareness
Ms. Kerry Meydam,Durham Environment Watch
REGRETS Mr. Gavin Lowe, Alternate Public Member
Dr. Tony Waker, University of Ontario Institute of Technology
Mr. Jansen Wu, Public Member.
Mr. Glenn Pringle, OPG.
Robert Kyle opened the meeting, welcomed everyone.
Robert Kyle thanked his staff for hosting the meeting today.
1.0 Adoption of the DNHC Agenda
i
The Revised Agenda was adopted.
2.0 Adoption of the DNHC Minutes'of the November 16,2012 meeting
The Minutes were adopted as written with a two editorial changes to 5.1.
3.0 Correspondence
3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating
Station Community Advisory Council meeting for September, October and
November 2012.
3.2 Robert Kyle's office received the CNSC Summary Record of Proceedings and
Decision of the AECL Application for Amendment of the Waste Nuclear
Substance Licence for the Port Hope Long-Term Low-Level Radioactive Waste
Project dated October 24, 2012.
3.3 Robert Kyle's office received the presentation notes used by Dr. Michael Binder,
President, CNSC, to the CANDU Energy Inc. Board of Directors concerning
CNSC's organization and major responsibilities dated November 9,2012.
3.4 Robert Kyle's office received the presentation notes used by CNSC staff to the
Nuclear Law Committee of the Nuclear Energy Agency, concerning Responsible
Resource Development, held in Paris,France on November 21 and 22, 2012.
3.5 Robert Kyle's office received an email from Janet McNeill of DNA concerning an
article written by Dr. Cathy Vakil, Canadian Association of Physicians for the
2
Environment, concerning Why is the Nuclear Industry Blowing Off Low-Level
Radiation Health Findings? dated November 22, 2012.
3.6 Robert K.yle's office received the presentation notes used by Arnie Gunderson of
Fairwinds Energy Education to the Nuclear Energy Information Services
Conference concerning A Mountain of Waste 70 years High: Ending the Nuclear
Age held in Chicago on December 2, 2012.
3.7 Robert Kyle's office received information releases from Scott Berry, Manager,
Site Public Affairs, summarizing the CNSC Public Hearing held at the Hope
Fellowship Church, 1685 Bloor Street, Courtice on December 3 to 6, 2012.
3.8 Robert Kyle's office received the presentation notes used Terry Jamieson, Vice
President, Technical Support Branch, CNSC, to the 2012 International Regulators
Conference on Nuclear Security concerning Protecting Canada's Nuclear
Industry: The Evolution of Nuclear Security and Armed Forces at Designated
Nuclear Facilities held in Washington D.C. on December 5, 2012.
3.9 _Robert Kyle received a letter from the Port Hope Area Initiative Management
Office thanking him for his support at the CNSC Public Hearing concerning the
Port Hope Project for Long-Term Low-Level Radioactive Waste remediation and
construction activities-for the clean-up of nuclear waste and the letter was dated
December 7,2012.
3.10 Robert Kyle's office received an.information release from the World Nuclear
News agency concerning the UNSCEAR preliminary findings of health effects
from the Fukushima nuclear accident dated December 10, 2012.
3.11 Robert Kyle's office received from Tom Mitchell, President and CEO, OPG's
Performance Report for the second and third quarters of 2012 highlighting
improvements to their business transformation efforts dated December 19, 2012.
3.12 Robert Kyle's office received the CNSC Fact Sheet concerning Tritium dated
December 2012,
3.13 Robert Kyle's office received an information release from Don Terry, Public
Affairs Manager, Pickering Nuclear concerning a fire that was safely extinguished
in a lube oil purification system in the Pickering.Nuclear Unit 1 turbine hall and
the fire occurred on January 1, 2013.
3.14 Robert Kyle's office received an invitation from Judy Herod, Manager of
Stakeholder Relations and Communications, Port Hope Area Initiative
Management Office, to the DNHC to serve as a member of the Citizen Liaison
Group for the Port Granby Project that will compliment existing opportunities for
information sharing and community involvement dated January 8,,2013.
3.15 Robert Kyle received a letter from Louis Bertrand, professional engineer and
resident of Bowmanville, concerning his opinion that insufficient attention has
3
been directed to emergency planning for a potential large radiation release from
the Darlington Nuclear Generating Station that would prompt a sizable evacuation
dated January 16, 2013,
Robert Kyle indicated that a copy of Louis Bertrand's letter was given to Dave Nodwell
of Emergency Management Ontario at the meeting today. EMO has authority over the
areas of concern mentioned by Louis Bertrand in his letter.
4.0 Nuclear Power/Environmental Issues
4.1 Report by the CNSC concerning Nuclear Emergency Preparedness
Bernie Beaudin and Thuy Nguyen, Emergency Management Program Officers,
Emergency Management Programs Division, provided a report on the CNSC's
Changing Face of Emergency Response from the Regulator's Perspective. The
highlights of Bernie's presentation were:
® The CNSC's regulatory expectations of licensees includes
• Provision of adequate protection of health/safety and the environment.
• Emergency preparedness and response measures for protecting the
public including on-site emergency plans and supporting off-site
authorities in their emergency planning.
• The CNSC's Emergency Management Program provides specialist
oversight of licensees' emergency preparedness programs, ensures its
staff is ready to respond to an emergency and provides radiation
detection/protection training for first responders
The CNSC's role during a nuclear emergency will'be to provide assurance
that appropriate actions are taken to limit the risk to health, safety, security
and the environment.
® The CNSC's oversight before an emergency is to ensure the review licensee's
emergency plans, ensure exercises conducted and links with
municipalities/province are verified.
®. The CNSC's two major roles are to oversee licensees and to provide support
to provincial/federal agencies.
Bernie explained that as result of the Fukushima nuclear accident the CNSC formed
a Task Force that brought forward an Action Plan that concluded-
9 The Canadian nuclear reactors are safe but recommended actions for
strengthening in case of a severe accident.
® The Key Findings for Ontario nuclear power plants included:
o Capabilities of plans for multi-unit accident, or severe external event,
have not been demonstrated.
o Performance of emergency response 'organizations has not been
challenged with a severe event or multi-unit accident.
o Real-time radiation monitoring is not available at all sites.
o Not all emergency facilities and equipment has back-up power
available.
4
o Arrangements for external supplies and support are not always
formalized and documented.
• The Task Force confirmed the current state of emergency preparedness in
Ontario is adequate with no significant gaps in nuclear emergency plans and
its Key Findings were:
• Reduction in frequency of full-scale nuclear power plant exercises.
• No oversight process for off-site nuclear emergency plans, programs
and capability.
• No national guidance/standard for off-site nuclear emergency planning.
• Planning basis does not explicitly consider multi-unit accidents.
• Public alerting in not fully implemented per provincial plan.
• Effectiveness of central KI stocking, as apposed to residential pre-
distribution, has not been confirmed.
• The Task Force confirmed the Regulatory Framework was strong and
comprehensive.
Bernie explained that as a result of the Fukushima nuclear accident and the Task
Force Action Plan, CNSC's role has changed and now includes:
• More interest in off-site preparedness.
• Prepared to take the responsibility "lead" for the first 24 to 48 hours while
government agencies implement their response plans.
• Overseeing major projects at OPG and Bruce Power to improve plant
safety.
• Discussions with federal and provincial authorities concerning the
Fukushima Task Force Action Plan and changes needed.
• Participating in National Emergency Preparedness Workshop scheduled for
March 21 to 22, 2013.
• Participating in the National Nuclear Emergency Exercise at Darlington
Nuclear Generating Station scheduled for May 2014.
Bernie Beaudin and Thuy Nguyen indicated that more information on the CNSC's
emergency response plans can be found at www.nuclearsafety.gc.ca and
info@cnsc-ccsn.gc.ca. Bernie can be contacted at bemie.beaudin@cnsc-ccsn.gc.ca
or by telephone at 613-947-2977. The slides used are attached as Appendix 1.
4.2 Report by Emergency Management Ontario on Nuclear Emergency Preparedness
Dave Nodwell, Manager, Emergency Management Ontario, provided a
comprehensive report on the emergency arrangements in place under the Provincial
Nuclear Emergency Response Plan (PNERP). The highlights of Dave's
presentation were:
• The PNERP was first developed in 1979 and approved in 1986 and is the
overall legislative framework within which Emergency Management Ontario
(EMO) operates.
• The PNERP was updated and approved by Cabinet in February 2009.
• The PNERP Implementation Plans for Darlington, Pickering and Bruce NGSs
were updated and approved in December 2009.
5
• The PNERP has individual plans for Pickering and Darlington NGSs.
• EMO, under the authority of the PNERP, chairs the Nuclear Emergency
Management' Coordinating Committee -that meets quarterly with federal,
provincial, municipal and nuclear facility representatives to discuss and
ensure optimum state of nuclear/radiological preparedness.
• EMO uses the Incident Management System to manage all incidents,
emergencies and disasters and involves all key stakeholders involved in
nuclear emergency preparedness.
• EMO works together with all key stakeholders to ensure:
o Emergency plans are written, operational and practical.
o Full scale exercises are conducted and lessons learned are incorporated
into the planning process.
o Workshops and table top exercises are conducted regularly.
o Public alerting systems are operational Within the Primary Zone of 3 to
10 kilometres of a NGS and the public is able to be alerted within 15
minutes.
o Thyroid blocking strategies are developed for the supply and
distribution of potassium iodide (KI) if needed in case of a nuclear
accident and directed to take the pills by the Chief Medical Officer of
Health of Ontario.
• EMO requires nuclear facilities to provide notification of a potential nuclear
event/incident and the notification process includes:
• Notifying the province and local municipalities within 15 minutes of
recognizing the event/incident occurred.
• Establishing the Notification Category to denote the severity of the
event/incident.
• The Province in turn will decide on the response level to be adopted
within 15 minutes of being notified and will notify designated
municipalities and the rest of the emergency response organization.
• Four Notification Categories determine what off-site response level is
required from routine monitoring in a Reportable Event to a Reportable
Incident and full activation in case of a General Emergency.
• The response will result in protective measures to minimize the radiation
hazard that includes:
o Exposure control measures that protect against external irradiation and
inhalation of radioactive material such as evacuation, sheltering, thyroid
blocking decontamination, use of protective equipment etc.
o Ingestion control measures that protect the food chain from radioactive
material and prevent the ingestion of contaminated food and water such
as water systems,milk control, produce and crop control etc.
o Evacuations will be directed for those sectors where projected doses are
expected to meet prescribed evacuation levels and Joint Traffic Plans
will manage affected traffic in surrounding areas.
o Sheltering will be directed for those sectors where projected doses are
to exceed prescribed sheltering levels and for sectors adjacent to
evacuated sectors.
6
o Thyroid blocking with use of KI pills will be prescribed for sectors
where projected doses are expected to meet prescribed thyroid blocking
action levels.
o Communication of emergency information will be provided by the
province and two information centres will be activated to communicate
with local residents and Ontarians.
Dave Nodwell will keep the DNHC updated on significant changes to the PNERP
and EMO's role as it affects nuclear emergency preparedness at Pickering and
Darlington NGS. More information on EMO's nuclear emergency preparedness can
be found at ontario.ca/emo and Dave can be contacted by email at
dave.nodwell cr,ontario.ca or by telephone at 416-314-3723. The slides used are
attached as Appendix 2,
4.3 Progress Report by OPG on Nuclear Emergency Preparedness
Jim Coles, Director, Emergency Management and Fire Protection, Security and
Emergency Services Division, provided a presentation on emergency response at
Pickering and Darlington NGSs. The highlights of Jim's presentation were:
® Eleven sirens are being added to the Pickering public alerting system.
® Automated Near Boundary Gamma Monitors and Source Term Gamma
Monitors have been installed and are in service.
• Live data on gamma radiation levels around the NGSs is monitored and can
be quickly provided to support the Province in determining the need for off-
site protective actions,
• Partnering across the nuclear industry has resulted in formal mutual aid D
agreements between CANU utilities and the future establishment of a
Regional Emergency Response Support Centre.
Jim mentioned that significant progress has been made since the Fukushima nuclear
accident and changes have been made that include:
• Evaluation of the adequacy of existing emergency plans and programs.
• Provision of a plan and schedule for the'development of improved exercise
programs.
• Evaluation of the adequacy of back-up power for emergency facilities and
equipment.
• Identification of external support and resources that may be required during
an emergency.
• Installation of an automated Radiological Monitoring System.
Jim indicated that OPG's Next Steps for nuclear emergency preparedness will be
enhanced emergency exercises to include:
• Deployment of Emergency Mitigation Equipment for alternate cooling and a
drill is scheduled for Pickering NGS in February 2013.
• Involvement in a large scale exercise scheduled for Darlington NGS in May
2014 that will involve all levels of government and municipal agencies.
7
Jim's summary indicated that Pickering and Darlington NGSs are safe but OPG is
not complacent and that excellent progress has been made in completing the
Fukusluma accident action items identified by the CNSC.
Jim Coles indicated he can be contacted at jim.coles@opg.com or by telephone at
905-623-6670 for more information about OPG's nuclear emergency preparedness.
Jim also provided a useful link to OPG and cross links to their external stakeholders
at http://www.opg.com/safety/nsafe/prepared.asp and the slides used are attached as
Appendix 3.
4.4 Progress Report by Durham Emergency Management Office on Nuclear
Emergency Preparedness in Durham Region of Durham
Ivan Ciuciura, Director, Durham Emergency Management Office (DEMO),
provided a progress.report on nuclear emergency preparedness in'Durham Region.
The highlights of Ivan's presentation were:
• DEMO is responsible for the effective mitigation, preparedness, response and
recovery in case of an emergency in Durham Region.
• This year's presentation by Ivan, included a focus on the response phase.
• DEMO has 5 staff and 1 is on call 24 hours per day 7 days per week to
respond to an emergency.
• Nuclear emergency planning is a part*of the overall emergency preparedness
in Durham Region.
• DEMO's emergency management program includes developing plans,
training staff, conducting exercises and public education.
• EMO is in charge of emergency response during an emergency and the
municipalities including Durham Region implement Provincial directives.
• OPG's responsibilities are to restore the NGSs to a safe state and support off-
site exercises and efforts for emergency preparedness and recovery.
• Durham Region is the "Designated Municipality" referred to in the PNERP
and must have nuclear emergency plans to deal with off-site consequences.
• Local municipalities in Durham Region also have emergency plans but they
must be coordinated and conform to the DEMO plan.
Ivan explained that DEMO.'s plans are very closely coordinated with EMO and
OPG's nuclear emergency plans and include:
• Nuclear Emergency Notification originating with Darlington and Pickering
NGSs.
• Levels of Activation are decided by EMO based on the potential severity of
the incident that include:
• Routine Monitoring
• Enhanced Monitoring
• Partial Activation
• Full Activation
• The Durham Region Emergency Response Organization is assembled
representing several departments including the Health Department.
. g
• Notification of the public is accomplished with outdoor warning sirens,
telephone auto-dialer system for those indoors, and by emergency bulletins
from the province on radio and television.
• Evacuations are ordered by the Province and involve police for traffic control,
Host municipalities to receive evacuees, schools to evacuate to temporary
"holding" schools outside the 10 km zone and mobilizing Durham Transit to
assist people without vehicles.
Ivan's summary of his presentation included:
® Every family needs to plan for emergencies that would require sheltering and
evacuation by being prepared to take documents, money, medications and
pets to a safe place:
® DEMO has very extensive nuclear emergency response plans and works very
closely with EMO and OPG to test and , improve nuclear emergency
preparedness in Durham Region.
Ivan Ciuciura or his associates will bring another progress report on nuclear
emergency preparedness 'to the DNHC in approximately one' year. More
information can be accessed at durham.ca/demo and Ivan can be contacted at
ivan.ciuciuraP,durham.ca or by telephone at 905-430-2792. The slides used are
attached as Appendix 4.
4.5.Report by a Durham Region Resident on Nuclear Emergency Preparedness
Linda Gasser, resident of Durham Region, asked to make a presentation today since
the theme. was Nuclear Emergency Preparedness. Linda also made a verbal
presentation to the CNSC Public Hearing held in Courtice from December 3 to 6,
2012. The highlights of Linda's presentation were:
• Durham Region is hosting two large NGSs and its nuclear emergency
preparedness documents should be prominently displayed and accessible
from the main page of the Region's website.
• The cost of nuclear emergency planning is the cost of hosting nuclear
generation for all those involved in nuclear emergency preparedness.
® Durham Region's emergency preparedness documents should:
• 'Reference nuclear emergency preparedness because the most recently
distributed document Are you Ready? did not mention nuclear in its 24
pages
• Consolidate the Region's Nuclear Public Safety document including the
plan for assisting persons with disabilities into Are you Ready?
• Include distribution to every household in Durham Region or at least 20
kilometres around Darlington and Pickering NGSs
• Clarify how the Region-wide transit system will assist persons without
their own vehicles if evacuation is required
• Be dated and kept current
• Durham Region.should provide community outreach and education'sessions
concerning every aspect of nuclear emergency planning in case of a large
radioactive release accident at Darlington or Pickering NGSs.
9
• All nuclear emergency planning providers including the CNSC, EMO, OPG
and DEMO should consult the public and solicit input when draft plans are
being reviewed.
• DEMO should encourage major retailers to stock good quality emergency
preparedness products for the public to access when needed.
Linda referred to a book she found very informative on the Fukushima nuclear
accident and institutional failures, Strong in the Rain, written by Lucy Birmingham
and David McNeill.
For more information, Linda Gasser can be contacted at gasserlinda@gmail.com or
905-665-5789. The notes she used are attached as Appendix 5.
5.0 Health Effects
5.1 No Report.
6.0 Communications
6.1 Community Issues at Pickering Nuclear
Don Terry, Manager, Public Affairs, provided an update on Community Issues at
Pickering Nuclear. The highlights of Don's presentation were:
• Pickering Nuclear will be partnering.with community.groups for the annual
March Break programs that are appreciated by families.
• Sponsorship of Big Brothers and Sisters Bowl for Kids Sake will have events
across Durham Region.
• Launching the Bring Back the Salmon in local schools will begin next week.
• The next edition of Pickering Neighbours will be issued in February.
Don Terry, Manager, Public Affairs, at Pickering Nuclear, can be reached at (905)
839-1151 extension 5966 or by e-mail at don.terryna,opg.com for more information.
6.2 Community Issues at Darlington Nuclear
Don Terry, Manager, Public Affairs, provided an update on the Community Issues
at Darlington Nuclear. The highlights of Don's presentation were:
• Darlington Nuclear will be partnering with community groups for the March
Break programs that are appreciated by families.
• Partnership with community groups for the Clarington Winter WinterLearn is
planned for February.
• OPG recently appointed Mike Allen as the Deputy Vice President at
Darlington Nuclear.
• The next edition of Darlington Neighbours will be issued in February.
Jennifer Knox, Manager, Public Affairs, at Darlington Nuclear, can be reached at
(905) 697-7443 by e-mail at Jennifer.knox(a,opg.com for more information.
10
7.0 Other Business
7.1 Topics Inventory Update
Robert Kyle indicated the Topics Inventory will be revised to include the
presentations made today and will be included as Appendix 6.
T2. Future Topics for the DNHC to Consider
Robert Kyle indicated the topics for discussion at the next DNHC meeting on April
19, 2013 or future DNHC meetings may include:
® Progress Report from the Nuclear Waste Management Organization on their
Site Selection Process
® Progress Deport from OPG on the Deep Geological Repository for Low and
Intermediate Level Waste
® Progress Report from OPG on the Proposed Darlington Refurbishment and
Continued Operation Project and the Darlington New Nuclear Project
® Report from the CNSC on Epidemiological Studies concerning Nuclear
Power Plants in Canada
® Report from Health Canada on Nuclear Emergency Preparedness
• Progress Report by the Ministry of Health and Long-Term Care concerning
their Radiation Response Plan
8.0 Next Meeting
Date April 19, 2013
Times 12:00 PM Lunch served
1:00 PM Meeting begins
Host Pickering Nuclear
Location Pickering Recreation Centre
1867 Valley Farm Road
Meeting Rooms 2 & 3
City of Pickering, Ontario
9.0 Adjournment at 4:30 PM
• 11
Nuclear Management Ontarit,
#URHAM NUCLEAR HEALTH COMMITTEE
January 18., 1
Dave Nodwell
Emergency g ' - Ontario
0.
CD
X
1 - 4
CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE
January 24, 2013, 3:00 P.M.
MEETING ROOM 1A
Present: Mayor Foster
Jen Andrew-Fischer, on behalf of John O'Toole, MPP
Len Creamer, Manager of Municipal Law Enforcement
Sean Fitzgerald, Durham Regional Police Services -
Erin Gorman, Peterborough Victoria Northumberland and
Clarington Catholic District-School Board
Rolf Kluem, Durham Regional Police Services
Jennifer Knox, Ontario Power Generation
Maria Perrino, John Howard Society .
Gord Weir, Director of Emergency Services/Fire Chief
Martin Wind, Durham Regional Police Services
Also Present: Patti Barrie, Municipal Clerk
Mayor Foster chaired the meeting.
1. MINUTES
The minutes of the meeting held on November 29, 2012 were received without
comment.
2. ELECTION OF CHAIR AND VICE-CHAIR
This matter was deferred to the next meeting.
3. DELEGATION
(a) Paul Dobbs, Chair, Oshawa Safe Communities Committee provided information
to the Committee on the start-up of Oshawa's committee. He indicated that the
initial project was initiated in 2007 through the Durham Regional Police and the
City of Oshawa. The first 1-1/2 to 2 years was a learning process during which
time they had outside presenters addressing various safety issues. A survey of
the City's citizens was undertaken to identify safety concerns of residents.
Through this survey, it was identified that.downtown safety was a concern, so the
Committee partnered with stakeholders in the downtown core to undertake a
clean up of the area in conjunction with Earth Day. The event, called
Communities with Brooms, has proven to be very successful and the BIA have
now taken over the lead role in this endeavour.
Graffiti in the downtown was addressed and the BIA fielded the bill for the
cleanup. This is a tough issue to tackle, but by making it a focus and engaging
stakeholders and the Police Department, a difference can be made.
Clarington Safe - 2 - January 24, 2013
Communities Committee
In order to make the work of the Committee more meaningful for its members,
the membership has been divided into working groups consisting of three people
each to work of five different "forums". Pre- and post-forum surveys are
conducted to measure the knowledge gained by those in attendance.
All of the funding for the Committee comes from the City of Oshawa, based on
the annual workplan which is formulated in November of each year. The original
budget for the Committee was $3,000; the 2013 budget request is for $15,000.
An annual report is submitted to City Council highlighting the activities of the past
year and the workplan for the year ahead.
4. NEW BUSINESS
(b) Key Priorities in DRP Community Patrol Plan
Inspector Kluem described the Community Patrol Plan which is based on
strategies identified in the Business Plan. He indicated that some issues can be
visited over and over again. In Clarington, the major areas of focus are:
Youth
➢ Safety and security in areas of school zones
➢ Property crime initiatives
Traffic accidents
➢ Safety in public areas
➢ People who create the most serious danger to residents
Various media releases will focus on these items.
(a) Durham Regional Police Trending Reports
Sean Fitzgerald advised that the trending reports indicate that Clarington is a
very safe community. He advised that theft in motor vehicles is occurring
everywhere in the community and traffic safety in the Boswell Drive to Regional
Road 57 and the Scugog Street to Simpson Avenue zones is a concern. A
survey of the crossing guards may be undertaken to ensure that Durham
Regional Police are targeting the right areas.
5. DATE OF NEXT MEETING
The next meeting of the Committee is scheduled to be held on Thursday,
February 21, 2013, commencing at 3:00 p.m. in Committee Room 1A. For this
meeting; Committee members are asked to consider themes that they would like
to see addressed and to email their ideas to the Municipal Clerk for inclusion on
the agenda. Also a review of the Terms of Reference will be undertaken to
ensure that they are in line with the work the Committee hopes to achieve.
CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE
February 21, 2013, 3:00 P.M.
MEETING ROOM 1A
Present: Mayor Foster
Len Creamer, Manager of Municipal Law Enforcement
Rolf Kluem, Durham Regional Police Services
Maria Perrino, John Howard Society
Chris Newman, Firehouse Youth Centre
Sheryl Greenham, Executive Assistant to Erin O'Toole, M.P.
Sean Fitzgerald, Durham Regional Police Services
P.C. Martin Wind, Durham Regional Police Services
Also Present: June Gallagher, Committee Co-ordinator
Mayor Foster chaired the meeting.
1. MINUTES
The minutes of the meeting held on January 24, 2013 were received without
comment.
2. ELECTION OF CHAIR AND VICE-CHAIR
This matter was deferred to the next meeting.
3. NEW BUSINESS
(a) Terms of Reference
The Committee briefly discussed the terms of reference. 'It was decided to
change membership list to remove specific names (leaving titles only). In
addition, it was decided that quorum details will be discussed at the next meeting,
as part of a larger review of the terms of reference.
(b) Durham Regional Police (DRP) Trending Reports
Thefts from Vehicles
Rolf Kluem advised that reports are generated, analyzed and distributed
bi-weekly within the DRP. He noted that "theft from vehicle" crime affects
approximately 10-20 persons per month. Inspector Kluem noted that there was a
spike in thefts from vehicles in January, probably attributed to the good weather
in January. He listed the geographic areas of concern for property thefts.
Inspector Kluem shared a map with the Committee, indicating the areas of
greater thefts. He noted that Clarington is a safe community, but he wanted to
bring attention to this type of crime noted.
Clarington Safe - 2 - February 21, 2013
Communities Committee
Maria Perrino asked whether there was a campaign regarding "not keeping
valuables in vehicles". Inspector Kluem responded that he had authored an
article speaking to the issue, which is available on the DRP website. He added
that incidents are reduced when patrols are increased, but noted that this is not
the permanent answer. Inspector Kluem informed the Committee that
communications to parents regarding watching for signs of thefts among youth.
has also reduced thefts in the past.
Sean Fitzgerald informed the Committee that University of Ontario Institute of
Technology (UOIT) students had performed research on theft of motor vehicles
in conjunction with the youths from the Firehouse Youth Centre. He noted that
the report is available from the DRP. Mr. Fitzgerald noted that vehicles left on
roadways were targeted twice as much as those in driveways.
P.C. Wind added that signs indicating "lock your doors" act as effective
reminders to help reduce thefts. He noted that partnerships with the Business
Improvement Associations (BIAs) and the Clarington Board of Trade (CBOT) are
currently underway to encourage reporting crimes.
Mayor Foster suggested that he would post the map to Facebook showing areas
of high theft from crime.
Graffiti
Inspector Kluem informed the Committee that he had asked the DRP crime
analysts to prepare an analysis, from 2007 to 2103, of reported graffiti or tagging.
incidents. He noted that:
® There are approximately 1-4 incidents reported per month, over a five year
period.
® Most incidents spike from the end of July to the middle of October, with
the largest spike around August 10tH
® Most occur on Friday nights.
® 49% occur in Bowmanville, with the next largest number occurring in
Courtice.
® Graffiti incidents tend to cluster around schools.
He listed the geographic areas, illustrated on a map, which are affected.
Inspector Kluem concluded that this information provides opportunities to provide
community messaging or program initiatives with students. He added that a
combined approach tends to be the most successful for a long term solution.
P.C. Wind noted that it is important to get the message out regarding the
process for reporting these types of crimes. He added that comm.unity support is
the key.
Clarington Safe - 3 - February 21, 2013
Communities Committee
Mayor Foster stated that there tends to be a decrease in graffiti if it is cleaned up
quickly. Mayor Foster asked the DRP to forward graffiti communications for him
to post on Facebook. P.C. Wind informed the Committee that he is currently
working with Jennifer Cooke and Skip Crosby to use the municipal message
boards to communicate the issues.
Mayor Foster asked whether Canada Post, Bell Canada, Veridian, Hydro One,
Metroland, Rogers, etc. had been contacted to clean up their equipment when it
has been tagged. P.C. Wind added the difficulty is to ensure that the contact
numbers are known for the responsible employee in the organization. Inspector
Kluem noted that the larger organizations, such as Canada Post, tend to have
too much bureaucracy to act quickly to clean up the equipment.
There was a general discussion about how to approach the stakeholders to clean
up the equipment.
Inspector Kluem informed the Committee that Brighton is currently putting
forward a by-law to prohibit minors from purchasing spray paint, but he noted that
this approach can result in more problems and not solve the initial graffiti issue.
Sheryl Greenham offered that she will contact Canada Post to determine who the
contact person might be for cleanup of Canada Post equipment within Clarington.
(c) Themes to be Addressed
"Getting the Message Out"
P.C. Wind stated that "eyes on the street" can be the 'most effective.
Rolf Kluem agreed that "the people are the police, and the police are the people",
and therefore citizens should be reminded of their role in crime prevention. He
noted that the Ontario Association of Chiefs of Police (OACP)- message in 2013
is "crime prevention....it starts with you".
The Committee agreed that there is also a message that "the vast majority of kids
are good kids" which needs to be communicated.
Achievables
Inspector Kluem informed the Committee that the Oshawa Safe Community
Committee took the approach of a "town hall meeting" with a focus on each
member's priority, to brainstorm for solutions within a year. This could be a way
of promoting Clarington as a safe and vibrant community.
Clarington Safe - 4 - February 21, 2013
Communities Committee
Accountability
Maria Perrino stated that her suggestion for a theme would be "making citizens
more accountable for prevention".
Geographic Areas
Sean Fitzgerald suggested that the themes could be targeted to specific
geographic areas in order to be achievable and measurable.
Building Community
Chris Newman agreed with Len Creamer's suggestion that there is a need to
rebuild community spirit.
Summary
.Mayor Foster agreed that the maps presented today could be used to target the
messages. He suggested that a strategy be developed at the next meeting.
Sheryl Greenham agreed to this approach and suggested that the message
change by the month or the season. P.C. Wind noted that a "trade fair "approach
can be successful to bring people together, and provide "face time" and contact
information. Maria Perrino suggested that this message could be communicated
during community festivals. Inspector Kluem urged the Committee to keep the
.messages simple and specific.
5. DATE OF NEXT MEETING
The next meeting of the Committee is scheduled to be held on Thursday,
March 21, 2013, commencing at 3:00 p.m. in Committee Room 1A. For this
meeting, Committee members are asked to:
• indicate, ahead of the meeting, whether you are interested in putting your
name forward for Chair or Vice-Chair;
• be prepared to elect a chair and vice-chair;
• be prepared to approve the terms of reference (including a clarification on
the question of quorum);
• bring existing communications/documents to develop a communications
strategy; and
• provide specific agenda items for the next meeting.
1 - 5
CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE
February 6, 2013, 6:00 P.M.
MEETING ROOM 1A
Present: Sylvia Jaspers-Fayer, Chair
Shea-Lea Latchford, Vice Chair
Sally Barrie
Jennifer Forde
Andrea Horgan
Absent: Tim Hick
Councillor Partner
Also Present: Patti Barrie, Municipal Clerk
1. ADOPTION OF MINUTES
Moved by Sally Barrie, seconded by Shea-Lea Latchford
THAT the minutes of the meeting of January 2, 2013 be approved.
"CARRIED"
2. BUSINESS ARISING FROM MINUTES
(a) Outreach
Shea-Lea Latchford and Andrea Horgan have discussed possibilities for a
community outreach program and suggest the following:
® Booth at Maplefest in conjunction with the Municipality of
Clarington, possibly including a display on service dogs and deaf
services and the distribution of pamphlets and handouts
® High school presentations/workshops related to barriers
® Display in the public library
Moved by Shea-Lea Latchford, seconded by Andrea Horgan
THAT the Committee finalize plans for working in conjunction with the
Municipality of Clarington for an information booth at Maplefest.
"CARRIED"
Clarington Accessibility - 2 - February 6, 2013
Advisory Committee
(b) 222 King Street East
This matter will be discussed with the building owners.
3. NEW BUSINESS
(a) Correspondence from a Legal Cannabis User Requesting Support for a
New Law for the Medical Consumption of Cannabis and Cannabis
Products by Allowing Public Vaporization
This matter was referred to the Municipal Clerk for a report at the next
meeting.
(b) Wilmot Creek Newsletter
Information will be formatted for inclusion in the Wilmot Creek Newsletter
in an attempt to bring community awareness to the Committee.
(c) List of Community Hall/Facilities (Public or Private) Which are Accessible
and Appropriate for Use for Public Information Meetings
The Municipality asked whether the Committee would be willing to take on
the project of identifying facilities that can be used for public information
meetings, to ensure that these meetings are accessible to all. A listing of
buildings will be compiled to be reviewed by the Committee.
4. REGIONAL UPDATE
(a) 911 Text Messaging
The CRTC is enhancing the 911 system to allow text messaging to be
used which will provide better service for individuals with speech and
hearing impairments. Telephone and wireless companies will need to be
upgrade their networks by January 2014.
(b) Speaker
At the last meeting, The HonourableTracy MacCharles, Minister of
Consumer Services, MPP Pickering-Scarborough East spoke with respect
to accessibility legislation.
Clarington Accessibility - 3 - February 6, 2013
Advisory Committee
5. OTHER BUSINESS
(a) Service Ontario Building
A concern has been brought forward as to the lack of accessibility at the
Service Ontario building located at the corner of King and George Streets.
(b) Site Plan
The Municipal Clerk provided an update of the site plan review of the
Durham Regional Police Services building which will be constructed on
Maple Grove Road, indicating that the items identified by the sub-
committee have been rectified.
6. DATE OF NEXT MEETING
The next meeting of the Committee is scheduled to be held on Wednesday,
March 6, 2013 commencing at 6:00 p.m. in Committee Room 1A.
7. ADJOURNMENT
The meeting adjourned at 7:00 p.m.
Chair
Secretary
1 - 6
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING
THURSDAY, FEBRUARY 14th, 2013
MEMBERS PRESENT: Brenda Metcalf
John Cartwright
Eric Bowman
Gary Jeffery
Jenni Knox
Ted Watson
Tom Barrie
STAFF: Faye Langmaid
REGRETS: MaryAnn Found, Mark Bragg, Don Rickard, Councillor Partner, Les Caswell
GUESTS: Chief Gord Weir, Fire and Emergency Services, DC Dave Shaw DPRS
Ted welcomed all to the meeting, everyone introduced themselves
Adopti''OA of Agenda
013-05 Moved by Eric Bowman, seconded by Gary Jeffery =
"That the Agenda for February 14th, 2013 be adopted"
CARRIED
Approval of Minutes
013 706 Moved by Brenda Metcalf, seconded by.Tom.-Barrie-
"That the minutes of the January 10t'', 2013 meetrng`be approved:"
CARRIED
Presentations:
Chief Gord Weir from Fire and Emergency Services provided an overview of some of the largest
fires and other matters such as flooding, plane crashes and emergency rescues that Fire and
Emergency Services are called out to. Of particular note is the specialty training and equipment
that Clarington has due to our geography. The ability to set up relays and use water out of the
lake or other large water bodies assisted with the McAsphalt Fire. Chief Weir also reviewed a
number of the pieces of equipment that are specific to Clarington's fleet'such as the ATV that is
used for rescues and the grass fire trucks.
Chief Weir provided an overview of the Ganaraska Forest and the fire fighting capability for the
forest. The forest was downloaded to the local municipality from MNR. MNR can be called in to
assist with a forest fire. If MNR fire fighting is called in it would take them a number of hours to,
mobilize and arrive and to use aerial assistance they would have to take over command and
ensure that the area was cleared to be able to deploy. An overview of the pricing for aerial
assistance was shown and discussed. There have been emergencies in the forest some
medical, a downed plane, contained fires and snowmobile incidents.
Agricultural Advisory Committee of Clarington February 14th, 2013
In addition to Ganaraska Forest there is also Long Sault and other conservation areas:
Reciprocal agreements are in place with adjoining municipalities to have assistance if a major
fire broke out. There would be containment and breaks employed if it became a wildfire. There
are some items that owners of property adjacent to the forest can do such as having a sprinkler
system they can deploy (similar to California) to protect their own property. The biggest issue at
Ganaraska is a supply of water to draw on to fight fire.
Chief Weir reviewed the changes that have occurred to the burn permits for farmers. The burn
permits are still issued at no-charge to farmers; however, one of the fire inspectors will attend
the farm to view the materials to be burned, ensure that it is an operating farm and that supplies
are on hand to keep the fire under control, etc.
DC Dave Shaw was in attendance to update the committee on the recent scrap metal thefts.
There has been an investigation and a number of arrests. The thieves are looking for easy
grabs. If you have scrap metal on your farms keep it hidden from view. It is worth the effort to
mark items with the farm name. Large vehicles should have a tracking system (e.g. tomtom) in
them.
There was a discussion on security cameras, how they should be positioned and the best way
to have monitoring carried out. Dave asked that all.incidents be reported as it helps in tracking
and surveillance.
Business Arising from Minutes
Farm Tax Rates — after the last meeting there, was a press release issued by Clarington to
address how assessments and farm tax rates are being.affected. The summary of the January
meeting should be used as a reference if any people have questions. Also if there are specific
issues please refer them to Nancy Taylor as she is always happy to answer questions in regard
to these issues.
CBOT Tour:- Tom and Don have met with Laura Wood from CBOT, they provided her with a
number of.suggestions. Arrangements are being finalized and the tour will most likely be in
early April. As soon as arrangements are known it will be circulated to all.
407 extension leases for farming Chris Brown and Pauline Van Roon have contacted a
number of farmers interested in farming in 2013 and have been collecting information on their
operations and proposed crops. Based on the information we have to date, we believe we may
be able to accommodate'a number of farming activities for the 2013 season (subject to some
conditions), while continuing to undertake our field investigations. This is still an ongoing
exercise which likely won't be fully resolved until March. Farmers have been advised that we
would be in further contact with them in early March. Faye has invited Pauline and Chris to
attend a future meeting of the Agricultural Advisory Committee to discuss weed control and tile
drainage issues.
Guardrails—Faye circulated an e-mail from Ron Albright with regard to the recommendations
on installation of guardrails: There will be consultation with the adjacent land owners that may
be impacted by installation. Some committee members have already been contacted and
having input will help with being able to maneuver the equipment around guardrails.
Agricultural Advisory Committee of Clarington February 14th, 2013
Correspondence and Council Referrals
There was a letter from MOE on the Farm leases by MTO for the 407 route, this has been
surpassed by the.more recent e-mail as noted above. The resolution the committee passed has
been endorsed by DAAC and Durham Region and a number of other municipalities in the
Region. It was suggested that the resolution be sent to the Premier as she is also the Minister
of Agriculture plus the Deputy Minister and ADM.
Liaison Reports
DAAC — Eric provided an update from DAAC. He indicated that,the next farm tour will be taking
place on September 12, 2013 in Brock Township. They had a presentation at their last meeting
about commercial fill operations.
DRFA —Farm Connections event April 2, 3, 4 has spaces available due to the work to rule
issues with the teachers. They have been looking into expanding their reach in the Catholic
School Board as well as to private schools.
CBOT — Jenni updated the group on the meeting and the items discussed being the 407 farm
leases, Durham Riding options and that Durham College and UOIT are now regularly attending
the CBOT meetings and have liaison people.
Future Agendas
Faye solicited suggestions for meeting presenters 'and topics for 2013. She informed the
Committee that Dan McMorrow:will be at the March meeting to discuss farm insurance and
retail operations. MTO officials''have been invited to attend on farm leases and other
implementation issues such as weeds and tile<drainage. John suggested a presentation on
bees may be beneficial.
Other Business
1) Clean Water Healthy Land Financial Assistance Program—There is now a discrepancy
between the funding available from CLOCA compared to GRCA. This is the opposite of
what occurred about 8 years ago when CLOCA had a program and GRCA did not.
CLOCA's documentation appears as if they have programs but no funding has been
attributed to them since 2010. With the adoption of a number of the Watershed Plans and
the target natural areas being primarily in the rural areas there needs to be programs to
achieve implementation The committee will work on a resolution for the next meeting.
2) Terms of Reference—The committee will work on a resolution for the next meeting
regarding the staggering of terms on Advisory Committees and the continuation of the
committee's work over the election period.
3) Jenni Knox was congratulated on her Built Heritage Award from Ontario Heritage Trust and
Council that she received on February 11th for her work on the Washington House, moving
of the barn and conservation of the original barns and home at the Knox Pumpkin Farm.
4) The committee members expressed their gratitude to Gary Jeffery for his 4 years as chair.
Agricultural Advisory Committee of Clarington February 14th, 2013
5) Faye reminded the committee of the e-mail sent earlier today about Appointment to the
Sustainability Committee, it is important that there be representation on this committee from
the agricultural perspective and especially in relation to the environmental farm plans, and
pesticides.
John Cartwright moved Adjournment.
Next.Meeting March 14, 2013, 7:30 .pm. Dan McMorrow will be the guest.
Agricultural Advisory Committee of Clarington February 14th, 2013
- 7
r
MINUTES
THE ORONO ARENA COMMUNITY CENTRE BOARD
February 19, 2013
PRESENT: Elaine Dillon John Witheridge.
Wendy Partner Laverne Boyd
Jackie Moore Gail McKenzie
Gord Lowery Willie Woo
REGRETS:
1. CALL TO ORDER: by Chairperson at 6:06 pm
2. Agenda
Presented by: John Witheridge
Moved by:- John Witheridge
Seconded by: Gord Lowery that we accept the agenda as presented.
Passed .
3. Minutes from Previous Meeting
Presented by: Jackie Moore
Moved by: Jackie Moore
Seconded by: Wendy Partner that minutes be accepted as read.
Passed
4. FINANCIAL REPORT (Orono Arena and Community Centre)
Net Income December 31, 2012, year-to-date is $19,432.55.
See full report attached.
Presented by: Laverne Boyd
Moved by: Laverne Boyd
Seconded by: Willie Woo that the December, 2012 Financial Report be
accepted as read.
Motion 2013-0201 Moved by: Gail McKenzie Seconded by: Elaine Dillon
To have Laverne Boyd question the Rental Booth cost of $3450 in 2012, when it
was 0 in 2013, with 0% change.
Passed
5. CORRESPONDENCE:
Nothing to discuss
6. Old Business
Nothing to discuss
7. NEW BUSINESS:
Motion 2013-0202 Moved by: John Witheridge, Seconded by: Jackie Moore
To request a copy of the Auditor's report for the Orono Arena Community Centre
when available.
8. Next Meeting Date: Every Quarter, 4th Tuesday of the month, next meetings are:
• April 23, 2013
• June 25, 2013
• October 22, 2013
9. Adjournment
Motion to Adjourn Moved by Lavern Boyd at 6:29, Seconded by Gord Lowery
Passed
J.
John Witheridge Jackie Moore
Chairperson Secretary
Orono Arena And Community Confre Page
Balance ShW AN at Doe 31,20112
ASS ET
CURRENT AS$15TS
Petty Cash y46,6-3
Term Deposit 10,104.6 f
13Alik-opofalkig accuqfit
Cash:Total ........... --
Accounts Receivable -3,073M
k,eownbs Receivable Y e AJju&t,, 0-00
A=tints Recelvat* 3,07390
Receivables;Net 3,073.90
TOTAL CURRENT ASSETS 128,612.49
FIXED ASSETS
furniture&Equipment 4,644.00
Accurn Oeprttc;Form Equip -2,W 20
Fumiture& 1,71114
TOTAL FIXED AS$ETS
TOTAL ASSET 130,324.23
LIABILITY
CURRENT LIABILITIe$
A=umts,Payablu -4,998.16
Accnunts.payable YE Ad,'VAnisrits 0.00
At-med 1-10bilitlos 1,020.0,0
Accounts,Payable 7,590,74
M*4*11011 POYW0
Vacation PeyaL,1,,-. 0,00
Empl0yum Mudions Payable- OM
Ef Payable 447,93
C,PP Payable 427.72
Fe,derpl Iricomd Tax Payable 1.949.06
Pension Payable 7,316.41
Riirc Gen Payable:Toll
W011 Flftyohlo 2,183,59
6 S TOn Sales 16,702-00
0$T OA Nmhasct -12,933.34
0-S T Payable .36,00
HST Paid on Purchases
TOTAL CURRENT LIA8I1,jTjE$
TOTAL LIABILITY 11,331,74
EQUITY
RETAINED EA1;NIN0$'
Term Doposit,
Retaired Earnln49
okirrent to
01-7-1 119,4SM6
TOTAL RETAINED EARNINGS
TOTAL EQUITY ita, x,49
—-------------
LIABILMES AND EQUITY 120,324,23
Page I
Orono Arena And Community Centre
Compavitive Income Statement
Actual Actual
Jan G!,2012 to Jeri 01,20ti to
Doc 31,2012 D"31,2011 Parcant
............
REVENUE
REVENUE
Bar*Interest Rffvonun 0.00
Ftental-lco Rental 747,926,60 250,582,10
Rental-Arena Fbor Rental 7,188,00 6,940.08 3.43
Rental-Booth 3,460-00 0100 0.00
RentAl-Hall 10,256.25 8,463,25 21,19
(Netting Room Rentii! 475,0* 2710.00 76.93
OAF—O. -Ref--Hydjo 0,00 1,846,42 400,00
DAF2 Ref BFI 010 A00-00
DAP.A,,Ref--Wages 0.00 1,700,84 -100,00
DAf,G,ft1wgWr 0,130 276.00
DAF.B,Ref-Supplies 0.00 494.71 -100,00
l3vWC 1,5xalirig 2,01,00 ijnoo i63.99
Ice Equipment CUringion cont u 0.00 11,243,50 -109,00
WSWIgnenu* n8.32 18,804.83 -98,41
Donations topwou 0100 6.00
iloord Adv*Alslr-g 2,900,00 6,630.60 .W26
TOTAL RE VENUE 28-5,4 P JC7 ii =7,44
TOTAL REVPIUE
-07 308,438.13 -7.44
EXPENSE
COST OF OPERATION$
Arena Mainionarft 30,7q5,46 07,177,78 -64.16
Areils$UppGss ti,745.97 6,9 i,9uf 66,96
Fees&Dues 104.11 0,070 0100
Audit Pft.19; IWOO 600.00 t07.40
Bookkaooinq fpwoo 170.00 491,18
Bank Charges&Sundry Exp- 10,78 213,48 -t 1,10
Gas 8,07122 17,207A1 •53,30
Pjopane For Olympia 0,00 0.00 0,00
Gasoline 5M.16 488-44 16,32
Tractor mainteo-we 268,04 Mlu -U-67
Grounds Maintenance 746.70 4403.28 -68.93
Hydro 35,104.40 07,201>48 -38,03
let Eoulpri*-vit 7,212,60 3,04116 87.72
Refuse t'rug 2,473-44 -24,30
Tulaphom 3,075.52 2.983,03 23-11
Water 4,143475 5,05A4 -30,65
ftwl:Wag 927,11 302.61 206.37
Depreciation 0.00 427,94 400,00
offim$(Jpple, 665,44 1,923,70 -"Ai
Miscellianeaus 6,9m t6 742.50 829,31
Wages 128,93t.95 124212.34 3180
El Expense 2,882.33 2,643,87 9.02
Pension Payable 13,271.96 3,308n 301.12
Opp Went* 2,45�,1,63 2,057-.82 f9.23
'NCO Evense 3,5(8.46 1,430,77 145,91
Employee 9enefts 0,00 7W.00 -100,00
Payroll Expense;Total II2.39
TOTAL COST OF OPERAT)ONS
7;73,56 ' 13,02
TOTAL EXPENSE 286,05052 305,667,73 13,ti2.
NET INCOME 10,432.56 2,570.40 656,01
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
MINUTES NO. 2
AUTHORITY MEETING
Wednesday,February 20,2013 -5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE,BOARDROOM
Present: P.Perkins,Chair
M.Novak,Vice Chair
L.Coe
S.Collier
L.Corrigan
J.Druimn
A.England
R.Hooper
T.D.Marimpietri
D.Mitchell
J.Neal
P.Rodrigues
J.R.Powell,Chief Administrative Officer
H.Brooks,Director,Watershed Planning&Natural Heritage
A.Cmming,Accounting Assistant
C.Darling,Director,Development Review&Regulation
G.Geissberger,Marketing&Communications Coordinator
D.Hope,Land Management&Operations Supervisor
P.Lowe,Director,Watershed Stewardship&Conmiunity Outreach
P.Sisson,Director,Engineering&Field Operations
G.SooChan,Director,Groundwater
M.Stauffer,Administrative Assistant/Recording Secretary
D.White,Director,Corporate Services
R.Wilmot,GIS Systems Supervisor
Excused: B.Chapman
C.Traill
The Chair called the meeting to order at 5:00 p.m.
DECLARATIONS—Mary Novak declared an interest with Staff Report#5110-13,Item#5,Permit W12-253-GA,Metrolinx/A coo,
as a family member is employed by Aecom. Councillor Novak neither took part in discussion nor voted on the matter.
ADOPTION OF MINUTES
Res.924 Moved by M.Novak
Seconded by S.Collier
THAT the Authority minutes of January 15,2013 be adopted as circulated.
CARRIED
DIRECTOR,DEVELOPMENT REVIEW®ULATION
(1) Staff Report#5110-13
Applications for Development,Interference with Wetlands and Alteration to Shorelines and Watercourses
—January 1 to 31,2013
Res.925 Moved by L. Coe
Seconded by S.Collier
THAT the applications attached to Staff Report#511043,excluding Item#5,Permit W12-253-GA,
Metrolinx/Aecotn,as issued by staff,be endorsed.
CARRIED
AUTHORITY MEETING NO.2—FEBRUARY 20,2013—PAGE 2
Res.926 Moved by J.Drumm
Seconded by R. Hooper
THAT Item#5,Permit W12-253-GA,MetrolinJCIAecont, as issued by staff,be endorsed.
CARRIED
(2) Staff Report#5112-13
Recommended Fee Schedule for Review of Environmental Assessments
P.Rodrigues and M.Novak made inquiries to C.Darling. Discussion ensued.
Res.927 Moved by P.Rodrigues
Seconded by L. Coe
THAT Staff Report#5112-13 be received for information;
THAT the fee schedule, as outlined in Attachment I of SR#5112-13,be approved;
THAT the approved fee schedule be phased in over a one year period;
THAT CLOCA staff report buck to the Authority Board in February 2014 advising of any concerns or issues that
have been raised by proponents;and,
THAT CLOCA staff advise stakeholders and watershed partners of the new fee schedules for planning and
regulation services for their information.
CARRIED
DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE
(1) Staff Report#5109-13
Black/Harmony/Farewell Creek Watershed Plan
Members were provided with a.CD containing the final Black/Hartnony/Farewell Creek Watershed Plan.
Res.928 Moved by L.Corrigan
Seconded by A.England
THAT Staff Rep ort#5109-13 be received,
THAT the CLOCA Board of Directors approve the Black/Harrnony/Farewell Creek Katershed Plan;
THAT CLOCA will manage the Black/Harmony/Farewell Creek Tatershed in accordance with this Plan;
THAT CLOCA will take the necessary actions to implement the Black/Harinony/Farewell Creek Watershed Plan;
THAT the BlacklHarmony/Farewell Creek Watershed Plan be used to support and implementAuthorio)
programs and services;
THAT the Region of Durhain, City of Oshawa and the Municipality of Clarington be notified of approval of this
Watershed Plan;and,
THAT CLOCA seek Regional and Municipal endorsement and implementation of theBlacklHarmonylFarewell
Creek Watershed Plan.
CARRIED
(2) Staff Report#5108-13
Oshawa Creek Watershed Plan
Members were provided with a CD containing the final Oshawa Creek Watershed Plan.
Res.#29 Moved by L.Corrigan
Seconded by A.England
THAT Staff Report#5108-13 be received,
THAT the CLOCA Board of Directors approve the Oshawa Creek Watershed Plan;
THAT CLOCA will manage the Oshawa Creek Watershed in accordance with this Plan;
THAT CLOCA will take the necessary actions to implement the Oshawa Creek ff"atershed Platt;
THAT the Oshawa Creek Watershed Plan be used to support and implernentAuthoritj}programs and services;
THAT the Region of Durham, City of Oshawa,Town of Whitby,Municipality of Clarington and Township of
Scugog be notified of approval of this Watershed Plan;and,
THAT CLOCA seek Regional and Municipal endorsement and implementation of the Oshawa Creek Watershed
Plan.
CARRIED
AUTHORITY MEETING NO.2—FEBRUARY 20,2013—PAGE 3
(3) Staff Report#5107-13
Cranberry Marsh Water Level Management Strategy
Res.#30 Moved by L.Corrigan
Seconded by A.England
THAT Staff Report 5107-13be received;
THAT the Cranberry Marsh Water Level Management Strategy—January 2013 be received for information;
and,
THAT the Cranberry Marsh Water Level Management Strategy-January 2013 be forwarded to the Region of
Durham and the Town of Whitby.
CARRIED
D.Mitchell arrived at 5:11 p.m.
DIRECTOR,STEWARDSHIP,EDUCATION&COMMUNICATION
(1) Staff Report#5117-13
Central Lake Ontario Conservation Watershed Report Card 2007 to 2011
P.Rodrigues noted that the template was not attached to the report. P.Lowe noted that the final Report Card would include the
template.
Res.#31 Moved by L Coe
Seconded by P.Rodrigues
THAT Staff Report 5117-13 be received,an t1,
THAT the CLOCA Board of Directors provide feedback on the circulated draft Report Card by Friday,March 8,
2013,12:00 noon.
CARRIED
DIRECTOR,GROUNDWATER RESOURCES
(1) Staff Report#5114-13
Best Management Practices—Hydrogeological Guidelines for Development Plans
P.Rodrigues noted an error in the heading numbering in the Hydrogeological Assessments—CA Guidelines to Support Development
Applications Reporl. G. SooChan advised that the report would be corrected.D.Mitchell inquired if the review included the private .
sector. G.SooChan noted that the next stage would include a broader-based review.
Res.#32 Moved by M.Novak
Seconded by R.Hooper
THAT Staff Report#5114-13 be received for information.
CARRIED
(2) Staff Report#5113-13
Update—Source Water Protection Activities—2013
Res.433 Moved by M.Novak
Seconded by R.Hooper
THAT Staff Report#5113-13 be received for information.
CARRIED
DIRECTOR,ENGINEERING&FIELD OPERATIONS
(1) Staff Report#5115-13
Winter in the CLOCA Conservation Areas
Res.#34 Moved by L. Coe
Seconded by A.England
THAT Staff Report#511 5-13 be received for information.
CARRIED
AUTHORITY MEETING NO.2—FEBRUARY 20,2013—PAGE 4
(2) Staff Report#5116-13
Purple Woods CA—Phase 2 Construction Update
Res.#35 Moved by L. Coe
Seconded by A.England
THAT Staff Report#5116-13 be received for information.
CARRIED
DIRECTOR,CORPORATE SERVICES
(1) Staff Report#5111-13
Ontario Job Creation Partnership Program
Res.936 Moved by L. Coe
Seconded by A.England
THAT Staff Report#5111-13 be received for information.
CARRIED
(2) Staff Report#5119-13
Solar Application at CLOCA Office Site
Res.937 Moved by L.Coe
Seconded by A.England
THAT Staff Report#5119-13 be received for information;and,
THAT the net revenue of$9,808.61 from generation be returned to the reserve for working capital,
CARRIED
(3) Staff Report#5118-13
BDO Canada Audit of Financial Statements for the Year Ended December 31,2012
Res.#38 Moved by L. Coe
Seconded by A.England
THAT the letter from Nigel A.C.Allen,BDO Dunwoody Canada LLP be received;and,
THAT Nigel A.C Allen be advised that the Board of Directors is not aware of any matters related to increased
risk,fraud or errors on behalf of manageinentprocesses.
CARRIED
MUNICIPAL AND OTHER BUSINESS
L.Corrigan inquired if a 4:00 p.m.start time for CLOCA Board of Directors would be convenient for Members. By a show of hands,
it was decided that an earlier start time would be inconvenient for most Members.
ADJOURNMENT
Res.#39 Moved by M.Novak
Seconded by T.D.Marimpietri
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 5:22 p.m.
- 9
Yu J
d
O
a
Draft minutes—Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY FEBRUARY 12, 2013
7:OOPM
Present: (Voting) ' Karin Murphy Suzanne Land
Jim Cleland Pat Mulcahy
Councillor Corinna Traill Brian Reid(Chair)
Regrets: Melanie McArthur Geoff James
Michael Goleski Bonnie Seto
Absent: Warren May—MNR Greg Wells—GRCA
1. Agenda
Acceptance of Agenda
The following items were added to the agenda:
Update re: Scavenger Hunt
Update re: Photography Event
Monitoring of Blog
Membership status
Sustainable Trails Business Plan
MOVED: by Councillor Trail, seconded by Jim Cleland
THAT: the agenda for February 12, 2013, with additions, be accepted.
CARRIED
jN -'x)13�'liiiutcs 1
2. Minutes of November 13, 2012
Approval of Minutes
MOVED: by Pat Mulcahy, seconded by Karin Murphy THAT: the minutes of December
11, 2012 be approved.
CARRIED
3. Items[Updates
Birds of Prey Event — this has been confirmed for June 15t1i We will need to
prepare/obtain a notice for display/distribution on our two kiosks, on our blog, to
local schools etc. 'Councillor Trail agreed to assist with promotion of this event.
Great Lakes Guardian Community Fund. — our grant application was not
successful. This means that refurbishment of the trail leading•to the cobblestone
beach on the Toronto Street side will not proceed this year as we had hoped. Thank
you Peter for your efforts in preparing and submitting our application.
Trees for Rural Road - application for Toronto Street under planting
We have not heard from the organization concerning the status of our application. If
not successful, it is hoped that we may obtain some, material for planting from
GRCA as we did last year.
Trail Ambassadors - The Durham Trails Coordinating Committee is seeking
persons who are willing to serve as Trail "Ambassadors ". The major responsibility
appears to be to serve as a conduit for information about the various trails (and
related activities) in the Durham Region.
Suzanne Land expressed interest. Brian will ask Peter to forward her name and
contact information to Sandra McLane, Planning Analyst with the Region of
Durham and to send to Suzanne what materials have been provided to date relating
to this initiative.
Scavenger hunt — Pat and Brian reviewed information provided by member
Melanie McArthur on this matter. It was agreed that this should be a fall event
(September) and should have a family focus. It was also agreed that the event should
be staged on the Cobbledick side because of its greater size, more extensive trail
network, and washroom facilities. The core committee of Melanie and Pat will
provide more details at our April meeting. Other members are welcome to offer
assistance. The possibility of providing some small prized for participants was
discussed — e.g. pins or badges, hats etc. Brian will explore with Peter the
availability of funding to purchase some small items for this purpose. Councillor
Trail agreed to assist with promotion of this event.
Photography Event — Brian provided a review of the original concept and its
intention of drawing attention to the Nature Area and what it has to offer.
Considerable discussion ensued with many positive ideas generated. It was agreed
that we would establish separate entry levels for those under and over 14 years of
age in such categories as flora, fauna, sunset/sunrise, landscape, and family time at
SWNA. It was agreed that this should be a spring event to coincide with the time
when things generally brighten up and come alive at SWNA. Councillor Trial
reported that she had spoken with a representative of the Arts Centre in
Bowmanville who has display time/space available for the period May 19t" to June
2"d. The idea is that all entries would be displayed there during that time. SWNAAC
would serve as judges and, hopefully, award some small prizes. Entrants would need
to sign permission slips to allow entries to be posted on our blog.
It was agreed that the entry deadline would be May 13 all entrants must be
submitted to the Municipal Offices, attention Peter Windolf; that entries must be 8
X 10 inches in size and be submitted in an inexpensive frame for display purposes;
a digital version will also be required to allow for posting on our blog. Brian and
Councillor Trail will .develop a poster/advertisement/ promotional strategy for this
event.
Membership - Brian will speak with Peter about seeking another committee
member to replace Tim Lizotte
Monitoring our Blog—Member Mike Goleski brought to the committee's attention
the need for someone to monitor the blog on an ongoing basis to determine if there
are questions that need to be addressed from members of the public etc. Mike will
be approached to determine if he is prepared to undertake that role on behalf of the
committee.
Business Plan for Sustainable Trails — Member Mike Goleski had provided a report
on this subject that he had prepared in conjunction with a course he had taken. No
one had yet had an opportunity to review it. In Mike's absence, it was decided to
carry it forward to our April meeting.
4. Other Business
None
i
5. Motion to Adjourn
MOVED: by Pat Mulcahy SECONDED: by Suzanne Land
THAT: the meeting be adjourned.
CARRIED
Adjournment: 8:00 P.M.
Next Meeting: 'Tuesday April 9, 7:00 PM
Notes prepared by B. Reid
1 - 10
CLAINGTON HERITAGE COMMITTEE
Minutes of Meeting
February 19, 2013
MEMBERS PRESENT:
Angela Tibbles Bonnie Seto David Reesor Tracey Ali
Colin Maitland Karin Murphy Councillor Hooper Tenzin Gyaltsan
Kim Vaneyk (Ex-officio)
REGRETS: Allan Kirby
MEMBERS ABSENT: Ruth Goff (Ex-officio), Andrew Kozak
STAFF: Faye Langmaid, Kristy Kilbourne
GUESTS: Brian and Audrey Jose and Jim Sculthorpe, refurbishment of Walbridge
House
Angela welcomed all to the meeting.
ADOPTION OF MINUTES
13.03 Moved by Councillor Hooper, seconded by Colin Maitland
THAT the minutes of January 15th, 2013 be accepted.
"CARRIED"
13.04 Moved by David Reesor, seconded by Tenzin Gyaltsan
THAT the minutes of the Special Meeting held on January 291h, 2013
be accepted.
"CARRIED"
PRESENTATIONS
Octagon House
Bonnie Seto presented on the proposed.works to the Octagon House on behalf of her
sister Janice Seto (the owner). Faye explained that since the Octagon House was one of
the first heritage designations in Clarington, the listing of heritage attributes is not explicit
in the designating by-law. Bonnie explained that according to the previous owner,
extensive work was done on the house in the 1950s. She stated that there are
approximately 21 windows in the house. The lower windows are not original. Some of the
upper windows are possibly original, however, most are in poor condition, some cracks
1
and drafty. The proposal is to replace all of the windows with new energy efficient
windows, keeping in character (same shape, pattern, larger windows are 6 over 6, smaller
are 4 over 4 and colour), and capping the sills. In addition, replacement of the front door
which is not original, the desire is also to replace the transom (original) and sidelight
windows/panels (may or may not be original). A catalog with the desired replacement
features was circulated, they have been obtaining quotes from a number of different
manufacturers/installers. Discussion was held; see recommendation later in these
minutes.
Walbridge House
Brian and Audrey Jose (owners) and Jim Sculthorpe (contractor) gave a brief history of
the house and explained that his grandfather had done extensive work to the house in the
1950s, effectively removing and replacing many of the original features. The designation
of this house is from 2005 and addressed the cultural heritage values of the home and its
exterior (not interior finishes). There are photos of the home from the early years and
bringing the front, east and west sides back to their original look is the proposed plan.
Currently, the house has been gutted and the Joses' are in the process of finalizing.the
floor plans which will be close to the original floor plan except for more of an open concept
and a possible addition to the south. They are also working to restore the facade of the
building close to its original state on the three visible sides of the house. Windows will be
restored and other features will be renovated or replaced using original materials.
Restoration of the exterior will include the removal of a side door which was added later
on and returning the rear garage entry that encroaches into the building to its original state
as a living room. They are hoping to modernize the rear of the house slightly to allow for
modern conveniences. All of the siding will be removed and replaced with new siding the
same width as the original siding.
Jim Sculthorpe, the lead contractor, described the interior of the house and noted that the
white pine frame is in spectacular shape. Interestingly, he remarked that none of the
basement timbers are underneath the 2nd floor timbers. Jim will be preparing a list of the
items that they are looking for such as baseboard, doors, foundation stones, etc. and
provide it for inclusion in the 407 Salvage database. Jim would happily attend any tours of
the 407 properties in order to see if there are any other materials they could be salvaged
for the Walbridge House.
When drawings have been prepared they will be brought to the CHC for approval as an
alteration to a designated property.
2
Angela and the Committee thanked Jim, Brian, and Audrey for attending the meeting and
providing an update on the progress of the Walbridge House.
BUSINESS ARISING
407 Salvage Strategy
The following resolution was formulated as a result of the January 29th Special Meeting:
13.05 Moved by Bonnie Seto, seconded by David Reesor
Whereas the second Phase of the 407 East Extension is scheduled to be fully completed
by 2020 and further it is to be constructed in two sub-phases of Harmony to the East Link
at Taunton and then the East Link to 35/115 with anticipated completion dates of 2017
and 2020 respectively, and
Whereas Clarington Heritage Committee has concern for the heritage buildings and
structures including the out-buildings, which significantly contribute to the rural landscape
character, to date the process articulated by MTO does not include provision for the out
buildings on the properties to be advertised for.relocation as separate and distinct portions
of work; and
Whereas the Ministry has requested assistance in developing a salvage strategy should
the effort to relocate them does not come to fruition,
Now therefore be it resolved that,
The Municipality of Clarington requests that the Minister and Ministry of Transportation
include the out-buildings as separate items to be relocated as part of that tender process
and
Further, should efforts for relocation not prove practical, that the removal of items
identified for salvage as part of Clarington's Salvage Strategy be included as part of the
scope of work for the demolition contractor during the tendering process and be at no cost
to the Municipality or the parties receiving the salvaged goods.
"CARRIED"
An update was provided on the Oshawa 407 Salvage. Margaret Kish, Heritage Planner,
provided a list of the items that were salvaged by their contractor this month. Nearly all of
3
the items were able to be retrieved with the exception of a few which were not yet
available such as foundation stones. The condition of the items is yet to be determined.
It was noted that there is a smokehouse at one of the short-listed properties.
Smokehouses are quite rare and this one should be considered for salvage. Faye will
discuss with the new Executive Director of the Museum, Julia Fielding.
1930's to 1950's Houses on 407 Path
In response to the MTO's inquiry about whether there was interest by the CHC in buildings
from this period, the Committee reviewed photographs taken by Karin and David of the
properties. Staff will inquire with the MTO as to whether these buildings are intended to be
offered for sale for relocation as the buildings were in good condition. Additionally, the
Committee wanted to know whether the two properties that were originally on this list but
since removed since they are not anticipated to be demolished at this time will be
mothballed.
Toll House
Subsequent to the meeting in January with the owner a further meeting took place
between staff, the owner and Myno VanDyke (of NVDHS) about the Toll House. Charles
Taws has found that there is another Toll House in Orono that was moved to Main Street
from Brown's Hill (near Catworld). The Toll House encroaches on the road right-of-way
which is owned by the Region of Durham, they would like to see the house removed from
the right of way and in the intervening time would like an encroachment agreement. The
owner of the Toll House, Joe Gallaro, has offered to advertise the opportunity to relocate
the building at the mover's expense in the local newspapers. Myno VanDyke will contact
the local papers and the Toronto Star to see if they will write about the house to assist in
finding a new owner/mover. Consequently, Myno has sent a letter to the Committee
requesting that the Committee place a hold on their recommendation to place the Toll
House on the.Municipal Register until early May. Angela suggested that should efforts to
find a new owner be unsuccessful that the Committee consider asking the developer to
commemorate the Toll House with a plaque.
13.06 Moved by Tracey Ali, seconded by Tenzin Gyaltsan
THAT the recommendation to Council from the December 2012 Meeting regarding the Toll
House be put on "hold" until further notice.
"CARRIED"
4
Letter to designated rrooperty owners
The letter to designated property owners for Heritage Week was sent out. Additional
wording was added to inform of the 407 Salvage. So far a handful of requests have been
received for materials from the 407 Salvage. A database has been created.
Candidates for designation:
156 Church Street
The Planning Department received correspondence from the Region (Attachment 2)
indicating that upon review of the information concerning the designation of the property,
and a 10-Year Building Condition Assessment which included consideration for the
potential designation of the property, and the current occupancy of the building, they have
concluded that from an operational standpoint, they do not feel that designation of the
property is feasible at this time.
Knox family, 6325 Enfield Road
Faye followed up with Jenni Knox, the family is in the process of considering the list of
proposed features to be designated.
Camp 30
Faye updated the group that the National Historic Sites and Monuments Board have made
their recommendation to the Minister (Peter Kent). The Minister has yet to release his
decision on the designation of Camp 30. However; there is a grant program for federally
designated sites for securing the site until re-use plans for the site have been finalized the
deadline is March 8th. Erin O'Toole, MP has been asked to use his influence with the
Minister such that the decision would be known in time for the March 8th grant deadline.
REPORTS FROM OTHER COMMITTEES
CIP's- next meetings are in April Budget increases were approved for Newcastle and
Bowmanville to assist with the number of grant applications.
ACO, Clarington Branch —Tracey announced that the ACO on the Go Heritage Week
Walking Tour on Sunday, February 17th, was successful, although they didn't get the
numbers they were expecting, likely due to the weather. They are working with OPG on
another ACO on the Go event for March Break at the bowling alley (Liberty Bowl), as it will
be closing in the Spring. Everything is moving on schedule for Doors Open and that
research is being undertaken on the sites.
NVDHS —Allan was not present to provide an update.
5
Museum — Bonnie gave a brief overview of the experience of the new Executive Director.
Camp 30 and the Kirby site will be discussed at the March meeting.
Heritage Week Working Group —Angela reported on the activities of the Working Group
(Attachment 3). The Committee may receive some assistance from Veridian in replacing
the torn Heritage Week banner; however the details are still currently being sorted out.
FINANCIAL REPORT
The 2013 Municipal Budget was approved with the desired allocation of$900.00 for the
Heritage Committee. Funding of$5000 was also approved for a Heritage Incentive Grant
Program for part IV (residential) and V (district) designated property owners. Staff are
working on a report to Council outlining a recommended program.
CORRESPONDENCE and COUNCIL REFERRAL
Municipal Letter to MTO
Council endorsed the recommendation of the CHC regarding the advertising time and
length of time to execute a building move. The resolution has been sent from the
Municipality to the MTO.
Letter from OHT re: Heritage Community Recognition Program
A letter was received from the OHT thanking the Municipality for participating in the
Heritage Community Recognition Program and congratulating the award recipients from
the February 11 th Council Meeting.
A Gift of Art and Syvan Developments
The press release regarding the Pat McDonnell Award received by A Gift of Art and Syvan
Developments from Newcastle Village and District Historical Society was read.
PROJECT REPORTS
Barns — Kim provided a package to CHC members detailing community engagement
initiatives, book content ideas, and information on conducting a barn census. She
indicated that ideas are welcome and that she is looking for assistance with proofreading
the letter that will go out to barn owners, volunteers to take on sections of the book, and
any other assistance members might want to provide.
Barn owners can be identified using MPAC property codes, Faye will talk further on this
with Kim as it will be the start of a database.
6
NEW BUSINESS
OHT Nominations for 2013
There was discussion around potential candidates for OHT nominations in 2013.
Committee members were encouraged to think about people they feel would be deserving
of a nomination for awards in all categories.
Orono Armouries is celebrating their 100th anniversary and the owner had inquired with
the Municipality about commemorating this event. Charles Taws has been contacted and
is working on an article.
Octagon House:
13.06 Moved by Colin Maitland, seconded by David Reesor
THAT the Clarington Heritage Committee recommend approval of the replacement of the
windows, front door, transom, and sidelights providing that the replacements are in
character and the sills are replaced, if necessary, using original construction techniques
and materials.
CARRIED
Next meeting: March 19th, 2013, 7:00 p.m., at Clarington Municipal Offices, Room 1A
Attachments
Attachment#1 — Correspondence from the Region re: 156 Church,Street, Bowmanville
Attachment#2— Heritage Week 2013 Committee Report
7
Heritage Week Co-ordination Working Group Meeting
Held, at Room 1C on Friday, January 18, 2013
Attending: Angela Tibbles (CHC)
Dionne Powlenzuk (Visual Arts Centre)
Bernice Norton (ACO)
Tracey Ali (COAA)
Jen Stycuk (Museum)
Councillor Hooper (Bowmanville BIA)
Faye Langmaid, Kristy Kilbourne (Planning Services)
Ann Harley (A Gift of Art)
Welcome and introductions.
Review of the minutes of the last meeting — no errors or omissions noted.
Business Arising:
Distribution of posters/postcards —posters and postcards were distributed, as well
as the Treasure Hunt Map and Answer Sheet for the COAA (not to be distributed until
Heritage Week).
Items for Prize Basket— It was suggested that more than one basket be made and
that Faye will collect the items for the baskets. The following items were
donated/committed:
- Clarington Heritage Committee — One of each of the three books
- A Gift of Art— Gift certificates/book ( Ann will drop off to Faye)
- VAC Passes for classes
- Councillor Hooper—,Memory Box (Will drop off to Faye)
- ACO — Membership and certificate (Tracey to drop off to Faye)
- Museum — Book and a Museum Pass
- COAA— Gift Certificate
- NVDHS — Locally produced film
Updates:
Locations for Hook Sales:
Tracey will review the logistics around book sales at the COAA with Angie as there was
confusion over having a table for book sales and selling the books from the reception.
Other locations where the books will be sold are Hoopers, Apple Blossom Flower Shop
(Orono/Newcastle Locations) the Orono Movie Night, and the VAC (closing
ceremonies).
Information on the book sales and the locations will be posted on the Heritage website.
Orono Old Home Movie Night:
Angela reported that the UCW has offered to provide light refreshments during Movie
Night, at a nominal charge. A/V equipment is available at the church, and the Minister
(Reverend Rees)will handle the technical side of the evening. Flyers have been
produced —Angela and Colin Maitland will distribute these to main street businesses
and public buildings for display. Both St. Saviour's Anglican Church and Orono United
Church will mention the.event in their Church Bulletins for two Sundays prior to Heritage
Week and the Orono Times will carry a press release the week of February 11th.
Promotion:
Local media— Ron reported on his contacts with the local media for promoting the
event, including, local,newspapers, radio, and TV. After some discussion, the group
decided that they did not feel that pursuing radio advertising would be worthwhile.
Tracey reviewed the Media Release that the COAA prepared and the group suggested
some minor edits and revisions. It was also suggested that there be a shortened version
of the media release. Tracey will take the revisions back to Angie. The twenty tweets
have also been prepared and will be given to Jen from Communications to schedule to
go out for the week.
Posters/postcards have been distributed to all municipal facilities (libraries/recreation
complexes, town halls). The information is also being displayed on the electronic
information boards at the Municipal Administrative Centre and the Tourism Office.
Other Business:
Information Collection from the Events — To assist with future planning, it was
suggested that organizations keep track of how many people come out to their events
(Ann will send her information to Angela as she will be away in March). In addition,
Tracey will design a survey for completion by members of the public present at the
VAC closing ceremonies.
Next meeting: Thursday, March 21, at 9:00 am at the Municipal Administrative Centre,
Room 1 C to wrap-up and review what worked and what didn't for next year .
HIS
ri
January 24,2013
Angola Tibbs, Chair
Claringtou Heritage,Committee
Re: Designation of 506 King Ave.East Newcastle,Ont. (Former Toll House)
Dear Angela;
On January 22, 2013, 1 niet with Faye Langmaid (Planning), Masood Vatandoust (Realtor) and
Joe Gallaro(owner of 5.06 King Ave.East.). We had a discussion regarding the home.
Mr. Gallaro plans to demolish the house as he intends to build several homes on the property, A
portion of the home presently sits on the Road Allowance of Regional Road #2. The Region
would like the house,moved or for the owner to obtain an immediate"emroachment agreehient"
At this point, we feel that it may not be reasonable to initiate the Heritage designation on a house
that has to be moved elsewhere. Also, the owner indicated that the house is in poor shape
structurally and it may not be practical. This would likely require someone paying an
independent contractor to establish the cost and viability.
The owner indicated that he would place advertisements in local newspapers to see if anyone
wanted to take the house aid move it at their expense. I will contact local newspapers and the
Toronto Star to see if they will write a story about the house and assist in finding a new owner.
As well, Charles Tawes has indicated that a house in Orono is also a former Toll House.
Apparently this house was moved from the area of Hwy 115 and the 6`h Concession to 5370 Main
St.Orono. Perhaps,we should be looking at designating this house?
We should have a good idea of where we stand by the end of April. At this time,we would like
to ask you to place a "hold" on your recommendation to Council to designate the house in
Newcastle, I will got back to you by early May. Thanks agaiii for your assistance in this ttiatter.
Kindest Regards, /}
Myio Van Dyke,
Director,Newcastle Village&T3istrict Historical Society.
clarin
Leading the Way gtojn
REPORT#1
REPORT TO COUNCIL MEETING OF MARCH 4, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, FEBRUARY 25, 2013
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-009=13 Monthly Report on Building Permit Activity for January, 2013
(b) OPD-005-13 2012 Winter Report
(c) ESD-002-13 Fire Dispatch Services
(d) CSD-001-13 Community Services —2012 Year End Review
(e) CSD-002-13 Heart Wise Exercise Program
(f) COD-005-13 Joint Health and Safety Committee —2012 Summary
(g) FND-003-13 Financial Update as at December 31, 2012
(h) CAO-002-13 Employee Wellness Committee— Healthy Workplace Award
(i) LGL-002-13 Newcastle Recycling Ltd.
2011 Superior Court Application
Part of Lot 12, Concession 3, Former Township of Clarke
(j) Verbal From Andy Allison, Municipal Solicitor, Regarding the St.
Report Marys Cement v. Clarington Court of Appeal Decision
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - March 4, 2013
2. APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING TO
PERMIT THE DEVELOPMENT OF A 155 UNIT, 5 STOREY RETIREMENT
RESIDENCE AND A 104 UNIT, 7 STOREY SENIOR'S APARTMENT
APPLICANT: THE FORREST GROUP
THAT Report PSD-013-13 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By-law
84-63 submitted by the Forrest Group to permit the development of a 155 Suite,
5 Storey Retirement Residence and a.104 Unit, 7 Storey Senior's Apartment
continue to be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-013-13 and any delegations be
advised of Council's decision.
3. AN APPLICATION TO INCREASE THE LIST OF COMMERCIAL USES
PERMITTED WITHIN EXISTING BUILDINGS ON THE SUBJECT SITE
.APPLICANT: EFS INVESTMENTS INC.
THAT Report PSD-014-13 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By-law
84-63 submitted by the EFS Investment Inc. to permit additional commercial uses
on the subject lands as contained in Attachment 3 to Report PSD-014-13 continue
to be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-014-13 and any delegations be
advised of Council's decision.
4. CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT.A REVISED
HANCOCK NEIGHBOURHOOD DESIGN PLAN
THAT Report PSD-015-13 be received;
THAT Amendment No. 80 to the Clarington Official Plan (Attachment 9 to Report
PSD-015-13) to implement the revised Hancock Neighbourhood Design Plan
(Attachments 6, 7 and 8 to Report PSD-015-1'3) be adopted, and the By-law
adopting the Official Plan Amendment contained in Attachment 10 to Report
PSD-015-13 be passed;
THAT Council authorize Planning.Staff to waive any fees associated with a
necessary Official Plan Amendment and/or Neighbourhood Design Plan
Amendment within the Hancock Neighbourhood as a result of further field '
investigation of Provincially Significant Wetlands conducted by the Ministry of
Natural Resources and/or the Central Lake Conservation Authority, and further,
that this relief be offered until December 31, 2015;
Report #1 - 3 - March 4, 2013
THAT the Region of Durham Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-015-13 and Council's
decision;
THAT the Environmental Assessment for the alignment of George Reynolds, as
identified in Report FND-001-13 proceed; and
THAT all interested parties listed in Report PSD-015-13 and any delegations be
advised of Council's decision. -
5. PROPOSED FRONT-ENDING AGREEMENT BETWEEN THE MUNICIPALITY OF
CLARINGTON AND GREEN MARTIN HOLDINGS LTD., ASPEN SPRINGS
WEST LTD. AND WEST DIAMOND PROPERTIES INC.
THAT Report EGD-006-13 be received;
THAT Council approve the recommendations of the Cost Sharing and Backup
Documentation — Darlington Green Subdivision dated May 2010;
THAT Council pass a by-law to authorize the Mayor and the Municipal Clerk on
behalf of the Municipality of Clarington to execute the Front-Ending Agreement with
Green Martin Holdings Ltd., Aspen Springs West Ltd. and West Diamond
Properties Inc.; and
THAT all interested parties listed in Report EGD-006-13 be advised of Council's
decision.
6. ROBINSON RIDGE SUBDIVISION PHASE 3, COURTICE, PLAN 40M-2201,
`CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-007-13 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2201; and
THAT Council approve the by-law attached to Report EGD-007-13, assuming
certain streets within Plan 40M-2201 as public highways.
7. OKE WOODS SUBDIVISION PHASE 1A, COURTICE, PLAN 40M-2391 (PART
OF), `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-008-13 be received;
Report #1 - 4 - March 4, 2013
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and'other related
Works, constructed within Plan 40M-2391 (Part of); and
THAT Council approve the by-law attached to Report EGD-008-13, assuming
certain streets within Plans 40M-2391 and 40M-1669, as public highways.
8. HAMPTON UNION CEMETERY
THAT Report OPD-004-13 be received;
THAT, subject to the approval of the Ministry of Consumer Services, the
Municipality acquire title in fee simple and assume all responsibilities related to the
Hampton Union Cemetery located at 5810 Old Scugog Road, Hampton, Ontario;
THAT the acquisition of the Cemetery and easements by the Municipality be
subject to the Municipality being able to comply with all requirements of the
Funeral, Burial and Cremation Services Act 2002;
THAT the trust funds of the cemetery be held by the Municipality of Clarington;
THAT the Mayor and Clerk be authorized to execute on behalf of the Municipality
all documents necessary to give effect to the above recommendations; and
THAT the Ministry of Consumer Services and the Hampton Cemetery Board to
advised of Council's decision.
9. CLARINGTON MUSEUM AND ARCHIVES LIVING WALL
THAT Report OPD-006-13 be received;
THAT the requirements of the Purchasing By-law be waived;
THAT staff be authorized to negotiate a single source agreement with The Living
Wall, for the construction of a Living Wall— Noise Attenuation Barrier; and
THAT all interested parties listed.in report be advised of Council's decision.
10. 4th QUARTER PARKING REPORT
THAT Report CLD-005-13 be received; and
THAT all interested parties listed in Report CLD-005-13 be advised of Council's
decision.
Report #1 - 5 - March 4, 2013
11. BOWMANVILLE CENTRAL BUSINESS IMPROVEMENT AREA NAME CHANGE
THAT Report CLD-006-13 be received;
THAT the name of the Bowmanville Central Business Improvement Area be
changed to the "Historic Downtown Bowmanville Business Improvement Area";
THAT the by-law attached to Report CLD-006-13 be forwarded to Council for
approval;
THAT the resignation of Margaret Seaton from the Board of Management be
received; and
THAT the Bowmanville Central Business Improvement Area be advised of
Council's decision.
12. AMENDMENTS TO RESPONSIBLE PET OWNERS BY-LAW AND
.KENNEL LICENSING BY-LAW
THAT Report CLD-007-13-be received;
THAT the proposed changes to Kennel Licensing By-law be endorsed;
THAT the proposed changes'to the Responsible Pet Owners By-law be endorsed;
THAT the proposed draft Responsible Pet Owners By-law, Attachment 1 to Report
CLD-007-13 be passed;
THAT the proposed Kennel Licensing By-law, Attachment 2 to Report CLD-007-13
be passed;
THAT Council authorize staff to commence an amendment to the Zoning By-laws
to amend appropriate definitions and provisions to provide greater consistency with
the draft "Responsible Pet Owners By-law" and the proposed "Kennel By-law"; and
THAT all interested parties listed in Report CLD-007-13 be advised of Council's'
decision.
13. ANIMAL SERVICES QUARTERLY REPORT— October— December, 2012
THAT Report CLD-008-13 be received; and
THAT a copy of Report CLD-008-13 be forwarded to the Animal Alliance of
Canada.
Report #1 - 6 - March 4, 2013
14. REGULATING FISHING'ON BOWMANVILLE CREEK.
THAT Report CLD-010-13 be received;
THAT the area beginning at a point approximately 120 metres north of the dam to a
point 120 metres south of the dam be signed "No Trespassing for the Purpose of
Fishing" in order for the illegal fi,5hing in this area to be enforced;
THAT the Ministry of Natural Resources be requested to enforce the trespass
provisions of the Fish and Wildlife Conservation Act in this area; and
THAT the interested parties listed in Report CLD-010-13 be advised of Council's
actions.
15. THEATRE DANCE ACADEMY - LEASE EXTENSION
COURTICE COMMUNITY COMPLEX
THAT Report COD-001-13 be received;
THAT the Lease Extension from the Theatre Dance Academy,for the lease of
space in the Courtice Community Complex in the amount of$19,488.00 per year
for the term of February 1, 2013 to January 31, 2016 be approved; and
THAT the Mayor and the Clerk be authorized to execute the lease extension
agreement with the Theatre Dance Academy satisfactory to the Municipal Solicitor.
16. TENDER NO. C2013-1 — ELECTRICAL SERVICES PARK & STREET LIGHTING
MAINTENANCE
THAT Report COD-003-13 be received;
THAT Langley Utilities Contracting Limited, Bowmanville, Ontario, with a total bid in
the amount of$171,325.85 (net of H.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2013-1, be awarded
the contract for Electrical Services — Park and Street Lighting Maintenance, as
required by the Municipality of Clarington, Operations Department;
THAT pending satisfactory pricing and service the contract be extended for a
second, third and fourth year; and
THAT the funds expended be drawn from the Operations Department Annual
Operating Budgets.
Report #1 - 7 - March 4, 2013
17. PUBLIC SECTOR SALARY DISCLOSURE ACT REPORT FOR 2012 YEAR
THAT Report COD-004-13 be received; and
THAT in.accordance with the.Public Sector Salary Disclosure Act, the appropriate
Ministry be notified, which employees, were paid a salary of$100,000 or more (as
defined in the Act),,for the year 2012.
18. LEASE EXTENSION - 132 CHURCH STREET, BOWMANVILLE
JOHN HOWARD SOCIETY & COMMUNITY LIVING OSHAWA / CLARINGTON
THAT Report COD-006-13 be received;
THAT the Lease Extension from the John Howard Society for the existing leased
space at 132 Church Street, Bowmanville, in the amount of$14,586.15 per year for
the term of January 1, 2013,to March 31, 2014 be approved;
THAT the Lease Extension from the Community Living Oshawa / Clarington-for the
existing leased space at 132 Church Street, Bowmanville, in the amount of
$14,586.15 per year for the term of January 1, 2013 to March 31, 2014 be
approved;
THAT the Mayor and the Clerk be.authorized to execute the lease agreements with
,the John Howard Society and Community Living Oshawa / Clarington; and
THAT Staff continue discussions with Community Living Oshawa / Clarington and
John Howard Society with a view establishing long term leases for the facility space
with provision for leasehold improvements required to accommodate the longer
term needs of both organizations.
19. REQUEST FOR REPORT — SICK DAYS
THAT Staff be directed to prepare a report regarding "payment in lieu of sick days"
for all staff, including the accumulated liability of sick day payments for the Fire
Services Department; and
THAT the report be brought back to the General Purpose and Administration
Committee within a month.
20. REQUEST FOR RESPONSE TO LETTER PUBLISHED IN ORONO WEEKLY
NEWSPAPER REGARDING VERIDIAN
THAT a copy of the letter, published in the Orono Weekly regarding Veridian, be
forwarded to the Veridian Corporation requesting a response prior to the next
General Purpose and Administration Committee meeting.
Report #1 - 8 - March 4, 2013
21. VERBAL REPORT FROM ANDY ALLISON, MUNICIPAL SOLICITOR,
REGARDING THE DISPOSITION OF MUNICIPAL ASSETS
THAT Staff be directed to report back on the disposition of the municipal assets:
22. APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD
THAT Report CLD-009-13 be received;
THAT Phil Ford be thanked for his contribution to the Clarington Museums and
Archives Board;
THAT Clayton Morgan be appointed to the Clarington Museums and Archives
Board for a term concurrent with the term.of Council; and
THAT all interested parties listed in Report CLD-009-13 be advised of Council's
decision.
SUMMARY OF BY-LAWS
MARCH 4, 2013
BY-LAWS
2013-020 Being a by-law to adopt Amendment No. 80 to the Clarington Official Plan
(Item 4 of Report #1)
2013-021 Being a by-law to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington (Item 6 of Report #1) .
2013-022 Being a by-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, and to assume certain streets within
the Municipality of Clarington as public highways in the Municipality of
Clarington (Item 7 of Report #1)
2013-023 Being a by-law to designate an area in the.Bowmanville Central Business
District as an Improvement Area and to establish a Board of Management for
the Historic Downtown Bowmanville Business Improvement Area (Item 11 of
Report #1)
2013-024 Being a by-law respecting responsible pet ownership (Item 12 of Report #1)
2013-025 Being a by-law to license kennels (Item 12 of Report #1)
1
C dip MEMO
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: March 1, 2013
Subject: COUNCIL AGENDA — MARCH 4, 2013
Please be advised of the following regarding the March 4th Council meeting:
DELEGATIONS
See Final list of delegations attached.
CORRESPONDENCE
D - 12 William Ingratta, General Manager, Ontario Sheep Marketing Agency
(OSMA) forwarding background information regarding the important role
of livestock guardian dogs (LGDs) when developing dog control by-laws,
highlighting primary areas of concern and providing suggested options for
consideration with respect to defining Livestock Guardian Dogs (LGDs)
and Herding Dogs, registration and licensing requirements, requirement
for dogs to wear collars or tags, requirements for Kennel licensing and/or
limitation on number of dogs kept, running at large and barking
restrictions; and, indicating that the OSMA wishes to work cooperatively
with all levels of government to assist producers to put in place effective
predator prevention techniques and requesting that the Municipality
consider the industry needs when developing or amending Municipal
B -laws.
(Motion to advise of actions taken with
respect to Report CLD-007-13)
Patti L. Barrie, CMO
Municipal Clerk
P L B/cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
FINAL LIST OF DELEGATIONS
March 4, 2013
a) Steve Krezanowski — Report PSD-015-13, Clarington Official Plan Amendment
to Implement a Revised Hancock Neighbourhood Design Plan (Item 4 of Report
#1)
b) Ben Edery— Report PSD-013-13 - Application for a Proposed Official Plan
Amendment and Zoning By-law Amendment (item 2 of Report #1)
C) Kevin Anyan -- "Dogs for Dogs" Fundraising Event (Correspondence
Item D - 11)
d) Brendan Traynor - Report PSD-015-13, Clarington Official Plan Amendment to
Implement a Revised Hancock Neighbourhood Design Plan (Item 4 of Report
#1)
e) Fred Johnson - Report PSD-015-13, Clarington Official Plan Amendment to
Implement a Revised Hancock Neighbourhood Design Plan (Item 4 of Report
#1)
f) Dorota and Matthew Sanchez -Report PSD-015-13, Clarington Official Plan
Amendment to Implement a Revised Hancock Neighbourhood Design Plan
(Item 4 of Report #1)