HomeMy WebLinkAbout01/28/2013COUNCIL AGENDA
DATE: MONDAY, JANUARY 28, 2013
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council January 14, 2013
PRESENTATIONS
There are no Presentations scheduled for this meeting.
DELEGATIONS (List as of Time of Publication)
a) Yeatbark Aschagria — Report PSD- 006 -13 - Applications to Amend the
Clarington Official Plan and for a Proposed Draft Plan of Subdivision to Create
42 Single Detached Dwelling Lots (West Diamond Properties Inc.) (Item 4 of
Report #1)
b) Walter Heeney, President, Durham Down Syndrome Association — Request for
Proclamation of "World Down Syndrome Day" (Correspondence Item D - 1)
c) Ivano De Carolis — Report PSD- 010 -13 - Application for Temporary Rezoning to
Permit Outdoor Storage of Pre - Engineered Panels for a Maximum of Three (3)
Years (ALPA Pre - Engineered Panel Systems Inc.) (Staff Report #1)
COMMUNICATIONS
Receive for Information
I- 1 Minutes of the Clarington Agricultural Advisory Committee dated December 13,
2012 and January 10, 2013
1 - 2 Minutes of the Central Lake Ontario Conservation Authority dated January 15,
2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Council Agenda - 2 - January 28, 2013
1 - 3 Minutes of the Clarington Older-Adults Centre Board of Directors dated
October 12, November 16, and November 20, 2012 and Minutes of the
Clarington Older Adult Association Executive Committee, dated November 21,
2012
1 - 4 Minutes of the Newcastle Community Hall Board dated November 20, 2012
1 - 5 George. Marcello, CEO, Step by Step Organ Transplant Association — Torch of
Life
1 - 6 The Honourable James Moore, P:C., M.P., Minister of Canadian Heritage and
Official Languages - National Flag of Canada Day
1 - 7 Kerry Meydam, Durham Environment Watch, Member, Energy- From -Waste
Advisory Committee EFWAC — Communications Plan and 2013 Meeting
Schedule
1 -'8 Doug Dickerson, Chair, Veridian Corporation — Veridian Board Appointments
Receive for Direction
D - 1 Walter Heeney, President, Durham Down Syndrome Association (DDSA) —
Request for Proclamation of "World Down Syndrome Day"
D - 2 Clarington Heritage Committee — Highway 407 East Extension
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of January 21, 2013
STAFF REPORT(S)
1. Report PSD- 010 -13 -Application for Temporary Rezoning to Permit
Outdoor Storage of Pre - Engineered Panels for a Maximum of Three (3)
Years (ALPA Pre - Engineered Panel Systems Inc.)
Council Agenda - 3 - January 28, 2013
BUSINESS ARISING FROM PROCEDURAL NOTICE OF MOTION
1. Moved by Councillor Woo, seconded by Councillor Partner
THAT the following recommendation approved by Council on January 14, 2013
by resolution #C- 010 -13 be reconsidered:
"THAT Report CLD- 001 -13 be received;
THAT the following three applicants be appointed to the Newcastle Village
Community Hall Board for a two -year term ending December 31, 2014:
Shirley Rogers
Sierd de Jong
Peter de Jong
THAT Linda Franssen be thanked for her contribution to the Newcastle
Village Community Hall Board;
THAT Dave Eastman be appointed as an alternate to the Newcastle
Village Community Hall Board; and
THAT all interested parties listed in Report CLD- 001 -13 be advised of
Council's decision."
UNFINISHED BUSINESS
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
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Council Meeting Minutes
JANUARY 14, 2013
Minutes of a regular meeting of Council held on January 14, 2013 at 7:00 p.m., in the
Council Chambers.
Councillor Partner led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Manager of Communication & Marketing, J. Cooke, attended until
7:30 p.m.
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services /Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Councillor Novak indicated that she would be declaring a pecuniary interest with
respect to Item #10 of Report #1.
ANNOUNCEMENTS
Councillor Hooper announced the following:
He expressed appreciation to Members of Council who attended Curves
Bowmanville on January 10, 2013
The Big Brothers Big Sisters 2013 "Bowl for Kids' Sake" Campaign Launch
Party on January 16, 2013 at Clarington Central School from 7:00 p.m. to
8:00 p.m.
Council Meeting Minutes - 2 - January 14, 2013
• He attended MPP John O'Toole's, Annual New Year's Levee on Sunday,
January 13, 2013, at the Sarah Jane Williams Heritage Centre. The grand
opening of the "Ice Age Mammals" exhibit at the Heritage Centre will take place
on January 19, 2013 at 11:00 a.m., with special "guests" from the Bowmanville
Zoo in attendance. The exhibit will be on display from January 14 to April 30,
2013
• Clarington Older Adult Association will host a social dance on January 18,
2013, a Robbie Burns luncheon on January 22, 2013 at 11:30 a.m. and the
Euchre Extravaganza on January 26, 2013
Councillor Neal encouraged all to visit the "Ice Age Mammals" exhibit at the Sarah
Jane Williams Heritage Centre. He acknowledged Martha Rutherford- Conrad,
Executive Director, who will be leaving the Museum. He also announced the
Clarington Museums and Archives will host a Robbie Burns dinner on January 26,
2013, at the Newcastle Community Hall.
Councillor Novak announced the following:
• Notice of Public Information Centre for the Port Darlington Waterfront Park
Development on January 24, 2013, from 5:00 p.m. to 8:00 p.m. at Bobby C's
Dockside
• The "Reading With Ronald Tour ", Ronald McDonald story -time meet and greet,
on February 18, 2013, from 10:30 a.m. at the Bowmanville Branch of the
Clarington Public Library
• Clarington Official Plan Amendment No. 89, Courtice Mainstreet Secondary
Plan Official Plan Review at the General Purpose and Administration
Committee meeting on January 21, 2013
• OPG's Darlington Nuclear Generating Station Refurbishment, Port Hope Area
Initiative and the Highway 407 East expansion are three of the top 100
Infrastructure Projects in Canada
• Durham Trade and Commerce Magazine references potential growth for
Clarington noting the total of all projects is $22 billion in investment in future
years and great things to look forward to
Councillor Partner announced the Kendal Lions Club will be holding a Pancake
Breakfast on January 20, 2013, from 9:00 a.m. until noon at the Kendal Community
Centre. Proceeds will be donated to local and global Lions Club charitable projects.
Councillor Traill issued a friendly challenge to Members of Council to enter a team in
the Big Brothers Big Sisters "Bowl for Kids' Sake" Annual Campaign.
Councillor Woo announced that the Region of Durham's monthly Re -Use Day will be
held on January 19., 2013, from 9:00 a.m. to 1 :00 p.m. at the Regional Waste
Management Centre, 4600 Garrard Road in Whitby. Residents are encouraged to
drop off used goods to be donated to local charities.
Council Meeting Minutes - 3 - January 14, 2013
Mayor Foster announced the following:
• He encouraged all residents to attend the Public Information Centre for the Port
Darlington Waterfront Park Development
• He, along with other Federal, Provincial and Municipal leaders, attended the 8th
Annual Chinese Business Excellence Awards and New Year's Gala on
Saturday, January 12, 2013
• The Port Hope Area Initiative Low Level Radioactive Waste Management
Office is celebrating their 30th Anniversary with an open house on Wednesday,
January 16, 2013, from 2:00 p.m. to 4:00 p.m.
• On Friday, January 18, 2013 at 11:00 a.m. he will be dropping the puck at the
Garnet B. Rickard Recreation Complex for the opening ceremonies of the
Clarington Girls' Hockey Association Tournament
• Men's Breakfast at St. Francis of Assisi Church in Newcastle on Saturday,
January 19, 2013
• "World Religion Day ", celebration of all faiths, on Sunday, January 20, 2013, at
2:00 p.m. held this year at the Township of Scugog Community Centre
• He extended appreciation to Martha Rutherford- Conrad and John Conrad who
will be leaving the Municipality and thanked them for their involvement in the
community
• "Newcastles of the World" celebration, anticipated to be held here in 2014, will
now be held in the Czech Republic, due to logistics
Resolution #C- 001 -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT the minutes of a regular meeting of Council held December 17, 2012 be
approved.
"CARRIED"
PRESENTATIONS
Mayor Foster presented Certificates of Recognition to Kyle Lagace and
Zackary Lagace in recognition of their outstanding accomplishments in the Youth
Maple Syrup Category at the Royal Agricultural Winter Fair, November 2012. Mayor
Foster acknowledged letters he received from Zackary and Kyle and requested
permission to post them on Clarington's website.
Council Meeting Minutes - 4 - January 14, 2013
DELEGATIONS
Gord Lee, Chair, Newcastle Memorial Arena Management Board, addressed Council
concerning Correspondence Item I — 10 - Updates and Improvements to the
Newcastle Memorial Arena. Mr. Lee indicated that ten years ago, Council supported
the Board by providing a loan in the amount of $360,000 to update the facility and
provided the expertise of staff to assist in carrying out the plan. Mr. Lee noted that
since then, repairs and upgrades have been made to the washrooms, change rooms,
the lobby has been redesigned, asbestos and contaminants have been removed,
changes in energy and the ice plant have occurred, the snack bar has been relocated
to the downstairs lobby and indoor lobby bleachers have been installed. The Board
has also purchased an Olympia ice resurfacer. Mr. Lee noted the purpose of his
delegation tonight is significant in that he will be making the final payment to the
municipality on the $360,000 loan. Mr. Lee indicated that the loan was a great
investment for the community and has helped to increase revenues noting the Board
is now debt -free. Mr. Lee acknowledged the efforts of past and current Board
members, staff and Members of Council. Mayor Foster, Councillor Partner and
Councillor Woo accepted the cheque in the amount of $25,462.16, representing the
Board's final loan payment.
Patricia Long addressed Council concerning Item 5 of Report # 1 - Report
PSD- 004 -13 - Applications to Amend the Clarington Official Plan and Zoning By -Law
and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential Units.
Ms. Long indicated that she is opposed to the proposal as her home is directly across
the street from the property and she does not feel that the development conforms to
the existing neighbourhood. Ms. Long stated the existing area is an established
neighbourhood and that the subject property has been rezoned twice and she is
concerned that the applicant is now requesting an amendment to the Official Plan,
Ms. Long stated she has lived in the area since 1965 and she is not against progress
but feels that the proposed building is excessive for the lot, will visually impact
neighbours, will increase traffic and will interfere with her quality of life. She urged
Members of Council to consider the area residents when deciding the issue.
Janusz Zielinski addressed Council concerning Item 5 of Report # 1 —
Report PSD- 004 -13 - Applications to Amend the Clarington Official Plan and Zoning
By -Law and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential
Units. Mr. Zielinski stated he has resided in the neighbourhood for 1 %years and
currently the traffic is extremely heavy, particularly in the morning and in the evening
and that cars regularly use streets for racing. Mr. Zielinski is concerned that a tragedy
will happen as thousands of people live in the area. He does not feel that the building
is appropriate to the area and that sufficient parking will be available for residents and
visitors. He also feels that if the building is a subsidized living facility, crime will
increase and safety of residents will be impacted. Mr. Zielinski urged Council not to
approve an apartment building at that location.
Council Meeting Minutes - 5 - January 14, 2013
Udana Ruel addressed Council concerning Item 5 of Report # 1 - Report
PSD- 004 -13 - Applications to Amend the Clarington Official Plan and Zoning By -Law
and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential Units.
Ms. Ruel stated she is a new resident to the area who was advised when she
purchased her home that the land would be used for a medical building. She
expressed concern that if the building is for subsidized housing, there will be no pride
of ownership and the surrounding properties will decrease in value. She is also
concerned with safety and parking issues. Ms. Ruel stated the proposal will be
intrusive and should not be permitted.
Chris Foster addressed Council concerning Item 5 of Report # 1 —
Report PSD- 004 -13 - Applications to Amend the Clarington Official Plan and Zoning
By -Law and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential
Units, Mr. Foster stated that he was addressing Council on behalf of his neighbours,
his wife, and himself to express their concerns about the apartment building proposed
to be constructed behind his home. He stated that the apartment will be an invasion
of his privacy and home life and his family will not feel comfortable enjoying the home
they have worked so hard to own. He feels it is unacceptable for so many residents to
have a view into their home and backyard. Mr. Foster does not feel that the proposal
conforms to the Provincial Policy Statement or the Region of Durham and Municipal
Official Plan Policies as the proposal is not consistent with the existing neighbourhood
and that a four - storey building towering over residential homes is not an appropriate
transition and will detract from the neighbourhood. He expressed concern with noise,
lighting issues and requested Council to consider the opinions of the existing residents
when deciding on the matter.
Josh Miller addressed Council concerning Item 5 of Report # 1 - Report PSD- 004 -13 -
Applications to Amend the Clarington Official Plan and Zoning By -Law and for a
Proposed 4 Storey Apartment Dwelling Containing 19 Residential Units in opposition
to the development. He urged Members of Council to personally visit the location and
see for themselves how the building will impact the neighbourhood. Mr. Miller feels
that proposed plantings and moving the building on the lot are not viable solutions.
He stated that the parking lot will be lit at all hours of the night. Mr. Miller stated that
anything higher than three storeys will be an infringement on surrounding property
owners.
Resolution #C- 002 -13
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Council recess for 15 minutes.
"CARRIED"
The meeting reconvened at 8:45 p.m.
Council Meeting Minutes - 6 - January 14, 2013
COMMUNICATIONS
Resolution #C- 003 -13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the communications to be received for information be approved, with the
exception of Correspondence Items I - 1, 1 - 8, 1 - 9 and I - 10.
"CARRIED"
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated December 11, 2012
1 - 3 Minutes of the Clarington Agricultural Advisory Committee dated
December 13, 2012
1 - 4 Minutes of the Clarington Museums and Archives Board dated October 10,
2012
1 - 5 Minutes of the Newcastle Memorial Arena Management Board dated
November 13, 2012
1 - 6 Minutes of the Clarington Accessibility Advisory Committee dated
January 2, 2013
1 - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
Council that on December 12, 2012, Regional Council adopted the
following resolution pertaining to the 2013 Interim Regional Property Tax
Levy:
"a) THAT a 2013 Interim Regional Property Tax Levy be imposed on the
Area Municipalities for all property tax classes;
b) THAT the amount due from each Area Municipality is estimated to be
equivalent to 50% of their respective share of the Regional Property
Taxes collected in 2012;
c) THAT the 2013 Interim Regional Property Tax Levy be paid by the Area
Municipalities seven days subsequent to the installment due dates
established by each Area Municipality for the collection of their
respective interim municipal property taxes;
Council Meeting Minutes - 7 - January 14, 2013
d) THAT the Regional Clerk be requested to advise the Area
Municipalities of the imposition of the 2013 Interim Regional Property
Tax Levy for all property tax classes; and
e) THAT the requisite by -law be approved."
1- 11 Tracey Tyner Cavanagh, Accessibility Co- ordinator, Office of the Regional
Chair & Chief Administrative Officer, Regional Municipality of Durham,
forwarding a copy of the Region's 2012 Accessibility Report and 2013-
2015 Multi -year Accessibility Plan.
1- 1 Minutes of the Clarington Heritage Committee dated December 10, 2012
Resolution #C- 004 -13
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the Minutes of the Clarington Heritage Committee dated December 10, 2012,
be received for information; and,
THAT a letter of appreciation be sent to the Clarington Heritage Committee for their
efforts with respect to the Highway 407 Salvage Strategy.
"CARRIED"
1 - 8 John R. O'Toole, MPP, Durham, forwarding a copy of correspondence he
received from the Honourable Deb Matthews, Minister of Health and Long -
Term Care in response to his correspondence regarding Council's support
of an amendment to Regulation 319/08 allowing rural Bed and Breakfast
businesses in Ontario to use public labs for water samples and testing
indicating that the Minister will consult with stakeholders to identify more
feasible solutions where access to affordable testing laboratories is
particularly challenging. The Minister encourages owners /or operators of
small drinking water systems to also consult with staff of local public health
units to identify alternate means of reducing the cost and efforts associated
with submitting samples to licensed commercial laboratories.
Resolution #C- 005 -13
Moved by Councillor Novak, seconded by Councillor Neal
THAT Correspondence Item I — 8, from John R. O'Toole, MPP, Durham, with respect
to Regulation 319/08 — Use of Public Health Ontario (PHO) Laboratories for Drinking
Water Testing Services, be referred to the Regional Municipality of Durham and to
the Clarington Board of Trade.
"CARRIED"
Council Meeting Minutes - 8 - January 14, 2013
1 - 9 Agatha Garcia- Wright, Director, Environmental Assessment and Approvals
Branch, Ministry of the Environment, responding to Council's
correspondence of December 7, 2012, regarding the Highway 407 East
Extension Environmental Assessment in which Council questioned
whether the Ministry of Transportation is complying with the provisions and
commitments in the environmental assessment for Highway 407 East
extension regarding agricultural mitigation measures; indicating that as
part of the Conditions of Approval set out in the Notice of Approval for the
Highway 407 East Extension Environmental Assessment, the Ministry of
Transportation is required to prepare a Compliance Monitoring Program
describing how they will monitor their fulfillment of the Conditions of
Approval and to submit an Annual Compliance Report describing the
initiatives undertaken each year in meeting the requirements of the
Conditions of Approval and commitments made in the environmental
assessment document; advising that the Environmental Assessment
Compliance Monitoring Program and the Annual Compliance Report for
the second phase of the Highway 407 East Extension were submitted on
May 31, 2012, and the Ministry of the Environment is satisfied that the
Ministry of Transportation is complying with the conditions and
commitments made; advising in response to Council's concerns regarding
the cancellation of farm leases and the impacts on adjacent farm land, the
Ministry of Transportation has committed to confirming whether or not
opportunities for remnant land parcels to remain in agricultural use during
the design phase for the second phase undertaking and indicating that
there will be an opportunity for members of the 407 East Advisory
Committee to review and provide advice on how opportunities for remnant
parcels to remain in agricultural use were considered; and, encouraging
the Municipality to continue participation in the 407 East Advisory
Committee and to work with the Ministry of Transportation to address
Council's concerns.
Resolution #C- 006 -13
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Correspondence Item I - 9 from Agatha Garcia - Wright, Director, Environmental
Assessment and Approvals Branch, Ministry of the Environment, with respect to the
Highway 407 East Extension Environmental Assessment, be referred to staff; and,
THAT staff be requested to consult with the Clarington Agricultural Advisory
Committee.
"CARRIED"
Council Meeting Minutes - 9 - January 14, 2013
1 - 10 Gord Lee, Chair, Newcastle Memorial Arena Management Board, advising
that in 2002, Council provided the Arena Board with a $360,000.00 loan for
an extensive renovation and capital expenditure program to update and
improve the arena in Newcastle; advising that improvements were made to
the lobby, change rooms, showers, snack bar, lighting and flooring and
included the purchase of a new Olympia Ice Resurfacer; indicating that
throughout the ten -year period, the Board has consistently made payments
on this loan; and, providing an update of the Board's endeavours.
Resolution #C- 007 -13
Moved by Councillor Woo, seconded by Councillor Partner
THAT Correspondence Item I — 10 from Gord Lee, Chair, Newcastle Memorial Arena
Management Board, with respect to updates and improvements to the Newcastle
Memorial Arena, be received for information; and
THAT a letter of appreciation be sent to the Newcastle Memorial Arena Management
Board in recognition of the work they do on behalf of the residents and the
Municipality of Clarington and for receipt of the final loan payment in the amount of
$25,462.16.
CORRESPONDENCE FOR DIRECTION
Correspondence Item D - 4 was received as a Hand -Out.
Resolution #C- 008 -13
Moved by Councillor Novak, seconded by Councillor Neal
THAT Correspondence Items D - 1, D - 2, and Hand -out Correspondence Item D - 4
be approved as per the Agenda.
INNER "I
Council Meeting Minutes - 10 - January 14, 2013
D - 1 The Honourable Michael Chan, Minister of Citizenship and Immigration,
advising that nominations for the Ontario Medal for Young Volunteers are
being accepted by the Ontario Honours and Awards Secretariat to
recognize young volunteers. between the ages of 15 and 24 who have
improved the quality of life in their communities, province, country and the
world by understanding the importance of volunteering and who
demonstrate leadership, initiative and perseverance as well as inspire
others; advising that nomination`forms and additional information about
the Ontario Medal for Young Volunteers is available on the Ministry's
website at www .ontario.ca /honoursandawards; and, indicating the
deadline for nominations is January 31, 2013.
(Correspondence referred to the Municipal
Clerk to place information on the Municipal
website)
D - 2 Brian Errey referencing a December 21, 2012, article in the Clarington
This Week regarding greenspace policy, and questioning how any
potential changes apply to the Bonnydon proposal.
(Correspondence referred to the Director
of Planning Services)
D - 4 Ivano De Carolis, Manager, Alpa Pre - Engineered Panel Systems Inc.,
writing further to their presentation to the General Purpose and
Administration Committee of January 7, 2013, regarding Report PSD -001-
13 — Application for Temporary Rezoning to Permit Outdoor Storage of
Pre - Engineered Panels for a Maximum of Three (3) Years, providing
further information in support of their applications; indicating that the
company also owns the property adjacent to the land in question, they
have recently invested in a multi - million dollar wall panel line that will
increase their production capacity and decrease turnaround time, *advising
they will be putting 6 foot cedars along the east fence line, seeding and
maintaining the berms to address screening on the frontage on Baseline
Road and will try to keep most of the stored product closer to the north
side of the property facing Cigas Road, addressing safety concerns with
forklifts crossing Cigas Road; indicating that without the approval, the
company will run out of storage space to satisfy their customers' building
schedules and will have to lay off employees; and, requesting that Council
consider that the company is a member of the community in good
standing, have taken over and expanded an existing operation, and have
enhanced local businesses.
(Correspondence referred to the Director
of Planning Services)
Council Meeting Minutes - 11 - January 14, 2013
D - 3 Paul Shipway, Deputy Clerk, Township of Uxbridge, advising Council that
on December 10, 2012, the Township of Uxbridge adopted the following
resolution pertaining to the Ontario Municipal Partnership Fund
Transition —Year Stable Funding:
"WHEREAS the Ontario Municipal Partnership Fund (OMPF) is the
Province's main transfer payment to municipalities and is a critical
provincial funding program;
AND WHEREAS the 2013 OMPF Transition -Year Stable Funding ensures
municipalities will receive at least 90% of the 2012 OMPF allocation;
AND WHEREAS the Township of Uxbridge 2013 OMPF Transition -Year
Stable Funding allocation is 90.1 % of the 2012 Township of Uxbridge
OMPF allocation, which equates to a net reduction of $119,100 in funding
allocation;
AND WHEREAS the 2013 OMPF Transition -Year Stable Funding
allocation based on the Provincial Municipal Fiscal Circumstances Index
(MFCI) appears to penalize the Township for having its fiscal affairs in
order;
AND WHEREAS the Township of Uxbridge does not directly financially
benefit from the Provincially provided combined benefit of the 2013 OMPF
Transition-Year-Stable Funding and provincial uploads, which is proposed
to increase, more than three times, the level of funding provided under the
previous program in 2004;
AND WHEREAS the Region of Durham 2013 OMPF Upload Notice
demonstrates a combined benefit of a net reduction of $5,611,400 from
the upload of the Ontario Drug Benefit Program, the Ontario Disability
Support Program, the phased upload of Ontario Works benefits and court
security and prisoner transportation costs, as well as additional support in
respect of municipal Ontario Works administration costs;
NOW THEREFORE BE IT RESOLVED:
1. THAT the Township of Uxbridge strongly urge the Region of Durham
to recognize the challenging fiscal circumstances the Township of
Uxbridge will face due to the reduction of the OMPF 2013 Transition -
Year Stable Funding allocation;
2. THAT the Region of Durham reflect the 2013 OMPF combined benefit
of $5,611,400 realized by the Region in 2013 Regional tax levy; and
3. THAT a copy of this resolution be sent to the Region of Durham and all
Region of Durham Municipalities."
Council Meeting Minutes -12- January 14, 2013
Resolution #C- 009 -13
Moved by Councillor Neal, seconded by Councillor Novak
THAT the resolution from the Township of Uxbridge, with respect to the Ontario
Municipal Partnership Fund Transition —Year Stable Funding, be received for
information.
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report January 7, 2013
Resolution #C- 010 -13
Moved by Councillor Woo, seconded by Councillor Traill
THAT the General Purpose and Administration Committee Report of January 7, 2013
be approved, with the exception of Items #2, #5 and #10.
.••
Item #2
Resolution #C- 011 -13
Moved by Councillor Neal, seconded by Councillor Woo
THAT Report PSD - 001 -13 be received;
THAT the proposed rezoning application submitted by Alpa Pre - engineered Panel
Systems Inc. to change the zoning to permit the temporary outdoor storage of
pre- engineered panels for a maximum of three (3) years continue to be processed
including the preparation of a subsequent recommendation report by January 28,
2013; and
THAT any interested parties to Report PSD- 001 -13 and any delegations be notified of
Council's decision.
"CARRIED"
Council Meeting Minutes -13- January 14, 2013
Item #5
Resolution #C- 012 -13
Moved by Councillor Neal, seconded by Councillor Traill
THAT Report PSD- 004 -13 be received; and
THAT the existing Zoning and Official Plan designation on the subject property be
confirmed.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:"
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Resolution #C- 013 -13
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report PSD- 004 -13 be received;
THAT Amendment No. 88 to the Clarington Official Plan submitted by 1351739
Ontario Limited to add a "High Density Residential" symbol to the subject lands to
permit the development of nineteen (19) apartment units as contained in Attachment 7
of Report PSD- 004 -13 be adopted and the By -law adopting the Official Plan
Amendment contained in Attachment 8 of Report PSD- 004 -13 be passed;
THAT the Zoning By -law Amendment application submitted by 1351739 Ontario
Limited be approved as contained in Attachment 9 of Report PSD- 004 -13;
THAT the Holding (H) symbol be removed from the Residential Exception (R4 -33)
zone once all site plan matters have been addressed;
THAT the Region of Durham Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD- 004 -13 and Council's
decision; and
Council Meeting Minutes -14- January 14, 2013
THAT all interested parties listed in Report PSD- 004 -13 and any delegations be
advised of Council's decision.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Councillor Novak stated a pecuniary interest with respect to Item #10 of Report #1 as
she is a Member of the Veridian Connections Board of Directors, and left the Council
Chambers during discussion and voting on this matter.
Item #10
Resolution #C- 014 -13
Moved by Councillor Hooper, seconded by Councillor Woo
WHEREAS Veridian Corporation is the seventh largest municipally owned electricity
distributor in Ontario;
AND WHEREAS Veridian Corporation is owned by four shareholders: the City of
Pickering (41.0 %), the Town of Ajax (32.1 %), the Municipality of Clarington (13.6 %),
and the City of Belleville (13.3 %);
AND WHEREAS Veridian Connections is a wholly owned subsidiary of Veridian
Corporation;
AND WHEREAS the Municipality of Clarington is represented on both Veridian
Corporation and Veridian Connections by two elected representatives and two
unelected representatives;
AND WHEREAS the Mayor of the Municipality of Clarington is Clarington's
representative on both Veridian Corporation and Veridian Connections and the one
elected representative and two unelected representatives are appointments submitted
by the Council for the Municipality of Clarington to Veridian Corporation;
AND WHEREAS the Veridian Connections Board of Directors are appointed by the
Veridian Corporate Board from a list of names provided by the shareholders;
Council Meeting Minutes - 15 - January 14, 2013
AND WHEREAS Erin O'Toole, the unelected appointment for the Municipality of
Clarington, has resigned from the Veridian Connections Board of Directors;
AND WHEREAS at the Board meeting of December 14th, 2012, Mary Novak, Regional
Councillor Wards 1 & 2, Municipality of Clarington was appointed by the Veridian
Corporate Board onto the Veridian Connections Board of Directors;
AND WHEREAS as a shareholder of Veridian Corporation, the vacancy for the
unelected position on the Veridian Connections Board should have been brought to
the attention of the Council for the Municipality of Clarington;
AND WHEREAS this term of Council, the unelected appointments from the
Municipality of Clarington have been Howard Edmondson and Erin O'Toole, both on
Veridian Connections and both who have resigned and Frank Stapleton who still sits
as a Board of Director on Veridian Corporation;
AND WHEREAS the Veridian Corporation needs independent directors with
experience in regulatory affairs, human resources /executive compensation, legal,
board of governance experience, senior management, and electrical utility distribution;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington request the following:
a) THAT the Corporate Board hold a special meeting; and
b) THAT the Corporate Board rescind the Corporate Board's appointment of
Mary Novak onto the Veridian Connections Board of Directors at the special
meeting;
THAT the Veridian Corporate Board of Directors will appoint an unelected
representative to the Veridian Connections Board from a list of names provided, in an
open and transparent process, by the Council of the Municipality of Clarington, which
is consistent with the Director Identification and Selection Process; and
Council Meeting Minutes -16-- January 14, 2013
THAT a copy of this resolution be forwarded to the Board members of Veridian
Corporation and Veridian Connections and the four shareholder Municipalities.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Councillor Traill
Councillor Woo
Mayor Foster
Councillor Novak returned to the meeting.
STAFF REPORT
There were no Staff Reports considered under this Section of the Agenda.
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
BY -LAWS
Resolution #C- 015 -13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -laws 2013 -001 and 2013 -002;
2013 -001 Being a by -law to adopt Amendment No. 88 to the Clarington Official Plan
2013 -002 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law
for the Corporation of the former Town of Newcastle; and
THAT the said by -laws be approved.
Council Meeting Minutes -17- January 14, 2013
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Resolution #C- 016 -10
Moved by Councillor Neal, seconded by Councillor Partner
THAT the rules of procedure be suspended to allow for the introduction of a motion.
"CARRIED"
Resolution #C- 017 -13
Moved by Councillor Neal, seconded by Councillor Partner
THAT a letter of appreciation be sent from Mayor Foster and Members of Council to
Martha Rutherford- Conrad, Executive Director, Clarington Museums and Archives
extending congratulations on her new venture and expressing thanks for her years of
service.
"CARRIED"
Councillor Novak stated a pecuniary interest earlier in the meeting, refrained from
voting on the Confirming By -law, and left the meeting.
CONFIRMING BY -LAW
Resolution #C- 018 -13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -law 2013 -003, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 14th day of January, 2013; and
THAT the said by -law be approved.
Council Meeting Minutes - 18 -
ADJOURNMENT
Resolution #C- 019 -13
Moved by Councillor Partner, seconded by Councillor Neal
THAT the meeting adjourn at 9:52 p.m.
"CARRIED"
January 14, 2013
MAYOR MUNICIPAL CLERK
DRAFT LIST OF DELEGATIONS
January 28, 2013
a) Yeatbark Aschagria — PSD- 006 -13 - Applications to Amend the Clarington
Official Plan and for a Proposed Draft Plan of Subdivision to Create 42 Single
Detached Dwelling Lots (West Diamond Properties Inc.) (Item 4 of Report #1)
b) Walter Heeney, President, Durham Down Syndrome Association — Request for
Proclamation of World Down Syndrome Day (Correspondence Item D - 1)
C) Ivaho De Carolis — Report PSD- 010 -13 - Application for Temporary Rezoning to
Permit Outdoor Storage of Pre - Engineered Panels for a Maximum of Three (3)
Years (ALPA Pre - Engineered Panel Systems Inc.) (Staff Report #1)
SUMMARY OF CORRESPONDENCE
JANUARY 28, 2013
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Clarington Agricultural Advisory Committee dated
December 13, 2012 and January 10, 2013 (Copies attached)
1 - 2 Minutes of the Central Lake Ontario Conservation Authority dated
January 15, 2013 (Copy attached)
1 - 3 Minutes of the Clarington Older Adults Centre Board of Directors
dated October 12, November 16, and November 20, 2012 and
Minutes of the Clarington Older Adult Association Executive
Committee, dated November 21, 2012 (Copies attached)
1 - 4 Minutes of the Newcastle Community Hall Board dated November 20,
2012 (Copy attached)
1 - 5 George Marcello, CEO, Step by Step Organ Transplant Association,
extending an invitation to Mayor Foster and Members of Council to
join the Association's efforts in helping those who need organ and
tissue donations by receiving the Torch of Life or writing letters of
support; indicating that during this year's campaign - "Anthony's
Hero ", Khaled Khatib will walk 498 kilometres from Parliament Hill in
Ottawa to Queen's Park; advising that the Torch of Life will arrive in
Clarington on February 19, 2013, at 11:00 a.m. and hoping that the
Municipality will help promote organ and tissue donations.
1 - 6 The Honourable James Moore, P.C., M.P., Minister of Canadian
Heritage and Official Languages, extending an invitation to all
Canadians to celebrate the 48th anniversary of Canada's National
Flag on February 13, 2013; attaching a copy of the National Flag of
Canada Day poster; encouraging Members of Council to visit their
website at www .canadianheritage.gc.ca /flagday to learn more about
the history of the national symbol; and, providing information on how
to order copies of the National Flag of Canada Day poster or other
promotional material.
Summary of Correspondence -2 - January 28, 2013
1 - 7 Kerry Meydam, Durham Environment Watch, Member, Energy -From-
Waste Advisory Committee EFWAC, writing to Durham Region
indicating that on November 21, 2012, Regional Council adopted a
resolution to extend public consultation on the Draft Community
Communications Plan to March 30, 2013, and to provide the EFWAC
and EFW -WMAC with a copy of the resolution requesting a meeting
schedule be developed; expressing concern that all meetings for
2013 have been scheduled at 2:00 p.m. with none being held in the
evening as requested by the public groups; suggesting that there will
not be sufficient time to schedule a public consultation PIC or meeting
prior to the March 30th comment deadline for the Draft Community
Communications Plan, expressing concern that to date, there has
been no public notification or request for comment on the Draft
Community Communications Plan; and, requesting that Council
ensure that meaningful public consultations be allowed to take place
with at least half of the meetings to be scheduled in the evening to
ensure the public is given full information and adequate opportunities
for consultation on this Plan and others in the future.
1 - 8 Doug Dickerson, Chair, Veridian Corporation, providing a preliminary
response to Council's resolution regarding Veridian Board
appointments; clarifying that for the period 2011 -2012 Councillor Mary
Novak and Erin O'Toole were directors representing Clarington on the
Veridian Connections Inc. Board and that Mayor Foster does not hold
a position on the Veridian Connections Inc. Board of Directors; on
December 14, 2012, Erin O'Toole's resignation was received and the
Board acted responsibly and in the best interests of the Corporation
by appointing Councillor Novak and Frank Stapleton, qualified and
experienced directors, to the Board for the period of January 1, 2013
to December 31, 2014 to ensure Veridian is well equipped to deal
with potential industry changes; and, acknowledging that the Board is
committed to upholding the interests of its shareholders and that he
will ensure that Council's resolution is reviewed by the Veridian
Corporation Board.
CORRESPONDENCE FOR DIRECTION
D - 1 Walter Heeney, President, Durham Down Syndrome Association
(DDSA), advising DDSA is planning a series of community -based
initiatives to increase awareness of Down syndrome and to celebrate
World Down Syndrome Day on March 21, 2013; and, requesting
Council to proclaim "World Down Syndrome Day" and to encourage
staff to wear blue and yellow on March 21, 2013.
(Motion to Proclaim)
Summary of Correspondence -3 - January 28, 2013
D - 2 Clarington Heritage Committee advising Council that on January 15,
2013, the Heritage Committee adopted the following resolution and
requesting Council's endorsement:
"Whereas the second Phase of the 407 East Extension is scheduled
to be fully completed by 2020 and further it is to be constructed in
two sub - phases of Harmony to the East Link at Taunton and then the
East Link to 35/115 with anticipated completion dates of 2017 and
2020 respectively, and
Whereas Clarington Heritage Committee has concern for the
heritage buildings that are to be displaced as part of the construction
process and are fully aware of the time required by the potential
bidders to acquire the necessary services and meet the conditions
for a successful move of such a structure; and
Whereas the limited time frame MTO allocated for advertising the
sale and the relocation of heritage structures in the first Phase;
Now therefore be it resolved that,
The Municipality of Clarington requests that the Minister and Ministry
of Transportation take all necessary steps to ensure that the sale of
heritage buildings deemed relocatable, from the 407 right of way in
Clarington, begin in Spring 2013 and continue for 6 months. And
further, that a two year timeframe be allowed, post- award, to relocate
any such buildings, and that the Ministry provide incentives to aid in
the purchase and relocation costs of these valued heritage
resources."
(Motion for Direction)
1 -1
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING
THURSDAY, DECEMBER 13th, 2012 •
MEMBERS PRESENT: Brenda Metcalf
John Cartwright
Les Caswell
Mary Ann Found
Jenni Knox
Gary. Jeffery
Ted Watson
Don Rickard
Tom Barrie
STAFF:
Faye Langmaid
REGRETS:
Councillor Partner
ABSENT
" Mark Bragg; Eric Bowman
GUESTS.
Curry Clifford, CAO's Office, Ron „_Albright, Engineering Services ` Dan
Campbell, AECOM
Gary welcomed all to the meeting, everyone introduced themselves.
Adoption of Agenda
012 -24
Moved by Brenda Metcalf, seconded by Jennifer Knox
”
"That the Agenda. for •December 13th, 2012 be. adopted"':
CARRIED
Approval of Minutes
-Moved by:Ted Watson, seconded by John Cartwright
"That the minutes of the November 8th, 2012 meeting be approved.
CARRIED
Presentations:
Ron Albright introduced the process that is being undertaken for the Transportation Master Plan
and Dan Campbell. Dan's presentation is attached. The reason for the attendance of Ron and
Dan is to gather input into the preliminary steps of the Clarington Transportation Master Plan.
The discussion following the presentation included a number of questions and comments:
- guiderails make the road narrower and obstruct farm equipment from being able to hang over
the ditch out of the way of oncoming traffic, the policy on barriers and guiderails is protection for
3 metre depths and specific slopes (4:1 or steeper) at road sides
-there needs to be better consideration for setbacks of guiderails at driveways and roadsides to
accommodate large vehicles and the turning radii of them
Agricultural Advisory Committee of Clarington December 13th, 2012
-in the near urban and urban areas the stoplights provide gaps where farm equipment can enter
the flow of traffic, the timing on the stoplights needs to be syncronized
-many drivers are impatient and pass in unsafe locations or miss other road signs (like stop
signs) as they are passing
- improvements in the transportation system are costly, who pays?
- incorporation of bikelanes gives an advantage to farm machinery as it gives them somewhere
to go to get out of the way.
-if most rural road rights of way are 66' and the road surface is 24' then move the ditches out to
the edge of the road right of way to allow more shoulder space
- farmers are using much bigger trucks and machinery than before therefore the corner turning
radii have to be adjusted for rural roads
- overhanging trees impede large machinery
- culverts going into farm driveways have to be longer /wider
-mail boxes in rural areas are an impediment to farm machinery
-the MTO position on funding sidewalks on MTO owned bridges and culverts in the rural areas
is counter to their policy of trying to encourage other modes of transportation and in particular
cycling
- signage on roads is often obstructing farm machinery from pulling over, also the sightlines from
a tractor or combine are different than a car so the height of road signs needs to be visible for all
while not impeding sight lines from higher vehicles
- agriculture is not just about getting goods out of the field and farm, it is also about getting them
in, half -load restrictions affect the delivery of seed, fertilizer and tile drainage, exceptions should
be considered as it affects corporate profits of farms, also pulling the half -load season earlier
would assist, or modifying it to deal with the different north /south micro - climatic zones
-signs that warn drivers that agriculture is happening in the area are encouraged
-until the 407 is finished other rural roads are being used to access it, across the 7th and 8th
concessions, this will continue until. it is complete
-some urban residents do not even know what the farm machinery is and therefore have a hard
time understanding its rate of travel, they follow too closely
- cycling and agricultural routes in the countryside are mostly the same and shared opportunities
exist to provide infrastructure beneficial to both
- aggressive cyclists who ride in larger groups and ride 3 -4 abreast are an issue
- curbed corners in near urban areas are an impediment for farm machinery
Business Arising from Minutes
1) The Farmer's Parade of Lights on December 5th, 2012 was very successful, 19 floats. Eric's
wrap -up e -mail did not indicate any issues.
Correspondence and Council Referrals
1) Faye distributed the resolution that Council passed on December 3rd regarding the
cancellation of farm leases on MTO lands for the 407. This was a result of the
comments from the Agriculture Advisory Committee and Clarington Board of Trade.
Staff will continue to monitor the situation and apprise the committee of any response
from MTO and the other ministries notified.
2) Mayor John Henry attended Council seeking support of the position of Oshawa Council
against the Ethanol Plant. He was informed of the endorsement by the Agriculture
Agricultural Advisory Committee of Clarington December 13th 2012
Advisory Committee. Council received his delegation for information and suggested he
attend a committee meeting.
Liaison Reports
DAAC —No report.
DRFA —DRFA new President is Ken Lamb, continue to look for additional directors for
Clarington. Meeting on November 13th had a presentation on predation by coyotes and what
can be done about them. Farm Connections have been informed by the public school board (20
schools) that depending on the Bill 115 issues the attendance of these schools may not be
possible as it is an extra - curricular activity. The DRFA is working on an Agriculture Education
Strategy, currently they are collecting background information on the ways and amount of time
different groups spend providing agricultural education.
CBOT — Don expressed his appreciation for being included in the CTMP stakeholders, as it is
an example of how the agricultural community is being consulted and listened .to, much like the
input he has at the CBOT. Working on having a tour of farm operations for Directors and`
Councillors. CBOT is working on developing positions papers of the impacts of provincial and
federal policies so that when dignitaries come to the area they can be provided with the impacts.
Other Business
1) John provided a show and tell presentation on bio- security. There is a package of
information and signs available from the Ontario Livestock & Poultry Council
infoo,ontlpc.ca
2) The Clarington Heritage Committee is beginning a historical barns project and looking for
the best way to contact those that own barns and also how to get an inventory of barns.
There were some suggestions on advertisements and having the information e- mailed into
the CHC.
3) Jenni informed the group of the issue of scrappers looking for metal on farm sites, there
have been some local farmers have experienced theft for the value of the metal. This
issue has been identified to the Safe Communities Committee.
4) Jenni informed the group that the reason for OPG lighting the new building in the Energy
Park currently is that . the lights when first installed have to "burn -off ", the crews are
working 24 hours /day and are 6 months ahead of schedule, the sensors to control the
lights and shut them off automatically (LEEDS building) have not been installed and finally
security.,
Future Agendas
Dan McMorrow will attend in March regarding insurance implications for on -farm retail sales.
Suggestions for other meeting are Rolf Kluem DRPS and Erin O'Toole.
John moved to Adjourn
Agricultural Advisory Committee of Clarington December 13th 2012
Next Meeting January 10, 2013, 7:30pm.. The Director of Finance/Treasurer will attend as a
follow -up to the MPAC presentation.
Agricultural Advisory Committee of Clarington December 13th 2012
V'Alat is a Transportation fa2atster Plan?
Transportation Master Plans (TMP) include a set of
policies that guide how f -ortation
investment decisions arc- Wade thrt.. 'bout ti .municipal,
TMPs build upon the an sis and de( ;d p -,les
developed through the ( : cial Piannir Droc
detail related speciBcal4 i transporta a
TMPs guides how peopl anrf nr,- " Wove e 'md our
communities by car, trucJ,, ❑ .rioa, walking ar,,, cycling
The Clarington Transportation Master Plan is referred to as
the CTMP to differentiate it from other TMPs
r�)�W))Iccat
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RF *N tionship W tha Clarington Stmt cif i?i. n
Maintain Financial Stability
— Balanced transportation system that minimizes the need for the most
expensive types of projects by promoting Increased choice and more
cost effective alternatives
Promote Green Initiatives
— An Increased focus on supporting alternatives to auto related trips to
slowly improve modal split and reduce the reliance on the
automobile
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— Identifying priority locations for key transportation infrastructure
investments that will allow the municipality utilize scarce resources
to deliver the most effective transportation system
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What is a Transportation Master Plan
How is a Transportation Master Plan Developed
Relationship to the Clarington Strategic Plan
• Project Schedule
Key Policy Areas
Discussion Points and Feedback
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Dec Jan —Feb Mar
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Steering Committee Meeting
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future study to update d
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future study to update d
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streets" in both the rural"
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— width of bridge & culvert cr
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• Transportation policies and projects related to growth are
key components of the Clarington TMP:
— Are there particular transportation related challenges that impact
agricultural operations in the vicinity of urban growth areas?
The rural area of Clarington has become increasingly
popular with recreational cyclists seeking paved roadways
with lower traffic volumes:
— Does the Increase in cycling traffic have positive or negative Impacts
from an agricultural perspective?
• From a transportation perspective:
— Are there existing issues associated with moving agricultural product
to market?
— How might these challenges be addressed?
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2
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING
THURSDAY, JANUARY 10`h, 2013
Presentations:
Nancy Taylor, Director of Finance for the Municipality provided an overview of the implications
to the Clarington agricultural community as a result of the 2012 property reassessments
(Attachment 1) as a follow up to the presentation from MPAC at the November 2012 meeting.
She discussed three shifts in the distribution of taxes: at the Regional level between
municipalities, between different types of land classifications (residential, commercial,
agricultural, etc.) and between different property owners in the same land classification. How
much someone's property taxes will change depends on how they compare to the average
increase in Clarington. Property values that have increased above the average can expect an
Agricultural Advisory Committee of Clarington January 10th, 2013
increase in the amount they will pay while those who have increased less than the average can
expect a decrease. Increases will be phased in evenly over 4 years while decreases will occur
immediately in the first year.
The discussion following the presentation included a number of questions, of which the answers
can be found below:
- The changes are revenue neutral for the municipality, meaning they will still collect the
same amount of tax dollars, however, who pays what proportion will change.
- Specialized properties like farms are more difficult for MPAC to assign values to since
there are so many variables. However, it appears that farm properties without
residences will see greater increases than farm properties with residences.
- The overall contribution of agriculture to the Municipalities revenue stream is relatively
small, however, if more tax relief were given to agriculture it would just be shifted to
residential and since most farmers also pay residential there might not be any net gain.
- The Province appears to have no appetite to reduce the proportion they collect from
agriculture. In Clarington /Durham and number of other municipalities across southern
Ontario the agricultural rate has been reduced from 25% to 20% of residential; however
for education the Province has not followed suit.
New Business
Sheila Hall, Executive Director of the Clarington Board of Trade explained that CBOT has been
organizing tours of local industry for Directors, Council, and Senior Staff from the Municipality.
Over the past year and a half, they have conducted 4 or 5 tours that have been very well
received. She explained that they would like to expand these tours to the agricultural sector.
Consequently, Don and Sheila have been discussing holding a half day agricultural
familiarization tour in April where they might visit three farms. Don indicated that he would like
some involvement from the Committee in organizing this event. Don, Tom, and Faye will work
with Sheila on developing a mini agenda for the event.
Business Arising from Minutes
Faye provided an update on the 407 extension and land leases for farming. Based on
discussion at Committee when MTO attended in October and involvement of CBOT, Council
passed a resolution in December to the Ministry of the Environment, Ministry of Transportation
and OMAFRA. MOE has responded that the concerns should be addressed by 407 East
Advisory Committee. The Municipality has a representative on this committee, the Director of
Engineering; however, this is not the type of issue they address nor is it their mandate. In
discussion with MOE it has been recommended that concerns with how the issue is being
addressed be submitted in writing. Faye has prepared a letter outlining the Committee's
concerns and that 407 East Advisory Committee is not the body to address. As this issue
continues to evolve the AACC will be kept informed.
Sheila mentioned that the Ontario Chamber of Commerce has recently taken an interest in
transportation issues in the GTA. They have regular conference calls and strategies on these
types of topics. She will circulate through Faye to the Committee if there is interest.
Agricultural Advisory Committee of Clarington January 1 0th, 2013
Elections for Chair and Vice -Chair
013 -03 John Cartwright nominated Ted Watson for Chair, seconded by Jenni Knox
Eric Bowman moved that nominations be closed.
"Ted Watson accepted Chair of the Clarington Agricultural Advisory Committee"
013 -04 Tom Barrie nominated Brenda Metcalf for Vice -chair seconded by Eric Bowman
Jennifer Knox moved that nominations be closed.
"Brenda Metcalf accepted Vice -Chair of the Clarington Agricultural Advisory
Committee"
Correspondence and Council Referrals
Faye read an e-mail update from Nancy Rutherford at the Region highlighting the following
activities:
1) Leading Livestock Genetics Alliance
The Region of Durham, City of Kawartha Lakes and Peterborough, along with dairy cattle and
goat breeders from these areas, have come together to form an alliance to co- operatively
promote genetics for export. LLG was formed with the intent of improving profitability, herd
health, marketing experience and expanding global market opportunities, through effective
marketing, education, research and promotion. LLG recently had a presence at the Royal
Agricultural Winter Fair and other trade shows. This initiative is funded in part by the Agriculture
Management Institute (AMI), a federal - provincial - territorial initiative. At this time, the Alliance
has an elected Board of Directors and a committed membership of approx. 10 members and is
working to expand that number.
2) Federal Inspected Abattoir Feasibility Study
The Durham Region Cattlemen's Association has partnered with Durham Region Economic
Development and Tourism Division to undertake a feasibility study to determine if a federally
inspected abattoir would be a successful venture in this Region and surrounding area. The
consulting firm, Mallot Creek Group Inc., an experienced firm North American red -meat, was
recently hired to conduct the study. The study is expected to be completed by late spring 2013.
Investment in this project has been provided by Agriculture and Agri -Food Canada through the
Canadian Agricultural Adaptation Program (CARP). Consultation for this study is currently
underway.
3) Farm Connections and Durham Farm Fresh
The Region continues to support the ongoing initiatives of these organizations.
Farm Connections are working on a draft Agricultural education strategy at this time and
DFF has created a new brochure for 2013/14, which should be available in the Spring.
Not everyone on the Committee was receiving the Region's agricultural and rural e- newsletters.
Faye will send email addresses to Nancy.
Agricultural Advisory Committee of Clarington January 1 0th, 2013
It was also suggested that Nancy be informed about the Committee's concerns around the 407
and land leases to see if there is anything the Region can do to assist in resolving this issue.
Faye will discuss with Nancy and Colleen Goodchild of DAAC.
Liaison Reports
DAAC — Eric provided an update from DAAC. He indicated that the next farm tour will be taking
place on September 12, 2013 in Brock Township. No further details have been worked out yet.
He also advised Committee members to send him an email before February 5th if they have any
concerns around Regional roads and he will relay the concerns to the Regional Works as he
now sits on a advisory committee.
DRFA — Mary Ann had no update since DRFA had not yet held their meeting. However, she
indicated that the public schools attending the Farm Connections event in April 'may not occur
due to the work to rule. They have been looking into expanding their reach in the Catholic
School Board as well as to private schools. She also indicated that they are in their final year of
Trillium funding and will be looking to use the remaining dollars on education projects.
CBOT — Don updated the group that CBOT is looking into making a "Made in Clarington" video,
similar to the one London has created. He indicated that the agricultural sector will be included
in this video. He also mentioned that some Clarington agricultural businesses, such- as Algoma,
have been highlighted lately in various publications.
Future Agendas
Faye solicited suggestions for meeting presenters and topics for 2013. She informed the
Committee that Dan McMorrow will be at the March meeting 'to discuss farm insurance and
retail operations. She also mentioned that Inspector Kluem from DRPS has been invited to
attend a meeting in 2013 but has not confirmed the date yet. The following presenters were
suggested:
- Fire Department to discuss potential for forest fires
- Weed Inspector, (given the 407 and land lease concerns)
Other Business
1) Schedule of Meetings — there was discussion around the August and September meetings.
The Committee decided that they would like to have a September meeting but no August
meeting since turnout has been low in August and the September meeting is scheduled to take
place after the Orono Fair.
2) Trees for Rural Roads — Faye informed the Committee that the 2013 Trees for Rural Roads.
program has begun accepting applications and there has been interest.
3) Guardrails — There is concern with newly installed guardrails as they force farm machinery
into middle of road, rather than'overhanging the ditch and also do not have space for
pedestrians to walk on the site of the road. Faye will follow -up with Engineering.
Next Meeting February 14, 2013, 7:30pm
Agricultural Advisory Committee of Clarington January 1 0th, 2013
I -2
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
MINUTES NO. 1
ANNUAL AUTHORITY MEETING
Tuesday, January 15, 2013 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present: P. Perkins, Chair
T.D. Marimpietri, Vice Chair
B. Chapman
L. Coe
L. Corrigan
J. Drumm
A. England
R. Hooper
D. Mitchell
J. Neal
M. Novak
P. Rodrigues
C. Traill
J.R. Powell, Chief Administrative Officer
H. Brooks, Director, Watershed Planning & Natural Heritage
A.Cunning, Accounting Assistant
C. Darling, Director, Development Review & Regulation
G. Geissberger, Marketing & Communications Coordinator
D. Hope, Land Management & Operations Supervisor
P. Lowe, Director, Watershed Stewardship & Community Outreach
P. Sisson, Director, Engineering & Field Operations
G. Soo Chan, Director, Groundwater
M. Stauffer, Administrative Assistant/Recording Secretary
D. White, Director, Corporate Services
Excused: S. Collier
The Chair called the meeting to order at 5:00 p.m.
WELCOME — P. Perkins, Chair, welcomed members, staff and guests to the 2013 annual authority meeting.
DECLARATIONS of interest by members on any matters herein contained - NONE
DELEGATION Dennis Huron, Lucille Huron, Stephanie Huron, Jennifer Huron and Daniel Melanson were in
attendance. Dennis Huron made a presentation regarding the Huron tract donation and the history of the Lick family.
ADOPTION OF MINUTES
Res. #1 Moved by B. Chapman
Seconded by T.D. Marimpietri
THAT the Authority minutes of November 20, 2012 be adopted as circulated
CARRIED
AUTHORITY ANNUAL MEETING — Minutes of January 15, 2013 — Page 2
BUSINESS ARRISING FROM THE MINUTES .
(1) Notice of Motion to Rescind the Amendment to Motion #137/12 as adopted at the November 20, 2012
CLOCA Board of Directors Meeting; Staff Report #5086 -12 — CLOCA Donations Policy and Section
16.13 of CLOCA Policy and Procedure Manual — June 1995
Res. #2 Moved by: D. Mitchell
Seconded by: L. Coe
THAT the folloiving motion be presented for consideration of the Board at the Januaryl5, 2013
CLOCA Board meeting; and,
THAT the Board rescind its decision ofNovember20, 2012 (Resolution #137112) which in essence
restricts CLOCA from accepting funds, sponsorship, donations or partnerships from Covanta Energy
Corporation.
Extensive discussion ensued. J. Neal requested a recorded vote.
MEMBER
YEA
NAY
CONFLICT
ABSENT
J. Neal
X
B. Chapman
X
L. Coe
X
S. Collier
X
L. Corrigan
X
J. Drumm
X
A. England
X
R. Hooper
X
D. Mitchell
X
T.D. Marim ietri
X
M. Novak
X
P. Perkins
X
P. Rodrigues
X
C. Traill
X
TOTAL
7
6
1
RES. #2 CARRIED
POINT OF PRIVILEDGE
C. Traill requested the minutes show that in her opinion the integrity of the board has been impugned with the passing of
this motion.
CHAIR'S REMARKS — P. Perkins - 2012 Milestones
It has been a pleasure to serve as Chair of Central Lake Ontario Conservation in 2012 and I would like to share with
Board Members and staff, a number of this year's highlights.
• Completed Phase 2 of the Purple Woods Heritage Hall construction and opened the building for the 37`i' annual
Maple Syrup Festival. The 900 metre Discovery Trail was completed providing a fully accessible link through
Purple Woods and upgrades to the production system were initiated for the 2013 season.
• Completed the Lynde Creek Watershed Plan and drafts of the Oshawa Creek and Black/ Harmony/Farewell Creek
Watershed Plans and completed Phase 2 of the Bowmanville/ Soper Watershed Plan- Watershed Management
Alternatives.
• Completed the Natural Heritage System mapping tool for our small watersheds.
• Mapped a continuous Natural Heritage System for Durham Region, consolidating the Natural Heritage System
work completed by the 5 Durham Region CAs.
• Staff continue to implement CLOCA's Invasive Species Management Plan, delivering workshops conducting
management activities and providing expertise to provincial invasive species initiatives.
AUTHORITY ANNUAL MEETING — Minutes of January 15, 2013 — Page 3
CHAIR'S REMARKS — P. Perkins - 2012 Milestones (continued)
• The Central Lake Ontario Conservation Authority Land Acquisition Strategy 2012 was completed.
• Acquired 306 acres (124 hectares) of land, adding 90 acres to our holdings in Long Sault, 11 acres in Enniskillen,
receiving a generous donation of 37 acres in the central portion of the ORM Regional Corridor, and gaining a
foothold in the Oshawa Creek Headwaters Area with the securement of 168 acres which includes 43 acres of the
Provincially Significant Enfield Wetland Complex. This brings CLOCA's total landholdings to 5,876 acres
(2,378 hectares).
• Staff have completed the draft Regulation and Plan Review Policy and Procedural Manual, reviewed Plan Review
and Regulation Fees and completed CLOCA's Large Scale Commercial Fill Policy.
• The CTC Source Protection Plan was completed and submitted to the Province.
• Completed land transfer of the Oshawa Creek Valleyland and Trail System to the City of Oshawa.
• Completed the Long Sault Conservation Area Darlington Forest Tree Thinning project.
• Created a Lake Ontario Shoreline Erosion report to assess erosion rates and property issues in our jurisdiction.
• Participated in the development of a Low Impact Development (LID) Discussion Paper dated March 2012 to raise
awareness of the use of LIDs by municipalities and developers.
• Hosted the 15t' annual Durham Children's Groundwater Festival. Since 1998 we have engaged more than 60,000
grade 4 students in Durham Region.
• Staff continue to work collaboratively with the Valley's 2000 Community by providing technical assistance in
support of the Bowmanville Fishway project implementation.
• Hosted our first ever outdoor movie night at the Purple Woods Heritage Hall attracting an audience of 400 people.
P. Perkins also noted that Dan White, Director of Corporate Services, has given notice of his retirement date of May 31,
2013. D. White noted he values the many friends, colleagues and Board Members that he has worked with over thirty -
three years in conservation authorities and wishes the Central Lake Ontario Conservation Authority continued success.
ELECTION OF OFFICERS
At this point in the proceedings the 2012 elected officers vacated their positions, and the Chief Administrative Officer
officiated for the 2013 election of Chair.
Res. #3 Moved by M. Novak
Seconded by B. Chapman
THAT P. Sisson and D. White be designated scrutineers and that, in the event of an election all ballots
be destroyed
CARRIED
Authority Chair
R. Powell made three calls for nominations for the position of Chair for 2013, and stated that no seconder was required.
Nominations: L. Coe nominated P. Perkins
Res. #4 Moved by T.D. Marimpietri
Seconded by B. Chapman
THAT nominations for the position of Authority Chair be closed
CARRIED
P. Perkins "stands"
P. Perkins was declared Authority Chair for 2013, and conducted the remainder of the meeting.
AUTHORITY ANNUAL MEETING — Minutes of January 15, 2013 — Page 4
Authority Vice -Chair
P. Perkins made three calls for nominations for the position of Vice -Chair for 2013, and stated that no seconder was
required.
Nominations: T.D. Marimpietri nominated A. England
D. Mitchell nominated M. Novak
Res. #5 Moved by T.D. Marimpietri
Seconded by R. Hooper
THAT nominations for the position ofAuthority Vice -Chair be closed
CARRIED
M. Novak "stands"
A.England "stands"
M. Novak and A. England spoke to their nominations.
Election: Ballots were distributed and collected by scrutineers P. Sisson and D. White. P. Sisson declared M.
Novak Authority Vice Chair for 2013.
A.England was excused at 6:16 p.m.
SIGNING OFFICERS
Res. #6 Moved by J. Drumm
Seconded by B. Chapman
THAT the Signing Officers of the Authority be any two of the following: The Chair, Vice - Chair, Chief
Administrative Officer /Secretary- Treasurer, and Director of Corporate Services.
CARRIED
SOLICITORS
Res. #7 Moved by J. Drumm
Seconded by B. Chapman
THAT the firms Boychyn & Boychyn, Oshawa, Gardiner, Roberts, Toronto; Beard, Winter, Toronto;
Hicks Morley, Toronto, and Borden Ladner Gervais, Toronto be appointed Solicitors for the Authority,
as required
CARRIED
AUTHORITY ANNUAL MEETING - Minutes of January 15, 2013 — Page 5
BORROWING BY -LAW
Res. #8 Moved by J. Drumm
Seconded by B. Chapman
THAT any two of the following: The Chair, Vice - Chair, Chief Administrative Offdcer/Secretary-
Treasurer, and Director of Corporate Services of the Central Lake Ontario Conservation Authority are
hereby authorized to borrow from time to time, by way of promissory note, from the Toronto Dominion
Bank, 4 King Street West, Oshawa, the sum or sums not exceeding $1,000,000 to meet immediate
administrative and operational expenditures until the Province of Ontario grant and /or Regional levy
have been received, and to give on behalf of the said Authority a promissory note or notes, sealed with
the Corporate Seal and signed by the Chair or Vice -Chair and the Chief Administrative
Officer /Secretary- Treasurer and /or the Director of Corporate Services for the monies so borrowed with
interest which may be paid in advance or otherwise, at a rate not exceeding prime per annum.
THAT all sums borrowed pursuant to the authority of this Resolution for the purpose mentioned
herein shall, with interest thereon, be a charge upon the whole of the monies received or to be received,
by the said Authority, as and when such monies are received.
THAT the Chief Administrative Officer /Secretary- Treasurer and/or the Director of Corporate Services
is Hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with
the interest thereon, all of the monies hereinafter collected or received by the said Authority from the
Province of Ontario by way of a Grant or from the Regional Levy to be made in accordance with
provisions of The Conservation Authorities Act.
CARRIED
CONSERVATION ONTARIO COUNCIL
Res. #9 Moved by J. Drumm
Seconded by B. Chapman
THAT the Chair be appointed as the Authority's representative on the Conservation Ontario Council.
Alternative designates are the Vice - Chair, the Chief Administrative Officer, and the Director of
Corporate Services.
CARRIED
ENFORCEMENT OFFICERS
(i) Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation #42/06
Res. #10, Moved by J. Drumm
Seconded by B. Chapman
THAT C. Darling, A Sisson, T. Aikins, S. Gauley, J. Hetherington, D. Hope, A. Langmuir .and W.
Coulter be appointed Enforcement Officers under the Development, Interference with Wetlands and
Alteration to Shorelines and Watercourses Regulation #42106.
CARRIED
(ii) Conservation Areas Regulation #101/92
Res. #11 Moved by J. Drumm
Seconded by B. Chapman
THAT T. Backus, H. Hirschfeld, J. Maas, B. De Waal and D. Hope be appointed Enforcement Officers
under the Conservation Areas Regulation #101192.
CARRIED
AUTHORITY ANNUAL MEETING — Minutes of January 15, 2013 — Page 6
CORRESPONDENCE
(1) Minister of Education, Laurel Broten
Outdoor Education Learning Experiences
(2) Conservation Ontario, Don Pearson
Resignation
(3) Municipality of Clarington, C. Anne Greentree, Deputy Clerk
Emerald Ash Borer
(4) Trout Unlimited Canada, Blair Brown
Collaboration with Durham East Chapter
Res. #12 Moved by B. Chapman
Seconded by L. Coe
THAT the above correspondence items be received for information.
CARRIED
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(1) Staff Report #5103 -13
Re: Applications for Development, Interference with Wetlands and Alteration to Shorelines and
Watercourses - November 1 to December 31, 2012
Res. #13 Moved by L. Coe
Seconded by T.D. Marimpietri
THAT the applications attached to S.R. #5103 -13 as issued by staff, be endorsed
CARRIED
(2) Staff Report #5104 -13
Re: Revised Policy for Large Fill Sites
Res. 414 Moved by L. Coe
Seconded by T.D. Marimpietri
THAT Staff Report # 5104 -13 be received; and,
THAT the Large Fill Policy as outlined in Attachment 1 be adopted
CARRIED
DIRECTOR, CORPORATE SERVICES
(1) Staff Report #5105 -13 (report previously circulated - replacement page 15 -2 only is attached)
Proposed Fees for Authority Services and Programs for 2012
Res. #15 Moved by L. Coe
Seconded by B. Chapman
THAT StaffReport #5105 -13 be received; and,
THAT the 2013 Proposed Fees for Authority Services and Programs be adopted, effective February 1,
2013.
CARRIED
AUTHORITY ANNUAL MEETING — Minutes of January 15, 2013 — Page 7
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report #5101 -13
Common Membership — Different Boards
Res. #16 Moved by T.D. Marimpietri
Seconded by B. Chapman
TIIAT the Chair, Vice Chair and members of the Central Lake Ontario Conservation Authority for
2013 be the Chair, Vice Chair and members of the Central Lake Ontario Conservation Fund for 2013
and the Chair, Vice Chair and members of the Central Lake Ontario Source Protection Authority for
2013.
CARRIED
(2) Staff Report #5100 -13
Conservation Authority Liaison Committee (CALC)
Res. #17 Moved by T.D. Marimpietri
Seconded by B. Chapman
THAT Staff Report #5100 -12 be received for information.
CARRIED
Res. #18 Moved by L. Coe
Seconded by M. Novak
THAT the meeting convene `In Camera'.
CARRIED
Res. #21 Moved by L. Coe
Seconded by M. Novak
THAT the meeting reconvene; and,
THAT the actions of the `In Camera' session be adopted.
CARRIED
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(3) CONFIDENTIAL Staff Report #5106 - Appeal of Proposed Draft Plan of Subdivision
File No. 18T- 90622, Lots 30 & 31; Concession 2 (Darlington), Municipality of Clarington
Res. #22 Moved by L. Coe
Seconded T.D. Marimpietri
THAT the Board of Directors rise from the "in camera" session and pass the following motion:
THAT the Board of Directors has reconsidered the 1993 Board resolution relating to draft Plan of
Subdivision I8T- -90002 and now hereby support the protection of a core wetland area on Bonnydon
parcel in a location approximately in the central portion of the property flanking either side of the
current proposed Sandringham Road extension and that the application be considered premature until
additional information relating to the specific location and size of the wetland feature to be protected
and mitigation of hydrological impacts and stormwater management is provided.
CARRIED
MUNICIPAL AND OTHER BUSINESS
ADJOURNMENT
Res. #23 Moved by T.D. Marimpietri
Seconded by L. Coe
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 6:24 p.m.
1 -3
Clarington Older Adults Centre Board of Directors
Minutes of the Meeting of Friday 12th October 2012
Voting Members Present: Steve Coles, John Hutchings,
Gary Bray, Irene Gourlay, Don Welsh, Norma Evans, Elaine Spicer,
Ron Hooper, Josie Roberts, Cathy Ward, Malcolm Mccombe
Non Voting Members: Angie Darlison and Skip Crosby
1.0 Call to Order.
President Steve Coles called the meeting to order
2.0 Approval of the Agenda.
MOTION to approve the Agenda as presented
Moved Ron Hooper Seconded Gary Bray
Carried
3.0 Approval of previous minutes from Friday 24th August 2012
MOTION that the minutes of the Board Meeting from Friday the 24th of August 2012
Be approved.
Moved John Hutchings Seconded Norma Evans
Carried
4.0 Business arising from the previous meeting
Covered by the Agenda
5.0 Correspondence.
5.1 Municipality of Clarington- Joseph Caruana
Re: Letters addressed to Mayor Foster.
First letter confirms NO parking on the grass
Second letter,provided Clarification of Councils expectations of the
COAA. Copy of the By Law 2011-106 as amended which is attached.
5.2 Municipality of Clarington- Joseph Caruana
Re: Next steps
Copy, of replies are on file
Direction was given to Steve Coles and'Angie Darlison to continue to
review all information and ensure all meetings are documents with
detailed meeting notes for review by the board.
The Executive Committee was asked to meet to review the current by-
law and provide comments back to the board for review at the next
meeting
5.3 Municipality of Clarington -Nancy Taylor
Re: Budget request
The Budget will be discussed at the Executive meeting and will be
presented to the full Board at the next meeting. When it is approved, it
will be sent to the Municipality of Clarington to Nancy Taylor's attention.
5.4 E mail from Jim Boate
Re: Leave of Absence
It was explained that Jim has had an eye operation and a leave of
absence was granted.
5.5 House of Commons
Re: MP Whip Supervisor
Letter received explaining who to contact due to the resignation of our
MP Bev Oda. Gordon O'Connor and will be our contact until a By Election
is held.
5.6 Municipality of Clarington -Anne Greentree
Re Regional Cycling Plan
Currently we have representation on this committee from our Beech Street
Spinners Program participants.
5.7 Ministry of Citizenship and Immigration
Re June Callwood Outstanding Achievement Award
5.8 Heritage Week Coordination
It was indicated that COAA would participate in hosting events and
programs along with this committee - further details to follow over the
next few months.
5.9 The Terry Fox Run Thank You
COAA was thanked for our assistance,
5.10 Email from Kevin Anyan Re: Letter of Support for Community. Staging
Don Welsh and Angie Darlison declared a conflict of interest in regards to
this item as they are both involved with the Rotary Club of Bowmanville.
MOTION that the Board supports this matter in principle and we will send a letter of
support as well as offer assistance in hosting an event to support this cause
Moved Elaine Spicer Seconded Irene Gourlay
Carried
6.0 Reports
6.1 Municipal Update - Mayor Foster/ Councillor Ron Hooper and Skip Crosby.
Unfortunately the Mayor is at another meeting and sends his apologies.
Councillor Hooper reported that last Thursday Council members met with
Department heads to discuss progress at the half term of Council. 'It was
felt that more conversations were needed between the COAA and the
staff and members of council within the Municipality of Clarington. The
meeting congratulated the COAA on the increase in membership and
programs offered to it's members.
Ron also suggested a review of the article from the Hamilton Spectator
that had recently been circulated via OACAO - Ron did mention that he
had passed it along to his fellow councillors.
6.2 Fundraising Promotion and Current Initiative - Gary Bray
Gary reported that we are $3000.00 off target with three months to go, so
we should hit the budget. He mentioned that the Class Act tickets are
moving slowly and requested that Angie send out a mass e mail to
promote to push sales.
Mention was made of an Elvis impersonator and John Hutchings said that
he knew of several other alternatives that he could pass along to him.
6.3 Presidents Report - Steve Coles.
Steve stated that he had been away for 25 days. however Angie and he
had discussed the Municipal grant and they felt that an increase would
be in order because of our greater number of members. He also noted
the Hamilton Spectator report and said that we aligned very well with the
recommendations in that report. In general our programs are up and
running well and we are on track.
6.4 Treasurers Report -Angie Darlison reported in the absence of Linda Duffle
MOTION that the Treasurers Report be accepted
Moved John Hutchings Seconded Josie Roberts
Carried
6.5 Staff Report - Angie Darlison.
Angie reported an increase of 235 members in the year to date. Our
current co -op student has been calling each of the new members to
welcome them to the centre and ask for feedback and suggestions. Most
has been very good. She has also been taking this opportunity
too, inform them that there are volunteer.positions available!
Don Welsh asked how our new Bank was working out, The Bank of
Montreal, and Angie
said that all was satisfactory to date.
The report to the EPC had been sent in by the deadline of 11 O Clock.
Angie said that some Programs had to be cancelled because of low
support and others because the Instructors did not wish to continue.
The Courtice program meeting went well and another information session
is planned for November 7th at 10:30 am.
The Sergeant Wilson Show is sold out but if someone wants to see it they
can volunteer in the Kitchen before the show and room will be made for
them.
MOTION to accept the staff report
Moved by Josie Roberts Seconded by Gary Bray
Carried
Questions were asked by members of the board about why the Tennis Club had
scheduled an event on the same day that we were holding two card events. They
occupied 23 parking places which created considerable parking difficulties for the
seniors involved. Why are the tennis members not expected to car pool or park on the
local streets? If they were fit enough to play tennis, surely they could walk
to their match.
Ron Hooper said that he would raise the matter with them.
7.0 Other Business
7.1 Diane Woods request regarding Dogs in the COAA
After considerable discussion regarding the pros and cons of having dogs
and other pets in the Centre, it was agreed that the Executive Committee
would discuss this matter at their meeting and report back.
MOTION that the Executive Committee discuss this matter at their meeting and, bring
a recommendation to the next full Board meeting
Moved by Don Welsh Seconded by Gary Bray
Carried
7.2 Facility Committee Set Up
This Committee will discuss Item 5.2 of these minutes with Joe Caruana.
Board and Staff will be approached by Angie to sit on this Committee.
7.3 Courtice Sub Committee
It was suggested that 2 Board Members be delegated to sit on this
Committee. The names Irene Gourlay and Roxy Barnes were suggested
despite the fact Roxy is not a Board member and Angie was asked to
follow -up with them.
7.4 Wheels in Action Program
Presentation of the Mayor's Golf Tournament proceeds will be presented
at Council Monday 22nd October at 7 pm
All board members where requested to attend.
MOTION that we use the same purchasing procedure as last time using a request for
proposal letter to ALL Clarington dealerships
Moved by Don Welsh Seconded by Irene Gourlay
Carried
7.5 Staffing Requirements
Angie will bring a report forward to the next meeting for review and
approvals.
8.0 Adjournment
Meeting adjourned by Malcolm McCombe
Executive Meeting Wednesday October 17th, 2012 at 2:30 pm
Next Meeting Friday November 16th, 2012 at 9am
Clarington Older Adult Centre Board of Directors.
Minutes of the Meeting of Friday 16th November 2012
Voting Members Present:
Steve Coles, Linda Duffie, Adrian Foster, John Hutchings, Don Welsh, Josie
Roberts, Gary Bray, Cathie Ward, Jim Boate, Elaine Spicer, Norma Evans and
Ron Hooper
Non Voting Members : Angie Darlison and Skip Crosby
Guest(s): Joe Caruana, George Acorn, Sharon Meredith
and Wendy Gorniak
1.0 Call to Order.
President Steve Coles called the Meeting to order
2.0 Presentation by the Municipality of Clarington Community Service Department
Joe began his presentation by stating that there were a number of points that
would need to covered during the meeting today:
Point # 1
Clarification of the Council motion Re: parking on the grass
He confirmed that there will be no parking on the grass area permitted
Point # 2
All rentals not already specified are to be decided by the COAA.
The expectation is that the COAA will interpret this phrase and act accordingly.
We are expected to report these additional rentals to his department which will
then be forward on too Council before July 2013.
Point # 3
Although the COAA has opted out of the Beech Centre Liaison Committee due
to the irrational comments made during previous meetings by other members,
the Municipality would prefer that we do, in fact, participate. The Board of
directors has requested a terms of reference for this committee be created prior
to any further decisions being made.
Joe will explained to the group that the terms of reference would be created
and presented to council directly.
Point # 4
Line Painting
This has been completed. However some members thought that the lines were
to be painted to indicate parking on Beech Avenue, however this was never
contemplated.
Point # 5
Finding an alternative home for the COAA. A letter was sent to the COACB on
the 17th of September 2012 explaining the course of action. Joe explained that
the Municipality and the COAA would approach this endeavor together, in
cooperation. He requested that we appoint three members for the Search
_Committee, not necessarily all Board members, but stressed that they be
knowledgeable of all the various realities involved. It would be fine for Angie to
be one of the members on this Committee. The members from the.Municipality
would be Joe Caruana, Fred Horvath, Sharon Meredith, George Acorn, Skip .
Crosby and Wendy Gorniak. He stressed that this is not to outnumber the COAA
members, but because of the different areas of knowledge that they
represented. There is no time frame at present as we need to take the necessary
time to do a good job.
Anticipated next steps included:
# 1 Do a comprehensive survey of other Older Adult Centers in Durham and
other areas to establish the square footage per member, the types of
service that they provide and how this compares with our projected
needs.
Angie indicated thafwe do already have much of this type of
information.
#2 Establish what our physical needs are. Skip explained that this was
Parking, Bus accessibility, and for there being bus stops close to the site.
What we need inside the building, single or two floors, multipurpose rooms,
a large kitchen, a Cafe and do we want one building or more if we
consider satellites. We should also consider not only now but
also the future. Joe also mentioned that if we go to a two story will we
need an elevator. He also suggested that the site criteria be on a point
system, as the perfect may not be available and may become too
expensive.
#3 Joe would like the Search Committee to come up with the point system
realizing that finances will be a factor.
#4 Find an,Architect and a Builder that can comply with Municipal Policies.
Special Notes:
• There are no preconceived ideas so we can search to see what is out there,
already built or where we can build. With this in mind Sharon Meredith said that
we could access
1 Clarington Board of Trade to see what is available.
2 The Municipality to see what is owned but not really on the market.
3 School Boards for what is or may become available,
4 What the Municipality could buy that would satisfy our needs.
• Joe stressed that although each side should cooperate, his mandate was to
report to Council, not the COAA. He did however say that he would share all
information possible. He also stressed that we should move expeditiously to see
this project through.
Steve Coles asked for a timeline. Was it the end of 2013 or 2014? Steve also said that
COAA would come up with their ideas and the names for the Search Committee
This completed the Presentation by the Clarington Community Services Department,
3.0 Approval of the Agenda.
MOTION TO APPROVE THE AGENDA
Moved by Linda Duffie Seconded by Josie Roberts
Carried
4.0 Approval of previous meeting minutes from Friday October 12th 2012 and
Wednesday October 17th 2012.
MOTION TO APPROVE BOTH MINUTES
Moved by John Hutchings Seconded by Cathie Ward
Carried
5.0 Business Arising from the Previous Meeting.
5.1 Pet Policy
The draft pet policy was presented and approved with the only amendment
being to include the following comment:
THAT WORKING DOGS ARE ALLOWED ANYWHERE IN THE
BUILDING, BUT THE OWNER IS STILL RESPONSIBLE GOR THE DOG AT ALL
TIMES.
Moved by Don Welsh Seconded by Linda Duffie
Carried
6.0 Correspondence.
6.1 Municipality of Clarington Re: COAA Vehicle Purchase.
It was agreed that Angie get prices of suitable vehicles and report back to the
Board for a decision.
7.0 Reports.
7.1 Municipality of Clarington update
Mayor Foster and Councillor Hooper presented the following information:
Mayor Foster mentioned briefly the new vehicle and Joe Caruana's presentation,
believing it to be a good step forward. He also recognized the Councillor
Novak's work on the Tuesday bus service.
Councillor Hooper said that the bus service is a pilot program and that we should
use it or loses it. He felt that Kudos were in order for the regional representatives
for bringing the matter forward. After questions, one of which related to the
possibility that our neighbours might complain, he indicated to refer them to him
or the Mayor. Councillor Hooper also mentioned the Defibrillator which is now a
part of a new program provided by the Municipality of Clarington, they are
commitment to servicing the machines and providing ongoing training which will
provide cost savings to the COAA.
He had, as requested, spoken to the Tennis Club regarding a large event they
had held which clashed with a large event that we were holding, creating
parking problems. Mr Majid apologized and said that they were unaware of our
event. Also the Tennis Club structure has not been approved and the Tennis Club
will be asked to remove it. Mr Horvath will follow up on this matter.
7.2 Fundraising Promotion and Current Programs
Gary Bray said that tickets are still available for the Class Act Show.
Regarding the Wine Event he will investigate to see if this can be done. He
concluded by stating that the usual fundraising items are doing well.
7.3 Presidents Report.
Steve Coles commented on Angie's Award and said that-it was well deserved.
All present agreed heartily. As to accessibility, this is in the hands of Fred Horvath
and he. is aware that it is his responsibility. Steve felt that the transit initiative was
exiting and certainly a good start. He did feel that it could have been improved
if there had been input from COAA. The Courtice Meeting was great and the
situation there is developing the way that it should. Now we must find a home
for them. He felt that all the progress we are making is because of the efforts of
Angie and the staff.
7.4 Staff Report.
Angie Darlison had discussed with the Board earlier and felt that this was the right
time to hire a part time person. Maximum 20 hours per week, extra when needed
and must be prepared to work evenings and weekends. This person could be
the one to arrange the details for our operations in Courtice and Newcastle.
Must have administrative ability, be personable and computer literate. The Board
was agreeable to the hiring of this person.
MOTION TO ACCEPT REPORTS 7.1 TO 7.4
Moved by Gary Bray Seconded by Josie Roberts
Carried
7.5 Treasurers Report
Linda Duffle discussed the previously circulated report
MOTION TO ACCEPT THE TREASURERS REPORT
Moved by Linda Duffle Seconded by Adrian Foster
Carried
8.0 Other Business.
8.1 Budget Presentation
Angie ran through the Budget line by line and when agreed, it will go to Nancy
Taylor and the Municipality. Centers Ron Hooper highlighted that the increase is
17.9% or $25,OOO.It was explained that we are in line with other Centers and it
would cater to our increased demands for service including the new Courtice
Centre. Adrian suggested that he, Ron Hooper and Angie discusses this, and
Angie agreed that any outstanding difference could be covered from our
reserves. Agreed that the three should meet later
MOTION TO ACCEPT THE BUDGET AS PRESENTED
Moved by Linda Duffle Seconded by Norma Evans
Carried
8.2 Accessibility Meeting Update.
Fred Horvath has had a reply to the survey and will follow through.
8.3 15th Anniversary_ Update.
Angie stated that there will be many different items so as to include as
many blocks of our members as possible. Planning will start in earnest in
January 2013.
8.4 Facility Holiday Closure (Dec 21 st at 4.0 p.m. to January 2nd at 8.0 a.m.)
Maintenance will be on duty but all other activities will cease. However,
The New Years Dance will run as scheduled.
8.5 Date of Meeting to discuss today's Municipality Report.
Tuesday 20th November 2012 at 2 p.m.
9.0 Adjournment.
Adrian Foster moved the Adjournment.
Clarington Older Adult Centre Board of Directors
Minutes of Meeting from Tuesday 20th November 2012.
Voting Members Present:
Steve Coles, John Hutchings, Don Welsh, Josie Roberts, Gary Bray, Cathie Ward,
Jim Boate, Elaine Spicer, Norma Evans, Irene Gourlay and Malcolm McCombe
Non - Voting Members Present:
Angie Darlison and Skip Crosby
1.0 Call to Order.
President Steve Coles called the meeting to order
2.0 Definition of Rentals of Significance.
Steve stated that rentals are necessary as part of our revenue stream. Skip
Crosby indicated that if we do not do rentals, Council will make up the
difference. Angie said that rentals have no impact on the parking problem so
are an irrelevant. Malcolm stated that Joe Caruana had said that COAA would
have the final decision whether a rental was significant or not.
The matter was left at that.
3.0 Terms of Reference for the Beech Avenue Liaison Committee.
Once we have received the revised terms of reference for this Committee, we
will discuss our decision and inform the Municipality and if positive, who the
members will be.
4.0 Representation on the Search Committee.
We are entitled to three representatives on this Committee. We should report
back to the Board and have our reply in to Council well before July so that any
financial implications can be included in the Municipal Budget for 2014.
MOVED THAT COAA 's THREE MEMBERS TO THE SEARCH COMMITTEE BE
STEVE COLES, CATHIE WARD and IRENE GOURLAY in addition to ANGIE DARLISON
participating for information purposes
Moved by Don Welsh Seconded by Josie Roberts
Carried.
5.0 Adjournment
Cathy Ward proposed the Adjournment.
Clarington Older Adult Association Executive Committee
Wednesday, 21 st November 2012.
Voting members present: Steve Coles, Don Welsh, Linda Duffie, Norma
Evans, Malcolm McCombe
NonVoting Member: Angie Darlison
1.0 President Steve Coles called the meeting to order
2.0 Pet Policy
Angie Darlison excused herself based on a conflict of interest since one of
the issues was in relation to her dog Albert.
The question of pets being allowed in the Beech Centre had been raised
by some members. At the direction on of the board the executive
committee felt in incumbent to discuss this and make
recommendations to be presented to the full board of directors at the
November meeting.
During discussion it was agreed that while most seniors are happy to see
pets in the Centre, it was pointed out that others were allergic to dogs
etc.
Therefore it was agreed to send the attached Draft Policy to the Board for
Approval.
Angie Darlison returned to the meeting.
3.0 Draft Budget
The Budget and the Staff salaries were discussed in detail, item by item
and will be recommended to the full Board at the next meeting.
Motion that the Budget as agreed on should be presented to the full Board for
approval at the'next Board Meeting
Moved by Linda Duffle Seconded by Norma Evans
Carried
4.0 Other Business
4.1 It was agreed that the Board needs a copy of the Geer Galloway
report which was used to establish funding for the COAA. The cost of this
report was $35,000.00 and it holds a great deal of information.
4.2 The current By -Law and Letter of Understanding was reviewed
briefly and it was decided that a further review should take place after
our presentation from the Community Services Department at the next
meeting of the Board.
5.0 Malcolm McCombe moved the adjournment
E
MUNICIPALITY OF CLARINGTON
NEWCASTLE.COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held on November 20, 2012 at 7 pm in the Council Chambers.
Present Were: C. Abraham (acting chair)
W. Woo (councillor)
W. Partner (councillor)
S. DeJong
L. Franssen
P. DeJong
B. Carmichael
G. Bell (secretary)
MINUTES
1.1 Motion by S. DeJong, seconded by L. Franssen
That minutes of October 2012 be accepted as presented. "Carried"
BUSINESS ARISING
2.1 Bartending — agreed that a meeting be set up with Tom (Lions representative for
bar) to discuss moving forward on having the Lions Club of Newcastle handle all
bar serving at hall events.
2.2 Fiddlers have let us know that they may be having their last dance in Novemb
2.3 Parking issues with plaza on south side tables to next mtg as W. Woo has not had
a chance to meet with them.
2.4 Discussed replacing bathroom counters — talk to schools and Operations Dept for
a better deal (see attached quote)
CORRESPONDENCE
3.1 Defib Program may be provided by Municipality (see attached)
3.2 Community Hall does not qualify for Heart & Stroke defib program.
3.3 Email from Oct 13 2012 wedding — thanking Gabrielle and Steve for their
professionalism, guidance and assistance in putting their wedding together.
FINANCIAL
4.1 Motion by P. DeJong, seconded by B. Carmichael
That financial report is accepted as presented. "Carried"
PAGE 2
BILLS
5.1 Motion by P. DeJong, seconded by S. DeJong
That bills for supervision $525.00 and labour $60.00 be paid as presented.
"Carried"
HEALTH & SAFETY
6.1 Report not received from custodial dept.
FUNDRAISING REPORT
7.1 B Carmichael reported ' on Jacquie Kent Jewellery Extravaganza held on Nov 9
2012. The hall receives 25% of sales after van rental and credit card fees are
taken off. Our portion was $1893.98. Wrap up meeting not scheduled yet to
receive full report on actual profit. B. Carmichael will be put on bank account as
signing authority — J. Barrett to be removed. Update committee list to finance
dept for insurance purposes. Committee is presently comprised of Barry
Carmichael (chair), Pat Thexton and Gabrielle Bell. Durham College working on
their new kitchen facility — committee plans to entertain having them do the
brunch in 2013.
NEW BUSINESS
8.1 Newcastle Hockey Association hosted their annual Halloween Dance at the hall
on Oct 27 2012, custodian reported the washrooms were left in quite a mess,
hardwood floor had Jell -O shooters stuck all over it. Toole 3x to wash floors.
This is not the first time board has had to talk to Hockey Association about the
condition they leave the hall in.
Motion by W. Partner, seconded by L. Franssen
That letter is sent to Hockey Association informing them that their $200.00
damage deposit has been kept for additional cleaning. For future events
their damage deposit will be increased to $500.00 "Carried"
8.2 Secretary advised walls above windows in auditorium are in need of painting —
refer to Operations Dept,
8.3 Secretary has been advised verbally by a member of the Cadets that they will be
leaving our building in January 2013. Has tried numerous times to contact their
captain to have this confirmed but has had no response.
8.4 Projection room will be empty if Cadets leave — what would we like to use it for?
8.5 Moving of secretary's office back up to 2 "a floor scheduled for Jan 2013 — Dave
Abraham will assist with the moving of furniture.
8.6 Secretary would like a full length nice mirror in the Council Chambers for the
brides.
Motion by W. Woo, seconded by W. Partner
That B. Carmichael will look for mirror with a budget of $100.00
"Carried"
8.7 B. Carmichael purchased 4 bar stools at a cost of $40.00 — thought they could be
used for future concerts. Board agreed to purchase but suggested prior to malting
purchases item should be brought to board for approval. B. Carmichael will
submit invoice.
8.8 Clock Tower painting has been completed. Antenna still needs to be removed.
Ask if they can put the copper ball back up as well.
8.9 Discussed coverage during custodian's vacation Dec 15 through to Jan 3. Hire
Glenn Kimbal to do cleaning and board member to do closings. B. Carmichael
will do Dec 22 — need coverage for Dec 29 (maybe L. Franssen) and Dec 15. Let
YMCA know there will be no housekeeping other than garbage pick up during
this period.
8.10 Board Christmas dinner scheduled for Dec 18 — check prices at The Snug.
8.11 Follow up with Lloyd Johnson re: Docville wanting our old pianos
8.12 Final Budget will be emailed — has been submitted to Municipality.
8.13 Appointments (3) for January 2013 have been advertised in local paper by
Municipality.
8.14 Custodian needs new drill and burnisher repaired.
Motion by S. DeJong, seconded by B. Carmichael
That S. DeJong will purchase a new drill with budget of up to $200.00.
Arrange to have burnisher repaired by Swish. "Carried"
8.15 B. Carmichael spoke with a renewable energy school rep at the Rate Payers
meeting. Has asked for them to assess the hall for suggestions on alternative
energy sources. They will report back to Barry. It was noted that we do not have
the property to accommodate geo thermo heating.
8.16 Janice Parrish has confirmed booking of hall for Dec 25 Community Dinner.
Motion by P. DeJong, seconded by W. Partner
That meeting adjourn at 8:20 pm
C1
arington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF JANUARY 28, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JANUARY 21, 2013 .
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD- 002 -13 Monthly Report on Building Permit Activity for
December, 2012
(b) ESD- 001 -13 Monthly Activity Report —December, 2012
2. DELEGATION OF HIDA MANNS REGARDING THE DURHAM
ENVIRONMENTAL ACHIEVEMENT AWARDS
THAT the delegation of Hida Manns, Clarington Representative to the Durham
Environmental Advisory Committee (DEAC), regarding the Durham Environmental
Achievement Awards, be received with thanks.
3. PRESENTATION OF TED WATSON REGARDING THE 2012 CLARINGTON
AGRICULTURAL ADVISORY COMMITTEE ACCOMPLISHMENTS
THAT the delegation of Ted Watson, Chair, Clarington Agricultural Advisory
Committee (CAAC), regarding the 2012 CAAC accomplishments, be received with
thanks.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Report #1
- 2 - January 28, 2013
4. APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND FOR A
PROPOSED DRAFT PLAN OF SUBDIVISION TO CREATE 42 SINGLE
DETACHED DWELLING LOTS
APPLICANT: WEST DIAMOND PROPERTIES INC.
THAT Report PSD- 006 -13 be received;
THAT the applications by West Diamond Properties Inc. for a proposed Clarington
Official Plan Amendment (COPA 2012 -0007) and a proposed Draft Plan of
-Subdivision (S -C- 2012 -0004) continue to be processed including the preparation of
a subsequent recommendation report; and
THAT all interested parties listed in Report PSD- 006 -13 and any delegations be
advised of Council's decision.
5. AN APPLICATION FOR A PROPOSED DRAFT PLAN OF SUBDIVISION AND
ZONING BY -LAW AMENDMENT TO PERMIT 166 RESIDENTIAL UNITS
APPLICANT: 1613881 ONTARIO LIMITED (METRUS DEVELOPMENTS)
THAT Report PSD- 007 -13 be received;
THAT the applications for a Draft Plan of Subdivision (S -C- 2012 -0003) and
Rezoning (ZBA 2012 -0019) submitted by 1613881 Ontario Limited to permit 166
residential units continue to be processed including the preparation of a
subsequent recommendation report; and
THAT all interested parties listed in Report PSD- 007 -13 and any delegation be
advised of Council's decision.
6. AN APPLICATION TO PERMIT A NEW HOME SALES PAVILION WITH THREE
(3) SALES TRAILERS AND ASSOCIATED PARKING LOT FOR A MAXIMUM OF
THREE (3) YEARS
APPLICANT: 668390 ONTARIO LTD. (KAITLIN GROUP)
THAT Report PSD- 008 -13 be received;
THAT the application submitted by 668390 Ontario Ltd. to change the zoning to
permit a new home sales pavilion with three (3) sales trailers and an associated
parking lot for a maximum of three (3) years be approved;
THAT the by -law attached to Report PSD - 008 =13, to change the zoning from "A" to
"A -82 ", be passed;
THAT the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD- 008 -13 and Council's
decision; and
Report #1 - 3 - January 28, .2013
THAT all interested parties listed in Report PSD- 008 -13 and any delegations be
advised of Council's decision.
7. AMENDMENT NO. 89 TO THE CLARINGTON OFFICIAL PLAN TO
INCORPORATE THE COURTICE MAIN STREET SECONDARY PLAN OFFICIAL
PLAN REVIEW
THAT Report PSD- 009 -13 be received;
THAT Amendment No. 89 to the Clarington Official Plan be approved and that the
By -law contained in Attachment 4 to Report PSD- 009 -13 be passed;
THAT Amendment No. 89 to the Clarington Official Plan be forwarded to the
Regional Municipality of Durham for approval;
THAT the Regional Municipality of Durham Planning Department be forwarded a
copy of Report PSD- 009 -13; and
THAT the interested parties listed in Report PSD- 009 -13 and any delegations be
advised of Council's decision.
8. CEMETERY TARIFF OF RATES FOR 2013 AND 2014
THAT Report OPD- 001 -13 be received;
THAT the proposed tariff of rates as outlined in Attachment No. 2 Schedules A and
B to Report OPD- 001 -13 be approved for the years 2013 and 2014; and
THAT the draft by -law Attachment No.3 to Report OPD- 001 -13, being a by -law to
amend By -law 2012 -061, be approved.
9. REQUEST FOR REPORT — REVIEW OF OPTIONS FOR RESPONDING TO
MEDICAL AND RESCUE CALLS
THAT Staff be directed to investigate and report on different options for responding
to medical and rescue calls. _
10. NATIONAL AWARD FROM JEWELLERS VIGILANCE CANADA INC.
THAT correspondence be forwarded to the Durham Regional Police Robbery Unit
congratulating them for being awarded the Law Enforcement Award of Merit from
the Jewellers Vigilance Canada Inc., an independent, non - profit association that
advances ethical practices and crime prevention education for the Canadian
jewellery and watch industry.
Report #1 - 4 - January 28, 2013
11. COST/BENEFIT COMPARISON OF PARKING ENFORCEMENT IN DOWNTOWN
CORE OF BOWMANVILLE
THAT Report CLD-002-13 be received; and
THAT the Bowmanville Business Centre be advised of Council's decision.
12. REQUEST FOR REPORT —ANIMAL SHELTER HOURS OF OPERATION
THAT Staff investigate and report back on the opportunity to keep the Clarington
Animal Shelter open until 8:00 p.m. on weekdays; and
THAT the report include the protocol for providing coverage on the weekends.
13. ASSUMPTION OF ROAD WIDENINGS
THAT Report LGL-001-13 be received;
THAT Council adopt the by-law, attached to Report LGL-001-13, to establish
various road widenings as public highways; and
THAT Council authorize the Municipal Solicitor to make an application to register
the By-law.
14. SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE
TERMS OF REFERENCE
THAT Report CAO-001-13 be received;
THAT Council endorse the Terms of Reference for the Sustainable Clarington
Community Advisory Committee (Attachment 1 to Report CAO-001-13), as
amended to include seven community members, the Mayor, and a Member of
Council;
THAT both the Mayor and Member of Council shall sit as ex-officio members with
no voting rights;
THAT the Municipality proceed to advertise for Clarington resident's interest in
public appointment to the seven (7) member Committee; and
THAT the members of the Living Green Community Advisory Committee be
advised of Council's decision about this new Committee.
Report #1
15. CIVIL MARRIAGE SERVICES
- 5 - January 28, 2013
WHEREAS on December 13, 2004, Council passed By -law 2004 -253 to "opt in" to
providing civil marriage services;
AND WHEREAS the authority to provide the civil marriage services extended to
those services held Monday to Friday in the Municipal Administrative Centre only;
AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of
staff time and use of the Municipal Administrative Centre;
AND WHEREAS the Deputy Clerk and Administrative Assistant to the Municipal
Clerk have received requests to perform a civil marriage service outside of the
parameters set by By -law 2004 -253;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE
MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk or designate be
authorized to perform the following civil marriage services:
Saturday, April 27, 2013 — Trafalgar Castle, Whitby, Ontario
Saturday, July 6, 2013 — Valley View Gardens, Oshawa, Ontario
THAT the $250 fee be waived in this instance; and
THAT the appropriate by -law be approved by Council.
Leading the Way
Meeting: COUNCIL
Staff Report # 1
� -I
_�_ =Izel
I.1_ ► 1
Date: January 28, 2013 Resolution #: By -law #:
Report #: PSD- 010 -13 File #'s: ZBA 2012 -0023 and SPA 2012 -0034
Subject: AN APPLICATION FOR TEMPORARY REZONING TO PERMIT OUTDOOR
STORAGE OF PRE - ENGINEERED PANELS FOR A MAXIMUM OF THREE
(3) YEARS
APPLICANT: ALPA PRE - ENGINEERED PANEL SYSTEMS INC.
RECOMMENDATIONS:
It is respectfully recommended to Council:
1. THAT Report PSD- 010 -13 be received;
2. THAT the application for proposed Zoning By -law Amendment under Section 39
(Temporary Use Provision) of the Planning Act submitted by Alpa Pre - engineered
Panel Systems Inc. to change the zoning to permit the temporary outdoor storage
of pre- engineered panels for a maximum of three (3) years be approved;
3. THAT the by -law to change the Zoning By -Law contained in Attachment 3 be
passed;
4. THAT a By -law be forwarded to Council for removal of the Holding (H) symbol upon
execution of the Site Plan Agreement; and
5. THAT all interested parties listed in Report PSD- 010 -13 and any delegations be
advised of Council's decision.
Submitted by:
Da . Crome, MCIP, RPP
Director, Planning Services
CS /CP /df
23 January 2013
Reviewed by.
�-C,_ LC _- 6-
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830
REPORT NO.: PSD- 010 -13 PAGE 2
1. APPLICATION DETAILS
1.1 Applicant: Alpa Pre - engineered Panel Systems Inc. (Alpa)
1.2 Agent: Ivano De Carolis
1.3 Rezoning: Zoning change from "General Industrial (M2)" zone to permit
temporary outdoor storage of pre- engineered wood panels
and trusses for a maximum of three (3) years.
1.4 Site Area: .060 hectares
1.5 Location: 1720 Baseline Road, being Part Lot 29, Concession 1,
Former Township of Darlington (Attachment 1).
2. BACKGROUND
2.1 At the Council meeting of January 14, 2013, Council approved resolution #GPA-
004-13, which requested staff to bring forth a recommendation report to the
January 28, 2013 Council Meeting.
Report PSD- 001 -13 was the Public Meeting report initially recommending
approval of a Temporary Use By -law for a maximum of three (3) years to permit
the lands at 1720 Baseline Road in Courtice to be used exclusively for outdoor
storage of pre- engineered wood floors, walls and trusses (panel systems) for the
construction of new homes.
As the report was being finalized, and before the Public Meeting, staff received
two complaints from nearby business operators about Alpa's operation. As a
result, Staff recommended the application continue to be processed.
2.2 As noted in the Public Meeting report, Alpa employs 70 people. The company has
run out of room on the manufacturing site situated at 17 Cigas Road in Courtice.
In addition to 17 Cigas Road, Alpa also owns 29 Cigas Road and is currently
leasing property at 45 Cigas Road for storage of completed panels prior to
shipping. Alpa has recently leased 1720 Baseline Road to use as temporary
storage as well. This last property is subject of the rezoning application. See
ortho -photo on next page.
2.3 1720 Baseline Road is zoned "General Industrial (M2)" zone which permits a
broad range of industrial uses. By -law 84 -63 does not permit outdoor storage as
the principle use without a building or structure on site. As such, the applicant is
requesting a temporary use by -law for a maximum of three (3) years to use the
site exclusively for outdoor storage of the panels systems.
2.4 The applicant has also applied for Site Plan Approval.
REPORT NO.: PSD- 010 -13
ZBA 2012 -0023
3. LAND CHARACTERISTICS AND SURROUNDING USES
3.1 The subject property has frontage on both Baseline Road and Cigas Road in
Courtice. The site is currently vacant. Recently, the topsoil has been removed and
replaced with gravel and limestone to provide a base for the storage of the panels.
The top soil has been used to create berms along both the east and west property
boundaries.
The lands generally slope from north to south. The surrounding uses are as
follows:
North: Industrial uses, and beyond Canadian Pacific Railway;
South: vacant cultivated land and single detached dwelling zoned General
Industrial (M2);
East: Vacant land, industrial uses; and
West: Vacant land, industrial uses.
REPORT NO.: PSD- 010 -13
4. PROVINCIAL POLICY
4.1 Provincial Policy Statement
PAG E 4
The Provincial Policy Statement addresses the need to maintain and direct land
use to achieve efficient development and land use patterns. Land use must be
carefully managed to accommodate appropriate development to meet the full
range of current and future needs, while achieving efficient development patterns.
The proposed temporary use will provide an interim use for an otherwise
underutilized parcel of land.
4.2 Provincial Growth Plan
The Provincial Growth Plan (Growth Plan) requires adequate supply of lands
providing location for a variety of appropriate employment uses.
The Growth Plan requires economic development be promoted through the
provision of a mix of employment uses and a diversified economic base to meet
long -term needs of both existing and future businesses. In order to achieve this
goal a range and choice of suitable sites for employment uses must be
maintained.
The temporary use of the subject property does not appear to conflict with the
Provincial Growth Plan.
5. OFFICIAL PLANS
5.1 Durham Regional Official Plan
5.1.1 The Durham Regional Official Plan states that "Employment Areas" shall be used
for manufacturing, assembly and processing of goods, service industries, research
and development facilities, warehousing, business parks, limited personal services
uses, hotels, storage of goods and materials, retail warehouses, freight transfer
and transportation facilities. Such uses shall be designated in appropriate locations
in the respective area municipal official plans. The proposed temporary use
conforms.
5.2 Municipality of Clarington Official Plan
5.2.1 The subject property is designated as "Light Industrial Areas" in the Municipality of
Clarington Official Plan. The range of industrial uses permitted in the Light
Industrial Areas shall be sensitive to and compatible with abutting uses.
The predominant use of land in the Light Industrial Areas shall be manufacturing,
assembling, processing, fabricating, repairing, research and development and
warehousing. Limited outside storage accessory to a permitted use may be
permitted provided it does not exceed an area equivalent to 25% of the total gross
floor area, the materials to be stored as outdoor storage area shall not exceed a
height of 3 metres and storage areas shall be located primarily in the rear of the
REPORT NO.: PSD- 010 -13 PAGE 5
lot and shall be appropriately screened so as to not have a negative impact on
abutting properties and not be visible from a freeway.
5.2.2 The Official Plan policies relating to Temporary Use By -laws state that Temporary
Use By -laws may be passed to permit the use of lands, buildings or structures, on
a temporary basis, for any purpose provided that:
a) the proposed use is temporary in nature;
b) the proposed use is compatible with the adjacent existing land uses, there
is minimal impact on the Natural Features and Land Characteristics on
Map `C', or satisfactory measures to mitigate any adverse impact will be
applied;
c) there will be no adverse impacts on traffic or transportation facilities or
services in the area;
d) adequate access and parking are provided;
e) the use can be removed and the site can be restored to its original
condition;
f) adequate sewage disposal and water services are available in compliance
with provincial and regional standards; and
g) it does not jeopardize the long term implementation of the plan.
5.3 Amendment 77
5.3.1 Amendment 77 to the Clarington Official Plan was approved by Council in March
26, 2012. Amendment 77 states that the predominant use of land in the "Light
Industrial Areas" shall be for manufacturing, assembling, processing of raw
material, fabricating, repairing, research and development and warehousing.
Outdoor storage is to be limited to 25% of the floor area of the main building.
Amendment 77 has not been approved by the Region of Durham.
6. ZONING BY -LAW 84 -63
6.1 The entire property is currently zoned "General Industrial (M2) Zone" which
permits outdoor storage to occupy 70% of the site. However, it does not permit
the use of lands exclusively for outdoor storage of goods and materials.
7. PUBLIC MEETING AND SUBMISSIONS
7.1 At the statutory Public Meeting, a business operator in the area appeared before
the General Purpose and Administration Committee to object to the rezoning.
Mike Konopacki owns a building on 1700 Baseline Road in Courtice. The building
contains seven other businesses in addition to his own, Mike's Transmission. He
test drives cars in the area to determine what needs to be repaired. Recently,
Cigas Road was blocked by flat bed trailers loaded with wood panels. He noted
that forklift trucks also travel on the road causing a hazard. Mr. Konopacki stated
that the wood panels are stacked 12 feet high, which is higher than the newly
created berms and chainlink fence. He noted that he does not have a problem
REPORT NO.: PSD- 010 -13
PAGE 6
with the storage on Cigas Road, but he does not believe that they should be
visible from Baseline Road.
In addition, staff received a phone call from a business operator on the Cigas
Road, expressing the same concern with flatbed trucks parked on Cigas Road.
Concerns raised at the Public Meeting will be discussed in Section 10 of this
report.
8. AGENCY COMMENTS
8.1 The Central Lake Ontario Conservation has noted the site is subject to CLOCA's
Ontario Regulation 42/06 Development, Interference with Wetlands and Alterations
to Shorelines and Watercourses. CLOCA has issued a permit for the regrading of
the property and for the placement of gravel and limestone fill (approximately 460
cubic metres) for a base on the property.
9. DEPARTMENTAL COMMENTS
9.1 Emergency and Fire Services
Emergency and Fire Services has advised that this site would need to comply with
the requirements of Subsection 3.2.2 of the Ontario Fire Code, Outdoor Storage
of Lumber and Forest Products. Subsection 3.2.2 specifies the requirements for
ground surface, clearances (to other structures and vegetation), pile heights, fire
department access, fire extinguishing provisions (for example on site water if no
hydrants available) and portable fire extinguishers.
9.2 Engineering Services
The Engineering Services Department has no objection to the temporary rezoning
provided that through the site plan approval process the applicant complies with
the grading plan as submitted.
9.3 Finance Department
The Finance Department advises that taxes are paid in full.
10. DISCUSSION
10.1 Three main concerns raised by area business operators about Alpa's current
operation:
i) loaded flat bed trucks parked on Cigas Road,
ii) forklifts driving on Cigas Road, causing a traffic hazard; and
iii) the appearance of the subject site from Baseline Road.
.0 -
PAGE 7
In addition, to these concerns, Committee members raised the question as to
whether forklift trucks could be used on public roads and whether the use would
actually be temporary for a three year (3) period as applied for or did the applicant
intent to reapply for a prolonged or permanent outdoor storage use on the site.
Following the Public Meeting, Staff met with the General Manager of Alpa to
discuss the various sites on Cigas Road and how operationally the panels are
moved to and from the various sites.
On January 11th, 2013, the applicant provided a letter to the Mayor and Members
of Council providing clarification to some of the questions and comments raised at
the Public Meeting (see Attachment 2).
Appearance of the Site
The subject site has frontage on Baseline Road and Cigas Road. The most
predominant frontage is on Baseline Road. To minimize the visual impacts from
Baseline Road the proposed zoning by -law requires the panels to be set back
behind the front face of the building to the immediate west of the site, being 15
metres from the property front line. In addition, the height of the outdoor storage is
limited to 3 metres.
The applicant has applied for and must receive site plan approval. The applicant
has already installed a chain link fence along the property boundary on Baseline
Road for security purposes. The applicant is proposing to plant 6 foot cedar trees
along the fence line to screen the site.
Staff have requested that the topsoil berms be seeded to keep dust down in dry
weather conditions. Staff will also request cedar trees to be placed on the berms
15 metres back from the front property line.
Lonq Term Storage Needs
The applicant acknowledged that due to on -site constraints, trailers with panels
were temporarily parked on Cigas Road. However, the long terms storage needs
are being reviewed. New production equipment will allow the panels to be
manufactured faster. This will reduce the need to produce the panels far in
advance to meet their client's needs and therefore reducing storage requirements.
Alpa owns 17 and 29 Cigas Road, as well as leasing lands at 45 Cigas Road.
They intend to purchase additional sites in the area for storage. The applicant has
been advised to speak with staff prior to purchasing additional lands to determine
if the site is appropriate for outdoor storage.
Forklifts on Cigas Road
At the Public Meeting officials from Alpa suggested panels are manufactured in
the plant at 17 Cigas Road. The panels are loaded onto a flat bed truck and
moved to 1720 Baseline Road. A forklift will drive to the site on Cigas Road and
unload the flat bed, once unloaded the forklift will return to the plant.
REPORT NO.: PSD- 010 -13 PAGE 8
Typically, forklifts are used to load and unload tracker trailers in industrial areas
and construction zones. The Ministry of Transportation has advised staff that
forklifts are permitted on public roads even though they are not licensed.
Staff contacted the Durham Region Police Department and spoke with an officer
in the Traffic Division regarding enforcement. The officer confirmed that the
forklifts were not allowed on public roads under the Highway Traffic Act, but
acknowledged that this activity does take place on a fairly regular basis in various
areas and is rarely ticketed.
Although the operation of the forklift on a public road may be contrary to the
Highway Traffic Act, it should not be a consideration for the rezoning as there are
options for operating the site without having a forklift crossing Cigas Road. Should
the application be approved, the applicant will be required to find a solution to
transporting and unloading the panels at the 1720 Baseline Road site prior to the
issuance of site plan approval.
Should the applicant chose to place a building on the site, specifically to house a
forklift, the draft Zoning By -law allows for the placement of a 6 metre x 6 metre
shed on site. Should this option be selected, the site plan agreement would
contain provisions ensuring that it is removed at the end of three (3) years.
10.2 All departmental and agency comments have been received and there are no
objections to the approval of this application.
Planning Staff have reviewed the application relative to the Provincial policies as
well as the policies of the Official Plan and are satisfied that the use is temporary
in nature and will have no impact on natural features, traffic or transportation
facilities and will not have an impact on the long term implementation of the
Official Plan. The application provides a temporary use of otherwise undeveloped
land until future development occurs. The granular base provides for relatively
minimal investment in the property and allows the lands to easily be redeveloped
further without constraint once the panel systems are moved off the site.
10.3 Alpa is a successful enterprise in Clarington. Unforeseen storage issues have
required them to lease and rezone the subject lands for outdoor storage on a
temporary basis as a solution to an overcrowded manufacturing site, and storage
on flat bed trucks.
The proposed Zoning By -law increases the setbacks for the outdoor storage from
7.5 metres in the M2 Zone to 15 metres and restricts the height to 3 metres. In
addition, provisions have been made to allow a 36 square metre structure to
house the forklift.
Staff are satisfied that through site plan approval process, the site will be
adequately screened from Baseline Road, given the temporary nature of this use.
The appropriate securities will be taken to ensure the works are complete.
19 ITel 2 WO
Prior to the removal of the (H), the applicant is required to enter into a site plan
agreement.
11. CONCURRENCE
11.1 The Municipal Solicitor and the Director of Engineering Services concur with the
recommendations of this report.
12. CONCLUSION
12.1 Given that Alpa has experienced business growth that requires an interim solution
to their capacity problems, staff have no objection to the temporary rezoning and
respectfully recommend that the proposed Zoning By -law Amendment application
be APPROVED and the attached Zoning By -law be ADOPTED by Council. Alpa
will have three years to find a more appropriate site for their increasing business
operations.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
X Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Cynthia Strike
Attachments:
Attachment 1 - Key Map
Attachment 2 - Letter from Alpa Pre - Engineered Wood Panel Systems
Attachment 3 - Zoning By -law to amend By -law 84 -63
List of interested parties to be advised of Council's decision:
Ivano De Carolis
Joann Kozina and Lucy Jardine
Mike Kornopacki
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JAN 1 5.20'13
MUNICIPALITY Y O% CLARINGTON
PLAI. ;dING DEPARTMENT
Alpa Pre - Engineered Panel Systems Inc.
Alpa Lumber Group
Friday, January 11, 2013
Mayor and Members of Council
Municipality of Clarington
40 7'emperance St.
Bowmanville, On L1C 3A6
IZe: An Application for Temporary Rezoning to Permit Outdoor
Courtice.
Attachment 2
To Report PSD- 010 -13
REVIE EID'BY
OP.IGR4A.L TO:
❑ COUNCIL ❑ COUNCIL ❑ FILE
DIRECTION! INFORMIATION
1 COPY TO:
❑ MAYOR ❑ MEMBERS ❑ CAO
i OF COUNCIL
• COMMUNITY, ❑ CORPORATE
❑ EMERGENCY
SERVICES
• SERVICES
SERVICES
• ENG IEERING
O MUNICIPAL
❑ OPERATIONS
S r VICES
CLER'K'S
PLANNING
❑ SOLICITOR
❑ TREASURY
SERVICES
❑ OTHER
MUNICIPAL CLERK'S FILE
Report No. PSD - 001 -13 File #'s:ZBA 2012 -0023 and SPA 2012 -0034
Dear Mayor and Members of Council,
1 would. first like to thank you for giving us the opportunity to speak in front of you to address our
concerns as to the necessity of the approval of this application.
We have applied for. and received by the Municipality of Claringtons' Engineering Services
Department and CLOCA, approval to resurface the property in question in order to make it acceptable
to store our finished product. We have substantially coinplied with the requirements of our permit
other than work that will be continued in the spring such as planting trees to screen the site and seeding
(lie berms:
Some information though had been overlooked in the presentation and at our opportunity -to support
our applications. As for the .omitted information, the power point. presentation did not show the fact
that we, also own 29 Cigas Rd. This property is adjacent to the land in question with more of a direct
access. Also it was asked at the meeting about our fature plans in case we run out of room again. I
neglected to tell the Committee that we have recently invested in a multi- million dollar wall panel line
that will increase our production capacity and therefore allow us to decrease our turnaround time, In
other words. since we can build it faster we will not need to build so far in advance and store to satisfy_
the builders schedule.
As far as screening the frontage on Baseline Road, we plan on putting 6' cedars along the east fence
line and also seeding and maintaining the berms. We will also try and keep most of the stored product
closer to the north side of the property facing Cigas Road. The bundles and rows of finished product
are piled in an organized and neat planner to facilitate not only 'aesthetics but efficiency.
Thad other concern regarding our forklifts on Cigas Rd. only can be addressed by focusing-on safety on
the road. Not only are our drivers certified in the safe use of a forklift; they also have ).many years of
experience in the safe handling of material. on route. The forklift is equipped with strobe lights and also
17 Cigas Rd., Courtice, Ontario LIE 2T1 PH: 9'05 -434 -1900 FX: 905 -434 -9776 Page 1
turning signals for safe passage on the road. The forklift is also equipped with a "slow moving vehicle"
sign on the back. As mentioned, the forklift will be crossing the road unloaded.
We do acknowledge this to be.a temporary solution. Our long term goals, as mentioned, is to increase
our production capability by continuing to purchase advanced equipment and also to acquiring more
land in the area such as the property adjacent to us which we Iease for storage presently.
Without this approval, we will run out of storage space to satisfy our customers building schedules
and thus have to lay off employees and who will suffer financial loss. We took over an existing
operation that would have otherwise gone bankrupt, We expanded the business to a point where we
have more than doubled the number of employees and would like to retain this volume. We ask that
you take into account that we are a member of the community in good standing. Nave enhanced the
local businesses around us by giving them opportunities to quote and supply. We are good for the
community, good for the local economy and ask that this application be granted on a temporary basis
so we can continue to work together to grow our business.
Respectfully,
-rvano De Caroli.s,
Manager
Alpa Pre- Eagineered:Panel Systems Inc.
C. C. Mr, George Frankfort, Vice President of The Alpa Lumber Group
17 Cigas Rd., Courtice, Ontario UE 2T1 PH: 905 - 434 -1900 FX: 905 -434 -9776 page 2
Attachment 3
To Report PSD- 010 -13
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of
Clarington for ZBA 2012 -0023;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule 24.4 "Special Exceptions — General Industrial (M2) Zone" is hereby
amended by introducing a new subsection 24.4.20 as follows:
"24.4.20 GENERAL INDUSTRIAL EXCEPTION (M2) ZONE
Notwithstanding Section 24.1 b., 24.2 c. i), d., e:, g and Section 24.3 a
and b., those lands zoned M2 -20,as shown on Schedule "A" attached
to this By -law shall only be used for temporary outdoor storage of pre -
engineered wood products for new home construction subject to the
following zone regulation:
a. Building Size (maximum) 36 sq. metres
b. For the purposes of this Special Exception,
outside storage shall be subject to: '
i) Front Yard (minimum) from Baseline Road 15 metres
ii) Height (maximum) 3 metres"
Pursuant to the requirements of Section 39 of the Planning Act, 1990 as
amended, the use may be permitted for a period of three (3) years ending on
January 28, 2016.
2. Schedule "4" to By -law 84 -63, as amended, is hereby further amended by
changing the zone designation from "General Industrial (M2) Zone" to "Holding —
General Industrial Exception ((H)M2 -20) Zone" as illustrated on the attached
Schedule "A" hereto.
3. Schedule "A" attached hereto shall form part of this By -law.
4. This By -law shall come into effect on.the date of passing hereof, subject to the
provisions of Sections 34 and 36 of the Planning Act.
By -law passed in open session this day of 2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
This is Schedule "A" t_ By-law 0
passed this day of 2013 A.D.
Cigas Road
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CO
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Baseline Road
Zoning Change From "M2" TO "(H)M2 -20"
Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk
•
Leading the Way
Staff Report # 1
� :14 �Lel
Meeting: COUNCIL
Date: January 28, 2013 Resolution #: By -law M
Report #: PSD- 010 -13 File #'s: ZBA 2012 -0023 and SPA 2012 -0034
Subject: AN APPLICATION FOR TEMPORARY REZONING TO PERMIT OUTDOOR
STORAGE OF PRE - ENGINEERED PANELS FOR A MAXIMUM OF THREE
(3) YEARS
APPLICANT: ALPA PRE - ENGINEERED PANEL SYSTEMS INC.
RECOMMENDATIONS:
It is respectfully recommended to Council:
THAT Report PSD- 010 -13 be received;
2. THAT the application for proposed Zoning By -law Amendment under Section 39
(Temporary Use Provision) of the Planning Act submitted by Alpa Pre - engineered
Panel Systems Inc. to change the zoning to permit the temporary outdoor storage
of pre- engineered panels for a maximum of three (3) years be approved;
3. THAT the by -law to change the Zoning By -Law contained in Attachment 3 be
passed;
4. THAT a By -law be forwarded to Council for removal of the Holding (H) symbol upon
execution of the Site Plan Agreement; and
5. THAT all interested parties listed in Report PSD- 010 -13 and any delegations be
advised of Council's decision.
Submitted by:
Da i . Crome, MCIP, RPP
Director, Planning Services
CS /CP /df
23 January 2013
Reviewed by.
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830
REPORT NO.: PSD- 010 -13
1. APPLICATION DETAILS
1.1 Applicant: Alpa Pre - engineered Panel Systems Inc. (Alpa)
1.2 Agent: Ivano De Carolis
PAG E 2
1.3 Rezoning: Zoning change from "General Industrial (M2)" zone to permit
temporary outdoor storage of pre- engineered wood panels
and trusses for a maximum of three (3) years.
1.4 Site Area: .060 hectares
1.5 Location: 1720 Baseline Road, being Part Lot 29, Concession 1,
Former Township of Darlington (Attachment 1).
2. BACKGROUND
2.1 At the Council meeting of January 14, 2013, Council approved resolution #GPA-
004-13, which requested staff to bring forth a recommendation report to the
January 28, 2013 Council Meeting,
Report PSD- 001 -13 was the Public Meeting report initially recommending
approval of a Temporary Use By -law for a maximum of three (3) years to permit
the lands at 1720 Baseline Road in Courtice to be used exclusively for outdoor
storage of pre- engineered wood floors, walls and trusses (panel systems) for the
construction of new homes.
As the report was being finalized, and before the Public Meeting, staff received
two complaints from nearby business operators about Alpa's operation. As a
result, Staff recommended the application continue to be processed.
2.2 As noted in the Public Meeting report, Alpa employs 70 people. The company has
run out of room on the manufacturing site situated at 17 Cigas Road in Courtice.
In addition to 17 Cigas Road, Alpa also owns 29 Cigas Road and is currently
leasing property at 45 Cigas Road for storage of completed panels prior to
shipping. Alpa has recently leased 1720 Baseline Road to use as temporary
storage as well. This last property is subject of the rezoning application. See
ortho -photo on next page.
2.3 1720 Baseline Road is zoned "General Industrial (M2)" zone which permits a
broad range of industrial uses. By -law 84 -63 does not permit outdoor storage as
the principle use without a building or structure on site. As such, the applicant is
requesting a temporary use by -law for a maximum of three (3) years to use the
site exclusively for outdoor storage of the panels systems.
2.4 The applicant has also applied for Site Plan Approval.
REPORT NO.: PSD- 010 -13
PAGE 3
ZBA 2012 -0023
3. LAND CHARACTERISTICS AND SURROUNDING USES
3.1 The subject property has frontage on both Baseline Road and Cigas Road in
Courtice. The site is currently vacant. Recently, the topsoil has been removed and
replaced with gravel and limestone to provide a base for the storage of the panels.
The top soil has been used to create berms along both the east and west property
boundaries.
The lands generally slope from north to south. The surrounding uses are as
follows:
North: Industrial uses, and beyond Canadian Pacific Railway;
South: vacant cultivated land and single detached dwelling zoned General
Industrial (M2);
East: Vacant land, industrial uses; and
West: Vacant land, industrial uses.
4. PROVINCIAL POLICY
4.1 Provincial Policy Statement
PAGE 4
The Provincial' Policy Statement addresses the need to maintain and direct land
use to achieve efficient development and land use patterns. Land use must be
carefully managed to accommodate appropriate development to meet the full
range of current and future needs, while achieving efficient development patterns.
The proposed temporary use will provide an interim use for an otherwise
underutilized parcel of land.
4.2 Provincial Growth Plan
The Provincial Growth Plan (Growth Plan) requires adequate supply of lands
providing location for a variety of appropriate employment uses.
The Growth Plan requires economic development be promoted through the
provision of a mix of employment uses and a diversified economic base to meet
long -term needs of both existing and future businesses. In order to achieve this
goal a range and choice of suitable sites for employment uses must be
maintained.
The temporary use of the subject property does not appear to conflict with the
Provincial Growth Plan.
5. OFFICIAL PLANS
5.1 Durham Regional Official Plan
5.1.1 The Durham Regional Official Plan states that "Employment Areas" shall be used
for manufacturing, assembly and processing of goods, service industries, research
and development facilities, warehousing, business parks, limited personal services
uses, hotels, storage of goods and materials, retail warehouses, freight transfer
and transportation facilities. Such uses shall be designated in appropriate locations
in the respective area municipal official plans. The proposed temporary use
conforms.
5.2 Municipality of Clarington Official Plan
5.2.1 The subject property is designated as "Light Industrial Areas" in the Municipality of
Clarington Official Plan. The range of industrial uses permitted in the Light
Industrial Areas shall be sensitive to and compatible with abutting uses.
The predominant use of land in the Light Industrial Areas shall be manufacturing,
assembling, processing, fabricating, repairing, research and development and
warehousing. Limited outside storage accessory to a permitted use may be
permitted provided it does not exceed an area equivalent to 25% of the total gross
floor area, the materials to be stored as outdoor storage area shall not exceed a
height of 3 metres and storage areas shall be located primarily in the rear of the
PAGE 5
lot and shall be appropriately screened so as to not have a negative impact on
abutting properties and not be visible from a freeway.
5.2.2 The Official Plan policies relating to Temporary Use By -laws state that Temporary
Use By -laws may be passed to permit the use of lands, buildings or structures, on
a temporary basis, for any purpose provided that:
a) the proposed use is temporary in nature;
b) the proposed use is compatible with the adjacent existing land uses, there
is minimal impact on the Natural Features and Land Characteristics on
Map 'C', or satisfactory measures to mitigate any adverse impact will be
applied;
c) there will be no adverse impacts on traffic or transportation facilities or
services in the area;
d) adequate access and parking are provided,
e) the use can be removed and the site can be restored to its original
condition;
f) adequate sewage disposal and water services are available in compliance
with provincial and regional standards; and
g) it does not jeopardize the long term implementation of the plan.
5.3 Amendment 77
5.3.1 Amendment 77 to the Clarington Official Plan was approved by Council in March
26, 2012. Amendment 77 states that the predominant use of land in the "Light
Industrial Areas" shall be for manufacturing, assembling, processing of raw
material, fabricating, repairing, research and development and warehousing.
Outdoor storage is to be limited to 25% of the floor area of the main building.
Amendment 77 has not been approved by the Region of Durham.
6. ZONING BY -LAW 84 -63
6.1 The entire property is currently zoned "General Industrial (M2) Zone" which
permits outdoor storage to occupy 70% of the site. However, it does not permit
the use of lands exclusively for outdoor storage of goods and materials.
7. PUBLIC MEETING AND SUBMISSIONS
7.1 At the statutory Public Meeting, a business operator in the area appeared before
the General Purpose and Administration Committee to object to the rezoning.
Mike Konopacki owns a building on 1700 Baseline Road in Courtice. The building
contains seven other businesses in addition to his own, Mike's Transmission. He
test drives cars in the area to determine what needs to be repaired. Recently,
Cigas Road was blocked by flat bed trailers loaded with wood panels. He noted
that forklift trucks also travel on the road causing a hazard. Mr. Konopacki stated
that the wood panels are stacked 12 feet high, which is higher than the newly
created berms and chainlink fence. He noted that he does not have a problem
REPORT NO.: PSD- 010 -13
PAGE 6
with the storage on Cigas Road, but he does not believe that they should be
visible from Baseline Road.
In addition, staff received a phone call from a business operator on the Cigas
Road, expressing the same concern with flatbed trucks parked on Cigas Road.
Concerns raised at the Public Meeting will be discussed in Section 10 of this
report.
8. AGENCY COMMENTS
8.1 The Central Lake Ontario Conservation has noted the site is subject to CLOCA's
Ontario Regulation 42/06 Development, Interference with Wetlands and Alterations
to Shorelines and Watercourses. CLOCA has issued a permit for the regrading of
the property and for the placement of gravel and limestone fill (approximately 460
cubic metres) for a base on the property.
9. DEPARTMENTAL COMMENTS
9.1 Emergency and Fire Services
Emergency and Fire Services has advised that this site would need to comply with
the requirements of Subsection 3.2.2 of the Ontario Fire Code, Outdoor Storage
of Lumber and Forest Products. Subsection 3.2.2 specifies the requirements for
ground surface, clearances (to other structures and vegetation), pile heights, fire
department access, fire extinguishing provisions (for example on site water if no
hydrants available) and portable fire extinguishers.
9.2 Engineering Services
The Engineering Services Department has no objection to the temporary rezoning
provided that through the site plan approval process the applicant complies with
the grading plan as submitted.
9.3 Finance Department
The Finance Department advises that taxes are paid in full.
10. DISCUSSION
10.1 Three main concerns raised by area business operators about Alpa's current
operation:
loaded flat bed trucks parked on Cigas Road,
ii) forklifts driving on Cigas Road, causing a traffic hazard; and
iii) the appearance of the subject site from Baseline Road.
REPORT NO.: PSD- 010 -13
PAGE 7
In addition to these concerns, Committee members raised the question as to
whether forklift trucks could be used on public roads and whether the use would
actually be temporary for a three year (3) period as applied for or did the applicant
intent to reapply for a prolonged or permanent outdoor storage use on the site.
Following the Public Meeting, Staff met with the General Manager of Alpa to
discuss the various sites on Cigas Road and how operationally the panels are
moved to and from the various sites.
On January 11th, 2013, the applicant provided a letter to the Mayor and Members
of Council providing clarification to some of the questions and comments raised at
the Public Meeting (see Attachment 2).
Appearance of the Site
The subject site has frontage on Baseline Road and Cigas Road. The most
predominant frontage is on Baseline Road. To minimize the visual impacts from
Baseline Road the proposed zoning by -law requires the panels to be set back
behind the front face of the building to the immediate west of the site, being 15
metres from the property front line. In addition, the height of the outdoor storage is
limited to 3 metres.
The applicant has applied for and must receive site plan approval. The applicant
has already installed a chain link fence along the property boundary on Baseline
Road for security purposes. The applicant is proposing to plant 6 foot cedar trees
along the fence line to screen the site.
Staff have requested that the topsoil berms be seeded to keep dust down in dry
weather conditions. Staff will also request cedar trees to be placed on the berms
15 metres back from the front property line.
Lonq Term Storage Needs
The applicant acknowledged that due to on -site constraints, trailers with panels
were temporarily parked on Cigas Road. However, the long terms storage needs
are being reviewed. New production equipment will allow the panels to be
manufactured faster. This will reduce the need to produce the panels far in
advance to meet their client's needs and therefore reducing storage requirements.
Alpa owns 17 and 29 Cigas Road, as well as leasing lands at 45 Cigas Road.
They intend to purchase additional sites in the area for storage. The applicant has
been advised to speak with staff prior to purchasing additional lands to determine
if the site is appropriate for outdoor storage.
Forklifts on Cigas Road
At the Public Meeting officials from Alpa suggested panels are manufactured in
the plant at 17 Cigas Road. The panels are loaded onto a flat bed truck and
moved to 1720 Baseline Road. A forklift will drive to the site on Cigas Road and
unload the flat bed, once unloaded the forklift will return to the plant.
REPORT NO.: PSD- 010 -13
PAGE 8
Typically, forklifts are used to load and unload tracker trailers in industrial areas
and construction zones. The Ministry of Transportation has advised staff that
forklifts are permitted on public roads even though they are not licensed.
Staff contacted the Durham Region Police Department and spoke with an officer
in the Traffic Division regarding enforcement. The officer confirmed that the
forklifts were not allowed on public roads under the Highway Traffic Act, but
acknowledged that this activity does take place on a fairly regular basis in various
areas and is rarely ticketed.
Although the operation of the forklift on a public road may be contrary to the
Highway Traffic Act, it should not be a consideration for the rezoning as there are
options for operating the site without having a forklift crossing Cigas Road. Should
the application be approved, the applicant will be required to find a solution to
transporting and unloading the panels at the 1720 Baseline Road site prior to the
issuance of site plan approval.
Should the applicant chose to place a building on the site, specifically to house a
forklift, the draft Zoning By -law allows for the placement of a 6 metre x 6 metre
shed on site. Should this option be selected, the site plan agreement would
contain provisions ensuring that it is removed at the end of three (3) years.
10.2 All departmental and agency comments have been received and there are no
objections to the approval of this application.
Planning Staff have reviewed the application relative to the Provincial policies as
well as the policies of the Official Plan and are satisfied that the use is temporary
in nature and will have no impact on natural features, traffic or transportation
facilities and will not have an impact on the long term implementation of the
Official Plan. The application provides a temporary use of otherwise undeveloped
land until future development occurs. The granular base provides for relatively
minimal investment in the property and allows the lands to easily be redeveloped
further without constraint once the panel systems are moved off the site.
10.3 Alpa is a successful enterprise in Clarington. Unforeseen storage issues have
required them to lease and rezone the subject lands for outdoor storage on a
temporary basis as a solution to an overcrowded manufacturing site, and storage
on flat bed trucks.
The proposed Zoning By -law increases the setbacks for the outdoor storage from
7.5 metres in the M2 Zone to 15 metres and restricts the height to 3 metres. In
addition, provisions have been made to allow a 36 square metre structure to
house the forklift.
Staff are satisfied that through site plan approval process, the,site will be
adequately screened from Baseline Road, given the temporary nature of this use.
The appropriate securities will be taken to ensure the works are complete.
PAGE 9
Prior to the removal of the (H), the applicant is required to enter into a site plan
agreement.
11. CONCURRENCE
11.1 The Municipal Solicitor and the Director of Engineering Services concur with the
recommendations of this report.
12. CONCLUSION
12.1 Given that Alpa has experienced business growth that requires an interim solution
to their capacity problems, staff have no objection to the temporary rezoning and
respectfully recommend that the proposed Zoning By -law Amendment application
be APPROVED and the attached Zoning By -law be ADOPTED by Council. Alpa
will have three years to find a more appropriate site for their increasing business
operations.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
X Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Cynthia Strike
Attachments:
Attachment 1 - Key Map
Attachment 2 - Letter from Alpa Pre - Engineered Wood Panel Systems
Attachment 3 - Zoning By -law to amend By -law 84 -63
List of interested parties to be advised of Council's decision:
Ivano De Carolis
Joann Kozina and Lucy Jardine
Mike Kornopacki
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JAN 1 5.20.13
MUNIOPAI ITY OF C! ARINGTON
PLA�EPARTMENT
Alpa Pre - Engineered Panel Systems Inc.
Alpa Lumber Group
Friday, January 11, 2013
Mayor and Members of Council
Municipality of Clarington
40 Temperance St.
Bowmanville, On LIC 311.6
Attachment 2
To Report PSD- 010 -13
DIS T RI I' Td ,1
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ORIGINAL TO:
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10 COMMUNITY
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❑ ELiERGENCY
SERVICES
SERVICES
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❑ ENCR.IEERING
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❑ OPERATIONS
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PLANNING
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CLERK'S FILE
12e: An Application for Temporary Rezoning to Permit Outdoor
Courtice.
Report No. PSD - 001 -13 File 4's:ZBA 2012 -0023 and SPA 2012 -0034
Dear Mayor and Members of Council,
0
I would, first like to thank you for giving us the opportunity to speak in front of you to address our
concerns as to the necessity of the approval of this application.
We have applied for. and received by the Muncipality of Claringtons' Engineering Services
Department and CLOCA, approval to resurface the property in question-in order to make it acceptablie
to store our finished product. We have substantially complied with the requirements of our permit
other than work that will be continued in the spring such as planting trees to screen the site and seeding
(lie berms:
Some information though had been overlooked in the presentation and at our opportunity to support
our applications. As for the .omitted information, the power point. presentation did not show the fact
that we. also own 29 Cigas Rd. This property is adjacent to the land in question with more of a direct
access. Also it was asked at the meeting about our fature plans in case we run out of room again. I
neglected to tell the Commnittee that we have recently invested in a multi- million dollar wall panel line
that will increase our production capacity and therefore allow us to decrease our turnaround time. In
other words, since we can build it faster we will not need to build so far in advance and store to satisfy
the builders schedule.
As far as screening the frontage on Baseline Road, we plan on putting 6' cedars along the east fence
line and also seeding and maintaining the berms. We will also try and keep most of the stored product
closer to the north side of the property facing Cigas Road. The bundles and rows of finished product
are piled in an organized and neat manner to facilitate not only' aesthetics but efficiency.
T he' other concern regarding our forklifts on Cigas Rd. only can be addressed by focusing- on safety on
the road. Not only are our drivers certified in the safe use of a forklift, they also have many years of
experience in the safe handling of material on route. The forklift is equipped with strobe lights and also
17 Cigas Rd., Courtice, Ontario LIE 2T1 PH: 9.05 -434 -1900 FX: 905 - 434 -9776 Page 1
turning signals for safe passage on the road. The forklift is also equipped with a "slow moving vehicle"
sign on the back. As mentioned, the forklift will be crossing the road unloaded.
We do acknowledge this to be.a temporary solution. Our long terni goals, as mentioned, is to increase
our production capability by continuing to purchase, advanced equipment and also to acquiring more
land in the area such as the property adjacent to us which we lease for storage presently.
Without this approval, we will run out of storage space to satisfy our customers building schedules
and thus have to lay off employees and who will suffer financial loss. We took over an existing
operation that would have otherwise gone bankrupt, We expanded the business to a point where we
have more than doubled. the number of employees and would like to retain this volume. We ask that
you take into account that we are a member of the community in good standing. Have enhanced the
local businesses around us by giving them opportunities to quote and supply. We are good for the
community, good for the local economy and ask that this application be granted on a temporary basis
.so we can continue to work together to grow our business.
Respectfully,
,3�ano De Caroli.s,
Manager
Alpa Pre- Engincered.Panel Systems Inc.
C,C, Mr. George Frankfort, Vice President of The Alpa Ltunber Group
17 Cigas Rd. ;Courtice, Ontario LIE 2T1 PH: 905 - 434 -1900 FX: 905 - 434 -9776 Page 2
Attachment 3
To Report PSD- 010 -13
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO, 2013-
being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of
Clarington for ZBA 2012 -0023;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule 24.4 "Special Exceptions — General Industrial (M2) Zone" is hereby
amended by introducing a new subsection 24.4.20 as follows:
"24.4.20 GENERAL INDUSTRIAL EXCEPTION (M2) ZONE
Notwithstanding Section 24.1 b., 24.2 c. i), d., e:, g and Section 24.3 a
and b., those lands zoned M2 -20 as shown on Schedule "A" attached
to this By -law shall only be used for temporary outdoor storage of pre -
engineered wood products for new home construction subject to the
following zone regulation:
a. Building Size (maximum) 36 sq. metres
b. For the purposes of this Special Exception,
outside storage shall be subject to: '
i) Front Yard (minimum) from Baseline Road 15 metres
ii) Height (maximum) 3 metres"
Pursuant to the requirements of Section 39 of the Planning Act, 1990 as
amended, the use may be permitted for a period of three (3) years ending on
January 28, 2016.
2. Schedule "4" to By -law 84 -63, as amended, is hereby further amended by
changing the zone designation from "General Industrial (M2) Zone" to "Holding —
General Industrial Exception ((H)M2 -20) Zone" as illustrated on the attached
Schedule "A" hereto.
3. Schedule "A" attached hereto shall form part of this By -law.
4. This By -law shall come into effect on.the date of passing hereof, subject to the
provisions of Sections 34 and 36 of the Planning Act.
By -law passed in open session this day of
I
2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
Baseline Road
Zoning Change From "M2" TO "(H)M2 -20"
Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk
Staff Report # 1
•
Leading the Way REPORT
Subject: AN APPLICATION FOR TEMPORARY REZONING TO PERMIT OUTDOOR
STORAGE OF PRE - ENGINEERED PANELS FOR A MAXIMUM OF THREE
(3) YEARS
APPLICANT: ALPA PRE - ENGINEERED PANEL SYSTEMS INC.
RECOMMENDATIONS:
It is respectfully recommended to Council:
THAT Report PSD- 010 -13 be received;
2. THAT the application for proposed Zoning By -law Amendment under Section 39
(Temporary Use Provision) of the Planning Act submitted by Alpa Pre - engineered
Panel Systems Inc. to change the zoning to permit the temporary outdoor storage
of pre- engineered panels for a maximum of three (3) years be approved;
3. THAT the by -law to change the Zoning By -Law contained in Attachment 3 be
passed;
4. THAT a By -law be forwarded to Council for removal of the Holding (H) symbol upon
execution of the Site Plan Agreement; and
5. THAT all interested parties listed in Report PSD- 010 -13 and any delegations be
advised of Council's decision.
Submitted by:
Da i . Crome, MCIP, RPP
Director, Planning Services
CS /CP /df
23 January 2013
Reviewed by.
h6_ r
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830
REPORT NO.: PSD- 010 -13
APPLICATION DETAILS
1.1 Applicant: Alpa Pre - engineered Panel Systems Inc. (Alpa)
1.2 Agent: Ivano De Carolis
PAGE 2
1.3 Rezoning: Zoning change from "General Industrial (M2)" zone to permit
temporary outdoor storage of pre- engineered wood panels
and trusses for a maximum of three (3) years.
1.4 Site Area: .060 hectares
1.5 Location: 1720 Baseline Road, being Part Lot 29, Concession 1,
Former Township of Darlington (Attachment 1).
2. BACKGROUND
2.1 At the Council meeting of January 14, 2013, Council approved resolution #GPA-
004-13, which requested staff to bring forth a recommendation report to the
January 28, 2013 Council Meeting.
Report PSD- 001 -13 was the Public Meeting report initially recommending
approval of a Temporary Use By -law for a maximum of three (3) years to permit
the lands at 1720 Baseline Road in Courtice to be used exclusively for outdoor
storage of pre- engineered wood floors, walls and trusses (panel systems) for the
construction of new homes.
As the report was being finalized, and before the Public Meeting, staff received
two complaints from nearby business operators about Alpa's operation. As a
result, Staff recommended the application continue to be processed.
2.2 ' As noted in the Public Meeting report, Alpa employs 70 people. The company has
run out of room on the manufacturing site situated at 17 Cigas Road in Courtice.
In addition to 17 Cigas Road, Alpa also owns 29 Cigas Road and is currently
leasing property at 45 Cigas Road for storage of completed panels prior to
shipping. Alpa has recently leased 1720 Baseline Road to use as temporary
storage as well. This last property is subject of the rezoning application. See
ortho -photo on next page.
2.3 1720 Baseline Road is zoned "General Industrial (M2)" zone which permits a
broad range of industrial uses. By -law 84 -63 does not permit outdoor storage as
the principle use without a building or structure on site. As such, the applicant is
requesting a temporary use by -law for a maximum of three (3) years to use the
site exclusively for outdoor storage of the panels systems.
2.4 The applicant has also applied for Site Plan Approval.
REPORT NO.: PSD- 010 -13
PAGE 3
ZBA 2012 -0023
3. LAND CHARACTERISTICS AND SURROUNDING USES
3.1 The subject property has frontage on both Baseline Road and Cigas Road in
Courtice. The site is currently vacant. Recently, the topsoil has been removed and
replaced with gravel and limestone to provide a base for the storage of the panels.
The top soil has been used to create berms along both the east and west property
boundaries.
The lands generally slope from north to south. The surrounding uses are as
follows:
North: Industrial uses, and beyond Canadian Pacific Railway;
South: vacant cultivated land and single detached dwelling zoned General
Industrial (M2);
East: Vacant land, industrial uses; and
West: Vacant land, industrial uses.
REPORT NO.: PSD- 010 -13
4. PROVINCIAL POLICY
4.1 Provincial Policy Statement
PAGE 4
The Provincial Policy Statement addresses the need to maintain and direct land
use to achieve efficient development and land use patterns. Land use must be
carefully managed to accommodate appropriate development to meet the full
range of current and future needs, while achieving efficient development patterns.
The proposed temporary use will provide an interim use for an otherwise
underutilized parcel of land.
4.2 Provincial Growth Plan
The Provincial Growth Plan (Growth Plan) requires adequate supply of lands
providing location for a variety of appropriate employment uses.
The Growth Plan requires economic development be promoted through the
provision of a mix of employment uses and a diversified economic base to meet
long -term needs of both existing and future businesses. In order to achieve this
goal a range and choice of suitable sites for employment uses must be
maintained.
The temporary use of the subject property does not appear to conflict with the
Provincial Growth Plan.
5. OFFICIAL PLANS
5.1 Durham Regional Official Plan
5.1.1 The Durham Regional Official Plan states that "Employment Areas" shall be used
for manufacturing, assembly and processing of goods, service industries, research
and development facilities, warehousing, business parks, limited personal services
uses, hotels, storage of goods and materials, retail warehouses, freight transfer
and transportation facilities. Such uses shall be designated in appropriate locations
in the respective area municipal official plans. The proposed temporary use
conforms.
5.2 Municipality of Clarington Official Plan
5.2.1 The subject property is designated as "Light Industrial Areas" in the Municipality of
Clarington Official Plan. The range of industrial uses permitted in the Light
Industrial Areas shall be sensitive to and compatible with abutting uses.
The predominant use of land in the Light Industrial Areas shall be manufacturing,
assembling, processing, fabricating, repairing, research and development and
warehousing. Limited outside storage accessory to a permitted use may be
permitted provided it does not exceed an area equivalent to 25% of the total gross
floor area, the materials to be stored as outdoor storage area shall not exceed a
height of 3 metres and storage areas shall be located primarily in the rear of the
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lot and shall be appropriately screened so as to not have a negative impact on
abutting properties and not be visible from a freeway.
5.2.2 The Official Plan policies relating to Temporary Use By -laws state that Temporary
Use By -laws may be passed to permit the use of lands, buildings or structures, on
a temporary basis, for any purpose provided that:
a) the proposed use is temporary in nature;
b) the proposed use is compatible with the adjacent existing land uses, there
is minimal impact on the Natural Features and Land Characteristics on
Map 'C', or satisfactory measures to mitigate any adverse impact will be
applied;
c) there will be no adverse impacts on traffic or transportation facilities or
services in the area;
d) adequate access and parking are provided;
e) the use can be removed and the site can be restored to its original
condition;
f) adequate sewage disposal and water services are available in compliance
with provincial and regional standards; and
g) it does not jeopardize the long term implementation of the plan.
5.3 Amendment 77
5.3.1 Amendment 77 to the Clarington Official Plan was approved by Council in March
26, 2012. Amendment 77 states that the predominant use of land in the "Light
Industrial Areas" shall be for manufacturing, assembling, processing of raw
material, fabricating, repairing, research and development and warehousing.
Outdoor storage is to be limited to 25% of the floor area of the main building.
Amendment 77 has not been approved by the Region of Durham.
6. ZONING BY -LAW 84 -63
6.1 The entire property is currently zoned "General Industrial (M2) Zone" which
permits outdoor storage to occupy 70% of the site. However, it does not permit
the use of lands exclusively for outdoor storage of goods and materials.
7. PUBLIC MEETING AND SUBMISSIONS
7.1 At the statutory Public Meeting, a business operator in the area appeared before
the General Purpose and Administration Committee to object to the rezoning.
Mike Konopacki owns a building on 1700 Baseline Road in Courtice. The building
contains seven other businesses in addition to his own, Mike's Transmission. He
test drives cars in the area to determine what needs to be repaired. Recently,
Cigas Road was blocked -by flat bed trailers loaded with wood panels. He noted
that forklift trucks also travel on the road causing a hazard. Mr. Konopacki stated
that the wood panels are stacked 12 feet high, which is higher than the newly
created berms and chainlink fence. He noted that he does not have a problem
REPORT NO.: PSD- 010 -13
PAGE 6
with the storage on Cigas Road, but he does not believe that they should be
visible from Baseline Road.
In-addition, staff received a phone call from' a business operator on the Cigas
Road, expressing the same concern with flatbed trucks parked on Cigas Road.
Concerns raised at the Public Meeting will be discussed in Section 10 of this
report.
8. AGENCY COMMENTS
8.1 The Central Lake Ontario Conservation has noted the site is subject to CLOCA's
Ontario Regulation 42/06 Development, Interference with Wetlands and Alterations
to Shorelines and Watercourses. CLOCA has issued a permit for the regrading of
the property and for the placement of gravel and limestone fill (approximately 460
cubic metres) for a base on the property.
9. DEPARTMENTAL COMMENTS
9.1 Emergency and Fire Services
Emergency and Fire Services has advised that this site would need to comply with
the requirements of Subsection 3.2.2 of the Ontario Fire Code, Outdoor Storage
of Lumber and Forest Products. Subsection 3.2.2 specifies the requirements for
ground surface, clearances (to other structures and vegetation), pile heights, fire
department access, fire extinguishing provisions (for example on site water if no
hydrants available) and portable fire extinguishers.
9.2 En- . eerinq Services
The Engineering Services Department has no objection to the temporary rezoning
provided that through the site plan approval process the applicant complies with
the grading plan as submitted.
9.3 Finance Department
The Finance Department advises that taxes are paid in full.
10. DISCUSSION
10.1 Three main concerns raised by area business operators about Alpa's current
operation:
i) loaded flat bed trucks parked on Cigas Road,
ii) forklifts driving on Cigas Road, causing a traffic hazard; and
iii) the appearance of the subject site from Baseline Road.
PAGE 7
In addition to these concerns, Committee members raised the question as to
whether forklift trucks could be used on public roads and whether the use would
actually be temporary for a three year (3) period as applied for or did the applicant
intent to reapply for a prolonged or permanent outdoor storage use on the site.
Following the Public Meeting, Staff met with the General Manager of Alpa to
discuss the various sites on Cigas Road and how operationally the panels are
moved to and from the various sites.
On January 11th, 2013, the applicant provided a letter to the Mayor and Members
of Council providing clarification to some of the questions and comments raised at
the Public Meeting (see Attachment 2).
Appearance of the Site
The subject site has frontage on Baseline Road and Cigas Road. The most
predominant frontage is on Baseline Road. To minimize the visual impacts from
Baseline Road the proposed zoning by -law requires the panels to be set back
behind the front face of the building to the immediate west of the site, being 15
metres from the property front line. In addition, the height of the outdoor storage is
limited to 3 metres.
The applicant has applied for and must receive site plan approval. The applicant
has already installed a chain link fence along the property boundary on Baseline
Road for security purposes. The applicant is proposing to plant 6 foot cedar trees
along the fence line to screen the site.
Staff have requested that the topsoil berms be seeded to keep dust down in dry
weather conditions. Staff will also request cedar trees to be placed on the berms
15 metres back from the front property line.
Long Term Storage Needs
The applicant acknowledged that due to on -site constraints, trailers with panels
were temporarily parked on Cigas Road. However, the long terms storage needs
are being reviewed. New production equipment will allow the panels to be
manufactured faster. This will reduce the need to produce the panels far in
advance to meet their client's needs and therefore reducing storage requirements.
Alpa owns 17 and 29 Cigas Road, as well as leasing lands at 45 Cigas Road.
They intend to purchase additional sites in the area for storage. The applicant has
been advised to speak with staff prior to purchasing additional lands to determine
if the site is appropriate for outdoor storage.
Forklifts on Cigas Road
At the Public Meeting officials from Alpa suggested panels are manufactured in
the plant at 17 Cigas Road. The panels are loaded onto a flat bed truck and
moved to 1720 Baseline Road. A forklift will drive to the site on Cigas Road and
unload the flat bed, once unloaded the forklift will return to the plant.
REPORT NO.: PSD- 010 -13
PAGE 8
Typically, forklifts are used to load and unload tracker trailers in industrial areas
and construction zones. The Ministry of Transportation has advised staff that
forklifts are permitted on public roads even though they are not licensed.
Staff contacted the Durham Region Police Department and spoke with an officer
in the Traffic Division regarding enforcement. The officer confirmed that the
forklifts were not allowed on public roads under the Highway Traffic Act, but
acknowledged that this activity does take place on a fairly regular basis in various
areas and is rarely ticketed.
Although the operation of the forklift on a public road may be contrary to the
Highway Traffic Act, it should not be a consideration for the rezoning as there are
options for operating the site without having a forklift crossing Cigas Road. Should
the application be approved, the applicant will be required to find a solution to
transporting and unloading the panels at the 1720 Baseline Road site prior to the
issuance of site plan approval.
Should the applicant chose to place a building on the site, specifically to house a
forklift, the draft Zoning By -law allows for the placement of a 6 metre x 6 metre
shed on site. Should this option be selected, the site plan agreement would
contain provisions ensuring that it is removed at the end of three (3) years.
10.2 All departmental and agency comments have been received and there are no
objections to the approval of this application.
Planning Staff have reviewed the application relative to the Provincial policies as
well as the policies of the Official Plan and are satisfied that the use is temporary
in nature and will have no impact on natural features, traffic or transportation
facilities and will not have an impact on the long term implementation of the
Official Plan. The application'provides a temporary use of otherwise undeveloped
land until future development occurs. The granular base provides for relatively
minimal investment in the property and allows the lands to easily be redeveloped
further without constraint once the panel systems are moved off the site.
10.3 Alpa is a successful enterprise in Clarington. Unforeseen storage issues have
required them to lease and rezone the subject lands for outdoor storage on a
temporary basis as a solution to an overcrowded manufacturing site, and storage
on flat bed trucks.
The proposed Zoning By -law increases the setbacks for the outdoor storage from
7.5 metres in the M2 Zone to 15 metres and restricts the height to 3 metres. In
addition, provisions have been made to allow a 36 square metre structure to
house the forklift.
Staff are satisfied that through site plan approval process, the site will be
adequately screened from Baseline Road, given the temporary nature of this use.
The appropriate securities will be taken to ensure the works are complete.
REPORT NO.: PSD- 010 -13 PAGE 9
Prior to the removal of the (H), the applicant is required to enter into a site plan
agreement.
11. CONCURRENCE
11.1 The Municipal Solicitor and the Director of Engineering Services concur with the
recommendations of this report.
12. CONCLUSION
12.1 Given that Alpa has experienced business growth that requires an interim solution
to their capacity problems, staff have no objection to the temporary rezoning and
respectfully recommend that the proposed Zoning By -law Amendment application
be APPROVED and the attached Zoning By -law be ADOPTED by Council. Alpa
will have three years to find a more appropriate site for their increasing business
operations.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
X Promoting economic development.
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Cynthia Strike
Attachments:
Attachment 1 - Key Map
Attachment 2 - Letter from Alpa Pre - Engineered Wood Panel Systems
Attachment 3 - Zoning By -law to amend By -law 84 -63
List of interested parties to be advised of Council's decision:
Ivano De Carolis
Joann Kozina and Lucy Jardine
Mike Kornopacki
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JAN 1 5.20'i3
MUNIVALIZY OF GLARINGTON
PLANNING DEPART MENT
A1pa Pre - Engineered Panel Systems Inc.
Alpa Lumber Group
Friday, January 11, 2013
Mayor and Members of Council
Municipality of Clarington
40 Temperance St.
Bowmanville, On LIC 3A6
Vie: An Application for Temporary Rezoning to Pennit Outdoor
C o' urtic.e.
Attachment 2
To Report PSD -010 -13
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REVIEWED BY
ORICZINALTO:
❑ COUNCIL ❑ COUNCIL ❑ FILE
DIRECTION INFORMATION
COPY T0;
❑ MAYOR
❑ MIEiA3ERS
❑ GAO
Of COUNCIL
• CON41MUNITY.
❑ CORPORATE
❑ EMERGENCY
SERVICES
SERVICES
SERVICES
• ENG LEERING
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❑ OPERATIONS
S r VICES
CLERK'S
PLANNING
❑ SOLICITOR
❑ TREASURY
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❑ OTHER
MUNICIPAL CLERK'S FILE
Report No, PSD -001 -13 File #'s :ZBA 2012 -0023 and SPA 2012-00' )4
Dear Mayor and Members of Council,
I would first like to thank you for giving us the opportunity to speak in front of you to address our
concerns as to the necessity of the approval of this application.
We have applied for. and received by the Municipality of Claringtons' Engineering Services
Department and CLOCA, approval to resurface the property in question-in order to make it acceptable
to store our finished product. We have substantially complied with the requirements of our permit
other than work that will be continued in the spring such as planting trees to screen the site and seeding
the berms:
Some information though had been overlooked in the presentation and at our opportunity -to support
our applications. As for the .omitted information, the power point. presentation did not show the fact
that we, also own 29 Cigas Rd. This property is adjacent to the land in question with more of a direct
access. Al.so it was asked at the sleeting about our RitLUe plans in case we run out of room again. I
neglected to tell the Conunittee that we have recently invested in a multi- million dollar wall panel line
that will increase our production capacity and therefore allow Lis to decrease our turnaround tune, In
other words, since we can build it faster we will not need to build so far in advance and store to satisfy
the builders schedule.
As far as screening the frontage on Baseline Road, we plani on putting 6' cedars along the east fence
fine and also seeding and maintaining the berms. We will also try and keep most of the stored product
closer to the north side of the property facing Cigas Road. The bundles and rows of finished product
are piled in an organized and neat manner to facilitate not only aesthetics but efficiency.
Thed other concern regarding our forklifts on Cigas Rd. only can be addressed by focusing- on safety on
the road. Not only are our drivers certified in the safe use of a forklift, they also have many years of
experience in the safe handling of material on route. The forklift is equipped with strobe lights and also
17 Cigas Rd., Courtice, Ontario LIE 2T1 PH: 9'05 - 4.34 -1900 FX: 905 -434 -9776 Page 1
turning signals for safe passage on the road. The forklift is also equipped with a "slow moving vehicle"
sign on the back. As mentioned, the forklift will be crossing the road unloaded.
We do acknowledge this to be.a temporary solution. Our long term goals, as mentioned, is to increase
our production capability by continuing to purchase advanced equipment and also to acquiring more
land in the area such as the property adjacent to us which we Iease for storage presently.
Without this approval, we will run out of storage space to satisfy our customers building schedules
and thus have to lay off employees and who will suffer financial loss. We took over an existing
operation that would have otherwise gone bankrupt, We expanded the business to a point where we
have more than doubled the number of employees and would like to retain this volume. We ask that
you take into account that we are a member of the community in good standing. Have enhanced the
local businesses around us by giving them opportunities to quote and supply. We are good for the
community, good for the local economy and ask that this application be granted on a temporary basis
so we can continue to work together to grow our business.
Respectfully,
,Wano De Caroli.s,
Manager
Alpa Pro- Eagincered.Pan.el Systems Inc.
C.C. Mr, George Frankfort, Vice President of The Alpa Lumber Group
17 Cigas Rd., Courtice, Ontario LIE 2T1 PH: 905- 434 -1900 FX: 905 -434 -9776 Page 2
Attachment 3
To Report PSD- 010 -13
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of
Clarington for ZBA 2012 -0023;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule 24.4 "Special Exceptions — General Industrial (M2) Zone" is hereby
amended by introducing a new subsection 24.4.20 as follows:
"24.4.20 GENERAL INDUSTRIAL EXCEPTION (M2) ZONE
Notwithstanding Section 24.1 b., 24.2 c. i), d., e:, g and Section 24.3 a
and b., those lands zoned M2 -20 as shown on Schedule "A" attached
to this By -law shall only be used for temporary outdoor storage of pre -
engineered wood products for new home construction subject to the
following zone regulation:
a. Building Size (maximum) 36 sq. metres
b. For the purposes of this Special Exception,
outside storage shall be subject to: '
i) Front Yard (minimum) from Baseline Road 15 metres
ii) Height (maximum) 3 metres"
Pursuant to the requirements of Section 39 of the Planning Act, 1990 as
amended, the use may be permitted for a period of three (3) years ending on
January 28, 2016.
2. Schedule "4" to By -law 84 -63, as amended, is ,hereby further amended by
changing the zone designation from "General Industrial (M2) Zone" to "Holding —
General Industrial Exception ((H)M2 -20) Zone" as illustrated on the attached
Schedule "A" hereto.
3. Schedule "A" attached hereto shall form part of this By -law.
4, This By -law shall come into effect on.the date of passing hereof, subject to the
provisions of Sections 34 and 36 of the Planning Act.
By -law passed in open session this day of
9
2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
This is Schedule "A" t'. By-law t:
,i,assed this day of 12013 A.D.
Cigas Road
r
N QD
CO
Baseline Road
Zoning Change From "M2" TO "(H)M2 -20"
Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk
SUMMARY OF BY -LAWS
JANUARY 28, 2013
BY -LAWS
2013 -004 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law
for the Corporation of the former Town of Newcastle [668390 Ontario Ltd.
(Kaitlin Group)] (Item 6 of Report #1)
2013 -005 Being a by -law, to adopt Amendment No. 89 to the Clarington Official Plan
(Item 7 of Report #1)
2013 -006 Being a by -law to provide for the Tariff of Rates for 2013 and 2014,
maintenance, management, regulation and control of the cemeteries in the
Municipality of Clarington (Item 8 of Report #1)
2013 -007 Being a by -law to establish certain lands as public highways (Item 13 of
Report #1)
2013 -008 Being a by -law to amend By -law 2004 -253 to provide for Civil Marriage
Services to be Offered by the Municipality of Clarington (Item 15 of Report
#1)
2013 -009 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law
for the Corporation of the Municipality of Clarington (ALPA Pre- Engineered
Panel Systems Inc.) (Staff Report #1)
•
� MEMO
(iLeading the iT'ay
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: January 25, 2013
Subject: COUNCIL AGENDA — JANUARY 28, 2013
Please be advised of the following regarding the January 281h Council meeting:
DELEGATIONS
See Final list of delegations attached.
Correspondence
D - 3 Derek Baird, President, LDB Holdings Ltd., owner of properties 1589 to 1603
Highway 2, properties within the Courtice Main Street Study area; indicating
support for the Corridor Study, and, suggesting the study be finalized
expeditiously.
(Motion to advise of actions taken with respect to
Report PSD- 009 -13)
D - 4 David and Cindy Bosy residents of Highway 2 and business owners expressing
support for the Courtice Main Street Official Plan as they believe the plan is well
thought out and meets all the needs of the community and do not want to see the
plan delayed.
(Motion to advise of actions taken with respect to
Report PSD - 009 -13)
V/)
Patti L. Barrie, CMO
Municipal Clerk
PLB /cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 F 905 - 623 -6506
FINAL LIST OF DELEGATIONS
January 28, 2013
a) Yeatbark Aschagria — PSD- 006 -13 - Applications to Amend the Clarington
Official Plan and for a Proposed Draft Plan of Subdivision to Create 42 Single
Detached Dwelling Lots (West Diamond Properties Inc.) (Item 4 of Report #1)
b) Walter Heeney, President, Durham Down Syndrome Association — Request for
Proclamation of World Down Syndrome Day (Correspondence Item D - 1)
C) Ivano De Carolis — Report PSD - 010 -13 - Application for Temporary Rezoning to
Permit Outdoor Storage of Pre - Engineered Panels for a Maximum of Three (3)
Years (ALPA Pre - Engineered Panel Systems Inc.) (Staff Report #1)
d) Marcel Provenzano — Report PSD -009 -13 - Amendment No. 89 to the
Clarington Official Plan to Incorporate the Courtice Main Street Secondary Plan
Official Plan Review (Item 7 of Report #1)
•
MEMO
(iLeading the W'ay
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: January 28, 2013
Subject: COUNCIL AGENDA — JANUARY 28, 2013
Please be advised of the following regarding tonight's Council meeting:
DELEGATIONS
See revised Final list of delegations attached.
Please be advised that Dale Gibbons and John Pavicic have been added to the Final List of
Delegations. Mr. Gibbons' e-mail requesting to have both he and Mr. Pavicic address Council
concerning Item Report PSD -009 -13 - Amendment No. 89 to the Clarington Official Plan to
Incorporate the Courtice Main Street Secondary Plan Official Plan Review (Item 7 of Report
#1) was received by the Municipality on Friday prior to the deadline; but due to a technicality,
his e -mail wa not r eived by the Municipal Clerk's Department prior to publishing the Final
List.
Patti L. Barrie, CMO
Municipal Clerk
P LB1cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 3A6 T 905- 623 -3379 F 905- 623 -6506
FINAL LIST OF DELEGATIONS
January 28, 2413
a) Yeatbark Aschagria -- PSD- 006 -13 - Applications to Amend the Clarington
Official Plan and for a Proposed Draft Plan of Subdivision to Create 42 Single
Detached Dwelling Lots (West Diamond Properties Inc.) (item 4 of Report #1)
b) Walter Heeney, President, Durham Down Syndrome Association -- Request for
Proclamation of World Down Syndrome Day (Correspondence Item D - 1)
C) Ivano De Carolis — Report PSD - 010 -13 - Application for Temporary Rezoning to
Permit Outdoor Storage of Pre - Engineered Panels for a Maximum of Three (3)
Years (AL.PA Pre - Engineered Panel Systems Inc.) (Staff Report #1)
d) Marcel Provenzano — Report PSD - 009 -13 - Amendment No. 89 to the
Clarington Official Plan to Incorporate the Courtice Main Street Secondary Plan
Official Plan Review (Item 7 of Report #1)
e) John Pavicic and Dale Gibbons - Report PSD - 009 -13 - Amendment No. 89 to
the Clarington Official Plan to Incorporate the Courtice Main Street Secondary
Plan Official Plan Review (Item 7 of Report #1)