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HomeMy WebLinkAbout12/17/2012COUNCIL AGENDA DATE: MONDAY, DECEMBER 17, 2012 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF.PREVIOUS MEETINGS Minutes of a regular meeting of Council December 3, 2012 PRESENTATIONS a) Deborah Hammons, CEO and Wayne Gladstone, Chair, Central East LHIN — Integrated Health Service Plan 2013/16 DELEGATIONS (List as of Time of Publication) a) Bernice Chamberlain — Trudeau Drive School Access Walkway Closure (Item 3 of Report #1) COMMUNICATIONS Receive for Information 1- 1 Minutes of the Durham Nuclear Health Committee (DNHC) dated November 16, 2012 1 - 2 Minutes of the Clarington Safe Communities Advisory Committee dated November 29, 2012 1 - 3 P. M. Madill, Regional Clerk, Regional Municipality of Durham — Regional Transit Development Charges By -law 47 -2012 1 - 4 Joey Neuhoff, Vice President - Business Development and Dan Caraccio Vice President - Business Management Great Lakes Region, Covanta Energy Group Inc. — Covanta Burnaby Ash Management and the Durham York Energy Centre CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - Receive for Direction December 17, 2012 D - 1 Douglas Barnes, Secretary- Treasurer, Greater Toronto Countryside Mayors Alliance (GTCMA) - Phase 2 Economic Development Study D - 2 Brian Nicoll — Courtice Main Street Secondary Plan D - 3 Shawn Clark — Bonnydon Proposal D - 4 Angela Tibbles, Chair, Clarington Heritage Committee Declaration of Heritage Week D - 5 W. D. Manson, WDM Consultants, providing comments on the November 2012 Draft Hancock Neighbourhood Design Plan and Proposed Amendment No. 80 to the Clarington Official Plan, Courtice Urban Area and development area on the south side of George Reynolds Drive and former school block development on the east side of Harry Gay Drive D - 6 C. Saunders, City Clerk, City of London - "Heads and Beds" Levy D - 7 Petra Schwirtz, Chair, Clarington Tourism Marketing Board (CTMB) — Clarington Tourism D - 8 Gary Cole, The West Beach Association - Progress Report on the New Park COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of December 10, 2012 STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT l�ilJJl 11 I eadiit the ii'a g y Council Meeting Minutes DECEMBER 3, 2012 Minutes of a regular meeting of Council held on December 3, 2012 at 7:00 p.m., in the Council Chambers. Councillor Hooper led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Absent: Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Director of Engineering, T. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Manager of Communication & Marketing, J. Cooke, attended until 7:52 p.m. Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be declaring a pecuniary interest with respect to Item #4 of Report #1 and By -law 2012 -089. ANNOUNCEMENTS Councillor Hooper announced the following: • On November 30, 2012, the CP Holiday Train stopped in Clarington. Councillor Hooper expressed appreciation to staff for their efforts in ensuring a successful event and to Canadian Pacific Railway for their support of local food banks • Clarington Older Adults Association events: o December 4, 2012, COAA Program Pageant at 11:00 a.m. and lunch at 12:00 noon Council Meeting Minutes - 2 - December 3, 2012 • December 6, 2012, Showcase of the Arts at 7:00 p.m. • December 8, 2012, Christmas Dinner and Dance starting at 5:00 p.m. • December 13, 2012, Clarington Concert Band Christmas Concert • Annual "Tractor Parade" from Enniskillen to Tyrone on Wednesday, December 5, 2012, starting at 6:00 p.m. • December 15, 2012, Breakfast With Santa at the Hampton Hall • December 7, 2012, Annual Christmas Tree Lighting Ceremony in downtown Bowmanville Councillor Neal extended congratulations to Erin O'Toole, the newly - elected Federal MP for Durham Riding and to all candidates who ran in the Federal by- election. Mayor Foster recognized John O'Toole, MPP, Durham in attendance this evening. Councillor Novak announced the following: • She expressed appreciation to staff of White Cliffe Retirement Residence and to Municipal staff for assistance with the tree lighting ceremony at White Cliffe • Citizenship Ceremony at the Bowmanville High School on December 4, 2012, from 8:30 a.m. to 10:30 a.m. • Clarington Board of Trade Holiday Simply Social Annual Breakfast on December 6, 2012, from 7:30 a.m. until 9:00 a.m. • Hampton Tree Lighting Ceremony on December 4, 2012, at 6:30 p.m. Councillor Partner announced the following: St. Saviours Anglican Church in Orono, Church Supper and Carols on December 9, 2012, starting at 5:30 p.m. Breakfast With Santa in Newtonville on December 8, 2012, from 9:00 a.m. until 12:00 noon Councillor Traill announced the following: • She expressed appreciation to Angie Darlison, Executive Director, Clarington Older Adults Association (COAA) and to the volunteers for the success of the County Town Singers Performance at the Tyrone Community Hall on December 2, 2012, and indicated she looks forward to future events being held in Tyrone in conjunction with the COAA • Farmers Parade of Lights on December 5, 2012 • She will be speaking at the Annual Candlelight Vigil in Memory of the Victims of the Montreal Massacre at the CAW Local 222 Union Hall in Oshawa on December 6, 2012 • Tyrone Community Hall Board Breakfast With Santa on December 15, 2012 Council Meeting Minutes - 3 - December 3, 2012 Mayor Foster expressed appreciation to students of St. Elizabeth Catholic Elementary School for inviting him to attend their Annual Christmas Luncheon on December 3, 2012. Mayor Foster announced the following: Canadian Nuclear Safety Commission (CNSC) Hearings on the Darlington Nuclear Generating Station's refurbishment and continued operation are ongoing at the Hope Fellowship Church from December 3 to 6, 2012 Clarington Board of Trade Simply Social Networking Event on December 5, 2012, at A Gift of Art The Director of Operations provided an update on the Municipality's United Way Campaign, noting the campaign will end this week and has raised $18,344 to date. It is hoped that together with other United Way events, the total raised will exceed $20,000. Resolution #C- 339 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT the minutes of a regular meeting of Council held November 19, 2012 be approved. "CARRIED" PRESENTATIONS Mayor Foster presented the Queen's Diamond Jubilee Award to Wallace Boughen in recognition of his exceptional contribution to the community. Margaret Clayton, Chair, and Ted Baker, Vice - Chair, Energy- From - Waste, Waste Management Advisory Committee (EFW - WMAC), presented their Annual Report to Council. Ms. Clayton indicated the EFW -WMAC consists of nine voting members with diverse backgrounds and expertise. Ms. Clayton stated that during 2012, the Committee made amendments to the Terms of Reference to facilitate public participation, received 15 presentations on various aspects of waste management which provided information and increased awareness on the diverse aspects of waste management in Durham Region, and heard from seven delegates who discussed issues such as monitoring and landscape plans, and the impact of diversion rate projections on the operation of the EFW. The Committee requested information on waste flow control at fast food restaurants, requirements of the Certificate of Approval and Environmental Assessment documents, the roles, differences and overlap of the EFW -WMAC and Energy- From -Waste Advisory Committee, the roles of the various levels of government, waste regulation and legislation, and their impact on the Region's waste disposal efforts. Council Meeting Minutes - 4 - December 3, 2012 Ms. Clayton highlighted various challenges facing the Committee including the application of the Rules of Procedure and keeping discussions within the mandate of the EFW -WMAC. Members of the Committee toured the Material Recycling Facility in May and arrangements are currently being made for Committee members to tour the Oshawa Waste Management Facility and Covanta's Energy- From -Waste facility in New York. A tour of the Brock Landfill site, which is being closed, has also been proposed for 2013. Ms. Clayton advised that the Committee is considering participating at Waste Management Department community events as a means of outreach to the general public to increase awareness of the EFW -WMAC and its mandate. Ms. Clayton concluded by stating that EFW -WMAC members are a dedicated group who have demonstrated a keen interest in becoming informed and educated in the many facets and diverse aspects of waste management in Durham Region. Mr. Baker added that participating on the Committee has been a learning experience. He noted that it is a contentious issue and the group is seeking to get information from the public to report back to the appropriate groups. DELEGATIONS Jeany Barrett, Project Leader, Newcastle Heritage Garden Project, addressed Council concerning Unfinished Business #2. Ms. Barrett expressed appreciation to Members of Council for supporting the collaborative which included Newcastle Horticultural Society, Newcastle Community Hall Board and the Municipality of Clarington. Through use of a PowerPoint presentation, Ms. Barrett provided an update on the Newcastle Heritage Garden Project and highlighted before and after photographs of the grounds showing changes to different areas around the Community Hall including the cenotaph, fountain, junior garden pathway and the patio. She highlighted the many fundraising events, and expressed appreciation to the community, recognizing support from businesses, social clubs, and corporate and individual donors. A Garden Party and ribbon - cutting ceremonies were held to celebrate the completion of the Newcastle Heritage Garden Project. Mayor John Henry, City of Oshawa addressed Council concerning Correspondence Item D — 8 - Ethanol Refinery at the Oshawa Harbour Update. Mayor Henry stated he was before Council this evening to provide the truth about ethanol. Mayor Henry acknowledged Larry Ladd who was also in attendance this evening. Mayor Henry stated that Oshawa's waterfront is owned by the Federal government and as such, it is not subject to the same rules pertaining to development as municipal or privately - owned lands. He stated that Members of Oshawa City Council are not opposed to development or employment opportunities, but have taken the position that an ethanol refinery at the Oshawa waterfront is not an appropriate location. Mayor Henry stated that Oshawa's position has also been endorsed by the Region of Durham. He advised that the Township of Brock is a willing host for the refinery as a complimentary agricultural - related use. Council Meeting Minutes - 5 - December 3, 2012 Through use of a PowerPoint presentation, Mayor Henry reviewed sensitive land uses in proximity to the proposed ethanol refinery and the risk the plant proposes to residential areas, and educational and recreational facilities in proximity to the refinery.. He stated that Oshawa's vision is to continue to create a waterfront consistent with neighbouring communities and focus on redeveloping their waterfront as a vibrant people - friendly place. Mayor Henry confirmed his intention in addressing Council this evening was to provide information on federally -owned land in a municipality. COMMUNICATIONS Resolution #C- 340 -12 Moved by Councillor Traill, seconded by Councillor Partner THAT the communications to be received for information be approved, with the exception of Correspondence Item 1- 12. "CARRIED" 1- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 13,'2012 - 2 Minutes of the Newcastle Community Hall Board dated May 22, September 18, and October 16, 2012 1 - 3 Minutes of the Energy- from -Waste Advisory Committee (EFWAC) dated January 20, April 11, August 4, October 27, 2011 and July 18, 2012 1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated November 20, 2012 1 - 5 Linda Gasser forwarding a copy of her delegation comments to the Regional Works Committee on November 7, 2012, regarding the Draft EFW Community Communications Plan for the Energy- From -Waste facility, together with copies of Condition 7 of the Environmental Assessment approval and the Draft Community Communications Plan, expressing concern with various sections of the Plan; and urging Regional Council to review all communications plans developed by the Project Team to communicate with Durham residents before the Project Team's final draft is submitted to the Ministry of the Environment. Council Meeting Minutes - 6 - December 3, 2012 1 - 6 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated November 1, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the 2012 Compliance Monitoring Program Report • November 1, 2012 Durham -York Energy Centre 2012 Compliance Monitoring Report • November 1, 2012, Durham -York Energy Centre 2012 Compliance Monitoring Report, Appendix C Advisory Committee Annual Report 2012 • Letter to the Ministry of the Environment dated November 1, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Regional Municipality of Durham's Waste Diversion Program Monitoring Report 2011 • The Regional Municipality of Durham, Waste Management Services 2011 Annual Report • Letter to the Ministry of the Environment dated November 1, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Regional Municipality of York Waste Diversion Program Monitoring Plan • The Regional Municipality of York, 2011 Annual Diversion Report • Letter to the Ministry of the Environment dated November 8, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the September 2012 Complaint and Inquiry Logs • September 2012 Durham -York Energy Centre Call Centre Log • September 2012 Durham -York Energy Centre Website Traffic Report • September 2012 Durham -York Energy Centre Complaint Project Team Log • Letter to the Ministry of the Environment dated November 8, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding the Air Emissions Monitoring Plan Revision (Environmental Assessment Condition 12) • Air Emissions Monitoring Plan Revision Document (November 2012) • Letter to the Ministry of the Environment dated November 9, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Regional Municipality of York's Revised Waste Diversion Monitoring Report for 2011; and, advising that the documents are also available on the EFW project website at hftp://www.durhamyorkwaste.ca/r)roject/efw-committee.htm. Council Meeting Minutes - 7 - December 3, 2012 1 - 7 Melanie Aunger, RN, Public Health Nurse, Regional Municipality of Durham, advising that the Regional Health Department is launching a quit smoking campaign; enclosing a quit smoking poster and requesting it be posted at a facility to help reach smokers in the community; and, advising community partners to contact the Durham Health Connection line at 905- 666 -6241, 1- 800 - 841 -2729 or www.durham.ca /tobacco for further information or additional resources. 1 - 8 Christine Harvey and Marilyn Quintin, on behalf of the Wilmot Creek community, expressing appreciation to Mayor Foster and Members of Council for attending the Wilmot Creek Remembrance Day Service and their continued support of Wilmot Creek endeavours. 1 - 9 Denise Jamal, Manager, Public Affairs, Hydro One, providing an update on Hydro One's Clarington Transformer Station project; indicating the Project Team has incorporated feedback received at the second public information centre into the draft Environmental Study Report (ESR); advising the Report will be available for a 30 -day public and stakeholder review and feedback period from November 15 to December 17, 2012 and is available on -line at www.HydroOne.com /projects; and, forwarding a copy of the ad which will be placed in the newspapers and hand - delivered to residents living within the vicinity of the proposed station site. 1 - 10 John R. O'Toole, MPP, Durham, writing to the Honourable Bob Chiarelli, Minister of Transportation, expressing concern that the four -page Ontario Government Notice published November 1, 2012 under the Expropriations Act in local newspapers did not include a better background explanation of what the notice means to individuals whose property is in the path of the eastward extension of Highway 407 through Clarington; stating that in his view, a plan language explanation of the reasons for placing the notice is required; and, suggesting that future notifications should include a website, e -mail or contact number that citizens can call for additional information. I - 11 Kathryn Shaver, Vice- President, APM Engagement and Site Selection, Nuclear Waste Management Organization (NWMO), forwarding a copy of "Implementing Adaptive Phased Management 2013 to 2017 — Draft for Public Review ", NWMO's annual five -year strategic plan for implementing Canada's plan for the safe, long -term care of used nuclear fuel; indicating the plan provides an overview of the NWMO and Adaptive Phased Management and presents highlights of the planned work program; advising the plan will be refined based on comments received and the final document will be published along with the NWMO's Annual Report in March 2013; and, inviting comments by January 10, 2013. Council Meeting Minutes - 8 - December 3, 2012 1 - 12 Steve Fracz, expressing disappointment with the Provincial Policy regarding the care and upkeep of farmland and homes that have been purchased for the Highway 407 East extension; questioning why areas not required for the highway strip containing homes and land are being left to decay instead of just the area required for the highway; stating that as a farmer, he understands the value of quality farmland and its importance in a rural community, and that in the interim of highway development, there would be an opportunity to rent the land and houses until the highway is created; pointing out the urgency of creating a realistic plan for construction and development of the highway that would benefit the multiple stakeholders such as government, farmers, local residents and fellow taxpayers; and, hoping that a more logical and productive plan can be created. Resolution #C- 341 -12 Moved by Councillor Novak, seconded by Councillor Partner WHEREAS the second Phase of the 407 East EA, largely through the Municipality of Clarington, is not going to be completed until 2020 and further it is being constructed in two sub - phases of Harmony to the East Link /401 and then the East Link to 35/115 with anticipated completion dates of 2017 and 2020 respectively; and WHEREAS in mid - October Clarington learned that MTO had cancelled or not renewed any and all farm lease agreements for 2013, to gain timely access for engineering and field investigations; and WHEREAS Clarington staff informed MTO staff that cancelling all the leases for 2013 impacts Clarington's largest economic sector, having agricultural lands lay fallow is problematic for the adjacent farms and engineering and field investigations could be carried out in a staged manner much like the construction; and WHEREAS the Agriculture Advisory Committee of Clarington and the Clarington Board of Trade have voiced their concern regarding the cancellation of the farm leases and its impact on the community; and WHEREAS MTO Staff have provided no guarantee that the residual parcels (excess to the 407 right of way) will be leased for agriculture in 2014; WHEREAS Commitment #43 of Exhibit 9.2 in the EA Commitments and Compliance Monitoring of the 407 East — Environmental Assessment Report indicates that the proponent will "transfer all agricultural mitigation measures and monitoring requirements into the EMPs (Environment Management Plan). Current measures and Best Management Practices available at the time of construction should be implemented where applicable." Council Meeting Minutes - 9 - December 3, 2012 NOW THEREFORE BE IT RESOLVED THAT The Municipality of Clarington requests the Ministers and Ministries of the Environment, Transportation and Agriculture, Food and Rural Affairs work together to determine more appropriate construction management practices that meets the commitments made in the EA and balances the interests of agriculture with the construction scheduling and work to be carried out for the 407 East link through Clarington to the 35/115; and THAT a copy of this resolution be forwarded to the Regional Municipality of Durham and the area municipalities within the Region of Durham, the Agricultural Advisory Committee of Clarington, Clarington Board of Trade, the Region of Durham Agricultural Advisory Committee, MPP John O'Toole and Steve Fracz. CORRESPONDENCE FOR DIRECTION Correspondence Item D - 9 was received as a Hand -Out. Resolution #C- 342 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Correspondence Items D - 1 to D - 7, and Hand -out Correspondence D - 9 be approved as per the Agenda, with the exception of Correspondence Item D - 4. "CARRIED" D - 1 Alice Johnson, Volunteer Chair, PITCH -IN Ontario, extending appreciation to PITCH -IN volunteers for 2012; advising 4.5 million tonnes of garbage and recycling and over 18,000 action projects were completed nationally during the 2012 week -long event; encouraging the Municipality to become a Municipal Patron; advising the 2103 PITCH -IN WEEK will focus on tree growth, care, regrowth and planting in partnership with their community clean -up and recycling campaign; and, forwarding a patron application form. (Correspondence referred to the Director of Operations) Council Meeting Minutes - 10 - December 3, 2012 D - 2 Tim Teasdale, objecting to the Proposed Draft Plan of Subdivision 18T- 90022, Part Lot 30, Concession 2, former Township of Darlington, south of Durham Highway 2 and east of Trulls Road — Bonnydon Limited as the areas north and south of the proposed subdivision are forested wetland and that the intent of the Provincial Policy Statement is to preserve and /or enhance all natural heritage features and to ensure that remaining lands are developed in such a fashion that issues such as density intensification, walk - ability, complete community, etc. are created and not turned into pavement. (Correspondence referred to the Director of Planning Services) D - 3 Florence Alexander - Parray, objecting to the Proposed Draft Plan of Subdivision 18T- 90022, Part Lot 30, Concession 2, former Township of Darlington, south of Durham Highway 2 and east of Trulls Road — Bonnydon Limited as the areas north and south of the proposed subdivision are forested wetland and that the intent of the Provincial Policy Statement is to preserve and /or enhance all natural heritage features and to ensure that remaining lands are developed in such a fashion that issues such as density intensification, walk - ability, complete community, etc. are created and not turned into pavement. (Correspondence referred to the Director of Planning Services) D - 5 The Honourable Jason Kenney, P.C., M.P., Minister of Citizenship, Immigration and Multiculturalism, advising of the Paul Yuzyk Award for Multiculturalism, an Award established in 2009 to commemorate the pioneering legacy and achievements of the late Senator Yuzyk in the area of multiculturalism by acknowledging and honouring individuals who have made exceptional contributions to multiculturalism and diversity and includes a $20,000 grant to be given to an eligible, registered, not - for - profit Canadian organization or association of the recipient's choice. Nominations are being accepted until March 1, 2013. Further details are available at www.cic.qc.ca/paulyuzyk, (Correspondence referred to the Municipal Clerk to place information on the Municipal website) D - 6 Jessica Bigalke, Director, A BIG mobile SIGN company Inc., requesting that the current sign by -law 2009 -123 be amended to allow black and white lettering only, to permit two businesses to share a single sign permit and one page permit application form, and to change the allowable distance between signs to 150 feet instead of the current 240 feet. (Correspondence referred to the Director of Planning Services) Council Meeting Minutes - 11 - December 3, 2012 D - 7 Michael Chan, Minister of Citizenship and Immigration inviting participation in the 2013 Volunteer Service Awards Program recognizing volunteers from all sectors for their continuous years of service in a community organization; indicating the nomination process has been enhanced to encourage more youth nominations; advising each organization may nominate up to nine volunteers, three of whom must be youth; and, indicating nomination forms and additional information on the program is available on the Ministry of Citizen and Immigration website at www.ontario.ca /honoursand awards. (Correspondence referred to the Municipal Clerk to place information on the Municipal website) D - 9 Nancy Marsh, objecting to the Proposed Draft Plan of Subdivision 18T- 90022, Part Lot 30, Concession 2, former Township of Darlington, south of Durham Highway 2 and east of Trulls Road — Bonnydon Limited as the areas north and south of the proposed subdivision are forested wetland and that the intent of the Provincial Policy Statement is to preserve and /or enhance all natural heritage features and to ensure that remaining lands are developed in such a fashion that issues such as density intensification, walk - ability, complete community, etc, are created and not turned into pavement. (Correspondence referred to the Director of Planning Services) D - 4 Jo -Anne McFarland, Clarington Polar Bear Swim Committee, extending an invitation to Mayor Foster and Members of Council to participate in the 13th Clarington Polar Bear Swim to be held on January 1, 2013 at the Newcastle Beach to raise awareness of the urgent need for organ and tissue donations and to raise funds for the Sick Kids Foundation to be directed towards research for pediatric liver disease; and, requesting Council's approval for members of Clarington Fire Station #2 to provide an Emergency Service presence at this community event. Resolution #C- 343 -12 Moved by Councillor Traill, seconded by Councillor Neal THAT the request from Jo -Anne McFarland, Clarington Polar Bear Swim Committee, for members of Clarington Fire Station #2 to provide an Emergency Service presence at the 13th Clarington Polar Bear Swim on January 1, 2013 at the Newcastle Beach, be approved. ff VAT G Council Meeting Minutes -12- December 3, 2012 D - 8 Mayor John Henry, City of Oshawa, advising on August 9, 2012, the Oshawa Port Authority announced approval for FarmTech Energy Corporation to build and operate an ethanol refinery at the Oshawa Harbour; indicating that both Oshawa City Council and Durham Regional Council are opposed to the development of an ethanol refinery at the Oshawa Harbour; suggesting that an ethanol refinery is more suited to an agricultural area such as the Township of Brock who has declared its interest in the ethanol refinery; and, requesting Council's support in opposing the development of an ethanol refinery at the Oshawa Harbour. Resolution #C- 344 -12 Moved by Councillor Partner, seconded by Councillor Novak THAT Correspondence Item D - 8 from Mayor John Henry, City of Oshawa, be received for information. "CARRIED LATER IN THE MEETING" (See following motion) Resolution #C- 345 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C- 344 =12 be amended to add: `THAT the Municipality. of Clarington supports the ethanol refinery being required to obtain Certificates of Approval under the Environmental Protection Act and the Ontario Water Resources Act.' "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Neal Councillor Novak Councillor Partner Councillor Traill Councillor Woo Councillor Hooper Mayor Foster The foregoing Resolution #C- 344 -12 was then put to a vote and CARRIED. Council Meeting Minutes -13- December 3, 2012 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report November 26, 2012. Resolution #C- 346 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of November 26, 2012 be approved, with the exception of Items #4, #5, #8, and #13. "CARRIED" Councillor Novak stated a pecuniary interest with respect to Item #4 of Report #1 as her husband has a transaction with a member of the Vanhaverbeke family, and left the Council Chambers during discussion and voting on this matter. Item #4 Resolution #C- 347 -12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD- 051 -12 be received; THAT the application to amend the Zoning By -law be approved, and that the draft Zoning By -law Amendment, as contained in Attachment 1 to Report PSD- 051 -12, be passed; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 051 -12 and Council's decision; and THAT all interested parties listed in Report PSD- 051 -12 and any delegations be advised of Council's decision. "CARRIED" Councillor Novak returned to the meeting. Council Meeting Minutes - 14 - December 3, 2012 Item #8 Resolution #C- 348 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT Report EDG- 032 -12 be received; THAT staff be directed to investigate leasing opportunities as a short -term solution to allow for the planning of the park to proceed sooner, with a view to a long -term parking solution; and THAT all interested parties listed in Report EDG- 032 -12 be advised of Council's decision. "CARRIED" Item #5 Resolution #C- 349 -12 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD- 052 -12 be received; THAT the proposed Secondary Plan and Official Plan Amendment continue to be reviewed by staff and that a further report be prepared following the receipt of additional agency and public comments; and THAT the interested parties listed in Report PSD- 052 -12 and any delegations be advised of Council's decision. "CARRIED LATER IN THE MEETING" (See following motion) Council Meeting Minutes -15- December 3, 2012 Resolution #C- 350 -12 Moved by Councillor Neal, seconded by Councillor Trail[ THAT the foregoing Resolution #C- 349 -12 be amended by adding a new third paragraph as follows: "THAT the Planning Services Department report back to the General Purpose and Administration Committee on the possible expansion of Roy Nichols Motors Limited to the west if that is the owner's desire." "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Neal Councillor Novak Councillor Partner Councillor Traill Councillor Woo Councillor Hooper Mayor Foster The foregoing Resolution #C- 349 -12 was then put to a vote and CARRIED. Item #13 Resolution #C- 351 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT Report FND- 025 -12 be received; THAT the implementation of the new services fees and the increase in fees addressed in Report FND- 025 -12 be approved, with the exception that the $25.00 plus applicable taxes fee for Arrears Notice /Letter for tax accounts becoming eligible for tax sale in Schedule "F" be deleted; and THAT the by -law attached to Report FND- 025 -12 as Attachment "A" be approved. "MOTION LOST" Council Meeting Minutes -16- December 3, 2012 Resolution #C- 352 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND- 025 -12 be received; THAT the implementation of the new services fees and the increase in fees addressed in Report FND- 025 -12 be approved; and THAT the by -law attached to Report FND- 025 -12 as Attachment "A" be approved. "CARRIED" STAFF REPORT There were no Staff Reports considered under this Section of the Agenda. UNFINISHED BUSINESS Federation of Municipalities of Canada — Nominations for the Queen's Diamond Jubilee Medal Award Resolution #C- 353 -12 Moved by Councillor Partner, seconded by Councillor Hooper THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of considering a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. "CARRIED" The meeting resumed in open session at 9:07 p.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. "CARRIED" Resolution #C- 354 -12 Moved by Councillor Partner, seconded by Councillor Novak THAT Larry Bryan be nominated as a Municipality of Clarington candidate through the Federation of Canadian Municipalities, to receive a Queen's Diamond Jubilee Medal in the Canadian Forces Field; Council Meeting Minutes -17- December 3, 2012 THAT Bonnie Reid be nominated as a Municipality of Clarington candidate through the Federation of Canadian Municipalities, to receive a Queen's Diamond Jubilee Medal in the Volunteer Service Field; THAT Diane Hamre be nominated as a Municipality of Clarington candidate through the Federation of Canadian Municipalities, to receive a Queen's Diamond Jubilee Medal in the Politics Field; and THAT Dave Lawson be nominated as a Municipality of Clarington candidate through the Federation of Canadian Municipalities, to receive a Queen's Diamond Jubilee Medal in the Voluntary Service Field. "CARRIED" Resolution #C- 355 -12 Moved by Councillor Partner, seconded by Councillor Novak THAT the presentation by Jeany Barrett, Project Leader, Newcastle Heritage Garden Project, be received for information and that a letter of appreciation be forwarded to the Newcastle Heritage Garden Project Collaborative. •�:: 1 Resolution #C- 356 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the presentation by Margaret Clayton, Chair and Ted Baker, Vice - Chair, Energy- From - Waste, Waste Management Advisory Committee (EFW- WMAC), be received with thanks; and THAT the resolution of the Energy- From - Waste, Waste Management Advisory Committee requesting additional air monitoring stations be considered, be endorsed. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Council Meeting Minutes - 18 - December 3, 2012 BY -LAWS By -law 2012 -091 was received as a Hand -Out. Councillor Novak stated a pecuniary interest with respect to By -law 2012 -089 as her husband has a transaction with a member of the Vanhaverbeke family, and left the Council Chambers during discussion and voting on this matter. Resolution #C- 357 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -laws 2012 -089 to 2012 -091; 2012 -089 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Theresa Vanhaverbeke in trust for Syvan Developments Limited) 2012 -090 Being a by -law to amend By -law 96 -32, as amended, to require the payment of fees for information and services provided by the Municipality of Clarington and for prescribing the amount of such fees 2012 -091 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Bobby Turner) (90, 94, 102 and 106 Aspen Springs Drive); and THAT the said by -laws be approved. GC: Councillor Novak returned to the meeting. PROCEDURAL NOTICES) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Councillor Neal expressed appreciation to Marven Whidden and Michelle Speelman Viney, Members of the Energy- From -Waste Waste Management Advisory Committee from Clarington who upheld the will of Clarington residents in voting in favour of requesting additional monitoring for Clarington's EFW facility. He noted that Kathy Coupland voted against the motion and that Sophia Wouters had left the meeting. Council Meeting Minutes _19- December 3, 2012 Councillor Hooper also expressed appreciation to members of the Energy -From- Waste Waste Management Advisory Committee for their efforts in representing Clarington on the EFW -WMAC Committee, CONFIRMING BY -LAW Resolution #C- 358 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -law 2012 -092, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 3`d day of December, 2012; and THAT the said by -law be approved. "CARRIED" ADJOURNMENT Resolution #C- 359 -12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 9:16 p.m. MAYOR MUNICIPAL CLERK December 1 a) Bernice Chamberlain — Trudeau Drive School Access Walkway Closure (Item 3 of Report #1) SUMMARY OF CORRESPONDENCE DECEMBER 17, 2012 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Durham Nuclear Health Committee (DNHC) dated November 16, 2012 (Copy attached) 1 - 2 Minutes of the Clarington Safe Communities Advisory Committee dated November 29, 2012 (Copy attached) 1 - 3 P. M. Madill, Regional Clerk, Regional Municipality of Durham, forwarding a certified copy of Regional By -law 47 -2012, being a by -law regarding development charges for transit service; and, advising that any person or organization may appeal the By -law to the Ontario Municipal Board by filing a Notice of Appeal with the Regional Clerk on or before January 2, 2013. 1 - 4 Joey Neuhoff, Vice President - Business Development and Dan Caraccio Vice President - Business Management Great Lakes Region, Covanta Energy Group Inc., responding to Council's correspondence regarding their expectations concerning the standard of accountability, transparency and due diligence with respect to the Durham York Energy- From -Waste Facility; advising they strongly disagree with the accusations made in the e -mail from a Clarington resident and Council's assumptions regarding Covanta's actions relating to fly ash management; advising Covanta is co- operating with the Ministry of the Environment and have taken a number of proactive and transparent steps to address the issue; and, indicating that Covanta has continuously demonstrated their commitment to the protection of human health and the environment and are disappointed by the inaccurate portrayal of their company. The Durham -York Energy Centre once operational will be the standard bearer for efficient, sustainable and environmentally beneficial solid waste management and will be a plant the Region will be proud of owning and Covanta will be proud in operating. (Copy attached) Summary of Correspondence -2 - CORRESPONDENCE FOR DIRECTION December 17, 2012 D - 1 Douglas Barnes, Secretary- Treasurer, Greater Toronto Countryside Mayors Alliance ( GTCMA), writing to Franklin Wu, Chief Administrative Officer, Municipality of Clarington, advising that on November 16, 2012, the Greater Toronto Countryside Mayors Alliance adopted the following resolution pertaining to the Phase 2 Economic Development Study: 1. THAT GTCMA municipal councils be asked to support the GTCMA Phase 2 Report; 2. THAT the GTCMA Phase 2 Report be circulated to leaders of three provincial parties with the accompanying support of GTCMA communities; 3. THAT the GTCMA Phase 2 Report be circulated to Ministers of Agriculture, Food and Rural Affairs, Ministry of Natural Resources and Ministry of Infrastructure and the Ministry of Municipal Affairs and Housing with the accompanying support of GTCMA communities; 4. THAT meetings with appropriate Ministers be arranged to present the results of the Phase 2 Economic Development Study at ROMA/OGRA and AMO Conferences in February 2013; and 5. THAT appropriate presentations of the GTCMA Phase 2 Economic Development Report be made to regional Economic Development Departments." (Motion to endorse the. GTCMA Phase 2 Report) D - 2 Brian Nicoll, writing in opposition to the Bonnydon Limited development proposal as north of Sandringham Drive is a forested wetland designated as an Environmental Protection Area; that south of Sandringham Drive is also a forested wetland in the main municipal park and either is, or should be, designated an Environmental Protection Area; and that the intent of the Provincial Policy Statement is to preserve and /or enhance all natural heritage features and to ensure that remaining lands are developed in such a fashion that issues such as density intensification, walk - ability, complete community, etc. are created and not turned into pavement. (Motion to refer correspondence to the Director of Planning Services) Summary of Correspondence -3 - December 17, 2012 D - 3 Shawn Clark, writing in opposition to the Bonnydon Limited development proposal as the area is an Environmental Protection Area and a wetland; stating that leaving the area as is will strengthen the community; and, that developing the area will take away a natural environmental area that enhances and protects the community and will limit the natural ability to moderate floods. (Motion to refer correspondence to the Director of Planning Services) D - 4 Angela Tibbles, Chair, Clarington Heritage Committee, requesting Council to declare February 16 to 24, 2013, as Heritage Week and to approve the installation of a banner from February 1 to 24, 2013, to showcase Clarington's heritage and to promote heritage events; and inviting Members of Council to participate in the many heritage events including the Treasure Hunt and to attend the final ceremonies on February 24, 2013, at the Visual Arts Centre. (Motion to Proclaim and approve installation of banner and to advise Veridian) D - 5 W. D. Manson, WDM Consultants, providing comments on the November 2012 Draft Hancock Neighbourhood Design Plan and Proposed Amendment No. 80 to the Clarington Official Plan, Courtice Urban Area and development area on the south side of George Reynolds Drive and former school block development on the east side of Harry Gay Drive; forwarding a sketch plan as prepared by J. D. Barnes Surveyors and Preliminary Site Plan; and, requesting that the Official Plan Amendment incorporate the 13 serviced future lots and Green space corridor /buffer, that the draft Design Plan and associated plans be amended to reflect the road and lotting pattern shown in Option A or alternatively in Option B as described in the correspondence and the Official Plan Amendment No. 80 be modified. (Motion to refer correspondence to the Director of Planning Services) D - 6 C. Saunders, City Clerk, City of London, advising Council that on November 20, 2012, the City of London adopted the following resolution pertaining to the "heads and beds" levy: "WHEREAS post- secondary institutions, hospitals and provincial institutions are exempt from paying property taxes to municipalities under provincial law and instead pay a fixed amount set by the Ontario Government; and Summary of Correspondence -4 - December 17, 2012 WHEREAS the amount of the "heads and beds" payment is $75 per head or bed and this amount has not been changed by the Ontario Government since 1987; and WHEREAS the City of London passed a motion on November 3, 2008 with respect to lobbying the Ontario Government to increase the "heads and beds" payments; and WHEREAS communities across Ontario have come together to advocate for this important provincial policy change and efforts to have the Ontario Government review the "heads and beds" amount have not been met with a positive response to date; NOW THEREFORE BE IT RESOLVED THAT: Civic Administration be authorized to pursue an increase to the heads and beds levy in coordination with Mayors of affected municipalities; Civic Administration be authorized to collaborate with other interested municipalities on a legal perspective, around the "heads and beds payment amount; and This resolution be circulated to the Association of Municipalities of Ontario and to all municipalities in Ontario that have universities, colleges, hospitals and provincial correctional facilities requesting their councils to show their support for this important policy change." (Motion for Direction) D - 7 Petra Schwirtz, Chair, Clarington Tourism Marketing Board (CTMB), thanking Council for its past support; advising that CTMB has formed a Board with a balanced profile respecting many tourism sectors; respectfully requesting that Council keep tourism in mind when reviewing the 2013 budget by supporting initiatives that further develop tourism in Clarington; and, hoping that once an Economic Impact Study has been completed that Council will consider hiring a Tourism staff person and /or support hiring of summer students which would provide the manpower for Tourism Clarington to have a presence at various events around the Municipality. (Motion for Direction) Summary of Correspondence -5 - December 17, 2012 D - 8 Gary Cole, The West Beach Association, forwarding a progress report on the development of the new park on the west beach; advising the first year of active and official use of the park has been outstanding with many visitors and local residents using the park with no incidents; indicating that members of the West Beach Association have worked hard to keep the beach in good shape and to upkeep their cottages, suggesting that snowfencing and brush left by the demolition crews be removed and that portable toilets be installed for the next season; stressing how happy the beach community is with the outcome; thanking Members of Council, staff, visitors, the general public and the Durham Regional Police Service who have met with the Association and have patrolled the beach keeping everyone safe and secure; and, extending an invitation to Members of Council, staff and residents to participate in their activities and enjoy the natural beauty, tranquility and charm of the beach. (Motion for Direction) AGENDA DURHAM NUCLEAR HEALTH COMMITTEE (DNHQ LOCATION DATE TIME HOST MEMBERS PRESENTERS/ OBSERVERS MINUTES OF MEETING Courtice Community Complex 2950 Courtice Road Meeting Room A Clarington, Ontario November 16, 2012 4 11'V Darlington Nuclear DEC -32012 Dr. Robert Kyle, Durham Region Health Department (DRHD (Chair) Ms. Mary -Anne Pietrusiak, DRHD Mr. Ken Gorman, .DRHD Mr. Raphael McCalla, Ontario Power Generatiop (OPG) -., Rl. "1r!L I� :,L ELY Mr. Loc Nguyen, OPG �...,...�s,..�.x..,._...m.r- ..mod".- ,."- ... Mr. Dave Fisher, Ontario Ministry of the Enviro' ihien't' / Dr. Barry Neil Public Member ° �" `cn" � L'R'�C �J h FILE �i�1F ` ,' OIa, ,i \i . r j Mr. Bill Todd, Public Member t,- Mr. Jansen Wu, Public Member Nl ,VOR Mr. Marc Landry, Public Member Mr. Alex Heydon, Public Member o coi ;lr,, urr a Sep ;� ICB �, E " =, �' i S,.i;'IICC S[RJ': ES .E i Mr. Chad Kavanaugh, Alternate Public Member a E u;I azC-H G 0 MU,.;CIN'L GP ER HT!OP15 SERVICES CLERKS Mr. Brian Devitt DRHD (Secretary) n PLai' ^I!f4G U SOLICITOR Mr. Mark Elliott, OPG (Presenter) Mr. Scott Berry, OPG (Presenter) n OTHER 0 TREASURY Mr Glenn Prin le OPG Mr. Doug Coleman, OPG Ms. Susitha Wanigaratne, Cancer Care Ontario (CCO) (Presenter) Dr. Eric Holowaty, (Presenter) Ms. Judy Herod, Port Hope Area Initiative Management Office (PHAIMO) (Presenter) - Ms. Catherine Jefferson, PHAIMO (Presenter)' Mr. Philip Webster, Canadian Nuclear Safety Commission (Presenter) Mr. Shawn - Patrick Stensil, Greenpeace (Presenter) Dr. Dave Whillans, Observer Ms. Janice Szwarz, Municipality of Clarington Ms. Gail Cockburn, Durham Nuclear Awareness 1 -1 Ms. Rene Cotton, Durham Nuclear Awareness Ms. Stacey Snow, Durham Nuclear Awareness Ms. Janet McNeill, Durham Nuclear Awareness Ms. Lynn Jacklin, Durham Nuclear Awareness REGRETS Mr. Gavin Lowe, Alternate Public Member Dr. David Gorman, Public Member Mr. Carl Ferencz, Public Member Mr. Frank Bajurny, Public Member Robert Kyle opened the meeting, welcomed everyone. Robert Kyle also introduced Loc Nguyen, the newly appointed OPG representative to the DNHC, who has replaced Dr. Dave Whillans who retired in 2011. Robert Kyle thanked Scott Berry and his associates from Darlington Nuclear for hosting the meeting today. 1.0 Adoption of the DNHC Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the September 14, 2012 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating Station Community Advisory Council meeting for June 2012. 3.2 Robert Kyle, Chair of the DNHC, wrote a letter to the Secretariat of the CNSC, concerning the Environmental Assessment (EA) for the Refurbishment and Continued Operation of the Darlington Nuclear Generating Station (DNGS), an application by OPG to renew the Darlington Waste Management Facility (WMF) Licence and the renewal of the Nuclear Power Reactor Licence for DNGS until December 31, 2014 and Robert's letter was dated September 18, 2012. 3.3 Robert Kyle's office received the information release from Don Terry, Manager, Public Affairs, Pickering Nuclear, on behalf of Pickering and Darlington nuclear, concerning Lessons Learned from the Fukushima Accident and the follow -up action OPG has taken dated September 21, 2012. 3.4 Robert Kyle's office received a letter from David Foster, Member of the Council of Canadians, who attended the September 14th DNHC meeting and tour of UOIT. David provided Robert with his observations and comments of the meeting and tour and his letter was dated September 26, 2012. 3.5 Robert Kyle's office received information releases from the Port Hope Area Initiative Management Office concerning the Port Granby Project at the Discussion Group meeting on September 26, 2012. 3.6 Robert Kyle's office received the CNSC's Annual Report for 2011 to 2012, Keep Canada and Canadians Safe, dated October 2012. 3.7 Robert Kyle's office received a copy of a letter from the Pickering Nuclear Generating Station Community Advisory Council to the CNSC Secretariat concerning the Renewal of Licences for the DNGS and Darlington Refurbishment and Continued Operation Project and the letter was dated October 12, 2012. 3.8 Robert Kyle's office received NWMO's draft plan, Implementing Adaptive Phased Management 2013 to 2017, dated October 24, 2012. 3.9 Robert Kyle's office received a letter and newsletter from Albert Sweetnam, Executive Vice President, Nuclear Projects, updating progress being made on the Darlington New Nuclear Project and the DNGS Proposed Refurbishment and Continued Operation Project and Albert's letter was dated October 31, 2012. 3.10 Robert Kyle's office received the Revised CNSC Notice of the Public Hearing to be held December 3 to 6, 2012 at the Hope Fellowship Church in Courtice concerning: • The EA for OPG's DNGS Proposed Refurbishment and Continued Operation Project. • OPG's request for the Renewal of the Darlington WMF Licence. • OPG's request for the Renewal of the DNGS Nuclear Power Reactor Operating Licence. 3.11 Robert Kyle's office received an invitation from the Port Hope Area Initiative Management Office to attend the next Port Granby Discussion Group meeting to be held on November 28, 2012 from 7:00 to 9:00 p.m. at the Newtonville Community Hall. 3.12 Robert Kyle's office received a letter. from Wayne Robbins, Chief Nuclear Officer, concerning Darlington Nuclear receiving the Award of Excellence for industry - leading innovation in safety, operations and management on November 7, 2012. 4.0 Nuclear Power / Environmental Issues 4.1 Report by the CNSC concerning the Safety Performance of Pickering and Darlington Nuclear Power Plants in 2011 Philip Webster, Director, Darlington Regulatory Program Division, provided a report on the CNSC's Staff Integration Safety Assessment of Pickering and 3 Darlington Nuclear Power Plants (NPPs) for 2011. The highlights of Philip's presentation were: • The CNSC Safety Performance Ratings for 2011 were: o Fully Satisfactory (FS) o Satisfactory (S) . o Below Expectations (BE) o Unacceptable (U) • For 2011, the CNSC used 14 Safety Control Areas to determine Safety Performance Ratings. • The CNSC Safety Performance Ratings Summary for Pickering A and B and the Darlington NPPs for 2011 were: Safety & Control Areas Pick A Pick B Darl o Human Performance Management SA SA SA o Management Systems SA SA SA o Operating Performance SA SA FS o Safety Analysis SA SA SA o Physical Design SA SA SA o Fitness for Service SA SA FS o Radiation Protection SA SA FS o Conventional Health and Safety SA SA FS o Environmental Protection SA SA . SA o Emergency Management & Fire Protection SA SA SA o Waste Management SA SA SA o Security SA SA SA o Safeguards SA SA SA o Packaging and Transport SA SA SA o Integrated Plant Rating SA SA FS The conclusions of the Safety Assessment of Pickering A and B NPPs were: • Pickering A and B were rated as Satisfactory. • Pickering A and B Licences expire on June 30, 2013. • Pickering's Nuclear Safety Maintenance Program met the industry best practice. • Pickering A has Units 2 and 3 in Safe Storage. • Pickering's NPPs. fish net system is working well. The conclusions of the Safety Assessment of Darlington NPP were: • Darlington was rated as Fully Satisfactory. • Darlington's Operating Licence expires on February 28, 2013. • Darlington's Nuclear Safety Maintenance Program was the highest in Canada. • Darlington's Radiation Protection was the industry lowest for 3 -year worker collective effective dose average. M • CNSC's Public Hearing for the relicensing of Darlington NPP and EA for Proposed Darlington Refurbishment and Continued Operation Project will be held December 3 to 6, 2012. In summary, Philip indicated the Pickering and Darlington NPPs were operated safely in 2011 and there were: • No serious process failures occurred. • No members of the public received a radiation dose in excess of the CNSC regulatory limit. • No workers were confirmed to have received a radiation dose in excess of the CNSC regulatory limits. • The accident frequency and severity rates were low. • All environmental emissions from the NPPs were well below the CNSC' regulatory limits. • Pickering and Darlington NPPs complied with their licence conditions concerning Canada's international obligations for peaceful use of nuclear energy. Philip Webster indicated more information on the Safety Assessment of Nuclear Power Plants can be found at www.nuclearsafety.gc.ca. The slides Philip used are attached as Appendix 1. 4.2 Progress Report by CNSC concerning their Action Plan: Lessons Learned from the Fukushima Nuclear Accident Philip Webster, Director, Darlington Regulatory Program Division, provided a progress report on the Lessons Learned from the Fukushima Accident and the Actions Taken by the CNSC. The highlights of Philip's presentation were: Philip reviewed actions the CNSC took immediately following the Fukushima nuclear accident resulting in the CNSC Task Force Report and Action Plan. The highlights of Philip's presentation were: • In October 2011, the CNSC Fukushima Task Force Report was released and had 13 recommendations divided into 4 major areas that included: • Strengthening defence -in -depth • Enhancing emergency preparedness • Improving regulatory framework and processes • Enhancing international co- operation • April 2012, the CNSC management accepted the conclusions and recommendations of the Task Force Report. • May - 2012, the CNSC Action Plan was developed from the Task Force recommendations. • The CNSC Action Plan will be fully implemented by December 2015 and the progress will be closely monitored. • The Action Plan resulted in the NPP licensees taking the following action: o Improving capabilities to withstand a prolonged loss of power o Improving response to containment challenge /performance • Implementing the Severe Accident Management Program • Evaluating the structural integrity of the spent fuel pools at temperatures in excess of design temperature • Ensuring instrument and equipment survivability in case of severe accidents • Providing emergency mitigating equipment and resources including back -up power • Providing external support and mutual aid agreements to all Canadian nuclear utilities • Providing automated real -time station boundary radiation monitoring systems • The Action Plan resulted in the CNSC taking the following action: • Enhancing emergency preparedness by integrating off -site nuclear emergency plans and prioritizing full scale exercises • Improving the regulatory framework and processes that included emergency preparedness • Enhancing international cooperation with other international regulators and review of international recommendations • Set -up an action plan to address all the findings 'and recommendations by other international regulators Philip Webster will continue to update the DNHC on the CNSC's Lessons Learned from the Fukushima Nuclear Accident. The slides Philip used are attached as Appendix 2. 4.3 Report by Greenpeace on the Lessons Learned from the Fukushima Nuclear Accident Shawn- Patrick Stensil, of Greenpeace, provided a presentation on the Greenpeace's Lessons Learned from the Fukushima Nuclear Accident. Shawn- Patrick indicated "Institutional Failure" was identified as a cause of the Fukushima nuclear accident not just the earthquake and resulting tsunami. He indicated the nuclear regulator in Japan and TEPCO, the nuclear power plant operator, ignored earthquake and tsunami risk warnings. If the risk warnings that were identified had been acted on, the Fukushima nuclear accident could have been prevented. The highlights of Shawn - Patrick's presentation were: • Institutional Failure is a significant contributor to risk but it has not been mentioned in the Scope of the CNSC's Action Plan for the Lessons Learned from the Fukushima Nuclear Accident. • Simple technical solutions do not always address root problems that may require institutional changes. • Current risk models appear to under estimate accident risk since we have had three major nuclear accidents worldwide with Chernobyl, Three Mile Island and Fukushima involving Institutional Failure. • It is important to integrate empirical experience into risk models because they inform environmental and safety reviews as well as emergency planning. 6 • Discussion on how to make the CNSC more independent as the Canadian nuclear regulator of NPPs was not included in the Task Force report on the Fukushima Nuclear Accident although it was suggested by Greenpeace. The current proposed Darlington Nuclear Refurbishment and Continued Operation Project review should acknowledge Institutional Failure as a contributor to accident risk to ensure the adequacy of emergency preparedness in case of a severe accident. He noted, however, that the CNSC has not acknowledged Institutional Failure -in the final review report. The slides Shawn - Patrick Stensil used are attached as Appendix 3 and more information can be accessed at www. rg eenpeace.ca. 4.4 Progress Report by OPG on the Lessons Learned from the Fukushima Nuclear Accident Mark Elliott, Senior Vice President and Chief Nuclear Engineer for OPG, provided an update on the Lessons Learned and Actions taken by OPG from the Fukushima Nuclear Accident. The highlights of Mark's presentation were: Mark reported that the Key Findings of the OPG review from the Lessons learned from the Fukushima Nuclear Accident were: • Defend against fuel damage and maintain containment including loss of the power grid and on -site power. • Focus on severe accident prevention in addition to severe accident mitigation and emergency response. • Anticipate and plan for the unexpected. • Identify clear decision making authority. Mark reported on Additional Initiatives from the Lessons Learned that included: • Target a large provincial emergency planning drill in 2014. • Focus on human performance under extreme conditions. • Integrate accident management procedures and guides to include: o Protection of fuel o Protection of containment o Design basis • Confirm the Shift Manager's decision guide and deployment of resources. • Modify and simplify connections for portable equipment. Mark reported that the summary of the Lessons Learned were: • OPG confirmed their NGSs are safe but they are not being complacent. • OPG responded to the Fukushima nuclear accident with urgency and diligence. • OPG coordinated its follow -up actions with the nuclear industry and the CNSC. • OPG's actions provided, greater defense -in- depth. 7 • OPG improved its capability to prevent fuel failure, protect the containment and improve capability for emergency response. • Lessons learned are still coming out of the review and OPG will implement more changes as needed. Mark Elliott will continue to keep the DNHC updated on the Lessons Learned by OPG from the Fukushima Nuclear Accident. The slides Mark used are attached as Appendix 4. 4.5 Report by the PHAIMO on the Port Granby Project Judy Herod, Manager, Stakeholder Relations .and Communications, and Catherine Jefferson, Senior Environmental Specialist for the PHAIMO, provided a progress report on the Port Granby Project. The highlights of Judy and .Catherine's presentation were: Catherine indicated the PHAIMO has demonstrated its commitment to protecting human health and the environment by: • Implementing comprehensive and adaptive monitoring programs. • Complying with Environmental Assessment Follow -up Programs and CNSC Regulatory requirements. • Sampling and analysis of the biophysical and socio- economic environments. • Conducting environmental monitoring that will enable the PHAIMO to mitigate environmental impacts and implement adaptive managed measures as required. Catherine reported on the progress of the Port Granby Project and included: • Construction of the rail overpass on Elliott Road is progressing well. • The three levels of dust monitoring are being conducted on Elliott Road, Concession Road 1 and Lakeshore Road and mitigating dust problems by spraying the roads and work sites. • Sound level monitoring is being conducted of construction noise levels and mitigation tools include barriers, vegetation, vehicle emission controls and low noise reverse alarms on vehicles. Judy explained that a new community advisory group of 6 members representing a cross section of the community will be formed and called the Citizen Liaison Group (CLG). The CLG will complement the Port Granby Discussion Group and will have their first meeting in early 2013 and will focus on: • Promoting the understanding of the Port Granby Project. • Enhancing community relations. • Verifying that environmental monitoring requirements have been met. Judy Herod or her associates will keep the DNHC updated on the progress of the Port Granby Project. More information on the Project can be obtained by contacting the PHAIMO at 905 885 -0291 or by email at info(a phai.ca. The slides used in their presentation are attached as Appendix 5: 8 5.0 Health Effects 5.1 Report by Cancer Care Ontario (CCO) on Estimating Cancer Risk in Relation to Ambient Tritium Concentration from Routine Operation of the Pickering NGS Susithia Wanigaratne, Epidemiologist at CCO and Dr. Eric Holowaty, Professor of Epidemiology at the University of Toronto, presented the outcome of an epidemiological study to determine whether ambient tritium concentrations from the Pickering NGS during normal operation are related to higher risk of radiation - sensitive cancers in the City Pickering, Ontario. The highlights of their presentation were: • The study was conducted from 2008 to 2012. • The study focused on risks related to tritium and not other kinds of radiation because the majority of radiation emitted from the Pickering NGS is tritium which is typical for CANDU and other Heavy Water Reactors (HWRs). •_ Several other health effects studies have been completed for CANDU and HWRs including Radiation and Health in Durham Region completed in 2007 by the Durham- Region Health Department. ® North Oshawa was selected as a comparison community to the City of Pickering since it was in Durham Region, and not influenced by the potential health effects of tritium dispersion from the Pickering or Darlington NGSs. ® Data sources used by CCO for the study included: o Pickering and North Oshawa property assessment files from 1979 and 1985 to determine non - movers. ` o The Ontario Cancer Registry records, of all cancer cases but skin cancer in Ontario, were used to identify all cancers diagnosed in the City of Pickering and North Oshawa from 1985 to 2005. o The Ontario Mortality Database for Ontario was used to obtain death information for Pickering and North Oshawa residents from 1964 to 2005. o Tritium dispersion concentrations originating from the Pickering NGS were calculated by using Toronto's Pearson International Airport meteorological data and annual tritium emissions as reported by OPG. o Census of Canada information was used for years 1986, 1991, 1996, 2001 and 2006. The accuracy of airborne tritium estimates was excellent at the Pickering NGS property line; however the ideal tritium dose would be to the target organ of individuals. It was acknowledged that the ideal is not feasible • to collect. The retrospective cohort study of non - movers living in the City of Pickering and North Oshawa in 1985 calculated all cancers and specifically breast, leukemia, lung and thyroid for four 5 -year time periods up to 2005. The results of the cohort study showed that cancer risk was not significantly elevated across any of the four 5 -year time periods among the City of Pickering residents and specifically non - movers. In fact, cancer incidence was often significantly lower in the City of Pickering compared to the rest of Ontario. Susitha Wanigaratne and Dr. Eric Holowaty concluded that the CCO study findings were: • There was insufficient evidence that ambient tritium concentrations from the Pickering NGS are related to higher risk of cancer in the City of Pickering. • To increase confidence in these findings it may be useful to incorporate data on additional confounding exposures such as smoking, and the accuracy of individual tritium exposure estimates and measurement. Susitha Wanigaratne indicated that additional information on the CCO study could be obtained by contacting Communications at Cancer Care Ontario at publicaffairs@cancercare. on. ca. 6.0 Communications 6.1 Community Issues at Pickering Nuclear Scott Berry, Manager, Site Public Affairs, provided an update on Community Issues at Pickering Nuclear. The highlights of Scott's presentation were: • Pickering employees have worked approximately 7.6 million hours without a lost -time injury. • Units 4, 5, 6 and 8 at Pickering are operating at high power. • Units 1 and 7 are in the midst of planned maintenance outages. • The fish protection net has been safely removed for the winter and it was very effective again this year exceeding fish diversion targets. • Pickering employees and community volunteers planted another 500 trees and shrubs in Alex Robertson Park making a total of approximately 11,000 trees. • Pickering employees supported 40 seniors by spending a day at their homes completing yard work. • The next edition of Pickering Neighbours will be issued in November. Don Terry, Manager, Public Affairs, at Pickering Nuclear, can be reached at (905) 839 -1151 extension 5966 or by e -mail at don.tg,=@opg.com for more information. 6.2 Community Issues at Darlington Nuclear Scott Berry, Manager, Site Public Affairs, provided an update on the Community Issues at Darlington Nuclear. The highlights of Scott's presentation were: • Employees at Darlington Nuclear have worked more than 1.9 million hours without a lost -time injury. • Units 1, 2, 3 and 4 are operating at high power. • Darlington hosted the Global Television and National Post for a station tour in early November. • Clarington Family Safety Day was once again very successful. 10 • Darlington produced 22% of Ontario's electricity needs in the first 9 months of 2012. • Darlington Nuclear was the recipient of the Award of Excellence at the Annual Institute of Nuclear Power Operations conference held in Atlanta, Georgia on November 7, 2012. Congratulations! • CNSC Public Hearing will be held December 3 to 6, 2012 at the Hope Fellowship Church in Courtice concerning: o The EA for OPG's proposed Refurbishment and Continued Operation of the DNGS to extend the operating life of the station for 25 to 30 years. o The request by OPG for the Renewal of the DWMF Licence for 10 years with plans to build 2 additional storage buildings. o The request by OPG for the Renewal of the DNGS Nuclear Power Reactor Licence. • The next edition of Darlington Neighbours will be issued in November. Jennifer Knox, Manager, Public Affairs, at Darlington Nuclear, can be reached at (905) 697 -7443 by e -mail at Jennifer.knox@opg.com for more information. 7.0 Other Business 7.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today. 7.2 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next DNHC meeting on January 18, 2013 or future DNHC meetings may include: • Progress Report from the Ontario Ministry of Health and Long -Term Care on their Radiation Health Response Plan • Progress Report from OPG on Nuclear Emergency Preparedness at Pickering and Darlington NGSs • Progress Report from Durham Emergency Management Office on the Nuclear Emergency Preparedness in Durham Region • Progress Report from OPG on the. Darlington New Nuclear Project • Progress Report from OPG on the Proposed Darlington Refurbishment and Continued Operation Project 7.3 Robert Kyle mentioned the DNHC meetings scheduled in 2013 are: • January 18t' to be hosted by the Health Department • April 19th to be hosted by Pickering Nuclear • June 14'h to be hosted by Darlington Nuclear • September 13th to be hosted by UOIT • November 15th to be hosted by the Health Department 11 8.0 Next Meeting Date January 18, 2013 Times 12:00 PM Lunch served 1:00 PM Meeting begins Host Health Department Location Durham Region Headquarters 605 Rossland Road East Meeting Room 1 G Town of Whitby, Ontario 9.0 Adjournment'at 4:50 PM 12 I -2 CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE November 29, 2012, 2:00 P.M. MEETING ROOM 1A Present: Mayor Foster attended at 2:45 p.m. Jackie Fehr, Kawartha Pine Ridge District School Board Erin Gorman, Peterborough Victoria Northumberland and Clarington Catholic District School Board Sean Fitzgerald, Durham Regional Police Services Rolf Kluem, Durham Regional Police Services Gary Lewis, Emergency Medical Services Chris Newman, Clarington Fireside Youth Group John O'Toole, MPP Maria Perrino, John Howard Society Gord Weir, Director of Emergency Services /Fire Chief Also Present: Patti Barrie, Municipal Clerk Patti Barrie, Municipal Clerk, chaired the meeting. 1. MINUTES Moved by R. Kluem, seconded by G. Weir THAT the minutes of the meeting held on October 25, 2012 be approved. "CARRIED" 2. ELECTION OF CHAIR AND VICE -CHAIR It was agreed that the election of the Chair and Vice -Chair will be considered at a future meeting. 3. CORRESPONDENCE (a) Edgar Lucas, Chairman, Board of management, Historic Downtown Bowmanville Business Centre - Involvement in Safe Communities Advisory Committee Correspondence from Edgar Lucas advising that the Historic Downtown Bowmanville Business Centre does not plan to attend future meetings, as their mandate is restricted to just those things related to the "beautification and promotion of the designated area ", was received for information purposes. Clarington Safe - 2 - November 29, 2012 Communities Committee 4. NEW BUSINESS (a) Durham Regional Police Trending Reports Inspector Kluem advised that the crime analysis for the month of November is not yet available —it will be available tomorrow. He offered to answer questions on specific points of interest. Questions arose with respect to: ➢ a halfway house on Concession Street ➢ escalation in graffiti ➢ parent coalition – Neighbourhood Watch and Crime Stoppers – DRPS will continue with the coalitions ➢ vandalism at former school on Queen Street (b) 2013 Budget The Committee was advised that an amount of $5000 has been included in the municipality's draft budget to allow for some projects to be undertaken in 2013. The budget will be considered by Council in February 2013. 5. OTHER BUSINESS The Committee discussed possible ideas for disseminating information to the community, ie, outreach programs, Family Safety Day, incorporating strategies into messaging through EMS, public awareness of defibrillators, Road Watch Committee. Durham Regional Police provided information pertaining to the RIDE program statistics, recent drug busts in the Region, the Toronto program on texting strategies /distracted pedestrians and robberies which have occurred recently in Ajax/Pickering. 6. DATE OF NEXT MEETING The next meeting of the Committee is scheduled to be held on Thursday, January 24, 2013, commencing at 3:00 p.m. in Committee Room 1A. The Police Department will provide trending reports for November and December at this meeting. z _ri aq 9H E N E R G Y for a cleaner world December 04, 2012 Dear Mayor Foster and Clarington Council: Covanta Energy Group, Inc. 445 South Street Morristown, NJ 07960 Tel: 862 - 345 -5339 Fax: 862 - 345 -5090 Re: Covanta Burnaby Ash Management and the Durham York Energy Centre We are in receipt of your letter dated November 21, 2012. We appreciate your forwarding the email from one of your residents and stating your expectation of higher accountability and transparency from Covanta. ,First and foremost, the issue raised in your letter regarding the fly ash at Metro Vancouver's Waste to Energy facility operated by Covanta is an extremely complicated matter that is under review by the Ministry of the Environment. We strongly disagree with the accusations made in the email attached to your letter and the assumptions made by the Council regarding Covanta's actions relating to fly ash management. Covanta is committed to ensuring our facilities meet all regulatory standards. Human health and environmental safety is our top priority. We are taking this matter very seriously, and we are fully cooperating with a review being undertaken by the Ministry of the Environment. The Burnaby facility has an excellent compliance record with all ash testing results for the past 13 years complying with all applicable standards. Pursuant to regulatory requirements, Covanta conducts two types of tests on the fly ash produced at the Burnaby facility: on -site testing of each truckload of ash prior to shipping and testing of a single monthly composite sample which is performed by a third party independent laboratory. The composite test is a double -check of the on -site testing and used to inform the facility if there is an issue with the system. Laboratory test results from the July and August composite samples were found to be different than the on- site testing and are now under thorough review. You should be aware that since September 2012 to the present, every truck has been sampled and lab tested using the complete regulatory ge-tto ith all test results being consistent with the prior 13 years of full compliance. t ter I Since the discrepancies in test data were discovered, Covanta has undertaken a numbVilEg t4 o$1,Lnd transparent steps to address this issue, in addition to providing our full cooperation in thell9 immayjQf the Environment review. We have: ❑ COUNCIL �'INFORMA p FILE DIRECTION INFORMATION • commissioned further analysis of the monthly composite samples for July and A!u`gt A IR independent laboratories; a MAYOR 0 MEI48ERS ; u! '� CAD • thoroughly reviewed procedures for ash treatment at the Burnaby facility and ,c, 1 that affCOUNCIL systems were and are functioning properly; ., rs1v C-CORPORATP-1:c�;tnla Of SERVICES t ' /I68S 11Mf • introduced additional testing at the Burnaby facility which involves lab testing 1P.-cy , ELizv1j,e y 4 IPAL', rCppail of fly ash before it leaves the facility for disposal, in addition to the on -site 'test n �� alsoC�ER�'s t done for each truck load; and �� 'I''�tNI��'�'��'r�clruRrh� ,<<: .sEgvlcES t�trrEr�u i RRR • undertaken a review of internal reporting procedures and introduced new 4=ed ryas and y �n _® training to ensure reporting timing errors do not occur. I Covanta Burnaby Ash Management and the Durham York Energy Centre 21Page On -site testing of every individual load of fly ash for the months of July and August 2012 showed normal readings, certainly nothing that would indicate a problem with the ash conditioning system. We are confident that none of the ash trucks leaving the facility exhibited a hazardous characteristic and that at this point, it is premature to conclude otherwise. We welcome the Ministry of the Environment's involvement. With regards to the delay in reporting the test results, we deeply regret this human error and have put redundancies and training in place to ensure that it does not happen again. At no time was information related to this issue purposefully withheld. Covanta has always taken great pride in our transparency and we previously issued a letter from our corporate office to each of our clients advising them of the situation at the Burnaby facility. It is our belief that this event has had no negative effect on human health or the environment. The Ministry of the Environment has also stated publicly that there is currently nothing to indicate any risk whatsoever to human health or environmental safety. With regards to the design and operation of the Durham York Energy Centre (DYEQ, Covanta is currently completing the detailed design of the system. A complete ash management plan including an ash test protocol is also being developed for review by the Ministry of the Environment well in advance of processing any waste. Covanta has continuously demonstrated our commitment to the protection of human health and the environment. We are disappointed by the inaccurate portrayal of our company by the small, yet vocal opposition to the DYEC project. The DYEC facility once operational will be the standard bearer for efficient, sustainable, and environmentally beneficial solid waste management; a plant the Region will be proud of owning and Covanta will be proud in operating. Please do not hesitate to contact us directly should you have any questions or concerns. Sing rely, Joey Neuhoff Vice President - Business Development 4, Caraccio cc: Chair Roger Anderson — Durham Regional Chairman C. Curtis, Commissioner of Works —Durham Region Area Municipalities within Durham Region Durham Federal Constituency Office John O'Toole, M.P.P. Vice President - Business Management Great Lakes Region REPORT #1 REPORT TO COUNCIL MEETING OF DECEMBER 17, 2012 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, DECEMBER 10, 2012 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) ESD- 020 -12 Monthly Activity Report — November, 2012 (b) CLD- 035 -12 Parking Control at Boat Launches 2. DELEGATION OF DAVID LAWSON, PRESIDENT OF THE BOWMANVILLE CREEK ANGLERS, REGARDING ENFORCEMENT OF ILLEGAL FISHING AT BOWMANVILLE CREEK THAT the delegation of David Lawson, President of the Bowmanville Creek Anglers, regarding enforcement of illegal fishing at Bowmanville Creek, be referred to Staff for a report to consider passing a by- law,regarding posting a sign on the Bowmanville Creek, north of the dam to the "area where the two channels meet ", as "no trespassing for the purposes of fishing "; and THAT Staff be directed to draft a letter of support to the Ministry of Natural Resources regarding the enforcement fines being directed to the Municipality. 3. DELEGATION OF TOM WOODS AND NIK PAPANIKOLAS REGARDING THE TRUDEAU DRIVE SCHOOL ACCESS WALKWAY CLOSURE THAT, in the interest of working together to reach a solution that will improve public safety for area residents, and those residents represented by the delegations of Tom Woods and Nik Papanikolas, while engaging all community stakeholders in an open and democratic process, Staff be requested to hold a public meeting on a weekday evening to gather feedback from residents and provide a report to members of Committee; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report, #1 - 2 - 1 December 17, 2012 THAT all residents who live in the area directly affected by the safety concerns at the Trudeau Drive walkway be invited by a mailed notice, in accordance with the standard protocol for notice of public meetings, to attend the meeting. These notices should, therefore, be mailed to all residents living on: • Trudeau Drive; • Marchwood Crescent; and • Orr Court. THAT representatives from KPRDSB, Clarington Staff and DRPS be invited to attend the public meeting; THAT staff provide a report to Council after the public meeting outlining: • A synopsis of the concerns presented by residents at the meeting; • Potential steps to be taken (including cost estimates) that will address the concerns brought up by residents at the public meeting (i.e. including but not limited to: public safety, traffic congestion and littering), and how each potential option will address the concerns, including: • Installation of a gate to permit access to the walkway only during school hours; • Installation of 24 -hour video surveillance cameras; • Closure and sale of the walkway property (including an estimate of potential income from the sale); • Utilizing existing Staff or hiring Staff to clean up the Trudeau Drive walkway area and adjoining environs on a bi- weekly basis; • Potential success of obtaining funding from KPRDSB to share costs of any of the above; THAT DRPS and Municipal Law Enforcement Division be asked to provide comment on whether closure of the Trudeau Drive walkway would be effective in reducing the incidents of vandalism, littering, drug use, swearing and other disruptive behaviour currently being reported in the area of Trudeau Drive; THAT the Municipal By -law Enforcement Division be asked to provide comment on whether closure of the walkway would result in cost - savings to the Municipality with respect to enforcement of illegal parking during school drop -off and pick -up hours on Trudeau Drive; and THAT the Emergency and Fire Services Department investigate the current situation, especially during the morning and afternoon "pick up" and "drop off" times; and be asked to provide comment on current access levels, and whether potential closure of the walkway would result in enhanced accessibility for Emergency Services personnel to Trudeau Drive, Marchwood Crescent and Orr Court. Report #1 - 3 - December 17, 2012 4. CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN THAT Report PSD- 054 -12 be received; THAT the proposed Clarington Official Plan Amendment No. 80 (COPA 2012 -0002) (Attachment 7 to Report PSD- 054 -12) to implement the revised Hancock Neighbourhood Design Plan (Attachments 4, 5 and 6 to Report PSD- 054 -12) continue to be processed including the preparation of a subsequent recommendation report; and THAT all interested parties listed in Report PSD- 054 -12 and any delegations be advised of Council's decision. 5. AN APPLICATION TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND ZONING BY -LAW AMENDMENT TO PERMIT 163 RESIDENTIAL UNITS APPLICANT: WEST DIAMOND PROPERTIES INC. AND PLAYERS BUSINESS PARK LTD. THAT Report PSD- 055 -12 be received; THAT the application for an amendment to Draft Approved Plan of Subdivision (S -C- 2004 -004) and Rezoning (ZBA 2012 -0017) submitted by West Diamond Properties Inc. and Players Business Park Ltd. to reduce the number of residential units in Phase 2 from 190 units to 163 units continue to be processed including the preparation of a subsequent recommendation report; and THAT all interested parties listed in Report PSD- 055 -12 and any delegation be advised of Council's decision. 6. APPLICATIONS UNDER THE FIT AND MICRO -FIT PROGRAM OF THE GREEN ENERGYACT 2009 THAT Report PSD- 056 -12 be received; THAT Council approve the resolution contained in Attachment 2 to Report PSD- 056 -12 supporting the FIT application by Saturn Solar LP I on behalf of 1596451 Ontario Ltd., 3520 Highway 35/115, Newcastle as follows: WHEREAS Saturn Solar LP / (the applicant) proposes to construct and operate a rooftop solar array (the "Project ") on a farm storage building at 3520 Highway 35/115, Newcastle (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; Report #1 - 4 - December 17, 2012 AND WHEREAS the Applicant has requested that Council of the Municipality,of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and THAT This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. ; and THAT all interested parties listed in Report PSD- 056 -12 be advised of Council's decision. 7. PUBLIC MEETING FOR WALKWAYS NEAR LYDIA TRULL PUBLIC SCHOOL AND DR. G.J. MACGILLIVRAY PUBLIC SCHOOL THAT Staff be directed to organize a public meeting including area residents regarding traffic issues near Lydia Trull Public School and Dr. G.J. MacGillivray Public School; THAT Municipal Law Enforcement Staff, Clarington Fire and Emergency Services, the Kawartha Pineridge District School Board, and Durham Region Police Services be invited to participate in the meeting; and THAT the standard public meeting notice protocol be followed to provide notice of the public meeting. 8. VOLUNTEER PROGRAM — CLARINGTON ANIMAL SHELTER THAT Report CLD- 034 -12 be received; THAT staff continue to work towards developing a volunteer program at the Clarington Animal Shelter and report back; and ' Report #1 - 5 - December 17, 2012 THAT all interested parties listed in Report CLD- 034 -12 be advised of Council's decision. 9. ACCESSIBILITY POLICY THAT Report CLD- 036 -12 be received; THAT the Accessibility Policy included as Attachment 1 to Report CLD- 036 -12 be approved and incorporated into Corporate Policy; and THAT the Accessibility Advisory Committee be advised of Council's decision. 10. ENERGY AUDIT MASTER PLAN — IMPLEMENTATION STRATEGY THAT Report CAO- 006 -12 be received; THAT the specific projects appended to Report CAO- 006 -12 be approved; and THAT the projects be financed from the Municipal Government Enterprise Reserve Fund, with any realized savings directed back to the Municipal Government Enterprise Reserve Fund to repay the financing provided. 11. AREA FOR DISPLAY OF AWARDS WHEREAS we are proud of our community members and their winning awards at a number of different venues and community events; THEREFORE BE IT RESOLVED THAT Staff identify an area within the Municipal Administrative Centre where these. awards can be displayed for the public to view and recognize the great community that we have. 12. STAFFING ISSUES WITHIN CLARINGTON ANIMAL SERVICES THAT Resolution #CGPA -25 -12 passed in Closed Session be ratified. i am 1:1:4 Z41 I Wid !1 1 There are no By -laws to be considered as of the time of publication. 0 cif MEMO Learli�rg the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: December 14, 2012 Subject: COUNCIL AGENDA -- DECEMBER 17, 2012 Please be advised of the following regarding the December 17th Council meeting: DELEGATIONS See Final list of delegations attached. CORRESPONDENCE D - 9 Karen Leibovici, President, Federation of Canadian Municipalities (FCM) advising that in consultation with the Government of Canada, FCM is launching a second round of nominations for the Queen's Diamond Jubilee Medal; indicating that nominations already submitted are unaffected and that those nominated as alternates will receive a medal, providing they meet the eligibility criteria; indicating that all Members of Council and municipal officials may nominate as many additional candidates as they consider deserving of the Queen's Diamond Jubilee Medal; and, indicating that the deadline for nominations is December 31, 2012. (Considered by Council on October 22, 2012 at which time the correspondence was referred to staff and advertisements were placed on the Municipal website and through social media.) Attached, Under Separate Cover, for Members of Council is information on Nominations for the Queen's Diamond Jubilee Medal Award. D - 10 Martha Rutherford Conrad, Executive Director, Clarington Museums and Archives Board, advising of their endorsement of amendments to By -law 2007 -138, a by- law to establish a Board of management to operate museums, on behalf of the Municipality of Clarington. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905- 623 -3379 F 905 - 623 -6506 CLERK'S DEPARTMENT MEMO PAGE 2 D -- 11 Sandra Theile, acting on behalf of a local resident, objecting to the proposed Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan. In particular, Ms. Theile disagrees with the location of the buffer zone and requests that it be moved south of Lot 101. She is requesting the development of 13 lots on the south side of George Reynolds Drive at Hancock Road North be permitted. Ms. Theile is in support of the proposed extension of George Reynolds Drive. (Motion to refer correspondence to the Director of Planning Services) D — 12 W. J. Huether, Treasurer, Valleys 2000 (Bowmanville) Inc., confirming for the proposal by Dave Lawson that there be signage placed above the Goodyear Dam stating 'no trespassing for the purpose of fishing'. (Motion to refer correspondence to Staff) D —13 Libby Racansky, local resident, objecting to the proposed Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan. Ms. Racansky outlines seven items in detail in her email to Members of Council dated December 14, 2012. She is also requesting that Council deny Mr. Manson's request (in Correspondence D — 5) to build additional 13 units within the greenspace. (Motion to refer correspondence to the Director of Planning Services) BY -LAWS 2012093 Being a by -law to establish a Municipal Service Board to operate museums on behalf of the Municipality of Clarington and to repeal By -law 2007 -138. (Correspondence Item D —10) Patti L. Barrie, CMO Municipal Clerk PLB /jg Attachment cc: Frank Wu, Chief Administrative Officer Department Heads FINAL LIST OF DELEGATIONS December 17, 2012 a) Bernice Chamberlain — Trudeau Drive School Access Walkway Closure {Item 3 of Report #1} 1�1 11 (Leading the Way MEMO CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: December 17, 2012 Subject: COUNCIL AGENDA— DECEMBER 17, 2012 Please be advised of the following regarding tonight's Council meeting: CORRESPONDENCE D - 9 Federation of Municipalities of Canada — Nominations for the Queen's Diamond Jubilee Medal Award / Attached, Under Separate Cover, for Members of Council is information on an additional Nominee for the Queen's Diamond Jubilee Medal Award. ell Patti L. Barri MO C� Municipal Clerk PLB/jg Attachment cc: Frank Wu, Chief Administrative Officer Department Heads i CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 Comn unity RST Wayne Gladstone, Chair, Board of Directors Deborah Hammons. Chief Executive Officer Central East LHIN Integrated Health Service Plan 2013/16 The Work of Local Health Integration Networks A presentation to the Municipality of Clarington Council December 17, 2012 ° CIA hat has the LHIN been dco ng to improve the delivery of health caps on �your con-�munoty over the past three years? • What are the pTosD,!Vas and areas of focus for the next three years? Engaged Communities. Healthy Communities. 2010 -2013 STRATEGIC DIRECTIONS AND AIMS Engaged Communities. Healthy Communities. Central East LHIN Integrated Health Service Plan 2010 -2013 Strategic Directions - Transformational Leadership - Quality and Safety - Service and System Integration - Fiscal Responsibility Engaged Communities. Healthy Communities. Strategic Aim 1. Save 1 Million Hours of Time spent in the Emergency Departments 1� 2" 3= 4) 2. Reduce Impact of Vascular Disease Enablers - eHealth - Primary Health tare Population Health - Focus on Population Health - Equitable Patient Experience - Integrated - Accessible - Person Centred - Effective - Safe Cost Control - Efficient - Appropriately Resourced OHQC a—'tb=.. d Tools - Community Engagement - Integration - System Planning - Funding & Accountability CE LHIN Vision Engaged Communities. Healthy Communities. 4 Approaches - Triple Aim & Quality Improvement - Performance Management - Project Management So how are we doing so far? 51227A Hours Say ✓ed Engaged Communities. Healthy Communities. 44,063 IP Dayo HOW ARE WE IMPROVING CARE FOR YOUR RESIDENTS? Engaged Communities. Healthy Communities. Health Care Funding to Durham Region • On an annual basis the Central East LHIN provides over $730 Million to kcal health service providers in Durham Regoon= This ensures that local residents have access to hospital services, community mental health and addiction services, community health centres, community support servoces, bong -term care and the services of the Community Care Access Centre Engaged Communities. Healthy Communities. Health Providers Serving Your Community • Lakeridge Health • Ontario Shores • Community Care Durham • Durham Mental Health Services • Central East CCAC • CMHA Durham • Alzheimer Society of Durham • Brain Injury Association of Durham • CNIB Durham • Durham Hospice Engaged Communities. Afton.., Healthy Communities. Long Term Care Homes: • Fosterbrooke • Marnwood • Strathaven Major Recent LHIN Initiatives • Home First — Investments in Home Care services Assisted Living for High Risk Seniors • Geriatric Assessment and Intervention Network (GAIN) • Restorative Care Programs • Senior Friendly Hospitals • Behavioural Supports Ontario • Nurse Practitioners Supporting Teams Averting Transfers (NPSTAT) • Integrations to streamline access — hospice services, cardiac rehab, thoracic surgery, community based mental health services Engaged Communities. Healthy Communities. - Recent Investments in Durham Region q711 New investments in Durham Region - - -�;� (announced November 2012) • Community Care Durham — Assosted Living servoces on Ajax - $450,000 — Adult Day Program in Whitby - $180,000 — [enhanced Home at Last services (PSWs) - $80,000 • Central East Community Care Access Centre — $9 Million shared across the Centra9 East Region to provide approximately 1200 complex care clients an additional 250,000 personal support hours, nursing and therapy vosots Engaged Communities. - Healthy Communities. STRATEGIC AIMS FOR THE 2073 -2016 IHSP Communities. Minister's Action Plan • Keeps people healthy — Focused on prevention, promotion, and self - management — Developed strategies for priority populations • Faster access to family health tare — Have built a strong primary care foundation, with broad access to specialty and community services • Right care, right time, right place Focused on patient- centric delivery Implemented standardized system -wide approach to quality management and improvement Have governance models that engage clinicians and the public in decisicn- making, enabling informed service provision that meets ccmmunity needs in a timely way — Developed a system structure to integrate services along the ccntinuum of care, optimize coordination, and foster effective partnerships — Utilized shared electronic medical records Engaged Communities. Healthy Communities. Pan -LHIN Health System Imperatives • Enhancing Access to Primary Care - focused on advancing strategies to ensure people have timely access to a primary care provider and creating enabling structures and processes to align primary care more effectively within the overall continuum • Enhancing Coordination & Transitions of Care for Targeted Populations — e.g. Seniors Strategy: focus on seniors have individualized plans of care that allow them to receive the care they need, when and where they need it; and the transitions post -acute are smooth and coordinated • Implementing Evidence Eased Practice to Drive saWy - focused on high priority safety issues that require consistent, coordinated responses to ensure that patents are safe and that adverse events are rninimized /eliminated • Holding the Gains — focused on ensuring that new initiatives will not cause previous gains to be eroded (e.g., ER /ALC, ER Wait Times, and access to care, coordination amongst prcviders, enhanced focus on accountability) Engaged Communities.,. Healthy Communities. ' -�� What is the Integrated Health Service Plan? Provincial Action Plan For Health • Three -year strategic plan and local road map to better health, better care and better value- for -money for the residents and health service providers in the Central East region • Identifies areas for focused improvement, and outlines strategic aims for achievement • Developed to align the activities and accountability agreements of local health service providers as described in the Local Health System Integration Act, 2006 Engaged Communities. Healthy Communities. 2013 -2016 Central East LHIN Integrated Health Service Plan bm Engaged Communities. Healthy Communities. unity I ST Context to Community First Sustainable health care requires — improved coordination of hospital and community services, — Attention to quality and safety at every part of the patient's journey, especiaHy transitions, — Services that prevent or shorten costly hospta� Stays; and — Focus on value - for -money for a] services provided Engaged Communities. Healthy Communities.` Hospital 2013-2016 Priority Areas and Strategic Aims Priorities, Strategic Aims and their Common Themes Engaged Communities. Healthy Communities. Supporting the Strategic Aims are a set of common themes • Enhancing Access to PrimaD71 Care • Access and Wait Times • System Design and Integration • Capacity Planning & Funding Reform • Transitions in Care & E- Health • Quality and Safety 2013 -20118 0ntegrated H eahCh Servoce Phan Who is the priority population? Whv Focus on Seniors? • All Central East LHIN Seniors • Central East LHIN has the largest • Focus on frail seniors population of seniors, and it is growing • Individuals who have lost their By 202118% of the population will resilience to "bounce back" 65+ • Frail Seniors have complex and intensive health care needs What does this Strategic Aim Mean? • More seniors living in their preferred environment — at home • Shorter wait -times for long -term care due to decreased demand • Impacts many seniors and many other aspects of the health care system (i.e. sustainability) • 123 of every 1000 seniors aged 75+ require Long -Term Care, the third highest rate in Ontario. How? • Build a stronger community sector through the Community Health Services Integration Strategy • Equity of access to specialized geriatric services across the LHIN • Implement Resource Matching and Referral (RM &R), an electronic solution for matching the needs of the individual with the appropriate service 2013 -2016 Integrated Hea�-Lh Servoce PJan Who is the priority population? Why Focus on Vascular Health? • Persons with established vascular Vascular disease is a major causes of disease including: cardiovascular and illness, disability, hospitalization and cerebrovascular conditions, vascular death in the Central East LHIN and dementia and stroke, peripheral across Canada. vascular disease and atherosclerosis • In 2011 over 15% of people with vascular disease were readmitted to hospital within 30 days of their discharge What does this Strategic Aim How? Mean? Ontario Integrated Vascular Health • inter- sectoral action between hospital, Strategy — Blueprint (Domain 3) primary & specialty care, CCAC and community agencies in partnership Enhanced access to Stroke acute and with patients and their families. rehabilitation services • Reduced initial hospitalizations, readmissions, and hospital days due to • Implement evidenced based care preventable adverse events pathways for Stroke CKD and other ° Quality Based Procedures Communities. 2013 -2016 Integrated Health Servoce PDan Who is the priority population? Whv Focus on Mental Health & • People in the Central East LHIN who Addictions? have a self- identified, or diagnosed • High unplanned repeat emergency visits serious Mental Health and /or for Mental Health Conditions (17.6 %) Addiction issue • Ranked 10th in Ontario • Concurrent disorders • High unplanned repeat emergency visits • Seniors for Substance Abuse (22.0 %) • First Nations, Metis, Aboriginal Ranked 5th in Ontario • Youth What does this Strategic Aim How? Mean? • Integration and capacity building • Design a holistic system that is between Primary Care and Mental connected with other health and Health and Substance Abuse Service multi - sectoral partners providers • Establish a "menu" of cluster -based Together hospitals and communities services to ensure local access to basic will function as an integrated system supports which will improve capacity, access Support the implementation and and value- for -money sustainability of the Ontario Common Assessment of Need (OCAN) and the Integrated Assessment Record (IAR) 2013-2016 integrated Hea0th Servoce PJan Engaged Communities. Healthy Communities. Who is the priority population? Whv Focus on Palliative Care? • Individuals and /or families living with, Limited Advanced Care Planning or at risk of developing, a life- limiting Need for enhanced palliative illness due to any diagnosis, with any assessments and heightened prognosis, regardless of age and at any cultural awareness surrounding time they have unmet expectations Advanced Care Planning and /or needs, and are prepared to In 2011 -12, 4,716 residents were accept care admitted into hospital for palliative care, accounting for 59,195 hospital days. What does this Strategic Aim How? Mean? • Expand and promote Advanced Care • Expand and promote Advanced Care Planning in primary care settings Planning in primary care settings • Utilize e- Health solutions to improve patient discharge and help clients • Expand and promote standardization locate alternatives to care of hospice, palliative and end of life • Increase the number of community care programs in Long Term Care palliative care nurse practitioner to Homes and hospitals. support individuals, families and professional care givers Central East LHIN Results Wait Times for Surgery and Diagnostics Have Improved April 2007 0 February M 2 • 25% reduction in wait times for Cancer Surgery • 35% reduction in wait 7Jmes for Cataract Surgery © 46% reduction in wait tomes for Hip Surgery O 45% reduction in wait Imes for wait times for Knee Surgery 57% reduction in /ao" tomes for CT scans 31 % reduction in wait tomes for MRI scans Emergency Wait Times Have Improved Since April 2008 • Non Admitted Low Acuity - Improvement 14% • Non Admitted High Acuity - �rnprovement 17% • Admitted - Slight Improvement, still a challenge Home First implemented to help hospitals deal with Alternative Level of Care (ALC), resulting in better flow from Emergency Engaged Communities. Because of LHINs.,,.- ° Because of LHINs, health service providers in this region are working towards common goals that wiH Improve outcomes Four patients and families. We are vveii aware of the health care challenges facing aN of our communities specifically the most at -risk populations We are working with doctors, nurses, cornmunity agencies, patients and their families and other hea0th care providers to improve peoples' experience of the health care system and take what we hear and what we know to make improvements LHINs are driving system change so that together we provide focal residents with better health, better care and better value for money. Engaged Communities. Healthy Communities. _fir- - - For More Information • www.centraleastlhin.on.ca • centra least@ INns.on.ca • 905 - 427 - 5497/1 -866- 804 -5446