HomeMy WebLinkAbout12/03/2012•
COUNCIL AGENDA
DATE: MONDAY, DECEMBER 3, 2012
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council November 19, 2012
PRESENTATIONS
a) Wallace Boughen — Queen's Diamond Jubilee Medal
b) Margaret Clayton, Chair and Ted Baker, Vice - Chair, Energy- From - Waste,
Waste Management Advisory Committee (EFW -WMAC) — Annual Report
DELEGATIONS (List as of Time of Publication)
a) Jeany Barrett, Project Leader, Newcastle Heritage Garden Project — Letter of
Appreciation (Unfinished Business #2)
b) Mayor John Henry, City of Oshawa — Ethanol Refinery at the Oshawa Harbour
Update (Correspondence Item D - 8)
COMMUNICATIONS
Receive for Information
1- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated November 13, 2012
1 - 2 Minutes of the Newcastle Community Hall Board dated May 22, September 18,
and October 16, 2012
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 =623 -3379
Council Agenda - 2 - December 3, 2012
1 - 3 Minutes of the Energy- from -Waste Advisory Committee (EFWAC) dated
January 20, April 11, August 4, October 27, 2011 and July 18, 2012
1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated
November 20, 2012
1 - 5 Linda Gasser — Draft EFW Community Communications Plan
1 - 6 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — Durham/York Energy from Waste Project
1 - 7 Melanie Aunger, RN, Public Health Nurse, Regional Municipality of Durham —
"Quit Smoking Campaign"
1 - 8 Christine Harvey and Marilyn Quintin, on behalf of the Wilmot Creek
Community — Letter of Appreciation
1 - 9 Denise Jamal, Manager, Public Affairs, Hydro One - Update on Hydro One's
Clarington Transformer Station Project
1 - 10 John R. O'Toole, MPP, Durham — Notice of Application for Approval to
Expropriate Land, under the Expropriations Act
I - 11 Kathryn Shaver, Vice - President, APM Engagement and Site Selection, Nuclear
Waste Management Organization (NWMO) - "Implementing Adaptive Phased
Management 2013 to 2017 — Draft for Public Review"
1 - 12 Steve Fracz — Highway 407 East Extension Waste
Receive for Direction
D - 1 Alice Johnson, Volunteer Chair, PITCH -IN Ontario - 2103 PITCH -IN WEEK
D - 2 Tim Teasdale — Objection to Proposed Draft Plan of Subdivision 18T- 90022,
Part Lot 30, Concession 2, former Township of Darlington, south of Durham
Highway 2 and east of Trulls Road — Bonnydon Limited
D - 3 Florence Alexander - Parray — Objection to Proposed Draft Plan of Subdivision
18T- 90022, Part Lot 30, Concession 2, former Township of Darlington, south of
Durham Highway 2 and east of Trulls Road — Bonnydon Limited
D - 4 Jo -Anne McFarland, Clarington Polar Bear Swim Committee - 13th Clarington
Polar Bear Swim
Council Agenda - 3 - December 3, 2012
D - 5 The Honourable Jason Kenney, P.C., M.P., Minister of Citizenship, Immigration
and Multiculturalism - Paul Yuzyk Award for Multiculturalism
D - 6 Jessica Bigalke, Director, A BIG mobile SIGN company Inc. - Request to
Amend Sign By -law
D - 7 Michael Chan, Minister of Citizenship and Immigration - 2013 Volunteer Service
Awards Program
D - 8 Mayor John Henry, City of Oshawa - Ethanol Refinery at the Oshawa Harbour
Update
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of November 26,
2012
STAFF REPORT(S)
UNFINISHED BUSINESS
1. Federation of Municipalities of Canada — Nominations for the Queen's Diamond
Jubilee Medal Award (Referred to staff for advertising at the October 22, 2012
Council Meeting)
2. Jeany Barrett, Project Leader, Newcastle Heritage Garden Project — Letter of
Appreciation (Referred at the November 5, 2012 Council Meeting)
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION -
OTHER BUSINESS
CONFIRMING BY -LAW
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Leading thei9ay Council Meeting Minutes
NOVEMBER 19, 2012
Minutes of a regular meeting of Council held on November 19, 2012 at 7:00 p.m., in
the Council Chambers.
Councillor Woo led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Municipal Solicitor, A. Allison
Director of Engineering, T. Cannella
Director of Community Services, J. Caruana
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services /Fire Chief, G. Weir,
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Councillor Hooper indicated that he would be declaring a pecuniary interest with
respect to Correspondence Item D - 4 and Item 12 of Report #1.
ANNOUNCEMENTS
Councillor Partner announced the following:
• Newcastle Santa Claus Parade on November 18, 2012 was a spectacular
event
• The monthly Orono Rebekah "Raise the Roof' Dinner on Wednesday,
November 21, 2012
• The Orono Horticultural Society's Annual "Christmas Show and Pot Luck
Dinner" on November 22, 2012, at the Orono United Church
Council Meeting Minutes - 2 - November 19, 2012
• 4t" Annual "Community Dance and Fundraiser ", in support of the Clarington
East Food Bank, on November 23, 2012 at the Newcastle Community Hall
presented by Janice Parish of Royal Service
• "Something Unique Craft and Artisans Show" on November 24 and 25, 2012 at
the Orono Town Hall, including the St. Saviours Church Bake Sale
• "Kirby Bazaar and Book Sale" on November 24, 2012 at the Old Kirby Church
• Orono Santa Claus Parade on November 24, 2012
Councillor Traill announced the following:
James Campbell, Visual Arts Centre Director /Curator will be giving the first in a
series of free art history lectures on Great Canadian University Art Collections —
The Agnes Etherington Art Centre — Queen's University, on November 20,
2012 at 7:00 p.m.
"One Hundred Small Paintings" Opening Reception at the Visual Arts Centre on
Friday, November 23, 2012 at 7:00 p.m.
County Town Singers Concert at the Tyrone Community Hall on December 2,
2012 at 2:00 p.m. The concert is being presented in conjunction with the
Clarington Older Adults Association
Councillor Woo announced the following:
• TransFlag Flag raising at Oshawa City Hall on November 20, 2012 at
10:00 a.m. to raise public awareness of hate crimes against transgendered
individuals
• A Gift of Art Speaker Series will host an opportunity to meet candidates for the
upcoming Federal election featuring Conservative Candidate Erin O'Toole on
November 21, 2012 at 2:00 p.m., NDP Candidate Larry O'Connor on
November 22, 2012 at 2:00 p.m. and Liberal Candidate Grant Humes at
7:00 p.m. on November 22, 2012
• Advance Voting for the November 26, 2012 Federal By- election at the Townline
Centre, 1414 Highway 2, Courtice
• Federal By- election for Durham Riding on November 26, 2012. Polls will be
open 9:30 a.m. until 9:30 p.m.
• Newcastle United Church "Euchre Night" on Friday, November 23, 2012, from
7:00 p.m. to 9:00 p.m.
• "Breakfast with Santa" on Saturday, November 24, 2012 at the Newcastle
Community Hall from 8:00 a.m. until 11:00 a.m.
Councillor Hooper announced the following:
Public Information Centre for Phase 2 of the Bowm anvil le/Soper Creek
Watershed Plan on November 29, 2012 at the Baseline Community Centre
from 6:30 p.m. to 8:30 p.m., presentation at 7:00 p.m.
Big Brothers and Big Sisters of Clarington Volunteer Information Night on
November 28, 2012 at 23 Scugog Street
Council Meeting Minutes - 3 - November 19, 2012
• Clarington Older Adult Association Smile Theatre "Fireside Songs" on
November 28, 2012, at 1:30 p.m. at the Beech Centre
• Clarington Older Adult Association "Program Pageant and Lunch" on
December 4, 2012
• Clarington Older Adult Association "Showcase of the Arts" on
December 6, 2012 at 7:00 p.m.
• Clarington Older Adult Association "Christmas Dinner and Dance" on
December 8, 2012 at 5:00 p.m.
• Clarington Concert Band Christmas Concert on December 13, 2012, at
7:00 p.m.
• Annual Christmas Tree Lighting Ceremony in Bowmanville on December 7,
2012
• Santa Claus in Hampton on November 24, 2012
Councillor Neal announced the following:
• Public Information Centre for the Bloor Street/Prestonvale Road development
applications on November 29, 2012, 6:30 p.m. to 9:00 p.m. at Faith United
Church
• Oshawa Horseless Carriagemen "Christmas in Harmony" Concert at Hope
Fellowship Church on December 1, 2012, at 7:00 p.m.
Councillor Novak announced the following:
• New Durham Region Transit Route 505 serving Mitchell's Corners with the
inaugural ride on November 20, 2012, at 10:40 a.m. from the Courtice
Community Complex
• Durham Region Transit celebrates 60 million total passengers on November
20, 2012
• Christmas Tree lighting ceremony at White Cliffe Retirement Residence on
November 28, 2012
• Public Information Centre for the application by W. Daniell, E. Daniell and
Green Martin Holdings Ltd., regarding Bonathon Crescent, on November 27,
2012, at 7:00 p.m. at the Main Branch Clarington Public Library
Mayor Foster extended congratulations, on behalf of Council, to the organizers of the
Bowmanville and Newcastle Santa Claus Parades and announced the following:
• Clarington Board of Trade will host an "Economic Outlook Breakfast" on
November 20, 2012 with guest speaker Paul Ferley, Assistant Chief Economist,
Royal Bank of Canada
• Organization of CANDU Industries Annual General Meeting and Annual
Conference on November 20, 2012 in Ajax
• Brotherhood Night on November 20, 2012
• Bowmanville Horticultural Society "Annual General Meeting and Pot Luck
Dinner" on November 21, 2012
Council Meeting Minutes - 4 - November 19, 2012
• Special General Purpose and Administration Committee Pre - Budget Workshop
on November 23, 2012 at the Clarington Older Adult Association
Mayor Foster also provided an update on the presentation he, along with Mayor
Mercier, Township of Scugog, and Regional Chair Anderson made to the Federal
Electoral Boundaries Commission. Mayor Foster indicated that the public comment
period is complete and that while it appears that Clarington may have two Federal
representatives, the Municipality will continue its efforts to advance support for one
representative for the entire Municipality.
Resolution #C- 319 -12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the minutes of a regular meeting of Council held November 5, 2012 be
approved.
"CARRIED"
PRESENTATIONS
There were no Presentations scheduled for this meeting.
DELEGATIONS
Alexis Fry, Unit Manager and Glen Turpin, Executive Coordinator, O.V.E.R.T. (Ontario
Volunteer Emergency Response Team) addressed Council concerning
Correspondence Item D - 5 - Used Clothing Bins. Ms. Fry indicated that O.V.E.R.T.
does not receive consistent funding to operate and must rely on fundraising events
and donations. In order to address funding concerns, O.V.E.R.T. has partnered with
DYN Exports to distribute used clothing bins for donations. DYN Exports recycles
used clothing and transforms articles into products for people in North America and
developing countries. Ms. Fry requested permission to place used clothing bins at
municipal community centres, arenas and playing fields.
Mr. Turpin provided a history of O.V.E.R.T., a non - profit agency of trained volunteers
who provide land search and rescue assistance to front -line emergency services
under the direction of police service agencies. Mr. Turpin stated that the partnership
with DYN Exports will increase the profile of O.V.E.R.T. and increase potential
fundraising. He noted the trucks will pick up contents of the bins on a weekly basis,
the bins will clearly identify O.V.E.R.T. as the charity and will include contact
information. Mr. Turpin stated 43% of the proceeds will be allocated to O.V.E.R.T. He
stated that O.V.E.R.T. has provided significant community support to the Municipality
and would like to continue the relationship with Clarington going forward.
Council Meeting Minutes - 5 - November 19, 2012
COMMUNICATIONS
Resolution #C- 320 -12
Moved by Councillor Traill, seconded by Councillor Woo
THAT the communications to be received for information be approved, with the
exception of Correspondence Items I - 4, 1 - 7 and I - 8.
KRTART.002111-91
I - 1 Minutes of the Clarington Safe Communities Advisory Committee dated
October 25, 2012
1 - 2 Minutes of the Clarington Agricultural Advisory Committee dated
November 8, 2012
1 - 3 Minutes of the Newcastle Memorial Arena Management Board dated
October 9, 2012
1 - 5 John R. O'Toole, MPP, Durham, forwarding a copy of correspondence he
received from the Honourable Bob Chiarelli, Minister of Infrastructure and
Minister of Transportation, in response to his inquiry regarding the impacts
resulting from the eastward extension of Highway 407 and concerns that
the Municipality of Clarington will not be eligible for any of the $83.1 million
in municipal infrastructure investments associated with Phase I of the
extension; expressing concern with the Minister's response indicating that
traffic analysis has shown negligible impact to traffic on Clarington's road
network as a result of Phase I implementation; and, advising that he
disagrees with the Minister's response and Will continue to ensure that
Clarington has the funding it needs to protect local roads against adverse
impacts from Highway 407 traffic.
1 - 6 John R. O'Toole, MPP, Durham, writing to the Honourable John Gerretsen,
Attorney General, forwarding a copy of Council's correspondence
requesting the Province support the Association of Municipalities of
Ontario's (AMO) initiative to seek reform of Joint and Several Liability
Legislation which would provide relief to municipalities that may bear a
disproportionate burden when settlements are awarded by the Courts;
acknowledging that the Premier of Ontario has made a commitment to
further discuss options for reform; and, requesting the Province to advise
what progress has been made in this matter.
Council Meeting Minutes - 6 - November 19, 2012
1 - 9 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, writing to
the Honourable Dalton McGuinty, Premier of Ontario, advising that on
November 5, 2012, the Township of Brock adopted the following resolution
pertaining to Prorogation of the Legislature:
"WHEREAS the Premier of Ontario has announced his intention to resign
his seat within the legislature;
AND WHEREAS, concurrently, the Premier requested the Lieutenant -
Governor to prorogue the sitting of the legislature until such time as a new
leader is selected and such request was granted;
AND WHEREAS it is not anticipated that the legislature will resume sitting
until the Spring of 2013 at the earliest;
AND WHEREAS it is requirement of the Municipal Act that local
municipalities, as an entity of the Province, must provide for open and
transparent government for the benefit of local citizens and it is a
reasonable expectation that members of the Provincial legislature should
abide by the same terms;
AND WHEREAS the proroguing of the legislature effectively precludes an
open and transparent form of governing;
NOW THEREFORE the Council of the Township of Brock hereby
expresses its profound disappointment that the legislature has been
prorogued and that a copy of this resolution be forwarded to the Office of
the Premier, area municipalities within the Durham Region, and the local
MPP."
1 - 4 Jim Richards advising that Covanta, the company contracted to operate
the DurhamiYork incinerator, has been dumping contaminated fly ash in a
landfill in Cache Creek, British Columbia; expressing concern that similar
infractions will occur at the DurhamiYork incinerator and that appropriate
monitoring and reporting will not take place; and, indicating that the public
will hold their elected and former representatives in Clarington responsible
for any infractions and for not standing up for the residents of Clarington
who they were elected to represent.
Resolution #C- 321 -12
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Municipality of Clarington, as the host municipality, forward
correspondence to Covanta expressing Council's concern with the situation in Cache
Creek, British Columbia;
Council Meeting Minutes - 7 - November 19, 2012
THAT Council advise Covanta that the Municipality of Caalington expects a much
higher standard of accountability, transparency and due diligence with respect to the
Durham/York Energy- From -Waste Facility; and
THAT the correspondence be copied to Durham Region, Durham Region Works
Department, John O'Toole, MPP, Durham, the Durham Federal Constituency Office,
Regional Chair Anderson and the Area Municipalities within Durham Region.
"CARRIED ON THE FOLLOWING
RECORDED VOTE ":
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Trail[
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
1 - 7 Albert Sweetnam, Executive Vice President, Nuclear Projects, Ontario
Power Generation (OPG), providing an update on Darlington Nuclear
Projects advising in May, OPG received approval for the New Nuclear
Project: Federal Environmental Assessment (EA), the site preparation
licence in August; and in June signed Service Agreements with
Westinghouse Electric Canada Inc. and SNC- Lavalin Nuclear Inc. /Candu
Energy Inc. to prepare detailed plans and cost estimates,for two new
reactors at Darlington; indicating that each company has 12 months to
develop its report and that following detailed analysis of the submissions,
the Government of Ontario will make a decision on whether to move
forward with the two potential nuclear reactors; advising that OPG is
preparing for the Canadian Nuclear Safety Commission (CNSC) hearing
regarding the Darlington Nuclear Generating Station's refurbishment and
continued operation to be held at the Hope Fellowship Church from
December 3 to 6, 2012, seeking approval of the environmental
assessment for Darlington Refurbishment and Continued Operations,
DNGS operating licence and renewal of the Darlington Waste
Management Facility operating licence, and encouraging all parties to be
engaged in the hearing; indicating the Retube and Feeder Replacement
involving detailed planning on how to best remove and replace the 480
pressure tubes, calandria tubes and over 900 feeder pipes for each of the
station's four reactors is on track; advising progress has been made on the
Darlington Energy Complex (DEC), a facility housing a training centre with
full -scale mock -up of the inside of a reactor and tooling and testing facility,
with the outer shell nearing completion and offices to be ready for staff to
begin moving in September 2013; and, advising that OPG will continue to
Council Meeting Minutes - 8 - November 19, 2012
keep Council informed on work on the new nuclear and other projects and
providing a link to their project websites at www.opg.com /darlin.qtonrefurb
and www,opq.com /newbuild for further information.
Resolution #C- 322 -12
Moved by Councillor Novak, seconded by Councillor Woo
THAT Correspondence Item I - 7 from Albert Sweetnam, Executive Vice President,
Nuclear Projects, Ontario Power Generation (OPG), providing an update on
Darlington Nuclear Projects, be received for information.
.
so
1 - 8 John R. O'Toole, MPP, Durham, thanking staff for providing him with a
copy of correspondence to the Ministry of Transportation regarding the
design and environmental study for Highway 401 improvements between
Courtice and the Durham Region Boundary; stating if he understands the
Municipality's position correctly, that the Lamb's Road interchange will be
an effective way to draw future traffic demand away from the Liberty Street
interchange, provide superior access to Bowmanville, potentially reduce
construction costs and complexity at the Liberty Street and Bennett Road
interchanges, and that the construction of a new interchange and overpass
at Bennett Road would not be warranted in future if an overpass and
interchange are built at Lambs Road; and, requesting that he continue to
be informed.
Resolution #C- 323 -12
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Correspondence Item 1- 8 from John R. O'Toole, MPP, Durham, with respect to
Highway 401 improvements, be received for information.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Resolution #C- 324 -12
Moved by Councillor Woo, seconded by Councillor Traill
THAT Correspondence Items D - 1 to D - 3 be approved as per the Agenda.
"CARRIED"
Council Meeting Minutes - 9 - November 19, 2012
D - 1 Alan Cornthwaite, Recording Secretary, Past President, Bowmanville and
District Navy League, requesting permission for Sea Cadet tagging on
April 19, 20 and 21 and September 27, 28 and 29, 2013, providing an
opportunity to exhibit the Sea Cadets and to raise necessary funds for the
Sea Cadet Program.
(Sea Cadet Tag Days approved for
April 19, 20 and 21 and September 27, 28
and 29, 2013)
D - 2 Gordon and Shirley Griffin requesting a six -month extension to building
permit 11.1185 for construction of a new single family home at 1921
Concession Road 9; indicating that due to weather - related conditions the
new home under construction will not be completed by December 29,
2012 and with winter approaching, they do not know what further delays
they may encounter.
(Six month extension for the use of
temporary living quarters at
1921 Concession Road 9 approved,
subject to signing a further Letter of
Undertaking)
D - 3 Bob Kreasul writing further to his delegation at the General Purpose and
Administration Committee meeting of November 12, 2012, regarding
dredging at the Bowmanville Creek; confirming the dredging project is for
the public access channel, not private property, that it is over 100 feet
from the south west corner of the condo building to the dredged channel,
that the east and west banks have been planted with grass and native
plants to lessen any slippage and suggesting that keeping the newly
dredged channel as a 'no wake' zone will lessen the impact of slippage;
indicating the dredging windows are March, August and November due to
spawning; and, hoping to get Council's agreement before the March
window to allow the dredging to proceed.
(Advised of actions taken with respect to
Item #2 of Report #1)
Councillor Hooper stated a pecuniary interest with respect to Correspondence
Item D - 4 as he owns a business in downtown Bowmanville, and left the Council
Chambers during discussion and voting on this matter.
D - 4 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville
Business Centre, forwarding a copy of the Historic Downtown
Bowmanville Parking Strategy which supports, in part, that parking at
parking meters be free on weekends and for two weeks at Christmas time;
and, advising that at the Board's regular meeting on November 13, 2012,
a motion was adopted that in keeping with the Parking Strategy, the
parking meters continue to be bagged at Christmas time only as in the
past.
Council Meeting Minutes _10- November 19, 2012
Resolution #C- 325 -12
Moved by Councillor Woo, seconded by Councillor Traill
THAT Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville Business
Centre, be advised of actions taken with respect to Item #12 of Report #1.
Councillor Hooper returned to the meeting.
D - 5 Alexis Fry, Unit Manager, O.V.E.R.T. (Ontario Volunteer Emergency
Response Team) advising of their partnership with DYN Exports to
distributed used clothing bins for donations; indicating that O.V.E.R.T.
does not receive consistent funding or financial assistance from any
government sources and relies on fundraising events or private donations,
advising that OY.E.R.T. will receive a percentage of the proceeds of the
clothing that is dropped off; and, requesting to place used clothing bins at
the South Courtice Arena, the Garnet B. Rickard Recreation Complex and
the Bowmanville Indoor Soccer facility which will provide an opportunity to
increase the profile of O:V.E.R.T. and to increase potential fundraising.
Resolution #C- 326 -12
Moved by Councillor Novak, seconded by Councillor Woo
THAT Correspondence Item D - 5 from Alexis Fry, Unit Manager, O.V.E.R.T. (Ontario
Volunteer Emergency Response Team) requesting to place used clothing bins at the
South Courtice Arena, the Garnet B. Rickard Recreation Complex and the
Bowmanville Indoor Soccer facility be referred to staff.
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report November 12,
2012.
Resolution #C- 327 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the General Purpose and Administration Committee Report of November 12,
2012 be approved, with the exception of Items #2, #5, #9, and #12.
"CARRIED"
Council Meeting Minutes - 11 - November 19, 2012
Item #2
Resolution #C- 328 -12
Moved by Councillor Neal, seconded by Councillor Novak
THAT the matter of dredging of that portion of Bowmanville Creek, north of the spit on
the west side of the channel, and Graham Creek be referred to the 2013 Budget for
consideration; and
THAT Staff provide a report, regarding installation of a central parking meter that
would accept both cash and credit card, to the General Purpose and Administration
Committee meeting of December 10, 2012 with consideration to installing a barrier
gate lift system at both the Port Darlington and Newcastle harbours.
"CARRIED"
Item #5
Resolution #C- 329 -12
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report PSD- 049 -12 be received;
THAT Council approve the resolution contained in Attachment 2 of Report
PSD- 049 -12 supporting FIT applications by Mann Engineering on behalf of
Bowmanville Golf and Curling for 3845 Middle Road as follows:
WHEREAS Mann Engineering (the applicant) proposes to construct and
operate a rooftop solar array (the "Project ") on existing buildings
associated with the golf course and the conference centre building for the
Bowmanville Golf Course to be constructed to accommodate solar panels
on the lands at 3845 Middle Road (the "Lands ") in the Municipality of
Clarington under the Province's FIT Program;
AND WHEREAS the Applicant has requested that Council of the
Municipality of Clarington indicate by resolution Council's support for the
construction and operation of the Project on the Property;
AND WHEREAS, pursuant to the rules governing the FIT Program (the
"FIT Rules "), Applications whose Projects receive the formal support of
Local Municipalities will be awarded Priority Points, which may result in the
Applicant being offered a FIT Contract prior to other persons applying for
FIT Contracts;
Council Meeting Minutes -12- November 19, 2012
NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of
Clarington supports without reservation the construction and operation of
the Project on the Lands; and
THAT This resolution's sole purpose is to enable the Applicant to receive
Priority Points under the FIT Program and may not be used for the purpose
of any other form of municipal approval in relation to the Application or
Project or any other purpose; and
THAT all interested parties listed in Report PSD- 049 -12 be advised of Council's
decision.
Item #9
Resolution #C- 330 -12
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CSD- 011 -12 be received;
THAT the expansion to the Public Access Defibrillator Program be given pre- budget
approval;
THAT the Boards listed in Sections 1.2 and 1.3 in Report CSD- 011 -12, as follows, be
invited to participate in the Municipality's Public Access Defibrillator Program;
• Solina Hall
• Tyrone Hall
• Haydon Hall
• Hampton Hall
• Baseline Community Hall
• Bowmanville Memorial Park Clubhouse
• Orono Town Hall
• Kendal Community Centre
• Brownsdale Community Centre
• Newtonville Hall
• Visual Arts Centre
• Clarke Museum
• Bowmanville Museum
• Sarah Jane Williams Heritage Centre
• Clarington Older Adults' Association
THAT staff be authorized to submit applications to the Heart and Stroke Foundation
for funding of the required Automated External Defibrillator units;
Council Meeting Minutes - 13 - November 19, 2012
THAT the Mayor and Clerk be authorized to execute, on behalf of the Municipality,
any related agreements; and
THAT the funding source be identified in the 2013 budget process.
Councillor Hooper stated a pecuniary interest with respect to Item #12 of Report #1 as
he owns a business in downtown Bowmanville, and left the Council Chambers during
discussion and voting on this matter.
Item #12
Resolution #C- 331 -12
Moved by Councillor Partner, seconded by Councillor Neal
THAT, in accordance with By -law 91 -58, Section 9 (6) (B) (vi), the area in downtown
Bowmanville regulated by parking meters be designated as a Free Parking area as
per the Municipality's usual practice.
Councillor Hooper returned to the meeting.
STAFF REPORT
There were no Staff Reports considered under this Section of the Agenda.
UNFINISHED BUSINESS
Confidential Report PSD- 047 -12 — Growth Plan Implementation — Regional Official
Plan Amendment No. 128 — OMB Appeal
Resolution #C- 332 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT Confidential Report PSD- 047 -12 be lifted from the table.
"CARRIED"
Council Meeting Minutes -14-
Resolution #C- 333 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Confidential Report PSD- 047 -12 be received for information.
(See following motions)
Resolution #C- 334 -12
Moved by Councillor Novak, seconded by Councillor Partner
November 19, 2012
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of considering Confidential Report PSD- 047 -12, a
matter that deals with litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board.
The meeting resumed in open session at 8:04 p.m.
The Mayor advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
"CARRIED"
Resolution #C- 335 -12
Moved by Councillor Partner, seconded by Councillor Novak
THAT Report PSD- 047 -12 be received;
THAT the Municipality agree to settle its Ontario Municipal Board appeals
respecting ROPA 128 as outlined in Report PSD- 047 -12; and
THAT the Municipal Solicitor be directed to advise the Ontario Municipal Board of
Council's position.
BY -LAWS
Resolution #C- 336 -12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -laws 2012 -085 to 2012 -087;
Council Meeting Minutes -15- November 19, 2012
2012 -085 Being a by -law to amend Zoning By -law 84 -63, for the Corporation of the
Municipality of Clarington (Doreen Wallraff )
2012 -086 Being a by -law to adopt Amendment No. 87 to the Clarington Official Plan
2012 -087 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law
for the Corporation of the former Town of Newcastle (Jay Sweet and
Kathryn Schoon); and
THAT the said by -laws be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Councillor Partner referenced an article in the Fall Reflections Magazine recognizing
Hooper's Jewellers Bowmanville, who celebrated their 65th year in business in 2012
and extended congratulations to Councillor Hooper and his family.
Councillor Hooper stated a pecuniary interest earlier in the meeting, refrained from
voting on the Confirming By -law, and left the Council Chambers during discussion and
voting on this matter.
CONFIRMING BY -LAW
Resolution #C- 337 -12
Moved by Councillor Neal, seconded by Councillor Novak
THAT leave be granted to introduce By -law 2012 -088, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 19th day of November, 2012; and
THAT the said by -law be approved.
"CARRIED"
Councillor Hooper returned to the meeting.
Council Meeting Minutes -16-
ADJOURNMENT
Resolution #C- 338 -12
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 8:08 p.m.
"CARRIED"
MAYOR
November 19, 2012
MUNICIPAL CLERK
�'� • •
December 1
a) Jeany Barrett, Project Leader, Newcastle Heritage Garden Project — Letter of
Appreciation (Unfinished Business #2)
b) Mayor John Henry, City of Oshawa — Ethanol Refinery at the Oshawa Harbour
Update (Correspondence Item D - 8)
SUMMARY OF CORRESPONDENCE
, DECEMBER 3, 2012
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
I - 1 Minutes of the Samuel Wilmot Nature Area,Management Advisory
Committee dated November 13, 2012 (Copy attached)
1 - 2 Minutes of the Newcastle Community Hall Board dated May 22,
September 18, and October 16, 2012 (Copies attached)
1 - 3 Minutes of the Energy- from -Waste Advisory Committee (EFWAC)
dated January 20, April 11, August 4, October 27, 2011 and July 18,
2012 (Copies attached)
1 - 4 Minutes of the Central Lake, Ontario Conservation Authority dated
November 20, 2012 (Copy attached)
1 - 5 Linda Gasser forwarding a copy of her delegation comments to the
Regional Works Committee on November 7, 2012, regarding the Draft
EFW Community Communications Plan for the Energy- From -Waste
facility, together with copies of Condition 7 of the Environmental
Assessment approval and the Draft Community Communications
Plan, expressing concern with various sections of the Plan; and
urging Regional Council to review all communications plans
developed by the Project Team to communicate with Durham
residents before the Project Team's final draft is submitted to the
Ministry of the Environment.
1 - 6 Melodee Smart, Administrative Assistant, Works Department,-
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition 3
Public Record:
• Letter to the Ministry of the Environment dated
No 1, 2012, with a copy to the EFWAC, York Regional
Clerk and Durham Regional Clerk, regarding Submission of the
2012 Compliance Monitoring Program Report
• November 1, 2012 Durham -York Energy Centre 2012
Compliance Monitoring Report.
• November 1, 2012, Durham -York Energy Centre 2012
Compliance Monitoring Report, Appendix C Advisory
Committee Annual Report 2012
Summary of Correspondence -2 - December 3, 2012
• Letter to the Ministry of the Environment dated November, 1,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the Regional
Municipality of Durham's Waste Diversion Program Monitoring
Report 2011
• The Regional Municipality of Durham, Waste Management
Services 2011 Annual Report
• Letter to the Ministry of the Environment dated November 1,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the Regional
Municipality of York Waste Diversion Program Monitoring Plan
• The Regional Municipality of York, 2011 Annual Diversion
Report
• Letter to the Ministry of the Environment dated November 8,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the
September 2012 Complaint and Inquiry Logs
• September 2012 Durham -York Energy Centre Call Centre Log
• September 2012 Durham -York Energy Centre Website Traffic
Report
• September 2012 Durham -York Energy Centre Complaint
Project Team Log
• Letter to the Ministry of the Environment dated November 8,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding the Air Emissions
Monitoring Plan Revision (Environmental Assessment
Condition 12)
• Air Emissions Monitoring Plan Revision Document (November
2012) ,
• Letter to the Ministry of the Environment dated November 9,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the Regional
Municipality of York's Revised Waste Diversion Monitoring
Report for 2011; and,
advising that the documents are also available on the EFW project
website at http://www.durhamyorkwaste.ca/project/efw-
committee,htm.
Summary of Correspondence -3 - December 3, 2012
1 - 7 Melanie Aunger, RN, Public Health Nurse, Regional Municipality of
Durham, advising that the Regional Health Department is launching a
quit smoking campaign; enclosing a quit smoking poster and
requesting it be posted at a facility to help reach smokers in the
community; and, advising community partners to contact the Durham
Health Connection line at 905 - 666 -6241, 1- 800 - 841 -2729 or
www.durham.ca /tobacco for further information or additional
resources.
1 - 8 Christine Harvey and Marilyn Quintin, on behalf of the Wilmot Creek
community, expressing appreciation to Mayor Foster and Members of
Council for attending the Wilmot Creek Remembrance Day Service
and their continued support of Wilmot Creek endeavours.
1 - 9 Denise Jamal, Manager, Public Affairs, Hydro One, providing an
update on Hydro One's Clarington Transformer Station project;
indicating the Project Team has incorporated feedback received at
the second public information centre into the draft Environmental
Study Report (ESR); advising the Report will be available for a 30 -day
public and stakeholder review and feedback period from
November 15 to December 17, 2012 and is available on- line'at
www.HVdroOne.com /projects; and, forwarding a copy of the ad which
will be placed in the newspapers and hand - delivered to residents
living within the vicinity of the proposed station site.
1 - 10 John R. O'Toole, MPP, Durham, writing to the Honourable Bob
Chiarelli, Minister of Transportation, expressing concern that the four -
page Ontario Government Notice published November 1, 2012 under
the Expropriations Act in local newspapers did not include a better
background explanation of what the notice means to individuals
whose property is in the path of the eastward extension of Highway
407 through Clarington; stating that in his view, a plan language
explanation of the reasons for placing the notice is required; and,
suggesting that future notifications should include a website, e -mail or
contact number that citizens can call for additional information.
1- 11 Kathryn Shaver, Vice - President, APM Engagement and Site
Selection, Nuclear Waste Management Organization (NWMO),
forwarding a copy of "Implementing Adaptive Phased Management
2013 to 2017 — Draft for Public Review ", NWMO's annual five -year
strategic plan for implementing Canada's plan for the safe, long -term
care of used nuclear fuel; indicating the plan provides an overview of
the NWMO and Adaptive Phased Management and presents
highlights of the planned work program; advising the plan wily be
refined based on comments received and the final document will be
Summary of Correspondence -4 - December 3, 2012
published along with the NWMO's Annual Report in March 2013; and,
inviting comments by January 10, 2013.
1 - 12 Steve Fracz, expressing disappointment with the Provincial Policy
regarding the care and upkeep of farmland and homes that have
been purchased for the Highway 407 East extension; questioning why
areas not required for the highway strip containing homes and land
are being left to decay instead of just the area required for the
highway; stating that as a farmer, he understands the value of quality
farmland and its importance in a rural community, and that in the '
interim of highway development, there would be an opportunity to rent
the land and houses until the highway is created; pointing out the
urgency of creating a realistic plan for construction and development
of the highway that would benefit the multiple stakeholders such as
government, farmers, local residents and fellow taxpayers; and,
hoping that a more logical and productive.plan can be created.
CORRESPONDENCE FOR DIRECTION
D - 1 Alice Johnson, Volunteer Chair, PITCH -IN Ontario, extending
appreciation to PITCH -IN volunteers for 2012; advising 4.5 million
tonnes of garbage and recycling and over 18,000 action projects
were completed nationally during the 2012 week -long event;
encouraging the Municipality to become a Municipal Patron; advising
the 2103 PITCH -IN WEEK will focus on tree growth, care, regrowth
and planting in partnership with their community clean -up and
recycling campaign; and, forwarding a patron application form.
(Motion to refer correspondence to
the Director of Operations)
D - 2 Tim Teasdale, objecting to the Proposed Draft Plan of Subdivision
18T- 90022, Part Lot 30, Concession 2, former Township of
Darlington, south of Durham Highway 2 and east of Trulls Road —
Bonnydon Limited as the areas north and south of the proposed
subdivision are forested wetland and that the intent of the Provincial
Policy Statement is to preserve and /or enhance all natural heritage
features and to ensure that remaining lands are developed in such a
fashion that issues such as density intensification, walk - ability,
complete community, etc. are created and not turned into pavement.
(Motion to refer correspondence to
the Director of Planning Services)
Summary of Correspondence -5 - December 3, 2012
D - 3 Florence Alexander - Parray, objecting to the Proposed Draft Plan of
Subdivision 18T- 90022, Part Lot 30, Concession 2, former Township
of Darlington, south of Durham Highway 2 and east of Trulls Road —
Bonnydon Limited as the areas north and south of the proposed -
subdivision are forested wetland and that the intent of the Provincial
Policy Statement is to preserve and /or enhance all natural heritage
features and to ensure that remaining lands are developed in such a
fashion that issues such as density intensification, walk - ability,
complete community, etc. are created and not turned into pavement.
(Motion to refer correspondence to
the Director of Planning Services)
D - 4 Jo -Anne McFarland, Clarington Polar Bear Swim Committee,
extending an invitation to Mayor Foster-and Members of Council to
participate in the 13th Clarington Polar Bear Swim to be held on
January 1, 2013 at the Newcastle Beach to raise awareness of the
urgent need for organ and tissue donations and to raise funds for the
Sick Kids Foundation to be directed towards research for pediatric
liver disease; and, requesting Council's approval for members of
Clarington Fire Station #2 to provide an Emergency Service
presence at this community event.
(Motion to approve request)
D - 5 The Honourable Jason Kenney, P.C., M.P., Minister of Citizenship,
Immigration and Multiculturalism, advising of the Paul Yuzyk Award
for Multiculturalism, an Award established in 2009 to commemorate
the pioneering legacy and achievements of the late Senator Yuzyk in
the area of multiculturalism by acknowledging and honouring
individuals who have made exceptional contributions to
multiculturalism and diversity and includes a $20,000 grant to be
given to an eligible, registered, not - for - profit Canadian organization
or association of the recipient's choice. Nominations are being
accepted until March 1, 2013. Further details are available at
www. cic. g c. ca /pau lyuzyk.
(Motion to refer correspondence to
the Municipal Clerk to place
information on the Municipal website)
Summary of Correspondence -6—
December 3, 2012
D - 6 Jessica Bigalke, Director, A BIG mobile SIGN company Inc.,
requesting that the current,sign by -law 2009 -123 be amended to
allow black and white lettering only, to permit two businesses to
share a single sign permit and one page permit application form, and
to change the allowable distance between signs to 150 feet instead
of the current 240 feet.
(Motion to refer correspondence to
the Director of Planning Services)
D - 7 Michael Chan, Minister of Citizenship and Immigration inviting
participation in the 2013 Volunteer Service Awards Program
recognizing volunteers from all sectors for their continuous years of
service in a community organization; indicating the nomination
process has been enhanced to encourage more youth nominations;
advising each organization may nominate up to nine volunteers,
three of whom must be youth; and, indicating nomination forms and
additional information on the program is available on the Ministry of
Citizen and Immigration website at www.ontario.ca /honoursand
awards.
(Motion to refer correspondence to
the Municipal Clerk to place
information on the Municipal website)
D - 8 Mayor John Henry, City of Oshawa, advising on August 9, 2012, the
Oshawa Port Authority announced approval for FarmTech Energy
Corporation to build and operate an ethanol refinery at the Oshawa
Harbour; indicating that both Oshawa City Council and Durham
Regional Council are opposed to the development of an ethanol
refinery at the Oshawa Harbour; suggesting that an ethanol refinery
is more suited to an agricultural area such as the Township of Brock
who has declared its interest in the ethanol refinery; and, requesting
Council's support in opposing the development of an ethanol refinery
at the Oshawa Harbour.
(Motion for Direction)
Draft minutes — Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY NOVEMBER 13, 2012
7:OOPM
Present: (Voting) Karin Murphy Suzanne Land
Jim Cleland Pat Mulcahy
Councillor Corinna Traill Melanie McArthur
Staff Present: Peter Windolf
Regrets: Michael Goleski Bonnie Seto
Brian Reid (Chair) Geoff James
Absent: Warren May — MNR Greg Wells — GRCA
Tim Lizotte
1. Agenda
Acceptance of Agenda
Jim Cleland requested that Wildlife be added to the agenda
MOVED: by Suzanne land, seconded by Pat Mulcahy
THAT: the agenda for November 13, 2012 be accepted.
CARRIED
2. Minutes of October 9, 2012
Approval-of Minutes
MOVED: by Melanie McArthur, SECONDED by Jim Cleland
THAT: the minutes of October 9, 2012 be approved.
CARRIED
I -1
SWNA November 2012 Minutes
2. Updates
Site maps for Kiosks
Most of the laminated maps have been taken and not returned to the kiosks. Instead of
producing additional laminated maps the committee recommended providing non-
laminated map that would include information about the SWNA on one side and a more
basic map on the other. .
Forty of those maps were printed. Melanie McArthur will place 20 at the Toronto Street
kiosk and Pat Mulcahy will place 20 at the Cobbledick kiosk. Additional maps will be
printed on an as needed basis in the future. J
Traffic Survey Results
Brian Reid provided a spreadsheet for discussion at the meeting with results from the
SWNA Traffic Survey that was undertaken from September 15 to October 9. The
synopsis of the surveys identified that;
The highest number of vehicles, people, dogs and bicycles were all recorded at
the Cobbledick entrance. This was not entirely surprising but it was expected the
numbers at Toronto Street would be higher particularly because the survey
coincided with salmon fishing season.
Toronto Street did have a higher number of walk -ins, presumably because of the
proximity to the Port of Newcastle subdivision.
- The overall volume of visitation via the Waterfront Trail was surprisingly low.
- There are a lot of people with dogs using the SWNA.
- Weekend volumes were significantly higher than weekday volumes.
It was suggested that next year the committee should consider doing another survey for a
similar period of time in the spring and at the height of the summer. It was also suggested
that the survey form could be modified to make it easier to record the survey results.
Melanie McArthur suggested that the survey could be done more intensely for a shorter
duration, for instance over a one week period with more time slots.
Great Lakes Guardian Community Fund
An application to the Great Lakes Guardian Community Fund has been submitted
requesting funding to improve the Lake Access Trail on the east side of the wetland. The
trail currently has a woodchip surface but it requires replacement every few years. The
application is for funding to replace the woodchips with a granular trail.
Although no decision has been received regarding approval, a representative from the
GLGCF phoned Clarington staff to obtain additional detail on the application. They are
currently reviewing the application but gave no definitive date for completing their
review.
SWNA November 2012 Minutes
Fall, Clean -W
Typically the committee participates in a fall site clean -up. In recent years it has been part
of the Great Canadian Shoreline Clean -up.
On Nov. 4 a group of fishermen picked up litter on the Toronto Street side, including the
interior of the marsh. Other SWNA users and committee members routinely pick up litter
at the site and the general observation was that the SWNA was fairly litter free. The
committee decided that a fall clean -up event was not required this year and members
were encouraged to continue picking up litter on an ad hoc basis.
The committee agreed that a letter be sent to the organizer from the fisherman's group to
thank them for their assistance again this year and that the information be posted on the
SWNA Facebook page and blog.
Wildlife
Jim Cleland suggested that the committee do more to encourage wildlife habitat at the
SWNA. He commented that while more members of the public have been using the
SWNA he has observed a reduction iri the amount of wildlife.
The committee was asked to consider ways to enhance habitat and attract more wildlife to
the SWNA.
4. Other Business
Bird House Removal
All of the birdhouses have now been removed. Brian, Jim and Karin will store them over
the winter.
5. Motion to Adjourn
MOVED: by Councillor Corinna Traill SECONDED by Suzanne Land
THAT: the meeting be adjourned.
CARRIED
Adjournment: 7:45 P.M.
Next Meeting: Tuesday December 11, 7:00 PM
Notes prepared by P. Windolf
I -2
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held on May 22, 2012 at 7 pm in the Council Chambers.
Present Were: C. Abraham (acting chair)
W. Partner (councillor)
L. Franssen
B. Carmichael
S. DeJong
W. Woo (councillor)
G Bell (secretary)
Regrets From: P. DeJong (chair)
Board members met outside hall as requested by C. Abraham to receive update and view
work completed on Garden Project.
FOUNTAIN AREA
- cover on electric outlet will be replaced with something less conspicuous
(contractor or Municipality).
- Spray foam used to plug the wire outlet will be shaved down or replaced with
a less noticeable color (presently yellow)
- Fountain loses water due to exposure to wind on southeast corner. Suggested
that top portion of fountain be turned off on windy days.
- 2 benches have been donated for this area
- Municipality will not be returning garbage receptacle to this area as it detracts
from the overall look.
- B. Carmichael asked who the BIA should talk to about donating a bench (was
approached by Freedom 55). He will let them know to get in touch with Jeany
Barrett.
FRONT ENTRANCE
Municipality will be sandblasting and painting the urns
- Hall Board to paint boarded windows and vents (consider white as Hort
Society feels it does not stand out like the brown — see west side)
- Replacement of flood lights to be added to 5year wish list plan (refer to
Municipality)
2 benches will be placed on front interlock
discussed replacement of information board possibility to a different location
.so it is not in pictures taken at front entrance
discussed changing lamp posts to match street lamps
front entrance features need to be cleaned (refer to Municipality)
PAGE 2
Councillors Woo and Partner presented Municipal 15 year volunteer award to
C. Abraham. Councillor Woo will present 10 year award to P. DeJong at his
home.
CENOTAPH
2 benches have been donated by Lions Club of Newcastle and Legion for this
area
second step has been revealed and repaired malting the cenotaph more
prominent
landscape rocks on west side to be placed this week (installed Thursday
morning)
- L. Franssen suggested looking at brick work at Box Factory to stop
skateboarders using new brick work.
Hall to take over watering new grass from contractor - C. Abraham will see if
Municipality has a program we could be added to until the grass catches.
PARKETTE & PATIO
- 3 benches will be added to parkette
- Municipality will come in when project finished to touch up the grass in
center of parkette.
- take down loitering sign over patio (Municipality)
- some planting to be added to beds in patio
- teaching garden for Hort Society will be added to west side of kitchen
- Municipality will cover venting for stove on kitchen roof
window wells in patio to be bricked in — (G. Bell to obtain quotes)
old benches have been set up at Bond Head parkette
suggested cafe sets (3 -4) be set up in patio — possibility of donation of
benches as well.
Municipality is discussing repair of north wall with adjoining property owner
additional pine trees will be removed on northwest corner of parkette as they
deteriorate due to age.
MINUTES
1.1 Motion by S. DeJong, seconded by W. Woo
That minutes of April 17, 2012 be accepted as presented. "Carried"
BUSINESS ARISING
2.1 Board members to read through Bartending agreement between Beech Centre and
Lions Club and discuss at June meeting.
PAGE 3
2.2 AED purchase price will be closer to $2500.00 rather than $5000.00 as first
thought. Still waiting to hear back from Municipality on purchasing as a group.
2.3 Discussed Trillium appreciation party for Garden Project. Fundraising Committee
members will be presented with Certificate of Appreciation from Newcastle Hall
Board. Considering Sunday July 22 for date — J. Barrett waiting to hear back
from MPP John O'Toole's office to confirm his attendance. C. Abraham
volunteered Hall Board to arrange 2 -3 hour garden party. Plaque of donors will
be mounted on west entrance wall — this has been cleared with Heritage
Committee. All board members should be in attendance if possible.,
2.4 Floor Cleaner — C. Abraham discussed with custodian S. Fogg he would prefer
the less bulky electric unit. Swish will be having summer sale in June — B.
Carmichael will try to attend. G. Bell will keep in contact with Swish to see if
they will have anything that will work for us at a good price.
Motion by B. Carmichael, seconded by L. Franssen
That electric TT345 as quoted by Swish for $2995.00 plus tax be purchased,
if we are unable to purchase same at summer sale for less.
"Carried"
Letter of request to be sent to Municipality for dollars from Montague Fund to
purchase cleaner.
2.5 Discussed items for 5 year plan: 1.
2.
3.
4,
Air Conditioning
Kitchen updated
Auditorium flooring upper /lower
Investigate possibility of acquiring lanes
from Liberty Bowl for our bowling alley if
they should come available.
5. Replace flood lights
C.Abraham will discuss with Director of Operations re: coordination of plan with
Municipality.
2.6.1 Book Aug 2 2013 for 90th anniversary of hall. Pull out file from 75th for
September meeting to start planning.
FINANCIAL REPORT
3.1 Motion by W. Partner, seconded by S. DeJong
That financial report is accepted as presented. "Carried"
CORRESPONDENCE
4.1 Cadets 172 Squadron invitation to parade June 2. B. Carmichael will try to
attend.
PAGE 4
4.2 YMCA requesting we start direct deposit for their rent check.
Motion by W. Woo, seconded by W. Partner
That we file paperwork to have rent check direct deposit to Hall account.
"Carried"
4.3 AED invitation received for yearly gathering.
4.4 Thank you note from Worboy wedding to G. Bell
4.5 Health Dept inspection report received.
4.6 Thank you note from Newcastle Skating Club
4.7 WSIB paperwork for cut hand (S. Fogg) received
4.8 Letter from "A Touch of Glass" asking for preferred status as glass rental
company with Hall — they will in turn give 10% of revenues to the hall.
Motion by B. Carmichael, seconded by S. DeJong
That "A Touch of Glass" be a preferred company recommended for glass
rental products for hall functions. "Carried"
4.9 Clarington Heritage Committee invite to participate in Feb 2013 activities
Motion by W. Partner, seconded by L. Franssen
That correspondence be received- for information or acted upon as noted.
"Carried"
HEALTH & SAFETY
5.1 Report noted trees need to trimmed on east parking side of building (this has been
done)
5.2 C. Abraham reported northerly most tree along parking lot will be replaced by
Municipality as it is dead.
Report will be forwarded to Operations Department for information.
BILLS
6.1 Motion by L. Franssen, seconded by W.Woo
That bills be paid as presented: Dayco $39.03, S. Fogg $600.00, N. Dixon
$60.00, S. DeJong $50.00 * "Carried"
NEW BUSINESS
7.1 Auditorium hinges on floor to trap doors need to be replaced with flat hinges.
PAGE 5
7.2 Chandelier in lobby needs to be cleaned. Front entrance brass chandelier needs
cleaning as well.
7.3 Discussed Fiddlers contract — Motion by B. Carmichael, seconded by L. Franssen
That rent increase to $385.00 /rental as of September 2012. "Carried"
7.4 Let YMCA know A frame sign must be brought into building each evening.
Banner on railing to be removed.
7.5 Contact Kaitlyn let them know signage can not be put on corner of Hall Property
7.6 Schedule walls about building for June 12 meeting. Meet for dinner at 6 pm at
Newcastle House. Invite Steve to take us through building and discuss items that
need work or clean house.
7.7 S. Fogg has informed us he feels new towel holders are cutting back on costs.
7.8 S. Fogg to take time off during summer months — Monday or Wednesday each
week.
7.9 Window wells in patio area to be filled in — get quotes on work.
7.10 Patio signage — no glass, no alcohol beyond this point.
7.11 Concert in Park letter indicates they do not realize they are a sub committee of the
Hall Board as they are asking for sponsorship. Contact Director of Finance on
how this should be set up.
7.12 Operations meeting coming up all are welcome to attend.
Motion by S. DeJong, seconded by L. Franssen
That we adjourn at 9:25 pm
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held on September 18, 2012 at 7 pm in the Council Chambers.
Present Were: C. Abraham (acting chair)
W. Partner (councillor)
L. Franssen
B. Carmichael
S. DeJong
W. Woo (councillor)
P. DeJong
G. Bell (secretary)
SOPER CREEK MODEL TRAIN ASSOCIATION
Gary Jeffery and Roy Payne represented the Soper Creels Model Train Assoc.
Requesting additional space in the lower basement (see attached diagram). They will put
up walls and lighting at their expense. Will put up walls to section off storage area for
YMCA. Time line for Fall Festival the first of October.
MINUTES
1.1 Motion by B. Carmichael, seconded by W. Woo
That minutes of May 2012 are accepted as presented. "Carried"
NEW BUSINESS
2.1 Acting chair C. Abraham welcomed P. DeJong back after an extended illness —
"lovely to have you back Pete"
2.2 Old table from lower basement has been sold for $225.00 proceeds went towards
purchase of bistro tables for patio area. Thank you to B. Carmichael for handling
this for board.
2.3 Window art ,from the stage has been removed by custodian. Unfortunately it
broke in the process.
2.4 Window well in patio area has been dug down by S. DeJong to help with leakage.
Town will be returning to seal the area. Refer to Operations for filling in of
window wells as our budget can not handle this expense.
2.5 Bistro sets purchased and picked up by W. Woo — clients are really pleased with
addition of patio and tables. Thank you Willie for taking care of purchase.
2.6 North retaining wall was damaged by contractors at No Frills. Town dealt with
contractor and has had the wall r
PAGE 2
2.7 Bartending — secretary handed out agreement Beech Centre has with the B'ville
Lions Club. Board members to read over and discuss at next meeting.
2.8 Fiddlers — rent was not increased as previously discussed due to their lack of
attendance to event. Group feels they will probably end dances come Jan 2013.
CORRESPONDENC
3.1 Thank you letter from DRIPS
3.2 Letter of complaint received from May 4 2012 wedding (gardens were not
completed — see attached).
Motion by P. DeJong, seconded by L. Franssen
That collaborative be informed of complaint and board is recommending
that same issue refund of $250.00 to client. "Carried"
3.3 Lee Parsons has sent quote on video advertising to attach to our website. To be
discussed at budget time for 2013.
3.4 Thank you letter received from Big Brothers /Sisters of Clarington.
3.5 Village Concert asked us to continue to sponsor them. Board requesting Nancy
Taylor, Director of Finance to speak, with on setting up sub committees. There
seems to be misunderstanding with concert group as we are not sponsor — they are
sub committee of Hall Board.
3.6 Janice Parrish of Royal Services Real Estate is asking for use of the hall for a
community Christmas dinner.
Motion by W. Partner, seconded by P. DeJong
That we donate use of the hall on Christmas Day for a Community Dinner.
"Carried"
FINANCIAL REPORT
4.1 Motion by S. DeJong, seconded by L. Franssen
That financial report is accepted as presented. "Carried"
BILLS
5. 1.1 Motion by W. Partner, seconded by W. Woo
That bills be paid as presented. "Carried"
HEALTH & SAFETY
6.1 Report to be forwarded to Operations Dept.
PAGE 3
NEW BUSINESS
7.1 Parking — North neighbours (Apple Dentistry) complaining our guests are using
their parking lot. He has posted `tow away' signs. We will continue to inform
our clients this parking lot is not for their use. It was noted that tenants and
clients from our north neighbours also use our parking lot during the day.
7.2 Bunny's Catering website appears to indicate they are our preferred caterer. Their
web master says they can not fix this unless they remove us totally from their
referral list. Will check with our web master.
7.3 Fire Watch — alarm system was down for a number of days which meant we had
to have 24 hour security in building. Thank you to Barry and Steve for putting in
extra hours to monitor building. Operations is investigating process of handling
repair as it tools quite some time to fix. Bell box was affected — this is located in
the ceiling of the Lions entrance near chair lift area. Check with Steve to ensure
key is assessable for future.
7.4 If there should ever be a leak in the kitchen, pipes are underneath and accessible
through bowling alley window.
7.5 Install of sinks tabled to budget.
7.6 Refer issue of ceiling in bowling alley to Town Operations Dept.
7.7 Operations — chair to meet with director and discuss capital and other work that
needs to be done. Discuss permit of gazebo and picture taking for weddings not
booked with our venue. Hall would like control of this area.
7.8 Discussed additional signage for patio area as clients are leaving this area with
alcohol. Announce at event and whoever is on duty may tell client the bar will be
shut down if guest continue to leave designated area.
7.9 Discussed BBQ areas for serving food.
7.10 Collaborative report by C. Abraham — garden is complete, due to successful
fundraising additional large rocks will be added to west wall and additional
irrigation to patio and children's gardens. Add mulch $500.00 to budget of 2013.
Donation board is being worked on. J. Barrett will be malting presentation to
Council in near future.
7.11 W. Partner asked about bench removed from east side of parking lot. Referred to
Operations as this was not part of project. A matching bench will cost $1149.00
7.12 Tenants (i.e. bowling alley) calling custodian at home during his off time. A
generic letter will be sent to all tenants informing them of process for contacting
hall representatives.
7.13 W. Woo brought up discussion of caterers using kitchen. Can we do one rental a
year? Refer to Nancy Taylor.
7.14 Fundraising Committee — Barry Carmichael has volunteered to chair this
committee. Two events planned —Nov 6 Jacki Kent jewellery party on Nov 9
2012 and April 6 2013 concert TBA.
7.15 Fall Festival, Lions asking to set up BBQ in parking lot — permission granted.
PAGE 4
7.16 Complaint received from G. Rickard regarding lighting. Front door light has had
2 bulbs addedlo chandelier for the time being. He has also mentioned lighting in
Lions Room could be improved.
7.17 Secretary reported Cadets are in process of seeking another home as they need
more space.
7.18 CBOT Mayors Address is on Sept 27 — Barry, Sierd, Gabrielle will attend
7.19 S. DeJong will open hall on Wednesday for Fiddlers and Steve is off.
ADJOURNED 9 pm.
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community lull Board
held on October 16, 2012 at 7 pm in the Council Chambers.
Present Were: C. Abraham (acting chair)
W. Partner (councillor)
L. Franssen
B. Carmichael
S. DeJong
W. Woo (councillor)
P. DeJong
G. Bell (secretary)
BUDGET MEETING
Discussed first draft of 2013 budget.
- W. Woo will check into grant from Heart & Stroke for new defibrillator
- Get prices on wedding pictures taken at Bowmanville museum and Parkwood
- Price outdoor PA system
- Quotes for grass cutting
- Cancel advertising in community guide
- Advertise on website — get quote from Lisa for video
Motion by S DeJong, seconded by P. DeJong
That first draft be accepted. "Carried"
DURHAM'
REGION +'
Energy • - Advisory
Committee •
Meeting #1
1 -3
SUBJECT:
Energy from Waste Advisory Committee Meeting #1
ATTENDEES:
Please refer to page 8 of 8 for complete listing.
LOCATION:
The Regional Municipality of Durham, Meeting Room 1G
605 Rossland Road East, Whitby
DATE AND TIME:
Thursday, January 20, 2011 at 2:00 p.m. '
Please note: Energy from Waste Advisory Committee (EFWAC) Meeting #1 was closed to the public.
ITEM
ACTION
1. DURHAM DIRECTOR'S WELCOME
Mirka Januszkiewicz greeted the attendees of the first Energy from Waste Advisory
Committee (EFWAC) and summarized the committee's structure and purpose.
2. INTRODUCTIONS
Each party in attendance introduced themselves.
3. ORIENTATION TO EFWAC
The following meeting conduct guidelines were reviewed:
• Respect others when they are talking, listen carefully to the other speakers and
to your own reactions.
• Respect the validity of another point of view.
• Share your views fully and honestly with everyone.
• Ask questions and focus on ideas
4. BACKGROUND ON EA "& MINISTER'S APPROVAL AND CONDITIONS
Jim McKay (HDR) provided an overview of the DurhamNork Residual Waste Study
Environmental Assessment (EA) process that began in 2004 and ended with a
Notice of Approval of the Undertaking by the Ministry of the Environment (MOE) on
November 19, 2010. Mr. McKay outlined the details of each step in the
DurhamNork EA process (Attachment #1).
Minutes (Approved)
EFWAC Meeting #1
January 20, 2011
Page 2 of 7
Mr. McKay provided current project status and next steps including:
• Power Purchase Agreement for sale of electricity in final stage of Negotiations.
Receiving a premium at 8 cents per kilowatt.
• Establish Advisory Committee and have first meeting by February 2011.
• Preparation and submission of Certificate of Approval for review by MOE (this is
being completed by Covanta).
• Once Certificate of Approval is approved, Notice to Proceed is issued and
construction starts.
• Approximately 40 months to construct and commission.
• Facility fully operational by late 2014.
6. CERTIFICATE OF APPROVAL PROCESS
Dave Gordon explained that while the EA looked at alternative methods of
achieving the same objective and provided for stakeholder input, the Certificate of
Approval is a detailed site specific permitting process governed by the
Environmental Protection Act and the Ontario Water Resources Act. The
Certificate of Approval translates EA Conditions into specific operating parameters
and provides the basis for enforcement (Attachment #2).
This project requires Certificate of Approvals for Air and Noise (EPA, S.9), Waste
Management (EPA, S.27) and Sewage — for Stormwater Management (OWRA,
S.53). The MOE has decided to amalgamate all three into a single "multi- media"
Certificate of Approval.
Once the Certificate of Approval document is submitted, the complete application
package will be available on the new DurhamNork website
(www.durhamyorkwaste.ca). Final certificate is anticipated by July 2011.
6. QUESTION PERIOD
Members were advised that a comprehensive EFW report is being brought to a
Joint Committee meeting on Thursday, February 3.
The project team clarified that a "multi- media" Certificate of Approval is a new
approach used by the MOE for projects of this magnitude. This would allow MOE's
different divisions to work together as a comprehensive team, with the same
assumptions for all media moving forward and is part of the MOE's initiative to
modernize approvals.
7. DRAFT TERMS OF REFERENCE
Lyndsay Waller presented EFWAC meeting components and requirements of the
members (Attachment #2).
A typical meeting may include:
• Table draft EFW document or report
Minutes (Approved)
EFWAC Meeting #1
• Presentation on draft EFW document or report
• Question & answer session at meeting
Members are requested to:
• Read and provide comments to facilitator (by email) on draft EFW documents in
between meetings before the date specified for comment submission which will
be determined at each meeting.
• Final comment date will generally be two weeks after meeting or after
document/report is tabled.
Meetinq documentation:
• Minutes will be taken at each meeting.
January 20, 2011
Page 3 of 7
• Comment / response table is an on -going list of comments and responses, and I Project Team
acts as a `living document'.
• Commitment that the recording secretary will make best effort to provide
agenda, draft minutes and other documentation to EFWAC one week prior to
meeting.
• EFWAC to adopt minutes at the beginning of each meeting.
• Website — www.durhamyorkwaste.ca— will be primary document repository for
EFWAC — including final documents, final presentation materials,
comment /response table, agendas and final minutes.
Draft Terms of Reference:
The advisory committee will be reporting to the project team and the project team
will be overseen by the MOE. This is a similar structure as the 407 and
York/Durham Southeast Collector (SEC) advisory committees.
Purpose of the EFWAC:
• To provide input and advice on some of the EA Conditions to the Proponent
(Durham and York Regions).
• To "ensure concerns about the project design, construction and operation are
considered and mitigation measures are undertaken where appropriate ".
Mandate of the EFWAC:
• Provide a balanced, inclusive discussion and forum for stakeholders to provide
advice to the Proponent's Project Team as per EA Condition 8.
• To serve as a formal mechanism to exchange ideas and concerns related to the
design, construction and operation of the EFW project.
Scope of the EFWAC:
• Limited to post -EA approval— not be used as a venue for review of the
decisions associated with the approved undertaking.
• This is not a decision making body
Minutes (Approved)
FFWAC Meeting #1
Membership of the EFWAC:
• Limited to members of the municipal and regulatory agencies plus the non-
governmental agencies specified by the EA Conditions.
• Membership is limited to one active participant from each invited agency.
Regular attendance is requested.
• `Alternates' should only attend in the absence of the lead member.
• If both do attend the 'Alternate' will not sit at the table or have speaking rights.
Reporting Relationship of the EFWAC:
• The EFWAC reports to the Proponent's Project Team.
8. QUESTION PERIOD
The first issue discussed was a request that committee meetings not be closed to
the public as it limits the public's ability to understand what these discussions are
about.
January 20, 2011
Page 4 of 7
The Project Team clarified that the draft Terms of Reference and the EFWAC were Project Team
developed similarly to other advisory committees mandated by the MOE. This
committee is constituted to discuss the draft Terms of Reference (Attachment #4)
and the Proponent will take comments under advisement to finalize the document.
It was further explained that the EA Conditions specify 10 different reports the
committee should focus on and as soon as the reports are developed, they will be
passed to committee members. ,
The Project Team also advised that a public committee is being formed to discuss I Members
integrated waste and EFW.
As requested by the committee, the Project Team confirmed that copies of all
presentations will be provided to the members and that meeting minutes will be
posted and available for public review.
Based on issues raised by members of the committee, the Project Team confirmed I Project Team
that the following points would be passed on to the MOE:
• Request for a list of who received the invitations to this meeting.
• Inclusion of a section in the draft Terms of Reference with regards to reporting
(what is incorporated and when).
• Draft minutes to be distributed to the committee for comment by email.
• That a process, beyond the Proponent, is created_ with regard to Section 5,
Page 4 "facilitator will be appointed by the Regions and can be removed by only
the Regions" and should be at the discretion of the committee. In consultation
with the Proponent, the committee should be in control of themselves.
• EFWAC meetings should be open to the public to observe the meetings.
Observers would not be able to participate in discussion, raise questions or
address the committee.
Minutes (Approved)
EFWAC Meeting #1
January 20, 2011
Page 5 of 7
• Not all meetings should be held during the day:
9. DRAFT COMPLAINT PROTOCOL
Greg Borchuk presented on the draft Complaint Protocol (Attachments #2 and
#3).
The basic intent is to ensure that any and all complaints are captured by the.
Complaint Protocol, not just from this committee but from anyone. To provide a
timely response to complaints, and to track, monitor and maintain the complaint log.
As a requirement of the Certificate of Approval and EA Conditions, these will be
compiled as a part of reporting process and made available to this committee, on
the website and to the MOE.
Standardized complaint form is open for comment and suggestion as to how this
form will be used. Complaints will be handled by the Project Team, different
departmental staff and subject matter experts as well as Covanta during the design
and build stage and for the life of the project.
The way the document is drafted is a two part system (1) design /construction and
(2) operation that will evolve as the project proceeds. During part (1), the
Proponent will be the central point of contact. During part (2), it is anticipated that
more direct contact with the Facility will occur.
The Project Team will re -send an electronic copy of the draft complaint protocol to
Project Team
all current EFWAC members.
EFWAC members are asked to return comment on this draft document directly to
Members
Facilitator at Lyndsay.Waller c durham.ca by Thursday, January 27 (consensus of
due date occurred in Section 11, Next Steps).
10. QUESTION PERIOD
In response to a member's request for the ability to track the complaints and
suggestion that they be assigned a number which would allow the public to see
what is happening with their complaint, the Project Team advised that they are
trying to make this as focused as possible with one toll free number, one website
and one email, with computer tracking and complaint protocol.
The Project Team also confirmed that any complaints that come to the local
municipality should be forwarded to the Project Team and both the complaint will be
addressed and a reply will be provided to that municipality.
11. NEXT STEPS
The Facilitator advised that the project team will determine the date of the next
Project Team
meeting. This date will be set based on the finalization of upcoming reports
currently being prepared by the Proponent and Covanta. The Facilitator confirmed
that advanced notice will be provided. It was suggested by the committee that the
more notice given the better and that the Project Team should send a notice to
`save the date' - with or without a time.
Minutes (Approved)
EFWAC Meeting #1
January 20, 2011
Page 6 of 7
The Project Team confirmed that the complaint protocol (Attachment #3) is part of Project Team
the EFWAC Terms of Reference and not the Certificate of Approval. The Project
Team advised that the Certificate of Approval applications will be available online at
www.durhamyorkwaste.ca once it is submitted. Further, any delays or amendments
will be posted on the website.
It was further confirmed by the Project Team that the redacted Project Agreement
with Covanta will be available online at www.durhamyorkwaste.ca and a hard copy
of this contract can be obtained via Durham Clerk's Department. Any questions
about the Agreement are to go through the Clerk's Department.
Discussion ensued about the timing of the meeting being held either during the day Project Team
or in the evening. The project team was working under the assumption the intent
was to get as many members as possible to attend the meetings. A compromise
was suggested of a combination of evening and day time meetings. The Facilitator
tabled the issue for internal discussion.
The MOE representative responded to the questions regarding the final Project Team
interpretation of the Minister's Conditions. The MOE suggested that it would be
between the EA Branch and the Project Team. The members were advised that
the Project Team will get clarification from the MOE and confirm.
A member of the committee addressed issue of the mandate of the committee and
concurred with the draft Terms of Reference and the mandate and purpose of this
committee.
Committee concurred with proposed deadlines for submitting comments to the I Members
team on Complaint Protocol and the draft Terms of Reference (February 10).
The Project Team confirmed that the new website will soon be'live'. Further, Project Team
members were advised that all documents on this website are being reviewed to
ensure that all relevant new and old documentation is readily available and easy to
find.
Meeting closed at 4:15 p.m.
Minutes (Approved)
EFWAC Meeting #1
PRESENT
January 20, 2011
Page 7 of 7
Dhaval Pandya, Coordinator of Transportation Engineering, City of Pickering
Murray Gale, Supervisor of Solid Waste, Town of Whitby (Alternate)
Faye Langmaid, Manager of Special Projects, Municipality of Clarington
Dave Meredith, Director of Operations and Environmental Services, Town of Ajax
Nathalie Henning, Manager of Waste and Environmental Programs, City of Oshawa (Alternate)
Ian Roger, Director of Public Works and Parks, Township of Scugog
Ben Kester, Director of Public Works, Township of Uxbridge
Brian Jones, Director, Public Works Services, Town of Newmarket
Peter Loukes, Director of Operations, Town of Markham
Rob Flindall, Director of Engineering and Public Works, Township of King
Brian Anthony, Director, Public Works, City of Vaughan
Bob Magloughlen, Director of Engineering and Public Works, Town of Georgina
Councillor Phil Craig, Town of Georgina
Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Town of Aurora
Perry Sisson, Director of Engineering and Field Operations, Central Lake Ontario Conservation Authority
(Alternate)
Doug Anderson, DurhamCLEAR
Kerry Meydam, Durham Environment Watch
Linda Gasser, Zero Waste 4 Zero Burning
Tracey Ali, Zero Waste 4 Zero Burning (Alternate)
Proiect Team
Mirka Januszkiewicz, Director, Waste Management, The Regional Municipality of Durham
Greg Borchuk, Project Manager, Waste Management, The Regional Municipality of Durham
Lyndsay Waller, Operations Technician and EFWAC Facilitator, The Regional Municipality of Durham
Dave Gordon, Manager, Waste Management Program Planning and Policy, The Regional Municipality of York
Jim McKay, Regional Manager Solid Waste — Canada, HDR Inc.
Other
Ken Gorman, Director, Environmental Health, The Regional Municipality of Durham
Joanne Paquette, Manager, Communications (Works), The Regional Municipality of Durham
Dave Fumerton, District Manager, Ministry of the Environment
Steve Elford, Senior Environmental Officer #1184, Ministry of the Environment
REGRETS
Gioseph Anello, Manager, Waste Planning and Technical Services, The Regional Municipality of Durham
Laura McDowell, Director, Environmental Promotion and Protection, The Regional Municipality of York
Township of Brock — membership currently vacant
Jeff Meggitt, Manager of Waste, Fleet and Traffic Operations, Town of Richmond Hill (Alternate)
Christopher Kalimootoo, Director of Engineering and Environmental Services, Town of East Gwillimbury
Paul Whitehouse, Director, Public Works, Town of Whitchurch - Stouffville
DURHAM
REGION
Energy from Waste Advisory
Committee (EFWAC)
Meeting #2
SUBJECT:
Energy from Waste Advisory Committee Meeting #2
ATTENDEES:
Please refer to page 7 of 7 for complete listing.
LOCATION:
The Regional Municipality of Durham, Meeting Room LLC
605 Rossland Road East, Whitby
DATE AND TIME:
Monday, April 11, 2011 at 10:00 a.m.
Please note: Energy from Waste Advisory Committee (EFWAC) Meeting #2 was open to the public.
ITEM
ACTION
1. WELCOME — FACILITATOR COMMENTS AND GROUND RULES
Sue Cumming, the independent facilitator for the EFWAC, described her
qualifications and explained what her role will be as facilitator. She committed to
treat everyone equally, give all members the opportunity to participate, ensure that
all voices are heard, respect all points of view and highlighted that she has no
stake in the outcome of the meetings other then to foster a constructive discussion
and ensure that MOE conditions are met.
The facilitator also gave an overview of committee member ground rules which
include appropriate conduct, giving peers the opportunity to speak uninterrupted
and respect for different perspectives. She encouraged members to send her
feedback between meetings via e-mail.
2. INTRODUCTIONS
Each party in attendance introduced themselves.
3. ACCEPTANCE OF JANUARY 20, 2011 MEETING MINUTES
When asked if the January 20, 2011 minutes were acceptable there were a few
questions. There was a discussion of whether, by adopting the minutes, members
were also adopting the Terms of Reference (ToR) for the EFWAC which were an
attachment to the minutes. Some members felt there had not been a full
discussion of the ToR. In response, facilitator advised members that they had
been provided with an initial draft and given three weeks to comment.
Furthermore, the project team responded that they documented and incorporated
comments into the ToR document prior to submission to the MOE. Legal counsel
advised that the ToR were drafted pursuant to the Environmental Assessment (EA)
Conditions of Approval for the EFW. The,draft'ToR document was open for
comment before submission to the MOE and several suggestions were
incorporated. The revised ToR, along with the ToR comment and response table
outlining the revisions and rationale for changes were provided to all members in
hard copy upon submission to the MOE in mid-February.
Minutes (Approved)
EFWAC Meeting # 2
A request was made that there be a clear process for the EFWAC to amend the
ToR, It was agreed that any requested changes to the ToR moving forward would
be voted on by the EFWAC, with a majority vote, the request would go to the MOE
for review. The MOE would then decide if the changes were necessary as the ToR
flows out of the EA Approval.
The project team noted that the mandate of the EFWAC was established by the
MOE in the EA Conditions. Durham Region is moving forward, very shortly, with a
second Council directed committee which will meet EA and other obligations. This
new committee will be concerned with the Region's integrated waste management
system which includes, but is not limited to, EFW.
Questions were raised by some members regarding the interpretation of the EA
Conditions as to how the EFWAC was constituted. It was suggested that a
representative from the MOE be an active EFWAC member to offer clarification in
matters regarding the organization.
The addition of members to the committee was suggested by some members,
citing the committee should be able to add members if it desires. At the first
meeting this was discussed, however, upon review of the comments submitted by
members on the ToR, the project team was satisfied that the current membership
was sufficient and met MOE project approval requirements.
Questions were raised that the ToR was not clear regarding voting or quorum. In
response legal counsel advised members that the project team made revisions to
the ToR that addressed these two concerns. Section 8.4 states "a minimum eleven
(11) members must be present for a quorum" as well as "procedural issues will be
resolved through majority vote ". Legal counsel also noted that any suggestion the
proponent constituted the committee incorrectly was inaccurate. The Regions
created the ToR in accordance with the requirements set out in the EA Conditions.
A York Municipal member noted they are contemplating sending only one or two
members to represent their larger membership on the committee. This is a
common practise amongst their group since they have regular meetings in York
Region to discuss various issues. The idea is that member(s) that participate on
the EFWAC would go back and brief the larger group. No definitive decision has
been made yet on this issue nor has the larger impact to the EFWAC ToR been
discussed. It was noted as 'still in discussion'.
The facilitator highlighting that a discussion of the ToR was not on the agenda of
this meeting and could be considered for future meetings.
The facilitator summarized the discussion and asked the project team to provide
clarification on the following:
• the impact of the possibility of members from York Region being unable to
.attend, and whether that would have an impact on quorum and voting
• the position of the MOE at EFWAC meetings (observer or active member)
• whether additional members could be added to the committee and what the
process would be to do this
The facilitator again asked for consensus on the minutes in order to move ahead
with the agenda items.
Members agreed to adopt the minutes with the condition that a note be added
stating that the first meeting was closed to the public. Once this change is made
the minutes will be available on the project website (www.durhamyorkwaste.ca).
The minutes will also be forwarded to Council for information.
April 11, 2011
Page 2 of 7
Minutes (Approved)
EFWAC Meeting # 2
April 11, 2011
Page 3 of 7
In the future, minutes will be sent out in draft within two weeks of the meeting date
to committee members and Council. Time will be allowed for members to comment
before the final minutes are made publicly available online and forwarded to
Council for information.
4. SELECTION OF EFWAC REPRESENTATIVE TO ATTEND AMBIENT AIR
MONITORING AND REPORTING WORKING GROUP (AAMRWG)
The members of EFWAC discussed the need to select a liaison between the
EFWAC and the AAMRWG from the EFWAC membership.
In an email sent by the project team on April 4, 2011, members were notified of the
establishment of an Ambient Air Monitoring and Reporting Working Group, which is
to include a participant from EFWAC in accordance with EA Condition 11.3. In this
email to EFWAC members the project team requested that the Municipality of
Clarington representative be considered as the EFWAC participant on this Working
Group.
The nomination of this member was discussed and the Clarington member
declined the nomination. Durham Environment Watch (DEW) nominated their
alternate representative to the EFWAC to sit as the EFWAC / AAMRWG liaison.
The Oshawa representative volunteered to act as the liaison based on her previous
10 years experience working on behalf of Peel Region in the oversight of the
Algonquin EFW facility.
The Durham and York Directors agreed to both the Oshawa member and the DEW
Two EFWAC
alternate as the EFWAC / AAMRWG participants. The EFWAC agreed by
members will
consensus. The motion carried based on majority vote. The first meeting of the
represent at the
AAMRWG is scheduled for the 28t "of April (time not yet confirmed).
AAMRWG
5. PRESENTATION — Certificate of Approval Applications: Air & Noise, Waste
and.Storm Water. Anthony Ciccone, Golder Associates
Dr. Anthony Ciccone, of Golder Associates gave a presentation similar to the one
he delivered at the March 25 special Council meeting on EFW. He provided an
overview of the Certificate of Approval (CofA) process, detailing how it builds on the
EA study. He outlined the general details and scope of each CofA application (air &
noise, waste and storm water). The three (3) CofA applications for the EFW facility
were signed by the Regions and Covanta before submission to the MOE on March
3, 2011. The documents are available on the EFW projectwebsite as well as at the
MOE Central and District offices.
Some information in the CofA applications reflect adjustments made from the
information contained in the EA. Such adjustments are due to the advancement of
more detailed design information. He explained that any changes were minor in
nature and were provided to the MOE in a concordance document as is standard
practise. The MOE has indicated that it is satisfied with all the information and
proposed changes.
Further detail was provided regarding the annual per cent contribution of the
emission from the facility to the local airshed based on a variety of potential
operating conditions. It was explained that in the worst case scenario, using
conservative modelling limits, the facility has minimal impact on the total airshed.
The bar chart showed that the EFW emissions are a very small ( <0.5 %) of the total
airshed emissions. In subsequent figures Dr. Ciccone compared the EA and CofA
PM2.5 and NOx maximum ground level cumulative concentrations. All results were
below their applicable air quality standards.
Minutes (Approved)
EFWAC Meeting # 2
The presentation showed the locations of MOE Air quality monitoring stations in
Ontario in relation to the facility and gave a historical comparison of Oshawa to
Grand Bend ambient air concentrations for PM2.5 and ozone. Dr. Ciccone
explained that the comparison was based on the true definition of Canada Wide
Standards (i.e. 3 year average of the 98th percentile for 24 -hr PM2.5 and 3 year
average of 4th highest 8 hour average for Ozone). The comparison indicated the
Oshawa airshed is not anymore burdened than Grand Bend which is in a rural and
relatively pristine area. It also revealed that the general air quality in Southern
Ontario has been steadily improving.
After the presentation a 15 minute break was followed by questions:
April 11, 2011
Page 4 of 7
The facilitator noted that due to time constraints any questions that do not get Facilitator &
answered during this question period can be sent to her. She will compile the Project Team
questions for the project team to answer formally. Legal Counsel advised that Members
comments and questions on the C of A Application should be sent directly to the
MOE so that MOE would have these comments and questions when they review
the the C of A Applications.
A member questioned the choice of Grand Bend as the comparative to Oshawa.
Dr. Ciccone responded that Grand Bend was chosen because it is an airshed far
from industrial sources, upstream of the GTA and therefore best represents
background levels entering Southern Ontario. Dr. Ciccone also noted that they had
compared Grand Bend to Tiverton ambient air data and found that Grand Bend
levels were lower than Tiverton. The Grand Bend station monitors air quality year
round (24/7) but only prepares a formal report seasonally for the Ontario Air Quality
Index (AQI).
It was questioned why the anticipated NOx and PM2.5 emissions in the CofA -
application differ from the EA. Dr. Ciccone stated that the CofA PM2.5 emissions
increased because the CofA took into account the filterable (non - condensable) and
condensable portions of particulate matter while the EA only had information on the
filterable portion. The condensable portion is a result of high temperature vapours
being cooled to create a liquid droplet, similar to a steam touching a cold surface
(ie. condensation). These vapours have been addressed as gases such as VOCs
and other species in EA or CofA.
Although the PM2.5 emissions increased from 0.361 to 0.895 g /s, the net effect
(EFW plus background) results in a 2% change in the maximum ground level
concentration from the EA to the CofA, which does not change the conclusions of
the EA.
A question was raised regarding whether the ambient air monitoring at and around Project Team
the point of impingement would capture the additional emissions.
Dr. Ciccone highlighted that both the air modeling studies used over 1000
numerical receptors to capture the worst case concentration generated by the
facility. These results were superimposed onto historical ambient air monitoring
data for the area to determine the cumulative concentration. This resulted in a two
(2) per cent increase from the EA. In addition, the CofA also updated the location
of the stack (facility moved 40 meters south), a back -up diesel generator and silo Project Team
filling.
A question was posed with respect to the storm water CofA and how it has
accounted for steam released from the facility when it is a zero discharge facility
Dr. Ciccone clarified that the facility does not release steam from cooling towers but
uses air cooled condensers to cool down condensate which is used for
steam /power generation. He further clarified that no process water is discharged to
Minutes (Approved)
EFWAC Meeting # 2
the environment but washroom basins and toilets will flow to the local sanitary
sewers.
A member asked what the 56,000 tonnes of residual waste per year in the CofA
application was composed of.
Dr. Ciccone stated that the residuals removed from the facility, other than bottom
and fly ash, included lime addition from the air pollution control system, pozzolan
and portland cement added to encapsulate ash as well as unacceptable and
unprocessed waste which includes waste that will be removed during extended
outages. The 56,000 tonnes noted in the CofA application represents the
maximum possible residue for a year, taking into account worst case facility outage
scenarios. The typical annual residue is much lower, in the 30% range of incoming
waste, and it is Covanta's responsibility to dispose it.
There was a request that the project team clarify what was amended from the EA
to the CofA applications as there have been many questions regarding the two data
sets. Although both documents are historical, the EA as already been submitted
and approved and the CofA applications are currently with the MOE, members felt
the discussion would still be valid. A member also requested that figures be
presented in tonnes per year.
April 11, 2011
Page 5 of 7
The project team noted that many of the questions being raised were already Project Team
raised during delegations to Council and will be answered formally. The project
team will provide EFWAC members with these questions and answers.
Further clarification was sought regarding the two (2) per cent increase in PM2.5.
Dr. Ciccone explained that PM2.5 filterable emissions are hard material, like grit,
that get caught in the filters. Condensable PM2.5, at over 200° C in the stack,
encounters the colder air upon exit from the stack and creates condensation or
droplets of water vapour. The impact of this is two (2) per cent above what was
shown in the EA in cumulative effects. Also, exit velocity was much higher than
expected in the EA, changing the height of the jet. Due to the increase in the
height of the air jet from the stack, emissions are dispersed over a larger area.
However, the maximum impact from these changes is only two (2) per cent greater
than the EA.
The definition of `non- hazardous municipal solid waste' was discussed. Concern
was raised that there are not enough mechanisms in place by the Regions to
remove all hazardous materials from the municipal waste stream. One member
expressed that despite attempts to limit hazardous material, some of this material
would still be incinerated. It was-also expressed that despite additional costs, the
Regions should strive for 99 per cent of hazardous material removed.
The project team highlighted that Durham and York both have processes in place
to minimize the amount of hazardous waste - entering the municipal solid waste
stream. These processes are far more robust than they were in the past and they
will continue to reduce the amount of hazardous waste in the municipal non-
hazardous waste stream. They agreed that small amounts of hazardous waste
were unavoidable in the waste stream but that the Environmental Protection Act,
Regulation 347 acknowledges this.
Members of municipal staff highlighted that many events and venues are currently
available for their residents to safely dispose of hazardous material. They also
highlighted that there are several points of control commencing with the residential
curbside to the Transfer/Waste management facility and finally at the EFW.
It was also explained by the project team that the EFW combustion temperatures
and resident times are designed to destroy these hazardous materials. The air
Minutes (Approved)
EFWAC Meeting # 2
pollution control equipment will then ensure that emissions are well within the MOE
directed limits as detailed in the CofA.
The facilitator closed question period and encouraged members to send additional
questions to her.
6. NEXT STEPS & TOPICS FOR MEETINGS
The MOE's decision regarding the issuance of the various CofAs is anticipated by
June of this year. If members would like to formally comment on the document
they should communicate directly with the MOE as the EFWAC does not have a
role in the CofA application process.
The timing of the next meeting will correspond with when the next set of documents
is ready for review. As the project team works on these reports they have timelines
for submission. The next report draft, Ground Water and Surface Water
Monitoring, will be ready within the next month. This report will be sent
electronically to EFWAC members and the project team will receive comments via
e -mail as the document is very straightforward. If the committee would like a
presentation on Ground Water and Surface Water Monitoring it is possible.
It was requested that the Regions prepare a schedule for deliverables to make
scheduling meetings easier and that reports should be brought to the EFWAC as
draft so the committee can provide input before submission. The project team
agreed that some items may be brought to the EFWAC in draft form to allow for
comments from members.
It was suggested that the public members be given additional time for comment on
the draft Community Communication Plan.
Discussion ensued about the timing of the next meeting. Some members would
like a balance between evening and daytime meetings. The facilitator
acknowledged that the ToR does not exclude evening meetings. An evening
meeting was attempted for April, however only 5 members were available for that
time period and it was important to select a date and time which accommodated
the majority of members.
It was suggested that as the Ground and Surface Water Monitoring report may be
ready soon, and due to additional questions arising from the ToR, there would be
sufficient information to constitute another meeting within approximately 6 weeks to
8 weeks.
Minutes from the first meeting will be posted on the EFW project website with the
change arising from this meeting.
The next set of minutes will be available, as draft, within two weeks for committee
members and Council.
The Project Team will communicate with the MOE to determine whether a
representative of the MOE would sit on the EFWAC or whether the MOE will
maintain an observer role.
Meeting closed at 1:15 p.m.
April 11, 2011
Page 6 of 7
Minutes (Approved)
EFWAC Meeting # 2
April 11, 2011
Page 7 of 7
PRESENT
Terry Ricketts, Director, Environmental Services, Town of Richmond Hill
Faye Langmaid, Manager of Special Projects, Municipality of Clarington
Dave Meredith, Director of Operations and Environmental Services, Town of Ajax
Nathalie Henning, Manager of Waste and Environmental Programs, City of Oshawa
Ian Roger, Director of Public Works and Parks, Township of Scugog
Ben Kester, Director of Public Works, Township of Uxbridge
Rob Flindall, Director of Engineering and Public Works, Township of King
Brian Anthony, Director, Public Works, City of Vaughan
Robert Magloughlen, Director of Engineering and Public Works, Town of Georgina
Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Town of Aurora
Doug Anderson, DurhamCLEAR
Kerry Meydam, Durham Environment Watch (First, second and forth ,quarter of meeting)
Wendy Bracken, Durham Environment Watch (Alternate, third quarter of meeting)
Linda Gasser, Zero Waste 4 Zero Burning (First half of meeting)
Tracey Ali, Zero.Waste 4 Zero Burning (Alternate, second half of meeting)
Chris Darling, Director of Development Review and Regulation, Central Lake Ontario Conservation Authority
Suzanne Beale, Director of Public Works, Town of Whitby
Project Team
Mirka Januszkiewicz, Director, Waste Management, The Regional Municipality of Durham
Gioseph Anello, Manager, Waste Planning and Technical Services, The Regional Municipality of Durham
Greg Borchuk, Project Manager, Waste Management, The Regional Municipality of Durham
Lyndsay Waller, Operations Technician, The Regional Municipality of Durham
Laura McDowell, Director, Environmental Promotion and Protection, The Regional Municipality of York
Seth Dittman, Solid Waste Project/Process Engineer, The Regional Municipality of York
Kelly Spitzig, Supervisor, Solid Waste and Diversion, The Regional Municipality of York (Alternate)
Anthony Ciccone, Principal, Air Quality and Noise, Golder Associates
Adam Chamberlain, Partner, Certified Specialist — Environmental Law, Borden Ladner Gervais
Joey Neuhoff, Lead Project Developer, VP Business Development, Covanta Energy
Brian Bahor, QEP, VP of Sustainability, Covanta Energy
Other
Susan Cumming, Cumming + Company, EFWAC Facilitator
Laura Freeland, Manager, Environmental Health, The Regional Municipality*of Durham
Dave Fumerton, District Manager, Ministry of the Environment
Sandra Thomas, District Supervisor for the York Durham District Office, Ministry of the Environment
Sherri Munns, Director, Communications, The Regional Municipality of Durham
Joanne Paquette, Manager, Communications (Works), The Regional Municipality of Durham
David Crome, Director of Planning, Municipality of Clarington (alternate)
REGRETS
Jim McKay, Regional Manager Solid Waste — Canada, HDR Inc.
Steve Elford, Senior Environmental Officer #1184, Ministry of the Environment
Dave Gordon, Manager, Waste Management Program Planning and Policy, The Regional Municipality of York
Courtney Daniels, Project Coordinator, Solid Waste Management, The Regional Municipality of York
Ken Gorman, Director, Environmental Health, The Regional Municipality of Durham
Joe La Marce, Director, Health Protection Division, Public Health Branch, The Regional Municipality of York
Gavin Battarino, Project Officer, Ministry of the Environment
Thomas Gettinby, CAO and Municipal Clerk, Township of Brock
Paul Whitehouse, Director, Public Works, Town of Wh itch urch- Stouffville
Christopher Kalimootoo, Director of Engineering and Environmental Services, Town of East Gwillimbury
Peter Loukes, Director of Operations, Town of Markham
Brian Jones, Director, Public Works Services, Town of Newmarket
Dhaval Pandya, Coordinator of Transportation Engineering, City of Pickering
DURHAMi.
REGION'!'
Energy from Waste,
Advisory Committee
Meeting #3
SUBJECT:
Energy from Waste Advisory Committee Meeting #3
ATTENDEES:
Please refer to page 9 for complete listing.
LOCATION:
The Regional Municipality of Durham, Meeting Room LL -C
605 Rossland Road East, Whitby
DATE AND TIME:
Thursday, August 4, 2011 at 1:30 p.m.
Please note: Energy from Waste Advisory Committee (EFWAC) Meeting #3 was open to the public.
ITEM
ACTION
1. WELCOME — FACILITATOR COMMENTS AND GROUND RULES
Sue Cumming, the independent facilitator, welcomed members and confirmed
quorum. She noted that handouts of all material up for discussion were available.
She welcomed public and Ministry of the Environment (MOE) observers. Each
committee member in attendance introduced themselves.
The facilitator gave an overview of the meetings agenda highlighting that it was
drafted to address concerns raised at previous meetings.
The facilitator then reminded committee members of facilitator and member
ground rules which include appropriate conduct, respect for all points of view and
giving others the opportunity to speak uninterrupted.
2. ADMINISTRATIVE ITEMS
The second EFWAC meeting draft minutes were brought forward for adoption.
Project team to
The facilitator noted that changes were made to the draft minutes based on
make EFWAC
comments. received from EFWAC members. Once the minutes are adopted by
Meeting #2 minutes
the committee they will be uploaded to the project website and made public. As
publicly available.
there were no further clarifications to the minutes, they were adopted.
A committee member noted that at the previous meeting, time would not allow for
all questions to be answered and it was decided they would be submitted after the
meeting. Questions were submitted electronically April 3rd but no response was
received until July, after the MOE public comment period had closed. The
member felt the response time was not acceptable and hindered their ability to
Minutes (Approved)
EFWAC Meeting # 3
August 4, 2011
Page 2 of 9
make further comments to the MOE.
The project team noted that the MOE request for a public comment period on the
CofA occurred after the last meeting. The team had committed to providing
responses to questions before the subsequent meeting, this was achieved. The
project team also noted that some of the answers required knowing exactly what
was included in the CofA.
The facilitator asked that the project team provide a response within a few days to
the sender confirming that the questions were received and providing an
estimated turnaround time for response, depending on the technicality of the
questions. The project team indicated that it is their intent to respond as quickly
as possible where possible.
The proposed schedule of the next meeting is late October or early November.
The exact date will be sent out well in advance of the meeting. The facilitator
noted that an attempt was made to hold the current meeting in the evening,
however, from the responses received quorum would not have been reached.
She asked the committee to commit to holding the next meeting in the evening.
There was agreement to hold the next EFWAC meeting in the evening.
3. UPDATE ON THE COMMITTEE REQUEST FOR CHANGE OF STATUS OF
THE MOE STAFF ATTENDANCE AT THE EFWAC MEETINGS
A letter was sent from the project team to the MOE requesting the revision of
condition 8.7 of the Durham York Residual Waste Study Amended Environmental
Assessment (EA) Notice of Approval which states "A representative from the
ministry shall be invited to attend meetings as an observer". The revision would
indicate the representative from the MOE shall be invited to participate on the
advisory committee. The MOE response stated that under the EAA the Minister
cannot amend a Notice of Approval, therefore, the request cannot be considered.
The MOE has offered to provide a presentation and explain their rational for this
Project team to
decision at the next EFWAC meeting. The facilitator noted the MOE
confirm that an
representatives coming to the next EFWAC' meeting would be there to discuss the
invitation has been
EFWAC process, CofA requirements and project oversight, therefore, technical
sent to the MOE to
questions should not be directed at them. A member requested the MOE be
present at the next
invited to speak to technical matters. It was noted later in the meeting that
EFWAC.
questions of a technical nature should continue to be put to MOE staff. The
senior MOE staff who would be attending the next meeting will not be able to
respond to technical questions.
4. PRESENTATION UPDATE ON THE STATUS OF THE CofA and REPORTS
AND UPDATE ON EA CONDITIONS: AMBIENT AIR MINITORING PLAN
GROUND WATER AND SURFACE WATER MONTORING PLAN and
EMISSIONS MONITORING PLAN
Gio Anello, a member of the project team, gave a combined presentation on the
CofA and monitoring plans. He asked members to voice their questions
throughout the presentation. Please see Attachment 1 for the complete
presentation.
Minutes (Approved)
EFWAC Meeting # 3
August 4, 2011
Page 3 of 9
A member questioned how often the residuals testing would occur. Gio Anello Project team to
stated that there are contract requirements as well as requirements from the provide EPA TCLP
Environmental Protection Act Regulation 347 that will determine the frequency of reference by
testing; the Regions' obligation is to characterize the ash and submit a testing Tuesday August 9,
protocol to the MOE as required by the CofA. 2011
A committee member questioned if the testing protocol, yet to be developed, will
come to EFWAC for review and comment. Gio Anello stated that, according to the
CofA, the testing protocol is between the MOE and the operator. He also noted
that there are several other protocols and testing requirements within the CofA
that are between the operator and the MOE.
A member questioned where information about the testing protocol can be found
and what PH values will be used for these tests as TCLP testing protocols have
been criticised in the United States for using PH values unreflective of those
typically found in landfills. Gio Anello committed to send this protocol to members
by Tuesday August 9, 2011.
A committee member questioned whether there were compliance limits in the A7
Guideline, or any Ontario Regulation, for the contaminants listed in table 5 of the
draft Air Emissions Monitoring Plan and what happens if one of the contaminants
listed in table 5 is very high as there is no mention of compliance. Gio Anello
stated that the parameters for the contaminants not included in the CofA
performance requirements and included in table 5 will be modelled and compared
against the appropriate limits contained in "ONTARIO REGULATION 419/05 AIR
POLLUTION - LOCAL AIR QUALITY"
Gio Anello reaffirmed that CofA and EA conditions are both subject to MOE
enforcement, whether conditions are in both documents or not. He continued
stating that monitoring plans must be developed with the MOE, this process has
been initiated. These documents will be submitted to the EFWAC for review and
comment. The Ambient Air Monitoring Plan required a working group be
established, this working group has met. Plans must be implemented, reported
and reviewed and revised accordingly by the MOE.
AMBIENT AIR MONITORING PLAN
The facilitator noted the two members from the EFWAC who sit on the Ambient
Air Working Group. A member asked how often this working group will meet. Gio
Anello answered that the working group has reviewed the Ambient Air Monitoring
Plan and provided advice all of which was incorporated into the second draft as
follows: the establishment of a baseline one year before operation (rather then six
months prior), two monitoring stations to ground truth the risk assessment
(increased from one) and the expansion of the list of metals included for
monitoring. Based on advice received from the Ambient Air Working Group
(members included the Ontario Agency for Health Promotion and Protection
(OAHPP), two EFWAC members, the MOE and follow up with Environment
Canada), the draft Ambient Air Monitoring Plan was revised. There will now be
two to three monitoring stations (or two full with one partial station), continuous
monitoring of PM2.5, NOx, sulphur dioxide and intermittent monitoring of metals
every six days, Polycyclic aromatic hydrocarbons (PAHs) every 12 days and
dioxins and furans every 24 days, all in accordance with MOE standards.
Project team to .
confirm whether
the contaminants
listed in table 5 of
the draft Air
Emissions
Monitoring Plan
are regulated by
any Ontario
Regulation or the
Source Testing
Code by Tuesday
August 9, 2011.
The project team
answered many
questions
regarding filterable
particulate matter
in their responses
to member
questions, for
further clarification
please contact the
MOE.
Minutes (Approved)
EFWAC Meeting # 3
A member submitted comments drafted by the three environmental groups on the
EFWAC: Durham Environment Watch, Zero Waste 4 Zero Burning and Durham
Environment Watch. These comments are attached to the minutes and will be
addressed prior to submission of the plan to the MOE.
August 4, 2011
Page 4 of 9
A member, who also sits on the Ambient Air Working Group, stated that the
Project team to.
consultants used scientific modeling that is used industry wide, therefore,
forward these
regardless of which consultant prepared the report the same modeling would
comments to the
have been used. Believes the science is sound and is comfortable with the
EFWAC
consultants who did the work.
membership.
A project team member noted that the Ambient Air Working Group was comprised
of members with background and expertise in ambient air monitoring to act as
peer reviewers.
The member would like to see the full burden, current plus the facility as hydrogen Project team to
chloride triggered risk in the Risk Assessment at 400,000 tonnes. Gio Anello circulate letter
stated that there is continuous stack monitoring for hydrogen chloride which is from Environment
why Environment Canada determined it was not required in the baseline. The Canada by August
letter from Environment Canada confirming to be provided to the EFWAC 9, 2011.
members.
Gio Anello stated that comments must be received by August 15, 2011.
Committee
Comments should go to the facilitator, with a copy to Gio Anello. These will be
members to submit
forwarded to the project team who will compile a comment/response table that will
comments on the
be submitted to the MOE.
draft Ambient Air
Reception monitoring during peak operation. Require comments on this plan
Quality, Air
A member questioned which plans required comments by August 15, Gio Anello
Emissions and
stated the three plans that require submission by August 31: Air Emissions,
Odour Monitoring
Ambient Air Quality and Odour Monitoring and Mitigation require comments
Plans by August
by August 15.
15, 2011.
Noise and Groundwater and Surface Water Monitoring Plans must be
submitted 90 days prior to construction. Please have the comments for
these two reports submitted by August 31, 2011. Gio Anello stated that there Project team to
are other monitoring plans, such as soil monitoring, that have yet to be correct the spelling
developed. of Osborne Road
in all documents.
A committee member noted that Osborne Road is spelled incorrectly in all
documentation. The name was changed two years ago at the family's request, not
Osbourne but rather Osborne.
NOISE MONITORING AND REPORTING PLAN
There are three aspects of this plan: an independent acoustic audit at operations
Committee .
phase, an acoustic assessment summary table (for anytime there is adjustment to
members to
equipment, this will be identified in the annual report to the MOE) and noise
forward comments
monitoring, the contract requires parameter and most sensitive Points of
on Noise and
Reception monitoring during peak operation. Require comments on this plan
Ground /Surface
by August 31, 2011.
water monitoring
plans by August
31, 2011.
Minutes (Approved)
EFWAC Meeting # 3
A member questioned what the guidelines are that have to be met and what
happens if these are exceeded. Gio Anello responded that there are guidelines
and standards, and the MOE canvasses the site to ensure compliance, As an
example, at one of the Durham's Transfer Stations certain machinery cannot be
used at the same time as other machinery because it would exceed the noise
limits.
ODOUR MONITORING AND MITIGATION PLAN
The odour monitoring and mitigation plan is contingent on a negative pressure
being maintained in the facility. The facility is constantly sucking air in and this is
the main mechanism for mitigating odour, there will be no odour outside the
facility. Negative pressure will be confirmed through instrumentation such that the
air flow is creating a lower pressure indoors than outdoors. If a situation occurs
when both of the lines are not functioning then air is still sucked into the building
and sent up the stack, bypassing combustion. All waste and ash storage is kept
indoors.
A member questioned how odour is detected, is it subjective or scientific. Gio
Anello stated that there is an Olfactory Panel. There is also a 24 -hour, 7 -day a
week complaint phone line, if someone smells an odour they would call this line.
All calls are monitored for service performance.
A member commented on the communication plan for odour reporting. The draft
states complaints should be reported to the Regions and Clarington but this is not
written into the plan. Clarington would like to be informed about complaints as
residents may also contact their local Councillors. It was also questioned if there
is public access to the odour mitigation log. Gio Anello stated that any complaint
received must be reported to the District MOE office; the Regions and will confirm
whether Clarington is included. Also stated that all documentation and reports are
public..
The member questioned potential sources of odour which contain uncovered
trucks. Gio Anello stated this was a worst case scenario and that the Regions do
not use uncovered trucks, this statement will be removed from the draft.
Require comments on this plan by August 15, 2011.
GROUNDWATER AND SURFACE WATER MONITORING PLAN
The Groundwater and Surface Water Monitoring Plan will be installing up to five
wells for groundwater monitoring and will be conducting surface water testing in
the creek area. The monitoring plan is in accordance with MOE criteria and
samples will be sent to an independent lab for analysis. Require comments on
this plan by August 31, 2011.
A member questioned how often this monitoring would occur. It was confirmed
three times per year and some surface water monitoring is continuous.
A committee member wanted clarification regarding temperature control of the
two large storm water ponds as ponds of this nature have had issues with high
water temperature before being released into the environment creating algae
problems. The committee member asked if it would be more prudent to have one
August 4, 2011
Page 5 of 9
Region to confirm
whether Clarington
will receive the
complaints log.
Project Team to
remove uncovered
trucks.from the list
of potential
sources of odour.
Minutes (Approved)
EFWAC Meeting # 3
large meandering pond rather then two smaller ponds in order to better control
the temperature of the water.
Gio Anello stated there is an overarching drainage and storm water plan for
Energy Park and that the two storm water ponds being developed for this facility
will ensure that storm water meets MOE standards. After leaving the EFW storm
water ponds, water travels to another storm water pond, adjacent to the railroad
tracks, being built in accordance with the Clarington Master Drainage Plan.
The member clarified that typical approvals for storm water management ponds in
subdivisions require a bottom drop, meaning under normal flows the water on the
bottom of the pond is discharged which is generally cooler then the water on top.
Durham has committed in the Host Community Agreement to construct the storm
water management ponds for their portion of Energy Park. The pond being
constructed is servicing more then just their property-
Another member noted that CLOCA is working with the Municipality of Clarington
on the Master Drainage Plan. The swale will be enhanced and the ponds will
drain into the swale. This plan is a work in progress. Gio Anello confirmed that the
proponents Will be expanding the swale area.for Energy Park drainage.
A member noted that the draft speaks to monitoring the temperature in Tooley
Creek during construction but not afterwards. Need to establish a baseline and
continue after construction. A member stated that Clarington is currently doing a
watershed study on both Robinson and Tooley Creeks which provides an existing
conditions report including temperature, this document is available on Clarington's
website.
AIR EMISSIONS MONITORING PLAN
The Air Emissions Monitoring Plan follows CofA conditions which were very
detailed. Conditions include continuous emissions monitoring, continuous
sampling of dioxins and furans, stack test completed by a third party and the
submission of a Source Testing Plan for MOE approval before any source testing
occurs. Require comments on this plan by August 15, 2011.
Comments submitted by the three environmental groups are attached to the
minutes (Attachments 2 & 3). Responses will be ready for submission by August
31. Gio Anello stated the purpose of submitting comments was to have them
combined in a comment and response table stating if they were incorporated into
the plan and if not, why. He also noted that many of the questions submitted on
this document have been answered previously by the MOE and that the project
team answers will be consistent with MOE responses.
Another member voiced concern regarding scheduled stack testing being
conducted by an independent third party because, in theory, the operator could
modify parameters to ensure they are compliant. Would prefer that stack test be
preformed randomly, without warning. Gio Anello stated that there is a lot of
preparation involved before a stack test can occur. Schedule E of the CofA and
the Ontario Source Code require that a plan must be submitted to the MOE two
months before the test, therefore, it is an impossibility to have a surprise test.
August 4, 2011
Page 6 of 9
Project team to
provide link to the
Clarington
Watershed Study.
Minutes (Approved)
EFWAC Meeting # 3
A member noted that from their experience, the MOE is on -site and witnesses the
testing to ensure it is conducted during normal operation. Environmental
conditions also play a part in when the testing can be done. Another member
noted that the testers themselves have to undergo health and safety training
before they can enter the site and that the Ministry of Labour is very cautious
about these tests, another reason why they require advanced notice.
OTHERISSUES
A member questioned whether there was still going to be a large billboard sign
reading out emissions data at any given moment. Gio Anello stated this sign was
a Regional Council directive and that it is in the CofA to have a display board.
This is also a Host Community Agreement requirement.
A member questioned the rationale for conducting continuous monitoring of
dioxins and furans if these figures are not used for compliance. The data will be
made publicly available and is analyzed at least monthly. It is continuously
sampled because the concentrations are so low. The intent of continuous
monitoring is a feedback loop to the operator to ensure proper operations.
A member asked if there was a worst case scenario plan. Gio Anello replied that
there is an emergency response plan as well as an Environmental Management
System in accordance with ISO 14001 standard, which requires a procedure in
place for excursions. The emergency response plan document will go to the
EFWAC. However, the ISO 14001 plan will not go to the EFWAC but may be
audited by an independent, certified party.
Gio Anello continued further explanation of the complaints response plan stating
there is a 24 -hour, 7 -day a week call centre facilitated by the Regions and
Covanta. Complaints must be recorded, investigated and reported to the MOE
District Manager and will look into reporting to Clarington. The MOE may ask us
to implement any additional control measures based on complaints and the
responses given.
Gio Anello stated that for communications and reporting there will be an annual
report, on -line real time emissions, as well as the EFWAC and the Energy from
Waste - Waste Management Advisory Committee (EFW - WMAC). There are very
good examples of such reports available on the web for the Onondoga facility in
Syracuse, NY. A member questioned how the public will be able to gain access
to the annual reports. Gio Anello stated that the reports would be presented to the
EFWAC, the EFW -WMAC, the MOE, and they will be available on the project
website.
Durham and Clarington will be advertising for membership shortly. The
membership must be approved by Durham and Clarington Councils, The EFW -
WMAC is another public forum for consultation.
There will be daily inspections and logs available to the MOE, on -site for
unannounced visits. There will be specific event reports such as third party audits
and the requirement for annual reporting.
August 4, 2011
Page 7 of 9
Project team to
ensure EFWAC
members are made
aware when the
EFW -WMAC
committee is
advertising for
membership.
Minutes (Approved)
EFWAC Meeting # 3
A member questioned if the community communication plan was coming to the
EFWAC. The facilitator confirmed this would come to the committee prior to waste
entering the facility.
The facilitator summarized the questions to be replied to by August 9, the
monitoring plans for which comments are due August 15 and by August 31, and
confirmed with the project team that comments will be returned to the committee
by September 15. The facilitator also confirmed that the next meeting would-be
scheduled for late October or early November, and that this date will be set as
soon as possible. The MOE is presenting at the next meeting to clarify the
EFWAC process and their observer status, and reaffirmed that they cannot
answer technical questions. Today's minutes will be circulated in draft within two
weeks.
Meeting adjourned at 4:00 p.m.
August 4, 2091
Page 8 of 9
Minutes (Approved)
EFWAC Meeting # 3
August 4, 2011
Page 9 of 9
PRESENT
Faye Langmaid, Manager of Special Projects, Municipality of Clarington
Nathalie Henning, Manager of Waste and Environmental Programs, City of Oshawa
Ben Kester, Director of Public Works, Township of Uxbridge
Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Town of Aurora
Doug Anderson, DurhamCLEAR
Chris Darling, Director of Development Review and Regulation, Central Lake Ontario Conservation Authority
Brian Jones, Director, Public Works Services, Town of Newmarket
Nick Colucci, Councillor Ward 4, Township of Uxbridge (Alternate)
Murray Gale, Supervisor of Solid Waste, Town of Whitby (Alternate)
Wendy Bracken, Durham Environment Watch (Alternate)
Tracey Ali, Zero Waste 4 Zero Burning (Alternate)
Proiect Team
Gioseph Anello, Manager, Waste Planning and Technical Services, The Regional Municipality of Durham
Lyndsay Waller, Operations Technician, The Regional Municipality of Durham
Dave Gordon, Manager, Waste Management Program Planning and Policy, The Regional Municipality of York
Other
Susan Cumming, Cumming + Company, EFWAC Facilitator
Dave Fumerton, District Manager, Ministry of the Environment
Sandra Thomas, District Supervisor for the York Durham District Office, Ministry of the Environment
REGRETS
Joanne Paquette, Manager, Communications (Works), The Regional Municipality of Durham
David Crome, Director of Planning, Municipality of Clarington (alternate)
Mirka Januszkiewicz, Director, Waste Management, The Regional Municipality of Durham
Greg Borchuk, Project Manager, Waste Management, The Regional Municipality of Durham
Laura McDowell, Director, Environmental Promotion and Protection, The Regional Municipality of York
Seth Dittman, Solid Waste Project/Process Engineer,. The Regional Municipality of York
Ian Roger, Director of Public Works and Parks, Township of Scugog
Rob Flindall, Director of Engineering and Public Works, Township of King
Brian Anthony, Director, Public Works, City of Vaughan
Kerry Meydam, Durham Environment Watch
Linda Gasser, Zero Waste 4 Zero Burning
Robert Magloughlen, Director of Engineering and Public Works, Town of Georgina
Suzanne Beale, Director of Public Works, Town of Whitby
Terry Ricketts, Director, Environmental Services, Town of Richmond Hill
Dave Meredith, Director of Operations and Environmental Services, Town of Ajax
Steve Elford, Senior Environmental Officer #1184, Ministry of the Environment
Courtney Daniels, Project Coordinator, Solid Waste Management, The Regional Municipality of York
Ken Gorman, Director, Environmental Health, The Regional Municipality of Durham
Joe La Marca, Director, Health Protection Division, Public Health Branch, The Regional Municipality of York
Gavin Battarino, Project Officer, Ministry of the Environment
Thomas Gettinby, CAO and Municipal Clerk, Township of Brock
Paul Whitehouse, Director, Public Works, Town of Wh itch urch- Stouffville
Christopher Kalimootoo, Director of Engineering and Environmental Services, Town of East Gwillimbury
Peter Loukes, Director of Operations, Town of Markham
Dhaval Pandya, Coordinator of Transportation Engineering, City of Pickering
Claudia Marsales, Manager, Waste Management, Town of Markham
DURHAM.
REGION
Energy from Waste
Advisory Committee (EFWAC)
Meeting #4
SUBJECT:
Energy from Waste Advisory Committee Meeting #4
ATTENDEES:
Please refer to page 5 for complete listing.
LOCATION:
The Regional Municipality of Durham, Meeting Room LL -C
605 Rossland Road East, Whitby
DATE AND TIME:
Thursday, October 27, 2011 at 6 p.m.
ITEM
ACTION
1. WELCOME AND INTRODUCTIONS
Sue Cumming, independent facilitator, welcomed members and confirmed quorum,
also noting that there were no decision items listed on the agenda.
Each committee, guest and staff member in attendance introduced themselves.
The facilitator requested committee members to conduct themselves appropriately
showing respect for all points of view and giving others the opportunity to speak
uninterrupted.
The facilitator reminded members of the public that their attendance to this meeting
is as observers, and that questions and /or comments were not permitted, however,
noted that it was an important opportunity to hear first hand the presentations, and
learn various aspects of this initiative.
Scheduled at the request of some committee members, the facilitator thanked these
members for the opportunity of a first evening meeting.
2. ADMINISTRATIVE ITEMS
Update on Energy from Waste -Waste Management Advisory Committee
Regional staff advised that an advertisement had been published inviting
Project Team to
applications for membership to the Energy from Waste -Waste Management
reply to EFW -
Advisory Committee (EFW- WMAC). The EFW -WMAC will be composed of nine
WMAC applicants
members: five from Durham Region and four from the Municipality of Clarington.
Regional Council will be determining approval of this new committee at their next
Minutes (Approved)
EFWAC Meeting #4
meeting of November 2, 2011. Following Council decision, all applicants will be
advised on their acceptance, or not, to this committee.
The first ,meeting of the EFW -WMAC will be determined following Council decision
to approve the Committee. All meetings must be advertised two weeks prior to the
meeting and the MOE must also be advised of the meeting two weeks prior to this
meeting. Meetings will be held in the evening.
3. MINISTRY OF THE ENVIRONMENT PRESENTATIONS
Environmental Assessment Process; Certificate of Approval Process; District Office
Role
The MOE thanked the Committee for the invitation to present at this meeting and
provided an overview of their role and responsibility with respect to waste
management projects, the Environmental Assessment (EA) Act and Certificate of
Approvals (CofA) approvals processes, how they are related and in particular how
they apply to the DurhamNork facility, and an overview of the MOE inspection and
compliance program being the face of MOE for construction and operation of the
Durham/York Facility.
The final slide of the presentation lists information sources available to the public.
A copy of the presentation is included as Attachment No. 1.
Following the MOE presentation, questions and comments from Committee
members were addressed by the MOE.
The MOE confirmed that the limit found in the CoWs in -stack limit is based on
Guideline A7 and is consistent with the position intended in the EA Notice of
Approval.
During EA and CofA deliberations, MOE standards were discussed based on
Guideline A7, being filterable, and the meaning of filterable and condensable.
Further discussion ensued with regard to the Minister's Conditions of Approval and
the interpretation of the requirement for 9 mg /Rm3 applying to only filterable, and if
so, if it meant that the Minister approved set emissions level higher than what was
set for in the Health Risk assessment being a level not analyzed in the EA. The
MOE indicated that further information on the internal assessment concerning the
impacts of PM2.5 could be provided.
The MOE confirmed that they did not personally brief the Minister and could not
comment in that regard. However, during EA and CofA deliberations, MOE
standards were discussed based on Guideline A7, being filterable, and the meaning
of filterable and condensable. The MOE further confirmed that it is up to the
consultants to propose processes, whether it is dispersion modeling or any
calculations in EA or CofA, and that the MOE does not issue or enter into
agreement(s) with consultants on such processes.
The MOE advised that when a guideline or standard changes, it does not usually
affect the issued approval(s), however, it does depend on what is changing,
October 27, 2011
Page 2 of 5
Minutes (Approved)
EFWAC Meeting #4
clarifying that they cannot speculate and can only make a determination when the
change does occur and is implemented.
The MOE provided additional comment on the role of the technical staff and their
respective role in the EA and CofA processes, including replies to public inquiries.
It was requested that, if possible, the MOE consider opportunity for a more 'face -to -.
face' relationship between their technical staff and members of the public, and that
consideration be made that formal answers prepared by the consultant for the MOE,
be forwarded by the MOE.
The MOE confirmed that for compliance purposes, the requirement in the CofA is
annual stack testing, alongside a range of other monitoring processes, and is
recommended by MOE engineers as an appropriate requirement for this facility.
Further, monitoring made available to MOE as the regulator, will be used for
consultation with appropriate MOE health experts to determine next steps based on
these results and on an as required basis.
Reference was made that the MOE had publicly announced that they were
undertaking a comprehensive review of their policy regarding PM2.5 with a final
draft anticipated to be made available for public comment in March 2012. It was
questioned if the Durham incinerator could be absolved from meeting proposed
policy change requirements, further to MOE's announcement. The MOE advised
that it would depend on the results of this review, the length of time to implement
changes to a new or revised regulation, if any, noting that if compliance is required
then compliance must be met. Durham would only be absolved to the regulation
changes, if any, should these changes not apply to them.
4. UPDATE ON ENVIRONMENTAL ASSESSMENT AND CERTIFICATE OF
APPROVAL COMMITMENTS
and
5. ENVIRONMENTAL ASSESSMENT CONDITION 5: COMPLIANCE REPORTING
Agenda items 4 and 5 were presented by Gioseph Anello, Manager, Waste Planning
and Technical Services.
An overview of the various plans required for submission to the MOE was presented
to the Committee, including an update on those plans approved by the MOE.
It was confirmed that at the appropriate time, a draft of the Community
Communications Plan will be provided to EFWAC for review and comment.
In relation to the construction timeline, it was questioned if any penalties were
incurred, with respect to the Project Agreement, due to the delay in construction
start from fall 2011 to winter 2012, and when receipt of the building permit
applications were expected.
Clarification was provided that the timelines were predicated on the Notice to
Proceed and therefore provided as best estimate only — no penalties were incurred.
The permitting program will begin concurrent with construction (phased) and it is
Covanta's responsibility to apply for the permits.
October 27, 2011
Page 3 of 5
Project Team to
provide draft to the
EFWAC
Minutes (Approved)
EFWAC Meeting #4
October 27, 2011
Page 4 of 5
It was requested by a Committee member that Covanta's schedule be provided to Project Team to
the EFWAC. Upon further discussion, it was determined that the schedule would be inquire
requested from Covanta, however, should one not be able to be made available to
the Committee, a summary of key milestone dates be provided instead, if possible.
The EFWAC were advised that a Waste Management By -law (46 -2011) was passed
at Regional Council in June 29, 2011, and two by -law officers have been hired.
Discussion ensued with regard to the 40 month-construction timeline. The
Committee was advised that the schedule submitted is more aggressive, with an
anticipated completion prior to the contractual timeline of 40 months. It was noted
however, that the schedule changes as events change and the current timeline is
used as a guideline only.
The Committee was advised that AECON was part of the bid team with a two year
contractual agreement, and extended from April 2009. Covanta had until the end of
2010 to close with AECON, which they did not do, and now have six firms applying
to this position. Covanta is expected to award the tender in December 2011. It was
confirmed that there is no delay to the project due to this change.
It was clarified for the Committee that the project website is
www.durhamyorkwaste.ca
It was determined that as no further reports were anticipated to be received prior to
year end, the next EFWAC meeting would not be scheduled until 2012, at which
time members would be made aware of upcoming key milestones and plans for
review by the Committee.
Meeting adjourned.
Minutes (Approved)
EFWAC Meeting #4
October 27, 2011
Page 5 of 5
PRESENT
Ben Kester, Director of Public Works, Township of Uxbridge
Brian Anthony, Director, Public Works, City of Vaughan
Suzanne Beale, Director of Public Works, Town of Whitby
David Crome, Director of Planning, Municipality of Clarington (Alternate)
Michelle Whitbread, Coordinator, Parks and Environmental Services, City of Oshawa (Alternate)
Wendy Bracken, Durham Environment Watch (Alternate)
Linda Gasser, Zero Waste 4 Zero Burning
Doug Anderson, DurhamCLEAR
Chris Darling, Director of Development Review and Regulation, Central Lake Ontario Conservation Authority
Mirka Januszkiewicz, Director, Waste Management, The Regional Municipality of Durham
Laura McDowell, Director, Environmental Promotion and Protection, The Regional Municipality of York
Project Team
Dave Gordon, Manager, Waste Management Program Planning and Policy, The Regional Municipality of York
Gioseph Anello, Manager, Waste Planning and Technical Services, The Regional Municipality of Durham
Greg Borchuk, Project Manager, Waste Management, The Regional Municipality of Durham
Lyndsay Waller, Operations Technician, The Regional Municipality of Durham
Other
Susan Cumming, Cumming + Company, EFWAC Facilitator
Ian Parrott, Manager, Approval Services, Ministry of the Environment
Dan Orr, Manager, Technical Support Section, Ministry of the Environment
Ariane Heisey, Supervisor, Environmental Assessment and Approvals Branch, Ministry of the Environment
Dave Fumerton, District Manager, Ministry of the Environment (Observer)
Sandra Thomas, District Supervisor for the York Durham District Office, Ministry of the Environment (Observer)
Ken Gorman, Director, Environmental Health, The Regional Municipality of Durham (Observer)
Kerry Meydam, Durham Environment Watch (Member)
REGRETS
Rob Flindall, Director of Engineering and Public Works, Township of King (Member)
Robert Magloughlen, Director of Engineering and Public Works, Town of Georgina (Member)
Terry Ricketts, Director, Environmental Services, Town of Richmond Hill (Member)
Joe La Marca, Director, Health Protection Division, The Regional Municipality of York (Observer)
Paul Whitehouse, Director, Public Works, Town of Whitchurch - Stouffville (Member)
Christopher Kalimootoo, Director of Engineering and Environmental Services, Town of East Gwillimbury (Member)
Peter Loukes, Director of Operations, Town of Markham (Member)
Claudia Marsales, Manager, Waste Management, Town of Markham (Alternate)
Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Town of Aurora (Member)
Brian Jones, Director, Public Works Services, Town of Newmarket (Member)
Faye Langmaid, Manager of Special Projects, Municipality of Clarington (Member)
Ian Roger, Director of Public Works and Parks, Township of Scugog (Member)
Murray Gale, Manager of Solid Waste, Town of Whitby (Alternate)
Dave Meredith, Director of Operations and Environmental Services, Town of Ajax (Member)
Thomas Gettinby, CAO and Municipal Clerk, Township of Brock (Member)
Nick Colucci, Director, Public Works, Township of Brock (Alternate)
Jacob Mantle, Councillor Ward 4, Township of Uxbridge (Alternate)
Dhaval. Pandya, Coordinator of Transportation Engineering, City of Pickering (Member)
Tracey Ali, Zero Waste 4 Zero Burning (Alternate)
e
DURHAM
REGION
Energy from Waste
Advisory Committee (EFWAC)
Meeting #5
SUBJECT:
Energy from Waste Advisory Committee Meeting #5
ATTENDEES:
Please refer to page 5 for complete listing.
LOCATION:
The Regional Municipality of Durham, Meeting Room LL -C
605 Rossland Road East, Whitby
DATE AND TIME:
Wednesday, July 18, 2012 at 1 p.m.
ITEM
ACTION
1. WELCOME AND INTRODUCTIONS
Sue Cumming, independent Facilitator, welcomed the members of the Committee
and the members of the public to the fifth meeting of the Energy from Waste
Advisory Committee (EFWAC).
The Facilitator confirmed quorum had not been obtained. The Facilitator directed
that the meeting will proceed, however, without quorum, there would not be an
opportunity to vote on meeting decisions, should any arise.
Each committee and staff member in attendance introduced themselves.
The Facilitator reviewed the Committee's ground rules.
The proposed Agenda was reviewed with the Committee. The Facilitator advised
that at the suggestion of the MOE, a presentation by Friends of Farewell, Libby
Racansky and Pam Callus, has been included on the Agenda as Item 4 to discuss
mitigation of the EFW Project.
The Agenda was accepted as presented.
Review of Meeting Notes #4
Due to the recent receipt of the meeting notes from EFWAC Meeting #4, the
Members'
Facilitator requested members to submit any revisions and comments to Melodee
revisions and
Smart with a copy to Sue Cumming over the next two weeks.
comments due to
Melodee with copy
to Sue by August 3
Minutes (Approved)
EFWAC Meeting #5
July 18, 2012
Page 2 of 8
A member of the Committee questioned if quorum was obtained at Meeting #4. The
The Facilitator will
Facilitator confirmed that 11 members, being quorum, were present, however,
investigate and
further advised that quorum was lost halfway through the meeting as one member
confirm rules
had to leave early. Another member questioned if quorum was reached at the
concerning
beginning of the meeting, was quorum not considered obtained for the remainder of
EFWAC quorum at
the meeting. The Facilitator advised that she would verify the rules regarding
Meeting #6
maintaining /losing quorum and update the Committee at the next meeting.
Follow Up with Ian Parrot, MOE
As a follow -up to Meeting #4, MOE advised they had determined that the emissions
permitted in the Certificate of Approval would not affect the conclusions regarding
the health risk reached in the EA. Further information on what work was done by
MOE to reach this conclusion was requested.
The Facilitator confirmed that she had previously contacted the MOE and received
verbal confirmation that the members' questions had been addressed through a
subsequent meeting held with several members of EFWAC.
The Facilitator later learned that several members of EFWAC did meet with MOE
staff in November 2011 to discuss the Ambient Air Monitoring Plan and has been
advised that no discussion of the Air Emissions Monitoring Plan took place. There
remains an expectation for information relating to MOE's review of the health
assessment.
The Facilitator will draft a letter to the MOE respectfully requesting a response to the The Facilitator will
outstanding item. A member of the Committee questioned the Facilitator if she was draft a letter to the
clear on the issue. The Facilitator confirmed that she would first forward a draft to MOE as follow up
the members of the Committee before sending the letter to MOE. to Meeting #4 and
forward to the
EFWAC for review
2. ENERGY FROM WASTE PROJECT UPDATE
Presentation by Gioseph Anello, Manager, Waste Planninq and Technical Services
An EFW Update PowerPoint presentation was provided to the Committee
(Attachment No. 1).
A timeline overview explaining that following issuance of the Notice to Proceed
received on August 17, 2011, contractually, there are 1,215 days for the facility to
attain operation status (December 2014). The current schedule anticipates an early
completion date of August 2014
It was further explained to the Committee that the Project Agreement was built
around milestones, and Milestone 3 for the Completion of Site Preparation, is
expected in July 2012, followed by Milestone 5, Completion of 75% Design, in late
fall 2012 and Milestone 4, Completion of Foundations, by spring 2013.
The EFWAC was advised that on May 23, 2012, Durham provided an EFW budget
update report to Council. Included in this update was notification of an approximate
$11 million cost increase due to HST ($5M), escalation ($3M) and natural gas
Minutes (Approved)
EFWAC Meeting #5
service connection ($3.2M). The update also included confirmation that the project
remains within the approved project budget.
The Construction Plan, as presented to the Committee, is on track for completion in
2014.
An update was also provided on the status of MOE submission plans, advising that
the Emissions Monitoring Program is still being reviewed by the MOE. Further, the
draft Community Communications Plan is due to the MOE prior to receipt of waste
at the facility and is anticipated to be ready for review and comment in the fall 2012,
the Spill and Emergency Plans are due to the MOE 60 days prior to the facility's
initial receipt of waste and will be prepared for fall 2013 and the Notice of Waste
First Received is due to the MOE within 15 days of first receipt of waste and will be
prepared for spring 2014.
Discussion ensued with regard to the process of updating the EA Condition
submissions following the MOE's review and prior to their approval. It was
confirmed that the Committee is given the opportunity to review and provide
comments on the draft plans and that the project team has a further obligation to
consult with the MOE. Revisions /comments are incorporated by the Project Team
as appropriate. Final Plans are posted to the website.
It was confirmed that the MOE's correspondence of April 11, 2012, and the May 8
revised draft of the Ambient Air Monitoring Program Plan would be posted to the
project website July 18.
A member of the Committee requested clarification on Durham and York's
respective authorization for the cost increases presented. York confirmed that
contingency and 50/50 oversizing funding has already been authorized by York
Council. Durham advised that the cost estimate of $3.2 million was provided by
Enbridge for utilities works, and confirmed that if additional funding is required,
Durham will seek approval from Council.
In. response to a Committee member's inquiry on the status of when the MOE would
be returning the Emissions Monitoring Program, it was confirmed that the Project
Team has not yet received any comments from the MOE and that they could not
comment on the status of the report on behalf of the MOE.
3. PRESENTATION BY DOUG ANDERSON, DURHAMCLEAR, ON DECLINING
WASTE VOLUMES
Doug Anderson provided a PowerPoint presentation on declining waste volumes
and advised that a copy of the presentation would posted on the DurhamCLEAR
and accessible at the following link:
http://www.durhamclear.ca/sites/defauIt/files/Efwac.pd
Mr. Anderson stated that the current 53% waste diversion rate reached by Durham
is lower than the projected 60% by 2011 in the Deloitte Business Case of 2008, and
72.7% by 2015 as projected in the Golder and Associates report and presented to
Durham Council in 2009.
July 18, 2012
Page 3 of 8
Project Team to
provide to EFWAC
and post all MOE
correspondence
regarding direction
on submissions
Minutes (Approved)
EFWAC Meeting #5
Mr. Anderson stated that total waste in Durham has dropped by approximately
12,000 tonnes over the last few years, and that the gap between the actual and
projected waste volumes by 2015 will be upwards of 150,000 tonnes. Current waste
per capita is 14% less than what it was in 2006, and a growing trend of corporations
reacting to customer requests to produce less waste in their packaging will only
continue.
Mr. Anderson advised that he had presented to the Energy from Waste -Waste
Management Advisory Committee (EFW- WMAC), and that the EFW -WMAC
requested the Project Team to respond to how Durham can achieve 70% diversion
by the early 2020s while still producing waste for an incinerator.
Mr. Anderson advised on York Region's estimated costs per tonnes for different
Waste Management (i.e. blue box, yard.waste, waste to landfill, waste to EFW). A
member of the Committee asked if Durham had comparative financial information.
The York representative stated that these cost estimates cannot be utilized without
consideration of capital debenture costs. The Project Team advised that the Durham
financial information for waste management is reviewed as part of the budget
preparation. When the budget information becomes available, the Project Team
indicated they could identify where the information is posted.
A member of the Committee discussed how municipalities are seeing total volume of
waste leveling out, and advised that consideration to the impacts of light weighting
of packaging materials is being addressed. This same, member noted that these
communities are growing with future population expected.
4. PRESENTATION BY FRIENDS OF FAREWELL, LIBBY RACANSKY AND PAM
CALLUS, ON MITIGATION OF THE EFW PROJECT
Libby Racansky and Pam Callus, of Friends of Farewell (FOF), provided a
PowerPoint presentation and source materials listing to the Committee (Attachment
Nos. 2 and 3).
FOF presented recommendations on how the EFW project could reduce the impacts
of emissions, and minimize air, water, soil and light pollution. FOF recommended
that the natural areas be replanted to help absorb some contaminants and create a
viable habitat for species.
FOF further stated they were looking for commitments which included construction
of a waterfront trail, a Regional Official Plan target of 30 % forest coverage,
Clarington's preservation of natural heritage, promotion of integrity and interaction of
Lake Ontario wetlands, achievement of environmental sustainability and support of
the creation for the Lake Ontario wildlife corridor.
Following FOF's presentation, discussion ensued with regard to where specific
terrestrial or wildlife impacts are addressed in the EA Conditions, The Project Team
confirmed that although terrestrial and wildlife were not specifically identified in the
EA conditions, appropriate measures were taken when preparing the site for
construction as required by the EA commitments. These commitments are listed in
the Third Party Audit.
July 18, 2012
Page 4 of 8
Project Team to .
provide links to
financial
information when it
becomes available
as part of the
Region's Budget
cycle
Minutes (Approved)
EFWAC Meeting #5
July 18, 2012
Page 5 of 8
The Project Team also advised that in accordance with Section 9.8 of the Host
Project Team to
Community Agreement (HCA), an approximate 1.5 kilometres trail will be built from
provide a copy of
Courtice Road to the eastern limits of Durham's lands south of the Courtice Water
the Waterfront Trail
Pollution Control Plant. A current preliminary Waterfront Trail Design Plan drawing
Design Plan
will be distributed to the Committee.
drawing to EFWAC
Additional clarification was provided by a member of the Committee in response to
the FOF presentation, addressing that the Master Drainage Plan for Energy Park
was prepared by a consultant, and approved by Clarington, Durham and the
conservation authority, and that the plan is being followed. The Committee was
advised that this plan is most likely available from Clarington's engineering
department.
The member further advised that a number of the Commitments included within the Project Team to
HCA, such as the waterfront trail, are dealt with under the Site Plan Agreement for provide a summary
the facility, as approved by Clarington, along with other commitments. As part of the list to the
Site Plan Approval Process, the landscaping of the EFW site, removal and Committee of
replanting of trees has been approved and a summary list will be distributed to the existing
Committee. Also as part of the Site Plan Agreement, an illumination plan is being commitments
prepared for submission to Clarington for approval.
A member of the Committee questioned if the Soil Monitoring Plan will be amended
due to the revisions to the Ambient Air Monitoring Plan. The Project Team
confirmed that they are currently in consultation with the MOE and that a site
meeting is being held the week of July 23 so that the MOE can provide site specific
guidance.
The member further requested that the difference between an EA commitment and Project Team to
an EA condition be clearly defined, "legal weight ", for the Committee. The Project provide Legal
Team advised that compliance of both conditions and commitments must occur, and definition of EA
that the legal definitions / status will be sought and brought back to the Committee. Condition and EA
Commitment
5. THIRD PARTY AUDIT
Presentation by Gioseph Anello, Manager Waste Planning and Technical Services
A Third Party Audit PowerPoint presentation was provided to the Committee
(Attachment No. 4).
The Third Party Auditor, per EA Condition 16, is MALROZ Environmental Scientists
and Engineers, and was approved by the MOE.
An overview of the third party audit process was provided. From the start of facility
construction, five audits must be completed. The Third Party Audit Report, as
provided to the Committee, covers the time period from February 27, to June 1,
2012. The next audit is scheduled for April 2013.
A breakdown of the report's contents was provided, including observations from
document review, site visit/verification and interviews of those involved in the
project. An audit summary checklist is provided as Appendix B in the report and
which was used for verification of documentation, applicable legislation and MOE
Minutes (Approved)
EFWAC Meeting #5
approvals by the Auditor.
It was confirmed that conservation authority, municipal building and Site Plan
Agreement permits and inspections are not included in Third Party Audits.
It was brought to the attention of the Project Team by a Committee member that the
Emissions Monitoring Program plan was not included in the Third Party Audit Report
in Appendix E. The Project Team confirmed that this will be brought to the attention
of the Auditor, and reminded the Committee that this is an independent Auditor. It
was also confirmed for the Committee member that EA Commitments are included
in the audits.
6. EFWAC TERMS OF REFERENCE (LINDA GASSER)
AND
EFWAC OPERATION SINCE INCEPTION (LINDA GASSER)
July 18, 2012
Page 6 of 8
Project Team to
bring to the
attention of the
Auditor the
missing reference
to the Emissions
Monitoring
Program Plan
It was requested that quarterly meetings be scheduled to enable appropriate review Addressed under
and discussion of the many documents and reports required to be reviewed and /or Item 7 of this
received by this Committee, and to be updated on the current status of this project. Agenda
It was noted that the long length of time between meetings impacts the Committee's
effectiveness.
It was confirmed that minutes would be provided to EFWAC members in a timely
fashion as outlined in the Terms of Reference (ToR).
It was also requested that, if after the EFWAC has reviewed and provided comment Project Team to
to the Facilitator on the draft minutes, they be circulated to members of Council and forward minutes to
be posted on -line, subject to approval at the subsequent meeting. And that final EFWAC following
minutes, as approved by the EFWAC, be marked final and forwarded to all final approval and
members. post,,-.
Discussion ensued with respect to receiving public delegations to the EFWAC
meetings and past consideration, as discussed at Meeting #1, concerning this issue,
and further, that as an advisory committee, this Committee should allow the
presentation of information from a variety of sources.
The Facilitator advised that the ToR for the EFVV WMAC Committee specifically
includes provisions to hear public delegations. The ToR for the EFWAC do not.
There is, however, reference to presentations by the project team and guests.
Discussion ensued involving who guests would be, how the Committee would
determine if a presentation would be warranted and how these could proceed.
Several members noted that they felt the Committee should be able to determine if
public delegations could be heard. It was also commented on that at the April
meeting, a discussion was never resolved with regard to how this Committee deals
with future changes to the ToR.
The Facilitator will
review the notes
from Meeting #1,
seek clarification
for delegations to
the EFWAC with
respect to the ToR,
and provide an
update at the next
meeting
Minutes (Approved)
EFWAC Meeting #5
7. MEETING SCHEDULE
Further to discussion concerning the formation of two committees, one by the MOE
with a more specific mandate to the EFW, and the other by Durham Council, with a
broader mandate to waste management, it was determined that the Project Team
will review the EA Conditions to reconfirm that the EFWAC is meeting the
requirements listed in these Conditions.
The Project Team advised of the next milestones including the Community
Communications Plan anticipated in the fall 2012, the next Third Party Audit in April
2013 and the Emergency Response Plan in the fall of 2013.
It was agreed that EFWAC meetings will be arranged at the following times noted
below for 2012 and 2013.
Mid - October 2012
Mid - January 2013
Early April 2013
Late June 2013
Mid - October 2013
Specific date options will be determined and provided to the Committee in order to
confirm the above five meetings for 2012 and 2013.
Further to discussion around "a holistic.view of energy park ", the Project Team
clarified for the Committee that the Project Team is responsible for the EFW within
specified boundaries, and that this is not part of the EFWAC's mandate.
Meeting adjourned.
July 18, 2012
Page 7 of 8
The Project Team
and Facilitator will
review the EA
Conditions and
EFWAC ToR to
confirm the
mandate and intent
of both EFWAC
and EFW -WMAC
Committees
Melodee to send
date options to the
members of the
Committee to
determine meeting
dates for the
remainder of 2012
and for 2013
Minutes (Approved)
EFWAC Meeting ##5
PRESENT
EFWAC
Ben Kester, Director of Public Works, Township of Uxbridge (Member)
Michelle Whitbread, Coordinator, Parks and Environmental Services, City of Oshawa (Alternate)
Faye Langmaid, Manager of Special Projects, Municipality of Clarington (Member)
Nick Colucci, Director, Public Works, Township of Brock (Alternate)
Wendy Bracken, Durham Environment Watch (Alternate)
Linda Gasser, Zero Waste 4 Zero Burning (Member)
Doug Anderson, DurhbmCLEAR (Member)
Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Town of Aurora (Member)
Mirka Januszkiewicz, Director, Waste Management, The Regional Municipality of Durham
Laura McDowell, Director, Environmental Promotion and Protection, The Regional Municipality of York
July 18, 2012
Page 8 of 8
Project Team
Gioseph Anello, Manager, Waste Planning and Technical Services, The Regional Municipality of Durham
Greg Borchuk, Project Manager, Waste Management, The Regional Municipality of Durham
Luis Carvalho, Senior Project Manager, Capital Planning and Delivery, Environmental Services, The Regional Municipality of
York
Lyndsay Waller, Operations Technician, The Regional Municipality of Durham
Kristy Brooks, Technical Assistant, The Regional Municipality of Durham
Other
Susan Cumming, Cumming + Company, EFWAC Facilitator
Dave Fumerton, District Manager, Ministry of the Environment (Observer)
Sandra Thomas, District Supervisor for the York Durham District Office, Ministry of the Environment (Observer)
Ken Gorman, Director, Environmental Health, The Regional Municipality of Durham (Observer)
Joanne Paquette, Manager, Communications (Works)
Kerry Meydam, Durham Environment Watch (Member)
REGRETS
EFWAC
Rob Flindall, Director of Engineering and Public Works, Township of King (Member)
Derek Bakshi, Senior Project Manager, Township of King (Alternate)
Dan Pisani, Director of Operations and Engineering, Town of Georgina (Member)
Rob Fortier, Operations Manager, Town of Georgina (Alternate)
Rosanne Fritzsche, Waste Management Coordinator, Town of Richmond Hill (Member)
George Flint, Manager of Air Quality, Climate Change and Waste Policy, Town of Richmond Hill (Alternate)
Joe La Marca, Director, Health Protection Division, The Regional Municipality of York (Observer)
Paul Whitehouse, Director, Public Works, Town of Wh itch u rch-Stouffvi Ile (Member)
Christopher Kalimootoo, Director of Engineering and Environmental Services, Town of East Gwillimbury (Member)
Peter Loukes, Director of Operations, Town of Markham (Member)
Claudia Marsales, Manager, Waste Management, Town of Markham (Alternate)
Brian Anthony, Director, Public Works, City of Vaughan (Member)
Brian Jones, Director, Public Works Services, Town of Newmarket (Member)
Ian Roger, Director of Public Works and Parks, Township of Scugog (Member)
Suzanne Beale, Director of Public Works, Town of Whitby
Murray Gale, Manager of Solid Waste, Town of Whitby (Alternate)
Dave Meredith, Director of Operations and Environmental Services, Town of Ajax (Member)
Thomas Gettinby, CAO and Municipal Clerk, Township of Brock (Member)
Jacob Mantle, Councillor Ward 4, Township of Uxbridge (Alternate)
Dhaval Pandya, Coordinator of Transportation Engineering, City of Pickering (Member)
Jamie Bronsema, Director of Parks and Environmental Services, City of Oshawa (Member)
David Crome, Director of Planning, Municipality of Clarington (Alternate)
Tracey Ali, Zero Waste 4 Zero Burning (Alternate)
Chris Darling, Director of Development Review and Regulation, Central Lake Ontario Conservation Authority
Perry Sisson, Director of Engineering and Field Operations, Central Lake Ontario Conservation Authority
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1 - 4
MINUTES NO. 9
AUTHORITY MEETING
Tuesday November 20, 2012 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present: P. Perkins; Chair
T.D. Marimpietri, Vice Chair
B. Chapman
L. Coe
S. Collier
J. Drumm
A. England
R. Hooper
D. Mitchell
J. Neal
P. Rodrigues
C. Traill
J.R. Powell, Chief Administrative Officer
B. Boardman, Administrative Assistant/Recording Secretary
H. Brooks, Director, Watershed Planning & Natural Heritage
C. Darling, Director, Development Review & Regulation
G. Geissberger, Marketing & Communications Coordinator
P. Lowe, Director, Stewardship, Education & Communication
P. Sisson, Director, Engineering & Field Operations
G. Soo Chan, Director, Groundwater
M. Stauffer, Administrative Assistant
C. Tinney, Administrative Planning Assistant
D. White, Director, Corporate Services
R. Wilmot, GIS Systems Supervisor
Absent: L. Corrigan
M. Novak
The Chair called the meeting to order at 5:00 p.m.
DECLARATIONS of interest by members on any matters herein contained
J. Drumm, A. England and R. Hooper declared a conflict with Staff Report 95082 -12 and neither tools part in
discussion, nor voted on the matter.
ADOPTION OF MINUTES
Res. #124 Moved by S. Collier
Seconded by L. Coe
THAT the Authority minutes of Octoher 16, 2012 he. adopted as circulated.
CARRIED
cont'd.....2
AUTHORITY MINUTES — NOVEMBER 20, 2012 - PAGE 2
CORRESPONDENCE
(1) Ontario Federation of Anglers & Hunters
Letter of Appreciation — Invading Species Awareness Program
(2) Email To/From Barbara Wagner
Groundwater Festival
Res. #125 Moved by L. Coe
Seconded by R. Hooper
THAT the above correspondence items be received for information.
CARRIED
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(1) Staff Report 95087 -12
Applications for Development, Interference with Wetlands and
Alteration to Shorelines and Watercourses — October 1 to October 31, 2012
Res. #126 Moved by L. Coe
Seconded by B. Chapman
THAT the applications, as issued by staff, be endorsed.
CARRIED
DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE
(1) Staff Report #5091 -12
Oshawa Creek & Black/Harmony Farewell Creek Watershed Plans
Res. 9127 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report #5091 -12 be received for information;
THAT staff continue to proceed with finalization of the Watershed Plans _for the Oshawa
Creek Watershed and the Black/Harmony /Farewell Creek Watershed; and,
THAT staff report back to the Board of Directors with the final Watershed Plans for Oshawa
Creek and Blaclr/Harinony/Farewell Creek following the public commenting period.,
CARRIED
(2) Staff Report #5095 -12
Natural Heritage System for CLOCA's Small Watersheds
Res. #128 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report #5095 -12 be received; and
THAT the Natural Heritage System for CLOCA be approved and be used in Authority
Programs.
CARRIED
cont' d.....3
AUTHORITY MINUTES — NOVEMBER 20, 2012 - PAGE 3
DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (continued)
(3) Staff Report 95093 -12
Mapping a Continuous Natural Heritage System for the Region of Durham
Res. #129 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report #5093 -12 be received for information.
CARRIED
DIRECTOR, STEWARDSHIP, EDUCATION & COMMUNICATIONS
(1)
Staff Report #5092 -12
2012 Durham Children's Groundwater Festival Summary
Res. #130
Moved by L. Coe
Seconded by P. Rodrigues
THAT Staff Report #5092 -12 be received for information.
CARRIED
(2)
Staff Report #5096 -12
Education Program Update 2011 -2012
Res. #131
Moved by L. Coe
Seconded by P. Rodrigues
THAT Staff Report 5096 -12 be received for information.
CARRIED
DIRECTOR, ENGINEERING & FIELD OPERATIONS
(1) Staff Report 95090 -12
Lake Ontario Shoreline Erosion at Crystal Beach Road
D. Mitchell inquired if a proposal had been received since the time of the report writing. P. Sisson noted that
the consultant promised a proposal by November 22, 2012. P. Rodrigues inquired if erosion would likely
become more frequent in the future. P. Sisson noted that due to climate changes, it was possible the rate of
erosion of the shoreline could increase, if there was no ice accumulation along the shoreline to dissipate wave
energy in the spring, due to a mild winter. In addition, P. Sisson noted that most of the shoreline is privately
owned and the costs of shoreline erosion protection works would be the responsibility of the property owner.
Res. #132 Moved by D. Mitchell
Seconded by L. Coe
THAT Staff Report #5090 -12 be received for information.
CARRIED
DIRECTOR, GROUNDWATER RESOURCES
(1) Staff Report 95089 -12
Best Management Practices — Hydrogeological Guidelines for Development Plans
Res. #133 Moved by R. Hooper
Seconded by L. Coe
THAT Staff Report 5089 -12 be received for information.
CARRIED
cont'd.....4
AUTHORITY MINUTES — NOVEMBER 20, 2012 - PAGE 4
DIRECTOR, CORPORATE SERVICES
(1) Staff Report #5088 -12
Administrative Policies & Meeting Procedures
P. Perkins circulated comments from Town of Whitby Clerk, for consideration. C. Traill inquired about a
Donation/Sponsorship Policy. D. White advised that would be a separate policy.
Under Section 2.13 Delegations, P. Rodrigues suggested that staff include a municipal address or municipality
for delegations. D. Mitchell asked to define "written notice" for delegations. D. White suggested that a form
could be used for delegations to complete and submit, which would be made available in hard copy, and online
CLOCA's website. A. England inquired about the timing for submitting written notice 14 days in advance of a
meeting, when the agenda is not available until 5 days prior to the meeting date and ask if this could be more
clearly worded.
Res. #134 Moved by L. Coe
Seconded by B. Chapman
THAT StaffReport #5088 -12 and circulated comments from Town of Whitby Clerk be referred
to Staff to. review and revise;
THAT the direction to Staff noted above be included; arid,
THAT Staff report back to the January 15, 2013 meeting.
CARRIED
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Repoli #5083 -12
Conservation Ontario Whitepaper: Watershed Management Futures for Ontario
Res. #135 Moved by L., Coe
Seconded by B. Chapman
THAT the CLOCA Board of Directors endorse the Conservation Ontario Whitepaper; October
2012; _and,
THAT it be circulated to Durham Region, member municipalities and watershed MPP's for
review and comment_
CARRIED
(2) Staff Report 95085 -12 .
2013 Meeting Schedule — Board of Directors and Committee of the Whole
Res. #136 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report #5085 -12 be received for information;
THAT the 2013 Meeting Schedule for Board of Directors be adopted;
THAT Committee of the Whole rneetings be scheduled, if necessary, at the call of the Chair.
CARRIED
(3) Staff Report #5086 -12
CLOCA Donations Policy
Res. #137 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report #5086 -12 be endorsed by the CLOCA Board of Directors.
cont'd.....5
AUTHORITY. MINUTES —NOVEMBER 20, 2012 - PAGE 5
CHIEF ADMINISTRATIVE OFFICER (continued)
D. Mitchell, A. England, B. Chapman and C. Traill made inquiries to staff. Discussion ensued.
AMENDMENT Moved by C. Traill
Seconded by P. Rodrigues
THAT Staff Report #5086 -12 be endorsed by the CLOCA Board of Directors; and,
THAT the CLOCA Board of Directors not accept, funds, sponsorship, donation or
partnership from Covanta Energy Corporation.
Discussion ensued. A recorded vote was requested by C. Traill.
MEMBER
YEA
NAY
CONFLICT
ABSENT
C. Traill
X
B. Chapman
X
L. Coe
X
S. Collier
X
L. Corrigan
X
J. Drumm
X
A. England
X
R. Hooper
X
D. Mitchell
X
T.D. Marini ietri
X
J. Neal
X
M. Novak
X
P. Perkins
X
P. Rodrigues
X
TOTAL
7
5
2
RES. #137 CARRIED, AS AMENDED
Res. 9138 Moved by L. Coe
Seconded by S. Collier
THAT the meeting convene `In Camera'.
CARRIED
Res. 9144 Moved by B. Chapman
Seconded by L. Coe
THAT the meeting reconvene; and,
THAT the actions of the `In Camera'session be adopted.
CARRIED
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(1) Staff Report #5098 -12
Amending Ontario Regulation 42/06, Central Lake Ontario Conservation Authority: Regulation of
Development, Interference with Wetlands and Alteration to Shorelines and Watercourses
cont' d.....6
AUTHORITY MINUTES —NOVEMBER 20, 2012 - PAGE 6
Res. 9145 Moved by B. Chapman
Seconded by A. England
WHEREAS an `amending' regulation to the individual Conservation Authorities Act Section
28 `Development, Interference with Wetlands and Alterations to Shorelines and Watercourses
Regulation' has been prepared in conformity with the provisions in Section 28 of the
Conservation Authorities Act and the amended Ontario Regulation 97104;
THEREFORE BE IT RESOLVED THAT the Central Lake Ontario Conservation Authority
adopts the subject `amending' regulation that will amend the individual Conservation
Authorities Act Section 28 `Development, Interference with Wetlands and Alterations to
Shorelines and Watercourses Regulation' 0. Reg.42 106;
THAT the said `amending' regulation be submitted to the Ministry of Natural Resources for
consideration by the Minister of Natural Resources for the Minister's approval; and,
THAT a copy of Staff Report #5098 -12 be forwarded to the partner municipalities within
CLOCA's watershed -
P. Rodrigues, J. Neal, A. England and B. Chapman made inquiries to staff. C. Darling made a presentation to
Directors. Discussion ensued. A recorded vote was requested by J. Neal.
MEMBER
YEA
NAY
CONFLICT
ABSENT
J. Neal
X
M. Novak
X
P. Perkins
X
P. Rodrigues
X
C. Traill
X
B. Chapman
X
L. Coe
X
S. Collier
X
L. Corrigan
X
J. Drumm
X
A. England
X
R. Hooper
X
D. Mitchell
X
T.D. Marim ietri
X
TOTAL
11
1
2
(2) Staff Report #5087 -12 (replacement pages for Schedule 4 -2 & 4 -3 only)
Applications for Development, Interference with Wetlands and Alteration to Shorelines and
Watercourses — October 1 to October 31, 2012
Res. #146 Moved by B. Chapman
Seconded by A. England
THAT the applications as amended and as issued by staff, be endorsed.
CARRIED
MUNICIPAL AND OTHER BUSINESS - NONE
coat' d.....7
AUTHORITY MINUTES — NOVEMBER 20, 2012 - PAGE 7
ADJOURNMENT
Res. 9147 Moved by S..Collier
Seconded by T.D. Marimpietri
TIM T the meeting adjourn.
CARRIED
The meeting adjourned at 5:58 p.m.
1 . o e
REPORT TO COUNCIL MEETING OF DECEMBER 3, 2012
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, NOVEMBER 26, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) ESD- 018 -12 Operational Planning: An Official Guide to Matching Resource
Deployment and Risk
(b) ESD- 019 -12 Monthly Activity Report — October 2012
(c) COD - 028 -12 Purchase of Four Wheel Drive Tractor C/W Plow Mount &
Controls, Side Boom & Rear Flail Mower
2. DELEGATION OF BRIAN DUNCAN, SENIOR VICE PRESIDENT, DARLINGTON
NUCLEAR, REGARDING ONTARIO POWER GENERATION, DARLINGTON
NUCLEAR — OPERATIONS UPDATE
THAT the delegation of Brian Duncan, Senior Vice President, Darlington Nuclear,
Regarding Ontario Power Generation, Darlington Nuclear — Operations Update be
received with thanks.
CORPORATION OF THE MUNICIPALITY OF CLRRINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Report #1 - 2 - December 3, 2012
3. EMERALD ASH BORER
THAT Report OPD- 012 -12 be received;
THAT Council approve staff recommendations for dealing with infestations of
Emerald Ash Borer as part of our Emerald Ash Borer Management Plan amended
such that Item 6 outlined in Section 4.0 of Report OPD- 012 -12, reads as follows:
"That Council consider a comprehensive inventory of Clarington's publicly
owned Urban and Park trees in the 2013 Budget."
THAT Report OPD- 012 -12 be forwarded to the Association of Municipalities of
Ontario (AMO) to seek support for the Provincial and Federal funding to assist in
managing the Emerald Ash Borer; and
THAT the Region of Durham, the Central Lake Ontario Conservation Authority,
Kawartha Lakes Conservation Authority and the Ganaraska Conservation
Authority, be advised of Council's decision.
4. TO CONVERT AN EXISTING RESIDENTIAL BUILDING AND PROPERTY TO
- PERMIT PROFESSIONAL OFFICE AND LIMITED COMMERCIAL USE
THAT Report PSD- 051 -12 be received;
THAT the application to amend the Zoning By -law be approved, and that the draft
Zoning By -law Amendment, as contained in Attachment 1 to Report PSD- 051 -12,
be passed;
THAT the Durham Regional Planning Department and Municipal Property ,
Assessment Corporation be forwarded a copy of Report PSD- 051 -12 and Council's
decision; and
THAT all interested parties listed in Report PSD- 051 -12 and any delegations be
advised of Council's decision.
5. OFFICIAL PLAN AMENDMENT
FOR COURTICE MAIN STREET SECONDARY PLAN
THAT Report PSD- 052 -12 be received;
THAT the proposed Secondary Plan and Official Plan Amendment continue to be
reviewed by staff and that a further report be prepared following the receipt of
additional agency and public comments; and
THAT the interested parties listed in Report PSD- 052 -12 and any delegations be
advised of Council's decision.
Report #1 - 3 - December 3, 2012
6. REVISED APPLICATION FOR A DRAFT PLAN OF SUBDIVISION —
BONNYDON LIMITED
THAT Report PSD- 053 -12 be received;
THAT the application for a revised Draft Plan of Subdivision 18T- 90022, submitted
by Bonnydon Limited, continue to be processed including the preparation of a
subsequent report; and
THAT all interested parties listed in Report PSD- 053 -12 and any delegations be
advised of Council's decision.
7. NAMING THE PARKLAND AT 71 OLD KINGSTON ROAD
THAT Report EGD7031 -12 be received; and
THAT the parkland located at 71 Old Kingston Road be officially named Tooley's
Mill Park.
8. TOOLEY'S MILL PARK - POSSIBLE PROGRAMMED USES
THAT Report EDG- 032 -12 be received;
THAT staff be directed to investigate leasing opportunities as a short- term solution
to allow for the planning of the park to proceed sooner, with a view to a long -term
parking solution; and
THAT all interested parties listed in Report EDG - 032 -12 be advised of Council's
decision.
9. LAKERIDGE HEALTH CARDIOVASCULAR PREVENTION AND
REHABILITATION PROGRAM AGREEMENT
THAT Report CSD- 012 -12 be received;
THAT the Mayor and Clerk be authorized to execute a two (2) year agreement
commencing December 1, 2012, with an option to extend the agreement for an
additional two (2) years between the Municipality of Clarington and Lakeridge
Health, Attachment 1 to Report CSD- 012 -12; and
THAT all interested parties listed in Report CSD- 012 -12 be informed of Council's
decision.
Report #1
- 4 - December 3, 2012
10. APPOINTMENT TO THE CLARINGTON HERITAGE COMMITTEE AND
APPOINTMENT TO THE GANARASKA FOREST RECREATIONAL USER
COMMITTEE
THAT Report CLD- 033 -12 be received;
THAT the resignation of Karina Isert be received, with regret, and that she be
thanked for her contribution to the Clarington Heritage Committee;
THAT Colin Maitland be appointed to the Clarington Heritage Committee for a term
concurrent with the term of Council.
THAT Leo Pinto be appointed to the Ganaraska Forest Recreation User Committee
for a term ending December 31, 2013; and
THAT all interested parties listed in Report CLD- 033 -12 be advised of Council's
decision.
12. CL2012 -28 CONSTRUCTION OF NEWCASTLE FIRE HALL
THAT Report COD - 027 -12 be received;
THAT Aquicon Construction Co. Ltd., Brampton, Ontario with a total bid in the
amount of $3,609,732.48 (Net of HST Rebate), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2012 -28, be awarded
the contract for the construction of the Newcastle Fire Hall as required by the
Emergency & Fire Services Department;
THAT the funds required for the construction project in the amount of
$5,526,612.00 (which includes $3,609,732.48 for construction, contingencies,
design, contract administration, road widening, site remediation, furnishings and net
HST) be drawn from Account #110 28 370 82844 7401; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
13. SERVICE FEE AMENDMENTS
THAT Report FND- 025 -12 be received;
THAT the implementation of the new services fees and the increase in fees
addressed in Report FND- 025 -12 be approved; and
THAT the by -law attached to Report FND- 025 -12 as Attachment "A" be approved.
Report #1
- 5 - December 3, 2012
14. SUPPORT AND APPROVAL TO THE "FOR THE LOVE OF ART" EVENT IN
SUPPORT OF THE CLARINGTON VISUAL ARTS CENTRE, THE GIFT OF ART
AND THE ARTS COMMUNITY
WHEREAS the Municipality of Clarington does not have a standard gift for visiting
dignitaries that is unique to Clarington;
WHEREAS the arts are a significant part of Clarington's cultural community fabric;
WHEREAS the Visual Arts Centre of Clarington and The Gift of Art are in the
unique position of representing the arts in Clarington;
WHEREAS The "For the Love of Art" event has been created to recognize the
contribution that the arts make to the quality of life of Clarington residents; to
support the ongoing efforts and programs by the Visual Arts Centre of Clarington
and The Gift of Art to develop and promote the arts; and
WHEREAS "For the Love of Art" event, including the production of a special
Clarington -only photographic journal, is to be self- sufficient through the provision of
sponsorship opportunities and donations;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington provides its support and approval to the "For the Love of Art" event in
support of The Clarington Visual Arts Centre, The Gift of Art and the arts
community.
15. REQUEST FOR A REPORT — CONSOLIDATION OF MUNICIPAL
PUBLICATIONS
THAT, as part of the Clarington Communications Plan, Staff be requested to report
on the various departmental publications to determine if there is an opportunity to
consolidate them.
Report #1
- 6 - December 3, 2012
16. CORRESPONDENCE ITEMS OBJECTING TO THE PROPOSED DRAFT PLAN
OF SUBDIVISION FOR BONNYDON LIMITED, THE SUBJECT OF THE PUBLIC
MEETING AND REPORT PSD- 053 -12
THAT the correspondence items objecting to the proposed Draft Plan of
Subdivision for Bonnydon Limited, the subject of the Public Meeting and Report
PSD- 053 -12 from the following people be referred to the Director of Planning
Services to be considered as part of the application review process:
• Melissa Behr.
• Jay Davidson
• Robert Bell
• Maher Ziadeh
• David Kennedy
• Brian Errey
• Clint Van Atter
• Leo and Gwyneth Bryant
UNFINISHED BUSINESS #1
Excerpt of Council Minutes , .
October 22, 2012
D - 3 Karen Leibovici, President, Federation of Canadian Municipalities (FCM)
advising that in consultation with the Government of Canada, FCM is
launching a second round of nominations for the Queen's Diamond
Jubilee Medal; indicating that nominations already submitted are
unaffected and that those nominated as alternates will receive a medal,
providing they meet the eligibility criteria; indicating that all Members of
Council and municipal officials may nominate as many additional
candidates as they consider deserving of the Queen's Diamond Jubilee
Medal; and, indicating that the deadline for nominations is December 31,
2012.
Note: Correspondence was referred to staff and advertisements were
placed on the Municipal website and through social media. The
nominations received are circulated under separate cover.
UNFINISHED BUSINESS #2
Excerpt of Council Minutes
November 5, 2012
1 - 8 Jeany Barrett, Project Leader, Newcastle Heritage Garden Project,
expressing appreciation to Council for support of the Newcastle Heritage
Garden Collaborative.
Resolution #C- 310 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Correspondence Item I - 8 from Jeany Barrett, Project Leader, Newcastle
Heritage Garden Project, be referred to the Council Agenda of December 3, 2012.
"CARRIED"
SUMMARY OF BY -LAWS
NOVEMBER 19, 2012
BY -LAWS
2012 -089 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law
for the Corporation of the former Town of Newcastle (Theresa Vanhaverbeke
in trust for Syvan Developments Limited) (Item 4 of Report #1)
2012 -090 Being a by -law to amend By -law 96 -32, as amended, to require the payment
of fees for information and services provided by the Municipality of Clarington
and for prescribing the amount of such fees (Item 13 of Report #1)
Clar! MEMO
Leading the TYay
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: November 30, 2012
Subject: COUNCIL AGENDA — DECEMBER 3, 2012
Please be advised of the following regarding the December 3rd Council meeting:
DELEGATIONS
See Final list of delegations attached.
CORRESPONDENCE
D - 9 Nancy Marsh, objecting to the Proposed Draft Plan of Subdivision 18T- 90022, Part
Lot 30, Concession 2, former Township of Darlington, south of Durham Highway 2
and east of Trulls Road — Bonnydon Limited as the areas north and south of the
proposed subdivision are forested wetland and that the intent of the Provincial
Policy Statement is to preserve and/or enhance all natural heritage features and to
ensure that remaining lands are developed in such a fashion that issues such as
density intensification, walk- ability, complete community, etc. are created and not
turned into pavement.
(Motion to refer correspondence to the Director of
Planning Services)
COMMITTEE REPORT(S)
Item 10 Appointment to the Clarington Heritage Committee
Further to the memo dated November 26, 2012, from the Deputy Clerk, regarding
the above matter, attached Under Separate Cover for Members of Council, is
information that was inadvertently omitted from the package distributed at
Monday's GPA meeting.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 F 905 - 623 -6506
CLERK'S DEPARTMENT MEMO PAGE 2
UNFINISHED BUSINESS
Item 1 Federation of Municipalities of Canada — Nominations for the Queen's Diamond
Jubilee Medal Award
Attached, Under Separate Cover, for Members of Council is information on an
addi io al Nominee for the Queen's Diamond Jubilee Medal Award.
Patti L. Barrie, CMO
Municipal Clerk
PLB /cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
FINAL LIST OF DELEGATIONS
December 3, 2012
a) Jeany Barrett, Project Leader, Newcastle Heritage Garden Project --- Letter of
Appreciation (Unfinished Business #2)
b) Mayor John Henry, City of Oshawa — Ethanol Refinery at the Oshawa Harbour
Update (Correspondence Item D - 8)
X111 11 MEMO
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: December 3, 2012
Subject: COUNCIL AGENDA— DECEMBER 3, 2012
Please be advised of the following regarding tonight's Council meeting:
BY-LAWS
2012-091 Being a By-law to appoint an individual as a Parking Enforcement Officer for
Private Property (Bobby Turner) (90, 94, 102 and 106 Aspen Springs Drive)
Patti L. Barr9 CMO
Municipal Clerk
PLB/cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
i
i
i
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
CAHDU CCWUCCJL_C T(1 IMS
CC)CbCCL
EFW=WMAC 2012 Report
Town of Clarington Council
December 31 2012
(Previously presented to Region of Durham Works Committee - November 28th, 2012)
- inaugural meeting
December 7, 2011
- Chair and Vice -Chair elected
for two year term
- Chair Margaret Clayton
- Vice Chair Ted Baker
Committee Members
- Committee of nine voting members
with diverse backgrounds and
expertise
- have demonstrated ability and
willingness to learn and understand
waste management issues
- can be very passionate in their
opinions based on their knowledge
and experience
Terms of Reference
Amendments
- Agendas posted two weeks in
advance of upcoming meetings.
- delegate requests be received no
later than 9:30 a.m. on the Monday
preceding the meeting.
2012 Meeting Schedule
Terms of Reference - Section 10
Committee meets quarterly.
Wednesday, March 28tH
Tuesday, June Stn
Wednesday, September 12tH
Wednesday, November 21St
Committee members are dedicated and
quorum was met at each meeting.
A
2013 Meeting Schedule
Wednesday evenings
February 13tH
May 82h
September 11tH
November 13tH
Presentations
- 15 presentations
- educational and informative
several requested by EFW -WMAC in
response to questions asked during
Committee discussions.
- increased awareness of Durham's
multi- faceted waste management
program
0
Delegations
- seven delegations
- in response EFW -WMAC requested presentations
and /or information on:
i. monitoring plans required by MOE for
EFW facility
ii. EFW facility landscaping plan considering
issues raised by delegation of March 281
2012; and
iii. Region's diversion rate projections and
achievability of 70% by early 2020s and
impact on operation of EFW facility.
9
Information Requests — EFW=WMAC
i. waste flow control in regards to recycling of fast
food at the Region's restaurants;
ii. requirements in the CofA and EA for EFW facility;
iii. EFW -WMAC and EFWAC -how differ /overlap;
iv. role of differing levels of government with respect
to waste management and impact on Region's
waste disposal efforts; and
v. how waste regulations and legislation apply to ICI
sector compared to Region
9)
Challenges
- becoming familiar with various aspects of waste
management, as well as reports and studies
directly related to waste management and EFW
facility.
- some delegations appear to address issues not
necessarily covered under EFW -WMAC mandate
- Chair - finding balance between allowing
Committee members latitude to ask questions to
assist with their understanding of the issues, and
maintaining focus and keeping discussion within
the mandate of the EFW -WMAC.
9111,
EFWmWMAC Tours
- May 2012 — Durham's Material Recycling
Facility
- December 2012 - Oshawa Waste Management
Facility
- 2013 Covanta's energy from waste facility in
Onondaga, New York
- 2013 Brock Landfill
11
Outreach
Committee is considering participating at
Waste Management Department
community events as a means of outreach
to the general public to increase
awareness of the EFW -WMAC and its
mandate.
12
Conclusion
EFW -WMAC members are a dedicated group
who have demonstrated a keen interest in
becoming informed and educated in the many
facets and diverse aspects of waste management
in the Region of Durham.
However, I am not sure that the EFW -WMAC
members fully understand the Committee's
mandate or the parameters within which it falls.
13
NEWCASTLE HERITAGE
GARDrN PROJECT
JEANY BARRETT
ONTARIO TRILLIUM
FOUNDATION
$123,400
Ontario
Trillium Fondation
Foundation ° Trillium
'Ontario
The Ontario Trillium Foundation is
to Support the buildin
Y an
9 of health proud
communities across the d vibrant
Province.
La'FOndation Trillium
here d'appuyer les co de l'Ontario est
dYnami mmunautes saines et
ques partout daps to province.
Dalton AACGufnl
Pry. m p+r•mlcr 01 Ont�no blicharl Chan
- mrrrunr:prgrP'on MInAler,ITulirrsm.mdlulturu
4rmr bt +rntlrrdu7auritmcktdrl,rCulrure
Helen garJfrn
eh.ur. Oonrd rAtlnenure
N +r•s�drrrt,'rlu r u�rrd d- dtlminrtpntwn
MUNICIPALITY OF CLARINGTON
•Tlldrik YOU for supporting the Collaborative
and their Application to the Ontario Tri'Ea'=-Ta
Foundation
c Mayor and Councillors
• For your support and att(Ending fundraising
events with your famioiy and friends
Fred Horvath, Director of Operations
• Who helped with every aspect of the project
from beginning to end
MUNICIPALITY OF CLARINGTON
Bob Genosko, Operations Supervisor
• For his support and assistar►c(e over the length of the
project and his staff who were very helpful
* Brigitta Harris, SCMP
• Preparing tender documentation and liaising with
the Contractor and Landscape Architect
Finance Department
• Keeping track of all contributions and sending out
tax receipts.
Paying invoices to the Contractor and Lan6sca,.,-pe
Architect.
vunciraising committee
• Gabrielle Bell, Co -Chair of Fundraising Committee
• Brought together volunteer members from the general public,
Community Hall Board and Newcastle Horticultural Society. This
group worked hard to bring unique events to Newcastle.
• Two appearances of "Hotel California" Eagles Tribute Band both OIF
which were a great success and brought in over $io,000 each.
Harvest Brunch, Barry CarmichaLe1 (project manager) and Chef
Georg Krohn asked the Durham College Culinary Skills &
Hospitality Management students to prepared a special brunch.
Under the direction of Chef Hawey and Professor Grieve the
volunteer students prepared and served an exceHent meal.
• Jackie Kent Jewellry extravaganza brought to you by Joan Kimball of
the village Card and Gift Store
• 5Z Babies Party run by June Heard and Joan Kimball
• The Collaborative thanks the Committee and realize that the $75,000
would not have been raised without their efforts.
COMMUNITY SUPPORT
o Newcastle Community Hall c-
Board c
Newcastle Horticultural 0
Society
* Municipality Of Clarington -
Tourism
Bowmanville Rotary Club
Newcastle Lions
Masons
0
o Legion
Olde Newcastle House Taps & 0
Grill
o Sylvan Developments o
0
* Ontario Power Generation
Archibald Orchards
® Chanterelle Bistro
Gift of Art
House of Golden Aire
o
Halminen Homes
Kent Farms
o
Veridian
Kings Court Catering
0
H&S Development
Link Greenhouses
o
Kaitlin Group
Little John's Pizza
o
Newcastle Salvage
Newcastle Funeral Home
o
New Massey House Restaurant
Pilar Catering
o
Phillipe DanDurand Wines
Prices Country Market
o
Shoppers Drug Mart
Princess Weddings
o
The Hampton's Antiques &
Rekker Gardens
Appraisals
Sprucewood Cookies
0
The Hampton's B&B
Tax Farm
0
Archibald's Estate Winery
The UPS Store
0
The Snug
Tim Hortons
Plus
Tyrone Mill
o
Many Personal Donations
Vanheuvelen Poultry Farms
PLAQUE OF SUPPORTERS
0
Recognition of
all donors wiE
be placed on a
plaque on the
outside
northwest wall
of the
Community
Hall
NEWCASTLE HORTICULTURAL SOCIETY
o Mary Thorley, President
• Worked hand -in -hand with the fundraising committee
• Volunteers supported all fundraising events
• Daffodil lunch
• Mammoth yard sale
Plant sales
Donated over 5,000 volunteer hours over the last year
• Planting c:7ews worked on panting the gardens
• Horticultural society created a special heritage garden
account and monies helped to purchase some of they
plantings in the gardens
NEWCASTLE COMMUNITY HALL BOARD
o Peter Dejong9 Chair and lathy Abraham, Acting Chair
supported the project
• The Hall Board donated $25,000 towards the project
• Cathy Abraham attended all collaborative meetings and hosted the
garden party
• Sid Dej ong a member of the hall board and a members of the
Newcastle lions was also member of the tundraisi ng committee and,
provided volunteers for our events
• The Community Hall Board provided the venue for all ou:7
fundraising events
GMP
CONTRACTING
The collaborative
were very
impressed with the
workmanship,
speed and
friendliness of the
Harrington
McAvan Ltd
Stephanie Snow,
Landscape
Architect, who
watched over the
project and signed
off on the
contractor's work.
Front of Hall
Before
After
■
ILL
AK
■
ILL
CENOTAPH
Before
After
GARDEN
FOR JUNIOR
GARDENERS
Path for young to
have fun.
SIMONE
T 4 _
}}.
PATIO
Before
After
U
r
GARDEN PARTY
PIPING IN OF SPEAKERS
"MrilWa!
i�
�kyr,ll �,I' ev V► i � f,�'�..` gyp' .I �
GUESTS
RIBBON CUTTING
FOUNTAIN FRONT OF BUILDING
Q
.k,4
WWI
RIBBON CUTTING
CENOTAPH PATIO
r
END OF PROJECT
o THANKS TO ALL WHO
PARTICIPATED IN
MAKING TH :S
PROJECT SUCCESSFUL
WHAT'S NEXT
I
11011
:l��i�l�ll
anow
Oshaww
Oshawa City Council
• On April 22, 2010, Council adopted a
resolution opposing the development of an
ethanol plant on the Gifford Hill.
■ Then on June 28, 2011 —City Council
adopted a resolution that emphatically
reaffirmed its opposition to the development
of an ethanol plant at the Oshawa Harbour
beside the Provincially Significant Second
Marsh.
Oshawao
Durham
Regional Council
• On June 29, 2011 Durham
Regional Council adopted
the Oshawa pity Council
resolution an oppositior to
the deveiO=%pment of an
ethanol plant at the
Oshawa Harbour.
MOTION
MOVED by Councillor Henry, SECONDED by Councillor Pidwerbecki,
(137) "THAT the Rules of Procedure be suspended in order to iitroduce
a motion as it relates to correspondence rece.ved from the City of
Oshawa re: the proposed Ethanol Production Facility at the
Oshawa Harbour."
CARRIED on a 213' Vote
MOVED by Councillor Henry, SECONDED by Councillor Pidwerbecki,
(138) "THAT the following resolution contained in correspondence
received from the City Of Oshawa re: the proposed Ethanol
Production Facilty at the Oshawa Harbour be adopted
'WHEREAS or March 13, 2008 agents from FarmTech applied for
amendments to the Oshawa Official Plan and Zoning By -law No.
50.94 to permit an ethanol plant on the Gifford Hill at the Oshawa
Harbour; and
WHEREAS said applications were authorized by the Oshawa
Harbour Commission as land owner, and
WHEREAS on June 21, 2011 the Oshawa Harbour Commission
(OHC) had a lien removed from its Gifford Hill lands paving the way
for a transfer of said lands to the Federal Crown; and
WHEREAS Federal Crown lands are not subject to municipal
planning instruments such as Official Plans and Zoning By -laws;
and
WHEREAS on June 22, 2011 the Cry received a letter from
Agriculture and Agri -Food Canada advising that it is considering an
application from FarmTech for a conditionally repayable Ill
contribution under the ecoAghculture Blofuels Capital (ecoASC)
ircentive and including an Environmental Assessment Screening
Repoli and requesting comments or the Report by July 28, 2011;
aid
WHEREAS on June 23, 2011 the agents for FarmTech withdrew
from the City the applications for Official Plan and Zoning By -law
amendments presumably in anticipation of a transfer of the
proposed site to the Federal Crown and the subsequent availability
of a municipal olanning instrument exemption, and
Oshawa"
Brock Township
THE CORPORATION OF
THE TOWNSHIP OF BROCK
■ Brock Township Mayor IN THE REGIONAL MUNICIPALITY DURHAM
t CAMERON ST E., P.O. BOX 10, CANNINGTON, ONTARIO 1.0E 1 EO (705) 432 -2355
Clayton, announced July 21.P011
Mr. John Henry. Mayor
that his community is
city entre Stye
50 Cenve Street South
Oshawa, Ontario
11 H 327
interested i bringing Dear Mayor Henry Rg Ethanol Ref,nev
to Thank you for the opportunity 10 comment on the ethanol refinery that is bernq proposed
an ethanol refinery mOs
At this urn bme. 1 would advise of my support for the Droposod rofinery. and suggest that
d,sCUssion take place and consideration be (given to locating this refinery in the
Township of Brock.
the Township a s it The Township of Brock is an agricultural community and the proposed ethanol refinery
would be a complimentary agriculturally related use within the boundaries of Brody
Township.
would be a I +odt forward to speaking further with you in this regard.
Yours truly,
THE TOWNSHIP OF BROCK
complimentary
W. T 'Von `
Mayor
VVTC:s-.
g
a ricultural- related use.
Os h awao
Ethanol Refinery Radius
. IIY yr vsnawa naroour rvea, Sensitive Land Uses in Proximtty to Farr,-.Tech Project
Q Site V Proposed FarmTeeh Ethanol Plant Waterfront Trail Montgomery Cr`ek Provrcec ally Significant Nctland
Q 500 Metre Buffer Residenbai Areas Lakeview Park
1000 Metre Buffer SchoolslCommunity Lnshlratwnal Use Second Marsh
O1500 Metre Buffer Open Space and Recreation cart:orer..srsrx:,, e,0Fr.16J —'
Oshawao
Biofuel Report
■ A feasibility study for a
biodiesel refoning facility
in Durham Region was
prepared for the
Regional Municipality of
Durham in March of
2006.
Feasibility- Study for a Biodiesel
Refining Facility in the Regional
Municipality- of Durham
Prepared for:
Regional -liunicipality of Durham
605 Ros-sland Road Ea.t
Whitby. O\ L1N 6A3
Final Report
Much- ?006
Principal Coutact:
Sigrid Villeneuve
Report Prepared Uv:
Bradlee A. Saville
BE] stotl a, C:a; BBI
Sl Bruce Street. Unit C
Kitchener. O\ V'B KI?
Os h erase
Biofuel
Report
R1C) I�IF .SfLpRf►p[IC`t7f1Ml"rAtlnll -ITti Silf()Y1=lffl 1�URHA41
ae site evaluation score is an indication of the sWzabilhv of a site: it is plot a of he
oivrol! feasibililr of the proposed project
I I
�~ 3 _
I �4
� .. 4
1-6
?able 3-3 - Results of Site Ei aluations
93 - C?S Oshawa
#1 - St. Maty"s Cement _
#? – Clarinton Enemy Business Park
4 - Port Oshawa
i#5 – L.aF,
#G - St. L
Site Recommendation
Grain
123
123
—i20
119
_ -
i 19 _
l 12
Based on the results of the BBI site evaluations, BBI feels that any of the top 5 sites St.
Mary's, Civ. Clarington, Port Oshawa, and Lal'arge would be excellent sites for a biodiesel plant
in the region. Final site selection will thus be dictated by other factors, such as land costs, timing
and restrictions on site development. and partnerships between landowners and the potential
owners of a biodicsel facility. If water access issues can be resolved at St. Lawrence Grains, it
,would also be an excellent candidate for a biodiesel facility.
For the purposes of the economic analysis, a sensitivity analysis will be performed to show t he
extent to which land and site development costs play a role in the overall profitability of the
facility. Such information may he helpful when negotiating with landowners.
Os h aa"
Biofuel Report
6iOD1— FSI:�Rflbl'('i'IC1:V f;.4�[Ifll.11'Y 'fl1()Y FOR
'F':al.alc ? -6 - Personnel IZeynirement4 for 38 NINTLY Riodiewl Plant
Administration Management
_ _
0
l
I
- -
General Managq
_
Plant Marta *er _
Quality Control Manager
Controller —
Commodity Manager
Administrative Assistant
�-�
;
0___
0
I
0
Production Labor �
. robiolo ist
0
Lab Technician
I
_ _
Shift Team Leader
2
s
Shin 2Mrator
4
Yard /Commodities Labor
0
{1 I
0 �~
Maintenance
Maintenance Manager
Boiler Operator
(�
Maintenance. Worker
Welder
1
p
_
Electrician
I
Instrument Technician
Total !Number of Eni to ees
_(►
`�
���
Os h av aft
Our vision is to continue creating a waterfront
consistent with our neighbouring communities, and
focus on redeveloping our waterfront as a vibrant
"people - friendly" place.
Os h aware
Cobourg Beach
Port Hope Waterfront
r
Town of Whitby Waterfront
Port of Newcastle Marina
Os h arr ao
The governments of Canada and Ontario announced on July 1, 2012 that they will work with the City
of Pickering and the Toronto Region Conservation Authority to rehabilitate Frenchman's Bay Harbour
Entrance, located on the north shore of Lake Ontario, in the Region of Durham. According to the
media release, the reconstruction will preserve and enhance ecological conditions, provide new
opportunities for public use and recreation, enhance tourism and strengthen local businesses.
Oshawa@
'cl
%W--W
Port Perry
Marina
Oshawa@
Goreski's Lakeside Recreation, Port Perry