HomeMy WebLinkAbout09-23-24
Council
Revised Agenda
Date:September 23, 2024
Time:6:30 p.m.
Location:Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Michelle Chambers,
Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at
mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Collection, Use & Disclosure of Personal Information: If you make a delegation, or presentation, at
a Committee or Council meeting, the Municipality will be recording you and will make the recording
public on the Municipality’s website, www.clarington.net/calendar. Written and oral submissions
which include home addresses, phone numbers, and email addresses become part of the public
record. If you have any questions about the collection of information, please contact the Municipal
Clerk.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
Pages
1.Call to Order
2.Moment of Reflection
3.Land Acknowledgement Statement
4.Declaration of Interest
5.Announcements
6.Presentations / Delegations
6.1 Recognition of Dylan Weatherdon for Achievements at the Canadian
Taekwondo National Championship Tournament
*6.2 John McDermott, McDermott & Associates Limited, regarding Report
PDS-033-24 - Bowmanville East Urban Center Secondary Plan
6
*6.3 Andrew Rice regarding Report PDS-033-24 - Bowmanville East Urban
Center Secondary Plan
9
*6.4 Bill Grainger regarding Report PDS-033-24 - Bowmanville East Urban
Center Secondary Plan
11
*6.5 Aralia Grainger regarding Report PDS-033-24 - Bowmanville East Urban
Center Secondary Plan
13
*6.6 Kathi Moyer regarding Report PDS-033-24 - Bowmanville East Urban
Center Secondary Plan
15
*6.7 Ryan Guetter, Weston Consulting, regarding Report PDS-033-24 -
Bowmanville East Urban Center Secondary Plan
17
7.Consent Agenda
7.1 Council and Standing Committee Minutes
7.1.1 Minutes from the regular meeting of Council dated June 24,
2024
19
7.1.2 Minutes from the General Government Committee Meeting
dated September 9, 2024
29
Council
Page 2
*7.1.2.1 Motion regarding Report LGS-032-24 - Exotic Pet
By-law – Backyard Chickens (Item 6.6)
42
(Council Zwart intends to introduce the attached
motion)
7.1.3 Minutes from the Special General Government Committee
meeting dated September 16, 2024
43
*7.1.3.1 Completed Jury Lands Legacy Fund Application 51
(Additional Items for Consideration for Item 7.2 -
PUB-012-24 - Camp 30 Cafeteria Building and Jury
Lands Foundation Grant Application)
7.1.4 Minutes from the Planning and Development Committee
meeting dated September 16, 2024
89
*7.1.4.1 Correspondence from Lee English, BLG, regarding
Report PDS-034-24, Addition to the Municipal
Register, and Heritage Designation as a Condition of
Approval of Development Applications of
Redevelopment at 98 Concession Street East,
Bowmanville
94
7.2 Advisory Committee and Local Board Minutes
7.2.1 Minutes from the Samuel Wilmot Nature Area Management
Advisory Committee meeting dated May 21 and June 18, 2024
96
*7.2.2 Minutes from the Newcastle Memorial Arena Board meeting
dated June 4, July 9, August 13, and September 10, 2024
101
7.2.3 Minutes from the Clarington Heritage Committee meeting dated
June 18,2024
109
7.2.4 Minutes from the Tyrone Community Hall Board meeting dated
June 19, 2024
113
7.2.5 Minutes from the Clarington Diversity Advisory Committee
Special meeting dated August 12, 2024
115
7.2.6 Minutes from the Bowmanville Santa Clause Parade Committee
meeting dated August 14, 2024
117
7.2.7 Minutes from the Solina Hall Board meeting dated August 16,
2024
119
Council
Page 3
7.2.8 Minutes from the Active Transportation and Safe Roads
Advisory Committee meeting dated August 29, 2024
123
7.2.9 Minutes from the Clarington Diversity Advisory Committee
meeting dated September 12, 2024
133
7.2.9.1 Motion regarding an Additional Rainbow Crosswalk 138
(Councillor Anderson intends to introduce the
attached motion)
7.2.9.2 Motion regarding Removal of a Committee Member 139
(Councillor Anderson intends to introduce the
attached motion)
7.2.10 Minutes from the Clarington Accessibility Advisory Committee
meeting dated June 19, 2024
140
7.3 Communications
7.4 Staff Reports and Staff Memos
7.5 By-laws
7.5.1 2024-040 - Being a by-law to designate the property known for
municipal purposes as 127 Church Street North Orono
Municipality of Clarington as a property of historic or
architectural value or interest under the Ontario Heritage Act
RSO 1990 Chapter O.18
143
(Approved at the May 13, 2024 Planning and Development
Committee Meeting)
7.5.2 2024-041 - Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington
148
Bethesda Ridge Farms (Item 10.1.1 of the Planning and
Development Committee Minutes)
8.Items for Separate Discussion
9.Business Arising from Procedural Notice of Motion
Council
Page 4
10.Unfinished Business
10.1 Delegation of Authority By-law (Report LGS-026-24)
Link to Report LGS-026-24
10.1.1 Memo-005-24 - Delegation of Authority By-law – Court Matters 151
10.1.2 2024-042 - Being a By-law to provide delegations of authority
from the Council of the Municipality of Clarington to
Committees and Clarington Municipal Staff
154
*10.2 Report CAO-003-24 - Name for New Neighbourhood Park at 3301
Middle Road
Link to Report CAO-003-24
*10.2.1 Memo-006-24 - Name for New Neighbourhood Park at 3301
Middle Road
199
11.Confidential Items
12.Confirming By-Law
13.Adjournment
Council
Page 5
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from McDermott
Date:September 19, 2024 8:30:39 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Bowmanville East Urban Centre Secondary Plan
Action requested of Council
Defer Adoption
Date of meeting
9/23/2024
Summarize your delegation
Presentation of Information concerning proposed policies and impact
upon lands throughout the Secondary Plan Area
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Lisa Backus
Report number (if known)
PDS033-24
Will you be attending this meeting in person or online?
In person
First name:
John
Single/Last name
McDermott
How to pronounce your name:
Page 6
John McDermott
Firm/Organization (if applicable)
McDermott & Associates Limited
Job title (if applicable)
Principal Planner
Address
Town/Hamlet
Pickering
Postal code
Email address:
Phone number
Alternate phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 7
Page 8
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Rice
Date:September 19, 2024 9:10:39 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Bowmanville East Urban Center Secondary Plan
Action requested of Council
Reconsider new info and consider a further review prior to moving
forward
Date of meeting
9/23/2024
Summarize your delegation
Bring to the attention of council and staff a number of matters that
have not been addressed in the study
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Lisa Backus
Report number (if known)
PDS 033 24
Will you be attending this meeting in person or online?
In person
First name:
Andrew
Single/Last name
Rice
Page 9
Address
Town/Hamlet
Bowmanville
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 10
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Grainger
Date:September 19, 2024 5:50:46 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
GoodYear Development Concerns
Action requested of Council
Soil test data results made public/plans of excavation/scope of
development concerns reconsideration due to environmental
sensitivity
Date of meeting
9/23/2024
Summarize your delegation
Bill Grainger
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Michelle Chambers
Will you be attending this meeting in person or online?
In person
First name:
Bill
Single/Last name
Grainger
How to pronounce your name:
William (Bill) Grainger
Page 11
Job title (if applicable)
Head of Science-DDSB
Address
Town/Hamlet
Bowmanville
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
No
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 12
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Grainger
Date:September 19, 2024 6:25:40 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Goodyear development
Action requested of Council
Concerns about environment
Date of meeting
9/23/2024
Summarize your delegation
Aralia Grainger
Have you been in contact with staff or a member of Council
regarding your matter of interest?
No
Will you be attending this meeting in person or online?
In person
First name:
Aralia
Single/Last name
Grainger
Address
Town/Hamlet
Bowmanville
Postal code
Page 13
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
No
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 14
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Moyer
Date:September 20, 2024 11:50:40 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Secondary plan to limit density
Action requested of Council
Secondary plan to overide parent plan
Date of meeting
9/24/2024
Summarize your delegation
Owner st
Have you been in contact with staff or a member of Council
regarding your matter of interest?
No
Will you be attending this meeting in person or online?
Online
First name:
Kathi
Single/Last name
Moyer
How to pronounce your name:
Kathy
Address
Town/Hamlet
Bowmanville
Page 15
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
No
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 16
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Guetter
Date:September 20, 2024 2:30:45 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Regular Council Meeting
Action requested of Council
Consideration
Date of meeting
9/23/2024
Summarize your delegation
Delegation on item 7.1.4, item 6.1 PDS-033-24, Resolution # PD-
062-24
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Planning Staff
Report number (if known)
PDS-033-24
Will you be attending this meeting in person or online?
In person
First name:
Ryan
Single/Last name
Guetter
Firm/Organization (if applicable)
Page 17
Weston Consulting
Job title (if applicable)
Executive Vice President
Address
Town/Hamlet
Vaughan
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
No
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 18
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Council Minutes
Date:
Time:
Location:
June 24, 2024
6:30 p.m.
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Absent: Councillor L. Rang
Staff Present: M. Dempster, R. Maciver, T. Pinn, L. Reck, J. Newman,
M. Chambers
Other Staff Present: P. Da Silva, J. MacLean, J. O'Meara. M. Pick
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 6:30 p.m.
2. Moment of Reflection
Councillor Traill led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Traill recited the Land Acknowledgement Statement.
4. Declaration of Interest
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
6. Presentations / Delegations
6.1 Presentation of the Mayor’s Challenge Coin
Mayor Foster provided background on challenge coins which historically were
awarded to soldiers who demonstrated exceptional courage and skill. Today
challenge coins are used to honour those who have served their communities with
distinction and dedication. The Clarington Mayor’s Office Challenge Coin was
created this year to acknowledge residents who make a meaningful difference in
our municipality. Mayor Foster noted that this year's Clarington Mayor’s Office
Page 19
Council Minutes
June 24, 2024
2
Challenge Coin is being presented to Mary Ann Found, who is a dedicated
advocate for agriculture and education. Mayor Foster added that Mary Ann has
advised the Municipality as a member of the Clarington Agricultural Advisory
Committee and ran the Found Family Farm, a unique facility that combined a
working farm with an educational center for schools and the public. Mayor Foster
presented the coin to Mary Ann.
6.2 2024 Clarington Diversity Leadership Student Bursary Presentation
Mayor Foster presented Jenae Heron Kelly, St. Stephen's Catholic Secondary
School with the First Clarington Diversity Leadership Student Bursary which was
created with the goal to support the educational and career aspirations of youth
who champion diversity and inclusion in their school and in the community. Mayor
Foster noted the bursary, was made available by the Municipality of Clarington and
is on behalf of Clarington’s Diversity Advisory Committee and provides $1,500 to an
eligible graduating high-school student involved in activities and initiatives that
create positive change related to diversity, inclusion, anti-racism, and accessibility in
Clarington. The Mayor explained that in her submission Jenae shared her
experience moving to Clarington and being part of a community where she didn’t
look like everyone else and the challenges and struggles of “Being too Black for the
White folks and too White for the Black folks”. Mayor Foster highlighted Jenae's
accomplishments including being actively involved in promoting positive change by
being involved in the schools Black Student Alliance, volunteering in the community,
in addition to being an entrepreneur, The Mayor added that in addition to many of
Jenae's accomplishments, Jenae will attend university in September to pursue the
dream of becoming a lawyer. The Mayor congratulated Jenae and presented a
certificate on behalf of the Members of Council.
6.3 2024 Awards of Academic Excellence
Mayor Foster welcomed students, parents, and the public to the presentation of the
23rd Annual “Awards for Academic Excellence”. Local elementary and secondary
schools were asked to submit the name of a student who, in their opinion, has
demonstrated academic excellence combined with a commitment to leadership and
community service.
John Paul Newman, Deputy Clerk, announced the following recipients of the Award
of Academic Excellence: Caitlin Dalziel or Bowmanville Highschool School, Briar
Isherwood of Dr. Emily Stowe Public School, Muhammad Bin -Yasir of Dr. Ross
Tilley Public School, Kiril Soltesz of Duke of Cambridge Public School, Diya Gokul-
Nathan of Harold Longworth Public School, Grace Elsden of John M. James Public
School, Kayleigh Trommeshauser of Lydia Trull Public School, Nathan Burnett of
M.J. Hobbs Senior Public School, Morgan Martin of S.T. Worden Public School, and
Cadence Tello of St. Francis of Assisi Catholic Elementary School, who could not be
present due to conflicting schedules.
Mayor Foster recognized the following elementary students and presented them
with a personal framed certificate:
Page 20
Council Minutes
June 24, 2024
3
Taylor Smith, Central Public School
Monisha Kuna, Clarington Central Intermediate School
Erin Jennings, Courtice Intermediate School
Samaira Kapoor, Courtice North Public School
Paige Worden, Good Shepherd Catholic Elementary School
Joe Ajesh Gnanapragasam, Holy Family Catholic Elementary School
Tomisin Adesanmi, Knox Christian School
Stephanie Adelanwa, Monsignor Leo Cleary Catholic Elementary School
Chelsea McConnell, St. Elizabeth Catholic Elementary School
Payton Stockwell, St. Joseph Catholic Elementary School
Logan Forbes, St. Mother Teresa Catholic Elementary School
William Bongard, The Pines Senior Public School
Hannah Hall, Vincent Massey Public School
Hayden Pomfret, Waverley Public School
Mayor Foster recognized the following secondary students and presented them with
a personal framed certificate and bursary:
Sehrish Veerani, Clarington Central Secondary School
Priyanka Chote, Clarke High School
Annie Mills, Courtice Secondary School
Tise Osunsanya, Durham Christian High School
John Walchuk, Holy Trinity Catholic Secondary Schooll
Noemie Nyemb, St. Stephen Catholic Secondary School
6.4 Allison Hansen, Rodenticide Free Ontario, regarding PUB-010-24 -
Rodenticide Use in Municipal Facilities - Update
Allison Hansen, Rodenticide Free Ontario was present regarding PUB-010-24 -
Rodenticide Use in Municipal Facilities - Update. Allison thanked Staff and the
Members of Council for the report and encouraged them to take even bolder steps
in the future on this matter. A. Hansen asked if there will be a report back to Council
and what the deadline would be.
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June 24, 2024
4
6.5 Trina Connell, BDO Canada LLP, regarding Report FSD-034-24 - 2023 Audited
Financial Statements
Trina Connell, BDO Canada LLP, was present regarding Report FSD-034-24 - 2023
Audited Financial Statements. Trina provided an overview of the auditor's
responsibilities including the financial statements, and fraud risks. T. Connell
reviewed the audit at a glance, the status of the audit, and the audit findings. Trina
explained the internal control matters, adjusted and unadjusted differences, and
other required communications. T. Connell reviewed how financial statements are
audited, the System of Quality Management (SoQM), their audit approach, BDO's
digital audit suite, BDO's global portal, and other recommended resources.
7. Consent Agenda
7.1 Council and Standing Committee Minutes
Resolution # C-064-24
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That all Items listed in Section 7.1, be approved on consent in accordance with the
agenda, with the exception of Item 7.1.2.
Carried
7.1.1 Minutes from the regular meeting of Council dated May 27, 2024
Resolution # C-065-24
That the minutes from the regular meeting of Council dated May 27, 2024, be
adopted.
7.1.3 Minutes from the Planning and Development Committee meeting dated June
17, 2024
Resolution # C-066-024
That the minutes from the Planning and Development Committee meeting dated
June 17, 2024, be adopted.
7.1.2 Minutes from the General Government Committee Meeting dated June 3, 2024
Item 6.7 - FSD-027-24 - Financial Policies Update
Resolution # C-067-24
Moved by Councillor Woo
Seconded by Councillor Zwart
That Report FSD-027-24, and any related delegations or communication items, be
received;
That the Draft “Financial Management Policy”, as Attachment 1, be approved;
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5
That the Revised “Multi-Year Budget Policy” as Attachment 2, be approved;
That the Revised “Development Charges Interest Policy” (formerly G17) as
Attachment 3, be approved;
That the Revised “Strategic Asset Management Policy”, as Attachment 4, be
approved;
That Council approved policies G5 “Capital Project Overexpenditure”, G15
“Surplus/Deficit Allocation Policy”, G16 “Bank Signing Authority”, “Debt
Management Policy”, and the “1997 Accounts Receivable Collections Policy
(Overdue Accounts) be rescinded;
That By-law 97-203 be repealed; and
That all interested parties listed in Report FSD-027-24, and any delegations be
advised of Council’s decision.
Carried
7.1.2 Minutes from the General Government Committee Meeting dated June 3, 2024
Resolution # C-068-24
Moved by Councillor Woo
Seconded by Councillor Zwart
That the balance of the Items in 7.1.2 - Minutes of the June 3, 2024, General
Government Committee, be adopted.
Carried
7.2 Advisory Committee and Local Board Minutes
Resolution # C-069-24
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That all Items listed in Section 7.2, be approved on consent in accordance with the
agenda, with the exception of Item 7.2.5.
Carried
7.2.1 Minutes from the Clarington Active Transportation and Safe Roads Advisory
Committee dated January 24, 2024
Resolution # C-070-24
That the minutes from the Clarington Active Transportation and Safe Roads
Advisory Committee dated January 24, 2024, be received for information.
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6
7.2.2 Minutes from the Accessibility Advisory Committee dated April 24, 2024
Resolution # C-071-24
That the minutes from the Accessibility Advisory Committee dated April 24, 2024, be
received for information.
7.2.3 Minutes from the Bowmanville Santa Claus Parade Committee dated June 12,
2024
Resolution # C-072-24
That the minutes from the Bowmanville Santa Claus Parade Committee dated June
12, 2024, be received for information.
7.2.4 Minutes from the Clarington Heritage Committee dated May 21, 2024
Resolution # C-073-24
That the minutes from the Clarington Heritage Committee dated May 21, 2024, be
received for information.
7.2.6 Minutes from the Clarington Agricultural Advisory Committee meeting dated
June 13, 2024
Resolution # C-074-24
That the minutes from the Clarington Agricultural Advisory Committee meeting
dated June 13, 2024, be received for information.
7.2.5 Minutes from the Diversity Advisory Committee dated May 9, 2024, and June
13, 2024
Resolution # C-075-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the Minutes from the Diversity Advisory Committee dated May 9, 2024, and
June 13, 2024, be received for information;
That Council supports the Clarington Diversity Advisory Committee’s position to
request the Kawartha Pine Ridge District School Board take into consideration
other holy holidays and align certain PA days with days of religious significance not
currently reflected as holidays in the traditional school year calendar, providing
students with the day off, similar to the calendars approved by the Durham District
School Board and Waterloo Region District School Board;
That the request be sent to all school boards within the Municipality of Clarington;
and
That all interested parties be advised of Council’s decision.
Carried
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7
7.3 Communications
7.4 Staff Reports and Staff Memos
Resolution # C-076-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That all Items listed in Section 7.4, be approved on consent in accordance with the
agenda.
Carried
7.4.1 FSD-033-24 - Funding Agreement for Renewed Canada Community-Building
Fund 2024 to 2034
Resolution # C-076-24
That Report FSD-033-24, and any related delegations or communication items, be
received;
That the By-law attached to Report FSD-033-24, as Attachment 1, be approved to
enter into an agreement with the Government of Canada to facilitate the Canada
Community-Building Fund within the Province of Ontario; and
That all interested parties listed in Report FSD-033-24, and any delegations be
advised of Council’s decision.
7.4.2 FSD-034-24 - 2023 Audited Financial Statements
Resolution # C-077-24
That Report FSD-034-24, and any related delegations or communication items, be
received;
That the Financial Statements for the Board of Management for Historic Downto wn
Bowmanville Business Improvement Area for the year ending December 31, 2023,
be approved;
That the Financial Statements for the Board of Management for the Newcastle
Central Business District Improvement Area for the year ending December 31,
2023, be approved;
That the Financial Statements for the Board of Management for the Orono Central
Business District Improvement Area for the year ending December 31, 2023, be
approved;
That the Financial Statements for the Municipality of Clarington Trusts for the year
ending December 31, 2023, be approved;
That the Consolidated Financial Statements for the Municipality of Clarington for the
year ending December 31, 2023, be approved;
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8
That the Deputy CAO/Treasurer and Accounting Services Manager/Deputy
Treasurer be authorized to sign the required letters to finalize each of the audits;
That Staff prepare the Annual Financial Report for the year ending December 31,
2023, for publication;
That the Mayor be given delegated authority to approve the final version of the
financial statements, as substantially in the form attached to Report FSD -034-24;
and
That all interested parties listed in Report FSD-034-24 and any delegations be
advised of Council’s decision.
7.5 By-laws
Resolution # C-078-24
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That leave be granted to introduce By-laws 2024-026 to 2024-036; and
That the said by-laws be approved.
Carried
7.5.1 2024-026 - Being a by-law to repeal By-law 2007-231, to appoint Local
Authority Services Ltd. as the investigator pursuant to sections 8, 9, 10 and
239.1 of the Municipal Act, 2001, as amended
7.5.2 2024-027 - Being a by-law to repeal By-law 97-203, which established an
interest charge on overdue accounts and for prescribing the amount of such
charge
7.5.3 2024-028 - Being a by-law to amend the Purchasing By-law 2021-077
7.5.4 2024-029 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
7.5.5 2024-030 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
7.5.6 2024-031 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
7.5.7 2024-032 - Being a By-law to amend Zoning By-law 84-63 and Zoning By-
law 2005-109
7.5.8 2024-033 - Being a By-law to amend Zoning By-law 84-63 Zoning and By-
law 2005-109
7.5.9 2024-034 - Being a by-law to authorize the execution of a Municipal Funding
Agreement on the Canada Community-Building Fund with the Association of
Municipalities of Ontario
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Council Minutes
June 24, 2024
9
7.5.10 2024-035 - Being a by-law to close and to authorize the sale of part of a road
allowance
7.5.11 2024-036 - Being a by-law to close and to authorize the sale of part of a road
allowance
8. Items for Separate Discussion
A discussion took place regarding cell service in Bowmanville.
9. Business Arising from Procedural Notice of Motion
10. Unfinished Business
Resolution # C-078-24
Moved by Councillor Woo
Seconded by Councillor Traill
That the Items listed in Section 10, be tabled.
Carried
10.1 PDS-020-24 - General Amendment to Zoning By-laws 84-63 and 2005-109 –
Aggregate Extraction Area Refinement (Referred from the May 13, 2024,
Planning and Development Committee Meeting)
10.1.2 Correspondence from Libby Racansky regarding Report PDS-020-24 - General
Amendment to Zoning By-laws 84-63 and 2005-109 - Aggregate Extraction
Area Refinement
10.1.3 Correspondence from Ron Robinson regarding Report PDS-020-24 - General
Amendment to Zoning By-laws 84-63 and 2005-109 - Aggregate Extraction
Area Refinement
10.2 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington
10.3 Being a By-law to amend Zoning By-law 2005-109
11. Confidential Items
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Council Minutes
June 24, 2024
10
12. Confirming By-Law
Resolution # C-079-24
Moved by Councillor Anderson
Seconded by Councillor Woo
That leave be granted to introduce By-law 2024-037, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 24th day of June, 2024; and
That the said by-law be approved.
Carried
13. Adjournment
Resolution # C-080-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That the meeting adjourn at 7:49 p.m.
Carried
Page 28
1
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General Government Committee
Minutes
Date:
Time:
Location:
September 9, 2024
9:30 a.m.
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Turcotte, R. Maciver, T. Pinn, J.
Gallagher, L. Reck, L. Backus
Other Staff Present: M. Westover
_____________________________________________________________________
1. Call to Order
Councillor Zwart called the meeting to order at 9:30 a.m.
Councillor Rang joined later in the meeting at 9:32 a.m.
2. Land Acknowledgement Statement
Councillor Anderson led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Councillor Rang joined the meeting.
Members of Committee announced upcoming community events and matters of
community interest.
Page 29
General Government Committee Minutes
September 9, 2024
2
5. Presentations/Delegations
5.1 Presentation by Shaun Collier, Board Chair, Durham Region Police Service
Board, Regarding Community Safety in Durham Region
Shaun Collier, Board Chair, Durham Region Police Service Board wa s present
regarding Community Safety in Durham Region. Using an electronic
presentation, Shaun provided an overview of the Board responsibilities,
composition, and the current areas of focus which included the 2024 Strategic
Plan, 2025 Budget, implementation of Community Safety and Policing Act and
Regulations, and community engagement. S. Collier outlined the community
safety issues and answered questions from Members of Committee.
Resolution # GG-114-24
Moved by Councillor Anderson
Seconded by Mayor Foster
That the Delegation of Shaun Collier, Board Chair, Durham Region Police
Service Board, regarding Community Safety in Durham Region, be received with
thanks and further that the Council of the Municipality of Clarington expresses
support, confidence, and appreciation for the members and efforts of the Durham
Region Police Services.
Carried
5.2 Delegation by Jennifer Kanters, Office Administrator and Stuart Robinson,
Head Coach, Darlington Soccer Club, Regarding Bowmanville Indoor
Soccer Field Construction
Jennifer Kanters, Office Administrator, Darlington Soccer Club, was present
regarding the Bowmanville Indoor Soccer Field Construction. Jennifer provided
the Club's background and noted that they are excited about the dome because
they can start adding additional kids from their waitlist. J. Kanters stated that the
Club has office space in the existing building and uses the facility the most.
Jennifer added that the Club contributed $500,000 for the development of the
existing field. J. Kanters explained that they are unable to use the space during
the construction of the dome and have been working with Staff to relocate
programs and gain more hours for indoor space. Jennifer thanked Staff for their
assistance and answered questions from Members of Committee .
Resolution # GG-115-24
Moved by Councillor Woo
Seconded by Councillor Rang
That the Delegation of Jennifer Kanters, Office Administrator, Darlington Soccer
Club, Regarding Bowmanville Indoor Soccer Field Construction, be received with
thanks.
Carried
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General Government Committee Minutes
September 9, 2024
3
5.3 Delegation by John Wildeboer, Co-Director, Brunchkins, Regarding
Community Funding Grant Appreciation
John Wildeboer, Co-Director, Brunchkins was called upon but was not present.
5.4 Delegation by Judith Hanson, CEO, Autism Home Base Durham Inc.,
Regarding Request for Funding Through External Agencies Budget
Judith Hanson, CEO, Autism Home Base Durham Inc., was present regarding a
Request for Funding Through the External Agencies Budget. Judith shared a
video, providing an overview of Autism Home Base Durham Inc.'s programs and
services. J. Hanson expressed the challenges and barriers of programming and
requested an annualized operating grant through Clarington's external agency
budget. Judith noted that the Municipality of Clarington is their longest-standing
and important partner and answered questions from Members of Committee.
Resolution # GG-116-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the Delegation of Judith Hanson, CEO, Autism Home Base Durham Inc.
regarding a Request for Funding Through External Agencies Budget, be received
with thanks.
Carried
6. Consent Agenda
Resolution # GG-117-24
Moved by Mayor Foster
Seconded by Councillor Rang
That all items listed in Section 6, with the exception of Items 6.4, 6.6, and 6.9, be
approved on consent, in accordance with the Agenda.
Carried
6.1 Correspondence from Ontario Medical Association and Association of
Municipalities of Ontario, Regarding Physician Shortage in Ontario
Resolution # GG-118-24
Whereas the state of health care in Ontario is in crisis, with 2.3 million Ontarians
lacking access to a family doctor, emergency room closures across the province,
patients being de-rostered and 40% of family doctors considering retirement over
the next five years;
And whereas it has become increasingly challenging to attract and retain an
adequate healthcare workforce throughout the health sector across Ontario;
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General Government Committee Minutes
September 9, 2024
4
And whereas the Northern Ontario School of Medicine University says
communities in northern Ontario are short more than 350 physicians, including
more than 200 family doctors; and half of the physicians working in northern
Ontario are expected to retire in the next five years; and (Northern Ontario only)
And whereas Ontario municipal governments play an integral role in the health
care system through responsibilities in public health, long-term care,
paramedicine, and other investments;
And whereas the percentage of family physicians practicing comprehensive
family medicine has declined from 77 in 2008 to 65 per cent in 2022;
And whereas per capita health-care spending in Ontario is the lowest of all
provinces in Canada;
And whereas a robust workforce developed through a provincial, sector -wide
health human resources strategy would significantly improve access to health
services across the province;
Now therefore be it resolved that the Council of the Municipality of Clarington
urge the Province of Ontario to recognize the physician shortage in the
Municipality of Clarington and Ontario, to fund health care appropriately and
ensure every Ontarian has access to physician care.
6.2 Correspondence from Association of Municipal Managers, Clerks, and
Treasurers of Ontario, Regarding Municipal Elections Act
Recommendations
Resolution # GG-119-24
Whereas elections rules need to be clear, supporting candidates and voters in
their electoral participation and election administrators in running elections;
And whereas legislation needs to strike the right balance between providing clear
rules and frameworks to ensure the integrity of the electoral process;
And whereas the legislation must also reduce administrative and operational
burden for municipal staff ensuring that local election administrators can run
elections in a way that responds to the unique circumstances of their local
communities;
And whereas the Municipal Elections Act, 1996 (MEA) will be 30 years old by the
next municipal and school board elections in 2026;
And whereas the MEA sets out the rules for local elections, the Assessment Act,
1990 and the Education Act, 1990 also contain provisions impacting local
elections adding more places for voters, candidates, and administrators to look
for the rules that bind the local democratic process in Ontario;
And whereas with rules across three pieces of legislation, and the MEA
containing a patchwork of clauses, there are interpretation challenges,
inconsistencies, and gaps to fill;
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General Government Committee Minutes
September 9, 2024
5
And whereas the Act can pose difficulties for voters, candidates, contributors and
third-party advertisers to read, to interpret, to comply with and for election
administrators to enforce;
And whereas while local elections are run as efficiently and effectively as can be
within the current legislative framework, modernization and continuous
improvement is needed to ensure the Act is responsive to today’s needs and
tomorrow’s challenges;
And whereas to keep public trust and improve safeguards the Act should be
reviewed considering the ever-changing landscape which impacts elections
administration including privacy, the threats of foreign interference, increased
spread of mis/disinformation and the increased use of technologies like artificial
intelligence and use of digital identities;
And whereas the Association of Municipal Managers, Clerks, and Treasurers of
Ontario (AMCTO) reviewed the Act and has provided several recommendations
including modernizing the legislation, harmonizing rules, and streamlining and
simplifying administration;
And whereas AMCTO put forward recommendations for amendments ahead of
the 2026 elections and longer-term recommendations for amendments ahead of
the 2030 elections;
Now therefore be it resolved that the Municipality of Clarington calls for the
Province to update the MEA with priority amendments as outlined by AMCTO
before Summer 2025 and commence work to review and re -write the MEA with
longer-term recommendations ahead of the 2030 elections; and
That this resolution will be forwarded to all municipalities in Ontario for support
and that each endorsement be then forwarded to the Minister of Municipal Affairs
and Housing (minister.mah@ontario.ca), the Minister of Education
(minister.edu@ontario.ca), the Minister of Public and Business Service Delivery
(todd.mccarthy@ontario.ca), Minister of Finance (Minister.fin@ontario.ca) the
Premier of Ontario (premier@ontario.ca ), the Honourable Todd McCarthy,
M.P.P., Durham – (Todd.McCarthy@pc.ola.org), the Honourable David Piccini,
M.P.P., Northumberland-Peterborough South (David.Piccini@pc.ola.org), and
AMCTO (advocacy@amcto.com).
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General Government Committee Minutes
September 9, 2024
6
6.3 Correspondence from Canadian Urban Institute, Regarding Provincial
Funding in Libraries and Museums
Resolution # GG-120-24
Whereas the provincial funding for public libraries is currently based on
population levels from 31 years ago, which fails to reflect the substantial growth
and has led to a decrease in the value of the province's investment by over 60%;
the Municipality of Clarington Council wishes to draw your attention to the report
of 2023 from the Canadian Urban Institute, “Overdue: The Case for Canada’s
Public Libraries” which emphasizes the pivotal role libraries play in various
aspects of community life, including knowledge distribution, culture, health,
reconciliation, belonging, and our democracy;
And whereas libraries and museums, situated at the heart of our communities,
serve as multifaceted institutions catering to diverse needs;
And whereas, the Clarington Public Library, Museums and Archives (CLMA)
provide essential services such as election information centres, job search
facilities, health clinics, language learning centres for newcomers, and spaces for
educational and community events;
And whereas every month, 204,000 Canadians obtain job -seeking help at their
library and, every month, 16,000 Canadians access training classes at their
library;
And whereas, over 6,000 lbs of food was distributed through the CLMA in 2023;
And whereas libraries, as Auditor Generals of every order of government
repeatedly cite, public libraries have the highest return on investment of any
publicly funded program;
And whereas every dollar invested in the CLMA results in $7.45 in benefits;
And whereas the average annual savings by using the CLMA is $743.73;
And whereas, while over 90% of library and museum funding comes from local
municipal governments, provincial operating funding is crucial for providing
stability to budgets, especially in times of inflation, technological changes, and
increasing demands on libraries as community hubs;
And whereas Cultural institutions, particularly museums, play a vital role in
shaping and preserving our community's identity;
And whereas cultural institutions contribute to tourism, social participation, senior
well-being, skill-building, and learning;
And whereas, as the largest government funder for most of Ontario's smaller
museums, municipalities create value in their communities through the work of
these institutions;
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General Government Committee Minutes
September 9, 2024
7
And whereas recognizing these institutions as national assets and strategically
investing in their potential will contribute significantly to renewing post-pandemic
social cohesion, economic well-being, and community resilience;
Now therefore be it resolved that the Municipality of Clarington Council urges the
Provincial Government to consider increasing the Public Library Operating Grant
(PLOG) and the Community Museum Operating Grant (CMOG) to both public
libraries and community museums to address critical shared priorities and
community needs; and
That a copy of this resolution be forwarded to the Premier of Ontario, the Minister
of Tourism, Culture and Sport, local MPPs, the Association of Municipalities of
Ontario (AMO), and the Clarington Public Library, Museums and Archives Board.
6.5 LGS-031-24 - Clarington Accessibility Design Standards
Resolution # GG-121-24
That Report LGS-031-24, and any related delegations or communication items,
be received;
That the CAO is authorized to approve Clarington Accessibility Design
Standards, and to apply the standards to municipally owned facilities unless it is
not technically and/or financially feasible to do so;
That the CAO is authorized to approve updates to the standards as Provincial
Legislation changes and best practices in the industry emerge; and
That all interested parties listed in Report LGS-031-24, and any delegations be
advised of Council’s decision.
6.7 LGS-033-24 - Surplus Declaration of Road Allowance Between Lots 34-35,
Con 1, Former Township of Darlington
Resolution # GG-122-24
That Report LGS-033-24, be received;
That the unopened road allowance between Lots 34 and 35, Concession 1,
Former Township of Darlington described in Report LGS-033-24 be declared
surplus and conditionally approved for sale to the Applicant;
That the Applicant shall pay the cost to prepare and register a reference plan for
the property to be conveyed;
That the Applicant shall pay the cost for the Municipality to obtain an appraisal of
the property to be conveyed;
That the Deputy CAO/Solicitor is authorized to enter into an agreement of
purchase and sale with the applicant with a purchase price consistent with the
appraisal obtained for the value of the property, and any other terms considered
necessary by the Deputy CAO/Solicitor;
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General Government Committee Minutes
September 9, 2024
8
That the Applicant shall pay the non -refundable processing fee;
That once all conditions have been fulfilled by the Applicant, the Deputy
CAO/Solicitor shall prepare the necessary by-law to give effect to the closure and
conveyance of the Road Allowance; and
That all interested parties listed in Report LGS-033-24, and any delegations be
advised of Council’s decision.
6.8 FSD-035-24 - Autism Home Base Durham Lease Extension – 132 Church
Street
Resolution # GG-123-24
That Report FSD-035-24, and any related delegations or communication items,
be received;
That approval be granted to extend the lease to the Autism Home Base, office
space located on the second floor of 132 Church Street for a period of five years
beginning January 1, 2025, and expiring December 31, 2029, and subject to the
terms of the existing lease agreement dated January 1, 2020 , including a yearly
rent increase based on the Consumer Price Index, All Items Ontario, as
published by Statistics Canada;
That the Mayor and Municipal Clerk be authorized to execute the lease
agreements on behalf of the Municipality; and
That all interested parties listed in Report FSD-035-24 and any delegations be
advised of Council’s decision.
6.10 FSD-039-24 - Electric Van for Animal Services
Resolution # GG-124-24
That Report FSD-039-24, and any related delegations or communication items,
be received;
That Highbury Ford Sales Limited with a total bid amount of $60,870.80 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Q2024-9 be awarded the contract for supply and delivery of the
electric van as required by Animal Services:
That the total funds required for this project in the amount of $60,870.80 (Net
HST Rebate) which includes applicable fees such as licensing be approved; and
That all interested parties listed in Report FSD-039-24, and any delegations be
advised of Council’s decision.
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General Government Committee Minutes
September 9, 2024
9
6.4 CAO-003-24 - Name for New Neighbourhood Park at 3301 Middle Road
Resolution # GG-125-24
Moved by Councillor Woo
Seconded by Councillor Traill
That Report CAO-003-24 be referred back to Staff to recommend another name
for the park at 3301 Middle Road, Bowmanville.
Carried
6.6 LGS-032-24 - Exotic Pet By-law – Backyard Chickens
Resolution # GG-126-24
Moved by Councillor Traill
Seconded by Councillor Rang
That Report LGS-032-24, and any related delegations or communication items,
be received;
That Clarington approves the keeping of backyard chickens, using the suggested
guidelines outlined in Section 6.3 of this Report; and
That all interested parties listed in Report LGS-032-24, and any delegations be
advised of Council’s decision.
Motion Lost
Resolution # GG-127-24
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report LGS-032-24, and any related delegations or communication items,
be received; and
That all interested parties listed in Report LGS-032-24, and any delegations be
advised of Council’s decision.
Carried
6.6.1 Correspondence from Martin Field, Regarding Report LGS-032-24 - Exotic
Pet By-law - Backyard Chickens
This matter was considered during Item 6.6.
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General Government Committee Minutes
September 9, 2024
10
6.9 FSD-037-24 - 2024 Contract Awards During Summer Recess
Resolution # GG-128-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That Report FSD-037-24, and any related delegations or communication items,
be received for information.
Carried
7. Items for Separate Discussion
7.1 LGS-030-24 - Appointments to the Ganaraska Forest Recreational User
Committee and Property Standards Committee
Resolution # GG-129-24
Moved by Mayor Foster
Seconded by Councillor Rang
That Report LGS-030-24, and any related delegations or communication items,
be received;
That the resignation of Marven Whidden, from the Ganaraska Forest
Recreational User Committee and Property Standards Committee, be received
with thanks;
That the Committee consider the applications for appointments to the Ganaraska
Forest Recreational User Committee and Property Standards Committee, and
that the vote be conducted to appoint the citizen representatives, in accordance
with the Appointment to Boards and Committees Policy; and
That all interested parties listed in Report LGS-030-24, and any delegations be
advised of Council’s decision.
Carried
Ganaraska Forest Recreational User Committee
That Karen Graham be appointed to the Ganaraska Forest Recreational User
Committee for a term ending December 31, 2026, or until a successor is
appointed.
Property Standards Committee
That Patricia Brazeau be appointed to the Property Standards Committee for a
term ending December 31, 2026, or until a successor is appointed.
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General Government Committee Minutes
September 9, 2024
11
8. Unfinished Business
8.1 LGS-026-24 - Delegation of Authority By-law (Referred from the June 6,
2024 General Government Committee Meeting)
Resolution # GG-130-24
Moved by Mayor Foster
Seconded by Councillor Woo
That Report LGS-026-24, and any related delegations or communication items,
be received;
That the draft Delegation of Authority By-law, attached to Report LGS-026-24, as
Attachment 2, excluding the columns titled “Recommende d Action” and “Notes”,
be approved; and
That the following be rescinded and replaced with the delegation of authority
within the draft by-law:
a. The Council approval of Resolution #GG-077-23 from March 20, 2023,
regarding the authority to enter into Defibrillator Program Agreements;
b. The Council approval of Resolution #GG-201-23, from December 4, 2023,
regarding the authority to execute any future amendments to the trail
Licence Agreement required to accommodate the operational needs of
either Ontario Power Generation or the Municipality;
c. The last paragraph of Resolution #C-190-15, from June 1, 2015, regarding
the authority to appoint private parking enforcement officers.
That the Flag Protocol Policy and Proclamation Policy be updated to refer to the
Delegation of Authority By-law;
That all interested parties listed in Report LGS-026-24, and any delegations be
advised of Council’s decision.
Referred, Later in the Meeting
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General Government Committee Minutes
September 9, 2024
12
Resolution # GG-131-24
Moved by Councillor Traill
Seconded by Councillor Anderson
That the foregoing Resolution #GG-130-24 be amended by adding the following:
That all Court Matters be removed from the Delegation of Authority By-
law, except Court Matters - Small Claims - Write off.
Yes (1): Councillor Traill
No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
Motion Lost on a recorded vote (1 to 6)
Later in the meeting.
Resolution # GG-132-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the Rules of Procedure be suspended to delay the scheduled break at
12:00 noon by 30 minutes.
Carried
Resolution #GG-131-24 was then lost on a recorded vote.
Resolution # GG-133-24
Moved by Councillor Elhajjeh
Seconded by Councillor Traill
That Report LGS-026-24 be referred back to Staff.
Carried
9. New Business
9.1 November 11, 2024 Planning and Development Committee Meeting
Cancellation and Call of Special Meeting - Mayor Foster
Resolution # GG-134-24
Moved by Mayor Foster
Seconded by Councillor Rang
Whereas the November 11, 2024, Planning & Development Committee (PDC)
meeting is scheduled for 5:00 pm on Remembrance Day;
And whereas there are several Remembrance Day events taking place that day,
including one at 7:00 pm in Newcastle;
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General Government Committee Minutes
September 9, 2024
13
And whereas Members of Council wish to move the start time of the meeting to
accommodate both the PDC meeting and the events;
Now therefore be it resolved that, in accordance with subsection 4.16.1(b) of the
Procedural By-law, the 5:00 pm November 11, 2024, PDC meeting, be cancelled;
That, in accordance with subsection 4.4.2 of the Procedural By-law, a Special
PDC meeting be called for 4:00 pm November 11, 2024, in the Council
Chambers and via electronic means, to consider planning reports and any
related delegations and presentations, excluding Public Meetings for the purpose
of the Planning Act.
Carried
10. Confidential Items
11. Adjournment
Resolution # GG-135-24
Moved by Councillor Elhajjeh
Seconded by Councillor Woo
That the meeting adjourn at 12:08 p.m.
Carried
Page 41
Municipality of Clarington
Council Meeting
Resolution #
Date: September 23, 2024
Moved By: Councillor Zwart
Seconded By: Councillor Woo
Whereas the Exotic Pet By-law 2012-045 prohibits livestock, including chickens,
on land that is not in an Agricultural Zone;
And whereas Council wishes to allow Clarington residents in rural hamlets, rural
clusters, and the Village of Orono, to keep backyard chickens, for the purpose of
egg laying, on non-agriculturally zoned lands;
Now therefore be it resolved:
1. That Staff be directed to prepare a by-law, for the October 28, 2024,
Council agenda, to amend the Exotic Pet By-law 2012-045 to permit
backyard chickens for the purpose of egg laying within rural hamlets, rural
clusters, and within the boundaries of the Village of Orono;
2. That the amendment include the regulations set out in Section 6.3 of
Report LGS-032-24;
3. That, if unmanageable enforcement issues result, Staff shall report the
matter to Council and may include a recommendation to repeal the
amendment;
4. That all interested parties listed in Report LGS-032-24, and any
delegations be advised of Council’s decision.
Page 42
1
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Special General Government Committee
Minutes
Date:
Time:
Location:
September 16, 2024
3:00 PM
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Turcotte, R. Maciver, T. Pinn, C.
Salazar, L. Reck
Other Staff Present: M. Westover, L. Backus, A. Micu,
_____________________________________________________________________
1. Call to Order
Councillor Zwart called the meeting to order at 3:02 p.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Delegations
4.1 Delegation by Libby Racansky, Regarding Report CAO-004-24 - Draft Parks,
Recreation, and Culture Master Plan and Financial Analysis
Libby Racansky was called upon and was not present.
Resolution # GG-135-24
Moved by Councillor Elhajjeh
Seconded by Mayor Foster
That the Delegation by Libby Racansky, be deferred to later in the meeting, as
Item 5.3.
Carried
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General Government Committee Minutes
September 16, 2024
2
5. Parks, Recreation and Culture Master Plan
Councillor Rang provided opening remarks and thanked everyone who was
involved.
5.1 Presentation by Todd Brown and Dennis Kwan, Monteith Brown Planning
Consultants, Claire Tucker-Reid, Tucker-Reid and Associates, and Nancy
Neale, Watson and Associates Economists Ltd., Regarding Parks,
Recreation, and Culture Master Plan
Todd Brown, Monteith Brown Planning Consultants, and Nancy Neale, Watson
and Associates, were present regarding the Parks, Recreation, and Culture
Master Plan. Using an electronic presentation, Todd acknowledged the
municipality’s project team along with the consulting project team. T. Brown
provided an overview of the project purpose, key drivers, project process , and
inputs. Todd outlined the key parkland, facility, and service recommendations,
along with staffing implications. Nancy provided an overview of the funding
implications for capital and operating impacts. Todd explained the implementation
of the recommendations and the next steps. Todd and Nancy answered
questions from Members of Committee.
5.2 Presentation by Mary-Anne Dempster, Chief Administrative Officer,
Regarding Parks, Recreation, and Culture Master Plan
Mary-Anne Dempster, Chief Administrative Officer, was present regarding the
Parks, Recreation, and Culture Master Plan. Using an electronic presentation,
Mary-Anne provided the background of the plan, recommendations, and financial
considerations. M. Dempster outlined the unique community spaces and next
steps and answered questions from Members of Committee.
5.3 Delegation by Libby Racansky, Regarding Report CAO-004-24 - Draft Parks,
Recreation and Culture Master Plan and Financial Analysis
Libby Racansky was present regarding Report CAO-004-24, Draft Parks,
Recreation, and Culture Master Plan and Financial Analysis. Libby expressed
concerns regarding overpopulated parks and how Courtice North is located in a
water basin with a very high, but shallow, aquifer. L. Racansky provided an
overview of the environmental and water quality impacts. Libby concluded by
stating that the plan does not include parks that are complemented by open
green space and natural areas for Courtice North and Ward 2.
5.4 CAO-004-24 - Draft Parks, Recreation and Culture Master Plan and
Financial Analysis
Resolution # GG-136-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That Report CAO-004-24, and any related delegations or communication items,
be received;
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September 16, 2024
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That Staff be directed to receive, and consider, comments from the public and
Council regarding the draft Parks, Recreation and Culture Master Plan and
prepare a subsequent recommendation report for the meeting of October 28,
2024; and
That all interested parties listed in Report CAO-004-24, and any delegations, be
advised of Council’s decision.
Carried
Resolution # GG-137-24
Moved by Mayor Foster
Seconded by Councillor Anderson
Whereas the 2024-2027 Clarington Strategic Plan identified three unique
community spaces as priorities for Council and the community – the Bowmanville
Park on the former Zoo Lands, the Camp 30 Cafeteria Building, and the
development of the Courtice waterfront;
And whereas there is significant investment required to move these items
forward;
Now therefore be it resolved that Communications Staff be directed to include a
question about ranking the priority of the funding requests for the Bowmanville
Zoo Park, the Camp 30 Cafeteria building, and the development of the Courtice
waterfront; on the Parks, Recreation and Culture Master Plan public engagement
survey to be open from September 17 to October 6;
That the survey be widely promoted to the community;
That Staff report back to Council with the results of the survey to help inform
decision-making on these projects; and
That all interested parties be notified of Council’s decision.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
Alter the Agenda
Resolution # GG-138-24
Moved by Councillor Traill
Seconded by Councillor Woo
That the Agenda be altered to consider Item 7.1, Delegation by Marilyn
Morawetz, Chair, Jury Lands Foundation, and Jeremy Freiberger, Cultural
Strategist, CoBALT Connects, Regarding Request for Support for Federal Legacy
Grant Application, at this time.
Carried
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September 16, 2024
4
7. Jury Lands Foundation Legacy Grant Application
7.1 Delegation by Marilyn Morawetz, Chair, Jury Lands Foundation, and Jeremy
Freiberger, Cultural Strategist, CoBALT Connects, Regarding Request for
Support for Federal Legacy Grant Application
Suspend the Rules
Resolution # GG-139-24
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to replace the Delegation of Marilyn
Morawetz, Chair, Jury Lands Foundation, with David Crome.
Carried
David Crome, representing Jury Lands Foundation, and Jeremy Freiberger,
Cultural Strategist, CoBALT Connects, were present regarding a Request for a
Federal Legacy Grant Application. David Crome thanked Committee and Staff for
supporting the goal of preserving Camp 30. D. Crome stated that the property is
designated in the Clarington Official Plan and is a heritage opportunity to create a
different type of park in the municipality. Using an electronic presentation, Jeremy
provided the background of the request, site progress, and capital facilities
partnership agreement. J. Freiberger outlined the primary lease issues, the
federal legacy fund grant elements, and the proposed phased model approach.
Jeremy explained the next steps and answered questions from Members of
Committee.
7.2 PUB-012-24 - Camp 30 Cafeteria Building and Jury Lands Foundation Grant
Application
Resolution # GG-140-24
Moved by Councillor Rang
Seconded by Councillor Woo
That Report PUB-012-24, and any related delegations or communication items,
be received for information;
That Council endorse, in principle, the Jury Lands Foundation’s Legacy Grant
application and direct Jury Lands Foundation to provide the completed Legacy
Fund application for review for the September 23 Council meeting;
That the Deputy CAO/Solicitor is authorized to execute a ten-year lease with the
Jury Lands Foundation for the portion of the Camp 30 property owned by the
Municipality, with the form and content substantially in accordance with the draft
document provided to the Jury Lands Foundation on August 16, 2024;
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September 16, 2024
5
That Council consider the financial investment required to stabilize the cafeteria
building as part of future plans for the Jury Lands; and any decision be deferred
to October 28, 2024, Council Meeting, alongside the Parks, Recreation, and
Culture Master Plan (PRCMP); and
That all interested parties listed in Report PUB-012-24, and any delegations, be
advised of Council’s decision.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
Recess
Resolution # GG-141-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Committee recess until the Planning and Development Committee
meeting is concluded.
Carried
The meeting reconvened at 7:11 p.m. with Councillor Zwart in the Chair.
6. South Bowmanville Recreation Centre
6.1 Presentation by Lee-Ann Reck, Deputy CAO, Public Services, Regarding
South Bowmanville Recreation Centre
Lee-Ann Reck, Deputy CAO, Public Services, was present regarding South
Bowmanville Recreation Centre. Using an electronic presentation, Lee -Ann
provided the background of the project and displayed a rendering of the entrance
to the redeveloped indoor turf facility and the external connection to the new
artificial turf dome. L. Reck provided an overview of the site plan and building
floor plan, gymnasium, main lobby, multi-purpose room, and the air-supported
dome. Lee-Ann stated that the civic square will provide a gathering place for both
inside and outside users, located on the south side of the building. L. Reck added
that, in the winter, the square will convert into Clarington's first skating loop. Lee-
Ann outlined the future steps, including the expansion of an aquatic facility, and
answered questions from Members of Committee.
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September 16, 2024
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6.2 PUB-011-24 - South Bowmanville Recreation Centre Aquatic Facility
Expansion
Resolution # GG-142-24
Moved by Councillor Anderson
Seconded by Councillor Woo
That Report PUB-011-24, and any related delegations or communication items,
be received;
That the proposed project budget of $37,050,000 be approved;
That the project be financed through debenture and that the Deputy
CAO/Treasurer be authorized to split the debenture into phases at their discretion
and in consultation with the Region of Durham;
That Council support staff in applying for the Provincial Funding opportunity
under the Community Sport and Recreation Infrastructure Fund (CSRIF) to offset
construction costs;
That Council authorize the CAO to negotiate an additional fee with MJMA
Architecture & Design (MJMA), to reflect the change in scope for design services
to add the aquatic facility;
That Council authorize the CAO to negotiate an additional fee with Colliers
Project Leaders, to reflect the change in scope for project management services
to add the aquatic facility; and
That all interested parties listed in Report PUB-011-24, and any delegations be
advised of Council’s decision.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
8. Bowmanville Zoo Lands Park Master Plan
Andrei Micu, Manager, Parks Design and Development introduced the matter
and delegations.
8.1 Delegation by Kim Maxwell, Valleys 2000, Regarding Report PDS-036-24,
Bowmanville Zoo Lands Park Master Plan
Kim Maxwell, Valleys 2000, was present regarding Report PDS-036-24,
Bowmanville Zoo Lands Park Master Plan. Kim stated that they are excited to
continue the partnership and outlined the amenities included in the plan.
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September 16, 2024
7
8.2 Presentation by David Leinster, The Planning Partnership, Regarding
Report PDS-036-24, Bowmanville Zoo Lands Park Master Plan
David Leinster, The Planning Partnership was present regarding Report PDS -
036-24 - Bowmanville Zoo Lands Park Master Plan. Using an electronic
presentation, David provided an overview of the zoo lands and the timeline of
land dedication. D. Leinster provided a detailed overview of the master plan and
site elements. David explained that the park will include a children's natural
playground and amphitheatre made of natural materials and answered questions
from Members of Committee.
8.3 PDS-036-24 - Bowmanville Zoo Lands Park Master Plan
Resolution # GG-143-24
Moved by Councillor Rang
Seconded by Councillor Anderson
That Report PDS-036-24, and any related delegations or communication items,
be received for information;
That Council endorse the proposed Bowmanville Zoo Lands Park Master Plan
guiding principles, vision, and concept;
That Council refer recommendations 4 and 5 to the meeting of October 28, 2024
alongside the Parks, Recreation, and Culture Master Plan;
That Council authorize Staff to implement the recommendations of the
Bowmanville Zoo Lands Master Plan by issuing a Request for Proposal to select
a qualified consultant to advance the Master Plan concept into detailed design for
Phase I – Trails;
That Council allocate $1,112,500.00 for Phase I – Trails to start construction in
2025 with a trail opening to the public in 2026; and
That all interested parties listed in Report PDS-036-24, and any delegations be
advised of Council’s decisions.
Carried
Closed Session
Resolution # GG-144-24
Moved by Councillor Rang
Seconded by Mayor Foster
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing a matter that deals with a
proposed or pending acquisition or disposition of land by the municipality or local
board.
Carried
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September 16, 2024
8
Rise and Report
The meeting resumed in open session at 8:59 p.m.
Councillor Zwart advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001, as amended, and one
resolution was passed to provide direction to Staff.
9. Confidential Items
10. Adjournment
Resolution # GG-145-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the meeting adjourn at 9:00 p.m.
Carried
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Federal Legacy Fund Application
DRAFT V.1
All previous questions are contact information, incorporation dates, etc.
Once answers are finalized they will copied into the fillable PDF provided by the Ministry.
The two questions highlighted in purple will be answers once a final budget is agreed to by the
partners.
D1. Summarize your project in 50 words or less. Your response should explain how the
project will renovate, restore, or transform a building or exterior space. This text may be
published should your application be approved. (required)
The Jury Lands Foundation and the Municipality of Claringt on are jointly revitalizing the
nationally designated Cafeteria building and grounds at the Camp 30 site in Bowmanville,
Ontario. The facility will be converted into a community cultural hub exploring the sites history,
creating space for public use and civic engagement.
D2. Describe the local historical event you will commemorate, or the local historical
personality to whom you will pay tribute. (required) Maximum 1800 characters.
The site at 2020 Lambs Road has a long history in Clarington in which many people have played
instrumental roles over the past century, but the donation of the land by J.H.H. Jury and
subsequent creation of the Cafeteria building in October 1924 marks the beginning of the sites
journey as a cultural and historic asset in Clarington.
Following World War I there was a growing interest in the social well -being of young boys and
an overhaul of the existing institutional schools. In June 1922 while addressing a Social Service
convention, Toronto Boy Mayor J. Alex Edmison caught the interest of Bowmanville
businessman J.H.H. Jury, who offered his farm near Bowmanville to the Ontario Government if
they were to build such a public institution. The offer of the farm was accepted, and the site
was established as the Bowmanville Boys’ Training School.
The school was inspired by “Prairie Style” architecture and campus plans. Local service clubs
provided funding for an indoor pool, gymnasium and some dormitory buildings . The school
was well used by the community as local children came to use the recreational facilities. Local
fairs, the first Durham Music Festival and the Junior Police Games were held on these grounds.
During WWII the property was used as a German prisoner -of-war camp. The best-known
single event associated with Camp 30 is the ‘Battle of Bowmanville’, a three-day prison riot
over the shackling of prisoners at the camp. At Bowmanville, when attempts were made to
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shackle POW’s, a riot broke out, with the prisoners using makeshift weapons and barricading
themselves inside several buildings within the enclosure. After three days, internment
authorities eventually suppressed the insurrection.
Following WWII, the School was reopened in 1947 and remaining in operation until 1979. At
this point the site became home to several private educational uses until its eventual closure
and sale to a private developer in 2008.
Now the Jury Lands Foundation, the Municipality of Clarington and its residents aim to steward
the site once more for the community, bringing it new life and use while honoring its legacy.
D3. Describe the historical significance of the event or personal ity being celebrated for your
geographic community, and the impact it has had on your community. Describe how your
community was changed by the event you are commemorating - what the community looked
like before and afterwards. (required) Maximum. 3600 characters
Prior to amalgamation into the Municipality of Clarington, the Jury Lands were situated in the
Town of Bowmanville. Settlers were attracted to the area for its generous farmlands, proximity
to Lake Ontario, and a wealth of creeks for mill power which fed early industry.
By 1920 the population of Bowmanville was approximately 3,200 and was considered a vital
and vibrant community with multiple schools, banks, leaders in industry and agriculture. With
the establishment of the Bowmanville Boys’ School, Bowmanville was showing its engagement
as a Provincial asset, playing a role in meeting the values and objectives of a growing Province.
WWII forced the shift in use at the site, taking it from an educational institution into
international military service. With the establishment of Camp 30 and its growth to some 800
prisoners-of-war, the population of Bowmanville grew by 20% almost overnight. Prisoners of
war (POWs) were paid and could receive promotion in rank while interned. With their pay,
POWs could purchase goods at an internal canteen, or venture into town on a concept called
Ehrenwort, a German phrase meaning “on my word” that they would not attempt escape. The
soldiers were kept occupied by various activities including lectures, a symphony orchestra, a
camp newspaper, sports, swimming in the creek, film shows, games, gardening, and the farm
operation.
This ability for POWs to venture into town was rare and created unique moments of interaction
and connection with residents. There are countless stories locally of chance meetings at the
creek, gifts being sent home to loved ones in Germany, and even German soldiers returning in
1992 for a reunion onsite.
All this context is to highlight that the establishment of the Jury Lands site fundamentally
changed Bowmanville’s sense of identity locally, nationally and internationally. Residents,
politicians, businesses and community groups at various stages in its hi story were called on to
serve and host unique populations and be engaged in narratives much larger than the
community itself. It’s this sense of playing a role in the larger Canadian narrative while
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serving residents that the Jury Lands Foundation and Municipality of Clarington seek to
celebrate with this rehabilitation project.
D4. Please provide a detailed description of all the activities necessary for your project's
successful completion. (required) Consult your work plan to answer this question. Maximum
3600 characters
Working through the Municipality, GBCA Architects and their sub-contractors have been
engaged for the past 8 months to carry out detailed assessments of the building structure,
environmental and material conditions, and rehabilitation plans. This work follows on multiple
studies conducted over the past decade including:
Conditions Survey GBCA 2014
Urban Design Master Plan DTAH 2019
Structural Condition Review BBA 2022
Based on the findings of this work the Jury Lands Foundation and Municipality have chosen to
move forward with a phased approach to the overall site and Cafeteria building development.
This phased approach is broken into the following high-level phases:
Phase One – Assessment 2024
o Engage heritage architect and related sub-contractors to assess current building
o Develop high-level budget for stabilization
o Assess community interest and space needs to inform operational plan
o Seek initial funding to match Municipal contribution to stabilization plan
o Develop strategic plan and partnerships for exterior site animation
o Establish site lease with Jury Lands Foundation to enable site animation
Phase Two – Stabilization, Animation, Fundraising 2025-2026
o Three committees focused on Stabilization, Animation and Fundraising
o Stabilization team is led by Municipal staff, with guidance from GBCA, Jury Lands
Foundation, and sub-contractors as required
o Stabilization Committee manages the contracting and tendering process for all
trades associated with the Cafeteria building stabilization plan
o Animation Committee is led by the Jury Lands Foundation with community
partners
o Animation Committee focuses on community use of the 2-acre site, establishing
road access, utilities, event logistic amenities, etc.
o Animation Committee leads volunteer recruitment, event creation, community
partnerships, site tours, etc.
o Fundraising Committee is led by the Jury Lands Foundation with engagement of
volunteers, community leaders, partner organizations and Municipal staff with
grant writing and fundraising expertise
o Capital campaign is launched with $2M initial goal
o Provincial government engaged in the project via Minister of Tourism & Culture
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Phase Three – Rehabilitation, Activation & Fundraising 2027 - 2030
o Stabilization Committee sunsets and shifts towards a Rehabilitation Committee
now focused on determining the long-term approach to rehabilitating the
building to a functional interior use
o Rehabilitation Committee develops architectural plan, budget and timeline to
inform the Fundraising Committees future work
o Activation Committee continues to develop onsite activity establishing the site as
a frequently used community asset for a wide range of users in the region
o Activation Committee establishes 4 cornerstone events in the year that attract
funding from multiple levels of government, sponsors and earned revenue to
stabilize the Jury Lands Foundation
o Fundraising Committee establishes capital campaign based on full rehabilitation
plan and launches a renewed capital campaign
Phase Four – Rehabilitation & Operation 2031 onward
o Based on the success of Phase Three committees are established like Phase Two
to manage the construction process to rehabilitation
o Jury Lands Foundation organizational growth merits staff complement that can
lead the site and renewed building into the future
D5. Explain how this project will encourage arts and heritage activities in your community,
both during the period when the project is being completed and in the years afterwards.
(required). Maximum. 3600 characters
Clarington is a rapidly growing community with projections of expanding from a 107,000 to
221,000 residents by 2051. This rapid expansion means the Municipality is now prioritizing the
infrastructure, both social and physical, required to meet the needs of the community through
their first Parks, Recreation and Culture Master Plan.
Both the rehabilitation of the Jury Lands site and the exploration of a Performing Arts Centre
have been featured as priorities in the 2019-2022 and 2024-2027 Strategic Plan of the
Municipality, which is echoed in the Parks, Recreation and Culture Master Plan. Both projects
speak to the communities need for arts and heritage spaces that align with their identity,
provide sufficient space to empower cultural actors in the community, and meet modern
building standards. With the Cafeteria building and grounds at the Jury Lands site finally in
Municipal ownership – these dreams can be realized.
Through the community consultation efforts over the past 8 months, the Jury Lands Foundation
has connected with a wide range of organizations, small businesses and individuals with and
interest in bringing the site to life. From the 172 Air Cadets to the Lakeshore New Horizons
Band, local music promoters to Feed the Need Durham, dozens of potential site animation
partners have come together to rally around this site as a cultural hub.
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As more information has come forward over the past 8 months about the extent of the
rehabilitation work required, the team has shifted to actioning animation efforts on the
grounds. The Jury Lands Foundation and its partners have developed an 18-month animation
plan that includes, but is not limited to, the following:
o Community Markets
o Outdoor Movie Screenings
o Live music concerts
o Culinary events
o Re-enactment / theatrical re-telling of site history
o Youth summer camps
o Indigenous & Boy’s School Survivor Group Healing Garden
o Market Garden in partnership with Feed the Need Durham
o Enhanced historical tour and didactic site plan
o Onsite public art works
Financial support to launch these programs and to build up basic site amenities have been
included in the Jury Lands Foundation Ontario Trillium Foundation SEED grant application
submitted in June 2024.
The Jury Lands Foundation approach to managing the site is as facilitators. The Foundation
will work to create a site that is attractive for community use and actively engage the
community in bringing events and projects to the site. They will also work to establish 4 key
events onsite that have the growth potential to become larger annual initiatives such as a music
festival, theatrical productions, open-air art markets, etc. These foundation events will help
attract funding and generate earned revenue to sustain the organization and ensure a strong
thread of arts, culture and heritage programming on site year-round.
D6. What opportunities will the project provide, now and in the future, for local artists,
artisans, heritage specialists or cultural carriers? (required) Maximum 1800 characters.
As mentioned in D5., the Jury Lands Foundation’s role as the site management will be to both
spur community-led events and to program core activities on-site year-round.
Since 2010, the foundation in partnership with the Architectural Conversancy of Ontario
Clarington branch have delivered hundreds of onsite tours throughout the Spring, Summer and
Fall. Now that the partners have ownership over a portion of the lands and c afeteria building
these tours can increase in their richness and frequency.
The Jury Lands site has boundless opportunity for cultural and heritage presentation. Our
attached site animation documentation illustrates which programs are currently active, those
that will be spurred via Ontario Trillium Foundation support, and those that we see as long -
term development goals with community partners.
Central to the outreach feedback was the idea that the Jury Lands could fill the gap of providing
a cultural hub in Clarington. Our participants expressed the need for indoor and outdoor space
for concerts, theatre presentations, contemporary art practices like projection mapping, public
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art, story walks and more. Most interesting was the desire to have these artistic and heritage
disciplines working together to create content and experiences that are unique to the site.
Over the next four months the Jury Lands Foundation will continue its outreach efforts with the
intention of selecting a number of key partners to develop and execute signature cultural and
heritage programming. These programs will become the foundation of the annual events
strategy and highlight the creative community in Clarington, Ontario and Canada.
Number of local artists, artisans, heritage specialists or cultural carriers involved: from now
until project completion: 50
In the ongoing activities of the project once it is completed (where relevant): 100+
D7. What is the link between the proposed project and the anniversary? How will it
strengthen the legacy of the person or event being commemorated? When visitors view the
project in the future, will they be reminded of the original event? (required) Maximum. 3600
characters
The 100th anniversary of the Cafeteria building being completed is October 9, 1924, which set in
motion the future uses of the site following Mr. Jury’s original donation. This milestone
moment cemented the sites future, its unique architectural style and legacy of service to the
community of Clarington and Canada.
The Jury Lands Revitalization Project ensures that legacy can be preserved for future
generations by stabilizing the building for future use, re-establishing the grounds as a public
space and inviting the current residents of Clarington to engage in its future role in the
community.
Working with our partners at ACO Clarington and the Sarah Jane Williams Heritage Centre, a
series of didactic panels will be installed onsite to provide historical context to the grounds,
buildings and lived history of the site. We have also committed to creating a healing garden in
partnership with the survivors of trauma from the Boy’s School era along with representation
from the Alderville First Nation.
At present the legacy and understanding of the site amongst the public is fragmented. The
permeable nature of the site means residents use the grounds for dog walking and light
exercise, the buildings have been hit heavily with graffiti as youth do not understand its
importance, and the narrative of the site has shifted to focus on its dilapidated condition.
This project will re-align the community with the value of the site and present opportunities for
engagement that anchor their own lived experience with the history of the grounds and
buildings.
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D8. Please demonstrate how your project will be available and visible to the public. What is
the location of the building or exterior space? Include the opening hours and the number of
days per year that the building or exterior space will be open. (required) Maximum 900
characters
The Jury Lands site is a 40-hectare plot located at 2020 Lambs Road in Bowmanville adjacent to
Soper Creek. The entire site was purchased by a developer and is actively engaged in a site plan
approval process with the Municipality.
In 2023, a 2-acre parcel of this land, which includes the Cafeteria building, was conveyed to the
Municipality with the intention that the remainder of the lands and buildings within the ring-
road are conveyed as development approvals are met to create a Municipal Heritage Park at
the centre of this large-scale residential development.
From Lambs Road the cafeteria building and municipally-owned lands are completely visible,
preserving the original vista as designed by the original architects.
At present the grounds are being reviewed by the Municipality from a risk-management
perspective to create a gameplan for site remediation and to establish a public road access.
Once completed the municipal portion of the site will be open year -round.
D9. Projects supported under the Legacy Fund must have an expected lifespan of at least ten
years. What measures will you take to ensure this lifespan (i.e., selection of materials,
inspection cycle for heritage buildings, maintenance)? (required) Maximum 900 characters
Despite its current appearance the Cafeteria building has stood the test of time for 100 years.
Based on the work of heritage architects GBCA, and structural engineer Barry Bryans &
Associates, a long-term stabilization plan has been created that focuses on the follow ing key
elements:
o Hazardous materials abatement
o Interior debris removal
o Roof replacement
o Providing passive ventilation
o Spot façade mortar replacement
o Building envelope sealing
o Pest Control
o Building fenced perimeter enhancements
With these critical items completed, GBCA Architects have recommended a robust monitoring
and maintenance plan that will be carried out by the Municipality over the next 5-10 years to
ensure the building will be safe and ready for future phases of the project aimed at bringing it
back online as a functional space for the community.
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D11. How was your community (beyond your own organization) involved in the development
of this proposed project (consultations, town halls, focus groups, etc.). (required) Please
provide any examples or results that support your answer. Maximum 1800 characters.
The Jury Lands Foundation has been actively working to engage citizens in the site for the past
decade through historical walking tours and presentations to community groups. With the
conveyance of the Cafeteria building and lands into Municipal ownership this has freed up the
Foundation to take a more active role in engaging the community in determining its future
uses.
Since January 2024 the Jury Lands Foundation has been working with the non-profit cultural
consulting group Cobalt Connects. Under their guidance the Foundation has conducted the
following outreach activities:
Online survey of community groups engaged in wide range of public programming from
youth to seniors, arts to environmental
One in-person focus group with the survey respondents to share information, explore
synergies in programming and facilities needs locally
One in-person session with the public and interested groups to explore programming for
the wider public with a focus on outdoor and cultural programming
Outreach to survivor communities of the former Boy’s School and the Alderville First
Nation
Through these actions the Jury Lands Foundation has brough over 100 community members
into the process of revitalizing the buildings and site. Citizens have been engaged in generating
programming ideas, committee structures and identifying other partners to engage as the
project moves forward.
As a volunteer-run organization the Jury Lands Foundation is committed to ensuring that the
community plays a principal role in defining the future of the site. As the Board moves into
producing its first event onsite since the land conveyance it has engaged new volunteers, begun
reaching out to local sponsors and media, and is constantly bringing more participants into the
program.
D12. a) Explain the roles and responsibilities of volunteers and estimate the number of hours
used for each task (required)
· Before: e.g., in initiating and planning the project
· During: e.g., decision-making, overseeing, skilled or unskilled labour
· In the ten years after the project's completion: e.g., working in the facility, leading tours
(where relevant) Maximum of 3600 characters
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Volunteers are and have been the lifeblood of the advocacy effort that has kept the Jury
Lands site from being developed or falling into complete disrepair for the past decade. The
Jury Lands Foundation is currently a completely volunteer-run organization with expertise in
municipal management, arts & heritage, finance, communications, SME development, training
and education, and more. Their diverse skillset and networks within Clarington are invaluable.
For the past decade the Jury Lands Foundation has maintained a volunteer Board of Directors
of ten members who each contribute between 50-100 hours annually to the management of
the organization, meeting with Municipal staff, offering site tours and making presentations
throughout the region about the site and its historical value. Through their leadership the Jury
Lands site is now partially in Municipal ownership and the Board is now engaged in an
extremely intensive volunteer effort to develop site plans, engage community groups and
residents, and planning the capital campaign that will ultimately save the site.
Moving forward through the phased in approach adopted by the partners the Jury Lands Board
of Directors are leading the following tasks:
o Working with municipal staff and consultants to assess the site for safety, public use and
event planning
o Recruitment of additional volunteers to participate in committees focused on the capital
campaign, event planning, and community outreach
o Financial management of donors in cash and in-kind support
o Public communications about the progress on site through social media, website and
media requests
o Managing and providing 10-15 site tours each year
o Engagement of other community organizations to create and deliver programs, events
and partnerships onsite
o Foundation and grant writing to support the project goals
As the project moves into phases 2-4 the Jury Lands Foundations primary roles are fundraising
and site animation leadership. Committees are being formed around specific events, onsite
amenity development (i.e. Community Market Garden, Healing Garden, Event Grounds), and
partnership development. These efforts are over-and-above the regular duties as Board
Members and are rapidly engaging new volunteers attracted through community outreach
efforts. In time, the organization will grow to take on staff as financial support and
programming viability is realized.
From a long-term perspective volunteers will remain essential to the site’s success – not only as
labour and expertise, but as a measure of successful engagement and integration of the site
into the lives of residents. As a charitable organization engaged in history, education and
animation, the Jury Lands Foundation sees volunteering as a valued part of civic life and
providing opportunities for residents to volunteer builds community.
Volunteers will continue to be engaged in the Jury Lands site for decades to come in the
following types of activities:
o Board of Directors
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o Committees focused on: fundraising, public programming, site maintenance, tour
development and delivery, environmental stewardship, building maintenance, social
enterprise development
o Program/Event delivery: assisting in and leading the delivery of onsite programming
o Communications: content development, public outreach, tour development, social
media, national/international outreach
o Building Management as internal space becomes available
b) Please estimate the total number of volunteers and the number of volunteer hours used
for each specific task. Count each person only once, even if they are volunteering for
numerous aspects of the project. (required)
Planning & Initiating Project # Hours
Board of Directors 10 5000 hours over past 10 years
Tour Guides 3 300 hours
Phase One & Two # Hours
Board of Directors 10 2000 hours
Tour Guides 4 400 hours
Committees 30 1000 hours
Event Volunteers 20 960 hours
Long Term Management (annual) # Hours
Board of Directors 10 400 hours
Tour Guides 4 400 hours
Committees 30 1000 hours
Event & Program Volunteers 50 2000 hours
D13. Please provide the names of the community partners you have approached who may
give in-kind and/or cash support to your project (include community associations,
foundations, historical societies, service clubs, local businesses) and include a description and
dollar value of their in-kind and/or cash support that will assist in the successful completion
of the project. (required) Maximum 1800 characters.
At this stage in our project the primary project partners are the Jury Lands Foundation and the
Municipality of Clarington. These partners have been taking the time to work through what the
partnership entails, a long-term lease agreement giving the Foundation rights to program onsite
and solicit support from government, business and individual donors.
On June 17, the Planning and Development Committee of the Municipality made a landmark
decision approving the matching funds of $500,000 required for this application to the Federal
Legacy Fund. This decision was later ratified at Council and Municipal staff from numerous
departments have been spending considerable time working thr ough the details of the
relationship.
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Fueled by this major step forward, the Jury Lands Foundation and Cobalt Connects have been
developing the information and materials for the capital campaign. The Board has identified a
list of more than 30 key companies, multiple foundations and service clubs, and tools for
reaching individual donors in the community. The goal is to launch the campaign in Fall of 2024
following the successful completion of this application and the work by the partners.
A portion of the funds from the Ontario Trillium Foundation Seed Grant application mentioned
previously are dedicated to creating the materials (publications, campaign video, launch event,
etc.) to successfully launch the capital campaign.
D14. Please provide a brief overview of your community. How will your project benefit
residents of your community? (required) Maximum 1350 characters.
Clarington is a lower-tier municipality in the Regional Municipality of Durham in Ontario,
Canada. The population of Clarington is predominantly of European descent (80%
European, 2021 Census), but with projected population growth of 100% by 2051, the
demographics of the community will shift radically over the coming two decades.
The recently completed Parks, Recreation and Culture Master Plan (PRC) highlights
the challenges being faced by the Municipality and its residents as residential
developers fail to provide the parkland, recreation and cultural facilities needed to
service a rapidly growing community noting a shortfall of 103 hectares in greenspace.
The PRC also highlights the need to address longstanding priorities of a cultural
presentation space, community-wide cultural mapping, and recognized Camp 30
(the Jury Lands site) as a key national historic site.
The Jury Lands site can help address many of these concerns in one site. Within the
designated ring-road design the site boasts 12 acres of open green space that can be
acquired by the Municipality as a conveyance as development is approved – creating a
Municipal-wide heritage part. The Cafeteria building, once renovated, has the potential
of hosting events of up to 200 people – a scale that suits the scale of the community
well.
D15. English and French are the two official languages of Canada , and the Government of
Canada is committed to promoting both languages. If your community includes both language
groups, please indicate what you will do to communicate with the minority group and how
you will encourage them to participate in your project. (required) Maximum 900 characters
According to Statistics Canada’s more recent demographics of Clarington, French is only spoken
by 1.8% of the population. While the local French speaking community is a minority, we
endeavor to become a site of wider visitation and participation than just the local population.
With this in mind, the Jury Lands Foundation seek out a relationship with Francophone Durham
who plays a larger regional role with the French speaking community. As funding is realized all
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primary signage will be translated into French, especially those that are presenting the larger
international story of Camp 30 and its connection to WWII.
D16. How will you ensure the inclusivity and full participation of your community in your
project? (required) Maximum 900 characters
As noted in question D11, the Jury Lands Foundation knows this project will only be successful
through wide community participation. While the Jury Lands Foundation will hold the lease on
the site, our intention is to act as facilitators, convenors and stewards of the site with a goal of
it becoming an animated and active asset in the community.
Through Cobalt Connects a connection has already been made with the Alderville First Nation
and we intend to take the time to develop this relationship into something meaningful for both
communities.
Like the Francophone outreach at the regional level, we also see making a connection with the
Welcome Centre of Durham to assist us in ensuring the immigrant and refugee community se e
this as a welcome space and opportunity to engage locally.
From an operational perspective it is also key to the Jury Lands Foundation that the site become
a designated heritage park – ensuring citizens have free and open access to the site with only
limited paid admission events.
D17. Please describe your organization. Include a brief history and principal events or
accomplishments, the number of staff and volunteers, and capital projects of a similar size
undertaken in the past. (required) Maximum. 3600 characters
The Jury Lands Foundation was incorporated in 2014, following the 2013 designation of the site
as a National Historic Site by Historic Sites and Monuments Board of Canada. Based on the
strength of this national designation, Municipality of Clarington Council authorized staff to
assist with the formation of the Jury Lands Foundation.
Led entirely by volunteers, the Jury Lands Foundation has been the primary advocacy group
keeping the site and its history alive through community presentation s, guided tours, and
events like Doors Open in collaboration with the Clarington Architectural Conservancy of
Ontario Branch. Over the past decade the following milestones have been accomplished by this
intrepid group of community leaders:
2010 – Host Doors Open on site with ACO Clarington, 1400 people in attendance
2015 - The National Trust facilitated a workshop between the Municipality, members of the
Jury Lands Foundation and property owners.
Trail License Agreement allows for the extension of a walking trail.
The Jury Lands Foundation fundraised $40,000 for the construction of the trail.
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400 people in attendance at opening ceremony.
Jury Lands Foundation developed a Strategic Plan
2016 - Legal agreement signed with the property owners and Municipality such that ‘certain
lands would upon development of adjacent parcels be turned over the Municipality as
parkland.’
The Municipality adopted Amendment 107 to the Official Plan which included Special Study
Area F for the Camp 30/Boys Training School and removed its “future residential designation”.
The Municipality and Jury Lands Foundation signed a Memorandum of Understanding that
outlined the role of the Jury Lands Foundation about the future refurbishment of the buildings.
2017 - The Municipality retained DTAH to develop an overall community vision for the urban
design and architectural guidelines of the site and adjacent development.
2018 - Six buildings and their setting within the ring road were designated under the Ontario
Heritage Act Part IV.
2022 - Council denied a demolition permit submitted by the Developer for the Triple Dorn
building onsite
2023 - Developer conveyed the Cafeteria Building and 2 acres of land to the Municipality, along
with dedicated funds towards the rehabilitation of the site.
The Municipality and Jury Lands Foundation retain GBCA Architects to begin work on the
rehabilitation plan, and Cobalt Connects Creativity to lead community engagement and the
development of an operational plan.
2024 - The Jury Lands Foundation initiates community engagement process with online survey
and in-person sessions.
Jury Lands Foundation applies to Ontario Trillium Foundation SEED program to seek funds to
establish core onsite programming and capital campaign.
As evidenced by the extensive advocacy and partnership work exercised by the Jury Lands
Foundation over the past decade, without their expertise and alignment with the Municipality
the Jury Lands site would not be standing today. The combination of skills by the parties brings
a wealth of expertise to the project from community advocacy to Municipal leadership.
The Board of the Foundation is comprised of former high-level Municipal and Federal public
service staff, historians and teachers, Military service personnel, business owner, artists and
siting Council members. While the Foundation doesn’t have experience with projects of this
scale as an organization, its Board members and Municipal staff partners have executed
projects of this scale and greater for their entire careers.
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D18. How will you secure and manage any outstanding financial resources necessary to
complete this project? If additional fundraising will need to be undertaken, please provide a
fundraising plan. (required) Maximum 1800 characters.
Phase One of the approach to the Jury Lands project has targeted raising $3M through a
combination of grants, donations and earned-revenue events onsite over the next 24 months.
The combined contributions of the Federal Legacy Fund and the Municipality of Clarington’s
matching contribution accounts for one third of this target. The Honorable Michael D. Ford,
Minister of Multiculturalism, is set to visit to the site along with MPP Todd McCarthy this Fall
to explore support from the Province of Ontario.
In June, members of the Jury Lands Foundation held a two -day strategic planning session
focused on site animation planning and capital campaign development. The capital campaign is
centered on the idea of transforming the site into a cultural hub – honouring the site’s legacy
and carrying its principles of education, social enterprise, community care and service into the
community’s future. This approach engages a wide range of non-profit and charitable
organizations who can bring their networks and future ambitions to the campaign narrative.
The capital campaign identifies key narratives, case studies of positively impacted community
groups, future site actions and amenities, and giving opportunities ranging from event
sponsorship to naming rights, tree dedications to individual donations.
Before completing the Capital Campaign Plan the Jury Lands Foundation has taken a pause to
complete the partnership details with the Municipality for this application as they (lease,
maintenance agreement, etc.) they impact the overall budget and responsibilities of the
Foundation. The Municipality has expressed a willingness to finance the work ahead, should
this application be successful, so work can proceed while the Jury Lands Foundation realizes
community donors and event plans.
D19. How are you planning to manage the project? Please describe the project management
structure and identify specific individuals and their expertise in this area. If no one has yet
been hired or selected, please describe the qualifications required for the position(s).
(required) Maximum 1800 characters.
Once project budget is approved, Municipal staff will follow procurement guidelines to tender
the work on any approved budget. Once the project is awarded, staff will oversee and manage
the work associated with the construction/stabilization of the Cafeteria Building.
Staff develop project scope for tendering purposes. As part of that scope, staff evaluate the
complexity of the project, capacity of existing staff and using a decision matrix to determine if
project management will be completed internally or externally (The Municipality has qualified
project managers and engineers internal which provides them this flexibility).
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Contingencies and project management costs are standard costing captured in all projects to
ensure consistency in costing regardless of internal or external project management. Once the
procurement has been issued for construction, reviews of the bids and award is completed.
The staff project team work with the hired company to schedule and approve a timeline for the
work to be completed and agree to approved milestones. Once that has been completed
mobilization of the site will begin.
Public Services Department is currently responsible for the operation, maintenance and
construction of public buildings, parks and recreation spaces. As a result, this project will be
managed through various staff within the Public Services Department. Within the municipal
staff complement more widely, they have Landscape Architects, CET professionals and project
managers that work collaboratively to complete projects throughout the community.
D20. How will you maintain and/or operate the completed project for the next ten years, and
what previous experience do you have? If you are not going to maintain the ongoing
operations, please provide the written agreement with the responsible party and explain
what experience they have. Please attach a maintenance plan and programming
schedule where relevant. (required) Maximum 1800 characters.
The Municipality of Clarington and Jury Lands Foundation have just completed the process of
adding a formal lease to their existing relationship guided by an MOU. This lease has clarified
key principles and roles in the short-term construction management process, and the long-term
roles of each part.
Article 6 – Maintenance and Modifications of the attached lease outlines the role of each party
in the long-term maintenance of the property and cafeteria building. With the Municipality
holding far greater experience in building and grounds maintenance, their team will manage
the capital assets, perform regular building inspections, and maintain the grounds. J ury Lands
Foundation as the tenant will manage the interior of the building, seasonal snow removal, and
site clean-up related to general use, events and the like.
As we shift through the phases of this project, both parties have agreed that a full Capital
Facilities Partnership Agreement (CFPA) will be required in time.
In addition to this regular capital maintenance program by the Municipality, a heritage
attributes maintenance program is also being designed by GBCA as we move through phases of
the project and better understand the material and systems choices made by the partners.
Moving forward with the operation of the site, the Jury Lands Foundation plans to remain
volunteer led, with the likely addition of operational staff once core programming is established
and again when the building becomes a rentable space.
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D21. Please explain the cost estimates or internal projections included in your budget.
Provide thorough justifications for these costs and include copies of written estimates.
(required) Maximum 1800 characters.
Awaiting final budget that GBCA and the City are working on.
The cost estimates for the project are a combination of figures provided by GBCA Architects and
their consultants, estimates from Municipal departments, and figures added by the Jury Lands
Foundation.
Over the past 8 months, GBCA and their consultants have been reviewing the building for
hazardous materials abatement, structural integrity, and to determine the correct process for
stabilizing and containing the building to prevent further deterioration, thereby ensuring the
ability to bring it back to use in future phases of the project.
D22. All projects supported under the Legacy Fund must include an unveiling or an
inauguration event. Briefly describe what you are planning for this event, including whether
you will present performances of local artists, artisans, or heritage performers. (required)
Maximum 1800 characters.
The Jury Lands Foundation is already in the planning stages of its first major ev ent onsite
scheduled for Spring 2025. This timeline allows the Municipality, volunteers and in-kind
partners to fully assess and remediate the site for public used, and to establish onsite parking,
road access and basic services.
The Jury Lands Community Market will bring together arts and vintage vendors, live music, a
drill demonstration by the 172 Clarington Air Cadets, site tours, food and beverages and the
planting of our Community Market Garden and Healing Garden in partnership with Feed the
Need Durham. The event will also unveil the addition of six (6) didactic historic stations
throughout the site bringing greater understanding of the site historical values, and should
funding be realized through the Ontario Trillium Foundation a commemorative mural will be
painted on the onsite shipping contain storage unit.
As this will be the first major public access event on site, we will also be inviting elected officials
from all levels of government, representation from ACO Clarington and the National Trust for
Canada, as well as representation from Alderville First Nation and the Veteran’s Affairs.
D23. What is the anticipated attendance for the unveiling or celebratory event? How did you
arrive at this estimate? (required) Maximum 200 characters
We anticipate 2000 people over the day-long event.
Basis for estimate: 50 words
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Previous Doors Open events attracted 1000+ participants and there was very basic
programming. With enhanced programming and major funding and progress announcements
we anticipate a strong audience.
D24. The Legacy Fund can support the costs of the unveiling or inauguration event of your
project up to a maximum of 10 percent (of total eligible project costs to a maximum of
$10,000. Are you requesting funding for this activity? (required)
Yes.
If so, please complete the budget page and explain here how you arrived at the cost for each
of the budget items (e.g., artists' fees and expenses, production and promotion costs). Please
note that hospitality costs (food and drinks) are not eligible. Maximum 900 characters
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Application Check List
Legacy Fund Budget Form
A letter of support from the municipal administration or equivalent authority that
includes:
endorsement over all others in your community of the capital project to
commemorate this anniversary
the monetary value of the cash and/or in-kind support to this project, presented
separately
The Canadian Environmental Assessment Act Exclusion Questionnaire (please refer to
question B10 of the application form www.canada.ca/en/canadian-
heritage/services/funding/building-communities/legacy-fund/forms.html
Proof of the anniversary date (discuss with a Legacy Fund officer)
A copy of your organization's letters patent and/or documents of incorporation
A copy or a Weblink of your organization's by-laws
A copy of your organization's two most recent financial statements (audited if available)
A copy of your organizational chart and a list of your Board of Directors or band council
members
A schedule of activities or work plan for the project
Documentation for cost estimates included in the Budget (quotes and/or justifications)
A fundraising plan (if all other funds have not been confirmed)
Documentation of ownership or long-term facility lease (minimum ten years) or
operational agreements between the organization and the facility owner
A letter from the party responsible for the maintenance and on going operations for the
next ten years
Confirmation that the project will meet provincial and municipal fire and safety
standards
Architectural and engineering studies, with preliminary designs and specifications
(where applicable)
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For projects formally recognized by a federal, provincial or municipal authority and/or
listed on the Canadian Register of Historic Places (CRHP), confirmation that you have
consulted and follow the Standards and Guidelines for the Conservation of Historic
Places in Canada (S&Gs). Both the CRHP and the S&Gs are accessible on the
www.historicplaces.ca website.
For projects with total expenses over $200,000 that will have ongoing activities and/or
will require operating support beyond regular maintenance, a business plan for the
project, including financial operations for the first three years after completion of the
project
For major renovation/expansion projects with total expenses over $200,000, an
independently written feasibility study for the project
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September 13, 2024
Sylvia Jennings, Planner II – Community Planning
Planning and Infrastructure Services
Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6
Phone: 905 623 3379
RE: Preliminary Opinion of Hard Cost for Stabilization of Cafeteria Building, camp30
Per requested, find below preliminary Opinion of Hard Costs dated August 29' 2024.
GBCA and Doug (BBA) together arrived at these high-level estimates for combined Structural
Stabilization and Building Envelope Work for the Cafeteria Building
Sandra Iskandar, OAA, MRAIC
GBCA Architects
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Structural Condition Review
Camp 30 Cafeteria Building
2020 Lambs Road, Municipality of Clarington
The Corporation of the Municipality of Clarington
BBA PROJECT NO. 22092
JULY 8, 2022
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Structural Condition Investigation and Report
For Camp 30 Cafeteria Building
BBA PROJECT 22092
TABLE OF CONTENTS
PART 1 – INTRODUCTION .................................................................................................................................1
1.1 AUTHORIZATION ................................................................................................................................1
1.2 OBJECTIVES .......................................................................................................................................1
1.3 REVIEW METHODOLOGY ..................................................................................................................1
1.4 STATEMENT OF LIMITATION .............................................................................................................1
PART 2 – BUILDING DESCRIPTION ..................................................................................................................2
PART 3 – OBSERVATIONS .................................................................................................................................4
1.1 ROOF STRUCTURE ............................................................................................................................4
1.2 CLERESTORY WALLS ........................................................................................................................4
1.3 GROUND LEVEL STRUCTURE ..........................................................................................................5
1.4 BASEMENT ..........................................................................................................................................5
1.5 FOUNDATION WALLS .........................................................................................................................6
1.6 EXTERIOR BRICK MASONRY WALLS ...............................................................................................6
PART 4 – RECOMMENDATIONS........................................................................................................................7
PART 5 – CONCLUSIONS ................................................................................................................................ 10
APPENDIX ......................................................................................................................................................... 12
PHOTOGRAPHS ........................................................................................................................................... 12
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Structural Condition Investigation and Report
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Barry Bryan Associates 1 | Page
June 10, 2022
PART 1 – INTRODUCTION
1.1 AUTHORIZATION
This structural condition assessment has been undertaken by Barry Bryan Associates, Architects, Engineers,
and Project Managers (BBA), for the existing Cafeteria Building at the Camp 30 site in Bowmanville on behalf
of the Municipality of Clarington. Authorization to undertake this study was received from Rob Groen, Building
and Property Supervisor, from the Municipality of Clarington.
1.2 OBJECTIVES
The objective of the structural assessment for this project was to complete a site visit and assess the structural
condition of the Camp 30 Cafeteria Building Located at 2020 Lambs Rd in Bowmanville, ON. The structural
assessment report included review of the structural elements and depending on the condition, providing
recommendations for remedial work or replacement of the existing structure. Findings are summarized from the
structural review within this report.
1.3 REVIEW METHODOLOGY
BBA completed a non-intrusive, non-destructive, visual inspection of the building structure on May 31st, 2022.
During the investigation, the structural and non-structural elements were investigated for evidence of varying
levels of deterioration, distress, and/or corrosion and any areas of concern were documented.
In brief, the structural assessment included review of the following:
• Corrosion of structural steel framing.
• Deterioration of structural components including, but not limited to concrete, timber studs and joists, bearing
walls, slabs, roofing elements.
• Deterioration/cracking of external brick wall systems.
• Excessively deflected structural elements.
Reference drawings of the existing structure were not available at the time of review
1.4 STATEMENT OF LIMITATION
All comments and observations in this report are based on visual observations made during the inspection on
May 31st, 2022.
No intrusive or destructive testing or opening of the building system was completed during the inspection.
Further, a detailed structural review of the steel connections was not completed.
There are no comments on the components that were not exposed to view.
Any design and/or construction deficiencies not recorded were not evident at the time of the inspection.
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Structural Condition Investigation and Report
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PART 2 – BUILDING BACKGROUND AND DESCRIPTION
2.1 BACKGROUND
The Dinning Hall Building is located at the Camp 30 site which is located at 2020 Lambs Road in Bowmanville.
The 42.5 ha (105 acre) site was formerly owned by Darch Farm and was donated to the Ontario government in
the early 1920s for the purpose of establishing The Boys Training School, later renamed the Ontario Training
School for Boys. It is understood that the building originally operated as a cafeteria for the training school, which
completed construction in 1925.
The school operated for a few years, however the property was appropriated by the Government of Canada to
convert the school into a prisoners of war camp, Camp 30, by 1941. In 1942, there was an uprising at Camp
30, known today as the “Battle of Bowmanville”. During this uprising, German officers barricaded themselves
within the cafeteria; the uprising had only lasted three days. Occupation of Camp 30 had ended in 1945, with
the end of WWII. The site resumed operation as a training school, which continued operation until 1979, when
then named Pine Ridge School closed. At the time of closing, neither the municipality nor the province wanted
to retain the site due to the high costs of ownership.
In the years to follow, 1983 to 2008, the property was primarily used as different schools by different owners. In
2007, Lambs Road School Property Ltd. purchased the property. However, shortly after, in 2009, the buildings
were added to the Municipal Report due to the historic significance of this site. Around this time, a condition
survey and structural assessment was completed which concluded that the buildings were still in surprisingly
good condition, despite significant vandalism, fires, and exposure to external elements.
It is understood that the Municipality of Clarington had recently gained ownership of the cafeteria building. The
building is one of the remaining four structures on the overall Camp 30 Site Plan.
Due to the lack of maintenance and upkeep since closure in 2008, , as well as the rampant vandalism that the
site has experienced since the original site assessment in 2009, the building is showing evidence of severe
deterioration and defacing of the exterior building elements.
2.2 BUILDING DESCRIPTION
The building is single storey in height with a partial atrium and basement area and approximately 10,000 square
feet in building area. The building structure appeared to consist of flat roofs at varying elevations to suit the
atrium and changes in the ceiling heights throughout the building. The roof construction appeared to consist of
a wood plank decking supported on wood rafters spaced at approximately 24” on centre where exposed. The
wood roof rafters appeared to be supported by a combination of the exterior load bearing brick masonry walls
and interior structural wood / steel beams that are supported by concrete wrapped structural steel columns.
The interior of the building consisted of interior stud partition walls and perimeter double wythe brick masonry
walls. Most of the wood framing on the interior of the building was partially concealed with the original lath and
plaster ceiling and wall finish.
The exterior walls consisted of double wythe brick masonry walls. The interior of the walls were finished with
lath and plaster. The perimeter walls included multiple window openings which had the original wood window
frames in place and the majority covered with plywood hoarding since the glazing units were broken. The
perimeter walls appeared to be supported on a multi wythe brick masonry foundation wall system that was
observed from the interior of the building in the basement.
The exterior perimeter walls at the clerestory areas consists of what appeared to be wood stud framing and
wood siding with an interior lath and plaster ceiling. W indows at these clerestory locations were framed between
the wood studs and mostly boarded with plywood since the glazing had been broken.
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Structural Condition Investigation and Report
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The ground floor consists of what appeared to be a reinforced concrete floor slab. The concrete slab systems
span between a combination of reinforced concrete drop beams and concrete encased steel beams that span
20’-0” between load bearing brick masonry piers and are spaced at approximately 11’-0” on centre.
The basement slab was concealed by dirt and debris at the time of the site visit and could not be reviewed for
condition, however, a concrete slab-on-grade system was assumed.
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Structural Condition Investigation and Report
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June 10, 2022
PART 3 – OBSERVATIONS
BBA attended the Camp 30 Cafeteria Building on May 31st, 2022, to visually review the condition of the structural
building components and other elements that required attention. A summary of findings are itemized as follows:
1.1 ROOF STRUCTURE
There were three (3) elevations of roof (upper clerestory, mid clerestory, and low roof). Each of the roofs were
generally lightly sloped to promote positive drainage away from the building or to a previous collection system.
The roofs generally consisted of wood plank decking supported by timber rafters that span between the external
wall and internal wood/steel transfer beams. It was observed at the lower roof level that several of the wood
rafters had been doubled up, though it could not be confirmed if this was an existing condition or reinforcing.
The underside of the rafters were concealed in many areas from a partially collapsed lath and plaster ceiling.
The roof framing at all levels was severely deteriorated at the time of the site visit. We observed the following
deterioration:
• The roofing appears from drone footage to be fully comprised in most locations. There was excess water
staining observed throughout the building. (Photo 001)
• The wood decking was completely rotted in many locations as a result of prolonged exposure to the exterior
elements. (Photo 002)
• The wood roof decking and rafters showed excessive deterioration and/or deflected (sagging) showing
evidence of localized failures likely resulting from prolonged exposure to moisture. (Photos 003 & 004)
• The structural steel transfer beams, where exposed, were in poor condition and had evidence of severe
surface corrosion resulting from exposure to the exterior elements. (Photos 005 & 006)
• The roof beams were supported by concrete encased structural steel columns. The concrete encasing had
locally been removed, however, in general the structural steel columns appeared in fair to good condition.
We did not observe any excessive deterioration or evidence of structural distress at the time of the site visit.
(Photos 007 & 008)
The roof structure was in poor condition at the time of the site visit, with localized failure observed throughout
the building. The structure, in its current condition, is at end of life and collapse under high loading conditions,
such as snow, is possible without immediate stabilization or replacement.
1.2 CLERESTORY WALLS
The upper-level framing between the elevation changes in the clerestory’s consisted of wood panel exterior
façade supported by 2x4 timber stud infill. The stud walls were partially finished with lath and plaster that had
failed throughout the interior of the space.
The visible clerestory framing and cladding showed severe deterioration at the time of the site visit. The following
observations were made:
• The exterior cladding had fully failed in many locations leaving the interior of the building exposed to the
exterior elements. (Photo 009)
• Excessive moisture exposure was observed from the interior of the clerestory walls. Likely a result of water
penetration through the open windows, exterior wall cladding, and deteriorated roof. (Photos 001-009)
• The transfer beams supporting the clerestory walls were corroded (rusted) as a result of prolonged exposure
to moisture. (Photos 005, 006 & 010)
• The wood window framing and glazing in the clerestory walls appeared deteriorated and had been boarded
with plywood. (Photo 011)
• We could not confirm the connection of the top and bottom of the wall, however, it is likely made with nail
fasters which have deteriorated with the exposure to prolonged moisture.
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The elevated clerestory walls were in poor condition at the time of the site visit. We believe that partial collapse
of the wall system is possible with further exposure to the exterior elements and severe weather conditions.
Full reinforcing and/or replacement of the wall system is required to structurally stabilize the building structure.
1.3 GROUND LEVEL STRUCTURE
The ground floor consisted of a suspended concrete floor slab supported by concrete encased steel beams and
exterior load bearing concrete masonry brick foundation walls and interior brick masonry bearing walls. The
suspended concrete slab was reviewed from both above and below. Excessive amounts of debris was observed
on the top of the slab. We visually reviewed the underside of the slab for areas of deterioration which included
cracking concrete, spalled concrete, and excessive deflections. We have summarized our findings below:
• The suspended concrete slab depth was not able to be confirmed at the time of the visit. We generally
observed the underside of the slab from the basement level as the ground floor appeared to have a floor
covering with extensive debris covering the top of the slab.
• We observed some areas where notable moisture infiltration on and/or through the slab had occurred where
efflorescence accumulation and isolated spalls were located on the underside of the slab. (Photo 012)
• The slab appeared in some areas in fair to good condition; we did not observe any notable spalling or
deterioration along the underside of the slab deck at the time of the visit. However, this space is not
conditioned any longer and the concrete has been subject to freeze thaw conditions and likely was not
originally installed with proper air entrainment. Further testing will be required to confirm the suitability of
the concrete for re-use.
• We observed corroded reinforcing steel at several locations on the underside of the slab. The reinforcing
steel did not appear to have sufficient clear cover on the concrete and with the exposure to moisture has
corroded and cause the slab to spall. (Photo 013)
• There was extensive suspended mechanical equipment in the basement area with hangers and supports
that have deteriorated with continued exposure to exterior elements. Full removal is required to prevent
further collapse of this suspended equipment.
• The concrete beam and steel encased concrete beams generally appeared in fair to good condition at the
time of the visit. However, verification of the structural adequacy (i.e. chloride ion content and compressive
resistance) after exposure to the exterior elements will need to be confirmed. Additionally, there are
localized repairs that will be required to restore isolated spalling and deterioration observed at areas where
prolong exposure to the exterior elements occurred. (Photo 014)
• The interior load bearing brick masonry partitions appeared in fair condition at the time of the site visit. The
mortar joints appeared to be locally stepping and open in some locations. The brick masonry wall will likely
require a full repointing procedure and localized brick replacements to restore the original condition.
• The top of slab condition could not be properly assessed due to the presence of an unconfirmed top layer
material, as well as the large amount of debris. No areas of deflection or failure were observed.
The ground floor slab at the time of the site visit visually appeared in fair condition. There are notable areas of
deterioration that require restoration and further intrusive testing and sampling will be required to confirm if the
structural system has deteriorated as a result of prolong exposure to the exterior elements. Note: designated
substances will need to be reviewed prior to completing an intrusive review work; it is understood that the
Municipality of Clarington will undertake this work directly.
1.4 BASEMENT
The basement was filled with large amounts of debris and garbage with most areas not safely accessible at the
time of the visit. The basement appears to consist of a concrete slab-on-grade; however, this was difficult to
confirm the existing condition and thickness do to the amount of standing debris on the floor system. We have
summarized our observations in the basement as follows:
• The basement slab-on-grade was unobservable at the time of visit due to the amount of dirt and debris.
• We did not observe any drainage systems to remove staining water. Please note moisture accumulation
and freeze thaw action can cause severe ice accumulation throughout the basement resulting in high stress
conditions on supporting walls which can lead to complete structural instability.
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The basement level appeared to be in moderate-to-fair condition at the time of the site visit. However, extensive
cleaning is required to make good a safe path of travel for further access to areas that could not be reviewed
safely and to expose existing conditions that were concealed by dirt, debris, and other items resulting from
ongoing deterioration of the overall building superstructure.
1.5 FOUNDATION WALLS
The ground floor multi-wythe brick masonry walls were supported by multi-wythe brick masonry foundation wall
system in the basement. The wall appeared to step at grade level to a thicker coursing for the foundations,
however this thickness could not be confirmed at the time of the visit. We observed from the interior basement
stretcher (tie) courses spaced vertically every six to eight courses. The walls had evidence of prolonged
exposure to the exterior elements. We have summarized our observations as follows:
• The foundation walls, as observed from the interior, appeared in moderate condition with varying levels
surface wear, likely due to moisture exposure. We observed peeling paint and isolated surface corrosion/
dusting on the brick units in many locations. (Photo 015)
• The masonry brick mortar joints in many areas on the exterior wall were dusting and had deteriorated. We
observed localized step cracking at some locations likely resulting from differential movement due to frost
action during winter months since the basement is no longer conditioned.
• Not all foundation walls were observable do to access at the time of the site visit, after areas of the basement
are cleaned further review may be required.
The basement foundation walls at the time of the site visit generally appeared in fair to reasonable condition
based on the limits of our review. Restoration of the masonry including brick repointing using historical
procedures, localized brick replacements, and localized wall repairs will be required. Additionally, considerations
to address water accumulation should be considered immediately to prevent moisture accumulation that can
freeze and cause overstress on the perimeter brick masonry walls or interior partitions resulting in full failure of
the structural system. Also, the foundations are subject to frost action since the building is no longer conditions
which can lead to differential movement on the foundations and result in localized failures in the perimeter
foundation walls.
1.6 EXTERIOR BRICK MASONRY WALLS
The exterior walls of the ground floor consisted of double wythe brick masonry walls finished with an interior
lath and plaster finish. The walls appeared constructed with a conventional running bond pattern, we did not
observe any stretcher coursings or tie joists between the two (2) wythes of wall during our site visit. The wall
is was in poor condition at the time of our site visit with various areas where localized collapse had occurred,
fully deteriorated mortar joints, and failing brick masonry units. We have summarized our findings from the site
visit below:
• Localized areas of extensive damage were observed where façade is no longer present. (Photos 016 –
018)
• The interior lath and plaster finished was mostly in a failed condition along the interior of the building. There
was evidence of severe deterioration, likely due to the moisture exposure through the open windows,
exterior wall cladding, and deteriorated roof. The interior space had been vandalised throughout most of
the space. (Photos 003 & 004)
• The wood window framing and glazing at the ground level appeared deteriorated and had been boarded
with plywood. (Photos 003 & 004)
• Cracking, mortar delamination, and lost mortar observed throughout.
Although large areas of damage were observed in the exterior brick masonry walls, most walls require minimal
re-pointing and in the areas of higher concern, the reuse of the existing masonry brick is allowable.
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PART 4 – RECOMMENDATIONS
The structural components of the building were reviewed for evidence of damage and deterioration. The
comments and observations presented in this report are based on visual observations made during the site
investigations completed on May 31st, 2022.
The structure as is at the time of visiting was in poor condition with evidence of localized failures and severe
advanced deterioration occurring on various structural elements of the building. It is the opinion of BBA that
further collapse of the building structure is probable with further prolonged exposure to the exterior elements
and high loading conditions (i.e. wind storms and heavy snow loading).
Additionally, the building was likely originally designed to have a complete building envelope, with a conditioned
environment on the interior. The frost action and freeze thaw conditions that are seasonally occurring on the
building structure are likely contributing to accelerated deterioration and complete structural in-stability of the
building superstore. We have summarized below our recommendations for each of the structural components
as follows:
ROOF STRUCTURE:
The roof structure was severely deteriorated at all levels of the building. The decking had evidence of localized
failures, with other sections appearing deflected, indicating that the rafters and/or supporting transfer beams
were deteriorated resulting in localized deflections. Note that the deflecting of the roof structure allows for
ponding water which results in water accumulation on the roof, promoting overloaded structure conditions,
increasing the possibility of structural failures. It is the opinion of BBA that the roof structure is at the end of life;
it is recommended that the following remedial repair and replacement work be completed:
• Replacement of the deteriorated wood plank decking. Salvage decking in good condition where possible.
• Replacement of the deteriorated wood rafters. Salvage wood rafters where possible.
• Conduct a closeup visual review of the interior structural steel transfer beams. Complete reinforcing as
necessary. It is believed that reinforcing will be required on at least 50% of the structural components.
• Installation of a new roof with historic flashings, fascia, and soffits to match the original building condition.
Extensive temporary shoring and a complex demolition program will be required to complete the roof
replacement and restoration work.
CLERESTORY WALLS:
The clerestory walls were severely deteriorated. The wood panel exterior appeared rotted and/or damaged due
to prolonged exposure to the external elements and the presence of moisture. Localized failure of the stud wall
was observed where the wood panel exterior had deteriorated. Due to the extents of the deterioration of the
external panelling, it is believed that the moisture buildup in the stud walls will/has compromised the structural
integrity of the studs. It is the opinion of BBA that the clerestory is at the end of life and requires the following
repair and replacement work:
• Replacement of the deteriorated wood panelling. Salvage panels where possible. Re-introduction of
moisture resisting membrane is recommended.
• Replacement of the deteriorated wood studs. Salvage studs where possible.
• Replacement of the deteriorated window frames and installation of new glazing.
• Re-finish internal walls with lath and paster, or similar, to match original building finish.
Extensive temporary shoring of the roof and a complex demolition program will be required to complete the
multi-level wall replacement and restoration work.
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GROUND LEVEL STRUCTURE:
The ground level structure showed signs of moderate deterioration and damage. The ground floor suspended
slab was not observable from above at the time of visit. Vandalism was observed throughout. It is the opinion
of BBA that ground level structure was in moderate standing, with the following remedial and replacement work
required:
• Conduct a closeup visual review of the suspended slab once exposed. It is believed that the presence of
moisture may have had an effect on the top of slab, however, the structural integrity of the slab appears
intact. Repair any surface damage present.
• Conduct additional review of concrete encased beams once accessible. Replace and/or repair damaged
and deteriorated sections concrete. Reinforce where required. Should more concerns be found upon review,
provide shoring and reinforcement where required.
• Conduct additional review of concrete stairs once accessible. Replace and/or repair damaged and
deteriorated sections concrete.
• Repair and refinish underside of slab where necessary.
Temporary shoring may be required pending further review. At the time of visit, the slab appeared structurally
sounds with minor rehabilitation required.
BASEMENT:
The basement level was in fair condition. Due to the amount of debris and garbage, the slab-on-grade system
was not observable. The clay brick walls and concrete encased beams showed signs of moisture staining and
minor signs of deterioration. The door and window frames were rotted. Minor spalling, with some rebar
exposure, was noted on the underside of the suspended slab. It is the opinion of BBA that the basement level
was in fair condition, with the following remedial and replacement work recommended:
• Conduct a closeup visual review of the slab-on-grade once exposed. It is believed that the presence of
moisture may have had an effect on the top of slab, however, the structural integrity of the slab appears
intact. Repair any surface damage present.
• Consider installation of a sump pit to promote positive drainage from the basement.
• Consider temporary heat to assist with preventing frost action below the basement slab which will crack and
cause failure in the slab-on-grade system.
Based on the limits of our review at the time of the site visit it is our opinion that the existing basement structure
can be salvaged with the necessary remedial repair work.
FOUNDATION WALLS:
The foundation walls were load bearing multi-wythe clay brick masonry wall system. As the foundation wall was
only observable from the interior, further assessment of the external surface is required. The foundation walls
showed minor mortar delamination, cracking and surface spalling. It is the opinion of BBA that the foundation
wall is in fair condition and that the following remedial and replacement work be conducted:
• Complete further review work of the basement to confirm conditions in areas that could not be safely
reviewed.
• Consider temporary heat to assist with preventing frost action in the basement which will cause differential
movement.
• Consider moisture mitigation (i.e. sump) pit to ensure that any standing water in removed from the basement
prior to cold weather that could cause ice building up in the building and apply stress to the load bearing
walls.
• Restore the brick masonry foundation walls on the interior which will include repointing using historic mortar
application, localized brick replacements, and possible localized wall re-construction where cracking has
occurred.
• Consider an exterior waterproofing membrane and weeping tile along the perimeter of the basement.
It is our opinion that the existing brick masonry foundation walls are in fair condition and can be salvaged with
a remedial repair program outlined above.
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EXTERIOR BRICK MASONRY WALLS:
The double wythe exterior brick masonry was severely damaged in localized areas with some locations having
fully failed. We observed significant cracking, separation of the wall wythes, and displacement of the mortar. It
is the opinion of BBA that the exterior clay brick masonry wall is at the end of life in the current condition; it is
recommended due to the extensive amounts of failures and unstable conditions of the existing brick masonry
walls that the following remedial repair and replacement work be completed:
• Replacement of damaged and deteriorated sections of wall. Salvage clay bricks where possible for re-use
in the new construction
• Salvage existing window frames where possible for re-use or to assist with creating replica frames for a re-
build.
• Re-construct new load bearing masonry walls to match the existing architectural façade, consider a new
structural back up such as metal studs to eliminate one (1) wythe of brick which should allow for the re-
claimed bricks to be fully utilized in a re-construction.
• Repoint rebuild with historic mortar procedures.
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PART 5 – CONCLUSIONS
A structural condition review was completed on May 31st, 2022, by Barry Bryan Associates, Architects,
Engineers, and Project Managers, for the existing Cafeteria Building at the Camp 30 site in Bowmanville on
behalf of the Municipality of Clarington. The purpose of this visit was to visually assess the structural condition
of the building and provide a summary of the condition with recommendations for remedial repairs.
The structural review focused on areas of the building that were safely accessible at the time of the site which
included the following components: roof structure, clerestory walls, ground level structure, basement, foundation
walls, and exterior brick masonry walls. All areas of the building at the time of the visit were not safely accessible
for closeup visual inspection resulting from excessive debris in the path of travel, unsafe suspended
equipment/piping, and blocked paths of travel or possible structurally unstable conditions overhead.
The structure of the existing Cafeteria building is in poor condition with already localized areas of structural
collapse occurring. The building must NOT be occupied until a remedial repair and/or stabilization program can
be developed.
The existing building is in a poor structural condition. All structural components above the finished ground floor
elevation have severely deteriorated from exposure to the exterior elements. Additionally, there are localized
areas of collapse in the roofing and exterior walls.
The historic sensitives of this building are understood, and that preservation requires reuse of historic
components. Stabilization and/or restoration of these severely deteriorated and failed components will be nearly
impossible since most of the existing timber framing is rotted and has evidence of severe deterioration.
Additionally, the multi-wythe brick masonry walls have fully separated, locally failed, and severely shifted. We
are recommending that the wood roof structure and supporting walls at the clerestory along with exterior brick
masonry walls be deconstructed, utilizing a salvaging program for any materials that are found to be in fair to
good condition for re-use. The salvaged materials can be utilized into a possible re-construction of the existing
building from the ground floor up.
The existing ground floor structure, foundations, and basement slab require a comprehensive cleaning and
structural restoration and stabilization of the remaining elements. It is our opinion that the ground floor slab,
basement slab, and supporting foundations can be restored for re-use in the re-development or stabilization of
the building. However, we recommend that immediate action is taken to prevent further, more advanced,
structural deterioration and/or localized collapse of the building structure.
It is understood that the historic nature of this project calls for the salvage and reuse of historic components.
However, due to the severe deterioration observed above the ground floor, extensive replacement is
recommended, with salvaged material reused where allowable.
BUDGET
The budget for this type of project is extremely difficult to provide, including rough orders of magnitude costs
toward due to the unprecedented nature of this type of project. Several considerations must be reviewed when
providing a budget estimate:
1. Abatement work required prior to or during any work.
2. Temporary stabilization program to safely access the building (i.e. temporary shoring program).
3. Salvage program with a deconstruction plan is far more complex in comparison to standard demolition
since the existing building components must be protected for possible re-use.
4. Salvaged materials need to be inventoried tagged and stored.
5. There is additional intrusive review and testing required to confirm that adequacy of existing elements
to remain (i.e. ground floor slab, basement foundations, basement slab, and building structural steel
columns and steel beams.
We believe the costs to re-construct a replica building without any salvage considerations will be far more
economical in comparison to a partially salvage and restore option. However, we understand the historic
requirements for preservations of buildings that are designated as historically significant. We have outlined key
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itemized areas of pricing for the project; however, we do not have a precedent to provide budgets against for
the work:
1.Temporary shoring / stabilization $ 250,000.00
2. Abatement (Unknown)
3.Deconstruct / salvage structure (ground floor up)$1,000,000.00
4.Protection of existing columns and structural steel beams $ 100,000.00
5.Provide temporary heating $ 400,000.00
6.Provide positive drainage (basement sump)$ 150,000.00
7.Re-instate power $ 400,000.00
8.Restore basement foundation $ 500,000.00
9.Basement waterproofing $ 250,000.00
10.Restore basement slab $ 150,000.00
11.Restore ground floor slab (assuming existing slab properties are suitable)$ 250,000.00
12.Reinforce steel beams / columns salvaged in place.$ 300,000.00
13.Reinstate mechanical electrical systems (Unknown)
14.Re-construct replica from ground floor up $3,500,000.00
We trust the above information meets your requirements. Should you have any further questions, please do
not hesitate to contact our office.
Yours very truly,
BARRY BRYAN ASSOCIATES
Architects, Engineers, Project Managers
Matthew Ficara, EIT Doug McLaughlin, P. Eng.
July 8, 2022
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APPENDIX
PHOTOGRAPHS
Photo 001 – Visible Water Staining Throughout Structure Photo 002 – Rotted Decking Viewed from below
Photo 003 – Excessive Deterioration and Local Failure of
Rafters (1/2)
Photo 004 – Excessive Deterioration and Local Failure of
Rafters (2/2)
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Photo 005 – Exposed Transfer Beam with Water Damage
Visible
Photo 006 – Corrosion of Exposed Transfer Beam
Photo 008 – Damage to Concrete Encasement
Photo 007 – Ground Floor Concrete Encased Beams and
Columns
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Photo 009 – Failure of Exterior Cladding Photo 010 – Corrosion of Exposed Transfer Beam
Supporting Clerestory
Photo 011 – Boarded Windows of Clerestory Photo 012 – Moisture Infiltration of Suspended Slab
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Barry Bryan Associates 15 | Page
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Photo 013 – Exposed Rebar on Underside of Suspended
Slab
Photo 014 – Concrete Encased Beam
Photo 015 – Clay Brick Masonry Foundation Wall Photo 016 – External Brick Masonry Wall Damage (1/3)
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Photo 017 – External Brick Masonry Wall Damage (2/3) Photo 018 – External Brick Masonry Wall Damage (3/3)
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1
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Co-ordinator at 905-623-3379 ext. 2131
Planning and Development Committee
Minutes
Date:
Time:
Location:
September 16, 2024
5:00 p.m.
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Turcotte, C. Salazar, L. Backus, A.
Tapp, K. Richardson, L. Reck, R. Maciver, T. Pinn
Other Staff Present: M. Westover
_____________________________________________________________________
1. Call to Order
Councillor Anderson called the meeting to order at 5:50 p.m.
Councillor Rang, Councillor Woo, and Councillor Zwart joined later in the meeting
at 5:53 p.m.
2. Land Acknowledgment Statement
Councillor Elhajjeh led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community event s and matters of
community interest.
Councillor Rang, Councillor Woo, and Councilor Zwart joined the meeting.
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Planning and Development Committee Minutes
September 16, 2024
2
5. Presentations/Delegations
5.1 Delegation by Ryan Guetter, Planner/Executive Vice President, Weston
Consulting, Regarding Report PDS-033-24 - Bowmanville East Urban
Centre Secondary Plan Recommendation Report
Ryan Guetter, Planner/Executive Vice President, Weston Consulting notified the
Clerk's Division to withdraw the delegation.
5.2 Delegation by Kevin Nesbitt, Regarding Report PDS-033-24 - Bowmanville
East Urban Centre Secondary Plan Recommendation Report
Kevin Nesbitt was present regarding Report PDS-033-24 - Bowmanville East
Urban Centre Secondary Plan Recommendation Report. Kevin expressed
concerns regarding trespassing, safety, fire, and toxicity of the buildings at the
Goodyear site. K. Nesbitt added that the developer has not made an effort to
mitigate the toxic side effects when demolishing the buildings. Kevin met with a
grounds vibrations expert who expressed concerns regarding the surrounding
homes due to the amount of construction equipment that will be passing by. K.
Nesbitt stated that there has been no developer activity or a pre-construction
survey on the property. Kevin explained that there should be more security on
site and that the developer should engage in the pre-construction survey. Kevin
requested more communication with the Municipality to inform residents of the
intentions of the site.
5.3 Delegation by Steve Hennessey, Regarding Report PDS-033-24 -
Bowmanville East Urban Centre Secondary Plan Recommendation Report
Steve Hennessey was present via electronic means regarding Report PDS -033-
24 - Bowmanville East Urban Centre Secondary Plan Recommendation Report.
Steve provided an overview of the site and expressed concerns regarding the
pedestrian trail, trespassing, and safety. Steve suggested removing the
pedestrian access, providing another route, and answered questions from
Members of Committee.
6. Consent Agenda
Resolution # PD-061-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That all items listed in Section 6, with the exception of Item 6.2, be approved on
consent, in accordance with the agenda.
Carried
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Planning and Development Committee Minutes
September 16, 2024
3
6.1 PDS-033-24 - Bowmanville East Urban Centre Secondary Plan
Recommendation Report
Resolution # PD-062-24
That Report PDS-033-24, and any related delegations or communication items,
be received;
That Official Plan Amendment 136 (OPA 136) to update the Bowmanville East
Urban Centre Secondary Plan in the Clarington Official Plan be adopted;
That upon adoption by Council, the recommended Secondary Plan be
implemented by staff as Council’s policy on land use and planning matters and
through the capital budget program;
That the recommended Urban Design Guidelines appended to the Secondary
Plan be approved and be used by staff to guide development applications and
public projects;
That the Deputy CAO, Planning and Infrastructure Services be authorized to
finalize the form and content of OPA 136, the Secondary Plan, and the Urban
Design Guidelines resulting from Council’s consideration, public participation,
agency comments, and technical considerations;
That the Deputy CAO, Planning and Infrastructure Services be authorized to
execute any agreements to implement the Secondary Plan once adopted by
Council;
That OPA 136 be forwarded to the Region of Durham for approval; and
That all interested parties listed in Report PDS-033-24, and any delegations be
advised of Council’s decision.
6.1.1 Correspondence from Mark Jacobs, MCIP, RPP, Planner, The Biglieri Group
Ltd., Regarding Report PDS-033-24 - Bowmanville East Urban Centre
Secondary Plan Recommendation Report
This matter was considered during Item 6.1.
6.2 PDS-034-24 - Addition to the Municipal Register, and Heritage Designation
as a Condition of Approval of Development Applications of Redevelopment
at 98 Concession Street East, Bowmanville
Resolution # PD-063-24
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PDS-034-24, and any related delegations or communication items,
be received for information;
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September 16, 2024
4
That the property at 98 Concession Street East, Bowmanville be added to the
Municipal Register under Section 27 of the Ontario Heritage Act at this time; and
That the interested parties listed in the Report and any delegations, be advised of
Council’s decision.
Carried
7.Items for Separate Discussion
8.Unfinished Business
10.Public Meetings (6:30 p.m.)
10.1 Public Meeting for a Zoning By-law Amendment
Bob Clark was present on behalf of the applicants to answer questions from
Members of Committee.
The public meeting ended at 6:35 p.m.
10.1.1 PDS-035-24 - Zoning By-law Amendment Application to Facilitate the
Severance of a Surplus Farm Dwelling on Concession Road 6 in Darlington
Resolution # PD-064-24
Moved by Councillor Zwart
Seconded by Mayor Foster
That Report PDS-035-24 and any related communication items, be received;
That the By-law to amend Zoning By-law 84-63 attached to Report PDS-035-24,
as Attachment 1, be approved; and
That all interested parties listed in Report PDS-035-24, and any delegations, be
advised of Council’s decision.
Carried
11.Confidential Items
11.1 LGS-029-24 - OLT Appeal – VAD Retail Limited (Kaitlin Corporation)
Resolution # PD-065-24
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That Report LGS-029-24 - OLT Appeal – VAD Retail Limited (Kaitlin Corporation),
be approved in accordance with the Closed Session Agenda.
Carried
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Planning and Development Committee Minutes
September 16, 2024
5
Suspend the Rules
Resolution # PD-066-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the Rules of Procedure be suspended to add a New Business Item
regarding Illegal Fishing, to the Agenda.
Carried
9. New Business
9.1 Illegal Fishing - Councillor Rang
Resolution # PD-067-24
Moved by Councillor Rang
Seconded by Mayor Foster
Whereas the Municipality of Clarington is home to beautiful waterways with
several important ecosystems that are important draws for anglers, tourists and
home to spawning fish;
And whereas citizens and responsible anglers believe the protection of fish
species is an important part of stewardship over natural resources;
And whereas enforcement of the existing laws is being made more challenging
due to increasing incidents of poaching and illegal fishing activities and lack of
enforcement resources by the Province,
Now therefore be it resolved the council of the Municipality of Clarington calls
upon the Province to increase the number of Ministry of Natural Resources
Conservation Officers - particularly during spawning season - to protect fish
stocks, deter poachers and reduce negative and confrontational interactions
between citizens.
Carried
12. Adjournment
Resolution # PD-068-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the meeting adjourn at 6:59 p.m.
Carried
Page 93
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DELIVERED BY EMAIL
Planning and Development Committee
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Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Dear Members of the Planning and Development Committee:
Re: Planning and Development Committee – September 16, 2024
Comment Letter - PDS-034-24
98 Concession Street East, Bowmanville
We are counsel to Maria Shcolyar, the owner of 98 Concession Street East, Bowmanville, Ontario
(“Subject Property”). Our client is in the pre-application process with Municipality of Clarington
(“Clarington”) staff to advance Planning Act applications to redevelop the Subject Property.
We write to provide comments in response to the Staff Report PDS-034-24 (“Staff Report”). In
particular, we ask the Committee to adopt only Recommendations 1, 2 and 5 set out in the Staff Report.
The Owner has no objection to the listing of the Subject Property on the Municipality’s Heritage
Register at this time. Nor does the Owner object, in principle, to the future designation of the Subject
Property under Part IV of the Ontario Heritage Act.
However, Recommendations 3 and 4 in the Staff Report are premature and, if adopted, will have no
legal effect. As such, we ask the Committee to not adopt Recommendations 3 and 4 and, instead,
decide only to list the Subject Property on the Heritage Register at this time.
Recommendations 3 and 4 state:
3. That 98 Concession Street East, Bowmanville, be required to be designated under Part
IV of the Ontario Heritage Act, as a condition of approval of development applications,
including:
a) a Zoning By-law Amendment with a (H) Holding Symbol provision that be
conditional on the designation of 98 Concession Street East, Bowmanville; and
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2
b) the designation of the property be included as a condition of a Site Plan
approval
4. That the (H) Holding Symbol provision associated with the designation of the property
be lifted, once the approved site plan is registered on title;
The only matter presently before the Committee is the request to list the Subject Property on the
Municipality’s Heritage Register. Any decision regarding the zoning by-law application or site plan
application is premature until such time as the applications have been submitted to the Municipality
and presented to the Committee for consideration. As such, the Committee should make no decision
regarding future zoning and site plan applications for the Subject Property that are not before the
Committee.
Candidly, even if the Committee and, subsequently, Council, adopt Recommendations 3 and 4, the
decision to do so will have no legal effect. Any decision that purports to bind a future decision Council
regarding the zoning by-law and site plan applications for the Subject Property will fetter Council’s
discretion on the future applications. It is ultra vires the Municipality to decide in advance that it will
exercise its legislative powers in a particular way. The appropriate time to make a decision regarding
the holding provision and site plan condition is when the zoning and site plan applications are properly
before the Committee.
Our client is committed to continuing to work with the Municipality to protect this heritage resource.
Deciding to not adopt Recommendations 3 and 4 will not prejudice the Municipality’s ability to
consider whether it is necessary and appropriate to impose a holding symbol on the future zoning by-
law amendment for the Subject Property or require that the Subject Property be designated under
Part IV of the Ontario Heritage Act as a condition of site plan approval.
Please provide us notice of any future meetings or decisions regarding this matter.
Yours truly,
BORDEN LADNER GERVAIS LLP
Lee English
cc Client
Edward Mak, MCIP, RPP, Evans Planning, emak@evansplanning.com
Vincent Santamaura, Architect, vjs@vjsarch.ca
Jane Wang, Planning and Infrastructure Services, Municipality of Clarington, jwang@clarington.net
Page 95
SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE
MEETING OF MAY 21ST, 2024
MINUTES
NOTE: this meeting was held on site and included a walkabout of the Cobbledick
portion of the Nature Area’
Present: all members
Agenda: no formal agenda
Minutes of Previous meeting: Moved by Tom Hossie, seconded by Leanne Fernandez
that the minutes of the meeting of April 16, 2024 be approved. CARRIED
Updates: Planting events – Leah and Brian provided details on the planting event
undertaken earlier today by students from Courtice High School. A new cultivated
garden had been prepared earlier this month near the entrance to the Memorial Forest
to accommodate the wildflowers plants grown by the students in two classes, one grade
10 and one grade 11. Kate thanked Leah, Brian, Rod, Carmen and Ken and his staff for
their work on this project.
May 25 Annual Planting Event on Lakebreeze Drive :
Brian, Rod and Carmen will pre -dig holes on Friday starting at noon
plants will be delivered to the site Saturday morning by 9:00 a.m.
Brian will hold back a number of plants to be used to supplement the meadow
garden and the new garden ( see above )
Brian and Leah will bring water if rain is not in the offing
Ken has arranged for some picnic table and a porta potty to be delivered to the
site
Pollinator Presentation: Kate confirmed that a representative of GRCA has agreed to
be present at our tagging event in September to provide information sessions re
pollinators etc. This person may also be available to do a similar presentation during the
summer.
Queen’s Student- research on invasive plant species – Tom advised that he has been
in touch with a graduate student from Queen’s who has just completed her Master’s
Thesis on dog strangling vine , garlic mustard , their impact and how they are impacted
by climate change. This person is interested in making a presentation to us, presumably
by zoom, at a future meeting. Tom will forward the dates of upcoming meetings to
determine a suitable one.
Page 96
Signage:
No foraging signs _ these have been posted
Kiosk on Cobbledick side – an area behind the kiosk has been cleared to make it
accessible for viewing from that side. Some additional “ landscaping “ work needs to be
done.
Ken has funding to upgrade our current signage. After some discussion, it was agreed
that the priority is to install an enclosed case where we will be able to post notices of
upcoming events etc in a more visible and professional manner on each of the two
kiosks. If possible, the panels need to updated and/or replaced. We would also like to
replace the main sign that used to be at the entrance to the Cobbledick lot. It
disappeared 2-3 years ago! Ken will research and obtain estimates for these projects in
time for our June meeting.
Membership – Ken advised that the names of two new members for the Committee
have been sent to Council for ratification at its next meeting.
At this point, the business portion of the meeting concluded and the members did a
walkabout through the Cobbledick side of the Nature Area.
Adjournment: on returning from the walkabout, adjournment was moved by Patrick
Bothwell.
Next meeting: June 18, 2024
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Samuel Wilmot Nature Area Management
Advisory Committee
MINUTES
June 17, 2024, 8:00 P.M.
Diane Hamre Recreation Centre
If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-
623-3379 ext. 2131.
Participation:
Y/N Person Y/N Person
Y Brian Reid (Past Chair) N Leanne Fernandez
Y Carmen Aeillo N Leo Blindenbach
Y Councillor Margaret Zwart (Council Liaison) N Patrick Bothwell
Y Kate Potter (Chair) Y Tom Hossie (Vice Chair)
Y Ken Mercer (Staff) Y Rod McArthur
N Leah Bourgeois Y Kayla Stephens
Y Meg Vandenbrink
Agenda Items
1) Call To Order and Welcome - by Chairperson Kate. Kate welcomed our two new members, Kayla
Stephens and Meg Vandenbrink
2) Additions To The Agenda / Adoption Of The Agenda – moved by Tom, seconded by Rod. CARRIED
3) Adoption Of Minutes Of Previous Meeting - moved by Carmen , seconded by Margaret
CARRIED
4) Special Guest - Sherise Vialva, Queens University Researcher – Kate introduced and welcomed our
guest who provided a summary of her Masters’ thesis and related research on two invasive species:
dog strangling vine and garlic mustard and the effects of climate change, specifically warming , on
each. Questions were taken at the end of her presentation. For a detailed summary of this
presentation, please see the SWNA Blog article on this subject (coming soon). Tom and Kate thanked
Sherise for her presentation. A copy will be sent in PDF form for our files.
5) Committee Administration
Kate asked all members to introduce themselves for the benefit of our new members.
a) Annual report to Council – Kate noted that she had circulated a draft to members and that she
had received some comments and suggestions Others were provided at the meeting. These will
be incorporated into the next draft.
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b) Summer meetings – it was decided that no meeting would be held in July and that our next
meeting would be held in August prior to our September monarch tagging event.
6) SWNA Workplan:
a) Q2
i) Wildflower planting - review. Brian reported that the blog article recently posted summarized
the results. Poor weather kept public participation to a minimum, but the committee
members were able to complete the overall planting of 600 plants
ii) In Leah’s absence, Brian reported on the new pollinator garden created. This past month near
the Cobbledick entrance/Memorial Forest. He had visited the site earlier that day and was
pleased to report that it was doing very nicely with minimal weed activity. Plants appear to
be healthy and growing. The weather has cooperated by providing sufficient rainfall.
iii) Leaf ID - The GRCA staff person was only available during the week in June so this event has
been postponed.
b) Q3 and Q4
i) Moth week – on track. Tom will provide Kate with a copy of the poster for advertising and
promotion purposes.
ii) Monarch tagging event - on track
iii) Pollinator presentation (preference for Saturday September 14) – Kate advised that the
GRCA representative wished to present the previous week. She will contact her again to
try to coordinate her visit with our planting event.
iv) Atlantic salmon – on track
v) Bird box maintenance (fall) – on track
vi) Christmas bird count – nothing to report at this point
c) Last quarter (Q1)
i) LEAF program – no new developments
ii) SWNA codes – no new developments
d) 2025 workplan ideas – it was agreed that this would be an item for discussion at our next few
meetings
7) External Projects:
a) (Update) Special projects / general update on relevant items from the Municipality of Clarington
(Ken)
i) Management Plan – nil report
ii) Parks and Recreation Plan- nil report
iii) Waterfront Strategy- nil report
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iv) Stormwater Plant work – nil report. Tom noted that the area has regenerated quite nicely
and that he has observed the return of a number of species
v) Fiddlehead signage experiment this year – Kate asked if we could have more precisely
worded a signage in place for next year
8) Other Business
a) By-law infractions (camping, fishing, mountain biking/pits, harvesting) – with the exception of a
number of campfires the cobblestone beach creating a lot of smoke, there have been no other
infractions.
9) Round Table – All Members
a) Rod – asked Ken about the work being done by the region above the Toronto Street entrance to
the waterfront trail. Brian was able to share information provided by the region indicating that
there would be no trees replanted there but that the area would be allowed to regenerate. Ken
indicated that we may be able to do some limited planting ourselves through the forestry division
of the municipality.
b) Carmen – pointed out that a sign was missing at the junction of the waterfront trail and our trail
west of the treatment plant. Ken will investigate.
c) Kate advised that she had recently had discussions with Regional Councillor Willy Woo . He is very
supportive of SWNA.
d) Kate also asked Ken to see if room availability for our meetings for 2025 might allow us to start
earlier than 8 p.m.
e) Meg – advised that she and her children are using a new ap (connected with iNaturalist )that
identifies plants and that it has been very useful
f) Ken advised that he may need to do some spraying for wild parsnip
10) Next Meeting - August 22nd – Diane Hamre at 8 pm
11) Adjournment: the meeting adjourned at 9:30 p.m.
Page 100
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, June 4, 2024
Not yet approved by the Board
In Attendance – Gary Oliver - Vice Chair, Josh Turner – Interim Manager
Shea-Lea Latchford, Todd Taylor, Sue White, Jim Vinson, Councillor Margaret Zwart
Absent- Omar Patel
The Vice-Chair called the meeting to order at 7:01 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-017
Moved by Sue White, seconded by Todd Taylor THAT: The agenda be accepted.
CARRIED
2. Acceptance of Minutes – Motion #24-018- Moved by Sue White, seconded by Gary Oliver
THAT: The revised minutes of May 14, 2024, be accepted.
CARRIED
3. Manager’s Report: Safety - Josh submitted a list of training requirements for employees at
the Arena. Cole and he have completed the Workers Health and Safety Awareness Training.
Josh was advised that the Municipality will cover the cost of the manager training courses.
Risk Management – Completed and recorded May’s fire equipment report. The AED weekly
and monthly reports were completed. Josh reported he still has not received the fire safety
drawings. Rentals – The website was updated and posted on Facebook. All May invoices were
mailed, and reminders were mailed to those with outstanding balances. Catchcorner banners
were delivered, and a photographer will schedule a shoot with Josh. Josh was informed that
we will be receiving a cheque for $964.80 which is the vending percentage for January 1st to
April 30th. Repairs/Maintenance – A representative from Bowmanville Glass will drop in
to give us a quote on replacing the mirror upstairs for the dance group. Brent’s Plumbing has
replaced the sensor for the toilets in the ladies’ washroom. The window in the compressor room
has again been covered with corkboard. The tarp that was covered with paint and debris has
been disposed. Additional lights have been added to the ladies’ and men’s washrooms.
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2.
Staff – Josh prepared a list of jobs and repairs required before the Fall session begins and the
hours/manpower required for their completion. ORFA Update – Josh’s is considering the
following courses: Basic Arena Refrigeration, Legal Awareness #1 & #2, Safe Arena Refrigeration
Plant Owner/Operator and Safe Ice Resurfacer/ Operator and hopes to complete as many as
possible during the Summer. Other – Todd and Josh met with the staff from Clarington
engineering department to discuss the Parking Lot Rehabilitation Proposal and they were able to
address the concerns of the Board. The NVMHA met with Gary and Josh to discuss their ice
request for the upcoming season. Dave Bauma will return all the keys to the arena in the upcoming
days.
4. Financial Report - Todd gave the Board an update as of June 1st. He mentioned there were
extra expenses for the Olympia and Simcoe but financially we are in “good shape”
5. Risk Management – No report at this time.
6. Business Arising from Minutes – FutureSign- Sue met with the representative from
FutureSign and they will continue to operate and maintain the sign in the lobby.
Advertising – Motion #24-019 – Moved by Gary Oliver, seconded by Todd Taylor THAT:
the white wall boards behind the bench will be listed at the cost of $800.00 each.
CARRIED
Sue reported that four (4) rink boards have been sold.
7. New Business - There was no new business to discuss.
8. Round Table Discussion - A round table discussion was held, followed with an “In Camera”
session. The Vice-Chair adjourned the meeting at 9:27 p.m.
Next Board Meeting – Tuesday, August 13, 2024 – Newcastle Memorial Arena
Page 102
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, July 9, 2024
Not yet approved by the Board
In Attendance – Gary Oliver - Vice Chair, Josh Turner – Interim Manager
Bryan Hutchison, Shea-Lea Latchford, Todd Taylor, Jim Vinson, Councillor Margaret Zwart
Absent- Omar Patel
Regrets – Sue White
The Vice-Chair called the meeting to order at 6:58 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-020
Moved by Todd Taylor, seconded by Gary Oliver THAT: The amended agenda be accepted.
CARRIED
2. Acceptance of Minutes – Motion #24-021- Moved by Gary Oliver, seconded by Todd Taylor
THAT: The minutes of June 4, 2024, be accepted.
CARRIED
3. Manager’s Report: Safety - Josh informed all staff members of training requirements for
employment at the Arena and they must be completed ASAP. Josh informed the Board that
he, Cole and Jonathan had completed the Supervisor Health and Safety Awareness Training.
Also, Cole and he have completed the Ladder Safety Training and the Propane Safe Handling
Training. Jonathan has his working at Heights Training. Deven has current First Aid, Working
at Heights and WHMIS certificates. Risk Management – Completed and recorded June’s fire
equipment report. The AED weekly and monthly reports were completed. Josh reported he still
has not received the fire safety drawings and has informed Tim at the Municipality to follow
up. EPI has completed a sprinkler flush. Rentals – The website was updated and posted on
Facebook. All June invoices were mailed. CatchCorner banners are in the lobby of the arena.
The Municipality has requested copies of the invoices for snow removal and Josh has replied
by email. FutureSign has replaced the lobby kiosk. Repairs/Maintenance Welmar has
replaced the broken screws in the boards. The back gate in front of the Olympia room has been
repaired and is now flat. Moore has installed electrical ports in the Olympia room, the electric
edger has been returned and the sprinkler flush above the pad.
Page 103
2.
Repairs/Maintenance cont’d – Vern Glass has replaced the broken mirror upstairs for the dance
group. The following items are still outstanding: Two (2) lights above the pad are not working,
multiple doors on rink boards are not opening or closing properly and shower heads need to be
added to three (3) dressing rooms and the warped boards. Staff - Josh will meet with Gary to
discuss the list of summer jobs and the priorities. ORFA Update - Josh will start the Basic
Refrigeration Training once he has been issued a credit card from MOC. Other – Josh will follow
up with the MOC as to when the parking lot construction will commence.
4. Financial Report - Todd gave the Board an update as of July 8th and advised the Board of
our account performance at Edward Jones.
5. Risk Management – No report at this time.
6. Business Arising from Minutes – FutureSign -Todd met with Rick Anderson from
FutureSign and a number of issues were resolved. Their outstanding invoice was paid and a
new sign was installed in the lobby and was fully functional on July 4th.
Advertising – Motion #24-022 – Moved by Gary Oliver, seconded by Jim Vinson THAT:
The Board will enter a two (2) year contract with FutureSign for advertising.
CARRIED
Upon completion of the contacts FutureSign has with Elliott Insurance and Connect Hearing,
the Arena will retain the rink board ads.
Other - We have a board member that has missed numerous meetings and now is requesting
to meet “online”. Councillor Zwart will inquire with the Municipality as to the obligations of
a Board member regarding attendance. She will then reach out to this Board member and
explain the situation. Josh will explore if Zoom or Skype is an option for meetings.
7. New Business - There was no new business to discuss.
8. Round Table Discussion - A round table discussion was held. The Board was pleased to
welcome Bryan Hutchison to the Board. The Vice-Chair adjourned the meeting at 8:38 p.m.
Next Board Meeting – Tuesday, August 13, 2024 – Newcastle Memorial Arena
Page 104
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, August 13, 2024
Not yet approved by the Board
In Attendance – Gary Oliver - Vice Chair, Josh Turner – Interim Manager
Shea-Lea Latchford, Todd Taylor, Jim Vinson, Councillor Margaret Zwart
Teams - Omar Patel
Regrets – Bryan Hutchison, Sue White
The Vice-Chair called the meeting to order at 7:05 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-023
Moved by Todd Taylor, seconded by Gary Oliver THAT: The amended agenda be accepted.
CARRIED
2. Acceptance of Minutes – Motion #24-024- Moved by Gary Oliver, seconded by Jim Vinson
THAT: The minutes of July 9, 2024, be accepted.
CARRIED
3. Manager’s Report: Safety - Josh informed the Board that he has completed the supervisor
Health and Safety Awareness training. Josh and Cole have completed Ladder Safety, Propane,
WHMIS, CPR/AED and First Aid training. Jonathan has completed the working at heights
training. Devan already has completed his First Aid, Working at Heights and WHMIS training.
Risk Management – Completed and recorded July’s fire equipment report. The AED weekly
and monthly reports were completed. Josh again reported he still has not received the fire safety
drawings and will again follow up with the Municipality. Rentals – The website was updated
and posted on Facebook. All July invoices were mailed. Josh will again reach out to Christian
Lea regarding his outstanding invoice. Advertisers have sent PDF files for their ads and they
have been forwarded to James Printing. Repairs/Maintenance - Welmar has repaired doors
in the rink boards and replaced the broken screws in the boards. Shower heads have been added
in two rooms leaving only Room #4 to be added. The natural gas hook-up has been completed
and the storage room and electrical room doors repaired. The faucet in Room #5 needs to be
repaired or replaced. The push button for the accessibility door needs to be repaired. The grass
has been cut by MOC and the parking lot refurbishment has begun.
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2.
Inspections/Municipal Operations – TSSA completed a follow-up on previous outstanding items
and issued their report as complete. OZA inspected the building for the parking lot construction
report. Complaints – A noise complaint was received from a resident residing across from the
Arena. An email was sent to the resident informing them to contact the Municipality By-Laws
Office. ORFA Update - Josh has completed the Safe Arena Refrigeration Plant Owner/Operator
and Basic Arena Refrigeration courses and printed his certificates. ORFA has guidelines and
procedures for arena activities which have been printed and placed in the binder for future refence.
Other – Josh informed the Board he has concerns as there is an Art Show scheduled for August
18th and the parking lot is not available.
4. Financial Report - Todd informed the Board the audit is complete and gave a financial
update which included the utility charges and Olympia maintenance adjustments.
5. Risk Management – No report at this time.
6. New Business – Motion #24-025 Moved by Todd Taylor, seconded by Jim Vinson THAT:
Councillor Zwart will proceed with Small Claims to collect the outstanding invoice.
CARRIED
The Board discussed the merits of an enclosure of the garbage area. The Vice-Chair will send
an email to Ken Ferguson advising him of the Board’s approval of the structure.
7. Round Table Discussion - A round table discussion was held followed by an “In Camera”
session. The Vice-Chair adjourned the meeting at 9:00 p.m.
Next Board Meeting – Tuesday, September 10, 2024 – Newcastle Memorial Arena
Page 106
Newcastle Memorial Arena Management Board
Minutes – September 10, 2024 - 7:00 p.m.
Newcastle Memorial Arena
Not yet approved by the Board
Present: Gary Oliver - Vice Chair, Josh Turner – Manager
Shea-Lea Latchford- Secretary Todd Taylor- Treasurer
Sue White
Jim Vinson
Regrets – Councillor Margaret Zwart, Bryan Hutchison, Omar Patel
1. Declarations of Pecuniary Interest
2. Land Acknowledgment Statement
ANOUNCEMENT: Gary Oliver announced on behalf of the Board that Josh Turner
was the successful candidate for the Manager’s position at the Arena.
3. Adoption of Minutes - Motion #24-026 - Moved by Gary Oliver, seconded by Todd Taylor
THAT: The minutes of September 10, 2024, be accepted as presented.
CARRIED
4. Manager’s Report – Safety – Josh informed the Board that there were no on-ice or off-ice
incidents. New hires and returning staff will be informed of all training requirements at the
pre-season meeting. Legal Awareness #1 & #2 are the next two programs Josh will attempt to
complete before the arena opens for the season. A binder will be in the office listing all
employes and courses they have completed and the expiry dates. Risk Management -
Completed and recorded August’s fire equipment report. The AED weekly and monthly reports
were completed. Josh received the fire safety drawings, but they are incorrect. An email was
sent to Rob and Tim at the Municipality and Josh will reach out to Councillor Zwart for
assistance. Rentals – The website was updated and posted on Facebook. All August invoices
for pad activities were mailed. An agreement has been reached with Josh Christian Lea
regarding his outstanding invoice. Additional advertisers have reached out for ads on the
boards. Josh has requested that we replace the Home and Visitors signs above the benches.
Repairs/Maintenance – The natural gas hook-up has been completed and the stands have been
painted. The faucet in dressing room #5 needs to be replaced and the shower head for dressing
room #4 needs to be installed.
Page 107
2.
Repairs/Maintenance cont’d
The Janice Parish sign needs to be installed above the time clock. MOC has cut the grass and the
parking lot construction is well under way. Josh has a target date of September 20th as a completion
date for the parking lot. Inspections/Municipal Operations – No inspection for the month of
August was scheduled. Ken Ferguson is going to schedule a walk-about though the arena to ensure
we are ready for the season. ORFA Update - Josh will follow up with new guidelines appropriate
for our facility/operations. Other – The art show did happen as scheduled, but the rate was
discounted due to the parking lot construction. The ice making process began on Monday,
September 16th and Clarington will oversee the painting. If everything proceeds Josh is hoping
for an opening date of September 23, 2024. Risk Management Follow-Up - Daily checklist
completed and Sue will schedule a walk though of the building and review risk management ideas
and strategies. Staff – The staff that was laid off for the summer have returned giving a total of
eight staff members. Josh would like to add three additional staff members: two attendants and
one operator.
5. Financial Report – Todd provided the Board with an update of our revenue for January 1st to
September 10, 2024. He does not see any problems looking ahead to the fourth quarter.
6. Old Business – Advertising Update – Sue advised the Board that 10 of the 18 rink boards
have been sold plus two wall boards above the Home and Visitor benches, with an estimated
annual revenue of $6,940. Terms of Reference -Todd will forward his concerns/inquires to
Councillor Zwart for clarification.
The Board discussed the rates of pay for students, attendants that were nonstudents and
operators. Motion #24-027 - Moved by Gary Oliver, seconded by Sue White THAT: The
rate of pay for operators will be $20/per hour.
CARRIED
7. Round Table Discussion - A round table discussion followed.
8. Next Board Meeting – Tuesday, October 8, 2024 –7:00 p.m., Newcastle Memorial Arena
9. Adjournment - Motion #24-028 - Moved by Shea-Lea Latchford, seconded by Sue White
THAT: The meeting adjourn at 8:48 p.m.
CARRIED
Page 108
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 18, 2024
- 1 -
If this information is required in an alternate format, please contact the Accessibility .
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee Meeting was held as a hybrid meeting
in person at 40 Temperance Street, Bowmanville, and via Microsoft Teams on June 18,
2024, at 7:00 PM.
Members Present: Peter Vogel, Steve Conway, Ron Hooper, Heather Graham,
Joseph Dalrymple, Ron Sproule, Councillor Elhajjeh,
Heather Ridge (Museum)
Regrets: Sher Leetooze (NVDHS), Victor Suppan, Laura Thiel-
Convery (Museum), Noel Gamble, Colin Maitland, Jason
Moore (ACO)
Staff Present: Lisa Backus, Sarah Allin, Jane Wang, Planning and
Infrastructure Services
Guests:
1 Declaration of Interest
There were no disclosures of interest stated at this meeting.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington’s Land Acknowledgement Statement.
3 Adoption of Agenda
24. 26 Moved by, seconded by R. Sproule
That the Agenda be adopted.
“Carried”
4 Adoption of Minutes of Previous Meeting
24. 27 Moved by J. Dalrymple, seconded by R. Hooper
That the minutes of May 21, 2024, the Clarington Heritage Committee
meeting be adopted.
“Carried”
5 Delegations/Presentations:
6 Business Arising
Page 109
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 18, 2024
- 2 -
6.1 Cultural Heritage Documentation and Salvage Report (Goodyear Property 45
Raynes Avenue, Bowmanville)
P. Vogel gave a brief overview of the presentation made by the Goodyear
consultant team and the proposal difference from what was approved by Council.
The Committee members had discussions after reviewing the documents and the
responses to comments from the property owner’s consultant team. The
Committee members noted the contamination issues and challenges to adaptive
reuses of Building 1. R. Hooper and Councillor Elhajjeh mentioned that the
community had concerns about the safety issues caused by the property.
24. 28 Moved by J. Dalrymple, seconded by R. Sproule
That the Committee does not object to the revised proposal to not retain and
designate Powerhouse (Building 1), and supports the conservation of Cement
House (Building 27) and Smokestack on the Goodyear property, working toward
designation.
“Carried”
24. 29 Moved by R. Sproule, seconded by S. Conway
That the Committee recommends that every attempt and effort be made during
salvage to locate the trophy, World War II plaques, and any other items of
significance to the site’s cultural heritage value or interest.
“Carried”
24. 30 Moved by R. Sproule, seconded by R. Hooper
That the Committee accepts the Draft Cultural Heritage Documentation and
Salvage Report, dated February 2024, by AECOM Canada Ltd. in principle,
subject to (i) revisions to incorporate the additional historical information that has
been made available and corrections raised by the comments provided by the
Committee members, and (ii) every attempt is made during salvage to locate the
trophy, referenced plaques, and any other items of significance to the site’s
cultural heritage value or interest.
“Carried”
7 Project Reports
7.1 Municipal Inventory/ Register: no updates
7.2 Public Outreach/Education
Heritage Barn Project No updates
Page 110
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 18, 2024
- 3 -
8 Correspondence and Council Referrals: No updates
9 New Business:
9.1 Heritage Permit Application: HPA 2024-003 210 King Ave W. Newcastle
The property owner proposed to replace the entire upper rail system, including ten
posts with spindles, with an in-like sandwiched rail system in white colour. The
property was designated by 2014-084. The two-storey L-shaped verandah and
verandah rails are designated heritage attributes.
24.31 Moved by R. Sproule, seconded by R. Hooper
That the Committee recommends approval of the proposed entire upper rail
system replacement for 210 King Ave W. Newcastle as a minor alteration that is
subject to the Deputy CAO of Planning & infrastructure Service’s approval, subject
to the following conditions (i) replacing the railing system with in-kind materials and
design (ii) painting white in colour that matches the original.
“Carried”
9.2 Heritage Permit Application: HPA 2024-004 2662 Concession Rd 8, Bowmanville
The property owner proposed to repair the side on the south side of the pre-1860s
Bank Barn and repair the interior vertical beam. The Barn is a designated feature
by the Designation By-law 92-233.
24.32 Moved by S. Conway, seconded by R. Sproule
That the Committee recommends approval of the proposed residing on the south
side of the Bank Barn and reparation of the interior vertical beam for 2662
Concession Rd 8, Bowmanville, as a minor alteration that is subject to the Deputy
CAO of Planning & infrastructure Service’s approval.
“Carried”
9.3 Heritage Permit Application: HPA 2024-005 37 Silver Street, Bowmanville
The property at 37 Silver Street, Bowmanville (Waverley Place) is a Municipal-
owned designated property by Designation By-law 79 – 34. The Municipality
proposed renovation works to maintain the building, including the construction of
an accessibility ramp connecting to the front porch, column replacements or
repairs, minor roof repairs, chimney repairs and landscaping on the property. The
details of the proposal, including design and materials outlined in the tender
drawings for project 09-003-05 by ERA Architects Inc, were provided to the
Committee at the March meeting.
24.33 Moved by J. Dalrymple, seconded by R. Hooper
That the Committee recommends approval of the proposed construction of an
accessibility ramp connecting to the front porch, column replacements or repairs,
Page 111
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 18, 2024
- 4 -
minor roof repairs, chimney repairs and landscaping for 37 Silver Street,
Bowmanville, as a minor alteration that is subject to the Deputy CAO of Planning &
infrastructure Service’s approval, with condition (i) mitigation measures should be
taken to protect the old brick wall from landscape and construction work.
“Carried”
The Committee requested information on the design and paint colour of the column
replacement. The Committee will provide further input on the optimal choice of
column replacement.
J. Dalrymple and S. Allin shared that Bill 200, recently passed, introduced timeline
changes for reviewing listed heritage properties under the Ontario Heritage Act.
10 Other Committee Updates:
10.1 Bowmanville, Orono and Newcastle CIP: No updates
10.2 ACO—Clarington Branch: No updates
10.3 NVDHS – NVDHS was appointed as the new president. The Committee Chair will
reach out regarding the representative sitting on the Heritage Committee.
10.4 Museum: Summer hours of facilities have been updated. Family-friendly events
will be held in the summer.
10.5 Heritage Conservation District: No updates
10.6 Wilmot Creek Heritage Park: No updates
10.7 Jury Land Foundation: The Foundation made a delegation to the Council meeting
and requested funding that contributed to securing federal funding for the heritage
property. The foundation obtained Council’s support.
11 Standing items:
11.1 81 Scugog Street: No updates.
11.2 Fletcher Tree: No updates
Adjournment: 8:30 p.m.
Next Meeting: September 17, 2024, 7:00 p.m.
Page 112
Tyrone Community Centre Minutes
Date:June 19,2024
Time:7pm
Facilitator:Crystal
Attendees:
Jacquie Crystal Lyndsey Larry Petra Paul Karen Alechia Diane
Kyle Tim Nancy Marlene W.Corinna Marlene C.(phone)
Not in Attendance:
Calvin Greg Kyle Danielle Joy Marlene C Nikki Joan Dave Jessie
Alvina Brian
Welcome 7:02
Land Acknowledgement
Approval Agenda-Kyle,seconded by Petra
Approval of the Last Minutes –Jacquie,seconded by Crystal
Reports
Chair –Danielle-NIL
Co-Chair-Crystal-NIL
Maintenance –Fire Extinguishers still to complete
Pest Control -Ants,have decreased but still in the hall,putting out more Ant traps.
Back Shed -needs repairs,Town responsible but kids are getting into the shed through the holes.
Rentals –
July -Not booked up
August to Mid Sept -hall booked every weekend.
Reminder -Bartenders working events need to be the last people to leave the event and follow check list
to shut down.-If hall not as renters found it,notify Jacquie
Celebrations of Life -Joy is going to take care of Celebrations of Life -
Page 113
Treasurer -unavailable at meeting
Dance /Events/Movies –
Youth Dance was successful approx 50 kids -Profit of $151 -suggested to move Youth dances from
summer to Fall/Winter
Movie Night -Sept 13 -we are co-ordinating the Hampton Hall to ensure we aren’t showing movies on
the same night.
Adult Dance -October 26th -Halloween Dance -suggest to have have Co-ordinator for this dance,
looking for volunteers….
Over 30 Dances -was asked if board was going to start again but it is too hard to get volunteers to help
Yard Sale -was successful -Marlene Boyle donated Yard Sale signs and said with more notice next time
she could possible assist more.
Old Business –
Bids closed on the Grading project -we have requested that it not be done during Wedding Season -Aug
to Mid October.Requested completed in July due to lack of booking but not sure if can be completed
that quickly.
New Business –
Communications need improvement -People new to the community don’t know how to join,-if people
express an interest,get their names and numbers
Social Media Co-ordinator -need a person to post on Facebook and Instagram
Create a Whatsapp group for the Board and volunteers has been suggested as a way to reach out.It has
been expressed that the emails and texts may not be working as many people don’t read their emails.
Creating new emails for board members like Secretary@TyroneCC.com,not active yet,will advise when
they are.
8:21pm Adjourn-Alechia,second by Tim.
Next Meeting:Wednesday,September 18,2024
Page 114
Special Meeting - Clarington Diversity Advisory Committee
Minutes – August 12, 2024
Microsoft Teams Need help?
Join the meeting now
Dial in by phone
+1 289-274-8255,,653945670# Canada, Oshawa; Phone conference ID: 653 945 670#
Present: Tenzin Shomar
Pranay Gunti
Ron Hooper
Lauren Reyes-Grange
Joe Solway
Dione Valentine
Vincent Wong
Bev Neblett
Rochelle Thomas
Absent: Aaliyah Ruddock
Regrets: Councillor Anderson
Also Present: Pinder DaSilva, Municipality of Clarington
1. Call to Order: Meeting called to order at 7:01 pm
2. Land Acknowledgement
Land Acknowledgement read by T. Shomar
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Review and approval of Agenda
Moved by D. Valentine; seconded by R. Hooper
That the agenda for August 12, 2024, be approved.
Carried
5. Move into Closed Meeting
Moved by V. Wong; seconded by B. Neblett
That the committee move to a closed meeting to review and discuss applicants
and complete selection of the successful candidate for the Clarington Anti-Black
Racism Task Force.
Carried
Page 115
Clarington Diversity - 2 - June 2024
Advisory Committee
6. Arise and Report out of Closed Meeting
Moved by R.Hooper and seconded by V. Wong
That meeting be moved out of closed session to put motion forward to accept
new member of the Clarington Anti-Black Racism Task Force.
Carried
Meeting resumed in open session at 7:40 pm.
T. Shomar advised that one item was discussed in closed session which was the
selection of the CABRTF member and no resolutions were proposed or passed.
7. Selection of CABRTF member
Moved by R. Thomas; seconded by D. Valentine
That Jodie Glean be appointed to the Clarington Anti-Black Racism Task Force
for the term ending December 31, 2026.
Carried
P. DaSilva will reach out to Jodie to advice her of the appointment.
Moved by R. Hooper; seconded by P. Gunti
That the Special Meeting for the Clarington Diversity Advisory Committee
meeting be adjourned at 7:45 pm.
Carried
Next Meeting September 12, 2024, at 7 pm via Teams
Page 116
Bowmanville Santa Claus Parade Committee Minutes
August 14, 2024 7:09 PM
Municipality meeting room
Present in the meeting room: Jonathan Taylor- Chair, Kelly Maika, Rick Bellamy, Crystal Labelle, Saranya
Anantharaman
Present on phone: Ashley Maika
Absent: Counselor Rang, Dory Strikwerda, Jonathan Kevin, Ron Hooper, Cailey Hinbest
Jonathan Taylor called the meeting to order at 7:95 pm
Minutes taken by Saranya Anantharaman- Secretary
1. Land Acknowledgement Statement
Kelly Maika led the meeting in the Land Acknowledgement Statement
2. Declaration of Pecuniary Interest
None declared
3. Adoption of Minutes
Moved by Jonathan Taylor, seconded by Rick Bellamy
That the minutes of the meeting July 2024 be approved
Carried
4. Discussions
Band updates- Durham bands to be contacted (Saranya)
Pylon updates
Buttons ordered
Lawns signs- ordered and ready to be assembled
Treasurer update
Local business
Apple fest
Volunteers
Costumes
Merchandise
Voting out Jonathan Kevin since he has attended only one meeting- agreed by all committee
members
5. Next meeting schedule
In-person meet on 11th September at 7pm
Page 117
6. Adjournment
Moved by Jonathan, Ron seconded. Motion adjourned at 7:56pm
Carried
Page 118
Minutes for the Solina Community Centre Board Meeting
August 16, 10:00 am – Home of Herb Tink
Members Present – Herb Tink, Bev & Ron Whitbread, Karen Dair and
Jenny Bowman
Land Acknowledge Statement
Treasurer’s Report Herb Tink – Herb gave his report and answered
questions from the floor. Motion to accept the report by Karen Dair.
Seconded by Ron Whitbread - Carried
Minutes of the March 12, 2024 meeting were read by Jenny Bowman.
Hearing no errors or omissions Jenny called for a motion to accept
the minutes. Motion by Herb. Seconded by Karen. Carried
Bathroom floors – Jenny brought forward that the floors in both the
male and female washrooms are getting hard to clean and need to
be replaced in the near future.
The members agreed and Jenny will research a product that is
durable, no wax, seamless and a good price point . We will start with
Floor Trends to see best options and then get other quotes. Town will
be notified of decision when we are sure.
Up date in water issue – we have had more problems with the water
at the Centre but seems fine now. The Town called Jenny with an up
date on the repairs. Jackson Plumbing who installed the UV unit
came to look at it and made the necessary adjustments.
Page 119
The next topic was to review the Corporation of the Municipality of
Clarington By-law No. 2024-XXX.
First - the need to correct throughout the document – Solina
Community Hall to Solina Community Centre.
Under Definition – (1) Solina Community Centre – includes the
Community Centre building interior, outdoor washrooms ( interior),
baseball fields, associated green space, canteen and picnic shelter.
Board Mandate – The Centre is responsible for winter maintenance,
including snow removal – parking lot and sidewalks around building-
grass cutting, with reimbursements of these costs by the
Municipality. Who is responsible for the new sidewalk on
concession 6 west of the hall? The snow plow will definitely cover it
when they plow the roads.
Municipality Responsibilities 12 – who is the Staff Liaison from
Public Services and when would we request them?
Board Member Qualifications – 14 Board membership shall run
concurrent with the term of Council( 4 years) or until their successor
is appointed. We feel there should be something in place to off set
the possibility that the whole Board could change in the same year.
This could and would affect the consistency of the Board. Being a
Board member is a responsibility that takes some time to
understand the operations and responsibilities of operating a
Community Centre. You need at least one experienced member on
the board at all times. Chaos might erupt if it was a whole new
Board.
There should be something that ensure a staggered appointment of
board members.
Page 120
Conduct of Board Member - 22 - What are position papers?
Resignations – 29 – if we have a community member who will fill
that position is it necessary to have Council replace that member?
We understand that we must notify you.
These concerns and questions will be forwarded to Lindsay
Turcotte.
Hearing no more items for discussion from the floor.
Herb called for adjournment of the meeting. Meeting adjourned at
12:15 pm.
Page 121
Land Acknowledgement Statement
The Municipality of Clarington is situated within the traditional and
treaty territory of the Mississaughas and Chippawas of the
Anishinabeg, known today as the Williams Treaties First nation. Our
work in these lands acknowledges their resilience and their long
standing contributions to the area, known as the Municipality of
Clarington
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If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131
Active Transportation and Safe Roads Advisory Committee
Minutes
Date: August 29, 2024
Time: 7:00 pm
Location: Microsoft Teams
Members Present: Rick Stockman (Chair), Connor Houston (Co-Chair), Jim Boate
(joined at 7:27 p.m.), Debbie Doiron, Bart Hawkins-Kreps,
Ron Hooper, Lori Moore, Richard Oldfield, Councillor
Sami Elhajjeh (joined at 8:20 p.m.)
Staff Present: Rob Brezina, Slav Potrykus and Catherine Verhoog
Absent: Hawa Mire, Brad Whittle
1. AGENDA
1.1 Additions to Agenda
No additions.
1.2 Acceptance of Agenda
Motion to accept the agenda.
Moved to approve by Lori Moore, seconded by Bart Hawkins Kreps.
CARRIED
2. MINUTES OF MAY 2, 2024
2.1 Corrections
None
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2.2 Approval of Minutes
Motion to accept the minutes of May 2, 2024.
Moved to approve by Ron Hooper, seconded by Connor Houston.
CARRIED
3. DISCUSSION ITEMS
3.1 New Committee Member – Debbie Doiron
Rick welcomed Debbie Doiron to the Committee. Debbie introduced herself
and said that her and her family have been living in Clarington since about
2000. She is active in the community as far as bike trails, walking trails, and
using all the conservation areas. She is interested in seeing all the new
growth and the explosion of population and she is looking forward to helping
to shape pedestrian and bicycle friendly spaces within the community as part
of the committee. Debbie worked in Bowmanville as a midwife for
approximately 16 years.
3.2 May 2 Meeting Follow Up Items:
3.2.1.1 Bike Repair Stands Follow Up (Jim/Connor/Ron/Rick)
Ron – The grant application deadline was missed as there was a
significant amount of information needed and very little time. The
Veteran’s Square reconstruction project may include additional bike racks
but it is not yet complete.
Rick – This subject can be brought back up again once Jim is able to join
the meeting as the bike racks are a big issue with him and he may have
something to say.
3.2.1.2 Holt Road/Energy Drive Safety Concerns (Jim)
Rick – This subject to be brought up when Jim joins the meeting.
3.2.1.3 2024 Bike Month Update (Rick)
Rick – I don’t think that we should be trying to do something that the
Region is also trying to do, so I thought we should just leave this to the
Region. Do any members have an opinion on this?
Connor – As long as municipal staff know that the social channels are
available for promotion and are communicating with the Region going
forward.
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Lori – Agrees with Connor. Lori attended one of the online meetings for
the planning and the Region seems to be quite well resourced for doing
this and we aren’t. The Region helped the committee by providing swag
for the Ribfest.
3.3 Durham Region Active Transportation Update (Connor)
Connor – There was a lot of discussion at the June 13th meeting about the
rail trail in Uxbridge, which doesn’t apply to this committee. Vision Zero is
being updated to include breaking down collisions with cyclists, pedestrians,
automobiles, and now e-bikes and e-scooters. Their data collection is being
updated and shared with the Region, which includes Clarington. They have
been doing it for just a year and a bit now, so Connor will provide more
updates, probably at the end of the year when Vision Zero provides a
snapshot of where these accidents or unintentional injuries between cyclists,
walkers, pedestrians, e-bikes and e-scooters have been occurring.
Ron – What are the rules for motorized electric wheelchairs and wheelchair
tricycles travelling on the roadway? This morning, he ran into a situation
where there were two of these vehicles on Ontario Street travelling in each
different direction. Are they supposed to be on the road or on the sidewalk?
Connor – Can’t comment as he is not sure of the rules. Those types of
discussions regarding exactly what is classified as an e-bike are still being
held at the regional level.
3.4 Ribfest Event Summary and Future 2024 Events for AT&SRC Kiosk
(Lori/Rick)
Lori – The three-day event was held in early June. Rick, Ron, Bart, Jim and
Lori took turns manning the tent every day except for the Friday morning.
The weather was crappy so that limited the amount of people coming in and
out. There were several brochures and some swag available. The items are
now stored in Lori’s garage. This was a good test-run, and a need was
recognized for some sandwich boards, interactive displays. maps, things like
that.
Bart – Did up a very brief survey as a sort of experiment. It included asking
whether the people lived in Clarington, or worked in Clarington, or have
children going to school in Clarington. There were a number of people
interested in what we are doing but they were not from Clarington. They
were asked if they felt safe cycling or walking to work or having their children
cycle or walk to school. They were also asked if they were aware of the trail
system we have. All the people interviewed were aware of the trails in their
area. People did say they felt safe riding.
Asking “are there safe routes to and from school and work” might be a better
way to word the question. It takes quite a bit of effort for this type of survey,
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but it is important to know how the public is responding and how they feel
about active transportation. This would be something to look at for a future
event, but he also recognizes that they were relying on people coming to
their tent to complete the survey, so they are asking people to participate
who are already interested in cycling and walking as they are approaching
the display. We need to get some data about how people beyond the active
cycling and walking community feel about the safety of using active
transportation.
Jim – Asked about the active transportation public information session and
survey that the municipality held earlier this year and what the results were.
Rob – Will check with staff and share the data with the committee from the
survey if there are no proprietary concerns.
Ron – A lot of the people that he spoke to were from outside the area, but
they commented on how beautiful it is. He related the travels of a young
family cycling in Bowmanville in the Scugog Street/Highway 2/Roenigk Drive
area, and the route that they took and the timing, and commented that they
would have had a lot to say about the safety of their ride.
Richard – Asked if the family all had helmets on which Ron confirmed that
they did. He would like to see the committee promoting the wearing of
helmets and the safety aspects of cycling. He does not believe that Ribfest
was the right venue for the committee, and that they should get on the ball
and get to Maplefest and Applefest. Both events would be easier in terms of
manpower as they are only one day events.
Ron – Acknowledged that Richard had a good point and if there is a survey
that the committee would like handed out, he would be more than willing to
do that from his business. A handout may be easier as a bag stuffer for the
public to take with them and fill it out when they want and drop it off wherever
they want.
Lori – Would like to know who would like to volunteer for Applefest.
Rick – Enjoyed participating at the Ribfest display. He thanked Lori for
stepping up and organizing the Ribfest participation. It was the first event
since pre-covid. He thanked Catherine for rounding up the stuff for the
committee. He thanked Bart for the creativity and initiative for the survey in
an attempt to connect with the community. The committee is in need of a bit
more razzmatazz and he would like a contact from Communications to
connect with regarding better signage, interactive mapping, etc. to try and
attract the community to their display.
Rob – Will provide Rick with a contact.
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Lori – Thanked everyone for bringing everything together so quickly. A need
was identified for some general support stuff like utility knives, plastic
containers, map displays and so on. There was a glaring deficit of bike racks
at the Ribfest.
Rick – As this is not a municipal event, the Rotary Club will need to be
contacted.
Lori – Will reach out to the contact at the Rotary that she had for Ribfest. She
will also send an email to Rick to send out to the committee members for
volunteers for Applefest on October 19th. The bells were a very big hit at
Ribfest for swag, could the committee investigate purchasing some?
Jim – Double-sided Velcro tape is needed for the banner.
Rob – There is a $2,500 annual budget for the committee that is available.
3.5 Speed Limit Concerns – Policy Update (Rob/Slav)
Slav – Provided an update on the 30km/hr speed limit and signs that were
implemented on municipal roads at all elementary schools, intermediate
schools, high schools, etc. within Clarington. The Region of Durham and the
Province were approached about reducing the speed limits on the roads
under their jurisdiction adjacent to schools, but they declined due to the
higher road classifications. All schools recognized by the community were
included, along with all of those from the Kawartha Pineridge District School
Board, and the Peterborough, Victoria Northumberland and Clarington
Catholic School Board. To give drivers a reasoning behind the 30km/hr zone,
the pentagon school area fluorescent signs have been placed on top of the
30km/hr signs and school zone reminder signs. Within some of the busier
zones, a speed limit sign with an oversized fluorescent border has been
used. Durham Regional Police have been handing out warnings currently,
but the “back to school” program starts next week, and they will be enforcing
the areas.
Bart – The background for this item on the agenda is the creation and
implementation of a traffic calming policy. He is on a Neighbourhood
Community Association Board, and they have been told several years in a
row that there is a policy being developed but it has not yet been shared.
Slav – The 30km/hr speed limit signs for schools is not related to the Traffic
Calming Policy. The Traffic Calming Policy being proposed has now been
incorporated with the Strategic Plan for Clarington that is adopted by
Council. Corporate-wide restructuring has delayed the process, but the
policy is still being worked on.
Ron – Asked if the secondary streets behind where catwalks spill out onto
are being signed as well.
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Slav – Only the streets adjacent to the schools were signed. The limits were
basically established for where the hotspot activities are in terms of parking
congestion etc., right where you have the exposure of higher potential,
higher volume of traffic, higher congestion with the vulnerable road users
where you are getting kids getting out of cars crossing and running across,
all those things.
Richard – Disagrees with the lowered speed limit because every time there
is a traffic issue, it is just solved by lowering the speed limit 24/7. Suggested
flashing lights to only reduce the speed limit when school is in session.
Slav – Where parks are adjacent to schools, which is quite often the case,
the speed limit has been extended to include their frontages. The parks are
used at all different times, including during the summer, so this inclusion is
justified to provide greater safety. Options of doing it differently in the future,
such as flashers, would have to be adopted by Council and would require
Traffic By-law amendments as well.
Councillor Elhajjeh – The goal is to change behaviour and Council
determined that the blinking lights didn’t meet their goal. If the speed limit
changed during the summer, then the people would have to be educated all
over again when school started. The idea is to change behaviours to save
lives and make our street safer and hopefully that is being addressed.
Although the public may be actively commenting on social media, he has not
received any negative emails from the public regarding the change. Council
is open to suggestions and ideas if anyone wants to come to council and
discuss the limits.
Slav – Public Works’ received about a dozen or so complaints that have
been logged into the system applauding the speed reduction, but saying that
it maybe should have been 40 or it should have been a time limit. They will
keep an eye on them to see if they increase once school starts.
Councillor Elhajjeh – The equation when calculated from changing a 50 to a
30 for the approximately 150 feet of the school zone equates to less than two
seconds of time. I feel that it’s an adequate measure to ensure that our
residents have peace of mind when their kids are walking to school.
Jim – Completed a bit of an unofficial survey and pretty well most of Ontario
and the rest of Canada has a 30km/hr speed limit in school zones. We are
on the right track at 30 and if we can do anything else to improve it, I’m
100% behind that. He wishes that there was a provincial standard for
municipalities regarding speed limits in school zones and other areas.
Connor – Thank you to Slav and Councillor Elhajjeh for the work that they
are doing on this. It is great to see some progress being made in safety in
our community, we really appreciate it.
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Rick – Does the committee want to discuss this further in terms of the bigger
issue about speed limits in general?
Jim – No, I do not need to discuss it anymore.
Connor – Speed limits no, but I think we should be informed of the policies
that are being made right now regarding community safety.
Ron – I don’t think that we should discuss it anymore. This is going to be a
live and learn exercise and I think we should be supportive of how far they
have come along with it. And I want to send kudos to staff and to say, and
Council too, for moving forward with it.
Lori – Not in school zones specifically, but there may be areas where traffic
calming or a decrease in speed limit may be required in some areas. We
could look at specific locations.
Debbie – No, I don’t think we need to discuss it further. I’m interested in
seeing the traffic calming strategy as part of that Strategic Plan though.
Richard – I thought this was a general item to discuss speed limits, not the
school zones, and that’s always a healthy discussion.
Bart – I feel the same way, that we don’t need to discuss the school zones
specifically. The more general issues of speed limits in neighbourhoods and
specific locations should be a standing item.
Rick – Thank you Slav for coming and giving us your insights and
knowledge. It is very helpful for the committee, so thank you.
Slav – Just to add, we are looking to schedule the presentation of the policy
to Council early 2025, so hopefully over the winter I’ll have something ironed
out.
3.6 Safety Improvements to West Beach Road (Bart)
Bart – Shared a picture of the section of West Beach Road that’s been talked
about the over the last several years. The picture shows the bollards that
have been installed in the center of the road. Bart’s perception is that there
was an immediate reduction in speed for most drivers along this section.
This is a route right down to the major waterfront park in Bowmanville and
we should encourage kids and families biking down to the beach. If it is
expected to be a safe route, you can’t have bikes and pedestrians mixing
with cars who are travelling 50km/hr or higher. He appreciates that
something was done this summer but is hoping that the committee will
continue to work on this issue and have the issue addressed in a more
effective way next spring/summer.
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Lori – Agrees with Bart that it still needs to be reviewed and addressed as
being at 50, it still remains quite a high velocity traffic through there and the
bike trail comes out at a 90-degree angle and is still very dangerous. It really
continues to need to be reviewed and addressed and that this isn’t an
adequate solution.
Rick – Suggesting adding to the next agenda for an in-depth discussion
about lowering the speed limit on West Beach Road, and possibly making a
formal recommendation to Council.
All members agreed to add to the next agenda reducing speed limits on
West Beach Road.
3.7 Intersection Markings for Bike Lanes – Trulls/Nash/Hwy 2 (Jim/Rick)
Jim – Markings have been installed to show that where the bike lane ends
50m before you hit the busy intersection. There’s now some sharrows there
to indicate that the cyclist should still have kind of like a right of way on that
road to go through the intersection. That’s a bit of help from where we were
before, but I still think that the green paint brings much more awareness from
a driver’s point of view.
Rob – As discussed last time, when the Region was contacted, they
indicated that they will not paint designated green markings because the
cyclists are operating in a shared space and those are reserved for
dedicated cycling lanes that are through an intersection. So as the cycle
lanes terminate at the intersection and they cyclists are required to merge
with the vehicles into a single lane of traffic, there is no space essentially to
accommodate a dedicated cycling land through the intersection, so they
won’t be installing them. If the committee feels strongly enough, they could
petition the Region’s traffic staff to try get something in the works for
intersection modifications or improvements in a longer-term plan, but their
position is they won’t be doing that.
Rick – Suggested forwarding this concern to the Durham Region Cycling
Coalition (DRCC) as they may have a more direct input to the Region.
Jim – Will send an email to the representative on the DRCC from the
Clarington Cycling Club regarding this issue and the discussion.
Debbie – Trulls and Bloor is poorly marked and there is nothing there for
cyclists at all. Along Bloor going west towards Prestonvale, it is all pretty
precarious. It’s all construction down there at this point, so I’m hoping that
there’s going to be something in the works that includes and incorporates a
bike lane or two. The trail is as poorly marked in this area as it is at Nash and
Highway 2.
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Jim – There is a lot of bicycle traffic at the shopping center at Highway 2 and
Trulls, and they were supposed to have bicycle lanes going into the center
but that never happened. We need to have more bike racks at the center for
people to lock up their bikes too. Whether they are bicycles or e-bikes.
Debbie – Are there future multi-use path’s (MUP’s) planned for new
developments?
Rob – The Region is currently designing a roundabout at Trulls and Bloor
which will help realign the intersection, help reduce speed, reduce fatal and
injurious collisions, and incorporate MUPs which will get cyclists off the
roadway and help them navigate the intersection. As part of our secondary
plan development, when we have arterial roads such as Trulls and Bloor,
MUP’s are the default for active transportation infrastructure implementation.
Lots of complexity being added to what is a legacy or older active
transportation network. For instance, Trulls which has bike lanes now per our
current development policy, would not have in-road cycling facilities because
the speeds and volumes are too high. In the long-term perspective, it takes a
lot of time and money, but the intent would be to shift these in-road facilities
to off-road facilities. There is lots to look forward to, particularly in the
Courtice area, in the next few years as we develop.
3.8 Bike Racks at Garnet B. Rickard Recreation Complex (Richard)
Richard – There are only a couple of little circular “bike racks” at the
southeast side of the Rickard. More bike racks are needed in the right
places, such as at the front entrance. The farmer’s market is there on
Fridays and there really isn’t anywhere safe to lock up your bike. Recreation
centers like the Rickard should get priority for the installation of public bike
racks.
Jim – Agrees with Richard’s comments regarding the municipal community
centers and would also like to see more bike racks when new shopping
centers are developed. He was assured by municipal staff at a public
meeting that bike lanes and bike racks would be put in at the new shopping
center at Trulls and Highway 2, but lanes were never put in.
Rob – He is not a planner, so he isn’t aware of specifics, but believes that in
modern standards for approvals of site plan applications that there is a
requirement to have a designated number of biking spaces or racks. In a lot
of older developments within Clarington that wasn’t a consideration at the
time and there’s nothing necessarily to force those businesses to include
these facilities unless they do a redevelopment. If there are concerns with
municipal facilities, a customer service request can be submitted directly to
Community Services who oversees these facilities, and they can respond.
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Page 10 | 10
3.9 Active Transportation Master Plan Update (ATMP) (Rob)
Rob – Due to staff losses at the municipality as well as with the consultants,
there has not been too much progression on the ATMP. They are hoping to
have a draft completed for a corporate review at the end of September.
There should be more to speak to at the December meeting as at that point
they should be finalizing the ATMP to be submitted to Council.
4 OTHER BUSINESS
Richard – Several months ago he contacted the municipality to request a warning
sign for the court where his autistic grandson lives. He hasn’t had a response from
the municipality, and he believes that this falls under active transportation and would
like to know if it’s something that could be put on the agenda.
Rob – Suggested that Richard should submit his request through the customer
service portal and if he doesn’t receive a timely response, he could possibly follow
up with Slav.
Councillor Elhajjeh – Asked Richard to resend his email to the Councillor that he
originally sent his request to, and to copy him so that he can look into it and get a
better response.
5 NEXT MEETING
Thursday December 12, 2024
6 ADJOURNMENT
Motion that the meeting be adjourned at 9:04 p.m.
Moved by Ron Hooper, seconded by Lori Moore.
CARRIED
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2563.
Clarington Diversity Advisory Committee
Minutes – Sept. 12, 2024
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Join the meeting now
Meeting ID: 241 379 956 663
Passcode: Crdbfd
Present: Vincent Wong
Tenzin Shomar
Pranay Gunti
Ron Hooper
Dione Valentine
Bev Neblett
Rochelle Thomas
Councillor Anderson
Regrets: Lauren Reyes-Grange
Joe Solway
Absent: Aaliyah Ruddock
Also Present: Pinder DaSilva, Municipality of Clarington
Donnalee Smith, CLMA
1. Call to Order: Meeting called to order at 7:01 pm
2. Land Acknowledgement
Land Acknowledgement read by T. Shomar
The Municipality of Clarington is situated within the traditional and treaty territory of
the Mississaugas and Chippewas of the Anishinabeg, known today as the Williams
Treaties First Nations. Our work on these lands acknowledges their that resilience
and their longstanding contributions to the area now known as the Municipality of
Clarington.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Review and approval of Agenda
Moved by R. Thomas; seconded by V. Wong
That the agenda for Sept. 12, 2024, be approved.
Carried
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5. Adoption of Minutes
Moved by R. Hooper, seconded by B. Neblett
That the meeting minutes for June 13, 2024, and August 12, 2024, be approved.
Carried
6. Guest Speaker – DRPS – Staff Sergeant Dena Peden introduced members of the
DRPS team:
• Fiona Phillips -A/Sgt – Equity and Inclusion Division
• Angela Adu - Supervisor Talent Management, Human Resources
• Katie Berti - Recruiting Supervisor, Human Resources
• Cst Aadil Chohan - Recruiting Unit, Human Resources
• D/Sgt David Palmer - Criminal Investigative Bureau
DRPS staff presented on hiring and recruitment processes, outreach and
network support for marginalized individuals in our community
Recently have seen a shift whereby the need to hire is still quite high but there
has been a significant decrease in the number of applications being received –
used to receive around 1,500 applications/year but now see around 500-6—
applications annually.
DRPS hires within 2 streams – Sworn/officer positions and Civilian positions
Sworn positions - usually run 3-4 classes per year hire and hire 15-20
people/class
Have experienced a major increase in civilian hires (911, administrative roles, IT,
Forensics, summer students etc.)
Made great efforts to make recruitment process more inclusive – questions are
more inclusive, no longer need first aid, can do shuttle run more than once, can
select a psychologist of their own choosing (there are 6 psychologists to choose
from). Also doing a lot of work to provide support to those who weren’t
successful to help them for the next round.
Hosted their 8th annual Women’s Symposium and recruited a number of
individuals from the symposium
New initiatives – civilians and sworn members act as mentors to attract
marginalized candidates. Hoping that formalizing the support from an early part
of the process will help increase and diversify recruitment
Recently hired consultant to assess internal progression/promotion process.
Now moving towards a weighted promotional process based on merit.
Internal Support Network (ISN) is a new initiative that is still in the infancy stage
but has strong support from leaders to create a strong internal support network.
Starting with a Black ISN and Women’s ISN as they are both areas of priority
Self-disclosure demographic survey that all applicants are able to fill out which
is helping to increase their knowledge around applicant demographics.
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Black police officer recruitment is growing slowly; still a lot of stigmas around
policing within the Black community but slowly making progress
7. Racist Graffiti at Newcastle Pickleball Court
Nothing has been solved yet. T. Shomar shared that there has certainly seen a rise of
incidents such as these in Clarington which is unfortunate. Highlights why
committees such as the Diversity Advisory Committee exist.
Members asked if the committee would be permitted to issue a statement, if this
was to happen again. P. DaSilva explained likely will need a motion to make the
formal statement and instead could look into issuing a quote from the Chair of CDAC
or CABRTF that can be included within the Mayor’s statement.
8. CDAC Membership Discussion
CDAC member has missed 3 meetings in a row and has not responded to any
communication requests from P. DaSilva in quite a few months. The Committee
would like to put a motion forward to remove the member and recruit a new
member to join the committee.
Councillor Anderson was present for the meeting and will pull the Motion for the
Sept. 23rd Council meeting.
Moved by D. Valentine; seconded by R. Thomas
In accordance with Section 5.9 of the Clarington Diversity Advisory Committee
Terms of Reference, the committee requests that Council remove committee
member, A. Ruddock, from CDAC due to missing 3 consecutive meetings
without any communication with CDAC staff liaison or CDAC Chair.
9. Additional Rainbow Crosswalk initiative
P. DaSilva shared that there have been conversations with some Council and
community members about adding another Rainbow Crosswalks in Clarington in
2025.
Committee members agreed on the initiative and wanted reassurance that the
community would be engaged/consulted in finding the right location. P. DaSilva
indicated she would work with the Comm’s team to ensure community engagement.
Moved by B. Neblett; seconded V. Wong
That Council endorses and directs staff to explore the cost and process for an
additional Rainbow Crosswalk to be implemented in Clarington in 2025.
Carried
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10. Quite Space Design – SBRC
Feedback has already been provided by P. DaSilva and the Accessibility Coordinator
as the deadline had passed prior to this meeting.
11. Council Update
A motion to Regional Council asking DRPS to set up an anti-hate crime unit
given that all kinds of anti-racism hate is on the rise and it is seeping into our
community. This is a topic that needs to be taken very seriously and requires
DRPS attention.
Asked if it is possible to change the process of Council selecting new members
to CDAC to ensure knowledgeable and passionate individuals are selected. P.
DaSilva explained that there was a different process followed recently by CDAC
when selecting and appointing the latest CABRTF member.
This process will be provided to Council the next time they are selecting a new
CDAC member – includes a skills matrix and a summary of gaps that may exist
for the current committee.
Asked if it’s possible to have staff guest speakers who can come in quarterly and
provide some information on some of the initiatives that the organizations are
working on.
Committee members also thought it would be interesting to have different staff
come in and speak. P. DaSilva advised she will check in with the different
departments and provide an update at the next meeting.
Other options:
Allison Hector-Alexander, Director of Diversity, at the Region as a guest speaker
– what is the Region doing regarding D&I and how does it align with what the
municipalities are doing?
CDCD (Settlement agency for Durham Region) to present some of the trends
happening with newcomers.
12. Community updates
Capstone Project – P. DaSilva is working with the Accessibility Coordinator and
students from Ontario Tech on a Capstone Project -looking at the community
services process for collecting feedback on programs and services, including the
accessibility and inclusivity of the programs and services.
September 30th is National Truth & Reconciliation Day. P. DaSilva shared the
activities that Clarington will be involved in:
• September 21st – opening of new outdoor amenities at South Courtice Arena.
IDEA and Accessibility will have a table there, including opportunity for the
public to tie an orange ribbon on a fence to honour and remember the
Survivors of and those who didn’t return from residential schools. This
initiative will run from Sept 21-30.
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• September 23rd – due to the construction at the Cenotaph, the flagpole is still
not available to raise Every Child Matters flag. We will take a picture with
Council members and staff before the start of the September 23rd Council
meeting.
• September 26th – training opportunity for staff through Woodland Cultural
Centre on Truth and Reconciliation Commission.
• September 30th – Clarington is supporting and participating in the City of
Pickering TRC event.
• September 30th – Clarington will freeze all social media posts and only post
items related to TRC for the day.
Social Media Campaign
• The planning is underway. The Videography consultants have been meeting
with a number of residents and staff who had expressed an interest to be in
the campaign.
• Next step is a meeting with them to finalize the story board and narrative. The
goal is to launch sometime in November.
Social Media Terms of Use
• P. DaSilva will send out the new Social Media Terms of Use once it is finalized
by Comm’s team. The intention is to have a tiered approach to dealing with
individuals who engage with Clarington social media in a racist,
discriminatory and/or derogatory way.
13. ABR Task Force Update
New Task Force member attended and participated in the meeting
DRPS presented on their anti-hate work they are doing
14. Other Business
P. Gunti shared that there will be a Garba festival this Saturday and Sunday and he
will send out the flyer via email to the committee members in case they are
interested in attending.
Members discussed the option to change the October meeting date from October
10th to 17th to accommodate more members being able to attend.
Moved by D. Valentine, seconded by L. Reyes-Grange
That the October CDAC meeting be moved from October 10th to October 17th (hybrid).
Moved by R. Hooper; seconded by D. Valentine
That the Diversity Advisory Committee meeting be adjourned at 8:56 pm.
Carried
Next Meeting October 17, 2024, at 7 pm via Teams/Hybrid
Page 137
Municipality of Clarington
Council
Date: September 23, 2024
Moved By: Councillor Anderson
Seconded By: Councillor Rang
Whereas The Clarington Diversity Advisory Committee (CDAC) has recommended an
additional Rainbow Crosswalk be implemented in Clarington in 2025.
Therefore be it resolved that Council endorses the recommendation of the CDAC and
directs staff to explore the cost and process for installing an additional rainbow
crosswalk in 2025 and report back to Council; and
That all interested parties be notified of Council’s decision.
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Municipality of Clarington
Council
Date: September 23, 2024
Moved By: Councillor Anderson
Seconded By:
Whereas Section 5.9 of the Clarington Diversity Advisory Committee (CDAC) Terms of
Reference states that “If a member is absent for three consecutive meetings, the
Committee, by resolution, may request that Council remove the Member, including a
Member of Council, from the Committee;” and
Whereas CDAC member A. Ruddock has been absent for three consecutive meetings
without any communication with the CDAC Staff Liaison or Chair; and
Whereas the CDAC has passed a motion to request Council to remove A. Ruddock
from the committee
Therefore be it resolved that A. Ruddock be removed from the Clarington Diversity
Advisory Committee and the vacancy be advertised , and
That all interested parties be notified of Council’s decision.
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Clarington Accessibility Advisory Committee Minutes
Wednesday June 19, 2024 6:30 p.m.
Hybrid Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext 2131
Present: Lesley Scherer (Chair)
Keith Brettell
Sanja Wirch
Hawa Mire (6:45-7:36pm)
Barbara Henn
Allison Speight
Also Present: Jeannette Whynot – Accessibility Coordinator
Regrets:
Beatrice Kraayenhof
Sheikh Hossain
Councillor Corinna Traill
The meeting called to order at 6:30 p.m.
1. Land Acknowledgement Statement
Lesley Scherer shared the Land Acknowledgement Statement.
2. Declarations of Interest
No declarations
3. Approval of April 24, 2024 Meeting Minutes
Moved by Keith Brettell, seconded by Sanja Wirch
That the April 24, 2024 meeting minutes be approved as presented.
Carried
4. Introduction of New Committee Members
Lesley welcomed Barbara and Allison to the Committee. All committee members took turns
introducing themselves.
5. Nomination for 2024 Accessibility Award
Jeannette shared that the Region of Durham is requesting nominations for the 2024
accessibility awards. Each lower-tier municipality in the region can nominate one business,
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organization or individual for the award. Committee members were asked to share their
nominations.
Lesley nominated Newcastle Village Dentistry because of their recent renovation that included
an accessible ramp into the building. The committee discussed whether the inside of the
building is also accessible to people with disabilities. No one from the committee had been
inside the building and there was no additional accessibility information on their website.
Keith nominated Canadian Tire Bowmanville for their exceptional customer service. Keith
noted that he’s received exceptional customer service that still maintains his dignity and
respect as person with disability.
After a brief discussion, the committee mutually agreed to nominate Canadian Tire
Bowmanville for the award. Jeannette advised that she will submit the nomination form on
behalf of the committee. Additionally, she will share more information about the event date
once available. Members also discussed that they would try to visit Newcastle Village Dentistry
to see if the inside is also accessible to people with disabilities, with the goal that they may be
discussed for the award next year.
6. Grant Application Support
2025-2026 National AccessAbility Week Funding
Jeannette shared that there is a grant opportunity to support future National AccessAbility
Week programming and that she is currently exploring ideas with Autism Home Base.
Although the project idea is still being developed, the Committee mutually agreed that they
were supportive of a grant application with Autism Home Base.
2024 Enabling Accessibility Fund – Small Component
Jeannette provided an overview of the 2024 Enabling Accessibility Fund (EAF) Small
Component Grant that is currently accepting applications. The Committee was provided with
several project ideas and after a brief discussion the following motion was made and passed.
Moved by Keith Brettrell, seconded by Sandra Wirch,
That that Clarington Accessibility Advisory Committee supports Clarington’s 2024 EAF
application for the purchase and installation of adjustable height workstations and ergonomic
chairs to enhance employment opportunities for people with disabilities in Clarington.
Carried
7. Facility Design Standards – Update
Jeannette shared with the committee that the Municipality’s Facility Design Standards are in
the process of being branded and will be brought to Council for approval in September. An
overview of the types of items covered in the guide was provided and a brief discussion
occurred. Previous AAC members had provided feedback on the guidelines and were
supportive of the content. Committee members were advised that it is designed to be a
reference document for professionals, and not a guide for residents. Ensuring the content is
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accessible and easy to understand have been priorities. Additionally, the committee was
advised that it has been designed to be a living document, where additions and amendments
can be made when necessary.
Moved by Keith Brettell, seconded by Allison Speight,
That the Accessibility Advisory Committee supports the draft Facility Design Standards and
recommends that Council approve the document for use in Municipal Facilities.
Carried
8. Proposed changes to the Design of Public Spaces Standard
Jeannette shared with the committee that the Government of Ontario recently released the
recommendations made by the review committee for the Design of Public Spaces Standard. A
brief overview of some changes was shared, and committee members were encouraged to
review their recommendations and submit their own feedback before August 29th. Jeannette
will email committee members a link to the proposed changes and explain how they can
submit feedback.
9. National AccessAbility Week 2024 Review
A summary of National AccessAbility Week activities was given to the Committee. Successes
were highlighted and areas for improvement were identified by Jeannette. Committee
members noted that they did not see very many of the social media posts during the week.
Jeannette thanked members for that feedback and would relay it to the Communications
Team.
10. Other Business
No other business was discussed.
11. Next Meeting
TBD/ Jeannette to send out potential dates - hybrid format.
12. Adjournment
Moved by Keith Brettell, seconded by Allison Speight
That the meeting be adjourned.
Carried
Meeting was adjourned at 8:02pm.
Page 142
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The Corporation of the Municipality of Clarington
By-law 2024-041
Being a by-law to designate the property known for municipal purposes as 127 Church
Street North, Orono, Municipality of Clarington as a property of historic or architectural
value or interest under the Ontario Heritage Act, R. S. O. 1990, Chapter O.18;
Whereas the Ontario Heritage Act, R. S. O., 1990, c.O. 18 authorizes the Council of the
Municipality to enact by- laws to designate properties to be of historic or architectural
value or interest for the purposes of the Act; and
Whereas the Council of the Corporation of the Municipality of Clarington has caused to
be served upon the owner of the property known for municipal purposes at 127 Church
Street North, Orono and upon the Ontario Heritage Foundation, Notice of Intention to
Designate the aforesaid real property and has caused such Notice of Intention to be
published in the Orono Times, a newspaper and the municipal website having general
circulation in the area of the designation on June 5, 2024 ; and
Whereas the reasons for the designation of the aforesaid property under the Ontario
Heritage Act are contained in Schedule "A" attached to and forming part of this by-law;
and
Whereas the Clarington Heritage Committee has recommended that the property known
for municipal purposes as 127 Church Street North, Orono, be designated as a property
of historic or architectural value or interest under the Ontario Heritage Act; and
Whereas no notice of objection to the proposed designation was served upon the
Municipal Clerk within the period prescribed by the Ontario Heritage Act;
Now Therefore the Council of the Corporation of The Municipality of Clarington hereby
enacts as follows:
1. The property known for municipal purposes at 127 Church Street North, Orono
which is more particularly described in Schedule "B" which is attached to and
forms part of this by- law, is hereby designated as a property which has historic or
architectural value or interest under Section 29 of the Ontario Heritage Act, R. S.
O. 1990, c. O. 18.
2. The Solicitor for the Municipality of Clarington is hereby authorized to cause a
copy of this by-law to be registered against the title to the property described in
Schedule "B" hereto.
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3. The Municipal Clerk is hereby authorized to cause a copy of this by-law to be
served upon the owner of the property described in Schedule "B" hereto and on
the Ontario Heritage Foundation. The Municipal Clerk also is authorized to cause
notice of the passing of this by-law to be published in the Orono Times, a
newspaper and the municipal website having general circulation in the area of the
designation.
Passed in Open Council this 23rd day September, 2024.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
Written approval of this by-law was given by Mayoral Decision MDE-2024-007 dated
September 23, 2024.
Page 144
Schedule 'A'
To By-law 2024- 040
Statement of Significance and List of Character Defining Features
127 Church Street North, currently Orono Library, is located on a large lot on the corner
of Church Street North and Centreview Street in Orono. The property consists of a two-
storey residential structure that was built in 1882 with a one-and-a-half addition on the
south side. It was recently home to the Orono Mill Stone, a piece of record of the only
mill in Orono in the 1850s.
Physical/Design Value
127 Church Street North, Orono is a fine example of Italianate residences in Clarington.
The two-storey red brick structure is typical of the Italianate style through its massing
and rich ornamentation. Details include the usage of a 1/3 running bond brickwork
pattern, the pencil-lined mortar between the bricks, a low-pitched roof, single bracketed
eaves, arched windows crested with cement scroll with label stops and an elaborate
enclosed entranceway with railing and decorative pillars.127 Church Street North ,
Orono displays a high degree of craftsmanship and artistic value through its decorative
finishes.
Historical/Associative Value
The building holds a unique place in history, having been built under the ownership of
John Waddell, a prominent figure in Orono. Mr. Waddell, a major employer, founded the
Orono Furniture Factory in 1868 and was half-owner of the Orono Cheese Factor, which
was built in 1874. He also owned the North American Hotel, which was situated on the
corner of Main Street and Centre Street for a period of time. The building was the home
of his two children, Mary and Roddock. Mary Waddell was the first woman appointe d to
the mathematics staff at the University of Toronto. She entered Osgoode Hall in 1921
and was called to the Bar at Osgoode Hall in 1924. Mary Waddell was the only female
to be both a lawyer and a faculty member in mathematics at the University of Toron to at
that time. She was the first Canadian woman to join the American Mathematical
Association. Roddock Waddell was a practicing lawyer who set up his practice in Orono
in the 1930s. He was also known as an active member of several local boards.
Since 1969, the property has been under the ownership of the Clarke Public Library
Board. It served as the Clarke Museum until 1985, preserving and showcasing the local
history. Today, it stands as the Orono Library, a hub of knowledge and community
engagement.
Contextual Value
The property ground contains mature trees framing the building, including black locust,
black walnut, and a large Copper Beech tree on the west lawn in front of the building.
These may have been planted before the structure was constructed.
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The lawns within the property premises provide the only park-like setting space within
the downtown core of Orono. 127 Church Street North, Orono maintains and supports
the historical character of the downtown core of Orono.
The property’s historical architectural style, setback, massing, placement and park-like
setting contribute to the historical character of downtown. It is perceived as a local
landmark and a hub of community life.
Description of Heritage Attributes
127 Church Street North, Orono is a fine example of Italianate residences. The property
contains the following heritage attributes that reflect this value:
Two-storey Italianate style residence
Façade with 1/3 running bond and pencil-lined mortar between the bricks
Low-pitched roof
Eaves with decorative brackets
Two over two and smaller arched windows with cement scroll with label stops
Angled three-sided bays
Raised porch with wooden floor and four elaborate wooden posts
Enclosed entranceway with glass panels and wooden panels, top railing,
decorative brackets, ornate pillars and wooden door
127 Church Street North, Orono was constructed under the ownership of John Waddell,
a major employer in Orono, in the 1860s. The property contains the following heritage
attributes that reflect this value:
Two-storey Italianate style residence
127 Church Street North, Orono maintains and supports the historical character of
downtown Orono. The property contains the following heritage attributes that reflect this
value:
Two-storey Italianate style residence
Structure placement, orientation and setback on the property
Park-like setting with mature trees
Other Heritage Attributes
The Orono Mill Stone
Page 146
Schedule 'B'
To By-law 2024- 040
Legal Description:
LT 1 BLK N (LT 28 CON 5 CLARKE) PL VILLAGE OF ORONO CLARKE; LT 2 BLK N
(LT 28 CON 5 CLARKE) PL VILLAGE OF ORONO CLARKE; LT 3 BLK N (LT 28 CON
5 CLARKE) PL VILLAGE OF ORONO CLARKE; CLARINGTON
PIN 26684-0160
Page 147
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Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2024-041
Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of
Clarington for ZBA2024-0007;
Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. Schedule ‘1’ to By-law 84-63, as amended, is hereby further amended by
changing the zone designation from “Agricultural Exception (A-1) Zone” to
“Agricultural Exception (A-96) Zone”, and from “Agricultural Exception (A-1)
Zone” to “Agricultural Exception (A-97) Zone” as illustrated on the attached
Schedule ‘A’ hereto.
2. Notwithstanding the Height (Maximum) and the Total Accessory Floor Area of
Section 3.1.c), the lands zoned A-96 on the Schedules to this By-law may have
for Accessory Structures and Accessory Buildings:
a) Height (Maximum) of Accessory Structures and Accessory Buildings
6 metres
b) Maximum Total Accessory Floor Area of all Accessory Structures and
Accessory Buildings 325 square metres
3. Notwithstanding Section 6.1 and 6.3 c iii), the lands zoned A -97 on the
Schedules to this By-law may only be used for the Non-Residential Uses set
out in Section 6.4.1 b. in accordance with the following regulations:
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a. Non-residential buildings existing prior to July 25, 2024, may not house
livestock.
4. Schedule ‘A’ attached hereto shall form a part of this By-law.
5. This By-law shall come into effect on the date of the passing hereof, subject to
the provisions of Section 24(2) and 34 of the Planning Act.
Passed in Open Council this 23rd day September, 2024.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
Written approval of this by-law was given by Mayoral Decision MDE-2024-007 dated
September 23, 2024.
Page 149
041 23rd September
Page 150
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Report To: Council
From: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Date: September 23, 2024
Memo #: Memo-005-24
Re: Delegation of Authority By-law – Court Matters
At the General Government Committee meeting of September 9, 2024, a resolution was
adopted to refer Report LGS-026-24 back to Staff to provide further elaboration on the
rationale for inclusion of Court Matters in the draft Delegation of Authority By-law.
Court matters like those included in the draft by-law are routinely delegated to legal staff in
other municipalities. The draft by-law includes eight separate items under the banner of
court matters which are reproduced below, together with some additional commentary. As
mentioned at the GGC meeting, some of the items are true delegations of authority from
Council, while others were included as an exercise in transparency.
To commence, defend, or conduct any
proceeding before any court, administrative
tribunal or other decision-making or
advisory body in accordance with
instructions received from Municipal Council
or from officers or employees of the
Municipality having operational
responsibility for the subject matter of such
proceeding.
This item presumes that Council has
already provided direction and instructions
on the court matter, and is simply reflecting
that it would be the responsibility of the
Deputy CAO/Solicitor to carry out those
instructions. This is not a change to the
status quo.
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The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
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To commence, defend, or conduct any
proceeding before any court, administrative
tribunal or other decision-making or
advisory body on the Deputy
CAO/Solicitor’s own initiative where
necessary to protect, preserve or assert the
best legal interests of the Municipal
Corporation until such time as the matter
can be reported to the appropriate
instructing authority for consideration and
direction.
This item is related to litigation matters
other than by-law prosecutions and
provides the flexibility for the Solicitor to
respond where time might be limited. There
is a requirement that all such matters will be
reported to Council at the earliest
opportunity at which time Council could
choose to provide alternative instructions to
the Solicitor.
To commence and conduct appeals of the
decisions of courts, administrative tribunals,
or other decision-making or advisory
bodies; apply for standing; or make
applications for judicial review of decisions;
provided that any such measures
undertaken shall be reported to Council as
soon as reasonably practicable.
This item is a continuation of the previous
item by extending the authority to appeals
and other proceedings to review the
findings of a lower court or tribunal. As with
the previous item, all such matters will be
reported to Council at the earliest
opportunity at which time Council could
choose to provide alternative instructions to
the Solicitor.
To commence, defend, conduct, or settle
any uninsured claim in the Ontario Small
Claims Court on behalf of the Municipality.
This provides authority over Small Claims
Court matters which are of low monetary
value.
To commence, defend, conduct, or appeal
any proceeding originating in the Provincial
Offences Court or an applicable appellate
court.
Authority for legal staff to prosecute POA
matters is derived directly from the Ministry
of the Attorney General and not from
Council. This item was included in the
schedule for transparency, however on
further consideration, it has been removed
from the schedule to avoid any confusion
about the source of this authority. The
Council approved Enforcement Policy
reflects the legal requirement that
prosecutions shall be conducted
independently and not subject to influence
by elected officials.
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The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
To settle uninsured claims (whether or not
asserted in litigation), and authorize
payment or acceptance of payment in
settlement of such claims in an amount not
to exceed $250,000, exclusive of interest,
provided that any action taken under this
authority is subsequently reported to
Council.
This item provides authority to the Solicitor,
with the concurrence of the CAO, to settle
any dispute up to the defined monetary
limit. Included in this item is the expectation
that all such matters will be reported to
Council at the earliest opportunity. It is
assumed that non-monetary concessions
are not a prominent aspect of such claims.
To authorize the payment of any expenses,
disbursements or costs reasonably incurred
by or awarded against the Municipality in
the course of a legal proceeding.
This item presumes a judgement has been
entered against the Municipality, the
payment of which is legally enforceable and
non-discretionary.
To take all steps reasonably necessary or
desirable to enforce orders, decisions,
awards, and judgements made in favour of
the Municipality.
This item provides authority to recover
damages and costs awarded against a
judgement debtor and is a logical and
necessary step in the litigation process.
Respectfully submitted,
________________________
Robert Maciver
Deputy CAO/Solicitor
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If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2024-042
Being a By-law to provide delegations of authority from the Council of the Municipality of
Clarington to Committees and Clarington Municipal Staff.
Whereas Subsection 23.1(1) of the Municipal Act, 2001, as amended, authorizes a
municipality to delegate its powers and duties under the Municipal Act or any other Act
to a person or body, subject to the restrictions set out in the Municipal Act;
And whereas Subsection 270(1)6 of the Municipal Act, 2001, as amended, states that a
municipality shall adopt and maintain policies with respect to the delegation of its
powers and duties;
And whereas Subsection 275(6) of the Municipal Act, 2001, as amended, states that
nothing in this section prevents any person or body exercising any authority of a
municipality that is delegated to the person or body prior to nomination day for the
election of the new council;
And whereas the efficient management of the municipal corporation and the need to
respond to issues in a timely manner require Council to entrust certain powers and
duties to Committees and Staff while concurrently maintaining accountability, which can
be effectively accomplished through the delegation of legislative and administrative
functions;
And whereas, arising out of Report LGS-026-24, the Council of the Municipality of
Clarington has deemed it desirable and efficient to delegate certain powers pursuant to
the provisions of the Municipal Act, 2001 to enhance the efficiency of its decision
making and administrative processes;
Now, therefore, the Council of the Municipality of Clarington enacts as follows:
Short Title
1. The short title of this by-law is the “Delegation of Authority By-law.”
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Definitions
2. In this By-law:
(a) “Administrative Powers” includes all matters required for the management of the
Corporation which includes Staffing and the provision of services.
(b) “Agreement” means a contract, or other legally binding document.
(c) “By-law” means this By-law, as it may be amended from time to time, including
schedules.
(d) “CAO” means the Municipality’s Chief Administrative Officer and the person who
holds that position, or another person designated by Council as described in
Section 229 of the Municipal Act, 2001.
(e) “Chief Building Official” means the Municipality’s Chief Building Official or any
acting or deputy Chief Building Official.
(f) “Council” means the Council of the Municipality of Clarington.
(g) “Deputy CAO/Planning & Infrastructure” means the Municipality’s Deputy
CAO/Planning & Infrastructure, or any acting Deputy CAO/Planning &
Infrastructure.
(h) “Deputy CAO/Public Services” means the Municipality’s Deputy CAO/Public
Services, or any acting Deputy CAO/Public Services.
(i) “Deputy CAO/Solicitor” means the Municipality’s Deputy CAO/Solicitor, or any
acting Deputy CAO/Solicitor.
(j) “Deputy CAO/Treasurer” means the Municipality’s Deputy CAO/Treasurer, where
“Treasurer” meets the definition of “Municipal Treasurer” as set out in Section
286 of the Municipal Act, 2001.
(k) “Deputy Treasurer” means one of the Municipality’s Deputy Treasurer or any
acting Deputy Treasurer.
(l) “Designate” means any individual within the Municipality appointed from time to
time to act on behalf of the appointing person in respect of the exercise of their
delegated authority.
(m)“Head of Department” means a person who is responsible for a Department, and
their delegate(s) or, in the event of organizational changes, another person
designated by Council or the CAO.
(n) “Lease” means a contract by which one conveys real estate, equipment, or
facilities for a specified term, for specified conditions and for a specified rent.
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(o) “Legislative Powers” includes all matters where Council acts in a legislative and
quasi-judicial function, including enacting by-laws, setting policies, and exercising
adjudicative decision-making authority.
(p) “Licence” means an authorization by a regulatory authority.
(q) “Mayor” means the head of Council or, as applicable, the Acting Mayor.
(r) “Municipal Clerk” means the Municipality’s Municipal Clerk or any acting or
Deputy Clerk, or their designate, appointed by Council to perform the duties of
the Clerk described in Section 228 of the Municipal Act, 2001.
(s) “Municipality” means the Corporation of the Municipality of Clarington.
(t) “OLT” means the Ontario Land Tribunal under the Ontario Land Tribunal Act,
2021, or its successor organization.
General
3. For the purpose of subsection 270(1)6 of the Municipal Act, 2001, this By-law
shall satisfy the requirement to adopt and maintain a policy on the delegation of
its powers and duties.
4. Pursuant to subsection 23.2(4) of the Municipal Act, 2001, any legislative powers
delegated within this By-law are expressly of a minor nature having regard to the
number of people, the size of geographic area, and the time period affected by
the exercise of each such power.
General Delegation
5. All delegations of Council powers, duties, and functions shall be listed in
Schedule “A” of this By-law or otherwise affected by by-law or may be authorized
by resolution of Council.
6. Unless a power, duty, or function of Council has been expressly delegated by by-
law or resolution, all the powers, duties and functions of Council remain with
Council.
7. A delegation of power, duty, or function under any by-law or resolution to any
member of Staff shall include a delegation to the CAO and to any member of
Staff selected from time to time by the CAO, or delegate, to act in the capacity of
the delegate in the delegate’s absence.
8. Staff with delegated signing power may use their signature in forms that may be
written, printed, including by electronic means or measures, or otherwise
reproduced.
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9. In exercising any delegated power, the delegate shall ensure the following:
(a) Any expenditure related to the matter shall have been provided for in the
approved year’s budget or otherwise authorized by the Purchasing By-law or
related policies).
(b) The scope of the delegated authority shall not be exceeded by the delegate.
(c) Compliance with all Corporate policies, including those related to insurance
and risk management; and,
(d) The consistent and equitable application of Council policies and guidelines.
Further Delegation
10. Within each row of a table in Appendix 1 to this By-law, the delegated authority
may be exercised by any such person(s) identified. However, the CAO is in effect
the head of all Departments and may intervene, sub-delegate, or exercise any
authority delegated in this By-law, where legally permitted to do so, if done in
writing.
11. Where authority is delegated to a specific Staff member in this By-law, the
authority may be further delegated by the authorized person to staff members
within the applicable department, or division, provided that such delegation is
legally permissible, authorized in writing and does not exceed the authority
delegated by this By-law to the authorized person.
Title Change and Conflicts
12. Where delegations of authority have been assigned to a Staff position, such
authority includes the person temporarily acting in that position.
13. Where a delegation of power, duty or function is to a Staff position that no longer
exists in title, those delegations shall be deemed transferred to the staff person
who is assuming the responsibilities of the obsolete position.
14. The CAO is hereby authorized to resolve any conflict, or ambiguity, regarding the
individual, or individuals, of the Municipality authorized to exercise any
delegation.
Emergency or Special Circumstances
15. In cases of emergency or special circumstances, as determined by the CAO
and/or Mayor, where it is necessary to act within the normal mandate of a
department, but such action is not strictly within the terms of a delegated
authority, a Deputy CAO, in respect of their specific department, may take such
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action as necessary to rectify the situation. Any such action shall be reported
immediately to the CAO, and to Council within a reasonable timeframe.
Inconsistency
16. In the event of any contradiction between this By-law and any other Municipal by-
law, this By-law prevails to the extent of the inconsistency.
Validity of Actions Taken
17. Any variation or revocation of a delegated authority pursuant to this By-law shall
have no effect on the validity of any action taken pursuant to a valid delegation of
authority and occurring before the terms of such delegation were varied or
revoked.
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Severability
18. If a court of competent jurisdiction declares any portion of this By-law to be illegal
or unenforceable, that portion of this By-law shall be considered to be severed
from the balance of the By-law, which shall continue to operate in full force and
effect.
Amendment of Previous By-law
19. By-law 2014-059, the Traffic By-law, Subsection 18.1(1) is amended to delete the
following wording:
“The Director may designate temporary permissive truck routes and
temporary prohibitive no heavy truck routes and may erect official
signs to those effects.”
And replace it with the following wording:
“The Delegation of Authority By-law indicates who may designate
temporary permissive truck routes and temporary prohibitive no heavy
truck routes and may erect official signs to those effects.”
20. By-law 2023-033, the Procedural By-law is amended to delete subsections
7.20.5 and 7.20.6 regarding authority to make minor deletions, additions, or
changes to by-laws.
21. By-law 2010-139, regarding Site Plan Control Agreements, be amended as
follows:
by replacing the words “to the Director of Planning and Development
Services of the Municipality of Clarington” with the words “as indicated in
the Delegation of Authority By-law” in section 7.
by replacing the words “to the Manager of Development Review” with the
words “as indicated in the Delegation of Authority By-law” in section 7.
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Repeal of By-laws
22. The following by-laws are hereby repealed, effective the date of passing of this
by-law:
By-law 2021-005, delegating authority to exercise powers and functions of
Council regarding applications, to the Assessment Review Board.
By-law 2003-031, delegating authority to make appeals to the Assessment
Review Board.
By-law 2016-087, delegating authority to make decisions and hold
meetings related taxes.
By-law 2021-004, delegating authority to make negotiate and execute tax
extensions.
By-law 2005-225, appointing the former Manager of Municipal Law
Enforcement.
By-law 90-193, appointing the head for the Municipal Freedom of
Information and Protection to Privacy Act.
By-law 2020-045, delegating authority to establish retention periods.
By-law 2004-253, and its amendments thereto, regarding the provision of
civil marriages.
By-law 2001-072, and its amendments thereto, regarding authority for
“removal of holding” symbols, temporary use zoning by-law amendments,
and housekeeping by-laws related to the Zoning By-law.
By-law 2011-119 delegating functions related to planning applications.
By-law 92-43 delegating authority to execute agreements related to
conditions of Land Severances.
Effectivity
This by-law shall come into force and effect on the date of passing.
Passed in Open Council this 23rd day September, 2024.
_____________________________________
Adrian Foster, Mayor
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_____________________________________
June Gallagher, Municipal Clerk
Written approval of this by-law was given by Mayoral Decision MDE-2024-007 dated
September 23, 2024.
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Delegation of Authority By-law
Appendix 1
SCHEDULE A (GENERAL) ........................ 8
SCHEDULE B (CAO)................................ 11
SCHEDULE C (PUB) ................................ 14
SCHEDULE D (FSD) ................................ 17
SCHEDULE E (LEG) ................................ 23
SCHEDULE F (PSD)................................. 32
Schedule A (General)
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Agreements –
Acknowledgement
of Status or Term
Head of
Department or
designate
To issue an acknowledgment of the status or term of agreements
to which the Municipality is a party.
Municipal Act, s.
23.1
Agreements –
Confidentiality
Agreements
Head of
Department or
designate
To execute confidentiality agreements Municipal Act, s.
23.1
Recommended by the Deputy
CAO/Solicitor
Agreements – Data Head of
Department or
designate
To execute a data license or a data sharing agreement for the
provision of data of the Municipality to others or for the provision
of data from others to the Municipality.
Municipal Act, s.
23.1
Accompanied by a data sharing
agreement with for and content approved
by the Deputy CAO/Solicitor, and the
CAO
Agreements –
Infrastructure to
Cross
Head of
Department or
designate
To execute agreement with the applicable authority to permit
Municipal infrastructure to cross a railway, provincial highway,
pipeline, hydro-electric power corridor, watercourse,
communication, transmission line or any other infrastructure as
may be required.
Municipal Act, s.
23.1
In a form approved by the Deputy
CAO/Solicitor
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Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Agreements –
Federal and
Provincial –
Programs
Head of
Department or
designate
To execute an agreement with the Federal or Provincial
government, a municipality, agency, institution, utility or
community partner for a Municipal undertaking, program delivery
and administration.
Municipal Act, s.
23.1
Approval of the project or program by
Council and/or monetary obligation
captured in approved budget or in
accordance with the Budget Policy.
Recommended by the Deputy
CAO/Solicitor
Agreements – First
Nations, Metis and
Inuit, or other
interested parties
Head of
Department or
designate
To enter into any consultation agreements First Nations, Metis
and Inuit, or other interested parties with regard to any Municipal
undertaking.
Municipal Act, s.
23.1
In a form approved by the Deputy
CAO/Solicitor
Agreements –
Fulfilled or
Released
Head of
Department or
designate
To deem agreements fulfilled, or release conditions within an
agreement where Municipal conditions have been fulfilled, or the
agreement is no longer required.
Municipal Act, s.
23.1
Recommended by the Deputy
CAO/Solicitor
Agreements –
Supply of Service
or Program to
Municipality
Head of
Department or
designate
To execute an agreement (or subsequent related agreements
required to operationalize the master agreement) with a
government agency or a non-profit agency, for consideration, for
the supply of a service for an approved program of the
Municipality.
Municipal Act, s.
23.1
Approval of the project or program by
Council and/or monetary obligation
captured in approved budget or in
accordance with the budget management
policy. Agreement Reviewed by Risk
Management for certificate of insurance
and recommended by the Deputy
CAO/Solicitor.
Flags and banners Mayor or
Designate
To approve or deny a request and determine the timeframe a flag
may be displayed.
Municipal Act, s.
23.1
Proclamations Mayor’s Office Upon receipt of a request for a proclamation, the request shall be
forwarded to the Mayor’s Office for consideration.
Municipal Act, s.
23.1
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Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Policy –
Occupational
Health and Safety
Mayor and
CAO
To sign the Occupational Health and Safety policy on behalf of the
Municipality.
Occupational Health
and Safety Act
(definition of owner)
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Schedule B (CAO)
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Administration –
Telecom Protocol
CAO and the
Deputy
CAO/Planning
& Infrastructure
That the Radiocommunication and Broadcasting Antenna Systems
Protocol be delegated to the CAO and the Deputy CAO/Planning
and Infrastructure Services.
Municipal Act, s.
23.1 & 23.3(2)
(Administrative)
Agreements –
Construction
CAO or
designate
To execute any development agreements with an area
municipality with respect to the construction of a Municipal
undertaking.
Municipal Act, s.
23.1
Recommended by the Deputy
CAO/Solicitor and the Deputy
CAO/Planning and Infrastructure.
Agreements – Cost
Sharing Agreement
CAO or
designate
To execute an agreement, including a cost sharing agreement with
an area municipality, other government agency, railway or public
utility regarding road construction and/or road maintenance
pursuant to a project or program approved by Council.
Municipal Act, s.
23.1
Approval of the project or program by
Council and/or monetary obligation
captured in approved budget.
Recommended by the Deputy
CAO/Solicitor and the Deputy
CAO/Planning and Infrastructure.
Agreements –
Obtain Funding –
Some Cost
CAO or
designate
To approve, amend, extend, and execute, contribution
agreements, grant agreements, and one time project-based
funding agreements where Clarington is the recipient, provided
that such agreements are consistent with the departmental
mandate and follow the restrictions stated in the “checks and
balances”.
Municipal Act, s.
23.1
(a) in accordance with applicable
Municipal policies;
(b) related to approved departmental
programs and objectives;
(c) within approved budget limits; and
(d) contain appropriate insurance,
termination, workplace safety, and
indemnification provisions satisfactory to
the Deputy CAO/Solicitor.
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Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Agreement –
Obtain Funding –
No Cost
CAO or
Designate
To approve, amend, extend, and execute agreements with the
Federal or Provincial government, a municipality, agency,
institution, utility, or community partner, provided that such
agreements are consistent with the departmental mandate and are
at no cost to the Municipality, with the exception of associated
operational and administrative costs that are within approved
budgets.
Municipal Act, s.
23.1 & 23.3(2)
(Administrative)
Operational and Administrative Costs
must be within approved budgets.
Agreements –
Revenue
Generating
CAO or
Designate
To execute a revenue generating agreement or any agreement
where the Municipality is providing a service to others for a
charge. Special consideration for agreements covered under the
Naming Rights, Sponsorship and Advertising Policy.
Municipal Act, s.
23.1
Recommended by the Deputy
CAO/Solicitor, and provided that the
revenue being generated or charged by
the Municipality does not exceed
$250,000 per annum or prevailing budget
policy limits.
Agreements –
Temporary Sales
Centre and Model
Home Applications
and Agreements
CAO or
designate
To approve all Temporary Sales Centre and Model Homes
Applications and Agreements and further to this the Mayor and
Clerk be authorized to sign the Agreement, prior to, concurrent
with and / or after the issuance of any full, partial, or conditional
Building Permit related to the temporary sales facility structure(s)
and/or Model Homes.
Municipal Act, s.
23.1
Agreement – In a form approved by the
Deputy CAO/Solicitor and Deputy
CAO/Planning & Infrastructure
Council will be advised electronically,
prior to signing the Agreement. The
Deputy CAO, or their designate, may
forward controversial or significant
applications for Council’s consideration
and approval at their discretion.
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Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Budget - Transfers CAO or
Designate
To make budget transfers to effect changes resulting from new or
amended legislation or regulations, additional unforeseen
revenues, accounting standards or rules, program budgeting or to
increase transparency and accountability and to make any
necessary administrative budget re-allocation between program
areas or budget lines to accommodate corporate reorganization or
internal processes and procedures provided the re-allocation has
no net change to the tax rate.
Municipal Act, s.
23.1 & 23.3(2)
(Administrative)
Anything over $200,000 shall be reported
to the appropriate Standing Committee on
at least a quarterly basis.
Claims – under
$250,000
CAO or
Designate
To abandon or write-off all or any portion of a claim or debt in
relation to any uninsured claim having a monetary value not
greater than $250,000 exclusive of interest, provided that any
action taken under this authority is subsequently reported to
Council.
Municipal Act, s.
23.1
Grants –Submit
Applications to
obtain funding
CAO, or
designate
To submit grant applications to provincial and federal
governments, agencies or funds and letters from Council or the
Mayor necessary to apply for grant funding. Includes submission
of reports after grants are received.
Municipal Act, s.
23.1
Related to approved departmental
programs and objectives.
Human Resources
– Union
negotiations
CAO Labour Negotiations Municipal Act, s.
23.1
Human Resources
– Mileage
Reimbursement
CAO, or
designate
To adjust the mileage reimbursement rate as required and in
accordance with the Canada Revenue Agency (CRA) rate.
Municipal Act, s.
23.1
Purchasing -
Vendor
Disqualification
CAO or
designate
To disqualify consultant, contractor or other supplier for a defined
period or for an event-based matter.
Municipal Act, s.
23.1
In accordance with the Purchasing By-law
Subject to the application of any
predefined Council approved criteria and
as Recommended by the relevant Deputy
CAO.
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Schedule C (PUB)
Public Services
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Agreements -
Defibrillator
Program
Deputy CAO
Public Services
or designate of
Community
Services
To approve subsequent renewals of agreements with Lakeridge
Health that pertaining to the renewal of the Lakeridge Health
Public Access Defibrillator Program
Municipal Act, s.
23.1
Agreements –
Adopt-A-Road
Deputy CAO
Public Services
or designate
To enter into agreements with volunteer citizen groups for “Adopt-
A-Road” litter removal programs.
Municipal Act, s.
23.1
Recommended by the Deputy
CAO/Solicitor
Agreements –
Tiered Response
Director of
Emergency &
Fire Services
To determine the medical tiered response model that Clarington
Emergency and Fire Services will follow.
Municipal Act, s.
23.1
Fire Prevention and
Protection Act
Agreements -
Automatic Aid
Director of
Emergency &
Fire Services
To enter into automatic aid agreements to provide or receive initial
or supplemental response to fires, rescues, emergencies as per
the Fire Prevention Act, p.II.
Municipal Act, s.
23.1
Fire Protection
Services
Director of
Emergency &
Fire Services
To provide such fire protection services as it has been determined
in accordance with municipal needs and circumstances Fire
Prevention Act, p.II.
Municipal Act, s.
23.1
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Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Property – Interest
and requests
Deputy CAO
Public Services
or designate
To advise of interest or non-interest in acquiring surplus land
notifications circulated to the Municipality, including authority to
request any partial transfers, easements, or permissions
necessary to maintain current or future Municipal infrastructure or
comments regarding proposed stop up and closure of local roads.
Municipal Act, s.
23.1
Reviewed by all Deputy CAOs
Roads – Access
agreements
Deputy CAO
Public Services
or designate
To execute an agreement for access to and/or from a Municipal
road.
Municipal Act, s.
23.1
Roads – Close -
Dangerous
Situation
Deputy CAO
Public Services
or designate
To temporarily close any highway or any portion of a highway for
any period due to a situation which would endanger traffic and/or
the public.
Municipal Act, s.
23.2(5)
Roads – Close –
Construction
Deputy CAO
Public Services
or designate
To temporarily close any highway or portion thereof for any period
during the construction, repair or improvement initiated by the
Municipality or by a utility company with statutory rights permitting
occupancy on the highway;
Municipal Act, s.
23.2(5)
Roads – Close -
Non-Critical
Deputy CAO
Public Services
or designate
To temporarily close a any highway or any portion of a highway for
a social, recreational, community, athletic, or cinematographic
purpose.
Municipal Act, s.
23.2(5)
Compliance with the Special Events By-
law, including provision of insurance
coverage and security deposit.
Roads – Impose
Conditions
Deputy CAO
Public Services
or designate
To impose conditions on the use of highways. Municipal Act, s.
23.1
Page 169
Page 16 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Roads – Reduced
Loads
Deputy CAO
Public Services
or designate
To establish reduced load periods on Municipal roads. Municipal Act, s.
23.1
Roads - Speed
Limits –
Construction Zones
Deputy CAO
Public Services
or designate
To designate a highway, or a portion of a highway, under the
Municipality’s jurisdiction a construction zone and require that it be
marked with signs in accordance with regulations; and set a lower
rate of speed for motor vehicle driven in the designated
construction zone.
Municipal Act, s.
23.1
Traffic By-law –
Truck Routes
Deputy CAO
Public Services
or designate
To designate temporary permissive truck routes and temporary
prohibitive “no heavy truck routes” and may erect official signs to
those effects as per the Traffic By-law.
Municipal Act, s.
23.1
Traffic By-law –
Permit for heavy
vehicles
Deputy CAO
Public Services
or designate
To issue a permit for the moving of heavy vehicles, loads, objects,
or structures in excess of the dimensional limits set out in Section
92 of the Highway Traffic Act, as may be amended from time to
time, or the weight limits set out in Part VII of the said Act, upon
any highway under the jurisdiction of the Corporation.
Municipal Act, s.
23.1
Trees on Municipal
Property
Deputy CAO
Public Services
or designate
To arrange for, and permit the planting of, trees on Municipal
property, including Municipal rights of way and easements for
underground infrastructure.
Municipal Act, s.
23.1
Municipal Act, s.
23.2(5)3iii
Recommended by Deputy CAO/Planning
and Infrastructure or designate.
Page 170
Page 17 of 45
Schedule D (FSD)
Financial Services
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Borrowing –
Between DC
Reserve Funds
Deputy
CAO/Treasurer
or Designate
To internally borrow, for cash flow purposes, between the
Municipality’s Development Charge Reserve Funds, as required,
to finance the Development Charge portion of Council-approved
growth projects
Municipal Act, s.
23.1
Must be related to a Council-approved
growth project.
Budget Policy
Authorities
Deputy
CAO/Treasurer
Authorities as approved in Council adopted Budget Policy,
including such items as:
• Define current and capital projects and cost centres
• Coordinate and implement financial service level indicators
• Ensure necessary funding is available to finance the
expenditures within the parameters of Council approvals
• Monitor, and where necessary, report on material and non -
material leases and update the calculation of the Municipal debt
and financial obligation limit.
Municipal Act, s.
23.1
Insurance
Contracts
Deputy
CAO/Treasurer
To place or renew contracts for insurance when such contracts
are outside of the general coverage as determined and provided
by the Board of the Durham Municipal Insurance Pool (DMIP) in
accordance with the Subscribers Agreement.
Municipal Act, s.
23.1
Insurance
requirements’
exceptions
Deputy
CAO/Treasurer
To approve exceptions to Municipality’s minimum insurance
requirements as set out and included in by-laws and/or policies
enacted or approved by Council from time to time.
Municipal Act, s.
23.1
Page 171
Page 18 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Loans under the
Tile Drainage Act
Deputy
CAO/Treasurer
To approve loans on behalf of the Municipality pursuant to
Section 3 of the Tile Drainage Act for the purpose of constructing
drainage works on the conditions set out in the “checks and
balances”
Municipal Act, s.
23.1
(a) the amount of monies loaned shall be
in accordance with Section 7 of the Tile
Drainage Act;
(b) approval of the loan shall not result in
an expenditure of Municipal funds;
(c) the amount of the loan to each
individual owner of agricultural land shall
be in accordance with existing Provincial
policies and guidelines and shall not
exceed $50,000.00 in any one fiscal year
or any other amount as may be determined
by the Province of Ontario from time to
time as the maximum amount of the loan
available to an individual in one fiscal year;
(d) the approval of loans shall be subject to
a sufficient unused balance being available
under the by-law authorizing the issuing of
debentures by the Municipality pursuant to
the Tile Drainage Act; and
(e) the approval of loans shall be subject to
funds being made available in the fiscal
year for the purpose of the Tile Drainage
Act.
Reserves -
Consolidate
Discretionary
Reserves
Deputy
CAO/Treasurer
To consolidate discretionary reserves (i.e. for administrative
purposes).
Municipal Act, s.
23.1 & 23.3(2)
(Administrative)
Page 172
Page 19 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Taxes -
Assessment
Review – Appeals
Assessment
Review Board
To exercise certain powers and functions of Council pursuant to
Section 357(1)(d.1) of the Municipal Act regarding every
application for cancellation, reduction, or refund of taxes due to
sickness or extreme poverty. Note: Subsections 357 (6), (7), (8),
(9) and (10) of said Act do not apply to such applications due to
the delegation of authority.
Municipal Act, s.
23.1 and s. 357(11)
Taxes -
Assessment – To
make appeals
Deputy
CAO/Treasurer
or designate
To appeal assessments to the Assessment Review Board on
behalf of the Municipality of Clarington.
Municipal Act, s.
23.1
Page 173
Page 20 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Taxes – Extension
Agreement
Deputy
CAO/Treasurer
or Designate
To negotiate and execute tax extension agreements on behalf of
the Municipality of Clarington, subject to limitations, as per
Section 378 of the Municipal Act, 2001.
Municipal Act, s.
23.1 & s. 386(5)
a. The tax extension agreement must be
requested by and entered into with any
owner of the land, the spouse of any
owner of the land, any mortgagee, any
tenant in occupation of the land or any
person the Treasurer is satisfied has
an interest in the land, in accordance
with Section 378 of the Municipal Act,
2001;
b. The tax extension agreement must be
compliant with the requirements of
Section 378 of the Municipal Act,
2001;
c. The tax extension agreement can only
be entered into after a tax arrears
certificate has been registered, and
before the expiry of the one-year
period; and
d. Conforms to the Collection Policy
guidelines
Taxes – holding
meetings
Deputy
CAO/Treasurer
or designate
To make decisions and hold meetings under the following
subsections of the Municipal Act:
Subsections 356(1) & 356(4) = Division into parcels
Subsections 357(1) & 357(5) = Cancellation, reduction, refund of
taxes
Subsections 358(1) & 358(9) = Overcharges
Subsections 359(1) & 359(3) = Increase of taxes due to any
undercharge caused by an error.
Municipal Act, s.
23.1 & s. 386(5)
Page 174
Page 21 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Revenue – Collect
Accounts
Deputy
CAO/Treasurer
or designate
To extend payment terms on outstanding accounts or collect such
accounts, including referring accounts for collection by agencies
or use of legal proceedings, where it is deemed necessary.
Municipal Act, s.
23.1
In accordance with Budget Policy and/or
Purchasing By-law as applicable.
Revenue – Interest
on Temp Loans for
Capital
Deputy
CAO/Treasurer
To charge interest on temporary loans to external parties to finance
capital projects.
Municipal Act, s.
23.1
In accordance with Budget Policy and/or
Purchasing By-law as applicable.
Increase Project –
Additional Funds
Deputy
CAO/Treasurer
To make capital budget funding adjustments to refinance any capital
project or program to effect changes resulting from new funding
sources.
Municipal Act, s.
23.1
Court Matters –
Small Claims –
Write Off
Deputy
CAO/Treasurer
or designate
To approve the cancellation of accounts and monies owed to the
Municipality for amounts up to the prevailing limit for Small Claims
Court actions.
Municipal Act, s.
23.1
In accordance with Budget Policy and/or
Purchasing By-law as applicable.
Agreements –
Procurement
Delegates as
set out in
Purchasing By-
law
To enter into contracts and agreements procured under the
prevailing Purchasing By-Law.
Municipal Act, s.
23.1
In accordance with Budget Policy and/or
Purchasing By-law as applicable.
Letters of Credit –
Developer
Securities
Deputy
CAO/Treasurer
To approve, accept, and release, letters of credit as security for
performance and payments relating to development agreements.
Municipal Act, s.
23.1
By written recommendation from Planning
and Infrastructure Staff.
Page 175
Page 22 of 45
Page 176
Page 23 of 45
Schedule E (LEG)
Legislative Services
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Agreements –
Confidentiality
Deputy CAO/
Solicitor
To execute confidentiality agreements. Municipal Act, s.
23.1
Agreements –
Boundary Road
Deputy
CAO/Solicitor
To enter into Boundary Road Agreements provided there is
a proportional sharing of costs between adjacent
municipalities.
Municipal Act, s.
23.1
Agreements –
Lease
renewal/extensions
Deputy CAO/
Solicitor or
designate
To execute lease renewal/extension agreements for
community agencies that occupy space in a municipal
facility.
Municipal Act, s.
23.1
Subject to the limitations in Budget Policy and
recommended by the Deputy CAO/Solicitor
Agreements –
Licensing of
Municipal Entities
Deputy CAO/
Solicitor or
designate
To take measures on behalf of the Municipal Corporation to
obtain or maintain copyright, trademark, patent, intellectual
property, and personal property rights or interests.
Municipal Act, s.
23.1
Agreements – Trail
License
Deputy
CAO/Solicitor
To execute agreements with Ontario Power Generation
related to the use of public recreational trails.
Municipal Act, s.
23.1
Agreements –
Parking on Private
Property
Deputy
CAO/Solicitor or
designate
To approve the execution of agreements for parking
enforcement on private property. The delegation also
applies equally to any amendment or termination of such
agreements.
Municipal Act, s.
23.1
In a form approved by the Deputy
CAO/Solicitor
Page 177
Page 24 of 45
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Agreements –
Exchange/Release
FOI information
Deputy
CAO/Solicitor or
designate
To execute an agreement for the exchange or release of
information under the Municipal Freedom of Information and
Protection of Privacy Act.
Municipal Act, s.
23.1
Recommended by the Deputy CAO/Solicitor
Animals - Appoint –
Livestock Valuer
Deputy
CAO/Solicitor or
designate
To appoint or withdraw the appointment, as the case may
be, of municipal investigators (livestock valuers) for the
Municipality as may be required for the purposes of the
Ontario Wildlife Damage Compensation Program as per the
Livestock, Poultry and Honey Bee Protection Act
Livestock, Poultry
and Honey Bee
Protection Act
Animals - Appeals
– Order to Restrain
Hearings
Deputy
CAO/Solicitor or
designate
To adjudicate requests under section 105 of the Municipal
Act, 2001 related to muzzling a dog
Municipal Act, s.
23.1 and 23.5
(Delegations
regarding hearings)
In accordance with the rules outlined in the
Municipal Act, s. 23.5
Animals – Shelter
animals from other
jurisdictions
Deputy
CAO/Solicitor or
designate
To have the discretion to shelter animals from other
jurisdictions/organizations on an adhoc basis, or a longer
term basis, with an agreement.
Municipal Act, s.
23.1
Court Matters –
Commence,
Defend, Conduct
under instructions
Deputy
CAO/Solicitor
To commence, defend, or conduct any proceeding before
any court, administrative tribunal or other decision -making
or advisory body in accordance with instructions received
from Municipal Council or from officers or employees of the
Municipality having operational responsibility for the subject
matter of such proceeding.
Municipal Act, s.
23.1
Page 178
Page 25 of 45
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Court Matters -
Commence,
Defend, Conduct
under own initiative
(Non-POA)
Deputy
CAO/Solicitor
To commence, defend, or conduct any proceeding before
any court, administrative tribunal or other decision -making
or advisory body on the Deputy CAO/Solicitor’s own
initiative where necessary to protect, preserve or assert the
best legal interests of the Municipal Corporation until such
time as the matter can be reported to the appropriate
instructing authority for consideration and direction.
Municipal Act, s.
23.1
Court Matters –
Appeals (Non-POA)
Deputy
CAO/Solicitor
To commence and conduct appeals of the decisions of
courts, administrative tribunals, or other decision-making or
advisory bodies; apply for standing; or make applications for
judicial review of decisions; provided that any such
measures undertaken shall be reported to Council as soon
as reasonably practicable.
Municipal Act, s.
23.1
Court Matters –
Small Claims
Deputy
CAO/Solicitor
To commence, defend, conduct, or settle any uninsured
claim in the Ontario Small Claims Court on behalf of the
Municipality.
Municipal Act, s.
23.1
Court Matters -
Settlement of
Claims under
$250,000
Deputy
CAO/Solicitor
To settle uninsured claims (whether or not asserted in
litigation), and authorize payment or acceptance of payment
in settlement of such claims in an amount not to exceed
$250,000, exclusive of interest, provided that any action
taken under this authority is subsequently reported to
Council.
Municipal Act, s.
23.1
With concurrence of the CAO
Court Matters -
Costs
Deputy
CAO/Solicitor
To authorize the payment of any expenses, disbursements
or costs reasonably incurred by or awarded against the
Municipality in the course of a legal proceeding.
Municipal Act, s.
23.1
Page 179
Page 26 of 45
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Court Matters –
Debt Enforcement
Deputy
CAO/Solicitor
To take all steps reasonably necessary or desirable to
enforce orders, decisions, awards, and judgements made in
favour of the Municipality.
Municipal Act, s.
23.1
Election
Agreements
Municipal Clerk To execute agreements and contracts for the purposes of
securing equipment, facility rentals, purchasing of goods
and other services in order to conduct Municipal and School
Board Elections.
Municipal Act, s.
23.1
Enforcement -
Appoint private
parking
enforcement
officers
Deputy
CAO/Solicitor or
designate
To appoint persons affiliated with private parking authorities,
as per Subsection 15(1) of the Policy Services Act, to
enforce the Clarington Traffic By-law.
Municipal Act, s.
23.1
Governance –
Ombudsman
Deputy
CAO/Solicitor
Designated as the head under the Ombudsman Act of
Ontario s. 1.1(1)(a) 1.1(2)(a).
Section 23.1 of the
Municipal Act
Ombudsman Act, s.
1.1(1)(a)
All reports from the Ombudsman will be
presented to Council at a General
Governance Committee meeting.
Legal Affairs -
Reporting
Deputy
CAO/Solicitor
To report to Municipal Council for the provision of legal
advice and for obtaining instructions and direction touching
upon the legal affairs of the Municipality.
Municipal Act, s.
23.1
Land – Agreement
for Appraisal
Deputy
CAO/Solicitor
To direct the preparation of appraisal reports for the
acquisition, or disposition, of land by either internal, or
external, resources as required and deemed appropriate.
Municipal Act, s.
23.1
All appraisals to be completed by appraisers
who hold the Accredited Appraiser Canadian
Institute (AACI) or Certified Residential
Appraiser (CRA) designations in good
standing with the Appraisal Institute of
Canada.
Page 180
Page 27 of 45
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Land - Agreements
- Encroachment
Deputy
CAO/Solicitor
To approve and execute agreements for the encroachment
of existing buildings onto Municipal land, including land that
is a public highway or unopened road allowance.
And, to execute an agreement to permit the Municipality to
have access to, or to encroach on, land owned by others for
Municipal purposes.
And, to execute an agreement to permit access to, or an
encroachment on, Municipal lands including rights-of-way,
water and sanitary sewerage easements and facilities by
third parties and to release those agreements as required.
Municipal Act, s.
23.1 & 23.2(5)
Land – Agreements
for entry onto land
Deputy
CAO/Solicitor
To approve and execute agreements for temporary
permission to enter onto Municipal land for durations not to
exceed one year.
Municipal Act, s.
23.1
Land –Agreements
for extensions
Deputy
CAO/Solicitor
To approve and execute agreements to extend the closing
date of purchase and sale transactions.
Municipal Act, s.
23.1
Page 181
Page 28 of 45
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Land –Easement
Abandonment
Deputy
CAO/Solicitor
To execute releases or notices of abandonment of
easements owned by the Municipality over lands where
those easements are no longer required for municipal
purposes subject to the checks and balances stated in the
Delegation of Authority By-law.
Municipal Act, s.
23.1
Where the easement was acquired by the
Municipality:
for no consideration, through the
development process or otherwise, there will
be no consideration payable for the release,
with the exception of fees chargeable under
by-law for processing the request.
for consideration, the applicant seeking the
release will pay whatever consideration was
paid by the Municipality in acquiring the
easement, together with the fees chargeable
under by-law for processing the request.
Land –Easements
to 3rd Parties
Deputy
CAO/Solicitor
To convey easements and licences to third parties over
Municipally-owned lands where the easement/licence rights
are minor in nature or are for the purposes of providing a
right of access for public utilities, telecommunications,
municipal services or natural heritage protection purposes
and the easement/licence will not substantially interfere with
municipal purposes.
Municipal Act, s.
23.1
For the purposes of this section, an easement
which is minor in nature will have an
appraised value of $5,000.00 or less.
Land - Agreements
for purchase, sale
or exchange
(Capital Projects)
Deputy
CAO/Solicitor
To approve and execute agreements of purchase and sale
and all transfers for the purchase, sale, or exchange of land,
including easements, for any approved capital project.
Municipal Act, s.
23.1
Page 182
Page 29 of 45
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Land – Execute
documents
Deputy
CAO/Solicitor or
designate
To approve and execute undertakings, certificates,
declarations, and any other documents required for the
completion of any transaction involving the purchase, sale,
or exchange of any interest in land, including any
documents required to be delivered under the applicable
agreement of purchase and sale.
Municipal Act, s.
23.1
The acquisition of land or land interests are
included as part of a project or program
approved by Council, and/or the monetary
obligation captured in approved budget. The
recording of any asset changes and financing
confirmed by the Treasurer.
Land – Release
Option
Deputy
CAO/Solicitor
To release any option to repurchase, notice, agreement or
restrictive covenant in favour of the Municipality, where the
provision in favour of the Municipality has been satisfied,
expired or is no longer required.
Municipal Act, s.
23.1
Land –Sale of
interest Incidental
to subdivision or
condominium
Deputy
CAO/Solicitor
To execute documents related to the conveyance of any
interest in land incidental to a subdivision or condominium
referenced within the subdivision or condominium
agreements, and shall include, but not be limited to, the
conveyance of easements and reserves or the release of or
abandonment of easements.
Municipal Act, s.
23.1
Land –under
$25,000
Deputy
CAO/Solicitor or
designate
To approve and execute agreements for the purchase and
sale of land on behalf of the Municipality provided that the
total consideration or estimate of the purchase and sale
price is reasonable and does not exceed $25,000
Municipal Act, s.
23.1
Land Titles –
Applications
Deputy
CAO/Solicitor
To submit applications under the Land Titles Act or Registry
Act in respect of lands owned by the Municipality.
Municipal Act, s.
23.1
Land Titles –
Municipal Interest
Deputy
CAO/Solicitor
To register any instrument on behalf of the Municipality
against the title to the lands in which the Municipality has an
interest.
Municipal Act, s.
23.1
Page 183
Page 30 of 45
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Licensing – Public
Event Designation
Municipal Clerk To designate a “Public Event” pertaining to a Special
Occasion Permit issued (i.e. an event of municipal
significance) and authority to comment on a Liquor License
Application, as per Section 24(4) of the Regulation 389/91
Liquor License Act.
Municipal Act, s.
23.2(5)2
Based on the following guidelines adopted in
Report CLD-028-12:
• Historical Events (ie, Orono Fair)
• Community Events (ie, an event that will
promote neighbours meeting neighbours)
• Economic Spinoffs (ie, Boots & Hearts,
business grand openings)
• Recognition Events. (ie, Sports Hall of
Fame)
• Raising Funds for Charity or Community
Works (ie, Mayor's Golf Classic)"
Licensing –
Commenting on
Tailgate Events
Municipal Clerk To determine whether it is appropriate to support a Tailgate
Event on Municipal Property.
Municipal Act, s.
23.1
In consultation with applicable Deputy CAOs.
Marriages Municipal Clerk, or
designate
To provide civil marriages, for the Municipality of Clarington,
as per the Marriage Act, and Regulations, in the Clarington
Council Chambers, or otherwise, at the discretion of the
Municipal Clerk.
Municipal Act, s.
23.1
Records
Management -
MFIPPA Head
Municipal Clerk To act as head of the municipality for the purposes of the
Municipal Freedom of Information and Protection to Privacy
Act.
Subsection 3(3) of
MFFIPPA and
Subsection 23.1 of
the Municipal Act
Page 184
Page 31 of 45
Short
Description of
Matter
Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
Records
Management - By-
laws – minor
corrections
Municipal Clerk To make minor deletions, additions, or other administrative
or typographical changes to any by-law to ensure that the
correct and complete implementation of the actions of
Council form the subject matter of the by-law.
Municipal Act, s.
23.1 & 23.3(2)
(Administrative)
If there is a substantive error in an approved
by-law, this is not a reconsideration and Staff
shall bring it to the attention of Council at its
earliest convenience for consideration.
Records
Management - By-
laws – Exhausted
Authority
Municipal Clerk To repeal by-laws that are expired, have been replaced, or
have otherwise ceased in their purpose
Municipal Act, s.
23.1
Consultation with the Deputy CAO/Municipal
Solicitor and (for planning-related by-laws)
Deputy CAO/Planning and Infrastucture.
Records
Management -
Retention Schedule
Municipal Clerk To establish or amend retention periods for all municipal
records in the Records Retention Schedule as per
Subsection 254(1) of the Municipal Act, 2001 (records),
Subsection 255(3) of the Municipal Act, 2001 (retention),
and Subsection 255(2) of the Municipal Act, 2001
(destruction).
Upon the Municipal Clerk being satisfied that the relevant
retention period established has expired, and that no reason
exists for further retention, the Municipal Clerk may order
the records to be destroyed, or to be set aside for
permanent retention in an archival facility designated by the
Municipal Clerk, as per Subsection 255(2) of the Municipal
Act, 2001 (destruction).
Municipal Act, s.
23.1 & 254(1) &
255(3) & 255(2)
Unless minor in nature, proposed revisions to
records classifications to be reviewed by
relevant department Staff and/or Legal
Division prior to approval by the Municipal
Clerk.
Page 185
Page 32 of 45
Schedule F (PSD)
Planning and Infrastructure Services
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Agreements –
Releases
Deputy CAO,
Planning &
Infrastructure
To release agreements where development has not proceeded o
if imposed or required in satisfaction of any condition of approval
under the Planning Act or Condominium Act, in connection with
the development of land.
Municipal Act, s.
23.1
Releases to be in a form as approved by the
Deputy CAO/Solicitor.
Agreements –
Subdivisions,
Condos, Land
Division, Removal
of Part Lot Control,
Site Plans,
Rezoning
Deputy CAO,
Planning &
Infrastructure
To execute agreements imposed, or required, in satisfaction of
any condition of approval under the Planning Act in connection
with the development of land such as subdivisions, plans of
condominium, land divisions, removal of part lot control, site
plans and rezoning.
Municipal Act, s.
23.1
Agreements to be in a form as approved by
the Deputy CAO/Solicitor.
If second signature is required – it would be
Legal Services.
Agreements -
Approve and
execute CIP
agreements
Deputy CAO,
Planning &
Infrastructure
To approve and execute agreements under the Community
Improvement Programs and Section 28 of the Planning Act.
Municipal Act, s.
23.1
Implements CIP program requirements.
Annual reporting to Council.
Agreement - Land
Conveyance –
Parkland
Deputy CAO,
Planning &
Infrastructure
To approve, as a condition of development, the conveyance of
land, cash-in-lieu of conveyance of parkland, or combination
thereof for park or other recreational purposes whichever option,
in the opinion of the Deputy CAO, Planning & Infrastructure, is
appropriate and in compliance with the applicable Official Plan
policies and Municipal policies and by-laws.
Municipal Act, s.
23.1
In accordance with the Parkland and Open
Space Dedication By-law.
Page 186
Page 33 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Agreement - Land
Conveyance –
Highway
Deputy CAO,
Planning &
Infrastructure
or Designate
To request the conveyance of land for a highway widening
and/or for a reserve as a condition of development approval, as
per the Planning Act, subsections 41(7)(a)(1), 41(8)(a)(1) and
41(9)
Municipal Act, s.
23.1
Record in asset management system even if
transaction is non-monetary and consistent
with Planning Act, subsections 41(7)(a)(1),
41(8)(a)(1) and 41(9).
Agreement –
Extension of
Development
Agreements
Deputy CAO,
Planning &
Infrastructure
To execute extension of development agreements where the
agreement is not being altered in a significant way.
Municipal Act, s.
23.1
Agreements to be in a form as approved by
the Deputy CAO/Solicitor.
Agreements –
Minor Variance
Deputy CAO,
Planning &
Infrastructure
or designate
To execute on behalf of the Corporation of the Municipality of
Clarington agreements required to implement the conditions of
approval imposed by the Committee of Adjustment under
Section 45 of the Planning Act.
Planning Act,
Sections 5 & 66
Page 187
Page 34 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Agreements –
Release for non-
Site Plan Control
Deputy CAO,
Planning &
Infrastructure
to approve the release of agreements, including maintenance
and liability agreements and encroachment agreements entered
into as a condition of subdivision, condominium, cash-in-lieu of
parking, demolition control, or zoning approvals, or heritage
agreements, as part of the compliance or enforcement process
subject to the following conditions:
an owner or authorized agent or bona fide purchaser or
authorized agent or mortgagee has requested the release in
writing;
the requirements of the agreement have been fulfilled;
all parties having jurisdiction over the terms or conditions of the
agreement have agreed to its release; and
the applicant for the release agrees to assume a ll costs
associated with the release of this agreement.
Municipal Act, s.
23.1
Agreement –
Sewage System
Management
Agreement with
Region
Deputy CAO,
Planning &
Infrastructure
To execute subsequent renewals of the Sewage System
Management Agreement with the Regional Municipality of
Durham.
Municipal Act, s.
23.1
Agreements - Site
Plan Control
Deputy CAO,
Planning &
Infrastructure
To execute any agreement with the Municipality dealing with
ensuring the provision of any or all of the facilities, works or
matters referred to in Section 41(7)(a) and the maintenance
thereof referred to in Section 41(7)(b) or with the provision and
approval of the plans and drawings pursuant to Section 41(4) of
the Planning Act, as may be required to be made by the owner
of the land with the Municipality as a condition of the approval of
the plans and drawings referred to in Section 41(4) of the
Planning Act R.S.O. 1990, as amended.
Municipal Act, s.
23.1
Page 188
Page 35 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Agreement –
Utilities or
Telecommunicatio
ns for Municipal
Property
Deputy CAO,
Planning &
Infrastructure
To execute an agreement respecting utilities or
telecommunications required to service a Municipal property or
facility.
Municipal Act, s.
23.1
For any agreement outside of the online
application, such additional agreement is to
be reviewed by the Treasurer for billing
arrangements and Recommended by Legal
Services.
Apartments-in-
House Official
Registrar
Deputy CAO,
Planning &
Infrastructure
or designate
To be the Official Registrar for Apartments-in-Houses Municipal Act, s.
23.1
By-laws – Minor
Nature Planning
Deputy CAO,
Planning &
Infrastructure
Arising out of OPA 132, delegation of authority for the following
additional functions, under Section 34 of the Planning Act:
Removal of Holding “H” Symbols.
Temporary Use Zoning By-law Amendments; and
Housekeeping By-laws for the purposes of making clerical or
other changes to assist in the interpretation of a Zoning By-law.
Section 39.2 of the
Planning Act
The Planning Act requires that the Official
Plan provide policies to specify the types of
by-laws that may be delegated. The Planning
Act also provides that the delegation may be
subject to conditions set out by Council, and
that Council may withdraw this authority at
any time through a by-law, including in
anticipation of a by-law for which a final
decision has not yet been made.
The delegation does not:
Alter any notice or public meeting
requirements;
Limit appeal rights; or Change the
requirement for planning decisions to be
consistent with the Provincial Policy
Statement and to conform or not conflict with
provincial plans.
Page 189
Page 36 of 45
Heritage
Conservation
Districts
Deputy CAO,
Planning &
Infrastructure
The following authority with respect to properties that are
designated under Part V of the Ontario Heritage Act:
to receive and issue notices of receipt for heritage permit
applications that are received by the Municipality pursuant to
Section 42 (3) of the Ontario Heritage Act;
to prescribe the required contents of an application under
Section 42(1), pursuant to Section 42(2.2) of the Ontario
Heritage Act;
to enter into agreements with property owners to waive or extend
the 90-day timeline prescribed in Section 42(4),for applications
made under Section 42(1) of the Ontario Heritage Act;
to approve heritage permit applications under Section 42(1) of
the Ontario Heritage Act that meet the definition of an
emergency application;
to approve heritage permit applications under Section 42(1) of
the Ontario Heritage Act which include the following classes of
alterations:
restoration or preservation projects including projects funded
through the Heritage Grant Program for Building Restoration,
alterations to accessory or outbuildings such as changes to
barns, garages, and sheds that meet the requirements of the
applicable heritage conservation district plan or guidelines,
landscape alterations including but not limited to tree removal,
new hard or soft landscaping and new driveways where the
proposed alterations meet the requirements of the applicable
heritage conservation district plan or guidelines,
alterations that do not adversely impact the heritage attributes of
the property or the heritage conservation district and that meet
the requirements of the applicable heritage conservation district
plan or guidelines;
additions that meet both of the following criteria:
Ontario Heritage
Act, s. 42(16)
The authority does not include the authority
to approve applications with conditions. The
authority does not include the power to
refuse an application.
Page 190
Page 37 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
1.the size is less than 30% of the gross floor area of the existing
building; and
2.the proposal meets the heritage conservation district
guidelines or heritage conservation district plan.
additions that do not exceed 50% of the existing gross floor area
that create new residential unit(s) and meet the policies and
guidelines of the applicable heritage conservation district plan;
construction of detached accessory structures that meet the
requirements of the applicable heritage conservation district plan
or guidelines;
demolition of detached accessory structures including barns,
outbuildings, and garages where the demolition does not impact
the cultural heritage value of the property or district and meets
the applicable heritage conservation district plan or guidelines;
demolition of additions where the demolition does not impact the
cultural heritage value of the property or heritage conservation
district and meets the applicable heritage conservation district
plan or guidelines; and
extension or re-issuance of heritage permits previously
considered by the Heritage Committee and issued by Council
where the proposal and the relevant policy framework are
substantially unchanged since the initial approval
Page 191
Page 38 of 45
Heritage
Properties –
Various actions
Deputy CAO,
Planning &
Infrastructure
The following authority with respect to properties designated
under Part IV of the Ontario Heritage Act (OHA):
(a) to issue notices of inclusion in the Register according to
Section 27(5) and (6) of the OHA;
(b) to process notices of objection under Section 27(8) of the
OHA;
(c) to receive notices of intention to demolish non -designated
buildings or structures listed on the Register pursuant to Section
27(9) of the OHA;
(d) to request plans and information pursuant to Section 27(11)
required as part of the 60 days’ notice required under Section
27(9) of the OHA;
(e) to enter into agreements with property owners to waive or
extend the 90-day timeline for issuance of a Notice of Intention
to Designate after the occurrence of a prescribed event, as
described in Ontario Regulation 385/21 –General - Section 1;
(f) to process Notices of Objection under Section 29(6) of the
OHA and ensure consideration by Council within statutory
timelines;
(g) to enter into agreements with property owners to waive or
extend the 120-day statutory timeline for the passage of a
designation by-law under Section 29(8) of the OHA, and as
described in Ontario Regulation385/21 – General - Section 2;
(h) to enter into agreements with property owners to waive or
extend the 90-day timeline prescribed under Sections33(6) and
34 (6), pursuant to Sections 33(7) and 34 (4.3), of the OHA;
(i) to prescribe additional materials and information required for
applications under Sections 33(1) and 34(1),pursuant to Section
33(3) and 34(3) of the OHA;
(j) to receive and issue notices of complete or incomplete
application for heritage permits pursuant to Section 33 and
Section 34 of the OHA;
Ontario Heritage
Act, section 33(15)
Section 33(15) requires consultation with the
Heritage Committee prior to delegation:
The power to consent to alterations to
property under this section may be
delegated by by-law by the council of
a municipality to an employee or
official of the municipality if the council
has established a municipal heritage
committee and has consulted with the
committee prior to delegating the
power.
Page 192
Page 39 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
(k) to approve heritage permit applications under Section 33 of
the OHA that meet the definition of an emergency applicat ion.
Page 193
Page 40 of 45
Heritage – Minor
Alterations
Deputy CAO,
Planning &
Infrastructure
To approve heritage permit applications relating to minor
alterations which include the following classes of alterations:
(i) restoration or preservation projects including projects funded
through the Heritage Grant Program for Building Restoration;
(ii) changes or renovations to additions or outbuildings such as
changes to barns, garages, or modern additions not identified in
the Statement of Reason for Designation or the Statement of
Cultural Heritage Value;
(iii) landscape alterations including but not limited to tree
removal, new hard landscaping, new soft landscaping, and new
driveways where the proposal does not impact the heritage
attributes of the designated property;
(iv) alterations that do not adversely impact or remove the
heritage attributes of a property;
(v) additions that meet both of the following criteria:
1. the size is less than 30 per cent of the gross floor area of the
existing building and,
2. the proposal does not adversely impact the heritage attributes
of the property as defined in the Statement of Cultural Heritage
Value or Statement of Reason for Designation; (vi) additions that
do not exceed 50% of the gross floor area of the existing building
that create new residential unit(s), as defined by the Zoning By-
law as amended, and do not adversely impact the cultural
heritage value or attributes of the property as defined in the
Statement of Cultural Heritage Value;
(vii) construction of detached accessory structures, which do not
impact the heritage attributes of the property;
(viii) demolition of detached accessory structures including
barns, outbuildings, and garages where the demolition does not
impact the cultural heritage value of the property;
Municipal Act, s.
23.1
The authority does not include the authority
to approve applications with conditions. The
authority does not include the power to
refuse an application.
Page 194
Page 41 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
(ix) demolition of additions not identified in the Statement of
Reason for Designation or the Statement of Cultural Heritage
Value; and
(x) extension or re-issuance of heritage permits previously
considered by the Heritage Committee and issued by Council
where the proposal and the relevant policy framework are
substantially unchanged since the initial approval
Heritage - Approve
minor heritage
permits
Deputy CAO,
Planning &
Infrastructure
To issue minor Heritage Permits for alterations and additions, as
described in the Beech Avenue Heritage Conservation District
Plan.
Municipal Act, s.
23.1
Excludes construction of new buildings,
additions to buildings, demolition of all or a
portion of a building, relocation of a building
on a property, relocation of a building outside
of the district, site and park functions at
Clarington Beech Centre and streetscape
improvements.
Requires periodic reporting to Council as
necessary.
Permits - Tree Deputy CAO,
Planning &
Infrastructure
To receive applications and the required fees, and to issue
permits and to attach conditions thereto in accordance with the
Tree By-law
Municipal Act, s.
23.1
Planning
Applications -
Complete
Deputy CAO,
Planning &
Infrastructure
or Designate
To give notice of complete applications to the prescribed
persons and public bodies, in the prescribed manner and
accompanied by the prescribed information; and make the
prescribed information and material available to the public, as
per S. 22(6.4), 34(10.7) and 51(19.4) of the Planning Act.
Municipal Act, s.
23.1
Notice provided to Members of Council
Page 195
Page 42 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Planning –
Applications
Approve -
Condominium
applications
Deputy CAO,
Planning &
Infrastructure
To approve descriptions under the Condominium Act:
1) To endorse public meeting notifications
2) To endorse the Notices of Decision of Council with
respect to draft approval of plans of subdivision / plans of
condominium and to endorse the draft approved plans, subject
to the conditions imposed by Council
3) To endorse the Notices of Decision of Council with
respect to all other Planning Act applications.
S.51,51.1 and 51.2
Planning Act Section
9 of the
Condominium Act
Section 9(10) of the
Condominium Act
and Reg. 544/06 of
the Planning Act
Consistent with approved site plan and
Zoning By-law.
Periodic reporting to Council
Planning
Application - Fees
Deputy CAO,
Planning &
Infrastructure
or Designate
To refund all, or part, of a planning application fee to facilitate the
withdrawal of a Municipal planning application where planning
merits cannot be adequately justified, or to correct an error in the
original fee calculation.
Municipal Act, s.
23.1
Planning
Application –
Municipal
Applicant
Deputy CAO,
Planning &
Infrastructure
or Designate
To prepare and file an application, submission, declaration,
representation and execute any agreement imposed or required
in the satisfaction of any condition of approval under the
Planning Act or the Building Code Act, 1992 in connection with
the development or redevelopment of Municipal property or
building, where the Municipality is the applicant.
Municipal Act, s.
23.1
Project has been approved by Council.
Planning
Applications –
Notice
Deputy CAO,
Planning &
Infrastructure
or Designate
To provide notice that the information and material required
under any application under the Planning Act has either been
provided or not provided and that the application is deemed to
be complete or incomplete, as the case may be, as per S. 22(6.1
), 34(10.4) and 51(19.1) of the Planning Act.
Municipal Act, s.
23.1
Page 196
Page 43 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Planning -
Applications- Part
Lot Control –
Applications and
By-laws
Deputy CAO,
Planning &
Infrastructure
To approve applications, and by-laws, for the removal of part lot
control, as per S. 50 (7) of the Planning Act.
Municipal Act, s.
23.1
Removal of Part Lot Control to be presented
to next Council meeting for adoption.
Periodic reporting to Council
Planning
Applications -
Refuse inactive
Deputy CAO,
Planning &
Infrastructure
or Designate
To refuse an application made under the Planning Act which is
inactive for over one year.
Municipal Act, s.
23.1
Applicant must be notified and provided 60
days to respond with no objection.
Requires periodic reporting to Council.
Planning
Applications -
Subdivision
Applications -
Approve - Plan of
Subdivision
Deputy CAO,
Planning &
Infrastructure
or designate
To approve plans of subdivision under the Planning Act:
1) To endorse public meeting notifications
2) To endorse the Notices of Decision of Council with
respect to draft approval of plans of subdivision / plans of
condominium and to endorse the draft approved plans, subject
to the conditions imposed by Council.
3) To endorse the Notices of Decision of Council with
respect to all other Planning Act applications.
Sections 23.1 to
23.5 of the Municipal
Act
Section 51.2(1) of
the Planning Act
This authority extends only in these matters
in respect of which Council adopted
procedures.
Planning
Applications –
Withdrawals
Deputy CAO,
Planning &
Infrastructure
or designate
To sign for development application withdrawals Municipal Act, s.
23.1
Page 197
Page 44 of 45
Short Description
of Matter Delegate Specific Delegation of Authority Council’s Authority
to Delegate Checks and Balances
Site Plan Control -
Agreements –
Release for Site
Plan Control
Deputy CAO,
Planning &
Infrastructure
To approve the release of agreements, including maintenance
and liability agreements and encroachment agreements entered
into as a condition of site plan control where:
an owner or authorized agent or bona fide purchaser or
authorized agent or mortgagee has requested the release in
writing;
the requirements of the agreement have been fulfilled;
all parties having jurisdiction over the terms or conditions of the
agreement have agreed to the release;
in the case of residential developments governed by site plan
control agreements, all financial securities have been released;
in the case of non-residential developments governed by site
plan control agreements, the release of the agreement is no
earlier than five (5) years following the release of all financial
securities; and
the costs associated with the registration of the release of the
agreement are incurred by the applicant.
Municipal Act, s.
23.1
Site Plan Control
Area
Deputy CAO,
Planning &
Infrastructure
The powers and authority of Council under Section 41 of the
Planning Act, except the authority to define any class or classes
of development as mentioned in Section 41(13)(a)
Municipal Act, s.
23.1
Prior to stamping drawings, written
concurrence will be provided by the Manager
of Development Engineering. This will be
done in consultation with the Director of
Public Works as required.
Page 198
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date: September 23, 2024
From: Melissa Westover, Manager of Communications
Memo #: Memo-006-24
File No.: CAO-003-24 - Name for New Neighbourhood Park at 3301 Middle Road
Re: Resolution #GG-125-24
At the General Government Committee meeting on September 9, 2024, Council referred
Report CAO-003-24 back to Staff to recommend another name for the park at 3301 Middle
Road, Bowmanville.
Given Council’s concerns with including Orchard as part of the park name, Staff have
revisited the list of eligible names that fit within the Park Naming Policy.
Middle Road Park was weighted second of the Staff-suggested names in the ranking portion
of the survey. Upon further review, “Road” is not typically included in parks named after the
road frontage (e.g. Longworth Park on Longworth Avenue). In an effort to align with the
typical park naming convention, staff are recommending Middle Park as the name for
Council endorsement—which was also suggested by the community in the open text box
portion of the survey.
For Council’s information, the other community-submitted names that fell within Clarington’s
Park Naming Policy are as follows:
Apple Orchard Park
Apple Park
Evergreen Park
Maple Park / Maple Tree Park
Meadows Park
Middle Park
Middle Ground Park
Orchard Blossom Park
Orchard East Park
Page 199
(Insert Reference Number if applicable) Page 2
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
Orchard Harvest Park
Pineneedle Park
Whispering Pines Park
Community engagement is a top priority of the Municipality, as identified in the 2024-27
Strategic Plan. Small-scale campaigns like Name Your Park provide a gateway to
connect, inform and inspire residents to get involved and subscribe to our website.
The Name Your Park campaign received a strong engagement response, with nearly
2,000 community members ranking or submitting ideas. Staff are grateful to the residents
who embraced this campaign and will continue to seek opportunities for public
participation for both large- and small-scale projects, as we work to strengthen the
community’s connection to the Municipality through two-way communications.
Melissa Westover, Manager of Communications
Page 200