HomeMy WebLinkAbout05-27-24
Council
Post-Meeting Agenda
Date:May 27, 2024
Time:6:30 p.m.
Location:Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Michelle Chambers,
Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at
mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio/Video Record: The Municipality of Clarington makes an audio and video record of Council
meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be
recording you and will make the recording public by publishing the recording on the Municipality’s
website, www.clarington.net/calendar.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
Pages
1.Call to Order
2.Moment of Reflection
3.Land Acknowledgement Statement
4.Declaration of Interest
5.Announcements
6.Presentations / Delegations
6.1 4.5 Bowmanville Cub Scouts - Update to Council on recent Cub Scout
Activity in the Community
5
*6.2 Regional Chair Henry - Region of Durham Annual Update 7
6.3 Ramesh Jagannathan, Commissioner of Works, and Andrew Evans,
Director of Waste Management Services, Regional Municipality of
Durham - Update on Durham Region's Transition to Extended Producer
Responsibility and Organics Program Changes
19
*6.4 Bob Schickedanz, Far Sight Homes, Jessica Tarr, Gordin and Tarr,
David Bronskill, Goodmans, regarding Report LGS-024-24 - Far Sight
Investments - Acquisition of Former Bowmanville Zoo Property
38
7.Consent Agenda
7.1 Council and Standing Committee Minutes
7.1.1 Minutes of the Regular Council meeting dated April 22, 2024 58
7.1.2 Minutes from the General Government Committee Meeting
dated May 6, 2024
68
7.1.3 Minutes from the Planning and Development Committee
Meeting dated May 13, 2024
79
*7.1.3.1 Correspondence from Linda Gasser and Wendy
Bracken regarding Item 5.6 - Delegation by Linda
Gasser, Regarding Proposal to Increase Durham
York Energy Centre Throughput to 160,000 Tonnes
93
May 27, 2024
Council Agenda
Page 2
Per Year
*7.1.3.2 Correspondence from Steven Cooke, Chair, and
Tenzin Shomar, Vice-Chair, Clarington Public Library
Board regarding Item 6.3 - PDS-018-24 - Intent to
Pursue Heritage Designation for the Property: 127
Church Street North, Orono
133
7.2 Advisory Committee and Local Board Minutes
7.2.1 Minutes of the Newcastle Community Hall Board dated
February 20 and March 19, 2024
134
(Closed minutes from the February 20 and March 19, 2024
meeting are distributed under separate cover)
7.2.2 Minutes of the Clarington Accessibility Advisory Committee
meeting dated March 27 and April 24, 2024
143
*7.2.3 Minutes of the Newcastle Memorial Arena Board meeting dated
April 9 and May 14, 2024
148
(Closed minutes from the April 9 and May 14, 2024 meeting are
distributed under separate cover)
7.2.4 Minutes of the Bowmanville Santa Claus Parade Committee
meeting dated April 10, 2024
152
7.2.5 Minutes of the Clarington Diversity Advisory Committee meeting
dated April 11, 2024
154
7.2.6 Minutes of the Clarington Heritage Committee meeting dated
April 16, 2024
160
*7.2.7 Minutes of the Tyrone Community Hall Board dated April 17 and
May 15, 2024
163
7.2.8 Minutes of the Samuel Wilmot Nature Area Management
Advisory Committee meeting dated April 16, 2024
168
7.2.9 Minutes of the Clarington Agricultural Advisory Committee
meeting dated May 9, 2024
172
7.3 Communications
7.4 Staff Reports and Staff Memos
May 27, 2024
Council Agenda
Page 3
7.5 By-laws
7.5.1 2024-021- Being a by-law to amend the Procedural By-law
2023-033
(Item 6.1 of the General Government Committee Minutes dated
May 6, 2024)
7.5.2 2024-022 - Being a by-law to require a payment of fee for
services
(Item 6.4 of the General Government Committee Minutes dated
May 6, 2024)
7.5.3 2024-023 -Being a By-law to establish, lay out and dedicate
certain lands as public highways in Clarington, to assume
certain streets within the Municipality as public highways and to
name them
(Item 6.5 of the Planning and Development Committee minutes
dated May 13, 2024)
7.5.4 2024-024 - Being a by-law to amend by-law 2009-123, the Sign
By-law for the Corporation of the Municipality of Clarington
(Item 6.6 of the Planning and Development Committee minutes
dated May 13, 2024)
8.Items for Separate Discussion
9.Business Arising from Procedural Notice of Motion
10.Unfinished Business
11.Confidential Items
11.1 Report LGS-024-24 - Far Sight Investments - Acquisition of Former
Bowmanville Zoo Property
(The matter deals with Sections 239(2) (e) and (f) of the Municipal Act)
12.Confirming By-Law
13.Adjournment
May 27, 2024
Council Agenda
Page 4
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Maciver
Date:March 5, 2024 9:10:42 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Community Involvement
Action requested of Council
None
Date of meeting
5/27/2024
Brief summary of the issue or purpose of your delegation.
To update Council on recent Cub Scout activity in the community
Have you been in contact with staff or a member of Council
regarding your matter of interest?
No
Will you be attending this meeting in person or online?
Online
First name:
Everett
Single/Last name
Maciver
Firm/Organization (if applicable)
4.5 Bowmanville Cub Scouts
Address
Town/Hamlet
Bowmanville
Page 5
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
No
I acknowledge that the Procedural By-law Permits 10 minutes
for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 6
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Henry
Date:May 2, 2024 4:45:42 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Durham Region Annual Update
Action requested of Council
n/a
Date of meeting
5/27/2024
Summarize your delegation
Regional Chair Henry would like to provide Council with and annual
update on the Region of Durham
Have you been in contact with staff or a member of Council
regarding your matter of interest?
No
Will you be attending this meeting in person or online?
In person
First name:
John
Single/Last name
Henry
Firm/Organization (if applicable)
Durham Region
Job title (if applicable)
Regional Chair & CEO
Address
Page 7
Town/Hamlet
Whitby
Postal code
Email address:
Phone number
Alternate phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits 10 minutes
for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 8
Regional Chair and CEO, John HenryThe Regional MunicipalityOf Durham1Page 9
2Page 10
3Page 11
4Page 12
5Page 13
6Page 14
7Page 15
8Page 16
9Page 17
Regional Chair and CEO, John HenryThe Regional MunicipalityOf Durham10Page 18
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Jagannathan, Evans
Date:May 21, 2024 12:30:39 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
"Update on Durham Region’s Transition to Extended Producer
Responsibility and Organics Program Changes”
Action requested of Council
Receive the Update
Date of meeting
5/27/2024
Summarize your delegation
Ramesh Jagannathan, Commissioner of Works and Andrew Evans,
Director of Waste Management, for the Regional Municipality of
Durham would like to update Clarington Council on the Region's
upcoming waste management program changes
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Councillor Woo
Report number (if known)
n/a
Correspondence number (if known)
n/a
Will you be attending this meeting in person or online?
Online
First name:
1. Ramesh
Page 19
2. Andrew
Single/Last name
1. Jagannathan
2. Evans
Firm/Organization (if applicable)
1. Region of Durham
2. Region of Durham
Job title (if applicable)
1. Commissioner of Works
2. Director of Waste Management Services
Address
1.
2.
Town/Hamlet
1. Whitby
2. Whitby
Postal code
1.
2.
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
Page 20
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits 10 minutes
for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 21
durham.ca/50years | durham.ca
Update on Durham Region’s
Transition to Extended Producer
Responsibility and Organics Program
Changes
May 27, 2024
Clarington Council
1Page 22
durham.ca
Purpose
To provide local councilors with updates on two key 2024
Waste Management programs:
o Transitioning of responsibility for Blue Box recycling from
municipalities to Producers
o Planned launch of the Enhanced Green Bin program
2Page 23
durham.ca
Blue Box Regulation (Ontario Regulation 391/21)
•Resource Recovery and Circular Economy Act, 2016
o Establishes Extended Producer Responsibility (EPR) for
designated products in Ontario.
o Establishes Resource Productivity and Recovery Authority
(RPRA) –a third-party Registrar and oversight agency.
3Page 24
durham.ca
Blue Box Regulation (Ontario Regulation 391/21) Cont’d
•Regulation transfers responsibility for Blue Box recycling from municipalities to Producers
o Regulation requires producers to take over the Blue Box program –municipalities do not have the option to maintain control.
o Municipalities are no longer financially or operationally responsible for the Blue Box collection, processing or marketing.
o Producers must meet material collection targets.
o Three-year phase-in for all Ontario municipalities (2023-2025)
o All eight Durham Region local area municipalities will transition to the new regulation on July 1, 2024.
o New Blue Box Program will be fully in effect province-wide January 1, 2026.
4Page 25
durham.ca 5
Current
Producers
pay half of
the cost of
Blue Box
Program
After July 1, 2024
Durham Region is a producer in both scenarios due to the paper
materials distributed to residents that could be placed in the Blue Box. Page 26
durham.ca 6
Roles and Responsibilities
Producers will:
•Collect, process and market Blue
Box materials.
•Determine collection schedule,
type (single vs. two-stream),and
container types (carts vs. box)
after January 1, 2026 (no
changes until then).
•Provide Blue Box public
education
•Report data required for RPRA to
assess if program performance
targets are being met.
Page 27
durham.ca
Eligible Sources
7
Continued – Single-family homes,
seasonal residences,multi-residential
buildings.
Added in 2026 -Schools, non-profit
retirement and long-term care
homes,public spaces.
Removed – Business Improvement Areas
(BIAs), industrial, commercial,
institutional sources, waste management
facilities.
Page 28
durham.ca
Eligible Sources (2)
July 1, 2024 – December 31, 2025:
Durham Region is paying for BIAs to
receive Blue Box collection.
Blue Box collection for small
businesses ends December 31, 2025.
Note: ADDED eligible sources not
currently serviced do not become
eligible until January 1,2026.
8Page 29
durham.ca
July 1, 2024, to December 31, 2025
9
•No change for residents as collection
days, accepted materials, two-
stream recycling remain the same.
•Miller Waste and GFL collect Blue
Box materials (under contract with
Circular Materials Ontario (CMO)).
The Region’s contract with these
companies ends on June 30, 2024.
•Collected materials will be divided
into allocations processed by
facilities retained by various PROs.
Page 30
durham.ca
Transition Communication to Residents
Key messages through to December 31, 2025:
•Starting July 1, 2024, the producers of the paper and
packaging collected in the Blue Box are responsible for
collecting,processing and marketing the material.
•Miller Waste and GFL will continue to provide curbside
collection but will be working for a producer organization,
not Durham Region.
•New contractor contact information for resident services
has been confirmed and will be promoted to residents.
10Page 31
durham.ca
Transition Communication to Residents Cont’d
•Producers and their contractors will be responsible for
providing new and replacement Blue Boxes to
residents and following up on any resident concerns
with collection service. All inquiries will be directed to
Miller Waste.
•Additional program changes may take place in 2026.
•The Region will continue to include Blue Box
information in the Waste App and Waste Guide and
be compensated by CMO.
11Page 32
durham.ca
Enhanced Green Bin
•Launches July 1, 2024 for
curbside service.
•Wet Anaerobic Digestion
(AD) technology of Durham
Region’s new organic waste
processing contract allows
additional materials to be
accepted in the Green Bin.
•The Enhanced Green Bin will
now accept diapers, adult
incontinence products,
personal sanitary products,
pet waste and pet litter, and
other materials.
12Page 33
durham.ca
Promotion of Enhanced Green Bin to Residents
•Residents are still required to use 100 per cent compostable Green Bin
liner bags and compostable pet waste bags.
•No limit to the number of Green Bins that can be placed at the curb for
collection.
•Additional Green Bins for
extra capacity will be made
available.
•The Enhanced Green Bin is a
service improvement for
residents to dispose of more
(odourous) material on a
weekly basis and reduce
waste for disposal.
13Page 34
durham.ca
Blue Box Transition Communication Channels and Timelines
•Blue Box transition campaign will run May to mid-August.
•Durham.ca/BlueBox has been updated with transition
messaging.
•Messaging on all digital, radio, television, Regional
e-newsletter and social media channels.
•Stickers will be placed on Blue Boxes with transition
messaging and customer service contact details.
•Durham Region Waste App will distribute key messaging.
•Postcards will be handed out at all spring community events
and Regional Waste Management Facilities (WMFs),
advising residents of upcoming changes.
•Displays at other community events.
14Page 35
durham.ca
Enhanced Green Bin Communication Channels and Timelines
•Green Bin campaign will run June 2024 to the end of
August 2024.
•Advertising channels include digital, radio, television,
Regional e-newsletter, transit, social media advertising and
mobile signs.
•Durham Region Waste App will include campaign
messaging. Updated ‘Know Before You Throw’ material list.
•Durham.ca, Oshawa.ca and Whitby.ca updated to include
new enhanced Green Bin program information.
•Postcard handed out at all spring community events and
Regional WMFs advising residents of upcoming changes.
•Displays at other community events.
15Page 36
durham.ca/50years | durham.ca
@RegionofDurham
Questions?
Ramesh Jagannathan, M.B.A., M.Eng., P.Eng., PTOE
Commissioner, Works
ramesh.jagannathan@durham.ca
Andrew Evans, M.A.Sc., P.Eng.
Director, Waste Management Services
andrew.evans@durham.ca
Page 37
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Schickedanz, Tarr, Bronskill
Date:May 24, 2024 12:40:46 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Acquisition of Former Bowmanville Zoo Property
Action requested of Council
Acknowledge and confirm the agreement reached by all parties with
respect to the parkland dedication for the Far Sight Timber Trails
subdivision in Bowmanville
Date of meeting
5/27/2024
Summarize your delegation
Provide the history and background of the agreement between
Clarington, the Bowmanville Zoo and Far Sight
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Mr. R. Maciver & various planning staff
Report number (if known)
LGS-024-24
Will you be attending this meeting in person or online?
In person
First name:
1. Bob
2. Jessica
3. David
Page 38
Single/Last name
1. Schickedanz
2. Tarr
3. Bronskill
How to pronounce your name:
1. Bob Schickedanz
2. [Blank]
3. [Blank]
Firm/Organization (if applicable)
1. Far Sight Homes
2. Gordin & Tarr
3. Goodmans
Address
2.
3.
Town/Hamlet
1. Gormley
2. Woodbridge
3. Toronto
Postal code
1.
2.
3.
Email address:
1.
2.
3.
Page 39
Phone number
1.
2.
3.
Alternate phone number
1.
2. [Blank]
3. [Blank]
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits 10 minutes
for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 40
TIMBER TRAILS
PARKLAND
1
Municipality of
Clarington
Bowmanville Zoo
Far Sight Homes
Page 41
Draft Plan Approved – September 2010
Total units: 541
Park area: 2.674 ha
2Page 42
Received from Clarington CAO
December 4, 2017
3Page 43
Received from Clarington staff
February 5, 2018
4Page 44
5Page 45
6Page 46
Draft Plan Amendment – September 2018
Total units: 616
Park area: 1.12 ha
Zoo lands added 0.91ha
7Page 47
8Page 48
9Page 49
10Page 50
11Page 51
12Page 52
13Page 53
14
Soccer Field
Size: 120m x 80m
Area: 0.96 ha
Page 54
15Page 55
16Page 56
Draft Plan Approved – September 2010
Total units: 541
Park area: 2.674 ha
17Page 57
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Council Minutes
Date:
Time:
Location:
April 22, 2024
6:30 p.m.
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor C. Traill until 7:54 p.m., Councillor W. Woo, Councillor
M. Zwart
Regrets: Councillor L. Rang
Staff Present: M. Dempster, T. Pinn, C. Salazar, J. Gallagher, M. Chambers
Other Staff Present: S. Allin, J. MacLean, A. Tapp, M. Westover
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 6:33 p.m.
2. Moment of Reflection
Councillor Anderson led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Anderson recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
Page 58
April 22, 2024
Council Minutes
2
6. Presentations / Delegations
Alter the Agenda
Resolution # C-039-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the Agenda be altered to reorder the delegations to the following order:
1. Chris Barnett
2. Robert Webb
3. Scott Waterhouse
4. Scott Waterhouse
5. Bonica Leung
6. Jessica Caldwell
7. Billy Tung
8. Stacey Hawkins
9. Ryan Guetter
Carried
6.1 Chris Barnett, Osler, Hoskin & Harcourt LLP, regarding Item 6.12 - Report
CAO-002-24 - The Perfect Storm - Impact of Provincial Changes on our
Community
Chris Barnett, Osler, Hoskin & Harcourt LLP, was present via electronic means, on
behalf of Southeast Courtice Landowners Group Inc., the South west Courtice
Landowners Group Inc. and the Courtice TOC Landowners Groups Inc., regarding
Item 6.12 - Report CAO-002-24 - The Perfect Storm - Impact of Provincial
Changes on our Community. Chris's delegation is further to the correspondence
submitted on the same matter. C. Barnett's clients are concerned with
Recommendation 3 in the report, which “proposes to pause any development”.
Chris added that this will make it extremely difficult for any developers to assist the
Municipality with Homeowner Pledge. C. Barnett also noted the concerns with the
Report being a late addition and feels there should have been more notice and
consultation. Chris explained that the making of any decisions through the land use
approval process has been constantly changing and extremely challenging.
C. Barnett does not feel the Report captures the full scope of Bill 23. Chris noted
that although there is a potential reduction of parkland as a result of this legislation,
the maximum rate of 5% remains unchanged and most developments can
proceed. C. Barnett stated that all of the members and landowners of the
Southeast Courtice Secondary Plan are meeting the 5% requirement and there
were some areas noted in the report that are being removed but are still being
Page 59
April 22, 2024
Council Minutes
3
allocated to the Municipality as parkland. Chris concluded by asking the Members
of Council to removed Recommendation #3 until further consultation can be
completed.
6.2 Robert Webb, Group Manager - Brookhill North Landowners Group, Webb
and Co. Limited, regarding Item 6.12 - Report CAO-002-24 - The Perfect
Storm - Impact of Provincial Changes on our Community
Robert Webb, Group Manager, Webb and Co. Limited was present on behalf of
Brookhill North Landowners Group, regarding Item 6.12 - Report CAO-002-24 -
The Perfect Storm - Impact of Provincial Changes on our Community. Robert's
delegation is further to the correspondence subm itted on the same matter.
R. Webb requested that Recommendation 3 in the Report be removed and that the
Report be deferred to a later date to allow for more consultation. Robert added that
the parkland for Brookhill North exceeds what is shown on the land development
schedule in the Report.
6.3 Scott Waterhouse, Planning Manager, GHD, regarding Item 6.12 - Report
CAO-002-24 - The Perfect Storm - Impact of Provincial Changes on our
Community
Scott Waterhouse, Planning Manager, GHD, on behalf of the Southeast Courtice
Landowners Group regarding Item 6.12 - Report CAO-002-24 - The Perfect Storm
- Impact of Provincial Changes on our Community. Scott's delegation is further to
the correspondence submitted on the same matter. S. Waterhouse stated that
some of the information in the Report needs to be clarified as it noted that some
developers are requesting some of the parkland be reduced or removed.
S. Waterhouse added that all five applications within this area are providing the
required parkland, which has been done in consultation with Staff. Scott added that
one application is close to approval. S. Waterhouse noted that Figure 5 in the
Report is not accurate and includes land that is not part of the Southeast Courtice
Secondary Plan and does not accurately reflect the parklands being provided.
Scott concluded by requesting a deferral of the Report for further consultation.
6.4 Scott Waterhouse, Planning Manager, GHD, regarding Item 6.12 - Report
CAO-002-24 - The Perfect Storm - Impact of Provincial Changes on our
Community
Scott Waterhouse, Planning Manager, GHD, on behalf of the North Village
Secondary Plan Landowners Group, regarding Item 6.12 - Report CAO-002-24 -
The Perfect Storm - Impact of Provincial Changes on our Community. Scott's
delegation is further to correspondence submitted on the same matter.
S. Waterhouse explained that this Secondary Plan commenced in 2019, was
submitted in June 2023 and is almost complete. Scott added there is also a n
historical agreement dating back to 2012 related to parkland dedication.
S. Waterhouse stated that further Fiscal Impact Assessments are not necessary
and will cause further delays. Scott concluded by requesting the Recommendation
3 be removed and the Report be deferred.
Page 60
April 22, 2024
Council Minutes
4
6.5 Bonica Leung, Tribute Communities, regarding Item 6.12 - Report CAO-002-
24 - The Perfect Storm - Impact of Provincial Changes on our Community
Bonica Leung, Tribute Communities, was present regarding Item 6.12 - Report
CAO-002-24 - The Perfect Storm - Impact of Provincial Changes on our
Community. Bonica's delegation was further to correspondence submitted on the
same matter. B. Leung concurs with the previous delegations. Bonica noted that
Tribute Communities has five active projects, and one is noted in Figure 5 as being
removed, which is not correct. B. Leung asked that Figure 5 be revised and noted
the Tribute Communities has submitted the parkland which aligns with the
Secondary Plan and exceeds the requirements. Bonica requested that the five
projects submitted, which exceed the parkland, continue to be processed. B.
Leung concluded by requesting that Recommendation 3 be removed, and Figure 5
be updated. Bonica answered questions from the Members of Council.
6.6 Jessica Caldwell, Vice President, Land and Housing, Brookfield Properties,
regarding Item 6.12 - Report CAO-002-24 - The Perfect Storm - Impact of
Provincial Changes on our Community
Jessica Caldwell, Vice President, Land and Housing, Brookfield Properties, was
present regarding Item 6.12 - Report CAO-002-24 - The Perfect Storm - Impact of
Provincial Changes on our Community. Jessica's delegation is further to
correspondence submitted on the same matter. J. Caldwell explained they are a
large landowners group located within the Newcastle, Southeast Courtice, and
Courtice Transit-Oriented Community Secondary Plan areas. Jessica stated that
the Brookfield Properties is in full support of the comments of the previous
delegations, they are committed to working with the Municipality and requests that
Recommendation 3 be removed or referred.
6.7 Billy Tung, Partner, KLM Planning, regarding Item 6.12 - Report CAO-002-24 -
The Perfect Storm - Impact of Provincial Changes on our Community
Billy Tung, Partner, KLM Planning, on behalf of Redwood Properties, regarding
Item 6.12 - Report CAO-002-24 - The Perfect Storm - Impact of Provincial
Changes on our Community. Billy's delegation is further to correspondence
submitted on the same matter. B. Tung noted their clients are the owners of
approximately 20 hectares. Billy stated that they concur with the previous
delegations and would like to focus on the Redwood Properties applications.
B. Tung explained they are working on providing the majority of high -density
residential development in the Southeast Courtice Secondary Plan. Billy added
that this will be approximately 1300 units. B. Tung explained they considered the
parkland requirements for high-density developments, accounted for all units and
will exceed the Secondary Plan requirements. Billy added the open space of the
development accounts for 65% of their lands and they are working in compliance
with the Secondary Plans. B. Tung looks forward to the application being brought
forward to the Public Meeting stage. Billy referred to the Memo distributed on
Friday and still has concerns that the applications will not be processed until the
Page 61
April 22, 2024
Council Minutes
5
additional studies are completed. B. Tung requested that all factors be reviewed
and considered to avoid further delays.
6.8 Stacey Hawkins, Durham Region Homebuilders Association, regarding Item
6.12 - Report CAO-002-24 - The Perfect Storm - Impact of Provincial Changes
on our Community
Stacey Hawkins, Durham Region Homebuilders Association, was present
regarding Item 6.12 - Report CAO-002-24 - The Perfect Storm - Impact of
Provincial Changes on our Community. Stacey's delegation is further to
correspondence submitted on the same matter. S. Hawkins stated that they had
read the clarification Memo and still has concerns. Stacey is in full support of the
previous delegations and feels there should be better communication with the
industry, which will allow for everyone to work together and support each other. S.
Hawkins requested this Report be referred back to Staff.
6.9 Ryan Guetter, Executive Vice President, Weston Consulting, regarding Item
6.12 - Report CAO-002-24 - The Perfect Storm - Impact of Provincial Changes
on our Community
Ryan Guetter, Executive Vice President, Weston Consulting, was present via
electronic means, on behalf of the Bowmanville East (Soper Hills) Landowners
Group Inc., within the Soper Hills Secondary Plan Study Area regarding Item 6.12 -
Report CAO-002-24 - The Perfect Storm - Impact of Provincial Changes on our
Community. Ryan's delegation is further to correspondence submitted on the same
matter. R. Guetter concurred with the previous delegations and noted the
Bowmanville East (Soper Hills) Landowners Group consists of over 400 acres of
land. Ryan explained this Secondary Plan commenced in 2019 and although there
have been many delays, it should be adopted in June 2024. R. Guetter is
concerned that this Report was released with no further meetings and although the
clarification memo was appreciated, they would still like some clarity for processing
Secondary Plans. Ryan concluded by requesting that Recommendation 3 be
removed and there be further consultation on the process. R. Guetter answered
questions from the Members of Council.
7. Consent Agenda
7.1 Council and Standing Committee Minutes
7.1.1 Minutes of the Regular Council meeting dated March 25, 2024
Resolution # C-040-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Item 7.1.1, the Minutes of the Regular Council meeting dating March 25,
2024, be approved.
Carried
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April 22, 2024
Council Minutes
6
7.1.2 Minutes of the General Government Committee meeting dated April 8, 2024
Resolution # C-041-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That all the Items in 7.1.2, be approved, on consent with the exception of Items
6.11 and 6.12 of the Minutes of the April 8, 2024, General Government Committee.
Carried
7.1.2.1 Correspondence regarding Item 6.12 - Report CAO-002-24 - The Perfect
Storm - Impact of Provincial Changes on our Community
7.1.2.1.1 Beth Kelly, President, Valiant Group
7.1.2.1.2 Lee English, Borden Ladner Gervais LLP on behalf of 2056421 Ontario Inc.
Redwood Properties
7.1.2.1.3 James MacInnis and Ashley MacInnis, City Homes
7.1.2.1.4 Anthony Biglieri, Managing Partner and Mark Jacobs, Associate, The
Biglieri Group on behalf of the Durham Region Home Builders’ Association
7.1.2.1.5 Andrew Jeanrie, Partner, Bennett Jones, on behalf of Minto Communities
Inc.
7.1.2.1.6 Victoria Mortelliti, Senior Manager, Policy and Advocacy, Building Industry
and Land Development Association (BiLD)
7.1.2.1.7 Signe Leisk, Cassels Brock & Blackwell LLP, on behalf of Durham Region
Home Builders’ Association
7.1.2.1.8 Signe Leisk, Cassels Brock & Blackwell LLP, on behalf of Brookfield
Residential
7.1.2.1.9 Mustafa Ghassan, Delta Urban, Group Manager on behalf of the Southeast
Courtice Landowners Group and Courtice TOC Landowners Group
7.1.2.1.10 Bryce Jordan, Planning Lead, GHD on behalf of the Southwest
Courtice Landowners Group
7.1.2.1.11 Eddy Chan, Delpark Homes
7.1.2.2 MEMO-002-24 - Clarification Update on The Perfect Storm Report (Item
6.12 - Report CAO-002-24 - The Perfect Storm - Impact of Provincial
Changes on our Community)
7.1.2.3 Correspondence from Jeff Goldman regarding Item 6.10 LGS-016-24 - Site
Alteration By-law Update
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Item 6.11 - PUB-007-24 - Traffic and Parking Bylaw Amendment - Speed Limit
Reduction in School Zones
Resolution # C-042-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That Report PUB-007-24, and any related delegations or communication items, be
received;
That the By-law attached to Report PUB-007-24, as attachment 1, be approved;
That up to $70,000 from the Municipal Capital Works Reserve Fund be used to
fund the additional signage required;
That Staff be directed to engage Durham Region to request they match
Clarington’s criteria for speed limits in school zones; and
That Staff engage the School Board Trustees for their comments and support;
That all interested parties listed in Report PUB-007-24, and any delegations be
advised of Council’s decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Rang
Carried (6 to 0)
Recess
Resolution # C-043-24
Moved by Councillor Woo
Seconded by Councillor Zwart
That the Council recess for five minutes.
Carried
Councillor Traill left the meeting.
The meeting reconvened at 8:09 p.m. with Mayor Foster in the Chair.
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Item 6.12 - Report CAO-002-24 - The Perfect Storm - Impact of Provincial
Changes on our Community
Resolution # C-044-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report CAO-002-24, and any related delegations or communication items, be
received;
That Council request the Province stop using CMHC data to validate housing
starts, but as a starting point, and allow Municipalities to identify any
inconsistencies with tangible evidence prior to making a funding decision;
That Fiscal Impact Assessments be undertaken for all Secondary Plans (inclusive
of those completed) to understand the full impact of the legislative changes on
each, in particular parkland and DC revenues, and report back to Council prior to
any further approvals (inclusive of development application approvals) and that
applications continue to be processed;
That a communications campaign be undertaken to explain the impact of the
changes that are beyond our control, and how they will impact our community –
both now and into the future;
That this report be forwarded to all Ontario municipalities with housing targets, the
Province of Ontario, and the Members of Provincial Parliament representing
Clarington; and
That all interested parties listed in Report CAO-002-24, and any delegations be
advised of Council’s decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Woo,
and Councillor Zwart
Absent (2): Councillor Rang, and Councillor Traill
Carried (5 to 0)
7.2 Advisory Committee and Local Board Minutes
Resolution # C-045-24
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That all Items listed in 7.2, be approved on consent.
Carried
7.2.1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated February 20 and March 26, 2024
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9
7.2.2 Minutes of the Clarington Agricultural Advisory Committee meeting dated
March 14, 2024
7.2.3 Minutes of the Newcastle Arena Board meeting dated March 19, 2024
7.2.4 Minutes of the Clarington Heritage Committee dated March 19, 2024
7.2.5 Minutes of the Tyrone Community Hall Board meeting dated March 20, 2024
7.2.6 Minutes of the Bowmanville Santa Claus Parade Committee meeting dated
March 20, 2024
7.3 Communications
7.3.1 Jim Gorry, Lightcaster Brewery and Taphouse regarding a request to a
approve a By The Glass Endorsement
Resolution # C-046-24
Moved by Councillor Woo
Seconded by Councillor Zwart
That the Council of the Municipality of Clarington supports the issuance of the By
the Glass Endorsement for Lightcaster Brewery and Taphouse located at 164
Baseline Road East, Bowmanville.
Carried
7.4 Staff Reports and Staff Memos
7.5 By-laws
Resolution # C-047-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That leave be granted to introduce By-laws 2024-015 to 2024-018; and
That the said by-laws be approved.
Carried
7.5.1 2024-015 - Being a by-law to adopt the estimates of all sums required during
the year, to strike rates and levy taxes for municipal purposes for the year
2023 and to provide for the collection thereof
7.5.2 2024-016 - Being a by-law to authorize Clarington to invest its money and
investments that it does not require immediately in the Prudent Investor
Program of ONE Joint Investment Board (“ONE JIB”) pursuant to section
418.1 of the Municipal Act, 2001
7.5.3 2024-017 - Being a by-law to regulate the placing or dumping of fill, removal
of topsoil, and the alteration of the grade of land
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7.5.4 2024-018 - Being a by-law to amend the Traffic and Parking By-law 2014-059,
as amended
8. Items for Separate Discussion
9. Business Arising from Procedural Notice of Motion
10. Unfinished Business
11. Confidential Items
12. Confirming By-Law
Resolution # C-048-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That leave be granted to introduce By-law 2024-019, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 22nd day of April, 2024; and
That the said by-law be approved.
Carried
13. Adjournment
Resolution # C-049-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That the meeting adjourn at 8:32 p.m.
Carried
Page 67
1
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Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date:
Time:
Location:
May 6, 2024
9:30 a.m.
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor S. Elhajjeh
Staff Present: J. Newman, L. Patenaude, R. Maciver, T. Pinn, C. Salazar, L.
Reck
Other Staff Present: P. Da Silva, A. Crompton
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:31 a.m.
Councillor Traill joined later in the meeting at 9:38 a.m.
2. Land Acknowledgement Statement
Councillor Rang led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
Councillor Traill joined the meeting at 9:38 a.m.
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2
5. Presentations/Delegations
5.1 Laura Burch, Executive Director, Bethesda House, regarding the Intimate
Partner Violence (IPV) Epidemic
Laura Burch, Executive Director, Bethesda House, was present regarding the
Intimate Partner Violence Epidemic. Laura thanked Committee for their ongoing
support and outlined the current challenges Bethesda House is facing. L. Burch
provided an overview of the Ontario IPV epidemic and the following Bethesda
House recommendations:
Integrate domestic violence prevention in schools.
Enhance funding for dissemination of public education material across
Ontario and complete an annual review of public attitudes.
Funded professional education and training for service providers to
include risk assessment training.
Collaboration across agencies and systems to enhance policies and
practices to allow for high-risk teams to work together.
Enhance the criminal court response to repeat domestic violence
offenders through dangerous offender or long-term offender applications.
Enhance the criminal justice response to act with swift and severe
consequences for domestic violence by increasing sentencing and
probation.
Enhance information sharing between family and criminal court and
enhancing the Family Law Act to create a central registry or data
management system for information on criminal court convictions and
sentencing convictions.
Partner Assault Response Program (PAR) enhancement funding to allow
more sessions.
Firearms public awareness campaigns to enhance awareness and
education on link between firearm ownership and domestic homicide.
Laura explained the need for expanded shelter space and noted they have
submitted a proposal to Durham Region to fund overflow beds, aiming to
alleviate the strain on their existing resources. L. Burch requested Council
support in obtaining regional funding for the two overflow beds. Laura stated that
they are also seeking funding for a full-time Youth Prevention Outreach Worker to
infiltrate Durham Region elementary and secondary schools. L. Burch expressed
the challenges the Bethesda House face with the lack of funding.
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Laura requested Council consider the following ideas and actions:
Investment in Shelter Infrastructure: request Council to prioritize funding
for the expansion and enhancement of shelter facilities, ensuring that
every survivor has access to a safe bed when fleeing abuse.
Support for Staff: Addressing wage disparities among shelter staff is
crucial for maintaining the quality of care and support provided to
survivors.
Response to Proposal: request Council to expedite their review of the
proposal for overflow beds, recognizing the urgent need to bolster their
capacity to accommodate survivors in crisis.
Community Engagement and Education: request Council to allocate
resources towards community education initiatives aimed at fostering a
culture of respect, equality, and non-violence.
Community Fundraising and Awareness Event: request Council attend the
IPV Epidemic Awareness Event and Walk held at Durham Region
Headquarters on September 21, 2024.
Laura answered questions from Members of Committee.
Resolution # GG-072-24
Moved by Councillor Anderson
Seconded by Councillor Rang
That the Delegation of Laura Burch, Executive Director, Bethesda House,
Regarding the Intimate Partner Violence Epidemic, be received;
That Staff engage with Bethesda House to review their recommendations to
compare with Clarington's IDEA Plan; and
That Staff report back on the collaboration with Bethesda House.
Carried
6. Consent Agenda
Resolution # GG-073-24
Moved by Councillor Woo
Seconded by Councillor Rang
That all items listed in Section 6, with the exception of Items 6.1, 6.3, 6.4, and
6.7, be approved on consent, in accordance with the Agenda.
Carried
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6.2 LGS-020-24 - Equity and Inclusion Lens Guideline
Resolution # GG-074-24
That Report LGS-020-24, and any related delegations or communication items,
be received;
That the Equity and Inclusion Lens Guideline attached to Report , as Attachment
1, be approved; and
That all interested parties listed in Report LGS-020-24, and any delegations, be
advised of Council’s decision.
6.5 FSD-022-24 - Engineering Services for Multiple Bridge and Culvert
Replacements
Resolution # GG-075-24
That Report FSD-022-24, and any related delegations or communication items,
be received;
That the proposal received from Cima Canada Inc. being the most responsive
bidder meeting all terms, conditions and specifications of RFP2024 -2 be awarded
the contract for the provision of Engineering Services for Multiple Bridge and
Culvert Replacements for the specific locations highlighted in Section 1.3 of the
report;
That the funds required for this project in the amount of $412,152.42 (Net HST
Rebate) be funded from the approved budget;
That subject to municipal resources at the time of construction, budget approval
and construction contract award, CIMA Canada Inc. be authorized to provide the
required Inspection and Contract Administration at a maximum cost of
$218,580.48 (net HST Rebate); and
That all interested parties listed in Report FSD-022-24, and any delegations be
advised of Council’s decision.
6.6 FSD-023-24 - High Street and O’Dell Street Reconstruction
Resolution # GG-076-24
That Report FSD-023-24, and any related delegations or communication items,
be received;
That GIP Paving Inc. with a total bid amount of $1,507,333.84 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of CL2024-3 be awarded the contract for ;
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5
That the total funds required for this project in the amount of $1,726,400.00 (Net
HST Rebate) which includes construction costs of $1,507,333.84 (Net HST
Rebate) and other related costs such as topographic survey, geotechnical
investigation, excess soil planning documents, tree inventory and impact
assessment, material testing, and contingencies of $219,066.16 (Net HST
Rebate) be approved; and
That all interested parties listed in Report FSD-023-24, and any delegations be
advised of Council’s decision.
6.8 FSD-025-24 - Diane Hamre Recreation Complex Dehumidification
Equipment
Resolution # GG-077-24
That Report FSD-025-24, be received;
That HTS Engineering with a total bid amount of $677,796.70 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2024-15 be awarded the contract for the supply of
dehumidification equipment, as required by the Community Services Division;
That the total funds required for this project is $677,796.70 (Net HST Rebate), is
in the approved budget allocation as provided and be funded from the following
account:
Description Account Number Amount
DHRC – Building Improvements 110-42-421-84244-7401 $677,797
That all interested parties listed in Report FSD-025-24, and any delegations be
advised of Council’s decision.
6.1 LGS-018-24 - Procedural By-law Changes – Delegations and Strong Mayors
Act
Resolution # GG-078-24
Moved by Councillor Anderson
Seconded by Councillor Rang
That Report LGS-018-24, and any related delegations or communication items,
be received;
That the By-law attached to Report LGS-018-24, as Attachment 2, to amend
sections of the Procedural By-law 2023-033 related to delegations and the
Strong Mayors Act, be approved;
That the By-law attached to Report LGS-018-24, as Attachment 2, be amended
by adding Section 7.9.2, Delegations are encouraged not to repeat information,
on the same matter, presented by an earlier Delegation, at the same meeting;
and
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6
That all interested parties listed in Report LGS-018-24, and any delegations, be
advised of Council’s decision.
Carried
6.1.1 Procedural By-law Proposed Amendment
Item 6.1.1 Procedural By-law Proposed Amendment was considered during Item
6.1.
6.3 FSD-020-24 - Concrete Curb and Sidewalk Repairs
Resolution # GG-079-24
Moved by Councillor Rang
Seconded by Councillor Zwart
That Report FSD-020-24, and any related delegations or communication items,
be received;
That Epic Paving & Contracting Ltd. with a total estimated bid amount of
$230,000 (Net HST Rebate) for the initial one-year term and an estimated five-
year contract value of $1,150,000 (Net HST Rebate) being the lowest compliant
bidder meeting all terms, conditions and specifications of CL2024 -14 be awarded
the contract for Concrete Curb and Sidewalk Repairs;
That pending satisfactory performance and price, the Purchasing Manager, in
consultation with the Director of Public Works, be authorized to extend the
contract for this service for up to four additional one-year terms;
That the total estimated funds required for this project for the first-year term in the
amount of $230,000 (Net HST Rebate) be funded from the Sidwalk Mntce –
Contract account; and
That all interested parties listed in Report FSD-020-24, and any delegations be
advised of Council’s decision.
Carried
6.4 FSD-021-24 - 2024 User Fee By-law Update
Resolution # GG-080-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That Report FSD-021-24, and any related delegations or communication items,
be received;
That the By-law attached to Report FSD-021-24, as Attachment 1, repealing and
replacing By-law 2023-044, the User Fee By-law, be approved; and
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7
That all interested parties listed in Report FSD-021-24, and any delegations be
advised of Council’s decision.
Carried
6.7 FSD-024-24 - Cutting Red Tape to Build More Homes Act 2024 (Bill 185)
Comments
Resolution # GG-081-24
Moved by Councillor Rang
Seconded by Councillor Woo
That Report FSD-024-24, and any related delegations or communication items,
be received for information;
That Report FSD-024-24 be adopted as the Municipality of Clarington’s
comments to the Province on the Cutting Red Tape to Build More Homes Act
2024 (Bill 185);
That a copy of Report FSD-024-24 and Council’s decision be sent to the Ministry
of Municipal Affairs and Housing, Ministry of Red Tape Reduction, the Region of
Durham and the other Durham Region area municipalities;
That Staff be directed to communicate the impacts of this report with the public;
and
That all interested parties listed in Report FSD-024-24 and any delegations be
advised of Council’s direction.
Carried
7. Items for Separate Discussion
Recess
Resolution # GG-082-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:03 a.m. with Mayor Foster in the Chair.
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7.1 LGS-017-24 - Appointments to the Accessibility Advisory Committee,
Newcastle Hall Board, Orono Business Improvement Area, and Samuel
Wilmot Nature Area Management Advisory Committee
Resolution # GG-083-24
Moved by Councillor Rang
Seconded by Councillor Woo
That Report LGS-017-24, and any related delegations or communication items,
be received;
That the resignation of Samantha Hansen, from the Samuel Wilmot Nature Area
Management Advisory Committee, Diana Stephenson, from the Orono Business
Improvement Area, and John Bate from the Committee of Adjustment Committee,
be received with thanks;
That Heather Maitland be appointed to the Orono Business Improvement Area
until December 31, 2026, or until a successor is appointed;
That the Committee consider the applications for appointments to the
Accessibility Advisory Committee, Newcastle Hall Board, Samuel Wilmot Nature
Area Management Advisory Committee, and Committee of Adjustment, and that
the vote be conducted to appoint the citizen representatives, in accordance with
the Appointment to Boards and Committees Policy; and
That all interested parties listed in Report LGS-017-24 and any delegations be
advised of Council’s decision.
Carried
Accessibility Advisory Committee
That Allison Speight and Laura McClelland be appointed to the Accessibility
Advisory Committee for a term ending December 31, 2026, or until a successor
is appointed.
Samuel Wilmot Nature Area Management Advisory Committee
That Kayla Stephens and Meg Vandenbrink be appointed to the Samuel Wilmot
Nature Area Management Advisory Committee for a term ending December 31,
2026, or until a successor is appointed.
Newcastle Village Community Hall Board
That Vincent Wong be appointed to the Newcastle Village Community Hall Board
for a term ending December 31, 2024, or until a successor is appointed.
Committee of Adjustment
That Wendy Partner be appointed to the Committee of Adjustment for a term
ending December 31, 2026, or until a successor is appointed.
8. Unfinished Business
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9. New Business
9.1 Homelessness Crisis (Councillor Rang)
Resolution # GG-084-24
Moved by Councillor Rang
Seconded by Councillor Anderson
Whereas the homelessness crisis is taking a devastating toll on families and
communities, undermining a healthy and prosperous Ontario, and that Council
accepts that the responsibility to address these challenges rests with community
stakeholders, partners, and residents as well as regional, federal, and provincial
governments and agencies;
And whereas the Municipality of Clarington recognizes the challenges of mental
health, addictions, and homelessness, which are complex issues that have a
significant and detrimental impact on the residents of the Municipality of
Clarington and surrounding areas within Ontario; and
Whereas addressing and responding to these issues has placed extreme stress
on all levels of regional, municipal, and non-municipal programs and services,
including various not-for-profit organizations and provincially funded health
services within the Municipality of Clarington and surrounding areas;
Now Therefore Be It Resolved That the Municipality of Clarington acknowledge
that homelessness in Ontario is a social, economic and health crisis, including
people with substance use disorders;
That the Municipality of Clarington commits to ending homelessness in the
community in collaboration with the Region, and both the Provincial and Federal
governments;
That the Municipality of Clarington call on the Region, the Province, and Federal
governments to increase action and supports on the following:
Commit to ending homelessness in Ontario;
Work with the Association of Municipalities of Ontario (AMO) and a broad
range of community, health, and economic partners to develop, resource,
and implement an action plan to achieve this goal;
Provide a long-term financial commitment to assist in the creation of more
affordable and supportive housing for people in need, in Durham Region,
including people with substance use disorders; and
Increase investments in evidence inf ormed substance use prevention and
mental health promotion initiatives that provide foundational support for
the health, safety and well-being of individuals, families, and
neighbourhoods, beginning from early childhood; and
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That a copy of this motion be sent to the Premier of Ontario; the Minister of
Municipal Affairs and Housing; the Minister of Children, Community and Social
Services; the Minister of Health; the Minister of the Solicitor General; the Minister
of Finance; the Chief Medical Officer of Health; local MPs and MPPs; and the
Association of Municipalities of Ontario.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Elhajjeh
Carried on a recorded vote (6 to 0)
9.2 Open Air Burning By-law Review (Councillor Zwart)
Resolution # GG-085-24
Moved by Councillor Zwart
Seconded by Councillor Woo
Whereas other municipalities have developed a mechanism to allow for
“recreational campfires in urban areas”;
Now therefore be it resolved that Emergency and Fire Services Staff be directed
to prepare a report for the Fall of 2024 reviewing Clarington’s Open Air Burning
By-law;
That the report contemplate the inclusion of a framework/regulations to allow
residential burning/campfires on properties that meet a defined size and location
threshold; and
That the review include best practices from other municipalities.
Carried
10. Confidential Items
10.1 LGS-019-24 - Mental Health Benefits
Resolution # GG-086-24
Moved by Councillor Woo
Seconded by Councillor Rang
That Report LGS-019-24, be received;
That the increase in mental health benefits and implementation plan as outlined
in Report LGS-019-24, be approved; and
That the Clarington Public Library, Museums and Archives be advised of the
renewal program, and that they continue to be invoiced for their portion of the
benefit program as applicable.
Carried
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10.2 FSD-019-24 - Elexicon Update May 2024
Closed Session
Resolution # GG-087-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing a matter that deals with:
a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;
a trade secret or scientific, technical, commercial or financial information
that belongs to the municipality or local board and has monetary value or
potential monetary value; and
a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 11:43 a.m.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to Staff.
11. Adjournment
Resolution # GG-088-24
Moved by Councillor Rang
Seconded by Councillor Anderson
That the meeting adjourn at 11:43 a.m.
Carried
Page 78
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Planning and Development Committee
Minutes
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Time:
Location:
May 13, 2024
5:00 p.m.
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: T. Pinn, J. Newman, L. Patenaude, C. Salazar, L. Backus, A.
Tapp, K. Richardson, B. Rice
Other Staff Present: L. Pronk
_____________________________________________________________________
1. Call to Order
Councillor Anderson called the meeting to order at 5:02 p.m.
Councillor Traill joined later in the meeting at 6:27 p.m.
2. Land Acknowledgment Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
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Suspend the Rules
Resolution # PD-026-24
Moved by Councillor Zwart
Seconded by Councillor Rang
That the Rules of Procedure be suspended to add the following items to the
Agenda:
Delegation by Wendy Bracken, Regarding Durham Region Report 2024-
WR-5 Durham York Energy Centre - Analysis of Ambient Air and
Emissions Monitoring to Identify Local Airshed Impacts; and
Delegation by Linda Gasser, Regarding Durham Region Report 2024 -WR-
5 Durham York Energy Centre - Analysis of Ambient Air and Emissions
Monitoring to Identify Local Airshed Impacts.
Carried
5.2 Delegation by Rege Harren, Regarding Report PDS-020-24 - General
Amendment to Zoning By-laws 84-63 and 2005-109 Aggregate Extraction
Area Refinement
Rege Harren was present regarding Report PDS-020-24, General Amendment to
Zoning By-laws 84-63 and 2005-109 Aggregate Extraction Area Refinement.
Using an electronic presentation, Rege stated that the Bethesda Homeowners
Association strongly supports the recommendation of rezoning Pit 3397. R.
Harren provided the background of the pits and stated that there is an online
petition containing 625 signatures, supporting the rezoning of the property. Rege
provided an overview of the Bethesda neighbourhood, and the original intent and
background of the gravel pit. Rege stated the pit was rarely used and answered
questions from Members of Committee.
5.3 Delegation by Rachelle Laroque, Partner, Registered Professional Planner,
The Biglieri Group, Regarding Report PDS-020-24 - General Amendment to
Zoning By-laws 84-63 and 2005-109 Aggregate Extraction Area Refinement
Rachelle Laroque, Partner, Registered Professional Planner, The Biglieri Group,
was present regarding Report PDS-020-24 - General Amendment to Zoning By-
laws 84-63 and 2005-109 Aggregate Extraction Area Refinement. Rachelle
explained that they anticipated further discussion with Staff before the report was
released and were disappointed in the time provided to review the report, which
didn’t have their concerns addressed. R. Laroque expressed concerns regarding
timing and implications for the property, restriction to future fill on usable land,
and the newly placed holding provision with no explanation. Rachelle stated that
the additional hurdle to doing anything on the property is concerning and
requested the proposal be deferred back to Staff to have a conversation with the
property owners who are impacted and identify what they want to do with their
property.
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R. Laroque noted that they recognize the formal consultation process but want
an opportunity to further discuss with Staff so that their concerns are reflected in
the report. Rachelle answered questions from Members of Co mmittee.
5.1 Delegation by Ron Robinson, Regarding Report PDS-020-24 - General
Amendment to Zoning By-law 84-63 and 2005-109 Aggregate Extraction
Area Refinement
Ron Robinson was called upon earlier in the meeting and was not present but
arrived at this time.
Ron Robinson was present regarding Report PDS-020-24 - General Amendment
to Zoning By-laws 84-63 and 2005-109 Aggregate Extraction Area Refinement.
Ron expressed concerns regarding the time to review the report and the lack of
consultation with stakeholders. R. Robinson outlined a discrepancy between the
description in Section 6.6 and Schedule A of the by-law. Ron explained the
history of the pit and licence and requested a realignment of boundaries with the
existing agreement. Ron noted that some areas are zoned agricultural, and some
are agricultural holding, however, the rules are the same. R. Robinson stated that
there are more federal and provincial regulations that were not considered when
the by-law was drafted. Ron expressed concerns regarding the conflicts with
Ontario Regulation 406/19. R. Robinson stated that they were involved in
creating the first fill by-law and requested Council reconsider implementing the
amendment, treat all locations the same, and provide stakeholders with adequate
information. R. Robinson answered questions from Members of Committee.
5.4 Delegation by Libby Racansky, Regarding Report PDS-020-24 - General
Amendment to Zoning By-laws 84-63 and 2005-109 Aggregate Extraction
Area Refinement
Libby Racansky was present via electronic means regarding Report PDS-020-24
- General Amendment to Zoning By-laws 84-63 and 2005-109 Aggregate
Extraction Area Refinement. Using an electronic presentation, Libby questioned if
the pit size was confirmed by the Ministry of Natural Resources and Forestry. L.
Racansky expressed concerns regarding the Maple Grove Pit not having any
greenery and requested it be designated as Environmentally Protected. Libby
explained that the pit has no protection for trees, wetlands, streams, and wildlife.
L. Racansky requested that the owner give some financial contribution to CLOCA
for restoring the wetlands within the urban boundary and answered questions
from Members of Committee.
Alter the Agenda
Resolution # PD-027-24
Moved by Mayor Foster
Seconded by Councillor Woo
That the Agenda be altered to consider Item 6.4, Report PDS-020-24, at this
time.
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Carried
6.4 PDS-020-24 - General Amendment to Zoning By-laws 84-63 and 2005-109 –
Aggregate Extraction Area Refinement
Resolution # PD-028-24
Moved by Mayor Foster
Seconded by Councillor Woo
That Report PDS-020-24 - General Amendment to Zoning By-laws 84-63 and
2005-109 - Aggregate Extraction Area Refinement, be referred to the June 24,
2024, Council meeting.
Carried
5. Presentations/Delegations
5.5 Delegation by Wendy Bracken, Regarding Durham Region Report 2024-WR-
5 Durham York Energy Centre - Analysis of Ambient Air and Emissions
Monitoring to Identify Local Airshed Impacts
Wendy Bracken was present regarding Durham Region Report 2024 -WR-5
Durham York Energy Centre - Analysis of Ambient Air and Emissions Monitoring
to Identify Local Airshed Impacts. Using an electronic presentation, Wendy
expressed concerns relating to the executive summary. W. Bracken stated that
the executive summary concluding statement is nonsensical and unsupportable.
Wendy noted that the report was presented as a scientific fact without sufficient
evidence to support it. W. Bracken expressed concerns regarding the definition of
impact, as it was narrow and tied to hypothesis methodology. Wendy stated that
the report contains errors with the wind direction input.
Councillor Traill joined the meeting at 6:27 p.m.
Resolution # PD-029-24
Moved by Councillor Traill
Seconded by Councillor Woo
That the delegation be extended for an additional 2 minutes.
Carried
W. Bracken expressed concerns regarding the wind average analysis which
provides a flaw in the methodology and regional comparisons on emissions.
Wendy provided a comparison of industrial emissions between Clarington and
East Gwillimbury and answered questions from Members of Committee.
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5.6 Delegation by Linda Gasser, Regarding Proposal to Increase Durham York
Energy Centre Throughput to 160,000 Tonnes Per Year
Resolution # PD-030-24
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That the subject matter of the delegation by Linda Gasser, be changed to
“Proposal to Increase Durham York Energy Centre Throughput to 160,000
Tonnes Per Year”.
Carried
Linda Gasser was present regarding a Proposal to Increase Durham York Energy
Centre (DYEC) Throughput to 160,000 tonnes per year. Using an electronic
presentation, Linda provided the background of the increase and the Ministry of
the Environment, Conservation, and Parks letter which directed the Region to
proceed with the increase, dismissing all elevation requests. L. Gasser
expressed concerns regarding the Minister's EA screening decision. Linda noted
that effective July 1, 2024, the new enhanced green bin to allow material such as
pet waste, diapers, and sanitary products could divert approximately 10,000
tonnes per year. L. Gasser displayed charts that were included in the long-term
waste plan, outlining single-family and multi-residential garbage disposal. Linda
stated that the requested throughput increase is at 14.28 per cent. L. Gasser
provided an overview of non-biogenic report emissions through 2021 and the
Ontario dataset. Linda stated that the Region's Report 2019-COW-3 requires an
update of financial assumptions.
Resolution # PD-031-24
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That the delegation be extended for an additional 2 minutes.
Carried
L. Gasser explained that the five-year-old assumptions should be revisited and
updated. Linda requested that Council pass a motion asking Durham Council to
produce an updated report before proceeding with the throughput increase. L.
Gasser added that Clarington should also request Durham to provide AMESA
data from 2015, that Durham Council direct their Staff to post on the
Environmental Registry, and that Durham commit to promptly posting ECA
applications/studies to the DYEC project website, including the Minister's letter
dated April 22, 2024. Linda added that in addition, Clarington write to the MECP
requesting that if Durham proceeds with the ECA applications, the applica tions
be posted to the Environmental Registry Ontario (ERO). L. Gasser answered
questions from Members of Committee.
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Recess
Resolution # PD-032-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 7:33 p.m. with Councillor Anderson in the Chair.
Resolution # PD-033-24
Moved by Councillor Elhajjeh
Seconded by Councillor Traill
Whereas In July 2019, Durham & York Regions initiated an Environmental
Screening process for a throughput capacity increase from 140,000 tonnes per
year to 160,000 tonnes per year;
And whereas on April 22nd, 2024, the Minister of the Environment in her letter to
the Regions wrote that “the Regions can now proceed with the project subject to
any other required permits or approvals”;
And whereas in the Host Community Agreement between Durham Region and
Clarington, Section 6.1: “Durham shall continue to implement and support an
aggressive residual waste diversion and recycling program to achieve and/or
exceed their 70% diversion recycling rate for the entire Region”;
And whereas Durham has not maximized Waste Reduction and Diversion
opportunities and should do so before proceeding to expand capacity. (As at
2022 Durham’s RPRA Diversion Rate was 62% which includes credits for bottom
ash);
And whereas five years have passed since the EA Screening study
commencement with enhancements to waste management programs projected
to occur at Durham Region to divert more organic waste and reduce garbage. 1)
expanded green bin materials to be accepted beginning July 1, 2024. 2) offering
source separated organics collection to multi-residential households in Durham,
possibly in 2025;
And whereas DYEC Monitoring/Surveillance is not keeping up with other
jurisdictions. In the Host Community Agreement, Section 3.2, “Durham shall
ensure that the EFW facility utilizes maximum achievable control technology
(MACT) for emissions control and monitoring systems”;
And whereas in the Host Community Agreement, Section 3.3, “Durham sha ll
ensure that, where technically feasible, the EFW Facility utilizes 24/7 monitoring
systems for such parameters as are deemed appropriate by the Ministry of the
Environment”;
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And whereas in the Host Community Agreement, Section 4.3: “At the time of any
expansion, Durham will give consideration to improvements to the emission
control system to meet the then current MACT standards and shall apply for a
new or amended Certificate of Approval if required by the Province of Ontario”;
Now therefore be it resolved that Clarington Council requests that Durham
Region Council, at their May 29th, 2024, meeting take action to request Staff to
produce an Update Report before proceeding with the DYEC Capacity Increase
that would address and include the following:
a. Re-evaluation of 2019 assumptions about need for the throughput
increase given programs to capture additional organics from the
garbage and in light of Durham’s recent focus on Waste
Reduction as per 2022 Durham’s Long Term Waste Plan;
b. An updated summary potential environmental/ecological impacts
using most recent data;
c. A written opinion from Durham’s Medical Officer of Health on
potential health impacts of capacity increase as well as
recommendations on improvements to DYEC Monitoring Plans;
d. Identification of all financial costs associated with capacity
increase including required ECA study costs and confirming
whether or not Durham & York would be eligible to receive the
provincial power subsidy for waste beyond 140,000 tonnes per
year;
e. Copies of documents and comments to/from Durham/York and
their consultants and the MECP since the submission of the
December 2021 Env. Screening Report;
f. Summary showing how the concerns/comments submitted by the
Municipality of Clarington & the public were addressed in the EA
Screening process and how and when any unresolved issues
would be addressed; and
g. An evaluation of DYEC Monitoring Programs and emission control
technologies, as well as identification of improvements required to
meet commitments in EFW Business Cases and Host Community
Agreement.
That if Durham proceeds to apply for the Environmental Compliance Approval
(ECA) Amendment, that even if Durham and York were considered to be exempt
from the requirement to post on the Environmental Registry (ERO) that Durham
will request that ECA application(s) & supporting documents be posted to ERO;
That Durham commits to promptly posting all ECA applications/study documents
to the DYEC project website;
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That if not already done, Durham posts the attachment to Minister’s April 22nd
letter to them, as had been requested by the Minister, on the DYEC website
immediately to inform public and update DYEC webpages; and
That copies of this motion be sent to The Hon. Andrea Khanjin, Ontario Minister
of the Environment, Conservation & Parks, Lower Tier Municipalities in Durham
Region, Durham Region MPPs.
Amendment
Resolution # PD-034-24
Moved by Councillor Elhajjeh
Seconded by Mayor Foster
That the foregoing Resolution #PD-033-24 be amended by adding the following:
"That Regional Council appoint a Clarington Regional Councillor to the
Durham Works Committee".
Carried
Main Motion as Amended
Resolution # PD-035-24
Moved by Councillor Elhajjeh
Seconded by Councillor Traill
Whereas In July 2019, Durham & York Regions initiated an Environmental
Screening process for a throughput capacity increase from 140,000 tonnes per
year to 160,000 tonnes per year;
And whereas on April 22nd, 2024, the Minister of the Environment in her letter to
the Regions wrote that “the Regions can now proceed with the project subject to
any other required permits or approvals”;
And whereas in the Host Community Agreement between Durham Region and
Clarington, Section 6.1: “Durham shall continue to implement and support an
aggressive residual waste diversion and recycling program to achieve and/or
exceed their 70% diversion recycling rate for the entire Region”;
And whereas Durham has not maximized Waste Reduction and Diversion
opportunities and should do so before proceeding to expand capacity. (As at
2022 Durham’s RPRA Diversion Rate was 62% which includes credits for bottom
ash);
And whereas five years have passed since the EA Screening study
commencement with enhancements to waste management programs projected
to occur at Durham Region to divert more organic waste and reduce garbage. 1)
expanded green bin materials to be accepted beginning July 1, 2024. 2) offering
source separated organics collection to multi-residential households in Durham,
possibly in 2025;
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And whereas DYEC Monitoring/Surveillance is not keeping up with other
jurisdictions. In the Host Community Agreement, Section 3.2, “Durham shall
ensure that the EFW facility utilizes maximum achievable control technology
(MACT) for emissions control and monitoring systems”;
And whereas in the Host Community Agreement, Section 3.3, “Durham shall
ensure that, where technically feasible, the EFW Facility utilizes 24/7 monitoring
systems for such parameters as are deemed appropriate by the Ministry of the
Environment”;
And whereas in the Host Community Agreement, Section 4.3: “At the time of any
expansion, Durham will give consideration to improvements to the emission
control system to meet the then current MACT standards and shall apply for a
new or amended Certificate of Approval if required by the Province of Ontario”;
Now therefore be it resolved that Clarington Council requests that Durham
Region Council, at their May 29th, 2024, meeting take action to request Staff to
produce an Update Report before proceeding with the DYEC Capacity Increase
that would address and include the following:
a. Re-evaluation of 2019 assumptions about need for the throughput
increase given programs to capture additional organics from the
garbage and in light of Durham’s recent focus on Waste
Reduction as per 2022 Durham’s Long Term Waste Plan;
b. An updated summary potential environmental/ecological impacts
using most recent data;
c. A written opinion from Durham’s Medical Officer of Health on
potential health impacts of capacity increase as well as
recommendations on improvements to DYEC Monitoring Plans;
d. Identification of all financial costs associated with capacity
increase including required ECA study costs and confirming
whether or not Durham & York would be eligible to receive the
provincial power subsidy for waste beyond 140,000 tonnes per
year;
e. Copies of documents and comments to/from Durham/York and
their consultants and the MECP since the submission of the
December 2021 Env. Screening Report;
f. Summary showing how the concerns/comments submitted by the
Municipality of Clarington & the public were addressed in the EA
Screening process and how and when any unresolved issues
would be addressed; and
g. An evaluation of DYEC Monitoring Programs and emission control
technologies, as well as identification of improvements required to
meet commitments in EFW Business Cases and Host Community
Agreement.
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That if Durham proceeds to apply for the Environmental Compliance Approval
(ECA) Amendment, that even if Durham and York were considered to be exempt
from the requirement to post on the Environmental Registry (ERO) that Durham
will request that ECA application(s) & supporting documents be posted to ERO;
That Durham commits to promptly posting all ECA applications/study documents
to the DYEC project website;
That if not already done, Durham posts the attachment to Minister’s April 22nd
letter to them, as had been requested by the Minister, on the DYEC website
immediately to inform public and update DYEC webpages;
That Regional Council appoint a Clarington Regional Councillor to the Durham
Works Committee; and
That copies of this motion be sent to The Hon. Andrea Khanjin, Ontario Minister
of the Environment, Conservation & Parks, Lower Tier Municipalities in Durham
Region, Durham Region MPPs.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
Resolution # PD-036-24
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
Whereas the Municipality of Clarington had previously requested that Durham
Region provide Clarington with AMESA Long Term Sampling System for Dioxins
and Furans data from 2015 – 2019, which to date has been withheld altogether;
And whereas since 2021 Durham Region has produced Quarterly AMESA
Reports but has withheld the underlying data, thus making the results reported
untraceable and not transparent;
And whereas multiple Quarterly AMESA reports have sampling periods where
data was available but was invalidated and not reported;
Now therefore be it resolved that the Municipality of Clarington requests that
Durham Region Council at their May 29th, 2024, meeting direct Staff to:
a. Provide complete AMESA data for years 2015-2019 including underlying
documents;
b. Provide for 2020 and for Quarterly AMESA reports that Durham began
providing in 2021, all supporting underlying documents together with a
detailed rationale for each instance of data invalidation as well as the
sample results for those periods where data was available but was not
reported; and
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c. Ensure that all future Quarterly AMESA reports include the all-underlying
data and provide a detailed rationale explaining any invalidated results
and report all sampling results even if invalidated.
That copies of this motion be sent to The Hon. Andrea Khanjin, Ontario Minister
of the Environment, Conservation & Parks, Lower Tier Municipalities in Durham
Region, Durham Region MPPs.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
6. Consent Agenda
Resolution # PD-037-24
Moved by Mayor Foster
Seconded by Councillor Rang
That all Items listed in Section 6, be approved on consent in accordance with the
Agenda.
Carried
6.1 PDS-015-24 - 2023 Building Permit Activity
Resolution # PD-038-24
That Report PDS-015-24, and any related delegations or communication items,
be received for information.
6.2 PDS-017-24 - Revised Draft Provincial Planning Statement, 2024; Overview
and Comments
Resolution # PD-039-24
-That Report PDS-017-24, and any related delegations or communication items,
be received for information;
That Report PDS-017-24 be adopted as the Municipality of Clarington’s
comments to the Province on the revised draft Provincial Planning Statement,
2024 (ERO Posting 019-8462);
That a copy of Report PDS-017-24 and Council’s decision be sent to the Ministry
of Municipal Affairs and Housing, Ministry of Red Tape Reduction, the Region of
Durham, conservation authorities, and the other Durham Region area
municipalities; and
That all interested parties listed in Report PDS-017-24 and any delegations be
advised of Council’s direction.
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6.3 PDS-018-24 - Intent to Pursue Heritage Designation for the Property: 127
Church Street North, Orono
Resolution # PD-040-24
That Report PDS-018-24, and any related delegations or communication items,
be received;
That the Clerk issue a Notice of Intention to Designate 127 Church Street, Orono,
as a cultural heritage resource under Part IV of the Ontario Heritage Act;
That the Clerk prepare the necessary by-law if no objection(s) are received within
30 days after the date of publication of the Notice of Intention or report back to
Council regarding objection(s); and
That all interested parties listed in Report PDS-018-24, and any delegations be
advised of Council’s decision.
6.5 PDS-021-24 - Newtonville Estates Phase 2, Plan 40M-2458 Assumption By-
law
Resolution # PD-041-24
That Report PDS-021-24, and any related delegations or communication items,
be received;
That the Deputy CAO of Planning and Infrastructure Services be authorized to
issue a “Certificate of Acceptance” for the Final Works, which includes final stage
roads and other related works constructed within Plan 40M-2458:
That the draft By-law (Attachment 2) to Report PDS-021-24, be approved: and
That all interested parties listed in Report PDS-021-24 and any delegations be
advised of Council’s decision.
6.6 PDS-022-24 - An Application by Brookfield Residential to Amend Sign By-
law 2009-123 to Permit an Oversized Promotional Construction Sign at 1350
Courtice Road
Resolution # PD-042-24
That Report PSD-022-24, and any related delegations or communication items,
be received;
That one promotional construction sign be permitted, measuring 7.9 metres in
height and 17.8 square metres in display area, in accordance with all other
applicable provisions of the Sign By-law 2009-123, at the southeast corner of the
subject lands Municipally known as 1350 Courtice Road;
That the application to amend the Sign By-law submitted by Brookfield
Residential be approved and that the Sign By-law contained in Attachment 1 to
Report PSD-022-24 be approved; and
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That all interested parties listed in Report PSD-022-24, and any delegations be
advised of Council’s decision.
7. Items for Separate Discussion
8. Unfinished Business
9. New Business
9.1 As of Right Zoning By-law Amendment (Councillor Traill)
Resolution # PD-043-24
Moved by Councillor Traill
Seconded by Councillor Rang
Whereas the Municipality of Clarington approved the Housing for All strategy in
2020 with a commitment to enabling more housing options and supply across the
full housing spectrum;
And whereas Clarington’s population is forecasted to grow by 106% to 221,000
people by 2051;
And whereas in March 2023, Clarington Council approved a commitment to the
Ontario government’s Housing Pledge that included a provincially mandated
housing target for Clarington of 13,000 units by 2031;
And whereas the Municipality of Clarington currently permits “as-of-right” building
permits for up to 3 residential units on a lot;
And whereas the Municipality of Clarington would like to provide more affordable
housing options by reducing unnecessary barriers to low-rise buildings and
therefore help preserve Clarington’s “small town feel”;
And whereas Bill 23 amended the Planning Act to create a new provincial
threshold for what is permitted and moving toward “as-of-right” zoning to meet
planned minimum density targets;
And whereas the Municipalities of Kitchener, Waterloo, Barrie and Missisauga
have all passed by-laws similar to what is being proposed in Clarington;
Now therefore be it resolved That Staff be directed to propose a zoning by-law
amendment that would permit “as-of-right” permissions for up to four (4)
residential units on a property wherever zoning permits single detached, semi-
detached or street townhouse dwelling units on sufficient lot sizes and report
back to Council in Q4 2024. The implementing zoning by-law shall address
criteria such as servicing capacity to support the proposed units, parking and the
character of the neighbourhood; and
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That Staff be directed to propose a zoning by-law amendment that would permit
up to four (4) storeys in low-density neighbourhoods.
Yes (1): Councillor Traill
No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
Motion Lost on a recorded vote (1 to 6)
10. Public Meetings (6:30 p.m.)
11. Confidential Items
11.1 LGS-022-24 - OLT Appeal, Lambs Road School Property Ltd.
Resolution # PD-044-24
Moved by Mayor Foster
Seconded by Councillor Rang
That Report LGS-022-24 - OLT Appeal, Lambs Road School Property Ltd. be
approved, in accordance with the Closed Session Agenda.
Carried
11.2 Confidential Memo-001-24 - Perfect Storm Report Update
This matter was not dealt with as Staff requested it be removed from the agenda.
12. Adjournment
Resolution # PD-045-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the meeting adjourn at 8:48 p.m.
Carried
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1
Via Email to: Clerks@Durham.ca
May 22, 2024.
Durham Region Council
c/o Clerks
605 Rossland Road East
Whitby ON L1N 6A3
Re: Request Update Report re DYEC throughput capacity increase to 160,000 tonnes per
year & May 8th Durham Works Correspondence Item 7.1 a) letter from MECP
And Delegations Works Items 6.1 and 6.3
Dear Chair Henry and Regional Councillors:
The authors of this letter both delegated to Works Committee on May 8th regarding the Minister
of the Environment, Conservation and Parks (MECP) letter informing Durham and York that they
could proceed with the Project to increase throughput capacity, subject to any other required
permits or approvals.
For the proposed capacity increase from 140,000 tonnes per year (tpy) to 160,000 tpy, Durham
undertook an EA Screening process, which is self-directed and does not require the level of
assessment and review that an Individual EA does. Durham held all three public consultations
in the second half of 2019 prior to producing their Dec. 2021 EA Screening Report (ESR) and
though requested to do so, none after release of ESR.
In our delegations we requested that Works Committee recommend to Council that Works staff
produce a report to verify/update assumptions about the need for the capacity increase and to
update council around costs assumptions which had been provided in January 2019 and other
pertinent matters including updates around maximum achievable control technologies and
monitoring, as per Durham’s Host Community with Clarington, prior to proceeding with
submitting applications to amend the Environmental Compliance Approval.
W. Bracken also delegated about new concerns with the invalidation of more months of AMESA
data, further adding to the unresolved issues previously brought before this Council.
This council must provide much needed and long overdue project oversight, and require, and
review, an update report.
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2
While a motion requiring staff to produce an update report to address matters included in Slide
7 of L. Gasser’s PowerPoint was discussed, it was not moved.
The Works minutes capture a staff statement they would provide a report to the CIP at some
point, timing not specified, with staff giving every indication they intend to proceed to the ECA
phase.
See page 8 extract from the May 8th minutes found at:
https://calendar.durham.ca/meetings/Detail/2024-05-08-0930-Works-Committee-
Meeting/7591ff3d-928e-4cff-916e-b172013adaab
In response to a question from the Committee regarding whether staff could provide additional,
updated information with respect to the concerns noted on Page 7 of L. Gasser’s PowerPoint
delegation [Refer to Item 6.2 A)], R. Jagannathan advised that staff could provide a Council
information report that would address the additional information requested through the noted
delegation. R. Jagannathan advised the next steps are to submit an Environmental Compliance
Application (ECA).
A report updating council about various aspects of the DYEC throughput increase is required
before Durham staff proceed to the ECA phase.
“Need” for Throughput Increase Not Demonstrated
Over the course of the Environmental Assessment for the incinerator, what is today known as
the Durham York Energy Centre, was “sold” as being a 20 year “disposal solution”.
Durham’s share of the DYEC capacity is 78.6% i.e. 110,000 of the currently 140,000 initial
capacity. In addition, landfill will always be needed for materials that cannot be processed at
the DYEC, during maintenance and other outages and for ash residues which are shipped to
landfills outside Durham.
Many of the assumptions around the “need” for this capacity increase were made over 5 years
ago, with the request to increase capacity coming a mere three years after commercial start up
in January 2016.
Durham has not demonstrated that they have maximized their waste reduction and diversion
opportunities, have not reached the Council approved target of 70% diversion and have not
demonstrated the “need” for this capacity increase. Please see the attached table I have
compiled tracking Durham’s Diversion Rates since 2009. Note the increase in diversion rates
that Durham reports due to RPRA counting bottom ash beginning in 2017.
Page 94
3
From chart on page 7 of the 2022 Waste Management Annual Report, other than an upward
blip in 2020 & 2021 during early years of Covid, Durham’s garbage tonnage (in purple) has
trended downwards.
https://www.durhamyorkwaste.ca/en/education-and-
resources/resources/Documents/2022%20Waste%20Diversion%20Reports/20231031_RPT_Dur
ham_2022_Annual_Waste_Diversion_ACC_RFS.pdf
2022 garbage tonnage at 123,369 tonnes is 13,369 tonnes above Durham’s currently 110,000
share, which is LESS than the 15,720 tonnes of additional capacity.
IF Durham doesn’t use their share of the increased capacity due to diversion and waste
reduction improvements, then York Region would take up that capacity and burn in Durham.
Many growth assumptions were made prior to the pandemic and current housing &
affordability crisis. While there will be some growth in Durham it may be lower than predicted
due to housing constraints for some time to come.
Durham staff would have 2023 waste management data by now and should provide those
numbers along with updated predictions about growth.
On page 6 of the 2022 Annual Waste Management Report, Durham reported that when
conducting a curbside participation study, it was revealed that only 61% of households place a
green bin out for collection. Given Durham has had a region-wide curbside green bin program
Page 95
4
since 2006, this indicates that a lot more green bin material could be collected including with
enhanced programs, public education and better enforcement.
Council approved the Enhanced Green Bin to begin on July 1st, 2024, which staff stated would
divert approximately 10,000 tonnes per year from garbage.
As well, Durham staff intend to offer Source Separated Organics collection to Multi Residential
units possibly by 2025, which would remove even more tonnage from the garbage. Currently
multi res-units make up over 10% of the 248,846 households from which Durham collected in
2022 (pg 4 Annual Waste Management Report).
The 2022 Long Term Waste Plan included two charts depicting both single family home and
multi res garbage bag composition, illustrating that large amounts of food waste remain in the
garbage bags of both housing types (Single family & Multi-Res) as well as other divertible
materials. See below:
Page 96
5
From Durham’s Long Term Waste Plan, see explanation from page 24 below (my emphasis
added) which describes moving from reporting Diversion Rates to Waste Generation per Capita:
https://www.durham.ca/en/living-here/resources/Documents/GarbageandRecycling/Long-
Term-Waste-Plan/Final-Documents/Durham_Region_LTWMP_FINAL_Jan-31-2022-AODA.pdf
Many municipalities are starting to report on the total amount of waste generated, which
typically includes garbage, Blue Box recycling, Green Bin organics, Leaf and Yard Waste (LYW)
and other materials. This may be reported on a per capita basis (i.e. per person) to give a better
indication of how these rates are changing from year to year. This metric gives a truer picture of
all materials that municipalities must manage, rather than just reporting on what was
diverted.
See below waste generation per capita report on page 8 2022 Annual Waste Management
Report.
In the Host Community Agreement between Durham Region and Clarington, Section 6.1:
“Durham shall continue to implement and support an aggressive residual waste diversion and
Page 97
6
recycling program to achieve and/or exceed a 70% diversion recycling rate for the entire
Region”.
Durham has not maximized Waste Reduction and Diversion opportunities and should do so
before proceeding to expand capacity. (As at 2022 Durham’s RPRA Diversion Rate was 62%
which includes credit for bottom ash, grass cycling and back yard composting).
Financial Assumptions Reported January 2019 should be Updated & Confirmed
See below a table from page 13 of Report 2019 COW-3:
Since that time Covanta has a new owner. Durham should require written confirmation that
the costs per tonne estimates from 2019 still hold.
At the time it was not known nor can we recall staff confirming IF the Ontario power purchase
subsidy would be available for tonnage beyond 140,000 tpy. Without that subsidy burning is
excessively expensive and those per tonne processing estimates would go out the window.
Staff should inform council how much has been spent on the EA Screening process from 2019 to
date and should provide an estimate as to how much further studies and subsequent approvals
would cost.
Staff should also confirm the landfill contracts they have secured, at what locations, at what cost
and over what term(s).
Page 98
7
No Update of 2009 SSHHERA and No Opinion from Durham’s MoH
During the Works meeting discussion, your Waste Director mentioned the Site
Specific Human Health and Ecological Risk Assessment that was completed in 2009 for the
Individual Environmental Assessment (SSHHERA), perhaps leaving the impression that there had
been a complete assessment of the 400,000 tpy scenario. He also stated that Durham’s Medical
Officer of Health was circulated with EA Screening matters
In her April 22nd, 2024 letter to those individuals requesting that the EA be elevated from a
Screening to Individual Assessment (listed as an attachment to Works Correspondence 7.1.a)
found at: https://pub-durhamregion.escribemeetings.com/filestream.ashx?DocumentId=4126
the Minister of the Environment, Conservation and Parks (MECP) wrote on page 2: “The Regions
have committed to completing an updated Human Health & Ecological Risk Assessment for any
future expansions of the DYEC to assess any potential impacts to human and ecological health”.
(emphasis added)
The Human Health and Ecological Risk Assessment (HHERA) and the Ministry Review of the
original EA were not specifically listed as documents reviewed by the Regions in assessing
potential impacts of their proposal to increase throughput to 160,000 tpy1.
Yet those two documents identified potential health concerns and risks and provided expert
reviews identifying capacity limits of comments as well as identifying pollutants whose
emissions needed further mitigation.
The Regions’ HHERA identified significant increases in the loading to soil, surface water,
sediments, and fish for various contaminants in the 140,000 TPA case, including for
dioxins/furans, mercury, cadmium, lead, and tin2,3,4,5, yet the proposal to increase throughput to
160,000 TPA did not assess additional mass loading to the environment and, through the AQIA,
only assessed impact to air quality.
Today, soil monitoring around the DYEC is conducted only every three years. The DYEC 2023 Soil
Testing Report states “Per Table 4, concentrations of dioxins and furans in soil measured during the 2023
sampling event increased at both the upwind and downwind sampling locations relative to historical
levels”.6 The 2023 downwind dioxin/furan soil concentration is more than double the pre-incinerator
2013 value.7
The Regions’ HHERA also identified potential risks in its Multi-Pathway Assessment for various
scenarios and pollutants including for infants and toddlers for PCBs, dioxins and furans and
Chemical Mixtures.8,9,10 Dioxin and furan emissions are a well-known issue with incinerators,
especially during other-than-normal operating conditions (OTNOC). There have been stack
exceedances for dioxins and furans at the DYEC, and there has been an ambient air exceedance
for dioxin and furans next to this incinerator. The first four years (2015 -2019) of AMESA
Page 99
8
dioxin/furan data has been withheld and many months of AMESA data have been invalidated as
well as withheld from 2020 to the present.
In Europe, recent studies have found dioxins/furans concentrations in backyard chicken eggs in
the vicinity of incinerators (even around the newest Dutch incinerator) exceeding the EU limit
and have prompted government warnings to affected residents not to consume them.11,12
Europe has also recently issued a directive which now mandates that emissions to air from
waste incineration shall also be monitored during Other-Than-Normal Operating Conditions
(emphasis added) (OTNOC).13
Back in 2009, Health Canada identified health concerns for fine particulate matter (PM2.5),
nitrogen dioxide (NO2), and Respiratory Irritants exposures assessed in the EA for both the
140,000 TPA and 400,000 TPA scenarios and Health Canada recommended additional mitigati on
measures for these pollutants.14 The Regions, however, did not act on this advice. Now, in 2024,
the Regions are considering applying for a permit that goes in the opposite direction – instead
of mitigating, the Regions are applying to increase pollution by burning an additional 20,000
tonnes per year for the next 20(?) to 30(?) years.
The Ontario Ministry of Environment’s Human Health Toxicologists also identified concerns at
the time of the EA15,16 and the Regulatory Toxicologist advised his comments were contingent
on the 140,000 TPA scenario and that the proponent has committed to “conduct a new
environmental study to support any increased capacity of the facility beyond 140,000 t/y that
may occur in the future”17. Note the reviewer referred to “any” increase beyond 140,000 t/y.
To summarize, the Regions had Toxicologist review up to 140,000 TPA. There has been no
health expert that has reviewed this proposal to burn 160,000 TPA or provided an opinion on
potential human health and ecological impacts.
The Works Commissioner stated at the around the 1:31 minute mark of the meeting that staff
would be glad to engage the MoH “to get his endorsement “….on the impacts of going from the
140 (000) to the 160 (000).” Any opinion from Durham’s MoH must be in writing.
Host Community Agreement with Clarington – Durham’s Commitments
DYEC Monitoring/Surveillance is not keeping up with other jurisdictions. Durham also made
commitments in the Host Community Agreement:
Section 3.1: Durham shall ensure that the EFW Facility incorporates and utilizes modern state
of the art emission control technologies that meet or exceed the Ontario A7 air emission
guidelines and European Union standards as identified below
Section 3.2, “Durham shall ensure that the EFW facility utilizes maximum achievable control
technology (MACT) for emissions control and monitoring systems.”
Page 100
9
Section 3.3, “Durham shall ensure that, where technically feasible, the EFW Facility utilizes 24/7
monitoring systems for such parameters as are deemed appropriate by the Ministry of the
Environment…”
Section 4.3 (emphasis added): “At the time of any expansion, Durham will give consideration to
improvements to the emission control system to meet the then current MACT standards and
shall apply for a new or amended Certificate of Approval if required by the Province of Ontario.”
Notify/update public and Commit to Request posting of ECA documents on ERO
From Minister’s request to Durham in April 22nd letter:
The reasons for my decision may be found in the attached letter to the requesters. In the interest of
transparency, I encourage you to make my letter to you available to the public on the Project website.
Durham staff have posted the Minister’s April 22, 2024 letter to Durham and York on the 160K
pages of the DYEC website, but not the attachment, which explain the reasons for her decision.
https://www.durhamyorkwaste.ca/en/facility-
approvals/resources/Documents/20240422_LTR_MECP_DYEC_%20Elevation%20Request_Re
sponse_ACC.pdf
While Durham may be exempt from the requirement to post the ECA applications on the
Environmental Registry (ERO), Durham should be willing to post these and advise the Ministry
that they wish to do so especially since there has been NO public consultation on the capacity
increase since December 2019.
In the interests of transparency and communicating with the public, Durham should take all steps
to ensure that the public would be informed about all aspects of the proposed capacity increase.
One of our requests was that staff should be directed to provide material/documents submitted to
MECP since the Dec. 2021 Environmental Screening Report AND copies of the Ministry’s
comments over the course of the capacity increase application.
To summarize, we ask that Council consider the matters in our letter and pass a motion to require
staff to produce an update report addressing the concerns raised, to be brought back to either
Works Committee or preferably, to a Committee of the Whole given the financial and public
health considerations.
Thank you for your attention.
Yours truly,
Page 101
10
Linda Gasser
And
Wendy Bracken,
Cc: Dr. Robert Kyle, Medical Officer of Health
Clarington Council
Enclosures: L. Gasser & W. Bracken PPTS to May 8th Works Committee
Durham Diversion Rates table from 2009-2022
Host Community Agreement with Clarington
References for Health Related Concerns Below
1 see Section 3.11, page 68 of ESR
https://www.durhamyorkwaste.ca/en/facility-
approvals/resources/Documents/2021%20Environmental%20Screening%20Report/Accessible_2022/20220119_DY
EC_ESR_FINAL_ACC.pdf
2 Site-Specific Human Health and Ecological Risk Assessment –Technical Study Report (HHERA), Durham York
Residual Waste EA Study, December 10, 2009, Stantec, December 10, 2009, pages 80, 81 and Section 6.2 p. 82-84
https://www.durhamyorkwaste.ca/en/resources/Archived%20Documents/Environmental%20Assessment%20Appe
ndix%20C12%20HHERA%20Technical%20Study%20Report.pdf
3 HHERA, pages 85, 86 and Table 6-2 Predicted Surface Water Loading as a Result of Normal and Process Upset
Operation over a 30 Year Period for 140,000 tpy and 400,000 tpy, pages 87-89
4 HHERA, pages 85, 86 and Table 6-3 Predicted Sediment Loading as a Result of Normal and Process Upset
Operation over a 30 Year Period for 140,000 tpy and 400,000 tpy, pages 90-92
5 HHERA, Table 6-9 Predicted Fish Loading as a Result of Normal and Process Upset Operation over a 30 Year Period
for 140,000 tpy and 400,000 tpy, pages 111-113
6 RWDI, DURHAM YORK ENERGY CENTRE: 2023 SOIL TESTING REPORT, RWDI #2301083, November 15, 2023, page 7
https://www.durhamyorkwaste.ca/en/environmental-
monitoring/resources/Documents/Soil/2023/20231115_RPT_DYEC_2023_Soils_Testing_ACC.pdf
Page 102
11
7 Ibid., Table 4, pdf page 19/58
8 HHERA, Table 7-14, page 210-212
9 HHERA, Table 7-15, page 212-213
10 HHERA, Table 7-18, page 226
11 Euronews, Millions in France warned not to eat eggs from backyard chickens due to forever chemical pollution ,
https://www.euronews.com/green/2023/11/21/millions-in-france-warned-not-to-eat-eggs-from-backyard-
chickens-due-to-forever-chemical-p#vuukle-comments-2419688
12 Arkenbout, A. (2018). Hidden Emissions: A story from the Netherlands, a case study ; Zero Waste Europe
https://www.toxicowatch.org/_files/ugd/8b2c54_a4360271e0a945f88a8d9b25ffe121f5.pdf
13 Zero Waste Europe, Long-awaited revamp of Industrial Emissions Directive improves dioxin monitoring in
incinerators, November 29, 2023
https://zerowasteeurope.eu/press-release/long-awaited-revamp-of-industrial-emissions-directive-improves-dioxin-
monitoring-in-incinerators/
14 Review of the Durham and York Residual Waste Study Amended Environmental Assessment, Ontario Ministry of
Environment, 2010, (subsequent referenced as Ministry Review), page 125, Health Canada comments, September
25, 2009, reviewer M. Lalani on Durham/York Residual Waste Study Environmental Assessment Study
https://www.durhamyorkwaste.ca/en/resources/Archived%20Documents/Ministry%20Review%20of%20Environm
ental%20Assessment.pdf
15 Ministry Review, Comments of Ministry Supervisor, Human Toxicology, Barry Lubek, June 25, 2009, page 85
16 Ministry Review, Comments of Ministry Toxicologist Samir Abdel-Ghafar, October 19, 2009, page 80
17 Ministry Review, Ministry Toxicologist comments by Samir Abdel-Ghafar, January 11, 2010, page 189, Comment 1
Page 103
Delegation to Works Committee
May 8, 2024
W. Bracken
Proposed DYEC Throughput Increase to 160,000 tonnes per year (tpy)
1Page 104
2022 Region Responses did not resolve key issues.
Reminder of Key Issues Raised Back Then:
1.Pursue claim that concentrations decrease.
2.Pursue Implications to 2011 ESDM, ECA Air Permit, Source
Tests.
3.Request Regions to provide updated health assessment,
toxicologist and medical opinions on proposal. Only have
engineering opinions now.
4.Mass loading to environment – 20,000 more tonnes of garbage
burned for an unspecified number of years cannot be ignored –
and it was not assessed.
5.Pursue better monitoring and reporting, including for AMESA.
2Page 105
The “eyebrow raising” AQIA Conclusion:
3Page 106
AQIA Mixed and Matched Theoretical and Empirical Data from different years to create a non-existent 140,000
TPA Scenario instead of using actual 140,000 TPA operational data, thereby inflating 140,000 TPA concentrations
4Page 107
Excerpts below From Host Community Agreement:
Time to Act is NOW For BACT, Better Monitoring & Reporting
5Page 108
DYEC Monitoring Not Keeping Up With Other
Jurisdictions
•Europe has continuous emissions monitoring of particulate matter (we have outdated opacity monitoring)
•Europe now requires testing during Other-Than-Normal Operating-Conditions (OTNOC)
•Oregon has established new law requiring continuous testing for many pollutants including PCBs, lead, mercury and arsenic
https://www.wastedive.com/news/oregon-incinerator-emissions-law-sb-488-covanta-marion/689838/
https://www.energyjustice.net/index.php/or/sb488
•US Environmental Protection Agency is proposing new air quality standards that are lower than existing limits and removal of startup, shutdown and malfunction (SSM) exclusions and exemptions
https://www.federalregister.gov/documents/2024/01/23/2024-00747/standards-of-performance-for-new-stationary-sources-and-emission-guidelines-for-existing-sources;
https://www.epa.gov/newsreleases/epa-proposes-stronger-air-pollution-standards-large-facilities-burn-municipal-solid
6Page 109
European directive now mandates that emissions to air from waste incineration shall also be
monitored during other than normal operating conditions (OTNOC)
https://zerowasteeurope.eu/press-release/long-awaited-revamp-of-industrial-emissions-directive-
improves-dioxin-monitoring-in-incinerators/
7Page 110
High Time to Include Biomonitoring (chicken
eggs, flora) as done in other Countries
•DYEC 2023 Soil Testing Report: “Per Table 4, concentrations of dioxins and furans in soil measured
during the 2023 sampling event increased at both the upwind and downwind sampling locations relative
to historical levels”
https://www.durhamyorkwaste.ca/en/environmental-
monitoring/resources/Documents/Soil/2023/20231115_RPT_DYEC_2023_Soils_Testing_ACC.pdf
8Page 111
Delegation to Works Committee re
proposed DYEC throughput increase from
140,000 -160,000 tonnes per year
Linda Gasser
May 8,2024.
Page 112
Agenda Item 7.1 a) Minister of the Environment’s (MECP) April 22nd letter
to Durham and York Staff re proposed throughput increase to 160,000 tpy
•Should require a staff report to COW/Council to evaluate AND confirm
IF it is in BEST interest of Durham to pursue increase. This council
should have opportunity to decide whether to burn or focus on
reducing garbage.
•The vote to incinerate in June 2009 was 16-12. Close and contentious.
•Minister suggested posting to project website the attachment to her
letter (not included in your agenda) to inform public.
•April 22nd letter NOT yet posted –you must advise the public.
•DYEC’s throughput increase to 160K webpage link: https://www.durhamyorkwaste.ca/en/facility-approvals/increasing-capacity-to-160000.aspx
2Page 113
How much is Covanta fee in excess of 140,000 tpy?
Does Ontario power subsidy apply to tonnage beyond 140K?
Current cost per tonne to landfill tonnage in excess of Durham’s 110,000?
Require update of 2019 financial assumptions in Report 2019 COW-3, page 13/41
3Page 114
Request to Council to increase in 2019. Last public consultation
December 2019. You owe Durham residents an update.
•A lot has changed since 2019’s staff request to increase throughput
including proposed programs proposed to reduce residual waste.
•Effective July 1, 2024, enhanced green bin to allow material such as pet
waste (including cat litter), diapers and sanitary produces. Could divert
approx. 10,000 tonnes per year.
•Effective possibly by 2025, Durham will offer source separated organics
collection to multi-residential residents. Increasing share of new units will
be multi-res.
•According to page 6 of 2022 Waste Management Annual Report (most
recent) “61% of households place a green bin out for curbside collection”.
•There’s LOTS of opportunity to increase participation & capture of organics.
4Page 115
Pages 28-30 Attach. 2, Report 2022-WR-1 Long Term Waste Plan: “In summary,
the waste profiles of single-family and multi-residential garbage are quite similar,
with the largest component of garbage consisting of food waste (which was found
in almost equal proportions for each sector).”
5Page 116
Capacity increase =14.28%.
COW/Council should review impacts of increase including
additional air pollution loading and increased GHGs
•Updated Audit info would help identify materials that could be diverted to
existing programs AND those that should be investigated for new programs.
•There is little incentive to reduce waste is you apply to burn more!
•DYEC already Durham’s largest GHG corporate emitter, even with only non-
biogenic emissions reported. (Report 2024-COW-12).
•Additional loading of pollutants to Durham air shed is NOT insignificant.
•If Durham got serious about reducing waste and succeeded, then York Region
could burn more garbage to use up the contracted capacity –they don’t care, they
don’t live here.
•The more you burn, the more ash that you send to landfills outside Durham.
Incineration = burning AND burying.
•In 2023, 25,087 tonnes of bottom ash sent to the US and 11,132 tonnes fly ash to
Thorold landfill in Ontario – YOU are already exporting problem waste.
6Page 117
Recommend an update report to COW/Council on
costs and potential impacts of capacity increase.
THIS council should decide
•Works should recommend to council that staff be required to produce a report that updates 2019
assumptions including:
•potential environmental & health impacts
•Includes opinion of Durham’s Medical Officer of Health on potential health impacts of capacity increase
•Identify ALL costs associated with capacity increase including required study costs etc.
•Includes material provided to MECP since the Dec. 2021 Environmental Screening Report AND the Ministry’s
comments over the course of the capacity increase application.
•Report should provide results of recent waste audits. New audit should be requested if no update since
2018 audit data in 2022 Long Term Waste Plan.
•Works should direct staff to POST attachment to Minister’s letter on DYEC website immediately to inform
public and continue to update capacity increase web pages.
•IF proceeding, Council should direct staff to request/recommend that ECA application(s) be posted to the
ERO and commit to posting all ECA study data to the DYEC project website promptly.
•THANK YOU – QUESTIONS?
7Page 118
2010 to 2022 Diversion Rates (%) reported by Durham Region & from MBN Canada Annual
Performance Measurement Reports (updated Jan.27, 2024)
YEAR Durham Diversion/Annual Waste
Management Report
MBN Canada Annual
Performance Report
MBN Re-stated
years 2018 & 2019
2009 52 (2009-J-44) 51
2010 52 52
2011 53 53
2012 53 53
2013 52 52.3
2014 Reported 55 and 53% 53.2
2015 Reported 55 and 52% 52
2016 Reported 55 and 53% 52.8
2017 *Reported 55% and 51%. Revised
retroactively to 65%
47
2018 64 49 64
2019 64 47 64
2020 63 63**
2021 62 62
2022 *** 62 ****did not report
percent diverted
*RPRA diversion numbers from landfill after curbside collection does not include Durham Region’s approved energy-
from waste initiatives. *Updated from 55 per cent to reflect finalized 2017 RPRA diversion rate. First year RPRA
recognized recycled materials recovered through energy-from-waste. Durham 2021 Annual Waste Management
Report, Page 15
https://www.durhamyorkwaste.ca/en/education-and-
resources/resources/Documents/2021%20Waste%20Diversion%20Reports/20221017_RPT_2022_Durham_Annual_
Waste_Diversion_rfs_ACC.pdf
** In 2020 MBN changed how they report Durham’s diversion rate to mirror RPRA and retroactively restated
diversion rates for 2018 & 2019 .
*** Pending verification. RPRA diversion numbers from landfill after curbside collection does not include Durham
Region’s approved energy-from-waste initiatives.
(Durham Region is classified as Urban Regional by the RPRA, along with Essex-Windsor Solid Waste Authority,
Waterloo Region, Simcoe County, Niagara Region, and City of Ottawa.) Durham 2022 Annual Waste Management
Report, Page 6
https://www.durhamyorkwaste.ca/en/education-and-
resources/resources/Documents/2022%20Waste%20Diversion%20Reports/20231031_RPT_Durham_2022_Annual_
Waste_Diversion_ACC_RFS.pdf
****In 2022, MBN Canada did not percent of residential solid waste diverted, as it had previously
http://mbncanada.ca/app/uploads/2023/12/2022-updated-public-report.pdf
Page 119
14FE619 Fri 42808
The Regional
Municipality
of Durham
Office of the CAO
605 ROSSLAND ROAD E
PO BOX 623
WHITBY ON L1N6A3
CANADA
905-668-77111-800-372-1102Fax
905-668-1567EmailgarrycubittC
durham cawwwdurham
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swc
s w Chief AdministrativeOfficerFebruary 192010Ms
Patti Barrie Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville
Ontario L1C 3A6
Dear Ms Barrie
Re Host
Community Agreement
As the official
record keeper for the
Municipality of Clarington I am forwarding to you one original signed copy
of the Host Community Agreement between the Municipality of Clarington and
the Regional Municipality of Durham for your records and
files Yours truly Ch Attachment MS W
hive Officer
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Officer REVIEWED
BY ORIGINAL 70 COUNCIL COUNCIL FIIE
DIRECTION INFORMATION
COPY TO
Service E tceHence
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CAO OF COUNCIL TESE
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Page 120
This Host Community Agreement dated the 18th day of February 2010 is made
BETWEEN
THE REGIONAL MUNICIPALITY OF DURHAM
-and-
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
WHEREAS
Durham
Clarington
a Durham jointly with The Regional Municipality of York is in the midst of a procurement
process designed to identify a preferred vendor capable of designing building and
operating an energy from waste EFW Facility sufficient to meet their needs as
identified through an individual environmental assessment the EA undertaken to
identify a preferred method of processing post-diversionwaste b
The EA process has resulted in the approval by Durham Regional Council of a preferred site
for the EFW Facility within the Municipality of Clarington Clarington more particularly
described in Schedule Ahereto c
Durham is completing its requirements to finalize the EA for submission tothe Minister ofthe
Environment and to make application under the Environmental Protection Act for one or
more Certificates ofApproval d
Clarington will be the host community of the EFW Facility to the benefit of communities in
Durham York the industrial commercialinstitutionalsectorand potentially municipal waste
from other municipalities identified in the EA e
Durham and Clarington wish to enter into this agreement in order to set forth their respective
rights duties obligations and commitments regarding the development construction
and operation of the EFW Facility NOW
THEREFORE the parties agree as follows Term
1
1This agreement shall commence upon the date that it is last signed and shall last for the operational
lifespan of the EFW Facility 1
2In the event that the facility is expanded beyond 400 000tonnes per year and the expanded
portions of the EFW Facility have a twenty five 25 year operating period Durham and
Clarington either shall extend the term of this agreement or enter into a new Host Community
Agreement
Page 121
-2-
2 Community Consultation and Communications
21 Durham shall support the development and operation of an EFW Site Liaison Committee
SLC for the purpose of facilitating input from the community and the distribution of relevant
information in regards to the construction operation and monitoring of the EFW facility
22 The scope for a Terms of Reference for a new SLC shall be agreed upon by Durham
and Clarington at the conclusion of the mandate of the initial SLC which terms shall otherwise
be generally analogous to the current committee
23 Durham shall present to Clarington Council and hold one community information
meeting prior to the submission of the final EA documentation to the Ministry of the Environment
for approval In addition Durham shall make a presentation to Clarington Council and shall hold
one community information meeting before the Site Liaison Committee regarding the terms of
the Certificate of Approval for the EFW Facility subsequent to its issuance
3 Protection of Human Health and the Environment
31 Durham shall ensure that the EFW Facility incorporates and utilizes modern state of the
art emission control technologies that meet or exceed the Ontario A7 air emission guidelines
and European Union standards as identified below
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THE REGIONS AII2 EMISSION CRITERIA BASED UPON THE PROVINCE OF ONTARIO
AND EUROPEAN UNION AIR EMISSION REQUIItEMENTS
Total Particulate Matter mgRm3 9 2
Sulphur Dioxide S02 mgRm3 35 3
Hydrogen Chloride HCI mglRm3 9 4
Hydrogen Flouride HF mglRm3 092 4
Nitrogen Oxides NOx mglRm3 180 4
Carbon Monoxide CO mglRm3 45 4
Mercury Hg ylP3 15 2
Cadmium Cd yP3 7 2
Cadmium Thallium Cd Th yP3 46 2
Lead Pb yP3 50 2
Sum of As Ni Co Pb Cr Cu V Mn yP3 460 2
Dioxins pgRm3 60 2
Organic Matter as CH4 mgRm3 49 2
NOTES
1 All units corrected to 11 02 and adjusted to Reference Temperature and Pressure
mgRm3 Milligrams per Reference Cubic Metre 25oC 1013 kPa
gRm3 Micrograms per Reference Cubic Metre 25C 1013 kPa
pgRm3 Picograms per Reference Cubic Metre 25oC 1013 kPa
2 Calculated as the arithmetic average of 3 stack tests conducted in accordance with stan dard method
3 Calculated as the geometric average of 24 hours of data from a continuous emission monitoring syst r
4 Calculated as the arithmetic average of 24 hours of data from a continuous emission monitoring syst r
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32 Durham shall ensure that the EFW Facility utilizes maximum achievable control
technology MACT for emissions control and monitoring systems Durham and the operator
shall seek to achieve normal operating levels significantly better than the emission limits
identified in Section 31
33 Durham shall ensure that where technically possible the EFW Facility utilizes 247
monitoring systems for such parameters as are deemed appropriate by the Ministry of the
Environment The results of such monitoring systems shall be made accessible to the public on
a website or programmable display board designed for such purpose In addition Durham shall
ensure that the operator monitors the ambient air in the immediate vicinity of the EFW Facility
for a three year term commencing upon the commencement of operations
4 Facility Size
41 Durham is seeking approval from the Ministry of the Environment to construct and
operate an EFW Facility with a total processing capacity of up to 400000 tonnes per year of
municipal solid waste
42 The parties hereto acknowledge and agree that EFW Facility will not immediately be
constructed to the ultimate capacity Durham will be seeking an initial Certificate of Approval for
the construction and operation of a facility for approximately 140000 tonnes per year The
capacity of the EFW Facility may be expanded as required by Durham and York up to the
maximum permissible capacity set forth by the Ministry of the Environment in the Certificate of
Approval which may be amended from time to time The EFW Facility may not be expanded in
excess of 400000 tonnes per year
43 At the time of any expansion Durham will give consideration to improvements to the
emission control system to meet the then current MACT standards and shall apply for a new or
amended Certificate of Approval if required by the Province of Ontario
44 Durham will not construct a transfer station for ICI waste in Clarington without the
agreement of Clarington
5 ArchitecturalSitePlan Considerations
51 Clarington shall be consulted with respect to the architectural and site plan requirements
sections of the Request for Proposals
52 Clarington and Durham shall negotiate in good faith the terms of a site plan agreement
for the development of the EFW Facility site which shall include the lands required for the
private truck access lane referred to in paragraph 95 Durham shall comply with normal site
plan and building code permit requirements and shall construct Energy Drive through their lands
identified on Schedule A
53 Durham shall incorporate a cash allowance of no less than Nine Million Dollars
9000000in the Request for Proposals RFP for the provision of architectural treatments
and upgrades to the EFW Facility Durham shall consult with Clarington on the proposed
architectural treatments received from the preferred bidder and prior to submitting their site plan
application to Clarington for approval
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54 At the time of any expansion Durham will include similar and consistent architecturaltreatmentsandupgradestoanynewportionsoftheEFWFacilityDurhamshallconsultwith
Clarington on the proposed architectural treatments during the finalization of the arrangementswiththeOperatorfortheexpansionandpriortosubmittingtheirsiteplanapplicationtoClaringtonforapprovaloftheexpansion
6 Commitment to a Comprehensive Waste Management Strategy
61 Durham shall continue to implement and support an aggressive residual waste diversion
and recycling program to achieve andor exceed a 70 diversion recycling rate for the entire
Region
62 Durham shall establish a hazardous waste depot to serve the residents of Claringtonwithinone1yearofcommissioningoftheEFWFacility
EFW Facility Waste Sources
71 Durham shall ensure that the source of the waste processed at the EFW Facility is
consistent with that identified in the EA Terms of Reference and supporting documentation
72 The Parties agree that Industrial Commercial and Institutional ICI Waste with a
similar composition to municipal solid waste may be processed at the EFW Facility providedthatsaidICIWasteisfirstscreenedatatransferstationtoensuretheremovalofanyundesirableandhazardousmaterials
73 The EFW Facility may be utilized to process biosolid wastes generated from waterpollutioncontrolplantslocatedwithinDurhamRegiononanemergencybasisinorderto
support Durhams other operations provided that biosolid wastes do not comprise more than
10 of the total annual tonnage of waste processed at the EFW Facility in a calendar year
74 Notwithstanding the provisions of 71 hereof in the event that the source of waste
processed at the EFW Facility at any subsequent time includes the City of Toronto thenClaringtonshallbepaidthesumofTenDollars1000pertonneforeachtonneofwastefromthatsource
8 Payments in Lieu of Taxes
81 Durham shall not structure the ownership of the EFW Facility in any way designed toattaintaxexemptstatusortoavoidthePaymentsinLieuofTaxesPILs
82 Durham acknowledges that the PIL will be in the vicinity of 650000 per year HoweverDurhamcannotguaranteetheexactamountasthatisamatteroutsideofitsdirectcontrol
9 Economic Development
91 Durham shall acquire title by way of agreement or expropriation to the propertiesdescribedinScheduleBUponthepropertiesdescribedinScheduleBbeingdeterminedbyDurhamRegionalCounciltobesurplustothepresentorfuturerequirementsoftheRegionalMunicipalityofDurhamthenDurhamshallconveyanominalconsiderationsomepartofthelandsdescribedinScheduleBtoTheMunicipalityofClarington
92 Prior to the commissioning of the EFW Facility Durham shall complete construction ofEnergyDrivefromCourticeRoadtoOsbourneRoadasaTypeCArterialroadcompletewith
Page 125
-6-
all applicable services including sanitary sewerage watermains storm drainage district
heating and street lighting and shall dedicate Energy Drive to Clarington as a public highway
93 Durham shall construct a storm water management facility of a sufficient size to
accommodate development of the Energy Park and Clarington shall execute afront-endingagreement
inorder to receive and reimburse Durham for the proportional costs of same from any
benefiting landowners within the Energy Park Provided approval to cross the CN Railway linewiththenecessarydrainageworkscanbereasonablyobtainedfromtheCanadianNationalRailway
then Durham shall construct the storm water management facility on the lands described
in 9 7hereof 9
4Durham shall commence anenvironmental assessment process tosupport the provision of
municipal services to the east Bowmanville science park which is located north of Highway 401
9
5Durham shall construct aprivate truck access lane with landscaping or other screening on
its lands on the north side of the Canadian National Railway line connecting with Courtice Road
to be utilized where possible for all deliveries ofwaste tothe EFW Facility 9
7Durham shall convey to Clarington at a nominal cost the lands on the west side of Courtice
Road identified in Schedule C 9
8Concurrent with the construction ofthe EFW Facility Durham shall construct asegment ofapavedasphaltwaterfronttrailonamutuallyagreeduponalignmentfromCourticeRoadtothe
eastern limits of Durham slands south of the Courtice Water Pollution Control Plant 10
Operational Issues 10
1Durham shall require the operator of the EFW Facility the Operator to have the EFW Facility
compliant with the International Standards Organization 14001 2004Environmental Management
Standard ISO 14001 within thirty six 36 months of its commencing operations andtomaintainsuchcompliancethereafter10
2Durham shall ensure that the Operator prepares maintains and adheres to an Emergency
Management Plan including spills for the EFW Facility which Plan shall be reviewed
and approved by the Clarington Emergency and Fire Services Department 10
3Deleted 10
4Durham shall ensure that the bottom and fly ash generated at the EFW Facility are dealt with
in a manner which complies with all applicable legal and regulatory requirements and approvals
Bottom ash can be stored outside iffully screened Fly ash shall be stored internally in
a building until the time of transfer toa disposal site No bottom ash or fly ash shall be disposed
of in a landfill site in Clarington 10
5Durham will require the Operator of the EFW Facility to provide a certificate ofinsurance showing
the Municipality of Clarington as an additional insured thereon 10
6Durham hereby agrees to indemnify and hold Clarington harmless from all manner of actions
causes of action suits demands and claims whatsoever in connection with any and all injuries
up to and including death or damages to its property which may occur as aresult ofthe design
construction or operation of the EFW Facility save and except when such injury loss or
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-7-
damage is occasioned by the negligent acts or omissions or willful misconduct of Clarington or
those for whom it is at law responsible
107 Durham shall ensure that all waste haulage vehicles accessing and egressing the EFW
Facility site will use the truck access routes
108 In addition to all public information the Operator shall on or before March 31g in each
calendar year provide the Clerk of Clarington with a report related to the emissions output from
the EFW Facility for the previous calendar year
11 End Use Plan
111 Durham shall decommission and dismantle the EFW Facility within five 5 years of its
ceasing of operations to a standard suitable for re-useas an industrial commercialsite12
Issue Resolution 12
1In the event of any dispute disagreement orclaim arising under or in connection with this
Agreement then the parties hereto shall upon written notice from either party meet as soon
as reasonably possible inorder toresolve said dispute 12
2In the event that informal discussions are not effective in resolving any disputes or differences
ofopinion arising between the parties which concern or touch upon the validity constructionmeaningperformanceoreffectofthisAgreementthensaiddisputeshallfirstbemediated
within asixty 60 day time period prior to any dispute proceeding to arbitration The parties
shall determine amutually agreeable location for the mediation tooccur The parties shallmakeallreasonableeffortstoresolvetheirdisputesbyamicablenegotiationsandagreetoprovide
without prejudice frank candid and timely disclosure of relevant facts information anddocumentstofacilitatethesenegotiationsAnyresolutionofthedisputeinmediationshallbe
kept confidential by all parties 12
3By giving a notice in writing to the other party not later than ten 10 working days after the
date of termination ofthe mediated negotiations all matters remaining in difference between the
parties in relation to this Agreement shall then be referred to the arbitration ofa single arbitratorifthepartiesagree-upon one otherwise tothree arbitrators one to be appointed by eachpartyandathirdtobechosenbythefirsttwonamedbeforetheyenteruponthebusinessof
arbitration The award and determination ofthe arbitrator or arbitrators or two of the three arbitrators
shall be binding upon the parties and their respective heirs executors successors administrators
and assigns 13
Clarington sCommitments 13
1Clarington agrees in consideration ofthe aforementioned commitments onthe part of Durham
to be a willing host to the EFW Facility and to acknowledge that willingness as follows 1
It shall not oppose the development oroperation of the EFW Facility 2
It acknowledges that provided that there is public ownership of the EFW Facility andthesitebyoneormoremunicipalitiesitwillbeconsideredapublicuseforthepurposes
of the Zoning By-law andthat is not necessary to amend the Clarington Official PlanorZoningBy-law
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-8-
3 It shall expedite the review of all applications for approval submitted by or on
behalf of the Operator or Durham related to the construction maintenance and
operation of the EFW Facility and
4 Should the existing South Service Road ever be deemed to be surplus due to the
construction of Energy Park Drive the South Service Road shall be closed and
conveyed to Durham for nominal consideration and
5 It shall strongly encourage and promote development within the Clarington
Energy Business Park and other areas of Clarington to utilize district heating and
cooling provided by the EFW Facility
14 Miscellaneous
141 This agreement is entered into solely between Durham and Clarington and is not
intended or designed and in fact it explicitly excludes the creation of any rights or beneficial
interests in any third party save and except the Regional Municipality of York in so far as its
interest exists in the EFW Facility from time to time
15 Further Assurances
The parties hereby covenant and agree after a request in writing by one party to the
other parties to forthwith execute and provide all further documents instruments and
assurances as may be necessary or required in order to carry out and give effect to the true
intent of this Agreement and to effect the registration against and release from title to the lands
subject to this Agreement of such notices or other instruments in accordance with the provision
of this Agreement
16 Enurement
This Agreement shall enure to the benefit of and bind the parties hereto and their respective successors
and assigns
Page 128
-9-
IN WITNESS WHEREOF Durham and Clarington have executed this Host Community Agreement
THE REGIONAL MUNICIPALITY Of DURHAM
Per a1
-Anderso Regional Chair
rceo
Per at Madill Regional
Clerk THE CORPORATION OF THE MUNICIPALITY
OF
CLARINGTON
Per Pei
r -PttiarriJerk-------Page 129
Schedule A
Legal Description of Proposed Site of EFW Facility
Part of Lot 27 Concession Broken Front Darlington designated as Parts 1 and 2 on40R-19984save and except Parts 1 and 2 on 40R-20362 Municipalityof Clarington Regional MunicipalityofDurhambeingallofPIN26605-0082 LT
Page 130
f
Schedule B
Legal Description of Lands Proposed to be acquired
FIRSTLY PT LTS 27 28 BROKEN FRONT CONCESSION DARLINGTON AS IN
N41298 SAVE EXCEPT PART 1 PL 40R21517 NORTH OF THE CANADIAN
NATIONAL RAILWAY MUNICIPALITY OF CLARINGTON REGIONAL MUNICIPALITY
OF DURHAM being all of PIN 26605-0086LT SECONDLY
PT LT 28 BROKEN FRONT CONCESSION DARLINGTON BEING PTS 2 3
on 10R2689 MUNICIPALITY OF CAARINGTON REGIONAL MUNICIPALITY OF DURHAM
being all of PIN 26605-0030 LTTHIRDLY PT
LT 28 BROKEN FRONT CONCESSION DARLINGTON being PT 1 10R2689 MUNICIPALITYOFCLARINGTONREGIONALMUNICIPALITYOFDURHAMbeing
all of PIN 26605-0031 LT
Page 131
-
FSchedule
C Legal Description of Lands to beTransferred to
Clarington FIRSTLY PT LT 29 AND 30 BROKEN FRONT CONCESSION DARLINGTONbeingPTS12AND340R20750MUNICIPALITYOFCARRINGTONREGIONALMUNICIPALITYOFDURHAMbeingallofPIN26604-0017 LT
SECONDLY PT LT 29 BROKEN FRONT CONCESSION DARLINGTON being PT 1
on 10R571 MUNICIPALITY OF CARRINGTON REGIONAL MUNICIPALITY OFDURHAMbeingallofPIN26604-0016LT
Page 132
May 27, 2024
Mayor and Members of Council
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Dear Mayor Foster and Members of Council:
The Municipality of Clarington Public Library Board wishes to inform you of our support in the heritage
designa�on of 127 Church Street, Orono – the Orono Library.
The Orono Library is a cornerstone feature in Orono. An opera�ng public library in a Victorian house,
while unconven�onal, is a spectacular opportunity in blending heritage and modernity while ensuring
all residents have barrier-free access to their public library. The Board supports the designa�on of the
exterior to ensure the Library maintains its heritage ar�s�c and architectural features.
The Board also wishes to thank the Clarington Heritage Commitee for their partnership in the recent
accessibility improvements to the Orono Library, and to the Planning and Infrastructure Division for
their support to the Board in our discussions regarding the heritage designa�on.
On behalf the Clarington Public Library Board, thank you for your commitment in preserving heritage
and to help us provide visitors with a strong historical connec�on to their community.
Respec�ully submited,
Steven Cooke, Chair
The Municipality of Clarington Public Library Board
Tenzin Shomar, Vice-Chair
The Municipality of Clarington Public Library Board
Page 133
1
NEWCASTLE COMMUNITY HALL BOARD
Meeting February 20 2024 7 PM
Council Chambers
In Attendance: C. Yaki, Chair
W. Woo, Regional Councillor
B. Carmichael
Regrets From: J. Calder-Rowsell
P. Martin
Staff In Attendance: G. Bell, Secretary
K. Symak, Custodian
1. LAND ACKNOWLEDGEMENT
Councillor W. Woo led the meeting with the Land Acknowledgement statement.
2. APPROVAL OF AGENDA
Motion by W. Woo
Seconded by B. Carmichael
That the agenda is accepted as circulated. “CARRIED”
3. APPROVAL OF MINUTES
Motion by W. Woo
Seconded by B. Carmichael
That the minutes of January 16 2024 are accepted as circulated.
“CARRIED”
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2
4. SUSTAINABILITY FOR COMMUNITY BUILDINGS
4.1 Roadmap for Community Board Sustainability
An email was sent by Board Chair C. Yaki to Municipal employee V. Bilenduke-
Guppy on February 13 2024 to verify whether she would be attending the
February 20th Board meeting to facilitate a discussion around sustainability for
community buildings. No response to email at this time, Board Chair C. Yaki will
follow up to see if this can be rescheduled for a future date.
The Roadmap for Community Board Sustainability was shared with the Board
back on November 2 2021, the principals included in the report were to establish
a four-step roadmap for sustainability. Board request to Councilor W. Woo if
there was any final update or specific information that the Newcastle
Community Hall Board needed to be aware of and current update. Assist with
clarifying whether this falls under the current development of the Session for
Parks, Rec and Culture Master Plan
4.2 Municipality Community Hall Consultation
Session for Parks, Rec and Culture Master Plan
Meeting was held via zoom on January 25 2024 and attended by Board Chair C.
Yaki and Board Directors P. Martin and J. Calder-Rowsell.
P. Martin - Summary of meeting with Municipality, Municipal Community Hall
Boards and Dennis Kwan of Monteith Brown Planning Consultants attached.
5. A/C UPDATE – C. Yaki
5.1 Going forward Board Chair will ensure meeting minutes from the 100th Legacy
Committee are attached to agenda. Previous minutes will be provided for Board
review. At this time, we do not qualify for a Trillium Grant (see attached notes)
6. FINANCIAL REPORT
6.1 Motion by B. Carmichael
Seconded by W. Woo
That the financial report is accepted as presented. “CARRIED”
6.2 100th Committee Recognition – C. Yaki
Motion by C. Yaki
Seconded by B. Carmichael
Motion that the expenses of $350.00 for the 100th Celebration Committee
Jingle Mingle be approved and paid for out of the Newcastle Community Hall
fundraiser account as a thank you from the Newcastle Community Hall Board
to 100th Celebration Committee. “CARRIED”
6.2 Finance Terms of Reference – tabled to next meeting
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3
7. CUSTODIAL UPDATE – K. Symak
- Health and Safety – no incidents to report
- Fire Inspection up-to-date
- Stove hood in lower kitchen will be checked and certified next week.
- Risk Assessment report will be reported on line to the Municipality and Board.
- Main Hall hardwood floors/stage have been completed. Detailed cleanings have been
ongoing for the last couple of months.
- Discussed the need for a casual/parttime custodial staff.
8. EVENTS
8.1 Secretary gave update on bookings for 2024.
- January and February were quiet in the main hall and meeting rooms
- 24 weddings booked from May to December this is up from 2023
- 27 other events in the main hall from March to December, 14 of which are
open to the public.
- Currently 8 weekends remain open for the main hall in 2024
8.2 Motion by W. Woo
Seconded by B. Carmichael
That $1000.00 be budgeted for update of décor items in décor package offered
to clients. “CARRIED”
8.3 The Chicks Concert:
Social Media posting will continue, posters have been ordered. Decision to
move forward will be made by February 28. We will need to sell 150 tickets to
break even with expenses.
8.4 Board Chair C. Yaki, Board member W. Woo and Staff K. Symak attended a main
floor and green house guided tour of Parkwood Estates on February 16 2024.
This was great experience to understand how Parkwood is maintained and
services that they offer to the community. Some really generative discussions
with Parkwood team. We discussed having them to our building for a tour and
further collaborating and sharing best practices.
8.5 Newcastle Community Hall Board has been invited to participate at Parkwood
National Heritage Site, McLaughlin Room (Carriage House) for a presentation by
Film Durham. This will be held on February 29 2024 from 1 – 4 pm. Chair C. Yaki,
G. Bell and K. Symak will be attending. There is one more spot available if
anyone else would like to attend.
Board Chair will also look at having film industry and Parkwood connections
come and view the Newcastle Community Hall for suitability of filming in the
near future.
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4
9. COMMUNITY CONNECTIONS
9.1 Kawartha Pine Ridge District School Board has reached out for Newcastle
Community Hall Board’s continued support in 2024 with Focus on the Youth
Lead Program. In 2023 we partnered with KPR, K. Symak mentored a student
for approximately 6 weeks. Both parties agreed this was a very successful
partnership. G. Bell will work with KPR to partner July 2 to August 16 2024.
9.2 Volunteer Appreciation Luncheon by Community Services of the Municipality of
Clarington. Board will submit 5 volunteers to be recognized at this event. Event
will be held at Garnet B. Rickard Complex on April 17 2024 from noon to 2 pm.
This year they are introducing “Outstanding Volunteer” award for a deserving
individual. Nomination form may be accessed on the link provided.
11. BOARD GOVERNANCE
11.1 Resignation Letter
Motion by C. Yaki
Seconded by B. Carmichael
Motion to accept the resignation of S. Grant-Young effective January 16 2024
to fill the pending vacancy. “CARRIED”
11.2 Election Process
Consider how both Municipal appointed and community elected members are
selected and how the process is the same or differs. Consider extending
boundaries to encompass current Newcastle boundaries. Should Board consider
increasing current size of Board? Further discussion to be facilitated.
11.3 Board Workplan
Board Chair C. Yaki suggested that Board Reference Manual be created that will
help serve existing and future members. This would include items like Terms of
Reference, By-Laws, Background, Policies, Board Committee Members, etc.
Discuss options of how to move forward i.e. Board, create Governance
Committee or hire outside source at a cost. Facilitate at our next meeting what
we would like to see in this manual or added to the Terms of Reference. Board
Chair proposed that Councillor W. Woo discuss with Municipality of Clarington
training and review of By-Laws and Terms of Reference as a yearly requirement.
12. CLOSED SESSION
Motion by B. Carmichael
Seconded by W. Woo
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing matter that deals with:
Personal Information about an identifiable individual
Municipal Freedom of Information and Protection of Privacy Act “CARRIED”
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5
13. RISE AND REPORT FROM CLOSED SESSION
Motion by B. Carmichael
Seconded by W. Woo
Motion to Rise and Report on Personal Information about an identifiable individual
and Municipal Freedom of Information and Protection of Privacy Act. Items were
discussed in “closed” session in accordance with Section 239 (2) of the Municipal Act,
2001, as amended.
No resolutions were passed. “CARRIED”
14. OTHER BUSINESS
14.1 K. Symak proposed a Halloween event for 2024. He will submit details to the
Chair to be discussed at the March meeting.
14.2 G. Bell reached out to Trichem Equipment Rentals to find out cost of purchasing
dishwasher rather than rental. They were not receptive to this but said they
would send quote. To date this has not been received. We will follow up.
14.3 Chair requested Councillor W. Woo reach out to IDEA Officer with the
Municipality to see if we could arrange for a smudge to start our March meeting.
15. ADJOURNMENT
Motion by W. Woo
To adjourn at 10:10 am “CARRIED”
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1
NEWCASTLE COMMUNITY HALL BOARD
Meeting March 19 2024 7:00 PM
Main Hall
In Attendance: C. Yaki, Chair
W. Woo, Regional Councillor
B. Carmichael
J. Calder-Rowsell
P. Martin
Staff In Attendance: G. Bell, Secretary
K. Symak, Custodian
1. LAND ACKNOWLEDGEMENT
Councillor W. Woo led the meeting with the Land Acknowledgement statement.
2. APPROVAL OF AGENDA
Motion by W. Woo
Seconded by J. Calder-Rowsell
March 19 2024 Agenda is accepted as circulated. “CARRIED”
3. APPROVAL OF MINUTES
Motion by W. Woo
Seconded by B. Carmichael
That the minutes and closed session of February 20 2024 are accepted as circulated.
“CARRIED”
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2
4. BUSINESS ARISING
4.1 Purchase of Dishwasher – G. Bell reported according to Trichem our current
dishwasher is not available for purchase as the rental is attached to financing
commitment with their financial company. We do have the option to purchase a
pre-owned dishwasher for $3500.00.
J. Calder will investigate a new company for purchase.
G. Bell will find out what penalty would be to cancel our contract with Trichem.
5. SUSTAINABILITY FOR COMMUNITY BUILDINGS
5.1 Roadmap for Community Board Sustainability
5.2 Municipal Community Hall Consultation Sessions for Parks, Rec and Culture
Master Plan – P. Martin attended meeting March 18 2024.
W.Woo reported there will be 5 phases in phase 2 Community Halls are
addressed, including sustainability.
6. FINANCIAL REPORT
6.1 Finance Report – G. Bell
Motion by J. Calder-Rowsell
Seconded by P. Martin
That effective March 19 2024 charge for cleaning of vomit at event will be
$500.00. “CARRIED”
Motion by J. Calder-Rowsell
Seconded by B. Carmichael
Financial report is accepted as presented. “CARRIED”
6.2 Finance Terms of Reference
P. Martin presented draft of Terms of Reference for Finance
Motion by P. Martin
Seconded by W. Woo
Page 140
3
That the NCH Board create a finance sub committee comprised of Chair and 2 Board
members. “CARRIED”
7. CUSTODIAL REPORT – K. Symak Health
and Safety no incidents to report
Thank you to D. DeJong, J. Calder-Rowsell, G. Bell for covering vacation
Exterior cleanup will begin in next few weeks now that winter is over New
flag to be installed
8. EVENTS
8.1 Booking Update – see attached
8.2 The Chicks – social media post will be posted indicating cancelled.
8.3 Open House
April dates will be considered
9. COMMUNITY CONNECTIONS
9.1 Guest Hall Tour
Chair C. Yaki proposed scheduling a tour for Parkwood Estates. Board agreed to
proceeding with planning a tour.
9.2 Film Durham
Chair C. Yaki reported on seminar. NCH would join this group to be considered
for filming opportunities. Tour will be set up with company to view NCH.
9.3 Bowmanville Rotary 100th Anniversary Gala
Motion by W. Woo
Seconded By P. Martin
Six tickets to be purchased for Bowmanville Rotary 100th Anniversary Gala
“CARRIED”
10. BOARD GOVERNANCE
10.1 Board Vacancy
Chair C. Yaki has contacted L. Turcotte, Committee Coordinator, Legislative
Services Dept. regarding open position. Position has been posted a second time.
Advertising in Orono Times will be on Council Agenda March 25 th. Board
questioned why we are not adhering to the Terms of Reference which states
NCH Board may appoint for remainder of term. Councillor W. Woo has
requested municipal staff to address question.
10.2 Election Process
C. Yaki reported Terms of Reference is under review which will address election
process.
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4
10.3 Board Workplan
G. Bell has requested Municipal staff update policies we currently have.
C. Yaki has requested future training by Municipality if necessary i.e. minutes.
11. CLOSED SESSION 9:09 PM
Motion by J. Calder-Rowsell
Seconded by P. Martin
That in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing matter that deals with:
Personal Information about an identifiable individual “CARRIED”
12. RISE AND REPORT FROM CLOSED SESSION 9:37 PM
Motion by W. Woo
Seconded by B. Carmichael
Motion to Rise and Report on Personal Information about an identifiable individual/s.
Items were discussed in “closed” session in accordance with Section 239 (2) of the
Municipal Act, 2001, as amended.
Next steps for hiring process.
13. OTHER BUSINESS
14. ADJOURNMENT
Motion by B. Carmichael
Adjourn at 9:45 PM
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Page | 1
Clarington Accessibility Advisory Committee Minutes
Wednesday March 27, 2024 6:30 p.m.
Virtual Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext 2131
Present: Lesley Scherer (Chair)
Keith Brettell
Sanja Wirch
Beatrice Kraayenhof
Hawa Mire (7:08pm)
Also Present: Nick Sully - WSP
Sarah Taslimi - WSP
Jeannette Whynot – Accessibility Coordinator
Regrets: Councillor Corinna Traill
Sheikh Hossain
The meeting called to order at 6:32 p.m.
1.Land Acknowledgement Statement
Jeannette Whynot shared the Land Acknowledgement Statement.
2. Declarations of Interest
No declarations
3.Active Transportation Master Plan Consultation
Jeannette shared welcome remarks and introduced Nick Sully and Sarah Taslimi from WSP,
consultant for the Municipality’s Active Transportation Master Plan.
Sarah began by showing the Committee options for the active transportation wayfinding
system. The Committee provided feedback on the proposed designs. Feedback included:
•Signs needed more contrast.
•QR Codes would be helpful, on lower signs, so people can access additional
information that doesn’t fit on the sign.
•Mounting at a wheelchair accessible height.
•Use symbols over words: charging station, washroom, water, etc.
•Including a reflective band
•Emergency location/ID (similar to Ajax)
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•Ensuring trail heads have information required under the Design of Public Spaces
Standard (DOPS) of the AODA.
Nick presented design ideas that support creating an active transportation masterplan. The
committee communicated that they prefer an asphalt multi-use path as it offers the best
accessibility for people with disabilities. The Committee was less supportive of separated cycling
and pedestrian options because pedestrians were left with sidewalks, which are not ideal for
people in mobility devices. Additionally, the Committee raised concerns with the separation being
cane detectable and understandable by people with disabilities.
The Committee recommended adding in rest areas, shade and mobility device charging stations
throughout the proposed network.
4.Next Meeting Date
To be determined. Jeannette will communicate the next meeting date via email.
5.Other Business
No other business was discussed.
6.Adjournment
Moved by Keith Brettell, seconded by Sanja Wirch,
That the meeting be adjourned.
Carried
The meeting concluded at 8:11pm.
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Clarington Accessibility Advisory Committee Minutes
Tuesday April 24, 2024 6:30 p.m
Virtual Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext 2131
Present: Lesley Scherer (Chair)
Keith Brettell
Sanja Wirch
Sheikh Hossain
Hawa Mire
Also Present: Jeannette Whynot – Accessibility Coordinator
Regrets:
Beatrice Kraayenhof
Councillor Corinna Traill
The meeting called to order at 6:40 p.m.
1. Land Acknowledgement Statement
Lesley Scherer shared the Land Acknowledgement Statement.
2. Declarations of Interest
No declarations
3. Approval of March 12, 2024, and March 27, 2024 Meeting Minutes
Moved by Sanja Wirch, seconded by Sheikh Houssain,
That the March 12, 2024, and March 27, 2024 meeting minutes be approved as presented.
Carried
4. National AccessAbility Week 2024 Updates
Jeannette provided an update on the events being planned for National AccessAbility Week.
Throughout the week CPLMA will host a colouring contest, incorporate accessibility/inclusion
into their programming and highlight books by disabled authors/are about disabled characters.
There will be daily emails to Clarington staff that highlight different information about disability,
accessibility, and inclusion. Committee members were reminded to send their suggestions to
Jeannette as soon as possible.
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A flag raising has been requested and approved. Due to pending construction at Town Hall,
there may not be a ceremony this year, but the week will be proclaimed and the disability flag
will be raised, if possible.
There will be a tour Autism Home Base for staff to learn more about the organization, their
work in the community and the resources they have for autistic people. There will be a webinar
for staff facilitated by Kinark Children and Family Services. The topic will be “Avoiding the use
of ableist language” and a recording will be available for 60 days giving staff who cannot attend
the opportunity to participate in the learning. CPMLA has also confirmed an author visit will
take place Thursday May 30th and that they will invite local schools to attend and promote the
event to the community.
Jeannette also advised that there are usually free webinars offered during National
AccessAbility Week by disability service providers. Once they are announced Jeannette will
advertise them to staff.
5. Inclusive Communities Grant
Jeannette provided the Committee with an overview of the recently announced 2024 Inclusive
Communities Grant from the Ministry of Seniors and Accessibility. The grant provides up to
$60,000 to municipalities and non-profits to help meet the needs of seniors and people with
disabilities. It prioritizes projects that improve outdoor spaces, housing, and community
spaces.
Jeannette shared the at the Municipality would like to apply for a project to add adult change
tables to 3 recreation facilities and provide additional accessibility features at a 4th recreation
centre in the existing accessible change room. Adult change tables are an important but often
lacking feature, for people with disabilities. After a brief group discussion on the project scope,
Committee members agreed that this is a great project that would have a meaningful impact
on the community.
Moved by Keith Brettell, seconded by Sheikh Houssain,
That the AAC write a letter in support of the Municipality’s Inclusive Community Grant
application for adult change tables in recreation facilities.
Carried
6. MapleFest 2024
Jeannette reminded members that MapleFest is on Saturday May 4th from 9am-5pm in
Downtown Bowmanville. The Municipality will have a table and members are requested to
volunteer at the table for part of the day to promote inclusion and accessibility to the
Community. A variety of giveaways are being ordered and will make engaging with visitors
easier.
Members will be reminded via email to sign up for a timeslot to volunteer.
7. Accessibility Awards 2024
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The Region of Durham is asking for nominations for this year’s accessibility awards.
Committee members were asked to think about individuals, organizations or businesses in the
Clarington community that are making a difference for people with disabilities. Nominations are
due at the end of June. Committee members were asked to bring nominations to the next
Committee meeting.
8. Other Business
Jeannette provided an overview of the Committee’s updated Terms of Reference. Committee
members were advised to review the document that was previously sent out via email and
speak to Jeannette if they had any questions or concerns about the changes. Most
significantly, the Committee is increasing from 7 members to 9 members. Other major
administrative changes were reviewed, and questions were answered.
The Committee was advised that both the 2023 Annual Status Update and the 2024-2028
Multi-Year Accessibility Plan were recently approved by Council. Both documents will be
available on the website shortly.
9. Next Meeting
Wednesday June 19th at 6:30pm - hybrid format.
10. Adjournment
Moved by Sanja Wirch, seconded by Sheikh Houssain
That the meeting be adjourned.
Carried
Meeting was adjourned at 7:58pm.
Page 147
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, April 9, 2024
Not yet approved by the Board
In Attendance – Dave Bouma – Chair, Gary Oliver - Vice Chair, Josh Turner – Interim Manager
Shea-Lea Latchford, Todd Taylor, Sue White, Jim Vinson, Councillor Margaret Zwart
Absent- Omar Patel
The Chair called the meeting to order at 6:59 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-013
Moved by Todd Taylor, seconded by Gary Oliver THAT: The agenda be accepted.
CARRIED
2. Acceptance of Minutes – Motion #24-014- Moved by Sue White, seconded by Gary Oliver
THAT: The revised minutes of March 19, 2024, be accepted.
CARRIED
3. Manager’s Report: Staff- Josh informed his staff that most would be laid off for the summer.
He will have a pizza party for the staff to acknowledge the job they did this season. Josh would
like two (2) staff members to remain as he wishes to concentrate on his certification. Risk
Management – Completed March’s fire equipment report as well as the AED reports. The fire
safety plan was completed and stored in the box by the front door. The TSSA orders were
finished and emailed back to TSSA reporting that the requested orders were completed. Josh
will visit the Courtice arena to review their procedures. Rentals – The website was updated
and posted on Facebook. March’s invoices were mailed out. Josh spoke with the vending
company to confirm what percentage the arena will receive and when the cheque will be issued.
Repairs/Maintenance – A list of outstanding repairs has been completed and who is
responsible for their completion (MOC, Gerr, NMA or BBA). The following items have been
repaired sink in dressing room #5, emergency lights in compressor room and southwest door.
Also, a cork board was installed in the compressor room with our procedures, manuals, and
regulations so TSSA can identify. Snow removal and salting was not required for March,
however on April 3rd and 4th salting was required due to the icy conditions. A list of jobs that
will require attention during the summer months has been completed.
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2.
Inspections – TSSA completed their inspection on March 4th and the report was sent to Sue
White and Dave Bauma. EPI will provide a deficiency list and a quote the MOC from the
annual fire inspection. ORFA Update – Dave will send an email to add Josh to the group so
he can begin his certification. Two updates have been added: ORFA Staff & Management and
ORFA Arena Ice Operations. Other – George Moore installed GFI plugs in the upstairs
kitchen. Josh has some concerns regarding the inspection of the ladders as he feels he is not
qualified. Josh is in the process of finding a machine to clean the floors and will go to Tims
Rental if needed. Josh has spoken with Chris from Clarington to assist with the painting of
lines on the floor. Josh needs to prepare a list of the number of keys issued and who has them.
4. Financial Report - Todd gave a quarterly report. We received a cheque from Clarington for
an investment the Board made several years ago.
5. New Business – Advertising- FutureSign digital sign is not working, Josh will follow-up with
them.
Parking Lot Project – The Board has some concerns as we have not seen a drawing or
anything related to the project other than it be completed this summer. Councillor Zwart will
follow up.
6. Round Table Discussion - A round table discussion was held, followed with an “In Camera”
session. The Chair adjourned the meeting at 8:45 p.m.
Next Board Meeting – Tuesday, May 14, 2024 – Site to be determined.
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Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, May 14,2024
Not yet approved by the Board
In Attendance – Gary Oliver - Vice Chair, Josh Turner – Interim Manager
Shea-Lea Latchford, Todd Taylor, Sue White, Jim Vinson, Councillor Margaret Zwart
Absent- Omar Patel
The Vice-Chair called the meeting to order at 7:01 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-015
Moved by Todd Taylor, seconded by Sue White THAT: The agenda be accepted.
CARRIED
2. Acceptance of Minutes – Motion #24-016 - Moved by Sue White, seconded by Gary Oliver
THAT: The revised minutes of April 9, 2024, be accepted.
CARRIED
3. Manager’s Report: Safety - Josh submitted a list of training requirements for all staff and has
completed five (5) safety training courses. Josh is hoping to complete manager training courses
during the summer. Risk Management – Completed and recorded April’s fire equipment
report. The AED weekly and monthly reports were completed. Josh reported he still has not
received the fire safety drawings. Rentals – The website was updated and posted on Facebook.
All invoices were mailed, including Futuresign’s as it is still outstanding. Catchcorner will be
placing their banners in the lobby in the next week or so. Josh worked with Sue to determine
the measurements of the boards for the ads and sent the Board members a draft for the rink
board advertisers. Josh spoke with the vending company to confirm what percentage the arena
will receive and when. Repairs/Maintenance – A representative from Bowmanville Glass
will drop in to give us a quote on replacing the mirror upstairs for the dance group. Brent’s
Plumbing came in and has ordered a new sensor for the toilets in the ladies’ washroom. The
window in the compressor room has been replaced. The southwest rink door has been repaired.
A member from Clarington staff came in to look at the grate in front of the Olympia room and
how to deal with the icing problem. A complaint was received regarding the grass around the
arena and the grass was cut.
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2.
Staff – Josh is requesting the availability of two to three part time staff during the summer to
help with the upcoming events and for clean-up and painting to prepare the arena for the next
season. ORFA Update – Josh now has a membership and will begin taking courses ASAP.
Other – The new flooring machine has arrived, and Josh is pleased with its performance. Swish
will set up a dilution dispenser free of charge. Josh has had an inquiry about the booking of the
dance floor Mondays and Fridays during the summer.
4. Financial Report - Todd gave the Board an update as of May 4th.
5. Risk Management – Training – CPR and First Aid training will be a requirement for our
Manager and Operators moving forward. Josh will again remind everyone, including the
coaches, that crossing the ice is not only dangerous but not allowed.
6. New Business – Advertising- Sue emailed a draft of the letter for the sale of the ice boards to
the board members earlier in the week and with the approval of the members will try and sell
the ice boards in the coming weeks.
Sue also requested that we add a new item “Business Arising from Minutes” be added to the
agenda. Parking Lot Project – Councillor Zwart will follow up with George Acorn to
determine where this project is at and voice the Board’s concern regarding the drawings and
the lack of input from the Board.
7. Round Table Discussion - A round table discussion was held, followed with an “In Camera”
session. The Vice -Chair adjourned the meeting at 9:18 p.m.
Next Board Meeting – Tuesday, June 4, 2024 – Newcastle Memorial Arena
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Bowmanville Santa Claus Parade Committee Minutes
April 10, 2024 7:03 PM
Municipality meeting room/ phone
Present in the meeting room: Jonathan Taylor- Chair, Kelly Maika- Vice Chair, Rick Bellamy, Crystal
Labelle, Saranya Anantharaman, Ron Hooper, Cailey Hinbest and Jonathan Kevin
Present via phone: Ashley Maika
Absent: Counselor Rang, Dory Strikwerda
Jonathan Taylor called the meeting to order at 7:03 pm
Minutes taken by Saranya Anantharaman- Secretary
1. Land Acknowledgement Statement
Kelly Maika led the meeting in the Land Acknowledgement Statement
2. Declaration of Pecuniary Interest
None declared
3. Adoption of Minutes
Moved by Jonathan Taylor, seconded by Kelly Maika
That the minutes of the meeting of March, 2024 be approved
Carried
4. Meet and introduction with new committee members
5. Discussions
Fundraising
Tap to pay- Ashley to look into
Pancake breakfast
Costume budget
Bands
Room insulation
Lawn signs
Button design
Clothing merchandise options
6. Next meeting schedule
In-person/ zoom meet on 8th May at 7pm
Page 152
7. Adjournment
Moved by Jonathan, Kelly seconded. Motion adjourned at 8:18pm
Carried
Page 153
Clarington Diversity Advisory Committee (CDAC) Minutes
April 11th, 2024, at 7 pm
Location - Hybrid: Teams and Room MAC 1A
Present: Tenzin Shomar, Chair
Pranay Gunti, Vice Chair
Councillor Anderson
Ron Hooper
Lauren Reyes-Grange (joined at 7:17 pm)
Aaliyah Ruddock (present till 8 pm)
Joe Solway
Dione Valentine (present till 8 pm)
Vincent Wong
Bev Neblett
Rochelle Thomas
Also Present: Pinder DaSilva, Municipality of Clarington
1. Call to Order
Meeting called to order by T. Shomar at 7:03 pm
2. Land Acknowledgement
The Land Acknowledgment was read by T. Shomar
The Municipality of Clarington is situated within the traditional and treaty territory of the
Mississaugas and Chippewas of the Anishinabeg, known today as the Williams Treaties
First Nations. Our work on these lands acknowledges their that resilience and their
longstanding contributions to the area now known as the Municipality of Clarington.
3. Welcome and Introductions of new members
The three new members (R. Thomas, V. Wong and B. Neblett) were welcomed and all
members completed introductions.
4. Annual selection of Vice Chair as per current Terms of Reference
T. Shomar shared with new members that the process of selecting a Vice Chair has
been delayed a few times for different reasons and that this agenda will need to be
finalized today.
T. Shomar explained the election rules and process and opened the floor for nomination
for position of Vice-Chair.
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Nominations:
• J. Solway nominated D. Valentine who declined the nomination due to time
constraints
• R. Thomas nominated L. Reyes-Grange who accepted the nomination
• L. Reyes-Grange nominated R. Thomas who accepted the nomination
• P. Gunti nominated himself
First round of votes:
• T. Shomar asked “All those in favour of L. Reyes-Grange, please raise their hands” =
4 votes received
• T. Shomar asked “All those in favour of P. Gunti, please raise their hands” = 2 votes
received
• T. Shomar asked “All those in favour of R. Thomas, please raise their hands” = 3
votes received
Second round of votes:
• P. Gunti nomination removed as received lowest number of votes in first round
• T. Shomar asked “All those in favour of L. Reyes-Grange, please raise their hands” =
5 votes received
• T. Shomar asked “All those in favour of R. Thomas, please raise their hands” = 5
votes received
Third round – due to equal number of votes received for each nominee, both names were
put into a hat and T. Shomar drew R. Thomas’ name for Vice-Chair of CDAC.
R. Thomas was voted in as Vice-Chair for the Diversity Advisory Committee.
5. Declaration of Interest
No declared of interest by any members.
6. Review and Approval of Agenda
Moved by J. Solway; seconded by P. Gunti
That the agenda for April 11, 2024, be approved with the following editions:
• Removal of agenda item 7 as per request from P. DaSilva.
• City of Pickering racism incident added to “Other business”
Carried
7. Review and Approval of previous meeting minutes
Moved by R. Hooper; seconded by B. Neblett
That the meeting minutes from March 14, 2024, be approved with the following change:
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• Change spelling from Counsellor to Councillor in a few spots.
Carried
8. Anti-Black Racism Task Force (ABRTF)
a. ABRTF Terms of Reference
Moved by R. Thomas; seconded by A. Ruddock
That the changes to the ABRTF’s Terms of Reference be accepted by the Diversity Advisory
Committee.
Carried
b. Election and Appointment of two new CDAC representatives on the
ABRTF
The new Terms of Reference state that the ABRTF membership composition will include a
maximum of 2 CDAC representatives.
Currently there are four CDAC members on ABRTF. To move forward, will need to go
through a nomination and election process to select 2 CDAC representatives to join ABRTF.
Members asked about the change from 9 ABRTF members to 8 (5 community members, 1
youth member and 2 CDAC members) in the new Terms of Reference. P. DaSilva explained
that under the new Terms of Reference there is an added section on staggering the terms of
members so that half of the membership is appointed every two years, for a four-year term.
Explained that staggering the terms of membership is simpler with an even number of
members.
Members asked why they are only permitted to have 2 CDAC members on the ABRTF.
It was explained that some of the ABRTF members have already expressed their concern
about being a sub-committee of CDAC and feeling like they are working ‘under’ CDAC.
Recognize that it’s important to have CDAC reps on ABRTF but need to ensure that there
are more community representatives on the Task Force.
P. DaSilva reminded the members of the importance of maintaining lower numbers of
CDAC reps, explaining if numbers exceed a certain threshold, then the ABRTF could
become an unapproved CDAC meeting.
Members felt that there are strong CDAC reps on the ABRTF currently whose contributions
to ABRTF’s work has been instrumental.
Members discussed the option of increasing CDAC representation to 3 members. Task
Force composition in the Terms of Reference would change to 3 CDAC reps, and 5
community members and no youth member for this year.
Moved by R. Hooper; seconded by J. Solway
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That the number of CDAC representatives on the ABRTF be increased from 2 members to 3
members.
Carried
Floor opened for nominations for CDAC representatives for the ABRTF
• L. Reyes-Grange nominated self to join ABRTF
• R. Thomas nominated self to join the ABRTF
• R. Thomas nominated D. Valentine to join the ABRTF (D. Valentine had to leave
meeting prior to this nomination.)
Moved by J. Solway; seconded by P. Gunti
That L. Reyes-Grange, R. Thomas, and D. Valentine be appointed to the ABRTF in
accordance with the appointment procedures for the following terms:
• L. Reyes-Grange for a term ending Dec 31, 2024
• R. Thomas for a term ending Dec 31, 2024
• D. Valentine for a term ending Dec 31, 2026
Carried
9. Results of Demographic
P. DaSilva thanked all the members for completing the demographic survey and provided an
overview of the results and current gaps, including lack of representation from the LGBTQ
and Indigenous communities. Also, shared that in the next round of recruitment it would be
great to receive members that represent more diverse backgrounds and lived experiences.
10. Work Plan Review:
T. Shomar shared he would like to finalize the workplan for 2024 today and asked individuals
to select different working groups based on what was highlighted in the workplan.
The following working groups were struck:
• Community celebrations – J. Solway and P. Gunti
• Civic Engagement – R. Thomas, L. Reyes-Grange, T. Shomar, V. Wong
• Student Bursary – L. Reyes-Grange, T. Shomar, P. Gunti, J. Solway and B. Neblett
P. DaSilva will contact those members who were not present during this discussion to
confirm which working group they would like to be part of.
P. DaSilva will connect the working groups via email and arrange meeting times for members
to discuss next steps.
11. The following Council update was provided by Councillor Anderson:
The IDEA Strategy was presented at the General Government Council (GCGC) meeting and
will be ratified at the April 22nd Council meeting.
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Discussion with Community Development Council Durham (CDCD) – stated that there are
many Black and other minority refugees who feel they are being left behind/isolated. Ajax
currently has one of the highest numbers of Black refugees and newcomers who are facing
homelessness.
Councillor Anderson wanted to bring this issue to the attention of the committee and asked
the committee how they could support this work. J. Solway shared there is an advocate in
Clarington who is doing a lot of advocacy work in this field in Toronto and perhaps it may be
worth reaching out to him. Stated he will find his contact information and forward it to
Councillor Anderson.
Shared the concerns that Council members have regarding changes to Parkland allocation
as a result of the Province passing the More Homes Built Faster Act, 2022.
12. Student Bursary Update
T. Shomar thanked the working committee for finalizing everything efficiently and quickly.
Shared that Communication dept is working on setting up the webpage and application link.
P. DaSilva shared that the link to the application should be available by the week of April 22nd
for the working group to test it out. Application portal will be live from May 1 – June 7th.
13. The following updates were provided by P. DaSilva
May 5th is Red Dress Day in honour of Missing and Murdered Indigenous Women and Girls
(MMIWG). The Municipality will be hanging red dresses at MAC and various recreation
facilities along with poster explaining the significance of the Red Dress across Clarington.
June is Pride Month and the Municipality will be participating in the Durham Youth Pride
festivities happening on June 22nd at Regional HQ. P. DaSilva asked if any committee
members would be interested in helping with staffing the Clarington booth. J. Solway stated
he can help out.
P. DaSilva discussed that at one of the CDAC meetings this year, members had discussed an
Anti-Black racism community survey that was completed in 2019. She stated that she was
able to locate the results of a community diversity survey that was completed in 2019 but it
was not specific to anti-black racism. There is some similarity with the questions posed in
the 2023 community anti-racism survey so she will be meeting with staff from the
Continuous Improvement dept. to see if a comparative analysis could be done between the
two surveys in order to establish baseline data. She will share results once the analysis is
completed.
14. Other Business
T. Shomar shared that Pickering Councillor Lisa Robinson has release another video with
racist content.
T. Shomar asked if the committee to take more formal action.
Page 158
Members asked if it’s within the committee’s mandate to make a public announcement to
show support to the City of Pickering and denouncing Councillor Robinson’s actions.
Clarified that it is not withing the committee’s mandate to make public announcements and
they would need to make a motion to Council requesting Council to make a statement.
Committee members decided it would be worthwhile to have a more fulsome discussion at
the next meeting.
Moved by V. Wong; seconded B. Neblett
That the meeting be adjourned at 9:17 pm
Carried
Next Meeting: May 9th, 2024, at 7 pm (Virtual via Teams)
Page 159
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
April 16, 2024
- 1 -
If this information is required in an alternate format, please contact the Accessibility .
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee Meeting was held as a hybrid meeting
in person at 40 Temperance Street, Bowmanville, and via Microsoft Teams on February
20, 2024, at 7:00 PM.
Members Present: Peter Vogel, Steve Conway, Ron Hooper, Heather Graham,
Victor Suppan, Laura Thiel-Convery (Museum), Ron
Sproule, Colin Maitland, Councillor Elhajjeh, Jason Moore
(ACO), Noel Gamble
Regrets: Sher Leetooze (NVDHS), Myno Van Dyke (NVDHS), Joseph
Dalrymple
Staff Present: Lisa Backus, Jane Wang, Planning and Infrastructure
Services
Guests:
1 Declaration of Interest
There were no disclosures of interest stated at this meeting.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington’s Land Acknowledgement Statement.
3 Adoption of Agenda
24.17 Moved by S. Conway, seconded by R. Sproule
That the Agenda be adopted.
“Carried”
4 Adoption of Minutes of Previous Meeting
24.18 Moved by R. Sproule, seconded by R. Hooper
That the minutes of March 19, 2024, the Clarington Heritage Committee
meeting be adopted.
“Carried”
5 Delegations/Presentations:
5.1 Cultural Heritage Documentation and Salvage Report (Goodyear Property 45
Raynes Avenue, Bowmanville)
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**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
April 16, 2024
- 2 -
The report was conducted to fulfill a condition of the demolition permit application.
The consultant is scheduled to present the report findings at the next CHC
meeting(May 21, 2024).
6 Business Arising
6.1 Belmont House (302 Given Road/145 Belmont Drive)
Staff provided details regarding the design of the staircase in front of the porch. A
crosssection graphic was presented to demonstrate the staircase details.
6.2 Creating the Secretary position in the Committee (Tabled Motion)
24.19 Moved by S. Conway, seconded by R. Sproule
That the tabled motion regarding the Secretary position from the last CHC meeting
be brought back to the table to discuss.
“Carried”
The Committee discussed the detailed responsibilities of the secretary position
and how to appoint a secretary. V. Suppan will bring a detailed description of the
secretary's duties at a future meeting for discussion. The motion was tabled again.
7 Project Reports
7.1 Municipal Inventory/ Register: no updates
7.2 Public Outreach/Education
Heritage Barn Project
Information about barns in the Municipality had been circulated to the Committee.
Staff, with GIS staff’s help will prepare map displaying the locations of the Barns
to assist the subcommittee members to conduct the site visit.
8 Correspondence and Council Referrals: No update
9 New Business:
9.1 Heritage Incentive Grant Application: HIG2024-001 6966 Concession 7 Road
Kirby Church:
The heritage permit application for the proposed window replacement was
reviewed by the Committee in November 2023. The Committee supported and
recommended Council approval for a major alteration to the designated building.
Council approved the permit application in January 2024. The Heritage Incentive
Grant Application was submitted for the proposed window replacement. The
proposal is gothic-shaped picture windows and white vinyl inside and out. Low-E
argon energy glass with internal Georgian grille.
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**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
April 16, 2024
- 3 -
24.20 Moved by R. Sproule, seconded by S. Conway
That a Heritage Incentive Grant for the proposed work be supported.
“Carried”
9.2 Heritage Incentive Grant Application: HIG 2024-002 (HPA 2024-001) 33 Centre
Street, Bowmanville
The property owner proposed to retrofit all windows of the building from a single
pane with a perpendicular grille in the middle to double glaze windows with
energy-efficient glasses and a grille in the middle. The application information with
a sample window was circulated to the Committee. The Committee requested
more information regarding the protection of the casings and lintels. Staff will
report back with more information.
10 Other Committee Updates:
10.1 Bowmanville, Orono and Newcastle CIP: No updates
10.2 ACO—Clarington Branch: The student tour will be scheduled again, starting this
spring. Jury Land Foundation made a presentation on the future work to be done
on the cafeteria building.
10.3 NVDHS – Antique Bottle Show/ Presentation will be held on April 17th
10.4 Museum: Orono Library Open House was held on April 6. A resident offered to pay
for the designation plaque. The plaque for the Orono Mill Stone has been ordered.
10.5 Heritage Conservation District: No updates
10.6 Wilmot Creek Heritage Park:
The Heritage Park property limits were provided. The Municipality and developer's
responsibility for park design and construction was clarified. The developer's
concept plan had not been approved because staff had concerns with it. The next
steps in the process will be for Clarington staff to re-engage with First Nations, the
Heritage Committee, and the Public through a community engagement process.
10.7 Jury Land Foundation: No updates
11 Standing items:
11.1 81 Scugog Street: No update
11.2 Fletcher Tree: Tree preservation by-law. Staff have reached out to the Public
Works. Staff will update if any new information.
Adjournment: 8:45 p.m.
Next Meeting: April 16, 2024, 7:00 p.m.
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Tyrone Community Centre Minutes
Date:Wednesday,April 17,2024
Time:7pm
Facilitator:Danielle/Crystal
Attendees:Jacquie Greg Dave Brian Larry Petra
Crystal Alechia Marlene C Alvina Marlene W Kyle
Not in Attendance:Marlene W Corinna Nancy Jessi Nikki Karen
Tim Danielle Paul Lyndsay
Welcome 7:01 Welcome,Land Acknowledgement
Approval Agenda -Kyle,seconded by Alechia.Carried
Approval of the Last Minutes –Jacquie,Seconded by Greg.Carried
Reports
Chair and Co-Chair –
Small Halls meeting coming up,Danielle and Crystal to attend
Maintenance –
Fire Extinguishers -we are on the list to be checked
Outlets have been inspected -breakers were the issue and been tested
Verify size of garbage bin -what size are we being charged for pick up vs what size we have
Looking into getting MSD Sheets for cleaners we have.
Rentals –
May -all Saturday ’s are booked except May 24 weekend
Hall was inspected and we passed
Voted to proceed with renting the Kitchen through Sizzle on Mondays to Thursday.-voted all in
favour -carried.
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Fitness Classes are coming to an end for the summer
Renters complaining about the look of the brooms -wash and/or replace
Treasurer –$24,638.00 in Chequing
$60,618.12 in Savings
Dance /Events/Movies –
Clean up of the hall and grounds -April 20 from 2-5
Potluck -April 20 at 5pm
May 3rd -Movie night -Playing CoCo
June 7th -Movie night -TBD
June 15 -not a dance video party,cost was too high
Old Business –
Spending -
Anti-Fatigue mats for the bar area -approved to purchase
Replace the blinds -would the town help pay for and installation -broken and old looking
Permanent Stage -to be able to store tables underneath the help with storage problems,
getting costs
More Tables and Chairs -investigating getting matching armless chairs to match the ones we
have and get rid of chairs with arms as some are falling apart.
Order Long tables to get rid of the heavy tables and replace breaking tables -10 plus trolleys
voted and carried
Order Round 60”table -to replace damaged and heavier tables -16 plus trolleys -voted and
carried
The Podium is broken -looking to get fixed or replaced
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Talk of a Lean to on west side of building to help with storage issues -Municipality possibly split
cost
Can we get wood chips for the gardens -looking into
New Business –
Constitution -
Adjourn:8:15 Kyle,seconded by Marlene
Next Meeting:May 15,2024 @ 7:00pm
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Tyrone Community Centre Minutes
Date: May 15, 2024
Time: 7pm
Facilitator: Crystal
Attendees:
Jacquie Greg Crystal Dave Larry Petra Jessie Alvina Paul Brian Alechia
Not in Attendance:
Calvin Kyle Danielle Joy Lyndsey Marlene C Nikki Diane
Marlene W Nancy Joan Tim
Welcome 7:03
Land Acknowledgement
Approval Agenda- Alechia, seconded by Larry
Approval of the Last Minutes – Crystal, seconded by Dave
Reports
Chair – Danielle-
Co-Chair- Crystal- attended Small Halls meeting with other halls looking to incorporate the same as we
are.
Maintenance – Verified size of Garbage, we currently have a 4yrd, requesting to upsize to a 6 yrd as it is
filling up too quickly between events and landscaping scraps
Septic System vs the Rain - when we have heavy rain it affects the Spectic system, weeping beds fill up
with water, we have had it pumped. Getting septic pumped more often depending on events booked to
try and avoid future problems
MSD labels for chemicals coming from the town
Closet for Cleaning for the renters is stocked fully for the renters when cleaning up after an event.
Washroom update - people have been in to complete measuring and work on drawing for the
washroom renovations being completed with the Municipal grant.
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Rentals –
Lots of Kid Birthday parties
May 22 - Auction Appraisals (Like Antique Road Show) - 8am to 6pm
Grading - Contractors coming to place bids for whole will be doing the Grading for the building - 3 weeks
in July allotted due to low bookings in July
Treasurer - Chq $22,965.65 Savings $60, 630.58
Dance / Events/Movies – Movie nights - we got a license to be able to screen movies that are requested.
June 9th - community yard sale
June 14 - Kids Dance grades K-4 from 6:00 to 7:30pm
Grades 5-8 from 8:00 to 9:30pm
June 15 - Dance Party - tickets not selling well at this time, other halls are having similar dances the
same date, may cancel and refund monies if ticket sales don’t increase.
Looking into getting a door sign saying “Private Event”, people have been coming into the hall during
private events to use washrooms or thinking there is a dance happening.
Old Business –
Confirmed okay to purchase anti-fatique mats for the bar tenders.
List of Duties for Bartender - on the wall of the bar
New Business –
Holes in shed in back - Need to patch to stop kids from entering. People offering to rebuild for us, do we
to do fundraising to fund it, should we apply for a grant
8:16pm Adjourn- Jacquie, second by Greg.
Next Meeting: Wednesday, June 19, 2024
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Samuel Wilmot Nature Area Management
Advisory Committee
MINUTES
April 16, 2024, 8:00 P.M.
Diane Hamre Recreation Centre
If this information is required in an alternate format, please contact the Accessibility Coordinator
at 905-623-3379 ext. 2131.
Participation:
Y/N Person Y/N Person
y Brian Reid (Past Chair) y Leanne Fernandez
y Carmen Aeillo N Leo Blindenbach
y Councillor Margaret Zwart (Council
Liaison)
N Patrick Bothwell
y Kate Potter (Chair) y Tom Hossie (Vice Chair)
y Ken Mercer (Staff) y Rod McArthur
y Leah Bourgeois
Agenda Items
1. Call To Order And Welcome - Kate
2. Additions To The Agenda / Adoption Of The Agenda – moved by Leanne Fernandez,
seconded by Leah Bourgeois that the agenda be approved CARRIED
3. Adoption Of Minutes Of Previous Meeting - moved by Tom Hossie, seconded by Leah
Bourgeois that the minutes of the meeting of March 25, 2024, be approved.
CARRIED
4. Committee Administration
a. Terms of Reference – Ken reported that the revised Terms of Reference had been
passed by Council and will be circulated to members
b. Advertising of member vacancies – Ken reported that advertising for two
vacancies for our committee will begin as per the above approval
c. Annual report to Council – Kate advised that she is continuing to work on this
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5. SWNA Workplan:
a. Q2
i. Spring clean up – April 20th - all in order
ii. Bird box maintenance - Brian reported that this had been completed by
Rod, Carmen , Deb and himself. He outlined serious concerns about the
extensive clearing done by the Region in the area just above the
waterfront trail on Toronto Street. The area in question extends all the
way from Toronto Street to the top of Bote hill – and will probably
involve areas west of there. The concerns are: 1) notice was not provided
to the committee until the day before the work began. It is unclear
whether any consultation took place with the municipality about the
project. Certainly, our committee was not involved – even though we
had asked questions about it since fencing first appeared on the western
end of the project area more than a year ago. Diagrams were provided
when we requested them but did not clarify the extent of the clearing
that was done. It was extensive, involving some larger trees as well as
shrubs and meadowland. This area housed a dozen bird nesting box es
and was also habitat for American woodcock and other species . Brian
was able to speak to the regional engineer in charge of the project
approximately a week and a half after contacting her. Based on that
conversation, we removed/relocated the birdboxes . We also were
dismayed to learn that there were no plans to replant or otherwise
restore the affected area. The Committee was disappointed by the
manner in which this project has been implemented and the lack of
consultation and notice. It was noted that this is not an isolated incident:
the work done on the storm drainage pond below the Toronto Street
parking lot was undertaken in a similar fashion
iii. Invasive weed removal – deferred until next year
iv. Wildflower planting - on track for May 25th. Plants have been ordered.
Marking and pre-digging of holes will be done a day or two prior to the
event, based on weather considerations. We will concentrate on in-filling
the existing planted area along Lakebreeze Drive with some extension to
the west. Some plants will be used to supplement planting in the
wildflower meadow garden
A supplementary event will take place on the Cobbledick side on May
21st involved students from Courtice High School. Brian and Leah will
coordinate this for the committee. Brian and Ken will meet to discuss the
area in question and arrange to have some mowing and cultivation done
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well before that date. Leah and Brian will arrange to meet with the
teacher involved prior to that date as well.
v. Leaf ID – Councillor Zwart advised that a representative from GRCA (
Lindsay Champagne )has offered to conduct a walkabout event in June
relating to tree identification.
b. Q3 and Q4
i. Moth week – all in order for July ( Tom )
ii. Monarch tagging- all in order for September ( Tom et al )
iii. Pollinator presentation - GRCA representative Lindsay Champagne will
attend our tagging event on September 14th and provide information
sessions about pollinators at that time
iv. Atlantic salmon – booked and confirmed for October 20th (Leah )
v. Bird box maintenance (fall) – all in order ( Brian )
vi. Christmas bird count – pending ( Brian )
c. Last quarter (Q1)
i. LEAF program – see above
ii. SWNA codes – Tom provided data on the number of views of our various
QR Code markers since installation:
Monarchs 85; Salmon 34; Coyotes 64; Snake HIbernaculem 144; Moths
58; Invasive Species 60; Cultural History 53
6. External Projects:
a. (Update) Special projects / general update on relevant items from the
Municipality of Clarington (Ken)
i. Management Plan – nothing to report
ii. Parks and Recreation Plan – nothing to report
iii. Waterfront Strategy – nothing to report
iv. Stormwater Plant work – nothing to report ( although work is expected
to resume shortly )
v. Fiddlehead signage – will arrive shortly and be installed promptly
vi. Kiosk work – Ken advised that we have funding to do some upgrades to
one or both of our kiosks. We will review what we wish to see done as
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part of May on-site meeting. It was suggested that one priority is to
provide a better means of displaying notices of our events etc . possibly
by some type of enclosed “ bulletin board “.
vii. Salt removal – the pile of road salt that had been dumped in the Toronto
Street parking lot has been removed
7. Other Business
a. By-law infractions (camping, fishing, mountain biking/pits, harvesting) – nothing
new reported. See item about fiddlehead signage above
b. Visit by Durham Region Field Naturalists – Brian reported that this event, held on
March 30th was very well attended ( 25 members ) and received. Brian has posted
a blog article about the event. Another will be held in the fall, focussing on the
Cobbledick side of the Nature Area. It was noted that members of DRFN have
supported and attended our various events in the past and that they are a
valuable source of expertise
8. Round Table – All Members
9. Tom noted that we need to cleanout the fishing line receptacles. Brian will make
arrangements with Rod and Carmen to look after this. Tom also noted that spring
ephemerals will be starting to show any time now throughout the Nature Area
10. Next Meeting - May 21st on site at the Cobbledick Road parking lot starting at 6:30
p.m.
11. Adjournment: moved by Leanne Fernandez, seconded by Leah Bourgeois
CARRIED
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* Subject to Advisory Committee Approval *
Agricultural Advisory Committee of Clarington May 9, 2024
Agricultural Advisory Committee of Clarington
Meeting Minutes
Date: Thursday, May 9, 2024
Time: 7:30 p.m.
Location: Microsoft Teams
or Meeting Room 1C, Municipal Administrative Centre
40 Temperance St., Bowmanville, Ontario
Members Present: Tom Barrie (Vice-Chair), Eric Bowman, Brenda Metcalf, Councillor
Zwart, John Cartwright, Craig Rickard
Regrets: Henry Zekveld (Chair), Richard Rekker, Jennifer Knox, Ryan
Cullen, Jordan McKay, Mitch Morawetz (DRFA)
Staff Present: Sylvia Jennings, Jane Wang – Planning and Infrastructure Services
Guests: Allison De Vos – Invest Durham, Martin Straathof – Ontario
Farmland Trust
1. Welcome and Introductions
T. Barrie welcomed all to the meeting, with introductions.
2. Land Acknowledgement Statement
T. Barrie recited Clarington’s Land Acknowledgement Statement.
3. Declarations of Interest
None
4. Approval of Minutes of February 8, 2024
In the absence of quorum, approval of the March 14, 2024 meeting minutes was
deferred to the June 13, 2024 meeting.
5. Presentations / Delegations
5a. Presentation on the Ontario Farmland Trust – Martin Straathof
M. Straathof provided a presentation on the Ontario Farmland Trust (OFT). The
program is a charitable non-profit that was created in 2004 after University of
Guelph researchers noted the alarming rate of farmland loss (currently 319
acres/day). The OFT protects farmland and educates the public on the issue.
M. Straathof described challenges contributing to farmland loss including competing
land uses, increasing land prices, aging demographics of farmers, consolidation of
farm parcels, and a lack of agricultural land use planners.
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Agricultural Advisory Committee of Clarington May 9, 2024
The OFT has protected 24 properties so far and is expecting to protect an additional
eight this year including the first property in Clarington. Properties are primarily
protected using farmland conservation easements, which are a legal instrument that
is placed on the title of the land to ensure it will be used for farming purposes in
perpetuity. The land remains in ownership by the farmer and can be sold, but it can’t
be developed in the future and must remain as farmland. The OFT finances the
process to put in place the easement, and the owner is given a charitable receipt
based on the change in assessed value from the easement.
The OFT was recently donated a property to manage, which they’re using to start a
land access program that provides opportunities for new farmers and a pathway into
agriculture for those without access to land. The OFT also supports agricultural
preserves, such as the Duffins Rouge Agricultural Preserve, which involve multiple
stakeholders and special policies to create a larger area that supports the overall
agricultural system.
M. Straathof answered questions from the Committee. He explained that the
easements protect the land from development and rezoning including MZOs but
does not protect the land from being expropriated. The upfront costs of setting up
an easement are approximately $50,000 and include legal fees, surveyors,
appraisers and a stewardship fund to ensure the easement can be managed in the
future. Committee members were encouraged to reach out at
martin@ontariofarmlandtrust.ca if they have additional questions.
T. Barrie thanked M. Straathof for his presentation.
5b. Delegation on Railway on Damage to Drainage Ditches from Railway
Maintenance – Don Rickard
D. Rickard delegated to the Committee concerning a recent issue he experienced at
a farm he’s renting near Bennett Road and the CNR tracks. The farm has a tile
drainage system that empties into a drain running along the tracks. When the
railway crossing was upgraded eight years ago, landscaping resulted in the tile
drainage outlet being buried and the field is subsequently flooding. D. Rickard noted
that there was no consultation with the landowner prior to the work. He has reached
out to municipal officials and CNR. M. Zwart reported that she will reach out to CNR
as well to encourage consultation.
6. Business Arising from Previous Meeting
6a. Rural Traffic Infrastructure Consultation
S. Jennings reported that Durham Region has not yet provided details on the
consultation procedure. Durham Region Public Works has committed to presenting
to the Committee in the fall.
7. Correspondence, Council Items and Referrals
S. Jennings shared the following for information:
• Memo: OFA on Stormwater Management fees and a letter from Minister Lisa
Thompson
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Agricultural Advisory Committee of Clarington May 9, 2024
• Notice of Clarington 2024 Rural Road Work
• Provincial Consultation on new proposed Provincial Planning Statement
• Provincial Consultation on Rural Economic Development Strategy
8. Liaison Reports
8a. Durham Agricultural Advisory Committee – T. Barrie
T. Barrie provided the update. Ryan Cullen from the Four Farms Market Garden
Training presented to the group and reported that 100 people signed up for the first
year of the training. The GGHFFA discussed stormwater management fees. They
are also seeking new junior farmers as members are aging out. Brock is proposing
backyard chicken permissions. DAAC passed a motion not supporting the initiative.
Ag 101 is continuing to be rolled out to local councils. Local area municipalities are
launching their official plan reviews.
8b. Durham Region Federation of Agriculture
No update.
8c. Durham Farm Connections – B. Metcalf
B. Metcalf provided the update. The Grade 3 program ran over three days with 1200
students and 120 volunteers. The Celebrate Ag Gala will be on October 25th at the
Royal Ashburn. A Barn Quilt Trail brochure is now available with the current list of
participants. The Orono Times is running features on the different quilts each week.
Historical photos of local agriculture are being collected to create a digital online
picture gallery. Anyone with photos is encouraged to share them to
info@durhamfarmconnections.ca.
8d. Durham Agricultural Economic Development Update – A. De Vos
A. De Vos provided an update. Work done through the Committee’s OFDU
subcommittee is being used to update the Official Plans for Scugog, Brock and
Uxbridge to allow more OFDUs and agricultural-related uses as of right. The work is
expected to be completed by the end of 2024 and may be replicated in other
jurisdictions. The Region is working with Durham College and the National
Research Council to train tech companies in agriculture with the goal of producing
new agri-tech products within the next 12 months. Precision agriculture field day will
be on May 28th in partnership with Durham Farm Connections.
9. Date of Next Meeting
June 13, 2024
11. Adjournment
The meeting adjourned at 8:50 p.m.
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