HomeMy WebLinkAbout2024-02-21Bowmanville Santa Claus Parade Committee
Minutes
February 21, 2024, 7:00 PM
Meeting Room 1A, Municipal Administrative Centre
Present: Jonathan Taylor, Vice Chair, Crystal Labelle
Absent: Counselor Rang
Also Present via Zoom: Kelly Maika, Vice Chair, Rick Bellamy,
Ashley Maika, Saranya Harikumar
Jonathan Taylor called the meeting to order at 7:06p.m.
Minutes taken by Kelly Maika, Vice Chair
1. Land Acknowledaement Statement
Crystal Labelle led the meeting in the Land Acknowledgement Statement
2. Declaration of Pecuniary Interest
None declared
3. Adoption of Minutes
Moved by Kelly Maika, seconded by Rick Bellamy.
That the minutes of the meeting of January, 2024 be approved
Carried
4. Nominations
Rick Bellamy nominated Jonathan Taylor to remain as Chair, Jonathan
accepted the nomination. Passed unanimously.
Kelly Maika self nominated for Vice Chair, Jonathan seconded, passed
unanimously.
Jonathan nominated Saranya for Treasurer, Saranya declined. Kelly nominated
Saranya Harikumar for Secretary, Saranya accepted, unanimously passed.
Kelly nominated Ashley Maika for Treasurer, Ashley accepted, unanimously
passed.
Bowmanville Santa - 2 - July 12, 2023
Claus Parade Committee
5. NEW Business
A) Advertise on social media that we are looking for adult volunteer fundraisers
(people to volunteer to assist with fundraising)
B) Seek at least 10 adult community members to volunteer
C) Ensure new committee members understand the commitment required.
Monthly meetings, plus weekly time in the shop or in the community to do prep
work, fundraising and community connection.
D)
7. Ongoing discussions
A) Ashley will take over social media
B) Issues with float length: Form to be updated by Ashley to require trailer length
and make/model of vehicle towing it.
C) Jonathan discussed Fine Balance and whether we should continue with them or
find another avenue. Ashley will look into other options for merch.
D) Jonathan addressed the need to repair/insulate the office in Santa's Workshop,
Motion by Jonathan to insulate the shop and to prepare a budget for it. Ashley
seconded, unanimous.
Carried
E) Jonathan motion to investigate updating electrical in Santa's Workshop, Ashley
seconded, unanimous.
Carried
F) Route discussed, further discussions needed, unanimous that we need to
communicate with the town earlier on this year
G) Ashley to fix emails
H) Kelly to email counsellor re: Pylons
1) Rick and Kelly to set up meeting with other parade committees in Clarington
9. Next meetina schedule
Formal meeting March 20th, 2024 at 7pm
10. Adjournment
Moved by Joanathan, Kelly seconded. Motion adjourned at 7:58pm
Carried