HomeMy WebLinkAbout02-26-24Clar*wn
Council
Agenda
Date: February 26, 2024
Time: 6:30 p.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
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Council Agenda
February 26, 2024
Pages
1. Call to Order
2. Moment of Reflection
3. Land Acknowledgement Statement
4. Declaration of Interest
5. Announcements
6. Presentations / Delegations
6.1 Presentation of the Les Fowlie Intellectual Freedom Award and the
Library Board of the Year Award, to the Clarington Public Library Board
7. Consent Agenda
7.1 Council and Standing Committee Minutes
7.1.1 Minutes from the General Government Committee Meeting 4
dated February 5, 2024
7.1.2 Minutes from the Planning and Development Committee 11
Meeting dated February 12, 2024
7.2 Advisory Committee and Local Board Minutes
7.2.1 Minutes from the Tyrone Community Hall Board dated January 17
18, 2023, April 19, 2023, June 21, 2023, November 16, 2023,
and January 17, 2024
7.2.2 Minutes from the Samuel Wilmot Nature Area Management 27
Advisory Committee dated January 16, 2024
7.2.3 Minutes from the Clarington Heritage Committee Meeting dated 32
January 16, 2024
7.2.4 Minutes from the Newcastle Arena Board dated January 9, 36
2024
(Closed minutes from the January 9, 2024, Meeting are
Distributed Under Separate Cover)
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Council Agenda
February 26, 2024
7.2.5 Minutes from the Clarington Active Transportation and Safe 38
Roads Advisory Committee dated January 24, 2024
7.2.6 Minutes from the Diversity Advisory Committee Meeting dated 43
February 8, 2024
7.3 Communications
7.4 Staff Reports and Staff Memos
7.5 By-laws
7.5.1 2024-005 - Being a by-law to establish the position and to
define and determine the duties and responsibilities of the Chief
Administrative Officer and to repeal by-law 98-171
(Item 6.2 of the February 5, 2024, General Government
Committee Meeting)
7.5.2 2024-006 - Being a by-law to provide for the administration and
enforcement of the Building Code Act within the Municipality of
Clarington
(Item 10.1.1 of the February 12, 2024, Planning and
Development Committee Meeting)
7.5.3 2024-007 - Being a by-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington
(Item 10.3.1 of the February 12, 2024, Planning and
Development Committee Meeting)
8. Items for Separate Discussion
9. Business Arising from Procedural Notice of Motion
10. Unfinished Business
11. Confidential Items
12. Confirming By -Law
13. Adjournment
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Cbrington
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General Government Committee
Minutes
Date: February 5, 2024
Time: 9:30 a.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Patenaude, R. Maciver, T. Pinn, J.
Gallagher, L. Backus, L. Reck
Other Staff Present P. Da Silva
1. Call to Order
Councillor Elhajjeh called the meeting to order at 9:31 a.m.
2. Land Acknowledgement Statement
Councillor Woo led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations (10 Minute Time Limit)
5.1 Presentation by Ian McVey, Manager of Sustainability, Regional Municipality
of Durham, Regarding Support for the Courtice Transit -Oriented
Community District Energy System
Ian McVey, Manager of Sustainability, Regional Municipality of Durham, was
present regarding Support for the Courtice Transit -Oriented Community District
Energy System (DES). Using an electronic presentation, Ian introduced the DES
and outlined the strategic alignment with Envision Durham, Durham Community
Energy Plan, and the Community Host Agreement. I. McVey explained the
project history and the district energy options.
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General Government Committee Minutes
February 5, 2024
Ian provided an overview of the DES business case, including the sensitivity to
electricity rate escalation and the potential for low-cost financing and grants. I.
McVey outlined the district energy ownership models and municipal district
energy supportive policies. Ian explained the target project development timeline
and process and Regional Council's direction. I. McVey answered questions from
Members of Committee.
Resolution # GG-001-24
Moved by Mayor Foster
Seconded by Councillor Anderson
Whereas at the Council Meeting of January 24t", 2024, Regional Council
endorsed in principle the concept of a district energy system (DES) in the
Courtice Transit -Oriented Community (CTOC) that leverages waste heat from
Regional infrastructure in the adjacent Clarington Energy Park;
And whereas district energy is a strategic priority for building sector
decarbonization with the potential to contribute more than 15 percent of total
GHG emissions reductions by 2050, making it one of the top decarbonization
strategies for Durham Region;
And whereas this is a unique opportunity for the Region of Durham and
Clarington to work with utilities and landowners to demonstrate leadership in a
major transit -oriented development initiative surrounding the future Courtice GO
Station;
Now therefore be it resolved that the Municipality of Clarington collaborate with
the Regional Municipality of Durham to integrate the DES concept into the CTOC
Secondary Plan; and
That a copy of this resolution be forwarded to the Regional Municipality of
Durham and the Association of Municipalities of Ontario.
Carried
6. Consent Agenda
Resolution # GG-002-24
Moved by Councillor Rang
Seconded by Councillor Traill
That all items listed in Section 6, with the exception of Items 6.3 and 6.6, be
approved on consent, in accordance with the Agenda.
Carried
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General Government Committee Minutes
February 5, 2024
6.1 LGS-003-24 - Intimate Partner Violence — Follow Up on Direction
Resolution # GG-003-24
That Report LGS-003-24, and any related delegations or communication items,
be received for information;
That, in an effort to help prevent Intimate Partner Violence, Council take the
following actions:
a. Affirm that Intimate Partner Violence (IPV) has reached epidemic
proportions;
b. Continue to advocate, to the Region of Durham, for transportation
services for residents accessing IPV-related support where public
transportation is inadequate, or not available;
c. Continue advocating for expanded cell service and high-speed internet
throughout the community; and
d. Continue to promote and support community safety outreach programs
across the Municipality.
That the IDEA Officer be directed to:
e. Arrange training, in 2024, for front-line staff who may encounter IPV
situations;
f. Incorporate a reference to IPV within Clarington's 2024 Reconciliation
Action Plan.
That Clarington Community Engagement Staff take the following actions:
g. Promote and share public education campaigns to promote awareness
about IPV including, where available, in multiple languages and
formats;
h. Identify/create, by end of 2024, private confidential spaces in libraries
and community centres, where victims of IPV could make phone calls
to shelters, police and victim services for support and guidance;
i. Co -host age -appropriate community awareness programs which
address IPV in 2024/2025;
j. Propose a funding stream, as part of the 2025 budget, within the
Community Funding Program, which supports community safety
programs, including IPV, especially in rural areas of Clarington; and
k. Install information and resources in recreation facility washrooms and
community message boards in 2024.
That this resolution be forwarded to all Durham MPPs, the Ministry of the
Attorney General, the Ministry of Women's Social and Economic Opportunity,
Durham Region Council, all lower -tier Durham municipalities, and Durham
Regional Police Services Board.
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General Government Committee Minutes
February 5, 2024
6.2 CAO-001-24 - Define and Determine the Duties and Responsibilities of the
CAO
Resolution # GG-004-24
That Report CAO-001-24, and any related delegations or communication items,
be received;
That the By-law attached to Report CAO-001-24, as attachment 1, be approved;
and
That all interested parties listed in Report CAO-001-24, and any delegations be
advised of Council's decision.
6.4 FSD-005-24 - 2023 Annual Leasing Report and Policy Update
Resolution # GG-005-24
That Report FSD-005-24, and any related delegations or communication items,
be received;
That the Lease Financing Policy attached to Report FSD-005-24, as attachment
1, be approved;
That Attachment A to Report FND-021-03, as the Statement of Lease Financing
Policies and Goals be replaced by the "Lease Financing Policy"; and
That all interested parties listed in Report FSD-005-24, and any delegations be
advised of Council's decision.
6.5 FSD-007-24 - 2023 Annual Commodity Hedging Report and Commodity
Hedging Policy Update
Resolution # GG-006-24
That Report FSD-007-24, and any related delegations or communication items,
be received;
That the Commodity Hedging Policy attached to Report FSD-007-24, as
attachment 1, be approved;
That Schedule B to Report COD-054-08, as the "Commodity Price Hedging
Agreements Statement of Policies and Goals" be replaced by the "Commodity
Hedging Policy" and
That all interested parties listed in Report FSD-007-24, and any delegations be
advised of Council's decision.
6.7 FSD-008-24 - Delegation of Authority to Single Source Equipment for
Outdoor Rinks
Resolution # GG-007-24
That Report FSD-008-24, and any related delegations or communication items,
be received;
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General Government Committee Minutes
February 5, 2024
That the CAO be given delegated authority to single source the purchase of
refrigeration equipment for the construction of outdoor skating rinks as authorized
by Resolution #C-122-23; and
That all interested parties listed in Report FSD-008-24, and any delegations be
advised of Council's decision.
6.3 FSD-004-24 - Orono Arena Community Centre Indoor Rink Refurbishment
Resolution # GG-008-24
Moved by Councillor Woo
Seconded by Councillor Zwart
That Report FSD-004-24, and any related communication items, be received;
That Gerr Construction Limited with a total bid amount of $2,030,112.00 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2023-41 be awarded the contract for the Orono Arena
and Community Centre Indoor Rink Replacement and renovations, as required
by the Community Services Department;
That the total cost of $2,233,123.20 (Net HST Rebate), which includes
construction costs of $2,030,112.00 (Net HST Rebate) and other related costs
such as design, inspection, testing, contract administration and contingencies of
$203,011.20 (Net HST Rebate) be funded from the Newcastle/Orono Arena
Improvements account; and
That all interested parties listed in Report FSD-004-24, and any delegations be
advised of Council's decision.
Carried
6.6 PUB-001-24 - South Bowmanville Recreation Centre —Architectural
Services
Resolution # GG-009-24
Moved by Mayor Foster
Seconded by Councillor Rang
That Report PUB-001-24, and any related delegations or communication items,
be received;
That the Purchasing By-law 2021-077, be waived to give the CAO authority to
approve Staff recommendation for the awarding of the RFP 2023-10 Architectural
(Prime Consultant) Services for the South Bowmanville Recreation Centre; and
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General Government Committee Minutes
February 5, 2024
That the CAO be authorized to execute the necessary agreements, in a form
acceptable to the Deputy CAO/Solicitor and the Deputy CAO/Treasurer.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
No (1): Councillor Traill
Carried on a recorded vote (6 to 1)
7. Items for Separate Discussion
8. Unfinished Business
9. New Business
9.1 Request the Province Review and Modernize the Municipal Freedom of
Information and Protection of Privacy Act (Mayor Foster)
Resolution # GG-010-24
Moved by Mayor Foster
Seconded by Councillor Traill
Whereas the Municipal Freedom of Information and Protection of Privacy Act,
1990 (MFIPPA) has not been comprehensively reviewed in over 30 years;
And whereas municipalities consider transparency an important tool for building
and maintaining public trust and recognize the importance of continuously
improving;
And whereas municipal administrators need legislation that supports effective
local program delivery, is responsive to current technology and reflects its original
intent of open and accountable government;
And whereas MFFIPA presents a number of challenges for municipal staff which
can hinder its effectiveness and efficiency when it comes to serving the public;
And whereas municipalities should have updated legislation that ensures
municipal resources are best allocated; increases trust in public institutions
through strengthening accountability, transparency and responsiveness; and
addresses the needs of the digital era;
And whereas the Association of Municipal Managers, Clerks, and Treasurers of
Ontario (AMCTO) has comprehensively reviewed MFIPPA and put forward
recommendations in their submission "Looking Ahead: A Proactive Submission to
Modernize the Municipal Freedom of Information and Protection of Privacy Act",
Now therefore be it resolved that the Ministry of Public and Business Service
Delivery be requested to review MFIPPA and consider recommendations as
outlined by AMCTO within their submission, "Looking Ahead: A Proactive
Submission to Modernize the Municipal Freedom of Information and Protection of
Privacy Act"; and
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General Government Committee Minutes
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That a copy of this resolution be forwarded to the Premier of Ontario, the Minister
of Public and Business Service Delivery, local MPPs, AMO, AMCTO.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
10. Confidential Items
Closed Session
Resolution # GG-011-24
Moved by Councillor Rang
Seconded by Mayor Foster
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing matters that deal with:
• Personal information about an identifiable individual including municipal
employees;
• Labour relations or employee negotiations; and
• The security of the property of the municipality or local board.
Carried
10.1 LGS-002-24 - 2023 CUPE Market Review
10.2 Update from Rick Hutchinson, Chief Information Officer, Regarding IT
Security Risks
Rise and Report
The meeting resumed in open session at 11.20 a.m.
Councillor Elhajjeh advised that two items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001, as amended, and one
resolution was passed to provide direction to Staff.
11. Adjournment
Resolution # GG-012-24
Moved by Councillor Rang
Seconded by Councillor Zwart
That the meeting adjourn at 11:21 a.m.
Carried
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Cbr•
ngton
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Planning and Development Committee
Minutes
Date: February 12, 2024
Time: 5:00 p.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor L. Rang
Staff Present: M. Dempster, J. Newman, C. Salazar, L. Backus, K. Richardson,
L. Preston, T. Pinn, R. Maciver
Other Staff Present: B. Rice, M. Pick, B. Grigg, J. O'Meara
1. Call to Order
Councillor Anderson called the meeting to order at 5:01 p.m.
2. Land Acknowledgment Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations (10 Minute Time Limit)
5.1 Delegation by Tom Barrie, Durham Agricultural Advisory Committee,
Regarding Durham Agriculture and the Challenges and Opportunities
Tom Barrie, Durham Agricultural Advisory Committee was present regarding the
Challenges and Opportunities of Durham Agriculture. Using an electronic
presentation, Tom provided an overview of the Durham Agricultural Advisory
Committee (DAAC) and agriculture in Clarington.
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Planning and Development Committee Minutes
February 12, 2024
T. Barrie provided information on the breakdown of food pricing and advised
there is an opportunity to balance farmland preservation while also allowing
progressive agri-businesses to operate within the community. Tom provided
information on the benefits of On -Farm diversified uses and how collaborating
with the Durham Agricultural Advisory Committee on planning and policy
development can support local businesses.
Resolution # PD-001-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That the delegation be extended for an additional 2 minutes.
Carried
T. Barrie provided information on annual farm tours and answered questions from
Members of Committee.
Resolution # PD-002-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Delegation of Tom Barrie, regarding Durham Agriculture and the
Challenges and Opportunities, be received with thanks.
Carried
5.2 Delegation by Henry Zekveld, Chair, Agricultural Advisory Committee of
Clarington, Regarding the Agricultural Advisory Committee 2023 Update
Henry Zekveld, Chair, Agricultural Advisory Committee of Clarington (AACC),
was present regarding the 2024 Agricultural Advisory Committee Update. Henry
provided information on the accomplishments from 2023 and the Agricultural
Advisory Committee goals for 2024. H. Zekveld provided information on the
organizations the AACC Committee collaborates with and answered questions
from Members of Committee.
Resolution # PD-003-24
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That the Delegation of Henry Zekveld, regarding the Agricultural Advisory
Committee 2023 Update, be received with thanks.
Carried
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Planning and Development Committee Minutes
February 12, 2024
Alter the Agenda
Resolution # PD-004-24
Moved by Mayor Foster
Seconded by Councillor Woo
That the Agenda be altered to consider Confidential Item 11.1 at this time.
Carried
11. Confidential Items
11.1 Confidential Memo-001-24 from Rob Maciver, Deputy CAO/Solicitor,
Regarding 2020 Lambs Road, Bowmanville
Resolution # PD-005-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Confidential Memo-001-24 from Rob Maciver, Deputy CAO/Solicitor,
Regarding 2020 Lambs Road, Bowmanville, be received.
Carried
6. Consent Agenda
7. Items for Separate Discussion
8. Unfinished Business
9. New Business
Recess
Resolution # PD-006-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Committee recess until 6:30 p.m.
Carried
The meeting reconvened at 6:30 p.m. with Councillor Anderson in the Chair.
10. Public Meetings (6:30 p.m.)
10.1 Public Meeting to Receive Comments on the Proposed Amendments and
Fee Increase to the Building By-law
Andrew Mirabella, Hemson Consulting, was present electronically to provide an
overview of background and study objectives. Andrew advised of the
requirements under the Building Code Act relating to building permit fees.
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Planning and Development Committee Minutes
February 12, 2024
A. Mirabella provided a breakdown of the historical patterns for calculating
average annual revenue and costs associated in calculating the basis for setting
user fees. Andrew answered questions from Members of Committee.
10.1.1 FSD-006-24 Building Permit and Inspection Fee Amendments and New
Building By -Law
Resolution # PD-007-24
Moved by Mayor Foster
Seconded by Councillor Woo
That Report FSD-006-24, and any related delegations or communication items,
be received;
That the Building By-law, attached to Report FSD-006-24, as Attachment 2,
repealing By-law 2017-086, be approved;
That all interested parties listed in Report FSD-006-24, and any delegations, be
advised of Council's decision.
Carried
10.2 Public Meeting for a Proposed Application for Official Plan and Zoning By-
law Amendment
Rose Watkins was present to express concerns regarding the potential impact
the proposed development will have on neighbouring properties, including the
blockage of sunlight, future use of Rhonda Park, traffic, water run-off and flooding
concerns. Rose answered questions from Members of Committee.
Steve Hennessey was present in support of the proposed application, and
suggested the buildings could be even taller, as Clarington needs more housing.
Bryce Jordan, GHD on behalf of Your Home Developments (Bowmanville) Inc.
was present and responded to questions raised from the public and clarified
parking at the proposed site. Bryce answered questions from Members of
Committee.
10.2.1 PDS-005-24 Proposed Official Plan and Zoning By-law Amendment for 446
Residential Units in Bowmanville
Resolution # PD-008-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That Report PDS-005-24 and any related communication items, be received for
information only;
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Planning and Development Committee Minutes
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That Staff receive and consider comments from the public and Council with
respect to the Official Plan and Zoning By-law Amendment applications; and
That all interested parties listed in Report PDS-005-24 and any delegations be
advised of Council's decision.
Carried
10.3 Public Meeting for a Proposed Zoning By-law Amendment and Plan of
Subdivision
Libby Racansky was present electronically to express concerns with traffic, lack
of trail and parks planned in the proposed development area, the potential for
overcrowding in area schools, and fencing surrounding environmentally protected
areas. Libby advised of the effects that previous developments have had in the
area, including drainage, groundwater, dust, and impacts to wildlife. L. Racansky
asked that signage be erected in the area.
Mark Jacobs, Biglieri Group, was present in support of the staff report. Mark
provided an overview of the location, policy, conceptual design, landscaping, the
site servicing requirements, parking and transportation needs. M. Jacobs advised
the application complies with provincial policy and official plans. Mark answered
questions from Members of Committee.
10.3.1 PDS-006-24 Information and Recommendation on a Draft Plan of
Subdivision and Rezoning to Permit a Block of 43 Townhouse Units within
a Common Elements Condominium for Lands at 3051 Courtice Road
Resolution # PD-009-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That Report PDS-006-24 and any related communication items, be received;
That the rezoning application submitted by Courtice Glade Holding Inc., be
approved and the By-law in Attachment 1 to Report PDS-006-24 be approved;
That the application for Draft Plan of Subdivision S-C-2023-0001 submitted by
Courtice Glade Holding to permit a townhouse block be supported subject to the
conditions approved by the Deputy CAO of Planning and Infrastructure Services;
That any Council and/or Public concerns regarding the subdivision be addressed
through the conditions of draft approval or through the subsequent Site Plan
application process;
That once all conditions contained in the Official Plan with respect to the removal
of the (H) Holding Symbol and the conditions of the Subdivision and Site Plan are
satisfied, the By-law authorizing the removal of the (H) Hold Symbol be
approved;
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February 12, 2024
That the Region of Durham Planning and Economic Development Department
and Municipal Property Assessment Corporation be forwarded a copy of Report
PDS-006-24 and Council's decision; and
That all interested parties listed in Report PDS-006-24 and any delegations be
advised of Council's decision.
Carried
12. Adjournment
Resolution # PD-010-24
Moved by Councillor Woo
Seconded by Councillor Elhajjeh
That the meeting adjourn at 8:17 p.m.
Carried
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Attendees:
Danielle Carroll
Marlene Craig
Dave Taylor
Joy Vaneyk
Regrets:
Cecile Bowers
Paul Rowan
Tyrone Community Centre
Minutes of Meeting —January 18, 2023, 7:OOpm
Greg Carroll
Marlene Wotten
Nancy Johnson
Jacquie MacEachern
Alvina Hare
Corinna Traill
Lyndsay Luckhardt
Brian Glaspell
Larry Quinney
Crystal Ovenden Kyle Young
Moved by Joy, to accept meeting agenda. Seconded by Jackie. Carried.
Moved by Dave to accept previous meeting's minutes, as ammended. Seconded by Greg.
Carried.
Committee Reports:
1. Chair Report — Danielle — Fire & Ice, February 26, 2023. Planning in progress. Seeking
organizations to exhibit their events or services that will benefit community.
Floor stripping and waxing of the main auditorium was completed in December. Floors look
great. The same person is willing to strip and wax the north room and bar floors. All agreed. The
hall is vacant during the week of February 19-25 for this job to be completed.
Ladder Training -waiting for The Municipality to provide a number to charge the training, as the
link we received required payment.
Our Annual General Meeting (AGM) will be held February 17 at 7pm. The regular monthly
meeting will be held following the AGM at 8pm.
2. Maintenance Report— Larry— Furnace in north basement is not working AGAIN. For a new
furnace (less than 5 years old) we have had nothing but problems. It has never worked properly
from day 1. The Municipality has placed electric heaters in the north room to prevent freezing
pipe recurrence, but this is driving our electricity bill up very high. We are also burning more
propane, as we are keeping the south furnaces on high temperatures and circulating air from
main auditorium to the north room. Municipal staff have ordered a new heat exchanger.
New dehumidifier in north basement is working well.
New panic bar has been placed on north west door.
Tim W. has advised the Municipality has placed an order to replace damaged items from the
accidental discharge of the fire suppression system, by the company that was hired to test the
fire system.
Rubber handicap curbs in the parking lot are damaged and dislocated by snow removal truck.
All agreed these curbs are not needed, as the signage is appropriate. Although the curb is a
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barrier between the parking lot and the garden, no damage would be done if someone drove
onto the grass.
3. Rentals — Joy — Moved by Joy, seconded by Greg to increase rental cost for weddings and Jack &
Jills from $500 to $600/day. All in favour. Carried.
4. Treasurer Report — Brian Glaspell — in chequing approx $23,000.00, savings approx. $25,000.00.
Brian provided everyone a copy of the 2022 financial totals, showing 2022 profit of $11,406.90.
5. Dance Report — Dave — December attendance was low, but a better crowd was in attendance in
January, with a profit of approximately $1000.
6. Breakfast with Santa — Jackie — This was a great event. Full house. We collected a truck load of
food donations for the salvation army, as well as approximately $300 cash donations.
New Business:
February 26, 2023, Fire and Ice will run 1-4pm. This is a free family event for community to
connect and embrace winter. There will be a small fee for food and beverages. Outdoor events
will include ice skating, BBQ and sports demonstrations by any organization that wishes to
participate. Representative from local organizations will be on hand to introduce recreational
activities.
This event is coupled with the Ontario Trillium fund recognition for the grant Tyrone Community
Centre received in 2022 to purchase items that allow us to continue operation in a covid friendly
manner. These items include free-standing hand sanitizer dispensers, mobile hand wash station,
new tables that are easily disinfected, buffet sneeze guards, and an air purifier.
MPP Todd McCarthy will be on hand to recognize the Ontario Trillium Fund Grant, with remarks
around 2pm.
2. March 11, 2023 Pub Night with a live band, The Doozies. Jacquie MacEachern is taking the lead
in organizing, with the full Board's support.
Motion to adjourn at 8:45 by Greg.
Page 18
Tyrone Community Centre Minutes
April 19, 2023
Attendees:
Larry Quinney DaveTaylor Kyle Young Joy Vaneyk
Jacquie MacEachern Crystal Ovenden Diane Woodly
Marlene Craig Brian Gaspell
Regrets:
Alvina Hare Danielle Carrol Greg Carrol Lindsay Luckhardt Paul
Rowan Nancy Johnson Corinna Traill Marlene Wotten
Municipal staff originally requested to attend this meeting but have postponed their visit
until May.
Committee Reports
• Appointed Jacquie MacEachern to Secretary.
• Maintenance- Kyle and Larry
Everything has been checked. Ex Fire extinguisher, de -fib etc. Caught 1 mouse and
was taken care of. Going to set new traps. Graffiti was noticed on the basketball court
by Jacquie and was taken care of. Also, there was a report about it through the
municipality and they did come out. Need to replace bulbs in some of the lights but
waiting for Tim to get them.
• Bookings- Joy
April is busy, May is a bit slower. Committee members need to work together better with
cleaning. Work together more. Volunteers need to help out more with the functions.
Booked the next Pancake Breakfast with Santa, Dec 9t". Waiting to hear about the Air
conditioner. Looking at dates in June Monday- Friday and in July Monday to Friday.
• Dance- Larry
124 people in attendance, DJ was good brought some lights. Did not know the money
figure for the dance.
• Treasurer- Brian Gaspell
Cheq- $26,233.91 Saving- $25 599.44
• Old Business
Page 19
Sea Can- Some people feel that there will be a problem getting the table and chairs in
and out of the community centre. (specially in the winter) people suggested keeping the
hall set up and also leaving the chairs lined up in the hall along the wall. We passed the
Health and Safety inspection. Grading and outside repairs, kyle said he would reach out
to Tim and see what is going on.
• New Business
Gardening needs to be planned and kept after. Marlene C has offered her services to
help look after it. May 13t" Garden/Community Clean up. 10-12pm Suggested that the
community get invovled and do a plant swap and donate to the garden. May 27t" the
community church is doing a plant/bake sale. June 10t" the community of Tyrone will do
a yard sale.
Motion Adjourn by Crystal at 8:51
Page 20
Tyrone Community Centre Committee
Minutes
June 212023, 7:00 PM
Present:
Larry Quinney
Dave Taylor
Kyle Young
Joy Vaneyk
Jacquie MacEachern
Crystal Ovenden
Marlene Craig
Brain Gaspell
Regrets:
Alvina Hare
Danielle Carrol
Greg Carrol
Paul Rowan
Nancy Johnson
Marlene Wotten
Diane Woodly
Crystal Ovenden called the meeting to order at 7:04 p.m.
Approval Agenda
Moved by Dave, to accept the meeting agenda. Seconded by Crystal. Carried.
Committee Reports
Welcome to all
Page 21
Crystal and Joy have been attending different hall meetings. To find out how they are all doing with
coming back after covid and other things.
Booking: the grading will be done but we do not know when it will take place. Because of our future
events we did not want something to happen.
At the last meeting we talked about painting the hall and we need to make a motion. All were in favor of
getting the painting done. He suggested that October would be the best time to get that done.
Smart Server- 3 of us have done it and are wondering if anyone else is getting it done. Also, to have our
license's copies available. Joy has asked if we could get the board to agree to hire bartenders if no one
on the board is able to work at the bar. All in Favor, yes.
Insurance for non-alcoholic events. Joy is asking to revise the contract to say that the renter is
responsible if anything happens while their event happens. Joy makes the motion to (fill in) motions-
Jacquie, Paul, Crystal.
Treasurer: savings Cheq- $50614.24 Savings $13609.08
Dances: $6644 Sept -June Hall rental sept may- $20665 movies Night $554
Dances: $2160
We would like to have a schedule made up so that everyone participates in the dances. We take the food
away. Also dropping the age limit.
Motion 2-3 theme dances a few times a year, Alvina, second Brian and crystal.
November 4t" theme dance- ideas (Home Coming) Crrystal knows a DJ.
March 16t"- St. Patties Day dance.
Maintenance- No news about anything from the town. No news on grading, and no mulch. Reached out
about the garbage and dog poo, and they were cleaned up. Fire extinguishers are good. A lot of Garbage
has been left out and need to be picked up more.
Talked about new tables and chairs that are able to stack and be put away better.
$2847 to paint the hall.
Old Business:
Capital projects: Joys notes
Next meeting Sept 20th
Meeting Adjourn: 8:18
Page 22
Tyrone Community Center
Nov 15th, 2023. 7pm Meeting Minutes
Present:
Regrets:
Larry Quinney
Greg Carrol
Dave Taylor
Marlene Craig
Paul Rowan
Nancy Johnson
Danielle Carrol
Joy Vaneyk
Diane Woodly
Nikki Gibbs
Marlene Wotten
Brain Gaspell
Jacquie MacEachern
Crystal Ovenden
Kyle Young
Alvina Hare
Corrina Traill
Lyndsey Luckhardt
Jessie Henshaw
Karen Henshaw
Danielle called the Meeting to Order 7:05pm
Land Acknowledgement read by Danielle
Approve Agenda read by Jacquie, moved by Crystal and second by Lyndsey. Carried.
Committee Reports
Chair: We wanted to welcome some new volunteers Jessie and Karen. Danielle asked us at the last
meeting to gather up at list of items we feel could benefit the community center. Jacquie suggested a
new Ash tray for outside, which could be bought by the city. So it needs to be addressed to council. Small
lights to go under the bar, add a loung in the back kitchen area with couches, Shevling for the totes for all
of the events we have and a adapter for the speaker system to hook up all phones. Lyndsay suggested
Page 23
new round tables with dollys and Chairs. Crystal suggested garbage cans. Nice looking ones and recycling
bins even though we do not recycle. New bar equiptment like bar jiggers. Also to fix the womens taps,
they are spraying all over because they are missing the filters. Kyle would like to have more letters for the
community road sign, the bar fridge because it is really loud and freezes everything. Also suggested
mulch. Larry suggested little window curtains. Paul would like to get the shed fixed, it is falling apart and
there are holes in the roof. Dave would like to update the lobby washrooms, carpet. Corinna suggests a
bouncy castle. everyone loved this idea!! we could rent it out. Marlene suggested some bar tables, also
to look into a C can. Danielle suggested wine glasses, white and black linens (look into laundry service),
more water pitchers and water glasses. Danielle will price out everything and we will vote for the items
at our January meeting. We are having a board get together. everyone said yes and will be held for the
the 9th after Santa Breakfast. Some volunteers have to be added to the bartenders list.
Bookings: Joy was not able to attend this meeting but sent in a email to inform people. The busy
schedule continues through to the end of the year. Joy ask Jacquie to have the hall set up for Dec 2nd
dance. that is not happening anymore, pack up and clean up as usual. Larry will make sure that the hall is
clean for the renters on the 2nd. Please make sure all food and drinks are clean from the fridge. friendly
reminder that all board members who rent at the discounted rate, the hall should be left renter ready.
Maintenance: Kyle: The batteries in the ADD has been updated and new pads, fire extinguishers are
good. no news on grading, the window cage. but the eves trofs were cleaned. Larry: The janitors room
was broken into by Angels Catering and were told by someone at the municipality to do so. They turned
on and off the breakers and had problems with the dishwasher. There are signs on how to use the
dishwasher on the dishwasher. In the new year we all decided to go over all of the appliances in the
kitchen. Greg is still waiting to hear about the rink.
Treasurer: Brian: Bank info: Savings 60,000 went to a high interest savings account.
Cheq: 8,667.93
Old Business: Dance had a great turn out, DJ was great and lots of good feedback. Movie night went well,
even though we cancelled the last movie because i thought no one was showing up. March 16th is our
own dance, it will be themed St. Patties day. Movie Night is Dec 1st and will be playing Home Alone.
New Business: Santa Breakfast Dec 9th, we had 2 people donate some money towards the breakfast. If
anyone else knows of anyother people or organizations that would like to donate, talk to Lyndsay.
Claudes Maple Syrup is coming back. Also we will be doing a drink back with Tea, Coffee, Hotchocolate,
Eggnogg and Juices at the back bar. We have some girls that will be doing face painting. The theme this
year is Tyroneville, (whoville theme) Danielle would like to look into a Spagetti dinner, 2 settings, one at 1
time and then do a second at another time. plate cost or a free will donations. people needs to show up
for Sam for Santa Breakfast.
Next Meeting: Jan 17th
Meeting Adjourned 8:11pm by Lyndsay and second by Jessie
Page 24
Tyrone Community Centre Minutes
Date: Jan 17, 2024
Time: 7pm
Facilitator: Danielle/ Crystal
Attendees:
Danielle Crystal Jacquie Greg Joy Lyndsey
Marlene C Larry Nikki Diane Marlene W
Nancy Brian Joan Paul
Not in Attendance:
Alvin Calvin Kyle Dave
7:01 Welcome, Land Acknowledgement
Approval Agenda- Lyndsey, seconded by Jessi
Approval of the Last Minutes — Larry, Seconded by Paul
Reports
Chair — Danielle- We went around the table to introduce everyone who was a new volunteer and who
had not met everyone yet. On Friday, Danielle and Greg met with the Town. They were told that the
entire building was going to be graded this year. Will be letting Danielle know by the end of next week
when it is going to be done so we may inform renters and outdoor activities. The bathroom reno was
talked about, but until all doors are wheelchair accessible, it will not be done. Grading will be done first
then doorways and bathrooms. Park and Recreation is having a meeting on Thursday, January 25t" at
6pm. This is to go over the Master Plan for the next 10-15 year provisions of the parks, recreation and
culture services. Anyone can attend via zoom, but only 2 people from the TCC to speak on everyone's
behalf.
Co -Chair- Crystal- nothing to report
Maintenance — Marlene (Gardens)NA
Greg (Ice Rink) Rink is up and running well.
Larry- Larry had to shut off the heat pumps, because the temperature got too low. They are not
able to keep up with the cold temperature (-10). The new smoking ash tray was installed 9
meters away from the door and chained to a poll. The lights and humidifier are all working well.
Kyle (absent)
Page 25
Rentals — Joy- Joy announced that she will no longer be the booking rep for the TCC this coming
February. Jacquie would like to become the new Booking Rep and that will be decided at the next
meeting in February. As of right now there are not as many rentals as were booked last year. But it is still
early.
Treasurer— Brian - Chequeings- $10390.50 Savings $64031.68 This is without taking out the invoice of
the HVAC ($10512.79)
Dance / Events/Movies — Movie nights have all been booked. I'm unsure of what the next movie will be.
Our next Pub night (March 16th) is in the works. The Bands and Krumbs have been contacted and I am
waiting to hear if they will be able to attend. The ticket price will include food, and a ticket will be given
to the person, and they will give it to the food vender. We also booked Tyrone Soccer Day. Danielle also
booked the event "Fire and Ice" for Feb 181h
Old Business — Danielle went through all the suggestions that were made at the last meeting. Danielle
asked if everyone could rate the level of importance and send it back to her. Once we have some money
saved then we can spend what was rated top down. Santa breakfast went great! Huge success, next year
we are going to do a sign up for a time. Too many people come right at the beginning of the event, and
we want to try and spread it all out. We might make bags for the kids so they can take home activities.
We received 10 new toilets in the lady's bathroom. But the faucets screens were not fixed.
New Business —
8:11pm Adjourn- Lyndsey, second by Greg.
Next Meeting: Feb 21st, 2024. Next meeting is AGM 7pm then our regular meeting is after.
Page 26
Samuel Wilmot Nature Area
Management Advisory Committee
January 16th, 2024, 8:00 P.M.
Diane Hamre Recreation Centre
MINUTES
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Attendance: Tom Hossie, Brian Reid, Carmen Aeillo, Rod McArthur, Margaret Zwart,
Ken Mercer, Leah Bourgeois
Regrets: Kate Potter, Leanne Fernandez, Leo Blindenbach, Samantha Hansen, Patrick
Bothwell
1. Call To Order And Welcome — in the absence of Chairperson Kate, Vice -Chair Tom
presided over the meeting. He welcomed everyone and read the Land Acknowledgment
2. Additions To The Agenda / Adoption Of The Agenda — there were no additions to
the agenda
Moved by Leah Bourgeois, seconded by Bran Reid, that the agenda be adopted.
CARRIED
3. Adoption of Minutes of Previous Meeting:
Moved by Carmen Aeillo, seconded by Leah Bourgeois, that the minutes of the meeting
of November 21st, 2023, be approved. CARRIED
4. Committee Administration
a. Terms of Reference — Ken reported that the Terms would be going to Council in
March after which we will be able to review the final draft.
5. SWNA Workplan:
Tom noted that Kate has been assembling and refining the workplan. Each item was
reviewed as follows:
a. This quarter
i. LEAF program- Leah reported that she has submitted an application on our behalf
and has had some discussions with one of the principals of the program. The focus of
our project would be on Tree Identification, tentatively scheduled for June of this year.
Page 27
She will have further discussions with her contact concerning just what the event would
look like. There was discussion by the committee about whether this should be an in-
house presentation or more of a hands-on "walkabout" — or possibly some combination
of the two. Leah noted that there would be some cost to holding this event, probably
between$300 and $500. Ken advised that he should be able to cover this, either directly
or by connecting Leah with the appropriate staff member. Tom thanked Leah for her
work on this project.
NOTE: At this point in the meeting, we departed from the agenda to participate in a
short zoom consultation about the municipality's Parks, Recreation and Culture Master
Plan. In developing this plan, the municipality is currently engaging in outreach,
promotion, and stakeholder workshops as part of the community consultation process
that will culminate in a report that will guide municipal planning for the next 10-15 years.
Committee members were asked several questions by the consultant responsible for
preparing the plan related to the strengths and needs of the Samuel Wilmot Nature
Area.
Re: strengths: diversity of habitat ranging from marshlands, creek valley, and
abandoned fields and orchards to cobblestone beach and old growth forest; extensive
trail network; the fact that this is a nature area ( versus a park ) and that it within the
boundaries of the municipality, something that is quite unique and which provides
opportunities for educational programming; its proximity to two significant demographics
— the Wilmot Creek adult/retirement community on the west side, and the Port of
Newcastle on the east side.
Re: SWNA's role in local parks and recreation — provides place for "passive"
recreation such as walking, cycling, birdwatching and angling versus such things as
soccer, softball, swimming, racquet sports etc. Also provides opportunity for educational
programming on matters pertaining to nature and the environment.
Current or Planned Initiatives: wildflower and tree planting, trail maintenance, habitat
restoration, educational programming, maintenance and monitoring of birdboxes, bat
houses and bee hotels
Page 28
Municipal support required?
Enhanced bylaw enforcement to reduce such things as illegal parking, harvesting of
plants, littering, camping, fireworks; improved accessibility via paving to allow persons
with mobility issues to make better use of the trails ( in particular that portion of the trail
that connects the Toronto Street parking lot to the Cobblestone beach ); increased and
defined annual budget to allow us to plan and deliver events etc. more effectively;
improve connectivity with other planned trail systems to the north
Additional comments:
We would be very interested in a summary of comments/input provided by the general
public in the survey that was conducted recently.
NOTE: members who were not present will have the opportunity to provide input.
Ken/Tom will circulate the contact information for the consultant.
AT THIS POINT, WE RETURNED TO OUR AGENDA:
ii. SWNA codes — Tom advised that he has affixed most of the QR code labels to the
posts that were installed previously, with the balance to follow. Carmen and Rod
reported that they are working and are still in good condition.
b. Next 2 quarters
i. Spring clean up —April 20t" has been selected as the date for this annual event
ii. Bird box maintenance — Brian advised that he , Rod and Carmen had done the fall
cleanout in November but that it would be necessary to check the boxes again in early
April since mice sometimes use the boxes over the winter
iii. Invasive weed removal — The Committee would like to tackle at least one invasive
species this year. Tom suggested that Garlic mustard was a good place to start. Marg
will contact GRCA to see what if any assistance or guidance it may be able to provide.
This could be a public " event "for this initiative.. with April being the preferred month.
iv. Wildflower planting — Leah will keep us apprised of the deadline to submit an
application to OPG for funding . Brian offered to be the contact/lead again this year.
v. Leaf ID — as above, item a) i)
vi. Moth week — to be held again this year in July.
Page 29
vii. Monarch tagging — to be held again this September. Tags have already been
ordered.
viii. Pollinator presentation — Tom has a contact person at U of T but after some
discussion, it was agreed that this is something that should perhaps wait until next year
since we already have a number of initiatives planned or in place.
c. Final quarter
i. Atlantic salmon — Leah has the name of the contact person from MNRF who has a
willingness to conduct some form of presentation for us. She will have further
discussions with her contact concerning the nature of this event — i.e. whether an in-
house presentation or a "field" exercise. Ken booked the Hamre Centre conference
room for Sunday October 20t" from 2-4 in to ensure we had a venue available.
ii. Bird Box Maintenance/Monitoring - late October or early November. Brian, Carmen
and Rod
iii. Christmas bird count — Brian offered to coordinate something in conjunction with
the efforts of other local groups.
6. External Projects:
a. (Update) Treatment Plant/ Storm Drainage Pond Project — Ken advised that work
will resume in May and will require the portion of the trail leading from the Toronto Street
parking lot to the beach to be closed for a period of 4-6 weeks. Signage will be
requested to reroute foot and bicycle traffic during this time.
b. (Update) Parks, Recreation and Culture Master Plan and Waterfront Strategy —
Ken. See earlier comments above.
c. (Update) State of hibernaculum — Ken advised that some clearing has now been
done in the area.
d. (Update) SWNA Management plan — timeline for update (est. 2010) and categories
relevant to the Committee.
In Kate's absence, this item was deferred until our next meeting
7. Other Business
a. By-law infractions (camping, fishing, mountain biking/pits, harvesting) — no new
concerns have been raised.
Garbage removal — Rod noted that some of the barrels were not being emptied. Ken
advised that his portfolio had been changed such that another department was now
responsible for this. He will connect with that department to address the issue.
Page 30
8. Round Table —All Members
Carmen provided a photo of a barred owl taken in the SWNA this past week. Rod
reflected on how lucky we are to have this natural space available to our community.
9. Next Meeting - February 20th — Diane Hamre at 8 pm
Adjournment:
Moved by Leah Bourgeois, seconded by Rod McArthur that the meeting be adjourned
(9:20 p.m.) CARRIED.
Page 31
"Subject to Advisory Committee Approval"
cl
ft
Clarington Heritage Committee Meeting Minutes
/� awil January 16, 2024
If this information is required in an alternate format, please contact the Accessibility.
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee Meeting were held as a hybrid meeting
in person at 40 Temperance Street, Bowmanville, and via Microsoft Teams on January
16, 2024, at 7:00 PM.
Members Present: Peter Vogel, Steve Conway, Ron Hooper, Jason Moore
(ACO), Heather Graham, Noel Gamble, Laura Thiel-Convery
(Museum), Steven Lawson, Joseph Dalrymple, Victor
Suppan, Councillor Elhajjeh
Regrets: Sher Leetooze (NVDHS), Colin Maitland, Myno Van Dyke
(NVDHS), Ron Sproule
Staff Present: Lisa Backus, Sarah Allin, Jane Wang, Planning and
Infrastructure Services
Guests: Todd Brown, (Monteith Brown) (on behalf of the Parks,
Recreation and Culture Project Team)
1 Declaration of Interest
There were no disclosures of interest stated at this meeting.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington's Land Acknowledgement Statement.
3 Adoption of Agenda
24.01 Moved by V. Suppan, seconded by J. Dalrymple
That the Agenda be adopted with an additional item regarding the land division
process.
"Carried"
4 Adoption of Minutes of Previous Meeting
24.02 Moved by R. Hooper, seconded by J. Dalrymple
That the minutes of November 21, 2023, the Clarington Heritage Committee
meeting be adopted.
"Carried"
5 Delegations/Presentations:
5.1 Todd Brown, (Monteith Brown) (on behalf of the Parks, Recreation and Culture
Project Team)
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Clarington Heritage Committee Meeting Minutes
January 16, 2024
T. Brown gave the overview of the Parks, Recreation and Culture Master Plan
project and public reach -out activities for the project. The purpose of this Master
Plan is to guide strategic decision -making over the next 10 to 15 years to meet the
needs of all residents. The Master Plan will explore the current resources,
including indoor & outdoor recreation facilities, parks and open spaces, cultural
and library facilities and program and service delivery. It also recommends how to
create a system of parks, recreation, culture, programming, services and facilities.
6 Business Arising
6.1 Parks, Recreation, and Culture Master Plan Discussion
T. Brown prompted questions seeking the Committee's input on preserving and
enhancing local heritage assets through the Parks, Recreation and Culture Master
Plan. The Committee members discussed subjects related to heritage asset
conservation and gave feedback and comments. The Committee Members
outlined the Committee's mandate The Committee provided comments relating to:
heritage properties being integrated into future park development, that a heritage
QR code program be integrated to provide information about heritage significance,
space in indoor facilities be added to display physical pieces of history, cemetery
recognition could be added to the project scope, Waverley Place restoration
needing extra attention, the road naming program to recognize local historical
figures should be considered, and former railway corridors, Bowmanville Creek,
Soper Creek, and Wilmot Creek, can be considered opportunities to enhance trail
experience with heritage acknowledgement. It was also suggested that the
"Friends of Bowmanville" program be reinitiated. Further comments can be
submitted as the project progresses.
6.2 Goodyear Heritage Impact Assessment Update
S. Allin updated the progress after the Committee's recommendations regarding
Goodyear property. The consultant retained by the property owner is working on
refining the Heritage Impact Assessment after field investigation and additional
research. The work on the salvage plan is ongoing. The result will be shared with
the Committee in the future.
7 Project Reports
7.1 Municipal Inventory/Register:
V. Suppan presented the research and evaluation of the Morden Arch Bridge on
the former Zoo lands. The evaluation suggested the bridge meets more than two
of the nine criteria for determining cultural heritage value or interest in accordance
with Ontario Reg. 569/22. It was recommended that the Morden Arch Bridge be
designated. Committee members also suggested that consideration be given to
naming a sports facility in the area after Alfred Shrubb, formerly a long-distance
runner.
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January 16, 2024
24.03 Moved by V. Suppan, Seconded by S. Conway
That the Heritage Committee recommends to Council that the Morden Arch
Bridge, located on the property of the former Zoo Land, be designated under Part
IV of the Ontario Heritage Act.
"Carried"
V. Suppan also provided updates on several projects. Metrolinx conducted
Cultural Heritage Evaluations for several properties potentially impacted by the
Oshawa to Bowmanville GO train extension project. The evaluations were aligned
with the Sub -committee's previous evaluations of the properties and will be added
to the property records. Other ongoing projects include the Stanley Hill location,
Vanstone Mill, and 1816 Nash Road.
7.2 Outreach/Education Sub -committee:
Heritage Information Station Project: No update
Heritage Barn Project: No update
8 Correspondence and Council Referrals: No update
9 New Business:
9.1 Heritage Week Activity:
The Heritage Committee discussed possible options for public education sessions
regarding heritage conservation. Ideas were brought forward, including an
Information booth in the Maple festival and public promotion. The item will be
further discussed at the next Heritage Committee meeting.
9.2 Newcastle Village and District Historical Society membership
24.04 Moved by V. Suppan, Seconded by R. Hooper
That the Clarington Heritage Committee renew their Newcastle Village and District
Historical Society membership for 2024 in the amount of $30.
"Carried"
9.3 Land Division
Land Division approval responsibility was moved to the Municipality from the
Region of Durham as of January 1, 2024. As per staff report PDS-058-23, the
Committee of Adjustment will deal with Minor Variance and Consent (Land
Division) applications. The Heritage Committee will be circulated for comments on
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any properties identified with heritage value that are subject to the Land Division
applications similar to other planning applications.
10 Other Committee Updates: None
10.1 Bowmanville, Orono and Newcastle CIP: The Orono CIP liaison meeting was held
on November 30, 2023.
10.2 ACO — Clarington Branch: ACO had a brief meeting. Nothing to report.
10.3 NVDHS —no update
10.4 Museum:
Staff gave updates on various upcoming Programs and Events. Thursday Nights
at the Museum is a new program that launches Thursday. CPLMA will soon be
installing exhibits on local history at the library branches (Bowmanville, Newcastle,
and Courtice, later Orono).
10.5 Heritage Conservation District:
The Committee discussed amending the Beech Avenue Heritage Conservation
District to include properties on Centre Street.
24.05 Moved by V. Suppan, Seconded by S. Conway
That the Heritage Committee recommended to Council that the Beech Avenue
Heritage Conservation District be amended to include properties at 38, 54, 58,
64,72 Centre Street, Bowmanville.
"Tabled"
24.06 Moved by J. Dalrymple, Seconded by R. Hooper
That table Motion 24.05 to the next Heritage Committee meeting for further
discussion regarding the process of designating or amending a Heritage
Conservation District in light of the changes introduced by Bill 23.
"Carried"
10.6 Wilmot Creek Heritage Park: Restoration work of the Belmont House is ongoing.
11 Standing items:
11.1 81 Scugog Street: No update
11.2 Fletcher Tree: No update
Ontario Heritage Conference will be held in June in Gravenhurst, Ontario.
Adjournment: 9:00 P.M.
Next Meeting: February 20, 2024, 7:00 p.m.
Pac, 35
Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meeting - Tuesday January 9, 2024
Not vet approved by the Board
In Attendance - Dave Bouma - Chair Gary Oliver - Vice Chair Josh Turner — Interim Manager
Shea -Lea Latchford, Todd Taylor, Sue White, Jim Vinson, Councillor Margaret Zwart,
Omar Patel (on telephone)
The Chair called the meeting to order at 7:00p.m. and opened with the Land
Acknowledgement.
1. Agenda - Motion #24-001
Moved by Sue White, seconded by Gary Oliver THAT: The agenda be accepted with the
addition of an "In Camera" session at the end of the meeting.
CARRIED
2. Acceptance of Minutes — Motion #24-002 Moved by Todd Taylor, seconded by Gary Oliver
THAT The minutes of November 14, 2023, and December 12, 2023, be accepted as presented.
CARRIED
3. Manager's Report: Safety- There was both an "on ice and "off ice" incident. Both were
recorded in the report book and staff spoke to the hockey coach and parents to ensure there
was not a recurrence. The arena manager will again try to schedule the First Aid and
Defibrillator Training. Reviewed all emergency procedures with staff members including fire
alarm evacuation, power outages and on -ice emergencies. Risk Management
A walk though was completed with Sue White to confirm what needs to be done. Completed
all the entries for the new fire extinguishers, fire alarm and alarm bell in the Fire Protection
logbook. Completed the monthly entries in the red book for the fire equipment. AED weekly
and monthly reports completed. The issue of coaches still walking across the ice will again be
addressed. Safety glasses purchased for when staff are using tools. Rentals- Ice schedule for
the season has been completed with 95% of the user groups returning. The website has been
updated with all rentals posted on Facebook. Repairs/Maintenance — A new motor/pump for
the water tank in the office is required. The countertop in the men's washroom needs to be
reconstructed.
Page 36
2.
Repairs/Maintenance cont'd
The old edger needs to be fixed and the problem with the light in the hallway addressed. New
emergency exit signs on the doors near the Olympia room are required. There is a leak in
dressing room #1 from the roof and there appears to be a problem with heating the lobby. The
back door in the Olympia room now has a chain hooked up for easier lifting and closing.
Welmar fixed the back gate of the boards by removing the gap, so it is flush with the bottom
boards. They also fixed the gate in the penalty box and added grease nipples to all the doors.
Brent's Plumbing repaired the leak in dressing room #2. They also confirmed all the toilets in
the women's washroom are automatically flushing. A new cork board was put up in the office
and shelves were installed in the storage room for the TV router. The new electric edger has
come in, but we are still waiting for the new nets. Staff- We have five new rink attendants
with everyone arriving on time for their shift and completing the daily scheduled routine of
cleaning. Josh will order new hoodies and caps for the staff. Inspections/Municipal
Operations — A list of efficiencies has been sent to the Municipality. Well Done Pest Control
has placed several traps around the building and will do a follow-up in a couple of weeks.
Moore Electric completed an inspection of the arena but did not inform the manager
beforehand. There needs to be a protocol in place to ensure the manager is in attendance to
address any issues as they are found. ORFA Updates- Josh has reviewed the new guidelines
appropriate for our facility and will begin his certification. Other- We require a new floor
machine; Josh will research pricing and availability. The use of a credit card and the square
machine for debit/credit will be followed up by the Chair and Treasurer.
4. Financial Report Motion #24-003 -_Moved Dave Bouma, seconded by Gary Oliver THAT
The budget for 2024 be accepted as presented.
CARRIED
5. New Business — Ontario Grant — The Chair will speak with Newcastle Minor Hockey and
see if they are interested in applying for a grant from the Trillium Fund for a new ice resurfacer.
Stick & Puck- The arena is interested in trying out a Stick & Puck drop -in event on Thursday
afternoon at a cost of $3.50 per person.
Change -rooms — There is a problem with the shower heads in Change Room #6. The Chair
will bring this issue up at the upcoming meeting with the Municipality.
6. Round Table Discussion — A discussion followed with an "In Camera" session. The Chair
adjourning the meeting at 9:30 p.m.
Next Board Meeting — Tuesday, February 13, 2024 — Site to be determined.
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Clarington
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131
Active Transportation and Safe Roads Advisory Committee
Minutes
Date: January 24, 2024
Time: 7:00 pm
Location: Microsoft Teams
Members Present: Rick Stockman (Chair), Connor Houston (Co -Chair), Jim Boate
(joined at 7:15 p.m.), Councillor Sami Elhajjeh, Bart Hawkins-
Kreps, Ron Hooper, Lori Moore, Richard Oldfield, Brad Whittle
Staff Present: Rob Brezina (joined at 8:00 p.m.), Catherine Verhoog
Regrets: Hawa Mire
1. AGENDA
1.1 Additions to Agenda
1.2 Acceptance of Agenda
Motion to accept the agenda.
Moved to approve by Lori Moore, seconded by Bart Hawkins-Kreps.
CARRIED
2. MINUTES
2.1 Corrections
None
2.2 Approval of Minutes
Motion to accept the minutes of September 27, 2023.
Moved to approve by Ron Hooper, seconded by Bart Hawkins-Kreps.
CARRIED
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3. DISCUSSION ITEMS
3.1 Committee Membership Updates (Rick)
Hawa is taking a leave of absence from the Committee as she is on maternity
leave but wishes to stay on the Committee.
Brad Jakobsen is no longer on the Committee and the Clerks Department
have removed him officially.
3.2 September 27 Meeting Follow Up Items:
3.2.1 Traffic Calming Policy (Slav)
Slav is not present, but Bart relayed that Slav informed him in January
that the policy is being worked on.
3.2.2 Bike Repair Stands (Jim)
No plan or program for the repair stands that Jim is aware of as per
Rick. Richard spoke with the gentleman from the Tyrone Mill and he
indicated that he would really like to have a bike repair stand there.
Richard has called around but has not been able to obtain any
information regarding the stands. Jim reached out to Waterfront Trail
executives, and they indicated that they are involved in only the bike
stands, not the repair stations or signs. Buy -in from the Municipality is
needed for the installation of any new repair stands or signage. The
cost of the stands at $2,000 to $5,000 was discussed as well as what
amount of use the stands see. Jim will locate the stands that are in
Clarington and will research other municipalities and where the funding
was obtained from. Connor will inquire with the Region's Active
Transportation Committee, and Ron will reach out to CLOCA regarding
their stands.
3.2.3 Holt Road/Energy Drive Safety Concerns (Rob)
The section of road is under the jurisdiction of Ontario Power
Generation (OPG). Rob will try and leverage his previous contacts with
OPG and see if it is something that they have looked at as well. Jim
brought up that Energy Drive leading up to Holt Road is being used as
part of the Great Lakes Waterfront Trail by a lot of visitors out of the
area and it is just signage that is needed to assist them through this
area and to remain on the trail.
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3.3 2024 Bike Month Volunteers (Connor)
Volunteers would be coordinating with the Region on behalf of Clarington for
the Region's Bike Month's celebrations and activities. Lori and Ron have
volunteered, and Connor will forward on their contact information to the
Region.
3.4 Durham Region Active Transportation Update (Connor)
Connor gave a brief description of four presentations that were made at the
Region's meeting on complete streets, Region of Waterloo's "Making
Sustainable Transportation Easy", Durham Medway, and Vision Zero. The
presentation by Vision Zero reported that Clarington has two of the top ten
highest bike collision intersections across the region over a ten-year period.
The locations are at Highway 2 and Clarington Boulevard, and Liberty Street
and Concession Street.
3.5 2024 Activities and Community Events
Lori and Bart have volunteered to assist and participate in a Sub -Committee.
Ron has offered to liaise with Laura Knox in Economic Development to
select the events that would be appropriate for the committee. Ron can also
ensure that space is available at the various BIA events and make the
Committee aware of the dates of the events. Bike and Hike for Marigold
Hospice. Celebrate Sport in Clarington takes place in March — Rick will share
the email with the Committee. Richard likes the idea of pop -ups along the
various trails. Lori, Bart, and Ron will form a sub -committee and will provide
guidance for setting the kiosk up at events.
3.6 Clarington Cycling Club Motion offering to donate $300 to the
Municipality for Trail Etiquette Sign (Rob)
The funds would be received as a donation to the Municipality and held until
they are needed. Part of the scope of the new wayfinding system strategy, to
be concluded in the fall, includes trail signage. As a member of the executive
for the Cycling Club, Rick has suggested that the club hold onto the funds
until such time as the wayfinding strategy has been approved and signage
has been decided on, and he will bring that before the Cycling Club.
3.7 Speed Limit Concerns (Connor)
Connor expressed gratitude to municipal staff Rob Brezina, Slav Potrykus
and Ryan King for their attention to his concerns and the installation of
stealth radar. Rob indicated that the 2024-2027 Strategic Plan includes the
development of a traffic calming plan to address neighbourhood speeding
and parking concerns as a priority for the Municipality moving forward. Slav
and Ryan do have a small operational budget to address immediate traffic
concerns that could be alleviated by the placing of bollards etc.
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3.8 Safety Improvements to West Beach Road (Lori and Bart)
Lori and Bart are requesting support from Committee members regarding the
safety concerns on West Beach Road with the configuration of the road and
the access for the Waterfront Trail near the dog park. Connor pulled up the
Strava data and it indicated that there are over 3,000 trips a year taking
place in this area, which is probably a low estimate as not all users
participate in the Strava data recording.
Rick will draft a letter to Council, with Lori and Bart's correspondence
attached, to present the Committee's concerns that traffic calming measures
are needed to be completed in the immediate future, not five or ten years
down the road. The drafting of this letter is approved by a majority of
Committee members. The letter will be circulated to members for review and
comment prior to being submitted to Council.
4. OTHER BUSINESS
4.1 Active Transportation Master Plan
Connor reminded members to review the information in the email provided and
provide any feedback to Rob, or directly on the map by inserting comments.
4.2 Lighting at Nash Road and Bowmanville Avenue
This section of road is slated for urbanization and regional road improvements
in the future. There is shared jurisdiction with Region of Durham and staff is
reaching out to look into collaborating with the Region to have lighting installed.
5 FUTURE MEETINGS SCHEDULE/DATE OF NEXT MEETING
Date to be determine in April 2024.
6 ADJOURNMENT
Motion that the meeting be adjourned at 8:55 p.m.
Moved by Jim Boate, seconded by Ron Hooper.
CARRIED
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Re - West Beach Rd. Safety Concerns
To Clarington Council Members,
The Active Transportation and Safe Roads Advisory Committee at its January 24
meeting, discussed ongoing concerns for the safety of West Beach Rd. pedestrian and
cyclist users.
Specifically, the concerns are with the road section where the Waterfront Trail coming
from the Bowmanville Valley trail connects to West Beach Rd. and picks up again
approximately 150m west of the Bowmanville Dog Park entrance.
There are no sidewalks or bike lanes on West Beach Rd. and this particular section
exposes pedestrians and cyclists to fast moving vehicle traffic. Approximately 1400
vehicles use this road on a daily basis and it is estimated that approximately 10,000
cyclist trips used this segment of West Beach Rd. in 2023 based on Strava data.
There are also concerns with the sight lines for users entering the road from both trail
sections. Reduced visibility occurs during the twilight hours which come earlier in the
spring/winter/fall seasons. Night time illumination (streetlighting) may also be deficient
and should be assessed.
The Committee realizes that there are limitations to road improvements that can be
undertaken as explained by staff. However, the Committee would like to see the
implementation of stronger traffic calming measures to slow traffic and increase
awareness of the trail access points. This could include speed bumps/boards, bollards,
or more visible signage.
The Committee would also like to see more aggressive brush removal where the
Waterfront Trail connects to West Beach Rd. west of the Bowmanville Dog Park
entrance to improve sightlines for trail users and motorists.
We ask that Council make our concerns a high priority and request a review by staff to
ensure that safety improvements are implemented in advance of summer 2024.
Thank you!
AT&SR Committee
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Clarington
Clarington Diversity Advisory Committee
Thursday, February 8, 2024, 7:00 p.m. to 9:00 p.m.
Virtual Via Microsoft Teams
If this information is required in an alternate format, please contact the IDEA Officer at 905-623-3379
ext 2563
Present: Councillor Granville Anderson (present until 7:35 pm)
Tenzin Shomar, Chair
Joe Solway
Lauren Reyes -Grange
Dione Valentine
Also Present: Pinder DaSilva — Clarington, IDEA Officer
Regrets: Ron Hooper (joined at 8:25 pm)
Pranay Gunti
Absent: Aaliyah Ruddock
The meeting was called to order at 7:03 pm.
1. Land Acknowledgement Statement
Tenzin Shomar shared the Land Acknowledgement Statement.
2. Annual Selection of Vice Chair as per current Terms Of Reference (TOR)
Tenzin Shomar opened the floor for nominations
Dione Valentine had been nominated at the January 11, 2024 meeting but was not present to
accept the nomination.
Dione Valentine indicated she is honoured but must decline the nomination due to other
scheduling responsibilities.
Moved by Councillor Anderson; seconded by Dione Valentine
That the vote for Vice Chair be delayed to the next meeting when there are more voting
members present.
Carried
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3. Declarations of Interest
No declarations of interest declared by members.
4. Review and Approval of Agenda
Moved by Dione Valentine, seconded by Joe Solway
That the agenda of the meeting of February 8, 2024 be approved.
Carried
5. Review and approval of previous meeting minutes
Moved by Joe Solway, seconded by Dione Valentine
That the minutes of the meeting of January 11, 20241 by approved.
Carried
6. DAC Resignations and Vacancies
Pinder DaSilva shared that she had received resignation notices from committee members
Andaleeb Shafi, Yasmin Shafi and Meera McDonald
Tenzin Shomar shared that the postings to fill the positions are live on the Clarington website
until February 16t" and asked everyone to share them within their network.
Pinder DaSilva advised the posting was also shared with residents who had applied for the last
posting but were not successful and with some community partners.
7. Anti -Black Racism Task Force Terms of Reference Request
Moved by Lauren Reyes -Grange, seconded by Joe Solway
That the terms of reference for Clarington's Anti -Black Racism Task Force be updated to include
a 2-year term for the Co -Chair position and that the Co -Chair represent Clarington's Black
community.
Carried
Committee members discussed the Anti -Black Racism Task Force's request to change the
Terms of Reference so that priority would be given to Black applicants.
Tenzin Shomar asked can the committee request that priority be given to Black applicants if the
Terms of Reference state that the committee should be looking at anti -black racism and other
forms of racism?
Pinder DaSilva advised that if the decision is made to change the Terms of Reference so that
the Task Force focuses on Anti -Black Racism only, then the Diversity Advisory Committee will
need to address race and discrimination issues that come forward outside of anti -black racism.
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The committee members agreed that they are comfortable addressing all other forms of racism
and discrimination.
Moved by Joe Solway, seconded by Lauren Reyes -Grange
That the terms of reference for the Anti -Black Racism Task Force be updated to require that
majority of members identify as Black, and priority be given to Black applicants.
Carried
Moved by Joe Solway, seconded by Dione Valentine
That the wording in the Anti -Black Racism Task Force Terms of Reference be changed so that
"other forms of racism" be removed.
Carried
Additional discussions regarding Anti -Black Racism Task Force
Committee members asked if there was a reason that the Task Force was set up with two Co -
Chairs instead of a Chair and Co-chair? Given the motion above, members discussed whether
both the Co -Chairs would need to be from the Black community. Pinder DaSilva will look back
at original minutes to see if she can find any information prior to the Diversity Advisory
Committee making any recommended changes to the Co -Chair positions.
Joe Solway asked if Task Force is the correct name given that Task Force is usually set up to
solve an issue. Dione Valentine indicated the committee will never solve racism so maybe it's
not the correct name and suggested calling it a working group.
Lauren Reyes -Grange asked what other municipalities like Durham and Toronto call it.
Tenzin Shomar confirmed there are quite a few calling it a task force as task force is a more
recognized word right now and would be more aligned with this type of wording so it is best to
keep the name as it is.
Pinder DaSilva brought forth the quorum challenges that the ABR Task Force has been
encountering. She advised that the challenge has been discussed with Tenzin Shomar as the
Chair of DAC and both the Chair and Co -Chair of the Task Force. One of solutions being put
forward is going to quarterly meetings but the committee has not had quorum to meet and
discuss this since the Pinder DaSilva had the discussion with the Chairs.
Tenzin mentioned that he has attended the last couple of meetings, and he also agreed there
is something missing.
Lauren Reyes -Grange mentioned that when the Task Force was first formed there were no
challenges with getting quorum, but it does appear that the Task Force has lost its'
momentum.
Dione Valentine stated that perhaps the Task Force needs to identify and track goals and
measure their success. Pinder DaSilva explained the Task Force does have a 2024 work plan
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that they are supposed to be voting on but due to quorum issues, they have not been able to
do so.
Tenzin Shomar recommended that may need to look at adding a clause to the Terms of
Reference that states if a member does not attend 3 meetings in a row, then DAC has the
authority to remove the member and appoint someone else to the committee.
Dione Valentine stated she may be interested in joining the Task Force. Tenzin Shomar
suggesting inviting Dione Valentine as a guest so she can assess if she is interested in joining.
Pinder DaSilva to invite her to the next Task Force meeting.
Anti -Racism and Anti -Discrimination Community Survey
Dione Valentine asked about the results and next steps for the community anti -racism and
anti -discrimination survey that was completed in 2023.
Pinder DaSilva provided an update and advised that the results are being used to develop the
anti -racism strategy for Clarington. She explained that there are a couple of members from the
Anti -Black Racism Task Force, Region of Durham, Clarington Library, Museums & Archives
and Municipal staff on a working committee. They last met in July and another meeting is
being set up now to discuss next steps.
8. Work Plan Review, upcoming projects Anti -Palestinian racism
Pinder DaSilva provided information on an email that Councillor Anderson had received from
Councillor Elijah on Anti -Palestinian Racism training options if the Diversity Advisor Committee
was interested in learning more.
Joe Solway stated that there has been a considerable rise in antisemitism and discrimination
against the Jewish community also so how do we determine what/who we bring in.
All committee members agreed that it will be important to receive training and information that
provides the whole picture.
Lauren Reyes -Grange mentioned would be great to have residents come in and share their
lived experience also.
Joe Solway stated that if we are going to have speakers then it has to be someone from
Clarington and understand the issues that Clarington is facing.
Lauren Reyes -Grange stated that although she understands the importance of making it
Clarington based sometimes we need an external knowledgeable trainer who may not reside
in Clarington so we should try to be flexible while making it as local as possible
Members agreed that it is important that we understand the strategy that we are trying to
support when we bring in the speakers; need to better understand what is happening in our
immediate community and what is our strategy to helping them? The committee can try to
figure out what the common themes are rather than individuals.
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9. Revisit Oath of Office: Update wording to include Indigenous Rights
Pinder DaSilva shared that several municipalities have passed motions calling on the provincial
government to change the Oath of Office to include acknowledgment of the treaty rights of First
Nations, Inuit and Metis people.
Those municipalities are recommending the following wording update:
"I will be faithful and bear true allegiance to His Majesty King Charles III and I will faithfully
observe the laws of Canada including the Constitution, which recognizes and affirms the
Indigenous and treaty rights of First Nations, Inuit and Metis peoples."
Moved by Joe Solway, seconded by Lauren Reyes -Grange
That the Diversity Advisory Committee recommends that the Municipality of Clarington Council
put forward a motion to call on the provincial government to make changes to the Oath of Office
to include Indigenous and treaty rights.
Carried
10. Student Bursary Working Group
Joe Solway, Lauren Reyes -Grange, Pranay Gunti and Tenzin Shomar met and had a discussion
on the logistics of setting up a student bursary for this year.
Application process — instead of putting more work on guidance dept at school to select the
students, the committee decided they would review the applications; students would apply
directly to the committee and the committee would recommend the award winners.
Don't want to make the process onerous so make it sure the applicants have multiple ways to
apply — on-line, written application, video recording etc.
Criteria for eligibility — can consider the financial components but the main criteria will be based
on social justice so that it aligns with the Diversity Advisory Committee goals. Specifically look
for students who are having an impact in their community and making a difference in DEI.
Another reason to have the committee look through the application instead of having guidance
department select the students because they may not know what the students are doing in the
community.
Amount - $1,500 — for this year may be better to give it to a smaller group of applicants and give
them each a larger amount. Applicants must be enrolled in a Clarington high school.
Marketing the bursary — May be better to use social media instead of trying to go into schools
and talk about the bursary program in person. Reaching young people through social media II be
easier. As the committee will not have a budget for this will have to be resourceful.
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Next steps — Pinder DaSilva to make up a draft PPT outlining the whole conversation to help
lead the discussion. Need a few more decisions made before any communication can sent to
Mayor's office.
11. Community Updates
Black Vendor Village — Pinder DaSilva reminded the committee that we will have a table for each
committee so we will need members to sign up.
Joe Solway requested some key messages about the role of each committee for members to
share with the public. Pinder DaSilva will create them and send out to the committee members.
Additional Event Planning 2024 — Pinder DaSilva asked the committee to consider having
Clarington specific celebrations for Pride Month and Truth and Reconciliation Day.
12.Other Business —Hybrid meeting.
The committee is interested in going back to hybrid meetings. At minimum, the Chair and staff
member would need to be there in person. Committee decided they could start with quarterly in -
person meetings.
Motion to adjourn meeting at 9:20 pm moved by Ron Hooper, seconded by Dione Valentine
Carried
Next meeting: March 14t" at 7:00 pm, 2024
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