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HomeMy WebLinkAbout01-29-24Clar*wn Council Agenda Date: January 29, 2024 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Lindsey Turcotte, Acting Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at Iurcotte@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. AudioNideo Record: The Municipality of Clarington makes an audio and video record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be recording you and will make the recording public by publishing the recording on the Municipality's website, www.clarington.net/calendar. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to an item will appear with a * beside them. Council Agenda January 29, 2024 1. Call to Order 2. Moment of Reflection 3. Land Acknowledgement Statement 4. Declaration of Interest 5. Announcements 6. Presentations / Delegations (10 minute time limit) 6.1 Presentation of the 2023 Mayor's Golf Classic Proceeds to Marigold Hospice Care 7. Consent Agenda 7.1 Council and Standing Committee Minutes 7.1.1 Minutes of a Regular Meeting of Council dated December 18, 2023 7.1.2 Minutes from the Joint General Government and Planning and Development Committees Meeting dated January 22, 2024 7.2 Advisory Committee and Local Board Minutes Pages 0 12 7.2.1 Minutes from the Clarington Diversity Advisory Committee dated 21 December 13, 2023, and January 11, 2024 7.2.2 Minutes from the Agricultural Advisory Committee Meeting 30 dated December 14, 2023 7.3 Communications 7.4 Staff Reports and Staff Memos Page 2 Council Agenda January 29, 2024 7.5 By-laws 7.5.1 2024-001 - Being a by-law to authorize the borrowing of $15,000,000 to meet, until taxes are collected, the current expenditures of the Municipality for the year 2024 (Item 6.1 of the January 22, 2024, Joint Committees Agenda) 7.5.2 2024-002 - Being a by-law to amend Property Standards By-law 2007-070 (Item 6.4 of the January 22, 2024, Joint Committees Agenda) 7.5.3 2024-003 -Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Item 10.1.1 of the January 22, 2024, Joint Committees Agenda) 8. Items for Separate Discussion 9. Business Arising from Procedural Notice of Motion 10. Unfinished Business 11. Confidential Items 12. Confirming By -Law 13. Adjournment Page 3 • Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: December 18, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, J. Gallagher, G. Acorn, R. Maciver, L. Reck, L. Patenaude, M. Pick, C. Salazar, A.Tapp 1. Call to Order Mayor Foster called the meeting to order at 6:31 p.m. 2. Moment of Reflection Councillor Elhajjeh led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Elhajjeh recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures of interest stated at this meeting. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 6. Presentations / Delegations (10 minute time limit) 6.1 Frank Cerisano, CEO, Bowmanville Hospital Foundation, and Kirk Kemp, We Care, We Can Campaign Chair, To Thank Council for the Budget Allocation to the Bowmanville Hospital Foundation Frank Cerisano, CEO, Bowmanville Hospital Foundation, and Kirk Kemp, We Care, We Can Campaign were present to thank Council for the increased budget allocation to the We Care, We Can Campaign, Bowmanville Hospital Foundation. 1 Page 4 Council Minutes December 18, 2023 6.2 Greg Gordon, Chair, and Phil Haylock, Vice Chair, Energy from Waste - Waste Management Advisory Committee (EFW-WMAC), Regarding 2023 Annual EFW-WMAC Report Greg Gordon, Chair, Energy from Waste - Waste Management Advisory Committee (EFW-WMAC) was present regarding the 2023 Annual EFW-WMAC Report. Greg outlined the current Committee membership and provided an overview of their 2023 accomplishments and projects, including the Green Bin Program expansion. Resolution # C-157-23 Moved by Councillor Anderson Seconded by Councillor Rang That the Delegation of Greg Gordon, Chair, Energy from Waste - Waste Management Advisory Committee (EFW-WMAC), and Frank Cerisano, Bowmanville Hospital Foundation, and Kirk Kemp, We Can, We Care Campaign, be received with thanks. Carried 6.3 Mike Dunn, Structural Pest Management of Ontario, Regarding Report CSD- 003-23 Rodenticide Use in Municipal Facilities (Item 8.1 of the General Government Committee Minutes dated December 4, 2023) Mike Dunn, Structural Pest Management of Ontario notified the Clerk's Division to withdraw the delegation. 6.4 Adrienne Butt, Regarding Report CSD-003-23 Rodenticide Use in Municipal Facilities (Item 8.1 of the General Government Committee Minutes dated December 4, 2023) Adrienne Butt was present via electronic means regarding Report CSD-003-23 Rodenticide Use in Municipal Facilities. Adrienne Butt stated that rodenticides are not a solution to a long-term problem and are not preventative. A. Butt expressed concerns regarding the placement of rodenticides in the community and its effects on the environment. Adrienne questioned why alternative measures of pest control are not being considered and provided an overview of the effects of using rodenticides. 7. Consent Agenda 7.1 Council and Standing Committee Minutes Resolution # C-158-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang That all items listed in Section 7.1 be approved on consent, including Item 11.1, with the exception of Item 7.1.4. Carried 2 Page 5 Council Minutes December 18, 2023 7.1.1 Minutes of a Regular Meeting of Council dated October 30, 2023 7.1.2 Minutes of a Regular Meeting of Council dated November 20, 2023 7.1.3 Minutes of a Special Meeting of Council dated December 4, 2023 7.1.4 Minutes from the December 4, 2023, General Government Committee Meeting Resolution # C-159-23 Moved by Councillor Zwart Seconded by Councillor Woo That Item 7.1.4 be approved, with the exception of Item 9.1 Backyard Chickens. Carried Item 9.1 - Backyard Chickens Resolution # C-160-23 Moved by Councillor Zwart Seconded by Councillor Rang Whereas the Exotic Pet By-law 2012-045 does not allow for raising chickens on non -agriculturally zoned lands; And whereas Committee deems it advisable to consider allowing Clarington residents in rural hamlets, rural clusters, and the Village of Orono, to keep backyard chickens, for the purpose of egg laying, on non -agriculturally zoned lands; Now therefore be it resolved that Staff in the Legislative Services Department be directed to prepare a report regarding the keeping of backyard chickens for the purpose of egg laying which would include: • a review of past reports and memos, delegations, stakeholder consultations, and other municipalities regarding the keeping of backyard chickens; • input from the Agricultural Advisory Committee, Climate Change Response Coordinator, and Planning & Infrastructure Services Department; and • options for general frameworks/approaches to allow for the keeping of backyard chickens for the purpose of egg laying; and That the program be rolled out to larger urban lot properties in Clarington once the program has been successfully launched. Carried 3 Page 6 Council Minutes December 18, 2023 7.2 Advisory Committee and Local Board Minutes Resolution # C-170-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That all items in Section 7.2, be approved on consent. Carried 7.2.1 Minutes from the Agricultural Advisory Committee of Clarington dated November 9, 2023 7.2.2 Minutes from the Newcastle Arena Board dated November 14, 2023 and December 12, 2023 7.2.3 Minutes from the Newcastle Village Community Hall Board dated September 19, 2023 7.2.4 Minutes from the Diversity Advisory Committee dated November 9, 2023 7.3 Communications 7.3.1 Correspondence from Autism Home Base, Regarding Support for Adults with Autism Spectrum Disorder (ASD) Resolution # C-171-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That the following resolution from the Town of Ajax, regarding Support for Adults with Autism Spectrum Disorder, be endorsed by the Municipality of Clarington: Whereas the bulk of government funded programs for individuals with Autism Spectrum Disorder (ASD) end at age 18 in Ontario; And whereas families supporting a loved one with ASD are often forced to make the difficult decision between expensive private day programs and leaving the workforce to provide care; And whereas getting out of the home and connecting with others can alleviate social isolation, improve mental and physical health, and lead to an overall better quality of life; And whereas Autism Home Base, based in Bowmanville and with weekly drop -ins at McLean Community Centre in Ajax, provides supports and services to 191 Durham Region families, or more than 450 participants, five days a week; And whereas by supporting programs for adults with ASD, the Government of Ontario can achieve its goal of keeping patients healthy in their communities and out of hospitals, as noted in the Ministry of Health's 2022-2023 Strategic Plan; 4 Page 7 Council Minutes December 18, 2023 Now therefore be it resolved that Clarington Council formally requests that the Government of Ontario provide core funding for organizations providing programs, care, and services for adults with ASD, including Autism Home Base, as part of the 2024 Provincial Budget; and That a copy of this resolution be forwarded to Premier Doug Ford, Minister Health Sylvia Jones, Minister Finance Peter Bethlenfalvy, Minister Mental Health and Addictions Michael Tibollo, Ajax MPP Patrice Barnes, Todd McCarthy, MPP Durham, David Piccini, MPP Northumberland - Peterborough South, the Region of Durham, the lower tier Durham municipalities, local school boards, the Association of Municipalities of Ontario, and Autism Ontario. Carried 7.4 Staff Reports and Staff Memos 7.4.1 PDS-069-23 Housing Pledge for 13,000 Units by 2031 — Units Issued and Starts Update, 2023 Resolution # C-172-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Report PDS-069-23, and any related delegations or communication items, be received; That a copy of Report PDS-069-23 be forwarded to the Ministry of Municipal Affairs and Housing with final unit count as of December 31, 2023; and That any funds allocated to the Municipality of Clarington for meeting the 2023 Housing Targets be directed to the Municipality's non-profit housing fund. Amendment Resolution # C-173-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the foregoing Resolution #C-172-23 be amended by replacing the third paragraph with the following: "That any funds allocated to the Municipality of Clarington for meeting the 2023 Housing Targets be directed to the Municipality's Capital Works reserve for Infrastructure and Parks needs identified in the Recreation Parks and Culture Master Plan". Carried 5 Page 8 Council Minutes December 18, 2023 Main Motion as Amended Resolution # C-174-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Report PDS-069-23 and any related delegations or communication items, be received; That a copy of Report PDS-069-23 be forwarded to the Ministry of Municipal Affairs and Housing with final unit count as of December 31, 2023; and That any funds allocated to the Municipality of Clarington for meeting the 2023 Housing Targets be directed to the Municipality's Capital Works reserve for Infrastructure and Parks needs identified in the Recreation Parks and Culture Master Plan. Carried 7.5 By-laws Resolution # C-175-23 Moved by Councillor Anderson Seconded by Councillor Woo That leave be granted to introduce By-laws 2023-070 to 2023-074; and That the said by-laws be approved. Carried 7.5.1 2023-070 - Being a by-law to repeal By-law 2005-022, the Notice By-law 7.5.2 2023-071 - Being a by-law to amend the Cemetery By-law 2022-055, to add Lakeview Cemetery to the list of active cemeteries 7.5.3 2023-072 - Being a by-law to amend By-law 2015-059 entitled "a By-law to Regulate Traffic and Parking on Highways, Private Property, and Municipal Property" 7.5.4 2023-073 - Being a by-law to amend By-law 2021-009 to expand the responsibilities of the Committee of Adjustment to include consent granting authority pursuant to the Planning Act, R.S.O. 1990, c.R13, as amended 7.5.5 2023-074 - Being a by-law to amend Schedule E of the Fee By-law 2023-044 6 Page 9 Council Minutes December 18, 2023 8. Items for Separate Discussion 8.1 Correspondence from Allison Hansen, Regarding Report CSD-003-23 Rodenticides Use in Municipal Facilities (Item 8.1 of the December 4, 2023 General Government Committee Minutes) Resolution # C-176-23 Moved by Councillor Woo Seconded by Councillor Anderson That Allison Hansen be notified of Council's decision on CSD-003-23 Rodenticide Use in Municipal Facilities. Carried 8.2 Khaled EI-Rahi, M.Sc., P.Eng, FEC, GSC, D'Orazio Infrastructure Group, Regarding a Request for Noise By-law Exemption for Microtunneling Operation Resolution # C-177-23 Moved by Councillor Rang Seconded by Councillor Anderson That the request for a Noise By-law Exemption for Microtunneling, from Khaled EI-Rahi, M.Sc., P.Eng., FEC, GSD, D'Orazio Infrastructure Group, for the period of January 15, 2024, to February 9, 2024, 24 hours per day, five days per week, be approved. Carried 9. Business Arising from Procedural Notice of Motion 10. Unfinished Business 11. Confidential Items (Distributed Under Separate Cover) 11.1 Closed Minutes from the Newcastle Village Community Hall Board dated September 19, 2023 Item 11.1 was considered earlier in the meeting with 7.2 Advisory Committee and Local Boards Minutes. 7 Page 10 Council Minutes December 18, 2023 11.2 Confidential Memo-002-23 Elexicon Update Closed Session Resolution # C-178-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That, in accordance with Section 239 (2) of the MunicipalAct, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried Rise and Report The meeting resumed in open session at 8:19 p.m. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, and two resolutions were passed to provide direction to Staff. 12. Confirming By -Law Resolution # C-179-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That leave be granted to introduce By-law 2023-075, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 18th day of December, 2023; and That the said by-law be approved. Carried 13. Adjournment Resolution # C-180-23 Moved by Councillor Anderson Seconded by Councillor Woo That the meeting adjourn at 8:22 p.m. Carried 8 Page 11 • Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Joint General Government and Planning and Development Committees Minutes Date: January 22, 2024 Time: 5:00 P.M. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart Regrets: Councillor C. Traill Staff Present: M. Dempster, J. Newman, C. Salazar, L. Backus, A. Tapp, K. Richardson, L. Preston, L. Reck, R. Maciver, M. Machacek, T. Pinn 1. Call to Order Councillor Elhajjeh called the meeting to order at 5:03 p.m. 2. Land Acknowledgement Statement Councillor Rang led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations 5.1 Delegation by Patricia Conlin and Terry Rekar, Regarding a Request to Improve Services to Residents Through the Implementation of the Strategic Plan Terry Rekar and Patricia Conlin were present regarding a request to improve services to residents through the implementation of the strategic plan. 1 Page 12 Joint Committees Minutes January 22, 2024 T. Rekar expressed concerns regarding decisions being made without allowing public input. Terry advised Members of Committee that they would be receiving a package of resource information and advised there will be public forums to attend. P. Conlin questioned the Municipality's Strategic Plan regarding the projected population in 2051 and expressed concerns with access to basic services, housing, and healthcare. Suspend the Rules Resolution # JC-001-24 Moved by Mayor Foster Seconded by Councillor Anderson That the Rules of Procedure be suspended to extend the delegation for an additional 30 seconds. Carried Patricia advised additional information will be emailed to Members of Committee in the next few days and requested a follow-up meeting to discuss a path forward. Resolution # JC-002-24 Moved by Mayor Foster Seconded by Councillor Rang That the Delegation by Terry Rekar and Patricia Conlin, regarding a request to improve services to residents through the implementation of the Strategic Plan, be received. Carried 5.2 Delegation by Rick McEachern, Regarding a Request for Proper Maintenance of the Waverley Place/Bowmanville Museum Rick McEachern was present regarding a request for proper maintenance of the Waverly Place/Bowmanville Museum. R. McEachern expressed concern for the lack of proper repair and maintenance, dismissal of volunteers, and cancellation of activities. Rick provided an overview of the history of the building and shared a list of repairs and the avenues taken to have concerns heard. Suspend the Rules Resolution # JC-003-24 Moved by Councillor Anderson Seconded by Councillor Rang That the Rules of Procedure be suspended to extend the delegation for an additional 2 minutes. Carried 2 Page 13 Joint Committees Minutes January 22, 2024 R. McEachern requested that an ongoing schedule of maintenance be established. Rick answered questions from Members of Committee. Resolution # JC-004-24 Moved by Councillor Woo Seconded by Councillor Anderson That the Delegation by Rick McEachern, regarding a request for proper maintenance of the Waverly Place/Bowmanville Museum, be recieved with thanks. Carried 6. Consent Agenda Resolution # JC-005-24 Moved by Mayor Foster Seconded by Councillor Anderson That all items listed in Section 6, with the exception of items 6.4 and 6.6, be approved on consent in accordance with the Agenda. Carried 6.1 FSD-001-24 - 2024 Interim Financing Bylaw Resolution # JC-006-24 That Report FSD-001-24, and any related delegations or communication items, be received; That the By-law attached to Report FSD-001-24, as attachment 1, be approved; and That all interested parties listed in Report FSD-001-24, and any delegations be advised of Council's decision. 6.2 FSD-002-24 - RFP2023-9 Architectural Engineering Services for Renovation of Clarington Fire Station 1 Resolution # JC-007-24 That Report FSD-002-24, and any related delegations or communication items, be received; That the proposal received from Ward99 Architects being the most responsive bidder meeting all terms, conditions and specifications of RFP2023-9 be awarded the contract for the provision of Architectural/Engineering Services for Renovation of Clarington Fire & Emergency Services Station 1; and 3 Page 14 Joint Committees Minutes January 22, 2024 That the $88,531.20 (Net HST Rebate) required for this project, be funded from the EMS Station #1 Expansion account; and That all interested parties listed in Report FSD-002-24, and any delegations be advised of Council's decision. 6.3 FSD-003-24 - DC and CBC Background Studies and Draft By -Laws Resolution # JC-008-24 That Report FSD-003-24, and any related delegations or communication items, be received; That the proposal received from Hemson Consulting Ltd, being the most responsive bidder meeting all terms and conditions and specifications of RFP2023-7, be awarded the contract for the Development Charge (DC) Background Study, Community Benefits Charge (CBC) Strategy, and corresponding by-laws; That the $135,348.72 (Net HST Rebate) required for this project, be funded from the General Corporate Professional Fees account; and That all interested parties listed in Report FSD-003-24, and any delegations be advised of Council's decision. 6.5 PDS-001-24 - Proposed Heritage Permit Application; Alterations to Designated Heritage Property: 6966 Highway 35/115 Kirby Church, Kirby (Designation By-law 96-164) Resolution # JC-009-24 That Report PDS-001-24 be received; That Heritage Permit Application No. HPA2023-011 to allow for the replacement of windows on the main floor of the Church building at 6966 Highway 35/115, Kirby Church, be approved, subject to the following conditions: provided the replacement of windows and frames in a similar style to the originals and are compatible with the building and in accordance with applicable Designation By- law 96-164, and Section 33(4) of the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18; and That the Ontario Heritage Trust, the Clarington Heritage Committee, the property owners, and all interested parties listed in Report PDS-001-24 be advised of Council's decision. 6.4 LGS-001-24 - Nuisance Wildlife Feeding Resolution # JC-010-24 Moved by Mayor Foster Seconded by Councillor Rang That Report LGS-001-24, and any related delegations or communication items, be received; 4 Page 15 Joint Committees Minutes January 22, 2024 That the By-law attached to Report LGS-001-24, as Attachment 1, be approved; and That all interested parties listed in Report LGS-001-24, and any delegations be advised of Council's decision. Carried 6.6 Correspondence from Brad Smith, Chair, Orono Town Hall Board, regarding a 2024 Funding Request Resolution # JC-011-24 Moved by Councillor Woo Seconded by Councillor Zwart That the correspondence from the Orono Town Hall Board be received; That the request for funding be referred to Staff to gather more information, including the total anticipated cost of the events; and That Staff create a policy to deal with these types of grant requests. Carried 7. Items for Separate Discussion 8. Unfinished Business 9. New Business 9.1 Ontario Works Rate (Councillor Elhajjeh) Resolution # JC-012-24 Moved by Mayor Foster Seconded by Councillor Anderson That the following resolution from Municipality of Chatham -Kent, regarding Ontario Works Rate, be endorsed by the Municipality of Clarington: "That Council prepare a letter addressed to the Premier of Ontario, the Minister of Children, Community and Social Services, as well as local MPPs to strongly recommend that accommodation rates of social assistance payments increase to the Average Market Rent (for all types of rentals) for recipients of Ontario Works Assistance and the Ontario Disability Support Program. And that a copy of this letter be sent to AMO, ROMA, alPHa and all Councils in Ontario" Carried 5 Page 16 Joint Committees Minutes January 22, 2024 Recess Resolution # JC-013-24 Moved by Mayor Foster Seconded by Councillor Anderson That the Committee recess until 6:30 p.m. Carried The meeting reconvened at 6:32 p.m. with Councillor Anderson in the Chair. 10. Public Meetings 10.1 Public Meeting for a Proposed Temporary Use Zoning By-law Amendment to Permit a Temporary Home Sales Office Manny Dacunha, agent for the applicant, Citywide Homes at Bowmanville Inc., was present electronically to answer questions. M. Dacunha answered questions from Members of Committee. 10.1.1 PDS-002-24 - Application for a Rezoning to Permit a Temporary Home Sales Presentation Office for Three Years Resolution # JC-014-24 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Report PDS-002-24, and any related delegations or communication items, be received; That provided there are no significant objections that are raised at the Public Meeting, the application to amend the Zoning By-law submitted by Countrywide Homes Inc. be approved. That the Zoning By-law contained in Attachment 1 to Report PDS-002-24 be passed; That the Durham Region Planning and Economic Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS-002-24 and Council's decision; and That all interested parties listed in Report PDS-002-24, and any delegations be advised of Council's decision. Carried 6 Page 17 Joint Committees Minutes January 22, 2024 10.2 Public Meeting for the Bowmanville East Secondary Plan Update Emily Corsi, Principal Planner, Municipality of Clarington, provided background on the Secondary Plan, the project area, timeline, engagement initiatives, and the technical reports that have been conducted. Lucy Ciu, Senior Planner, SVN Consulting, and Mike Hudson, Senior Designer, SVN Consulting, were present electronically, and provided an overview of the draft documents. L. Ciu provided information on the seven guiding principles that were identified to support and inform the policy direction and provided an overview of the Secondary Plan policies. M. Hudson provided an overview of the urban design guidelines. E. Corsi advised the next steps are to incorporate public feedback, revise the draft documents and create a recommendation report. Emily answered questions from Members of Committee. Stacie Kolpak-Field was present electronically to ask if there are plans for the Municipality of Clarington to expropriate any properties near the business district. Andrew Rice was present regarding questions on the medical campus and how it will be implemented moving forward. A. Rice answered questions from Members of Committee. Siohban Bothwell was called upon but was not present. Ryan Guetter, Weston Consulting, was present electronically to seek clarification on the support of commercial retail, the permitted uses, and clarity on the flexibility of the urban design policies. R. Guetter advised additional correspondence will be submitted. Ryan answered questions from Members of Committee. Bill Grainger was present to express concerns regarding the potential impact of development on the nearby retirement residence, noise, traffic congestion, highway interchanges, and the lack of infrastructure to support high density housing. B. Grainger requested that soil sampling be completed with the results available to the public. Bill asked if there is an alternative option for the proposed medical buildings. David Crofton was present to seek clarification regarding sections 5.3.3, 5.3.4, 9.3.3, and 9.3.5 of the Secondary Plan. Mark Jacobs, representative for Lifelong Development, was present to advise the owner is committed to revitalize and develop the Goodyear lands. M. Jacobs answered questions from Members of Committee. Brent Cavalry was present to express concerns regarding the proposed location of a sidewalk located at Church Street and Brown Street. Kristi Sawyer was present to seek clarification on a right of way passage adjacent to Rotary Park and if it and the existing tree line will remain unchanged. K, Sawyer expressed concerns with flooding and if there are provisions in the Plan. 7 Page 18 Joint Committees Minutes January 22, 2024 Ron Hooper, Chair, Historic Downtown Bowmanville BIA was present to express concerns regarding the communication of the proposed Plan to current businesses. 10.2.1 PDS-003-24 - Bowmanville East Urban Centre Secondary Plan Update Resolution # JC-015-24 Moved by Mayor Foster Seconded by Councillor Woo That Report PDS-003-24 and any related communication items, be received; That Staff receive and consider comments from the public and Council with respect to the proposed Official Plan Amendment, Secondary Plan Update and Urban Design Guidelines; That the proposed Official Plan Amendment (COPA 2023-0002), Secondary Plan Update and Urban Design Guidelines continue to be reviewed and processed; That staff report back to Council with a Recommendation Report; and That all interested parties listed in Report PDS-003-24 and any delegations be advised of Council's decision. Carried Recess Resolution # JC-016-24 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the Committee recess for 10 minutes. Carried The meeting reconvened at 8.55 p.m. with Councillor Anderson in the Chair 10.3 Public Meeting for the Bowmanville West Urban Centre and Major Transit Area Secondary Plan Update Sarah Allin, Principal Planner, Municipality of Clarington provided an overview of the location and history of the Secondary Plan. Paddy Kennedy, Partner, Dillion Consulting Limited, provided background on policies and how it aligns with Provincial and Regional plans and an overview of the Go Train Expansion. P. Dillion advised there have been five public events to gain feedback. Paddy provided an overview of the land use plan and the plan for public and recreational spaces. S. Allin advised public input is being sought until January 31, 2024, and the feedback will be incorporated into a future report. P. Dillion answered questions from Members of Committee. 8 Page 19 Joint Committees Minutes January 22, 2024 Andrew Rice was present to ask questions regarding the future Go Train Expansion parking and how it can be accessed by residents who don't live in the immediate area. Michael Fry, Land Use Planner, BG Biddle and Associates, representing William Tonno Construction Ltd., was in attendance to express support for the medium density proposal in the Secondary Plan. M. Fry advised they would like the opportunity to have a high -density designation. Michael answered questions from Members of Committee. 10.3.1 PDS-004-24 - Bowmanville West Urban Centre and Major Transit Station Area Secondary Plan Resolution # JC-017-24 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Report PDS-004-24 and any related communication items, be received for information; That Staff receive and consider comments from the public and Council with respect to the proposed Official Plan Amendment (COPA2021-0007), Secondary Plan, Streetscape Implementation Plan, and Zoning By-law Amendment (ZBA- 2023-0011); That the proposed Official Plan Amendment, Secondary Plan update, Streetscape Implementation Plan update, and Zoning By-law Amendment continue to be reviewed and processed; That Staff report back to Council with a Recommendation Report; and That all interested parties listed in Report PDS-004-24 and any delegations be advised of Council's decision. Carried 11. Confidential Items 12. Adjournment Resolution # JC-018-24 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the meeting adjourn at 9.43 p.m. Carried 9 Page 20 Clarington Clarington Diversity Advisory Committee Wednesday December 14, 2023 7:00 p.m. to 8:30 p.m. Virtual Via Microsoft Teams If this information is required in an alternate format, please contact the IDEA Officer at 905-623-3379 ext 2563 Present: Pranay Gunti Ron Hooper Tenzin Shomar Lauren Reyes -Grange Dione Valentine Joe Solway Aaliyah Ruddock Also Present: Pinder DaSilva — Clarington, IDEA Officer Regrets: Councillor Granville Anderson Andaleeb Shafi Yasmin Shafi Absent: Meera McDonald The meeting was called to order at 7:09pm. 1. Land Acknowledgement Statement Tenzin shared the Land Acknowledgement Statement. 2. Declarations of Interest No declarations of interest declared by members. 3. Review and Approval of Agenda + Introductions Motion that the agenda for the December 14, 2023 meeting be approved moved by Ron and seconded by Joe. Carried Introductions made of Pinder and the new committee members. 4. Review and approval of previous meeting minutes • September 13, 2023 • October 11, 2023 • October 17, 2023 • November 9, 2023 Page 11 Internal Page 21 Motion to approve Sept, Oct and Nov 2023 minutes moved by Pranay and seconded by Aaliyah. Carried 5. Councillor Updates — Councillor Anderson Councillor Anderson was not able to attend so Tenzin provided the following update on behalf of Council: Clarington approved its first multi -year budget. Encouraged everyone, if they haven't already, to take a look at the budget. Parks, Rec and Culture Master Plan survey — online survey closes tomorrow. Tenzin encouraged everyone to provide their feedback on what type of capital expenditures activities related to parks, recreation and culture they would like to see the municipality focus on. 6. Vacant secretary position Current vacancy for this position on the committee. Decision made to not fill the position yet and Pinder will continue with capturing the minutes. 7. Community Updates Pinder provided the following updates: • Capstone Project with Ontario Tech approved with students starting in February and finishing the project by end of April. The project will include reviewing existing wellness and diversity initiatives/programs for employees. The student team will develop and present recommendations, based on information reviewed and stakeholder feedback, for wellness actions with a goal to improve employee "wellness" through the lens of diversity and anti -racism. Canada Day/Indigenous Day Celebrations — have applied for the Celebrate Canada Fund again this year. Pinder will provide an update once we know if we were eligible for the funds. Black History Month Celebrations — a working group has been formed with some Clarington staff members, Library & Museum, representative from Region of Durham and 4 members from the Anti -Black Racism committee. The goal of the working group is to plan a Black Vendor Market for February 24t" from 10-3 pm (times still need to be firmed up). First full committee meeting has been scheduled for January. Pinder will keep this committee updated on event as the planning progresses. Tenzin led the discussion on the following Motions with Pranay stepping into Chair Student Bursary Program • Tenzin indicated he would like to revisit the student bursary idea that was introduced in the spring to the committee, based off of the Town of Ajax's Shining Star bursary program. Wanting to implement it for the 2023-24 school year. Will need to create the criteria for the students and how the committee defines underrepresented youth. Need to determine if there will be one award for a student across the municipality or one award/high school? Page 12 Internal Page 22 • Members discussed the need to create a working group that can work through all the logistics, including developing criteria and process; only be for high school students graduating and going to post -secondary; exploring mentoring and networking opportunity and partnering with different organizations/trades/businesses to do an apprenticeship. • Lauren mentioned that she helps facilitate a bursary and mentorship program for underrepresented black youth through her work so happy to help out with some of the initial conversations. • Need to explore funding options which Pinder will take back to municipality to discuss further. • Joe mentioned that the committee could look at getting corporate sponsorship, if the funds are difficult to obtain. The following Motion was moved by Tenzin Shomar, seconded by Dione: That the Diversity Advisory Committee endorse the creation of a bursary program for underrepresented students graduating from a Clarington high school for the 2023-2024 school year; and That a subcommittee be formed to establish the program guidelines, including but not limited to: • Eligibility • Number of bursaries offered • Bursary value • Application timeline • Assessment process • Marketing and promotion Motion put forward by Tenzin to appoint the following committee members to a working committee to bring back recommendation; Seconded by Joe. • Pranay Gunti • Lauren Reyes -Grange • Tenzin Shomar • Joe Solway Carried PA Day for non-Christian holiday • Tenzin shared that a number of school boards in Ontario considering shifting their PA days to ensure other non-Christian day are allocated to diverse celebrations (Diwali). • The committee agreed that this is a great step forward to increasing diversity in our schools. • Committee would need to recommend to council and then they would put it forward to the school board to consider. • The committee will consider this idea and bring it back to January meeting. 8. DRPS Safety Committee Update — Dec 61h meeting was pushed out to January so there were no updates to provide. Page 13 Internal Page 23 9. Work Plan Review & Upcoming Projects • Pinder will send out an email with a copy of the plan so that everyone has it for the January meeting. • Group agreed that the bursary program as one area of focus for next year. • Committee members are interested in having swag that can be handed out during Clarington events. Pinder will look into the cost of purchasing some items. • Members discussed the importance of the Committee to look at ways to influence the community events that are hosted across Clarington and make them more diverse and inclusive, including those that are hosted by other organizations. • Ron stated that there is significant amount of time prior to the Canada Day festivities to demonstrate different cultures and entertainment • Members agreed that since this is an advisory committee, would have to make the recommendations to council to push it back to businesses. • Work plan — add into the plan what events are run throughout the year and see which ones are in the municipal control. Pinder will take any suggestions back and work with the community development department. • It was decided that during the January meeting, a significant amount of time needs to be spent on finalizing the top committee priorities for 2024. • Pinder will update the work plan to include a couple of extra columns, including priority and timeline columns. 10.Anti-Black Racism Task Force Name Change Moved to January meeting. 11.Anti-Black Racism Task Force Terms of Reference The ABR committee has passed the following two motions: 1. That the terms of reference for Clarington's Anti -Black Racism Task Force be updated to include a 2-year term for the Co -Chair position and that the Co -Chair represent Clarington's Black community. 2. That the terms of reference for the Anti -Black Racism Task Force be updated to require that the majority of members identify as Black, and priority be given to Black applicants. Pinder provided some context for the conversation: o The Anti -Black Racism committee is not legislated by Council or the provincial gov't like the Accessibility Advisory Committee — that legislation includes that majority of members must identify as having a disability. o The committee does not report to Council but to the Diversity Advisory Committee. o The committees Terms of Reference states that its' goal is to "focus strategies through education and awareness on anti -Black racism and other forms of racism." Tenzin reminded the members that since the committee was created by DAC and members are appointed by DAC, it is this committee's decision to approve these two motions. Dione stated that as a black individual would want to make sure that the people making the decisions would be from the community and not from other communities. Page 14 Internal Page 24 • Pranay supports the idea of having majority of members be from the black community but asked what would happen when the committee can't meet the ratio? Does that mean the committee wouldn't exist or be able to complete their work plan? • Members agreed that if the committee doesn't have the numbers then would need some kind of wording that would still allow DAC to create the committee and do the work. • Tenzin stated Terms of Reference don't specify who has to serve on the committee. Wouldn't be comfortable in supporting the motion as it's worded right now in case, the committee can't meet the majority members needing to be black. • Aaliyah — important to have representation but also important to have other members on the committee. • Joe asked if something comes up in relation to another group, then how do we address the other forms of racism? • Lauren indicated that there were a number of racism issues that weren't related to just Black community and the committee wasn't sure why it was coming to them. She stated that she does not want to water down the committee and should keep it as ABR but perhaps add other anti -race committees. • One solution could be to have a black member from the DAC committee to join the ABR committee as back-up if they are short members in certain months. • Pranay made the motion to defer this discussion to next month; seconded by Ron. Carried 12.Other Business Review Oath of Office: Move to next meeting Motion to adjourn made by Joe; seconded by Ron Carried Next meeting: January 11, 2023 Page 15 Internal Page 25 Clarington Clarington Diversity Advisory Committee Thursday, January 11, 2024 7:00 p.m. to 8:30 p.m. Virtual Via Microsoft Teams If this information is required in an alternate format, please contact the IDEA Officer at 905-623-3379 ext 2563 Present: Councillor Granville Anderson Pranay Gunti Ron Hooper Tenzin Shomar Joe Solway Aaliyah Ruddock Lauren Reyes -Grange Also Present: Pinder DaSilva — Clarington, IDEA Officer Regrets: Dione Valentine Yasmin Shafi Absent: Meera McDonald Andaleeb Shafi The meeting was called to order at 7:03 pm. 1. Land Acknowledgement Statement Tenzin shared the Land Acknowledgement Statement. 2. Annual Selection of Chair and Vice Chair as per current TOR Nomination for Chair position: • Tenzin passed over role of Election Chair to Cllr Anderson for Election process. • Nomination opened for position of Chair, Diversity Advisory Committee • Ron nominated Tenzin; no other nomination for Chair. • Tenzin accepted nomination and was voted in as Chair Position of Chair of meeting passed back onto Tenzin to facilitate the Vice -Chair election. Nomination for Vice -Chair • Ron nominated Pranay; Pranay accepted the nomination • Lauren nominates Dionne but she was not at the meeting • Lauren motioned to defer the election of vice chair to next meeting in order to have Dionne attend; 2nd Aaliyah; Carried 3. Declarations of Interest Page 11 Page 26 No declarations of interest declared by members. 4. Review and Approval of Agenda One addition to agenda brought forward by Pinder under staff update — OTF Grant Pranay motioned that the agenda for the January 11, 2024 meeting be approved including addition; 2nd by Joe Carried 5. Review and approval of previous meeting minutes Aaliyaa motioned to approve December 14, 2023 minutes; 2nd by Lauren. Carried 6. Guest Speakers - Todd Brown (Monteith Brown Cons.) — Parks, Rec, & Culture Master Plan Looking to get feedback from committee on the long term plan on setting up indoor and outdoor facilities, libraries and arts/culture programs and how inclusive is our community in meeting the parks, recreation, library, and culture needs of the community the municipality serves? Part of process was a community consultation which is the stage they are at now. Already held several pop-up sessions at various community centres. Online community survey — had tremendous response around what the community sees as important to them. Coming weeks will meet with other Committees of Council and Municipal staff. Questions Are there groups who's the needs are not being met? • Track and field facility • Cricket pitches • Full size indoor soccer facility (already under way with South Bowmanville Rec build) • Upgrading of change rooms at current facilities especially the swimming pool areas • Pickleball facilities • Multi -purpose courts and facilities that can be used all year round for various sports • Update the squash courts • Convert the 3 new outdoor ice pads that are being built into multi -purpose spaces in the spring/summer/fall Any barriers that prevent people from participating? • Affordability, feeling/being welcomed etc. • Transit issues - Getting capital infrastructure in place is necessary but if people can't make it there because they don't have a car then it's a problem • Making it more affordable and accessible for residents • Trail connectivity that could connect the various facilities together to make it easier for individuals without cars to move around • Connect with Abilities Centre and Walker Sports and Abilities Centre to look at design of facilities Page 12 Page 27 Anything else from a diversity point of view that they should take into consideration? • Opportunity to pay homage to the Indigenous communities that were here prior to us when developing parks and trails Tenzin thanked Todd on behalf of the committee for attending and taking the feedback. 7. Councillor Updates — Councillor Anderson Budget passed in December The Toronto kick off for Black History Month is being hosted by Ontario Black History Society on January 28 from 12-4:30 pm at Exhibition Place. Last year Erica and a committee member attended. Pinder will send out an email to committee members and see who is interested in coming with her. The Region of Durham is hosting an event on Feb 1s' in Pickering at Chestnut Hill Recreation Centre from 6-8 pm. Town of Ajax's event is in the evening of the 3rd week in February Clarington's Black Vendor Village — February 24t" from 10-5 pm @ Rickard B. Arena Quorum issues — the Council members are aware of the issues with reaching quorum. Need to look at how we can increase quorum. One option is to add members and keep quorum the same. Will need to bring forward some ideas to Council to address the quorum issues. Decision made to delay the quorum discussion until the next meeting once Pinder has spoken to Clerks staff to discuss different options. 8. Community Updates Pinder provided the following updates: Diversity Celebration Calendar Black History Month Planning OTF Grant The Municipality partnered with Library, Museums and Archives to submit a proposal to Canadian Race Relations Foundation for a youth led event focused on anti -racism and anti -discrimination. Will find towards end of March if we were successful. A calendar of IDEA celebrations/recognition events has been completed. The document is an internal document that will be used to track what celebrations/recognition events are highlighted in social media, when lunch and learns will be offered and when more formal training for staff will be set up for the various events. Pinder can share the calendar so the committee knows what events will be part of the Communication strategy. The Committee members discussed whether certain statements from the Mayor should include mention of the Diversity Advisory Commmittee — e.g. "on the behalf of the DAC" committee Some members felt it would be a good addition while others indicated that doing so probably fell outside of the DAC's responsibilities — DAC's role is not to speak on behalf of the municipality; it is the Mayor's role to speak on behalf of the Municipality as a whole, not the committee. Page 13 Page 28 Committee interested in working with Communication to look at how we can increase the presence of diversity and the work the committee is doing through social media. Last year there was conversation about connecting Comm's with Lauren to help conduct a social media audit but not sure what happened with that. Editorial calendar for their social media within the content that they are already posting. The ABR committee put together a whole spreadsheet with content but not sure who it is sitting with right now Pinder will discuss further with Comm's and present information back at the next committee meeting. Black History Month planning is moving forward with the main event being the Black Vendor Village scheduled for February 24 from 10-5 pm at Rickard B. Arena; the planning committee was formed and met earlier this week to start the planning. There is a staff lunch and learn also scheduled with Dr. Andrew Thomas. 9. DRPS Safety Committee Update — Dec 6t" meeting was pushed out to January so there were no updates to provide. 10. Work Plan Review & Upcoming Projects Student bursaries are a priority. The committee is meeting at the end of January and will have more of an update at the February meeting. Pinder is meeting with the finance dept and Mayor's office to gather more information on the logistics of putting a bursary program together and will bring this information to the working group. 11.Anti-Black Racism Task Force Name Change Pranay motioned to defer items 11-13 to the next meeting in order to give them more time; Ron Carried Pinder will move agenda items 11-13 to the front of the February agenda in order to ensure the items get discussed. 12.Anti-Black Racism Task Force Terms of Reference Moved to next meeting 13.Other Business Review Oath of Office: Move to next meeting Future agenda items — Student Bursary group will meet in the next couple of weeks. Motion to adjourn — Pranay, Cllr Anderson Carried Next meeting: February 15, 2024 Page 14 Page 29 * Subject to Advisory Committee Approval * Agricultural Advisory Committee of Clarington Meeting Minutes Date: Thursday, December 14, 2023 Time: 7:30 p.m. Location: Microsoft Teams or Meeting Room 1 C, Municipal Administrative Centre 40 Temperance St., Bowmanville, Ontario Members Present: Henry Zekveld (Chair), Tom Barrie, Eric Bowman, Brenda Metcalf, John Cartwright, Richard Rekker, Councillor Zwart, Jennifer Knox Mitch Morawetz (DRFA) Regrets: Jordan McKay, Craig Rickard, Ryan Cullen Staff Present: Sylvia Jennings, Shrija Vora — Planning and Infrastructure Services Guests: Mike Dunn — Structural Pest Management Association of Ontario 1. Welcome and Introductions Henry Zekveld welcomed all to the meeting, with introductions. 2. Land Acknowledgement Statement Henry Zekveld recited Clarington's Land Acknowledgement Statement. 3. Declarations of Interest None 4. Approval of Minutes of November 9, 2023 023-019 Moved by Eric Bowman, seconded by Tom Barrie That the minutes of the November 9, 2023, meeting be approved. Carried 5. Presentations / Delegations 5a. Presentation on Rodenticide Usage in Ontario — Mike Dunn, Structural Pest Management Association of Ontario M. Dunn presented about rodenticide usage, regulation, and the importance of managing pests. He described his organization and its role in promoting the benefits and risks of all forms of pest management. He noted that managing pests is important to reduce the health and economic impacts they pose to humans. He reviewed specific health risks associated with rodent infestations, including diseases which can result in serious illness or death. Economic effects including property damage, business closures, and food contamination were also reviewed. Agricultural Advisory Committee of Clarington December 14, 2023 Page 30 M. Dunn explained that pest management companies are regulated in Ontario by the Ministry of the Environment, Parks, and Conservation. Rodenticides are regulated by the Pest Management Regulatory Agency, which regularly reviews pesticides for their efficacy and safety. The next rodenticide review is expected to be released in 2024. M. Dunn described the role of rodenticides, which is mainly as a first line of defence to reduce the amount of rodents that may attempt to enter a building. He noted that structural improvements are the most important measures to prevent a rodent infestation, but that there will always be vulnerabilities to structural measures, resulting in the need for rodenticides. M. Dunn noted an increased interest in rodenticide bans across Canada. He noted that bans lead to more reliance on other measures such as snap traps, which lead to increased costs, more pest management servicing to maintain the traps, and potentially decaying rodents if traps aren't properly monitored. He noted that since British Columbia's ban, they have seen a substantial increase in rodents and large cost increases for pest management services. M. Dunn responded to comments and questions from the Committee. He noted that there is currently pushback on rodenticides as trace amounts have been found in predators of rodents. He suggests more evidence is needed to confirm rodenticides were a significant cause of death. Old buildings can be very difficult and expensive to secure. Exterior snap traps are helpful for monitoring ongoing rodent populations, but solely relying on snap traps in lieu of rodenticides is often prohibitively expensive. Committee members further discussed rodenticide usage. A Member noted that farms located near new subdivisions are often overrun with rodents, requiring them to use more rodenticides, and noted that if more institutions choose not to use them, it will lead to higher overall populations, and further increased costs to food producers who require them. The Committee also discussed how putting in place bans on rodenticides can lead to increased regulation over time which removes valuable tools from farmers. The comparative importance of protecting the food supply for humans versus the impacts on the environment were discussed. Committee members suggested that the food supply chain is of top importance, and all levels of government should support rodenticide usage that is handled responsibly. 6. Business Arising from Previous Meeting 6a. Annual Update S. Jennings shared the draft AACC Annual Update with the Committee. The Committee had no revisions to suggest. 6b. AACC Brochure Update S. Jennings presented the most recent AACC Brochure from 2018. The Committee discussed the importance of the brochure, and the most effective way to communicate to the public. They discussed how this information could be useful as a "bio" for the Committee, and might be useful in other places, such as online. Agricultural Advisory Committee of Clarington December 14, 2023 Page 31 023-020 Moved by Brenda Metcalf, seconded by Richard Rekker That we dispense of the print version of the AA CC brochure and that the clarington.net page called "Agriculture Resources" and the linked AACC page be updated to reflect current information as is contained in the current brochure. Carried 6c Official Plan Review — Discussion Questions — All S. Jennings shared a discussion question with the Committee to obtain their feedback for the Official Plan Review. The question asked if the current objectives listed in the Countryside section of the current Official Plan were appropriate, and which ones should be reviewed further. The Committee generally agreed that the objectives were appropriate. They suggested that the language in 13.2.1 could be strengthened, perhaps modified to "support and encourage" or "foster" a diversified healthy and productive agricultural industry. The Committee highlighted the importance of diversifying the agricultural industry, and suggested stronger policy could reduce "red tape" and noted that diversifying the agricultural industry is key to its resilience. Diversification included more small businesses, stores, and new ventures. Generally, the Committee suggested while the objectives are good, policy and an updated zoning by-law are the critical pieces that are needed to support the development of diversified uses. 7. Correspondence, Council Items and Referrals The following was circulated for information: • Notice of Agri -tech Innovation Initiative — Program Intake February 2024 8. Liaison Reports 8a. Durham Agricultural Advisory Committee — T. Barrie T. Barrie provided the update. Martin Straathof, Executive Director of Ontario Farmland Trust, presented about the Duffins Rouge Agricultural Preserve. Jeremy Dunn from the Hamilton Oshawa Port Authority also presented to the group about new facilities related to the agricultural sector. Battery storage projects that were proposed throughout Durham were discussed, some of which will not be proceeding. The Harmony Road Composting facility will be reopened for regional yard waste. 8b. Durham Region Federation of Agriculture — M. Morawetz E. Bowman described the presentation from Ian Nokes from the Ontario Federation of Agriculture regarding battery energy storage projects. The use can result in farmland taken out of production. Potential fires could be damaging. Building permits are not required for facilities as the units are in containers. M. Morawetz provided the remainder of the update. The executive was elected for the coming year and correspondence from Martin Straathof was discussed. At the Ontario Federation meeting, John Vanthof, the NDP agriculture critic, and Lisa Agricultural Advisory Committee of Clarington December 14, 2023 Page 32 Thompson, the Minister of Agriculture, Food and Rural Affairs spoke. Some Ontario jurisdictions are modifying their stormwater management charges and applying them towards farms. Charges are being applied based on area of impervious surfaces on a property regardless of whether water is collected on site. Charges could be up to $30,000/year for a farm in Cobourg if the regulation is passed. 8c. Durham Farm Connections — B. Metcalf B. Metcalf provided the update. The annual meeting was held at Pingle's. The grade 3 program will be held in April, hopefully in Brooklin, but the venue is still not confirmed due to the Whitby strike. The high school program will be on May 28t" with up to 75 attendees. They may attend an apple orchard. 8d. Durham Agricultural Economic Development Update — S. Jennings S. Jennings shared the update as sent in by A. De Vos. The Agriculture 101 training led by DAAC has begun for local councils. T. Barrie will share the training with Clarington Council at the February 12t" Planning and Development Committee meeting. Planning has started for the Precision Agriculture Field Day Event which will be hosted at the Barrie farm. The event is jointly hosted by Durham Farm Connections and the Region of Durham. It will demonstrate agriculture, agri-tech, and related jobs to high school students. Invest Durham will deliver their annual report on the Growing Agri -Food Durham Plan at the next Committee meeting. 9. New Business 9a. Tree or Ditch Issues to Report to Public Works Committee Members will send issues that are affecting farm practices to S. Jennings in advance of the next meeting. Committee members noted issues with trees along Solina Road, and issues with ditches near Middle Road and Concession 7. 9b. Parkland Dedication Required for Agricultural Severances M. Morawetz brought forward a developing issue concerning conditions placed on severances of large agricultural lots. He noted that language within parkland dedication by-laws may unintentionally require large charges for severances or reestablishing lot lines for properties merged on file. He suggests the Committee may want to discuss the issue in future meetings. 10. Date of Next Meeting January 11, 2024 11. Adjournment 023-021 Moved by John Cartwright, Seconded by Tom Barrie That the meeting adjourn at 9:50 p.m. Carried Agricultural Advisory Committee of Clarington December 14, 2023 Page 33 Agricultural Advisory Committee of Clarington Committee Goals Agricultural Advisory Committee of Clarington — 2023 Annual Update From the 2023/2024 AACC Work Plan: 1. To encourage and support the agricultural industry as an important part of the Municipality's economic base and as a valuable contribution to Ontario's food supply. 2. To protect and enhance the Municipality's rural character. 2023 Members Henry Zekveld (Chair) Tom Barrie (Vice -Chair) Eric Bowman John Cartwright Ryan Cullen Jennifer Knox Jordan McKay Meetings Brenda Metcalf Craig Rickard Richard Rekker Mitch Morawetz* Councillor Zwart Staff Liaison: Amy Burke Sylvia Jennings * Durham Region Federation of Agriculture representative The Agricultural Advisory Committee of Clarington (AACC) met monthly in 2023, with the exception of February, March, July, and September (8 meetings total). AACC meetings were held in a hybrid format. Consultation I In 2023, the AACC was consulted on and discussed various local and regional issues, including: • Proposed Greenbelt Plan amendments and effects of loss of agricultural land • Advisory Committee Terms of Reference • Clarington Official Plan Review • Enniskillen Fire Station and volunteer firefighters • Bowmanville Farmer's Market • Road safety conflicts between cyclists, motorists, and farm vehicles Page 34 • Rodenticide usage and potential municipal ban • Clarington Board of Trade Agricultural Summit • Plant Based Treaty • Economic Development Division — Business Resource and Information Centre • Proposed Langmaid Battery Energy Storage Facility Presentations to the Committee In 2023, the AACC expanded its knowledge of agricultural and agricultural -related issues by receiving presentations and engaging in discussions on the following: • Canadian Senate Study on the Status of Soil Health — The Honourable Robert Black, Senator • Advisory Committee of Clarington Council Orientation — Clarington Planning and Infrastructure Services and Legislative Services • 2023 Rural Area Capital Works Update — Clarington Infrastructure Division • Food Insecurity and Local Food Systems in Durham — Feed the Need Durham • Clarington Economic Development Overview and Tourism Update — Clarington Economic Development Division • Durham College Urban Farms — Barrett Centre of Innovation in Sustainable Urban Agriculture • Rodenticides in Ontario — Structural Pest Management Association of Clarington Support for Agricultural Organizations AACC members also supported various organizations throughout the year that help promote and advocate for agriculture in Clarington and the Region of Durham. Some of these organizations include: • Durham Region Federation of Agriculture • Durham Farm Connections • Durham Farm Fresh • Durham Agricultural Advisory Committee Farm Tour • Durham Barn Quilt Tour • Holstein Ontario Page 35