HomeMy WebLinkAbout11/05/2012COUNCIL AGENDA
DATE: MONDAY, NOVEMBER 5, 2012
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council October 22, 2012
PRESENTATIONS
There are no Presentations scheduled for this meeting.
DELEGATIONS (List as of Time of Publication)
a) Jayme Harper; PFLAG Durham Region — Gender Neutral Bathroom Challenge
(Correspondence Item D - 1)
b) Jeany Barrett, Project Leader, Newcastle Heritage Garden Project — Letter of
Appreciation (Correspondence Item I — 8)
COMMUNICATIONS
Receive for Information
I - 1 Minutes of the Ganaraska Region Conservation Authority dated September 20
and October 20, 2012 ,
1 - 2 Minutes of the Clarington Agricultural Advisory Committee dated October 11,
2012
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated October 16,
2012
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C.3A6 T 905 - 623 -3379
Council Agenda - 2 - November 5, 2012
1 - 4 Minutes of the Clarington Heritage Committee dated October 16, 2012
1 - 5 Minutes of the Samuel Wilmot Nature Area Management Committee dated
October 9, 2012
1 - 6 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — Durham/York Energy- from -Waste Project
1 - 7 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax -
Comments on the Proposed Source Protection Plan for the CTC Source
Protection Region
1 - 8 Jeany Barrett, Project Leader, Newcastle Heritage Garden Project - Letter of
Appreciation
1 - 9 Kim Coates, Clerk, Township of Scugog - Proposed Federal Electoral
Boundaries
1 - 10 Sheila Hall, Executive Director, Economic Development Officer, Clarington
Board of Trade and Office of Economic Development - Proposed Federal
Electoral Boundaries
Receive for Direction
D - 1 Jayme Harper, PFLAG Durham Region - Gender Neutral Bathroom Challenge
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of October 29, 2012
STAFF REPORT(S)
1. Confidential Report PSD- 047 -12 — Growth Plan Implementation — Regional
Official Plan Amendment No. 128 — OMB Appeal (Distributed under separate
cover)
UNFINISHED BUSINESS
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY -LAW
ADJOURNMENT
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Leadiirg t7te Nay
Council Meeting Minutes
OCTOBER 22, 2012
Minutes of a regular meeting of Council held on October 22, 2012 at 7:00 p.m., in the
Council Chambers.
Councillor Partner led the meeting in prayer.
ROLL CALL
Present Were:
Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Manager of Infrastructure, R. Albright
Municipal Solicitor, A. Allison
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Director of Finance/Treasurer, N. Taylor
Communications Coordinator, J. Vreeker, attended until 7:31 p.m.
Director of Emergency Services /Fire Chief, G. Weir
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
DISCLOSURES OF PECUNIARY INTEREST
There were no pecuniary interests stated at this meeting.
ANNOUNCEMENTS
Councillor Woo attended the following:
• Memorial Hospital Foundation Ball on Friday, October 19, 2012 at the
Tosca Banquet Hall in Oshawa.
Sports Hall of Fame event on Saturday, October 20, 2012 at the Garnet B.
Rickard Recreation Complex.
The Chinese Trade Mission Pre - Departure Press Conference hosted by
Mississauga Mayor Hazel McCallion on Thursday, October 18, 2012, to
announce the 2nd Annual Greater Toronto Chinese Business Association
Trade Mission, which Councillor Woo will'be participating in.
Council Meeting Minutes - 2 - October 22, 2012
Councillor Woo announced the following upcoming events:
• The Beijing Investment Promotion Bureau, which oversees the Trade
Mission, will be in Toronto on Thursday, October 25, 2012.
• Opening Reception for the Visual Arts Centre's 32nd Annual Juried Art Show
on Sunday, October 28, 2012 from 2:00 p.m. to 4:00 p.m. He added that
the show will run until November 18, 2012.
Councillor Hooper attended the following:
• Sports Hall of Fame event on Saturday, October 20, 2012 at the Garnet B.
Rickard Recreation Complex.
• Kevin Shea, one of the Municipality's former curators of Total Hockey
Museum, and Derek Sanderson's book signing of their new book `Crossing
The Line: The Outrageous Story of a Hockey Original' on Thursday October
18, 2012 at 7:00pm. at Chapters in Oshawa.
• The Opening of the Hampton Skateboard Park at the Darlington Sports
Centre, 2276 Taunton Road, Hampton on Monday, October 22, 2012.
Councillor Hooper announced the following upcoming events:
• For the third time, Artspace on the Mezzanine at the Clarington Public
Library, Bowmanville Branch, is bringing back John Di Leonardo's ongoing
series entitled "The Book of Hours ". The exhibit runs until October 31st.
• Central Lake Ontario Conservation Authority's 15th Anniversary Durham
Children's Groundwater Festival's Family Day on Saturday, November 3,
2012 from 10:00 a.m. to 2:00 p.m. at Purple Woods Heritage Hall.
Councillor Neal attended the following:
• Sports Hall of Fame event on Saturday, October 20, 2012 at the Garnet B.
Rickard Recreation Complex.
• The Opening of the Hampton Skateboard Park at the Darlington Sports
Centre, 2276 Taunton Road, Hampton on Monday, October 22, 2012.
Councillor Neal expressed appreciation to Lori Gordon and Heather Lynch from the
Finance Department for assisting with the Clarington Museum Board's Heritage
Harvest in Courtice.
Councillor Novak attended the following:
• Evening of Prayer Walk hosted by Pastor Garry Francis of the Lighthouse
Baptist Church on Wednesday, Oct 17, 2012 in Courtice.
• Memorial Hospital Foundation Ball on Friday, October 19, 2012 at the
Tosca Banquet Hall in Oshawa.
• Sports Hall of Fame event on Saturday, October 20, 2012 at the Garnet B.
Rickard Recreation Complex.
• The Opening of the Hampton Skateboard Park at the Darlington Sports
Centre, 2276 Taunton Road, Hampton on Monday, October 22, 2012.
Council Meeting Minutes - 3 - October 22, 2012
Councillor Novak announced the following upcoming events:
• Re- Opening of Roses on Thursday, October 25, 2012 at 6:30 p.m. on King
Street in Bowmanville.
• Official Opening for the Ritson Road Housing Facility on Friday, October 26,
2012 from 10:00 a.m. to noon at 1529 Ritson Rd. South.
• Electronic Waste & Household Hazardous Waste Collection on Saturday,
October 27, 2012 from 8:00 a.m. to noon at 178 Darlington Clarke Townline
Road (Clarington Operations Depot).
• Big Brothers & Sisters of Clarington's 2012 Mardi Gras Gala on Saturday,
October 27, 2012 at the Clarington Beech Centre.
• Central Lake Ontario Conservation Authority's 15th Anniversary Durham
Children's Groundwater Festival's Family Day on Saturday, November 3,
2012 from 10:00 a.m. to 2:00 p.m. at Purple Woods Heritage Hall.
• Courtice Tree Lighting Ceremony on November 28, 2012 at Whitecliffe.
Councillor Partner attended the following:
• Harvest Bazaar on October 20, 2012 from 9:00 a.m. to 1:00 p.m. at the
Newcastle United Church.
• Kendal United Church Anniversary Service on Sunday, October 21, 2012.
Councillor Partner announced the following upcoming events:
• Orono United Church Annual Fall Roast Beef Supper on Saturday,
October 27, 2012 at 5:30 p.m.
• Orono Halloween Bash, hosted by the Orono Business Improvement
Association, on Saturday, October 27, 2012 at the Orono Town Hall.
• Orono's 1St Santa Claus Parade on Saturday, November 24, 2012.
• Christmas Crafts & More on November 2 and 3, 2012 at the Newcastle
Crossroads Christian Assembly.
• Remembrance Day Parade on Sunday, November 4, 2012 starting at
1:15 p.m. beginning at the Orono Oddfellows & Rebekah Hall.
Councillor Traill attended the meeting for residents of the Trudeau Park
Neighbourhood on Wednesday, October 17, 2012 at the Bowmanville High School to
discuss issues with the walkway.
Councillor Traill announced the opening of a new business, Floratechnics, on
Saturday, November 3, 2012 at 11:00 a.m.
Mayor Foster announced the following upcoming events:
• Poppy Flag Raising on Thursday, October 25, 2012 at 9:00 a.m.at the
Bowmanville Cenotaph.
• Ground Breaking Ceremony for the Duke of Cambridge Public School on
Thursday, October 25, 2012 at 10:30 a.m.
• Opening of Bark Grooming Boutique on Saturday, October 27, 2012 at
2651 Trulls Road South, Unit 3, Courtice, from 11:00 a.m. to 2:00 p.m.
Council Meeting Minutes - 4 - October 22, 2012
• Federal By- election on Monday, November 26, 2012.
Mayor Foster also attended the Sports Hall of Fame event on Saturday, October 20,
2012 at the Garnet B. Rickard Recreation Complex.
Resolution #C- 294 -12
Moved by Councillor Partner, seconded by Councillor Traill
THAT the minutes of a regular meeting of Council held October 1, 2012, and
THAT the minutes of a special meeting of Council held October 4, 2012 be approved.
"CARRIED LATER IN THE MEETING"
Councillor Neal questioned the reference to the Energy- from -Waste EFWAC
Committee in the Other Business Section of the October 1, 2012, minutes and
requested that staff confirm whether the reference should be corrected to the "Energy-
from -Waste — Waste Management Advisory Committee ".
The foregoing Resolution #C- 294 -12 was then put to a vote and CARRIED.
DEVELOPMENT CHARGE COMPLAINT HEARING
In accordance with Section 20(4) of the Development Charges Act, a hearing was
held to consider the complaint filed by Canadian Mosport Ventures Limited.
Phil King, representing Canadian Mosport Ventures Limited, was present to submit
concerns regarding the Development Charges By -law 2010 -058. He provided Council
with background on the recent changes taking place at Canadian Tire Mosport.-
Mr. King stated that his clients believe there is a deficiency in the by -law which
requires development-charges to be applied, without consideration of the type and use
of the building. He noted that his clients recently paid $380,000 in development
charges, without complaint, for redevelopment of the main buildings. However, Mr.
King stated that his clients do not believe that the current development charges levied
for the accessory shed is warranted. He explained that the total construction cost of
$250,000 and the total combined development charge is $148,000 which constitutes
57% of the construction cost. Mr. King asked Council to instruct Staff to refund the
development charge on the shed. He added that there is a pump building planned,
which he stated is clearly an accessory (and would not have been subject to
development charges if it had been housed in one of the other buildings). Mr. King
asked Council to instruct Staff to waive the development charge for the pump building
to avoid him returning to Council with another complaint under Section 20(4) of the
Development Charges Act.
Council Meeting Minutes - 5 - October 22, 2012
PRESENTATIONS
Mayor Foster presented a cheque in the amount of $25,000, representing the
proceeds of the Mayor's Classic Golf Tournament held on July 12, 2012, to
Steve Coles, President and Angie Darlison, Executive Director, Clarington Older Adult
Association. It is anticipated that the funds will be used to purchase a new vehicle.
DELEGATIONS
Dave Sebben addressed Council concerning Correspondence Item D — 7 -
Correspondence from Neighbours of the Union Rod and Gun Club — Request for
Sound Retesting. Mr. Sebben informed the Committee that he is the new President of
the Union Rod and Gun Club. He provided Council with background on the'Union
Rod and Gun Club. Mr. Sebben explained that the Club has purchased a sound
meter in an effort to ensure that the Club complies with the sound restrictions. He
provided examples of community involvement by the Club. Mr. Sebben explained that
they are regularly visited by the Chief Firearms Officer. He noted that sound testing
has taken place twice in recent months by the Municipal By -law Enforcement Division.
Mr. Sebben pledged that the Club plans to adhere to the sound restrictions.
Cathrine McKeever addressed Council concerning Correspondence Item D — 8 -
Clarington's 20th Anniversary. She provided Council with background on the Town of
Newcastle Name Change Committee, which was formed in 1991. Ms. McKeever
explained that the name change to the Municipality of Clarington was revealed to
Council on October 26th, twenty years ago and that the official date of the name
change was July 1, 1993. She informed Council that Riaan Odendaal, Mayor,
Newcastle, South Africa, had forwarded a letter to the municipality at,the time of the
name change. She suggested that it would be a good idea to display the letter from
Mayor Odendall as part of the "Newcastles of the World Event" in 2014. Ms.
McKeever explained some of the events which took place as part of the name change.
She asked Council to start planning a celebration for the 20th anniversary of the name
change.
COMMUNICATIONS
Resolution #C- 295 -12
Moved by Councillor Woo, seconded by Councillor Traill
THAT the communications to be received for information be approved.
Council Meeting Minutes - 6 - October 22, 2012
1- 1 Minutes of the Central Lake Ontario Conservation Authority dated
September 25, 2012
1 - 2 Minutes of the Durham Nuclear Health Committee dated September 14,
2012
1 - 3 Minutes of the Newcastle Memorial Arena Management Board dated
September 11, 2012
1 - 4 Minutes of the Clarington Older Adult Association Board of Directors dated
June 15, June 26, August 17 and August 24, 2012
1 - 5 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding copies of the following documents, in
accordance with the Notice of Approval to Proceed with the Undertaking
regarding the Amended Environmental Assessment for Durham and York
Residual Waste Study, Condition 3 Public Record:
• Letter to the Ministry of the Environment dated September 25, 2012,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the July and August 2012
Complaint and Inquiry Logs
• July 2012 Durham York Energy Centre Project Team Log
• July 2012 Durham York Energy Centre Call Centre Log
• July 2012 Durham York Energy Centre Website Traffic Report
• August 2012 Durham York Energy Centre Project Team Log
• August 2012 Durham York Energy Centre Call Centre Log
• August 2012 Durham York Energy Centre Website Traffic Report;
and
advising that the documents are also available on the EFW project website
at http:// www. durhamyorkwaste .ca /prbiectlefw- committee.htm
1 - 6 Diane McKenzie, Executive Director, Epilepsy Durham Region, thanking
Council and staff for supporting Epilepsy Durham Region in raising $6,464
through pledges for the PULLing a Fire Truck Event; and, advising photos
of the event have been uploaded to their website at
www.epilepsydurham.com.
1 - 7 Mary Tillcock, Run Day Organizer, Clarington Terry Fox Run for cancer
research, expressing appreciation to Council and staff for supporting the
annual Terry Fox Run; and, indicating that early results for Clarington
indicate that the 32nd Anniversary of Terry's Marathon of Hope will raise
$75,000 for cancer research through the efforts of over 900 participants.
1 - 8 Debbie Shields, City Clerk, City of Pickering, writing to P. M. Madill,
Regional Clerk, Regional Municipality of Durham, advising that on
September 18, 2012, the City of Pickering adopted the following resolution
pertaining to the Regional Cycling Plan Review:
Council Meeting Minutes - 7 - October 22, 2012
I. THAT Report CS 45 -12 of the Director, Community Services regarding
the Regional Cycling Plan Review be received;
2. THAT Council advise Regional Council that it supports:
a) the proposed Primary Cycling Network as set out in Attachment #2
to Report CS 45 -12;
b) the proposed Cycling Treatment Types as set out in Attachment #5
to Report CS 45 -12 subject to incorporating the treatment types for
Regional Roads in Seaton as shown on the Cycling and Pedestrian
Facilities Map in the Regional Class EA for the Central Pickering
Development Plan;
c) the Region's proposed funding change for paved shoulders on
Regional Roads from the former 50/50 cost sharing arrangement
with the area municipalities, to the Region now being 100%
responsible for the capital construction costs for all on -road cycling
facilities and paved shoulders on Regional Roads;
d) the Region continuing its practice of being 100% responsible for
maintenance of all on -road cycling facilities and paved shoulders on
Regional Roads that form part of the Primary Cycling Network;
3. THAT Council request Regional Council to:
a) dedicate a minimum of $500,000 annually from its Roads Capital
Program to fund the construction, repair, maintenance, monitoring
and promotion of the Regional Cycling Plan;
b) revise its practice where the Region is only responsible for providing
the platform for multi use paths within Regional Road rights -of -way,
such that it also be responsible for 50/50 cost sharing with area
municipalities for construction costs (i.e. granular and asphalt),
signage, marking and other amenities;
c) include a revision to the current Regional policy such that the
implementation of the Regional Cycling Plan is not confined strictly
to correspond with road construction projects, but rather be
prioritized and constructed, as appropriate, to close gaps and
facilitate key connections along road segments that are not
necessarily due for reconstruction;
d) direct Regional staff to prepare a more detailed phasing program, in
5 year increments, for the 2017 -2032 time frame; and
Council Meeting Minutes - 8 - October 22, 2012
4. FURTHER, that the City Clerk forward a copy of Report CS 45 -12 to
the Regional Municipality of Durham and all local municipalities in
Durham Region."
1 - 9 Debi A. Wilcox, Town Clerk, Town of Whitby, writing to P. M. Madill,
Regional Clerk, Regional Municipality of Durham, advising that on
September 17, 2012, the Town of Whitby adopted the following resolution
pertaining to the 2012 Regional Cycling Plan Review:
1. THAT Council support the Proposed 2012 Regional Cycling Network
with the following requested modifications:
a) The addition of Thickson Road and removal of Anderson
Street/Hopkins Street (between Conlin Road and Consumers
Drive).
b) The addition of Thickson Road (between Winchester Road and
Columbus Road) and Winchester Road (between Anderson Street
and Thickson Road) and the removal of Watford Street/Carnwith
Drive /Croxall Boulevard (between Winchester Road and Columbus
Road).
c) The addition of Pringle Drive /Bradley Drive /Martinet Street/Garden
Street as an interim solution to the future Mary Street/Crawforth
Street connection.
d) The addition of a Thickson Road interim solution to the future
Hopkins Street/Highway 401 Overpass.
e) The addition of an east -west connection between Coronation Road
and Anderson Street, which generally follows the proposed /future
mid -block arterial road as identified in the .Town of Whitby
Transportation Master Plan.
2. THAT Council not support the Proposed 2012 Regional Cycling Plan
Cost Sharing Proposal and request that the Region of Durham
undertake all implementation and maintenance responsibilities for all
cycling facilities within Regional right -of -ways and that all such cycling
facilities be a Regionally owned asset.
3. THAT Council support the Town of Whitby undertaking all
implementation and maintenance responsibilities for cycling facilities
within Town right -of -ways and that all such cycling facilities be a Town
owned asset.
Council Meeting Minutes - 9 - October 22, 2012
4. THAT the Cycling Facility Types as proposed in the Regional Cycling
Plan be requested to be confirmed with Town staff during detailed
design stages.
5. THAT the Region be requested to develop an implementation plan that
not only implements cycling facilities as part of an associated road
reconstruction /rehabilitation project, but also an independent cycling
implementation program that focuses on completing gaps in the cycling
network.
6. THAT the Region be requested to implement a signage /way
finding /mapping plan to ensure that the public has a clear
understanding of the available facilities.
7. THAT a copy of Public Works Report PW 32 -12 be forwarded to the
Region of Durham and all local municipalities within the Region of
Durham."
1 - 10 Kim Coates, Clerk, Township of Scugog, writing to the Region of Durham
Planning and Economic Development Department, advising that on
September 24, 2012, the General Purpose and Administration Committee
of the Township of Scugog concurred with the recommendations outlined
in Staff Report COMS- 2012- 45 -GP &A regarding the Regional Cycling Plan
and that it is the position of the Council of the Township of Scugog that the
Region should be responsible for all capital costs associated with the inter -
municipal cycling routes on area municipal roads.
I - 11 Christine Chase, Administrative Assistant, Development Services
Department, City of Oshawa, writing to the Regional Clerk, Region of
Durham, advising that on September 24, 2012, the City of Oshawa
adopted the following resolution pertaining to the Region of Durham's
Proposed Primary Cycling Network and Implementation Framework:
1. THAT the staff recommended comments contained in Report DS -12-
286 dated September 19, 2012, including Attachment 9, be endorsed
as the City's comments in response to the Region of Durham's request
for area municipal input on the Region's proposed Primary Cycling
Network and implementation framework; and,
Council Meeting Minutes - 10 - October 22, 2012
2. THAT the comments of the Oshawa Environmental Advisory
Committee (OEAC) in respect to the Region's proposed Primary
Cycling Network and implementation framework contained as
Attachment 8 to Report DS -12 -286 also be endorsed as the City's
comments, with the exception of comments relating to City -owned
roads (other than King Street/Bond Street forming the Highway 2
corridor) which shall be referred to the City of Oshawa Integrated
Transportation Master Plan project, and also with the exception of
comments relating to Park Road; and,
3. THAT a copy of the relevant Council resolution and related Report DS-
12 -286 dated September 19, 2012 be forwarded to the Region of
Durham and each of Durham's local area municipalities."
1 - 12 Kim Coates, Clerk, Township of Scugog, writing to John O'Toole, MPP,
Durham, advising that on October 1, 2012, the Township of Scugog
adopted the following resolution pertaining to The Ability to Pay Act:
"WHEREAS, the Township of Scugog is pleased that both the Liberal
government and the PC party have kept the issue of interest arbitration
reform at the forefront of major policy discussions through the introduction
of the respectively proposed draft Bill Protecting Public Service Act, 2012
and Bill 121 the Ability to Pay Act, and
WHEREAS, the Township of Scugog supports the overall intention of
interest arbitration reform; and
WHEREAS, a preliminary review indicates that there appears to be room
for improvement in both pieces of draft legislation before the legislature;
and
WHEREAS, the Township of Scugog trusts that through further
consultation these issues can be resolved; and
WHEREAS, the Township of Scugog is aware that AMO and the
Emergency Services Steering Committee are reviewing these issues and
look forward to further discussion and input;
NOW THEREFORE, the Township of Scugog requests that the legislature
work collectively in the best interest of Ontario municipalities and Ontario
taxpayers on this important issue of interest arbitration reform; and
THAT a copy of this Resolution be forwarded to AMO, John O'Toole,
MPP, the Region of Durham and area municipalities."
Council Meeting Minutes - 11 - October 22, 2012
1 - 13 Nestor Chornobay, Director, Strategic Planning, Regional Municipality of
Durham, forwarding a copy of the Commissioner of Planning's Report
2012 -P -60 regarding the Durham Agricultural Advisory Committee, 2012
Farm Tour.
CORRESPONDENCE FOR DIRECTION
Resolution #C- 296 -12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Correspondence Items D - 1 to D - 6, with the exception of Correspondence
Item D - 2, be approved as per the Agenda.
"CARRIED"
D - 1 Don Cooper, Poppy Chairman, Royal Canadian Legion Branch 178,
Bowmanville, requesting.that the Poppy Flag be raised on October 25,
2012 and flown at the Municipal Administrative Centre to kick off the 2012
Poppy Campaign which starts on October 26, 2012.
(Flying of the Poppy Flag at the Municipal
Administrative Centre approved)
D - 3 Karen Leibovici, President, Federation of Canadian Municipalities (FCM)
advising that in consultation with the Government of Canada, FCM is
launching a second round of nominations for the Queen's Diamond
Jubilee Medal; indicating that nominations already submitted are
unaffected and that those nominated as alternates will receive a medal,
providing they meet the eligibility criteria; indicating that all Members of
Council and municipal officials may nominate as many additional
candidates as they consider deserving of the Queen's Diamond Jubilee
Medal; and, indicating that the deadline for nominations'is December 31,
2012.
(Correspondence referred to staff to
advertise on the Municipal website and
through social media)
Council Meeting Minutes -12- October 22, 2012
D - 4 The Honourable Charles Sousa, Minister of Citizenship and Immigration,
inviting nominations for the June Callwood Outstanding Achievement
Award for Voluntarism in Ontario, an award to recognize exceptional
leadership, innovation and creativity in voluntarism and community
service; advising nominees can include individuals, groups, business and
organizations which have made outstanding contributions to their
communities and the province; and, advising the deadline for nominations
is December 5, 2012. Nomination forms and additional information are
available at www .ontario.ca /honoursandawards.
(Correspondence referred to the Municipal
Clerk to place information on the municipal
website)
D - 5 Laurie McLorg, VP Financial Services and CFO, Veridian Corporation,
advising that Promissory Notes owed by Veridian Corporation to the
municipal shareholders mature on November 1, 2012; indicating that
Veridian Management and Treasurers of the municipal shareholders have
met and agreed upon terms for renewal of the Promissory Notes; and,
recommending renewal of the promissory notes with a maturity date of
December 31, 2015, with no other changes to the terms, including no
adjustment in interest rate provisions.
(Request approved and by -law passed)
D - 6 Hampton Union Cemetery Board, under the auspices of Hampton United
Church, forwarding a Letter of Intent requesting the Hampton Union
Cemetery be transferred to the care of the Municipality of Clarington;
indicating that the cemetery has been well cared for with ongoing
maintenance and upkeep of plots, cornerstones, lawns, trees, etc.;
records have been kept regarding burials and ledgers as far back as
1970; and that all plots have been sold; and, advising the cemetery has
been audited by the Ministry under the new rules and have complied as
requested. The Board has also notified the Ministry of their intent to
transfer the cemetery.
(Correspondence referred to the Director
of Operations)
D - 2 Rose Boricic, Special Events Chairman, Branch 178 Bowmanville, Royal
Canadian Legion, advising of the upcoming Remembrance Day services
and parades for 2012:
• Sunday, November 4, 2012 — Parade starting at 1:15 p.m. from
Orono Oddfellows & Rebekah Hall to Orono Cenotaph for
Remembrance service and march back
• Saturday, November 10, 2012 - Remembrance service at
Newtonville Cenotaph at 10:30 a.m.
• Sunday, November 11, 2012 — Remembrance service at Newcastle
Cenotaph at 10:30 a.m.
Council Meeting Minutes -13- October 22, 2012
• Sunday, November 11, 2012 -Parade starting at 10:00 a.m. from
Bowmanville Legion to Bowmanville Cenotaph for Remembrance
service and march back;
extending an invitation to Mayor Foster to attend the annual Armistice
Dinner on Saturday, November 3, 2012; and, advising that the Poppy
Campaign will run from Friday, October 26 to Sunday, November 11,
2012.
Resolution #C- 297 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT Remembrance Day Services and parades as listed in Correspondence Item
D - 2 be approved, provided the organizers apply for and obtain a Road Occupancy
Permit from the Engineering Services Department; and,
THAT Council be advised of the Remembrance Day Service at Whitecliffe
Retirement Residence in Courtice, on November 11, 2012.
"CARRIED"
D - 7 Dianne Vetzal, on behalf of Neighbours of the Union Rod and Gun Club,
suggesting that adequate controls were not used when completing the
sound testing at the Gun Club on May 17 and July 31, 2012, and that
there are reasonable grounds for retesting with more stringent controls for
the guns and ammunition; and, forwarding a petition requesting that the
testing be redone with as many guns shooting as possible at one time and
with ammunition purchased from a neutral party.
Resolution #C- 298 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT Correspondence Item D — 7 from Dianne Vetzal, on behalf of Neighbours of
the Union Rod and Gun Club requesting sound re- testing, be received for
information.
"CARRIED"
D - 8 Cathrine McKeever acknowledging that on July 1, 1993, the Municipality
of Clarington held celebrations to commemorate the official name change
from the Town of Newcastle; indicating that the Region is currently
planning celebrations to mark their 40t Anniversary in 2013; and,
suggesting that the Municipality start planning Clarington's 20th
Anniversary Celebrations.
Council Meeting Minutes -14- October 22, 2012
Resolution #C- 299 -12
Moved by Councillor Novak, seconded by Councillor Partner
THAT Correspondence Item D — 8 from Cathrine McKeever, with respect to
Clarington's 20th Anniversary Celebrations, be referred to Staff to arrange for a
celebration, and that consideration be given to incorporating this request with
another planned event.
.TA 00010455
D - 9 Lyn Townsend, Townsend and Associates, Solicitor on behalf of
Canadian Mosport Ventures Limited, filing a complaint under Section 20
of the Development Charges Act, 1997 with respect to 3233 Concession
Road 10, Bowmanville, indicating that the amount charged was incorrectly
determined and there was an error in the application of Clarington's
Development Charges By -law 2010 -058; and, requesting a hearing be
scheduled before Council.
Resolution #C- 300 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT Correspondence Item D - 9 from Lyn Townsend, Townsend and Associates,
Solicitor on behalf of Canadian Mosport Ventures Limited, with respect to filing a
complaint under Section 20 of the Development Charges Act, 1997 be referred to
Staff.
"CARRIED"
COMMITTEE REPORT(S)
Report. #1 - General Purpose and Administration Committee Report October 15, 2012.
Resolution #C- 301 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the General Purpose and Administration Committee Report of October 15, 2012
be approved, with the exception of Items #7, #14, and #15.
"CARRIED"
Council Meeting Minutes -15- October 22, 2012
Item #7
Resolution #C- 302 -12
Moved by Councillor Partner, seconded by Councillor Traill
THAT Report OPD- 011 -12 be received;
THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement
as outlined in Report OPD- 011 -12; and
THAT all interested parties listed in Report OPD- 011 -12 be advised of Council's
decision.
0"T a
Item #14
Resolution #C- 303 -12
Moved by Councillor Novak, seconded by Councillor Hooper
WHEREAS the Darlington Soccer Club has requested that the Municipality construct
outdoor artificial turf fields to support its growing need for additional fields;
AND WHEREAS other potential user groups such as football and lacrosse would also
benefit from artificial turf fields to practice and play earlier and later in the season than
traditional grass fields permit;
NOW THEREFORE BE IT RESOLVED THAT Engineering Services be given direction
to investigate the project including the need, costs, and potential locations with input
from the. Darlington Soccer Club, all other soccer leagues' in Clarington, and other
potential user groups, for consideration in the 2013 Capital Budget.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Novak
Councillor Partner
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Mayor Foster
Council Meeting Minutes -16- October 22, 2012
Item #15
Resolution #C- 304 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT Staff investigate the possibility of acquiring the valley lands along the Farewell
Creek near Tooley's Mill earlier than development; and
THAT the report include whether any land can be expropriated.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Novak
Councillor Partner
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Mayor Foster
STAFF REPORT
There were no Staff Reports considered under this Section of the Agenda.
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
BY -LAWS
Resolution #C- 305 -12
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By -laws 2012 -077 to 2012 -080;
2012 -077 Being a by -law to approve and authorize the execution of a note
amending agreement made as of the 31st day of October, 2012 in
respect of fourth amended and restated promissory' notes dated
October 31, 2012 issued by Veridian Corporation in favour of The
Corporation of the Town of Ajax, The Corporation of the City of
Belleville, The Corporation of the Municipality of Clarington and The
Corporation of the City of Pickering, and to approve the issue of fourth
Council Meeting Minutes -17- October 22, 2012
amended and restated promissory notes dated as of the 31st day of
October, 2012
2012 -078 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By-
law for the Corporation of the former Town of Newcastle (Prestonvale
Heights Limited)
2012 -079 Being a By -law to amend By -aw 84 -63, the Comprehensive Zoning By-
law for the Municipality of Clarington (Prestonvale Developments Inc.)
2012 -080 Being a By -law to amend By -law 2010 -112, a by -law to provide policies
and procedures for the purchase of goods and services; and
procedures for the purchase of goods and services; and
THAT the said by -laws be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Councillor Neal questioned whether the Traffic Study for the Prestonvale Heights
Development would include Prestonvale Road. The Manager of Infrastructure
indicated that he would check with Staff and respond directly to Members of
Council.
Councillor Partner questioned whether the December 11, 2012, Public Information
Centre for the ZEP Ganaraska Wind Farm was a formality. The Director of
Planning Services indicated that the application was filed with the Ontario Power
Authority under the original FIT program and that a contract has already been
offered. The PIC is part of the Environmental Assessment process and it does
not matter that the government has been prorogued.
CONFIRMING BY -LAW
Resolution #C- 306 -12
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By -law 2012 -081, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 22 "d day of October, 2012; and
Council Meeting Minutes _18-
THAT the said by -law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C- 307 -12
Moved by Councillor Partner, seconded by Councillor Novak
THAT the meeting adjourn at 8:25 p.m.
C_10
October 22, 2012
MUNICIPAL CLERK
DRAFT LIST OF DELEGATIONS
November 5, 2012
a) Jayme Harper, PFLAG Durham Region — Gender Neutral Bathroom Challenge
(Correspondence Item D -1)
b) Jeany Barrett, Project Leader, Newcastle Heritage Garden Project — Letter of
Appreciation (Correspondence Item I — 8)
SUMMARY OF CORRESPONDENCE
NOVEMBER 5, 2012
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Ganaraska Region Conservation Authority dated
September 20 and October 20, 2012 (Copies attached)
1 - 2 Minutes of the Clarington Agricultural Advisory Committee dated
October 11, 2012 (Copy attached)
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated
October 16, 2012 (Copy attached)
1 - 4 Minutes of the Clarington Heritage Committee dated October 16,
2012 (Copy attached)
1 - 5 Minutes of the Samuel Wilmot Nature Area Management Committee
dated October 9, 2012 (Copy attached)
1 - 6 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition 3
Public Record:
• Letter to the Ministry of the Environment dated October 5,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the Revised
Soils Testing Plan
• October 5, 2012 Durham -York Energy Centre Revised Soils
Testing Plan
• Letter to the Ministry of the Environment dated October 5,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the Durham
York Energy Centre Draft Community Communications Plan
(Environmental Assessment Condition 7)
• October 5, 2012 Durham York Energy Centre Draft Community
Communications Plan (September 2012)
• Letter to the Ministry of the Environment dated October 5,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the Air
Emissions Monitoring Plan Responses (Environmental
Assessment Condition 12)
• October 5, 2012 Durham York Energy Centre Air Emission
Monitoring Plan (September 2012); and
Summary of Correspondence -2 - November 5, 2012
advising that the documents are also available on the EFW project
website at http:// www. durhamyorkwaste.ca /r)roiect/efw- committee htm
1 - 7 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk,
Town of Ajax, writing to Susan Self, Chair, CTC Source Protection
Committee, forwarding the Town of Ajax's comments on the proposed
Source Protection Plan for the CTC Source Protection Region.
1-8 Jeany Barrett, Project Leader, Newcastle Heritage Garden Project,
expressing appreciation to Council for support of the Newcastle
Heritage Garden Collaborative.
1 - 9 Kim Coates, Clerk, Township of Scugog, writing to Beverly Haytor,
Commission Office of Ontario, advising that on October 22, 2012, the
Township of Scugog adopted the following resolution pertaining to
Proposed Federal Electoral Boundaries:
"THAT the Council of the Township -of Scugog inform the Commission
that it does not support the federal electoral boundaries proposed
recommendation that would include Scugog in the riding of
Haliburton- Uxbridge; and
THAT the Township of Scugog strongly urge the Commission to
revise its recommendation to include Scugog in a riding that would
protect the rights of the citizens of Scugog to effective representation,
namely with Municipalities in the Region of Durham; and
THAT the Council of the Township of Scugog recommends a riding
that would include the Township of Scugog, Township of Brock and
the Municipality of Clarington with a total population base of 117,551;
and
THAT Council's concerns be expressed before the Commission and
that the above mentioned alternative be brought forward to the
hearing scheduled to be held in Oshawa on November 13, 2012; and
THAT this resolution be circulated to the Prime Minister, Federal
Candidates, Mr. John O'Toole, MPP, the Region of Durham and all
lower tier municipalities."
Summary of Correspondence -3 - November 5, 2012
1 - 10 Sheila Hall, Executive Director, Economic Development Officer,
Clarington Board of Trade and Office of Economic Development,
writing to Roger Anderson, Regional Chair, Regional Municipality of
Durham expressing support for the Region of Durham's proposed
Federal Electoral Boundaries recommendations as the Board of
Trade is of the opinion that the recommendations in Scenario 1 is a
good representation for Durham communities and ensures that
Durham remains an identifiable geographic area as well as preserving
Clarington as a whole community.
CORRESPONDENCE FOR DIRECTION
D - 1 Jayme Harper, PFLAG Durham Region (PDR) acknowledging the
difficulties /safety issues experienced by transgendered persons
required to use gendered restrooms at work, school, libraries,
bars /restaurants, etc., and the need to fight for more gender neutral
bathrooms; and, issuing a challenge to Members of Council to take a
stand for the New Human Rights for Trans by supporting the
November Gender Neutral Bathroom Challenge.
(Motion for Direction)
1 -1
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
September 20, 2012
FA 05/12
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:15 p.m.
MEMBERS PRESENT: Raymond Benns, Chair - Township of Alnwick/Haldimand
Mark Lovshin, Vice -Chair - Township of Hamilton
John Fallis - Township of Cavan Monaghan
Miriam Mutton - Town of Cobourg
Forrest Rowden - Town of Cobourg
Heather Stauble - City of Kawartha Lakes
Mary Lou Ellis - Municipality of Port Hope
Linda Thompson - Municipality of Port Hope
Wendy Partner - Municipality of Clarington
Willie Woo - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer
Mark Peacock, Director, Watershed Services
Greg Wells, Manager, Planning and Regulations
Pam Lancaster, Stewardship Technician
Members of the Public
ABSENT WITH
REGRETS:
ALSO ABSENT:
A moment of silence was held for the men and women in service who have given the
supreme sacrifice.
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeting
FA 36/12
MOVED BY: Forrest Rowden
SECONDED BY: Wendy Partner
THAT the Full Authority approve the minutes of the June 21, 2012 meeting.
CARRIED.
Minutes FA 05/12 Page 2
4. Adoption of the Agenda
The Chair informed the members of the following additional agenda items:
a) Correspondence from the Ministry of the Environment
b) One additional staff report on Notice of Hearing
c) Recreational Users Committee minutes
As well, Board members: Forest Rowden, Heather Stauble, Miriam Mutton and Willie
Woo requested items under Other Business.
FA 37/12
MOVED BY: Mary Lou Ellis
SECONDED BY: John Fallis
THAT the Full Authority adopt the agenda as amended.
CARRIED.
5. Delegations
None.
6. Presentations:
a) Great Lakes Protection Act, Strategy and Fund
Pam Lancaster, Stewardship Technician, presented information on the proposed Great
Lakes Act, Ontario's Draft Great Lakes Strategy and the Great Lakes Guardian
Community Fund.
Board members Heather Stauble, Miriam Mutton asked questions in regards to the
presentation and requested a copy of the presentation which staff will provide.
7. Business Arising from Minutes:
None,
8. Correspondence ,
Heather Stauble commented on the letter from the Ministry of the Environment.
Miriam Mutton commented regarding the concern of sound from wind turbines, stating the
sound travels through the ground.
FA 38/12
MOVED BY:
SECONDED BY:
Willie Woo
Linda Thompson
THAT correspondence item #14, #15, #16 and #17 be received and filed.
CARRIED.
9. Applications under Ontario Requlation 168/06•
Permits approved by Executive:
Members asked questions.
Minutes FA 05/12 Page 3
FA 39/12
MOVED BY: Mark Lovshin
SECONDED BY: Forrest Rowden
THAT the Full Authority received the permits for information.
CARRIED.
Staff distributed the Notice of Hearing.
FA 40/12
MOVED BY: Willie Woo
SECONDED BY: John Fallis
THAT the Full Authority receive the Notice of Hearing for information purposes.
CARRIED.
10. Committee Reports:
a) Ganaraska Forest Recreation Users Committee minutes
The Board members reflected on the work and dedication of Bill Stapleton who was a
member of the Recreational Users Committee. Bill was tragically killed in a recent car
accident. Bill will be greatly missed.
FA 41/12
MOVED BY: Willie Woo
SECONDED BY: Wendy Partner
THAT the Full Authority received the Ganaraska Forest Recreation Users Committee
minutes of September 5, 2012 for information.
CARRIED.
11. New Business:
a) Port Hope Ward 1 Channelization Railing Project
Mark Peacock, Director of Watershed Services, presented the project to the Board
Members.
The Board members asked questions in regards to the spacing of the pickets and the
placement of the pickets. The staff report noted that the design does not meet all barrier
standards but does provide due diligence.
FA 42/12
MOVED BY: Forrest Rowden
SECONDED BY: Mary Lou Ellis
THAT the Full Authority direct staff to move forward with presentation of the preferred
alternative to Municipality of Port Hope Council and subject to municipal council support,
staff is authorized to move forward with the receipt of quotes for manufacturing of the first
phase panel sections.
CARRIED.
Minutes FA 05/12 Page 4
12. Other Business
a) 2013 Budget Criteria
The CAO /Secretary Treasurer stated that the Ministry of Natural Resources has released
the funding constraints for 2012. The grants will be reduced by 2% and this reduction will
be shared by two of the larger Conservation Authorities. The Ganaraska Region
Conservation Authority has contacted Conservation Ontario to state that this reduction
should be shared by all Conservation 'Authorities rather than only two. As well, the
Special Project Contingency Fund has been eliminated in the amount of $133,000.00.
Also reduced by 50 %, from $5 million to $2.5 million, is the Water Erosion Control
Infrastructure Program (WECI). This reduction is for two years and is to be reinstated
at the full amount of $5 million for 2014.
FA 43/12
MOVED BY: Wendy Partner
SECONDED BY: Willie Woo
THAT the Full Authority direct staff to prepare the preliminary budget based on the criteria
contained in the staff report prepared September 20, 2012 for review by the Board of
Directors.
CARRIED.
b) Alcohol Policy update
FA 44/12
MOVED BY: Linda Thompson
SECONDED BY: Forrest Rowden
THAT the Full Authority approve the updated Ganaraska Region Conservation Authority
Alcohol Policy to become effective immediately.
CARRIED.
c) Forrest Rowden commented on the 2012 Biennial Tour. He stated that it was very
interesting and that many Authorities have campgrounds as an added source of revenue.
FA 45/12
MOVED BY: Forrest Rowden
SECONDED BY: Wendy Partner
THAT the Full Authority review the revenue sources of the GRCA including the possibility
of a campsite developed in a GRCA owned property.
CARRIED.
Forrest also invited members to sign up for the upcoming GRCA golf tournament.
Heather Stauble reported that the City of Kawartha Lakes passed their fill bylaw and the
next day the City had an application that requested to be exempt from the bylaw.
Heather also stated Sumac Ridge filed an application for their wind turbine project.
Miriam Mutton asked about special funding for Monk's Cove. It was stated that the
Minutes FA 05/12 Page 5
Ganaraska was hoping to apply for funding through the contingency fund however this
fund has now been eliminated. She further asked about the property in east end Cobourg
near Fitzhugh Lane with regards to Lake Ontario erosion. Staff responded that it would
be looked at.
Willie Woo asked for an update on permit on 168/06- 1233 -07/12 and revenue from this
permit. Mr. Woo also inquired about meetings with Mr. Edgar and the possibility of him
selling part of his land.
Heather Stauble suggested that, in light of loss of the Special Provincial Contingency
Fund from MNR, the fee structure of the Authority be reviewed.
13. Adiourn
The meeting adjourned at 8:50 p.m. on a motion by Willie Woo.
CHAIR
r J
lip
CAO /SECRETARY- TREASURER
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
October 20, 2012
FA 06/12
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:15 p.m.
MEMBERS PRESENT: Raymond Benns, Chair - Township of Alnwick/Haldimand
Mark Lovshin, Vice -Chair - Township of Hamilton
John Fallis - Township of Cavan Monaghan
Miriam Mutton - Town of Cobourg
Forrest Rowden - Town of Cobourg
Mary Lou Ellis - Municipality of Port Hope
Linda Thompson - Municipality of Port Hope
Wendy Partner - Municipality of Clarington
Willie Woo - Municipality of Clarington (arrived during hearing)
ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer
Mark Peacock, Director, Watershed Services
Greg Wells, Manager, Planning and Regulations
Pam Lancaster, Stewardship Technician
Members of the Public
ABSENT WITH
REGRETS: Heather Stauble - City of Kawartha Lakes
ALSO ABSENT:
A moment of silence was held for the men and women in service who have given the
supreme sacrifice.
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeting
FA 46/12
MOVED BY:
SECONDED BY:
Linda Thompson
Wendy Partner
THAT the Full Authority approve the minutes of the September 20, 2012 meeting.
CARRIED.
Minutes FA 06/12 ' Page 2
4. Adoption of the Agenda
The Chair informed the members of the following additional agenda items:
- Correspondence from Kawartha Conservation
- Staff report re: Accessible Customer Service Policy Update
FA 47/12
MOVED BY:
SECONDED BY:
John Fallis
Forrest Rowden
THAT the Full Authority adopt the agenda as amended.
CARRIED.
5. Delegations
None.
6. Presentations:
a) Fall Salmon Run Update - Ganaraska River
Brian Morrison, Fisheries Biologist, gave a presentation to update the members of the
Full Authority on activities around fall salmon fishing on the Ganaraska River, and the
issues of dead salmon in the Municipality of Port Hope.
The members asked questions in regards to other areas and if the problem is caused
by low water levels.
FA 48/12
MOVED BY:
SECONDED BY:
Linda Thompson
Mark Lovshin
THAT the Full Authority receives the Fall Salmon Run Update - Ganaraska River
presentation for information.
CARRIED.
7. Business Arising from Minutes:
None.
8. Correspondence
Miriam Mutton and Forrest Rowden spoke in regards to the Town of Cobourg letter. They
stated the Town is receiving feedback from the proposed master plan which will be
reviewed prior to the finalization of the plan.
FA 49/12
MOVED BY:
SECONDED BY:
Forrest Rowden
Linda Thompsn
THAT correspondence item #18 is received for information.
CARRIED.
Minutes FA 06/12 Page 3
FA 50/12
MOVED BY:
SECONDED BY:
Linda Thompson
Mary Lou Ellis
THAT correspondence item #19 is received for information.
CARRIED.
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive:
Members asked questions.
FA 51/12
MOVED BY:
SECONDED BY:
Forrest Rowden
Wendy Partner
THAT the Full Authority received the permits for information.
CARRIED.
a) Hearing under Ontario Regulation 168/06 re: Application for Permission Part Lot
19, Broken Front Concession Lakeshore Road - Municipality of Clarington (Clarke)
FA 52/12
MOVED BY:
SECONDED BY:
Mark Lovshin
Linda Thompson
THAT the Full Authority move to sit as a Hearing Board.
CARRIED.
1) The CAO /Secretary - Treasurer called the Roll of those present.
Mary Lou Ellis
John Fallis
Mark Lovshin
Miriam Mutton
Wendy Partner
Forrest Rowden
Linda Thompson
Ray Benns
2) Chair of Tribunal Remarks
This is a Hearing held under Section 28 (3) of the Conservation Authority Act, R.S.O.
1990, as amended, concerning an application made pursuant to Ontario Regulation
168/06.
The Authority has adopted regulations under section 28 of the Conservation Authorities
Act which requires the permission of the Authority for development within an area
Minutes FA 06/12 Page 4
regulated by the Authority in order to ensure no adverse affect on the control of flooding,
erosion, dynamic beaches or pollution or conservation of land.
The proceedings will be conducted according to the Statutory Powers Procedure Act.
The procedure in general shall be informal without the evidence before it being given
under oath or affirmation.
The rules of evidence before this Board are informal.
Under Section 5 of the Canada Evidence Act, a witness may refuse to answer any
question.
If the applicant .has any questions to ask the Tribunal or of the Authority representative,
he /she is free to do so providing all questions are directed to the Chair of the Tribunal.
3. Declaration of Conflict of Interest by Tribunal Members
None.
4) Greg Wells presented the staff report relating to the application.
5) The applicant questioned staff in regards to the staff report.
6) The applicant presented to the tribunal information regarding their application.
7) GRCA staff asked questions of the applicant's presentation.
8) Members of the tribunal asked questions of the applicant and staff.
9) The Chair thanked the applicant and staff. The Tribunal retired to deliberate and
consider the information presented.
10) After deliberation, the Chair advised the applicant/agent of the Board decision.
11) The applicant was advised of their right to appeal the decision to the Ministry of
Natural Resources within 30 days of receipt of the reasons for decision.
12) The Tribunal completed the Schedule "A" as well as the Record of Decision.
FA 53/1
MOVED BY:
SECONDED BY:
John Fallis
Wendy Partner
THAT the full Authority move out of the Hearing Board.
CARRIED.
Minutes FA 06/12
10. Committee Reports:
None
11. New Business:
a) 2013 Preliminary Budget
FA 54/12
MOVED BY: Mark Lovshin
SECONDED BY: Linda Thompson
Page 5
THAT the full Authority receive the 2013 Preliminary Budget for information, and,
FURTHER THAT the budget be forwarded to the watershed municipalities indicating in
the cover letter that the vote to approve the 2013 levy will be taken at the December 2012
Full Authority meeting.
CARRIED.
b) Accessible Customer Service Policy
FA 55/12
MOVED BY: Forrest Rowden
SECONDED BY: Willie Woo
THAT the full Authority approve the staff report recommendation to amend the
"Accessible Customer Service Policy" to include the waiving of fees for the support
person.
CARRIED.
12. Other Business
a) Watershed Management Futures for Ontario
FA 56/12
MOVED BY: Mary Lou Ellis
SECONDED BY: Wendy Partner
THAT the Full Authority receive the Whitepaper entitled "Watershed Management
Futures for Ontario" for information.
CARRIED.
b) Forrest Rowden encouraged members to attend the Source Protection forum on
November 22, 2012.
c) Morgan's Road Update
Members asked for an update on the Morgans Road commercial fill site. Staff provided
an update on the permit. Members asked if the letter of credit could be drawn upon for
legal representation. Staff reported that they are on site regularly and meeting with the
qualified person. Members raised concerns about the amount of staff time that is being
spent on monitoring the site. Members asked for a high level report on permits that are a
larger magnitude on a monthly basis.
Minutes FA 06/12 Page 6
13. Adiourn
The meeting adjourned at 9:20 pm on a motion by Forrest Rowden.
CHAIR
CAO /SECR ' TARY- TREASURER
1 -2
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING
THURSDAY, OCTOBER 11f ", 2012
012 -20 Moved by Brenda Metcalf, seconded by Eric Bowman
"That the actions taken at the August 23rd meeting be approved since there was
no quorum."
Agricultural Advisory Committee of Clarington October 11 "', 2012
Presentations:
Chris Darling from CLOCA provided an overview of Ontario Regulation 42/06 on development
regulations and tile drainage (attached).
The discussion following the presentation included a number of questions, of which the answers
can be found below:
- ]n the case of Provincially Significant Wetlands, mapping is fairly accurate due to field
truthing. Where there is concern, either around the existence of the natural feature on
the lands or around the size or location of such a feature, conservation authority staff
can go out in the field to make the determination.
- The definition of a wetland is set out in the Conservation Authorities Act. Land that is
currently being farmed and no longer has hydric soils or vegetation dominated by water
tolerant plants, in most cases, does not meet the definition of a wetland.
- Soil that could be tile drained would have to be examined in the field to determine that
there would be no adverse effects on the natural features.
- The CA Guidelines document how often Regulation mapping is to be formally updated,
therefore it is sometimes creates challenges when providing answers to individuals who
are purchasing farmlands in a timely manner. However, CLOCA is now updating
mapping immediately which they then present to their Board on an annual basis for
formal approval which is sent to the Ministry and Municipality.
- Setback requirements for water courses, including intermittent water courses, is
generally 30 meters. However, if you can farm it and there is no defined bed and bank, it
would not meet the definition of watercourse under the Regulation, thus no standard
setback — it will depend on the activity being pursued.
Karen Cooper from URS presented on the MTO's 401 Improvements from Courtice Rd. to East
Townline Rd. She indicated that no timelines have been set in place as of yet for the proposed
improvements. Highlights included:, highway asphalt layer rehabilitation and bridge
rehabilitation, widening and /or replacement, interchange ramp improvements at some locations
along the highway, highway widening to accommodate 4 additional lanes between Courtice Rd
and Liberty Street and 2 additional lanes between Liberty Street and Highway 35/115 and the
creation of 4 storm water management ponds — as required - on abutting lands or within the
interchange footprints for highway drainage.
The discussion following the presentation included questions and comments, of which the
responses can be found below:
- At this point, storm water management pond locations are only proposed locations that
have been chosen based on outlet location and having relatively low impacts on land.
Should committee members or other members of the public feel there is a concern
around the proposed lands, they are encouraged to make their concerns known to the
MTO.
All proposed lane widenings have been based on simulated growth models which take
into account forecasted demand up to 2031. These models did not indicate a need to
increase the number of lanes east of Highway 35/115 in Bowmanville.
Tim Sorochinsky from URS presented on the Holt Rd. Interchange improvements which are
taking place primarily to accommodate OPG's needs in anticipation of the Darlington
Agricultural Advisory Committee of Caarington October 11 th 2012
refurbishment and New Build projects. Highlights included: the creation of three roundabouts
instead of traffic intersections in order to maintain traffic flows, they reduce the occurrence and
severity of collisions, and decrease air pollution from idling. The earliest that this project would .
be completed is 2015. Currently, the comment period for the public on the Environmental
Assessment is open. It is anticipated that the 30 -day review period for the EA document will
commence in December of this year.
The discussion following the presentation included a number of questions, of which the answers
can be found below:
The proposed roundabouts have been specifically engineered to accommodate a variety
of traffic needs, including the effective travel and transportation of farm vehicles,
machinery, and equipment.
Tim indicated that property owners in the area have been very cooperative in allowing
teams to access their properties for field work /study purposes. If property owners are
experiencing inconveniences above and beyond what was set out in their respective
agreements, they are encouraged to make their concerns known.
This project comes with a price tag of approximately 20 to 25 million dollars.
In addition to the comments on the projects there was concern raised by a number of
the committee members with regard to the current notification by MTO to property
owners or renters along the 407 corridor that MTO is seeking possession in 2013. The
concern is that the lands will not be farmed for 3 -4 years which causes issues for
surrounding farmers, and also there is a lack of replacement lands for the loss of
production from these farms. There appears to be little understanding from MTO as to
the impact on the local economy of this decision. During the discussion of this item it
was indicated by the consultants and MTO representative that the reason for this
decision is because of issues of access for archeological work and soil (geotechnical
testing). Regardless of these reasons, which are items that can be worked out in co-
operation with the farmer leasing the land, the concern regarding leaving the land fallow
for a number of years is greater consequences and needs to be addressed.
Business Arising
Correspondence and Council Referrals
1) Federal Ridings Information: Clarington Council has concern over the proposed federal,
ridings boundary changes which propose to divide Clarington into three ridings — Oshawa -
Durham, Oshawa- Bowmanville, and Kawartha Lakes — Port Hope — Cobourg. Most concerning
is that part of Clarington will be joined with Port Hope, Kawartha Lakes and Cobourg to form a
new riding. It is preferable that Clarington remain with the rest of Durham Region since
separating_ could be problematic for a number of reasons. Faye will send out report that Council
endorsed, to the committee. The Mayor will be making a presentation at the Hearings regarding
this item as will the Clarington Board of Trade.
2) 401 Overpasses — Cobbledick and East Townline EA: currently, the comment period is open.
Liaison Reports
Agricultural Advisory Committee of Clarington October 11th, 2012
DAAC — The 10th annual Farm Tour was very successful. Eric commented that the meal was
exceptional. Jenni mentioned that people should sign up for the agricultural e- newsletter from
the Region to receive updates.
DRFA — DRFA held their Annual Meeting on September 25th. Don Lovisa, President of Durham
College, spoke on the College's new agriculture programs. He also indicated that the College is
actively seeking agriculture partners for co -ops, research projects, input on course content, etc.
Keith Curry of the OFA reviewed issues OFA have commented on.
DRFA is currently seeking representatives that would serve as Directors.
November 18, 19 is the Young Farmers' Forum and OFA convention is November 19, 20.
Durham Farm Connections -April 2,3,4 will be held again at Vipond Arena for grade 3 children
to learn about farming. As in the past the one night will be open to the general public.
High School Farm Connections Program was held at Maxwell Heights Secondary School in
Oshawa and was very successful with 200± in attendance. Students had the chance to ask
questions. The school being considered for next year does have an agricultural program as a
skills major.
CBOT — Don is proposing that CBOT hold and event between the AACC, CBOT Board and
Council members. The focus would be on agriculture as a business, its impact on the
community and other businesses. The committee suggested it be operated as a tour much like
the tour given to Planning Staff a few years ago. The possilbiyt of a wrap -up speaker, someone
like Ken Knox were also discussed.
Jenni updated the group that CBOT offices have moved into Balmoral Place and they have a
meeting room that members can use for business. meetings.
Other Business
Greenbelt Advisory Committee
Eric is now a member of the Greenbelt Council.
Farmer's Parade of Lights
Parade will be taking place December 5th, 2012 and starts at 6pm in Enniskillen then proceeds
to Tyrone and Hayden. Gary to sign the permits. ( ?)
Provincial Policy Statement
Faye alerted the committee that the Ontario Provincial Policy Statement is up for its 5 -year
review. There are some proposed changes around wording. The largest change in relation to
agriculture is the change of "secondary uses" to agriculture related uses and clarification of
definition (see attachment). Planning Staff are preparing a report for GPA and will be
addressing these changes and others. The changes to agriculture are positive as they should
clarifiy that secondary uses are to be related to the farm.
Ethanol Plant at Oshawa Harbour
Councillor Partner inquired. how committee members felt about the Ethanol Plant in Oshawa.
There have been recent public meetings in .Oshawa on the ethanol plant and it was recently
announced that the Ethanol Plan would be proceeding at Oshawa Harbour. Oshawa City
Council and Durham Region have both passed resolutions in opposition to the plant. Brock has
offered to host the plant, however, the economics of the plant do not work in Brock.
Agricultural Advisory Committee of Clarington October 11th, 2012
.Discussion included comments about the deep water harbour in Oshawa being what makes the
economics of the plant work. A comparison was drawn to distilleries such as Seagrams in
Amherstburg and Hiram Walkers in Windsor both of which receive shipments of grain by rail and
boat and then once the grain has been fermented it is shipped to farmers as feed, the grain in
fact becomes more valuable to the farmers. When the distillation process is happening there is
odour; however, it is only for a limited period of time. Both of these plants are in very urban
settings, more urban than the site in Oshawa at this time. Members believe that development of
residential as well as the ethanol plant could be achieved with some innovation. Having the
ethanol plant available to ship product to is seen as a positive to the agricultural community,
which is why so many members of the farming community support this project.
12 -21 Moved by Tom Barrie, seconded by Brenda Metcalf,
"The Agricultural Advisory Committee of Clarington supports
development of the ethanol plant at the Oshawa Harbour Site."
CARRIED
Meeting Schedule
In the past the September meeting has been skipped because of Orono Fair and as such there
is a late August meeting but no September meeting. The schedule of the meetings is presented
each year in January if the committee wishes to change the schedule in future years they can
do so at the January meeting.
Future Agendas
Faye advised that by now, most will have received reassessment notices from MPAC and will
have noticed that the value of their properties has gone up, in some cases considerably.
Consequently, Mike Porporo from MPAC will be attending the November meeting to discuss the
reassessment and answer questions.
January Meeting- Dan McMorrow will be in attendance regarding farm insurance and retail sales
from the farm.
John Cartwright moved to adjourn.
CARRIED
Next Meeting November 8th, 2012, 7:30pm. Mike Porporo from MPAC will be speaking
regarding recent reassessments.
Agricultural Advisory Committee of Clarington October 11 jn, 2012
Attachment 1
Conservation Authorities Act and Ontario Regulation 42/06 Extracts
Note: Italicized and bolded text added by Chris Darling.
Development prohibited
2. (1) Subject to section 3, no person shall undertake development, or permit
another person to undertake development in or on the areas within the jurisdiction of the
Authority that are,
(a) adjacent or close to the shoreline of the Great Lakes -St. Lawrence River
System or to inland lakes that maybe affected by flooding, erosion or dynamic
beaches, including the area from the furthest offshore extent of the Authority's
boundary to the furthest landward extent of the aggregate of the following
distances:
(i) the 100 Year flood level, plus the.: ;appropriate allowance for wave uprush
shown in the column headed "100 Year Flood Limit" found in Table 7.1
of the document entitled "Lake Ontario Shoreline Management Plan ",
December 1990, which is available at or through the Authority at its head
office located at 100 Whiting Avenue,,Oshawa, Ontario, LIH 3T3,
(ii) the predicted long term stable slope projected from the existing stable toe
of the slope or from the predicted location of the toe of the slope as that
location rxiay have shifted as a result of shoreline erosion over a 100 -year
period,
(iii) where a dynamic beach is associated with the waterfront lands, the
appropriate allowance inland to accommodate dynamic beach movement
shown in 'the right - hand column.'of Table 7.1 of the document entitled
"Lake..Ontario Shoreline Management Plan ", December 1990, which is
available at or through the Authority at the address given in subclause (i),
and
(iv) 15 metres inland;
(b) river or stream valleys that have depressional features associated with a river or
stream, whether or not they contain a watercourse, the limits of which are
determined in accordance with the following rules:
(i) where the river or stream valley is apparent and has stable slopes, the
valley extends from the stable top of bank, plus 15 metres, to a similar
point on the opposite side,
(ii) where the river or stream valley is apparent and has unstable slopes, the
valley extends from the predicted long term stable slope projected from
the existing stable slope or, if the toe of the slope is unstable, from the
predicted location of the toe of the slope as a result of stream erosion
over a projected 100 -year period, plus 15 metres, to a similar point on the
opposite side,
(iii) where the river or stream valley is not apparent, the valley extends the
greater of,
(A) the distance from a point outside the edge of the maximum extent
of the flood plain under the applicable flood event standard, plus 15
metres, to 'a similar point bn the opposite side, and
(B) the distance from the predicted meander belt of a watercourse,
expanded as required to convey the flood flows under the
applicable flood event standard, plus 15 metres, to a similar point
on the opposite side;
(c) hazardous lands;
(d) wetlands; or
(e) other areas where development could
of a wetland, including areas within ]
wetlands and wetlands greater than 2
metres of wetlands less than 2 hectal
Permission to develop
3. (1) The Authority may grant pt
described in subsection 2 (1) if, in its opi
dynamic beaches, pollution or the cons
development.
;velopment in or on the areas
of of flooding, erosion,
d will not be affected by the
tion or placing of a building or structure
that would have the effect of altering the
use or potential use of the building or structure, increasing the size of the
building or structure or increasing the number of dwelling units in the building
or structure.
(c) site grading, (activities such as grading and excavation that would change the
landform and /or natural vegetative characteristics of a site) or
(d) the temporary or permanent placing, dumping or removal of any material,
originating on the site or elsewhere;
"watercourse" means an identifiable depression in the ground in which a flow of water
regularly or continuously occurs (must have a defined bed and bank);
"wetland" means land that,
(a) is seasonally or permanently covered by shallow water or has a water table
close to or at its surface,
(b) directly contributes to the hydrological function of a watershed through
connection with a surface watercourse,
(c) has hydric soils, the formation of which has been caused by the presence of
abundant water, and
(d) has vegetation dominated by hydrophytic plants or water tolerant plants, the
dominance of which has been favoured by the presence of abundant water,
but does not include periodically soaked or wet land,that is used for agricultural
purposes and no longer exhibits a wetland characteristic referred to in clause (c) or
(d).
Alterations prohibited
S. Subject to section 6, no person shall
any way with the existing channel of a river,
interfere in any way with a wetland. O. Reg. z
activio) must constitute an interference in any
Interference is defined as any negative impact
traighten, change, 'divert or interfere in
meek, stream or watercourse or change or
2/06,,s. 5: (Note: to be regulated, the
way with a watercourse on wetland'
on feature,or feature functions)
Exceptions:;.'.-
10 No''regulation ma
(a) shall limit the use
(b) shall interfere
respect of the
subsection (1),
for domestic or livestock purposes;
i any rights or powers conferred upon a municipality in
of water for municipal purposes;
(c) shall interfere with any rights or powers of any board or commission that is
performing its functions for or on behalf of the Government of Ontario; or
(d) shall interfere with any rights or powers under the Electricity Act, 1998 or the
Public Utilities Act. 1998, c. 15, Sched. E, s. 3 (8); 1998, c. 18, Sched. I, s. 12.
(Note: interference is
Attachment 2
Provincial Policy Statement
Ontario is reviewing the Provincial Policy Statement (PPS). The PPS provides policy direction for the
entire province on matters of provincial interest related to land use planning.
The current Provincial Policy Statement came into effect on March 1, 2005. Subsection 3(10) of the
Planning Act states that the PPS must be reviewed every five years from the date that the PPS came
into effect, to determine whether revisions are needed.
Ontario has consulted extensively with municipalities, stakeholders, Aboriginal communities and
organizations, and members of the public.
We are now seeking your input on draft PPS policies and on the legislated five -year review period for the
PPS.
Provincial Policy Statement excerpts
Proposed deletions are shown with a ctr -k�. Proposed
2.3 AGRICULTURE
2.3.1 Prime agricultural areas shall be p
Prim e- agricultural areas a'
Specialty crop areas -,I+a#
shall be
2, and 3`
ea. in this
2.3.2 Planning a
crop areas in accordance with e
developed by the Province; as amen
2.3.3 Pe
2.3.3.1 In
where
underlined.
ng -term use for.agriculture.
agricultural lands predominate.
ion, followed by Canada Land
ited Class 4 to 7 soils within ti
areas and specialty
:`tabus ed guidelines
from time to time.
s, permitted uses and activities are: agricultural uses,
Fed uses and on -farm diversified uses.
Proposed new ee.en, 645, uses and agriculture- related uses and on -farm diversified
uses shall be compatible with, and shall not hinder, surrounding agricultural
operations. These uses shall be limited in and er-iteFia Criteria for these
uses shall be ineluded in e;N al N i.,nnin deGuments as - - -d ed may be.
based on guidelines developed by the- Province; or based on municipal
approaches, as set out in municipal planning documents, which achieve the same
objectives.
Definitions
Agricultural uses: -means the growing of crops, including nursery, biomass, and
horticultural crops; raising of livestock; raising of other animals for food, fur or fibre,
including poultry and fish; aquaculture; apiaries; agro- forestry; maple syrup
production; and associated on -farm buildings and structures, including, but not limited
to livestock facilities, manure storages, value - retaining facilities and accommodation
for full -time farm labour when the size and nature of the operation requires additional
employment.
Agri- tourism uses: means those farm - related tourism uses including limited
............
accommodation such as a bed and breakfast that promote the'`enioyment education
or activities related to the farm operation.
Agriculture- related uses: -means those farm - related commercial and farm - related
industrial uses that are small resale a directly related to the farm operation, support
agriculture, and are required inclose proximity to the farm epeFatien farm operations,
and provide direct service to farm operations as an.exclusive activity.
the property and help support the
limited to, home occupations. hon
ricultural
Deletion of the term sec
The term Agriculture -reh
connection to he farm o
Introduction of on -farm c
term secondary uses. Simil
additional uses must be _s
strengthens the position tl
to the principle agriculture
I) scale uses t
i:1
�condaryto the
uses include, b
uses. and uses
ses has been modified to emphasize the direct
Dn.
'sifted uses. This term appears to be a replacement for the
r to agriculture related uses, it emphasizes that these
Dndary to and help to support the agricultural use. It
these `additional' uses must be connected yet subordinate
peration.
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 3
MINUTES NO. 8
AUTHORITY MEETING
Tuesday, October 16, 2012 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present: P. Perkins, Chair
T.D. Marimpietri, Vice Chair
B. Chapman
L. Coe
S. Collier
L. Corrigan
J. Drumm
R. Hooper
D. Mitchell
J. Neal
M. Novak
P. Rodrigues
J.R. Powell, Chief Administrative Officer
B. Boardman, Administrative Assistant/Recording Secretary
H. Brooks, Director, Watershed Planning & Natural Heritage
C. Darling, Director, Development Review & Regulation
D. Hope, Land Management & Operations Supervisor
P. Lowe, Director, Stewardship, Education & Communication
P. Sisson, Director, Engineering & Field Operations
G. Soo Chan, Director, Groundwater
M. Stauffer, Administrative Assistant
D. White, Director, Corporate Services
R. Wilmot, GIS Systems Supervisor
Absent: A. England
C. Traill
The Chair called the meeting to order at 5:00 p.m.
DECLARATIONS of interest by members on any matters herein contained
Councillor J. Neal declared a conflict with Staff Report #5076 -12, Item #1, on page 5 -1 to 5 -2, and neither took part in
discussions, nor voted on the matter as his wife is employed by Oshawa Public Utilities Corporation.
ADOPTION OF MINUTES
Res. 9112 Moved by B. Chapman
Seconded by L. Coe
THAT the Authority minutes of September 25, 2012 be adopted as circulated.
CARRIED
DELEGATION — Mr. Dennis Barry, Thickson's Woods Land Trust
The Chair gave Mr. Dennis Barry an opportunity to speak regarding the rate of erosion at Crystal Beach.
(Handout circulated to members and staff H -1 to H -2). Discussion ensued.
Councillor M. Novak arrived at 5:09 p.m.
Councillor T.D. Marimpietri arrived at 5:23 p.m.
cont'd.....2
AUTHORITY MINUTES — OCTOBER 16, 2012 - PAGE 2
Res. #113 Moved by L. Coe
Seconded D. Mitchell
THAT Staff Report# 5079 -12 be brought forward in the Agenda.
CARRIED
DIRECTOR, ENGINEERING & FIELD OPERATIONS
(1) Staff Report 95079 -12 (attached as Schedule 5 -13 to 5 -18)
Lake Ontario Shoreline Erosion
Councillor L. Coe inquired about costs associated with a study, timeframes to complete the study and help to offset
landowner costs. Councillor M. Novak inquired as to costs of studies and works. P. Sisson confirmed costs would fall to
the landowners. Discussion ensued. The Chair instructed Staff to update members by email after meeting on site with
Regional Works on Friday, October 19, 2012 and report back to the November 20, 2012 meeting.
Res. #114 Moved by M. Novak
Seconded by D. Mitchell
THAT Staff Report 5079 -12 be recei.i,ed for information.
CARRIED
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(1) Staff Report #5074-12 (attached as Schedule 3 -1 to 3 -3)
Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses
— September 1 to September 30, 2012
Res. 9115 Moved by M. Novak
Seconded by R. Hooper
THAT the attached applications (attached as Schedule 3 -1 to 3 -3), as issued by staff, be endorsed
CARRIED
(2) Staff Report 45075 -12 (attached as Schedule 3 -4)
Ethanol Refinery — FarmTech Energy Corporation
Res. #116 Moved by J. Drumm
Seconded by D. Mitchell
THAT Staff R eport #5075 -12 be received for information.
CARRIED
(3) Staff Report #5081 -12 (attached as Schedule 3 -5 to 3 -12)
Placement of Fill — 618 Columbus Road East, Oshawa
(Replacement page 4 of Staff Report# 5081 -12)
Councillor J. Neal inquired on the withdrawl of a violation notice when a deadline was not met. C. Darling stated that
once the applicant, has completed the conditions and are in compliance with the permit staff have the ability to withdraw a
violation notice.
Res. 4117 Moved by L. Coe
Seconded by L. Corrigan
THAT Staff Report #5081 -12 be received for information.
CARRIED
Cont' d...3
AUTHORITY MINUTES — OCTOBER 16, 2012 - PAGE 3
DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE
(1) Staff Report #5080 -12 (attached as Schedule 4 -1 to 4 -3)
McLaughlin Bay Restoration Project (previously circulated to members)
Res. #118 Moved by B. Chapman
Seconded by L. Coe
THAT Staff Report 5080 -12 be received for information; and
THAT the report titled McLaughlin Bay: Existing Conditions & Restoration Opportunities be
endorsed.
CARRIED
DIRECTOR, ENGINEERING & FIELD OPERATIONS
(1) Staff Report #5076 -12 (attached as Schedule 5 -1 to 5 -2)
Renewable Energy Project
Councillor J. Neal declared a conflict with Staff Report #5076 -12, Item #1, on page 5 -1 to 5 -2, and neither took part in
discussions, nor voted on the matter as his wife is employed by Oshawa Public Utilities Corporation.
Res. 9119 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report 5076 -12 be received for information; and
THAT that staff continue to investigate and report on renewable energy project opportunities.
CARRIED
(2) Staff Report #5077 -12 (attached as Schedule 5 -3 to 5 -12)
Summer in the CLOCA Conservation Areas
Councillor P. Rodrigues inquired on the cost of a memorial bench. P. Sisson stated a donation is made of $800, a
memorial plaque is provided by the donor and is attached to the bench.
Res. 9120 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report #5077 -12 be received for information.
CARRIED
DIRECTOR, CORPORATE SERVICES
(I) Staff Report #5078 -12 (attached as Schedule 6 -1)
Administrative Policies & Meeting Procedures (previously circulated to members)
Res. 9121 Moved by L. Coe
Seconded by M. Novak
THAT Staff Report #5078 -12 be received for information; and,
THAT the Administrative Policies and Meeting Procedures be adopted for immediate implementation.
Councillor D. Mitchell inquired about the Conflict of Interest section of the Administrative Policies & Meeting
Procedures.
Res. #122 Moved by M. Novak
Seconded by B. Chapman
THAT Staff Report #5078 -12 be referred to Staff to review and revise the Conflict of In terest section;
THAT Members review the Policies & Procedures in detail and give direction to Staff for revisions; and,
THAT Staff report back to the November 20, 2012 meeting.
CARRIED
Cont'd ... 4
AUTHORITY MINUTES — OCTOBER 16, 2012 - PAGE 4
MUNICIPAL AND OTHER BUSINESS
Councillor D. Mitchell requested that the Agenda and supporting Staff Reports be available to the public on CLOCA's
website.
Councillor D. Mitchell suggested that all supporting documentation previously circulated with agendas, are not required
with meeting minutes.
Councillor S. Collier requested that all emailed Agendas to Board Members be sent in an unsecured .pdf format.
ADJOURNMENT
Res. 9123 Moved by M. Novak
Seconded by B. Chapman
THAT the meeting airjourn.
CARRIED
The ineeting adjourned at 5:59 p.m.
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
October 16th, 2012
MEMBERS PRESENT:
Karin Murphy Angela Tibbles
Councillor Hooper Tracey Ali
REGRETS: Ruth Goff (Ex- officio)
MEMBERS ABSENT: Tenzin Gyaltsan,
STAFF: Faye Langmaid, Kristy Kil
GUEST: Kim Vaneyk, Doors Open Clari
Andrew Kozak
David Reesor
, Karina"Isert, Bonnie Seto
12.25 `Moved by Karin Murphy; seconded by Tracey Ali
THAT the.mmufies ofxS.eptember18 , 2012 be accepted.
PRESE
El
City of Oshawa's�Senior Planner and Staff Liaison for the Oshawa Heritage Committee,
Margaret Kish, and ' Diane Stephen, Chair of Oshawa's Heritage Salvage Working
Group discussed the process and their experiences with working with MTO to salvage
materials from the heritage'p rope rties threatened by the proposed 407 corridor.
Margaret explained that the MTO used Heritage Oshawa's Heritage Inventory to
generate a list of properties, of interest as a basis for their planning /actions. The City
was offered the opportunity to visit the properties and develop an inventory of items
from the properties that they wished to salvage (e.g. door knobs, doors, mantles, etc.).
They were informed that they would be allowed a window of 24 -48 hours to go and
retrieve the desired items should the MTO deem that they did not want the materials
1
being requested. Heritage Oshawa prepared an inventory that was endorsed by Council
and the City secured a storage location for the salvage items. At this point, Heritage
Oshawa is waiting for the go ahead from the MTO to retrieve the desired items and then
will be working on determining the kind of interpretive display they would like to develop.
This work is expected to be completed within the coming year.
Diane recommended that the Clarington Heritage Committee, when the time comes,
visit the properties often, take lots of photos of the interior /exterior plus views and vistas,
as well as the roadways. Also, she noted that Heritage Oshawa was able to salvage
landscape materials from some of the properties, as >ther MT0 had determined already
that they would have little to no use for these. ,
The following issues were presented:
- Lack of designation of heritage properties in the City of Oshawa -meant that several
properties on the 407 path had heritage value but,'ere not regarded as such since
they were not "designated" qr., on the municipality's register.
- The sole property that was designated, the Magner- Robson House, was put up for
sale by the MTO but only had `a limited'timeframe of 6 months from the listing date
to when the building had to be,�''moved This likely contributed to the difficulty in
finding a buyer with 1arid ready toy ,'accept a�166ilding, asp ell as a myriad of issues
around the conditions necessary to�mo� ye a''building such as the time of year, etc.
The RFP did notx� s,ult in a' offers to purchase the building.
As the 14 properties rem in vacant, they are subject to theft and vandalism, as well
as general lack of carelm�antene�ce by'the� MTO. The passage of time, lack of
securty,r and neglect learj ;ton signif Y
icant. questions around both the availability and
the end- quality of thedesired items to be" salvaged.
Though there were nog buyers`f6r;the Magner- Robson House the City of Oshawa
was informed that there were a"'. few inquiries from people wanting to purchase
3
certain non '�esignatedeiements of the property including an outbuilding (shed).
However; by the'time the MTO was able to give permissions for these individuals to
go and retrieve the iterris,ythe individuals were no longer interested in the items due
to the state of deter(oratjon /weathering and vandalism.
Kristy will be attending the Ontario Heritage Planners Network meeting on October 18tH
where there will be speakers from the Ministry of Transportation on the 407 expansion,
and will report back to the Committee prior to the November meeting. The committee
members should prepare a number of questions to be addressed by the representatives
from MTO that will be present at the November meeting based on the information
provided by the Oshawa experience.
2
BUSINESS ARISING
Candidates for designation:
156 Church Street — Faye is still waiting for the Region to respond to the draft by -law so
that agreement on all the architectural features to be listed can be addressed.
5290 Main Street — Karina is following up.
Knox family, 6325 Enfield Road - The December rneetipg will take place at Jennifer
Knox's house. At this time the committee will P , re are,* a list of features to be
p ,
designated._'
Camp 30 — At their request, a second repo
Monuments Board with further details on
and architecture. At this time, tho,,site is
vandalism, theft, and deterioratic
Tracey mentioned that Erin O'Too
formed to assist with preservation.
impressed with" Bowmanvill
additional copies oft'. walk
tours. In future nears At vvas
the C
is the
has gone to the National, Historic Sites and
arnp,30, mire specifically on the architects
expetibncing� many of the`sane issues of
iawa's`�pr`operties along the 407 corridor.
>red to help' -with the foundation that is to be
e'that -Wo, new "tabs" have been added
walking tour information and the other is
-The Rotary° walking tour garnered many positive
,.members who participated in the event commented on
hadset a goal to raise $150,000 and ended up with
ne from a long way to take part and tourists were quite
Fhe Prospect Bridge was a highlight of the tour. The
tour that Rotary have left over will be made available for
jgested that signage along the route would be helpful.
Councillor Hooper informed the Committee that he, Mayor Foster, and Councillor Novak
presented a certificate of recognition to the Rotary Club for their efforts on this event.
16 Church Lane, Newtonville — As a follow up from the last meeting, the owner has
gone ahead and gotten his permit to demolish the accessory shed on the property and
is in the process of building the new structure. He provided the drawings for the new
building for building permits, while the accessory building is beyond the designation, the
3
Committee members were satisfied with the design of the new structure and pleased to
hear that the owner would be incorporating some elements of the old shed into the
interior of the new structure.
REPORTS FROM OTHER COMMITTEES
Bowmanville CIP, CIP Committee will meet on October 17th. Faye indicated that she is
recommending that additional funding be added for the CIPs in the 2013 budget,
however that the backlog of applications since funding has been tapped out as of July
will be problematic.
Orono CIP, CIP Committee met on October
discussed at the meeting. There are still fu
applications have been submitted this vear.-,,,,,e.,
.
Newcastle CIP, CIP Committee_ will meet
more funds available.
ACO — Clarington Branch, Tracre p
Clarington Branch. She informed the
Branch and that they are working on g
They had a booth last uveekend,at Appl
12.26
members of the"
on September 22
�' $4,431.66
onth) 0.04
$4,431.70
gave an update on what was
lablae jor the Orono CIP as no
ctober 25th. The Newcastle CIP has no
an update on the activities of the ACO,
ee that 'she,,is the now president of the
ball rolling�ear)ier for Doors Open 2013.
].owntown Bowmanville.
y`
e indicated that they had attended the
Tooley Mill site in Courtice and had a
August
September
Moved by Ron Hooper, seconded by Andrew Kozak
THAT the financial report be received.
"CARRIED"
CORRESPONDENCE and COUNCIL REFERRAL
Providence Road CPR Bridge - EA
Faye provided a background on the Providence Road CPR Bridge which is currently
Undergoing an EA process. Andrew provided input based on his involvement and
experiences with the Prospect Bridge. The Committee passed the following motion:
12.27 Moved by Andrew Kozak, second
THAT the Providence Road CPR crossing be
replaced with an in -kind wooden bridge or me
CHO Newsletter - Distributed at the meeting.
PROJECT REPORTS
Karin and David are ` 6rking
NEW
rin Murphy
d that the structure either be
arevent further deterioration.
erties.
Proposal Dn Barns — Kim "told the Committee that she, Faye, and Jenni Knox had met
for lunch earlier this month`: end discussed the possibility of creating a book on barns in
Clarington that,would cover the different time periods, architectural types, barns that are
no longer, etc: Tl,i�s project ;would offer the opportunity to partner with various
community groups and organ ations such as the Visual Arts Centre. The impetus for
this project is the recent disappearance of barns from the rural landscape at an alarming
rate. The Heritage Committee has produced books in the past but have not done any
since 2000. The books are sold by the Planning Services Department, Museum shop,
and Furby Books (Port Hope). All funds from the after the publication costs are covered
go into the Committee's bank account. Members were enthusiastic about the
prospective project and passed the following motion in support:
5
12.28 Moved by Andrew Kozak, seconded by Karin Murphy
THAT Clarington Heritage Committee endorse the proposal to create a book of
Clarington barns and will participate in the endeavour by assisting with seed funding,
photography and related research.
Business
"CARRIED"
e Committee
generic business cards would be good for m
form of legitimacy for when they are visiting
also promote the Heritage Website. Comm tt
good idea. Faye is in the process of having` a
and confirming that there are nori sues from a
iers``— Angela suggested that having
bers as it`Wduld provide an additional
tage properties Business cards would
members agreed pt this would be a
)f, the business,.cards prepared
dpoint., ,-
Wind Turbine Farm *(Kirby) — Fdye advised the Committee that two proposals have gone
forward for wind turbine farms )One is located near Port Granby and will not be in close
proximity to any heritage buildings. The other is close to two designated heritage
properties (Best Rd. &Jewel Rd.) which could have potential implications related to
vistas and views. Faye indicated that the Municipality sent comments on these issues
some time ago. but have not received any word back. Ultimately, the Municipality does
not approve the land use in the case of renewable energy projects, they are the
jurisdiction of the Province under the Green Energy Act.
Official Plan Review /Rural Countryside Discussion Paper — Faye discussed the update
of the Clarington Official Plan to bring it into conformity with the Provincial Policy
0
Statement, the Greenbelt Act, the Oak Ridges Moraine Act, and the Regional Official
Plan. Some time ago (2004/5), the Committee requested during the Region's Official
Plan review that the Region consider a policy that would permit the severance of non-
agricultural rural parcels to accommodate the relocation of heritage structures
threatened by urbanization (Attachment #1). Faye explained that the Province (under
the Greenbelt Act) and in turn the Region's Official Plan has deemed that hamlets and
urban areas are the preferred location for heritage buildings: The local municipal Official
Plan must be in conformity, therefore the, committee's recommendation will not be
included in the OP update but will be addressed in the Cpuntryside Discussion Paper
which is scheduled to be released in early 2013.
Provincial Policy Statement Update — Faye i,n1
currently undergoing a review of the Prow
believe some of the changes with regards` t+
Provincial underpinning for mitigative m
approaches. Section 2.6 outlining the pror
Heritage and Archaeology was cfculated
municipalities have flagged this assn area
discussed at the Ontario Heritage PI "' ers"N
attending this meeting ands will report` bapk to
that they could comment on -the changes
information to committee membe's on h0
)rrned the Committee that the Province is
16ial Policy Statement. Clarington staff
cultural heritage 'have a watered down
iesuresal , d alter atiVe.. development
Jsecl �/ehanges in referee,
qe
to Cultural
to members (Attachment #2). Other
of concern. which will be reviewed and
,work meeting on October 18t ". Kristy is
the.Committee Faye also told members
rn'embers of the public. Kristy will send
i can go about doing this.
k will be moved to Monday, December
to carry out the listing of architectural
Next meeting: No ,vembe /20`,9 at 7:00 pm, at Clarington Municipal Offices, Rm. 1C,
Winston Wong andFDarlene Proudfoot from MTO will be updating the Committee
on tfie CHER documents for Clarington
Attachments
Attachment #1 — Official Plan Update - 1.2.5 Severance for Heritage Structures
Attachment #2- PPS Update — Section 2.6 Cultural Heritage and Archeology
7
G..C)nt -non+
secondary dwelling may only be a temporary, mobile or portable unit.
Applications to sever such an accessory dwelling shall not be granted.
As part of the Clarington Official Plan review the concept of extending the
restrictions regarding the secondary dw* elling as temporary, mobile or a
portable unit to all of the rural area is up for discussion.
The investment in a permanent dwelling will in all likelihood not be
recovered if the unit cannot be severed. In addition, second dwellings
force a property owner to become a landlord when the second dwelling is
no longer required for full -time farm employment. The size and nature of
farming operations that warrant additional on-site employees are rare;
where they are warranted it is, often seasonal help that is required and
they are commonly accommodated in temporary, mobile or portable units.
Based on the feedback received regarding this issue Policy 13.33 mayl
require modification.
1.2.5 -Severance for Heritage Structures
When the Regional Official -Plan was being reviewed the Clarington
Heritage Committee requested consideration of a policy that would permit
the severance of nonagricultural rural parcels to accommodate the
relocation of heritage structures threatened by urbanization and deemed
to have architectural or historical significance.
The ROP review concluded that the preferred location for such heritage
structures is the Urban Area, followed by Hamlets. While the ROP
encourages the preservation and reuse of cultural attributes specific
policies to permit the relocation of heritage structures in the rural area
were not included. Rather the opportunities to preserve structures on -site
or relocate to vacant lots of record where suggested, The creation of
heritage subdivisions in hamlets is limited given the lack of lot supply in
hamlets.
The concern expressed by the Clarington Heritage Committee goes
beyond heritage homes. Heritage structures include many types of
structures such as barns, driving sheds, silos, former churches and
schools. As such the problem is not particularly a land use issue but
rather a cultural awareness issue. The adaptive reuse of these structures
could be residential, commercial or industrial. The policies df, Chapter 8
are applicable.
The recent proposed changes to the heritage policies in the Provincial Policy Statement. Below is a
hyperlink to the entire draft document.
http.// www. mah.gov,on,ca /AssetFactory,aspx ?did =9881 _
Attached is a redlined version of the 2005 PPS (Heritage) which indicates the proposed changes.
Deletions are in red strikeout and new text is in blue. Green is moved text. THe whole 'mitigative
measures, alternative development approaches" is proposed to be removed.
2.6 CULTURAL HERITAGE AND ARCHAEOLOGY
2.6.1 Signif cant built herifage resources and significant cultural heritage landscapes shall be conserved.
2.6.2 Development and site alteration shall PA4ynot be permitted on lands containing archaeological
resources
or areas of archaeological potential V441 ounless significant archaeological resources have been
conserved
edva-fie sfsgr�irrres�lo
- � v`
i li.��i� u L.V L V V Y.] Vi yydi V1
1w4+,V e &-3 Y 0 kfi , arc site mti y- k—po1l lifted.
2.6.3 Deve1qtj&effk I I Planning authorities shall not permit
development and site alteration on adjacent lands to protected heritage property except where the
proposed development and site alteration has been evaluated and it has been demonstrated that the
heritage attributes of the protected heritage property will be conserved.
2.6.4 Planning authorities should consider and promote archaeological management plans and cultural
plans In conserving cultural heritage and archaeological resources.
2.6.5 l*at �' r`iz; cr$ ca 'tea z�11f;�8 ={� 1 E f��£i <: 3 % ?t t 3 3 tai i 3i F, ,•r�z cc z x�ri 7 ; ,,,t
rFe,t pwe hLOF611"#e a/&,rw#1 Planning authoriti shouldt con0dRr the interests of Aboriginal
communities in conserving cultural heritage and arch)m5fogfcal resources.
1 -5
Draft minutes — Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY OCTOBER 9, 2012
7:OOPM
Present: (Voting) Karin Murphy
Jim Cleland
Michael Goleski
Brian Reid (Chair)
Pat Mulcahy
Staff Present: Peter Windolf
Regrets: Councillor Corinna Traill
Absent: Warren May — MNR
Tim Lizotte
1. Agenda
Suzanne Land
Geoff James
Bonnie Seto
Melanie McArthur
Greg Wells — GRCA
Acceptance of Agenda
Karin Murphy requested that Check Your Watershed Day be added to the agenda
Michael Goleski requested that Fall Planting be added to the agenda
MOVED: by Michael Goleski, SECONDED by Jim Cleland
THAT: the agenda for October 9, 2012 be accepted.
CARRIED
2. Minutes of September 11, 2012
Approval of Minutes
Michael Goleski requested that the burdock removal that occurred in August be reflected in
amended minutes for the September 11 meeting
MOVED: by Geoff James, SECONDED by Pat Mulcahy
THAT: the minutes of September 11, 2012 be approved as amended.
CARRIED
Sid NAI IAC 2 October 2012
3. Updates
Traffic Survey
Brian Reid reported that several committee members had signed up for a variety of dates and
times and that would provide a good sampling of SWNA use. He reminded members to return any
completed surveys to him.
The survey process so far has determined that the SWNA receives lots of evening use, especially
by fisherman.
Suzanne Land reported that while she was conducting a Traffic Survey she talked to a DRP
officer patrolling the SWNA parking lots. He stated that the police patrol the SWNA parking lots
on a fairly regular basis, especially on weekends.
Litter and dumping continue to be a problem in both parking lots. While doing a Traffic Survey,
Melanie McArthur witnessed a person dumping their car garbage in the Toronto Street Parking
lot.
Brian Reid reported that he collected eight more User Survey forms from the kiosks. He will
provide a synopsis of the comments for a future meeting.
Most of the laminated maps have been taken and not returned to the kiosks. Instead of producing
additional laminated maps the committee recommended providing a pamphlet that would include
information about the SWNA on one side and a more basic map on the other.
Site Visit September 20 to look at possible future trail route
A frequently used footpath at the north end of the wetland was investigated for its potential to be
a posted SWNA trail route. A few members met to walk the route to assess its condition and
determine if it provides enough interest to merit it being signed as a SWNA trail.
While the trail did provide access to some interesting areas it was quite narrow with some rough
'terrain especially where it skirts the N/E corner of the wetland zone. The members present
determined that it might be a good "side trail" but it would be very difficult to make any
improvements to the surface.
The committee discussed its potential and agreed to re- assess the area in the spring to see if high
water might limit access to the trail.
Great Lakes Guardian Community Fund
An application to the Great Lakes Guardian Community Fund has been submitted requesting
funding to improve the Lake Access Trail on the east side of the wetland. The trail currently has a
woodchip surface but it requires replacement every few years. The application is for funding to
replace the woodchips with a granular trail.
The municipality was requested to provide clarification regarding the endorsement letters sent in
support of the application but no decision has been received yet regarding approval.
+WNAMAC: 3 October 2012
Bird House Removal
All of the birdhouses on the Cobbledick side have been removed. The birdhouses on the Toronto
Street side will be removed within the next two weeks.
Check Your Watershed Day
Several past and present SWNA members had participated in the Check Your Watershed Day
surveys in 2006 and 2009.
Karin Murphy gave a synopsis of the results from the 2006 -2010 survey of watersheds south of
the Oak Ridge's Moraine;
-Of the 1,171 analyzed sites 52% had water present, 44% were dry and 4% were unknown.
-267 perched culverts were identified from every watershed
-the data demonstrated the variability of stream flow and the need for ongoing monitoring to
detect any trends.
Fall Planting
Michael Goleski inquired if a fall planting project would be done this year.
The committee determined that due to the lateness of the season and the lack of funds to purchase
plants that no fall planting project will be scheduled this year.
4. Other Business
Brian Reid indicated that he would be absent from the November 13 meeting.
5. Motion to Adjourn
MOVED: by Suzanne Land seconded by Melanie McArthur
THAT: the meeting be adjourned.
W-VI
Adjournment: 8:00 P.M.
Next Meeting: Tuesday November 13,7:00 PM
Notes prepared by P. Windolf
_
REPORT #1
REPORT TO COUNCIL MEETING OF NOVEMBER 5, 2012
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, OCTOBER 29, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD- 029 -12 Monthly Report on Building Permit Activity for
September, 2012
(b) EGD- 016 -12 Cost To Prepare A Fire Master Plan — In -House
(c) CSD- 010 -12 2013 Community Grant Program, Balance Sheet
(d) FND- 024 -12 Financial Update as at September 30, 2012
(e) Correspondence from John O'Toole, M.P.P., Durham, Providing an Update
on Bill 121 — Ability to Pay Act
2. DELEGATION OF GLENN MCLEOD, FIELD ADVISORY, TREES ONTARIO,
REGARDING THE 50 MILLION TREE PROGRAM
THAT the delegation of Glenn McLeod, Field Advisor, Trees Ontario, regarding the
50 Million Tree Program, be received with thanks; and
THAT Staff be directed to display the brochure in the display at reception, as well
as provide a link to Trees Ontario on the Municipality's website.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Report #1 - 2 - November 5, 2012
3. AN APPLICATION BY SYLVIA VANHAVERBEKE TO REZONE LANDS IN THE
NEWCASTLE VILLAGE CENTRE FROM RESIDENTIAL TO COMMERCIAL
THAT Report PSD - 046 -12 be received;
THAT the application to amend the Zoning By -law, as submitted on behalf of Sylvia
Vanhaverbeke, be approved, and that the draft Zoning By -law Amendment, as
contained in Attachment 2 to Report PSD- 046 -12, be passed;
That the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD- 046 -12 and Council's
decision; and
THAT all interested parties listed in Report PSD- 046 -12 and any delegations be
advised of Council's decision.
4. REQUEST FOR REPORT — USING ROAD ALLOWANCE FOR OVERFLOW
PARKING
THAT Staff be directed to prepare a report regarding the opportunity to use the
unopened road allowance bounded by Queen Victoria Street and. Boulton Street
(commonly referred to as George Manners Street road allowance) as overflow
parking to Bond Head Parkette.
5. PUBLIC ACCESS DEFIBRILLATOR PROGRAM — LAKERIDGE HEALTH
AGREEMENT RENEWAL
THAT Report CSD- 009 -12 be received;
THAT Council authorize the Mayor and Clerk to sign the Agreements provided by
the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge
Health;
THAT Central East Prehospital Care Program be advised of action taken;
THAT the Orono Arena Board, Newcastle Arena Board and the Newcastle
Community Hall Board be advised of action taken; and
THAT Staff be directed to report back to the November 12, 2012 General Purpose
and Administration Committee meeting on providing defibrillator service at all the
hall boards.
Report #1 - 3 - November 5, 2012
6. 3rd QUARTER PARKING REPORT
THAT Report CLD- 031 -12 be received; and
THAT a copy of Report CLD- 031 -12 be forwarded to the Bowmanville Business
Centre for their information.
7.
R1
REQUEST FOR REPORT — COST BENEFIT OF PARKING METERS IN
DOWNTOWN BOWMANVILLE
THAT Staff be directed to prepare a cost benefit report on on- street parking meters
in Bowmanville; and
THAT this report include input from the Business Improvement Areas,
CL2012 -29, GUIDERAIL IMPROVEMENTS, VARIOUS LOCATIONS
THAT Report COD - 026 -12 be received;
THAT Peninsula Construction Inc., Fonthill, ON with a total bid in the amount of
$328,907.76 (Net of HST Rebate), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2012 -29, be awarded the
contract for 2012 Guiderail Improvements, Various Locations as required by the
Engineering Department;
THAT the funds required in the amount of $403,000.00 which includes $328,907.76
for tender, design contract administration and contingencies and net HST be drawn
from the following accounts:
Roadside Protection Program, 110 -32- 330 - 83338 -7401 $397,000.00
(2012, 2011 and 2010)
Bridge Maintenance, 100 -36- 380 - 10200 -7112 $ 6,000.00
Total Funds Required $403,000.00
;and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
Report #1 - 4 - November 5, 2012
9. REPORT COD - 025 -12, RFP2012 -8 FIRE MASTER PLAN
THAT Report COD - 025 -12 be received;
THAT Dillon Consulting, Toronto, Ontario, with a total estimated bid price of
$71,226.91 (net of H.S.T. Rebate), being the highest ranked proposal meeting all
terms, conditions and specifications be awarded the contract for RFP2012 -8
Provision of Consulting Services — Fire Master Plan, as required by the Emergency
and Fire Service Department; and
THAT the funds required in the amount of $71,226.91 be drawn from the 2012
Emergency and Fire Services Administration — Consulting account
#100-28-130-00000-7160.
10. HOLIDAY TRAIN EVENT — ADDITIONAL FUNDING
THAT $2000 be allocated for the Holiday Train event assistance should an
insufficient number of volunteers sign up.
11. COAA VEHICLE PURCHASE
WHEREAS the Mayor's Classic Golf Tournament raised $25,000.00 in donations;
AND WHEREAS the Municipality of Clarington has made a generous donation of
the proceeds from the Mayor's Classic Golf Tournament to the Clarington Older
Adults Board to assist with Clarington Older Adults Association Wheels in Action
Program;
AND WHEREAS Clarington Older Adults Association is now in a position to
purchase an additional vehicle to supplement Wheels in Action Program;
AND WHEREAS the Clarington Older Adult Centre Board has directed the COAA
Executive Director to move forward with a formal request for information from all of
the local vehicle dealerships within Clarington;
NOW THEREFORE BE IT RESOLVED THAT the requirements of Municipal
Purchasing By -law #2010 -112 be waived for this transaction;
THAT the Executive Director be authorized to solicit Expressions of Interest from
Clarington only new car dealers to determine the availability and price of vehicles
suitable for Clarington Older Adults Centre requirements;
THAT the Executive Director be authorized to negotiate a purchase price, within
budget, for a selected vehicle and issue a purchase order;
Report #1 - 5 - November 5, 2012
THAT the vehicle be paid for by the Clarington Older Adults Board using the
donated funds totaling $25,000; and
THAT the vehicle be registered in the name of the Municipality of Clarington.
12. FEDERAL ELECTORAL BOUNDARIES — MUNICIPALITY'S RESPONSE TO
BOUNDARY COMMISSION'S PROPOSALS
THAT Report CAO- 005 -12 be received; and
THAT Council approve Scenario 1 in the map, attached to Report CAO- 005 -12, as
the basis of the Municipal submission to the Federal Electoral Boundaries
Commission for Ontario.
13. REPORT LGL- 006 -12, THE LEASE OF CLOSED ROAD ALLOWANCE (BOND
STREET) TO SHERYL AND STAN ZULY, 627 MILL STREET SOUTH,
NEWCASTLE
THAT Report LGL- 006 -12 be received;
THAT the current lease agreement be terminated;
THAT westerly half of the unopened Bond Street road allowance be offered for
lease to the Zuly's;
THAT the easterly half of the unopened Bond Street road allowance be offered for
lease to the Love's;
THAT all property owners abutting the unopened Bond Street road allowance be
notified of the proposed leases immediately; and
THAT should Mr. & Mrs. Love not wish to enter into the lease being offered, then
the existing lease agreement with Mr. & Mrs. Zuly will remain status quo.
SUMMARY OF BY -LAWS
NOVEMBER 5, 2012
BY -LAWS
2012 -082 Being a by -law to amend By -law 84 -63, of the Comprehensive Zoning By -law
for the Corporation of the former Town of Newcastle (Sylvia Vanhaverbeke)
(Item 3 of Report #1)
2012 -083 Being a by -law to exempt a certain portion of Registered Plan 40M -2226 from
Part Lot Control
C P1 MEMO
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: November 2, 2012
Subject: COUNCIL AGENDA — NOVEMBER 5, 2012
Please be advised of the following regarding the November 5th Council meeting:
DELEGATIONS
See Final list of delegations attached.
CORRESPONDENCE,
[ - 11 Jason Love informing Council that, based on the proposed solution regarding the
lease of the Bond Street Road allowance, they have decided not to build their
home at 16 Boulton Street and have posted "for sale" signs at the property;
suggesting that relocating the garden to behind the Zuly`s property on the Manvers
Street Road allowance would have provided a win -win solution; and, indicating
that they feel the solution presented is a loss for all.
1 - 12 Stan and Sheryl Zuly advising that they accept the terms of the resolution passed
at the General Purpose and Administration Committee meeting of October 29,
2012, regarding the lease of the Bond Street Road allowance, suggesting
however, that should a further fee be imposed for the preparation of new leases,
e ch rges be paid by the Loves.
Patti L. Barrie, CMO
Municipal Clerk
PLB /cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 F 905 - 623 -6506
FINAL LIST OF DELEGATIONS
November 5, 2012
a) Jayme Harper, PFLAG Durham Region — Gender Neutral Bathroom Challenge
(Correspondence Item D -1)
b) Jeany Barrett, Project Leader, Newcastle Heritage Garden Project — Letter of
Appreciation (Correspondence Item I -- 8)
Leading the Way
MEMO
TO: Mayor Foster and Members of Council
FROM: Patti L. Barrie, Municipal Clerk
DATE: November 5, 2012
RE: TONIGHT'S COUNCIL MEETING
The second delegation listed for this evening's meeting, Jeany Barrett, has had to cancel and
would like to reschedule for December 3.
In order for her to be able to address Council at that time, it is necessary for her letter to be on
that agenda also. Accordingly, I suggest that Correspondence Item 1-8 be pulled and referred
to the December 3 agenda.
Z/la
Patti Barrie