HomeMy WebLinkAbout2005-10-11 Minutes Correspondence Item I-7
SANTA CLAUS PARADE - MINUTES OF MEETING
October 11, 2005
Start Time: 7:09PM Finish Time: 8:45 PM
Attendance: Valerie McCormick, Roger Leetooze, Dawn Longmire, Debbie Fernandes,
Tracy Bayley-Buckle, Kathy McLaughlin,Marie Hammond, Sheri Crago
Terryl Tzikas
Absent: Rob Flynn
Reviewed minutes from previous meeting. Marie requested a change in the wording of
the motion with regards to our 50th Parade, also amount of GIC to be amended to
$5000.00.
VALERIE McCORMICK—Chairperson
• Valerie has confirmed with Jim Connell that the Legion will once again sell
buttons on parade day.
• Valerie requested a cheque for $250.00 payable to the Legion. Legion to give
receipt stating—services rendered for button sales.
• Valerie mentioned to Jim that all the programs need to be handed out as this is
how businesses receive recognition for donating/participating in the parade.
• Municipality will inspect our floats prior to parade day.
• Valerie spoke to Cory Walsh with regards to auxiliary police for traffic control.
Cory has requested 20 officers for parade day.
• Cory told Valerie that the Durham Regional Police did not receive very much
food or toys during our parade for the Durham Regional Police Food and Toy
Drive.
• Valerie asked Kathy to send a notice to the schools for their newsletters letting
them know that non-perishable food and toys will be collected during the parade.
• Valerie will be asking Tammy to put a notice on our website with regards to the
food and toy drive.
• Valerie asked Roger to have nameplate made for"Volunteer of the Year" award.
MARIE HAMMOND —Treasurer
• Marie had nothing to report at this time
TRACY BAYLEY-BUCKLE—Makeup
• Tracy stated that she will start to contact people for make up. She may need new
volunteers this year.
DEBBIE FERNANDES—Floats and Fillers
• Debbie stated that she has sent out letters today.
• Clarington Fire Department will have Aerial truck and ATV in parade.
• Valerie suggested that next year we mail out one letter with reference to our
website for entrant's paperwork. This will eliminate having to photocopy the
entrant's package. Will consider this for next year's parade.
DAWN LONGMIRE—Buttons, Costumes
• Dawn displayed two button designs for this year's parade. Both were very well
designed and a decision was made to go with the button with the blue writing
• Donation letters will be mailed out today.
• Roger to forward to Dawn a banner for Lorne to be able to reproduce.
• Santa float requires 4 girls for Elves. Marie will ask her children. There is a need
for someone to go with Santa and girls to the hospital after parade.
• Dawn asked Marie if she had nightgowns that her children wore last year. Marie
has them and will give them to Dawn at next meeting.
ROGER LEETOOZE —Judging/Posters/Rogers Cable/Buttons and Button boxes
• Roger has tried to get a hold of Sharon Smith for her to contact Aryen Links
regarding use of Golf Carts. Sheri stated that Sharon has just had surgery.
• Roger has made contact with Rogers Cable.
• Roger stated that the Legion Colour Party requires an application. Debbie to
forward to Legion.
• Roger to confirm with Bud Henning if they will be using our float this year.
TERRYL TZIKAS —Secretary
• Terryl has asked if a map can be scanned, Sheri has agreed to do this, and forward
to Tammy for the Website
• Dignitary letters have been mailed out. The Mayor has confirmed his attendance.
• Terryl has booked Central School for the bands.
• St. John's Ambulance is aware of the parade.
KATHY MCLAUGHLIN—Publicity
• Kathy reported that there was an advertisement in Clarington This Week
regarding Floats and Fillers.
• The advertisement for Costumes will be in paper October 30, 2005. Dawn
mentioned that she would like the colouring changed for this ad and it was noted.
• Committee would like mentioned in the school papers about Durham Regional
Police Food& Toy Drive. Kathy will forward this message to Kawartha School
Board to ask to be inserted.
SHERI CRAGO—Bands
• Sherry mentioned that she has booked some bands so far, they are the Toronto
Signals Band and the Whitby Brass Band
• She is still working on booking the Jamie Douglas Band, Cobourg Concert Band,
Optomist Alumni Drum Corp., Oshawa Legion, Bowmanville Legion,
Bowmanville High School and Central School.
• Sheri will contact the Militia to be in the parade this year.
• Durham Regional Pipe Band is attending another parade this year but they have
been booked for next year's parade
• Sheri would like her last name taken off the Website
NEW BUSINESS
• Valerie has contacted different companies within Bowmanville to create a new
sign for the parade building, as the old one is very worn. She has obtained quotes
from them and we have decided on 4BZ Signs and Designs. We will pay for
materials and they will donate their time and labour for preparing the sign. They
will create a new design for Valerie to review.
• Marie motioned to go with 4BZ Signs and Designs,pay for materials, put picture
of new sign on website and company name on back of program. Roger seconded.
The committee was all in favour.
• Meeting adjourned by Marie.
Next meeting: Monday October 24th, 2005
Time: 7:00 p.m. Room: 1 C