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Home My WebLink About12-18-2023Clar*wn Council Revised Agenda Date: December 18, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Lindsey Turcotte, Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at Ipatenaude@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. AudioNideo Record: The Municipality of Clarington makes an audio and video record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be recording you and will make the recording public by publishing the recording on the Municipality's website, www.clarington.net/calendar. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to an item will appear with a * beside them. Council Revised Agenda December 18, 2023 Pages 1. Call to Order 2. Moment of Reflection 3. Land Acknowledgement Statement 4. Declaration of Interest 5. Announcements 6. Presentations / Delegations (10 minute time limit) 6.1 Frank Cerisano, CEO, Bowmanville Hospital Foundation, and Kirk Kemp, We Care, We Can Campaign Chair, To Thank Council for the Budget Allocation to the Bowmanville Hospital Foundation 6.2 Greg Gordon, Chair, and Phil Haylock, Vice Chair, Energy from Waste - Waste Management Advisory Committee (EFW-WMAC), Regarding 2023 Annual EFW-WMAC Report 6.3 Mike Dunn, Structural Pest Management of Ontario, Regarding Report CSD-003-23 Rodenticide Use in Municipal Facilities (Item 8.1 of the General Government Committee Minutes dated December 4, 2023) *6.4 Adrienne B, Regarding Report CSD-003-23 Rodenticide Use in Municipal Facilities (Item 8.1 of the General Government Committee Minutes dated December 4, 2023) 7. Consent Agenda 7.1 Council and Standing Committee Minutes 7.1.1 Minutes of a Regular Meeting of Council dated October 30, 6 2023 7.1.2 Minutes of a Regular Meeting of Council dated November 20, 11 2023 7.1.3 Minutes of a Special Meeting of Council dated December 4, 14 2023 Page 2 Council Revised Agenda December 18, 2023 7.1.4 Minutes from the December 4, 2023, General Government Committee Meeting 7.2 Advisory Committee and Local Board Minutes 7.2.1 Minutes from the Agricultural Advisory Committee of Clarington dated November 9, 2023 *7.2.2 Minutes from the Newcastle Arena Board dated November 14, 2023 and December 12, 2023 7.2.3 Minutes from the Newcastle Village Community Hall Board dated September 19, 2023 7.2.4 Minutes from the Diversity Advisory Committee dated November 9, 2023 7.3 Communications 7.3.1 Correspondence from Autism Home Base, Regarding Support for Adults with Autism Spectrum Disorder (ASD) (Motion to Endorse) 7.4 Staff Reports and Staff Memos 7.4.1 PDS-069-23 Housing Pledge for 13,000 Units by 2031 — Units Issued and Starts Update, 2023 7.5 By-laws 7.5.1 2023-070 - Being a by-law to repeal By-law 2005-022, the Notice By-law (Item 6.2.4 of the December 4, 2023, General Government Committee Minutes) 22 39 43 EN ag 50 54 Page 3 Council Revised Agenda December 18, 2023 7.5.2 2023-071 - Being a by-law to amend the Cemetery By-law 2022-055, to add Lakeview Cemetery to the list of active cemeteries (Item 6.2.5 of the December 4, 2023, General Government Committee Minutes) 7.5.3 2023-072 - Being a by-law to amend By-law 2015-059 entitled "a By-law to Regulate Traffic and Parking on Highways, Private Property, and Municipal Property" (Item 6.2.10 of the December 4, 2023, General Government Committee Minutes) 7.5.4 2023-073 - Being a by-law to amend By-law 2021-009 to expand the responsibilities of the Committee of Adjustment to include consent granting authority pursuant to the Planning Act, R.S.O. 1990, c.P.13, as amended (Item 7.1 of the December 4, 2023, General Government Committee Minutes) 7.5.5 2023-074 - Being a by-law to amend Schedule E of the Fee By- law 2023-044 (Item 7.1 of the December 4, 2023, General Government Committee Minutes) 8. Items for Separate Discussion 8.1 Correspondence from Allison Hansen, Regarding Report CSD-003-23 64 Rodenticides Use in Municipal Facilities (Item 8.1 of the December 4, 2023 General Government Committee Minutes) *8.2 Khaled EI-Rahi, M.Sc., P.Eng, FEC, GSC, D'Orazio Infrastructure Group, 66 Regarding a Request for Noise By-law Exemption for Microtunneling Operation 9. Business Arising from Procedural Notice of Motion 10. Unfinished Business 11. Confidential Items (Distributed Under Separate Cover) 11.1 Closed Minutes from the Newcastle Village Community Hall Board dated September 19, 2023 Page 4 Council Revised Agenda December 18, 2023 *11.2 Confidential Memo-002-23 Elexicon Update 12. Confirming By -Law 13. Adjournment Page 5 • Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: October 30, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, J. Gallagher, G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar, L. Patenaude, D. Speed 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Moment of Reflection Councillor Anderson led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Anderson recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures stated at this meeting. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 6. Presentations / Delegations 6.1 Presentation to Acknowledge Zain Chaudhry - 2023 Youth Jiu-Jitsu World Champion Mayor Foster presented a certificate of acknowledgement to Zain Chaudry, 2023 Youth Jiu-Jitsu World Champion. 1 Page 6 Council Minutes October 30, 2023 6.2 Delegation by David Biggar and Fernando De Samaniego Steta, Plus Power, Regarding Langmaid Energy Storage System Project (Item 5.2 of the October 23, 2023, Planning and Development Committee Meeting) David Biggar and Fernando De Samaniego Steta, Plus Power, were present regarding the Langmaid Energy Storage System Project, Item 5.2 of the October 23, 2023, Planning and Development Committee meeting. Using an electronic presentation David provided an overview of Plus Power and explained the IESO Long -Term Procurement timeline. D. Biggar provided comments on Resolution PD-066-23, noting they will be filing a Planning application upon IESO contract award (2024/25) and are seeking municipal support confirmation for the IESO LT1 RFP Proposal submission. D. Biggar provided an overview of the IESO Municipal Support Confirmation. David and Fernando answered questions from Members of Committee. 7. Consent Agenda 7.1 Council and Standing Committee Minutes Resolution # C-133-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That all items listed in Section 7.1, with the exception of Item 7.1.3, be approved on consent. Carried 7.1.1 Minutes of a Regular Meeting of Council dated September 25, 2023 7.1.2 Minutes from the October 16, 2023, General Government Committee Meeting 7.1.3 Minutes from the October 23, 2023, Planning and Development Committee Meeting Item 5.2 - Delegation by Susan Ellis and Clint Cole, Greenbelt Water Keepers in Association with Enniskillen Environmental Association, Regarding, Concerns with the Langmaid Battery Energy Storage System Project in Clarington's Greenbelt Resolution # C-134-23 Moved by Councillor Elhajjeh Seconded by Councillor Traill That Staff report back to determine whether the wording within the Municipality of Clarington Oak Ridges Moraine Zoning By-law 2005-109, needs to be updated; That the Municipality of Clarington indicate to the IESO an inability to submit a letter of support on the Langmaid Battery Energy Storage System Project in Clarington; and 2 Page 7 Council Minutes October 30, 2023 That the Municipality of Clarington urges the Independent Electricity System Operator (IESO) to change their application requirement for applicants to obtain a municipal support resolution, prior to a planning process, to be awarded "Rated Criteria Points" for the purpose of ranking proposals such that it is required after the Municipality's due planning process. Carried 7.2 Advisory Committee and Local Board Minutes Resolution # C-135-23 Moved by Councillor Rang Seconded by Councillor Zwart That all items listed in Section 7.2, be approved on consent. Carried 7.2.1 Minutes of the Clarington Heritage Committee dated September 19, 2023 7.2.2 Minutes of the Bowmanville Santa Claus Parade Committee dated October 11, 2023 7.2.3 Minutes of the Tyrone Hall Board dated September 20, 2023 and October 18, 2023 7.2.4 Minutes of the Clarington Task Force on Affordable Housing dated June 14, 2023 7.2.5 Minutes of the Agricultural Advisory Committee dated October 12, 2023 7.3 Communications 7.4 Staff Reports and Staff Memos 7.5 By-laws Resolution # C-136-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That leave be granted to introduce By-law 2023-062; and That the said by-laws be approved. Carried 7.5.1 2023-062 - Being a By-law to Exempt a Certain Portion of Registered Plan 40M-2614 from Part Lot Control, Memo-019-23 8. Items for Separate Discussion 9. Business Arising from Procedural Notice of Motion 3 Page 8 Council Minutes October 30, 2023 10. Unfinished Business 10.1 Delegation by Mike Gibson, on Behalf of Quinton Gibson, Regarding, a Request to Install a Pipe Under the Road on Concession 3, Newcastle (Referred from the October 16, 2023, General Government Committee Meeting) Mike Gibson, on behalf of Quinton Gibson, Gibson Farms was present to request Council support to obtain a permit to install a pipe under Concession Road 3, to help with the irrigation on their farm. Resolution # C-137-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the delegation by Mike Gibson, regarding a request to install a pipe under Concession Road 3, Newcastle, be received with thanks; That the correspondence from Mike Gibson, Gibson Farms, be received; That the request from Gibson Farms to install the necessary irrigation pipe under Concession Road 3, Newcastle, be approved; and That the matter be referred to the Deputy CAO/Solicitor to prepare the appropriate documents, including any conditions required by the Deputy CAO/Solicitor. Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Traill, Councillor Woo, and Councillor Zwart Carried on a recorded vote (7 to 0) 11. Confidential Items 12. Confirming By -Law Resolution # C-138-23 Moved by Councillor Rang Seconded by Councillor Anderson That leave be granted to introduce By-law 2023-063, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 30th day of October, 2023; and That the said by-law be approved. Carried 4 Page 9 Council Minutes October 30, 2023 13. Adjournment Resolution # C-139-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the meeting adjourn at 7:28 p.m. Carried 5 Page 10 • Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: November 20, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, J. Gallagher, G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar, L. Patenaude, D. Speed 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Moment of Reflection Councillor Rang led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Rang recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures stated at this meeting. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 6. Presentations / Delegations 1 Page 11 Council Minutes November 20, 2023 7. Consent Agenda 7.1 Council and Standing Committee Minutes Resolution # C-140-23 Moved by Councillor Anderson Seconded by Councillor Woo That all items listed in Section 7.1, be approved on consent. Carried 7.1.1 Minutes from the November 6, 2023, General Government Committee Meeting 7.1.2 Minutes from the November 13, 2023 Planning and Development Committee Meeting 7.2 Advisory Committee and Local Board Minutes Resolution # C-141-23 Moved by Councillor Zwart Seconded by Councillor Rang That all items listed in Section 7.2, be approved on consent. Carried 7.2.1 Minutes from the Diversity Advisory Committee dated October 11, 2023, October 17, 2023, and November 9, 2023 7.2.2 Minutes from the Newcastle Village Community Hall Board dated October 17, 2023 7.2.3 Minutes of the Clarington Heritage Committee dated October 17, 2023 7.3 Communications 7.4 Staff Reports and Staff Memos 7.5 By-laws 7.5.1 2023-065 - Being a by-law to authorize an Interim Tax Levy for 2024 Resolution # C-142-23 Moved by Councillor Zwart Seconded by Councillor Rang That leave be granted to introduce By-law 2023-065; and That the said by-law be approved. Carried 2 Page 12 Council Minutes November 20, 2023 8. Items for Separate Discussion 9. Business Arising from Procedural Notice of Motion 10. Unfinished Business 11. Confidential Items 12. Confirming By -Law Resolution # C-143-23 Moved by Councillor Anderson Seconded by Councillor Woo That leave be granted to introduce By-law 2023-066, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 20th day of November, 2023; and That the said by-law be approved. Carried 13. Adjournment Resolution # C-144-23 Moved by Councillor Zwart Seconded by Councillor Woo That the meeting adjourn at 6:44 p.m. Carried 3 Page 13 Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131. Special Council Meeting Minutes Date: December 4, 2023 Time: 1:00 PM Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, J. Gallagher, G. Acorn, S. Brake, T. Pinn, C. Salazar, L. Patenaude, D. Speed Other Staff Present: P. Davidson, L. Pinto, M. Pick 1. Call to Order Mayor Foster called the meeting to order at 1:00 p.m. 2. Moment of Reflection Councillor Anderson led the meeting in the Moment of Reflection. 3. Land Acknowledgement Statement Councillor Anderson recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures of interest stated at this meeting. 5. Presentations/Delegations 6. Minutes from the November 24, 2023, Special Budget General Government Committee Meeting Resolution # C-145-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Item 6, Minutes from the November 24, 2023, Special Budget General Government Committee meeting, be approved, with the exception of Item 8. Carried 1 Page 14 Special Council Minutes December 4, 2023 Item 8 — Consideration of A Plan for Growth: Clarington's Proposed 2024- 2027 Budget Resolution # C-146-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That in accordance with Ontario Regulation 530/22 Section 7 (4), of the Municipal Act, Council shortens the 30-day period to pass resolutions making an amendment to the proposed budget; That the period be shortened to December 4, 2023; That the 2024-2027 Proposed Budget be amended to increase the transfer to reserve funds for playground equipment by $82,000; That the 2024-2027 Proposed Budget be amended to add $82,000 for Various Parks Upgrades for the replacement of additional playground equipment per the prioritized list of playgrounds; That the 2024-2027 Proposed Budget be amended to add $205,000 to Forestry Services to increase the service level as follows: $115,000 to increase the removal of dead trees; • $15,000 to increase the program offered by LEAF to residents; and • $75,000 to purchase, approximately 100, additional trees for planting. That the 2024-2027 Proposed Budget be amended by adding $205,000 per year to the tax levy, to fund the additional service level; That the 2024-2027 Proposed Budget be amended to add $650,000 to the capital investments for the addition of air conditioning to the Newcastle Community Hall to be funded by debentures; That the Deputy CAO/Treasurer be authorized to make application to the Region of Durham for the necessary debentures, such term at the discretion of the Deputy CAO/Treasurer; That the Newcastle Community Hall be required to fund $325,000 of the principal of the debenture, such terms of payment to be at the discretion of the Deputy CAO/Treasurer; That streetlights be added to the corner of Nash Road and Bowmanville Avenue; E Page 15 Special Council Minutes December 4, 2023 That the 2024-2027 Proposed Budget be amended to add $15,000 to the capital investments to purchase wind screen netting/protection for the Stuart Park pickleball courts; and That the 2024-2027 Proposed Budget be amended to add $15,000 to the tax levy. Amendment Resolution # C-147-23 Moved by Councillor Anderson Seconded by Councillor Rang That the foregoing Resolution #C-146-23 be amended by adding the following: Whereas Rotary Park in Bowmanville hosts Concerts in the Park weekly during the summer; Whereas some patrons have limited mobility and struggle to open the washroom doors; Whereas the bulletin board is ageing and in need of replacement; Now therefore be it resolved that the Municipality install barrier -free door operators on both washrooms in Rotary Park; That the Rotary Park bulletin board be replaced with an electronic message board; That, if funds are not available within the current budget, Staff bring back the request to Council with further information; and That the Concerts in the Park Committee and all other interested parties be advised of Council's decision. Carried Amendment Resolution # C-148-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the foregoing Resolution #C-146-23 be amended by adding the following: Whereas Camp 30 and the Beech Avenue Heritage District provides an opportunity to promote tourism and heritage of Clarington; Now therefore be it resolved that a one-time funding request of $5,000 be added to the Heritage Advisory Committee's existing budget to support the above initiative. 3 Page 16 Special Council Minutes December 4, 2023 Amendment to the Amendment Resolution # C-149-23 Moved by Councillor Zwart Seconded by Councillor Elhajjeh That the foregoing Resolution #C-148-23 be amended by removing the first paragraph and adding the following: Now therefore be it resolved that a one-time funding request of $5,000 be added to the Heritage Advisory Committee's existing budget to support promoting heritage assets in Clarington. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart No (1): Councillor Traill Carried (6 to 1) Main Motion as Amended Resolution # C-150-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang Whereas Camp 30 and the Beech Avenue Heritage District provide an opportunity to promote tourism and heritage of Clarington; Now therefore be it resolved that a one-time funding request of $5,000 be added to the Heritage Advisory Committee's existing budget to support promoting heritage assets in Clarington. Carried 4 Page 17 Special Council Minutes December 4, 2023 Amendment Resolution # C-151-23 Moved by Councillor Traill Seconded by Councillor Anderson That the foregoing Resolution #C-146-23 be amended by adding the following: That the $200,000, contained in the 2024-2027 budget to examine assembling culture and heritage assets in Bowmanville, including a review of the Bowmanville Branch of the Library and moving the Kirby Schoolhouse Museum to the grounds of Waverley Place, be deferred until Council considers the Parks, Recreation, and Culture Master Plan. Yes (2): Councillor Anderson, and Councillor Traill No (5): Mayor Foster, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote (2 to 5) Amendment Resolution # C-152-23 Moved by Councillor Traill Seconded by Councillor Elhajjeh That the foregoing Resolution C-146-23 be amended by adding the following: That Staffing requests be approved for the 2024 year only of the 2024- 2027 Budget. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote (1 to 6) Main Motion As Amended Resolution # C-153-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh Shortening Period That in accordance with Ontario Regulation 530/22 Section 7 (4), of the Municipal Act, Council shortens the 30-day period to pass resolutions making an amendment to the proposed budget; That the period be shortened to December 4, 2023; 5 Page 18 Special Council Minutes December 4, 2023 Playgrounds That the 2024-2027 Proposed Budget be amended to increase the transfer to reserve funds for playground equipment by $82,000; That the 2024-2027 Proposed Budget be amended to add $82,000 for Various Parks Upgrades for the replacement of additional playground equipment per the prioritized list of playgrounds; Forestry Services That the 2024-2027 Proposed Budget be amended to add $205,000 to Forestry Services to increase the service level as follows: • $115,000 to increase the removal of dead trees; • $15,000 to increase the program offered by LEAF to residents; and • $75,000 to purchase, approximately 100, additional trees for planting. That the 2024-2027 Proposed Budget be amended by adding $205,000 per year to the tax levy, to fund the additional service level; Newcastle Community Hall Air Conditioning That the 2024-2027 Proposed Budget be amended to add $650,000 to the capital investments for the addition of air conditioning to the Newcastle Community Hall to be funded by debentures; That the Deputy CAO/Treasurer be authorized to make application to the Region of Durham for the necessary debentures, such term at the discretion of the Deputy CAO/Treasurer; That the Newcastle Community Hall be required to fund $325,000 of the principal of the debenture, such terms of payment to be at the discretion of the Deputy CAO/Treasurer; Streetlights That streetlights be added to the corner of Nash Road and Bowmanville Avenue; Pickleball Courts That the 2024-2027 Proposed Budget be amended to add $15,000 to the capital investments to purchase wind screen netting/protection for the Stuart Park pickleball courts; That the 2024-2027 Proposed Budget be amended to add $15,000 to the tax levy; Rotary Park Whereas Rotary Park in Bowmanville hosts Concerts in the Park weekly during the summer; Whereas some patrons have limited mobility and struggle to open the washroom doors; 6 Page 19 Special Council Minutes December 4, 2023 Whereas the bulletin board is ageing and in need of replacement; Now therefore be it resolved that the Municipality install barrier -free door operators on both washrooms in Rotary Park; That the Rotary Park bulletin board be replaced with an electronic message board; That, if funds are not available within the current budget, Staff bring back the request to Council with further information; That the Concerts in the Park Committee and all other interested parties be advised of Council's decision; Heritage Assets Whereas Camp 30 and the Beech Avenue Heritage district provides an opportunity to promote tourism and heritage of Clarington; and That a one-time funding request of $5,000 be added to the Heritage Advisory Committee's existing budget to support promoting heritage assets in Clarington. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart No (1): Councillor Traill Carried on a recorded vote (6 to 1) 7. Staff Report FSD-046-23 2024-2027 Budget Implementation Resolution # C-154-23 Moved by Councillor Anderson Seconded by Councillor Rang That Report FSD-046-23, and any related delegations or communication items, be received; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed by the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest, as cash flow permits for the period 2024-27; That the Deputy CAO/Treasurer be authorized to make application to the Region of Durham for the necessary debentures, with the term being at the discretion of the Deputy CAO/Treasurer, for the projects identified in Report FSD-046-23 and the 2024-27 Proposed Budget; That Report FSD-046-23 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001 for the 2024 fiscal year; That the Emergency Services vehicles identified in Report FSD-046-23, and included in the reserve fund contributions during the years 2024-27, be authorized to be ordered with delivery dates in the applicable fiscal year; 7 Page 20 Special Council Minutes December 4, 2023 That the Deputy CAO/Treasurer is authorized to fund projects which have been previously approved in the 2021 to 2023 budgets and not completed with funding to be provided from the appropriate reserve or reserve fund; That the appropriate by-laws to levy the 2024 tax requirement for Municipal, Region of Durham and Education purposes be forwarded to Council for approval, once final tax policy information is available; and That all interested parties listed in Report FSD-046-23, and any delegations be advised of Council's decision. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart No (1): Councillor Traill Carried on a recorded vote (6 to 1) 8. Confirming By-law Resolution # C-155-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That leave be granted to introduce By-law 2023-068, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 4th day of December, 2023; and That the said by-law be approved. Carried 9. Adjournment Resolution # C-156-23 Moved by Councillor Anderson Seconded by Councillor Rang That the meeting adjourn at 2.19 p.m. Carried 8 Page 21 • Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: December 4, 2023 Time: 9:30 a.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, J. Newman, G. Acorn, S. Brake, T. Pinn, C. Salazar, D. Speed, J. Gallagher, L. Preston 1. Call to Order Mayor Foster called the meeting to order at 9.34 a.m. 2. Land Acknowledgement Statement Councillor Zwart led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations (10 Minute Time Limit) 5.1 Delegation by Lorraine Sunstrum-Mann and Neil Pasher, Sloane's House, Regarding, Sloane's House Hospice, Palliative Care and Respite Centre Neil Pasher and Lorraine Sunstrum-Mann, Sloane's House, were present regarding Sloane's House Hospice, Palliative Care and Respite Centre. Using an electronic presentation Neil provided an overview of the vision and inspiration for Sloane's House. N. Pasher shared the importance of pediatric respite care through the stories of two children, Sloane and Jack. 1 Page 22 General Government Committee Minutes December 4, 2023 5.2 5.3 L. Sunstrum-Mann advised there are approximately 19,000 kids requiring support residing in Durham Region and surrounding areas that currently have to leave their communities to access services. Lorraine provided an overview of the services Sloane's House will offer and asked for support in raising awareness. N. Pasher and L. Sunstrum-Mann answered questions from Members of Committee. Resolution # GG-189-23 Moved by Councillor Anderson Seconded by Councillor Rang That the Delegation of Neil Pasher and Lorraine Sunstrum-Mann, Sloane's House, regarding Sloane's House Hospice, Palliaitive Care and Respite Centre, be received with thanks. Carried Delegation by Mitch Conan, Canadian Nuclear Laboratories, Regarding, An Update on the Port Hope Area Initiative - Port Granby Project Mitch Conan and Shernette Muccuth Henry, Canadian Nuclear Laboratories were present regarding an Update on the Port Hope Area Initiative - Port Granby Project. Using an electronic presentation, M. Conan provided an overview of the Port Granby Project milestones, currently in phase 3, which includes environmental monitoring and a continued plan for safety. Mitch shared presentation slides, showing photographs of the site storage mound, wastewater treatment plant, and restored legacy waste site. M. Conan outlined the evolution of the public information program and answered questions from Members of Committee. I OMe INIIWO NT:WelemDO]PAd Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the Delegation of Mitch Conan, Canadian Nuclear Laboratories, regarding an Update on the Port Hope Area Initiative - Port Granby Project, be received with thanks. Carried Delegation by Sher Leetooze, Cornish Society of Durham Region, Regarding, a Request to Erect a Cornish Cross in Rotary Park Sher Leetooze, Cornish Society of Durham Region, was present regarding a request to erect a Cornish Cross in Rotary Park. Using an electronic presentation, S. Leetooze provided information on the history of Cornish settlers and how to determine if you're a descendent. Sher requested the Cornish Society of Durham Region be allowed to erect, at their expense, a Cornish Cross in Rotary Park. S. Leetooze answered questions from Members of Committee. 2 Page 23 General Government Committee Minutes December 4, 2023 Resolution # GG-191-23 Moved by Councillor Zwart Seconded by Councillor Rang That the Delegation of Sher Leetooze, regarding a request to erect a Cornish Cross in Rotary Park, be received with thanks. Carried 5.4 Delegation by Allison Hansen, Regarding, a Request to Immediately Cease the Use of Rodenticides at all Municipally Owned Properties Allison Hansen was present regarding Report CSD-003-23 — Rodenticide Use in Municipal Facilities, requesting Clarington to immediately cease the use of rodenticides at all municipally owned properties. A. Hansen asked that the Municipality of Clarington be a leader and take bold action against rodenticides to protect its constituents, companion animals, wildlife, and the environment from the harm of rodenticides. Allison stated that a measured approach as recommended in Report CSD-003-23 will cause animals to continue to die slow and painful deaths while exposing humans and the environment to poisons that persist and bioaccumulate in the environment. A. Hansen expressed concern with baiting and trapping animals on the exterior of municipally owned buildings and advised that rodents should only be trapped if they have gained entry to a building. A. Hansen advised that Report CSD-003-23 only speaks to banning anti -coagulant rodenticides but there are also neurotoxicants. Allison asked Members of Committee to take a stronger approach and prohibit the use of rodenticides in and around all municipal facilities and remove attractants. A. Hansen answered questions from Members of Committee. Alter the Agenda Resolution # GG-192-23 Moved by Councillor Traill Seconded by Councillor Rang That the Agenda be altered to consider Item 8.1, Report CSD-003-23 — Rodenticide Use in Municipal Facilities, at this time. Carried 3 Page 24 General Government Committee Minutes December 4, 2023 8. Unfinished Business 8.1 CSD-003-23 - Rodenticide Use in Municipal Facilities Recess Resolution # GG-193-23 Moved by Councillor Traill Seconded by Councillor Rang That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:51 a.m. with Mayor Foster in the Chair. Resolution # GG-194-23 Moved by Councillor Traill Seconded by Councillor Rang Whereas, Council acknowledges that rodenticide products are unreasonably dangerous, inhumane, and ineffective; And Whereas, rodenticides are highly toxic, persistent and compounds of bioaccumulation used to eliminate rodent populations by causing death by preventing normal blood clotting, causing internal hemorrhaging, or disturbing nervous system functions; And Whereas, rodenticides pose serious threats to Ontario's wildlife (including raptors, songbirds, coyotes, snakes, and raccoons) and the environment (including aquatic ecosystems) through primary and secondary poisoning of non - target species, and further threaten children and pets; And Whereas, predators and scavengers are at a particularly high risk of secondary poisoning because of their dependence on rodents as a food source, with countless cases of poisoning across Ontario in the past decade; And Whereas, rodenticides are an ineffective and counterproductive means of controlling long-term rodent populations because they fail to address the root of infestation problems (i.e., access to food, shelter and other attractants), and kill predators that serve as natural and chemical -free methods of pest control (i.e., a single owl eats around 1,000 rats per year); And Whereas, the existing risk mitigation measures implemented by the federal and provincial government are incapable of adequately addressing the threats that rodenticides pose to the environment, wildlife, and human health; And Whereas, preventative measures are the best method of vector control; And Whereas, eliminating non -essential use of rodenticides is consistent with the precautionary principle; 4 Page 25 General Government Committee Minutes December 4, 2023 And Whereas, Council wishes to enact a policy prohibiting the use of inhumane vector control products to address public concern for the environmental wellbeing of the Corporation, and the health, safety and well-being of its inhabitants; And Whereas, Council deems it desirable and in the public interest to enact an Animal Poison Prevention Policy for protecting wildlife, pets, and people from unreasonable adverse effects caused by rodenticide use for the purpose of: • Eliminating inhumane methods of pest control; • Regulating and controlling the use, purchase, and sale of rodenticides; • Sustaining a healthy natural environment by protecting biodiversity; • Protecting significant and sensitive natural areas; • Protecting human health; • Maintaining water quality; and, • Protecting fish habitat as defined in the Fisheries Act, Revised Statute of Canada 1985. Now therefore be it resolved, that the Council of The Corporation of the Municipality of Clarington directs Staff through the Office of the CAO: • To prepare a draft Policy banning the use of rodenticides on all Municipality of Clarington properties; • To include a communications strategy for educating residents and business on the harmful impacts of rodenticides and the availability of humane, ecologically sustainable alternatives; • To implement humane practices in regards to pest control on all Municipality of Clarington properties; • To have Staff report back to Council no later than Q4; and, • That Council requests that the Mayor write, on behalf of Council, to the provincial Ministry of the Environment, Conservation and Parks (MECP) requesting that the Province of Ontario introduce a Province wide ban on the use of rodenticides, to increase protection for wildlife species. Yes (2): Councillor Rang, and Councillor Traill No (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote (2 to 5) Resolution # GG-195-23 Moved by Councillor Woo Seconded by Councillor Anderson 5 Page 26 General Government Committee Minutes December 4, 2023 That Report CSD-003-23, and any related delegations or communication items, be received. That Council authorize staff to initiate a trial at Courtice Community Complex, replacing rodenticides (interior and exterior) with rodent traps, catch tin traps, and snap exterior traps; That staff continue to investigate the feasibility of a future ban of rodenticides for all municipal buildings; That staff report back prior to 2024 summer recess with the results of the trial program and to make further recommendations on the longer -term use of rodenticides in municipal buildings; and That all interested parties listed in Report CSD-003-23, and any delegations be advised of Council's decision. Amendment: Resolution # GG-196-23 Moved by Councillor Elhajjeh Seconded by Councillor Zwart That the forgoing resolution #GG-195-23 be amended by adding the following: That Staff create a communications strategy for educating residents and business on the harmful impacts of rodenticides and the availability of humane, ecologically sustainable alternatives; That Council engage the Agricultural Advisory Committee, Central Lake Ontario Conservation Authority, Ganaraska Region Conservation Authority, requesting comment on a Province wide ban on the use of rodenticides, to increase protection for wildlife species. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart No (1): Councillor Traill Carried on a recorded vote (6 to 1 Main Motion as Amended Resolution # GG-197-23 Moved by Councillor Anderson Seconded by Councillor Woo That Report CSD-003-23, and any related delegations or communication items, be received. 6 Page 27 General Government Committee Minutes December 4, 2023 That Council authorize staff to initiate a trial at Courtice Community Complex, replacing rodenticides (interior and exterior) with rodent traps, catch tin traps, and snap exterior traps; That staff continue to investigate the feasibility of a future ban of rodenticides for all municipal buildings; That staff report back prior to 2024 summer recess with the results of the trial program and to make further recommendations on the longer -term use of rodenticides in municipal buildings; That Staff create a communications strategy for educating residents and business on the harmful impacts of rodenticides and the availability of humane, ecologically sustainable alternatives; That Council engage the Agricultural Advisory Committee, Central Lake Ontario Conservation Authority, Ganaraska Region Conservation Authority, requesting comment on a Province wide ban on the use of rodenticides, to increase protection for wildlife species; and That all interested parties listed in Report CSD-003-23, and any delegations be advised of Council's decision. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart No (1): Councillor Traill Carried on a recorded vote (6 to 1) 6. Consent Agenda Resolution # GG-198-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That all items listed in Section 6, with the exception of item 6.2.11, be approved on consent in accordance with the Agenda. Carried 6.1 Communications 6.2 Staff Reports and Staff Memos 6.2.1 CAO-019-23 - Radiocommunication and Broadcasting Antenna Systems Protocol Resolution # GG-199-23 That Report CAO-019-23, and any related delegations or communication items, be received; 7 Page 28 General Government Committee Minutes December 4, 2023 That Policy PSD-DO008 (Antenna Systems) be repealed; That the Radiocommunication and Broadcasting Antenna Systems Protocol be delegated to the CAO and the Director of Planning and Infrastructure Services; That Staff be directed to work directly with private sector telecommunications providers (spectrum holders) to discuss using, through a leasing arrangement, Municipal infrastructure and/or land to further expand their networks; and That all interested parties listed in Report CAO-019-23, and any delegations be advised of Council's decision. 6.2.2 CAO-021-23 - Green Fleet and Equipment Policy Resolution # GG-200-23 That Report CAO-021-23, and any related delegations or communication items, be received; That Resolutions #C-066-20 and #C-022-22 be replaced with the Green Fleet and Equipment Policy (the "Policy") attached to report CAO-021-23, as Attachment 1; That Council approve the Green Fleet and Equipment Policy which will inform future replacement of Fleet and Equipment and inform asset management planning related to the electrification of Municipal Fleet and Equipment. 6.2.3 LGS-033-23 - OPG Trail Licence Agreement Resolution # GG-201-23 That Report LGS-033-23, and any related delegations or communication items, be received; That the Deputy CAO/Solicitor be authorized to execute a Licence Amending Agreement with Ontario Power Generation on terms and conditions substantially consistent with the contents of Report LGS-033-23; That the Deputy CAO/Solicitor be authorized to execute any future amendments to the trail Licence Agreement required to accommodate the operational needs of either Ontario Power Generation or the Municipality; and That all interested parties listed in Report LGS-033-23, and any delegations be advised of Council's decision. 6.2.4 LGS-034-23 - Review of Notice By-law and Proposal of New Notice Policy Resolution # GG-202-23 That Report LGS-034-23, and any related delegations or communication items, be received; That Council approve the draft "Public Notice Policy", Attachment 1 to Report LGS-034-23, to be effective upon the repeal of By-law 2005-022; 8 Page 29 General Government Committee Minutes December 4, 2023 That the By-law attached to Report LGS-034-23, as Attachment 2, repealing By- law 2005-022, "Notice By-law", be approved, effective January 1, 2024; and That all interested parties listed in Report LGS-034-23, and any delegations be advised of Council's decision. 6.2.5 LGS-035-23 - Lakeview Cemetery — Transfer to Municipality Resolution # GG-203-23 That Report LGS-035-23, and any related delegations or communication items, be received; That, subject to the approval of the Ministry of Consumer Services (through the Bereavement Authority of Ontario), the Municipality assume all responsibility and assets related to the Lakeview Cemetery located at 4449 Hill St, Newtonville, from the Lakeview Cemetery Board of Directors, effective January 1, 2024; That Staff be authorized to execute, on behalf of the Municipality, all documents and instruments necessary to give effect to the cemetery transfer, to the satisfaction of the Deputy CAO/Solicitor; That the By-law attached to Report LGS-035-23 attachment 1, to amend the Cemetery By-law, By-law 2022-055, to add Lakeview Cemetery, be approved; and That all interested parties listed in Report LGS-035-23, and any delegations be advised of Council's decision. 6.2.6 FSD-041-23 - Engineering Services DHRC Dehumidification Replacement Resolution # GG-204-23 That Report FSD-041-23, be received; That the proposal received from CIMA Canada Inc., being the most responsive bidder meeting all terms and conditions and specifications of RFP2023-6 be awarded the contract for Engineering/Design for the replacement of the Dehumidification Unit at Diane Hamre Recreation Complex (DHRC). The scope of work will include full design/engineering, assistance in preparing tender ready specifications, drawings, and contract administration; That the total funds required for this project in the amount of $91,769.20 (Net HST Rebate) be funded from the approved budget; and That all interested parties listed in Report FSD-041-23, and any delegations be advised of Council's decision. 6.2.7 FSD-042-23 - Supply and Delivery of One Grader Resolution # GG-205-23 That Report FSD-042-23, and any related delegations or communication items, be received; 9 Page 30 General Government Committee Minutes December 4, 2023 That Toromont Cat with a bid amount of $546,746.30 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of CL2023-37 be awarded the contract for the Supply and Delivery of One Grader; That the total estimated funds required for this project in the amount of $549,750 (Net HST Rebate) include $546,746.30 (Net HST Rebate) for the grader and other costs such as radios, GPS units, Clarington decal lettering and striping in the amount of $3,000 (Net HST Rebate) be funded by the Municipality as follows: Description I Account Number I Amount Fleet Replacement Roads - 110-36-388-83642- $549,750 (2023) 7401 That all interested parties listed in Report FSD-042-23 and any delegations be advised of Council's decision. 6.2.8 FSD-043-23 - Supply and Delivery of One Rescue Truck Resolution # GG-206-23 That Report FSD-043-23, and any related delegations or communication items, be received; That Dependable Truck and Tank Limited with a bid amount of $1,015,844.64 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of CL2023-38 be awarded the contract for the Supply and Delivery of One Rescue Truck; That the total estimated funds required for this project in the amount of $1,018,850 (Net HST Rebate) include $1,015,844.64 (Net HST Rebate) for the rescue truck and other costs such as radios, GPS units, Clarington decal lettering and striping in the amount of $3,000 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Utility Truck 110-28-388-82814-7401 $1,000,000 DC Reserve Fund 110-28-388-82814-7401 18,850 That all interested parties listed in Report FSD-043-23 and any delegations be advised of Council's decision. 6.2.9 FSD-045-23 - Consulting Services for the Greenhouse Gas Reduction Pathway Feasibility Study Resolution # GG-207-23 That Report FSD-045-23, and any related communication items, be received; 10 Page 31 General Government Committee Minutes December 4, 2023 That the proposal received from Sustainable Projects Group being the most responsive bidder meeting all terms, conditions and specifications of RFP2023-8 be awarded the contract for the provision of Consulting Services for the Greenhouse Gas Reduction Pathway Feasibility Study, as required by the Chief Administrative Officer's Office; That the funds required for this project in the amount of $158,521.73 (Net HST Rebate) is in the approved budget allocation as provided and will be funded from the following account: FDescription Account Number Amount Climate Change Professional Fees 100-13-180-10519- $158,522 7161 That all interested parties listed in Report FSD-045-23, and any delegations be advised of Council's decision. 6.2.10 PWD-011-23 - Proposed Amendments to Traffic By-law 2014-059 Resolution # GG-208-23 That Report PWD-011-23, and any related delegations or communication items, be received; That the amending By-law provided with Report PWD-011-23, as attachment 1, be approved; and That all interested parties listed in Report PWD-011-23, and any delegations be advised of Council's decision. 6.2.11 CSD-004-23 - West Beach Cottages Resolution # GG-209-23 Moved by Councillor Zwart Seconded by Councillor Woo That Report CSD-004-23, and any related delegations or communication items, be received; That Council authorize staff to commence with the demolition of the two recently vacated cottages (#16 and #32 West Beach Road, Bowmanville); That, prior to demolition, Staff make a digital photographic record of the existing cottages, to be kept for reference, so that the historical legacy of West Beach is not lost, and the potential exists for recreating the West Beech character in any future development of a waterfront park; and That the necessary funds for demolition be drawn from Account #100-50-130- 10543-7520 Land Acquisition Maintenance — Non -Capital. Carried 11 Page 32 General Government Committee Minutes December 4, 2023 7. Items for Separate Discussion 7.1 PDS-068-23 - Land Division Process - Recommendation Suspend the Rules Resolution # GG-210-23 Moved by Councillor Anderson Seconded by Councillor Rang That the Rules of Procedure be suspended to add a Planning and Infrastructure Report to the General Government Committee agenda. Carried Resolution # GG-211-23 Moved by Councillor Woo Seconded by Councillor Rang That Report PDS-068-23, and any related delegations or communication items, be received; That the By-law attached to Report PDS-068-23, as Attachment 1, to delegate the authority to grant consents to the Committee of Adjustment and to revise the Committee of Adjustment establishing By-law 2021-009 effective January 1 st 2024, be approved; That the By-law attached to Report PDS-068-23, as Attachment 2, to amend Schedule `E' of the Fee By-law 2023-044 to introduce applicable consent applications fees effective January 1 st, 2024, be approved; That Brad Whittle be appointed to the Committee of Adjustment effective January 1 st, 2024, for a term ending December 31 st, 2026 or until a successor is appointed; That the Committee of Adjustment compensation be increased from $53.66 to $100.00 per hearing, effective January 1 st, 2024; and, That all interested parties listed in Report PDS-068-23, and any delegations be advised of Council's decision. Carried 12 Page 33 General Government Committee Minutes December 4, 2023 7.2 Correspondence by Ben McWade, P.Eng, Acting Manager, Construction Management Services, Region of Durham, Regarding a Request for Noise Bylaw Exemption Extension Resolution # GG-212-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the request to extend a Noise By-law Exemption, from Ben McWade, P. Eng, Acting Manager, Construction Management Services, Region of Durham, to March 17, 2024, be approved. Carried 9. New Business 9.1 Backyard Chickens (Councillor Zwart) Resolution # GG-213-23 Moved by Councillor Zwart Seconded by Councillor Woo Whereas the Exotic Pet By-law 2012-045 does not allow for raising chickens on non -agriculturally zoned lands; And whereas Committee deems it advisable to consider allowing Clarington residents in rural hamlets, rural clusters, and the Village of Orono, to keep backyard chickens, for the purpose of egg laying, on non -agriculturally zoned lands; Now therefore be it resolved that Staff in the Legislative Services Department be directed to prepare a report regarding the keeping of backyard chickens for the purpose of egg laying which would include: • a review of past reports and memos, delegations, stakeholder consultations, and other municipalities regarding the keeping of backyard chickens; • input from the Agricultural Advisory Committee, Climate Change Response Coordinator, and Planning & Infrastructure Services Department; and • options for general frameworks/approaches to allow for the keeping of backyard chickens for the purpose of egg laying. Amendment: Resolution # GG-214-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang 13 Page 34 General Government Committee Minutes December 4, 2023 That the forgoing resolution #GG-213-23 be amended to add the following; That the review include larger lots in the urban areas. Yes (4): Mayor Foster, Councillor Elhajjeh, Councillor Rang, and Councillor Traill No (3): Councillor Anderson, Councillor Woo, and Councillor Zwart Carried on a recorded vote (4 to 3) Later in the Meeting Resolution # GG-215-23 Moved by Councillor Anderson Seconded by Councillor Woo That the question now be put. Carried Resolution #GG-214-23 was then carried on a record vote. Main Motion as Amended: Resolution # GG-216-23 Moved by Councillor Zwart Seconded by Councillor Woo Whereas the Exotic Pet By-law 2012-045 does not allow for raising chickens on non -agriculturally zoned lands; And whereas Committee deems it advisable to consider allowing Clarington residents in rural hamlets, rural clusters, and the Village of Orono, to keep backyard chickens, for the purpose of egg laying, on non -agriculturally zoned lands; Now therefore be it resolved that Staff in the Legislative Services Department be directed to prepare a report regarding the keeping of backyard chickens for the purpose of egg laying which would include: • a review of past reports and memos, delegations, stakeholder consultations, and other municipalities regarding the keeping of backyard chickens; • input from the Agricultural Advisory Committee, Climate Change Response Coordinator, and Planning & Infrastructure Services Department; and • options for general frameworks/approaches to allow for the keeping of backyard chickens for the purpose of egg laying; and That the review include larger lots in the urban areas. 14 Page 35 General Government Committee Minutes December 4, 2023 Yes (6): Mayor Foster, Councillor Elhajjeh, Councillor Rang, Councillor Traill, Councillor Woo, and Councillor Zwart No (1): Councillor Anderson Carried on a recorded vote (6 to 1) 9.2 Request to Support Bill C-310, Regarding, An Act to amend the Income Tax Act (volunteer firefighting and search and rescue volunteer tax credit) (Councillor Elhajjeh) Resolution # GG-217-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang Whereas Clarington, like many towns and municipalities throughout Ontario and Canada is experiencing challenges in attracting and retaining volunteer firefighters; And whereas Clarington depends upon volunteer firefighters to respond to remote, rural areas of the municipality; And whereas the Income Tax Act currently allows volunteer firefighters to claim a $3,000 tax credit if 200 hours of volunteer services were completed in a calendar year; And whereas increasing this tax credit may attract and retain more volunteer firefighters in Clarington, Now therefore be it resolved that the Council of the Municipality of Clarington calls upon the Government of Canada to support Bill C-310 and enact amendments to subsections 118.06(2) and 118.07(2) of the Income Tax Act in order to increase the amount of the tax credits for volunteer firefighting from $3,000 to $10,000; and That this resolution be forwarded to the Right Honourable Justin Trudeau, Prime Minister of Canada; Honourable Marie -Claude Bibeau, the Minister of National Revenue; the private member who introduced Bill C-310, Gord Johns, MP; local MPs: Honourable Philip Lawrence, P.C., M.P., Northumberland —Peterborough South and the constituency office for the Durham riding; and the Association of Municipalities of Ontario (AMO). Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Traill, Councillor Woo, and Councillor Zwart Carried on a recorded vote (7 to 0) 15 Page 36 General Government Committee Minutes December 4, 2023 9.3 Accessible Housing Petition (Councillor Traill) Resolution # GG-218-23 Moved by Councillor Traill Seconded by Councillor Elhajjeh Whereas over 22% of Canadians have a disability and this number is expected to grow as the population ages; And whereas the National Building Code does not mandate that housing be accessible; And whereas Canadians are unable to age in place due to inaccessible housing; And whereas Canadians should have access to housing that allows people to live independently with dignity and respect; Now therefore be it resolved that the Council of the Municipality of Clarington calls upon the Government of Canada to amend the National Building code (NBC) to make Universal Design mandatory in all new multi -unit housing developments under the jurisdiction of the Government of Canada, consistent with current legislation and conventions; and That the Canadian Table for Harmonized Construction Codes Policy, Canadian Board for Harmonized Construction Code and the CMHC collaborate on defining and illustrating in the NBC what is visitable, adaptable, accessible, barrier -free, and universal design, and That this resolution be forwarded to the Right Honourable Justin Trudeau, Prime Minister of Canada; Honourable Sean Fraser, the Minister of Housing, Infrastructure and Communities; Honourable Kamal Khera, Minister of Diversity, Inclusion and Persons with Disabilities; the private member who supports the accessible housing petition (e-4543) Mike Morris, MP; Local MPs: Honourable Philip Lawrence, P.C., M.P., Northumberland —Peterborough South and the constituency office for the Durham riding; and the Association of Municipalities of Ontario (AMO). Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Traill, Councillor Woo, and Councillor Zwart Carried on a recorded vote (7 to 0) 10. Confidential Items 16 Page 37 General Government Committee Minutes December 4, 2023 11. Adjournment Resolution # GG-219-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That the meeting adjourn at 11:49 a.m. Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Traill, Councillor Woo, and Councillor Zwart Carried on a recorded vote (7 to 0) 17 Page 38 * Subject to Advisory Committee Approval * Agricultural Advisory Committee of Clarington Meeting Minutes Date: Thursday, November 9, 2023 Time: 7:30 p.m. Location: Microsoft Teams or Meeting Room 1 C, Municipal Administrative Centre 40 Temperance St., Bowmanville, Ontario Members Present: Henry Zekveld (Chair), Tom Barrie, Eric Bowman, Brenda Metcalf, John Cartwright, Mitch Morawetz (DRFA), Jordan McKay, Craig Rickard, Ryan Cullen Regrets: Richard Rekker, Councillor Zwart, Jennifer Knox Staff Present: Sylvia Jennings, Jane Wang — Planning and Infrastructure Services Guests: Stacey Jibb — Invest Durham; Brenna Bizley, Jennifer Hoban — Barrett Centre at Durham College 1. Welcome and Introductions Henry Zekveld welcomed all to the meeting, with introductions. 2. Land Acknowledgement Statement Henry Zekveld recited Clarington's Land Acknowledgement Statement. 3. Declarations of Interest None 4. Approval of Minutes of October 12, 2023 Amendment to the October 12, 2023 minutes was identified. Amy Burke was presented with a thank you card and gift of appreciation by the committee. 023-017 Moved by Tom Barrie, seconded by Eric Bowman That the minutes of the October 12, 2023 meeting, as amended, be approved. Carried 5. Presentations / Delegations 5a. Presentation on the Barrett Centre of Innovation in Sustainable Urban Agriculture — Brenna Bizley, Jennifer Hoban B. Bizley and J. Hoban shared a presentation on the work of the Barrett Centre of Innovation in Sustainable Urban Agriculture, focusing on their urban farms located in Whitby and Ajax. The presentation started with an overview of the Barrett Centre and its inception through the Barrett Family Foundation. The Centre is based out of Agricultural Advisory Committee of Clarington November 9, 2023 Page 39 the Faculty of Hospitality and Horticultural Science. The Whitby farm is focused on engaging the student population, while the newly opened Ajax farm is focused on community engagement. The program seeks to demonstrate the viability of urban agriculture, address food insecurity, and educate the public on where food comes from and healthy eating. The farms are located in urban areas, which allows residents to access and experience farms who may otherwise not have the opportunity. The farms also act as a demonstration space that showcases various forms of urban agriculture that can be explored as sustainable and economically viable ventures. The Barrett Centre consults with schools, families, and local organizations to build their programming. Currently this includes market gardens, therapy gardens, a food literacy innovation zone, hoop houses, vertical farms, apiaries, and orchards. The first crops were planted at the Ajax farm this August, and donations were made to local food banks by October. The Centre collaborates with many partners across Durham College and the broader Durham community to develop learning opportunities, address food insecurity, and connect the community to local food systems. The Barrett Centre particularly focuses on connecting and engaging youth with agriculture at an early age. Some methods included developing lesson plans for teachers, creating dual credit programs with local high schools, and hosting field trips for elementary students. The Barrett Centre also shares best practices and information on farming. This includes information from an introduction to growing plants to how to build an economically viable urban agriculture business. They provide in person demonstrations and an online community portal where peers and experts can share information. B. Bizley and J. Hoban answered questions from the Committee. Cover crops are used over the winter. Animal agriculture has not yet been incorporated into the urban farms, but it is being considered. Some of the biggest challenges they've experienced while developing the farms are rigid regulations and unexpected costs. The team cited long, complicated approval processes and higher than expected costs, such as $112,000 to install concrete footings for their hoop houses. They noted that simplified, more flexible approvals and a clear understanding of the costs are some of the most important factors for making more urban agriculture projects viable. H. Zekveld thanked B. Bizley and J. Hoban for their presentation. 6. Business Arising from Previous Meeting 6a. Official Plan Review — Discussion Questions — All S. Jennings shared a discussion question with the Committee to obtain their early feedback for the Official Plan Review. The question was: What's the best way to consult with this Committee, and the broader rural and agricultural community in Clarington? The Committee noted several strategies that would be helpful when engaging the Committee or the broader community. In person consultation is particularly Agricultural Advisory Committee of Clarington November 9, 2023 Page 40 important to this community. Consultation with groups, rather than individuals, can encourage more forthright discussion. Surveys can be shared via email or online, but important notices should be sent by traditional mail. Major issues should be discussed in the community at a town hall meeting, as was done prior to the pandemic. The Committee also noted the importance of asking specific questions with a clear relevance to the community as opposed to high-level questions. They noted that with high level plans, members of the public often struggle to connect their concerns with the content of a plan. It was suggested that the Official Plan Review consultation with the Committee take place by incorporating a small amount of consultation on a portion of the Plan into each meeting throughout the year, as opposed to fewer sessions that are high-level and longer. 6b. AACC Work Plan Review for Annual Report — All S. Jennings shared the AACC 2023-2024 Work Plan. The Committee highlighted their accomplishments according to the Work Plan. S. Jennings will prepare a draft Annual AACC Accomplishments Report based on these items in advance of the next meeting. 6c. Update on Council Items — S. Jennings S. Jennings provided an update on the Council items brought forward at the previous meeting including the results of motions pertaining to backyard chickens, rodenticide usage at municipal facilities, installation of a pipe to connect two farm parcels, and a proposed battery energy storage facility. 7. Correspondence, Council Items and Referrals The following was circulated for information: Letter from Minister Calandra regarding proposed legislation to return lands to the Greenbelt and Oak Ridges Moraine 8. Liaison Reports 8a. Durham Agricultural Advisory Committee — T. Barrie None. 8b. Durham Region Federation of Agriculture — M. Morawetz M. Morawetz provided the update. The DRFA is currently looking at the issue of battery storage sites, including two near Beaverton. The OFA convention is on November 21 st and 22nd in Toronto. The DRFA will elect its executive at its meeting on November 28tn 8c. Durham Farm Connections — B. Metcalf B. Metcalf provided the update. The Celebrate Ag Gala was a success with 210 guests and $7,000 raised from auctions. These numbers were less than previous years, where typically $10,000 is raised, but the organization has reserves to fund next year's programming. Durham Farm Connections is looking for ideas for next Agricultural Advisory Committee of Clarington November 9, 2023 Page 41 year and new committee members. Those interested can contact Brenda Metcalf. B. Metcalf thanks the attendees and volunteers. B. Metcalf reported that it was currently unclear if the Grade 3 agriculture education program could go forward this year, as the Town of Whitby is on strike, and the event was going to be held in the Brooklin Arena. The High School Program will be held in May. November 30th is the Durham Farm Connections Annual General Meeting, held in collaboration with Durham Farm Fresh. It will be hosted at Pingles and open to anyone interested. 8d. Durham Agricultural Economic Development Update — S. Jibb S. Jibb provided the update. Invest Durham is now reporting annually on their progress implementing the Growing Agri -Food Durham Five-year Plan. S. Jibb and A. De Vos will be presenting on this topic to the Committee at the January meeting. 9. New Business None 10. Date of Next Meeting December 14, 2023 11. Adjournment 023-018 Moved by J. Cartwright, Seconded by B. Metcalf That the meeting adjourn at 9:10 p.m. Carried Agricultural Advisory Committee of Clarington November 9, 2023 Page 42 Newcastle Memorial Arena Management Board Municipality of Clarington Minutes ofMeetinz — Tuesday, November 14, 2023 Not vet approved by the Board In Attendance — Dave Bouma - Chair Gary Oliver — Vice Chair Shea -Lea Latchford, Omar Patel, Todd Taylor, Sue White Regrets — Jim Vinson, Councillor Margaret Zwart Meeting opened at 7:00 p.m. with the Land Acknowledgement 1. Agenda - Motion #23-025 Moved by Sue White, seconded by Todd Taylor THAT: The Agenda be accepted. CARRIED 2. Acceptance of Minutes - Motion #23-026 Moved by Todd Taylor, seconded by Sue White THAT: The minutes of October 11, 2023, be approved. X13.11111 1011, 3. Financial Report — Todd presented a revenue report for the Board to review, which will be discussed at the January meeting. The GIC will be reinvested for another six months. Motion #23-027- Moved by Todd Taylor, seconded by Sue White THAT: The money from the Municipal grant be used toward the Commemorative Give Away and reopening expenses. CARRIED 4. Risk Management — The contractors will meet on November 16, 2023, for a Post Construction debriefing. Shea -Lea Latchford will attend as a representative for the Board. 5. New Business: Construction Update — Dave Bouma presented a construction update along with a Job List of items to be completed before the reopening. Page 43 2. Open House — Sue White and Councillor Zwart have been working closely with the Mayor's office and the agenda for the reopening will be available shortly. Staffing — A discussion is planned for January's meeting to discuss the roles and responsibilities of the interim manager, operators and attendants moving forward in the new year. A cell phone will be purchased for the interim manager. Round Table Discussion followed. 6. Adiournment - The meeting was adjourned by the Chair at 8:56 p.m. Next Board Meeting — Tuesday, December 12, 2023 - (Old Newcastle House) Page 44 Newcastle Memorial Arena Management Board Municipality of Clarinaton Impromptu Meetinz - Tuesday December 12, 2023 Not vet approved by the Board In Attendance - Dave Bouma - Chair Gary Oliver - Vice Chair Josh Turner — Interim Manager Shea -Lea Latchford, Todd Taylor, Sue White, Jim Vinson, Councillor Margaret Zwart, Regrets — Omar Patel The Chair called the meeting to order at 7:36 p.m. 1. New Business - Motion #23-028 Moved by Sue White, seconded by Gary Oliver THAT: The outstanding invoices from the construction project be paid i.e.: sound system, water conditioner, new nets, time clock, lights in arena and heaters. CARRIED 2. Adjournment - The meeting was adjourned by the Chair at 7:40 p.m. Next Board Meeting — Tuesday, January 9, 2024 Page 45 NEWCASTLE COMMUNITY HALL 1923 — 2023 NEWCASTLE COMMUNITY HALL Meeting September 19 2023 7 pm Council Chambers In Attendance: C. Yaki, Chair B. Carmichael J. Calder-Rowsell W. Woo, Regional Councillor S. Grant -Young Regrets From: P. Martin Staff In Attendance: G. Bell, Secretary Also In Attendance: J.P. Newman, Deputy Clerk, Municipality of Clarington J. Abrams, Municipal Integrity Commissioner 1. LAND ACKNOWLEDGEMENT S. Grant -Young led the meeting in the Land Acknowledgement statement. 2. AGENDA Motion by J. Calder-Rowsell, seconded by W. Woo That agenda is accepted as circulated "CARRIED" 3. CONFIDENTIAL ITEM 3.1 CLOSED SESSION Motion by W. Woo, seconded by B. Carmichael Page 46 That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing matter that deals with: Education and Training presented by Jeffrey Abrams, Integrity Commissioner "CARRIED" The meeting resumed in Open Sessions at approximately 8:54 pm S. MINUTES Motion by J. Calder-Rowsell, seconded by W. Woo To accept the minutes of July 19 2023 as presented. "CARRIED" 6. FINANCIAL REPORT Motion by B. Carmichael, seconded by J. Calder-Rowsell To accept financial report as presented. "CARRIED" 7. A/C Chair reported that 1001" Committee/Legacy Committee would like to move forward with planning of A/C. We will invite R. Groen to Oct 17 2023 meeting to discuss next steps. 8. ROOF UPDATE Chair reported flashing will be replaced along front of building — schedule to be determined as per T. Welsh [:]��_j�ie�Jelc�_L•71 Parade theme is "Deck the Hall" in honor of Newcastle Community Hall's 100t" Anniversary. Parade Committee have asked if we would participate in parade with the 100t" sign. We would be the first float to start parade. Motion by B. Carmichael, seconded by J. Calder-Rowsell That we participate in the 2023 Santa Claus Parade in Newcastle. "CARRIED" Page 47 10. NEXT MEETING — October 17 2023 11. ITEMS TO ADD TO OCTOBER AGENDA a) Request for contribution to lighting of building and parkette for Christmas season b) Request for sponsorship of BBBS Gala in November 2023 12. ADJOURNED Motion to adjourn by W. Woo 9:25 pm "CARRIED" Clarington Clarington Diversity Advisory Committee Thursday November 9, 2023 7:30 p.m. to 8:30 p.m. Virtual Via Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Councillor Granville Anderson Tenzin Shomar Pranay Gunti Lauren Reyes -Grange Ron Hooper (7:45) Also Present: Jeannette Whynot — Accessibility Coordinator Pinder DaSilva — IDEA Officer Regrets: Dione Valentine Aaliyah Ruddock Yasmin Shafi Meera McDonald Andaleeb Shafi Joe Solway Quorum was not met; therefore no meeting took place. Agenda items will be included in the next meeting. Next meeting: December 14, 2023 Online, via Teams. Page 11 Internal Page 49 AUTISM HOME BASE December 7, 2023 Clarington Council RE: Request for Endorsement of Motion - Supporting Autistic Adults Dear Mayor and Members of Council, Autism Home Base Durham Inc_ 132 Church Street, 2"d Floar Bowmanville, ON L1C 1T5 289-278-3499 info@ a utis m ho meba se, tom On behalf of the families of Autism Home Base, I respectfully request your support of a motion to endorse Ajax's resolution requesting that the Government of Ontario provide core funding for organizations providing programs, care, and services for adults with ASD, including Autism Home Base, as part of the 2024 Provincial Budget. Autism Home Base has made a formal request to the Minister of Finance and Associate Minister of Mental Health and Addictions They understand that autism doesn't end when children become adults and that lifelong supports are needed. This motion is an essential step toward securing core funding from the Government of Ontario so that Autism Home Base can continue and grow our innovative model that provides relief from social isolation through inclusive recreation and wellness programs for autistic adults, as well as their lifelong family caregivers. We are not a group home or respite provider. Our charity is uniquely focussed on `whole family' quality of life for those who are aging in place at home. At Autism Home Base, we understand the challenges faced by these families, particularly concerning the limited access to consistent, reliable, and high -quality programs. Despite the undoubted necessity for programs that ensure the well-being and social integration of this often -neglected segment of our community, the absence of annualized core government funding puts our evidence -proven organization at risk. It keeps us in perpetual start up mode, operating reactively as time -sensitive project grants and donations are received. This minimizes our potential impact. Board of Directors Lynne Lyon President Brenna I3izley Treasurer Adriana Micanovic Secretary Terry Batley Director Fred Horvath Director Gord Humphrey Director Erin Bibby Director Autism Home Base Durham Inc. is a registered Canadian charity #81352 5797 RR0001 - With support from Ulu] 1TYFOR AUTISM Page 50 AUTISM HOME BAS E The motion proposed is an earnest appeal for the inclusion of funding in the 2024 Provincial Budget. By securing this core funding, we strive to extend and enhance the suite of high quality, social and recreational programs offered by Autism Home Base, ensuring a brighter, more inclusive future for autistic adults. We will grow and scale our model for implementation in communities across Ontario. Clarington families are supported by Autism Home Base. We are grateful for grants received through the Clarington Community Funding Program. We are also proud to call Clarington home to our Autism Hub. We invite Clarington to endorse this motion, which will be brought to Regional Council and shared with provincial stakeholders. I am happy to provide any additional information that may be required to support your consideration of this motion. Thank you for your time and anticipated support. Sincerely, A'Judanson CEO and Founder iudy(a autismhome base.com cell 416-450-7716 Autism Home Base Durham Inc. is a registered Canadian charity #81352 5797 RR0001 - With support from UN ITYFOR AUTISM Page 51 • Town of �x By the Lake The Honorable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 premier .ontario.ca Sent by E-Mail November 29, 2023 Re: Support for Adults with Autism Spectrum Disorder (ASD) TOWN OF AJAX 65 Harwood Avenue South Ajax ON L1 S 3S9 www.ajax.ca The following resolution was passed by Ajax Town Council at its meeting held on November 27, 2023: WHEREAS the bulk of government funded programs for individuals with Autism Spectrum Disorder (ASD) end at age 18 in Ontario; AND WHEREAS families supporting a loved one with ASD are often forced to make the difficult decision between expensive private day programs and leaving the workforce to provide care; AND WHEREAS getting out of the home and connecting with others can alleviate social isolation, improve mental and physical health, and lead to an overall better quality of life; AND WHEREAS Autism Home Base, based in Bowmanville and with weekly drop -ins at McLean Community Centre in Ajax, provides supports and services to 191 Durham Region families, or more than 450 participants, five days a week; AND WHEREAS by supporting programs for adults with ASD, the Government of Ontario can achieve its goal of keeping patients healthy in their communities and out of hospitals, as noted in the Ministry of Health's 2022-2023 Strategic Plan; NOW THEREFORE BE IT RESOLVED THAT: Ajax Council formally requests that the Government of Ontario provide core funding for organizations providing programs, care, and services for adults with ASD, including Autism Home Base, as part of the 2024 Provincial Budget; and A copy of this resolution be forwarded to Premier Doug Ford, Minister Health Sylvia Jones, Minister Finance Peter Bethlenfalvy, Minister Mental Health and Addictions Michael Tibollo, Ajax MPP Patrice Barnes, the Region of Durham, the lower tier Durham municipalities, local school boards, the Association of Municipalities of Ontario, and Autism Ontario. CARRIED Page 52 If you require further information please contact me at 905-619-2529 ext. 3342 or Jason. McWilliam(cD-alax.ca. Sincerely, Jason McWilliam Manager of Legislative Services/Deputy Clerk Copy: Regional Councillor S. Lee Councillor L. Bower Hon. Sylvia Jones, Minister of Health Hon. Peter Bethlenfalvy, Minister of Finance Hon. Michael A. Tibollo, Minister of Mental Health and Addictions Patrice Barnes, MPP for Ajax Region of Durham All Durham Region municipalities Local school boards Association of Municipalities of Ontario Autism Ontario Page 53 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: December 18, 2023 Report Number: PDS-069-23 Submitted By: Carlos Salazar, Deputy CAO, Planning and Infrastructure Reviewed By: Mary -Anne Dempster, CAO By-law Number: File Number: PLN 11.27 Resolution#: Report Subject: Housing Pledge for 13,000 Units by 2031 — Units Issued and Starts Update, 2023 Recommendation: 1. That Report PDS-069-23 and any related delegations or communication items, be received; 2. That a copy of Report PDS-069-23 be forwarded to the Ministry of Municipal Affairs and Housing with final unit count as of December 31, 2023; and 3. That any funds allocated to the Municipality of Clarington for meeting the 2023 Housing Targets be directed to the Municipality's non-profit housing fund. Page 54 Municipality of Clarington Report PDS-069-23 Report Overview Page 2 As of December 6, 2023, Clarington has met the unit target allocated by the Province for 2023 and is now eligible to receive funding from the Building Faster Fund (BFF). The fund is a new three-year, $1.2 billion program that will provide up to $400 million per year to municipalities that meet or exceed their annual housing targets. The provincial Government assigned a target of 13,000 residential units by 2031 and a target of 953 units 2023 for the Municipality of Clarington. In March 2023, Clarington Council signed the required Housing Pledge to meet this target and outlined a series of actions to meet the targets. These actions include service improvements, and efficiencies in the Planning and Infrastructure Services Department. We are confident that, subject to external market and economic conditions, the municipality will meet its annual targets as applications in Secondary Plan areas get approval, and infill developments and additional dwelling units in existing and new residential buildings get developed. 1. Background 1.1 On October 25, 2022, the Minister of Municipal Affairs and Housing (MMAH), issued a Minister's Order to 29 large and rapidly growing Ontario municipalities, including Clarington, to sign a Housing Pledge to meet the Provincial Government's target of providing 1.5 million new homes in the next decade (Province ERO bulletin No. 019- 6171). Clarington was assigned 13,000 new units as a target. 1.2 On February 27, 2023, Council endorsed Clarington's Housing Pledge to the Province. that the Pledge commits Clarington to support the Ontario Government's initiative to build 1.5 million new homes over the next decade through a series of planning policy and process improvement initiatives. The signed pledge was forwarded to the Province on March 1, 2023, ahead of the March 22, 2023, deadline (see Attachment 1). 1.3 On August 21, 2023, Premier Ford announced the new BFF, a new three-year $1.2 billion program to help municipalities meet or exceed the housing targets they have pledged to achieve by 2031. The BFF is intended to provide up to $400 million over three years in financial support for municipalities that can be directed toward housing - enabling infrastructure and related costs that support community growth. 1.4 On October 23, 2023, the Municipality received a Letter from MMAH outlining Clarington specific annual housing targets under the BFF (see Attachment 2). 1.5 Clarington's annual housing targets under the BFF are outlined in Table 1 below. Page 55 Municipality of Clarington Report PDS-069-23 Target 2023 2024 2025 Municipality of Clarington 953 1,083 1,300 Table 1 — Clarington's Annual Housing Start Targets Under the BFF Page 3 1.6 As of December 6, 2023, the Municipality has met the housing target under the BFF, see Table 2 below. Municipality of Clarington Units Issued, 2023 1 1015 Municipality of Clarington Starts, 2023 1956 Table 2 — Municipality of Clarington units Issued and Started, 2023 (As of December 6, 2023) 2. Discussion and Comments Building Faster Fund (BFF) 2.1 Annual targets are determined by taking each municipality's proportion of the overall 1.5 million home goal and applying that proportion against province -wide annual targets, which will increase each year over the course of the Building Faster Fund. For example, if a municipality's target represents 5% of 1.5 million homes, the annual targets for that municipality would be 5% of the province -wide targets for 2023, 2024 and 2025. For the first year of the program, 2023, province -wide annual housing targets will start at 110,000 new housing starts. From there, housing targets will ramp up to 125,000 in 2024, 150,000 in 2025 and 175,000 beginning in 2026 (one year beyond the end of the BFF program period). 175,000 units per year beginning in 2026 would be the pace needed to achieve 1.5 million homes by 2031. Based on these calculations, if Clarington meets 100% of the annual target, we would be eligible to receive 4 million dollars, with the ability to receive additional funding should the target be exceeded. Page 56 Municipality of Clarington Report PDS-069-23 Page 4 2.2 Based on the fund calculations by the Municipality, if Clarington meets 100% of the annual target, we would be eligible to receive up to 4 million dollars, with the ability to receive additional funding should the target be exceeded. 2.3 On October 23, 2023, the Municipality received a Letter from MMAH outlining Clarington specific annual housing targets to be eligible for the BFF (see Attachment 2). CMHC Starts and Completions Survey 2.4 For the Province to determine a Municipality's unit starts, Canada Mortgage and Housing Corporation (CMHC) completes a monthly Starts and Completions Survey. The survey is conducted through site visits. These visits are used to confirm that new residential units have reached set stages in the construction process. 2.5 A "Start" is defined as the beginning of construction work on a building. This is usually when the concrete has been poured for the whole of the footing around the structure or an equivalent stage where a basement will not be part of the structure. 2.6 In a letter dated October 23, 2023, from the Province, the Minister clarified that in addition to single -detached, semi-detached, townhouses, and apartments, additional dwelling units and other institutional housing types (such as Long -Term Care beds) could be included when calculating unit starts in relation to local targets. 2023 Clarington Housing Unit Starts 2.7 As seen in Table 1, the Municipality of Clarington was provided a 2023 start target of 953 units, to be eligible to receive 100% of the BFF funding. As described in section 2.6 of this report, the start of a unit is considered when construction has begun, more commonly the footing concrete has been poured. 2.8 As of December 6, 2023, Staff has confirmed that the 956 units have started, and foundation has been poured in 2023, exceeding our provincial target, see Table 2. 2.9 The commitments within the Housing Pledge in Attachment 1 will assist in streamlining the development approval process and undertaking major development policy initiatives like the review of our Official Plan and completion of Secondary Plans as we continue towards achieving our 13,000-unit pledge. 3. Financial Considerations 3.1 It is anticipated that 100% of the BFF funding allocated to the Municipality will be awarded as a result of meeting the provided targets. Page 57 Municipality of Clarington Report PDS-069-23 Page 5 3.2 Increased development could result in the need to provide services to the lands (including parks, roads, sidewalks) which may be development charge eligible. Further, resources in Planning and Infrastructure Services may be necessary to carry out the land use planning policy initiatives, and process development applications and building permits to meet the annual targets. 4. Concurrence This report has been reviewed by the Deputy CAO, Finance and Technology/Treasurer who concurs with the recommendations. 5. Conclusion 5.1 It is respectfully recommended that Council receive this report and the associated residential housing start numbers for 2023. Following Council receipt, Staff will forward the report and associated information to the MMAH requesting our share of the Building Faster Fund. We also recommend that funds be allocated to the non-profit Housing Fund created by the municipality. Staff will bring forward the framework for the funds in the Spring of 2024. 5.2 As demonstrated, the Municipality has met the housing starts as allocated by the Province to be eligible for the Building Faster Fund. It is essential to note that the realization of the units is subject to market conditions and available regional infrastructure. Staff Contact: Staff Contact: Brendan Grigg, Deputy Chief Building Official 905-623-3379 x 2313 or bgrigg(a clarington.net and Amanda Tapp, Manager of Development Review Division 905-623-3379 ext. 2427 or atapp(a)_clarington.net. Attachments: Attachment 1 — Clarington Signed Housing Pledge (March 2023) Attachment 2 — October 23, 2023, Letter from MMAH Interested Parties: There are no interested parties to be notified of Council's decision. Page 58 Attachment 1 to PDS-069-23 Municipal Housing Pledge Clarington's Municipal Housing Target is 13,000 by 2031 The following represents actions that may be facilitated by the Municipality of Clarington to implement the Municipal Housing Pledge: Facilitating Growth • Official Plan: Completing the Secondary Plans currently in progress by 2026 will facilitate housing units within Clarington's existing urban areas that will contribute towards the achievement of the short-term target to 2031. Concurrently, staff will initiate and complete the Clarington Official Plan Review that will address longer -term growth and development to 2051. • Zoning: Develop zoning to implement newly approved and updated Secondary Plans to provide for zoning that aligns with approved built forms and densities, and complete new urban area zoning by-law to provide permissions outside of secondary plan areas that support new housing units and reduce the need for site -specific zoning amendments, which can be costly and resource consuming. Zoning for the Bowmanville and Courtice MTSAs will be prioritized to be completed within a year of the Province's approval of Durham's MTSAs, as required. • Consider Community Planning Permit System: The Clarington Official Plan provides for the use of the Community Planning Permit System tool, which combines zoning, minor variances and site plan into one process. Upon the completion of the necessary secondary planning and zoning work, staff will explore locations and situations in which a Community Planning Permit System might be appropriate and support the housing target commitment, such as for affordable housing or within MTSAs. • Community Improvement Plans: Clarington's existing CIPs are due to be updated in 2023/2024. Opportunities to support the development of affordable housing units through CIP programming will be explored as part of the review and update. • Municipal Heritage Register: Clarington's Municipal Register will be reviewed and cultural heritage resources list can be updated to better enable staff to proactively address the conservation of resources on lands subject to residential development applications. • Engineering Design Standards: Continue initiative to update Clarington's Engineering Design Standards to align with current best practices and improve processing timelines during the detailed engineering review stage of residential subdivision applications. • Streamlining Development Approvals Processes: A comprehensive set of initiatives is underway by the Municipality to modernize, streamline, improve accessibility to, and accelerate processes for managing and approving housing applications, including maximizing capabilities of new software and technology, implementing an application prioritization process, hiring of necessary staff resources and consultant expertise, Page 59 modification of pre -consultation processes, and delegation of additional authorities to staff. Supportive Servicing and Infrastructure Infrastructure Master Planning: Clarington is committed to doing its part to work with Durham Region to align land use planning and infrastructure planning to maximize the efficiency of servicing secondary plan areas to support the construction of new homes. Staff will explore an Infrastructure Master Plan where it would be beneficial to align local municipal transportation and servicing infrastructure capital projects with secondary planning to support development. Enhancing Support for Housing Encouraging Additional Dwelling Units: Build on recent official plan and zoning amendments that permit 2Rd and 3rd residential units to incorporate additional Bill 23 direction. Encourage developers to provide additional units in the design of dwellings at the time of purchase and sale to increase ADUs and affordable housing options. A citizen -friendly guide to ADUs and promotion on the Municipality's social media site may be explored. Affordable Housing Toolkit: Continue to implement initiatives endorsed as part of Clarington's Affordable Housing Toolkit, including the use of surplus municipal lands for non-profit housing. An inventory of available lands will be generated and the requirements of new developments to provide affordable housing, either through monetary contributions or land. Prioritize Applications: Clarington will consider criteria that prioritize applications that achieve the Municipality's affordability and sustainability objectives and which are an overall benefit to the community. The proposed criteria to prioritize applications is: o non-profit housing and long term care facilities, a applications that provide for a minimum ten percent affordable units, o applications that incorporate significant sustainable and walkable design features, o projects that exceed the minimum parkland and open space requirements to the benefit of the residents and the broader community, and o applications on the former Greenbelt lands at Nash and Hancock Roads, in accordance with provincial direction and timelines. Standardized Terms of Reference: Staff will create or update terms of reference for studies required in support of development applications to provide a clear expectation of requirements and minimize processing time and number of submissions. Collaboration and Partnerships • Provincial and Federal Partners: Clarington is committed to collaborating with the Province (including Metrolinx) and Federal partners to support and implement projects Page 60 and funding initiatives that support affordable and quality housing, including the timely development of the Bowmanville and Courtice GO Train Stations. • Development Industry: The Municipality will continue to foster its collaborative relationship with the development industry, including regular meetings bi-annually with the development industry to identify opportunities for mutual improvement to facilitate the achievement of the housing target. Monitoring and Reporting • Key Indicators: Key performance indicators will be developed to inform annual monitoring reports to Council on the delivery of the target, including (i) number of registered or draft approved units in the pipeline (ii) length of time units have been approved without proceeding to the next stage of development (iii) which lands are not proceeding once approved (iv) number of additional dwelling units (v) number of refunded application fees, and (vi) OLT appeals based on non -decisions. • Annual Monitoring Report: Staff will provide a yearly monitoring report to update Council on the status of initiatives, progress towards Clarington's 13,000 housing unit target, infrastructure availability, influencing market conditions, opportunities and challenges, staff resources and any amendments to the pledge that may be required. • Dormant Application Follow-up: Focus staff resources on applications that are progressively moving forward, close applications that have been dormant, and allow to expire those approvals for applications that have not proceeded to building permit. Staff will contact the developer(s) subsequent to the release of staff's annual housing monitoring report to encourage them to advance execution of the appropriate agreements and/or build. Consideration will be given to a measurable deadline for developers to complete their projects within a two -to -three-year time frame. External Influencing Factors outside of Clarington's Control The Pledge and Action Items provided herein is a commitment that the Municipality will strive to do its part to meet the assigned housing target for Clarington. However, housing markets, rising interest rates, borrowing requirements, senior government policies, cost of materials, land values, delivery of public services, labour shortages, and ability for the private sector to construct the units are outside of the Municipality's control and will influence and affect the achievement of the target. With the above in mind, the Municipality of Clarington pledges to the Minister of Municipal Affairs and Housing to facilitate the construction of 13,000 housing units by 2031. Mayor Adrian Foster Page 61 Attachment 2 to PDS-069-23 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 October 23, 2023 Your Worship Mayor Adrian Foster Municipality of Clarington mayor@clarington.net Dear Mayor Foster: Ministere des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17e etage Toronto (Ontario) M7A 2J3 Tel.: 416 585-7000 234-2023-5137 As you know, on August 21, 2023, Ontario announced the Building Faster Fund, a new three-year, $1.2 billion program that will provide up to $400 million per year to municipalities that meet or exceed their annual housing targets. Ten per cent of the overall funding will be reserved for small, rural and northern communities that have not yet been assigned a housing target. This program is currently in the final stages of program design, informed by consultations underway with the Association of Municipalities of Ontario, the City of Toronto, and the Housing Supply Action Plan Implementation Team. However, I am writing today to provide details on your municipality's annual housing targets to inform municipal planning for the year ahead. These are the targets that would apply under the Building Faster Fund provided you commit in writing as head of council to your overall municipal housing target if your municipality has not already previously pledged to meet this housing target and have provided feedback on the recommendations of the Housing Affordability Task Force by October 16, 2023. We also hope and expect that municipalities will submit a council -approved pledge by December 15, 2023, if they have not already done so, outlining the steps they will take to achieve their housing targets, but approval of this pledge is not a condition for accessing funding under the Building Faster Fund. Annual targets will be determined by taking each municipality's proportion of the overall 1.5 million home goal and applying that proportion against province -wide annual targets, which will increase each year over the course of the Building Faster Fund. For example, if a municipality's target represents 5% of 1.5 million homes, the annual targets for that municipality would be 5% of the province -wide targets for 2023, 2024 and 2025. This ambitious and realistic approach will provide time for municipalities to ramp up approvals processes to the necessary levels. For the first year of the program, 2023, province -wide annual housing targets will start at 110,000 new housing starts. From there, housing targets will ramp up to 125,000 in 2024, 150,000 in 2025 and 175,000 beginning in 2026 (one year beyond the end of the BFF program period). 175,000 units per year beginning in 2026 would be the pace needed to achieve 1.5 million homes by 2031. ./2 -2- Page 62 For your municipality, this means your annual housing targets under the BFF would be: Target 2023 2024 2025 Provincial 110,000 125,000 150,000 Municipality of Clarington 953 1,083 1,300 Performance against these targets will be evaluated based on housing starts, as defined by Canada Mortgage and Housing Corporation's Starts and Completions Survey, as well as Additional Residential Units (for example, basement suites) and other institutional housing types (such as Long -Term Care beds) created in a given calendar year. Please note that the data source for Additional Residential Units is to be determined and more information on what counts will be available once consultations are completed and a final program design is announced. For additional details on the design of the Building Faster Fund at this stage, please refer to the Backgrounder at this link: https://news.ontario.ca/en/backgrounder/l003396/ontario- providing-new-tools-to-municipal ities-to-build-more-homes-sooner Finally, please note that beginning in October 2023, the Ministry of Municipal Affairs and Housing will begin publishing on its website each municipality's annual housing targets, as well as progress towards those targets to date based on housing starts data, on our ministry website. Other data types, such as Additional Residential Units, will be added as they become available in the future. I look forward to continuing our work together to ensure that more people can afford a place to call home. Sincerely, Hon. Paul Calandra Minister of Municipal Affairs and Housing c: Mary -Anne Dempster, CAO, mdempster@clarington.net June Gallagher, Clerk, jallagher@clarington.net Hon. Rob Flack, Associate Minister of Housing Michael Klimuntowski, Chief of Staff, Minister's Office Martha Greenberg, Deputy Minister Joshua Paul, Assistant Deputy Minister, Market Housing Division Sean Fraser, Assistant Deputy Minister, Planning and Growth Division Caspar Hall, Assistant Deputy Minister, Local Government Division Page 63 Dear Mayor and Council of Clarington I am writing as a concerned citizen regarding the use and sale of all rodenticides in Clarington and the recommended actions in the staff report CSD 003-023. It is widely recognized that rodenticides are dangerous to humans, companion animals, wildlife and the environment. They cause slow and horribly painful deaths and are ineffective and more expensive in the long term. All of these are well documented scientific facts. While many other jurisdictions recognize this and are acting to protect the environment and constituents, the proposed actions and language in the report is in direct contravention of the science and frankly quite concerning. My ask is that Clarington immediately adopt the same resolution that the City of Pickering did on December 4th 2023 per staff report CS 35-23. Or, at the very least, I would like to see report CSD 003-023 amended according to the recommendations below: 1. See Recommendation #2 "replacing rodenticides (interior and exterior) with rodent traps, catch tin traps, and snap exterior traps;" Trapping outdoors, where rodents are supposed to and do live, is unnecessary and inhumane. My ask is to not authorize any trapping outdoors and to add that the rodent management company on contract address all attractants and seal all entry ways into the Courtice Community Complex and ONLY trap indoors if there is a breach by rodents. 2. See Section 1.2 "the potential secondary impact it may have on domestic animals and other wildlife." That statement is contrary to all current science and research about the effects of rodenticides. If you were to look at any safety data sheet such as this one, you will see in section 2. Warning/Poison. As someone who worked for the Municipality of Clarington for many years in the fitness division, I know how important it is to the Municipality that all employees are kept safe, allowing poisons to be present is not in line with that. Also, please see Section 12 Ecological Information where it clearly states "Ecotoxicity Effects: This product is toxic to fish and wildlife" Please replace the statement quoted above with "the known secondary impacts that rodenticides have on domestic animals, the environment, humans and all wildlife." 3. See Section 2.1 "Although rodenticides can be effective, they are felt to be dangerous, inhumane, and pose a threat to wildlife, pets,and children through primary and secondary poisoning." In speaking to "rodenticides can be effective" this is not true and please remove this statement. Per a recent surveb of pest control providers most respondents acknowledged that rodenticides are not an effective means of rodent management in the long term. What also needs to be addressed is "felt to be dangerous,". Per the countless studies that myself and the Defend Them All Foundation has provided, along with all that we have not, rodenticides are known to be dangerous. Page 64 They are poisons after all and there are no safe poisons. I would then ask each of you individually if you would be comfortable with these poisons in and/or around your home. Please replace the quoted statement with "Rodenticides are not an effective long term means of rodent management as they are known to be dangerous, inhumane, and pose a threat to wildlife, pets, and children through primary and secondary poisoning." 4. See Section 2.4 "SGARs can also pose a serious risk to people, pets, and wildlife through direct and secondary poisoning." Please remove the words "can" and "also". It is well known and documented that SGARs pose a serious risk to people, pets, and wildlife through direct and secondary poisoning. 5. See Section 4.1 "In conjunction with our pest control contractor, staff will arrange for the removal of all rodenticide bait traps in and around the facility. They will be replaced with rodent traps, catch tin traps, and snap exterior traps." Please amend the report to remove the recommendation for exterior trapping as rodents are meant to live outdoors. It is inhumane and unnecessary to bait rodents to come closer to the building and then kill them. Please amend the report to direct the rodent management provider on contract to properly seal all entryways, remove attractants and only trap indoors if an infestation occurs. If rodenticides were truly an effective and safe means of rodent management, pest control companies would not remain on contract for indefinite durations of time. Please for the sake of the safety of the constituents of Clarington, companion animals, wildlife and the environment during this current biodiversity crisis we are in, take a bold stance and prohibit rodenticides on all municipally owned properties immediately. When rodenticides are being called the "DDT of our time" it is past due for Clarington to act against these poisons. Of course, I am more than happy to help move this initiative forward in any way and I thank you for your time. Sincerely, Allison Hansen 1031 Jamieson Drive Minden, ON KOM 2K0 905-718-7248 Page 65 DJORAZIO Infrastructure Group Glenda Nicholson — Senior Project TO: Coordinator The Region Municipality of Durham 605-Rossland Rd East PO Box 623 Whitby, ON L1N 6A3 DATE: December 14, 2023 WE ARE SENDING YOU THE FOLLOWING: TRANSMITTAL - 978-12-29 METHOD OF DELIVERY: Email Contract NO: D2023-33 DIG PROJECT No.: 978 STREET NAME DESCRIPTION Microtunneling Noise Bylaw Exemption for Microtunneling Operation COMMENTS: For your review and approval ENCLOSED ❑ PER REQUEST ❑ UNDER SEPARATE COVER ❑ FOR YOUR USE ❑ PRELIMINARY ❑ INFORMATION ONLY ❑ RETURN _1_ COPIES ❑ OTHER ❑ SINCERLELY, D'Orazio Infrastructure Group COPIES: SEND ONE COPY AND RETAIN ONE FOR PROJECT FILE PER: Khaled El-Rahi COMMENTS: NOTE: 2787 Brighton Road Oakville, Ontario L6H 6J4 P: (905) 829-8777 F: (905) 829-8779 www.doraziogroup.com Page 66 DJORAZIO Infrastructure Group 2787 Brighton Road Oakville, Ontario L6H 6J4 P: (905) 829-8777 F: (905) 829-8779 www.doraziogroup.com Page 67 Mtt rri CONSTRUCTION LTD. D2023-33 399 Applewood Crescent, Unit 2N, Concord, ON L4K 4J3 Bowmanvi I le Zone 1 Feedermai n Proposal for 24 Hour Tunnelling Operations Document Information Prepared by Revision Reason for Revision Initials Date 000 Initial Release of Document Vw 14/12/2023 Directors: Joseph Earley, Aidan Moran, Vincent Walshe 9� rri 399 Applewood Crescent, ■ Unit 2N, CONSTRUCTION LTD. Concord, ON L4K 4J3 Introduction The purpose of this document is to highlight the significant advantages associated with 24 hour microtunneling operations and make a case for by-law exemption based on these facts. The tunnelling operations are scheduled to commence on January 1 oth 2024 and continue for 1 month. We would like to work 24 hours per day 5 days per week from Monday January 15th 2024 for 3 weeks to Friday February 9th 2024. Microtunneling Advantages Open -cut methods are typically used to install subsurface utilities. However, the disruptions associated with open -cut methods are often unacceptable due to nuisance and disruption associated with the large dig required. Microtunneling is a digging technique that combines the pipe jacking method into a remotely controlled, guided way of construction. Because of its extensive techniques, the overall process avoids the need to have open trenches for pipe laying ensuring there's less disruption to the rest of the community. Microtunnelling (also known as slurry pipejacking) is preferred method of pipe installation on this project (as opposed to open cut methods) for a number of reasons including, • Ability to install product pipe directly in the ground at great depths • Reduced environmental impact. o Microtunneling technology allows product pipe to be installed under sensitive areas with minimal or no effect above ground. o Microtunneling ensure quantities of both incoming and outgoing materials are reduced significantly. Not only is this less harsh on the surrounding environment (reduced need for trucking for example), but it boosts the safety benefits for the workers too. • Reduced project timeline. Microtunneling is an efficient pipe installation system. Erritt expects to install 30m of pipe per shift at peak output. Huge savings in time are apparent especially when we couple this output with a massive reduction in the areas which requires costly and disruptive reinstatement. Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 69 rri 399 Applewood Crescent, ■ Unit 2N, CONSTRUCTION LTD. Concord, ON L4K 4J3 3.0 Microtunnelling — Short Overview of Process Micro tunnelling (also known as slurry pipejacking) is not a new method. It is preformed extensively across the world with rapid expansion every year. Herrenknecht tunnelling equipment, manufactured in Germany, now provide robust machines to overcome difficult ground conditions. The tunnelling equipment for this contract essentially comprises of the AVN 1500 tunnel boring machine (TBM), the control container, the jacking frame, the separation and water circuit equipment, and the various ancillary equipment such as hydraulics and bentonite lubrication system. • The AVN 1500 TBM has the advantage of being a closed face method of construction which significantly reduces the risk of losing the face stability. The TBM uses slurry pressure in conjunction with the jacking force to maintain tunnel face stability and prevent over excavation. The slurry pressures will be constantly monitored during the drive by both the tunnel operator and the engineering staff to ensure that the slurry pressure is meeting the in situ stresses acting on the face of the tunnel boring machine and therefore, preventing over excavation and the possibility of frac out. This method also has the advantage of the operator being above ground at the launch pit. A simple schematic diagram can be seen in Figure 1 and a description of the various tunnelling plant can be found in the following. • The Herrenknecht — AVN — standard range covers all the components for unmanned pipe jacking. These components are optimally designed for use together and enable safe and efficient tunnelling, whether under groundwater or not, without any accompanying action such as groundwater level lowering, provision of compressed air or freezing. The compact construction and silent operation of these systems makes them ideally suited for use in heavily built up areas. Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 70 Ott rri CONSTRUCTION LTD. 0 Figure 1: Schematic diagram of tunnelling equipment 399 Applewood Crescent, Unit 2N, Concord, ON L4K 4B • The Herrenknecht Microtunnelling systems consist of four main components: AVN Microtunnelling machine, control container including guidance system, jacking frame and slurry pumps, settlement tank including water circuit and separation units. Additionally, Bentonite pumps and high-pressure water jet pumps can become part of the system depending on requirements. • The CONTROL CONTAINER is the heart and brain of the entire system. In its back section, it houses the hydraulic power pack and electric distribution panels for powering all of the equipment supplied with the system. The power pack consists of powerful and separate pumps for the jacking frame and cutting head. The pumps are mounted on top and around a generous hydraulic oil tank and ample oil cooler. The main and sub - distribution panels supply the entire control station, operator panel, laser and guidance Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 71 rri 399 Applewood Crescent, ■ Unit 2N, CONSTRUCTION LTD. Concord, ON L4K 4J3 system and variable speed slurry pumps. In its front section, separated by a sound insulated wall, is the operator's control station for remote operation of the microtunnelling machine. The controls include all functions required for operation of equipment. • The JACKING FRAME is of a unique space saving design. Due to its three -stage ratchet system it builds competitively short. For instance, a total stroke of 3 in requires only a cylinder stroke of 1 in. The operation starts with the (red) push block being pulled back almost to the very end of the jacking frame. Here the first set of ratchets catch the push block. Once the cylinders are fully extended, the rams are pulled back while the push block stays in place. Now, the second set of ratchets catch the push block, and a new stroke can commence. This process is repeated one more time until the entire length of pipe is installed in the ground and a new section of pipe is lowered into the jacking frame by an excavator. • The AVN Microtunnelling machine or CUTTING HEAD is the workhorse of the system. Pushed by the jacking frame and the installed pipes respectively, it excavates the soil with one of its various cutting wheels driven by powerful hydraulic motors. One of the key features of Herrenknecht Microtunnelling machines are its fast adaptation to different ground conditions. Different cutting wheels that fit the same cutting head are available for sand, clay, gravel, solid rock and mixed face conditions and can be interchanged within the hour. For this contract, a mixed head has been selected, due to the possibility of dealing with cobbles and boulders. • The excavated material enters from the face of the cutting wheel into the crusher chamber lying behind. In there, all particles including boulders are crushed down into smaller pieces between the powerful crusher bars. During this process, water is pumped into the crusher chamber through various selectable openings inside the crusher cone, forming a slurry that can be pumped to the surface. • The cutting head in itself is articulated by hydraulic steering cylinders inside, allowing the machine to be controlled in line and grade. Therefore, a laser target is mounted inside the Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 72 rri 399 Applewood Crescent, ■ Unit 2N, CONSTRUCTION LTD. Concord, ON L4K 4J3 machine. A laser guidance systems known as the VL70 provides guidance information from this target to the control container via the "37 pin" control cable. • The SLURRY SYSTEM or WATER CIRCUIT basically starts inside the crusher chamber of the cutting head. After the slurry is formed, it is pumped out by a frequency controlled slurry pump located in the tunnel and the shaft. Then, the slurry pump inside the launch pit pumps the slurry to the control container on the surface. In there the slurry passes through a flow meter allowing the operator to monitor the amount of slurry taken out of the ground in order to avoid loss of ground water or over excavation. After passing the flow meter, the slurry enters the separation system. A series of screens, hydro cyclones, and centrifuge separate all solids in suspension and deposit them into a muck holding area for removal by truck. The solid -free water that remains in the tanks overflows into the next compartment from where it is re -used and pumped down the shaft by the feed pump, through the tunnel, to the cutting head and its crusher chamber again. As well, the feed water is monitored by a flow meter giving the operator all the information needed for successful slurry removal. 4.0 Requirement for Exemption to By -Law Exemption to the by-law is required under two headings, technical requirements for efficient and safe microtunneling and practical aspects associated with constructability and minimisation of disruption. • Technical requirements — Lubrication of pipe jacks has been found to be extremely effective in reducing jacking resistances during construction of pipe jacked tunnels. To obtain maximum benefit and ensure practically achievable jacking forces lubrication of the space between jacking pipe and excavated ground "the overcut" (about 25mm all round in case of AVN1500 Machine) must be maintained at all times during construction phase. Lubrication of the tunnel is achieved with the utilisation of a thick bentonite slurry pumped continuously into tunnel overcut as the tunnel progresses. The designers have designed Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 73 rri 399 Applewood Crescent, ■ Unit 2N, CONSTRUCTION LTD. Concord, ON L4K 4J3 tunnels of drive length up to 600m on this project and thus continuous mining is required 24 hours a day 5 days a week in order to complete the project. Lubrication is carried out by Erritt Construction on all microtunnels regardless of diameter or tunnel length; from experience we know that it is the most important parameter for successful tunnelling. The following ground conditions require constant lubrication due to likelihood of lubrication washout/filtration into ground and/or settlement of annular overcut space around jacking pipe, o In unstable ground, such as soft clays, cohesionless soils or highly fractured rock. o Excavations occurring in any ground below the water table. o Sandy or gravelly soil, in this case primary function is to prevent collapse of the ground onto the pipes. The tunnel being constructed as part of this project will encounter one or all of the above mentioned technical challenges and therefore constant lubrication as part of a 24 hour tunnelling operation is imperative for efficient and safe completion of sections. It has been repeatedly observed by Erritt Construction on numerous projects that when tunnel production (forward) movement stops for any extended period increased jacking forces are observed. • Practical requirements — 24 hour working will reduce total construction times significantly for both the tunnelling phase and overall project. This gives the following advantages: o Areas of public space, in this case the road closure, can be returned for public use / traffic in a much quicker fashion. This reduces nuisance to local resident and businesses o Tunnelling operations require relatively large items of plant which may be an eye sore — aesthetic aspects of each location can be returned to high standards in a quicker period of time o Winter working conditions, due to the timing of the project a large section of works are to be completed in the winter conditions. 24 hr tunnelling allows continuous Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 74 rri 399 Applewood Crescent, ■ Unit 2N, CONSTRUCTION LTD. Concord, ON L4K 4J3 mining during the winter without the need to shut down and drain all slurry lines at end of each day. Daily winterising and warming of equipment in a stop start environment has a negative effect on production and increases risk of equipment failure. 5.0 Summary of Noise producing Equipment In comparison with alternative construction activities such as open digging microtunneling is a relatively quiet undertaking. Activities being undertaken at night can be further rigged and managed in order to provide the lowest disruption to local resident's / business's. A summary of noise producing equipment required as a minimum for night works are summarised below, • Kobelco 110T Crane — used to "drop" concrete jacking pipes into shaft. Crane will be specially rigged and operated at low engine power in order to reduce noise levels. Notably "tracking" movements of machine will be avoided save in extreme situations. Prior to shift starting crew will organise a stock of pipes within easy reach of crane. • 700 Kva Generator — This is a new generator (<1.5 years old, with low operating hours), which is purpose manufactured for sound attenuation, generator is housed within "modular acoustic enclosure". Unit produces maximum 65 dBA at 15m. • Herrenknect HSP300 Separation Plant — Primary noise is from scalpings (small pebbles and balls of soil) falling onto spoil heap. Panel type sound barrier can be constructed to combat this if required. The plant itself emmits low noise levels and will be tarped or enclosed to further reduce noise levels • Tunnelling Equipment — Tunneling equipment consists of pumps, tunnel machine and control container. Hydraulic motors in control container are shielded by acoustic enclosure and are electrically driven by the generator; this renders them effectively silent to outside. Tunnel machine will be operating underground and is effectively silent. Pumps typically produce negligible sound levels. Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 75 rri 399 Applewood Crescent, ■ Unit 2N, CONSTRUCTION LTD. Concord, ON L4K 4J3 • Bentonite Pump — Hydraulically powered, engine and pumps are housed within 20' shipping container. With doors closed this unit emits no more noise than the generator. Day shift will mix enough Bentointe for night shift — eliminating need to open door. 6.0 Noise Reduction and Minimisation of Nuisance to Residents We note that the site is in an industrial area and there are no residents within 185m of the tunnelling site location. The resident is across of Highway 2 and thus the noise will not travel this far and thus there is no impact to residents. However the following controls will still be put in place by Erritt Construction to minimise nuisance noise during period of exemption, • All equipment will be fully serviced prior to start of project, mechanical team to ensure following; o Noise suppressions systems fitted where possible, o Mechanical systems operating to peak standards in particular exhaust systems, o All panels, covers and enclosures to be tightly fitting and in peak condition; in particular latches and locking mechanisms to be fully operationally, and o Equipment to be regularly lubricated where applicable. • Construction crew and site management to be briefed fully on details of this document and requirements for quiet running. • Operator of excavators in particular are to be briefed on operational requirements as detailed above — No tracking movements of excavators to occur whatsoever save in emergency situations. Management plan to be in place to facilitate this. • Engagement with potentially affected persons / businesses by contractor prior to work taking place. Contact details for Erritt management (available 24 hours a day) to be provided to any affected parties as well as local law enforcement. Erritt aim to resolve any disturbances (however unlikely) as quickly as possible by intervention of management directly wherever possible • No spoil removal (trucking) after 7pm • No deliveries to take place between 7pm and lam Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 76 rri 399 Applewood Crescent, ■ Unit 2N, CONSTRUCTION LTD. Concord, ON L4K 4J3 • Lighting will be designed and situated in such a manner as to limit "light pollution" to negligible levels. Specifically, we will focus lighting directly where it is needed and limit height of lighting stands. • The construction site is in an industrial area with no residents within 185m of the launch site 7.0 Conclusion We hope you find this report sufficiently detailed and accurate and that you will see fit to grant Erritt Construction Ltd an exemption to noise regulation by-law for the period of tunnelling works. If you have any questions please do not hesitate to contact me. Regards, Vincent Walshe Director Erritt Construction Ltd. Directors: Joseph Earley, Aidan Moran, Vincent Walshe Page 77