HomeMy WebLinkAbout11-20-2023Clar*wn
Council
Revised Agenda
Date: November 20, 2023
Time: 6:30 p.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
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accessibility accommodations for persons attending, please contact: Lindsey Patenaude, Acting
Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at
Iatenaude@clarington.net.
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Copies of Reports are available at www.clarington.net
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
Council Agenda
November 20, 2023
Pages
1.
Call to Order
2.
Moment of Reflection
3.
Land Acknowledgement Statement
4.
Declaration of Interest
5.
Announcements
6.
Presentations / Delegations (10 minute time limit)
7.
Consent Agenda
7.1 Council and Standing Committee Minutes
7.1.1 Minutes from the November 6, 2023, General Government
4
Committee Meeting
7.1.2 Minutes from the November 13, 2023 Planning and
9
Development Committee Meeting
7.2 Advisory Committee and Local Board Minutes
7.2.1 Minutes from the Diversity Advisory Committee dated October
15
11, 2023, October 17, 2023, and November 9, 2023
7.2.2 Minutes from the Newcastle Village Community Hall Board
18
dated October 17, 2023
*7.2.3 Minutes of the Clarington Heritage Committee dated October
22
17, 2023
7.3 Communications
7.4 Staff Reports and Staff Memos
Page 2
Council Agenda
November 20, 2023
7.5 By-laws
7.5.1 2023-065 - Being a by-law to authorize an Interim Tax Levy for
2024
Item 6.2.1 of the General Government Committee Minutes
8. Items for Separate Discussion
9. Business Arising from Procedural Notice of Motion
10. Unfinished Business
11. Confidential Items
12. Confirming By -Law
13. Adjournment
Page 3
Cbrington
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General Government Committee
Minutes
Date: November 6, 2023
Time: 9:30 a.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor L. Rang
Staff Present: J. Newman, G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar,
L. Preston
Other Staff Present: R. Cowan
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations (10 Minute Time Limit)
5.1 Presentation by Lindsay Hamilton, Jesara Holla, and Steve Gregoris,
Ontario Power Generation, Regarding an Update on Current Operations
and Projects within Darlington Nuclear
Steve Gregoris, Chief Nuclear Officer- Darlington Nuclear, Ontario Power
Presentation (OPG), provided an electronic presentation regarding an update on
current operations and projects within Darlington Nuclear. Steve shared
information on the charitable and economic contributions to the community.
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General Government Committee Minutes
November 6, 2023
S. Gregoris provided an update on the refurbishment project, future projects
along with their timelines and an overview of the technology being utilized. Steve
concluded by outlining community engagement initiatives and answered
questions from Members of Committee.
Resolution # GG-180-23
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the Delegation by Steve Gregoris, Ontario Power Generation, regarding an
Update on Current Operations and Projects within Darlington Nuclear, be
received with thanks.
Carried
5.2 Delegation by Mark Rottine, Regarding a Request for an Amendment to the
Property Standards By-law to Prevent the Feeding of Wild Animals
Mark Rottine was present regarding a request for an amendment to the property
standards by-law to prevent the overfeeding of wild animals. M. Rottine, provided
an overview of concerns with a neighbouring property owner overfeeding wild
animals, including feral cats, squirrels, raccoons, etc., within a high -density
residential area. Mark stated that approximately 300 rats have been caught and
expressed a concern over the potential health hazards associated with the
increased wildlife. M. Rottine advised that the City of Toronto and many other
regions have bylaws to prevent the overfeeding of wild animals. Mark made a
request to have a similar bylaw enacted in Clarington and answered questions
from Members of Committee.
Resolution # GG-181-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the request for an amendment to the Property Standards By-law to prevent
the feeding of wild animals, be referred to Staff for a report back.
Carried
5.3 Delegation By Michael Kalita, President, Clarington Professional
Firefighters Association, IAFF Local 3139, Regarding Firefighter Health and
Safety
Michael Kalita notified the Clerk's Division, prior to the meeting, that the
delegation request is being withdrawn.
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General Government Committee Minutes
November 6, 2023
6. Consent Agenda
Resolution # GG-182-23
Moved by Councillor Zwart
Seconded by Councillor Anderson
That all items listed in Section 6, be approved on consent in accordance with the
Agenda.
Carried
6.1 Communications
6.2 Staff Reports and Staff Memos
6.2.1 FSD-040-23 2024 Interim Tax Levy
Resolution # GG-183-23
That Report FSD-040-23 and any related delegations or communication items,
be received;
That the By-law attached to Report FSD-040-23, as attachment 1, be approved;
and
That all interested parties listed in Report FSD-040-23 and any delegations be
advised of Council's decision.
6.2.2 LGS-029-23 Amendment to OPG License Agreement for Playing Fields
Resolution # GG-184-23
That Report LGS-029-23, and any related delegations or communication items,
be received;
That the Deputy CAO/Solicitor be authorized to execute the "Third Licence
Amending Agreement" with the Ontario Power Generation, on terms and
conditions substantially consistent with the contents of Report LGS-029-23;
That the Deputy CAO/Municipal Solicitor be authorized to execute any future
amendments to the Licence Agreement required to accommodate the operational
needs of either OPG or the Municipality; and
That all interested parties listed in Report LGS-029-23, and any delegations, be
advised of Council's decision.
6.2.3 LGS-031-23 Site Alteration By-law Review
Resolution # GG-185-23
That Report LGS-031-23, and any related delegations or communication items,
be received;
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General Government Committee Minutes
November 6, 2023
That Staff in the Legislative Services and Planning and Infrastructure Services
Departments conduct a public consultation on proposed changes to the
Clarington Site Alteration By-law, and report back to Council with a new draft by-
law to replace the existing by-law; and
That all interested parties listed in Report LGS-031-23, and any delegations be
advised of Council's decision.
7. Items for Separate Discussion
8. Unfinished Business
8.1 LGS-021-23 Ward Boundary Review — Direction Requested from Council
Resolution # GG-186-23
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report LGS-021-23, and any related delegations or communication items,
be received;
That the Municipality of Clarington maintain the existing four -ward boundary
system; and
That all interested parties listed in Report LGS-021-23, and any delegations, be
advised of Council's decision.
Carried
9. New Business
9.1 Province Wide Lobbyist Registry System (Mayor Foster)
Resolution # GG-187-23
Moved by Councillor Zwart
Seconded by Councillor Anderson
Whereas many Ontario lobbyists operate in multiple municipal settings and
multiple levels of government;
And whereas it is desirable to have a consistent system to regulate lobbying
activities;
Now therefore be it resolved that subsections 223.11 and 223.12 of the Municipal
Act be amended such that the Province create, define, and administer a
provincial -wide municipal lobbyist registry for Ontario municipalities in
consultation with the Association of Municipal Clerks and Treasurers Association
of Ontario (AMCTO) and the Association of Municipalities of Ontario (AMO);
That this registry be administered by a Provincial registrar; and
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General Government Committee Minutes
November 6, 2023
That this resolution be distributed to the Minister of Municipal Affairs and
Housing, local MPPs, AMCTO, and AMO.
Carried
10. Confidential Items
11. Adjournment
Resolution # GG-188-23
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the meeting adjourn at 10:23 a.m.
Carried
5
Cbr•
ngton
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Planning and Development Committee
Minutes
Date: November 13, 2023
Time: 5:00 p.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor C. Traill, Councillor M. Zwart
Regrets: Councillor L. Rang, Councillor W. Woo
Staff Present: J. Newman, C. Salazar, L. Backus, A. Tapp, K. Richardson,
L. Preston
Other Staff Present: L. Pronk
1. Call to Order
Councillor Anderson called the meeting to order at 5:00 p.m.
2. Land Acknowledgment Statement
Councillor Elhajjeh led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations (10 Minute Time Limit)
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Planning and Development Committee Minutes
November 13, 2023
5.1 Delegation by Marilyn Morawetz, Jury Lands Foundation and Jeremy
Freiburger, Cobalt Connects Creativity, Regarding, Strategy and Plans for
Cafeteria Stabilization, Fundraising, and Work Ahead for Jury Lands
Foundation
Suspend the Rules
Resolution # PD-079-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Rules of Procedure be suspended to add a delegation to the Agenda.
Carried
Marilyn Morawetz, Jury Lands Foundation, present in person, and Jeremy
Freiburger, Cobalt Connects Creativity, joined electronically regarding a request
for the Municipality to provide $200,000 to the Jury Lands Foundation from the
$300,000 set aside for the Cafeteria building. Using an electronic presentation,
M. Morawetz provided history regarding the preservation of the Camp 30 site. J.
Freiburger, provided information on the scope of work, funding options, and the
proposed timeline of work to be completed. Jeremy answered questions from
Members of Committee.
Resolution # PD-080-23
Moved by Mayor Foster
Seconded by Councillor Traill
That the municipality initiate the implementation of the different tasks for the
municipally owned Cafeteria building as outlined by the Jury Lands Foundation
and with the assistance of Goldsmith Borgal and Company Ltd. Architects and
Cobalt Connects Creativity by using the existing budget allocation.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill,
and Councillor Zwart
Absent (2): Councillor Rang, and Councillor Woo
Carried on a recorded vote (5 to 0)
6. Consent Agenda
Resolution # PD-081-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That all items listed in Section 6, be approved on consent in accordance with the
Agenda.
Carried
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Planning and Development Committee Minutes
November 13, 2023
6.1 Communications
6.2 Staff Reports and Staff Memos
6.2.1 PDS-065-23 - Proposal to Return Lands to the Greenbelt — Greenbelt
Statute Law Amendment Act, 2023 (Bill 136)
Resolution # PD-082-23
That Report PDS-065-23, and any related delegations or communication items,
be received;
That Report PDS-065-23 be submitted to the Province via ERO Posting 019-
7739 as Clarington's comments on the Province's proposed Greenbelt Statute
Law Amendment Act, 2023 (Bill 136); and
That all interested parties listed in Report PDS-065-23, and any delegations be
advised of Council's decision.
6.2.2 PDS-066-23 - Graham and Wilmot Creek Floodplain Mapping Update Study
Resolution # PD-083-23
That Report PDS-066-23, and any related delegations or communication items,
be received for information.
7. Items for Separate Discussion
8. Unfinished Business
9. New Business
11. Confidential Items
Resolution # PD-084-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That the Agenda be altered to consider Confidential Items 11.1 and 11.2, at this
time.
Carried
Closed Session
Resolution # PD-085-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
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Planning and Development Committee Minutes
November 13, 2023
That, in accordance with Section 239 (2) of the MunicipalAct, 2001, as amended,
the meeting be closed for the purpose of discussing two matters that deal with
litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board
Carried
11.1 LGS-030-23 - OLT Appeal -Aspen Garden Bowmanville Ltd. (Kaitlin)
11.2 LGS-032-23 - OLT Appeal - BV Courtice Partners GP Ltd.
Rise and Report
The meeting resumed in open session at 5:52 p.m. with Councillor Anderson in
the Chair.
Councillor Traill left the meeting.
Councillor Anderson advised that two matters were discussed in "closed" session
in accordance with Section 239(2) of the Municipal Act, 2001 and two resolutions
were passed to provide direction to Staff.
Recess
Resolution # PD-086-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That the Committee recess until 6:30 p.m.
Carried
The meeting reconvened at 6:30 p.m. with Councillor Anderson in the Chair.
10. Public Meetings (6:30 p.m.)
10.1 Public Meeting for a Proposed Zoning By-law Amendment
Rachelle Larocque, Registered Professional Planner, The Biglieri Group, was
present in opposition to the application. Speaking as a representative for the
property owner at 3061 Regional Road 20, Rachelle advised the license on the
pit has been surrendered but ongoing rehabilitation measures are actively taking
place. R. Larocque shared concerns regarding the soil requirements, should the
properties zoning be modified. Rachelle requested the AE zone remain on the
property and estimated the rehabilitation efforts will continue for three to five
years resulting in the property becoming productive farmland. Rachelle answered
questions from Members of Committee.
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Planning and Development Committee Minutes
November 13, 2023
Ron Robinson was present in opposition to the application. Ron stated being
involved with four of the properties listed in the report. R. Robinson advised there
is a cell tower on the property at 3075 Maple Grove Road and is requesting that
the tower be excluded from any changes. Ron discussed the various sites, the
potential financial impacts, and benefits of keeping the existing uses on the
properties.
Suspend the Rules
Resolution # PD-087-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Rules of Procedure be suspended to extend the delegation for an
additional 2 minutes.
Carried
R. Robinson advised that once a pit license is removed the zoning reverts to
agricultural or EP lands and asked that the report be deferred. Ron answered
questions from Members of Committee.
Caitlin Port, Registered Professional Planner, MHBS Planning, on behalf of
Sunrock Group, was present in opposition to the application. Cailtin requested
the property located at 4061 Bethesda Road be continued to operate for uses
permitted under the M3 zone, including an aggregate processing plant, and
aggregate stockpiling. C. Port spoke to the benefits of allowing an aggregate
processing plant and answered questions from Members of Committee.
Rege Harren was present in support of the application. Rege expressed
concerns with the possibility of having a Ready Mix Plant, the dust, noise, excess
traffic as well as a concern with the storage of fill within 100 feet of his Well.
10.1.1 PDS-067-23 - General Amendment to By-law 84-63 and 2005-109 —
Aggregate Extraction Area Refinement
Lucy Pronk, Principal Planner, Municipality of Clarington, provided background
information on the purpose of the application, municipal policy, and official plan
requirements. Using an electronic presentation, Lucy outlined the proposed
changes and advised the amendment is an administrative process and not tied to
a development application. L. Pronk recommended the report be approved as
written and answered questions from Members of Committee.
Resolution # PD-088-23
Moved by Mayor Foster
Seconded by Councillor Zwart
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Planning and Development Committee Minutes
November 13, 2023
That Report PDS-067-23, be referred to Staff for a recommendation report
addressing the concerns of the property owners.
Carried
12. Adjournment
Resolution # PD-089-23
Moved by Councillor Elhajjeh
Seconded by Councillor Zwart
That the meeting adjourn at 7:25 p.m.
Carried
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Clarington
Clarington Diversity Advisory Committee
Wednesday October 11, 2023 6:OOpm
Virtual Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext 2131
Present: Pranay Gunti
Tenzin Shomar
Dione Valentine
Also Present: Jeannette Whynot — Accessibility Coordinator
Regrets: Councillor Granville Anderson
Aaliyah Ruddock
Yasmin Shafi
Ron Hooper
Lauren Reyes -Grange
Meera McDonald
Andaleeb Shafi
Special Diversity Advisory Committee was called to discuss projects to submit to Durham Region's
Community Safety and Well-being Fud: Building Safer Communities Grants Program.
Quorum was not met; therefore no meeting took place and no grant application will be submitted on
behalf of the Clarington Diversity Advisory Committee.
Next meeting: October 17, 2023
Online, via Teams.
Page 11
Internal Page 15
ClaFingtOR
Clarington Diversity Advisory Committee
Tuesday October 17, 2023 7:00 p.m. to 8:30 p.m.
Virtual Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext 2131
Present: Pranay Gunti
Tenzin Shomar
Lauren Reyes -Grange
Also Present: Jeannette Whynot — Accessibility Coordinator
Regrets: Councillor Granville Anderson
Dione Valentine
Aaliyah Ruddock
Yasmin Shafi
Ron Hooper
Meera McDonald
Andaleeb Shafi
Quorum was not met; therefore no meeting took place. Agenda items will be included in the next
meeting.
Next meeting: November 9, 2023
Online, via Teams.
Page 11
Internal Page 16
Ciarbgton
Clarington Diversity Advisory Committee
Thursday November 9, 2023 7:30 p.m. to 8:30 p.m.
Virtual Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext 2131
Present: Councillor Granville Anderson
Tenzin Shomar
Pranay Gunti
Lauren Reyes -Grange
Ron Hooper (7:45)
Also Present: Jeannette Whynot — Accessibility Coordinator
Pinder DaSilva — IDEA Officer
Regrets: Dione Valentine
Aaliyah Ruddock
Yasmin Shafi
Meera McDonald
Andaleeb Shafi
Joe Solway
Quorum was not met; therefore no meeting took place. Agenda items will be included in the next
meeting.
Next meeting: December 14, 2023
Online, via Teams.
Page 11
Internal Page 17
NEWCASTLE COMMUNITY HALL
1923 - 2023
NEWCASTLE COMMUNITY HALL BOARD
Meeting October 17 2023 7 pm
Council Chambers
In Attendance: C. Yaki, Chair
B. Carmichael
J. Calder-Rowsell
W. Woo, Regional Councillor
S. Grant -Young
P. Martin
Staff In Attendance: G. Bell, Secretary
Regrets From: K. Symak, Custodial
Also In Attendance: R. Groen, Building and Property Supervision - Municipality
T. Welsh, Facilities Supervisor — Municipality
Ken Ferguson, Facilities Manager - Municipality
T. VanHaverbeke, 100t" Anniversary Celebration, Legacy
Committee
R. McArthur, 100t" Anniversary Celebration, Legacy Committee
1. LAND ACKNOWLEDGEMENT
P. Martin led the meeting in the Land Acknowledgement statement.
2. AGENDA
Motion by W. Woo
Seconded by B. Carmichael
That agenda is accepted as circulated "CARRIED"
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3. A/C PRESENTATION
R. Groen spoke to the Board and Legacy Committee on the feasibility of A/C
in Newcastle Community Hall.
Current estimate $565,000 to $600,000 for entire building
For just the Main Hall estimate $400,000 plus electrical upgrades
Would require a letter from Newcastle Hall Board to Clarington Council to
request A/C for the building.
Plan design for 2024 and install 2025
Next steps — Newcastle Hall Board and Legacy Committee meet to discuss
letter of request.
4. APPROVAL OF MINUTES
Motion by S. Grant -Young
Seconded by W. Woo
That Minutes of September 19 2023 are accepted as circulated.
5. FINANCIAL REPORT
5.1 Credit Card - G. Bell reported that as per meeting with CIBC bank contact
that a credit card for NCH would have to be under an individual's name and
credit bureau. G. Bell has declined to accept a credit card for NCH with her
name attached to it.
5.2GIC — G. Bell reported at this time the GIC has earned just over $1600.00 in
interest.
5.3 Motion by J. Calder-Rowsell
Seconded by. B. Carmichael
That financial report is accepted as presented. "CARRIED"
5.42023- 2027 Budget Approval
Motion by J. Calder-Rowsell
Seconded by P. Martin
That 2023 — 2027 Budget is approved.
"CARRIED"
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5.5QuickBooks will be put on hold while secretary investigates with Municipal
Finance Dept. on producing reports through excel spreadsheet.
5.6 Financial Committee - it is agreed that P. Martin, S. Grant -Young, C. Yaki
will come back with formal terms of reference and plan for a financial
Committee to be considered by the Board.
6. CUSTODIAL REPORT
- Custodian submitted report on incident with Newcastle resident
- Board members in agreement that only Newcastle Community Hall social
media platforms would be used to engage the community. Going forward
individual board members will not post on their social media.
- Noted that the hall has been extremely busy the last 2 months and staff
have put in many hours to ensure all clients have the best experience.
7. PARKETTE/HALL LIGHTING CONTRIBUTION
Motion by W. Woo
Seconded by S. Grant -Young
That Newcastle Community Hall contribute $600.00 to lighting.
8. SPONSORSHIP OF BBBS GALA — this event has been changed to a concert
9. SANTA PARADE
C. Yaki and J. Calder-Rowsell will make arrangements.
10. FUNDRAISER CONCERT APRIL 27 2024
B. Carmichael will bring 3 suggested bands to next meeting.
11. MAIN HALL RAILING
B. Carmichael will obtain quotes for new railing that would be more
appropriate for the period of the hall. The current railing has missing spokes.
12. TECHNOLOGY
B. Carmichael will investigate options for upgrading audio visual in main hall.
13. COMMUNITY OUTREACH
S. Grant -Young suggested we use our calendar on website to inform
residents of events coming to Hall.
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14. CHAIR UPDATE
C. Yaki complimented Board on all the accomplishments over the past year.
Would like to ensure we do not lose sight of planning for the future with
strategic plan and goal setting. An email will be sent out requesting input
from Board members.
15. NEXT MEETING — November 21 2023
16.ADJOURNMENT
Motion to adjourn B. Carmichael
"CARRIED"
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"Subject to Advisory Committee Approval"
cl
ftw
Clarington Heritage Committee Meeting Minutes
ail October 17, 2023
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Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee Meeting held as a hybrid meeting in
person at 40 Temperance Street, Bowmanville and via Microsoft Teams on October 17,
2023, at 7:00 PM.
Members Present: Peter Vogel, Steve Conway, Ron Hooper, Jason Moore
(ACO), Ron Sproule, Heather Graham, Noel Gamble, Laura
Thiel-Convery (Museum), Colin Maitland, Joseph Dalrymple
Regrets: Councillor Elhajjeh, Myno Van Dyke (NVDHS), Victor
Suppan, Steven Lawson, Sher Leetooze (NVDHS)
Staff Present: Sarah Allin, Jane Wang, Lisa Backus, Planning and
Infrastructure Services
Guests: Rick McEachern
1 Declaration of Interest
There were no disclosures of interest stated at this meeting.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington's Land Acknowledgement Statement.
3 Adoption of Agenda
23.33 Moved by R. Sproule, seconded by J. Dalrymple
That the Agenda be adopted
"Carried"
4 Adoption of Minutes of Previous Meeting
23.34 Moved by J. Moore, seconded by S. Conway
That the minutes of September 19, 2023, the Clarington Heritage Committee
meeting be adopted.
"Carried"
5 Delegations/Presentations:
5.1 Rick McEachern: 37 Silver Street (Waverley Place), Bowmanville Museum
R. McEachern spoke about the concerns over the conservation and maintenance
of the designated heritage building at 37 Silver Street, known as Waverley Place.
The history and heritage significance of the property was emphasized. Concerns
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"Subject to Advisory Committee Approval"
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Clarington Heritage Committee Meeting Minutes
October 17, 2023
were raised about the Museum's condition, which R. McEachern suggested were
caused by a lack of maintenance and poor repairs, including structural and mould
issues. Pictures were provided to demonstrate the conditions of columns,
chimneys, eavestroughs, shingles, basement windows, and mould. The issues
have been communicated with the Museum staff. It was requested that the
Committee advise Council that repairing and maintaining the Museum be a priority
and make the funds available for the Museum. The volunteer activities were
requested to be resumed.
Mr. Tom White was not able to attend the meeting. R. McEachern read the speech
on behalf of T. White. T. White's correspondence raised similar concerns
regarding the columns, chimneys, eavestroughs, etc. He also pointed out that a
number of projects that the Museum had in the past few years did not successfully
repair and improve the building conditions. The columns and verandah roof have
not been properly fixed. Eavestroughs and downspouts are in good condition. The
shingles are beyond their life expectancy. The temporary ramp is incompatible
with the building and should be removed. A preventative maintenance plan is
recommended to manage the general maintenance. The projects should be
designed and constructed by professionals with specialty and experience in
restoring heritage buildings.
Committee members thanked R. McEachern for the delegation and dedication.
Members provided information about the Museum maintenance and restoration
projects in the past few years, work planned for the future, and the impacts on
volunteer activities due to the Pandemic. Members also asked about the
expectations of delegations and explained the mandate of the Heritage
Committee.
6 Business Arising
6.1 156 Church Street, Bowmanville
156 Church Street is being renovated to provide accessibility improvements. As
requested by the Chair, the new design drawing was provided for information
demonstrating the revised ramp design incorporating the comments from the
Committee. The ramp is moved away from the wall bricks.
6.2 Newcastle Toll House plaque
Staff had contacted the Region about the proposal of embedding the plaque into
the sidewalk. The Region has no issue with the proposal and requires a Municipal
Consent application. Staff will consult with the engineering team to implement the
proposal. Other ideas can be explored.
6.3 2656 Concession Rd 4 Bowmanville
The committee raised concerns regarding the condition of the municipal -owned
property at 2656 Concession Rd 4. The house relocation was not pursued. The
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Committee is concerned about the designated building falling into disrepair. The
heritage characteristics, like masonry work, need to be well maintained and
prevent vandalism activities.
6.4 A thank -you letter to a homeowner in the Heritage Conservation District
The Committee wants to send a letter to the property owner to express
appreciation for the restoration and maintenance of the heritage property. The
letter will include a link to the Heritage Committee discussion regarding this matter.
6.5 Bill 23 — Municipal Register Updates
S. Allin updated the process of the Municipality responding to Bill 23 policy
changes on the Municipal Register. The consultant ARA was retained to assess
the properties on the Municipal Register and whether to pursue designation of
those properties. The first batch of seven properties is concentrated along Liberty
Street and within secondary plan areas. The Committee will be updated as the
assessment moves along.
7 Project Reports
7.1 Municipal Inventory/Register: No report updates
7.2 Outreach/Education Sub -committee:
Heritage Information Station Project: No updates
Heritage Barn Project: No updates
P. Vogel provided background for the sub -committees. J. Dalrymple joined the
Outreach/Education Sub -committee.
8 Correspondence and Council Referrals:
8.1 Letter of updates on dehumidification work at 37 Silver Street, Bowmanville, by
Clarington Library Museums & Archives
The Library provided correspondence to update the dehumidification work being
done at 37 Silver Street (Waverly Place). This is a follow-up to the verbal updates
received in the June Committee meeting. The Committee posed a few questions
regarding the work function and whether the work had been designed and done by
professionals. The Library representatives will take the questions to the Library
and Museum Board and get back to the Committee.
8.2 Correspondence regarding the Fletcher tree from Rick McEachern
The Committee received correspondence. S. Conway read aloud the
correspondence on behalf of R. McEachern. The Fletcher Tree is a standing item
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on the Committee's agenda. According to the initial discussion, the installation of a
plaque to recognize the designation of the Fletcher Tree will be explored through
the development process. Staff was requested to respond to R. McEachern with
an email regarding this issue.
9 New Business:
9.1 Heritage Permit Application: 4525 Concession Road 5
The property owner proposed to repair the metal roof, main floor and upper -level
floor and refinish them in a colour similar to the original.
23.35 Moved by S. Conway, Seconded by R. Sproule
That recommends approval of the proposed alterations and Heritage Incentive
Grant application for 4525 Concession Road 5, as a minor application, including
repair and restoration of the metal roof, main floor and upper -level floor and
refinishing them in a colour similar to the original.
"Carried"
9.2 P. Vogel raised that Council will consider the Heritage Permit Application
proposing to demolish the Triple Dormitory building on the Camp 30 property. The
meeting will be held at 5 p.m. on October 23, 2023. The Committee discussed a
representative to speak at the Planning and Development Committee meeting. And
other Committee members can attend the meeting.
23.36 Moved by J. Moore, Seconded by R. Sproule
That Steve Conway will represent the Clarington Heritage Committee to delegate
at the Planning and Development Committee meeting on October 23, 2023,
regarding the Heritage Permit Application proposing to demolish the Triple
Dormitory building on the Camp 30 property, at 2020 Lambs Road, Bowmanville.
Staff will send the email with meeting confirmation and delegation instructions to
Committee members.
"Carried"
10 Other Committee Updates:
10.1 Bowmanville, Orono and Newcastle CIP: Staff are working on coordinating CIP
meetings in November.
10.2 ACO — Clarington Branch: No updates
10.3 NVDHS: No updates
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10.4 Museum: The Clarington Public Library Board has approved the recommendation
to relocate the Orono millstone to the Orono Library site. The exact location will be
decided in the following renovation projects.
10.5 Heritage Conservation District: No updates
10.6 Wilmot Creek Heritage Park: No updates
11 Standing items:
11.1 81 Scugog Street: No updates
11.2 Fletcher Tree: Discussed as part of Item 8.2
Adjournment: 8:50 p.m.
Next Meeting: November 21, 2023, 7:00 p.m.
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