HomeMy WebLinkAbout2023-10-11Bowmanville Santa Claus Parade Committee
Minutes
October 11,2023,7:00 PM
Meeting Room 1A,Municipal Administrative Centre
Present:Jonathan Taylor,Chair,Kelly Maika,Vice Chair
Absent:Counselor Rang,Jennifer Van Huss,
Also Present:Crystal Labelle,Michelle Kimmerly,Michelle Robin,
Janet Lange,Rick Bellamy,
Public member present:Ashley Maika
Jonathan Taylor called the meeting to order at 6:56 p.m.
1.Land Acknowledgement Statement
Ashley Maika led the meeting in the Land Acknowledgement Statement
2.Declaration of Pecuniary Interest
None declared
3.Adoption of Minutes
Moved by Kelly Maika,seconded by Jonanthan Taylor
That the minutes of the meeting of September,2023 be approved
Carried
4.Final Parade Route
-Jonathan presents,the committee has applied for the same route as last
year,commencing behind Roenigk Drive.Road work should be done
enough to allow for use as a staging area.
5.Road Closure
-RoenigkDr.,to remain open,will request hwy 2 at staging area be
completely shut down for children's safety
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Claus Parade Committee
7.Volunteer Status
-Crystal presents:issues with organizing volunteers,when and amount need by
sub committees requested.
-google docs to help organize volunteers
-Ashley Maika created a questionnaire to help organize volunteers,sent to
Crystal
Areas volunteers are needed in;
Applefest button sales -4 volunteers
(Rick and Kelly will set up table unit and do the morning including coordinating
volunteers,Crystal to take over at 12:30)
Parade day (set up,along route and clean up)14 volunteers (4 for clean up?)
Costumed parade participants -26 (6 for flags)
Suggested that a post be put on facebook for persons over 16 to assist with float
construction -task assigned to Kelly Maika if need be
8.New Business
A.Merchandise
Motion by Jonathan that committee pay for one sweater for each
committee member
Kelly 2nd.Passed unanimously
CARRIED
B.Contacts for donations
KX96 and Rogers,St Mary’s,Rotary Club
Jonathan to contact
Ashley contacted and confirmed KX96 during the meeting
Ashley confirmed she has sent the emails to local businesses on the list,
one has already donated as a result
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Claus Parade Committee
C.Floats
Michelle Robin to stencil new children's float and Santa’s Float,Crystal to
assist.
Ask town if we can sell old for parts,possibly lend to Janet for parade
before disposing of it
D.Bands
Toronto signals is confirmed
Still attempting to contact others
Schools have not responded Janet and Crystal discuss going in to the
school directly to get a contact
E.Parade Program
Michelle Kimmerly to contact James Printing
Names of business sponsors to be on the programs this year
9.Next meeting schedule
Formal meeting November 8th,2023 at 7pm
informal meeting October 18th,2023 to continue work on float
10.Adjournment
Moved by Joanathan,Kelly seconded.Motion adjourned at 8:56pm
Carried