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HomeMy WebLinkAbout2012-09-11 Minutes r l SANTA CLAUS PARADE - MINUTES OF MEETING September 11, 2012 Start Time: 7:00 p.m. End Time: 8:00 p.m. Attendance: Roger Letooze, Kathy McLaughlin, Robin Lacey, Terryl Tzikas, Tracy Bayley-Buckle, Bill Heathcote, Allison Dart, Jen Ashby, Previous Minutes from February 21, 2012 were accepted Motion made by: Robin Seconded by: Allison All in Favour— Passed Terryl Tzikas— Chairperson • 2012 Budget was discussed Advertising $2,000.00 Bands $7,000.00 Bank Charges $ 72.00 Banners and Programmes $ 800.00 Utilities $ 400.00 Buttons $2,750.00 Costumes/Materials $1,000.00 Community Use Fee $ 500.00 Fax Machine Use $---------- Miscellaneous $ 200.00 Postage $ 500.00 Stationary $ 400.00 Supplies $ 400.00 Motion: to accept 2012 Budget as printed Motion by: Roger Seconded by: Tracy All in favour-Passed KATHY MCLAUGHLIN — Publicity • Parade Permit has been sent • Regional letter has been sent • St. John Ambulance letter has been sent and have already received a reply back from them and they will attend • Central Public School has been booked and forwarded bill to Allison • Donation letters will be mailed out by end of September • Will contact paper to determine the cost of placing an ad in the Classified for Volunteers, will report back at next meeting. • Kathy will order another box of letterhead from James Publishing TRACEY BAYLEY-BUCKLE — Make Up • Will need to purchase make up this year • Parade sign — Contact same company as last year. Tracy will check to see if they can put the same Santa on signs as it is on Website • Tracy will get the cost for these signs JEN ASHBY— Bands • One band booked so far: Whitby Brass Band ROBIN LACEY— Buttons, Costumes • Contacted the Senior Centre on Beech Street and they have 16 volunteers to sew costumes for us. Will be sewing Elf costumes this year • Buttons — Bowmanville High School is creating some samples for us to look at • Website—also looking to see if there is someone from Bowmanville High School who can work on Website ROGER LETOOZE/BILL HEATHCOTE —Judging/Posters/Rogers Cable/Buttons and Button boxes • Quarry Lakes— have the use of 2 carts and 1 Gator for parade day • Bob's Towing will be participating again • Volunteer of the year: Motion to nominate Terry Brown from Bob's Towing for Volunteer of the Year Motion by: Roger Seconded by: Tracy All in favour-passed • Waiting for conformation from Rogers • Need to purchase Table and Chairs • Motion to purchase new Table and Chairs • Motion by: Roger • Seconded by: Robin • All in favour-passed • $200.00 donation to legion • Button Boxes—will pick up next week and deliver to Legion • Bill Heathcote attended meeting and will be helping Roger on Parade Day ALLISON DART - Treasurer • Thank you to Allison for preparing our budget for this year Next Meeting: Program Meeting Tuesday September 25, 2012 Room 1C Municipal Building 7:00 p.m.