HomeMy WebLinkAbout2023-08-09Bowmanville Santa Claus Parade Committee
Minutes
August 9, 2023, 7:00 PM
Meeting Room 1A, Municipal Administrative Centre
Present: Jonathan Taylor, Chair
Jennifer Van Huss, Secretary
Absent: Counselor Rang, Michelle Robin, Rick Bellamy, Kelly
Maika, Janet Lange
Also Present: Crystal Labelle, Michelle Kimmerly
Jonathan Taylor called the meeting to order at 7:05 p.m.
1. Land Acknowledgement Statement
Crystal Labelle led the meeting in the Land Acknowledgement Statement
2. Declaration of Pecuniary Interest
Discussed and Confirmed with Janet Lange that recent social media posts about
Santa Claus Parade Float creation for Janet Lange Summer Art & Fun Camp:
Christmas in July is for the Janet Lange business float only and has no
connection to the Bowmanville Santa Claus Parade Committee.
3. Adoption of Minutes
Moved by Jonathan Taylor, seconded by Jennifer Van Huss
That the minutes of the meeting of July 12, 2023 be approved
Carried
4. Business Arising From Previous Minutes
- The Committee reviewed the Christmas in July Pancake breakfast event.
Discussed the success of the event and how to improve in future years.
They are proud to announce 9 large bags of food and $359 was donated
between Bowmanville's 3 local food banks. Donations receipts to be
picked up next week.
- The Committee secured the purchase of the 20,000 Rudolph noses to the
crowd to celebrate the 60th anniversary.
- The Committee has contacted Rogers with regards to their participation
in the parade. No response as of yet. A Committee Member will follow up
again next week.
Bowmanville Santa - 2 - July 12, 2023
Claus Parade Committee
5. New Business
(a) Brainstorming for social media posts - The Committee came up with
ideas such as past event photos, countdown to Santa Claus parade,
showcase of old buttons, showcase the merchandise available this
year etc. to get people excited about the parade and to encourage
community involvement.
(b) Float Submission - The Committee will start advertising and accepting
float submissions as of September 1, 2023. Prior to then, we need to
assign a member to be incharge of float submissions, create a
database of last year's entries, ensure submission form is working and
rewrite the safety guidelines for floats entering the parade
(c) Bands for parade - The Committee discussed the budget available for
band submissions. It was suggested we donated to three large bands
(Toronto Singles, Thrup'nee, and ?), plus four local high schools. The
Committee will vote at the next meeting.
(d) New Santa Claus Parade Float Design - The Committee discussed the
logistics of creating the new float. They are still waiting for the release
of it from the town. Once available, the Committee will get together and
build the float.
7. Date Of Next Meeting
The next meeting of the Committee is scheduled to be held on Wednesday,
September 13, 2023, commencing at 7:00 p.m. in Committee Room 1A
8. Adjournment
Moved by Michelle Kimmerly, seconded by Jennifer Van Huss
The meeting adjourned at 8:22 p.m.
Carried