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HomeMy WebLinkAbout2023-07-12Bowmanville Santa Claus Parade Committee Minutes July 12th, 2023, 7:00 PM Meeting Room 1A, Municipal Administrative Centre Present: Jonathan Taylor, Chair Kelly Maika, Vice Chair Absent: Counselor Rang, Michelle Robin, Jennifer Van Huss, Also Present: Rick Bellamy, Crystal Labelle, Michelle Kimmerly, Catherine O'Hara (representing the Lion's Club) Jonathan Taylor called the meeting to order at 7:03 p.m. 1. Land Acknowledaement Statement Michelle Kimmerly led the meeting in the Land Acknowledgement Statement. 2. Declaration of Pecuniary Interest There were no disclosures of interest stated at this meeting. 3. Adoption of Minutes Moved by Kelly Maika , seconded by Michelle Kimmerly That the minutes of the meeting of June 12, 2023 be approved Carried 4. Business Arising From Previous Minutes - Committee reviewed all button submissions. Unanimous decision that "the 60th Snowman" button be declared the winner. Unanimous decision that the "60 years of magic" digital submission be declared the runner up. - The committee will discuss costs with clothing suppliers and will use the button images on thank you cards. Moved by Crystal Labelle, Seconded by Kelly Matika That the Bowmanville Santa Claus Parade Committee agreed the button winner is the snowman. Carried Bowmanville Santa - 2 - July 12, 2023 Claus Parade Committee - The Committee will continue to follow up with the town with regards to how we can include The Williams Treaties First Nations and the Eddy Cole Memorial Award in the parade. - The town confirmed that they will ensure the new trailer for Santa is road worthy. The Committee will begin brainstorming the design of new float - The Merchandise supplier has determined that we can not get writing on the buttocks of pants, but we are able to have writing on both the sleeve and leg. - Michelle will inquire about a printed display for apparel to display at Pancake Breakfast. - All committee members will wear shirts for Pancake Breakfast, one order submitted each committee member will pay for their own item. 5. New Business (a) Christmas in July Pancake breakfast i. Pancake breakfast to be held July 29, 2023 9am-12pm at St. Paul's United Church. Entrance fee will be a donation for local food banks (Salvation Army: 905-623-2185, St. Joe's 905-259-1500, St. Paul's 905-623-7361) ii. Committee members discussed the need contact the local newspaper to print a story with pictures about the pancake breakfast (Kelly to provide contact) iii. Breakfast supplies will be purchased by Kelly and photography supplies will be purchased by Michelle. iv. Access to church early (possibly Friday to set up)- committee must be there from 8-1 v. Pictures with Santa with a Minimum donation of $2 per photo (CASH only) Moved by Crystal Labelle, Seconded by Kelly Matika That the Bowmanville Santa Claus Parade Committee has determined the logistics of the Santa Claus breakfast. Carried (b) Catherine shared link for food safety training: http://www.durham.ca/en/health-and-wellness/food-safety train ing.aspx#Online-training, which all committee members participating will attend. Bowmanville Santa - 3 - July 12, 2023 Claus Parade Committee (c) The Committee discussed handing out Rudolph noses to the crowd to celebrate the 60th anniversary and decided to order 20,000 as soon as possible to ensure arrival for parade Moved by Crystal Labelle, Seconded by Jonathan Taylor That the Bowmanville Santa Claus Parade Committee has determined that we will hand out Rudolph noses and order them ASAP Carried d) The Committee discussed accepting float entries as of September 1, 2023 7. Date Of Next Meeting The next meeting of the Committee is scheduled to be held on Wednesday, August 9, 2023 commencing at 7:00 p.m. in Committee Room 1A 8. Adjournment Moved by Jonathan Taylor, seconded by Rick Bellamy The meeting adjourned at 8:39 p.m. Carried