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Home My WebLink About09/17/2012grin on Leading the Way 9t COUNCIL AGENDA DATE: MONDAY, SEPTEMBER 17, 2012 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held July 3, 2012 Minutes of a special meeting of Council held July 27, 2012 Minutes of a special meeting of Council held August 13, 2012 PRESENTATIONS a) Inspector Rolf Kluem, Durham Regional Police Service — Annual Report DELEGATIONS (List as of Time of Publication) a) Catherine Love — Lease Agreement (Correspondence Item D — 12) . b) Emily Potter — Request to Place Vending Machines at Leash -Free Park (Correspondence Item D - 1) COMMUNICATIONS Receive for Information 1- 1 Minutes of Ganaraska Region Conservation Authority dated June 21, 2012 1 - 2 Minutes of the Ganaraska Region Source Protection Authority dated August 13, 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - September 17, 2012 1 - 3 Minutes of the Newcastle Memorial Arena Management Board dated July 10 and August 14, 2012 1 - 4 Minutes of the Clarington Agricultural Advisory Committee dated July 12 and August 23, 2012 1 - 5 Association of. Municipalities of Ontario (AMO) - Submission to the Ontario Distribution Sector Panel (ODSP) 1 - 6 Tracey Ali, President -elect Clarington Branch, Architectural Conservancy of Ontario (ACO) — Letter of Appreciation regarding West Beach Port Darlington 1 - 7 Kim Coates, AMCT, Clerk, Township of Scugog - Direct Election of the Regional Chair 1 - 8 Susan Self, Chair, CTC Source Protection Committee — Comments on the 'CTC Draft Proposed Source Protection Plan 1 - 9 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — DurhamNork Energy- From -Waste Project 1 - 10 Raymond Louie, Chair, Green Municipal Fund Council — Supplemental Phase 2 ESA and Designated Substance Survey for 173 Baseline Road 1- 11 John O'Toole, MPP, Durham — Future Interchange at Lambs Road 1 - 12 Louise Levert, Secretariat, Canadian Nuclear Safety Commission (CNSC) — Public Hearings for Ontario Power Generation's Darlington Nuclear Site Receive for Direction D - 1 Emily Z. Potter — Request to Place Vending Machines at Leash -Free Park D - 2 Kathy Crowhurst, Lupus Foundation of Ontario — Request for Proclamation of "Lupus Awareness Month" D - 3 Charlie Black, President, PFLAG Durham Region — Request for Proclamation of "Transgender Day of Remembrance" D - 4 Jean Graham, Chairperson, Newcastle Lions Club — Request for Permission to Host the 18th Annual "Walk for Dog Guides" _ D - 5 Stacey Papanicolaou, Public Health Nurse, Region of Durham — Request for Proclamation of "International Walk to School Month" and "International Walk to School Day (IWALK)" D - 6 Chris Cappuccitti — Request for Extension to Building Permit — 1696 Pebblestone Road Council Agenda - 3 - September 17, 2012 D - 7 Craig Laird and Marci Zuly — Request for Extension to Building Permit — 3576 Concession Road #4 D - 8 Fred Hahn, President, Canadian Union of Public Employees (CUPE).Ontario and Sheila Olan- MacLean, President, The Ontario Coalition for Better Child Care (OCBCC) — Request for Proclamation of "Child Care Worker & Early Childhood Educator Appreciation Day" D - 9 Diana Stephenson, Event Coordinator, Newcastle BIA — Request for Road Closure — Newcastle BIA Fall Festival "Hometown Harvest" D - 10 Don Head, Commissioner, Correctional Service Canada Request for Proclamation of "Restorative Justice Week" D - 11 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock - Ontario Wildlife Damage Compensation Program D - 12 Catherine Love — Lease Agreement D - 13 Deborra Crawford, Municipality of Grey Highlands - Reimbursement for Legal Funds Relating to the Green Energy Act and Loss of Control of Road Allowances D - 14 Brock Carlton, Chief Executive Officer, Federation of Canadian Municipalities (FCM) - Development of a New Long -term Federal Plan for Municipal Infrastructure Funding D - 15 Donna Wilson, Clerk, Town of Tillsonburg - Business Tax Capping Reform D - 16 David Urso, President/Owner, Canadian Tire Associate Store #170 - Petition in Opposition to Changes to the Retail Holidays Act COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of September 10, 2012 STAFF REPORT(S) Addendum #1 to Report COD - 018 -12 — Contract Awarded During Council Recess UNFINISHED BUSINESS BY -LAWS Council Agenda - 4 - September 17, 2012 PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT ji Leading [lie Way Council Meeting Minutes JULY 3, 2012 Minutes of a regular meeting of Council held on July 3, 2012 at 7:00 p.m., in the Council Chambers. Councillor Hooper led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella, attended until 11:47 p.m. Director of Community Services, J. Caruana, attended until 11:47 p.m. Manager Marketing & Communications, J. Cooke attended until until 9:23 p.m. Community Services Coordinator, S. Crosby, attended until 11:26 p.m. Director of Planning Services, D. Crome Director of Operations, F. Horvath, attended until 11:47 p.m. Director of Corporate Services and Human Resources, M. Marano, attended until 11:47 p.m. Recreation Services Manager, S. Meredith, attended until 11:26 p.m. Director of Finance/Treasurer, N. Taylor Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Deputy Clerk, A. Greentree DISCLOSURES OF PECUNIARY INTEREST Later in the meeting, Councillor Neal stated a pecuniary interest with respect to Correspondence Item D — 7. Council Meeting Minutes - 2 - July 3, 2012 ANNOUNCEMENTS Councillor Hooper announced the following: He participated in Canada Day celebrations across the Municipality, noting all events were very well attended. The Royal Regiment of Canada Band will perform at Rotary Park on July 5, 2012'as part of the Concert in the Park Series, sponsored by Ontario Power Generation and James Printing and Signs. Councillor Neal indicated he enjoyed the Canada Day Celebrations on July 1, 2012, and the performance by the Charles Street Band. Councillor Novak enjoyed Canada Day celebrations'-across the Municipality and extended congratulations to graduates of M.J. Hobbs Senior Public School and Holy Trinity Catholic Secondary School. She also announced that the Durham Strategic Energy Alliance held their Annual General Meeting last week with guest speaker, The Honourable Chris Bentley, Minister of Energy. Councillor Partner announced the following: • She attended Canada Day Celebrations across the Municipality. • On July 7 and 8, 2012, A Gift of Art will be holding their 5th Annual Newcastle Artists and Artisans Show. • Clarke High School will be holding its 50th Reunion on July 6 and 7, 2012. • Music Night in the Park takes place Thursdays in Newcastle and Concerts on the Lawn will be held in Orono on July 4 th • A Gift of Art is planning a display in conjunction with the "Newcastles of the World "Event taking place in Newcastle upon Tyne including a poetry contest, photographic collection, a film and music. Councillor Traill expressed appreciation to Wilmot Creek for inviting her to the Canada Celebrations and to Members of the Royal Canadian Legion for the wonderful event. Councillor Woo announced the following: The Science for Life Program runs from July 1 to September 3, 2012. In recognizing the need for blood, the community is partnering with Fire, Police and Emergency Service providers to collect 1,100 units of blood in the Central Ontario Region. He attended the ribbon - cutting ceremony for the new sidewalk at the Orono Park Library grounds on Wednesday. The event was well attended and preceded the first Concerts on the Lawn series where the band Rainstone performed. He attended the Queen Elizabeth Diamond Jubilee Medal Awards ceremony hosted by Minister Bev Oda and John O'Toole, MPP. Council Meeting Minutes - 3 - July 3, 2012 Mayor Foster announced the following: Enbridge Gas will be hosting a Public Information Centre on Monday, July Stn from 5:00 p.m. to 8:00 p.m. at the Garnet B. Rickard Recreation Complex to discuss the proposed pipeline to service the DurhamNork Energy from Waste facility. He expressed appreciation to the Courtice Rotary Club who was responsible for the fantastic fireworks display at the Canada Day celebration. He expressed appreciation on behalf of the Municipality to Bev Oda for her years of service to Durham Region, in view of the announcement of her resignation from Parliament. Resolution #C- 217 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT the minutes of a regular meeting of Council held June 18, 2012, be approved. "CARRIED PRESENTATIONS Mayor Foster presented Congratulatory Certificates to players and coaches of the Bantam 1 Gaels, Clarington Minor Lacrosse Team, winners of the Ontario Minor Field Lacrosse Bantam A Provincial Championships. DELEGATIONS Steve Coles, President, Clarington Older Adult Association, (COAA) addressed Council concerning Item 22 of Report #1 Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Mr. Coles stated that the Board of Directors has spent too much time, on behalf of their members, discussing these issues and that it is time to investigate a new location. Mr. Coles indicated that in 1998, there was much opposition to the location of the facility due to lack of parking and clarified that parking at the west side of the building was at the direction of the Municipality. He advised that putting a cap on occupancy will not solve anything and questioned how the cap would be enforced. Mr. Coles stated that following the first meeting of the Liaison Committee, it was clear that there would not be a resolve to the parking issue and that there would be more issues facing their 1688 members. Mr. Coles indicated that it is the Board's hope that a new stand -alone facility can be developed to meet the needs of their members. He advised that the Board of Directors does not support the establishment of a Beech Centre Community Liaison Committee. Mr: Coles summarized by stating the issues the Board has Worked to resolve are because the COAA was forced to move into their present site. Council Meeting Minutes - 4 - July 3, 2012 Malcolm McCombe, Secretary, Clarington Older Adult Association addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Mr. McCombe explained his reasons for joining the COAA and what the experience has meant to him. Mr. McCombe stated there are excellent programs at the Beach Centre providing' members with the opportunity to meet friends and develop new interests, and that the Centre is a warm and welcoming environment for all older adults. He stated that parking has held the attention of the Board for the time he has been a member and will only increase as the baby boomers join the membership. Mr. McCombe stated that a projected move must be able to accommodate staff, members and programming needs with adequate parking now and into the future, and foster greater harmony with their new neighbours. Angie Darlison, Executive Director, Clarington Older Adult Association addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Ms. Darlison stated that over the past six years many hours have been spent on the parking issues and clarified that parking on the lawn -was the suggestion of Municipal staff. She referred to Report CSD- 006 -12 questioning why Council's resolution of January 30, 2012, to allocate funds within 2012 to provide a solution to the Clarington Beech Centre parking situation, was not included in the Addendum Report. Ms. Darlison stated that membership numbers are over 1600 with a selection of programs to service the needs of the ever - growing population. She expressed concern that the Board is spending more time writing reports to Council and stated that the Board has complied with requests from the Municipality regarding preparing a strategic plan, broadening outreach programs, requesting members to carpool, implementing their "Wheels in Action" van, and relocated a number of very successful events to the Garnet Rickard Recreation Complex and community halls in Newtonville and Kendal. She explained that relocating events costs the Association due to using the smaller venues. Ms. Darlison stated the Beech Centre is not at maximum capacity quoting programming statistics for regular weekday events, but stated that it's when special events happen that there are issues. She feels that issuing a cap on capacity is not appropriate indicating that if a cap of 250 were placed on an event being held in the main hall, then other program rooms would have to be closed. Ms. Darlison stated emphatically that staff of the Centre is dedicated to the older adults who utilize the facility and questioned where they would go if the COAA closes. She summarized by stating that the Beech Centre was purchased for the use of the older adults despite the fact a plea was made not to locate the centre in that location, confirming that the Association has been running a stand -alone facility for 14 years and questioning the future of the facility. Council Meeting Minutes - 5 - July 3, 2012 Cathie Ward addressed Council concerning Item 22 of Report #1 Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Ms. Ward stated she represents a different demographic indicating she joined the Clarington Older Adult Association three years ago because the organization offered resources such as fitness, the ability for socialization and the opportunity to meet people with common interests. Ms. Ward indicated she participates in classes, helps in the cafe and serves on the Executive. Ms. Ward stated she meets people who count on the COAA in different ways by providing a social network and needed support in the community. Ms. Ward feels the Association needs to have a proper, accessible space with an onsite kitchen to bring large numbers of members, and to place a cap of 250 will make it nearly impossible to host events. Ms. Ward summarized by stating that she wants to ensure that the Association has the ability to provide services-, that no arbitrary cap is imposed, and that they can move ahead to find a suitable home. Irene Gourlay addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Ms. Gourlay stated the COAA has been on Beech Avenue for 14 years noting that for the first seven years there were no complaints. It was only when the Association's membership increased and the facility became busier that everything they do is offensive to the neighbours. Ms. Gourlay feels the COAA has done everything humanly possible to please their neighbours and that it is time to let them get on with what they do. She stated the Board has informed Council that they are _l willing to move and feels that this should resolve all perceived difficulties. She indicated that on a recent visit, an Oshawa resident was astounded at the COAA facility dedicated to seniors and she issued a reminder that everyone will be a senior sooner or later. Donald Welsh addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan expressing concern that the Municipality seems to have forgotten why the property was purchased in the first place — to provide a place for older adult activities. Mr. Welsh stated he is opposed to capping attendance at the facility as a way to address parking issues and that members would not come to the Centre if they were asked to park at the Rickard Complex and take a shuttle bus. Mr. Welsh stated that Council has admitted that the Centre has created its own problems by being too successful. He expressed concern that the Older Adult Association was forced to establish at.this location despite much opposition at the time. Mr. Welsh stated that after the building opened, an agreement was reached with area residents, Bowmanville Tennis Courts and the COAA to put parking on the street when it was reconstructed and plans were approved to permit paved parking in the back when required. Subsequent Councils have ignored these agreements. He expressed concern that Council has already approved a heritage designation for Beech Avenue so nothing can be done at the Beech Centre. Mr. Welsh indicated that many of the COAA.volunteers are less than 60 years of age and questioned why they should not allow the younger seniors to come to help the older members. Council Meeting Minutes - 6 - July 3, 2012 Mr. Welsh stated the COAA is very unhappy with the way this matter has played out and requested that the older adults stop being blamed. Charles Edey, President, Leader Resources Services Corp. (LRSC) addressed Council concerning Item 3 of Report # 1 - Proposed Leader Energy Wind Turbine Farm Project. Through use of a PowerPoint presentation, Mr. Edey provided background information on Leader Resources Services Corp., an experienced development company that has successfully developed multiple large and small wind projects and who is currently developing four other wind projects under the FIT contract. Mr. Edey addressed Council to respond to information put forward by delegations at the General Purpose and Administrative Committee meeting of June 25, 2012. Mr. Edey clarified that a wind turbine is not a fan; it removes energy from the air. He noted that Atomic Energy of Canada Limited (AECL) is commissioning a third -party study of area wind movement including industrial wind turbine impacts /benefits in relation to the Port Granby project as they are obligated to do, and thus the proposed resolution is inappropriate and not required. Mr. Edey stated that the prevailing wind in the area is out of the southwest and that for nine to ten months of the year, the project will be upwind of the Port Granby project. He clarified that under the 550 meter, setback, the sound levels from the wind turbines to neighbouring homes will not exceed the 40dBA as per Provincial guidelines and that the company will provide a cumulative Noise Report. He noted that Leader Resources staff is working with Port Granby project staff to ensure the compatibility of the two pro ects. Mr. Edey expressed concern that the study quoted by the deputation on June 25 h did not have data from the Italian wind farm due to greater vibrations in the area and that all conclusions were based on assumptions. Mr. Edey stated that decisions should be made on facts and science. Mr. Edey indicated that only the manufacturer of the equipment can speak to electromagnet interference but noted that in the Darlington -Nuclear Plant the significantly larger electromagnet fields do not affect their sensitive monitoring devices. Mr. Edey stated he believes this project, being five industrial wind turbines next to a nuclear waste facility, to be safe. Mr. Edey stated he does not believe the resolution is fact - based, that there would be no impacts to the issues raised and requested Council to defeat the Committee recommendation. Mayor Foster advised that Sheila Hall, Executive Director, Economic Development Officer, Clarington Board of Trade has withdrawn her delegation and will reschedule it in the fall. Bart Lavis, Project Manager, Leader Resources Services Corp. (LRSC) addressed Council concerning Correspondence Item D — 5 - Use of Lancaster Road for Access to Clarington Wind Farm Project. Mr. Lavis stated Lancaster Road is currently used by farmers, the Canadian National Railway and Hydro One Networks, and LRSC would be using the road to access two turbines east of the road and one turbine to'the west as well as the substation. As an alternative LRCS would require parallel roads to run adjacent to the existing road. Council Meeting Minutes - 7 - July 3, 2012 Mr. Lavis stated LRSC have talked to the landowners and they don't see why the company should create roads beside a road that is already being used. He noted that all costs would be borne by the project and requested Council's permission to use Lancaster Road for the Clarington Wind Project. Resolution #C- 218 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 9:33 p.m. Dan Worrall, President, Clarington Firefighters Association, addressed Council concerning Item 13 of Report #1 - Report ESD- 010 -12 — Fire Dispatch Services stating that the Association supports the move, in principle. Mr. Worrall indicated that the new radio system is scheduled for implementation in 2014 and this lead time would allow time to prepare changes to standard operating services and train staff. He indicated that allowing the backfilling of vacation positions would make a great recruitment class for 2012 and bring the total number of full -time firefighters to 54 with the four positions then moving to suppression. Mr. Worrall questioned why the changes need to be made now and why they cannot wait until the new hall is completed. Dan Worrall, President, Clarington Firefighters Association, addressed Council concerning Item 14 of Report #1 - Staffing Trucks with Full -Time Firefighters. He stated the Association supports the report and referred to the last sentence in Section 4.1 "less than 6 firefighters on -duty would require overtime staff ". Mr. Worrall stated the Association has provided statistics indicating that using standard firefighting tactics, four firefighters perform 80% faster than three and that staff train as four but respond as three. He feels that all fire apparatus must not respond with less than four. He questioned the price of community safety and requested that staff investigate the number of times there are six on -duty firefighters and report back on eight. Councillor Partner re- entered the meeting at 9:38 p.m. Wayne Geurts addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Mr. Geurts stated that he was representing the Oddfellows groups that meet at the Clarington Older Adult Association. He expressed concern that the study completed indicated that the group had 47 meetings and that they might be part of the problem. Mr. Geurts clarified that all their groups meet in the evenings and at times where there is very low attendance. Their groups have, on average, four to ten vehicles except for an odd occasion where there could be up to 30 people. Council Meeting Minutes - 8 - July 3, 2012 Mr. Geurts stated the only time he has come to the Centre where there have been a number of people has been when the Annual Auction is taking place and he has had to park on the grass. He suggested that the group could meet on a different evening during that event to assist in alleviating parking issues. Mr. Geurts indicated that he is not in support of a cap on attendance at the facility and clarified the main reason he was before Council was to dispel any myths or deceptions that the Oddfellows groups are part of the problem. Phillip Brickell addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Mr. Brickell stated he is a resident of Beech Avenue, an apprentice arborist and student of Niagara Parks School of Horticulture. Mr. Brickell stated he is extremely concerned with parking on the grass at the Centre and distributed information on tree root compaction and its effects. Mr. Brickell explained the root system of a tree and its functions, noting the importance of keeping the roots healthy. He noted the best preservation is to avoid any practices that injure the root including soil compaction. Mr. Brickell stated the park is in a historical neighbourhood and he would like to preserve that history, and to allow present and future generations to have the opportunity to play in the park and to enjoy the trees. Kern Majid addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Mr. Majid stated he is appearing before Council as a 30 year resident of Beech Avenue and not a representative of the Bowmanville Tennis Club. Mr. Majid stated the Beech Avenue neighbourhood is one of quiet beauty, history, tradition and is the only designated Heritage District in Clarington. He stated the area residents maintain, refurbish and restore their properties, never destroy. Mr. Majid stated that residents and Council have lived through the confusion in the area with the establishment of the Clarington Older Adult Association in the facility. He expressed concern that there seems to be a continuous want on behalf of the Managers of the COAA with Members of Council always giving and it has reached a stage where this has to stop. Mr. Majid stated it was his understanding that the cap is a maximum of 250 persons in the building at any one time and that the COAA is being asked to manage their curriculum for 250. Through the use of a PowerPoint presentation, Mr. Majid summarized what he believes is the current dilemma, the implications of the staff recommendation, the issue from a resident's perspective and managing the available parking spaces including a suggestion for classes of permits for COAA members. Mr. Majid feels that if the COAA is unable or unwilling to develop a disciplined approach to parking then Council must develop one. He stated that staff should not be parking on the grass and that no parking on the grass should be permitted. Council Meeting Minutes - 9 - July 3, 2012 Roland Kuijpers addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association -Parking Concerns /Strategic Plan. Mr. Kuijpers stated he is a new resident of Beech Avenue, a member of Neighbourhood Coalition and he attended the meetings with the COAA, the Bowmanville Tennis Club and staff. Mr. Kuijpers indicated that as a result of the meetings, it appeared that the COAA was resigned that the only option was to use the Garnet B. Rickard Recreation Complex for parking. He stated it was the Coalition's conclusion that the COAA did not have a parking problem when using the street and that the COAA's issue was convenient and close parking. Mr. Kuijpers stated he was in attendance to stop the overflow. parking on the parkland. He indicated the Spratt report measured the impact of each option but never included parking on the grass. Mr. Kuijpers stated there are consequences and impacts to people involved if parking is allowed on the grass and indicated that he conducted his own study consulting with children, neighbours, former Members of Council, and Police Officers on why it would not be a good idea. No one was in support of parking on the grass. Mr. Kuijpers requested the Municipality to post "No Parking" signs to prohibit parking on the grass to preserve and enhance the minimal parkland the neighbourhood has. Jane and Katie Kenny addressed Council concerning Item 22 of Report #1 - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking Concerns /Strategic Plan. Jane Kenny stated that she was representing children of the neighbourhood indicating that she is the Chair of the Central Public School Council. She noted the school is home to over 200 children, some of whom do not have front or backyards and who love to play in the park. She noted that field trips are often a barrier but the students can enjoy the use of park for picnics within the neighbourhood. Ms. Kenny expressed concern that the school children will not have an option to play in the greenspace and will have to be wary of cars. Ms. Kenny requested, on behalf of the Central Public School Council, that Council consider the needs of the children. Katie Kenny posed a question to Council on what she should do if she is playing in the park and a car comes driving through. COMMUNICATIONS Resolution #C- 219 -12 Moved by Councillor Traill, seconded by Councillor Partner. THAT the communications to be received for information be approved. "CARRIED" I - 1 Minutes of the Clarington Agricultural Advisory Committee dated June 14, 2012 1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated June 12, 2012 Council Meeting Minutes -10- July 3, 2012 1 - 3 Minutes of the Clarington Heritage Committee dated June 19, 2012 1 - 4 Minutes of the Clarington Museums and Archives Board dated March 7 and April 11, 2012 1 - 5 Minutes of the Clarington Older Adult Association Board of Directors dated February 17, March 16, March 30, April 4, April 11, April 20, May 1, and May 18, 2012 1 - 6 Minutes of the Ganaraska Region Conservation Authority dated May 17, 2012 1 - 7 Minutes of the Central Lake Ontario Conservation Authority dated June 19, 2012 1 - 8 Clarington Board of Trade forwarding their Second Quarter Report to Council. 1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to The Honourable Bob Chiarelli, Minister of Transportation /Minister of Infrastructure, advising that on June 6, 2012, Regional Council adopted the following recommendation pertaining to Provincial Highway Improvements in Durham Region: "a) THAT Joint Report No. 2012 -J -20 of the Commissioners of Planning & Economic Development and Works be received for information; and b) THAT a copy of Joint Report No. 2012 -J -20 be forwarded to the Ministry of Transportation, Infrastructure Ontario, Area Municipalities and Conservation Authorities." 1 - 10 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated June.15, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Third Party Independent Audit Report • 2012 — Audit, Durham York Energy Centre Construction Phase Audit; and advising- that the documents are also available on the EFW project website at http://www.durhamyorkwaste.ca/Droject/efw-committee.htm. Council Meeting Minutes - 11 - July 3, 2012 1- 11 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, writing to P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising that on June 11, 2012, the Township of Brock adopted a resolution not to consent to Regional By -law Number 9 -11 - Proposed By -law to Change the Method of Selecting the Regional Chair. 1 - 12 Allison Roberts, Monitoring the Moraine Program Officer, EcoSpark, forwarding a copy of the 2012 Status Report: Compliance, Infrastructure and Community Concerns, the third report in a series of reports intended to highlight the successes and challenges of implementing the Oak Ridges Moraine Conservation Plan (ORMCP). 1 - 13 Nestor Chornobay, Director, Strategic Planning, Regional Municipality of Durham, forwarding for information a copy of Commissioner's Report 2012 -P -48 — 2011 Census of Population —Age and Gender Release. 1 - 14 Rob Messervey, Chief Administrative Officer, Kawartha Conservation, advising of the completion of the Oak Ridges Moraine Watershed Planning Project, the culmination of 5 years of studies, stakeholder and community consultations and management strategy development to help guide responsible water and land use in four watersheds that drain north off the Oak Ridges Moraine near Lake Scugog; and, indicating that the Watershed Plans and corresponding background reports are available for download at www. kawarthaconservation .com /oakridgesmoraine /. CORRESPONDENCE FOR DIRECTION Correspondence Item D - 8 was received as a Hand -Out. Resolution #C- 220 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Correspondence Items D - 1 to D - 6 and D - 8 be approved as per the Agenda. "CARRIED" D - 1 Mary Lou Townsley, Chair, Special Events Committee, Association of Hogital Volunteers — Bowmanville, requesting permission to hang their 100t Anniversary Banner across Highway 2 from July 4 to July 31, 2012. (Installation of banner approved and Veridian advised) Council Meeting Minutes -12- July 3, 2012 D - 2 Petra Schwirtz, CMM Chair, and Sandy Archibald, CMM Director, Clarington Tourism and Marketing Board, writing further to their delegation to Council of June 18, 2012, regarding funding for the Economic Impact Study; indicating that currently there is a cost /share grant available through the Ontario Ministry of Tourism, Culture & Sports for projects such as Economic Impact Studies that the Board would like to apply for; advising the total cost of the study would be approximately $20,000 requiring input from CBOT of $10,000; and, requesting that Council grant the CTMB $10,000 to proceed with a grant application through the Ontario Ministry of Tourism for an Economic Impact Study. (Advised of actions taken with respect to Clarington Tourism and Marketing Board on June 18, 2012) D - 3 Michael Blackhurst requesting an extension to his Letter of Undertaking to allow the use of a mobile home at 4566 Regional Road 9 while a new single dwelling is to be constructed; indicating that his home was completely destroyed by fire and he has not yet settled with his insurance company and is therefore unable to start rebuilding the home; advising that the current Letter of Undertaking will expire on August 15,2012; and, requesting permission for an extension to February 15, 2013. (Approval of a a six month extension for the use of temporary living quarters at 4566 Regional Road 9 granted subject to the signing of a further Letter of Undertaking) D - 4 Jennifer Delaney, Fire Inspector, Clarington Emergency and Fire Services, Family Safety Day Committee, requesting permission to hang a banner on the Veridian poles east of the bridge at Roenick Drive from August 29 to October 1, 2012, to promote Family Safety Day to be held on Saturday, September 29, 2012. (Installation of banner approved and Veridian advised) D - 5 Bart Lavis, Project Manager, Leader Resources Services Corp., on behalf of the Clarington Wind Farm, requesting permission to utilize Lancaster Road for access to the Clarington Wind Farm project to service the Wind Farm's electrical infrastructure; indicating that Hydro One prefers the Point of Common Coupling (PCC) to be located on an accessible access way and the use of Lancaster Road allowance will enable Hydro One trucks to access the equipment at all times; indicating an alternative to this would require the project to unnecessarily construct two parallel roads, one on Lot 5, east side of Lancaster Road and one on Lot 6 to the west side of Lancaster Road to enable Hydro One year -round access to the Wind Farm Project and the PCC; and, requesting Council to open Lancaster Road to benefit the current landowners, Hydro One and the Clarington Wind Farm. (Correspondence referred to the Director of Planning Services) Council Meeting Minutes -13- July 3, 2012 D - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising that on June 6, 2012, Regional Council adopted the following recommendation pertaining to Regional Cycling Plan Review:. "a) THAT the proposed Primary Cycling Network (Regional Cycling Plan) and implementation framework as contained in Commissioners' Report No. 2012 -J -18 be released for public consultation, which includes the following: i) THAT the proposed Primary Cycling Network (Regional Cycling Plan in Attachments 7 -14), which includes 205.6 km of cycling facilities to be provided on Regional Roads with the following treatment types to be phased over the next 20 years; Proposed Primary Cycling Network Phasing by Facility Type - Regional Portion Facility Type Extent of 2012 2013 -2016 2017 -2032 Proposed New Facility km Multi -Use 127.4 4.3 17.5 105.6 Blvd. Path or Cycle Track Paved 27 1.3 5.3 20.4 Shoulder On Road 37.1 0.0 20.8 16.3 Cycling Lanes Buffered 14.1 0.0 1.6 12.5 Cycling Lanes Totals 205.6 5.6 45.2 154.8 Notes: Only Regional Road portions of the Primary Cycling Network have been included in this table ii) THAT such public consultation shall include meetings in the local Municipalities, consultation with key stakeholders with emphasis on the cycling community and that the proposed plan be presented during the Durham Bike Summit on May 30, 2012; b) THAT further to approval of the above: i) THAT the Region continue its practice of being 100% responsible for providing the platform for multi use paths within Regional Road rights -of -way contained in the proposed Primary Cycling Network at its sole expense; Council Meeting Minutes -14- July 3, 2012 ii) THAT the Region continue its practice of being 100% responsible for maintenance of all on road cycling facilities and paved shoulders on Regional Roads that form part of the Primary Cycling Network; iii) THAT the Area Municipalities continue to be 100% responsible for the maintenance and repair of multi use paths on Regional Roads that form part of the Primary Cycling Network, by the area municipality in which the multi use path is located; and iv) THAT the Region's funding policy paved shoulders on Regional Roads on the Primary Cycling Network, be changed from the former 50 %/50% cost sharing arrangement with the Area Municipalities, to the Region now being 100% responsible for the capital construction costs for all on road cycling facilities and paved shoulders; c) THAT the area municipal councils be requested to comment on the proposed Primary Cycling Network and implementation framework prior to September 30, 2012; and d) THAT a copy of Joint Report No. 2012 -J -18 be forwarded to all Durham area municipalities." (Correspondence referred to the Director of Engineering Services) D -8 Wally Grundy area resident, expressing concern with parking vehicles on the grass at the Beech Centre; indicating that he moved to the area many years ago due to the trees, grassland and park; and, requesting that Council not allow parking on the grass to occur as the grass and trees will die and be lost forever. (Advised of actions taken with respect to Item 22 of Report #1) D - 7 Sandra Kranc, City Clerk, City of Oshawa, writing to the Right Honourable Stephen Harper, Prime Minister of Canada and The Honourable Dalton McGuinty, Premier of Ontario, advising that on June 11, 2012, the City of Oshawa adopted the following resolution pertaining to Canadian Auto Workers (CAW): "WHEREAS the global economic downturn in 2009 has significantly reduced the number of quality jobs available to workers in our community, through no fault of their own; and, Council Meeting Minutes -15- July 3, 2012 WHEREAS the provincial and federal governments in 2009 used taxpayer dollars to provide significant financial support to General Motors GM in order to secure jobs, and these governments remain substantial shareholders that can influence the product decisions of General Motors; and, WHEREAS the returned growth of vehicle sales has increased profitability of General Motors to historic levels as a result of this government support and sacrifices made by the hard - working members of Canadian Auto Workers CAW; and, WHEREAS the announced decision by General Motors to close an entire manufacturing facility in Oshawa will result in the loss of 2,000 good - paying jobs at GM, as well as the additional supplier spin -off jobs'that will be negatively affected, which will cause considerable, immediate financial hardship to Oshawa and the surrounding community; THEREFORE BE IT RESOLVED THAT the City of Oshawa, in full co- operation with area municipalities, create a plan to work together with the CAW, to include lobbying for the support of the provincial and federal governments to ensure sufficient product is allocated to the Oshawa plant by General Motors to maintain or increase, current employment levels in our communities; and further, THAT this motion be distributed to all MPs and MPPs who represent ridings impacted by the loss of historic automotive manufacturing jobs in Ontario." Councillor Neal stated a pecuniary interest with respect to Correspondence Item D - 7 as his son works at General- Motors, and left the Council Chambers during discussion and voting on this matter. Resolution #C- 221 -12 Moved by Councillor Traill, seconded by Councillor Hooper THAT the resolution from the City of Oshawa with respect to the Canadian Auto Workers (CAW) be endorsed. "CARRIED" Councillor Neal returned to the meeting. Council Meeting Minutes -16- July 3, 2012 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report June 25, 2012. Resolution #C- 222 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of June 25, 2012 be approved, with the exception of Items #4, #3, #22, #21,, and #14. "CARRIED" Item #4 Resolution #C- 223 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Municipality of Clarington, as a partner with the Valleys 2000. project "A Miracle in the Making ", grant the sum of up to $81,971.04 to make up the shortfall funding required for this worthy project to proceed without delay; THAT the funds be taken from the reserve fund to be identified by the Treasurer; and THAT any unused funds be returned to the reserve fund as well as any additional fundraiser proceeds. "CARRIED AS AMENDED LATER IN THE MEETING" (See following motion) Resolution #C- 224 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C- 223 -12 be amended to add: "THAT the Municipality request a comfort letter from the landlord with respect to Paragraph 23 of the lease agreement with respect to the right of termination." "CARRIED" Council Meeting Minutes -17- July 3, 2012 The foregoing Resolution #C- 223 -12 Was then put to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Novak Councillor Partner Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Mayor Foster Item #3 Resolution #C- 225 -12 Moved by Councillor Partner, seconded by Councillor Woo WHEREAS the community of Port Granby is subject to the movement of low level radioactive waste approved by the Federal Government; WHEREAS Leader Energy has proposed to site four wind turbines in the immediate vicinity of the Port Granby low level radioactive waste site; and WHEREAS the Environmental Assessment by the Port Granby Project did not take into consideration wind turbines; NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario place a moratorium on this specific project by Leader Energy until compatibility studies concerning the wind turbines and the Port Granby low level radioactive waste site are studied; THAT the Canadian Nuclear Safety Commission be advised of these studies and their outcome; THAT Leader Resources Services Corp. pay for these studies to be completed; and Council Meeting Minutes -18- July 3, 2012 THAT further appropriate steps be taken. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Partner Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Mayor Foster Item #21 Resolution #C- 226 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT Report FND- 018 -12 be received; THAT Council approve the funding policy as summarized. on Attachment "A" of Report FND- 018 -12 for the future use of the Host Community Funds received through the Agreement for the Cleanup and Long -Term Safe Management of the Port Granby Low Level Radioactive Waste Project; THAT Council authorize the establishment of a new Strategic Capital Reserve Fund; THAT the $10 million currently held in Trust be transferred to the Strategic Capital Reserve Fund for future use as approved through the funding policy summarized on Attachment "A" of Report FND- 018 -12; and THAT the existing Port Granby Reserve Fund be maintained and directed in future to achieve Council objectives pertaining to the End Use Plan and other mitigation measures as deemed necessary. "CARRIED AS AMENDED LATER IN THE MEETING" (See following motion) Resolution #C- 227 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C- 226 -12 be amended to add: Council Meeting Minutes _19- July 3, 2012 "THAT staff be directed to prepare a more fulsome report on how Item (c) of the Strategic Capital Reserve Funding Policy (Attachment A to Report FND -018- 12) with respect to how servicing non - residential development would be used; and THAT the report be presented in September." "CARRIED" The foregoing Resolution #C- 226 -12 was then put to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Item #22 Resolution #C -228 -1 Moved by Councillor Neal, seconded by Councillor Traill WHEREAS Rathskamory was the estate Dr. George Humphrey Low built in 1843 that was subsequently occupied by Dr. James W. McLaughlin, brother of Robert McLaughlin, and since 1998 has been repurposed with a significant addition and it is now known as the Clarington Beech Centre; WHEREAS the Municipality of Clarington has designated Beech Avenue in Bowmanville, including the Clarington Beech Centre, the Lion's Parkette and the tennis courts managed by the Bowmanville Tennis Club and adjacent greenspace as a Heritage Conservation District under Part V of the Ontario Heritage Act; WHEREAS the Central Neighbourhood of Bowmanville is deficient in parkland relative to the Municipality's park standards, set out in the Municipality's Official Plan; WHEREAS Council determines that it is important to retain the Lion's Parkette, the tennis courts and the greenspace adjacent to the grounds of the Clarington Beech Centre as part of the neighbourhood character landscape elements identified for the Beech Avenue Heritage Conservation District; Council Meeting Minutes' - 20 = July 3, 2012 WHEREAS maintaining the greenspace, the tennis courts, and the Lion's Parkette at Rathskamory is the will of Council and fulfills both the heritage preservation and recreational objectives of the Municipality; and WHEREAS Council recognizes the challenges of constraints at the Clarington Beech Centre; NOW THEREFORE BE IT RESOLVED THAT Addendum #1 to Report CSD- 006 -12 be received; THAT the activities taking place at the Clarington Beech Centre be limited to programs and social activities of the Clarington Older Adult Centre Board and regular meetings of the Lions Club of Bowmanville; and • Oddfellows /Rebekkahs & Encampment • Tops • CUPE Local 225 All other rentals of significance to be determined by the Clarington Older Adult Centre; THAT a review of the rentals shall be undertaken within the year; THAT there will be no increase to Beech Centre on -site parking, with a continued use of on- street parking; THAT Council endorse the establishment of a Beech Centre Community Liaison Committee and that the matter be referred back to staff to develop a terms of reference and report back; THAT $1000 for signage and line painting be funded from the Municipal Capital Works Reserve Fund; THAT Staff report back on an alternative home, being another facility outside of the Clarington Beech Centre; and THAT all interested parties listed in Addendum #1 to Report CSD- 006 -12 be advised of Council's decision. "MOTION LOST LATER IN THE MEETING" (See following motions) Council Meeting Minutes -21 - July 3, 2012 Resolution #C- 229 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT, in accordance with Section 10.12.34 of the Procedural By -law, the meeting be extended for 30 minutes. "CARRIED" The foregoing Resolution #C- 228 -12 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Neal Councillor Novak Councillor Partner Councillor Traill Councillor Woo Councillor Hooper IT Mayor Foster Resolution #C- 230 -12 Moved by Councillor Hooper, seconded by Councillor Novak WHEREAS Rathskamory was the estate Dr. George Humphrey Low built in 1843 that was subsequently occupied by Dr. James W. McLaughlin, brother of Robert McLaughlin, and since 1998 has been repurposed with a significant addition and it is now known as the Clarington Beech Centre; WHEREAS the Municipality of Clarington has designated Beech Avenue in Bowmanville, including the Clarington Beech Centre, the Lion's Parkette and the tennis courts managed by the Bowmanville Tennis Club and adjacent greenspace as a Heritage Conservation District under Part V of the Ontario Heritage Act; WHEREAS the Central Neighbourhood of Bowmanville is deficient in parkland relative to the Municipality's park standards, set out in the Municipality's Official Plan; WHEREAS Council determines that it is important to retain the Lion's Parkette, the tennis courts and the greenspace adjacent to the grounds of the Clarington Beech Centre as part of the neighbourhood character landscape elements identified for the Beech Avenue Heritage Conservation District; WHEREAS maintaining the greenspace, the tennis courts, and the Lion's Parkette at Rathskamory is the will of Council and fulfills both the heritage preservation and recreational objectives of the Municipality; and Council Meeting Minutes -22- July 3, 2012 WHEREAS Council recognizes the challenges of constraints at the Clarington Beech Centre; NOW THEREFORE BE IT RESOLVED THAT Addendum #1 to Report CSD- 006 -12 be received; THAT Report CSD- 006 -12 be received; THAT By -law 2011 -106 be amended by adding the following to Section 1: "a) Capacity THAT the overall capacity of the Clarington Beech Centre be 500 persons. "; THAT the activities taking place at the Clarington Beech Centre be limited to programs and social activities of the Clarington Older Adult Centre Board and regular meetings of the Lions Club of Bowmanville; and • Oddfellows /Rebekkahs & Encampment • Tops • C -UPE Local 225 • All other rentals of significance to be determined by the Clarington Older Adult Centre; THAT a review of the rentals shall be undertaken within the year; THAT there will be no increase to Beech Centre-on -site parking, with a continued use of on- street parking; THAT Council endorse the establishment of a Beech Centre Community Liaison Committee and that the matter be referred back to staff to develop a terms of reference and report back; THAT $1000 for signage and line painting be funded from the Municipal Capital Works Reserve Fund; THAT Staff report back on an alternative home, being another facility outside of the Clarington Beech Centre; and Council Meeting Minutes -23- July 3, 2012 THAT all interested parties listed in Addendum #1 to Report CSD- 006 -12 be advised of Council's decision. "CARRIED ON THE FOLLOWING RECORDED VOTE ": Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Partner Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Mayor Foster Item #14 Resolution #C- 231 -12 Moved by Councillor Traill, seconded by Councillor Neal THAT Report ESD- 011 -12 be received; THAT the staffing as proposed in section 4.1 of Report ESD- 011 -12 be approved with the removal of the last two rows of the chart; and THAT all interested parties listed in Report ESD- 011 -12 be advised of Council's decision. "MOTION LOST LATER IN THE MEETING" (See following motions) Resolution #C- 232 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT, in accordance with Section, 10. 12.34 of the Procedural By -law, the meeting be extended until midnight. "CARRIED" Council Meeting Minutes -24- July 3, 2012 Resolution #C- 233 -11 Moved by Councillor Hooper, seconded by Councillor Neal THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 11:38 p.m. The foregoing Resolution #C- 231 -12 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill _ Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Resolution #C- 234 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD- 011 -12 be received; THAT the staffing as proposed in section 4.1 of Report ESD- 011 -12 be approved; and THAT all interested parties listed in Report ESD- 011 -12 be advised of Council's decision. "CARRIED" Resolution #C- 235 -12 Moved by Councillor Woo, seconded by Councillor Partner THAT the agenda be altered to consider Unfinished Business prior to consideration of Staff Reports. "CARRIED" Council Meeting Minutes -25- July 3, 2012 UNFINISHED BUSINESS Resolution #C- 236 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT Ann Harley be nominated as the Municipality of Clarington's candidate through_ the Federation of Canadian Municipalities, to receive a Queen's Diamond Jubilee Medal in the Arts & Culture Field for her exceptional contribution to the community; and THAT Wallace Boughen be nominated as the Municipality of Clarington's alternate candidate through the Federation of Canadian Municipalities, to receive a Queen's Diamond Jubilee Medal in the Community Service Field for his exceptional contribution to the community. "CARRIED" STAFF REPORT(S) Verbal Report of the Solicitor regarding Newcastle Recycling Ltd. Superior Court Application Resolution #C- 237 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with litigation affecting the Municipality and which is subject to solicitor - client privilege, including communications necessary for that purpose. "CARRIED" The meeting resumed in open session at 12:14 a.m., July 4, 2012. RISE AND REPORT The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act. 2001 and two resolutions were passed, one procedural motion and one motion to provide direction to staff. Council Meeting Minutes -26- July 3, 2012 BY -LAWS Resolution #C- 238 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -laws 2012 -055 to 2012 -063; 2012 -055 Being a By -law to authorize the execution of the Memorandum of Understanding between Smooth Run Developments and Brookfield Homes (Ontario) Limited and the Corporation of the Municipality of Clarington 2012 -056 Being a By -law to adopt Amendment No. 86 to the Clarington Official Plan 2012 -057 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the former Corporation of the Town of Newcastle (Smooth Run Developments) 2012 -058 Being a By -law to Being a By -law to amend By -law 84 =63, the Comprehensive Zoning By -law for the former Corporation of the Town of Newcastle [Brookfield Homes (Ontario) Limited] 2012 -059 Being a By -law to amend By -law 2011 -036, a by -law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors 2012 -060 Being a By -law to amend By -law 91 -58, as amended, being a By -law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington 2012 -061 Being a By -law to provide for the maintenance, management, regulation and control of the cemeteries in the Municipality of Clarington 2012 -062 Being a By -law to regulate open -air burning 2012 -030 Being a By -law to amend By -law 2011 -106, being a by -law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Older Adult Centre Council Meeting Minutes -27- July 3, 2012 2012 -063 Being a By -law to amend By -law No. 91 -56, being a by -law to regulate and licence certain exhibitions held in the Municipality; and THAT the said by -laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS There was no Other Business introduced under this Section of the Agenda. Councillor Neal stated a pecuniary interest earlier in the meeting, refrained from voting on the Confirming By -law, and left the Council Chambers during discussion and voting on this matter. CONFIRMING BY -LAW Resolution #C -239 -1 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -law 2012 -064, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 3`d day of July, 2012; and THAT the said by -law be approved. •T:: Councillor Neal returned to the meeting. ADJOURNMENT Resolution #C- 240 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 12:17 p.m. "CARRIED" MAYOR MUNICIPAL CLERK a rin n U1J11 11 (eading the I {Y'ay Council Meeting Minutes JULY 27, 2012 Minutes of a special meeting of Council held on July 27, 2012 at 10:30 a.m., in the Council Chambers. ROLL CALL Present Were: Deputy Mayor W. Woo Councillor R. Hooper Councillor J. Neal attended the meeting at 10:32 a.m. Councillor M. Novak Councillor W. Partner Absent: Mayor A. Foster Councillor C. Traill Also Chief Administrative Officer, F. Wu Present: Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper advised that he has sought advice regarding this matter as his band is playing at the Orono Fair on September 7. He has been advised that he does not have a pecuniary interest in the matter. COMMUNICATIONS CORRESPONDENCE FOR DIRECTION Resolution #C- 241 -12 Moved by Councillor Partner, seconded by Councillor Novak THAT Correspondence Item D - 1 from Randy Cowan, Director, Orono Fair, be received; THAT the Orono Fair be declared an event of municipal significance in 2012 and all subsequent years for the purpose of obtaining a Special Occasion Permit; and THAT Randy Cowan and the Alcohol and Gaming Commission of Ontario be advised of Council's decision. "CARRIED" Council Meeting Minutes - 2 - July 27, 2012 CONFIRMING BY -LAW Resolution #C- 242 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -law 2012 -065, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 27th day of July, 2012; and THAT the said by -law be approved. "CARRIED" ADJOURNMENT Resolution #C- 243 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT the meeting adjourn at 10:34 a.m. "CARRIED" DEPUTY MAYOR MUNICIPAL CLERK Ad"` Council Meeting Minutes AUGUST 13, 2012 Minutes of a special meeting of Council held on August 13, 2012 at 9:00 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner, attended at 9:03 a.m. Councillor Traill, attended at 9:03 a.m. Absent: Councillor Woo Also Chief Administrative Officer, F. Wu Present: Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Corporate Services and Human Resources, M. Marano Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated at this meeting. COMMUNICATIONS CORRESPONDENCE FOR DIRECTION Resolution #C -244 -1 Moved by Councillor Novak, seconded by Councillor Neal THAT Correspondence Item D - 1 be approved as per the Agenda. fK81_17 VI"I Council Meeting Minutes - 2 - August 13, 2012 D - 1 Lynda Motschenbacher requesting a six -month extension to building permit 10.0211 for construction of a new single family home at 8535 Ormiston Road; indicating that she and her husband are building the house themselves and listing building construction finished to date; and, requesting a six month extension to the permit in order to allow time to fulfill all conditions of the permit required and provide a new deadline of March 7, 2013. (Six month extension for the use of temporary living quarters at 8535 Ormiston Road approved, subject to signing a further Letter of Undertaking) STAFF REPORTS Resolution #C- 245 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CSD- 008 -12 be received; THAT the Clarington Fitness Centre Renovation Project be endorsed; THAT Staff be directed to proceed with the CIIF application process; THAT Report CSD- 008 -12 be forwarded to the Community Infrastructure Improvement Fund (CIIF) as part of the application process; THAT if approved, the Municipal portion of the project ($1.52 million) be financed from Community Services Capital reserve fund $400,000, CSD Building Refurbishment reserve fund $200,000, Impact/Escrow reserve fund $600,000 and General Municipal reserve fund $320,000; and THAT the By -law attached to Report CSD- 008 -12 (Attachment 2) authorizing the Mayor and CAO and /or Clerk to execute any contribution agreements required by the Federal Economic Development Agency for Southern Ontario (FedDev Ontario) as well as any other documents that may be required to qualify for this funding opportunity be approved. "CARRIED" Resolution #C- 246 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the recommendations contained in Confidential Report PSD- 035 -12 be approved. "CARRIED" Council Meeting Minutes - 3 - August 13, 2012 r BY -LAWS Resolution #C- 247 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -laws 2012 -066 and 2012 -067; 2012 -066 Being a By -law to amend By -law No. 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington 2012 -067 Being a By -law to authorize the execution of an Agreement between the Corporation of the Municipality of Clarington and the Government of Canada — FEDDEV Ontario Community Infrastructure Improvement Fund; and THAT the said by -laws be approved. "CARRIED" CONFIRMING BY -LAW Resolution #C -248 -1 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -law 2012 -068, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 13th day of August, 2012; and THAT the said by -law be approved. "CARRIED" ADJOURNMENT Resolution #C- 249 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 9:07 a.m. �:: _I MAYOR MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS September 17, 2012 a) Catherine Love — Lease Agreement (Correspondence Item Q — 12) b) Emily Potter — Request to Place Vending Machines at Leash -Free Park (Correspondence Item D - 1) SUMMARY OF CORRESPONDENCE SEPTEMBER 17, 2012 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of Ganaraska Region Conservation Authority dated June 21, 2012 (Copy attached) 1 - 2 Minutes of the Ganaraska Region Source Protection Authority dated August 13, 2012 (Copy attached) i - 3 Minutes of the Newcastle Memorial Arena Management Board dated July 10 and August 14, 2012 (Copies attached) 1 - 4 Minutes of the Clarington Agricultural Advisory Committee dated July 12 and August 23, 2012 (Copy attached) 1 - 5 Association of Municipalities of Ontario (AMO) forwarding a copy of AMO's submission to the Ontario Distribution Sector Panel (ODSP) in response to the ODSP's comprehensive review of the Province's electricity sector options -to improve efficiencies, including local distribution company (LDC) consolidation. 1 - 6 Tracey Ali, President -elect Clarington Branch, Architectural Conservancy of Ontario (ACO), expressing appreciation to Council on restoring the natural heritage of West Beach Port Darlington in constructing a boardwalk reminiscent of the boardwalk of the 1950's; and, advising that the ACO Clarington are in support of the area being a public beach again and look forward to seeing the results of the continuing dune -restoration. 1 - 7 Kim Coates, AMCT, Clerk, Township of Scugog, writing to P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising that on June 25, 2012, Scugog Council passed a resolution not to consent to Regional By -law 19 -2012 — Direct Election of the Regional Chair. Summary of Correspondence -2 - September 17, 2012 1- 8' Susan Self, Chair, CTC Source Protection Committee, expressing appreciation to the Municipality for providing comments in response to the CTC Draft Proposed Source Protection Plan; indicating a summary of the comments received and how they have been addressed will be included in the updated Explanatory Document which will be included in the submission of the Plan to the Minister of the Environment; advising that the second round of public consultation will take place later this year; and, indicating that the Proposed Source Protection Plan will be published online at www.ctcswp.ca and all municipalities within the CTC will receive notice to comment and a digital copy of the plan. 1 - 9 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated July 6, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the May and June 2012 Complaint and Inquiry Logs; • May 2012 Durham York Energy Centre Call Centre Log; • May 2012 Durham York Energy Centre Complaint Protocol Log; • May 2012 Durham York Energy Centre Website Traffic Report; • June 2012 Durham York Energy Centre Call Centre Log; • June 2012 Durham York Energy Centre Complaint Protocol Log; • June 2012 Durham York Energy Centre Website Traffic Report; and advising that the documents are also available on the EFW project website at http://Mm.durhamyorkwaste.ca/proiect/efw- committee.htm. 1 - 10 Raymond Louie, Chair, Green Municipal Fund Council, congratulating the Municipality on behalf of the Green Municipal Fund (GMF) Council and the Federation of Canadian Municipalities' (FCM) National Board of Directors on the Municipality's successful funding application for Clarington's Supplemental Phase 2 ESA and Designated Substance Survey for 173 Baseline Road in the amount of up to $15,950. Summary of Correspondence -3 - September 17, 2012 1- 11 John O'Toole, MPP, Durham, forwarding a copy of correspondence he received from the Minister of Transportation in response to Council's resolution concerning the need to consider a future interchange at Lambs Road in the current Highway 401 study from Courtice Road to East Townline Road; confirming that the scope of the study is to develop a strategy addressing rehabilitation of bridges and pavement; and, advising that the Municipality may wish to undertake a separate study regarding Lambs Road which the Ministry would be pleased to participate in the process and be willing to work with Clarington to explore ways to modify construction timing of some highway improvements to meet municipal objectives and timelines. 1 - 12 Louise Levert, Secretariat, Canadian Nuclear Safety Commission (CNSC) forwarding a Notice of Public Hearing to be held on November 13 and 14, 2012 at the Hope Fellowship Church, 1685 Bloor Street, Courtice to consider matters related to Ontario Power Generation's (OPG) Darlington Nuclear site Environmental Assessment of the proposed Refurbishment and Continued Operation of the Darlington Nuclear Generating Station (DNGS), the application by OPG to renew the Darlington Waste Management Facility (DWMF) licence and the application by OPG to renew the Nuclear Power Reactor Operating Licence for the DNGS until December 31, 2014; indicating the public hearing will be webcasted live on the Internet via -the CNSC Web site and archived for a period of 90 days; inviting members of the public who have an interest or expertise in the matter to participate by filing a request with the Secretary of the Commission by October 15, 2012, on -line at http://www.nuclearsafety.gc.ca/en,q/commission/intervention/ index.cfm; advising that OPG's submissions and CNSC staff recommendations to be considered at the hearing will be available after September 14, 2012 and must be obtained by requesting a copy from the Secretariat; and, advising that agendas, hearing transcripts and information on the hearing process are available at the CNSC Web site at www.nuclearsafety_gc.ca. CORRESPONDENCE FOR DIRECTION D - 1 Emily Z. Potter requesting to place vending machines containing dog treats outside the park fencing at the Leash -free dog park on West Beach Road; and, indicating that she will donate $0.03 per treat sold for $0.25 to the local animal shelter or a charity of the Municipality's choice. (Motion to refer correspondence to the Municipal Clerk) Summary of Correspondence 1 -4 - September 17, 2012 D - 2 Kathy Crowhurst, Lupus Foundation of Ontario, requesting that the month of October be declared as "Lupus Awareness Month" to help increase public awareness of this autoimmune disease and to call for increases in public and private sector funding for medical research, education programmes for health professionals, patients and the public and to recognize lupus worldwide as a significant public health issue. (Motion to Proclaim) D - 3. Charlie Black, President, PFLAG Durham Region, requesting November 20, 2012, be proclaimed the "Transgender Day of Remembrance" to raise public awareness of hate crimes against transgender people, publicly mourn and honour the lives of those. who may otherwise be forgotten, remind non - transgendered people that transgender people are their sons, daughters, parents, friends and lovers and to provide their allies with a chance to step forward to stand in vigil memorializing those who have died by anti - transgender violence. (Motion to Proclaim) D-4 Jean Graham, Chairperson, Newcastle Lions Club, requesting permission to host the 18th Annual "Walk for Dog Guides" on Saturday, October 6, 2012, in support of providing Dog Guide Teams to assist the blind, deaf and physically challenged; indicating the 5km and 10km walk will start at 8:00 a.m. at the Newcastle Community Hall following the same route as last year and will take approximately two hours to complete; advising that a copy of the insurance coverage will be provided by the Lions Foundation of Canada; and, encouraging all interested residents to participate. (Motion to approve provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 5 Stacey Papanicolaou, Public Health Nurse, Region of Durham, advising October is recognized as "International Walk to School Month" and Wednesday, October 10th is known as "International Walk to School Day (IWALK) "; inviting residents to participate in IWALK events such as walking; cycling and wheeling as a means by which to get to and from school; highlighting the benefits of participating in active transportation; and, encouraging the Municipality to proclaim the month of October as "Walk to School Month" and October 10th as "International Walk to School Day ". (Motion to Proclaim) Summary of Correspondence -5 - September 17, 2012 D-6 Chris Cappuccitti requesting a six -month extension to building permit 11.1184 for construction of a new single family home at 1696 Pebblestone Road; due to unforeseen delays in construction. (Motion to approve a six month extension for the use of temporary living quarters at 1696 Pebblestone Road, subject to signing a further Letter of Undertaking) D - 7 Craig Laird and Marci Zuly, requesting an extension to building permit 12.0169 to November 30, 2012; indicating that they are making very good progress with the construction of their new residence at 3576 Concession Road 4, but as a precautionary measure are requesting additional time for the dwelling to be completed for occupancy; and, advising that the demolition of the existing residence will occur concurrently. (Motion to approve an extension for the use of temporary living quarters at 3576 Concession Road 4, subject to signing a further Letter of Undertaking) D - 8 Fred Hahn, President, Canadian Union of Public Employees (CUPE) Ontario and Sheila Olan- MacLean, President, The Ontario Coalition for Better Child Care (OCBCC) requesting that Wednesday, October 24, 2012, be proclaimed as "Child Care Worker & Early Childhood Educator Appreciation Day" in Clarington, in recognition of the education, dedication and commitment of child care workers to children, their families and quality of life of the community. (Motion to Proclaim) D - 9 Diana Stephenson, Event Coordinator, Newcastle BIA, requesting the closure of Highway 2 /King Avenue West to King Avenue East from Baldwin /North Street to Beaver Street on Saturday, October 6, 2012 from 6:00 a.m. to 5:00 p.m. for the annual Newcastle BIA Fall Festival "Hometown Harvest "; indicating the event will feature vendors, car and tractor show, live music, Farmers Olympics for kids, yard display and pie baking contests; indicating that approximately 2000 people will attend and that 25 volunteers will be available to assist with directions; and, advising that insurance in the amount of $15,000,000 has been secured. (Motion to approve provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department) Summary of Correspondence -6 - September 17, 2012 D - 10 Don Head, Commissioner, Correctional Service Canada, requesting that November 18 to 25, 2012, be proclaimed as "Restorative Justice Week "; advising this year's theme is "Diverse Needs; Unique Responses" recognizing that restorative justice is an approach that addresses the various needs of people impacted by crime and conflict that is created when a person is harmed or treated unfairly; and, providing suggestions on how municipalities can build on the success of the annual Restorative Justice Week. (Motion to Proclaim) D - 11 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, writing to the Honourable Ted McMeekin, Minister of Agriculture, Food and Rural Affairs, advising- that on June 11, 2012, the Township of Brock adopted the following resolution: "WHEREAS the Ontario Wildlife Damage Compensation Program provides compensation to eligible applicants whose livestock and /or poultry has been injured or killed as a result of wildlife, and further provides for municipalities to compensate livestock owners and seek reimbursement from the Ministry of Agriculture, Food and Rural Affairs ( OMAFRA); AND WHEREAS livestock valuers submit the report to the municipality to forward same to OMAFRA within 10 days of the reported damage to facilitate the required review time for applications appealed; AND WHEREAS the municipality is required to pay livestock claims directly following a 30 day review period and apply for reimbursement from OMAFRA, who retains the authority to deny claims paid by the municipality; AND WHEREAS the municipality is required to administrate all aspects of this program for which adequate administrative compensation is not received thereby at the expense of all ratepayers; NOW THEREFORE the Finance Committee of the Township of Brock hereby requests the Minister of Agriculture, Food and Rural Affairs to directly assume all administrative aspects of the implementation of this program with no involvement from the Township of Brock and that this resolution be copied to all municipalities within the Region of Durham and MPP Laurie Scott, Haliburton - Kawartha Lakes - Brock. Summary of Correspondence -7 - September 17, 2012 FURTHER, In the event of a non - upload, the Province be requested to increase the compensation due to the Township to $100.00 per claim." (Motion for Direction) D - 12 Catherine Love providing background information on the purchase of her property and the lease of the road allowance the Municipality entered into with her neighbour to permit a garden to be placed on the road allowance; expressing concern that as the adjoining property owner, she was not notified of the meeting when the issue was discussed; and, requesting that the lease not be renewed after the expiration date of May 8, 2013. (Motion for Direction) D - 13 Deborra Crawford, Executive Assistant, Municipality of Grey Highlands, advising Council that on May 14, 2012, the Municipality of Grey Highlands adopted the following resolution pertaining to reimbursement for legal funds relating to the Green Energy Act and loss of control of road allowances: "THAT the Council of the Municipality of Grey Highlands has an uneasy feeling that the legal investment made and the resultant lack of success of this process of trying to convince the current Provincial government that the loss of authority over Municipal road allowances (other than those given to Hydro One) is an unexpected removal of Municipal powers; THAT Council and its legal counsel read the Green Energy Act and could see no mention of the loss of Municipal authority over road allowances. This was further clarified as an issue when International Power Corporation offered up a Road Use Agreement to the Municipality that offered up $50,000 per year for twenty years to waive -its rights to the control of road allowances; THAT Council at the time did not want to succumb to what was considered an attempt to sell off Municipal powers and rejected the offer; THAT Council felt justified in not entering into this type of agreement and was surprised when the Ontario Energy Board gave a ruling that the Municipality had no control over its road allowances. IPC could proceed to use the road allowances without Municipal permission. The OEB gave them the same powers as Hydro One; Summary of Correspondence -8 - September 17, 2012 THAT Council proceeded to challenge this OEB ruling. The OEB rejected the legal challenge and a subsequent appeal was sought from Divisional Court for a fair resolution; THAT the Divisional Court did not support the assertion of the Municipality and imposed legal costs of $20,000 to the Municipality; THAT the Provincial Government has allowed Municipal powers to be removed without a clear notice, direction or policy; BE IT RESOLVED THAT the Municipality of Grey Highlands ask the Province of Ontario to reimburse the taxpayers of this Municipality for funds ($20,000) paid to the Courts for the legal challenges that were made to clarify what was unwritten in the Green Energy Act concerning the loss of Municipal rights over the control of road allowances; THAT this resolution and its preamble be forwarded to the office of the Premier for payment and be circulated to all Municipalities for their education and support. This should also be circulated to all MPP's and the Association of Municipalities of Ontario." (Motion for Direction) D - 14 Brock Carlton, Chief Executive Officer, Federation of Canadian Municipalities (FCM), forwarding a draft resolution for support of the development of a new long -term Federal plan for Municipal infrastructure funding: "WHEREAS the Building Canada Plan and a number of important federal - provincial transfer agreements vital to Canada's cities and communities will expire in March 2014; WHEREAS Federal Investments over the last few years have helped to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long -term plan for municipal infrastructure funding in consultation with municipal and provincial /territorial governments; WHEREAS a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively; Summary of Correspondence -9 - September 17, 2012 WHEREAS the Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign; AND WHEREAS our community, has continuing infrastructure needs, such as roads, bridges and related works, that can only be met with through the kind of long -term planning and investment made possible by a national plan; THEREFORE BE IT RESOLVED THAT Council endorses the FCM campaign and urges the Minister of Transport, Infrastructure and Communities to work with FCM to ensure the new long -term infrastructure plan meets the core infrastructure needs of cities and communities; BE IT FURTHER RESOLVED THAT Council urges the Minister of Transport, Infrastructure and Communities to ensure that the new long -term plan is fully in place when existing programs expire in 2014; and BE IT FURTHER RESOLVED THAT a copy of this resolution shall be sent to the Minister of Transport, Infrastructure and Communities, the Minister of Municipal Affairs and Housing, the Federation of Canadian.Municipalities and the Association of Municipalities of Ontario." (Motion for Direction) D - 15 Donna Wilson, Clerk, Town of Tillsonburg, writing to the Honourable Dalton McGuinty, Premier of Ontario, advising that on June 25, 2012, Tillsonburg Town Council adopted the following resolution pertaining to Business Tax Capping Reform: "WHEREAS the Province of Ontario first introduced mandatory `business tax capping' for the commercial, industrial and multi - residential property classes as a temporary reform mitigation program for the 1998, 1999 and 2000 taxation years; AND WHEREAS this `temporary' and 'transitional' measure was succeeded by a permanent business tax capping program for the 2001 and subsequent taxation years; AND WHEREAS the 2012 taxation year will represent the fifteenth taxation cycle for which mandatory. business tax capping has applied; Summary of Correspondence -10 - September 17, 2012 AND WHEREAS the overall business tax capping scheme was introduced as a means of assisting taxpayers manage tax shifts related to Provincial Assessment. and Property Tax reforms introduced for the 1998 taxation year; AND WHEREAS it has become evident over time that the protection provided under this program has been less related. to the original impacts of reform and more so due to the ongoing impacts of subsequent assessment base updates; AND WHEREAS this program must now be seen as a redundant measure in light of the Province's successful four -year assessment phase -in program, which more effectively and equitably addresses assessment increases for all properties; AND WHEREAS this program now has only a marginal impact on a very limited number of taxpayers due to the County's careful and deliberate application of optional parameter and exclusion tools, and yet it remains a significant burden on the financial and administrative resources of both the County and local municipalities; THEREFORE BE IT RESOLVED THAT the Town of Tillsonburg calls on the Government of the Province of Ontario to Amend Part IX of the Municipal Act, 2001 and supporting regulatory provisions so as to make the entirety of that Part (Business Tax Capping) optional at the discretion of each upper and single tier jurisdiction;'and THAT the Town of Tillsonburg calls on the Government of the Province of Ontario to make these changes and amendments effective for the 2013 taxation year to coincide with the pending reassessment and related four -year assessment cycle; and THAT the discussion paper 'Allowing Municipalities to Opt Out of Business Tax Capping' prepared by Municipal Tax Equity (MTE) Consulting Inc., which speaks directly to this subject matter, and which addresses many of this Council's concerns, interests and preferences, shall be attached to, and shall form a part of this motion; and Summary of Correspondence -11 - September 17, 2012 THAT copies of this motion, along with the above mentioned attachment, are to be sent to: Premier Dalton McGuinty; The Honourable Dwight Duncan, Minister of .Finance, The Honourable Kathleen Wynne, Minister of Municipal Affairs and Housing, Ernie Hardeman, MPP Oxford, Gary McNamara, President, Association of Municipalities of Ontario (AMO), Allan Doheny, Assistant Deputy Minister — Provincial Local Finance Division (Acting); Janet Mason, Assistant Deputy Minister — Local Government and Planning Policy Division, Minister of Municipal Affairs and Housing, the County of Oxford, Western and Eastern Warden groups, and all Municipalities in the Province of Ontario." (Motion for Direction) D - 16 David Urso, President/Owner, Canadian Tire Associate Store #170, forwarding a petition in opposition to changes currently being contemplated to the Retail Holidays Act for the City of Toronto; indicating that changes to hours of operation will not increase revenues, will increase costs and decrease profits; advising that retail employees also need time to relax and enjoy family time, that the Municipality of Clarington is not a border town and does not need to adopt U.S. hours in order to compete; and, requesting that Council consider these views before acting on an initiative that will negatively impact the lives of thousands of residents. (Motion for Direction) i -1 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY June 21, 2012 FA 04/12 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:20 p.m. MEMBERS PRESENT: Raymond Benns, Chair - Township of Alnwick/Haldimand Mark Lovshin, Vice -Chair - Township of Hamilton John Fallis - Township of Cavan Monaghan Miriam Mutton - Town of Cobourg Forrest Rowden - Town of Cobourg Heather Stauble - City of Kawartha Lakes Mary Lou Ellis - Municipality of Port Hope Linda Thompson - Municipality of Port Hope Wendy Partner - Municipality of Clarington Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Ian Jeffrey, GIS /Remote Sensing Technician Members of the Public ABSENT WITH REGRETS: ALSO ABSENT: A moment of silence was held for the men and women in service who have given the supreme sacrifice. 2.. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 27/12 MOVED BY: Mark Lovshin SECONDED BY: John Fallis THAT the Full Authority approve the minutes of the May 17, 2012 meeting. CARRIED. Minutes FA 04/12 Page 2 4. Adoption of the Agenda The Chair stated there were 3 additional pieces of correspondence that had been circulated to the Board members as well as a confidential staff report on the banking services for the Ganaraska Region Conservation Authority. Linda Thompson stated she had an additional item to bring forward under new business. FA 28/12 MOVED BY: SECONDED BY: Linda Thompson Mark Lovshin THAT the Full Authority adopt the agenda as amended. CARRIED. 5. Delegations None 6. Presentations: a) GRCA Showcasing Water Innovation Project Ian Jeffrey, GIS /Remote Sensing Technician made a presentation to the Full Authority. The GRCA has been awarded grant funding from the Ontario Ministry of the Environment under the Showcasing Water Innovation program to explore innovative GIS /Remote Sensing mapping technologies and techniques. These technologies include pixel autocorrelation, LIDAR, RTK GPS, and 3D data fusion which will be used to create digital elevation models as well as other spatial data products. Members asked if staff could provide a further information session on these technologies. Staff will work to organize a session. FA 29/12 MOVED BY: SECONDED BY: Heather Stauble Forrest Rowden THAT the Full Authority receive the presentation for information purposes. CARRIED. 7. Business Arising from Minutes: a) Banking Services Update To be further addressed in camera. 8. Correspondence The members asked questions in regards to correspondence item 10 and 11. FA 30/12 MOVED BY: SECONDED BY: Forrest Rowden Willie Woo THAT correspondence item #10, 11, 12, and 13 be received and filed. CARRIED. Minutes FA 04/12 Page 3 9. Applications under Ontario Regulation 168/06: Permits approved by Executive: Miriam Mutton asked about a permit pending in Cobourg. Willie Woo asked about a permit pending in Clarington. FA 31/12 MOVED BY: SECONDED BY: Linda Thompson Forrest Rowden THAT the Full Authority receive the permits for information. CARRIED. Permits requiring Full Authority discussion: None. 10. Committee Reports: None. 11. New Business: a) GRCA Partnership with Maple Crescent Farms FA 32/12 MOVED BY: SECONDED BY: Linda Thompson Mark Lovshin THAT the Full Authority approve the staff report and direct staff to negotiate a four month (July- October) trial agreement with Maple Crescent Farms, with either party having the option of terminating the agreement with 30 days advance written notice. CARRIED. 12. Other Business a) Linda Thompson asked about GRCA review of municipally circulated Planning Act applications where natural hazards (i.e. flood plains) are involved, and the dynamic between Municipal planning staff and GRCA staff. Greg Wells explained that he works closely with planning staff at all member municipalities. Where applications may be contrary to Provincial and /or Authority policy, staff work together to explore alternatives that would bring the application into conformity with applicable legislation. He also explained the role of the Authority in municipal plan input and review as being responsible for representing the Provincial interest with respect to natural hazards, and commenting in an advisory capacity on matters of natural heritage. Minutes FA 04/12 13. In Camera a) Banking Services FA 33/12 MOVED BY: SECONDED BY: Mark Lovshin Wendy Partner THAT the Full Authority move into camera. CARRIED. FA 34/12. MOVED BY: SECONDED BY: Willie Woo Forrest Rowden THAT the Full Authority move out of camera. CARRIED. FA 35/12 MOVED BY: SECONDED BY: Wendy Partner Heather Stauble Page 4 THAT the Full Authority approve the staff report recommendation to award the Bank of Montreal GRCA banking services for the period of five years commencing August 1, 2012 CARRIED. Heather Stauble stated there was a meeting on Tuesday in the City of Kawartha Lakes regarding a wind turbine farm. Miriam Mutton stated as Chair of the Water Committee for the Town of Cobourg, there is an ONWARN system which municipalities can join, similar to a mutual assistance arrangement. She further explained that it is without obligation to the Town in the event the municipality is experiencing its own problems at the time a request for assistance is made. 15. Adjourn The meeting adjourned at 8:15 p.m. on a motion by John Fallis. CHAIR 2-V L� t'-�b CAO /SECRETARY - TREASURE R 1 -2 GANARASKA REGION SOURCE PROTECTION AUTHORITY MINUTES OF THE AUTHORITY August 13, 2012 SPA 03/12 1. Welcome and Call to Order Chair Raymond Benns called the meeting to order at 2:00 p.m. MEMBERS PRESENT: Raymond Benns, Chair - Township of Alnwick/Haldimand Mark Lovshin, Vice -Chair —Township of Hamilton John Fallis - Township of Cavan Monaghan Forrest Rowden — Town of Cobourg Mary Lou Ellis - Municipality of Port Hope Linda Thompson — Municipality of Port Hope Wendy Partner — Municipality of Clarington Willie Woo — Municipality of Clarington *In attendance by conference call. ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Services Pam Lancaster, Stewardship Technician ABSENT WITH Miriam Mutton — Town of Cobourg REGRETS: Heather Stauble — City of Kawartha Lakes ALSO ABSENT: 2. Minutes of Last Meeting SPA 14/12 MOVED BY: Mary Lou Ellis SECONDED BY: Forrest Rowden THAT the Ganaraska Region Source Protection Authority approve the minutes of the June 21, 2012 meeting. CARRIED. 3. Adoption of the Agenda SPA 15/12 MOVED BY: Mark Lovshin Minutes SPA 03/12 Page 2 SECONDED BY: Forrest Rowden THAT the Ganaraska Region Source Protection Authority adopt the agenda. CARRIED. 4. Delegations None 5. Presentations: None 6. Reports for discussion: None. 7. Correspondence: None 8. Other Business: a) Submission of Proposed Ganaraska Source Protection Plan to Minister of the Environment SPA 16/12 MOVED BY: Linda Thompson SECONDED BY: Willie Woo THAT the Ganaraska Region Source Protection Authority receives the Proposed Ganaraska Source Protection Plan prepared by the Trent Conservation Coalition Source Protection Committee for the Ganaraska Region Source Protection Area; AND FURTHER THAT the Ganaraska Region Source Protection Authority authorizes staff to submit the Proposed Ganaraska Source Protection Plan, written comments received during formal consultation, as well other required documents to the Minister of the Environment for review and approval. CARRIED. The Source Protection Authority members expressed their thanks towards staff for all of their hard work. They further emphasized the need for provincial funding for implementation and encouraged those attending AMO to communicate that message. 9. Adiourn The meeting adjourned at 2:15 p.m. on a motion by Forrest Rowden CHAIR P� �,� PArO A a CAO /SECRETARY- TREASURER 1 -3 Newcastle Memorial Arena Management Board Municipality of Clarin ton Minutes of Meeting — Tuesday July 10, 2012 (Not yet approved by committee) In Attendance — Gord Lee, Chair Larry Burke, Vice Chair Carol Little, Gord Blaker, Gary Oliver, Bob Holmes, Bryan Wiltshire Regional Councillor, Willie Woo Re rets — Councillor Partner & Jo Anne Raymond Call to order — 7.05 P.M. The meeting began with a presentation from Scott Turner, representing the NVMHA. Their organization are planning the addition of a Juvenile Hockey Team entry and are seeking ice time for a Sunday evening game — (2 Hours) and a practice time for the team — (1 V2 Hrs) during the week — (evening time). Scott advised: This program was in the planning stages and if ice time was available, they would proceed with plans at their Julyl7th meeting. The entry required their board approval and then, coach and management appointments. Age category for Juvenile Hockey is 17 to 20 and concerns by our board members and arena manager were expressed to Mr. Turner. It was emphasized that strong management and coaching disciplines were necessary at that age group. Fights and arena damage would not be tolerated and any such occurrences would put the juvenile program in jeopardy. Experiences related from other arenas, during playoff time made our board members aware of security measures that had to be taken during and after games. Mr. Turner was advised: That these costs, if necessary would be at their league's expense. Scott was confident; their organization could handle the coaching and management of a Juvenile entry, without incidents. Costs incurred for security services or, damage would be at their league's expense. Adoption ofMinutes —Motion #12 -119 was proposed. THAT: The Minutes of June 12, 2012 is approved, as presented, with no additions, deletions or, changes. Moved by: Bob Holmes Seconded by: Gord Blaker CARRIED The first order of business was to put forward a motion, regarding Mr. Turner's request. Motion # 12 -120 was propose. THAT: The board would approve the request of NVMHA to proceed with a Juvenile entry for this coming season. Ice time for games would be scheduled for Sunday evenings -5:30 p.m. to 7:30 p.m. Practice time, during the week would come their current ice allotment. NVMHA would advise our arena manager of the Juvenile team's roster; practice time and their selection of the management and coaching appointments. Moved by: Bob Holmes (2) CARRIED Seconded by; Gary Oliver Arena Manager's Report — Bryan brought the board up to date on general maintenance that was taking place over the summer. He requested a decision be made on the change room and hallway floors. After talking with the municipality's maintenance people, he was confident the product from Gym —Con Contractors was the proper flooring to have installed. Our current locker room flooring had been in service for in excess of 25 years. Cracks, breaks and general wear and tear were causing problems with water retention on the floors, from the showers. Repairs and upgrades are also on schedule for the shower stalls. The Gym -Con product was used in the Clarington Aquatic Centre. Motion # 12 -121 was proposed. THAT: We proceed with the Gym -Con. quotation at $24,690.50 and have Bryan attempt to have them add the referee's room into the existing quote. Moved by: Larry Burke CARRIED Seconded by: Carol Little Discussion on the installation of an alarm system also took place, with the following resolution: Motion # 12 -121 was proposed: THAT. • We proceed with the installation of the alarm system, quoted in the vicinity of $1200.00, with a monitoring fee of $17.00 monthly. Installation for August, 2012. Moved by: Gary Oliver CARRIED Seconded by: Carol Little Financial Report —No financial report was available. Dawn Clutterbuck, our bookkeeper was on vacation. Account Receivables were reviewed. No action required. Business Follow -Up — Gord Blaker provided an update on the Lobby Bleachers — Ongoing Next Meeting — Tuesday August 14, 2012 — 7: 00 AM. Adiournment —Motion # 12 -122 THAT: The meeting is adjourned. Moved by: Carol Little Seconded by: Councillor Woo CARRIED Newcastle Memorial Arena Management Board Municipality of Clarington Minutes ofMeetinz — Tuesday August 14, 2012 (Not vet approved by committee) In Attendance — Gord Lee, Chair Larry Burke, Vice- Chair Carol Little, Jo -Anne Raymond, Gary Oliver, Gord Blaker, Regional Councillor Willie Woo, Councillor Wendy Partner. Regrets Bob Holmes, Bryan Wiltshire. 1. Call to Order - 7.•10 P.M. 2. Adoption of Minutes Motion # 12 -123 was proposed approved, as presented, with no additic Moved by: Jo Anne Raymond THAT. The minutes of July 10, 2012 is is, deletions or, changes. Seconded by: Carol Little CARRIED 3. Arena Manager's Report — In Bryan's absence, the chair advised of the ongoing preparations taking place to have everything ready for our September start -up. Painting was being done, staff had been hired and all ice user contracts were signed and returned to Bryan. The new flooring for the change rooms and hallway was in process by Gym- Con. Concerns over the costs of installing the Brine Pump was discussed. At $8 — to $10, 000. 00 for installation, Gord had made arrangements to meet with Fred Horvath to discuss further. The board members felt uncomfortable proceeding with the installation at this time, without another opinion and quotation. Follow -up from meeting with Mr. Horvath will be brought to our next meeting. Ice plant start -up was scheduled for September 4`h, with.a completion date of September JY 2012 —for our first ice rental. 4. Financial Reporf —An income statement was provided showing YTD revenue at $166,648.51— 51% of budget forecast. Payroll expense of $80, 315.92 was running at 53% of budget. Ttotal expenses at 46% of budget did not reflect the flooring costs of $25, 000.00 or the renovation loan payment of $30, 000. 00, yet to be paid. Accounts receivable were at $10,868.09 - $6,776 18 over 90 days. Follow -Up was required on Durham Region Water Account and Veridian, as to their current billing and an awaited rebate from Veridian. The chair would follow -up on both. (2) S. Business Follow -Up — Jo -Anne advised; money was owing to one of her volunteers for the purchase of a new white board, broken by our staff. The invoice had been submitted to Bryan for payment. Follow -Up required. Also brought to our attention was the need to replace the towel rack in the ladies washroom. Gord Blaker reported that the Lobby Bleacher Seats were completed. Installation was scheduled for Tuesday August 21s'. He and Bryan were going to assist, as 40 plus holes had to be drilled into the floor to secure the structure. 6 New Business - Nothing to report or proceed with. Next Meeting -Tuesday September]], 20I2 7: 00 P.M. 8. Adiournment - Motion # 12 -124 THAT: The meeting is adjourned. Moved-by: Gary Oliver Seconded by: Carol Little CARRIED 1 -4 CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING .THURSDAY, JULY 12TH, 2012 Presentation: Don Livosa, Susan Todd and Debbie McKee Demczyk from Durham College. WHITBY CAMPUS The Whitby Campus is based on sustainability and green, the third and final phase is a New Centre for Food focused on agriculture, culinary, hospitality and tourism, will open in September 2013. The new Centre for.Food will be located at the northwest corner of the campus and is the final element of its three -phase expansion project, which began in 2009. It is a 20 million project and there will be 4.5 acres of agricultural lands, 2 greenhouses, vegetables and fruit and a 70 seat restaurant. Accommodating approximately 900 new students, it will house culinary, hospitality, tourism and agricultural /horticultural programs designed to meet the demand for next - generation workers in sectors critical to our local economy. Agricultural Advisory Committee of Clarington July 12th, 2012 In addition, it will feature a full - service green - certified teaching restaurant and lounge which will be open to the public and state -of- the -art labs, classrooms and research and meeting spaces. Phase 3 will complete the circle of sustainability at the Whitby campus, by incorporating better use of energy, water and nutrients into its facility, programs and teaching practices. It will bring students and community members together to watch the foods of Durham Region grow, from the planting of seeds to the serving of food for consumption. FIELD TO FORK! Canadians are creating a new local food order that's changing the way we think about food and what we eat. Convenient, pre - packaged. foods are increasingly being replaced with safe, wholesome and natural foods. This desire for fresh, local products is driving a new wave of farmers, food processors, gardeners and businesses to embrace the many ways food production can benefit locavores looking to purchase high - quality, in- season foods. Artisan agriculture experts have the food - quality skills needed to grow and create the homegrown food today's consumers are looking for — from field to fork. Whether you want to be part of the agritourism movement, own a greenhouse or operate a garden centre, you can gain knowledge and polish your skills in preparation for a variety of career options. PROGRAM DESCRIPTION Food and Farming describes the creative and innovative concept of local food production benefitting from a large, nearby population. This program will prepare you to take an active role in artisan, urban and /or value -added agriculture, leading to the production of high - quality food products for niche markets. It will also give you the background required for career with large national brands. This program will enable you to be part of the wave of producers, small processors, commercial gardeners and agri- businesses seeking to promote locally produced food to premium fresh markets and /or niche - processed specialty food outlets. • Disease and pest management • Food processing, sanitation and safety including the niche processing of local foods • Food and agriculture regulations • Food - quality skills from field to fork • Fruit and vegetable production under field, greenhouse, garden and container conditions • Plant propagation • Proficiency in urban agriculture techniques • Soil and plant nutrition APPLIED RESEARCH Projects generally range from $10,000 to $30,000, from a combination of faculty, students and local companies. Small and medium sized companies are most frequently the partners, while municipalities are also partners. The Office of Research Services and Innovation's role is to provide practical solutions for business and industry through applied research and knowledge transfer activities. In partnership with community partners, projects are conducted that model or simulate solutions, develop and test prototypes, adopt new technologies and knowledge, and develop and evaluate new or improved products, processes, or solutions to problems. Students are the primary vehicle for the college's transfer of knowledge to business and industry partners through applied research projects, work placements, and as skilled and knowledgeable graduates. Any background Intellectual Property that you bring into a research project remains completely owned by the individual or company. If Durham College creates new IP jointly with the partner individual or company, an agreement will be negotiated with them to ensure fairness and equity. Agricultural Advisory Committee of Clarington July 12 `h, 2012 THE ASK! The AACC can assist with new programs, development of curriculum, and the College is also looking for field placements, partnerships, in -kind donations of time and materials. Some of the committee members could assist on the advisory committees. Letters of support for program development and other support within the community are also welcome. If the AACC would like a tour of the facilities that can be arranged. The ideas for research areas that the committee has generated will be sent to the College. Meg Morris, Director of Environmental Affairs was also in attendance and will be at the next meeting in August. Nancy Rutherford, Durham Region provided an update on the recent developments in Economic Development. Nancy will be working with the agricultural community to carry on the numerous initiatives that are underway, she appreciates the support of the agricultural community and looks forward to working more closely with them again. Business Arising Volunteer Recognition —Gary presented Mary Ann with her plaque as she was unable to attend the event in May. Thank you Mary Ann for all your efforts. Correspondence and Council Referrals — Council is in recess. Miller Compost have a green bin compost agricultural trial underway in conjunction with OMAFRA, Compost Council of Canada and some local farmers. The trial focus is to collect data over a 5 year period including regular crop rotation and the effects of using various applications of green bin compost. Liaison Reports DAAC — September 12th, noon to 4:30 p.m. Parbro Farms in Scugog. Theme is Innovation and Technology on the Farm. RSVP by Aug 17 to daac @durham.ca DRFA — Working on accreditation and incorporation. The interactive robot is at Mary Ann's, and they have been working with the supplier on training and setting out a policy for the use of the robot. The DRFA are exploring having the talking robot in different public locations such as libraries and lobbies of public buildings. DFRA will beholding a naming-contest on the Durham Farm Connections website in the fall (stay tuned). The High School program is well underway where volunteers from the agricultural community attend high schools and discuss the opportunities in the agricultural sector as a career option. Farm Connections planning for next year is well underway by the committee. CBOT — CBOT is moving into the Balmoral, and are looking forward to having more space and being in the downtown location. There will be a "flip the switch" event at Algoma to power up the solar panels that cover the roofs, and tours of the roof top will be available, July 18th Other Business Wind Farm - Health Canada has announced a study of the effects of wind farms. Kevin provided an overview, and the Study results will be published in 2014. It will examine: 1. Investigate the prevalence of health effects or health indicators among a sample of Canadians exposed to wind turbine noise using both self - reported and objective health measures. Agricultural Advisory Committee of Clarington July 12 th, 2012 2. Apply statistical modeling in order to derive exposure response relationships for wind turbine noise levels as well as self - reported and objective health measures. 3. Address the uncertainty that currently exists with respect to low frequency noise from wind turbines as a potential contributing factor to adverse community reaction. The study will include a sample of 2000 dwellings randomly selected from those located near 8 to 12 wind turbine installations in Canada, with participants interviewed, given a questionnaire, and some health indicators taken (blood pressure, hair sample for testing cortisol levels as an indicator of stress, and sleep patterns /disturbance). The locations are not being made public. Noise testing (for both mechanical and aerodynamic noise) will also be conducted. Current research design and method will be posted for 30 days for public comment. The location of the 2000 samples taken will not be released until completion of the study. Wild Parsnip — Gary has reported a number of locations to Operations and they have addressed it. There is a patch on 57 from Highway 2 north to Stevens which he has reported to the Region and they'have done nothing. There is concern it is goes to seed as it spreads and it is not listed as a noxious weed. Grass Cuttinq — Roadside grass cutting by local Municipality is progressing, concern for the lack of roadside grass cutting by the Region and especially where Wild Parsnip already exists. Economic Development - It is vitally important that the programs and strategy that were being worked on by-Durham Region continue. The commodity groups are looking into all of the various projects and trying to pull together information about the work so that they can ensure that the projects and work continues. There is great concern within the agricultural community that some projects could be dropped, or that less emphasis will be placed on the agricultural sector by the Region. It was reassuring to have Nancy in attendance this evening. Solina Community Hall — Culinary event on September 15th using local products, tickets are available, Eric Bowman is contact person. Future Agendas October meeting —CLOCA about tile drainage John Cartwright moved to adjourn. CARRIED Next Meeting August 23rd, Meg Morris, Director of Environmental Affairs, Coventa Energy Agricultural Advisory Committee of Clarington I July 12th, 2012 CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING THURSDAY, AUGUST 23rd, 2012 MEMBERS PRESENT: Brenda Metcalf John Cartwright Les Caswell Gary Jeffery Eric Bowman Covanta is an energy- from -waste (EFW) facility owner /operator with over 40 facilities around the world. An overview was given of how EFW facilities are an important part of the "Four -R's" waste - hierarchy principle of Reduce, Reuse, Recycle, and Recover. EFW facilities aid in the idea of "recovering ", as in recovering the energy input from waste and putting that energy back into the power system. Meg reviewed how plastic products and other waste can be disposed of in EFW facilities, which may not normally be recyclable (such as hay wrap plastics which were not accepted at recycling facilities due to contamination). EFW facilities and processes are found around the world, Canada has not adopted EFW's as readily as some other countries. Germany, Denmark, and Japan all dispose of a significant amount of waste using EFW processes, Canada disposes of less than 5% of waste using Agricultural Advisory Committee of Clarington August 23rd, 2012 EFW's. Other countries, such as Great Britain, are only just beginning to realize the potential of EFW facilities and are becoming more open and accepting of their benefits. Meg conducted a thorough overview of how EFW facilities work, from the initial collection /input of waste, to the final output of energy and CO2. The process begins with an initial sorting and screening of waste, both in and out of the collection truck. Trucks initially pass through radiation detection monitors, followed by the picking -out of known contaminants and larger metal objects for recycling. Once the waste is screened, it is sent into a pit where it is collected by a large scooping device and dumped into the combustion chamber. From here, the energy from the combustion spins energy- producing turbines, and the leftover ash from the burn is sorted and either shipped for refinement and use in concrete or road infrastructure projects. The fly -ash is disposed of at an ash waste landfill. Numerous other processes and machines are used to clean the gas and other byproducts of the burned waste. In the end, the primary emission from the stack of the facility is CO2. Meg explained however that the CO2 that is emitted is less harmful for the environment. than the methane that is emitted from typical landfill sites. Studies have shown methane to be up to 35 times environmentally worse than CO2. EFW facilities can also conduct "'special burn operations ", which can target either higher - security waste (such as sensitive documents that need to be completely destroyed, or burns of illegal substances). Pharmaceuticals can also be disposed of in EFW facilities in a safer, more environmentally friendly manner than landfilling. Meg noted that Covanta always aspires to being well below the national and regional emission standards, to ensure that there is no chance of ever exceeding acceptable levels. The discussion following the presentation included a number of questions, of which the answers can be found below: - The timeline for the opening of the facility in Clarington is approximately Q3 /Q4 of 2014. - The burning of invasive flora species is definitely a possibility at EFW facilities. Members of the committee noted that this may aid in the battle against wild parsnip and hogweed in Clarington. - While not all Covanta EFW facilities offer education centres (like the one the Clarington facility will have), Meg noted that all Covanta sites do offer guided tours of their facilities. - Regarding Covanta's corporate stewardship initiatives or attitude, Meg stated that while they would like to aid in as many initiatives as possible, there are limited funds for this. However, programs that are related to offsetting some of the negative impacts of EFW facilities (namely the emission of CO2), would be given consideration for aid. This could include the planting of trees, or contributions to projects that include recycled materials (such as benches). The presentation by Meg was extremely insightful, and helped to dispel some of the negative myths around EFW facilities. It was noted that the committee would like more people to become educated with the EFW process, which may help to allay some fears related to the construction of the new EFW site in Clarington. Many thanks to Meg for her presentation. Business Arising Letter sent to Durham College — A letter was sent to the Durham College Board in support of Durham College's "Centre for Food" at their Whitby Campus. Correspondence and Council Referrals — Council is in recess. Agricultural Advisory Committee of Clarington August 23 `d, 2012 Email regarding funding for stewardship programs in the Bowmanville and Soper Creek watersheds from Ontario Federation of Anglers. Liaison Reports DAAC — The 10th annual Farm Tour attendance expectations and status was updated by Nancy Rutherford. It was noted that both Councillor Wu and Councillor Novak will be attending. DRFA — High School program set to go at Maxwell Heights. CBOT — NA REGION: Nancy provided the following updates: - Durham Farm Fresh went up to Muskoka to observe value- adding practices on farms in the area. The farms opened themselves to the public for education on value - adding practices. - Durham-Farmers Market opens Oct 4cn - Savor the season is Sept 12th to 23`d - Update on the ethanol facility at the Oshawa Harbour. Other Business Greenbelt Advisory Committee Nancy and Gary gave an overview of the Greenbelt Advisory Committee that occurred on August 20th at Eric's farm. Overall the discussion went well and input was well received by all parties. The was a great deal of discussion regarding ground - truthing the boundaries of the Greenbelt to ensure lands that are needed to be protected are, and that non - sensitive lands are not mistakenly made part of the greenbelt. There was also discussion on value- adding opportunities and challenges for farmers in the Greenbelt. The Advisory-Committee were very impressed with Eric's operation. Fall Harvest Supper It was noted that the Fall Harvest will be Septemer15th at Solina Hall. Future Agendas Discussion regarding liability and insurance on farms, Faye will follow -up with some possible presenters on this topic.. John Cartwright moved to adjourn. CARRIED Next Meeting October 11'h, 2012, 7:30pm. Chris Darling from CLOCA will speak regarding regulations for wetland setbacks, and URS will be in to discuss the 401 interchanges. Agricultural Advisory Committee of Clarington August 23 `d, 2012 • 9 'Erl grin on Leading the Way 9t REPORT #1 REPORT TO COUNCIL MEETING OF SEPTEMBER 17, 2012 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, SEPTEMBER 10, 2012 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) EGD- 023 -12 Monthly Report on Building Permit Activity for June, 2012 (b) EGD- 024 -12 Monthly Report on Building Permit Activity for July, 2012 (c) CLD- 023 -12 Keeping of Pot Bellied Pigs (d) COD - 018 -12 Contract Awards During Council Recess (e) LGL- 003 -12 Confidential Report - Waterfront Access —'West Beach Properties (f) LGL- 004 -12 Confidential Report — Dredging of Bowmanville Creek 2. DELEGATION OF KEVIN HUHN, REGARDING THE "WINTER CLASSIC = ROAD HOCKEY TO CONQUER CANCER" EVENT ON SEPTEMBER 29, 2012 THAT Kevin Huhn's delegation, regarding the "Winter Classic - Road Hockey to Conquer Cancer" event, be received with thanks. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report #1 - 2 - September 17, 2012 3. APPLICATION TO AMEND APPLICATION FOR A ZONING BY -LAW AMENDMENT CI 5. APPLICANT: GARRY MURPHY THAT Report PSD- 036 -12 be received; THAT the application for Zoning By -law Amendment (ZBA 2012 -0011) submitted by Garry Murphy, for legalizing an existing 8 unit rental apartment building, continue to be processed including the preparation of a subsequent report;, and THAT all interested parties listed in Report PSD- 036 -12 and any delegations be_ advised of Council's decision. APPLICATIONS FOR A DRAFT PLAN OF SUBDIVISION AND ZONING BY -LAW AMENDMENT APPLICANT: 1494339 ONTARIO LTD. AND MARIA J. WILLIAMS THAT Report PSD- 037 -12 be received; THAT the application for a Draft Plan of Subdivision S -C 2012 -0002, submitted by D.G. Biddle & Associates, on behalf of 1494339 Ontario Ltd. and Maria J. Williams, be supported subject to conditions as contained in Attachment 3 of Report PSD- 037 -12; THAT the application to amend Zoning By -law 84 -63 to facilitate the draft approval of the above plan of subdivision be approved and that the Zoning By -law Amendment contained in Attachment 4 of Report PSD- 037 -12 be passed; THAT a copy of Report PSD- 037 -12 and Council's decision be forwarded to the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 037 -12 and any delegations be advised of Council's decision. ONTARIO HERITAGE TRUST RECOGNITION PROGRAM NOMINEES THAT Report PSD- 038 -12 be_ received; THAT the Ontario Heritage. Trust be advised that the Council of the Corporation of the Municipality of Clarington nominates: • Bill Paterson, for recognition under the Heritage Community Recognition Program lifetime achievement category, for his significant contribution to the preservation of heritage in the Municipality of Clarington, Report #1 - 3 - September 17, 2012 Jennifer Knox, for recognition under the Heritage Community Recognition Program, built heritage category, for her significant contribution to the preservation in the Municipality of Clarington, Enfield United Church Volunteers, for recognition under the Heritage Community Recognition Program, cultural heritage category, for their significant contribution to the preservation of heritage of the Municipality of Clarington, and Newcastle Village and District Historical Society, for recognition under the Community Leadership Program, for their significant contribution to the preservation of heritage of the Municipality of Clarington; and THAT Bill Paterson, Jennifer Knox, Enfield United Church Volunteers, the Ontario Heritage Trust, Newcastle Village and - District Historical Society and the interested parties listed in Report PSD- 038 -12 -be advised of Council's decision. 6. REVISIONS TO THE FIT AND MICRO -FIT PROGRAM UNDER THE GREEN ENERGYACT 2009 THAT Report PSD- 040 -12 be received; THAT FIT applications be considered individually by separate Council resolutions; THAT the Planning Services Fee Schedule be modified to provide for three different fees for applications under the Green Energy Act as contained in Attachment 4 of Report PSD- 040 -12; and THAT all interested parties listed in Report PSD- 040 -12 be advised of Council's decision. 7. APPLICATIONS UNDER THE FIT AND MICRO -FIT PROGRAM OF THE GREEN ENERGYACT 2009 THAT Report PSD- 041 -12 be received; THAT provided the application fee is received as adopted in Report PSD- 040 -12 that Council endorse the resolution contained in Attachment 4 of Report PSD -041- 12 supporting the FIT application by Hybridyne Power Development Corporation on behalf of the Newcastle Golf Course, 2429 Golf Course Road as follows: Report #1 - 4 - September 17, 2012 WHEREAS HybridynePower Generation Site K Inc. (the applicant) proposes to construct and operate a rooftop solar array (the "Project ") on existing buildings associated with the golf course and the conference centre building for the Newcastle Golf Course to be constructed to accommodate solar panels on the lands at 2429 Golf Course Road (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. THAT provided the application fee is received as adopted in Report PSD- 040 -12 that Council endorse the resolution contained in Attachment 5 of Report PSD -041- 12 supporting the FIT application by Solart Group on behalf of Chris Cooper, 5659 Gilmore Road as follows: WHEREAS Solart Group (the applicant) proposes to construct and operate a rooftop solar array (the "Project ") on existing farm buildings on the lands at 5659 Gilmore Road (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; Report #1 - 5 - September 17, 2012 AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract .prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and - THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. THAT the application submitted by Hay Solar Holdings for 8969 Liberty Street not be supported; and THAT all interested parties listed in Report PSD- 041 -12 be advised of Council's decision. 8. ANIMAL SERVICES QUARTERLY REPORT — April — June, 2012 THAT Report CLD- 024 -12 be received; and THAT a copy of Report CLD- 024 -12 be forwarded to the Animal Alliance of Canada. 9. 2nd QUARTER PARKING REPORT THAT Report CLD- 025 -12 be received; and THAT a copy of Report CLD- 025 -12 be forwarded to the Bowmanville Business Centre for their information. 10. APPOINTMENT TO ACCESSIBILITY ADVISORY COMMITTEE THAT Report CLD- 026 -12 be received; THAT the resignation of Keith Brettell be received, with regret, and that he be thanked for his contribution to the Committee; and THAT Andrea Horgan be appointed to the Clarington Accessibility Advisory Committee for a term concurrent with the term of Council. Report #1 - 6 - September 17, 2012 11. NOISE TESTING AT UNION ROD AND GUN CLUB THAT Report CLD- 027 -12 be received; and THAT all interested parties listed in Report CLD- 027 -12 be advised of Council's decision. 12. MUNICIPALLY SIGNIFICANT PUBLIC EVENTS THAT Report CLD- 028 -12 be received; THAT the Municipal Clerk and Deputy Clerk be delegated the authority to consider and declare events of "Municipal Significance" under -the Liquor Licence Act for the purpose of obtaining Special Event Permits; and THAT future requests for events to be declared events of "Municipal Significance" be based on the following guidelines: • Historical Events (ie, Orono Fair) • Community Events (ie, an event that will promote neighbours meeting neighbours) • Economic Spinoffs (ie, Boots & Hearts, business grand openings) • Recognition Events. (ie, Sports Hall of Fame) • Raising Funds for Charity or Community Works (ie, Mayor's Golf Classic)" 13. NEW FEDERAL ELECTION BOUNDARIES WHEREAS the Federal Electoral Boundaries Commission for Ontario has proposed a new electoral map for consideration at public hearings this fall; AND WHEREAS the proposed federal electoral boundaries divide Clarington into three electoral districts; AND WHEREAS the Commission has sought not to divide a municipality into more than one federal electoral district in other areas of the province; AND WHEREAS the Municipality of Clarington has worked diligently in bringing together several municipalities as one to create a cohesive community; AND WHEREAS the proposed federal electoral boundaries for Canadians who call Clarington home indicate a lack of understanding of the community of Clarington as well as a departure from the respect for both the importance of local government and its boundaries in determining electoral boundaries and for making government understandable to its citizens; Report #1 - 7 - September 17, 2012 NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington indicate its strong opposition to the proposed electoral boundaries; THAT staff register the Municipality to make a presentation to the Federal Electoral Boundaries Commission for Ontario at the relevant public hearings this Fall; THAT Staff report back to the General Purpose and Administration Committee on September 24, 2012 outlining key messages that will be brought forward at the public hearing; and THAT a copy of this resolution be forwarded to the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, the headquarters of the provincial and federal political parties, the Regional Municipality of Durham, the area municipalities within the Regional Municipality of Durham, and the other municipalities affected by the Commission's proposal for Clarington. 14. RESOLUTION TO SUPPORT AN AMENDMENT TO THE MINISTRY OF HEALTH'S REGULATION TO ALLOW RURAL BED & BREAKFAST BUSINESSES IN THE PROVINCE TO UTILIZE PUBLIC LABS FOR WATER SAMPLES AND TESTING WHEREAS the Municipality of Clarington acknowledges the importance of clean water and water testing to ensure safe drinking water in rural Ontario;. AND WHEREAS rural Ontario residents can utilize public testing in ensuring safe drinking water for their families; AND WHEREAS Ministry of Health Regulation 319/08 states, "Any Facility with a private well that offers overnight accommodations must be assessed and have regular water testing ", further, that all testing must be at an approved private lab; AND WHEREAS rural Bed & Breakfast businesses in the Province, including those in the- Municipality of Clarington will see water well testing requirements increase significantly and to a level that may be, in some cases, cost prohibitive to their continued operation as a result of the private lab requirement; THEREFORE BE IT RESOLVED THAT the Municipality of Clarington support an amendment to the Ministry of Health's Regulation 319/08 to allow rural Bed & Breakfast businesses in the Province to utilize public labs for water samples and testing; and THAT this resolution be forwarded to the Minister of Health& Long -Term Care, local Member of Parliament and Member of Provincial Parliament, Rural Ontario Municipal Association (ROMA), Association of Municipalities of Ontario (AMO) and the Regional Municipality of Durham. Report #1 - 8 - September 17, 2012 15. REQUEST FOR REPORT — THIRD PARTY LIABILITY FOR COST OF CLEAN -UP OF NEWCASTLE FIRE HALL SITE THAT the Municipal Solicitor be directed to prepare a report, for the General Purpose and Administration Committee meeting of October 15, 2012, regarding whether any third parties can be held liable for the cost of the clean -up of the property for the proposed new Fire Hall in Newcastle. Staff Report # 1 cltv*wn REPORT CORPORATE SERVICES DEPARTMENT Meeting: COUNCIL Date: September 17, 2012 Resolution #: By -law #: N/A Report#: Addendum #1 to File #: COD - 018 -12 Subject: CONTRACT AWARDS DURING COUNCIL RECESS RECOMMENDATIONS: it is respectfully recommended to Council the following: 1. ' THAT Addendum #1 to Report COD - 018 -12 be received; and a 2. THAT report COD- 018 -12 be received for information. Submitted by: Marie Marano, H.B.Sc., C.M.O., Director of Corporate Services M M/J B /km Reviewed by. Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: ADDENDUM #1 TO COD - 018 -12 PAGE 2 1. BACKGROUND 1.1 Report #COD - 018 -12 to the General Purpose and Administration Committee ` provided -a list of four (4) contracts awarded during Council Summer Recess. 1.2 During preparation of the report COD - 018 -12 three (3) report memos dealing with contracts awarded during Council Summer Recess were inadvertently overlooked. 1.3 The missing reports are provided and attached hereto for information 2. COMMENTS 2.1 In accordance with Purchasing By -law 2010 -112, Part 2, Section 67, the following contracts were awarded during the Council Recess. RFP2012 -3, HVAC Services at Various Locations Q2012 -14, Air Conditioning at Clarington Animal Shelter CL2012- 21,- Hancock Neighbourhood Park, Courtice A copy of the recommending Report Memos for the above noted projects are attached as Attachments "1 ", "2 ", and "Y, respectively. 3. CONCURRENCE Not applicable 4. CONCLUSION The actions taken by Staff as documented in the attached Report Memos be provided for Councils information. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1 - RFP2012 -3, HVAC Services at Various Locations Attachment 2 — Q2012 -14, Air Conditioning at Clarington Animal Shelter Attachment 3 - CL2012 -21, Hancock Neighbourhood Park, Courtice List of interested parties to be advised of Council's decision: Not Applicable Attachment 1 CiffiRg Wil REPORT MEMO PURCHASING SERVICES Date: August 20, 2012 To: Frank Wu, Chief Administrative Officer. From: Jerry Barber, Manager, Purchasing Services Report#: PS- 017 -12 File #: RFP2012 -3 Subject: RFP2012 -3 — HVAC Services At Various Locations RECOMMENDATIONS It is respectfully recommended to the Chief Administrative Officer the following: 1. THAT Ainsworth Incorporated, Toronto, Ontario, with a total estimated bid price of $298,136.45 (net of H.S.T Rebate), being the highest rank proposal meeting all terms, conditions and specifications of the Request for Proposal RFP2012 -3 HVAC Services at Various Locations, be awarded the contract to provide Mechanical Equipment Maintenance for HVAC Services,. as required by the Municipality of Clarington Operations Department and Community Services Department; 2. THAT pending satisfactory pricing and service the contract be extended for a fourth and fifth year; 3, THAT the funds expended be drawn from the Department of Operations and Department of Community Services, various operating accounts; and 4. THAT the actions taken during the summer recess be reported to Council for information. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623 -3379 F (905)623 -3330 Attachment 1 REPORT NO.: PS- 017 -12 PAGE 2 W ' . 11 anager, Purchasing Services Concurrence: Fred Ho lath, Director of Operations Joe ruana, Director of Community Services Approved by: Fr " Wu, Chief Administrative Officer MM \J B \bh c: M. Marano, Director, Corporate Services bate �a f ,2 Date .s> a C Date 1,2— Date Attachment 1 REPORT NO.: PS- 017 -12 PAGE 3 1.0 BACKGROUND 1.1 Request for Proposal RFP2012 -3 HVAC' Services at Various Locations was advertised electronically on the municipal website. Subsequently, eight (8) proposals were received. 2.0 ANALYSIS 2.1 All proposals met the bid submission requirements and were evaluated based on company background, references, pricing /cost, staff certification /training/ education, proposed equipment service schedule and proposal quality. 2.2 The proposals were reviewed and ranked by staff members from the following departments: Operations, Community Services, Finance and Corporate Services. The criteria was ranked accordingly on a scale from one (poor) to four (excellent) consistent with the RFP guidelines. 2.3 The bidder's with highest ranked written proposal were short listed and subjected to reference checks and interviews. The short listed contractors were Ainsworth Incorporated, Toronto and Tri -Air Systems. 2.4 The references for Ainsworth Incorporated, Toronto and Tri -Air Systems, Markham were satisfactory. The interview was held with both bidders and the presentations were evaluated by the committee members. 2.5 The final score was averaged from the written proposal, reference check and interview score for the two short listed bidders and Ainsworth Incorporated, Toronto achieved the highest ranking. 2.6 The Request for Proposal allows for the user department to develop and negotiate the level of service and rate for the preventative maintenance. The preventative service maintenance is based on the hourly rate and service pricing noted for the equipment. 2.7 Although the final scores are close, with Ainsworth Incorporated ranking higher, the evaluation committee determined that Ainsworth Incorporated offered a more competitive hourly rate, lower percentage mark -up on parts and utilized comprehensive information technology systems (IT) to manage their contracts. The IT Systems are used to take calls, track work orders, schedule service, dispatch trucks and staff, manage contracts and maintain site equipment inventory. 2.8 The Operations, Community Services and Corporate Services Departments concur with the recommendation to award the contract to Ainsworth Incorporated, Toronto, Ontario. Attachment 1 REPORT NO.: PS- 017 -12 PAGE 4 3.0 FINANCIAL 3.1 The funds for,the HVAC preventative maintenance and repairs are to be drawn from the Department of Operations and Department of Community Services, various operating accounts. 3.2 In, view of the Council summer recess authorization is requested to award the above contract, in accordance with the Purchasing By -law 2010 -112 Part -2, Section 67 - Council Recess Procedures. 3.3 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations and the Director of Community Services. 4.0 CONCLUSION. 4.1 To award the contract to provide Mechanical Equipment Maintenance for HVAC Services, as required by the Municipality of Clarington Operations Department and. Community Services Department to Ainsworth Incorporated, Toronto, Ontario, being the highest rank proposal meeting all terms, conditions and specifications of the Request for Proposal RFP2012 -3 HVAC Services at Various Locations. Attachment: Schedule "A" — Bid Tabulation cc: M. Marano,_ Director, Corporate Services Attachment 1 SCHEDULE "A" ,THE MUNICIPALITY OF CLARINGTON TENDER RFP2012 -3 BID TABULATION BIDDER Estimated 3 Year Estimated 3 Year Contract Expenditure Contract Expenditure (HST included) (net of HST) *Ainsworth Inc. $331,067.40 $298,136.45 Toronto, ON *Tri -Air Systems $333,669.23 $300,479.47 Markham, ON Black & McDonald Limited $454,632.90 $409,411.01 Scarborough, ON Canadian Tech Air Systems Inc. $370,162.58 $333,342.86 Toronto, ON Direct Energy Business Services $364,783.46 $328,498.80 Limited Toronto, ON E.S. Fox Limited $607,121.88 $546,732.06 Kingston, ON Main Air Systems Inc. $328,343.70 $295,683.68 Mississauga, ON Summit Mechanical $415,98.4.63 $374,607.04 Peterborough, ON *short list for interview * *preventative maintenance requirements and rate to be negotiated C1ff*19Mn Date: August 13, 2012 Attachment 2 REPORT MEMO PURCHASING SERVICES To: Frank Wu, Chief Administrative Officer From: Jerry Barber, Manager, Purchasing Service Report#: PS- 018 -12 File #: Q2012 -14 Subject: AIR CONDITIONING AT CLARINGTON ANIMAL SHELTER (COUNCIL RECESS REPORT) RECOMMENDATIONS It is respectfully recommended to the Chief Administrative Officer the following: 1. THAT approval be received for the additional expenditure of $8,576.66 to cover the remaining costs for the completion of the air conditioning project at the Clarington Animal Shelter; and 2. THAT the additional funds be drawn from monies available in various Accounts as follows: 2010 Capital A/S Bldg Improvements: 110 -19- 190 - 81910 -7401 2012 A/S Other Capital 100 -19- 190 - 00000 -7520 2012 A/S Furniture & Fixtures 100 -19- 190 - 00000 -7506 $ 1,137.69 $ 4,000.00 $ 3,438.97 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Attachment 2 REPORT NO.: PS -018 -12 PAGE 2 NZWO iI - Jerry Par anager, Purchasing Services ate Concurrence: 1� �• Date Qy� c f Nancy Taylor, Director of Finance Dat Approved by: Frank Wu, Chief Administrative Officer M M \J B \km cc: M. Marano, Director, Corporate Services (e-- Date Attachment 2 REPORT NO.: PS- 018 -12 PAGE 3 1.0 BACKGROUND The process of acquiring air conditioning and increased air control for the Clarington Animal Shelter began in 2011 whereby a Consultant was hired to develop technical specifications for an air conditioning unit which would meet the challenges of this building as well as meet all regulations and codes. Specifications were provided by MapleTherm Engineering Inc. Throughout the process of obtaining specifications and obtaining pricing for this project it was determined that the existing power supply also needed to be upgraded. Electrical specifications were acquired to ensure that adequate power was obtained for the equipment as well as still allowing for potential future electrical requirements for this facility. MapleTherm Engineering Inc. was contacted and cost estimates obtained. Based on the information provided by MapleTherm Engineering Inc. Report CLD- 017 -12 was submitted requesting additional funding for the project copy attached as Attachment 1. Upon receiving approval from Council for the additional funding, Purchasing prepared and issued the Request for Quotations using the specifications provided by MapleTherm Engineering Inc. IQ2012 -18 was issued for the Electrical Upgrade at the Clarington Animal Shelter. This document was advertised on the Municipality's website. Six firms downloaded the document. Five (5) submissions were received with Advanced Electrical Services, Ajax, being the lowest compliant bidder with a bid price of $7,637.09 (Net HST Rebate). As part of the Electrical Upgrade for this facility certain work needs to be performed directly by Veridian. Their pricing was underestimated by the Consultant and came in at $17,995.28 (Net HST Rebate). The original estimate for all electrical work including Veridian's portion was $10,000.00. Q2012 -14 was issued for the Supply and Installation of the Air Conditioning Unit. This document was advertised on the Municipality's website. Six firms downloaded the document. Four (4) submissions were received with Prairie Plumbing, Oshawa being the lowest compliant bidder with a bid price of $38,713.57 (Net HST Rebate). REPORT NO.:-PS-018-12 PAGE 4 3.0 FINANCIAL 3.1 The total estimated cost for this project is as follows: .Electrical Upgrade Veridian $17,995.28 Electrical Upgrade Advanced Electrical $ 7,637.09 Supply & Install of A/C unit Prairie Plumbing $38,713.57 Contingency (estimated) $ 4,611.92 Total Estimated Cost $68,957.86 3.2 Current Funding for this project is a follows: UECF 2011 Capital A/S Bldg Improvement 110 -19- 190 - 81910 -7401 $60,381.20 Leaving a funding shortfall of $ 8,576.66. 3.3 Shortfall to be funded by: UECF 2010 Capital A/S Bldg Improvement 110 -19- 190 - 81910 -7401 $ 1,137.69 2012 Operating Budget A/S - Other Capital 100 -19- 190- 00000 -7520 $ 4,000.00 A/S - Furniture & Fixtures 100 -19- 190 - 00000 -7506 $ 3,438.97 Total Additional funding of $ 8,576.66 3.4 Based on the availability of funding in various 2012 operating accounts, it is recommended that these monies be used to cover the shortfall. Attachment 2 REPORT NO.: PS- 018 -12 PAGE 5 4.0 CONCLUSION 4.1 To award the contract to low compliant bidders of the quotation requests: • Supply and Installation of the Air Conditioning Unit (Q2012 -14) to Prairie Plumbing Ltd., Oshawa; • Electrical Upgrade (IQ2012 -18) to Advanced Electrical, Ajax; and • Veridian be authorized to complete their portion of the Electrical Upgrade. 4.2 To draw the required additional funds from 2012 budget accounts as noted to cover the shortfall of funds. Attachment 1: Report CLD- 017 -12 ciffmooll REPORT MUNICIPAL CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 7, 2012 Resolution #: By -taw #: Report#: CLD- 017 -12 File #: Subiect: AIR CONDITIONING AT ANIMAL SHELTER — REQUEST FOR FUNDING RECOMMENDATIONS: It is respectfully recommended that the General Purpose and - Administration Committee recommend to Council the following: _ 1. THAT Report CLD- 017 -12 be received; 2. THAT Council approve the add itional'expenditure of $50,000 to cover the remaining costs for completion of the air conditioning project at the Clarington Animal Shelter; and 3. THAT the additional funds be drawn from the Animal Services Capital Reserve Fund. Submitted by PLB /CAG Municipal Clerk Attachment 2 :viewed by. Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 'REPORT NO.: CLD- 017 -12 1. BACKGROUND Attachment 2 PAGE 2 In 2006 four ductless air conditioning units were purchased.for the Clarington Animal Shelter. At the time, these types of units were selected over a central air system because they were significantly less expensive and it was believed that they would meet our needs. Since 2006, the ductless units have sufficiently kept the shelter rooms adequately cooled, but not without- issue. The animal fur continues to pose difficulties in plugging the unit filters which results in an increased frequency for unit maintenance. In 2010, the ductless unit maintenance activity began to rise; including not only filter issues but also parts replacements. Feedback from our contracted service provider suggested that the units were not suitable-for the facility and consideration should be given to replacing the units with a central air conditioning system. Operations staff concurred with this recommendation and funding was included in the 2011 budget. The budgeted amount was based on a very preliminary estimate of our contractor. In 2011 Staff was further advised by our service contractor that parts for the ductless units were becoming increasingly difficult to source and are actually no longer available in Canada. The HVAC system at the Animal Shelter is somewhat complex for the size of the facility. The facility has three furnaces and is divided into several animal rooms. In accordance with the Association of Shelter Veterinarians' standards, temperature and humidity must be controlled to ensure animal comfort and safety. Fresh air is essential for good health and well -being and to limit the spread of infectious diseases. These standards also require between 10 and 20 room air exchanges per hour.with fresh air to provide and maintain adequate ventilation to remove heat, dampness, odour, airborne microbes and pollutant gasses such as ammonia and carbon monoxide while introducing fresh oxygenated air. In 2011, Staff initiated the purchasing process which first required technical specifications. We do not have the in -house expertise to develop the specifications and thus contracted the services of MapleTherm Engineering Inc., consultants to provide mechanical specifications for an air conditioning unit for the Animal Shelter. At the conclusion of their contract, MapleTherm advised that contrary to our initial budget estimates of $17,250, based on the complexity of the facility, we could anticipate the air conditioning unit costing significantly more than anticipated. We proceeded to issue the tender documents. During the on -site visit with the prospective bidders, the issue of power supply was questioned. MapleTherm undertook .a further study of the power supply and concluded that there is insufficient power supply to the facility to accommodate the central air conditioning unit. REPORT NO.: CLD- 017 -12 Attachment 2 PAGE 3 We are now at somewhat of across -road. We have the technical specifications for . the air conditioning unit and we know what is required for the electrical upgrade. We do not have the exact pricing to do the upgrade, however we do have solid estimates and we know that we require additional funds to complete the project. 2011 budget $17,250 Technical Specifications $3,358.08 Electrical Upgrade specifications $3,510.72 Remaining budget $10,381.20 Additional funds required to complete the project including: Electrical Upgrade, Air Conditioning Unit, and installation $50,000 The feeding and cleaning work performed by the Shelter staff is very physically demanding and during the warmer months it can get extremely hot in the facility. For the health and comfort of the staff and the animals, it is recommended that staff be authorized to draw the necessary additional funds from the Animal Services Capital Reserve Fund to complete the project, to a maximum of $50,000. This will leave approximately $65,000 in the reserve fund for future animal services capital needs. This reserve fund is replenished at a current rate of $7,000 per year. 2. CONCURRENCE This report has been reviewed by Fred Horvath, Director of Operations, Nancy Taylor, Director of Finance/Treasurer, and Marie Marano, Director of Corporate Service who concur with the recommendations. 3. CONCLUSION Based on the foregoing, staff recommend that Council authorize an additional. expenditure of up to $50,000 to complete the air conditioning project at the Animal Shelter and that these funds be drawn from the Animal Services Capital Reserve Fund. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Anne Greentree, Deputy Clerk List of Interested Parties: None Attachment 3 CI�II1�QI1 REPORT MEMO PURCHASING SERVICES Date: August 7, 2012 To:* Frank Wu, Chief Administrative Officer From: Staff, Purchasing Services Report#: PS- 015 -12 File #: CL2012 -21 Subject: CL2012 -21, HANCOCK NEIGHBOURHOOD PARK, COURTICE (COUNCIL RECESS REPORT) RECOMMENDATIONS It is respectfully recommended to the Chief Administrative Officer the following: THAT Mopal Construction Ltd., Gormley, with a bid price of $506,355.00 (net of H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012 -21, be awarded the contract for Hancock Neighbourhood Park development as required by the Municipality of Clarington, Engineering Department; and 2. THAT the funds required in the amount of $566,000.00 (Which includes $506,355.00 for tendering, survey, design and contingency) .be drawn from the Engineering Department Account #110 -32- 325 - 83365 -7401. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Attachment 3 REPORT NO.: PS- 015 -12 PAGE 2 Recommended bv: Jerry/ %der, Manager, Purchasing Services Concurrence: T64 Cannella, Director of Engineering Concurrence: 016-� - Nancy Taylor, Director of Finance Approved by: Frank Wu, Chief Administrative Officer MM \JB \km cc: M. Marano, Director, Corporate Services Da e Date �u <& 60 11 Date Date REPORT NO.: PS- 015 -12 PAGE 4 2.5 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Engineering. 3.0 FINANCIAL $.1 The total project cost, including tender price of $506,355.00, survey, design and contingencies amounts to 566,000.00 (Net of HST Rebate). The funding required for the project is outlined in the memo from Engineering Services marked Attachment 2 and summarized below. 3.2 Funding for this project will be paid by the following: Engineering Department —2012 Capital Budget Hancock Neighbourhood Park Account # 110 -32- 325 -83365 -7401 4.0 CONCLUSION $566,000.00 4.1 To award the contract to Mopal Construction Ltd., Gormley, Ontario for Tender CL2012 -21 for the Hancock Neighbourhood Park development. Attachments: Attachment 1 — Bid Tabulation Attachment 2 — Memo — Engineering Recommendation Attachment 3 — Location Map cc: M. Marano, Director, Corporate Services Attachment 3 REPORT NO.: PS- 015 -12 PAGE 3 1.0 BACKGROUND 1.1 Tender CL2012 -21 for Hancock Neighbourhood Park development was advertised in the Daily Commercial News and electronically on.the municipal website and the Ontario Public Buyers Website with 16 documents issued. Subsequently, 8 bids were received and tabulated as per "Attachment 1 ". 1.2 Tenders were invited on the basis of a project total cost for required work with additional playground features such as a gazebo, additional paving, benches, park entry features and alternate seeding instead of sod being quoted separately as provisional items. 2.0 ANALYSIS 2.1 A summary of bids received for the Municipality's requirements including the selected provisional items is attached and marked as Attachment V. 2.2 The recommendation is to award the contract including selected provisional items to Mopal Construction Ltd., Gormley with a bid price of $506,355.09 (net of H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of CL2012 -21 for Hancock Neighbourhood Park development. 2.3 After review and analysis of the bids by the Engineering Department and Purchasing, it was mutually agreed that the low, compliant bidder, Mopal Construction Ltd., be awarded the contract for the Hancock Neighbourhood Park project. 2.4 Mopal Construction Ltd., Gormley has not provided similar service to the Municipality in the past, however, a review of municipal references indicates that Mopal- Construction Ltd. has completed similar project satisfactorily.. Attachment 3 Attachment 1 THE MUNICIPALITY OF CLARINGTON TENDER CL2012 -21 HANCOCK NEIGHBOURHOOD PARK BID TABULATION BIDDER TOTAL BASE BID TOTAL BASE BID SELECTED TOTAL BID PROVISIONAL INCLUDING HST Included Net of HST ITEMS PROVISIONAL Rebate ITEM_ S Net of HST Rebate Net of HST Rebate Mopal Construction Limited $517,971.07* $466,452.25 $39,902.84 $506,355.09 Gormley, ON Rutherford Contracting Ltd. $551,564.72 $496,701.12 $43,914.85 $540,615.97 Gormley, ON Royalcrest Paving & $568,582.12* $519,118.48 $36,858.49 $555,976.97 Contracting Toronto, ON Hawkins Contracting Services $571,260.70* $520,683.98 $51,962.73 $572,646.71 Limited. Markham, ON Nick Carchidi Excavating $616,999.45 $555,627.11 $46,170.87 $601,797.98 Janetville, ON Forest Ridge Landscaping $626,043.79 $563,771.82 $40,676.00 $604,447.82 Newmarket, ON Cedar Springs Landscape Group $638,819.70 $575,276.93 $41,282.52 $615,559.45 Ltd. Ancaster, ON Dol Turf Restoration Ltd. $646,280.65 $581,995.73 $49,216.72 $631,212.45 Bondhead, ON TBG Landscape Inc. $671,904.37* $600,939.02 $64,281.76 $665,220.78 Brooklin, ON • Extension Error Attachment 3 Attachment 2 Leading the Way MEMO TO: Jerry Barber, Purchasing Manager PROM: Peter Windolf, Park Development Manager DATE: August 2, 2012 SUBJECT: Hancock Neighbourhood Park Construction Tender CL2012 -21 I have reviewed the low bid by Mopal Construction Ltd. and offer the following comments: In 2012 Council approved $566,000 for the construction of Hancock Neighbourhood Park. I recommend award of the contract in the amount of $506,355 (net of H.S.T. rebate) for the park development project. This figure includes provisional items la, 1 b and 1c. Mopal Construction Ltd. has never worked directly for the Municipality but they constructed Rosswel! Park in Courtice for a developer in 2004. 1 have also worked with them on park developments in other municipalities and have found their work to be acceptable. Subject to your review of their recent references I am confident they will be able to complete the project to our satisfaction. A contingency allowance of approx. 9.35% is carried forward. Construction inspection and contract administration will be done by municipal staff. The Engineering Services Department advises the following breakdown for the above referenced project: Project Breakdown Total Project Value $506,355 contract award $47,256 contingency allowance 12 389 survey, design, and printing $566,000 2012 Approved Budget Amount - Hancock Neighbourhood Park $566,000 Construction - 110 32 325 83365 7401 Budget over (under) , 0 Attachment 3 Hancock Neighbourhood Park. Construction CL2012 -2 9 2 Should you have any questions, please feel free to contact me. Regards, Peter Windolf, GALA, SC�LA Manager Park Development Attachment. Cc Nancy Taylor, Director of Finance Tony Cannella, Director of Engineering Attachment 3 Attachment 3 SUMMARY'OF BY -LAWS SEPTEMBER 17, 2012 BY -LAWS 2012 -069 Being a by -law to authorize the borrowing of $15,000,000 to meet, until the taxes are collected, the current expenditures of the Municipality for the year 2012 and 2013 2012 -070 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (1494339 Ontario Ltd. and Maria J. Williams) (Item 4 of Report #1) 2012 -071 Being a By -law to amend Schedule A of the Fee By -law 2010 -142 (Item 6 of Report #1) To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: September 14, 2012 Subject: COUNCIL AGENDA — SEPTEMBER 17, 2012 Please be advised of the following regarding the September 17th Council meeting: DELEGATIONS See Final list of delegations attached. CORRESPONDENCE D - 17 Sylvie Landry, advising that in April 2010, the Legislative Assembly proclaimed September 25th of each year as Franco - Ontarian Day to recognize the contributions of Franco - Ontarians to the culture, history, social, economic and political life of the Province; indicating that 2012 marks over 400 years of the arrival of the first French settler in Ontario; and, requesting that September 25, 2012 be proclaimed "Franco - Ontarian Day ". (Motion to Proclaim) BY -LAWS 2012 -072 Be' a By -law to exempt a certain portion of Registered art Lo Control (Halloway Developments Limited) Patti L. Barrie, CMO Municipal Clerk PLB /cf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads Plan 40M-2457 from CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 F 905- 623 -6506 FINAL LIST OF DELEGATIONS September 17, 2012 a) Catherine Love --- Lease Agreement (Correspondence Item D -- 12) b) Emily Potter — Request to Place Vending Machines at Leash -Free Park (Correspondence Item D - 1) OCc)MAUL Policing �I Leading the Way • Clarington Residents — Priorities — Business Plan Survey Balance Law Enforcement equally with Crime Prevention • Safe Roads • Personal Safety in Open Areas — Parks, Around Schools, Recreation areas. • A Focus on Property Crime • High Risk Offenders Managed - Compliance DRPS East Patrol Services Staff Sergeant Uniform 40 Police Constables 4 sergeants Inspector Criminal Investigative Branch Detective Sergeant C FEU 21Plain clothes 2 Schools 11 Youth Aicer 1 Divisional Services 3 Detectives 3 Detective Constables 3 Civilian Staff DRPS Fast Facl • # 1 in weighted crime clearance in Canada for 2011. • Average about 4 -6 homicides per year in Durham and a 94 per cent solve rate • Crimes against Persons, nationally, dropped 4.1 10© and continues to trend downward. • Reported property crime was down 7.8 % on Durham Region. • Break and Enters dropped by 10.5 % in Durham • In 2011 D. R. P received the MADD Canada Award of Excellence for their Festive Flo 0 . D. E results. 11 El 11 S DD �v�aon Onma 2011 �ndo'�cators Procpart'y o 29.1 % - most dff'�cu�t toJp-npact Cr`jr--as Against the Person 81.6 % • Other Criminal Goode offences 0'8.7 «Do 2,OE12 �nd'�ca,-�ors 3 1 9201 2) ° 5�4, sq') ca, HS for serv, ice (CFS) ° 2 oc ccu rrence reports f'He d 282 ol�os'� ohaok's on suspicious 000umstaa -r1oao and pecpDe 181 criminal charges 34 Impaired driving related (Roadway Safety) — 30 breach of judicual orders (High Risk Offenders) Provincial Offences (August 31, 2012) 2-=525 Flrcv'jndsa� Offence NotICSIS, 2, 132 Highway Traffic Act offences (Roadway safety) ® 190 have been vehicle insurance related (Roadway - 58 Trespass Property Act (Safety in Open areas — Recreation, private property — ATV's) — 93 Liquor Licence Act offences (Safety in Bars, Open Areas) Priority Intersections Location Issue Other Longworth Ave / Liberty St. Speeding Community Safety Zone - School Liberty St N / Concession St E High MVC Intersection 5 MVC's between Jan. - April 2012 Mill St. S / Port of Newcastle Dr. Fail to Stop - Stop Sign School Zone Reg. Rd 3 / West end of Enniskillen Speeding 85% of vehicles recorded speeding Reg. Rd 57 / Nash Rd Speeding 25% of vehicles recorded speeding Taunton Rd / Enfield Rd Speeding Waverly Rd / Lawrence Gate Fail to Stop - Stop Sign Church St / Old Scugog Rd, Blackstock Fail to Stop - Stop Sign Edward St. S / Harmer Dr /Glass Ct. Fail to Stop - Stop Sign School Zone Reg. Rd 57 / South of Boundry Rd Speeding 97% of vehicles recorded speeding Hwy 2 / Clarington Blvd High MVC Intersection Jan - April 13 MVC Sent: Tuesday, August 07, 2012 3:26 PM To: Steve WEEKS; Rob REDFORD Subject: Lafarge Hey gents, Simply passing on a positive note from Caroi SIEMIGINOWSKI from Lafarge. Caro0 relayed the company's appreciation for your efforts in ensuring their equipment /site is not subject to mischief /theft /etc. Carol named you specofocally. To show their appreciation, Lafarge is looking to make a controbutocirl to the DRP Children's Games, being hosted on October 27th, 2012. Thanks! Subject: Re: ATV Issues Good Afternoon Staff Sergeant Fitzgerald; From Docal couple: am looking forward to being abbe to met or speak with you in regards to these issues. have notice a reduction in the number of ATV, dirt bikes running in our area. I realize this problem will never completely go away due to the area we live in, however, the efforts by DRPS and CDarington Municipality Services posting the road signage is greatly appreciated. Thank you again to you and your staff. 2 0 11 = 2 0 12 'ILE.: A 8 T DE '� �J sJ 0 n • Froperty Crime Initiative — Lock it or Lose Program — Enforcement/ Educational component — Neighborhood Alert Communication program • Roadway Safety — R.I.D.E and Impaired Driving Enforcement — Top 12 Intersection targeted enforcement, — In the Zone school initiative. — Distracted Driving — Road Watch Program • Open Spaces - - Foot /Bike /ATV Patrols, • Liquor Licence Establishment Enforcement — Partnered with AGCO — Responsible Serving practices Sulbjzc'°: A thank you to Is Dear Inspectcr Kuem, Quick note to express my sincere thanks to those members of your DMsoon that have made he effort to attend the west Beacon. have an 89 yr old aunt who summers there every year, as she has done her entire Doge. The cottage she stays in has been in my family 99 years. As you can imagine she has been witness to the decline of that area over the years. The town has recently made this more accessible to the public. This is very good news as most of the derelict cottages have been torn down. She welcomes the traffic and it reminds her of the days when the area was considered `cottage country'. That said, my own anxiety about her being there alone with runs high at times. visited her yesterday, along with several other `cottagers' who I've known my entire life. To a person they said there has been a noticeable police presence on the area. This has been extremely welcome. This os because as much as it makes my aunt and her neighbours feel more secure, the officers have been courteous and approachable. 0 ra a, a, T r co Li a, �rn cc n IR BE) O�vaIm nV'Na C]p(-m(Bk5 5o o er ore a y , Gre - rn C r (a- (B k ariC� th0 V/�]o0m0t 0r, (-;ko 0 Partnered w'th M'M'�stry olT Natuira� Resources. 0 Trespa-sE, illegal fishing, liquor, drugs, fires etc. 2 [Dan anfoor0am /\'S.n`I- — CDSA 0ffenoas Ec(6 y �'- p�) Gr- raaS 0 ra a, a, T r co Li a, �rn cc n IR BE) O�vaIm nV'Na C]p(-m(Bk5 5o o er ore a y , Gre - rn C r (a- (B k ariC� th0 V/�]o0m0t 0r, (-;ko 0 Partnered w'th M'M'�stry olT Natuira� Resources. 0 Trespa-sE, illegal fishing, liquor, drugs, fires etc. 2 [Dan anfoor0am /\'S.n`I- — CDSA 0ffenoas High Risk Offenders Managed • East Division officers attend the residence of known criminal offenders and repeat addresses. • Ensure compliance with court imposed conditions. • Over 30 persons arrested for non - compliance. • Monthly activity with assistance of Cr me Analyst Unit. • Helping persons in conflict with the law live successfully in the community Bzn °�o Thursday, N,tarch 08, 2012 I o ,4g ,1 M Too Gordon =RESCE; KevIn ��'TNTLE; Gord �MCDO PVIE L Su�bjzzfto Thank you very much for your thoughtfulness Dear Officers Dicresce 8111 V ntle: I to personally Thank you very much for your thoughtfulness for buying my daughter a birthday cake. You don't know/ how she loved oto9 After l had shut the door - she said "Mommy, this care out of their oven pockets" l advised her "Yes of did'l She couldn't believe that there are such kind people In this world° l am Ontario V/Vorks tryong to find a job wNch seems impossible - l keep looking and gong on job interviews and nothing°° This gesture really gave me hope to keep going. C oo r7 rn u� n'� n v v G m ant D.R.F.S, East DL'M�s'�oclri Earid OOFG D)a,--�rHngtoon F a, rt na ra N p F roo0 ra, m TLR'� d o DID o R. F S E ao s t I D h\ fGEGO i o o n v c J v a do vAj/ II h a(:�� n a go (B ra a(:::� t t h (B Fl G,� y p roj (B m H o t o ry � , /,,a, s tr, S o t s� . o F'Grst C G a,i n g'o ri afs'II y ° a �rtn(,Srs o 0 G Coo rnrn'�ts=e g nngo. upcor C-) Tfl- rm U 12 Ciarington F- o�oce Youth Cotzansh p A rds ® Pro- Action Fuindad ° rogr� s — h otorsport Flare at RR sk youth eveni — Camp Sara SmHes for at r° sk young gores. (Rotary SupportFed also) • Youth officer at Algonquin Park with at Risk Youth • Walk a Mile in Her Shoes event • Downtown foot patrols in Bowmanville, Newcastle, Orono, Neighborhoods, such as Aspen Springs, West Beach, Concession St.. • Fraud Prevention and Break and Enter presentatoons �n Newcastle. • Parent /Police Coalition Meetings and presentations. r N A • From: VIvvane Sent: Vi ednesday, September 12, 2012 10:26 AM To: Brandon STANI \'AIY Subject: re: Late thank you for taking Eric on wilderness trip Hi Brandon just wanted to thank you and the group of officers that vAjent on the Algonquin Wilderness trip with my son Eft. i 'Chought you would be pleased to know, so far this year he has attended every class and seems to be making an effort on school. He had a good time on the trip, he even hugged officer Swain when he was dropped off. That touched my heart as prior to the trip he had no respect for the police and did not really want to attend the trip. From: Bare: F=riday, August 10, 2012 6:26 PM To: clarington Subject: Thank You For Your Help, Bowmanville Police Department Hello Wonderful Bowmanville Police Department! I am a resident of Bowmanville and wanted to write to express my gratitude. Background: I am e- mailing to thank you for assisting me in April 2012, when my neighbor and their children were taking over my property, attempting to damage my property, trespassing, bullying and intimidating. I tried to talk to their parents without luck. I suffered with this problem for over 7 months. This was disappointing. Your Assistance: Your wonderful police officer took the time to drive by my home in April 2012 and talk calmly to the large group of children who were responsible for the above actions. The children have been very respectful the entire summer. Outcome: I am e- mailing you in August 2012 to tell you that your actions (a quick talk with the children) have made this a very pleasan� summer. I am able to come home after work with no fear that my neighbors or their children would be trespassing or damaging my property, as was done 10 months ago. Thank you! In appreciation for all your hard work, Fry Crescent Cst Sara Foo2a re: Camp Sara S.M.I.L.E.S. 05- Aug -2012 10:15 PST Guest Name: Mark Denby Email: City /Town: Bowmanville Province: Ontario Country: Canada Comments Back I Print Article Recently our daughter was invited to attend Camp Sara S.M.i.L.E.S. by Constable Sara Foote #3258. We would like to express our gratitude to Cst. Foote, the Durham Police and the other participants and sponsors of this programme. Our daughter returned home with a smile on her face and a renewed enthusiasm for her future. We believe that this opportunity was a cross -roads in her life. While the role of police is usually to intervene when individuals are engaged in illegal activities, it is refreshing to find individuals like Cst. Foote who believe that a proactive approach, rather than a reactive approach to law enforcement is the best course of action. Many of today's youth are trying to find their way in the world and need guidance and opportunities that we parents are often unable to provide. Cst. Foote's work at Bowmanville High School and her promotion of opportunities like Camp Sara S.M.I.L.E.S. allow youth to develop those skills of empowerment that help them become more positive members of our community. I know that Cst. Foote sacrificed much of her own time to ensure this program was a success. Her dedication to the youth of this community and her belief that all kids are good kids make her an outstanding role model for her colleagues. She is truly an unsung hero in this community and should be appropriately recognized for her tireless work and staunch faith in Clarington's youth. El 13 1 11 �nvaa��'�g, sc oo na vA�'o0art offences invest'Jgate Trend'Mgclown from 2011, 870)thar Criminal Code i Trandong much D Criminal Investigations Highlights • (1) Clarke High School student threatened the Principal with a knife, officers arrived, student again drew the knife and was taken into custody at gunpoint after a brief stand off with the responding officers. • (2) Offender management and arrest of serial predator who was again targeting elderly residents in senior's homes in Bowmanville. • (3) Project GIBSON — Robbery arrests re: Mac's Milk commercial robbery, Centrefield street -level robbery, a local home invasion where a gun was discharged at the homeowner. All accused were local youths / young adults from Clarington. Joint investigative team comprised of East Division Detective, D.R.P.S. Major Crime Robbery Unat and Toronto Police. • (4) Several residential Break Ins are solved and offenders arrested. ® (5) Repeat Sexual offender / forcible confinement suspect arrested for new offences against a Clarington woman. � B 5 M L5 • Inaugural 2012 Music Festival at Motorsport Parr • Over 15,000 people attended — very few problems! • Partnered with Municipality of Clarington, Fire, E.M.S, Private Security contractors, Republic Live to successfudy manage community safety issues. 3 Arrests (mischief, domestic assault) 2 arrests from DRPS / ®PP Joint R.I. ®.E Program. I WC private property I sexual assault complaint of person grabbing a woman's chest. Intoxicated persons were assisted by Police. Disputes rnediation by Police and Security. Knor thefts reported. Numerous medical calls for assistance attended by E.M.S, Fire and Police cooperatively. The event organizers were concerned and responsive. One death notification; park patrons (family) were located in the venue and assisted by ©olice with the notification of the unexpected sudden death of their son at home. Debriefing planned vj, th Community Sept. 18th, 2012 L::a)st 1D'WJa'Mcn',s Future F000tpr-Hn=11- -M Ci rig) D-R-FI-S property on the south �Afest corner of GMap egrove Rd. and Hwy 2. T vio buildings planned to be buH' startong on 2013 and compDeted on 20615. ,r,Jater drainage excavation currents y to prepare hand. — Alk nejnvl East division Police S -lation — Appr®iima -leiy 48,000 sq.ft. — ,` ne%m Forensic Identification [wilding — Approx. 23,500 sq. ft. Future Proposed iDeve�opments — V roperl y Sureau [ uHding — rovest gative Centre wNch would amalgamate ail o our Major Investigative resources. — Sudget subm ssions in 2013 - 201,x. ❑ ❑ ❑ ��— � . /� �nI � \ � � � � �� I— r � !JAI c� I�� 4 I� 'J��f u _. ..,,� i OIVISIO( New East Conceptual Forena'ics El lcz�'s wilding F1