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Home My WebLink About06-26-23Clar*wn Council Post -Meeting Agenda Date: June 26, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at mhhmmbers@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. AudioNideo Record: The Municipality of Clarington makes an audio and video record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be recording you and will make the recording public by publishing the recording on the Municipality's website, www.clarington.net/calendar. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to an item will appear with a * beside them. June 26, 2023 Council Agenda Pages 1. Call to Order 2. Moment of Reflection 3. Land Acknowledgement Statement 4. Declaration of Interest 5. Announcements 6. Presentations / Delegations (10 minute time limit) 6.1 2023 Awards of Academic Excellence 6.2 Erin O'Toole, MP - 2023 Federal Update 6.3 Delegation of Robert Payne regarding Report ESD-002-23 - Emergency Response Services Review and Recommendations 6.4 Delegation of Ron Diskey regarding Report LGS-022-23 Road Closure 6 and Conveyance Policy (Correspondence Attached) *6.5 Delegation of Mark Jacobs, Biglieri Group, regarding Report PDS-047-23 - Proposed Demolition of Listed Heritage Property: 45 Raynes Ave. *6.6 Request by Ron Hooper to appear as a delegation to Report LGS-023-23 Municipal Parking Payment Modernization (2/3 Majority Vote is required for the delegation to be heard) 7. Consent Agenda 7.1 Council and Standing Committee Minutes 7.1.1 Minutes of a regular meeting of Council dated June 12, 2023 17 7.1.2 Minutes of the Joint General Government and Planning and 23 Development Committee meeting dated June 19, 2023 Page 2 7.2 7.3 7.4 7.5 June 26, 2023 Council Agenda Advisory and Local Board Minutes 7.2.1 Minutes of the Clarington Task Force for Affordable Housing 38 Committee dated May 9, 2023 7.2.2 Minutes of the Clarington Heritage Committee dated May 16, 41 2023 7.2.3 Minutes of the Clarington Heritage Committee dated June 6, 47 2023 7.2.4 Minutes of the Agricultural Advisory Committee dated June 8, 50 2023 7.2.5 Minutes of the Newcastle Arena Board dated June 13, 2023 54 Communications *7.3.1 Correspondence from BILD, regarding Report PDS-041-23 - 56 Parkland and Open Space Dedication By -Law (Motion to receive for Information) *7.3.2 Correspondence from Jason Horvath, KAPP Infrastructure, 58 regarding a request for Exemption to the Municipality's Noise By-law 2007-071 Region of Durham Project Bowmanville Ave & King St. West D2022-29 (Motion to approve the request for an exemption from KAPP Infrastructure, to the Municipality's Noise By-law 2007-071 for the Region of Durham Project: Bowmanville Avenue Intersection Improvement from July 21, 2023 at 9:00 p.m. to July 24, 2023 at 5:00 a.m.) Staff Reports and Staff Memos 7.4.1 PDS-047-23 - Proposed Demolition of Listed Heritage Property: 62 45 Raynes Ave., Bowmanville (former Goodyear) 7.4.2 CAO-017-23 - Housing Accelerator Fund Application, CAO-017- 103 23 By-laws 7.5.1 2023-041 - Being a By-law to exempt a certain portion of 134 Registered Plan 40M-2726 from Part Lot Control Page 3 June 26, 2023 Council Agenda 7.5.2 2023-042 - Being a By -Law to govern Parkland and Open Space Dedicationin the Municipality of Clarington (Item 6.2.4 of the Joint Committees Minutes) 7.5.3 2023-043 - Being a by-law to amend the Traffic Bylaw 2014-059 (Item 6.2.7 of the Joint Committees Minutes) 7.5.4 2023-044 - Being a by-law to require the payment of fees for services (Item 6.2.9 of the Joint Committees Minutes) *7.5.5 2023-045 - Being a By-law to exempt a certain portion of 137 Registered Plan 40M-2614 from Part Lot Control, Memo-015-23 8. Items for Separate Discussion 9. Business Arising from Procedural Notices of Motion 10. Unfinished Business 10.1 Motion Regarding Extension of West Beach Cottagers Lease Agreement (Referred from the June 12, 2023 Council Meeting) Link to Item 8.1 - Motion Regarding Extension of West Beach Cottagers Lease Aareement (Confidential Memo listed under Agenda Item 11.1) 10.2 ESD-002-23 - Emergency Response Service Review and Recommendations (Referred from the June 19, 2023 Joint Committees Meeting) Link to Item 6.2.3 - ESD-002-23 - Emergency Response Service Review and Recommendations 10.3 CAO-012-23 - Council Remuneration — Impact of Elimination of 1/3 Tax Free Allowance (Referred from the June 19, 2023 Joint Committees Meeting) Link to Item 6.2.11 - CAO-012-23 Council Remuneration — Impact of Elimination of 1/3 Tax Free Allowance Page 4 June 26, 2023 Council Agenda 11. Confidential Items 11.1 Confidential Memo regarding West Beach Cottage Leases - Memo-014- 23 (Distributed Under Separate Cover) 12. Confirming By -Law 13. Adjournment Page 5 June 20, 2023 Re: Report LGS-022-23 Mayor Foster and Members of Council I am corresponding regarding Report LGS-022-23, Road Closure and Conveyance Policy dated June 19, 2023. 1 believe this report has be drafted based on my efforts and the efforts of others in the past who have tried to find solutions to building on their properties that are not located on maintained roads within your municipality. I have made delegations and requests to find a solution to allow me and my spouse to build on our 50 acre property. The property is located off of Rundle Road between Taunton Road and Nash Road. (Map Attached) Access to the property is from an unmaintained road allowance that is located east of Rundle Road and approximately 600 feet from Rundle Road. My request and past efforts are captured in Report PWD-010-22, Access to Rundle Road Property. Report LGS-022-23 does not provide solutions for landowners such as myself but purely assists staff in shutting down or denying such requests. The report strictly address only the Closure and Conveyance of road allowances and only applies to road allowances that are not situated outside of an urban settlement or hamlet boundary (section 5.3.1 of the draft policy). The report does not address other solutions such as improving the road allowance to a municipal standard at the landowner's expense or other suitable solutions that could be beneficial to both the landowner and the municipality. I am respectfully requesting that Council send this report back to staff for review and to ask staff to provide other options that will assist landowners in achieving their goals of providing proper access to their properties that will give them the opportunity to build homes on their land. Thank you, Ron Diskey Page 6 -ood Truck Alley, ir. Map (zoomed Out) d �auntor Roa - • y 4 +k 5 4' Vq C,en';�d t10 Resort, GOogle Traininq aiui Spa Map (Zoomed In) N at 22 co '[hj5 is {.end at e r aG� d ok oath er l i rre proPe'�y' t evie rer I r � oU1d 1►ke to Le-N . build. f � x } 's Old Scugog Christ L+ght'dnve A 4 THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC BY-LAW #123-13 Being a By-law to Adopt an Assumption of Unmaintained Municipal Roads and Private Lanes Policy and Minimum Road Construction Standards WHEREAS Section 400 (d) of the Municipal Act, S.O. 2001, Chapter 25, as amended, provides the Minister to make regulations providing for matters with respect to fees or charges relating to a local improvement; AND WHEREAS Ontario Regulation 586/06 entitled "Local Improvement Charges — Priority Lien Status" outlines the requirements for Local Improvement Charges; AND WHEREAS Section 31(1) of the Municipal Act, S.O. 2001, Chapter 25, as amended, provides after January 1, 2003, land may only become a highway by virtue of a by-law establishing the highway; NOW THEREFORE the Council of the Township of North Frontenac does hereby adopt the "Assumption of Unmaintained Roads and Private Lanes Policy and Minimum Road Construction Standards" attached hereto as Schedule "A"; AND THAT all resolutions, by-laws or parts of by-laws, which are contrary to or inconsistent with this by-law, are hereby repealed; AND THAT this by-law shall come into full force and effect from and after its passing. READ a first and second time this 13th day of January, 2014. READ a third time and passed this 13th day of January, 2014. C E Page 8 TOWNSHIP OF NORTH FRONTENAC ASSUMPTION OF UNMAINTAINED MUNICIPAL ROADS AND PRIVATE LANES POLICY AND MINIMUM ROAD CONSTRUCTION STANDARDS SCHEDULE "A" TO BY-LAW #123-13 RATIONAL The Township of North Frontenac is a rural municipality with many roads accessing waterfront properties. There is an increasing demand for waterfront and water view development. Many of the current roads are seasonal and/or private roads, and as development continues and land transfers occur, there will be a demand for the municipality to upgrade and/or assume some of these roads. Private roads are the principal means of access for a large number of waterfront property owners. Aside from setting the width of rights -of -ways and suggesting construction and maintenance standards, the Township has no jurisdiction over private roads. With the shift to Market Value Assessment, the shoreline tax base pays a significantly larger portion of the Township's tax base. There will eventually be pressure placed on Council to assume some of these private roads. The Assumption of Unmaintained Municipal Roads and Private Lanes Policy and Minimum Road Construction Standards will establish how the Township will control road construction standards as well as determine who will be responsible for the costs associated with achieving these standards. It is the intent of the Council of the Township of North Frontenac to protect the municipality and its residents from incurring tax increases to finance road construction and upgrades that are the responsibility of developers, and in some cases residents whose properties are abutting and/or accessed by seasonal and/or private roads Unless it is clearly in the public interest and for the general benefit of the Township as determined by Council, it is not intended that unmaintained municipal roads or private roads will be assumed by the Township and no responsibility for access, snow clearance, maintenance, repair, liability or other obligation is acknowledged for such unassumed road. Council shall review each proposal to determine if the assumption of that road would best serve the Township and the residents therein. 1Z014[W&,,tIF-A94J1121►I1 The purpose of this policy is to establish the process to be followed and the minimum construction standards required for any unmaintained municipal road, seasonal roads or private lanes, prior to Council's consideration of possibly assuming the road or lane for public use and providing maintenance by Township resources. It is in the public's interest that all roadways assumed by the municipality meet a minimum municipal standard. To this end the Township Council will, upon request only and as budget allows, consider assuming Unmaintained municipal roads, private roads or roads on unopened road allowances which meets the Township's minimum road construction standards as specified in Appendix `A' attached hereto. The costs associated with the works necessary to meet the minimum construction standards and administrative and legal costs associated with the assumption of the road shall be borne by the proponents. OFFICIAL PLAN The Township's draft Official Plan, 2012, currently before the Province awaiting Page 2 of 9 Page 9 approval contains the following information regarding the ownership, maintenance and assumption of roads within the Township: 5.2.1 Classification of Roads For the purposes of this Plan, the classification of Township roads shall include the following: A. Arterial Roads, which are maintained year round: includes Road 506 and Road 509, Harlowe Road and Ardoch Road; B. Township Roads, which are maintained year round; C. Township Roads, which are seasonally maintained; D. Township Roads, which are unmaintained; and E. Crown Land Recreational Stewardship Roads. 5.2.3 Year Round and Seasonally Maintained Township Roads The primary function of Township roads will be to provide access to abutting properties. Standards for new road construction will include a minimum of 20 m (66 ft.) right-of-way with an appropriate design and layout, drainage and construction. Roads on lands under plan of subdivision may be assumed by the Township provided the standards for road construction have been satisfactorily met. Council may post seasonally maintained roads with signs to indicate that maintenance is limited. Where such roads are classified and posted with a sign, Council will not be obliged to provide winter control services. There is no obligation by Council to convert a seasonally maintained road to a year-round maintained road. Council may, however, undertake or request a cost -benefit analysis to determine the impact of such a conversion. Where Council is satisfied that potential development is justifiable, the status of the road may be changed to year-round. As a condition of the change of status, Council may require one or more applicants to share the cost of improving the road to an acceptable standard. The status of the road may be changed without an amendment to this Plan. In making a decision on the change of status Council may also consult with school boards to determine whether any additional costs to school busing are reasonable. 5.2.4 Unmaintained Roads Council recognizes that there are municipal roads, which are abandoned and are no longer maintained by the municipality. Where such roads have been abandoned, it is not the intent of Council to maintain these roads or to permit development on such roads. Council may give consideration to new development (i.e., creation of a new lot, change in land uses, construction of a building) provided that the road is upgraded and maintained to a municipal standard and provided Council is satisfied that the operational costs of maintaining the road will be reasonably offset by property tax revenues. 5.2.6 Unassumed and Unopened Road Allowances Council recognizes that the public may use unopened road allowances for access by vehicles or for use as snowmobile or recreational vehicles even though they are not maintained by the township. Council is under no obligation to maintain such roads, but may require an agreement for their use or maintenance. Council may open a road allowance or assume a road where the road is developed to municipal standards in accordance with Section 5.2.3. above and provided Council is satisfied Page 3 of 9 Page 10 that the operational costs of maintaining the road will be reasonably offset by property tax revenues. 5.3.4 Assumption of Private Lanes Council may assume a private lane where the standards meet the design and construction requirements for township roads or are constructed to an alternative standard acceptable to Council, and where the road allowance is dedicated (transfer of title) to the municipality and is surveyed. If it is physically impossible to widen an existing substandard private lane or reduce any existing grade to 8%, Council may, at its discretion, accept a lesser width or greater grade. Prior to deciding on the assumption of a private lane, Council may require a cost -benefit analysis to determine if the operational costs of assuming and maintaining the road will be offset by property tax revenues. The costs for upgrading a private lane to a Township standard will typically be borne by the adjacent property owners (e.g. survey, legal and construction costs). 5.3.6 Limited Services on Private Lanes and Unmaintained Municipal Road Allowances Council assumes no responsibility for providing access, snow removal or the maintenance of private lanes nor is any responsibility acknowledged for the provision of school busing. Where Council provides for emergency services, private lanes will be required to meet a minimum standard of construction and maintenance and include a vehicle turnaround. Council may at its sole discretion, register notice on title or require that an owner enter into an agreement acknowledging that the municipality will not be responsible for the repair or maintenance of private lanes and that the municipality is under no obligation to provide fire protection, police, ambulance or other emergency services. 1. POLICY PURPOSE This policy establishes guidelines and minimum standards for the upgrading of existing unmaintained municipal roads, seasonal roads and private lanes, and the construction of new development and subdivision and/or condominium roads within the Township of North Frontenac. The goal of this policy is: a) to ensure consistency in the upgrading of existing and construction of new municipal roads; b) to ensure adherence to the Official Plan; c) to ensure that proponents build new municipal roads to a minimum municipal standard; d) to avoid passing any new development costs to ratepayers of the municipality; e) to ensure that proponents upgrading existing seasonal or private roads to municipal roads abide by a minimum municipal standard; f) to control the means by which the Township may assume private or seasonally maintained municipal roads to provide fairness and consistency; and g) to control the use and development of unopened road allowances; 2. DEFINITIONS These definitions are included solely for the purpose of understanding this policy. Page 4 of 9 Page 11 a) "Council' shall mean the municipal Council of The Corporation of the Township of North Frontenac b) "Manager" shall mean the Public Works Manager or his/her designates. c) "Municipal Roads" — Roads and highways that have been assumed by the municipality, and are maintained year round by the municipality. d) "Private Roads" - Roads and lanes that have not been assumed by the municipality, which provide access by means of a registered right-of- way to private property, the use and maintenance of which is the responsibility of the abutting land owners. e) "Proponents" — Developers, residents, or ratepayer or other associations who are building a new road under a subdivision agreement, or land severance or are upgrading or requesting the municipality to upgrade an existing seasonal or private road to a municipal road for assumption and maintenance. f) "Seasonal Roads" — Roads that are owned by the Township, but on which no winter maintenance is performed during the period from November 15tn through to April 15tn g) "Township" shall mean the Corporation of the Township of North Frontenac. h) "Unmaintained Municipal Road" — Roads that are usually part of a Plan of Subdivision, which provide access to private development properties; the use and maintenance of which is the responsibility of the development corporation and/or the owners of land in the subdivision. 3. POLICY INTENT It is the intent and policy of the Township of North Frontenac: a) to provide minimum construction standards for all municipal roads, and seasonal roads within the Township. b) to provide standard guidelines for all private roads within the Township. c) to apply consistently the minimum standard to ensure the quality of new road construction and the upgrading of existing roads to municipal roads. d) to ensure that all proponents are held to the same standard of quality. e) to maintain ownership and control of unopened road allowances except in specific circumstances as outlined in the following guidelines. f) to not assume responsibility for or maintenance of any private road except as outlined below. Should Council ever deem it necessary to assume such a road, it must first be brought up to municipal standards as detailed in Appendix "A". g) to not assume on a year round basis any seasonal road. Should Council ever deem it necessary to assume, on a year round basis, such a road, it must first be brought up to municipal standards as detailed in Appendix "A„ h) to provide an equitable and fair process for undertaking any road improvements and collecting the cost of such improvements from the benefiting property owners through the provisions of the Municipal Act, 2001, Local Improvement Charges (O. Reg. 586/06) — Priority Lien Status regulations. 4. POLICY PROCEDURE, IMPLEMENTATION AND ROAD STANDARDS When submitting a proposal to the Township, all documentation and information must satisfy Council that the assumption of the non -assumed road is in the public interest, and that the proponent acknowledges and accepts that any and all costs associated with such assumption are to be borne by the proponent, and the following procedures applied. Criteria for Council Page 5 of 9 Page 12 Without being necessarily limited to the following, Council should consider the following criteria in determining if it is in the public interest to assume the unmaintained or private road: a) Does the road serve, or will it serve, five (5) or more separate and distinct private parcels of land which are being used, or are capable of being used for the purposes permitted within that zone, on a year-round basis? b) Does the road provide access to a Township maintained boat launch, beach or other facility or attraction promoted by the Township for public use and tourism? c) Would the assumption of the road over -extend existing municipal roads maintenance programs, operations and resources? d) Was the road constructed to the standards as stated herein, thus avoiding costly future repairs? e) Will the assumption of the road promote further desired development? f) Would further development require the road to be extended? g) Would further development on this road over -extend existing municipal services? h) Would the road facilitate the safe and efficient movement of goods and people? i) Council must be satisfied that not less than two-thirds of all property owners who will receive direct benefit from the assumption of the road agree to the undertaking of the study and the assumption of the private road by the Township. j) Council must be satisfied that Conservation Authorities have been notified and regulations are followed where there could be any interference with wetlands or any alterations to shorelines and watercourses. k) Is there a reference plan prepared by an Ontario Land Surveyor documenting the lands affected by the proposed assumption? 1) Has the Proponent provided original deeds and certification of title for the lands in question prepared by the proponent's Solicitor? m) Has the Township received a legal opinion on the ownership status of the subject road and a risk assessment of assuming or not assuming the road? Implementation a) The Township shall only consider the assumption and maintenance of new roads, existing Unmaintained Municipal roads or existing private roads following receipt of a petition to Council in accordance with the Local Improvement Charges — Priority Lien Status regulations, and if the road is brought up to the standards of the Township as detailed in Appendix "A" to this policy. i. The petition must contain the signatures of two-thirds (2/3) of the property owners having frontage on the road to be assumed and representing at least one-half (112) of the assessed value of the lots liable to be specially charged for the work. ii. Acknowledgement from the petitioners that if the Township undertakes a Local Improvement to bring the road up to Township standards the cost of the work shall be borne by the proponents and the Township will impose special frontage charges on the lots that abut the work and other lots that will immediately benefit from the work. iii. Included in the special frontage charges under the Local Improvement regulations will be; property acquisition costs (if any), capital construction costs, engineering and legal expenses, surveying costs, reasonable administrative costs and interest on short and long- term borrowing. b) Upon receipt of a petition requesting assumption of a roadway, Township staff will verify the sufficiency of the petition, i.e., petitions not supported by two-thirds of the property owners will not be considered, or assumption of portions of a road less than 500 meters will not be considered unless the road links existing maintained Township roads. Pa-e 6 of 9 Page 13 c) Township staff will prepare an Administrative Report and if Council agrees "in principle" with the possible assumption of the road then the work will proceed following the Local Improvement Charges — Priority Lien Status regulations. d) Prior to assuming the road section, the Township shall request an independent review of the subject road, at the Proponent's expense. This review will include a report on the as -built condition of the existing road by a professional engineer and a cost -benefit analysis to determine the operational costs of maintaining the road and the impact on Township resources_ In addition, the consultant will prepare, as part of the engineering report, an estimate of all costs relating to the construction or reconstruction of the non -assumed road to the standards as stated herein. The cost of the independent engineering review and cost -benefit analysis will be borne by the Proponents. e) Prior to the commencement of an engineering study the proponent shall submit to the Township a refundable deposit of one thousand dollars ($1,000.00) (Public Works Manager to provide proponent with Engineer's estimate and additional deposit may be required prior to proceeding). This deposit will be used to cover the engineering review costs and the amount may be increased as needed if the review is more complex. Any amount of the deposit not needed to cover the independent review will be returned to the Proponent. f) Year round road service will not be provided on seasonal roads or private roads until Council passes a by-law to formally assume the road and until the subject road is upgraded to the road standards as detailed in Appendix "A" to this policy, at the expense of the benefiting property owners. g) Any formal requests and petitions for road assumption received after August 318t will not be considered until the following year to avoid unreasonable demands on the Township's winter control operations. Development Agreement Prior to the commencement of any construction or reconstruction the Township and the proponent shall enter into a Development Agreement, which will address all matters pertaining to the road assumption, financial and otherwise, and shall be registered on title for all applicable properties. The Development Agreement in addition to addressing the technical and financial aspects of the road assumption shall require: • The proponent shall provide proof to the Township that the Contractor is qualified, experienced and has the equipment and personnel to successfully complete the work and provided WSIB Clearance Certificates and adequate liability insurance in accordance with the Township's Procurement By-law, as amended. Furthermore, the proponent shall obtain all necessary permits and approvals as required. Construction or installation of services shall not take place until the proponent has obtained all necessary permits and approvals, and has complied with all requirements as outlined by the Public Works Manager or his designate. • The proponent to survey and convey to the Township, if non -municipally owned property, free and clear of all encumbrances, title to the land on which the road to be assumed is located, and the said lands shall be not less than 20 meters (66 feet) in width, together with any easements necessary for drainage and utilities. • In the event the proponent fails to proceed with the required construction or reconstruction as identified herein, there shall exist no obligation on the part of the Township: to continue with any construction or reconstruction as required, to reimburse the proponent for any costs that he or she has incurred with the proposal, or to assume the road or any part thereof into the municipal road system, until such time as all construction or reconstruction as required is completed to the standards as identified Page 7 of 9 Page 14 herein. Note: This section was removed as it pertains only to use of Municipal Road Allowances and not assumption of maintenance by Municipality. A separate By-law to consider a Policy for License Agreements to allow the use of Muncicipal Property by individuals will be presented to Council at a later date. Township Road Standards Appendix `A' to this policy provides specifics for the Minimum Road Construction Standards that must be met prior to the assumption of any unmaintained municipal road, unopened road allowance or private road. Road improvements and work necessary to bring a road up to the standards listed in Appendix 'A' may include; property acquisition for road allowance widening, tree removal, road base and/or surface improvements, drainage improvements, horizontal and vertical alignment improvements, removal of encroachments and signage installation. Page 8 of 9 Page 15 APPENDIX `A' TOWNSHIP OF NORTH FRONTENAC MINIMUM ROAD CONSTRUCTION STANDARDS Road Year -Round Year -Round Seasonally Private Lanes. Construction Maintained Maintained Maintained Subdivision Standards Roads, Flat or Roads, Steep (Summer) and/or Gently Rolling and/or Rocky Roads Condominium Terrain Terrain Roads Suggested Guidelines Right-of-way 20 m (66') 20 m (66') 20 m (66') 20 m (66') required Minimum 12 m (40') 10 m (33') 12 m (40') 10 m (33') Clearing width Design Speed 50 kmlhr 40 km/hr 40 kmlhr 40 kmlhr Horizontal 80 m 50 m 50 m 50 m Radius Maximum grade 8% 12% 12% 12% Vertical Crest K= 12 K= 5 K= 5 K= 5 Vertical Sag K= 12 K= 7 K= 7 K= 7 Minimum Stopping Sight 65.0 m 45 m 45 m 45 m Distance Surface width 6 m (197) 5 m (16.5') 5 m (16.5') 6 6 m (19.7') Shoulder width 1.0 m (3') 1.0 m (3') 0.5 m (1. 5') 0.5 m (1.5') each side each side each side each side Horizontal 3 m (10') 2 m (6') 2 m (6') 2 m (6') Clearance each side each side each side each side Vertical 5 m (16,5') 4.3 m (14') 4.3 m (14') 4.3 m (14') Clearance Turnarounds 13 m (43') radius 13 m (43') radius 13 m (43') 10 m (33') OPSD 500.09 Including 1 m Including 1 m radius Including radius Min. Type `B' shoulder shoulder 1 m shoulder Including 1 m shoulder Surface Material Granular "A" 150 mm (6") 100 mm (4") 100 mm (4") 100 mm (4") compacted depth Base Material or 300 mm (12") 200 mm (8") 200 mm (8") 200 mm (8") Cover over (depending on (depending on (depending on (depending on bedrock sub -grade sub -grade sub -grade sub -grade Granular "B" material) material) material) material) compacted de th Ditches 0.5 m 1.5' 0.5 m (15) 0.5 m 1.5' 0.5 m 1.5' Culverts 400 mm 16") 300 mm (12") 300 mm 12" 300 mm (12") Note: The standards listed above for Private Lanes are suggested guidelines except for the requirement for a deeded right-of-way of 20 m or 66', which is required to provide for adequate maintenance width in the event that the private road is ever assumed by the municipality. Page 9 of 9 Page 16 Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: June 12, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, M. Chambers, L. Patenaude G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar Other Staff Present: L. Reck, J. O'Meara, J. Gallagher 1. Call to Order Mayor Foster called the meeting to order at 6:31 p.m. 2. Moment of Reflection Councillor Traill led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Traill recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures of interest stated at this meeting. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 6. Presentations / Delegations 6.1 Adrienne and Adam Hyland regarding the matter of the Extension of West Beach Cottagers Lease Agreement Adam Hyland was present regarding the matter of the Extension of West Beach Cottagers Lease and requested that the lease for their cottage, at 16 West Beach, be extended. Adam answered questions from Members of Council. 1 Page 17 Council Minutes June 12, 2023 Alter the Agenda Resolution # C-077-23 Moved by Councillor Woo Seconded by Councillor Rang That the Agenda be altered to consider Item 8.1, Motion Regarding Extension of West Beach Cottagers Lease Agreement, at this time. Carried 8. Items for Separate Discussion 8.1 Motion Regarding Extension of West Beach Cottagers Lease Agreement Resolution # C-078-23 Moved by Councillor Woo Seconded by Councillor Zwart That, notwithstanding Resolution #C-125-18, arising out of Report EGD-010-18, authorizing the CAO to renew leases on an annual basis, the term of the leases between the Municipality of Clarington and the tenants of the following cottages on West Beach of Port Darlington be extended as indicated below: a) The four remaining cottage tenants: Gail and Chuck MacDonald, 17 West Beach Jean Severs, 28 West Beach Sharon Eccles, 6 West Beach Gary Cole, 8 West Beach be granted a lease extension for five years to Dec 31, 2028, on the same terms and conditions set out in the original lease; b) The two remaining cottages be preserved, with agreements with: Adrienne Hyland (daughter of the late Don Adams) — 16 West Beach Robert Lowe (nephew of the late Shirley Fowler) — 32 West Beach on a recurring one-year lease, on the same terms and conditions set out in the lease with the original tenant. This deferral is expressly not a grant of any leasehold interest for anyone other than named persons above and does not create any new tenancy entitlements for their successors; and 2 Page 18 Council Minutes June 12, 2023 c) That the extensions to the annual leases be considered by Staff annually as part of the Capital Budget process, and as long as funds are not approved by Council for the next phase of development, the Chief Administrative Officer be authorized to renew the leases on an annual basis. That all interested parties, and any delegations, be advised of Council's decision. Referred Later in the meeting, see following motions. Resolution # C-079-23 Moved by Councillor Rang Seconded by Councillor Zwart That the foregoing Resolution #C-078-23 be amended by replacing the words "recurring one-year lease" in paragraph b) with the words "five-year lease"; and That an appropriate early right of termination clause be added to the lease. Referred See following motion. Resolution # C-080-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the matter of Item 8.1, Motion Regarding Extension of West Beach Cottagers Lease Agreement, be referred to the June 26, 2023, Council meeting to allow Staff to report back on including a clause in the lease that would provide a one-year right of termination. Carried 7. Consent Agenda 7.1 Council and Standing Committee Minutes Resolution # C-081-23 Moved by Councillor Zwart Seconded by Councillor Rang That all items listed in Section 7.1, be approved on consent. Carried 7.1.1 Minutes of a regular meeting dated May 15, 2023 7.1.2 Minutes of the General Government Committee meeting dated May 29, 2023 3 Page 19 Council Minutes June 12, 2023 7.1.3 Minutes of the Special General Government Committee meeting dated May 31, 2023 7.1.4 Minutes of the Planning and Development Committee meeting dated June 5, 2023 7.2 Advisory Committee and Local Board Minutes Resolution # C-082-23 Moved by Councillor Woo Seconded by Councillor Rang That all items listed in Section 7.2, be approved on consent. Carried 7.2.1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated April 18, 2023 7.2.2 Minutes of the Newcastle Arena Board dated April 25, 2023 7.2.3 Minutes of the Bowmanville Santa Claus Parade Committee dated May 8, 2023 7.2.4 Minutes of the Clarington Agricultural Committee dated May 11, 2023 7.2.5 Minutes of the Tyrone Community Centre Committee dated May 17, 2023 7.2.6 Minutes of the Clarington Accessibility Advisory Committee dated April 19, 2023 7.3 Communications Resolution # C-083-23 Moved by Councillor Woo Seconded by Councillor Elhajjeh That all items listed in Section 7.3, be approved in accordance with the agenda. Carried 7.3.1 Michael Fry, M.C.I.P, R.P.P., Planning Manager, D.G. Biddle and Associates, Regarding Report PDS-034-23 Zoning By-law Amendment Application to Permit 204 Residential Units in Bowmanville Resolution # C-084-23 That Communication Item 7.3.1, Michael Fry, M.C.I.P, R.P.P., Planning Manager, D.G. Biddle and Associates, Regarding Report PDS-034-23 Zoning By-law Amendment Application to Permit 204 Residential Units in Bowmanville, be received for information. 4 Page 20 Council Minutes June 12, 2023 7.3.2 Suzanne Reiner, Regarding Report PDS-035-23 Official Plan Amendment and Zoning By-law Amendment to Permit a 10 Storey Building Containing 140 Residential Units and 44 Townhouse Units in Courtice Resolution # C-085-23 That Communication Item 7.3.2, Suzanne Reiner, Regarding Report PDS-035-23 Official Plan Amendment and Zoning By-law Amendment to Permit a 10 Storey Building Containing 140 Residential Units and 44 Townhouse Units in Courtice, be received for information. 7.4 Staff Reports and Staff Memos 7.5 By-laws Resolution # C-086-23 Moved by Councillor Rang Seconded by Councillor Anderson That all items listed in Section 7.5, be approved on consent. Carried 7.5.1 2023-036 - Being a By-law to exempt a certain portion of Blocks 1 & 2 , Registered Plan 40M-2702 from Part Lot Control 7.5.2 2023-037 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 7.5.3 2023-038 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 7.5.4 2023-039 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 9. Business Arising from Procedural Notices of Motion 10. Unfinished Business 11. Confidential Items 12. Confirming By -Law Resolution # C-087-23 Moved by Councillor Zwart Seconded by Councillor Anderson That leave be granted to introduce By-law 2023-040, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 12 day of June, 2023; and That the said by-law be approved. Carried 5 Page 21 Council Minutes June 12, 2023 13. Adjournment Resolution # C-088-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the meeting adjourn at 7:32 p.m. Carried n Page 22 Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Joint General Government and Planning and Development Committees Minutes Date: June 19, 2023 Time: 9:30 AM Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Councillor G. Anderson, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Regrets: Mayor A. Foster, Councillor S. Elhajjeh, Councillor L. Rang Staff Present: T. Pinn, J. Newman, L. Patenaude, G. Acorn, S. Brake, R. Maciver Other Staff Present: M. Pick, E. Mittag, J. O'Meara, S. Meyers, K. Richardson, J. MacLean, N. Zambri 1. Call to Order Councillor Woo called the meeting to order at 9:30 a.m. Councillor Traill relinquished the Chair to Councillor Woo. 2. Land Acknowledgement Statement Councillor Zwart led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 1 Page 23 Joint Committees June 19, 2023 5. Presentations/Delegations 5.1 Presentation by Trevor Pinn, Deputy CAO/Treasurer, Regarding Report FSD-030-23 2022 Audited Financial Statements Trevor Pinn, Deputy CAO/Treasurer was present regarding Report FSD-030-23 2022 Audited Financial Statements. Trevor stated that the statements were prepared internally and audited by BDO Canada LLP. T. Pinn provided an overview of the financial statements and answered questions from Members of Committee. 5.2 Presentation by Matt Haire and Trina Connell, BDO Canada LLP, Regarding Report FSD-030-23 2022 Audited Financial Statements Matt Haire and Trina Connell, BDO Canada LLP, were present via electronic means regarding Report FSD-030-23 2022 Audited Financial Statements. Using an electronic presentation, Matt provided an overview of the auditors' responsibilities for financial statements and fraud risks. M. Haire outlined the process and status of the audit. Matt provided an overview of the audit findings, internal control matters, and other required communications. M. Haire concluded by outlining additional resources and appendices, including adjusted and unadjusted entries. 5.3 Presentation by Andrea Montgomery, Vice President, and Megan Abraham, Communications Consultant, Redbrick Communications, Regarding Report CAO-016-23 Communications Division - Service Delivery Review Andrea Montgomery, Vice President, and Megan Abraham, Communications Consultant, were present via electronic means regarding Report CAO-016-23 Communications Division Service Delivery Review. Using an electronic presentation, Andrea provided an overview of Redbrick Communications. Recess Resolution # JC-058-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the Committee recess for 5 minutes. Carried The meeting reconvened at 10.30 a.m. with Councillor Woo in the Chair. Andrea Montgomery outlined the impacts on municipal communications, and the importance of the project and best practices. Andrea provided an overview of the survey results and explained that Staff are having difficulty keeping up with the current workload and have a misunderstanding of the communications role. A. Montgomery added that the community stated they are not getting enough information and want more engagement. 2 Page 24 Joint Committees June 19, 2023 Andrea noted that the municipal communication leaders outlined the four areas of investment: increase team capacity, digital storytelling and transformation, public engagement, and customer service alignment. A. Montgomery outlined the following recommendations and answered questions from Members of Committee: • Strengthen the communications structure; • Strengthen Clarington's issues/risk management approach; • Invest in more purposeful public engagement; • Increase positive storytelling, the ability to communicate quickly and share timely factual information; • Establish a stronger communications mindset across the organization; • Place more focus on internal communications across the corporation; and • Enhance Clarington's brand consistency. 5.4 Presentation by Linda J. Laliberte, CPA, CGA, CAO/Secretary-Treasurer, Ganaraska Region Conservation Authority, Regarding Legislative Changes in the Conservation Authorities Act and Status of Memorandum of Understanding Linda J. Laliberte notified the Clerk's Division to withdraw the presentation. 5.5 Delegation by Tish Conlin, Regarding SMART City, Digital Transformation and Equity Spending Tish Conlin was present regarding SMART City, Digital Transformation and Equity Spending. Tish represents a group of residents that have concerns about SMART City, digital transformation, and unjustified spending and policies. T. Conlin expressed concerns regarding policies and expenses approved by Council. T. Conlin stated that the focus on spending should be in areas that build community and unity, provide jobs, and reduce taxes instead of investing in smart or digital initiatives. Tish added that local policies are not addressing pollution and toxic chemical exposure and expressed concerns regarding physical infrastructure and the impacts of 5G technology, LED lighting, and radiation. T. Conlin requested that Committee stop spending on digital surveillance and CO2 tracking technology, assist farmers by eliminating CO2 taxes and nitrogen limits, conduct an independent review of the safety of 5G towers and technology with Canadian experts, ban the purchase and installation of the new blue or purple LED streetlights and face recognition cameras, reverse the recent property tax increase, and end discriminatory spending on special interest groups. Tish answered questions from Members of Committee. 3 Page 25 Joint Committees June 19, 2023 Resolution # JC-059-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the Delegation by Tish Conlin, SMART City, Regarding Digital Transformation and Equity Spending, be received. Carried 5.6 Delegation by Phyllis Milburn, Regarding Pedestrian Safety at the Durham Regional Road 3 and Old Scugog Road Intersection Phyllis Millburn was present regarding pedestrian safety at the Durham Regional Road 3 and Old Scugog Road Intersection. Phyllis expressed concerns regarding the safety of pedestrians crossing the intersection due to high traffic, speeding, and cars parking on the road. P. Millburn requested that a flashing stop sign be installed. Phyllis suggested other measures such as removing the yield lane, adding road markings, and installing a cement parking block in front of the General Store to create a barrier -free sidewalk. P. Millburn expressed concerns regarding safety due to truck traffic and noise along Durham Regional Road 3. Phyllis requested that the mailboxes on Durham Regional Road 3 be relocated to a quieter street. P. Millburn stated that a request for a crossing guard was made but was not approved due to it not being warranted and requested that a "watch for children" sign be installed. Phyllis expressed concerns regarding wheelchair access at the General Store and answered questions from Members of Committee. Resolution # JC-060-23 Moved by Councillor Anderson Seconded by Councillor Zwart That the Delegation by Phyllis Millburn, Regarding Pedestrian Safety at the Intersection of Durham Regional Road 3 and Old Scugog Road Intersection, be received with thanks. Carried 5.7 Delegation by Lauren Bull and Tara Asling, Regarding Reducing Speed Limit on Scugog Street Lauren Bull and Tara Asling were present via electronic means regarding reducing the Speed Limit on Scugog Street. Tara Asling expressed concerns regarding increased traffic, speeding, and noise on Scugog Street. Tara requested crosswalks to be installed at Rehder and Jackman, along with reducing the speed limit to 40 km/hour. Lauren expressed concerns regarding the lack of speed reduction measures along Scugog Street. Lauren and Tara answered questions from Members of Committee. 4 Page 26 Joint Committees June 19, 2023 Resolution # JC-061-23 Moved by Councillor Anderson Seconded by Councillor Traill That the Delegation by Lauren Bull and Tara Asling, regarding Reducing the Speed Limit on Scugog Street, be referred to Staff to report back on speeding and traffic safety measures available on Scugog Street. Carried Suspend the Rules Resolution # JC-062-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the Rules of Procedure be suspended to add a Delegation by Ron Hooper, Regarding Report LGS-023-23 Municipal Parking Payment Modernization, to the Agenda. Carried 5.8 Ron Hooper, Regarding Report LGS-023-23 Municipal Parking Payment Modernization Ron Hooper was present regarding Report LGS-023-23 Municipal Parking Payment Modernization. Ron requested that the report be provided to the Bowmanville Business Improvement Area members for their review and answered questions from Members of Committee. Resolution # JC-063-23 Moved by Councillor Anderson Seconded by Councillor Zwart That the Delegation by Ron Hooper, regarding Report LGS-023-23, Municipal Parking Payment Modernization, be received with thanks. Carried 6. Consent Agenda Resolution # JC-064-23 Moved by Councillor Anderson Seconded by Councillor Zwart That the items listed in Section 6, be approved in accordance with the agenda, except for items 6.2.3 and 6.2.11. Carried 5 Page 27 Joint Committees June 19, 2023 Resolution # JC-065-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the scheduled break be changed to 12:30 p.m. Carried 6.1 Communications 6.2 Staff Reports and Staff Memos 6.2.1 PWD-005-23 Fleet Reserve Request Resolution # JC-066-23 That Report PWD-005-23, and any related delegations or communication items, be received; That Council approve the replacement of two light -duty trucks for $210,000 from the Public Works Equipment Reserve Fund; and That all interested parties listed in Report PWD-005-23, and any delegations be advised of Council's decision. 6.2.2 CSD-002-23 Community Hall Board Sustainability Update Resolution # JC-067-23 That Report CSD-002-23 and any related delegations or communication items, be received; That Staff be directed to work with all Non -Consolidated Community Hall Boards, to develop work plans for their incorporation as not -for -profits, that would facilitate entering into formal Municipal Capital Facility agreements with the Municipality; That Staff report back to Council with the details of the work plans developed, identify the timelines for incorporation, and provide information on the costs associated for these incorporations; and That all interested parties listed in Report CSD-002-23 and any delegations be advised of Council's decision. 6.2.4 PDS-041-23 Parkland and Open Space Dedication By -Law Resolution # JC-068-23 That Report PDS-041-23 and any related delegations or communication items, be received; That the proposed Parkland and Open Space Dedication By-law, Attachment 1 to Report PDS-041-23, be approved; and 6 Page 28 Joint Committees June 19, 2023 That all interested parties listed in Report PDS-041-23 and any delegations be advised of Council's decision. 6.2.5 PDS-042-23 Infrastructure Canada —Active Transportation Fund — Grant Funding Agreement Authorization Resolution # JC-069-23 That Report PDS-042-23, and any related delegations or communication items, be received; That the Mayor and Clerk, on behalf of the Corporation of the Municipality of Clarington, be authorized to execute the Active Transportation Fund grant funding agreement for the Bowmanville Avenue Multi -Use Path from Baseline Road to Hwy. 2, between the Government of Canada and the Corporation of the Municipality of Clarington; and That all interested parties listed in Report PDS-042-23, and any delegations be advised of Council's decision. 6.2.6 LGS-022-23 Road Closure and Conveyance Policy Resolution # JC-070-23 That Report LGS-022-23, and any related delegations or communication items, be received; That the Policy attached to Report LGS-022-23, as attachment 1, be adopted; That the application fee of $250 and the processing fee of $750 be approved for inclusion in the fees by-law; and That all interested parties listed in Report LGS-022-23, and any delegations be advised of Council's decision. 6.2.7 LGS-023-23 Municipal Parking Payment Modernization Resolution # JC-071-23 That Report LGS-023-23, and any related delegations or communication items, be received; That all single-space parking meters in downtown Bowmanville be transitioned to a mobile parking application payment option in accordance with the contents of Report LGS-023-23; That all pay and display parking meters be converted to accept credit card and debit card payments in accordance with the contents of Report LGS-023-23; That all single-space parking meters in downtown Bowmanville be removed; That the by-law included as attachment 1 to Report LGS-023-23 be enacted; and 7 Page 29 Joint Committees June 19, 2023 That all interested parties listed in Report LGS-023-23, and any delegations, be advised of Council's decision. 6.2.8 FSD-028-23 Regional Physician Recruitment Request Resolution # JC-072-23 That Report FSD-028-23, and any related delegations or communication items, be received; That Council approves the use of $20,000 from the Economic Development Reserve Fund, as budgeted in the 2023 budget, to be sent to the Region of Durham for physician recruitment; and That all interested parties listed in Report FSD-028-23, and any delegations be advised of Council's decision. 6.2.9 FSD-029-23 User Fee Revenue Policy and User Fee By-law Resolution # JC-073-23 That Report FSD-029-23, and any related delegations or communication items, be received; That the Policy attached to Report FSD-029-23, as attachment 1, be approved; That the By-law attached to Report FSD-029-23, as attachment 2, be approved; That Staff be directed to bring back the by-laws included in section 3.5 of Report FSD-029-23 to reference fees to the User Fee By-law at a future meeting; and That all interested parties listed in Report FSD-029-23, and any delegations be advised of Council's decision. 6.2.10 FSD-030-23 2022 Audited Financial Statements Resolution # JC-074-23 That Report FSD-030-23 and any related delegations or communication items, be received; That the Financial Statements for the Board of Management for Historic Downtown Bowmanville Business Improvement Area for the year ending December 31, 2022 be approved; That the Financial Statements for the Board of Management for the Newcastle Central Business District Improvement Area for the year ending December 31, 2022 be approved; That the Financial Statements for the Board of Management for the Orono Central Business District Improvement Area for the year ending December 31, 2022 be approved; 8 Page 30 Joint Committees June 19, 2023 That the Financial Statements for the Municipality of Clarington Trusts for the year ending December 31, 2022 be approved; That the Consolidated Financial Statements for the Municipality of Clarington for the year ending December 31, 2022 be approved; That the Deputy CAO/Treasurer and Accounting Services Manager/Deputy Treasurer be authorized to sign the required letters to finalize each of the audits; That Staff prepare the Annual Financial Report for the year ending December 31, 2022 for public consumption; and That all interested parties listed in Report FSD-030-23 and any delegations be advised of Council's decision. 6.2.12 CAO-013-23 Corporate Climate Action Plan, Annual Update to June 2023 Resolution # JC-075-23 That Report CAO-013-23 be received for information. 6.2.13 CAO-014-23 Diversity in Clarington - 2023 Update on Diversity Initiatives and Clarington's Diversity Advisory Committee Resolution # JC-076-23 That Report CAO-014-23 be received for information. 6.2.14 CAO-015-23 Semi-annual Status Update on Outstanding Resolutions of Council Resolution # JC-077-23 That Report CAO-015-23, and any related delegations or communication items, be received for information. 6.2.15 CAO-016-23 Communications Division Service Delivery Review Resolution # JC-078-23 That Report CAO-016-23 be received; That Council endorse in principle the recommendations contained in the Communications Division Service Delivery Review prepared by Redbrick Communications (Attachment 1 to Report CAO-016-23) and prepare an implementation plan; That Council endorse the recommended staffing structure as set out in this Report, inclusive of two new full-time positions to be funded out of gapping and reserves in 2023, and included in the 2024 budget; and That all interested parties listed in Report CAO-016-23 and any delegations be advised of Council's decision. 9 Page 31 Joint Committees June 19, 2023 6.2.3 ESD-002-23 Emergency Response Service Review and Recommendations Resolution # JC-079-23 Moved by Councillor Zwart Seconded by Councillor Anderson That Report ESD-002-23 Emergency Response Service Review and Recommendations, be referred to the budget process. Motion Withdrawn Resolution # JC-080-23 Moved by Councillor Zwart Seconded by Councillor Anderson That Report ESD-002-23, and any related delegations or communication items, be received; That the following recommendations, as detailed in Report ESD-002-23, be endorsed; a. Mayor and Council request staff to prepare correspondence for their consideration to be sent to the provincial government requesting the installation of residential sprinklers in all new affordable housing developments; b. Revise the scope of the conceptual design for a new Public Works Depot on municipal -owned property at 2656 Concession Road #4, Bowmanville to incorporate a Public Works/Fire Station/training facility with shared building footprint; c. Pursue the signing of a lease with Region of Durham Paramedic Services for concurrent use of Fire station 5 in Enniskillen; d. Renovate Fire Station 1, Bowmanville to accommodate a full-time two - truck station with an operational date of September 2025; e. Hire 20 full-time firefighters to staff an existing fire truck to respond to emergency calls from renovated Fire Station 1, Bowmanville with a hire date of September 2025; Fill a minimum of 50% of new firefighter positions from existing volunteer firefighters; That the following items be referred to the budget process: f. Discontinue the Volunteer firefighter program at Station 1 effective January 2026; 10 Page 32 Joint Committees June 19, 2023 g. Hire 20 full-time firefighters to staff an existing fire truck to respond to emergency calls from Fire Station 4, Courtice with a hire date of September 2027. Fill a minimum of 50% of new firefighter positions from existing volunteer firefighters. Should Council approve the construction of a new Fire Station in conjunction with the Operations Depot at 2656 Concession Road #4, Bowmanville, the new full-time firefighters and fire truck will respond from the new fire station; h. Discontinue the Volunteer firefighter program at Station 4, effective September 2027; That the costs identified in this report, and funding strategy be included in the 2024 to 2027 multi -year budget; That Council direct the Director of Emergency and Fire Services and Fire Chief to implement the recommendations endorsed by Council in Report ESD-002-23; and That all interested parties listed in Report ESD-002-23, and any delegations be advised of Council's decision. Yes (2): Councillor Woo, and Councillor Zwart No (2): Councillor Anderson, and Councillor Traill Absent (3): Mayor Foster, Councillor Elhajjeh, and Councillor Rang Motion Lost on a recorded vote (2 to 2) Later in the meeting. Resolution # JC-081-23 Moved by Councillor Anderson Seconded by Councillor Zwart That the scheduled break be changed to 12:45 p.m. Carried The foregoing Resolution #JC-080-23 was then put to a recorded vote and lost. Resolution # JC-082-23 Moved by Councillor Traill Seconded by Councillor Anderson That Report ESD-002-23, and any related delegations or communication items, be received; That the following recommendations, as detailed in Report ESD-002-23, be endorsed; 11 Page 33 Joint Committees June 19, 2023 a. Mayor and Council request staff to prepare correspondence for their consideration to be sent to the provincial government requesting the installation of residential sprinklers in all new affordable housing developments; b. Revise the scope of the conceptual design for a new Public Works Depot on municipal -owned property at 2656 Concession Road #4, Bowmanville to incorporate a Public Works/Fire Station/training facility with shared building footprint; c. Pursue the signing of a lease with Region of Durham Paramedic Services for concurrent use of Fire station 5 in Enniskillen; d. Renovate Fire Station 1, Bowmanville to accommodate a full-time two - truck station with an operational date of September 2025; e. Hire 20 full-time firefighters to staff an existing fire truck to respond to emergency calls from renovated Fire Station 1, Bowmanville with a hire date of September 2025; Fill a minimum of 50% of new firefighter positions from existing volunteer firefighters; f. Discontinue the Volunteer firefighter program at Station 1 effective January 2026; g. Hire 20 full-time firefighters to staff an existing fire truck to respond to emergency calls from Fire Station 4, Courtice with a hire date of September 2027. Fill a minimum of 50% of new firefighter positions from existing volunteer firefighters. Should Council approve the construction of a new Fire Station in conjunction with the Operations Depot at 2656 Concession Road #4, Bowmanville, the new full-time firefighters and fire truck will respond from the new fire station; h. Discontinue the Volunteer firefighter program at Station 4, effective September 2027; That the costs identified in this report, and funding strategy be included in the 2024 to 2027 multi -year budget; That Council direct the Director of Emergency and Fire Services and Fire Chief to implement the recommendations endorsed by Council in Report ESD-002-23; and That all interested parties listed in Report ESD-002-23, and any delegations be advised of Council's decision. Yes (2): Councillor Anderson, and Councillor Traill No (2): Councillor Woo, and Councillor Zwart Absent (3): Mayor Foster, Councillor Elhajjeh, and Councillor Rang Motion Lost on a recorded vote (2 to 2) 12 Page 34 Joint Committees June 19, 2023 Resolution # JC-083-23 Moved by Councillor Traill Seconded by Councillor Zwart That Report ESD-002-23 Emergency Response Service Review and Recommendations, be referred to the June 26, 2023, Council meeting. Carried 6.2.11 CAO-012-23 Council Remuneration — Impact of Elimination of 1/3 Tax Free Allowance Resolution # JC-084-23 Moved by Councillor Anderson Seconded by Councillor Zwart That the scheduled break be changed to 1 p.m. Carried Resolution # JC-085-23 Moved by Councillor Anderson Seconded by Councillor Traill That Report CAO-012-23 Council Remuneration - Impact of Elimination of 1/3 Tax Free Allowance, be referred to the June 26, 2023, Council meeting. Carried 7. Items for Separate Discussion 8. Unfinished Business 9. New Business 9.1 Joint Regional Statement - Mayor Foster OMB I [iC.TitEei1L�IIi1<:�:��ca Moved by Councillor Zwart Seconded by Councillor Anderson Whereas the Provincial Government recently announced changes to the structure of the Region of Peel; And whereas the Provincial Government is expected to appoint a facilitator to review the efficiency of each of the upper -tier regional governments, an exercise that is likely to include the Regional Municipality of Durham; 13 Page 35 Joint Committees June 19, 2023 Therefore, be it resolved that Clarington Council endorses the following joint statement to be issued on behalf of the Durham Regional Chair and the Mayors from all eight local area municipalities of Pickering, Ajax, Whitby, Oshawa, Clarington, Brock, Scugog and Uxbridge: "Being a community leader means working to make positive impacts on people's lives; overseeing high -quality programs and services that impact our cities and towns every single day. It's about driving economic opportunities that enhance the quality of life we all enjoy here in Durham Region. Here, there is no desire to separate. We are proud of our partnership; our close to 50 years of mutual respect. We focus on delivering a two- tier government model that is fiscally responsible. A model that delivers vital services across municipal borders, such as clean water, policing, paramedics and more. We have a Regional Triple A credit rating that benefits us all, regardless of municipal boundary. We have the largest geographic area in the Greater Toronto Area (2,500 square kilometres). However, with a region -wide population of about 743,000 residents, the current two-tier model is the best choice; providing fiscally responsible savings for our programs and services through economies of scale. Just like all families, we've leaned on, learned from, and supported one another during some very difficult times. Locally, we have dealt with a global pandemic and significant damage from catastrophic weather events. We got through it together. Similar to our position in 2019, when the Regional Government Review was announced, we welcome opportunities to find efficiencies and look forward to learning about innovative approaches and how we can work better together. We understand that creating affordable housing units is essential. Growth must be managed effectively. Our core reason to stand together? Our residents. We work together to keep our communities safe, healthy, and growing." Yes (4): Councillor Anderson, Councillor Traill, Councillor Woo, and Councillor Zwa rt Absent (3): Mayor Foster, Councillor Elhajjeh, and Councillor Rang Carried on a recorded vote (4 to 0) 10. Public Meetings 11. Confidential Items 14 Page 36 Joint Committees June 19, 2023 12. Adjournment Resolution # JC-087-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the meeting adjourn at 12:44 p.m. Carried 15 Page 37 "Subject to Advisory Committee Approval" ci ffbooll Clarington Task Force for Affordable Housing Committee Meeting Minutes May 9, 2023 If this information is required in an alternate format, please contact the Accessibility. Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Task Force for Affordable Housing Meeting held in person at 40 Temperance Street, Bowmanville on May 9, 2023, at 10:00 AM. Members Present: Councillor Woo, Debra Rose, Janice Conroy, Nakul Roy, Paul Wirch, Ron Hooper, Sally Barrie Regrets: Alan Robins, Councillor Rang, Councillor Anderson, Hawa Mire, Mary Taylor, Wendy Partner, Rob Maciver, Deputy CAO/Solicitor Staff Present: Lindsay Patenaude, Committee Coordinator, Laila Shafi, Temporary Accessibility Coordinator, Carlos Salazar, Director of Planning & Infrastructure Services, Heather Anderson, Office Coordinator to the Mayor, Justin MacLean, Manager of SIT, Amanda Tapp, Manager, Development Review, Morgan Jones, Principal Planner, Annette VanDyk, Administrative Assistant, Planning & Infrastructure Services Opening A. VanDyk welcomed new committee members for the 2023 term and Committee members and staff made self -introductions. 2 Land Acknowledgement Statement Laila Shafi read the Land Acknowledgement statement and followed up with a description of what the statement means. 3 Committee Orientation 3.1 L. Patenaude, the Committee Coordinator from the Clerks Division, provided an orientation on advisory boards and committees. The presentation included the committee establishment, mandate, Terms of Reference, election of Chair, Vice - Chair process, code of conduct, committee meetings and other relevant subjects. The presentation materials were shared before the meeting. 3.2 It was decided all members would read the Terms of Reference and discuss at the next meeting. 4 Election of Chair / Vice Chair A. VanDyk started the process of electing the Chair, Vice Chair of the Committee by opening the floor for nomination for the position of Committee Chair. Ron Hooper nominated Wendy Partner for the Chair position. W. Partner, although absent, had sent correspondence to the Committee putting forth her name as chair Page 3� - Clarington "Subject to Advisory Committee Approval" Clarington Task Force for Affordable Housing Committee Meeting Minutes May 9, 2023 so by way of that correspondence, accepted the nomination. All members were favour of Wendy Partner for Chair of the Task Force for Affordable Housing Committee. Councillor Woo nominated Ron Hooper for Vice Chair. R. Hooper accepted the nomination. All members were in favour of Ron Hooper being Vice Chair of the Task Force for Affordable Housing. 5 Business arising - Newly appointed Vice Chair R. Hooper took over the meeting at this point. He acknowledged the passing of former Committee member Bob Malone and expressed gratitude for his long-standing contributions to the Committee in past years. 5.1 A. Tapp gave an overview of the new Municipal Housing Pledge — 13,000 new homes to be built by 2031. No percentage of that has be to affordable housing. Special Council Agenda (clarington.net) C. Woo spoke to Bill 23 that Affordable Housing is exempt from Development Charges S. Barrie asked with regard to Regional Housing, who would be the best person to speak with? H. Anderson answered A. Robins of this Committee would be able to speak to that. 5.2 The Affordable Housing Toolkit was created with the help of this Committee. J. MacLean spoke briefly on that. For more information: https://weblink.clarington.net/weblink/O/edoc/274717/CAO-01 3-19.pdf Building affordable housing: Clarington unlocks land to create diverse housing options - Clarington 5.3 C. Salazar spoke about the 12 Secondary Plans within Clarington and the 4.5 million dollars that have been collected for Affordable Housing in the Municipality of Clarington. The funds are being held in reserves from developers who are looking to build within these Secondary Plans. 4 Secondary Plans are complete with 8 remaining, therefore more funds will eventually be coming in. He spoke to the fact that this Committee can help develop the framework for how to spend these dollars. 6 Other items 6.1 M. Taylor who was absent at this meeting had sent along correspondence asking if the Committee could meet in the evenings instead of daytime. Most members indicated evenings would be fine. C. Salazar suggested a late afternoon 5:00 PM start time. Again, most were in agreeance. A. VanDyk sent out an email asking for a general consensus on which days would work best and preferred times. Page 39 "Subject to Advisory Committee Approval" Clarington Task Force for Affordable Housing clabooff Committee Meeting Minutes May 9, 2023 Wednesdays were the best for most. Chairperson W. Partner is not able to accommodate the time suggested, therefore meetings moving forward will be on Wednesdays at 7:00 pm. It was also discussed and agreed the committee would like to meet bi-monthly instead of quarterly with the exception of meeting next month in June. Adjournment: 11:30 a.m. Next Meeting: June 14, 2023 — 7:00 pm **Subject to Advisory Committee Approval** ci ft Clarington Heritage Committee Meeting Minutes ffwin May 16, 2023 If this information is required in an alternate format, please contact the Accessibility. Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee Meeting held as a hybrid meeting in person at 40 Temperance Street, Bowmanville and via Microsoft Teams on May 16, 2023, at 7:00 PM. Members Present: Councillor Elhajjeh, Peter Vogel, Steve Conway, Victor Suppan, Jason Moore (ACO), Ron Sproule, Heather Graham, Ron Hooper, Laura Thiel-Convery (Museum), Colin Maitland, Myno Van Dyke (NVDHS), Joseph Dalrymple. Regrets: Sher Leetooze (NVDHS), Noel Gamble Staff Present: Sarah Allin, Jane Wang, Planning and Infrastructure Services Guests: Rick McEachern, Liza Maw 1 Declaration of Interest There were no disclosures of interest stated at this meeting. 2 Land Acknowledgement Statement P. Vogel read aloud Clarington's Land Acknowledgement Statement. 3 Adoption of Agenda 23.06 Moved by V. Suppan, seconded by S. Conway That the Agenda be adopted "Carried" 4 Adoption of Minutes of Previous Meeting 23.07 By consensus That the minutes of November 15, 2022, Clarington Heritage Committee meeting be adopted, the minutes of March 22, 2023, Clarington Heritage Committee be adopted with minor correction "Motion 23.05 moved by S. Leetooze, seconded by R. Hooper" 5 Delegations/Presentations: 5.1 Rick McEachern, Vanstone Mill "Carried" Page 4q - **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 Mr. McEachern gave a brief history of Vanstone Mill and emphasized its historical significance to the Town of Bowmanville. The Mill has a long history and played an important part in the Town's social and economic activities in the past. A Citation of Merit from the Bowmanville Chamber of Commerce was presented. Mr. McEachern raised the concern about the building's run-down condition. The property is identified as a Primary Heritage resource. Mr. McEachern suggested to the Committee that the property should be designated under the Ontario Heritage Act. The Committee received and thanked the delegate for the presentation. 5.2 Liza Maw, Heritage Incentive Grant application The Heritage Incentive Grant application at 4479 Hwy 35/115 was submitted. Ms. Maw explained the proposed work to replace ten windows on the main level. Committee members raised questions about the quotes, materials, glass, window design and construction company. Challenges to maintaining heritage features were acknowledged. Salvage and reuse of the old windows were encouraged. The suggestion was raised that the windows should not be replaced with tinted glass. 6 Business Arising 6.1 Implications of Bill 23 23.08 Moved by R. Sproule, seconded by C. Conway That the item to be deferred to the next Committee meeting. "Carried" 6.2 New Draft Committee Terms of Reference S. Allin gave a presentation on the new standardized Committee Term of Reference. Key changes proposed include the standardization of language and protocols, general clarification addressing interpretation issues, meeting frequency, and removal of the treasurer position. Four meetings were proposed originally, however further staff review suggested eight Committee meetings per year to balance the need of fulfilling the Committee mandate and staff resources needed to support the Committee. Committees members expressed concerns about reducing the meeting frequency to four meetings per year, but generally support a schedule of eight meetings, which generally aligns with the Committee's current terms of Reference. Committee members discussed that the Committee often receives delegations and urgent matters requiring directions in a timely manner. Four meetings are not sufficient. Committee members emphasized the importance of the Treasurer position. In the past, the Committee set the Treasurer position to be responsible for raising and allocating funds and keeping track of spending and inventories. Going forward, the Page 42 **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 position could contribute to facilitating ongoing projects and school programs. Staff will provide an inventory of books. Committee members suggested that the Heritage Committee also should be involved in cemetery matters under the Ontario Heritage Act. This should be incorporated into the Terms of Reference. The direction from the Committee was to hold eight meetings each year, keep the Treasurer position, but consider renaming to a `financial secretary' and update the Terms of Reference with clarification of the position's responsibilities. Staff will provide the Committee's comments on the Draft Terms of Reference to Legislative Services staff. 6.3 2022 Motion Update 23.09 Moved by R. Sproule, seconded by S. Conway That the item was deferred to the next Committee meeting. "Carried" 6.4 Clarington Public Library — Orono Branch Accessibility Improvements J. Wang gave the updates regarding the Orono Branch Accessibility Improvement project. After the last Committee meeting, the library project team provided the Committee feedback to the Library Board. The Library Board directed the work to proceed as planned. The project team will consider railing options and will circle back to the Committee for feedback. 7 Project Reports 7.1 Municipal lnventory/Register: 111 Simpson Avenue Bowmanville 'The Reay Cottage' The sub -committee evaluated 111 Simpson Avenue for its cultural heritage value and interest. The evaluation adopted the criteria requirement revised through Bill 23. V. Suppan presented the evaluation report. The house at the property is a classic Regency Ontario Cottage constructed in 1887. The unique interest is an enclosed front porch with a portico built with cobblestone. The dwelling was the home to three sets of families important to the local community. The evaluation indicated that four of the nine criteria had been met for the property's design, historical and contextual value and artistic merit. 23.10 Moved by V. Suppan, seconded by J. Dalrymple That the Clarington Heritage Committee recommends to Council that the property, located at 111 Simpson Avenue, Bowmanville, be considered for designation under Part IV of the Ontario Heritage Act to recognize the historical and contextual Page 43 **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 value and artistic merits and that the enclosed front porch with a portico built with cobblestone be identified as part of the list of attributes having cultural heritage value or interest. 7.2 Outreach/Education Sub -committee: Heritage Information Station Project: No update Heritage Barn Project: No update 8 Correspondence and Council Referrals: None 9 New Business: 9.1 Heritage Incentive Grant application: 4478 Hwy35/115, Orono The property owner proposed to replace the windows on the main level and clad the entire exterior, including sills, in white aluminum to create a maintenance -free exterior. The Committee considered the proposed application. 23.11 Moved by V. Suppan, seconded by R. Sproule That recommends approval of the proposed alterations and Heritage Incentive Grant application for 4478 Hwy35/115 as a minor application, subject to the windows being replaced from brick to brick, and (ii) the glass tint to match existing windows. "Carried" 23.13 Moved by J. Dalrymple, seconded by R. Hooper That a Heritage Incentive Grant for the proposed work be supported. "Carried" 9.2 Heritage Incentive Grant application: 5564 Old Scugog Rd, Hampton The proposed work includes restoring and lifting the porch foundation back to level. The committee considered that the heritage features would be altered. 23.14 Moved by C. Maitland, seconded by J. Dalrymple That recommends approval of the proposed alterations and Heritage Incentive Grant application for 5564 Old Scugog Rd as a minor application, subject to restoring and lifting the porch foundation back to level. "Carried" 23.15 Moved by S. Conway, seconded by R. Sproule That a Heritage Incentive Grant for the proposed work be supported. "Carried" **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 9.3 Heritage Incentive Grant application: 34 Wellington St. Bowmanville. The property including restoring the front door and framing, repairing and replacing trim to match existing home trim, repairing damaged soffit, installing new aluminum soffits and ductwork and painting. 23.16 Moved by C. Maitland, seconded by R. Hooper That recommends approval of the proposed alterations and Heritage Incentive Grant application for 34 Wellington St as a minor application, subject to restoring the front door and framing, repairing and replacing trim to match existing home trim, repairing damaged soffit, installing new aluminum soffits and ductwork and painting. "Carried" 9.4 Heritage Incentive Grant application: 3006 Concession St. E The property owner proposed to replace two west -facing windows. The quote information had not been submitted along with the application. The Committee requested more information to consider the application. 9.5 Heritage Incentive Grant application: 2662 Concession 8, Bowmanville The property owner proposed to rebuild sliding doors on the west and north side of the building, replace windows on the west and north sides, install two support beams and rebuild the Mortice and tenon on the south-east wall. The Committee requested more information to consider the application. 9.6 2656 Concession Road 4 S. Allin gave the update on the structure demolition on the property at 2656 Concession Road 4. The property was brought to the Committee at its November 2021 meeting, at which staff indicated the intent to demolish the barns. Committee members visited the site in December 2021. The structure in question was an agricultural building, which does not require a building permit to demolish. The heritage review was not triggered. However, a heritage permit is required for the demolition of a structure on a designated property. �>~tiE:1iI8IOwlMI1041 S. Allin gave the update on the property at 1800 Rudell Rd. The property is subject to a Planning Act application. The sub -committee conducted the evaluation. A motion was passed to consider the property for addition to the Municipal Register at September 2021 meeting. A Heritage Impact Assessment was submitted as part of the application. The Assessment identified that the house was significant, and recommended retention in some form. 9.8 156 Church St. Bowmanville (Shaw House) J. Wang gave the update on the accessibility improvements on the property at 156 Church St. The redesign of accessibility renovation was discussed by the Page 45 **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 Committee in May 2022. The Committee provided comments that the ramp could move away from the wall. The contract was awarded, and the project is expected to complete by the fall. 9.9 Ontario Heritage Conference (London) P. Vogel provided the information about Ontario Heritage Conference 2023 scheduled on June 15-17 in London. 23.17 Moved by V. Suppan, seconded by R. Hooper That Heritage Committee members be provided with the opportunity to attend Ontario Heritage Conference to gain knowledge and network with other heritage groups, and that the costs be covered by the Heritage Committees funds or by the Municipality. "Carried" 10 Reports from the committees: 10.1 Bowmanville, Orono and Newcastle CIP: None 10.2 ACO — Clarington Branch: None 10.3 NVDHS Myno presented project ideas for heritage conservation and education programs. 10.4 Museum: None 10.5 Heritage Conservation District: a member of the Heritage Committee is required to sit on the board of the Heritage Conservation District. The matter will be discussed in the next meeting. 10.6 Wilmot Creek Heritage Park: None 11 Standing items: 11.1 81 Scugog Street: Staff had followed up with Municipal Law Enforcement staff. There is no active file on the property. 11.2 Fletcher Tree: Committee members raised concerns about the condition of the tree. Exploration of a solution is required to preserve the designated tree. Adjournment: 10:10 P.M. Next Meeting: June 20, 2023, 7.00 p.m. MW **Subject to Advisory Committee Approval** ci ffftwin Clarington Heritage Committee Special Meeting Minutes June 06, 2023 If this information is required in an alternate format, please contact the Accessibility. Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee Special Meeting held as a hybrid meeting in person at 40 Temperance Street, Bowmanville and via Microsoft Teams on June 06, 2023, at 7:00 PM. Members Present: Councillor Elhajjeh, Peter Vogel, Steve Conway, Victor Suppan, Jason Moore (ACO), Ron Sproule, Heather Graham, Noel Gamble, Laura Thiel-Convery (Museum), Colin Maitland, Joseph Dalrymple, Steven Lawson. Regrets: Sher Leetooze (NVDHS), Myno Van Dyke (NVDHS), Ron Hooper Staff Present: Sarah Allin, Jane Wang, Lisa Backus, Planning and Infrastructure Services Guests: Mark Jacobs (Biglieri Group), Absar Beg, Tara Jenkins (AECOM) 1 Declaration of Interest There were no disclosures of interest stated at this meeting. 2 Land Acknowledgement Statement P. Vogel read aloud Clarington's Land Acknowledgement Statement. 3 Adoption of Agenda 23.18 Moved by S. Conway, seconded by R. Sproule That the Agenda be adopted "Carried" 4 Delegations/Presentations: 4.1 Mark Jacobs, Re: 45 Raynes Avenue, Former Goodyear property Mr. Jacobs from the Biglieri Group gave a presentation regarding the property status and proposed demolition. The presentation outlined the redevelopment concept under the current site and planning context. The property history was summarized, and the cultural heritage value and the Registered heritage status were acknowledged. Mr. Jacobs listed the current issues the property was facing, including the crumbling facades, remediation, trespassing and vandalism. He also reiterated the intention to demolish the large `main building' and of retaining the Page 4T - **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn June 06, 2023 former powerhouse building with the adjacent chimney stack (Building 1), the pumphouse and the cement house building (Building 27). 5 Business Arising 6 Project Reports 7 Correspondence and Council Referrals: None 8 New Business: 8.1 45 Raynes Avenue (Former Goodyear property) A site visit was conducted the day before the Special meeting. The Committee members discussed the current situation based on the site visit and review of the submitted Heritage Impact Assessment (HIA) dated January 2021, prepared by Aecom and other supporting materials. Committee members asked for clarification of interior heritage attributes. M. Jacobs stated that the factory expansion surrounded the oldest building. The original wooden columns, some brickwork and raised "louvre" skylight system can be observed. But most features were covered by additional structures built over the years. Clarification was requested by Committee members relating to year the oldest building and the Chimney were built, a missing reference of 181 Queen Street, and the history of Devitte's Lane. Committee members also raised concerns about the site security and reuse of retained buildings, the demolition plan, preservation of the pumphouse and Indigenous community consultation. The representatives of the property owner provided clarifications. The consultant Aecom will update the HIA, improve the deficiencies mentioned in the meeting and will prepare a Salvage and Documentation Plan and Commemoration Strategy for the adaptive reuse of the structures proposed to be retained. Property owner and representatives indicated the remaining structures will be fenced to prevent unauthorized entry and vandalism. A Stage 1-2 Archaeology Assessment has been done for the site. No archaeological resources were discovered, and no further archaeological assessment is required. The proposed demolition does not include the pump house. The CHC indicated an interest in exploring the cultural heritage value of the dam. The Committee members discussed the approach of designating individual structures including Cement House (Building 27), Power House (Building 1), and the stack). Additional discussion took place as to whether to designate the chimney stack. Staff will explore the possibility of using a reference plan, to be provided by the applicant, to delineate the portion of the property that would be **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn June 06, 2023 subject to the designation so as not to apply the designation to the entirety of the property. 23.19 Moved by S. Conway, seconded by R. Sproule That the Committee recommends to Council: To authorize the intent to designate the portions of the site that are proposed to be conserved (Cement House (Building 27), Power House (Building 1), and the stack), and require the applicant to prepare a reference plan to delineate the area for designation for inclusion in the notice of intent. To request the property owner to move forward with the completion of a Salvage Report and Commemoration Plan as outlined in the HIA, and any other amendments to the HIA, as necessary. That the remainder of the property be removed from the Municipal Register, and allow the demolition to proceed as proposed, along with the development of a plan to protect the portions of the site to be designated and retained. That staff be directed to work with the applicant and CHC through the development approvals process to implement the accepted salvage and commemoration plan, including architectural control. "Carried" 9 Reports from the committees: None 10 Standing items: None Adjournment: 9:10 P.M. Next Meeting: June 20, 2023, 7.00 p.m. * Subject to Advisory Committee Approval * Agricultural Advisory Committee of Clarington Meeting Minutes Date: Thursday, June 8, 2023 Time: 7:30 p.m. Location: Microsoft Teams or Meeting Room 1 C, Municipal Administrative Centre 40 Temperance St., Bowmanville, Ontario Members Present: Tom Barrie, Eric Bowman, John Cartwright, Jennifer Knox, Jordan McKay, Brenda Metcalf, Mitch Morawetz (DRFA), Craig Rickard, Richard Rekker, Henry Zekveld (Chair), Councillor Zwart Regrets: Ryan Cullen Staff Present: Amy Burke, Sylvia Jennings — Planning and Infrastructure Services Guests: Allison De Vos — Invest Durham 1. Welcome and Introductions Henry Zekveld welcomed all to the meeting, with introductions. 2. Land Acknowledgement Statement Henry Zekveld recited Clarington's Land Acknowledgement Statement. 3. Declarations of Interest None 4. Approval of Minutes of May 11, 2023 023-009 Moved by Eric Bowman, seconded by Brenda Metcalf That the minutes of the May 11, 2023, meeting be approved. Carried 5. Presentations / Delegations None Agricultural Advisory Committee of Clarington June 8, 2023 Page 50 6. Business Arising from Previous Meeting 6a. Election of Vice Chair: Tom Barrie nominated himself for Vice -Chair. 023-010 That Tom Barrie be declared as AACC Vice -Chair for the years 2023 and 2024. Carried 6b. Update on Discussions with Bowmanville Farmers' Market Organizers No update. 6c. Proposed Provincial Planning Statement and Bill 97 (Helping Homebuyers, Protecting Tenants Act, 2023) — extension of comment period to Aug. 4, 2023 A. Burke shared that the deadline to comment on the proposed PPS and Bill 97 has been extended to August 4, 2023. Comments can be submitted via the Environmental Registry of Ontario (ERO 019-6813). 7. Communications The following communications items were circulated as part of the meeting agenda and provided for information: • Notice of Study Completion: Port Granby Project End Use Transportation Network MCEA, May 17, 2023 (news release): A.Burke informed the Committee the preferred option is to maintain the current road network with improvements to site lines and culverts. • Notice of Special Meeting of Council to initiate the Official Plan Review, May 25, 2023 (news release): A.Burke informed the Committee that the Special Meeting will be held on June 27, 2023 at 6:30pm to solicit early feedback from the public on the Official Plan review process. An introductory discussion paper will be shared with the Committee once it's available. • Ontario Celebrates 2022 Foodland Ontario Retailer Awards, May 26, 2023 (news release): Local Bowmanville Metro was awarded. • Notice of Adoption — New 2023 Durham Regional Official Plan, as amended (Envision Durham), May 30, 2023 (notice): A.Burke informed the Committee that the new Durham Regional Official Plan has been adopted by the Region and will now go to the Ministry of Municipal Affairs and Housing for review and approval. 8. Liaison Reports 8a. Durham Agricultural Advisory Committee No updates. The next DAAC meeting is scheduled for June 13, 2023. The DAAC Annual Farm Tour will be held at Carncroft Farms and Swain Beef in Blackstock on September 21, 2023. Agricultural Advisory Committee of Clarington June 8, 2023 Page 51 8b. Durham Region Federation of Agriculture No updates. 8c. Durham Farm Connections B. Metcalf shared updates. High school students in the high skills major attended a precision agriculture workshop hosted by AACC member Tom Barrie (Terwidlen Farms, Bowmanville), with AACC member Craig Rickard (Ceresmore Farms, Bowmanville) as guest speaker. There will be a Farm Safety Day for youth and a wellness workshop for adults in Port Perry on Saturday, June 10, 2023. DFC has collaborated with the Scugog Arts Council to print barn quilts, contributing so far to five new boards, bringing the Durham Region Barn Quilt Trail total to 20 (www.barnguilttrails.ca). The all about farming trailer exhibition in Enniskillen was cancelled due to air quality and postponed until Wednesday, June 14, 2023. The trailer will be at the CNE this year and will need volunteers. The Celebrate Agriculture Gala will be held October 19 at the Port Perry Community Centre. 8d. Durham Agricultural Economic Development Update A. De Vos shared updates. She thanked T. Barrie and C. Rickard for their assistance with the precision agriculture workshop and noted they received great feedback. June 5t" is Local Food Week and is highlighting the Village of Newcastle as the apple capital of Canada. Invest Durham is currently conducting an agrifood business retention and expansion study with food processors throughout the Region with the intent to expand the food processing industry in Durham. 9. New Business 9a. Work Plan A. Burke shared examples and a work plan template developed based on a review of other Ontario agricultural advisory committees. The Committee agreed by consensus this template is a good starting point. A Sub -Committee including AACC members J. Knox and C. Rickard will work with staff to create a draft work plan for presentation to the Committee at the next meeting. 10. Other Business 10a. Rumoured Closure of Enniskillen Fire Station A Committee member raised a rumour heard that the Enniskillen Fire Station will be closing. A. Burke advised that an Emergency Response Service Review had been undertaken by Emergency and Fire Services and was going before the Joint Committee of Council on June 19, 2023. Councillor Zwart confirmed that there have been difficulties getting volunteers and that a decision on the report will likely be made at the Council meeting on June 26, 2023. Committee members discussed a number of concerns including impacts to farm insurance costs and longer response times for both fire and medical events. Members suggested a drive for volunteers. A meeting with Emergency and Fire Services before Council makes a decision on the future of the Enniskillen Fire Station was requested by the Committee. The staff report on the Emergency Agricultural Advisory Committee of Clarington June 8, 2023 Page 52 Response Services Review will be shared with Committee members as soon as it's available. The Committee put forward the following motion: 023-011 Moved by Tom Barrie, seconded by Brenda Metcalf That the Agricultural Advisory Committee of Clarington (AACC) communicate to Council that the reported closure of the volunteer Enniskillen Fire Station is a detriment to the safety and wellbeing of the rural and agricultural community and is not supported by the AACC; And further that the AACC recommend the Municipality carry out a recruitment campaign for volunteer fire fighters to staff the Enniskillen Fire Station. Carried 10b: Holstein Club Twilight Meeting A Holstein Ontario Durham County Twilight Meeting will be held on July 7, 2023, 6pm, at Zekveld Farms (Bowmanville). Tickets are $25 and can be purchased at the event. There will be supper, music, and a cow judging. 11. Date of Next Meeting August 10, 2023 12. Adjournment The meeting adjourned at 9:05 p.m. Agricultural Advisory Committee of Clarington June 8, 2023 Page 53 Newcastle Memorial Arena Manazement Board Municipality of Clarinaton Minutes of Meetin,- — Tuesday, June 13, 2023 (Via Microsoft Teams) Not vet approved by the Board In Attendance — Dave Bouma - Chair Shea -Lea Latchford, Gary Oliver, Omar Patel, Todd Taylor, Sue White, Councillor Margaret Zwart Guests — Erica Mittag, Lindsey Patenaude- Municipality of Clarington Regrets — Jim Vinson Meeting opened at 7:05 p.m. with the Land Acknowledgement 1. Land Acknowledgement Presentation — A slide presentation was given by Erica Mittag (IDEA Officer) providing information on how and why the acknowledgement came to be. 2. Municipality Board Procedures Presentation- Lindsey Patenaude (Legislative Services Department) outlined the relevant procedures necessary to properly conduct a meeting. 3. Agenda - Motion #23-014 Moved by Sue White, seconded by Gary Oliver THAT: The Agenda be accepted. CARRIED 4. Acceptance of Minutes - Motion #23-015 Moved by Todd Taylor, seconded by Margaret Zwart THAT: The minutes of April 25, 2023, be approved as distributed. CARRIED 5. Financial Report — Todd reported that we have received a grant of $3,000. from the Municipality. He also informed the Board that the heating and electrical bills for May have been recorded and paid. Pursuant to his duties, the Treasurer reinvested two (2) GIC's at 4.6%. This action was confirmed by the Board. Page 54 6. Risk Management - Several board members attended a tour of the Arena and saw firsthand how the renovation is proceeding. The Chair will again speak with Ken Ferguson to clarify any outstanding issues. 7. New Business: 8. Ice Resurfacer - Motion #23-016 Moved by Shea -Lea Latchford, seconded by Sue White THAT: We maintain the ice resurfacer for an additional year and defer the decision on buying a new machine until next year. CARRIED Grass Maintenance- Motion #23-017 Moved by Shea -Lea Latchford, seconded by Gary Oliver THAT: We obtain the services of an arena employee to maintain the grass cutting. CARRIED Please Note. Councillor Zwart informed the Board (by email) that gas cutting should be included in the snow removal contract. 9. Round Table — A round table discussion followed. 10.Adiournment - The meeting was adjourned by the Chair at 8:45 p.m. Next Board Meeting — Tuesday, July 11, 2023 — (Virtual on Teams) Page 55 June 22, 2023 Mayor Adrian Foster and Members of Council Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Sent via email to clerks@clarington.net RE: Municipality of Clarington I Parkland and Open Space Dedication By -Law Council - June 26, 2023 - Item 7.5.2 BILD Comments The Building Industry and Land Development Association (`BILD') is in receipt of the Municipality of Clarington's Parkland and Open Space Dedication By -Law as presented as Item 7.5.2 on the June 26t" meeting of Council for adoption (the `proposed Parkland By-law'). BILD has reviewed the proposed Parkland By-law and has identified a few major concerns. On behalf of our Durham Chapter, BILD appreciates the opportunity to comment on this work. First, BILD would like to acknowledge a few positive elements that we support within the proposed Parkland By-law. This includes the following: • An effective exemption in mixed -use buildings for the non-residential component; • A clear reference back to the Planning Act in terms of the applicable rates; and • A clear reference back to the Planning Act for the valuation dates. Our recommendations for revisions to the current proposed Parkland By-law are outlined in this submission (in bold font) for your consideration. We also note that the industry was not engaged with regards to the preparation of this work. BILD is concerned with the lack of consultation and the rushed nature in bringing this by-law to Council for adoption without industry input. Lands Eligible for Parkland Credit BILD's primary concern with the proposed Parkland By-law is with regards to the types of land that are acceptable for parkland credit. Specifically, BILD recommends that sections 10 and 14 be revised so that the types of lands identified in these sections be acceptable for full parkland credit. The reasoning is that functional parkland goes beyond the traditional design of a baseball diamond, soccer pitch, or splash pad facility. Residents desire parks that can accommodate a range of activities. For example, a trail in a woodland or valley accommodates walking, running and cycling activities. Further, accepting the types of land as identified in sections 10 and 14 for full parkland credit would promote intensification and lessen the burden on affordability. Accordingly, these types of lands may not necessarily be developed or programmable, but they still serve the function of a park by providing a public open space for recreational purpose and should receive a parkland credit. 2005 Sheppard Avenue East, Suite 102, Toronto, ON M2J 5B4 bildgta.ca Page 56 B i L D I.i Additional Comments • The provisions within sections 11 and 12 could instead be a council resolution that provides direction to Clarington staff. These sections do not belong in a parkland dedication by-law. • In section 13, the words 'gross developable area' should be capitalized so that the definition in section 1 applies and that the undevelopable portions are excluded from the land area when the 2 or 5 percent rates are applied. At this time, BILD is requesting that Council refer this item back to staff to allow for consultation to occur with the development industry based on the comments provided herein. Thank you for the opportunity to submit these comments. As your community building partner, we trust that you will take them into careful consideration as you finalize this work. Kind regards, Sophie Lin Planner, Policy & Advocacy CC: BILD Review Team Victoria Mortelliti, Senior Manager, BILD Members of the BILD Durham Chapter The Building Industry and Land Development Association is an advocacy and educational group representing the building, land development and professional renovation industry in the Greater Toronto Area. BILD is the largest home builders' association in Canada, and is affiliated with the Ontario Home Builders' Association and the Canadian Home Builders' Association. It's 1,500 member companies consists not only of direct industry participants but also of supporting companies such as financial and professional service organizations, trade contractors, as well as manufacturers and suppliers of home -related products. Page 57 Chambers, Michelle From: Jason Horvath <jhorvath@KAPPinfrastructure.com> Sent: June 23, 2023 11:10 AM To: ClerksExternaIEmail Cc: Sean Anderson; Ron Morissette; Ben McWade; Matthew Down; Mike Kasko; Kyle Chan Subject: Request for Exemption to the Municipality's Noise By-law 2007-071 Region of Durham Project Bowmanville Ave & King St. West D2022-29 Attachments: Detour Plan - Box Culvert Installation.pdf You don't often get email from jhorvath@kappinfrastructure.com. Learn why this is important EXTERNAL Good morning, I am writing to inform you that KAPP Infrastructure has scheduled a full road closure to facilitate the installation of a new concrete box culvert across Bowmanville Ave., located just north of King St. West. The road closure is planned to commence on Friday, July 21st, 2023, at 9:00 PM and is expected to conclude on Monday, July 24th, 2023, at 5:00 AM. Considering the scope of the Region of Durham Project: Bowmanville Ave. Intersection Improvement, we kindly request an exemption from the Municipality's Noise By-law 2007-071 for the period, encompassing Friday, July 21st, 2023, at 9:00 PM through Monday, July 24th, 2023, at 5:00 AM. Thank you for your attention to this matter. We sincerely appreciate your consideration and support. Regards, KIPP Jason Horvath Project Manager T. 905.738.6677 Ext.192 M. 416.988.9680 E. jhorvath@KAPPinfrastructure.com 161 Trade Valley Dr., Vaughan, ON L4H 3N6 KAPPinfrastructure.com This email, including any attachment(s), may be confidential and is intended solely for the attention and information of the named addressee(s). If you are not the intended recipient or have received the message in error, please notify me immediately by return email and permanently delete the original transmission from your computer, including any attachment(s). Any unauthorized distribution, disclosure or copying of this message and attachment(s) by anyone other than the recipient is strictly prohibited. Page 58 TC — 54 Temporary Concrete Barrier Box Culvert rLg4� _114W-7 8SLU3LlEAYE_ l Church open - sign T ,. D-1 C rowninr vi «nvr ' Clp WY n ;L xz Page 59 Works Department Traffic Engineering and Operations 0 BOWMANVILLE AVENUE WEEKEND CLOSURE NORTH OF HWY. 2 DATE XX - XX BOWMANVILLE AVE. N. OF HWY. 2 B BOWMANVILLE AVE, =N.O=VMY. C C ADVANCED NOTICE BOARD ROAD CLOSURE SIGN X2 X3 X2 X5 x6 x7 M AX5 Page 60 N E S� N c• r 3 z aM� la o — 1Atl3111AXUM001 p ache Cot4on 3 5t<e � m M wonOlt! . t 0 ar a Scot � W ADD TAB TO s°n ADVANCED ° Saw - Four nstope � WARNING —� Sui nm erf eldLyle Hutton C e J �� SIGN o 'r 6 Q� ve e A 1 Blosso Edsall = m Hicks , L i on Fii rst Saundersy suL ; E I R s Fla an e � B n LL z m d ua = Y '3Xtl� ,� O S even oConcess R « m ' T C:�Nlml BOWNANVILLEAVE Mar hwoo .i N.OF HWY. 2 jIo n� • Z AI r mEz r F N t � AONYAXVILLE AW. N. OF HWY.2 an 4 J r x . z d Vail Meadows P e 61 Hobbs Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: June 26, 2023 Report Number: PDS-047-23 Submitted By: Carlos Salazar, Director of Planning and Infrastructure Services Reviewed By: Mary -Anne Dempster, CAO Resolution#: File Number: PLN 34.18 and PLN 34.19 By-law Number: Report Subject: Proposed Demolition of Listed Heritage Property: 45 Raynes Ave., Bowmanville (former Goodyear) Recommendations: 1. That Report PDS-047-23, be received; 2. That the non -designated property and structures located at 45 Raynes Avenue, Bowmanville be removed from the Municipal Heritage Register pursuant to section 27 of the Ontario Heritage Act; 3. That the proposed demolition of the structures, as identified on Attachment 3, be permitted to proceed subject to: a. The property owner providing information to the satisfaction of the Director of Planning and Infrastructure Services demonstrating the necessary approvals from the Ministry of Environment and Climate Change and the Ministry of Labour for the proposed demolition have been obtained; and b. The owner providing a Salvage and Documentation Plan, and Commemoration Plan, as per the Heritage Impact Assessment, to the satisfaction of the Director of Planning and Infrastructure Services; 4. As requested per Council's Heritage Committee Motion 23.19, that staff work with the property owner and the Committee towards the designation under Part IV of the Heritage Act for the following structures: the Cement House (Building 27), Powerhouse (Building 1), and Chimney Stack. 5. That all interested parties listed in Report PDS-047-23, and any delegations be advised of Council's decision. Page 62 Municipality of Clarington Report PDS-047-23 Report Overview Page 2 In 2018, Council added the property at 45 Raynes Avenue (former Goodyear) to the Municipal Heritage Register under Part IV, section 27 of the Ontario Heritage Act (OHA) for its cultural heritage value and interest (CHVI) and its contributions to the history and development of Bowmanville (PSD-030-18). Recently, concerns have been raised about the current condition of the vacant buildings and property, increased unauthorized entry and activities, and negative impacts to air and water associated with the recent fire incidents. These concerns have prompted the subject request for demolition. On May 19, 2023, the owner submitted a Notice of Intent to Demolish certain buildings on the property, as required by the OHA for properties listed on the Municipal Heritage Register. The receipt of the Notice of Intent to Demolish triggered a 60-day period for further evaluation of the property's CHVI to determine whether to pursue designation of the property or to allow the proposed demolition to proceed. The Clarington Heritage Committee was consulted and supporting Heritage Impact Assessment provided by the applicant was considered. The HIA states the property has CHVI sufficient to meet criteria for designation under Ontario Regulation 9/06 of the OHA. At its Special Meeting on June 6, 2023, the Clarington Heritage Committee (CHC) recommended to Council a hybrid approach, pursuing designation of certain structures proposed to be retained by the owner that contribute to the cultural heritage value or interest of the site, and allowing the demolition of other buildings as proposed. 1. Background 1.1 The subject property at 45 Raynes Avenue, known as the former Goodyear property, is located within the Bowmanville downtown area and is currently being considered for redevelopment as part of the update to the Bowmanville East Urban Centre Secondary Plan. 1.2 A Memo provided to the CHC summarizing the site context, background about the Ontario Heritage Act and Bowmanville East Urban Centre Secondary Plan processes, and an overview of the other site considerations forms Attachment 1 to this report. 2. Ontario Heritage Act and Notice of Intent to Demolish 2.1 On May 19, 2023, the property owner submitted the 60-day "notice of intent to demolish" as required under the Ontario Heritage Act for properties listed under s. 27 on the Page 63 Municipality of Clarington Report PDS-047-23 Page 3 Heritage Register. The intent is to demolish the large `main building' and separate reclaim buildings located on the south side of the property. The Notice of Intent to Demolish is included as Attachment 2. A Map illustrating the buildings proposed to be demolished is separately included as Attachment 3. 2.2 During the 60-day period and after consulting with the CHC, Council may state an intention to designate the property pursuant to the Ontario Heritage Act or allow the demolition as requested and remove the property from the Municipal Register. 2.3 The Ontario Heritage Act empowers a municipality to pass a by-law to designate a property that is considered to be of cultural heritage significance and outlines the process for designating properties. 2.4 Once a property is designated by by-law under Part IV of the Ontario Heritage Act, the property owner is required to obtain consent for any proposed significant alteration to the building's heritage features that are listed in the designation by-law, or for demolition of all or part of the structure. 3. Consultation with Clarington Heritage Committee 3.1 A special meeting of the Clarington Heritage Committee was held on June 6, 2023, to consider the proposed demolition of the site. The property owner and their representatives attended the meeting to speak to their intent to demolish submission. 3.2 After consideration of the matter, the CHC recommended to Council Motion 23.19: "To authorize the intent to designate the portions of the site that are proposed to be conserved (Cement House (Building 27), Powerhouse (Building 1), and the stack), and require the applicant to prepare a reference plan to delineate the area for designation for inclusion in the notice of intent. To request the property owner to move forward with the completion of a Salvage Report and Commemoration Plan as outlined in the HIA, and any other amendments to the HIA, as necessary. That the remainder of the property be removed from the Municipal Register, and allow the demolition to proceed as proposed, along with the development of a plan to protect the portions of the site to be designated and retained. That staff be directed to work with the applicant and CHC through the development approvals process to implement the accepted salvage and commemoration plan, including architectural control." The motion is detailed in Attachment 4: Heritage Committee Special Meeting Minutes. Page 64 Municipality of Clarington Page 4 Report PDS-047-23 3.3 Subsequent to the CHC meeting, the property owner confirmed they are generally aligned with the CHC's Motion, and do not object to the recommendation to designate the buildings to be retained (Powerhouse, chimney stack, and Cement House), provided the designation can be scoped by way of a reference plan to only include the area of the site containing the built heritage value. The property owner also indicated the desire to work collaboratively with the CHC towards the adaptive reuse of the buildings to be retained, which would include alterations to the structures. 4. Former Goodyear Property has Cultural Heritage Value and Interest (CHVI) 4.1 45 Raynes Avenue, known as the former Goodyear Tire and Rubber factory site, is considered a significant example of the 20th century industrial complexes representing the once thriving manufacturing industry in Bowmanville. The factory was instrumental in the early population growth and development of housing in Bowmanville. 4.2 The HIA for the site prepared for the property owner and accepted by the Planning and Infrastructure Services Department as part of the Bowmanville East Urban Centre Secondary Plan update establishes the property has design, historical, and contextual cultural heritage value sufficient to meet the criteria for designation under the Ontario Heritage Act. The Statement of Significance outlining the CHVI of the property proposed by the HIA is included as Attachment 5. 5. Discussion 5.1 Council is recommended to: Remove the property from the Municipal Register to enable the demolition of the site to proceed, as proposed, to address the safety concerns raised about the vacant buildings and property, increased unauthorized entry and activities, and negative impacts to air and water associated with the recent fire incidents; Direct the property owner to proceed with the Salvage and Documentation Plan, and Commemoration Plan as per the HIA to the satisfaction of the Director of Planning and Infrastructure Services; and Direct staff to proceed with the process to designate the property as per the CHC's Motion. 5.2 This recommended hybrid approach provides for the conservation and commemoration of the property's CHVI while also considering the public health and safety concerns that have prompted the need to proceed with demolition and remediation of the subject site as expeditiously as possible. Page 65 Municipality of Clarington Page 5 Report PDS-047-23 5.3 However, once the cultural heritage component is addressed, the demolition of this site will be complex, possibly lengthy, and must be undertaken with great care to ensure that all potential contaminants are properly contained and disposed of, minimizing any adverse impacts to the community and the environment. 5.4 Staff will be working with the property owner to develop a Communication Plan to be implemented throughout the demolition and site remediation process to help ensure all departments and agencies involved remain engaged and up to date, and that accurate information is readily available to the community. 5.5 Prior to demolition, it is staff's understanding that approval is required from the Ministry of Environment and Climate Change relating to site contamination and Ministry of Labour approval is required relating to building contamination. The timeline associated with these approvals is not known. 5.6 Staff is awaiting information from the property owner confirming details about the method of demolition, how retained heritage structures will be protected, whether site alteration is required, and possible truck traffic associated with the demolition operation, in addition to the status of the provincial approvals that are required prior to demolition of contaminated sites. 5.7 It is recommended that Council request the owner to submit this outstanding information to enable staff to better understand how the community and natural heritage systems will be protected throughout the demolition process, given the complexities associated with this site. 6. Financial Considerations 6.1 There are no direct financial considerations associated with the Ontario Heritage Act processes outlined in this report. 6.2 However, there may be indirect financial impacts to the Municipality associated with Fire and Emergency Services' responses to the recent increased number of incidents of unauthorized entry to the site due to the current lack of security. 7. Concurrence 7.1 This report has been reviewed by the Deputy CAO/Treasurer. Page 66 Municipality of Clarington Report PDS-047-23 8. Conclusion Page 6 8.1 The purpose of this report is to consider a Notice of Intent to Demolish submitted by the property owner for 45 Raynes Avenue, being a property listed on the Municipal Heritage Register under section 27 of the Ontario Heritage Act. 8.2 It is respectfully recommended that the Recommendations be adopted as presented. Staff Contact: Jane Wang, Planner II, 905-623-3379 ext. 2411 or jwangclarington.net. Sarah Allin, Principal Planner, 905-623-3379 ext. 2419 or SAIlin _clarington.net; Lisa Backus, Manager, 905-623-3379 ext. 2419 or Ibackus(Dclarington.net. Attachments: Attachment 1 — Memo to CHC, dated June 6, 2023 Attachment 2 — Letter prepared by Biglieri Group Re: Notice of Intent to Demolish 45 Raynes Avenue Attachment 3 — Map illustrating Buildings Proposed to be Demolished Attachment 4 — Clarington Heritage Committee Special Meeting Minutes of June 6, 2023 Attachment 5 — Excerpt from HIA, prepared by AECOM, dated January 2021 (Proposed Statement of Significance) Interested Parties: List of Interested Parties available from Department. Page 67 Attachment 1 to Report PDS-047-23 ciffingoll MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Clarington Heritage Committee From: Sarah Allin, Lisa Backus Planning and Infrastructure Services Date: June 6, 2023 • File No: PLN 34 Re: Notice of Intent to Demolish: Former Goodyear Property; 45 Raynes Avenue, Bowmanville Purpose of Memo The purpose of this memo is to provide a summary of information that may be helpful to the Heritage Committee in its consideration of the Notice of Intent to Demolish received for the property at 45 Raynes Avenue. The property is currently listed on the Municipal Register under s. 27 of the Ontario Heritage Act. Site Context The subject site is located south of Queen Street in Bowmanville, with frontage on Queen Avenue and Durham Streets. The site is approximately 15.57ha (38.47 acre). However, 6.27ha is located within the Bowmanville creek and valley. Page 11 The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Figure 1: Location Map and Aerial — 45 Raynes Avenue The site currently contains the former Goodyear plant main building, the cement house, powerhouse and chimney stack, and other associated outbuildings. Industrial operations ceased in 2016 and the site has been unoccupied since that time. The Goodyear lands are designated as `Special Study Area 3' in Clarington's Official Plan. The designation provides for the redevelopment of the site, subject to Page 2 remediation of contamination associated with the former industrial use, and the Page 69 consideration of the cultural heritage value. The objectives for this area include repurposing the former industrial land, providing a complementary new neighbourhood at higher density, and an open space spine that connects to the Bowmanville Creek. In April 2018, Council formally acknowledged the property has cultural heritage value and listed the property on the Municipal Heritage Register through report PSD-30-18; the property is not designated. The Heritage Committee's evaluation identified the cement house and the north fagade of the main building as having potential cultural heritage value. The owners of the site at the time were notified of the process to list the property on the Municipal Register (Figure 2). The Update to the Bowmanville East Urban Centre Secondary Plan commenced in 2018 and will add the Goodyear land to the Secondary Plan Area. Since the start of the Secondary Plan update, staff has engaged with the owner of the Goodyear lands as a key stakeholder recognizing that the property presents a unique opportunity for redevelopment. In January 2021, a Cultural Heritage Impact Assessment undertaken by the owner establishes the property has cultural heritage value sufficient to meet the O. Reg. 9/06 criteria for designation. Specifically, the Cultural Heritage Impact Assessment (HIA) identifies Building 1 (Powerhouse, including chimney), Building 2, Building 3, Building 6, Building 18, Building 21, Building 25, and Building 27 (Cement House) as having cultural heritage value or interest and, in accordance with best practices, recommends retention in the event of proposed redevelopment for the site, where possible (Figure 3). In 2022, the property owner submitted a redevelopment concept for consideration as part of the Secondary Plan process (Figure 4). The HIA has not been updated to reflect the proposed redevelopment concept. The property owner has also conducted additional studies that look at risk management for contamination and structural assessment for the adaptive reuse of the buildings. Staff are in receipt of these studies but have not yet confirmed the findings. In May 2023, the property owner submitted demolition permit applications. Page 13 Page 70 Although the comprehensive secondary plan work remains ongoing, the property owner submitted demolition permits for the large `main building' and separate reclaim building located on the south side of the property. The permit excludes the former powerhouse building with adjacent chimney stack (Building 1), the pumphouse, and the standalone cement house building (Building 27) located on the north side of the property (Figure 5). On May 19, 2023, the property owner submitted the 60-day "notice of intention to demolish", as required under the Ontario Heritage Act for properties listed under s. 27 on the Heritage Register. The 60-day notice period gives the Municipality time to consult with the Heritage Committee and determine whether to begin the designation process. After consulting with the Heritage Committee, Council may: • State an intention to designate the property pursuant the Ontario Heritage Act; or • Allow the demolition as requested and remove the property from the Municipal Register. A hybrid approach may also be considered, pursuing designation of certain buildings/structures that contribute to the cultural heritage value or interest of the site, while allowing the demolition of non-contributing buildings/structures. After the Heritage Committee is consulted at its special meeting on June 6, a recommendation report to Council will be presented at the Council meeting on June 26. The Ontario Heritage Act process is scoped to consider whether the property has sufficient cultural heritage value for designation. However, Planning and Infrastructure staff is aware of the other issues and concerns relating to this site, outlined below. Public Health and Safety Clarington's Emergency and Fire Services Department (CEFS) and Durham Regional Police Services have raised public health and safety concerns about the current condition of the vacant buildings and property, and lack of site security that has led to increases in unauthorized entry and activity. Page 14 Page 71 Environment and Natural Heritage Concerns have been raised about potential impacts to air and water associated with the smoke from the recent fires. Other concerns relate to the water used put out the fires that may carry contaminants from the buildings to the surrounding land and into the Bowmanville Creek, which runs through the site immediately to the south of the buildings. Financial Implications The recent increase in unauthorized activity site due to the lack of security has put pressure on municipal resources and has been costly for both Clarington's Fire and Emergency Services and Durham Region's Police Services. Economic Development Clarington's Economic Development Strategy identifies the 'revitalization of downtown Bowmanville, including the adaptive re -use of the Goodyear brownfield site' as a commercial activity node as one of several notable catalyst initiatives that could help shape the long-term economic success of the community. With its unique history and heritage value, the adaptive re -use of the Goodyear site with appropriate conservation and commemorative measures represents an opportunity to create a destination in downtown Bowmanville for residents and tourists. Conclusion The purpose of this memo is to provide a summary of information that may be helpful to the Heritage Committee in its consideration of the Notice of Intent to Demolish received for the property at 45 Raynes Avenue, currently listed on the Municipal Register under s. 27 of the Ontario Heritage Act. List of Figures Figure 1: Site Context and Aerial — 45 Raynes Avenue, Bowmanville (inset, above) Figure 2: Goodyear Buildings identified by the Heritage Committee as having Potential Cultural Heritage Value Figure 3: Buildings Identified by the HIA as having cultural heritage value or interest Figure 4: Redevelopment Concept Proposed by Property Owner Figure 5: Buildings Proposed to be Demolished Page 15 Page 72 Figure 2: Goodyear Buildings identified by the Heritage Committee as having Potential Cultural Heritage Value Page 16 Page 73 Figure 3: Buildings Identified by the HIA as having cultural heritage value or interest Buildings With Cultural Heritage Value identified by HIA a� 0 r� r � 6uilding'25 a. - �•L'QTF ' � Building 6 J Building �l 4 Building 2 Building 18 Building 3 Building 21 Building 46 . - fir t� L .xi 77 i y Page 17 Page 74 Figure 4: Redevelopment Concept Proposed by Property Owner Page 75 Figure 5: Buildings Proposed to be Demolished 45 Raynes Avenue Buildings proposed to remain , Buildings proposed to be removed PL .f ' Proposed Demolition Plan a e ` buildings 2-6, 8, 18, 20-25, 28, 29 la - r• eclaim Itj Page 19 Page 76 Attachment 2 to IGLIERI G RO Report PDS-047-23 UP May 19, 2023 Municipality of Clarington Legislative Services 40 Temperance Street Bowmanville, ON L1 C 3A6 Attention: June Gallagher, Municipal Clerk Dear Ms. Gallagher, RE: Notice of Intention to Demolish 45 Raynes Avenue, Bowmanville Goodyear Lands TBG Project No. 20634 INTRODUCTION The Biglieri Group Ltd. ("TBG") is the planning consultant for Karmina Developments, the owner of the lands municipally known as 45 Raynes Avenue, Bowmanville (the "Subject Site" or "Site") (Figure 1). The Subject Site is commonly referred to as the "Goodyear Lands". In April 2018, the Subject Site was added to the Municipal Heritage Register. Outlined in Planning Services Report PSD-030-018, staff identified the three -storey front facade of the factory along with the "Cement House", otherwise known as Building No. 27, as buildings with potential heritage interest. Further to recent developments, the owner is looking to submit a demolition permit application for various buildings on the Subject Site including Buildings 2-6, 8, 18, 20-25, 28, 29, and the reclaim plant. Buildings 1 (including smokestack) and 27 and the pump house will be retained. Please refer to Attachment 1 showing the various buildings. A Demolition Plan outlining the buildings to be removed is provided on Attachment 2. While the ultimate goal is to redevelop the Subject Site into a mixed -use community, an increase in break-ins and vandalism of the vacant buildings has prompted a hastened need to demolish the buildings out of concerns for safety and security. The Fire Department has made multiple trips to the Subject Site to put out fires within the main buildings in the last few months, including most recently on May 13" and May 15t". In Buildings 6, 18 and 21. The number of reported calls to the Durham Regional Police Department has increased significantly over the last few years (Figure 2). As the Subject Site is a Listed property on the Municipal Heritage Register, we are submitting this Notice of Intention to Demolish to the Municipality of Clarington. Further, following the submission of this Notice of Intent to Demolish, the Municipality has 60 days to designate the Subject Site under the Ontario Heritage Act. As such, we are requesting that the Subject Site not be designated. PLANNING I DEVELOPMENT I PROJECT MANAGEMENT I URBAN DESIGN 2472 Kingston Road, Toronto, Ontario M1N 1V3 21 King Street W Suite 1502, Hamilton, Ontario L8P 4W7 Office: (416) 693-9155 Fax: (416) 693-9133 tbg@thebiglierigroup.com Page 77 THE BIGLIERI GROUP LTD. 2 HISTORY OF THE GOODYEAR FACTORY The original building was construction in 1897. The property was then sold to Durham Rubber Co. Ltd. in 1905 who used the lands to manufacture various rubber products including tires. In 1910, Durham Rubber began producing tires for Goodyear Tire & Rubber Co, Goodyear's first manufacturing facility in Canada. Goodyear would then purchase the Subject Site in 1911 and built the first addition to the factory, being the central portion of the north fagade. The following year a rail spur was built to connect the Subject Site to the Grand Trunk Railway. Multiple additions were added to the main building over the following decades. In addition, the Cement House building (Building 27) was constructed in 1943, while the Reclaim Plant was constructed in 1965. A year before, the factory employed about 600 people. From the 1970s until the factory's closure, conveyor belts were the main product produced at the facility. By 2000, Goodyear sold the factory to Veyance Technologies, which was then acquired by ContiTech, a division of Continental Corporation, in 2015. The factory closed in 2016 with the property sold to Karmina Developments in 2019, with the buildings being vacant since. Figure 1: Aerial View of Subject Site. MSUBJECT SITE Page 78 THE BIGLIERI GROUP LTD. 3 Ca Ills to 45 Raynes Ave (Good Year PIant) 50 00 4 ,, o 0 = N � trit Cr.vwr+ 14 on 019 2020 2021 �.r..rr ([af pwlriinl n 022 202 Figure 2: Police Calls to 45 Raynes Avenue (source: Durham regional Police Service). PLANNING CONTEXT The Subject Site is located within the Urban Area Boundary and designated as Regional Centre and Major Open Space Areas in the Durham Regional Official Plan. The Subject Site is designated as Urban Residential and Environmental Protection Area and identified as "Special Study 3" in the Municipality of Clarington Official Plan (Figure 3). Policy 17.4.2 of the Official Plan states "The Goodyear Redevelopment Area shall be planned as a mixed -use residential area taking full advantage of its proximity to downtown Bowmanville and the Bowmanville Creek. Prior to any redevelopment, a comprehensive redevelopment plan shall be prepared and adopted as an amendment to the Bowmanville East Town Centre Secondary Plan". In October 2017, Municipality of Clarington Planning Staff prepared a report to the Planning and Development Committee (PSD-072-17) to begin a review and update of the Bowmanville East Urban Centre Secondary Plan. Several Public Information Centres ("PIC") have been held by the Municipality, most recently PIC #3 on June 1, 2022. At this PIC, staff presented a "Vision" of the different precincts within the Secondary Plan area, including the Goodyear Lands Precinct. As per Staff Report PDS-028-23 — Secondary Plan Update presented at the April 24, 2023, Planning and Development Committee, a Phase 2 Summary Report is being prepared for the Bowmanville East Secondary Plan study. A key component of the revised Secondary Plan is the redevelopment of the Subject Site and adding it to the Secondary Plan area. The Report identifies the site as a "unique redevelopment opportunity in the centre of Bowmanville adjacent to the Bowmanville Creek". The owners of the Page 79 THE BIGLIERI GROUP LTD. 4 Goodyear Lands, originally ContiTech and now Karmina, have sat on the Steering Committee since its inception. Further, the owners entered into a financial agreement with the Municipality with respect to the preparation of certain studies specific to the Goodyear Lands that will help to inform the Secondary Plan, including a Functional Servicing Report, Transportation Impact Study, Goodyear Dam Field Investigation and Review Report, and Stable Top of Slope Assessment - Fluvial Geomorphology. In addition, a Heritage Impact Assessment ("HIA") was prepared by the owner's cultural heritage consultant, AECOM, for the purpose of the Secondary Plan study with respect to the cultural heritage attributes of the Goodyear Lands. The HIA has been revised following comments from Planning staff and Peer Reviews from Common Bond Collective. The most recent revision was submitted to Planning staff in January 2021. REDEVELOPMENT OF THE GOODYEAR LANDS Karmina Developments intends on developing the Subject Site as a mixed -use development consisting of residential, medical, institutional, and commercial uses (Attachment 1). The proposed development consists of multiple high -density development blocks with sixteen (16) buildings ranging in height from four (4) to eighteen (18) storeys in height. Street townhouses are also proposed along the north and east boundaries to provide a transition in height and density to the existing low-rise residential land uses. Buildings 1 and 27 and the smokestack are proposed to be retained. At this time, 1,168 to 1,412 residential units are envisioned. The proposed concept plan prepared by Biglieri Group on behalf of Karmina is generally consistent with the "Vision" of the Goodyear Lands Precinct as presented by the Municipality at the June 1, 2022 PIC (Attachment 2). SUMMARY OF HERITAGE IMPACT ASSESSMENT, AECOM LTD., JANUARY 2021 The January 2021 HIA follows the general conservation principles of the Ontario Heritage Act and Parks Canada Standards and Guidelines for the Conservation of Historic Places in Canada (2010). Specifically, the HIA was guided by the content, impact analysis and structure as outlined in the Municipality's Heritage Impact Assessments Terms of Reference and the Ministry of Heritage, Sport, Tourism and Culture Industries' Information Bulletin #3 Heritage Impact Assessments for Provincial Heritage Properties (2017). The HIA analyzed and documented a range of impacts to the Subject Site and provided recommendations related to impact mitigation measures for the Subject Site. For the purposes of the report, AECOM undertook the following tasks: 1. Review of the Municipal Heritage Register, as well as the Ontario Heritage Trust's online inventory of buildings, museums, and easement properties, the Canadian Register of Historic Places, and the Directory of Federal Heritage Designations; 2. Preparation of a land use history of the subject property based on a review of primary and secondary source material, previous evaluations, and historic mapping and aerial coverage; 3. Site investigation of the property, undertaken on April 23 and 24, 2018, and February 12, 2020, in order to document the property and structures; 4. Evaluation of the property according to the criteria outlined in Ontario Regulation 9106, Criteria for Determining Cultural Heritage Value or Interest in order to prepare an appropriate Statement of Cultural Heritage Value and identify appropriate Heritage Attributes; and, '� THE BIGLIERI GROUP LTD. 5. Preparation of recommendations to provide guidance for the potential re -use of portions of the property and its potential future uses, or commemoration opportunities. Given the review and evaluation, AECOM Ltd. has recommended that the property not be designated and that a Statement of Cultural Heritage Value and a list of Heritage Attributes not be prepared. Evaluation of Property, Ontario Regulation 9/06 The building was evaluated as per the criteria outlined in Ontario Regulation 9/06. The results were that the Subject Site met five of the nine criteria in that: ➢ the factory is a representative example of the evolution of early 20th century factory architecture; ➢ the factory has played a significant role in Bowmanville as one of the oldest and most important industries in Bowmanville's history; ➢ the factory has defined the character of the area for over 100 years; ➢ the Subject Site is functionally and historically linked to its surroundings as it was originally constructed along the Bowmanville Creek and utilized the water supply provided by the watercourse; and, ➢ the factory may be considered by some as a landmark building within Bowmanville. Based on the above evaluation under the criteria of Ontario Regulation 9/06, the Subject Site possesses cultural heritage value an early-20th century industrial complex. The HIA notes that while the property as a whole is considered to have heritage value, certain buildings and landscape elements are not required to be retained to conserve the cultural heritage value of the property. Through the evaluation of each building, the following have been identified to have cultural heritage value or interest on the Subject Site and are recommended for retention in the event of proposed redevelopment: ➢ Building 1 (including chimney) ➢ Building 2 ➢ Building 3 ➢ Building 6 ➢ Building 18 ➢ Building 21 ➢ Building 25 ➢ Building 27 Potential Impacts Based on Evaluation The HIA included an assessment of potential impacts to the Subject Site. Impacts include property redevelopment with the retention of existing buildings in situ, adaptive reuse, permanent relocation of all or parts of the buildings, and demolition of all or parts of the buildings proceeded with salvage and documentation of building components. Page 81 THE BIGLIERI GROUP LTD. 1J Potential Mitigation Strategies For each of the potential impacts to the Subject Site, the HIS provided mitigation options. Where relocation or adaptive reuse of a building with cultural heritage value or interest is not feasible and the only option is demolition, the following mitigation measures are to be completed: ➢ Consult with municipal staff and the Clarington Heritage Committee regarding any physical impact to the property in order to determine if any approvals/consent is required; ➢ Complete a Documentation and Salvage Report which should be completed by a qualified heritage consultant; o Documentation should include photographic records, drawings, or floor plans where appropriate, the identification of salvageable materials including interior features, and/or salvageable heritage attributes; ➢ During design of a property development plan, incorporate commemorative signage into the design in consultation with Clarington Heritage Committee to communicate the cultural heritage value of the property i.e., it's industrial history) and the demolished structure to the public o Complete a Commemorative Strategy which can be incorporated or separate from the Documentation and Salvage Report. o Consider integrating salvageable materials from the property into the new development such as decorative features in a communal area within the development. Therefore, the following combination of mitigation strategies are likely the most appropriate actions to take in order to mitigate the loss of the buildings on the Municipal Heritage Register: ➢ Photographic documentation; ➢ Complete a Commemorative Strategy; ➢ Prepare a Documentation and Salvage Report; and, ➢ Recover unique features of a building and incorporate these features into new development. Evaluation of Alternatives The HIA outlined requirements to be undertaken should the property be redeveloped, and it is determined that demolition or removal is the preferred alternative and that it is the only viable option. It must be demonstrated that retention or modification of Buildings 1, 2, 3, 6 18, 21, 25 and 27 could not be adapted to fit a new use and the retention of the building in situ was not feasible. Recommendations The HIA concluded with the following recommendations: I. The proposed mitigation options identified in Table 10 should be used to guide the next steps when considering proposed redevelopment of the property. 2. If adaptive reuse of the property is not feasible or if buildings identified for removal demonstrate design, historical, and context value, a Commemoration Strategy should be developed by a qualified heritage professional for the property. The strategy should be developed in consultation with the Town of Bowmanville and the Clarington Heritage Page 82 THE BIGLIERI GROUP LTD. 7 Committee. The Commemorative Strategy can be incorporated into or separate from a Documentation and Salvage Report. Commemorative material should be designed and incorporated in a public area within a new development plan. The plan should include an interpretative cultural heritage sign to commemorate the history of the Goodyear Tire and Rubber factory. Interpretative material should include textual and graphic material. In addition, salvaged material may be suitable for integration into a new development, such as for decorative features, including part of the commemorative feature. 3. This Heritage Impact Assessment should be submitted to the Municipality of Clarington Planning Staff and the Municipal Heritage Committee for review. 4. In the event there is a site re -development or re -configuration plan for the subject property, a qualified heritage professional should review this Heritage Impact Assessment and confirm impacts and mitigation measures and identify any changes, including an assessment of impacts to adjacent heritage properties Assessment of Retention As outlined in the HIA, if demolition is the only viable option, it must be demonstrated that adaptive reuse of Buildings 1, 2, 3, 6 18, 21, 25 and 27 or retention of a building in situ is not feasible. A Structural Feasibility Study (August 2021) was prepared by Gravity Engineering as it pertains to the re -use of buildings or building elements from a structural perspective in relation to the HIA and redevelopment of the Subject Site. Further, a Risk Management Measures report (September 2021) was prepared by Cambium in consideration of adaptive reuse of the buildings from a site contamination perspective in relation to the Site's history as a manufacturing facility of rubber products. These studies reviewed the feasibility of reusing or retaining in situ the buildings identified as having cultural heritage value or interest. The Structural Feasibility Study found that Buildings 2, 3, 6, 18, 21, and 25 were not suitable for any type of vertical addition and minimum structural alteration. Further, the costs to retain elements of the buildings comes with a high cost. Meanwhile, the Risk Management Measures report identified very high costs associated with implementing various risk management measures into the reuse of the existing buildings. STRUCTURAL FEASIBILITY STUDY, GRAVITY ENGINEERING A Structural Feasibility Study (August 13, 2021) prepared by Gravity Engineering comments on the feasibility of re -use of all, or a portion of Buildings 1, 2, 3, 6, 18, 21, 25, and 27, and provides a summary of the potential budgetary expectations based on the Study's recommendations. The Study reviewed each of the buildings identified as having cultural heritage value or interest. Buildings 2, 3, 6, 18, 21, and 25 were not suitable for any type of vertical addition and minimum structural alteration. The buildings would have to be left "as -is" for any reuse. Further, recommendations and costs for historical attributes are provided. These elements include the raised "louvre" skylight in Buildings 2 and 3 and the exterior facade for Buildings 6, 18, 21, and 25. General Comments ➢ Altering, or removing buildings not identified as having cultural heritage value or interest will likely require very costly review and reinforcing to ensure any retained buildings meet the current structural guidelines as it provided in Part 4 of the Ontario Building Code; Page 83 THE BIGLIERI GROUP LTD. 8 ➢ It may be most feasible and structurally efficient to keep the building elements which can be temporarily supported or relocated during construction to meet the guidance of the HIA, but also ensure proper support of new and re -used building elements. This is likely the most structurally feasible method of re -using or re -purposing buildings 2, 3, 6, 18, 21, and 25; ➢ Given their location, Buildings 1 and 27 appear to be able to be feasibly re -used "as -is" as stand-alone buildings with only minor structural remediation/reinforcing required; and ➢ In general, re -use of interior structural framing members for structural supporting purposes is likely not cost feasible to undertake due to the lack of documentation and structural information on these existing members. However, use of these elements for aesthetic purposes is feasible and could be considered. It must be noted that the Structural Feasibility Study was prepared in August 2021 and assessed the buildings as they were at that time. While the extent of damages caused by the recent fires is unknown at this time, it is possible that the structural integrity may have been further compromised. Risk Management Measures: Building Reuse, Cambium Cambium prepared a Risk Management Measures study (September 20, 2021) to assess the feasibility and potential environmental risk management measures required to support reuse of the existing buildings identified as having cultural heritage value. The study also provides commentary on the implementation of measures required to reduce human health risk related to exposure to soil and groundwater contaminants of concern via migration to indoor air. This study focused solely on the risk of exposure to volatile contaminants of concern (COCs). The study also considered the reuse scenarios presented in Gravity's structural feasibility study. Summary of Findings ➢ Previous investigations at the Subject Site identified soil and groundwater contamination related to historical operations of the factory. Volatile COCs identified include petroleum hydrocarbon fractions 1 and 2 (PHCs), volatile organic compounds (VOCs) including benzene, toluene, ethylbenzene, and xylenes (BTEX), select polycyclic aromatic hydrocarbons (PAHs), and mercury; ➢ Evaluation of risks and identification of measures required to reduce human health risk via exposure to indoor air will be undertaken as part of a risk assessment completed consistent with the requirements of Ontario Regulation 153/04. As a minimum, it is expected the risk assessment will conclude risk management measures (RMMs) are required for new and reused buildings to mitigate contaminant migration to indoor air and reduce human health risk to acceptable levels. Buildings 1, 2, 25, and 27 are most likely to require implementation of RMMs; ➢ For buildings where structural support or relocation of heritage features could occur (Buildings 2, 3, 6, 18, 21, and 25), a strategy for implementation of RMMs can be developed to provide appropriate risk reduction. Optimally, this would include removal of the existing slab on grade or basement floors within these buildings to allow construction of a sub -slab vapour intrusion mitigation system (SSVIMS); however, less intrusive RMMs may be identified for one or more of these buildings by the proposed risk assessment; THE BIGLIERI GROUP LTD. �fl ➢ Stand-alone use of Buildings 1 and 27, both of which are within and/or proximate to source areas for volatile contaminants, will require implementation of RMMs to reduce human health risk from migration of volatile contaminants to indoor air. The most effective measure for this purpose would be implementation of an SSVIMS, which will require removal of the slab on grade building floors and replacement after construction of the SSVIMS; ➢ An outline of available RMMs, challenges related to reuse of buildings, and relative costs are provided in Table 1. This outline is not exhaustive and depending on COCs concentrations, a combination of RMMs may be required to reduce risk to acceptable levels; ➢ This study provides a preliminary evaluation of measures to reduce human health risk in the reuse of buildings identified as having cultural heritage or other interest, related to migration of volatile contaminants from soil and/or groundwater to indoor air. It has identified optimal RMMs for implementation to provide risk mitigation. Alternate, less intrusive and/or lower cost RMMs may be identified by the proposed risk assessment for one or more of the buildings; and, ➢ This study has not assessed the effect of the reuse of buildings; however, in general, the feasibility (costs and construction) is significantly better for implementing RMMs for new structures relative to existing structures. Table 1: Summary of Potential RMMs (source: Cambium Inc., 2021) RMM Challenges Cost Underground Extensive construction requirements to retain heritage High garage features in place during construction or remove/replace after construction At grade garage Extensive construction requirements to retain heritage Moderate features in place during construction or remove / replace after construction; may be inconsistent with development plan Sub -slab ventilation Requires removal of existing floor followed by High installation of venting systems; may require temporary structural supports to retain heritage features during construction Perimeter Likely ineffective due to the size of the buildings (i.e., Moderate to ventilation insufficient flow induced beneath existing structures); high May require implementation with other RMMs Floor sealing May not provide sufficient risk reduction; May require Moderate implementation with other RMMs Excavation Requires removal of existing floor followed by High excavation of impacted soil and groundwater; Will require extensive shoring /structural support to retain heritage features; May not reduce risk sufficiently if impacts remain in soil or groundwater beyond the limits of the buildings In -situ Treatment / May require extensive injection points through interior Moderate stabilization floors; may not be effective for metals and PAHs; Page 85 THE BIGLIERI GROUP LTD. uncertain timeline to meet applicable standards / reduced risk levels Restrictions (e.g., May require implementation with other RMMs; may be Moderate to no first -floor inconsistent with development plan Low High effect residential use) implementation; on revenue PROPOSED MITIGATION STRATEGIES FOR POTENTIAL REDEVELOPMENT The adaptive re -use or temporarily support or relocate Buildings 2, 3, 6, 18, 21, and 25 comes with considerably high financial limitations associated with the structural requirements and risk management measures. The HIA report outlines several recommendations that would be feasible for the potential redevelopment of the Subject Site. In particular, a Commemoration Strategy should be developed by a qualified heritage professional in consultation with the Municipality of Clarington and the Clarington Heritage Committee. As such, we are proposing the following mitigation strategies for commemorating and remembering the heritage value of the Goodyear Factory: ➢ Photographically document the interior and exterior of the buildings to provide an archival record of the buildings prior to demolition; ➢ Complete a Commemorative Strategy to incorporate in public areas within the redevelopment of the Subject Site. The plan will include an interpretative cultural heritage sign to commemorate the history of the Goodyear Factory and commemorative art displays throughout the redevelopment. ➢ Prepare a Documentation and Salvage Report; and, ➢ Recover unique features of a building and incorporate these features into the redevelopment where feasible. SUMMARY In summary, the Subject Site is Listed on the Municipal Heritage Register and requires a Notice of Intention to Demolish prior the issuance of a demolition permit. The HIA prepared for the Subject Site identified heritage attributes associated with the various buildings and provided a range of mitigation strategies. If demolition was the only viable option, it must be demonstrated that reuse or retention in situ is not feasible. The Structural Feasibility Study and Risk Management Measures study have demonstrated the significant costs associated with reuse and/or retention of the building in situ. Also, these costs are in addition to the significant costs associated with remediating the remainder of the Subject Site associated with its historical use as an industrial facility. Biglieri Group and the owner have been working with staff throughout the Bowmanville East Urban Centre Secondary Plan study. While demolition of the buildings has certainly been the preferred option for the owner as part of their redevelopment plans, they have been waiting patiently for the Secondary Plan process to conclude prior to the submission of a redevelopment plan and demolition application. Unfortunately, the Secondary Plan process has taken far longer than expected — five years and counting — with no updated time provided of its anticipated completion. With multiple incidents of break-ins, fires, and other calls to emergency services reported weekly, the owners are therefore intending on submitting the appropriate demolition applications and Page 86 THE BIGLIERI GROUP LTD. materials. As such, we are submitting this Notice of Intention to Demolish to the Municipality of Clarington in order to demolish various buildings at 45 Raynes Avenue including Buildings 2-6, 8, 18, 20-25, 28, 29, and the reclaim plant. In addition, we are requesting that the Subject Site not be designated in accordance with the Ontario Heritage Act. Supporting Documents In support of the proposed Demolition Permit Application, please find enclosed the following supporting documents: ➢ One (1) copy of the Heritage Impact Assessment prepared by AECOM Ltd. dated January 2021; ➢ One (1) copy of the Structural Feasibility Study prepared by Gravity Engineering dated August 13, 2021; and, ➢ One (1) copy of the Risk Management Measures: Building Reuse study prepared by Cambium dated September 20, 2021. We trust you will find all in order, however, should you have any questions or require additional information please contact the undersigned at your earliest convenience. Respectfully, THE BIGLIERI GROUP LTD. KA k Mark Jacobs, MCIP, RPP Planner ;4e Laura Lebel-Pantazopoulos, MPI, Planner CC. Carlos Salazar, Director, Planning and Development Services Department Lisa Backus, Manager of Community Planning Sarah Allin, Principal Planner, Community Planning Emily Corsi, Senior Planner, Community Planning Absar Beg, Karmina Developments Page 87 THE BIGLIERI GROUP LTD. Attachment 1 Site Plan with Building Numners and Construction Dates (1976) Heritage Impact Assessment 6 �UI 1943 1937 i Project number: 60571812 So- - Prepared for: The Biglieri Group Ltd. Page 89 AECOM Goodyear HIA March 2a_2020.docx g 205 THE BIGLIERI GROUP LTD. Attachment 2 Demontion Plan Page 90 .�r ,J N bJ JOB h 0 45.11kry ti�� ti9 �JO. t yo `JO. 7a x /ry9 C4 Building 27 I Iz 0 0 Building 1 Pum house I p I (Building 15) Buildings 2-6, 8, 18, 20-25, 28, 29 I I �I I N7227'00 E Z20 ro m Reclaim FI Plant I I I49'S13' z N 4'30 71.25 N I n d o � _ 56,31 N717720 E N6823'30'E N69 0 E 41.74 N703800"E �5.29 N7101'00 E N7041'40'E N57.57.00.E N60'7.330�E 18.53 30.48 g.28 Buildings to be remove Buildings to be remain i Page 91 THE BIGLIERI GROUP LTD. Attachment 3 Conceptuai bite Plan Page 92 t Scale 1:2000 NATURAL HERITAGE / OPEN SPACE 'It► �vFFN STREET 4l= e� 03lq; l rA. ¢k� /p03 J 04 Sehi 04 / N ;ask' 4 \ // s / 8T0 °k g 04 \ / Ret/re 04Fo�IE 12 "nee, �_ ny 2 W.- ilding 2 \ .Bi'o k S BuildjQ5 ` \ 7 II��LL i HERITAGE \ � i � BUILDINGS AND 18 , SMOKESTACKS TO BE RETAINED / BOg \ dl G 1 o� lock C Seniors \ / •l LTC / LONGTERM — STABLE TOP OF -- -�_ SLOPE (LTSTSL) DEVELOPMENT LIMIT \ 13 u1ng \\ \1p,;\ // / \ 03 / 12 / 0 n / Staked Dripline/Top / BYA 12 \ C BI 1k / of Bank by CLOCA \ �' ®f4// / 04 Description Area (ha) Building # GFA m2 Units \ Bnlld Block Al - A-7 0.94 12,152 41 BIOCk E 06 Building 1 Block B 0.98 1 04 / 1 12,984 122 1 \ 2 9,900 101 uilding 16 \ / FUTURE 3 18,916 161 06 � eu°d'�� DEVELOPMENT 4 2,880 0 BIOC Block C 0.92 5 21,900 172 6 10,864 85 DEVELOPMENT 7 1,672 10 LIMIT 03 Block D 0.48 18 \ Block E 0.81 8 7,432 73 9 1,960 10 \ 10 2,400 12 11 1,928 10 \ 12 6,004 59 Block F 0.41 13 30,117 246 Block G1 0.50 14 27,044 245 Block G2 0.33 15 9,888 101 Block H 0.39 16 7,248 70 Total Units 1536 Net Density (UPH) 267.13 Residential GFA 179,549 Non -Residential GFA 8,755 Jet Development Area 5.75 ROW 2.32DRAFT Parkland 0.60 Future Development 0.06 06 Natural Heritage / 6.81 CONCEPT Open Space FOR DISCUSSION PURPOSES ONLY Total Area 15.54 - CONFIDENTIAL - Page 93 THE BIGLIERI GROUP LTD. Attachment 4 Goodyear Lands Precinct "vision" Page 94 Vision for the Precincts Goodyear Lands Precinct 0 Design Vision To create a new mixed -use district with residential, commercial, and community uses and open spaces. Objectives • Diverse commercial to complement King St • Increased residential base to support local businesses • Diversify housing • Placemaking / heritage integration • Connections to surrounding natural heritage network NATURAL HERITAGE SYSTEM EXISTING OPEN SPACE WATER BODIES - - - EXISTING TRAILS - - - PLANNED TRAILS EXISTING BUILDINGS EXISTING PLACES OF WORSHIP - = PROPOSED REDEVELOPMENT SITES PROPOSED BUILDINGS REDEVELOPMENT CONCEPT 0 PROPOSED BUILDINGS (SP) ® PROPOSED SHARED AMENITY/SURFACE PARKING/OPEN SPACE J PEDESTRIAN CONNECTION H MULTI USE PATH CONNECTION F -> VEHICULAR CONNECTION O PRECINCT BOUNDARY Page 95 W►'ingim sVN ■�►�L-1LOM footprint Bowmanville East Urban Centre Secondary Plan Update 131 Attachment 3 to ,.. %F,�,5-02+7 /Keport 45 Raynes Avenue Proposed Demolition Plan Buildings proposed to remain Buildings proposed to be removed kfr4 J *Ilk All 40 �J Bung 15 Buildings 2-6, 8, 18, 20-251, 28'29 x, t. Reclaim Plan rr IR - r Page 96 Attachment 4 to Report PDS-047-23 **Subject to Advisory Committee Approval** ci ffftwin Clarington Heritage Committee Special Meeting Minutes June 06, 2023 If this information is required in an alternate format, please contact the Accessibility. Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee Special Meeting held as a hybrid meeting in person at 40 Temperance Street, Bowmanville and via Microsoft Teams on June 06, 2023, at 7:00 PM. Members Present: Councillor Elhajjeh, Peter Vogel, Steve Conway, Victor Suppan, Jason Moore (ACO), Ron Sproule, Heather Graham, Noel Gamble, Laura Thiel-Convery (Museum), Colin Maitland, Joseph Dalrymple, Steven Lawson. Regrets: Sher Leetooze (NVDHS), Myno Van Dyke (NVDHS), Ron Hooper Staff Present: Sarah Allin, Jane Wang, Lisa Backus, Planning and Infrastructure Services Guests: Mark Jacobs (Biglieri Group), Absar Beg, Tara Jenkins (AECOM) 1 Declaration of Interest There were no disclosures of interest stated at this meeting. 2 Land Acknowledgement Statement P. Vogel read aloud Clarington's Land Acknowledgement Statement. 3 Adoption of Agenda 23.18 Moved by S. Conway, seconded by R. Sproule That the Agenda be adopted "Carried" 4 Delegations/Presentations: 4.1 Mark Jacobs, Re: 45 Raynes Avenue, Former Goodyear property Mr. Jacobs from the Biglieri Group gave a presentation regarding the property status and proposed demolition. The presentation outlined the redevelopment concept under the current site and planning context. The property history was summarized, and the cultural heritage value and the Registered heritage status were acknowledged. Mr. Jacobs listed the current issues the property was facing, including the crumbling facades, remediation, trespassing and vandalism. He also reiterated the intention to demolish the large `main building' and of retaining the Page 9T _ **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn June 06, 2023 former powerhouse building with the adjacent chimney stack (Building 1), the pumphouse and the cement house building (Building 27). 5 Business Arising 6 Project Reports 7 Correspondence and Council Referrals: None 8 New Business: 8.1 45 Raynes Avenue (Former Goodyear property) A site visit was conducted the day before the Special meeting. The Committee members discussed the current situation based on the site visit and review of the submitted Heritage Impact Assessment (HIA) dated January 2021, prepared by Aecom and other supporting materials. Committee members asked for clarification of interior heritage attributes. M. Jacobs stated that the factory expansion surrounded the oldest building. The original wooden columns, some brickwork and raised "louvre" skylight system can be observed. But most features were covered by additional structures built over the years. Clarification was requested by Committee members relating to year the oldest building and the Chimney were built, a missing reference of 181 Queen Street, and the history of Devitte's Lane. Committee members also raised concerns about the site security and reuse of retained buildings, the demolition plan, preservation of the pumphouse and Indigenous community consultation. The representatives of the property owner provided clarifications. The consultant Aecom will update the HIA, improve the deficiencies mentioned in the meeting and will prepare a Salvage and Documentation Plan and Commemoration Strategy for the adaptive reuse of the structures proposed to be retained. Property owner and representatives indicated the remaining structures will be fenced to prevent unauthorized entry and vandalism. A Stage 1-2 Archaeology Assessment has been done for the site. No archaeological resources were discovered, and no further archaeological assessment is required. The proposed demolition does not include the pump house. The CHC indicated an interest in exploring the cultural heritage value of the dam. The Committee members discussed the approach of designating individual structures including Cement House (Building 27), Power House (Building 1), and the stack). Additional discussion took place as to whether to designate the chimney stack. Staff will explore the possibility of using a reference plan, to be provided by the applicant, to delineate the portion of the property that would be **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn June 06, 2023 subject to the designation so as not to apply the designation to the entirety of the property. 23.19 Moved by S. Conway, seconded by R. Sproule That the Committee recommends to Council: To authorize the intent to designate the portions of the site that are proposed to be conserved (Cement House (Building 27), Power House (Building 1), and the stack), and require the applicant to prepare a reference plan to delineate the area for designation for inclusion in the notice of intent. To request the property owner to move forward with the completion of a Salvage Report and Commemoration Plan as outlined in the HIA, and any other amendments to the HIA, as necessary. That the remainder of the property be removed from the Municipal Register, and allow the demolition to proceed as proposed, along with the development of a plan to protect the portions of the site to be designated and retained. That staff be directed to work with the applicant and CHC through the development approvals process to implement the accepted salvage and commemoration plan, including architectural control. "Carried" 9 Reports from the committees: None 10 Standing items: None Adjournment: 9:10 P.M. Next Meeting: June 20, 2023, 7.00 p.m. Attachment 5 to The Biglieri Group Ltd. on behalf of Karmina Developments Report PDS-047-23 Former Goodyear Tire and Rubber Company Factory: Heritage Impact Assessment 4. Proposed Statement of Significance Based on the background research, including the history of the property, and the Ontario Regulation 9/06 evaluation completed as part of this Heritage Impact Assessment, the following Statement of Significance has been drafted: 4.1 Description of the Property 45 Raynes Avenue, known as the Goodyear Tire and Rubber Company factory is part of an industrial complex in the Municipality of Clarington, Town of Bowmanville. The full legal description of the property is "Con 1 Pt Lot 12 Plan H50081 — Pt Lt 8 Lots 10 to 20 Plan; 34 '/z Pt St RP 40R14289; Parts 1 to 3. The property consists of approximately 15.5 hectares and is comprised of table lands and valley lands situated along the Bowmanville Creek, near the centre of the commu- nity. Since 1905, this property became a manufacturing site to produce rubber items has been occupied by buildings and landscape features associated with the Bowmanville Goodyear Tire and Rubber factory. The main historic features of the property include the main two -and three -storey buildings associated with the former Durham Rubber Company, and the subsequent Goodyear Tire and Rubber factory on site (Buildings 2,3,6, 18, 21, and 25). Also included are the Cement House (Building 27), the Mechanic's Shop (Building 29), and the Powerhouse with its associated brick chimney (Building 1). Associated landscape features include the railway spur, and the adjacent dam on Bowmanville Creek. The Statement of Significance refers to the cultural heritage landscape and the associated cultural heritage resources found therein. 4.2 Proposed Statement of Significance 45 Raynes Avenue is significant for its design, historical and contextual value. The Bowmanville Goodyear Tire and Rubber factory is the largest and one of the oldest early 20t" century industrial complexes in the Town of Bowmanville. It represents a significant example of the importance of manufacturing in the 20t" century development of the Municipality of Clarington. The industrial complex is a representative example of the evolution of early 20t" century factory architecture in the Town of Bowmanville. The property is characterized by its 46 Page100 The Biglieri Group Ltd. on behalf of Karmina Developments Former Goodyear Tire and Rubber Company Factory: Heritage Impact Assessment grouping of industrial buildings that display typical industrial style architecture for its time. The property includes long and narrow rectangular brick structures with flat roofs which were built to house the functional industrial requirements of the early 20th century rubber factory. The Goodyear buildings are constructed of heavy timber framing with brick facades along Raynes Avenue. The extensive windows, now bricked over, had once provided light into both sides of a building. Over the years, the sides of the buildings have been altered to accommodate for expansion with addition. The landscape elements are associated with the historic movement of goods by rail during the formative years of the factory. Historically, the Durham Rubber Company received a loan in 1905 from the Town of Bowmanville to purchase the Raynes Estate, to establish a new facility. The site may have been a former industrial site with brick buildings constructed in 1897. In 1906 the Durham Rubber Company built a two -storey brick building on site to produce carriage and bike tires and other rubber items. In 1910, the Durham Rubber Company entered an agreement with Goodyear, and 45 Raynes Avenue became the first Goodyear plant in Canada. In 1911, the first addition was constructed to meet the demand of production for tires. Contextually, the industrial complex is situated in the heart of the community of Bowmanville amidst residential buildings of similar age, many of which were built for or occupied by workers at factory. The property, located along Bowmanville Creek, represents an industrial site established in the late 19th century, likely as a former mill site. Views to 45 Raynes Avenue from the public realm, including the creek valley trail system reinforce a connection to the industrial and economic heritage of the Bowmanville community. The former Goodyear Tire and Rubber factory is a well-known local landmark that has defined the industrial character and history of the community of Bowmanville since its inception in the early 20th century. 4.3 Heritage Attributes The following heritage attributes in Table 5, below, express the cultural heritage value of the property at 45 Raynes Avenue, Bowmanville, containing the Goodyear Tire and Rubber Complex as an example of late 19th and early 20th century industrial style that reflects the alterations, changes in use throughout a century of operations. 47 Page 101 The Biglieri Group Ltd. on behalf of Karmina Developments Former Goodyear Tire and Rubber Company Factory: Heritage Impact Assessment Table 5: Heritage Attributes Associated with the Former Goodyear Tire & Rubber Co. Factory Building No. � Original Function Construction Date I Heritage Attributes 1 (with Powerhouse and chimney 1897 • Architectural details on the south fagade including engaged pilasters and brick corbelling just below the original roofline on the building. chimney) • Series of factory -style windows that have since been painted. • A large, hipped -roof cupola is located on the roof of the building, the cupola houses a metal hopper. • Large chimney located east of the building 2 Mill room 1897 • Raised louvre" skylight system in the middle of the building with extant mechanisms too en and close the windows. 3 Mill room 1897 • Raised 'louvre" skylight system in the middle of the building with extant mechanisms too en and close the windows. 6 The first storey was used as a shipping 1911 • Scale, massing and configuration of the brick fagade fronting onto Raynes Avenue. area. The second storey was used as • Series evenly placed bays of windows with a shallow arch and voussoirs. storage, and the third storey was used for • Engaged pilasters which extend from the foundation to just above the third storey window. hose manufacturing. • Brick corbelling between each pilaster. 18 Mixing 1914 • Scale, massing and configuration of three -storey brick fagade fronting onto Raynes Avenue. • Series evenly placed bays of windows with a shallow arch and voussoirs • Engaged pilasters which extend from the foundation to just above the third storey window. • Brick corbelling between each pilaster. 21 The first storey was used primarily for 1929 • Scale, massing and configuration of three -storey brick fagade fronting onto Raynes Avenue. shipping and receiving. The third storey • Series evenly placed bays of windows with a shallow arch and voussoirs housed the administrative offices and • Engaged pilasters which extend from the foundation to just above the third storey window. meeting rooms for the facility. • Brick corbelling between each pilaster. 25 Milling 1937 • Scale, massing and configuration of three -storey brick fagade fronting onto Raynes Avenue. • Series evenly placed bays of windows with a shallow arch and voussoirs • Engaged pilasters which extend from the foundation to just above the third storey window. • Brick corbelling between each pilaster. 27 Cement house 1943 • Series evenly placed bays of windows with a shallow arch and voussoirs • Engaged pilasters which extend from the foundation to just above the third storey window. • Brick corbelling between each pilaster. • Original exterior wood and metal doors. Table 6: Landscape Features Associated with the Former Goodyear Tire & Rubber Co. Factory Landscape Feature Bowmanville Creek (Formerly Barbour's Creek) Construcuon Datell NA Heritage Attributes • Spatial relation to the former Goodyear Tire & Rubber Co. Factory. • The former Goodyear Tire and Rubber Co. utilized the water supply provided by the watercourse. The former factory also utilized the creek to dispose of waste from the factory. Grand Trunk Railway rail spur 1912 • Raised railway spur which extended south from the Grand Trunk Railway mainline, tracks located on north and south sides of the Former Goodyear Tire and Rubber Co. to facilitate shipping. Viewscapes within and to the Former Goodyear NA • The key views that represent the value of the former Goodyear Tire and Rubber Company Factory as a landmark and continue to define the Tire and Rubber Company factory industrial character and history of the community and the industrial cultural heritage landscape as experienced from the public realm including the Bowmanville Creek Valley, Queen Street, Raynes Avenue, Queens Avenue and within the property. Page102 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: June 26, 2023 Report Number: CAO-017-23 Reviewed By: Trevor Pinn, Deputy CAO / Treasurer Resolution#: File Number: By-law Number: Report Subject: Housing Accelerator Fund Application Recommendations: 1. That Report CAO-017-23, and any related delegations or communication items, be received; 2. That Staff be directed to submit an application to the Housing Accelerator Fund with a project that can lead to a net increase in the number of affordable housing units in Clarington; 3. That Council approve in principle the Action Plan (Attachment #1) to form part of the application; 4. That the CAO be authorized to approve any changes to the Action Plan, prior to submission of the application; 5. That Council authorize the Mayor and Clerk to execute any necessary agreements regarding the application; and 6. That all interested parties listed in Report CAO-017-23, and any delegations be advised of Council's decision. Page103 Municipality of Clarington Report CAO-017-23 Report Overview Page 2 The Government of Canada has created a $4 billion Housing Accelerator Fund (the HAF) administered by the Canadian Mortgage and Housing Corporation (CMHC). The primary objective of the program is to create more housing supply, with an expected goal of 100,000 housing unit permits being issued (that would not have occurred without the HAF). The HAF can be used for projects that support: 1. Investments in HAF Action Plans 2. Affordable housing projects 3. Housing -related infrastructure 4. Community -related infrastructure (that supports housing) Staff are working to prepare an application for submission that would lead to an increase in the number of affordable housing units in Clarington. As part of the application process, a Council approved Action Plan must be included. Also, given the tight application window that will open and close this summer, staff will need delegated authority to submit the application. 1. Background Fund Details 1.1 The HAF intends to create transformational change in the housing sector across Canada, with $ 4 billion allocated to accomplish that goal. The fund can be used to support a variety of housing related projects. 1.2 The application window is expected to open during summer 2023 and close within 45- days, creating the need for early preparation and quick action. Staff have been working to prepare eligible projects for consideration. Region of Durham 1.3 Staff have met with the Region of Durham to determine if they have any projects that could be considered eligible under the program, given their role in affordable housing. They do not currently have any projects slated for development in Clarington but are willing to work with us should there be an opportunity. Page104 Municipality of Clarington Page 3 Report CAO-017-23 2. Application Eligibility 2.1 Local governments who have delegated authority over land use planning and development approvals are eligible to apply to the HAF. 2.2 There are two application streams, of which Clarington is eligible under the "Large/Urban communities". This stream requires a population greater than 10,000. 2.3 One of the critical requirements is a housing action plan outlining supply and growth targets as well as the specific actions to increase overall supply and speed up approvals. Clarington is undertaking several initiatives in this regard and a Draft Proposed Action Plan is attached (Attachment #1). 2.4 It is recommended that Council endorse in principle the Draft Proposed Action Plan, for the purposes of submitting the application. The following initiatives are included within it: • Secondary Plans • Official Plan • Zoning By-law • Community Improvement Plans (CIP) • Engineering Design Standards • Streamlining Development Approvals Processes • Infrastructure Master Planning • Encouraging Additional Dwelling Units • Affordable Housing Toolkit • Prioritize Applications • Provincial and Federal Partnerships • Key Performance Indicators • Annual Monitoring Report Evaluation Criteria 2.5 The evaluation criteria will be used to assess the application, but not dictate funding amounts. The is a separate funding framework for those that are selected to participate in the program. The criteria are broken into four categories, and pulled directly from the pre -application reference material: • The commitment to increase housing supply (10 points) —increase to the supply of housing above minimum requirements; Page105 Municipality of Clarington Report CAO-017-23 Page 4 • The relevance of the initiative outcome(s) to one or more of the objectives of the HAF (pass/fail) — including creating more supply; complete communities; affordable housing; and, low -carbon, climate -resilient communities; The effectiveness of the initiatives on increasing the supply of housing (20 points) — including implementation/timeliness of the initiative; supply impact; and, system impact; and The need for increased housing supply (5 points) — based on available housing needs assessment. 2.6 The Region of Durham has completed a Housing Needs Assessment as a component of the Envision Durham Municipal Comprehensive Review. This can be used as part of the application submission. Potential Projects 2.7 It is understood that the application window will be tight and will likely open and close during the summer, providing limited time for staff to prepare a list of applicable projects for Council to consider. Staff are currently exploring the following: Remediation and site work at the former Newcastle Fire Hall (427 King Street East, Newcastle) to prepare the land for the development of affordable housing units. Working with existing local affordable housing providers to determine if they have plans and capacity to create net -new units. 2.8 The Region of Durham has been made aware of our potential projects and continues to explore if there could be a role for them to play, particularly given their At Home in Durham plan that committed to the initiation of the development of 1,000 new affordable rental housing units by 2024. Funding 2.9 Funding can be used to support initiatives such as: • Items within approved HAF Action Plan; • Affordable Housing (e.g., construction, repair, or modernization, land and building acquisition); • Housing -related infrastructure that supports housing (e.g., brownfield redevelopment, municipal infrastructure, connectivity); • Community -related infrastructure that supports housing, such as: bicycle lanes, sidewalks, local roads and bridges. Page106 Municipality of Clarington Page 5 Report CAO-017-23 2.10 More information about the program, eligibility, and funding parameters is included in the Housing Accelerator Fund: Pre -Application Reference Material (Attachment #2). 3. Financial Considerations 3.1 Not applicable currently. Financial implications will be known should the application reach the next stage of the program. Staff will report back to Council before any funding agreements are entered into. 4. Concurrence This report has been reviewed by the Director of Planning and Infrastructure who concurs with the recommendations. 5. Conclusion It is respectfully recommended that Council direct Staff to submit an application to the Housing Accelerator Fund and approve the Draft Proposed Action Plan. Staff Contact: Justin MacLean, Manager, Strategic Initiatives, 905-623-3379 Ext. 2017 or Jmaclean(a)_clarington.net Attachments: Attachment 1 — Draft Housing Action Plan Attachment 2 — Housing Accelerator Fund: Pre -Application Reference Material Page107 •- Initiatives Actions Comments Facilitating Growth Secondary Plans - Complete studies Completing the Secondary Plans currently in progress by 2026 will - Public Consultation facilitate housing units within Clarington's existing urban areas that will - Draft and Approve OPAs and implementing contribute towards the achievement of the short-term target to 2031. ZBAs Official Plan - Initiate Public Engagement Staff is initiating a comprehensive Official Plan Review for Envision - Undertake background work Durham conformity. The Clarington Official Plan Review will address - Prepare studies longer -term growth and development to 2051 and is expected to be - Draft OPA completed by end of 2025. - Public Consultation - Approve OPA Zoning By-law - Undertake background work Develop a comprehensive zoning by-law to implement newly approved - Draft ZBA and updated Official Plan and Secondary Plans to provide for zoning that - Public Consultation aligns with approved built forms and densities, and complete new urban - Approve ZBA area zoning by-law to provide permissions outside of secondary plan areas that support new housing units and reduce the need for site -specific zoning amendments, which can be costly and resource consuming. Zoning for the Bowmanville and Courtice MTSAs will be prioritized to be completed within a year of the Province's approval of Durham's MTSAs, as required. Community Improvement Plans (CIP) - Undertake background work Clarington's existing CIPs are due to be updated in 2023/2024. - Research best practices Opportunities to support the development of affordable housing units - implement an affordable housing CIP program through CIP programming will be explored as part of the review and update. Engineering Design Standards - Updated Engineering Design Standards Continued initiative to update Clarington's Engineering Design Standards to align with current best practices and improve processing timelines during the detailed engineering review stage of residential subdivision applications. Page108 •- Initiatives Actions Comments Streamlining Development Approvals - Online portal for Planning, Engineering, and A comprehensive set of initiatives is underway by the Municipality to Processes Building applications where applicants can apply modernize, streamline, improve accessibility to, and accelerate processes and check status of development applications for managing and approving housing applications, including maximizing - Create a GeoBase public domain for the capabilities of new software and technology, implementing an application general public to look up and track development prioritization process, hiring of necessary staff resources and consultant applications in a certain area. expertise, modification of pre -consultation processes, and delegation of - Review and modify application processes to additional authorities to staff. Staff will create or update terms of reference streamline development applications for studies required in support of development applications to provide a - Standard Terms of Reference clear expectation of requirements and minimize processing time and number of submissions. Supportive Servicing and Infrastructure Master Planning - Identify priority projects and areas Clarington is committed to doing its part to work with Durham Region to Infrastructure - Create a comprehensive Infrastructure Master align land use planning and infrastructure planning to maximize the Plan efficiency of servicing secondary plan areas to support the construction of new homes. Staff will explore an Infrastructure Master Plan where it would be beneficial to align local municipal transportation and servicing infrastructure capital projects with secondary planning to support Enhancing Support for Housing Encouraging Additional Dwelling Units - Review of Official Plan policies to allow three Build on recent official plan and zoning amendments that permit 2nd and units per lot 3rd residential units to incorporate additional Bill 23 direction. Encourage - Approve OPA developers to provide additional units in the design of dwellings at the time - ZBA to implement 3rd residential unit of purchase and sale to increase ADUs and affordable housing options. A - ZBA to be reviewed an updated after 2 years of citizen -friendly guide to ADUs and promotion on the Municipality's social implementation of the ADU by-law from 2021 media site may be explored. - Develop marketing strategy to encourage ADUs Affordable Housing Toolkit - Complete surplus land inventory Continue to implement initiatives endorsed as part of Clarington's - Continue to engage with partners on developing Affordable Housing Toolkit, including the use of surplus municipal lands for the lands for affordable housing non-profit housing. An inventory of available lands will be generated and the requirements of new developments to provide affordable housing, either throu h monetary contributions or land. Page109 •- Initiatives Actions Comments Prioritize Applications - Create a streamline process for priority projects Clarington will consider criteria that prioritize applications that achieve the Municipality's affordability and sustainability objectives and which are an overall benefit to the community. The proposed criteria to prioritize applications is: - non-profit housing and long term care facilities, - applications that provide for a minimum ten percent affordable units, - applications that incorporate significant sustainable and walkable design features, o projects that exceed the minimum parkland and open space requirements to the benefit of the residents and the broader community, and - applications on the former Greenbelt lands at Nash and Hancock Roads, in accordance with provincial direction and timelines. Collaboration and Partnerships Provincial and Federal Partnerships - Review of Official Plan policies and ZBL Clarington is committed to collaborating with the Province (including provisions for increased height and density within Metrolinx) and Federal partners to support and implement projects and the Courtice and Bowmanville MTSA funding initiatives that support affordable and quality housing, including the - Initiate and approve implementing OPA and timely development of the Bowmanville and Courtice GO Train Stations. ZBA Monitoring and Reporting Key Performance Indicators - Develop a Key Performance Indicator/ Key performance indicators will be developed to inform annual monitoring Monitoring Report which identifies gaps to help reports to Council on the delivery of the target, including (i) number of streamline development applications registered or draft approved units in the pipeline (ii) length of time units have been approved without proceeding to the next stage of development (iii) which lands are not proceeding once approved (iv) number of additional dwelling units (v) number of refunded application fees, and (vi) OLT appeals based on non -decisions. Annual Monitoring Report - Establish a Residential Monitoring report on Staff will provide a yearly monitoring report to update Council on the status progress to achieving housing targets. of initiatives, progress towards Clarington's 13,000 housing unit target, infrastructure availability, influencing market conditions, opportunities and challenges, staff resources and any amendments to the pledge that may be re uired. Page110 m c LL L O L u C .o ON Pre -application Reference Material _A 11 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL 1.Purpose of this guide....................................................3 2.Program budget........................................................3 3. Objectives..............................................................3 4. Eligible applicants......................................................3 5. Application streams.....................................................3 6. Minimum requirements.................................................4 7.Action plans............................................................4 Housing supply growth target............................................4 Additional targets......................................................5 Action plan initiatives....................................................5 8. Incentive funding and permitted uses....................................6 9.Evaluation criteria.......................................................7 10.Funding methodology..................................................9 11. Minimum documentation requirements ................................. 11 12. Reporting requirements ................................................ 11 13. Advancing and reporting schedules ..................................... 12 14. Contribution agreement ............................................... 15 15. Application process .................................................... 15 16. Important dates .......................................................15 Appendix A: Application details ........................................... 16 Page112 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL 1. PURPOSE OF THIS GUIDE This reference document will help applicants to get ready to apply to the Housing Accelerator Fund (the HAF) administered by the Canada Mortgage and Housing Corporation (CMHC). It informs applicants about program requirements and information that they will need to submit as part of their application. Potential applicants are local authorities as described in section four (4). Through the provision of incentive funding, the HAF is intended to drive transformational change within the sphere of control of the local government regarding land use planning and development approvals with the overall objective to "accelerate supply" of housing As part of the application process, applicants must outline the actions that they will take to increase housing supply and reflect these initiatives in an action plan. Given the time that it may take to prepare the application, including the mandatory action plan and to obtain the necessary local approvals, CMHC is providing this document well in advance of the application intake portal opening. For greater certainty, the formal application form for the HAF will be made available later in 2023 in support of the launch of the initiative when CMHC is ready to accept applications. It is possible that certain information will be requested within the application form that is not referenced in or that differs from this document. 2. PROGRAM BUDGET With the launch of the HAF, $4 billion in funds may be available to local authorities (see definition in section four (4)) to incentivize the implementation of local actions that remove barriers to housing supply, accelerate the growth of supply, and support the development of communities that are aligned with several priorities as described in section three (3). 3. OBJECTIVES certainty in the approvals and building process, while also supporting the following priorities: — Supporting the development of complete communities that are walkable, consisting of appropriate residential density and a diverse mix of land uses, providing access to a wide variety of amenities and services through public and active transportation. — Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. — Supporting the development of low -carbon and climate -resilient communities. As a result of investments towards these objectives and priorities, the HAF is expected to result in permits being issued for 100,000 more housing units than would have occurred without the HAF. 4. ELIGIBLE APPLICANTS Local governments within Canada, including First Nations, Metis and Inuit governments who have delegated authority over land use planning and development approvals are eligible to apply to the HAF. In the absence of a municipal -level authority, a regional district or province or territory that has authority for land use planning and development approvals may also apply to the HAF. 5. APPLICATION STREAMS There are two application streams, as follows: — Large/Urban: Ajurisdiction located anywhere in Canada with a population* equal to or greater than 10,000, excluding those within a territory or an Indigenous community. — Small/Rural/North/Indigenous: Ajurisdiction located anywhere in Canada with a population* less than 10,000 or within one of the territories The primary objectives of the program are to create more or an Indigenous community. supply of housing at an accelerated pace and enhance *Population based on 2021 census data. PagC113 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL 6. MINIMUM REQUIREMENTS 7. ACTION PLANS To be eligible for incentive funding, the applicant must: — Develop an action plan as part of their HAF application, including satisfying the prescribed minimum number of initiatives as outlined in section seven (7). The purpose of the action plan is to outline a housing supply growth target and the specific initiatives that the applicant will undertake to grow housing supply and speed up housing approvals. — Commit to a housing supply growth target within their action plan that increases their average annual rate of growth by at least 10%. The growth rate must also exceed 1.1 %*. Formulas for these calculations are available in Appendix A of this guide — refer to row 9 and row 8. — Complete or update a housing needs assessment report** and include a reoccurring scheduled review date within the report to ensure that the needs assessment is kept current. • The requirement to complete or update a housing needs assessment report may be waived if the applicant recently completed or updated their housing needs assessment. Applicants that have completed or updated their housing needs assessment within two years of the 2022 federal budget announcement (April 7, 2022) can request that this requirement be waived. If there is no reoccurring scheduled review date on this existing housing needs assessment report, there remains a requirement to add a reoccurring scheduled review date. Submit periodic reports to CMHC in the form and timelines prescribed. See section 12 for additional details. This includes: • Progress reporting on the initiatives and commitments within the action plan. • Micro -level permit data for residential buildings for all permitted units. • Details that support that HAF funding was used for a permitted purpose. *CMHC may consider growth targets that fall outside these program guidelines on a case -by -case basis considering actual applications received. Applicants are encouraged to put forward the strongest application possible. Refer to section nine (9) for details on the evaluation criteria. **For those that need to complete or update their housing needs assessment, resources are available on CMHC's website. The report is not required to be completed at the time of application submission, but it must be completed within the prescribed timeframe (i.e., the third reporting period). See section 13 for details on the reporting schedule. Applicants must provide an action plan as part of their application, which will assist CMHC in selecting applicants. If selected by CMHC, the action plan will form part of the contribution agreement. Refer to Appendix A for details on the type of information required as part of the application, including the action plan. Each applicant must assess its own housing needs, challenges, and opportunities in considering whether to apply under the HAF. Applicants are encouraged to consider regional matters in developing their action plans. Applicants may wish to consult the information available on the Statistics Canada website as part of its assessment. Table 98-10-0002-02 provides information on population and dwelling counts for provinces, territories, and census subdivisions. Housing supply growth target Within the action plan submitted as part of the application for HAF, the applicant will be required to provide two projections to CMHC as outlined below. The applicant must calculate their own projections based on reasonable assumptions and data sources, including Statistics Canada and/or its own administrative data. There is no prescribed formula; however, projections should be based on a three-year period ending September 1, 2026. The total number of permitted housing units projected without HAF. The total number of permitted housing units projected with HAF. This second projection is what is referred to as the "housing supply growth target:' For the purpose of determining if the committed growth rate satisfies the minimum 10% increase and exceeds 1.1%, the following formulas will be used by CMHC: — The annual projected growth rate without HAF: the total number of permitted housing units projected without HAF/3 years/current total number of dwellings *100%. — The annual projected growth rate with HAF: the total number of permitted housing units projected with HAF/3 years/current total number of dwellings *100%. The current total number of dwellings should be consistent with the applicant's 2021 census data adjusted for additional dwellings built since that reporting period. Pagd114 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Additional targets Applicants will also be able to set targets based on the type of housing supply that is projected to be permitted with the support afforded by the HAF program. These additional targets will increase the amount of funding available to the proponent if selected to participate in the program. The targets can be set for housing types that align with the priorities of the HAF program, which include: - Multi -unit housing (in close proximity to rapid transit) - Multi -unit housing (missing middle) - Multi -unit housing (other) - Affordable housing units. Refer to section 10 for an overview of the funding methodology and definitions for each type of housing. Action plan initiatives The action plan must include initiatives that will help the applicant achieve their committed housing supply growth target and any additional targets. The action plan items must support enhancements achievable within the program's timeframe, but the intent is for changes to outlive the HAF. The minimum number of initiatives depends on the application stream, as follows: - Large/Urban: A minimum of seven initiatives. - Small/Rural/North/Indigenous: A minimum of five initiatives. All initiatives included within the action plan should be new initiatives that have not yet started. In exceptional circumstances, CMHC may be willing to consider initiatives that started after the 2022 federal budget (April 7, 2022), which announced the Housing Accelerator Fund, in cases where an applicant may be challenged to meet the prescribed minimum number of initiatives. The applicant must indicate how each initiative will increase the supply of housing and associated timelines, as well as any other expected results. The applicant must identify and explain how each proposed initiative supports at least one of the objectives of the program (see section three (3)). The following list of initiatives are aligned with the objectives of the HAF program and reflect common practices in urban planning, contributing to more housing supply. Applicants are encouraged to select from this list where it makes sense to do so given the local context. There is flexibility for CMHC to consider alternative initiatives proposed by applicants. Actions that do not support the objectives of the program will not be considered. - Promoting high -density development without the need for rezoning (as -of -right zoning), e.g., for housing developments up to 10 stories that are in proximity (within 1.5km) of rapid transit stations and reducing car dependency - Allowing increased housing density (increased number of units and number of storeys) on a single lot including promoting "missing middle" housing forms typically buildings less than 4 stories - Encouraging Accessory Dwelling Units —a second smaller unit on the same property as a primary unit - Enable mixed -use redevelopment of city -owned properties, while where appropriate maintaining the current government use, e.g., building housing on top of a library or office space - Promoting infill developments (adding new units to existing communities) with increased housing density and a variety of unit types (e.g., duplexes or secondary suites) - Implementing rental only zoning - Implementing land use changes mandating a minimum number of family units (units with more than two bedrooms) or allowing for office conversions to residential with minimum family unit requirements - Implementing revised parking requirements such as reduced or eliminated parking spaces for new developments - Implementing disincentives, costing or fee structures to discourage such things as unit vacancy, underdeveloped/ idle land, and low -density forms of housing - Ensuring that development and amenity charges - fees that cover necessary infrastructure to support new housing and amenities such as libraries and recreation centres in and adjacent to the communities where development is occurring - are clear, transparent and pre -determined (not subject to negotiation) PagLs115 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL — Aligning development charges with the costs of infrastructure and servicing — Implementing incentives, costing or fee structures, for example density bonusing, to encourage such things as affordable housing and conversions from non-residential to residential — Waiving public hearings on all affordable housing projects that conform to the official community plan — Implementing measures to address or prevent flood plain or climate change risk for example making flood plains park land and/or creating relocation programs to move housing units out of at -risk areas — Incorporating a climate adaptability plan into Official Community Plan — Promoting and allowing more housing types that serve vulnerable populations — Promoting regulated multi -tenanted housing forms (e.g., boarding houses or single room occupancy) — Implementing inclusionary zoning (the requirement that a developer builds a certain percentage of their units at affordable (below market) prices or rents) in ways that foster development — Encouraging alternative forms of housing construction such as modular housing, manufactured housing, and prefabricated housing — Create a process for the disposal of city -owned land assets for the development of affordable housing as -of -right (not requiring rezoning) — Implementing new/enhanced processes or systems such as case management, e-permitting, land and building modelling — Reducing and streamlining urban design and character guidelines, i.e., elimination of height restrictions, visual character requirements, view cones, setbacks, etc. It is the responsibility of the applicant to determine and confirm that it has the requisite authority, expertise, capacity, and resources to implement any and all chosen initiatives. The contribution agreement shall include a representation and warranty by the applicant confirming the above and CMHC will be relying on the representation and warranty without any independent investigation. All action plans must be approved by elected Council (or equivalent, including delegated authority) and include an attestation of the applicant's Chief Financial Officer (or equivalent) on the viability of the plan using the prescribed form. The attestation must be obtained by the applicant before applying to the HAF. The approval may be obtained by the applicant before applying to the HAF and is required before the contribution agreement is signed. Note: CMHC may provide successful applicants with an opportunity to propose additional initiatives and increase their housing supply growth target in the event there is unused funding in the later years of the program. 8. INCENTIVE FUNDING AND PERMITTED USES The HAF is about driving transformational change and creating the conditions for more housing supply over the short and longer term. The HAF is intended to incent applicants to commit to change, show progress and be provided with funding in return. — Implementing changes to decision making such as For clarity, HAF is not directly underwriting specific housing delegating development approval authority to municipal projects or reimbursing proponents for specific costs staff based on established thresholds or parameters incurred. Rather, HAF funding can be used in support of — Partnering with non-profit housing providers to preserve housing under any of the following four categories. For and increase the stock of affordable housing further details on how HAF funding would be advanced — Updating infrastructure planning to align with official refer to section 13. community plans, growth targets, and housing needs assessment PagL6116 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Permitted uses of HAF funding: — Investments in Housing Accelerator Fund Action Plans • any initiative included in the proponent's action plan and approved by CMHC. — Investments in Affordable Housing • construction of affordable housing • repair or modernization of affordable housing • land or building acquisition for affordable housing. — Investments in Housing -related Infrastructure • drinking water infrastructure that supports housing • wastewater infrastructure that supports housing • solid waste management that supports housing • public transit that supports housing • community energy systems that support housing • disaster mitigation that supports housing • brownfield redevelopment that supports housing • broadband and connectivity that supports housing • capacity building that supports housing • site preparation for housing developments. — Investments in Community -related Infrastructure that supports housing • local roads and bridges • sidewalks, lighting, bicycle lanes • firehalls • landscaping and green space. Proponents will be asked to estimate how much of their funding will be allocated to each category as part of their application (% of total estimated funding). If approved to participate in the program, proponents must report on how HAF funding was used in the form and timelines prescribed. Additional information on reporting requirements can be found in section 12. Subject to the permitted uses outlined above, HAF funding can be used in conjunction with other CMHC or federal government programs, unless expressly prohibited under the terms of such initiatives. Please note that funding from the HAF will not be considered as local or PT (Provinces & Territories) cost -matching underthe existing CMHC-PT NHS bilateral agreements, which exclude contributions from Government of Canada sources or from CMHC. 9. EVALUATION CRITERIA CMHC will review all applications to determine if they meet program requirements of the HAF. The evaluation of the application will be based on the criteria listed in Table 1. All applications will be assessed and scored. All initiatives outlined in the action plan will be individually assessed and scored; however, for prioritization purposes only the top five initiatives under the Small/Rural/North/ Indigenous stream or top seven initiatives under the Large/ Urban stream will be considered. While only the top five or seven initiatives will be used for prioritization purposes, additional initiatives should still be put forward within the action plan as required to support the committed housing supply growth target and alignment with HAF priorities. The evaluation criteria are used to assess the application and to determine which applicants are selected to participate in the HAF. It will not dictate funding amounts. There is a separate funding framework for those that are selected to participate in the program. Refer to section 10 for the funding methodology. Pagd117 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Table 1: Evaluation criteria The commitment to increase housing supply Total available points: 10 The relevance of the initiative outcome(s) to one or more of the objectives of the HAF Total available points: NA (pass/fail) The effectiveness of the initiative on increasing the supply of housing Total available points: 20 The need for increased housing supply Total available points: 5 Strong proposals will demonstrate a commitment to increase the supply of housing above the minimum requirements of the program. • Annual growth rate: Annual growth rate percentage change: — over 2.5% - 5 points — over 20% - 5 points — 1.5% to 2.5% - 3 points — 15% to 20% - 3 points — 1.1% to 1.4% - 1 point. — 10 % to 14% -1 point. Proposed initiatives within the action plan will be assessed to confirm if they support one or more of the following objectives, including priority areas: • Creating more supply of housing at an accelerated pace and/or enhancing certainty in the approvals and building process. • Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. • Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. • Supporting the development of low -carbon and climate -resilient communities. Proposed initiatives within the action plan will be assessed based on: • Implementation: The time it will • Supply Impact: The extent to which the initiative will take to complete the initiative. improve housing and community outcomes. — within 1 year - 5 points — within 2 years - 3 points — over 2 years - 1 point. • Timeliness: The time it will take to start to achieve additional permitted units as a result of the initiative. — within 1 year - 5 points — within 2 years - 3 points — over 2 years - 1 point. — high degree of improvement - 5 points — medium degree of improvement - 3 points — low degree of improvement - 1 point. System Impact: The extent to which the initiative increases stability and predictability in the housing system. — high degree of stability and predictability - 5 points — medium degree of stability and predictability - 3 points — low degree of stability and predictability - 1 point. While not a mandatory requirement at the time of application submission, strong proposals will demonstrate housing needs as evidenced by a current housing needs assessment report. • Yes, a current report is available - 5 points • No, a current report is not available - 0 points. There is only one planned intake window. CMHC will consider take-up across jurisdictions and may adjust application rankings to support a national distribution. CMHC will make formal recommendations to the Minister of Housing and Diversity and Inclusion. Once approvals and final funding decisions are made, CMHC will advise applicants of the outcome. PagLs118 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL 10. FUNDING METHODOLOGY For those applicants that are selected for participation in the HAF program (see section nine (9)), a funding framework will be used to determine the amount of funding per successful applicant. There are three components of the funding framework: (1) base funding, (2) top -up funding and (3) an affordable housing bonus. For the base funding, the per unit amount will be higher for applications pertaining to the territories or Indigenous communities. While the funding envelope is determined on the basis of per unit amounts, the HAF incentive funding is designed to support the costs associated with the initiatives within the action plan, as well as any other permitted use of funds in order to accelerate the supply of housing in Canada (see section eight (8) for permitted uses of funds). The proponent will have flexibility in how HAF funding is used provided it is for a permitted use. Components of the funding framework: Base funding is designed to incent all types of supply across the housing spectrum. Base funding is estimated at $20K* per HAF incented unit ($40K* per HAF incented unit for applications pertaining to the territories or an Indigenous community). The per unit amount will be multiplied by the number of HAF incented units. HAF incented units refers to the difference between two projections: (1) the number of permitted units that are anticipated without the support afforded by the HAF program and (2) the number of permitted units that are anticipated with the support afforded by the HAF program. The latter would establish the housing supply growth target, which would be included in the action plan and reflected in the contribution agreement. 2. Top up funding is designed to incent certain types of housing supply. Top up funding will depend on the type of housing and the associated projected increase in the number of permitted units. There is no top up funding available for single detached homes. The value ascribed to each category will be multiplied by the associated projected increase in the number of permitted units. The targets established for each unit type would be included in the action plan and reflected in the contribution agreement. 3. Affordable housing bonus is designed to reward an applicant that can increase its share of affordable housing units relative to the total projected permitted units with the support afforded by the HAF. The percentage growth will be multiplied by the ascribed value and then by the total projected permitted units with the support afforded by the HAF. The target would be included in the action plan and reflected in the contribution agreement. *AII per unit amounts for the base funding, top up funding and affordable housing bonus are estimated amounts that may assist potential applicants for budgeting purposes. CMHC may adjust these amounts and this flexibility is to help ensure that CMHC can support higher than anticipated housing supply growth targets and outcomes across Canada within the overall program funding. The following tables provide an illustrative example of the funding framework. Table 2: Base Funding A total of 500 HAF incented units * $20K per unit = $10M. *All per unit amounts for the base funding, top up funding and affordable housing bonus are estimated amounts that may assist potential applicants for budgeting purposes.CMHC may adjust these amounts and this flexibility is to help ensure that CMHC can support higher than anticipated housing supply growth targets and outcomes across Canada within the overall program funding. Pag@119 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Table 3: Top -up Funding Single detached 2,000 2,100 100 $0 homes $0 Multi -unit housing (in close 400 450 50 $15,000* proximity to rapid $750,000 transit) Multi -unit housing 1,000 1,250 250 $12,000* (missing middle) $3,000,000 Multi -unit 2,100 2,200 100 $7,000* housing (other) $700,000 Total units 5,500 6,000 500 Top up funding $4,450,000 For example, an increase of 250 missing middle housing units * $12K per unit = $31VI. *All per unit amounts for the base funding, top up funding and affordable housing bonus are estimated amounts that may assist potential applicants for budgeting purposes.CMHC may adjust these amounts and this flexibility is to help ensure that CMHC can support higher than anticipated housing supply growth targets and outcomes across Canada within the overall program funding. Table 4: Affordable Housing Bonus Affordable 2.00/0 o 3.50 /0 1.50 /o $19,000* $1,710,000 housing bonus An increase in the share of affordable housing units of 1.50 % * 6,000 total projected permitted units with HAF * $19K per unit = $1.71M. *All per unit amounts forthe base funding, top up funding and affordable housing bonus are estimated amounts that may assist potential applicants for budgeting purposes.CMHC may adjust these amounts and this flexibility is to help ensure that CMHC can support higher than anticipated housing supply growth targets and outcomes across Canada within the overall program funding. Total Incentive Funding: $16,160,000 Base funding ($10M) + top up funding ($4.45M) + affordable housing bonus ($1.71M) _ $16.16M The average amount for each HAF incented unit is: $32,320 Total incentive funding of $16.16M / the number of HAF incented units of 500 = $32,320 Page 120 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Definitions — Single -detached homes refers to a building containing 1 dwelling unit, which is completely separated on all sides from any other dwelling or structure. This includes link homes, where 2 units may share a common basement wall but are separated above grade. It also includes cluster -single developments. — Multi -unit housing in close proximity to rapid transit refers to any form of multi -unit housing in close proximity (1500m) to rapid transit, which operates frequent service with high capacity and priority over other modes of transportation typically achieved through an exclusive right-of-way. Multi -unit housing characterized as missing middle refers to ground -oriented housing types. This includes garden suites, secondary suites, duplexes, triplexes, fourplexes, row houses, courtyard housing, low-rise apartments (4 storeys or less). Other multi -unit housing refers to all multi -unit housing excluding missing middle and multi -unit housing in close proximity to rapid transit. Affordable housing refers to housing units that are intended for households whose needs are not met by the marketplace. The local definition will be used for the purposes of HAF or in the absence thereof the provincial/territorial definition. 11. MINIMUM DOCUMENTATION REQUIREMENTS To support their application, applicants will be asked to submit the following minimum documentation: — Completed application form, including action plan — Signed integrity declaration — Most recent audited financial statements (if not available publicly) — Current housing needs assessment report (if available at time of application) — Attestation letter signed by the applicant's Chief Financial Officer (or equivalent) using the prescribed form on viability of the action plan. The action plan template will provide applicants with an opportunity to outline stated goals, objectives, and expected results. The applicant should be able to provide analysis or statistics to support the initiatives put forward in the action plan. This supporting information could be referenced directly in the application or be submitted as supporting documentation, for example, the applicant may wish to refer to a recent housing needs assessment, or other report outlining needs or opportunities for increased housing supply growth. 12. REPORTING REQUIREMENTS There are three main reporting obligations under the HAF. The proponent will be required to adhere to specific reporting requirements, which include: — Progress on the initiatives and commitments outlined in the action plan. • Actual start and completion date of each initiative • Percentage complete for each initiative • Overall status for each approved initiative (i.e., Completed, On Track, Delayed, Not Started) • Start and completion date of the milestone(s) for each initiative • Overall status for the milestone(s) for each initiative (i.e., Completed, On Track, Delayed, Not Started) • Rationale for the status of each initiative and/or milestone. Where there are delays and/or milestones have not been met, the applicant must provide a detailed rationale, including a proposed plan to get the initiative back on track • Number of net new units permitted for residential buildings during the reporting period*. *Permitted unit refers to units for which building permits for new housing construction were issued during the reporting period for residential buildings. The reference to "net" is to consider any demolitions or conversions that may have also taken place during that period. i.e., any units that are lost to the housing stock by way of demolitions or conversions from residential to non-residential will be subtracted from the number of permitted residential units to arrive at the net total. Pag& 121 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL — Permit data for all housing units permitted during the 13. ADVANCING AND reporting period. CMHC plans to leverage the data points consistent with Statistics Canada Building Permits Survey REPORTING SCHEDULES for consistency purposes. • Permit number • Submission date of permit request • Issue date of permit • Construction/demolition location (site address) • Type of building code • Type of work code • Dwelling units created (if applicable) • Dwelling units lost (if applicable) • Units demolished (if applicable) • Secondary suite • Number of stories. — Details on how HAF funding was used during the reporting period. • Category and sub -category of incentive funding (see section eight (8) of this document) • Annual dollar amount per category and sub -category • Cumulative dollar amount per category and sub -category. • Details on capital projects facilitated with HAF funding. There may be additional data points required as part of the reporting requirements listed above. Explanations for the data points will be made available for each reporting requirement in support of the HAF application intake opening later in 2023. Proponents will be required to make progress reports and how funds were used public through normal governance mechanisms or other means deemed appropriate by the proponent. There will be a total of four advances to successful applicants (referred to herein as proponents), with one advance planned for each year of the program. Each advance will be subject to conditions including those noted below. The reporting obligations for proponents will be outlined in the contribution agreement. Reporting will be required at the following intervals: (i) a report on a prescribed form due no later than 6 months following the date the agreement is signed; and (ii) for each subsequent advance, reports on a prescribed form due within 60 days of the anniversary of the agreement. A final report on the use of the HAF funds will be due within 90 days of the fourth anniversary of the agreement. The reports provided below must be accompanied by an attestation of the applicant's Chief Financial Officer or equivalent (on a prescribed form), which confirms that the proponent remains in compliance with the terms and conditions of the contribution agreement and that the proponent's representations and warranties remain true. Requests for annual payments are dependent on meeting applicable reporting obligations. Pag& 122 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Year 1 An upfront advance will be provided to the proponent. The upfront advance is intended to First advance: 25% enable the proponent to start the initiatives outlined in their action plan and to pursue other of total approved investments in housing provided the funds are used for a permitted use(s). funding* First reporting period (first 6 months of agreement): No later than 6 months following the agreement date the proponent must submit to CMHC a letter (in a prescribed form) attesting that it is on track to undertake items outlined in its action plan and otherwise fulfil its reporting obligations under HAF. No supporting details are required to be submitted unless expressly requested by CMHC at that time. Year 2 Second reporting period (first year of agreement): Within 60 days of the first anniversary Second advance: 25% of the agreement the proponent must submit to CMHC the following: of total approved funding • A progress report on the action plan initiatives and commitments. This report will be on a prescribed form. • A report that includes micro -level permit data for residential buildings for all permitted units issued during the annual reporting period. This report will be on a prescribed form. • A report that outlines how HAF funds were spent by the proponent during the annual reporting period. This report will be on a prescribed form. • A letter attesting that the proponent is on track to completing the items outlined in their action plan and has fulfilled its annual reporting obligations. This letter will be on a prescribed form. Year 3 Third reporting period (second year of agreement): Within 60 days of the second Third advance: 25% anniversary of the agreement the proponent must submit to CMHC the following: of total approved funding • A progress report on the action plan initiatives and commitments. This report will be on a prescribed form. All initiatives are required to be completed in support of the request for the third annual advance, including the housing needs assessment, as applicable. • A report that includes micro -level permit data for residential buildings for all permitted units issued during the annual reporting period. This report will be on a prescribed form. • A report that outlines how HAF funds were spent by the proponent during the annual reporting period. This report will be on a prescribed form. • A letter attesting that the proponent has completed the initiatives outlined in their action plan, is on track to achieving growth targets and has fulfilled its annual reporting obligations. This letter will be on a prescribed form. *CMHC may on a case -by -case basis consider a higher first advance. (Continued) Pag@ 123 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Year 4 Fourth reporting period (third year of agreement): Within 60 days of the third anniversary Fourth advance: 25% of the agreement the proponent must submit to CMHC the following: of total approved funding • A report confirming achievement of the housing supply growth target and any other targets established in the action plan. This report will be on a prescribed form. • A report that includes micro -level permit data for residential buildings for all permitted units issued during the annual reporting period. This report will be on a prescribed form. • A report that outlines how HAF funds were spent by the proponent during the annual reporting period. This report will be on a prescribed form. • A letter attesting that the proponent has achieved the housing supply growth target and any other targets outlined in the action plan and has fulfilled its annual reporting obligations. This letter will be on a prescribed form. NA Fifth reporting period (fourth year of agreement): Within 90 days of the fourth anniversary of the agreement the proponent must submit to CMHC the following: • A report that outlines how HAF funds were spent by the proponent during the annual reporting period. It is expected that all funds be spent before this final report is submitted and fully accounted for in the report. This report will be on a prescribed form. CMHC will consider all relevant circumstances when determining whether to approve a request for advance during the prescribed timelines. CMHC will work with the proponent to address situations where achievement is delayed or not progressing as planned. If satisfactory arrangements to rectify the situation are not implemented, then CMHC may reduce or withhold payment of advances. CMHC will communicate funding decisions in writing. Pag& 124 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL 14. CONTRIBUTION AGREEMENT To participate in the program, approved applicants will be required to enter into a contribution agreement with CMHC in which it agrees to the commitments and to undertake the initiatives set out in the action plan. The form of contribution agreement will be made available closer to when the portal will be opening later in 2023. 15. APPLICATION PROCESS 16. IMPORTANT DATES The following provides an overview of planned activities. Some modifications may be required as CMHC prepares for implementation. CMHC will provide further details as they become available. — Detailed program parameters published by CMHC March 2023 — Potential applicants consider the program and develop their action plans if interested in applying — Launch and opening of the application intake portal Summer 2023 The following provides a high-level overview of the — All HAF participants selected Summer/Fall 2023 application process: — First advances processed Summer/Fall 2023 — CMHC publishes program parameters and pre -application — First reporting period is 6 months following the date the reference material, including an action plan template on agreement is signed its website — Second reporting period is the first anniversary of the — Applicants assess their own local context, including agreement, reports due within 60 days housing challenges and opportunities — Second advances processed Summer/Fall 2024 — Applicants develop an action plan unique to their needs — Third reporting period is the second anniversary of the in support of HAF, aligned with the prescribed action agreement, reports due within 60 days plan template — Third advances processed Summer/Fall 2025 — Applicants obtain appropriate approvals — Fourth reporting period is the third anniversary of the — CMHC invites applicants to apply/portal opens for agreement, reports due within 60 days application submissions — Fourth advances processed Summer/Fall 2026 — Applicants submit their application to CMHC, including their action plan — Fifth reporting period is the fourth anniversary of the agreement, final use of funds report due within 90 days. — CMHC will evaluate and prioritize applications — CMHC will advise the applicant on the status of their application — For approved applications, CMHC will confirm the total amount of funding available to incent new housing supply, expectations on progress reports, and the planned schedule of payments — If approved, the proponent signs the contribution agreement. If not already obtained, Council approval (or equivalent) of the action plan is required before the proponent enters into the contribution agreement — The action plan will form part of the contribution agreement between CMHC and the proponent. Pagg 125 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL APPENDIX A: APPLICATION DETAILS CMHC anticipates that the following information will be required in the HAF application form, but applicants should be aware that additional information may be requested in CMHC's sole discretion. L GENERAL Section A: Applicant Information 1.1. Organization Name (English) 1.2. Organization Name (French) 1.3. Organization Legal Name 1.4. Organization Office Street Number Street Name Street Type Street Direction Unit Address City Province/Territory Postal Code 1.5. Applicant Contact Name (First and Last Name) 1.6. Contact Email 1.7. Contact Business Phone 1.8. Contact Office Address Street Number Street Name Street Type Street Direction Unit 1.9. Primary Contact Preferred Language 1.10.Applicant Stream 1.11. Applicant Type 1.12.Council Approval City Province/Territory Postal Code English French Large/Urban Small/Rural/North/Indigenous Local government Indigenous government Regional district Provincial or territory Indicate if Council approval (or equivalent) of the application has been obtained at the time of application submission. Yes No Pag* 126 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL 2. ACTION PLAN Section B: Targets and Other Estimates Projections should be based on a three-year period ending no later than September 1, 2026. 1. Total number of housing units projected to be permitted without any support afforded by HAF. If this projection does not align with historical trends, use the comment box below to [insert number] explain and provide supporting details or analysis. Provide a breakdown by type of housing: 1.1 Single detached homes [insert number] 1.2 Multi -unit housing (in close proximity to rapid transit) [insert number] 1.3 Multi -unit housing (missing middle) [insert number] 1.4 Multi -unit housing (other) [insert number] [calculated field: row 1.1 + row 1.2 + Total: row 1.3 + row 1.4 must equal row 1] 2. Total number of housing units projected to be permitted with the support afforded by the [insert number] HAF. This is referred to as the "HAF housing supply growth target." Provide a breakdown by type of housing 2.1 Single detached homes [insert number] 2.2 Multi -unit housing (in close proximity to rapid transit) [insert number] 2.3 Multi -unit housing (missing middle) [insert number] 2.4 Multi -unit housing (other) [insert number] [calculated field: row 2.1 + row 2.2 + Total: row 2.3 + row 2.4 must equal row 2] Provide a breakdown by year of the HAF program: 2.5 For the year ending September 1, 2024 [insert number] 2.6 For the year ending September 1, 2025 [insert number] 2.7 For the year ending September 1, 2026 [insert number] Total: [calculated field: row 2.5 + row 2.6 + row 2.7 must equal row 21 3. Total number of "HAF incented units" (units projected with HAF minus units projected [calculated field: without HAF). row 2 minus row 1] 4. Percentage of affordable units projected to be permitted without any support afforded by HAF. [insert percentage] % S. Percentage of affordable units projected to be permitted with the support afforded by HAF. [insert percentage] % 6. Total number of dwellings (i.e., current housing stock) [insert number] 7. Projected average annual housing supply growth rate without HAF [calculated field: row 1 / 3 years / row 6 * 1001 % 8. Projected average annual housing supply growth rate with HAF (must exceed 1.1%) [calculated field:row 2 / 3 years / row 6 * 1001 9. Projected increase in the housing supply growth rate (increase of at least 10%) [calculated field: (row 8 minus row 7)/ row 7] Comments PagU 127 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Section C: Initiatives Initiative 1 [name the initiative] Initiative Type [select initiative from drop down — select the best one that applies] Description [provide a brief description of the initiative, including its goals and objectives] Start Date [start date or estimated start date yyyy/mm/dd] Completion Date [estimated completion date yyyy/mm/dd] Estimated Costs [estimated costs for implementing the initiative $0.00] Expected Results [estimated number of permitted units the initiative will incent] [estimated number of permitted units the initiative will incent within the 3-year projection period] [other expected results] Evaluation Criteria The following evaluation criteria will be used to assess the application. — The committed housing supply growth rate will be used as part of the assessment criteria. This initiative supports the following objectives (select all that apply): ❑ Creating more supply of housing at an accelerated pace and enhancing certainty in the approvals and building process. [explain how the initiative supports the area selected] Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. [explain how the initiative supports the area selected] Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. [explain how the initiative supports the area selected] Supporting the development of low -carbon and climate- resilient communities. [explain how the initiative supports the area selected] Answer the following questions in relation to the proposed initiative: — Duration: How long will it take to complete/implement the initiative? [options include: within 1 year, within 2 years, over 2 years] [explain] — Timeliness: How long will it take to start to achieve additional permitted units as a result of the initiative? [options include: within 1 year, within 2 years, over 2 years] [explain] — Supply Impact: The extent to which the initiative will improve housing and community outcomes. [options include: high degree of improvement, medium degree of improvement, low degree of improvement] [explain] — System Impact: The extent to which the initiative increases stability and predictability in the housing system. [options include: high degree of stability and predictability, medium degree of stability and predictability, low degree of stability and predictability] [explain] — While not a mandatory requirement at the time of application submission, the presence of a current housing needs assessment will be considered as part of the assessment criteria. Milestone 1 [name of milestone] Description [provide a brief description of the milestone] Start Date [estimated start date yyyy/mm/dd] Completion Date [estimated completion date yyyy/mm/dd] +ADD Milestone +ADD Initiative Pag@ 128 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Section D: Housing Needs Assessment The applicant is expected to complete or update a housing needs assessment report to support its efforts to accelerate the supply of housing. This report is required in support of the request for the third annual advance. Applicants that have recently, within two years of the 2022 federal budget announcement (April 7, 2022), completed or updated their housing needs assessment can request that this requirement be waived. If there is no reoccurring scheduled review date on this existing housing needs assessment report, there remains a requirement to add a reoccurring scheduled review date in support of the request for the third annual advance. Select the appropriate option below: The applicant has recently, within two years of the 2022 federal budget announcement (April 7, 2022), completed a housing needs assessment report and there is a reoccurring scheduled review date already included in the report. The applicant is requesting that the housing needs assessment requirement be waived. If this option is selected, please submit the most recent housing needs assessment report with the application. The applicant has recently, within two years of the 2022 federal budget announcement (April 7, 2022), completed a housing needs assessment report, but it will need to be updated to include a reoccurring scheduled review date. The applicant will add a reoccurring scheduled review date in support of the request for the third annual advance. The applicant does not have a housing needs assessment report. The applicant will complete one and include a reoccurring scheduled review date in the report. This will be completed in support of the request for the third annual advance. 3. OTHER INFORMATION Section E: Historical Building Permit Issuances Summarize the number of net new units permitted for residential buildings over the prescribed reporting period and associated number of permits issued (i.e., the new construction permit/first permit issued only). Number of Units Permitted Associated Number of Permits Issued For the year ending December 31, 2022 For the year ending December 31, 2021 For the year ending December 31, 2020 For the year ending December 31, 2019 For the year ending December 31, 2018 Section F: Permitted Use of Funds For information purposes only. Using the illustrative examples provided by CMHC in its published program material, the applicant estimates that they may be eligible for a total of $ under HAF. Based on this assumption, it is estimated that HAF funding will be used for the following purposes: Permitted Uses Applicant's Estimate % Applicant's Estimate $ Investments in HAF action plan items (include estimates YR1 % YR1 $ by year of program) YR2 % YR2 $ YR3 % YR3 $ Total % Total $ Investments in affordable housing % $ Investments in housing -related infrastructure % $ Investments in community -related infrastructure that % $ supports housing Supplementary information if available. Describe all known capital projects that HAF funding could help facilitate. Comments PagL9129 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL Section G: Infrastructure Needs For information purposes only. To ensure better alignment and integrated planning of housing and infrastructure investments, CMHC is collecting the following information. The applicant consents to CMHC sharing this information and other information pertaining to its application under the Housing Accelerator Fund with Infrastructure Canada, other federal departments and agencies and provincial and territorial governments to support coordination. Describe how the local authority will ensure that new housing supply adequately aligns with local or regional infrastructure plans, if applicable. Describe how the local authority will ensure that new housing supply will be timely supported by infrastructure, such as public transit, drinking water and wastewater connections, as well as parks and green spaces and other vital community amenities. Comments 4. APPLICATION TERMS AND CONDITIONS By creating, or attempting to create an application to Canada Mortgage and Housing Corporation ("CMHC") for funding, transfer of real property or any other Initiative or a Program under the National Housing Strategy (the "NHS") or the National Housing Act (Canada) (the "NHA"), (each individually, an "Initiative" or a "Program", and collectively, the "Initiatives" or the "Programs"), the Applicant hereby acknowledges and agrees to the following terms and conditions: Collection of Corporate Information and Personal Information (collectively, the "Information"). CMHC (and parties working on its behalf or collaborating with CMHC to administer the Initiatives and the Programs, where applicable) may collect information about the Applicant, including information about the organization/corporation ("Corporate Information") and Personal Information (meaning any information about an identifiable individual that is recorded in any form), from or through: (i) discussions with the Applicant; (ii) the online application form and its attachments (whether upon the saving of inputted Information into the form prior to submission of the application, or upon submission of the application) and supplementary Information provided by or on behalf of the Applicant; or (iii) other sources such as references, credit reporting agencies, provinces, territories, municipalities or Indigenous groups as will be specified in the Initiative. In addition, CMHC may collect Corporate Information that is presently in CMHC's possession arising out of, or in connection with, the Applicant's prior or existing relationship(s) with CMHC, such as from CMHC Initiatives, Programs or products. Completion of the application for funding, transfer of real property or any other purposes of an Initiative or a Program under the Initiatives or the Programs and the delivery to CMHC of signed consents referred to in Section 9 is voluntary; however, failure of the Applicant to provide such signed consents and any required Information in connection with its application (including within stated deadlines that may be specified in writing by or on behalf of CMHC) may result in the elimination of the application from consideration. If any of the collected Information changes or becomes inaccurate, the Applicant must promptly notify CMHC in writing of the change. 2. Use and Disclosure of Information. a) The Applicant agrees that the Information collected in connection with an application may be used or disclosed for the following purposes: (i) to assess the Applicant's eligibility under the applicable Initiative(s) and/or Program(s); (ii) to assess the application, including for prioritization of applications received; (iii) to communicate to the Applicant possible opportunities under other Initiative(s) and /or Program(s); (iv) to communicate to the Applicant possible collaboration opportunities with external parties; (v) for Information verification and due diligence purposes, including to detect and protect CMHC from errors and fraud; (vi) for any purpose related to the provision of mortgage loan insurance generally, where applicable; (vii) for analytics, policy analysis, data analysis, auditing and research by CMHC; (viii) for evaluation and efficient administration of the Initiatives and/or Programs; and (ix) for use by CMHC and the Government of Canada for any purpose related to the National Housing Act (Canada) and/or the National Housing Strategy. Page 130 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL b) Prior to submission of the application, any Information collected through the online application process may only be used by CMHC for internal administration and planning purposes in respect of initiatives and/or programs under the National Housing Strategy and/or the National Housing Act (Canada), unless the Applicant's prior written consent to the disclosure of such Information to parties external to CMHC, for the purposes outlined in subsection 2(a) above, has been obtained. c) Upon submission of the application, CMHC and parties working on its behalf or collaborating with CMHC to administer the Initiatives and/or Programs, where applicable, are authorized to process and store the Information and disclose it, on a need to know basis, for the purposes outlined in subsection 2(a) above, to: (i) the office of the Minister responsible for CMHC; (i i) Employment and Social Development Canada ("ESDC"), the office of the Minister responsible for ESDC, Public Services and Procurement Canada ("PSPC"), the office of the Minister responsible for PSPC, Canada Lands Company CLC Limited ("CLC"), the office of the Minister responsible for CLC and the municipality in which the project is located, Indigenous Services Canada ("ISC"), the office of the Minister responsible for ISC, Crown -Indigenous Relations and Northern Affairs Canada ("CIRNAC"), the office of the Minister responsible for CIRNAC, the municipality or reserve in which the project is located, Infrastructure Canada ("IC"), the office of the Minister responsible for IC, and to any other successor organization of the organizations listed herein. (iii) the Government of Canada; and (iv) provinces, territories, municipalities or Indigenous groups that may invest in or provide support for the Applicant's project or otherwise collaborate with CMHC as will be specified in the Initiative. 3. Agreements. If the Applicant is selected by CMHC to receive funding and/or a transfer of real property, then the Applicant will enter into (and will cause related parties including guarantors, if any, to enter into) agreements that set out the terms and conditions of such funding and/or transfer of real property. Where CMHC is providing funding, the agreements may specify, among other things, the amount to be advanced to the Applicant as well as any terms and conditions of repayment, where applicable. The granting of loan or contribution funding or any part thereof or approval for mortgage loan insurance by CMHC is not to be construed or relied on by the Applicant or any other party as representing a confirmation of the value or condition of the underlying property, whether or not appraisals or inspections are carried out by or for CMHC; nor is it to be construed or relied on by the Applicant or any other party as representing a confirmation of the ability of the borrower(s) and any guarantor(s) to repay the loan, where applicable. 4. Intellectual Property Rights. The Applicant owns and holds all rights, title and interests in, or has a valid right to use, all intellectual property in and to all information and materials produced in connection with the Applicant's project and the application (including, without limitation, all patents, industrial designs, trademarks, trade names, service marks, copyrights, trade secrets, inventions, know- how, domestic or foreign, and any registrations and applications for registration for any of the foregoing) to the extent it is neither published nor otherwise in the public domain. Subject to the terms and conditions of this application, the Applicant hereby grants to CMHC a non-exclusive, perpetual, irrevocable, assignable, royalty -free sub -licensable license to use, make, have made, sell, offer for sale, and import the intellectual property worldwide, with the right to make such modifications as may be desirable for any purpose related to the current or future operation of CMHC. Where an Applicant's intellectual property, in connection with its project under the Affordable Housing Innovation Fund, is modified by or on behalf of CMHC, CMHC shall own and hold all right, title and interests in and to the intellectual property as modified by or on behalf of CMHC. This provision, including the license so granted, shall survive the application. S. Proprietary and/or Confidential Information. All Information regarding the terms and conditions and financial and/or technical aspects of the Applicant's proposal that are proprietary or confidential in nature have been and will be marked "PROPRIETARY" or "CONFIDENTIAL" when submitted to CMHC. Proprietary and confidential markings shall be included beside each item or at the top of each page containing Information that the Applicant wishes to protect from disclosure. CMHC will make all reasonable efforts to protect the Applicant's documents and Information so marked from disclosure. Notwithstanding the foregoing, (i) CMHC shall have no liability of any kind to the Applicant, or any other party, based on inadvertent or unintentional disclosure of proprietary or confidential Information; and (ii) CMHC is authorized to disclose proprietary or confidential Information, on a need to know basis, to the parties listed in subsection 2(c). The Applicant has been advised that as a Crown corporation, CMHC is subject to federal legislation including the Access to Information Act and the Privacy Act. In certain specific circumstances, Information submitted to CMHC by the Applicant may be required to be disclosed pursuant to federal legislation. In such cases, to the extent reasonably possible and permitted under the law, CMHC will make efforts to advise the Applicant of the required disclosure prior to releasing the Information. 6. Publicity. If the Applicant is selected by CMHC to receive funding and/or a transfer of real property, CMHC, the Government of Canada and any other province, territory, municipality or Indigenous group that invests in or provides support for the Applicant's project shall have the right to publicize details of the project, the funding assistance and the name of the successful Applicant. By submitting its application, the Applicant confirms its consent to the disclosure of this information. The Applicant is not permitted to make any announcement regarding any of the Initiatives and/or Programs, including without limitation, any funding or transfer of real property without the express written consent of CMHC. PagV 131 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL 7. Contact. CMHC and parties working on its behalf are each authorized to contact any person listed in this application (including any agent of the Applicant) to consider the Applicant's eligibility for the funding or transfer of real property requested or in connection with the administration of the Initiatives and /or Programs and may send such person(s) program information by email or other means of communication. 8. Verification and Credit Inquiries. Where applicable to determine creditworthiness for funding in the form of a loan, the Applicant authorizes CMHC and parties working on its behalf to: (i) obtain business credit reports or individual credit reports or both, where applicable (for example, on sole proprietors, surety/guarantors, for -profit corporate entities, not -for -profit organizations) to perform a credit check and verify information provided by or on behalf of an Applicant and to assess the Applicant's application; and (ii) make any other inquiries required, including without limitation, obtaining corporate and business information, to assess the Applicant's application. 9. Integrity Checks. The Applicant authorizes CMHC (and parties working on its behalf or collaborating with CMHC to administer the Initiatives and/or Programs, where applicable) to conduct general integrity and criminal record checks and other similar screening ("Integrity Screening") of the Applicant to assess the Applicant's eligibility for receipt of funding or transfer of real property under an Initiative and/or Program. CMHC may additionally require Integrity Screening to be performed on any parties affiliated with the Applicant, including without limitation, its directors, shareholders and beneficial owners, and the Applicant shall cause to be delivered to CMHC, consents to such Integrity Screening being performed duly signed by such affiliated parties. 10. Acknowledgement. The Applicant acknowledges that: (i) any acknowledgement of receipt of the submitted application shall not constitute an approval of the application or a guarantee that the Applicant will receive any funding and/or transfer of real property; (ii) the application and any other submitted materials will not be returned to the Applicant; and (iii) the Applicant is not entitled to any compensation for any work related to, or materials supplied in connection with, the application. 11. Release and Indemnity. By creating or attempting to create an application to CMHC under any of the Initiatives and/or Programs, and upon submission of an application, each Applicant and purported Applicant agrees to indemnify, release and forever hold harmless CMHC, its officers, directors, employees, agents and any other parties working for or engaged by or collaborating with CMHC or otherwise involved in connection with the administration of the Initiatives and /or Programs (including without limitation, provinces, territories, municipalities, and Indigenous groups) from any and all claims, actions, demands, causes of action, suits, debts, damages (including without limitation, direct, indirect, special, incidental, punitive, third party or consequential damages) or any other losses, expenses or liabilities of whatever nature or kind sustained by the Applicant or any other person arising out of, or in connection with, the Applicant's application or attempted application made to any of the Initiatives and/or Programs, including the assessment, evaluation and any selection process and any use of this website. CMHC is not responsible for applications that are lost, late, misdirected or delayed for any reason, including for any failure of the website or technical malfunctions related thereto. 12. Access to Information and Privacy Statement. CMHC is committed to protecting the privacy, confidentiality and security of the personal information that it holds by adhering to the requirements of the Privacy Act with respect to the management of personal information. By providing CMHC with your personal information for the purposes of one of the Programs, you are consenting to CMHC's collection, use and disclosure of your personal information in strict accordance with the Privacy Act. Personal Information collected by CMHC for the purposes of one of the Programs, can be found in their Info Source Publication on their website under the following Personal Information Bank: • CMHC PPU 220, National Housing Strategy Program and • CMHC PPU 180, Shared Equity Mortgage Providers Fund The Privacy Act provides individuals with a right to access their personal information that is under the control of CMHC, to request corrections of their personal information and to file a complaint to the Privacy Commissioner of Canada regarding CMHC's handling of personal information. Any questions, comments, concerns, requests for personal information or complaints may be directed to CMHC's Access to Information and Privacy Office at ATIP-AIPRP@cmhc-schl.gc.ca or you may also visit their website. 13. Headings for Convenience Only. The headings used in these terms and conditions are intended for convenience or reference only and do not affect the interpretation of the provisions of these terms and conditions. 14. Paramountcy. To the extent of any conflict, ambiguity or inconsistency between the provisions of these terms and conditions and any other documents provided to the Applicant, the provisions of these terms and conditions shall prevail and replace any existing terms and conditions in place with the Applicant, with regard to the subject -matters set forth herein. If you have any questions or concerns regarding these Terms and Conditions, please email CMHC. Page 132 Housing Accelerator Fund I PRE -APPLICATION REFERENCE MATERIAL 5. ACKNOWLEDGMENT AND SIGNATURE By signing below, I certify that I am authorized to agree to the Terms and Conditions described above and to complete and submit this application for and on behalf of the Applicant. I certify that the information provided is, to the best of my knowledge and ability, complete, accurate and correct and that if any of the information changes or becomes inaccurate, I shall promptly notify CMHC. I have read and understood the Terms and Conditions described above and acknowledge that they shall continue to apply upon my submission of this application. I confirm the Applicant has voluntarily consented to the collection, use and disclosure of information as set forth in these terms and conditions. This application may be executed by electronic signature and such electronic signature shall be deemed to be an original signature for the purpose of this application with the same legal effect as a manual signature. Full legal name of Applicant Signature of Applicant authorized signatory Name of Applicant Authorized signatory Date Signed Title of Applicant Authorized Signatory Learn more at cmhc-nhs.ca Page133 V ® M o O Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Carlos Salazar, Director of Planning and Development Services Date: June 26, 2023 Memo #: Memo-012-23 File No.: PLC2023-0009, (xref SC-2009-0001 & ZBA2021-0009) Re: By-law to Remove Part Lot Control for Headgate Developments Inc. On April 17, 2014, 2014, Council endorsed the recommendations contained in PDS-019-14, Resolution #C-148-14 approving the above noted draft Plan of Subdivision. On May 1, 2023, Council endorsed the recommendations contained in PDS-022-23, Resolution #C-064-23 approving the above noted Zoning By-law Amendment. Please be advised that the Plan of Subdivision was registered on May 18, 2023, as 40M- 2726. Part Lot Control can now be removed on Block 6 in 40M-2726. The effect of exemption to Part Lot Control would create 2 lots for single detached dwellings. Please forward the attached By-law to remove the Part Lot Control to Council for approval. Once approved by Council, please forward the attached By-law, and the attached Unit Type and Number Summary Table to the Regional Municipality of Durham and the Municipal Property Assessment Corporation (MPAC).] Thankyou The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page134 Attachment 1 to Memo-012-23 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 202-XXX being a By-law to exempt a certain portion of Registered Plan 40M-2726 from Part Lot Control Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, Block 6, in Plan 40M-2726 registered at the Land Titles Division of Whitby (File # PLC2023-0009); Now therefore the Council of the Municipality of Clarington enacts as follows: 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in Paragraph 2 within the By-law. 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to Block 6, 40M-2726. 3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in force for a period of two (2) years ending on June 26, 2023. Passed in Open Council this 26 day of June 2023 Adrian Foster, Mayor June Gallagher, Municipal Clerk Page135 Attachment 2 to Memo-012-23 PART LOT CONTROL EXEMPTION BY-LAW 2023- PLC2023-0009 Unit Type and Number Summary Table Plan 40M-2726 APPROVED Result of Part Lot Control Unit Type and Number Exemption on Unit Type and Lots/Blocks Number Single Detached Dwelling Affected N o Change Block 6 2 TOTAL Units 2 No Change Page136 Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Amanda Tapp, Manager of Development Review Date: June 26, 2023 Memo #: Memo-015-23 File No.: ZBA2023-0010 Applicant Bowmanville Lakebreeze East Village(Kaitlin Corporation) Re: By -Law to Remove Part Lot Control On February 2, 2012, The Ontario Municipal Board approved draft Plan of Subdivision and Rezoning for S-C 2002-0002 in the Port Darlington Secondary Plan area. Please be advised that the Plan of Subdivision was registered on February 2611, 2018, as 40M-2614. A Part Lot Control By-law was approved by Council on July 7, 2020, being By- law 2020-054. This by-law will expire on July 7t", 2023. A new by-law must be passed to exempt lands from Part Lot Control. Building Permits for these townhouse units have been issued, construction is underway, and closings are imminent. The passing of the attached by-law does not have the effect of adding units or modifying the intent of the original development applications. Please forward the attached By-law to remove the Part Lot Control to Council for approval. Once approved by Council, please forward the attached By-law, and the attached Unit Type and Number Summary Table to the Regional Municipality of Durham and the Municipal Property Assessment Corporation (MPAC). Thank you. cc: Carlos Salazar, Director of Planning and Infrastructure Services The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page137 Attachment 1 to Memo 15-23 The Corporation of the Municipality of Clarington By-law Number 2023- being a By-law to exempt a certain portion of Registered Plan 40M-2614 from Part Lot Control Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, Part of Block 1 in Plan 40M-2614, Parts 1-97, 40R-31049, Clarington, registered at the Land Titles Division of Whitby (File ZBA2023- 0010); Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in Paragraph 2 within the By-law. 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to Part of Block 1, 40M 2614, Parts 1-97, 40R-31049, Clarington. 3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in force for a period of three (3) years ending on June 26, 2026. By-law passed in open session this day of , 2023 Adrian Foster, Mayor June Gallagher, Municipal Clerk Page138 U"a p u .B. c.D 27 Q m p s,CD25 8 AB"alp 3 Q s,CD23 a 26 B�H nB. cD 1C 0 (Park) Umu 124 U.I. co 38AU"Z 2B.C.J>BCiD B,C, c :clal 26!Q .B.cD 36ABJ A� 34 1819 33 Bo/A""31 AB,o, �47 08o"— 71 C,D 7,"17 2Aa°44010 �+ 15 418�AUs7,D 29 °N 32AQg 64 63 100 a 6a36 5 79W78 30AyU V1 31 p 83 GC g r� - II 2 01 26 Q 27 91 D 90 51 117,C9 16 �� 0 nnrnM 22 V 95 a 94 40.E 47 121 Z 120 `°"`°c oc`"occ'o Cl) -nrr °'Cl) 15 99 98 J p H cow �^ 11 103 102 36.a Z 124 W co �� 1 K�� 107 114 23 31 140 W 16 P 144 co ART °ARc�N�ro 11 157 15,5 160 ROAD Part Lot Control Location Map _---Ba.keton'=y - - Enfield (Bowmanville) Enniskillen Haydon Tyrane Leskard Kirby Kendal IV � � Solina Area Subject To Zoning By -Law Hampton Mitchell Comers Orono 40M-2614 Blocks 1 and 2, Bowmanville E � Courtice I _ G S r— T r ve + i Bowmanville Newcastle B,own..ihe Hewmnville ZBA 2023-0010 Page 139 Lake Ontario Attachment 2 to Memo 015-23 PART LOT CONTROL EXEMPTION BY-LAW 2023- ZBA 2023-0010 Unit Type and Number Summary Table Plan 40M-2614 APPROVED Result of Part Lot Control Unit Type and Number Exemption on Unit Type and Lots/Blocks Number Townhouse Dwelling Affected Blocks 1 & 2, No Change 40M - 2614 106 units TOTAL Units 106 No Change Page140