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HomeMy WebLinkAbout2023-05-08Bowmanville Santa Claus Parade Committee Minutes May 8, 2023, 7:00 PM Meeting Room 1A, Municipal Administrative Centre Present: Jonathan Taylor, Chair Kelly Maika, Vice Chair Jennifer Van Huss, Secretary Absent: Counselor Rang Also Present: Rick Bellamy, Crystal Labelle, Janet Lang, Michelle Kimmerly Jonathan Taylor called the meeting to order at 7.09 p.m. 1. Declaration of Pecuniary Interest There were no disclosures of interest stated at this meeting. 2. Presentations/Delegations (a) Jonathan Taylor - Update on current bank account standings and what this year has to work with. - Grant money will be added in near future via e transfer from town. (b) Update on the new proposed float - Working on the logistics of moving it to the workshop safely. - New float is longer than previous floats. Workshop will need cleanup and organizing so that the new proposed float fits. - Committee to meet at the workshop May 17t" at 6pm. 3. Adoption of Minutes Moved by Michelle Kimmerly, seconded by Crystal Labelle That the minutes of the meeting of April 26, 2023 be approved Carried 4. Business Arising From Previous Minutes - Committee members have been in contact with local high schools Bowmanville Santa - 2 - Claus Parade Committee May 8, 2023 regarding volunteers for costume designs. The hope is the schools will help design elaborate costumes. This will be revisited in September. - The Committee is currently waiting for the town to update us with information regarding how we can show land acknowledgement and honor The Williams Treaties First Nations in the parade. The Committee is currently waiting for the town to provide us with clarification to the status of the Eddy Cole Memorial Award and how it is to be include in the parade 5. New Business (a) Committee members proposed we hold a contest with local schools for the design of the 60th annual button. All elementary, middle and high schools located in Bowmanville will be eligible to participate. Contest will conclude June 16, 2023 (b) Committee members discussed the current Bowmanville Santa Claus parade website and associated email and will look into securing it for the next 3 years. (c) The Committee went over the proposed budget for this year including costumes and make-up, and media. This budget will be submitted to the town for review. Moved by Crystal Labelle, Seconded by Janet Lang That the Bowmanville Santa Claus Parade Committee supports the budget prepared by Jonathan. Carried (d) Committee members discussed selling additional items at the parade alongside the buttons. Cost and logistics will have to be researched prior to a decision being made. 7. Date Of Next Meeting The next meeting of the Committee is scheduled to be held on Wednesday, June 14, 2023 commencing at 7:00 p.m. in TBA. (Jennifer Van Huss to confirm that Committee Room 1A is available). Future meetings will be held on the second Wednesday of every month 8. Adjournment Bowmanville Santa - 3 - May 8, 2023 Claus Parade Committee Moved by Michelle Kimmerly, seconded by Crystal Labelle The meeting adjourned at 8:53 p.m. Carried