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HomeMy WebLinkAbout03-13-2023Clar*wn Council Post -Meeting Agenda Date: March 13, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Lindsey Patenaude, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at Iatenaude@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. AudioNideo Record: The Municipality of Clarington makes an audio and video record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be recording you and will make the recording public by publishing the recording on the Municipality's website, www.clarington.net/calendar. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to an item will appear with a * beside them. Pages 1. Call to Order 2. Moment of Reflection 3. Land Acknowledgement Statement 4. Declaration of Interest 5. Announcements 6. Presentations / Delegations (10 minute time limit) 6.1 Presentation to Acknowledge the Retirement of Jaki MacKinnon, Bethesda House *6.2 Presentation of the 2022 Clarington Golf Classic Proceeds to the Bowmanville Hospital Foundation *6.3 Delegation by Libby Racansky, Regarding Item 8.2 of the Joint 5 Committees Minutes dated February 27, 2023 7. Reports/Correspondence Related to Presentations/Delegations 8. Consideration of Minutes 8.1 Adoption of Minutes of Previous Meeting(s) 8.1.1 Minutes of a regular meeting of Council dated February 13, 8 2023 8.1.2 Minutes of a special meeting dated February 27, 2023 20 8.2 Advisory Committee Minutes 8.2.1 Minutes of the Newcastle Arena Board dated February 7, 2023 23 8.2.2 Minutes of the Bowmanville Santa Claus Parade Committee 26 dated February 8, 2023 8.2.3 Minutes of the Clarington Diversity Committee dated February 29 23, 2023 Page 2 8.3 Standing Committee Minutes 8.3.1 Minutes of the Joint General Government and Planning and 33 Development Committee dated February 27, 2023 8.3.2 Minutes of the Planning and Development Committee Meeting 44 dated March 6, 2023 9. Communications 10. Staff Reports and Staff Memos 11. Business Arising from Procedural Notice of Motion 12. Unfinished Business 13. Confidential Items 14. By-laws 14.1 2023-014 - By-law Being a by-law to delegate authority to the Director of Planning and Infrastructure Services (Item 5.1.1 of the Joint Committees Minutes - Report LGS-008-23) 14.2 2023-015 - Being a by-law to establish certain lands as public highways (Item 9.2.1 of the Joint Committees Minutes - Report LGS-009-23) 14.3 2023-016 - Being a By-law to amend Traffic By-law No. 2014-059 (Item 9.2.3 of the Joint Committees Minutes - Report LGS-011-23) 14.4 2023-017 - Being a by-law to appoint a Director of Emergency and Fire Services/Fire Chief for the Municipality of Clarington, and to repeal By- law 2021-068 which appointed Mariano Perini (Item 9.4.5 of the Joint Committees Minutes - Report CAO-008-23) 14.5 2023-018 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Item 5.3.1 of the Planning and Development Committee Minutes - Report PDS-014-23) Page 3 14.6 2023-019 - being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Item 7.1 of the Planning and Development Committee Minutes - Report PDS-010-23) 14.7 2023-020 - Being a by-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, to assume certain streets within Clarington as public highways in Clarington, and to name them (Item 9.1 of the Planning and Development Committee Minutes - Report PDS-010-023) 15. Procedural Notices of Motion (For Consideration at Subsequent Meeting) 16. Questions to Department Heads / Request for Staff Report(s) 16.1 Newcastle School (Councillor Zwart) 53 (Councillor Zwart plans to move motion to suspend the rules to consider the attached motion regarding a new Newcastle school) *16.2 West Side Drive Extension (Councillor Rang) *16.3 OLT Appeals (Councillor Anderson) *16.4 Bowmanville Avenue Off -Ramp (Councillor Traill) *16.5 Allocating Money to Community Halls (Councillor Woo) 17. Confirming By -Law 18. Adjournment Page 4 Patenaude, Lindsey From: Patenaude, Lindsey Sent: Tuesday, March 14, 2023 11:02 AM To: Patenaude, Lindsey Subject: FW: Council decision on flooding and update on issues From: Libby Racansky <libbyrac@gmail.com> Sent: Saturday, March 11, 2023 4:25 PM To: Council<councilOutside@clarington.net>; Richardson, Karen <KRichardson@clarington.net>; Salazar, Carlos <csalazar@clarington.net> Subject: Council decision on flooding and update on issues EXTERNAL Council decision on flooding and update on issues 1. 1 would like to express our thank you to Councillor Anderson and Wu for voting Yes at the Region on the fact that additional developments forced on us by the Region or Province is and will not only create more unhealthy unsafe environmental impacts on residents but also financial stress on taxpayers. Courtice north areas like Farewell Heights, the areas around Nash Road, Hancock Neighbourhood or Darlington Ward are hit the most due to the covering up groundwater recharge/discharge by impermeable surfaces like roof, road or by removal of all or almost all vegetation. The same conditions are visible on private properties outside of subdivisions that have flooding, pooling and runoff and or dryness of their own wetlands. This should not happen. 2. We were very disappointed by the vote by Mayor Foster who is now satisfied with the removal of 1000's of hectares of fertile soil from added development. He also supported protection of Heritage property and trees owned by Vinson but he didn't support our request to protect the Heritage Farmhouse in Hancock Neighbourhood along with its much older but healthy trees. We are hoping that he will change his mind. 3. Too bad that I was not notified as an interested party from the beginning of this application or was not allowed to become a delegate on behalf of the residents living in Claret's subdivisions and assessment on the impact of curb and gutters, downspouts, flooding our sidewalks and roads and our ditches. One small word NOT added in this report by mistake makes all the difference. The Works were re -inspected at that time, and all deficiencies have not been rectified to the satisfaction of the ... But, anybody can make mistakes. Our staff will do the inspection and prepare the Report. For that we are grateful, because we really need help. 1 Page 5 Anyway, Flooding continues at all Claret's subdivisions, in our Park that was built on developer's behalf. It is not the fault of the construction company who only followed the developer's studies either. 4. Open House for new transmission line could help Darlington Ward. At least they and even OPG were interested in our submission to them using CLOCA's maps. 5. After this being said I am asking you: Now What? My suggestion that the Council requests the federal government for financial help to rectify these crucial and life threatening conditions was referred to CLOCA. I hope that all of you are realizing that we or CLOCA do not have funds to retrofit these problems on our own. Because of not suitable grading for all these houses, our sidewalks that should be walkable are skating rinks, in spite of resident's and our municipal clearing of snow during the day time. With climate changes, runoff from properties freezes over night and this makes these sidewalks and roads unsafe for the public to walk on. Salt doesn't help, it only contaminates our groundwater, Black Creek and Lake Ontario our municipal water supply. Last week, I fell on Gay Street backwards, blacked out, and now have a concussion. Luckily, my dog, who is leashed around my waist, woke me up after laying there unconscious for an unknown time. I could have died. This should not happen. Every walker has to be cautious and be afraid to walk on these Roads and sidewalks. We always ask each other, is it safe to walk on our sidewalks today? Where else should we go to do our needed exercise? Courtice North did not have funding in our Budget to help this cause. Only Courtice south did. We would have to use our cars to get to their Park to walk our dogs or do any exercises. It is important for you to know this: Our Park looks large, but it is a service area for Bell, Hydro One, Natural gas and sewage pipes, wires and 12 deep manholes to inspect sewage lines. There is one walkway for the whole Neighbourhood to walk on. 6. Therefore, please, REQUEST federal government, just like many other Municipalities have done so. Why Not? Federal government spent thousands of dollars to protect Oshawa Second Marsh from being covered up by siltation coming from upstream - meaning our watershed; federal EA process and their recommendations for Hwy 418 were not followed and neither were our recommendations. Climate change and the health of communities will not be achieved without proper steps. Federal government is protecting fisheries and Endangered species who are under attack here. Now we have European starlings and house sparrows which we never had here before. They will eat our and or farmer's fruits, nuts, vegetables, crops, corn, etc. We need to get back wildlife that consumes mosquitoes, ticks, etc. as it was before urbanization of wetlands and groundwater recharge areas. Funds could be used for these improvements: z Page 6 At least the downspouts could be redirected toward the wetlands owned by the residents, not by developers. Berms could be constructed below the wetlands to stop runoff to sidewalks. Trees that were removed by developers close to these wetlands could be replanted. Ditches that are within Municipal Right Of Ways could be looked at. Crystal A we are using could be substituted for a more friendly option. Few Eco-passages are needed for wildlife, so that they can cross our busy roads. On Nash Road, Crossing for students to take buses on the other side of the Road bus stop or for residents to get to Moyse Park could be built above this eco-passage. Similar letter could be sent to Province asking them that the Blackbird, not the Province, who received millions of dollars from them to retrofit flooding on Nash Road and on private properties. Trees could be planted along cold -stream Black Creek. This could prevent siltation and salt running directly to this Creek. We need to get rid of standing water in ditches which is creating breeding grounds for mosquitoes, ticks, red ants and variants of Covid 19 that make us sick. If we would get some financial help, then CLOCA can advise us what, when and how to do things. Act, while there is time. Your decision will become your legacy, especially for future generations. Thank you, Libby Racansky 3 Page 7 Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: February 13, 2023 Time: 9:30 a.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, G. Acorn, S. Brake, R. Cowan, R. Maciver, T. Pinn, C. Salazar, J. Gallagher, M. Chambers Other Staff Present: M. Machacek, M. Pick 1. Call to Order Mayor Foster called the meeting to order at 9:30 a.m. 2. Moment of Reflection Councillor Elhajjeh recited the moment of reflection at the end of the announcement section of the agenda. 3. Land Acknowledgement Statement Councillor Elhajjeh led the meeting with the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures of interest stated at the meeting. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 6. Presentations / Delegations 7. Reports/Correspondence Related to Presentations/Delegations 8. Consideration of Minutes ClaringtonFebruary 13, 2023 Council Minutes 8.1 Adoption of Minutes of Previous Council Minutes 8.1.1 Minutes of a regular meeting of Council dated January 23, 2023 8.1.2 Minutes of a special meeting dated February 3, 2023 8.2 Advisory Committee Minutes 8.2.2 Minutes of the Clarington Diversity Committee dated November 24, 2022 Resolution # C-021-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Items 8.1.1, 8.1.2, 8.2.1 and 8.2.2 be approved on consent with the exception of item 8.2.1. Carried 8.1.2 Minutes of the Agricultural Advisory Committee dated January 12, 2023 Resolution # C-022-23 Moved by Councillor Woo Seconded by Councillor Zwart That the minutes of the Agricultural Advisory Committee dated January 12, 2023, be approved. Carried 8.3 Standing Committee Minutes 8.3.1 Minutes of the Special General Government Committee meeting dated January 20, 2023 Resolution # C-023-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the minutes of the Special General Government Committee of January 20, 2023, be approved on consent. Carried 8.3.2 Minutes of the Special General Government Committee meeting dated January 27, 2023 Resolution # C-024-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the minutes of the Special General Government Committee of January 27, 2023, be approved on consent. 2 Page 9 Clarington Carried February 13, 2023 Council Minutes 8.3.3 Minutes of the Special General Government Committee meeting dated January 30, 2023 Resolution # C-025-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That the Minutes of the Special General Government Committee meeting dated January 30, 2023, be approved on consent with the exception of Item 7.1. Carried Item 7.1 - Report FSD-004-23 - 2023 Operating and Capital Budget Resolution # C-026-23 Moved by Councillor Traill Seconded by Councillor Woo That Report FSD-004-23 and any related delegations or communication items, be received; That the 2023 Draft Budget Book be amended to reduce the transfer from the Tax Rate Stabilization Reserve Fund by $940,000; That the 2023 Draft Budget Book be amended to reflect the required tax levy request from the Historic Downtown Bowmanville Business Improvement Area, and that Council approves the 2023 Budget for the Bowmanville BIA outlined in Report FSD-004-23; That Council approves the 2023 Operating and Capital Budgets, as amended including "external agencies", reserve and reserve fund contributions and the financing of capital projects as outlined in the 2023 Draft Budget Book (Attachment #1 to Report FSD-004-23), as directed in FSD-004-23 with the following amendments: a) That Staff add a contribution to the expansion of Charles H. Best Diabetes Centre from the Tax Rate Stabilization Reserve Fund in the amount of $25,000 and that this amount be included in the 2024 to 2026 budgets. b) Whereas, a group of residents approached Council in 2022 for assistance in developing a cricket pitch in Courtice; And whereas under the direction of Council staff of the Public Works Department secured the use of the sportsfield at Holy Trinity Catholic School through the Peterborough Victoria Northumberland and Clarington Catholic District School Board; 3 Page 10 ClaringtonFebruary 13, 2023 Council Minutes And whereas funding was also approved by Council to purchase a storage bunker and a portable cricket pitch mat to assist with the field set-up; And whereas another group of residents have now expressed a similar request for Council's assistance in developing a cricket pitch in Bowmanville; Now therefore be it resolved: 1. That the Public Works Department be directed to assist the Bowmanville group with locating a suitable field location in Bowmanville or Newcastle for cricket play; 2. That subject to Council's approval of an estimated $20,000 that the Public Works Department coordinate the procurement of a storage bunker and a portable cricket pitch mat for the field set-up to be funded from the Tax Rate Stabilization Fund; and 3. That all interested parties be notified of Council's decision. c) That Staff add a contribution to the Future Staffing Reserve Fund to the operating budget from the tax levy in the amount of $170,000. d) That, for proposed staff funded by the tax levy, the budget be based on a nine month period with the corresponding reduction directed to the Tax Rate Stabilization Reserve Fund (approximately $566,700). e) That Staff be directed to distribute the 2023 Capital and Operating line by line Budget to all Members of Council who want it. f) That Staff reduce the contracted services budget for the Strategic Plan in the Office of the CAO Strategic Initiatives Division and correspondingly reduce the transfer from the Tax Rate Stabilization Reserve Fund in the amount of $20,000. g) Whereas, on January 17, 2022, a major winter storm created significant operational challenges with Sidewalk Snow Clearing throughout Clarington; And whereas, at the January 24, 2022 regular Council meeting, staff of the Public Works Department were directed to report back on the status of sidewalk snow clearing operations; And whereas, at the February 7, 2022 Joint Committee meeting, Council approved $300,000 in capital funding to purchase equipment for municipal staff to clear sidewalks on arterial class roadways; And whereas, due to supply chain issues associated with the Covid 19 pandemic, it was determined that suitable equipment was temporarily unavailable and the cost to provide this service internally was well 4 Page 11 ClaringtonFebruary 13, 2023 Council Minutes beyond available levels of staffing resources and the approved capital funding; And whereas, on January 26, 2023, another major winter storm caused delays with the clearing of main arterial sidewalks or in some areas roadway ploughing operations have covered sidewalks already maintained by residents; Now therefore be it resolved: 1. That an additional $600,000 in capital funding from the Capital and $250,000 in staffing resources be supported in the fourth quarter such that the Public Works Department can acquire the necessary resources to clear arterial sidewalks during the 2023/2024 winter season; 2. That these additional resources also be used to help expedite snow removal operations in locations with limited storage space or where resident sidewalks have been inadvertently covered by roadway ploughing operations; and 3. That all interested parties be notified of Council's decision. That Staff be directed to request the 2023 budgets for the Orono BIA and the Newcastle BIA for approval at a subsequent meeting prior to the striking of the tax rates; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed by the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest, as cash flow permits; That Report FSD-004-23 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; That the Deputy CAO/Treasurer is authorized to fund projects which have been previously approved in the 2019 to 2022 budgets and not completed with funding to be from the appropriate reserve or reserve fund; That the appropriate by-laws to levy the 2023 tax requirement for Municipal, Region of Durham and Education purposes be forwarded to Council for approval, once final tax policy information is available; That Financial Services review the current Budget Control Policy and provide recommendations, if applicable, to Council including the development of multi -year budgets and a dedicated infrastructure levy; and That all interested parties listed in Report FSD-004-23 and any delegations be advised of Council's decision. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart 5 Page 12 Clarington No (1): Councillor Traill February 13, 2023 Council Minutes Carried as amended, later in the meeting on a recorded vote (6 to 1) Amendment Resolution # C-027-23 Moved by Councillor Woo Seconded by Councillor Elhajjeh That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: h) That the 2023 Budget be amended to provide $100,000 for Physician Recruitment funded by the Economic Development Reserve Fund; and That Staff report to Council on the framework, goals, objectives and processes for this recruitment prior to any funding being provided. Carried Amendment Resolution # C-028-023 Moved by Councillor Traill Seconded by Councillor Elhajjeh That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: i) That Account 100-13-170-00000-7188 - Communications- Printing, remain at the 2022 Budget amount of $93,175.00 and that the amount to be funded from the Tax Levy, be reduced by $66,800. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote (1 to 6) Amendment Resolution # C-029-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: i) That the 2023 Budget be amended to increase the contribution to the Clarington Public Library, Museum and Archives by $68,480 for the funding n Page 13 ClaringtonFebruary 13, 2023 Council Minutes of two additional full-time equivalents to be funded from the Tax Rate Stabilization Reserve Fund. Carried Amendment Resolution # C-030-23 Moved by Councillor Zwart Seconded by Councillor Rang That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: j) That the 2023 Budget be amended to reduce the grant to the John Howard Society by $27,570 and that the Tax Rate Stabilization Reserve Fund draw be correspondingly reduced. Carried Resolution # C-031-23 Moved by Councillor Traill Seconded by Councillor Anderson That the ADP invoice showing future increases for ADP be provided to Council. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote (1 to 6) 7 Page 14 ClaringtonFebruary 13, 2023 Council Minutes Amendment Resolution # C-032-23 Moved by Councillor Traill Seconded by Councillor Elhajjeh That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: k) That Account 100-19-191-00000-7161 - MLE Prof Fees, remain at the 2022 Budget amount of $10,000.00 and that the amount to be funded from the Tax Levy, be reduced by $20,000. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote (1 to 6) Amendment Resolution # C-033-23 Moved by Councillor Traill Seconded by Councillor Anderson That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: k) That Account 100-19-192-10100-7505 - Pkg Enforce - Small Equip, remain at the 2022 Budget amount of $3,000 and that the amount to be funded from the Tax Levy, be reduced by $2,500. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote, later in the meeting, see following motions (1 to 6) Resolution # C-034-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #C-033-23 for a second time. Carried The foregoing Resolution #C-033-23 was then lost on a recorded vote. Page 15 Clarington Recess Resolution # C-035-23 Moved by Councillor Zwart Seconded by Councillor Woo That the Council recess for 10 minutes. Carried February 13, 2023 Council Minutes The meeting reconvened at 11:05 a.m. with Mayor Foster in the Chair. Amendment Resolution # C-036-23 Moved by Councillor Traill Seconded by Councillor Elhajjeh That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: k) That Account 100-21-162-00000-7412 - Info Tech-Trsf to RF, remain at the 2022 Budget amount of $100,000 and that the amount to be funded from the Tax Levy, be reduced by $100,000. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote (1 to 6) Amendment Resolution # C-037-23 Moved by Councillor Traill Seconded by Councillor Elhajjeh That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: k) That Account 100-21-210-00000-7505 - Finance - Other Equp Purch, remain at the 2022 Budget amount of $3,500 and that the amount to be funded from the Tax Levy, be reduced by $13,500. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Motion Lost on a recorded vote, later in the meeting, see following motions (1 to 6) 7 Page 16 ClaringtonFebruary 13, 2023 Council Minutes Resolution # C-038-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #C-037-23 for a second time. Carried The foregoing Resolution #C-037-23 was then lost on a recorded vote. Amendment Resolution # C-039-23 Moved by Councillor Traill Seconded by Councillor Elhajjeh That the foregoing Resolution #C-026-23 be amended by adding the following to the end of paragraph four: k) That Account 100-36-380-10350-7112 - Other Fence-Misc Oper Supply, be reduced by $9,000 for a total of $15,500 and that the amount to be funded from the Tax Levy. Motion Withdrawn Recess The Committee recessed for their one hour scheduled break in accordance with the Procedural By- law. The meeting reconvened at 1:01 p.m. with Mayor Foster in the Chair. Recess Resolution # C-040-23 Moved by Councillor Traill Seconded by Councillor Anderson That the Council recess for 20 minutes. Carried The meeting reconvened at 1:45 p.m. with Mayor Foster in the Chair. The foregoing Resolution #C-026-23 was then put to a recorded vote and carried as amended. 10 Page 17 Clarington February 13, 2023 Council Minutes 8.3.4 Minutes of the Joint General Government and Planning and Development Advisory Committee dated February 6, 2023 Resolution # C-041-23 Moved by Councillor Woo Seconded by Councillor Zwart That the minutes of the Joint General Government and Planning and Development Committee Minutes of February 6, 2023, be approved on consent, with the exception of item 8.3.4.1. Carried 8.3.4.1 Appointment to the Durham Transit Advisory Committee The vote was conducted to appoint Pranay Gunti as the citizen representative to the Durham Region Transit Advisory Committee, in accordance with the Appointment to Boards and Committees Policy, for a term ending December 31, 2026, or until a successor is appointed. 9. Communications 10. Staff Reports and Staff Memos 11. Business Arising from Procedural Notice of Motion 12. Unfinished Business 13. Confidential Items 14. Direction on whether February 17th Special Meeting is required Resolution # C-042-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the Special Council Committee meeting, tentatively scheduled for February 17, 2023, is no longer required. Carried 11 Page 18 Clarington 15. By-laws February 13, 2023 Council Minutes 15.1 2023-010 -Being a by-law to amend Nuisance By-law No. 2011-099 15.2 2023-011 - Being a By-law to exempt a certain portion of Registered Plan 40M- 2627 from Part Lot Control Resolution # C-043-23 Moved by Councillor Anderson Seconded by Councillor Rang That leave be granted to introduce By-laws 2023-010 to 2023-011; and That the said by-laws be approved. Carried 16. Procedural Notices of Motion 17. Questions to Department Heads / Request for Staff Report(s) 18. Confirming By -Law Resolution # C-044-23 Moved by Councillor Anderson Seconded by Councillor Woo That leave be granted to introduce By-law 2023-012, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 13th day of February 2023; and That the said by-law be approved. Carried 19. Adjournment Resolution # C-045-23 Moved by Councillor Rang Seconded by Councillor Anderson That the meeting adjourn at 2.13 pm. Carried 12 Page 19 Cladiwwn If this information is required in an alternate format, please contact the Accessibility Co- ordinator at 905-623-3379 ext. 2131 Special Council Meeting Minutes Date: February 27, 2023 Time: 2:09 PM Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Regrets: Councillor S. Elhajjeh Staff Present: R. Maciver, T. Pinn, C. Salazar, J. Newman, L. Patenaude Other Staff Present: L. Backus, J. O'Meara, A. Tapp, N. Zambri 1. Call to Order Mayor Foster called the meeting to order at 2.09 p.m. 2. Moment of Reflection Councillor Zwart led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Zwart recited the meeting in the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures of interest stated at this meeting. 5. Presentations/Delegations 5.1 Ari Soberano, 3253 Liberty Street North Limited Partnership, Regarding PDS-009-23 Housing Pledge 13,000 Units by 2031 in Response to Minister's Order Ari Soberano, 3253 Liberty Street North Limited Partnership was present via electronic means, Regarding PDS-009-23 Housing Pledge 13,000 Units by 2031 in Response to Minister's Order. Ari was present on behalf of the landowners in the Soper Springs Secondary Plan. A. Soberano provided an overview of the timeline of both the Soper Creek Subwatershed Study and Soper Springs Secondary Plan. 1 Page 20 Special Council Minutes February 27, 2023 Ari expressed concerns regarding Staff availability and meeting deadlines. A. Soberano questioned the status of the application and the next steps. Ari stated that it is unfair for Staff to delay the Secondary Plan and requested Committee to instruct Staff to adhere to the schedule initially put forward to allow for completion by September 2023. A. Soberano also requested that Council include Soper Springs as part of the 13,000 units pledge and answered questions from Members of Committee. 5.2 Mustafa Ghassan, Delta Urban Inc., Regarding PDS-009-23 Housing Pledge 13,000 Units by 2031 in Response to Minister's Order Mastafa Ghassan, Delta Urban Inc., was present via electronic means regarding Report PDS-009-23 Housing Pledge 13, 000 Units by 2031 in Response to Minister's Order. Mastafa was present on behalf of the Farewell Heights Landowners Group, who make up approximately 75 per cent of the lands in the Farewell Heights Secondary Plan. M. Ghassan thanked Staff for their time and effort in creating the report and meeting provincial guidelines. Mastafa confirmed that Farewell Heights can contribute to the pledge and added that they are confident they can provide homes by 2031. M. Ghassan provided an overview of the development and existing infrastructure and noted that 800 homes can start to be built immediately provided they have received all approvals. Mastafa explained that they are working with Staff to initiate the Secondary Plan and are hopeful it will start in the next couple of months and be completed within a year timeframe. M. Ghassan concluded by explaining they have engaged Regional Staff to understand the servicing requirements in the area. 6. Staff Reports 6.1 PDS-009-23 Housing Pledge for 13,000 Units by 2031 in Response to Minister's Order Resolution # C-046-23 Moved by Councillor Anderson Seconded by Councillor Rang That Report PDS-009-23 Housing Pledge for 13,000 Units by 2031 in Response to Minister's Order, and any related delegations and communication items, be received; That the action items in Report PDS-009-23 (Attachment 1), be endorsed as Clarington's Housing Pledge to support the acceleration of housing supply in Ontario, subject to the following conditions: a. That the Province and the Durham Region deliver the infrastructure improvements to support the Provincial target of 13,000 units for Clarington by 2031; b. That the Municipality not be penalized financially or otherwise, for failing to meet the identified as the housing targets are subject to market conditions, supply, labour issues, etc.; and 2 Page 21 Special Council Minutes February 27, 2023 c. That the Province consults and engages with local municipalities on future legislative changes in order to understand the financial and logistical implications to deliver housing units quickly; That a copy of this report and Council's resolution be sent to the Honourable Minister Steve Clark, Ministry of Municipal Affairs and Housing by March 1, 2023, and a copy also be sent to the Region of Durham, area municipalities and the AMO; and That the Mayor be authorized to sign the Clarington Housing Pledge on behalf of Council. Carried 7. Confirming By-law Resolution # C-047-23 Moved by Councillor Zwart Seconded by Councillor Rang That leave be granted to introduce By-law 2023-013, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 27th day of February, 2023; and That the said by-law be approved. Carried 8. Adjournment Resolution # C-048-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the meeting adjourn at 2.49 p.m. Carried 3 Page 22 Newcastle Memorial Arena Manazement Board Municipality of Clarin,aton Minutes ofMeetinz — Tuesday, February 7, 2023 Not vet approved by the Board) In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager Shea -Lea Latchford, Todd Taylor, Jim Vinson, Sue White, Councillor Margaret Zwart Absent — Gary Oliver, Omar Patel Meeting opened at 7:03 p.m. with the Land Acknowledgement Election of Board Officials — The following were elected: Chair - Dave Bouma, Vice -Chair — vacant, Treasurer — Todd Taylor, Secretary — Shea -Lea Latchford 1. Agenda - Motion #23- 04 Moved by Todd Taylor, seconded by Sue White THAT: The Agenda be accepted. CARRIED 2. Acceptance of Minutes - Motion #23-05 Moved by Dave Bouma, seconded by Jim Vinson THAT: The minutes of January 10, 2023, be approved after correction. CARRIED Manager's Report — Safety: Brian has scheduled a staff meeting for February 131h to review all areas of operation for the Arena. Rentals/ Revenue: All board advertisements have been invoiced for the first three (3) months and all were informed of the upcoming renovations. We will store the boards and reinstall them after the renovations are complete. Ice rentals for Family Day are at capacity and only a few times are available for March Break. Repairs/Maintenance: On January 161h Brian was doing his routine check when he noticed the ammonia gas detector level was slightly elevated. He vented the room and upon inspection a small leak was detected. Cimco was called immediately, and the leak was repaired and the system checked to ensure there were no other leaks. All staff have remained vigilant in salting walkways. The sprinkler system backflow has been installed. The gender -neutral room will be changed to a janitor closet. Page 23 4 Staff: All staff will be laid off April 15t and Brian is anticipating he will lose the majority of his staff due to the length of the renovation. Inspections/Operation: The annual sprinkler inspections by the Municipality are scheduled for February 16th and 23rd. ORFA Updates: There are no updates to report. Other: Bryan presented the Board with quotes for the replacement of the Olympia. 3. Financial Report — Todd presented the budget for 2023, taking into account the anticipated revenue losses due to the renovation. Motion #23-006 Moved by Dave Bouma, seconded by Jim Vinson THAT: We accept the budget as presented. CARRIED Motion #23-007 Moved by Todd Taylor, seconded by Sue White THAT: We set aside the funding for a natural gas filling station. ($25,000.). CARRIED Motion #23-008 Moved by Todd Taylor, seconded by Sue White THAT: We accept the Bereavement Leave Policy as presented. CARRIED Risk Management: Sue completed a walk through with Bryan on February 2nd and noted the following: First Aid Certificate — Although Bryan has a digital copy on his phone, he needs to request a hard copy from the Municipality. The header trench inspection that Bryan performed in August still lacks documentation. However, Bryan did make the appropriate notes in the logbook. Defib training has not been completed but will be rescheduled after we open after the renovation. During the monthly fire checks, a deficiency with the emergency lighting was found but no follow-up. Sue will follow up with Bryan regarding the ORFA updates to ensure the arena's practices meet the ORFA recommendations. As reported in the Manager's report an ammonia leak was found, and repaired and all the required documentation was in the log book. 4. New Business - Olympia — Deferred until the next meeting. Construction Update — Contractor has been selected and the renovations are set to start on April 1 st. Page 24 3. 5. Round Table — A round table discussion followed. 6. In Camera — The Arena Manager roles and responsibilities were discussed. At a minimum of once per year, the Newcastle Arena Board Chair or designate(s) will review, with the Arena Manager, the performance of the Arena Manager with respect to their roles and responsibilities. The review will be documented. The Arena Manager will be provided an opportunity to provide written input on their performance and accomplishments and to request professional development opportunities prior to the performance review. 7. Adiournment - The meeting was adjourned by the Chair at 9:16 p.m. Next Board Meeting — Tuesday, March 14, 2023 Page 25 Bowmanville Santa Claus Parade General Meeting Minutes- February 8th, 2023 Attendees: Jonathan, Carolyn, Brenda, Janet, Crystal, Katherine, Michelle, Jenn, (Kelly and Rick by phone) Regrets: Chairing: Katherine Recorders: Michelle (audio recording), Jenn (detailed notes taken), minutes generated by Kelly using audio and notes. Called to order (no timetaker to record time) Agenda items: 1. Chairs notes 2. Treasurer's report 3. Positions to be discussed 4. New business (open to floor) Agenda item 1. Chairs notes Discussion 1. Website, float entries via email committee emails. Action: update facebook page and roles Discussion 2. Santa breakfast Action: third party (licensed kitchen) prepared food, seek donations Discussion 3. Approval to issue tax receipts Action: Municipality to issue receipts to donator and money to us Discussion 4. Grant in review (email sent by Katherine) Action: Treasurer to follow up in March Discussion 5. Walkies purchased and tested by Johnathan Action: n/a Discussion 6. Broken trailers. A. Both in poor shape/need of replacement B. Santa float deemed not road worthy, Katherine leans toward prioritizing santa float, Jonathan indicted wheel issues with committee float C. Cheapest way to get rid of old trailers and materials Action: Rick and Jonathan to further assess and research best options Page 26 Agenda item 3 Positions to be discussed Discussion 1. Committee roles; Clarification of roles, voting, democracy of committee and requirement of operating procedure, full disclosure Actions: MOTION: by Kelly to add a Vice Chair, seconded by Jenn, vote taken, 7/10, motion passed. MOTION: by Jonathon to use new role list, seconded by Brenda, vote taken, 10/10: motion passed. (additions below in bold) New Roles assumed by way of volunteering for roles. A. Chairperson: Katherine B. Vice Chair: Brenda C. Correspondence and recording (secretary): Kelly D. Treasurer: Jonathan (Brenda assists) E. Floats and Bands coordinator: Crystal, Katherine, Brenda F. Publicity/events coordinator: Michelle and Jenn G. Traffic control coordinator: Carolyn, Jenn, Jonathan H. Costumes and make up coordinators: Janet and Crystal I. Volunteers/filler coordinator: Janet and Crystal I Fundraising/sponsorship coordinator: Katherine Agenda item 2. Treasurer's report Discussion 1. Banking info - Jonathan, Katherine, Brenda are the only people with access to committee banking information. Current balance $16,155.64. Action: n/a Discussion 2. Fundraising letters need to be sent out by April 1. Action: bowmanvillesantaclausparadena gmail.com to be used Discussion 3. Proposal to change webhost Canhost - 10 emails, paid up until Oct, cost $100/yr, limited widgets, same storage Hostupon-unlimited email addresses, $71.40 USD/yr, variety of widgets, same storage Action: MOTION: Katherine to switch to Hostupon, Janet seconds, vote 7/7 (remaining committee members) motion passed. Discussion 4. Domain name "Bowmanvillesantaclausparade.com" "SantaClausparade.ca" Action: MOTION: by Janet to use Bowmanvillesantaclausparade.com, Seconded by Jenn, 7/7 motion passed. Emails will follow roles as people in the roles change they will be given access to the email for continuity sake. Discussion 5. Website access. Web designer/maintainer and publicist need access. Page 27 Action: MOTION: by Michelle for Designer/maintainer (Jonathan) and Publicity coordinator (Michelle) to have access only. Jonathan seconds motion, 7/7 motion passed. Discussion 6. Parade day helpers and float entries. Action: Unanimously agreed to suspend formal registration until Sept 1. Emails can be sent to the main email before Sept 1. Discussion 7. Potential conflicts of interest with unsavoury/criminal business entrants. Vetting or denial process to protect integrity of parade. Right of refusal Action: Ask Corina Trail Re: legal ramifications, protecting integrity of parade. Revisit float agreement/terms of service ensure ethics clause is in it. Katherine to send out email with terms and conditions agreement. Agenda item 4. New business/open to floor Discussion 1. One costume outstanding, not retrieved from volunteer yet. Volunteers, budgets for costumes, etc Seek donated materials. Action: Crystal and Janet to take lead, Jenn to get contact info from St. Stephens Discussion 2. Date for Next meeting. Action: Wednesday March 22, 2023 location to be determined. Discussion 3. Breakfast with Santa (revisited) Action: approach Oympia, sunset grill, Bowmanville family restaurant, St. Joseph's knights of columbus, Stacked, monster Tentative date November 12th, 2023 Keep it simple: sausage/bacon/pancakes or have the restaurant determine. Discussion 4. Parade route - major complaints. Action: Tabled for future meeting Meeting adjourned. (Secretary's note, timetaker will be assigned at next meeting) Page 28 Clarington Clarington Diversity Advisory Committee Thursday, February 23, 2023, 7:00 PM Via Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Councillor Granville Anderson Pranay Gunti Ron Hooper Meera McDonald Lyndsay Riddoch Aaliyah Ruddock Andaleeb Shafi Tenzin Shomar Also Present: Erica Mittag — Inclusion, Diversity, Equity, and Anti -Racism Officer Regrets: Lauren Reyes -Grange Yasmin Shafi Dione Valentine The meeting called to order at 7:06 p.m. 1. Land Acknowledgment Statement • Meera shared Clarington's Land Acknowledgment Statement 2. Welcome and Introductions • Meera welcomed everyone to the meeting and thanked them for their interest and commitment to being involved in the Diversity Advisory Committee • Committee Members took turns introducing themselves 3. Declarations of Interest Meera explained that Members must share if any agenda items may result in a conflict for themselves or a family member, or their business There were no declarations of interest shared by Members Page 29 4. Adoption of Agenda Erica requested to amend the agenda to include under Other Business: Inclusion, Diversity, Equity, Anti -Racism and Accessibility Training Plan for Council. Moved by Ron Hooper, seconded by Councillor Anderson That the agenda of the meeting of February 23, 2023, be approved as amended. Carried 5. Adoption of Minutes Councillor Anderson questioned if Members had to be present at the November 24, 2022, Diversity Advisory Committee Meeting to approve the minutes. Erica will check with Clerks and will bring their response and the Committee can consider the minutes at their next meeting, if applicable. 6. Overview of Diversity Advisory Committee • Erica shared an overview of the Diversity Advisory Committee including the Mission and Vision Statement, past successes of the Committee, ongoing work. 7. Committee Elections • An overview of the positions for election were shared along with a description of each role. Meera and Lyndsay shared insight into the roles they have played on the Committee. • Members are asked to consider if they would like to put their name forward for any of the positions and share their interest with Erica ahead of the next meeting, especially if they are unable to attend. The positions include Chair, Vice Chair, Secretary, Anti -Black Racism Subcommittee Representative, Community Safety Council Representative Moved by Lyndsay Riddoch; seconded by Pranay Gunti That the elections of the Committee positions be deferred to the next meeting of the Committee Carried Page 30 8. Anti -Black Racism Subcommittee Members reviewed proposed draft changes to the Terms of Reference for the Anti -Black Racism Subcommittee. Erica will update the Scope of Activities to include connection and communication of Clarington issues with the Durham Region Anti -Racism Task Force. Erica will confirm some questions with Clerks and will bring information back to the next meeting: o Recruitment of members — is there a process to follow to recruit members for a working group? o Through updating the Terms of Reference, are they able to rename to Subcommittee to Task Force for consistency with other similar entities across the Region? o Ensure there is no contradiction between the Committee's Terms of Reference where Subcommittees are identified, and the proposed Reporting and Communications of the Subcommittee 9. Other Business • Erica encouraged Members to attend the first in -person Clarington Celebrates Black History Month on Saturday, February 25, 2023, from 6:00 p.m. to 8:00 p.m. at the Clarington Public Library — Bowmanville Branch. • Meeting Schedule confirmed as the fourth Thursday of the month at 7:00 p.m. Next meeting will be Thursday, March 23, 2023. Erica will confirm if meeting will be held hybrid or virtually only using Microsoft Teams. • Members discussed sharing a public announcement about the appointment of Committee members. It was felt this would be a positive news item. Once elections are held, an announcement will be drafted, with permission of the Members. • Inclusion, Diversity, Equity, Anti -Racism and Accessibility (IDEAA) Training Plan for Council. o In the fall of 2022, Senior Leadership approved an IDEAA Training Plan for Staff. The training sessions for staff are geared for supporting their staff's learning, awareness to create a supportive workplace. Page 31 o Staff are proposing that a similar plan be recommended for Council to provide them with knowledge and background to support community members. o This proposal includes phasing these training opportunities within the first 18 months of a Term of Council and include in the Council Code of Conduct to ensure sustainability. Moved by Tenzin Shomar; seconded by Pranay Gunti That the Diversity Advisory Committee supports a recommendation to implement an Inclusion, Diversity, Equity, Anti -Racism and Accessibility training program for Council to be completed within the first 18 months of each Term of Council and include the opportunity to invite Senior Leadership to participate where applicable. That the Diversity Advisory Committee recommends staff investigate the opportunity to share a similar condensed model for members of Advisory Committees and Boards of Council. Carried Moved by Pranay Gunti; seconded by Lyndsay Riddoch That the meeting be adjourned. Carried Next meeting: Thursday, March 23, 2023, at 7:00 PM To be confirmed — Hybrid or via Teams Page 32 Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Joint General Government and Planning and Development Committees Minutes Date: February 27, 2023 Time: 9:30 AM Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Regrets: Councillor S. Elhajjeh Staff Present: M. Dempster, J. Newman, L. Patenaude, G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar, D. Speed Other Staff Present: L. Backus, K. Ferguson, B. Grigg, J. MacLean, S. Meyers, J. O'Meara, L. Reck, T. Ricciardi, B. Rice, A. Tapp 1. Call to Order Councillor Anderson called the meeting to order at 9:30 a.m. 2. Land Acknowledgement Statement Councillor Rang led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Public Meetings 5.1 Public Meeting for an Official Plan Amendment - Delegation of Approval Authority to Pass By-laws There was no one present in support of or in opposition to the application. The public meeting concluded at 9:46 a.m. 1 Page 33 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 5.1.1 PDS-008-23 Public Meeting and Recommendation Report — Municipally - initiated Official Plan Amendment (OPA 132) and Delegation of Powers By- law Amendment Resolution # JC-012-23 Moved by Councillor Woo Seconded by Councillor Zwart That Report PDS-008-23 and any related communication items, be received; That the municipally -initiated Official Plan Amendment 132 (OPA 132) in response to Bill 13, Supporting People and Business Act, 2021, be adopted; That the Director of Planning and Infrastructure Services be authorized to finalize the form and content of OPA 132, resulting from Council's consideration, public participation, agency comments and technical considerations; That Council pass a by-law to delegate to the Director of Planning and Infrastructure Services the following additional Functions: Removal of Holding "H" Symbols; Temporary Use Zoning By-law Amendments; and Housekeeping By-laws for the purposes of making clerical or other changes to assist in the interpretation of a Zoning By-law; and That all interested parties listed in Report PDS-008-23 and any delegations be advised of Council's decision. Carried 6. Presentations/Delegations 6.1 Delegation by Carion Fenn, Carion Fenn Foundation/Durham Black Network, Regarding Black History Month Carion Fenn, Carion Fenn Foundation/Durham Black Network was present via electronic means regarding Black History Month. Carion made a verbal presentation to accompany an electronic presentation. C. Fenn provided an overview of the Foundation and Durham Black Network. Carion explained the partnership with the Municipality of Clarington and Clarington Public Library for their Black Experience Townhall that is focused on healthcare and mental wellbeing. C. Fenn displayed a slideshow remembering Olga Lambert, who was part of the Black Experience Townhall and noted the winners of the Olga Lambert Black Excellence Award. C. Fenn stated that they hosted a Black Open Mic event, for those to share encounters with anti -black racism and answered questions from Members of Committee. 2 Page 34 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 Resolution # JC-013-23 Moved by Mayor Foster Seconded by Councillor Rang That the Delegation by Carion Fenn, Carion Fenn Foundation/Durham Black Network, regarding Black History Month, be received with thanks. Carried 6.2 Delegation by Wendy Bracken, Regarding Update on the Proposed Clear Bag Pilot in Clarington Wendy Bracken was present via electronic means regarding an Update on the Proposed Clear Bag Pilot in Clarington. Wendy made a verbal presentation to accompany an electronic presentation. Wendy expressed concerns regarding the decision of the Durham Works Committee to terminate and defer the Clarington Clear Bag Pilot to 2025. W. Bracken requested that Committee vehemently oppose the termination of the clear bag pilot and the removal of the reduced bag limit from four to three. Wendy added that Committee should insist that a clear bag policy be included as part of the rollout for the expanded green bin and blue box transition. W. Bracken stated that Durham Region has legal obligations for aggressive waste diversion in the Host Community Agreement. Wendy explained that 40 Ontario municipalities have implemented a clear bag policy. Suspend the Rules Resolution # JC-014-23 Moved by Councillor Zwart Seconded by Councillor Rang That the Rules of Procedure be suspended to extend the delegation for an additional 2 minutes. Carried Wendy explained the need for clear bags in Durham and the synergies that exist between clear bags, enhanced green bin launch, and blue box transition and answered questions from Members of Committee. Resolution # JC-015-23 Moved by Councillor Zwart Seconded by Councillor Rang That the Delegation by Wendy Bracken, regarding an Update of the Proposed Clear Bag Pilot in Clarington, be received with thanks. Carried 3 Page 35 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 6.3 Delegation by Linda Gasser, Regarding Update on the Proposed Clear Bag Pilot in Clarington Linda Gasser was present via electronic means regarding an Update on the Proposed Clear Bag Pilot in Clarington. Linda made a verbal presentation to accompany an electronic presentation. L. Gasser provided an overview of the history of the clear bag pilot, expressing concerns about the decision of Durham Region to terminate the pilot. Linda explained the importance and purpose of clear bags and stated that residents should be motivated to sort and participate in diversion programs. L. Gasser stated that other municipalities have implemented a clear bag program and explained that clear bags are an important tool to prepare for the impacts of multiple program changes and garbage minimization. Linda stated that Clarington must ensure all new buildings include appropriate infrastructure for residents to sort/separate all materials and answered questions from Members of Committee. Resolution # JC-016-23 Moved by Councillor Zwart Seconded by Councillor Rang That the delegation by Linda Gasser, Regarding an Update on the Proposed Clear Bag Pilot in Clarington, be received; That Clarington Council is vehemently opposed to the termination of the clear bag pilot as well as the removal of the reduction of bag limit from 3 — 4; and That this resolution be forwarded to the Region of Durham. Yes (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Elhajjeh Carried on a recorded vote (6 to 0) 7. Reports/Correspondence Related to Presentations/Delegations 8. Communications Resolution # JC-017-23 Moved by Mayor Foster Seconded by Councillor Rang That Communication Items 8.1 and 8.3, be approved in accordance with the agenda. Carried 4 Page 36 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 8.1 Minutes of the Newcastle Village Community Hall Board dated January 17, 2023 Resolution # JC-018-23 That Communication Item 8.1, Minutes of the Newcastle Village Community Hall Board dated January 17, 2023, be received for information. 8.3 Minutes of the Solina Hall Board dated February 21, 2023 Resolution # JC-019-23 That Communication Item 8.3, Minutes of the Solina Hall Board dated February 21, 2023, be received for information. 8.2 Libby Racansky, Regarding Flooding in Courtice Resolution # JC-020-23 Moved by Mayor Foster Seconded by Councillor Woo That Correspondence Item 8.2, Libby Racansky, Regarding Flooding in Courtice, be referred to Central Lake Ontario Conservation Authority. Carried 8.4 Hydro One/Ontario Power Generation - Notice of Commencement and Invitation to Community Open House for Connect New Darlington Project Resolution # JC-021-23 Moved by Mayor Foster Seconded by Councillor Zwart That Correspondence Item 8.4, Hydro One/Ontario Power Generation - Notice of Commencement and Invitation to Community Open House for Connect New Darlington Project, be referred to Staff. Carried 9. Staff Reports and Staff Memos 9.1 Public Works 5 Page 37 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 9.1.1 New Business - Truck Traffic in Enniskillen (Councillor Anderson) Councillor Zwart chaired this portion of the meeting. Resolution # JC-022-23 Moved by Councillor Anderson Seconded by Councillor Rang Whereas the noise from gravel trucks early in the morning and on the weekends along Durham Regional Road 3 is disturbing the residents in the Hamlet of Enniskillen; Whereas the heavy truck traffic is due to the transportation of construction materials to support housing construction west of Clarington, that is being prioritized by the Provincial government, and Whereas we do not wish to restrict commercial traffic to certain roads or times but wish to respect the neighbourhoods and safety of local residents, Now therefore be it resolved that we call upon the Province to make an alternate route available, namely the 407, as free to use for trucks carrying aggregates in North Durham for the period of one year; and That this resolution be forwarded to the Ministry of Transportation and Local MPPs. Yes (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Elhajjeh Carried on a recorded vote (6 to 0) 9.2 Legislative Services Councillor Anderson chaired this portion of the meeting. Resolution # JC-023-23 Moved by Mayor Foster Seconded by Councillor Zwart That Items 9.2.1 to 9.2.4 be approved in accordance with the agenda. Carried 9.2.1 LGS-009-23 Assumptions of Road Widenings Resolution # JC-024-23 That Report LGS-009-23 be received; and That the By-law attached to Report LGS-009-23, as attachment 1, be approved. 6 Page 38 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 9.2.2 LGS-010-23 Durham -Hospice Clarington Resolution # JC-025-23 That Report LGS-010-23 and any related delegations or communication items, be received; That the Deputy CAO/Solicitor be authorized to execute an amendment to the agreement dated April 23, 2021, between Durham Hospice-Clarington and the Municipality to extend the Construction Commencement Date to December 31, 2023; and That all interested parties listed in Report LGS-010-23 and any delegations be advised of Council's decision. 9.2.3 LGS-011-23 Municipal On -street Parking Permits Traffic By-law Amendment Resolution # JC-026-23 That Report LGS-011-23 and any related delegations or communication items, be received; That the By-law attached to Report LGS-011-23, as Attachment 1, be approved; and That all interested parties listed in Report LGS-011-23 and any delegations be advised of Council's decision. 9.2.4 Memo-004-23 Appointment to the Durham Agricultural Advisory Committee Resolution # JC-027-23 That Tom Barrie be nominated to the Durham Agricultural Advisory Committee for the 2023-2027 term. 9.2.5 New Business - Council Member Attendance (Mayor Foster) Mayor Foster withdrew this motion. 9.3 Financial Services Resolution # JC-028-23 Moved by Mayor Foster Seconded by Councillor Woo That Items 9.3.1 and 9.3.3 be approved in accordance with the agenda. Carried 9.3.1 FSD-005-23 2022 Annual Leasing Report Resolution # JC-029-23 That Report FSD-005-23 be received for information. 7 Page 39 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 9.3.3 FSD-008-23 Capital Project Overexpenditure for the Supply and Installation of a Roller Pro Flusher Attachment on one of the Tandem Axle Cab and Chassis Plow Trucks awarded under CL2022-14 Resolution # JC-030-23 That Report FSD-008-23 and any related delegations or communication items, be received; That Winslow Gerolamy Motors Limited with a quoted amount of $143,526.04 (Net HST Rebate) be awarded the supply and installation of a roller pro flusher attachment for one of the tandem axle cab and chassis plow trucks purchased under CL2022-14 Supply and Delivery of One Single Axle and Three Tandem Axle Cab and Chassis Units; That the total estimated funds required for this purchase in the amount of $143,526.04 (Net HST Rebate) be funded by the Municipality as follows, from a reallocation of project 5.1.4 Flusher approved in the 2022 Capital Budget: Description Account Number Amount New Equip -Roads -Cap Exp (2022) 110-36-388-83643-7401 $143,526.04 That all interested parties listed in Report FSD-008-23 and any delegations be advised of Council's decision. 9.3.2 FSD-007-23 2022 Council Remuneration Resolution # JC-031-23 Moved by Mayor Foster Seconded by Councillor Rang That Report FSD-007-23 be received for information. Carried as Amended Later in the meeting, see following motion. Amendment: Resolution # JC-032-23 Moved by Mayor Foster Seconded by Councillor Traill That Staff be directed to bring forward a report to compare the remuneration of Council Members with Members of other municipalities. Carried Page 40 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 Main Motion as Amended: Resolution # JC-033-23 That Report FSD-007-23 be received for information; and That Staff be directed to bring forward a report to compare the remuneration of Council Members with Members of other municipalities. 9.4 CAO Office 9.4.1 CAO-004-23 2022 Annual Accessibility Update Resolution # JC-034-23 Moved by Mayor Foster Seconded by Councillor Zwart That Report CAO-004-23 and any related communication items, be received; That Report CAO-004-23 be placed on the Municipal website to meet AODA requirements; and That all interested parties listed in Report CAO-004-23 be notified of Council's decision. Carried 9.4.2 CAO-005-23 2019-2022 Strategic Plan Final Report Resolution # JC-035-23 Moved by Mayor Foster Seconded by Councillor Rang That Report CAO-005-23 be received for information. Carried Resolution # JC-036-23 Moved by Councillor Woo Seconded by Councillor Rang That Committee recess for their one hour scheduled break at 11.50 a.m. Carried The meeting reconvened at 12.55 p.m. with Councillor Anderson in the Chair. 9 Page 41 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 9.4.3 CAO-006-23 Update on Proposed South Bowmanville Recreation Centre Resolution # JC-037-23 Moved by Mayor Foster Seconded by Councillor Zwart That Report CAO-006-23 and any related delegations or communication items, be received; That Staff pause the South Bowmanville Recreation Centre project due to significant cost escalation; That Staff expedite the development of our Parks, Recreation and Culture Master Plans to inform how best to utilize the previously approved debenture to enhance the recreation and culture offerings available in Clarington; That Staff be directed to prepare a design and costing proposal to create an outdoor refrigerated skating surface (trail and/or pad) with a budget not to exceed $20 million of the funds earmarked for the South Bowmanville Recreation Complex; That a central skating location be explored first, with a Western (Courtice) and Eastern (Newcastle/Orono) to be considered based on budgetary feasibility; That the changes in the project scope be funded by the previously approved debenture and development charges for the South Bowmanville Recreation Centre; and That all interested parties listed in Report CAO-006-23 and any delegations be advised of Council's decision. Carried Later in the Meeting, see following motion. Resolution # JC-038-23 Moved by Councillor Rang Seconded by Mayor Foster That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #JC-037-23 for a second time. Carried The foregoing Resolution #JC-037-23 was then put to a vote and carried 10 Page 42 Joint General Government and Planning and Development Committees Minutes - February 27, 2023 9.4.4 CAO-007-23 Naming Rights and Dedication of Municipal Facilities Resolution # JC-039-23 Moved by Mayor Foster Seconded by Councillor Zwart That Report CAO-007-23 and any related delegations or communication items, be received; That the policy attached to Report CAO-007-23, as Attachment 1, be approved; That Staff be directed to create a comprehensive book of business to support the Naming Rights, Sponsorship and Advertising Policy; That staff be directed to create a Dedication and Civic Recognition program aimed at providing a means to recognize individuals and organizations for outstanding contributions to the community; That Council revoke the existing Policy for Naming of Facilities; and That all interested parties listed in Report CAO-007-23 and any delegations be advised of Council's decision. Carried 9.4.5 CAO-008-23 Appointment of Fire Chief/Director of Emergency Services Resolution # JC-040-23 Moved by Mayor Foster Seconded by Councillor Woo That Memo-008-23 be received; and That the By-law attached, as Attachment 1, appointing David Speed as the Director of Emergency and Fire Services and Fire Chief, be approved. Carried 10. Unfinished Business 11. Questions to Department Heads/Request for Staff Report(s) Members of Committee asked questions to the Department Heads. 12. Confidential Items 13. Adjournment Resolution # JC-041-23 Moved by Mayor Foster Seconded by Councillor Zwart That the meeting adjourn at 2.00 p.m. Carried 11 Page 43 Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Planning and Development Committee Minutes Date: March 6, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor C. Traill, Councillor M. Zwart, Councillor W. Woo, Councillor S. Elhajjeh Regrets: Councillor L. Rang Staff Present: R. Maciver, J. Newman, L. Patenaude, K. Richardson, C. Salazar, A. Tapp Other Staff Present: J. O'Meara, T. Webster, S. Parish, N. Zambri, A. Vandyk 1. Call to Order Councillor Anderson called the meeting to order at 6:30 p.m. 2. Land Acknowledgment Statement Mayor Foster led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Public Meetings 5.1 Public Meeting for a Proposed Draft Plan of Subdivision and Zoning By-law Amendment Dave Higgins was present in opposition to the application. Dave provided the background of the proposal, zoning change, and the studies completed. D. Higgins explained that residents paid a premium price when purchasing their home, for backing onto environmentally protected lands. 1 Page 44 Planning and Development Committee Minutes March 6, 2023 Dave stated that having the by-law changed is appalling to homeowners and requested Committee to deny the application as it was done in the past. D. Higgins added that the lands should remain environmentally protected and answered questions from Members of Committee. Jill Turcotte was present in opposition to the application. Jill explained that the proposal is not consistent with the Provincial Policy Statement, Greenbelt Plan, Region of Durham Official Plan, and Clarington Official Plan. Jill explained that the hydrogeological report was completed with one sample and does comply with ministry guidelines. J. Turcotte expressed concerns regarding safety, nitrate dilution, and wildlife and answered questions from Members of Committee. Doug Timms was present to question if the Region of Durham has approved the additional lots in relation to water supply. Doug expressed concerns regarding water pressure and storm water management. David Keenan was present via electronic means in opposition to the application. David expressed concerns regarding the nitrate dilution and wildlife species. Susan Crocker was present in opposition to the application. Susan expressed concerns regarding the nitrate dilution, septic systems, safety, and wildlife. John O'Donnell questioned why the 100ft land was taken and zoned agricultural and now considering a new development. John expressed concerns regarding contamination. Ian Mcilwham was present in opposition to the application. Ian provided an overview of the proposed area for development, forest watershed, and the background of the existing homes. I. Mcilwham expressed concerns regarding the zoning change, industrial fence through the forest, and wildlife and answered questions from Members of Committee. Tony Molino was present to express concerns regarding the nitrogen load and wildlife in the area. Tony added that the area could have nitrogen concentration that raises above the limit. Stuart Day was present and provided an overview of the area's nitrate dilution field. Stuart stated that residents were charged more for the premium lots and is unethical for the builder to not acknowledge it. S. Day added that the premium charge should be considered with the application. Jeremy McQuay was present to express concerns regarding the water table and questioned what the flow and height of the water table is. 2 Page 45 Planning and Development Committee Minutes March 6, 2023 Bob Clark, Clark Consulting Services was present on behalf of the applicant. Bob provided an overview of the location and development. B. Clark outlined the site description and history of the lands. Bob stated that the area has an opportunity for additional development which will maintain the nitrate dilution capacity. B. Clark provided an overview of Phase 3 and stated the application complies with the Provincial Policy Statement, Greenbelt Plan, Region of Durham Official Plan, and Clarington Official Plan. Bob added that the zoning by-law complies based on preliminary review of the nitrate dilution required. B. Clark outlined the plan of subdivision, the storm water management report, and hydrogeological assessment. Bob stated that there is sewage disposal, utilizing a class four septic system, and answered questions from Members of Committee. 5.1.1 PDS-012-23 Rezoning and Draft Plan of Subdivision for 12 Residential Units in Newtonville Resolution # PD-014-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Report PDS-012-23 and any related communication items, be received for information only; That Staff receive and consider comments from the public and Council with respect to the Zoning By-law Amendment and Draft Plan of Subdivision applications submitted by 1044960 Ontario Limited (Veltri and Sons Limited) and continue processing the applications including preparation of a subsequent report; and That all interested parties listed in Report PDS-012-23 and any delegations be advised of Council's decision. Carried Recess Resolution # PD-015-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the Committee recess for 5 minutes. Carried The meeting reconvened at 7:55 p.m. with Councillor Anderson in the Chair. 3 Page 46 Planning and Development Committee Minutes March 6, 2023 5.2 Public Meeting for a Proposed Plan of Subdivision and Zoning By-law Amendment Billy Tung, KLM Planning Partners Inc. was present on behalf of the applicant. Billy provided an overview of the subject lands and future extension of Meadowglade Road. B. Tung outlined the proposed subdivision, proposed Active Transportation Plan, and answered questions from Members of Committee. 5.2.1 PDS-013-23 Rezoning and Draft Plan of Subdivision for 140 Residential Units in Courtice Resolution # PD-016-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Report PDS-013-23 and any related communication items, be received for information only; That Staff receive and consider comments from the public and Council with respect to the applications; and That all interested parties listed in Report PDS-013-23 and any delegations be advised of Council's decision. Carried 5.3 Public Meeting for a Proposed Plan of Subdivision and Zoning By-law Amendment Kevin Annett was present to express concerns regarding the safety of construction. Kevin explained that the developer raised a trench wall over the property while the children were in the backyard. K. Annett expressed concerns regarding the condition of the silk fence, water pressure, and the location of the portable washroom and construction trailer. Kevin answered questions from Members of Committee. Michael Fry, D.G. Biddle and Associates was present on behalf of the applicant. Michael provided an overview of the site and neighborhood context. M. Fry outlined the proposed development and Foster Creek Northwest Plan of Subdivision. Michael stated that the proposal satisfies the Provincial Policy Statement and Growth Plan for the Greater Golden Horseshoe. M. Fry explained that a booster pump is being constructed for increased water pressure for the entire subdivision and existing subdivisions and answered questions from Members of Committee. 0 Page 47 Planning and Development Committee Minutes March 6, 2023 5.3.1 PDS-014-23 Rezoning and Draft Plan of Subdivision for 7 Residential Units within the Foster Northwest Secondary Plan in Newcastle Resolution # PD-017-23 Moved by Mayor Foster Seconded by Councillor Woo That Report PDS-014-23 and any related communication items, be received; That the rezoning application submitted by 2103386 Ontario Ltd., be approved and the By-law in Attachment 1 to Report PDS-014-23 be passed; That the application for Draft Plan of Subdivision S-C-2022-0013 submitted by 2103386 Ontario Ltd., to permit the development of 7 detached dwelling lots, be supported subject to conditions approved by the Director of Planning and Infrastructure Services; That any Council and/or Public concerns regarding the subdivision be addressed through the conditions of draft approval; That once all requirements of the draft subdivision approval are satisfied, the By- law authorizing the removal of the (H) Holding Symbol be approved; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS-014-23 and Council's decision; and That all interested parties listed in Report PDS-014-23 and any delegations be advised of Council's decision. Carried 5.4 Public Meeting for a Proposed Plan of Subdivision and Zoning By-law Amendment Paul Dillon and Karine Kirchner were present via electronic means in opposition to the application. Karine expressed concerns regarding the increasing development in the area and lack of greenspace. Paul expressed concerns regarding destruction of wildlife and habitat, tree removal, and the effects of the development. Paul and Karine answered questions from Members of Committee. Brendan Graham, LANDxDevelopments, was present via electronic means on behalf of the applicant. Brendan provided an overview of the subject property and proposed development. B. Graham stated that the application is compliant with the Durham Region Official Plan, Clarington Official Plan, and the Provincial Policy Statement. Brendan provided an overview of the zoning proposals, Bayview (southwest Courtice) Secondary Plan, and the local context. G. Graham outlined the proposed development plan including pedestrian connectivity and answered questions from Members of Committee. 5 Page 48 Planning and Development Committee Minutes March 6, 2023 5.4.1 PDS-015-23 Rezoning and Draft Plan of Subdivision for a Total of 63 Residential Units in Courtice Resolution # PD-018-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Report PDS-015-23 and any related communication items, be received for information only; That Staff receive and consider comments from the public and Council with respect to the Draft Plan of Subdivision and Zoning By-law Amendment applications submitted by Plan Developments Inc. (Holland Homes) and continue processing the applications including preparation of a subsequent report; and That all interested parties listed in Report PDS-015-23 and any delegations be advised of Council's decision. Carried The Public Meeting concluded at 8:53 p.m. 6. Presentations/Delegations 6.1 Delegation by Michael Fry, D.G. Biddle and Associates Ltd., Regarding Report PDS-011-23 Rezoning for the Removal of a Holding (H) Symbol, An Application by Trinity Star Developments At the request of the Committee, Michael Fry, D.G. Biddle and Associates Ltd. withdrew the delegation. 7. Reports/Correspondence Related to Presentations/Delegations 7.1 PDS-011-23 Rezoning for the Removal of a Holding (H) Symbol, An Application by Trinity Star Developments Inc. Resolution # PD-019-23 Moved by Mayor Foster Seconded by Councillor Traill That Report PDS-011-23 be received. That the application submitted by Trinity Star Developments Inc. to remove the Holding (H) symbol be approved as contained in Attachment 1 to Report PDS- 011-23; That Council's decision and a copy of Report PDS-011-23 be forwarded to the applicant, the Region of Durham and the Municipal Property Assessment Corporation. Carried 6 Page 49 Planning and Development Committee Minutes March 6, 2023 8. Communications 9. Staff Reports and Staff Memos Resolution # PD-020-23 Moved by Mayor Foster Seconded by Councillor Zwart That Items 9.1 to 9.3, be approved in accordance with the agenda. Carried 9.1 PDS-010-23 Hancock Neighborhood Phase 1Aand 1B, Certificate of Acceptance and Assumption By -Law, and Final and Other Related Works Resolution # PD-021-23 That Report PDS-010-23 and any related delegations or communication items, be received; That the Director of Planning and Infrastructure Services be authorized to issue a Certificate of Acceptance for the Final Works, which includes final stage roads and other related works constructed within Plan 40M-2364; That the draft By-law Attachment 1, assuming certain streets and blocks within Plan 40M-2364 be approved; and That all interested parties listed in Report PDS-010-23 and any delegations be advised of Council's decision. 9.2 Memo-006-23 Letter of Undertaking 2786 Maple Grove Road Resolution # PD-022-23 That Jeffery Rostek be granted a 6-month extension for the use of temporary living quarters at 2786 Maple Grove Road, subject to signing a further Letter of Undertaking. 9.3 Memo-007-23 Request of Bowmanville Hospital Foundation for Mobile Sign Locations on Public Properties for the We Care, We Can Awareness Campaign Resolution # PD-023-23 The request of the Bowmanville Hospital Foundation We Care, We Can Awareness Month Campaign to locate mobile signs on the following publicly owned lands be approved for the following locations: Bowmanville: Liberty & Baseline — at Tourism property King St between the CP Rail and Bowmanville Ave. 7 Page 50 Planning and Development Committee Minutes March 6, 2023 Newcastle: King Avenue (north side) between Massey Drive and Given Road Newcastle Public Library (Joseph Atkinson Parkette) Fire Hall Property located at 3333 Highway 2 Courtice: Corner of Highway 2 and Trulls Rd. (north side) Trulls Road Parkette Community Services Facilities Courtice Community Complex Garnet B. Rickard Recreation Centre Diane Hamre Complex South Courtice Arena That the approval be in accordance with the following provisions: • Mobile signs must maintain a minimum 1 metre setback from any road allowance and cannot be located within any portion of a visibility. • A visibility triangle is defined as the triangular space area of land abutting a road allowance or driveway that is required to be kept free of obstructions that could impede the vision of a pedestrian or the driver of a motor vehicle exiting onto or driving on the street. The visibility triangle adjacent to the street shall be the area enclosed by each of the street lines measured to a point 7.5 metres back from the intersection of the street lines, and a diagonal line drawn between these two points. The visibility triangle for a driveway shall be the area enclosed by the line along the limits of the driveway measured to a point 3.0 metres back from the intersection of the street lines and the limits of the driveway, and a diagonal line drawn between these two points. • The maximum size of a mobile sign is 3.0 square metres. • Mobile signs are not allowed to have fluorescent lettering or backgrounds. That the permits and fees be waived for this request; That the approval be for the duration of four months (i.e., 17 weeks and 3 days), May 1 st to August 31 St, 2023; and That the application and permit fee required under Sign By-law 2009-123 for the mobile sign to be placed on the lawn of the Bowmanville Hospital property (Liberty St. S between Prince St. and Queen St.) also be waived. 10. New Business - Consideration 8 Page 51 Planning and Development Committee Minutes March 6, 2023 11. Unfinished Business 12. Questions to Department Heads/Request for Staff Report(s) There were no questions to the Director of Planning and Development Services. 13. Confidential Items 14. Adjournment Resolution # PD-024-23 Moved by Mayor Foster Seconded by Councillor Zwart That the meeting adjourn at 8:57 p.m. Carried 9 Page 52 Municipality of Clarington Council Meeting Resolution # Date: March 13, 2023 Moved By: Councillor Zwart Seconded By: Councillor Woo Whereas the Kawartha Pine Ridge District School Board (KPRDSB) has decided to move younger students to the Pines Senior Public School (PSPS) on Highway 35/115 due to over capacity issues (209 students above capacity with 11 portables); And whereas the speed limit on Highway 35/115 is 90 km/hr, while most school zones are 40 km/hr; And whereas younger students, including those with special needs, are at a higher risk of possibly fleeing from the classroom, which puts them at risk to Highway 35/115 road dangers; And whereas housing development is anticipated to add an additional 1,300 units into the catchment by 2027, with a potential to generate an additional 230 students; And whereas the increased enrolment is also impacting the development and maintenance of physical buildings and playground stability, as well as creating transportation issues; And whereas the building of a new school in Newcastle would resolve these issues and protect Clarington children; And whereas the KPRDSB has resubmitted a Capital Priorities funding Request to the Ministry of Education for a Kindergarten to Grade 12 school in Newcastle; Now therefore be it resolved: 1. That the Municipality of Clarington supports the KPRDSB's funding request to the Ministry of Education for a K-12 school in Newcastle; 2. That this resolution be forwarded to the Minister of Education, Stephen Lecce, local MPP, David Piccini, and KPRDSB Clarington Trustees. Page 53