HomeMy WebLinkAbout02-13-2023
Council
Revised Agenda
Date:February 13, 2023
Time:9:30 a.m.
Location:Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Michelle Chambers,
Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at
mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio/Video Record: The Municipality of Clarington makes an audio and video record of Council
meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be
recording you and will make the recording public by publishing the recording on the Municipality’s
website, www.clarington.net/calendar.
Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
Pages
1.Call to Order
2.Moment of Reflection
3.Land Acknowledgement Statement
4.Declaration of Interest
5.Announcements
6.Presentations / Delegations
7.Reports/Correspondence Related to Presentations/Delegations
8.Consideration of Minutes
8.1 Adoption of Minutes of Previous Council Minutes
8.1.1 Minutes of a regular meeting of Council dated January 23, 2023 5
8.1.2 Minutes of a special meeting dated February 3, 2023 14
8.2 Advisory Committee Minutes
8.2.1 Minutes of the Agricultural Advisory Committee dated January
12, 2023
16
*8.2.2 Minutes of the Clarington Diversity Committee dated November
24, 2022
19
8.3 Standing Committee Minutes
8.3.1 Minutes of the Special General Government Committee meeting
dated January 20, 2023
22
8.3.2 Minutes of the Special General Government Committee meeting
dated January 27, 2023
24
February 13, 2023
Council Agenda
Page 2
8.3.3 Minutes of the Special General Government Committee meeting
dated January 30, 2023
31
*8.3.3.1 Memo-005-23 - Update Information for Budget 2023 43
(Arising out of Item 7.1 of the Minutes)
8.3.3.2 Clarington Board of Trade 2023 Budget Request for
$500,000 for Physician Recruitment
(Arising out of Item 4.3 of the January 27, 2023
Special General Government Committee Minutes)
(Referred from January 27, 2023 Special General
Government Committee)
8.3.3.3 Correspondence from Muhammad Nasir regarding
Report FSD-004-23 -2023 Operating and Capital
Budget
45
(Arising out of Item 7.1 of the Minutes)
8.3.4 Minutes of the Joint General Government and Planning and
Development Advisory Committee dated February 6, 2023
47
8.3.4.1 Appointments to the Durham Transit Advisory
Committee
(Arising out of Item 9.2.2 of the Minutes)
(Deferred from the February 6, 2023 Joint General
Government and Planning and Development
Committees Meeting)
9.Communications
10.Staff Reports and Staff Memos
11.Business Arising from Procedural Notice of Motion
12.Unfinished Business
13.Confidential Items
14. NOTE – Council to provide direction on whether February 17th Special Meeting
is required
February 13, 2023
Council Agenda
Page 3
15.By-laws
15.1 2023-010 - Being a by-law to amend Nuisance By-law No. 2011-099
(Item 9.2.1 of the Joint Committees Minutes - LGS-007-23)
15.2 2023-011 - Being a By-law to exempt a certain portion of Registered
Plan 40M-2627 from Part Lot Control
55
16.Procedural Notices of Motion
17.Questions to Department Heads / Request for Staff Report(s)
18.Confirming By-Law
19.Adjournment
February 13, 2023
Council Agenda
Page 4
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Council Minutes
Date:
Time:
Location:
January 23, 2023
6:30 p.m.
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor L. Rang
Staff Present: M. Dempster, G. Acorn, S. Brake, R. Cowan, R. Maciver, T. Pinn,
C. Salazar, J. Gallagher, M. Chambers
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 6:30 p.m.
2. Moment of Reflection
Councillor Traill led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Traill recited the Land Acknowledgement Statement.
4. Declaration of Interest
Later in the meeting, Councillor Woo rescinded his declaration of interest from the
January 9, 2023, General Government Committee minutes regarding in Item 11.2,
LGS-005-23 Update Collective Bargaining – CUPE Local 74.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
Page 5
January 23, 2023
Council Minutes
2
Recess
Resolution # C-001-23
Moved by Councillor Woo
Seconded by Councillor Anderson
That the Council recess for 5 minutes to address technical issues.
Carried
The meeting reconvened at 6:42 p.m. with Mayor Foster in the Chair.
Members of Council continued with the announcements.
6. Adoption of Minutes of Previous Meeting(s)
6.1 Minutes of a regular meeting of Council dated December 12, 2022
Resolution # C-002-23
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That the minutes of a regular meeting dated December 12, 2022, be approved.
Carried
7. Presentations / Delegations
7.1 Greg Gordon, Chair, and Phil Haylock, Vice Chair, regarding the Energy from
Waste-Waste Management Advisory Committee (EFW-WMAC) 2022 Annual
Report
Greg Gordon, Chair, Energy from Waste-Waste Management Advisory Committee
(EFW -WMAC), was present regarding the EFW -WMAC 2022 Annual Report. Greg
noted the Committee met three times in 2022 and provided an overview of key
items and objectives covered at each meeting. Greg provided an overview of the
topics covered at the Q1 meeting which included:
EFW -WMAC Long-Term Waste Management Plan – Power Point
Presentation
EFW -WMAC Long-Term Plan - Targets, Measures and Actions
EFW -WMAC Durham Region’s Organics Management Project
EFW -WMAC Extended Producer Responsibility (EPR)
EFW -WMAC Durham York Energy Centre (DYEC)
Page 6
January 23, 2023
Council Minutes
3
G. Gordon continued by highlighting the Q2 meeting which included:
EFW -WMAC Organics Management Project
EFW -WMAC Durham York Energy Centre (DYEC)
Greg reviewed the topics covered at the Q3 meeting which included:
EFW -WMAC Organics Management Project
EFW -WMAC Extended Producer Responsibility (EPR)
Newtonville Road Rehabilitation Pilot Project
G. Gordon advised Council that the Committee did an Education Facility Tour in
Q3, and they are hoping to arrange an outreach tour with some of the high schools
in the future. Greg noted the Committee will continue with the investigation of
Polystyrene Recycling and the Green Bin Expansion Program.
Greg concluded by thanking the Members of Council and answered questions.
Resolution # C-003-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the presentation of Greg Gordon, Chair, Energy from Waste-Waste
Management Advisory Committee (EFW -WMAC) regarding the 2022 Annual
Report, be received with thanks.
Carried
8. Reports/Correspondence Related to Presentations/Delegations
9. Consideration of Minutes
9.1 Advisory Committee Minutes
9.1.2 Minutes of the Agricultural Advisory Committee dated December 8, 2022
9.1.3 Minutes of the Newcastle Arena Board dated January 10, 2023
Resolution # C-004-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Advisory Committee Report Items 9.1.1 to 9.1.3, be approved with the
exception of item 9.1.1.
Carried
Page 7
January 23, 2023
Council Minutes
4
9.1.1 Minutes of the Clarington Accessibility Advisory Committee dated November
2, 2022
Resolution # C-005-23
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That the Minutes of the Clarington Accessibility Advisory Committee dated
November 2, 2022, be approved.
Carried
9.2 Standing Committee Minutes
9.2.1 Minutes of the General Government Committee Meeting dated January 9,
2023
Resolution # C-006-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the minutes of the General Government Committee meeting of January 9,
2023, be approved on consent, with the exception of items 8.1.1, 8.2.1 (Samuel
Wilmot & Heritage Appointments only), and 8.4.3.
Carried
9.2.1.1 Memo-001-23 - Appointments to the Heritage Committee
Resolution # C-007-23
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the terms of reference for the Clarington Heritage Committee be amended to
increase the maximum resident members from eight to ten for the 2022-2026 Term
of Council.
Carried
Recess
Resolution # C-008-23
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That the Council recess for 5 minutes.
Carried
The meeting reconvened at 7:25 p.m. with Mayor Foster in the Chair.
Page 8
January 23, 2023
Council Minutes
5
Item 8.1.1 - PWD-001-23, Bowmanville and Courtice Leash Free Dog Park
Solar Lighting Overexpenditure Report
Resolution # C-009-23
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report PWD-001-23 and any related delegations or communication items, be
received;
That Council approve the over expenditure incurred for the 2022 Bowmanville and
Courtice Leash Free Dog Park Solar Lighting project; and
That all interested parties listed in Report PWD-001-23 and any delegations be
advised of Council’s decision.
Carried
Item 8.2.1 - LGS-003-23, Appointments to Various Boards and Committees
(Samuel Wilmot Nature Area Management Advisory Committee(
Resolution # C-010-23
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That the following individuals be appointed to the Samuel Wilmot Nature Area
Management Advisory Committee for a term ending December 31, 2026, or until a
successor is appointed:
Carmen Aiello
Leo Blidenbach
Leah Bourgeois
Leanne Fernandes
Samantha Hansen
Thomas Hossie
Rod McArthur
Kate Potter
Patrick R. Bothwell
Brian Reid
Carried
Item 8.4.3 - CAO-003-23, Outstanding Motions from Council Term 2018-2022
Resolution # C-011-23
Page 9
January 23, 2023
Council Minutes
6
Moved by Councillor Anderson
Seconded by Councillor Woo
That Report CAO-003-23 and any related delegations or communication items, be
received;
That Council support continued resources to fulfill Resolution # GG -426-21, # GG-
254-21, #C-344-21, # JC-073-21, # GG-023-22, # GG-018-22, # GG-227-22;
That Council direct Staff to close Resolution # GG-066-21 and # GG-112-22 with no
further action;
That the CAO report semi-annually a status update on outstanding Resolutions of
Council; and
That all interested parties listed in Report CAO-003-23 and any delegations be
advised of Council’s decision.
Carried
9.2.1.2 Attachment 1 to Report LGS-003-22 - Appointments to Various Boards and
Committees - Additional Applications Received After the Revised Agenda
Deadlines
This matter was considered during item 8.2.1 of the Minutes of the General
Government Committee dated January 9, 2023.
9.2.1.3 Updated Attachment 1 to Confidential Report LGS-002-23
This matter was considered during item 11.1 of the Minutes of the General
Government Committee dated January 9, 2023.
9.2.2 Minutes of the Special Planning and Development Committee Meeting dated
January 16, 2023
Resolution # C-012-23
Moved by Councillor Anderson
Seconded by Councillor Woo
That the recommendations contained in the Special Planning and Development
Committee Minutes of January 16, 2023, be approved on consent.
Carried
9.2.2.1 Correspondence from Libby Racansky - Updated Comments on Report PDS-
005-23 - Envision Durham Update Information Report: Proposed Growth
Allocations and Settlement Area Boundary Expansions
This matter was considered during item 5.1 of the Minutes of the Special Planning
and Development Committee dated January 16, 2023.
Page 10
January 23, 2023
Council Minutes
7
9.2.3 Minutes of the Planning and Development Committee Meeting dated January
16, 2023
Resolution # C-013-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the recommendations contained in the Planning and Development Committee
Minutes of January 16, 2023, be approved on consent.
Carried
9.2.3.1 Memo-002-23 - Alternate Sales Office Entrance Location off Nash Rd
This matter was considered during item 5.1.1 of the Minutes of the Planning
and Development Committee dated January 16, 2023.
10. Communications
11. Staff Reports and Staff Memos
12. Business Arising from Procedural Notice of Motion
13. Unfinished Business
14. Confidential Items
14.1 LGS-006-23 - Update CUPE Local 74 Collective Bargaining
On the advice of the Integrity Commissioner, Councillor Woo rescinded his
declaration of interest from the January 9, 2023 General Government Committee
minutes regarding in Item 11.2, LGS-005-23 Update Collective Bargaining – CUPE
Local 74.
Resolution # C-014-23
Moved by Councillor Woo
Seconded by Councillor Anderson
That the recommendations as outlined in Confidential Report LGS -006-23, be
approved.
Carried
15. By-laws
15.1 2023-001 - Being a By-law to amend By-law 2008-037, a by-law to establish a
Municipal Service Board to operate the Newcastle Memorial Arena
15.2 2023-002 - Being a By-law to amend By-law 2014-094, a by-law to establish a
municipal service board to control and manage activities at the Newcastle
Village Community Hall
Page 11
January 23, 2023
Council Minutes
8
15.3 2023-003 - Being a By-law to amend By-law 2008-038, a by-law to establish a
Municipal Service Board to operate a Community Hall in Solina in the former
Township of Darlington, now in the Municipality of Clarington
15.4 2023-004 - Being a By-law to amend By-law 2003-188, a by-law to establish the
composition of the Clarington Public Library Board
15.5 2023-005 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
15.6 2023-006 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
15.7 2023-007 -Being a by-law to authorize the borrowing of $15,000,000 to meet,
until taxes are collected, the current expenditures of the Municipality for the
year 2023
Resolution # C-015-23
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That leave be granted to introduce By-laws 2023-001 to 2023-007; and
That the said by-laws be approved.
Carried
16. Procedural Notices of Motion
17. Questions to Department Heads / Request for Staff Report(s)
Councillor Woo asked if the previous members of the Clarington Boards and
Committees would be thanked for their service.
18. Confirming By-Law
Resolution # C-016-23
Moved by Councillor Zwart
Seconded by Councillor Woo
That leave be granted to introduce By-law 2023-008, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 23rd day of January, 2023; and
That the said by-law be approved.
Carried
Page 12
January 23, 2023
Council Minutes
9
19. Adjournment
Resolution # C-017-23
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the meeting adjourn at 7:48 p.m.
Carried
Page 13
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Special Council Meeting Minutes
Date:
Time:
Location:
February 3, 2023
11:00 a.m.
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor S. Elhajjeh
Staff Present: M. Dempster, R. Maciver, T. Pinn, C. Salazar, J. Gallagher,
M. Chambers
Other Staff Present: J. O'Meara
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 11:00 a.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Confidential Item
4.1 Closed Session
Councillor Woo arrived at 11:13 a.m.
Resolution # C-018-23
Moved by Councillor Anderson
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing matter that deals with:
information explicitly supplied in confidence to the municipality or local board
by Canada, a province or territory or a Crown agency of any of them;
Page 14
February 3, 2023
Special Council Minutes
2
a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;
a trade secret or scientific, technical, commercial or financial information that
belongs to the municipality or local board and has monetary value or
potential monetary value; and
a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board.
Carried
Councillor Rang left the meeting at 12:21 p.m.
5. Rise and Report
The meeting resumed in open session at 12:26 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239 (2) of the Municipal Act, as amended , and one
resolution was passed to provide direction to staff.
6. Confirming By-law
Resolution # C-019-23
Moved by Councillor Woo
Seconded by Councillor Zwart
That leave be granted to introduce By-law 2023-009, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 3rd day of February, 2023; and
That the said by-law be approved.
Carried
7. Adjournment
Resolution # C-020-23
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the meeting adjourn at 12:28 p.m.
Carried
Page 15
*** Subject to Advisory Committee Approval ***
Agricultural Advisory Committee of Clarington January 12, 2023
Agricultural Advisory Committee of Clarington Meeting
Thursday, January 12, 2023
Members Present: Henry Zekveld, Brenda Metcalf, Councillor Zwart
Regrets: Jordan McKay, Mitch Morawetz, Ryan Cullen
Staff: Amy Burke, Sylvia Jennings – Planning and Infrastructure Services
Department
Guests: Honourable Senator Robert Black
Observers: Brad Found, Richard Rekker, Craig Rickard, Eric Bowman, Tom
Barrie, Stacey Jibb – Invest Durham, Allison De Vos – Invest
Durham
Participation in the meeting was either in person at the Municipal Administrative Centre
or online (via MSTeams).
Amy Burke welcomed all to the meeting, with introductions.
Declarations of Interest
None
Presentations
The Honourable Robert Black, Senator – Ontario, regarding study of the status of
soil health in Canada: Eric Bowman introduced Senator Black to the Committee
highlighting his experience with agriculture. Senator Black opened with an introduction
to the Canadian Senate system and its role in our government. He explained how he
brings a unique perspective to the Senate as one of the few Senators with a rural and
agricultural background. Senator Black outlined his objectives to be a voice for
agriculture and rural affairs in the Senate and to advocate for rural and agricultural
issues such as rural broadband access, local vendors and small businesses, and soil
health.
Senator Black provided an overview of Senate Committees and their role to research
issues affecting Canadians. Specifically, Senator Black outlined the work underway by
the Standing Committee for Agriculture and Forestry to examine and report on the
status of soil health in Canada (view the Order of Reference). The goal of the updated
study is to understand the current state of Canadian soil health and possible action that
could support healthy agricultural and forest soil. The study covers topics such as
Page 16
Agricultural Advisory Committee of Clarington January 12, 2023
environmental conservation, food security, and protection of agricultural land from urban
spawl. To date, the Committee has spoken to 34 witnesses, held 9 meetings, and
produced 12 written briefs. Senator Black indicated that more research will be
conducted throughout 2023 and a final report is expected in 2024. He invited
Committee members to share with him any information they feel may be relevant to the
study or the names of any organizations / academics who the Committee should
consider speaking with (Email: Robert.Black@sen.parl.gc.ca).
Clarington Committee members asked Senator Black questions regarding new
legislation on fertilizer introduced by the Federal government, including tariffs and
environmental regulations. Senator Black recognizes that fertilizer regulations are a
significant issue for many in the agricultural sector, and that a one-sized fits all
approach is not appropriate. Senator Black encouraged residents to contact him about
the rural and agricultural issues they are facing.
Delegations
None
Business Arising from Minutes
2023 – 2026 Committee Appointments (Staff Report LGS-003-23): The process is
underway for new committee appointments. Council ratification of appointments will
take place on January 23, 2023 and all applicants will be notified of Council’s decision.
The Durham Region Federation of Agriculture has confirmed that Mitch Morawetz will
continue as representative for the DRFA for 2023 – 2026 term.
2022 Annual Council Update: Eric will be delegating at the Special Planning and
Development Committee meeting on January 16, 2023 at 5pm. The 2022 AACC Annual
Update report was shared with Committee members in advance of the meeting and will
be provided to Council as part of the Planning and Development Committee meeting
agenda. Council Chambers are now open for public attendance and meetings can also
be livestreamed online at www.Clarington.net/calendar.
Provincial decisions on proposed amendments to the Greenbelt Plan and Area:
Staff provided an update on the proposed amendments. The decision on the proposed
expansion and removal was posted on December 21, 2022. The removal of land in
Clarington at Nash and Hancock was passed as it was laid out in the initial drafts.
Publicly owned urban river valley areas within Soper, Bowmanville, Wilmot, and
Graham Creeks and Darlington Provincial Park have been added into the Greenbelt.
Correspondence, Council Items and Referrals
Notice of Envision Durham draft growth allocations and settlement area boundary
expansion map commenting deadline (Region of Durham New Release, January
4, 2023): Staff reminded the Committee of the Region’s on-going consultation on this
matter and the comment deadline of January 18. Regional Staff will be presenting on
the proposal to the Durham Agricultural Advisory Committee on January 17 at 7:30pm.
The meeting can be livestreamed via the Region’s website. Staff also advised that
report PDS-005-23 providing Council with an update on Envision Durham and the
proposed growth allocations and settlement area boundary expansions will be
Page 17
Agricultural Advisory Committee of Clarington January 12, 2023
considered at the Special Planning and Development Committee meeting on January
16, 2023, 5pm.
Liaison Reports
Durham Agricultural Advisory Committee: The next meeting is scheduled for
January 17, 2023. This meeting will be in person.
Durham Region Federation of Agriculture: No updates.
Durham Farm Connections: Annual General Meeting will be held January 24th at 7pm
at the Blackstock Recreation Complex.
Clarington Board of Trade: No updates.
New Business
None
Next Meeting
February 9, 2023 @ 7:30 pm (Hybrid format)
Municipal Administrative Centre, 40 Temperance Street, Bowmanville, Meeting Room
1C or virtual via MS Teams
Page 18
Clarington Diversity Advisory Committee
Thursday, November 24, 2022, 7:00 PM
Hybrid – In-Person / Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 213
Present: Sajida Kadri
Lyndsay Riddoch
Laila Shafi
Yasmin Shafi
Rachel Traore
Also Present: Erica Mittag – Inclusion, Diversity, Equity, and Anti-Racism
Officer
Ron Hooper
Regrets: Meera McDonald
Rajeshwari Saharan
Dione Valentine
The meeting called to order at 7:05 p.m.
1. Declarations of Interest
• There were no declarations of interest shared by Members
2. Adoption of Agenda
Moved by Sajida Kadri, seconded by Laila Shafi
That the agenda of the meeting of November 24, 2022, be approved.
Carried
2. Adoption of Minutes
Moved by Rachel Traore, seconded by Lyndsay Riddoch
That the minutes of the meeting of October 27, 2022, be approved.
Carried
Page 19
3.Funding Discussion
•Members reviewed the funding that has been allocated to the Committee. It
had initially been assigned towards supporting some grant programs to
ensure a more thorough and wider application, however, we were not
successful in securing funding through those programs
•Members were asked to determine how to focus the funding.
Moved by Rachel Traore, seconded by Laila Shafi
That the Anti-Black Racism Subcommittee be tasked to present a proposal to
secure a vendor to develop an anti-racism strategy with the allocated funds
Carried
•Erica to look at allocated and possible available funds to support the work and
will also check with Purchasing to determine a sense of a realistic figure for
this project.
4.Land Acknowledgment Guidelines
•Members reviewed the draft Land Acknowledgment Guidelines prepared by
Clarington’s Truth and Reconciliation Staff Committee
Moved by Rachel Traore, seconded by Laila Shafi
That the Diversity Advisory Committee supports the development and
implementation of Land Acknowledgment Guidelines.
Carried
5.Anti-Black Racism Subcommittee Update
•Erica shared that a working group of the Anti-Black Racism Subcommittee is
planning an in-person celebration event for Saturday, January 28, 2023
(evening) at the Bowmanville Public Library. Will include musical
entertainment, authors, food.
•The Subcommittee is also developing a webpage to be housed on the
Clarington.net site that addresses racism and resources for residents who
find they are facing racism and / or discrimination.
6.Other Business
•Next meeting date will be moved to December 22, 2022, pending agenda
items. (Note this has since been cancelled)
Moved by Laila Shafi, Seconded by Rachel Traore
Page 20
That the meeting be adjourned at 8:00 p.m.
Next meeting: Thursday January 26, 2023, at 7:00 PM
Hybrid – Join in-person at Municipal Administrative Centre or Virtually via Teams
Page 21
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Special General Government Committee
Minutes
Date:
Time:
Location:
January 20, 2023
8:30 a.m.
Garnet B. Rickard Recreation Complex
2440 Durham Regional Hwy 2
Bowmanville, ON
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, G. Acorn, S. Brake, R. Cowan, R. Maciver, T. Pinn,
C. Salazar, J. Gallagher
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:10 a.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
4. Welcome Remarks - Mary-Anne Dempster
Mary-Anne Dempster, CAO, provided welcoming remarks. Mary-Anne explained
that it is the second piece of Councillor Orientation. The CAO introduced Jeff
Abrahams, Principles Integrity, and gave an overview of the day's events.
Mary-Anne thanked Staff, Jeff Abrahams for preparations for today and thanked
Members of Council for attending.
5. Resolution to move into Closed Session for an Education and Training
Session for the Members of Council
Closed Session
Resolution # GG-043-23
Moved by Councillor Woo
Seconded by Councillor Elhajjeh
That, in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of educating or training the Members of
Council.
Carried
Page 22
January 20, 2023
Special General Government
Committee Minutes
2
6. Closed Session - Order of Business
6.1 Integrity Commissioner Session
6.2 One-on-one with each department
7. Rise and Report from Closed Session
Rise and Report
The meeting resumed in open session at 4:30 p.m.
Mayor Foster advised that the information session regarding two items has
concluded in “closed” session in accordance with Section 239(3.1) of the Municipal
Act, 2001, and two resolution was passed on procedural matters.
8. Adjournment
Resolution # GG-044-23
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That the meeting adjourn at 4:31 p.m.
Carried
Page 23
1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Special General Government Committee
Minutes
Date:
Time:
Location:
January 27, 2023
9:30 AM
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor C. Traill,
Councillor W. Woo, Councillor S. Elhajjeh, Councillor L. Rang
Regrets: Councillor M. Zwart
Staff Present: M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn, C.
Salazar J. Gallagher, L. Patenaude
Other's Present: K. Ferguson, M. Machacek, S. Meyers, J. O’Meara, M. Pick, L.
Pinto, L. Reck, T. Ricciardi
_____________________________________________________________________
1. Call to Order
Councillor Rang called the meeting to order at 9:32 a.m.
2. Land Acknowledgement Statement
Councillor Woo led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Presentations/Delegations Related to the 2023 Budget
4.1 Presentation by Trevor Pinn, Deputy CAO/Treasurer, Regarding 2023
Operating and Capital Budget
Trevor Pinn, Deputy CAO/Treasurer was present regarding the 2023 Operating
and Capital Budget. Using an electronic presentation, Trevor provided a brief
overview of the 2023 Budget and highlighted the following:
External Factors
Economic and Legislative Impacts for 2023
Assessment
Page 24
Special General Government Committee Minutes January 27, 2023
2
Ontario Municipal Employee Retirement System Eligibility Changes
2023 Tax Assessment
Historical Assessment
2023 Assessment Mix
2023 Growth and Tax Levy
Financial Indicators
Sustainability, vulnerability, and flexibility
Property Taxes (2022 Comparatives)
Tax Levy - detached bungalow and two-storey home
Affordability of Taxes
2023 Department Operating Budget
Staffing Requests
Highlights for Mayor and Council, Office of the CAO, Legislative Services,
Financial Services, Emergency and Fire Services, Public Works,
Community Services, Planning and Infrastructure Services
External Agencies and Related Organizations
Libraries and Museums
Visual Arts Centre
External Agency Support
2023 Capital Investment
Asset Management Timeline
Reserve and Reserve Funds
Year-end balances
Obligatory reserve funds
Reserve fund balances
Reserve fund contributions
Long-term Debt Management
Debt Restrictions
Debt Management Policy
Debt servicing costs
Page 25
Special General Government Committee Minutes January 27, 2023
3
Long-term debt balances
Next Steps
Upcoming meeting dates
o January 30, 2023, Special General Government Committee (GGC)
Meeting - Budget Deliberations
o February 3, 2023, Special GGC (if necessary)
o February 13, 2023, Special Council (9:30 a.m.)
o February 17, 2023, Special Council (9:30 a.m. if necessary)
Budget Processes Review
o Budget Policy
o Multi-year budget policy and implementation
o Timing of approval
Recess
Resolution # GG-042-23
Moved by Councillor Woo
Seconded by Mayor Foster
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:16 a.m. with Councillor Rang in the Chair.
4.2 Delegation by Monika Machacek, Chief Executive Officer, Clarington Public
Library, Steven Cooke, Chair, and Nancy Brandon, Trustee, Public Library
Board, Regarding 2023 Operating and Capital Budget
Suspend the Rules
Resolution # GG-043-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the delegation for an
additional 5 minutes, in response to a request from the delegate.
Carried
Nancy Brandon, Trustee, Clarington Public Library Board, was present regarding
the 2023 Operating and Capital Budget. Using an electronic presentation, Nancy
provided an overview of their key performance indicators, municipal funding
trends, the top book checkouts of 2022, and the historic time capsules.
Page 26
Special General Government Committee Minutes January 27, 2023
4
Monika Machacek, CEO, Clarington Public Library provided an overview of the
2023 key objectives and the value of Library and Museum Services. Monika
outlined the 2023 operating budget and 2023-2027 forecast. M. Machacek
provided an overview of their 2023-2027 capital requests, new staff requests,
and Ontario Public Library Staffing guidelines and answered questions from
Members of Committee.
Resolution # GG-044-23
Moved by Councillor Elhajjeh
Seconded by Mayor Foster
That the Delegation by Monika Machacek, Chief Executive Officer, Clarington
Public Library, and Nancy Brandon, Trustee, Public Library Board, Regarding the
2023 Operating and Capital Budget, be received with thanks.
Carried
4.3 Delegation by Dr. Tony Stone Regarding Clarington Board of Trade 2023
Budget Request for Funding for Physician Recruitment
Dr. Tony Stone was present regarding the Clarington Board of Trade 2023
Budget Request for physician recruitment. Dr. Stone provided the history of
physician recruitment in Clarington, the current state of family medicine in
Ontario, and the relation to the Clarington Board of Trade. Dr. Stone explained
the importance of incentive programs and that they are requesting to collaborate
and partner with the Municipality of Clarington to help with the recruitment effort
and to help regain and compete in the environment as physicians are scarce.
Suspend the Rules
Resolution # GG-045-23
Moved by Councillor Anderson
Seconded by Councillor Woo
That the Rules of Procedure be suspended to extend the delegation for an
additional 5 minutes.
Carried
Dr. Stone explained the growing need for physicians and provided an overview of
the process of recruitment.
Page 27
Special General Government Committee Minutes January 27, 2023
5
Resolution # GG-046-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Delegation by Dr. Tony Stone Regarding Clarington Board of Trade
2023 Budget Request for Funding for Physician Recruitment, be received with
thanks; and
That the request be referred to the 2023 Budget deliberations.
Carried
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By‑law.
The meeting reconvened at 1:06 p.m. with Councillor Rang in the Chair.
4.4 Delegation by Melissa Rudan, Lead, Community Capital Development and
James Meloche, CEO, Community Development, Community Care Durham,
Regarding 2023 Operating and Capital Budget
Melissa Rudan, Lead, Community Capital Development and James Meloche,
CEO, Community Development, Community Care Durham, were present via
electronic means regarding the 2023 Operating and Capital Budget. Using an
electronic presentation, James provided an overview of the organization,
strategic priorities, and how they are addressing government priorities. Melissa
outlined the services they provide, whom they support, and how they deliver their
services. Melissa explained their highlights and success stories, future priorities,
and why Council's support is important. James explained the need for an
accessible passenger bus and answered questions from Members of Committee.
Resolution # GG-047-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That the Delegation by Melissa Rudan, Lead, Community Capital Development
and James Meloche, CEO, Community Development, Community Care Durham,
Regarding 2023 Operating and Capital Budget, be received with thank s; and
That the current annual budget request be considered during budget
deliberations, excluding the request for funding the future purchase of the
vehicle.
Carried
Page 28
Special General Government Committee Minutes January 27, 2023
6
4.5 Delegation by David Penney, President and Treasurer and Denise Allen,
Executive Director, Bowmanville Older Adult Association, Regarding 2023
Operating and Capital Budget
David Penney, President and Treasurer and Denise Allen, Executive Director,
Bowmanville Older Adult Association (BOAA) were present regarding the BOAA's
2023 Operating and Capital Budget. Using an electronic presentation, Denise
outlined the strategic priorities, mission, vision, and values. Denise provided an
overview of their social media and email engagement. D. Allen explained the
various programs and events they offer along with their community involvement.
Denise noted that Ilona Bakos was the 2022 Ontario Senior of the Year Award
recipient. D. Allen outlined the 2022 total program participation, average
membership by age and location, and event statistics. Denise provided an
overview of their 2023 budget and expenses and answered questions from
Members of Committee.
Resolution # GG-048-23
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That the Delegation by David Penney, President and Treasurer and De nise
Allen, Executive Director, Bowmanville Older Adult Association (BOAA),
Regarding 2023 Operating and Capital Budget, be received with thanks.
Carried
4.6 Delegation by Veronica Breen, Clarington Youth Centres Coordinator, John
Howard Society Durham - Clarington Youth Centres, Regarding 2023
Operating and Capital Budget
Veronica Breen, Clarington Youth Centres Coordinator, John Howard Society -
Durham - Clarington Youth Centre was present regarding the 2023 Operating
and Capital Budget. Using an electronic presentation, Veronica provided an
overview of their services, programs, events, and attendance statistics. Veronica
outlined their budget funding request and answered questions from Members of
Committee.
Resolution # GG-049-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Delegation by Veronica Breen, Clarington Youth Centres Coordinator,
John Howard Society - Durham - Clarington Youth Centre, Regarding the 2023
Operating and Capital Budget, be received with thanks.
Carried
Page 29
Special General Government Committee Minutes January 27, 2023
7
4.7 Delegation by Dionne Powlenzuk, Executive Director and Amy Shackleton,
President, Board of Directors, Visual Arts Centre, Regarding 2023
Operating and Capital Budget
Dionne Powlenzuk, Executive Director and Amy Shackleton, President, Board of
Directors, Visual Arts Centre, were present via electronic means regarding 2023
Operating and Capital Budget. Using an electronic presentation, Amy provided
an overview of their budget request and their 2022 accomplishments and
answered questions from Members of Committee.
Resolution # GG-050-23
Moved by Mayor Foster
Seconded by Councillor Woo
That the Delegation by Dionne Powlenzuk, Executive Director and Amy
Shackleton, President, Board of Directors, Visual Arts Centre, Regarding 2023
Operating and Capital Budget, be received with thanks.
Carried
5. Communications
5.1 Correspondence from the Newcastle Village Community Hall Board,
Regarding 2023 Operating and Capital Budget
Resolution # GG-051-23
Moved by Councillor Woo
Seconded by Councillor Anderson
That Communication Item 5.1, Correspondence from the Newcastle Village
Community Hall Board, Regarding 2023 Operating and Capital Budget, be
referred to the 2023 budget deliberations.
Carried
6. Adjournment
Resolution # GG-052-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the meeting adjourn at 2:27 p.m.
Carried
Page 30
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Special General Government Committee
Minutes
Date:
Time:
Location:
January 30, 2023
9:30 a.m.
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor C. Traill,
Councillor M. Zwart, Councillor W. Woo, Councillor S. Elhajjeh,
Councillor L. Rang
Staff Present: M. Dempster G. Acorn, S. Brake, R. Cowan, R. Maciver, M.
Machacek, T. Pinn, C. Salazar, J. Gallagher, M. Chambers
Other's Present: M. Pick
_____________________________________________________________________
1. Call to Order
Councillor Rang called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Presentation/Delegations
4.1 Marilyn Morawetz, Jury Lands Foundation, regarding FSD-004-23 - 2023
Operating and Capital Budget (Jury Lands Cafeteria Building)
Marilyn Morawetz, Jury Lands Foundation, was present regarding Report
FSD-004-23, 2023 Operating and Capital Budget (Jury Lands Cafeteria Building).
Marilyn provided background information on the Jury Lands Foundation. M.
Morawetz explained that there was a Memo of Unde rstanding signed with the
Municipality of Clarington in late 2016. Marilyn noted that the Jury Lands
Foundation has contributed to several initiatives including partnering with the
Architectural Conservancy Ontario - Clarington Branch. M. Morawetz provided
an overview of the activities and initiatives the foundation has been involved in
with a focus on preserving and property and stopping the vandalism. Marilyn
added they have been providing tours of the property to share the history of the
Page 31
January 30, 2023
Special General Government
Committee Minutes
2
property with the public. M. Morawetz stated that they support the
recommendations in the report and noted the role of the foundation is fundraising
and promote partnership. Marilyn added that the amount of funding and support
received will determine the amount of restoration that can be achieved and that
the goal is to expand on the existing work of the foundation and reach the goal of
having a historically significant site in Clarington. M. Morawetz explained that
they fully support the recommendations in the budget request, including a
$25,000 Operating Grant to assist with fundraising, and the appointment of Staff
to assist with the establishment of a joint project team. Marilyn explained that the
amount of restoration and preservation will depend on the success of this. M.
Morawetz acknowledged the support of the Municipality and hope it continues.
Marilyn continued by thanking the Members of Committee and noting they are
committed to having this vision come to life. M. Morawetz ans wered questions
from the Members of Committee.
Resolution # GG-053-23
Moved by Councillor Anderson
Seconded by Councillor Woo
That the delegation Marilyn Morawetz, Jury Lands Foundation, regarding Report
FSD-004-23, 2023 Operating and Capital Budget (Jury Lands Cafeteria Building),
be received with thanks.
Carried
Recess
Resolution # GG-054-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That the Committee recess for five minutes.
Carried
The meeting reconvened at 10:06 a.m. with Councillor Rang in the Chair.
5. Reports/Correspondence Related to Presentations/Delegations
6. Communications
7. Staff Reports, Staff Memos and New Business Consideration
Page 32
January 30, 2023
Special General Government
Committee Minutes
3
7.1 Report FSD-004-23 - 2023 Operating and Capital Budget
Resolution # GG-055-23
Moved by Mayor Foster
Seconded by Councillor Traill
That Report FSD-004-23 and any related delegations or communication items,
be received;
That the 2023 Draft Budget Book be amended to reduce the transfer from the
Tax Rate Stabilization Reserve Fund by $940,000;
That the 2023 Draft Budget Book be amended to reflect the required tax levy
request from the Historic Downtown Bowmanville Business Improvement Area,
and that Council approves the 2023 Budget for the Bowmanville BIA outlined in
Report FSD-004-23;
That Council approves the 2023 Operating and Capital Budgets, as amended
including "external agencies", reserve and reserve fund contributions and the
financing of capital projects as outlined in the 2023 Draft Budget Book
(Attachment #1), as directed in FSD-004-23;
1. That Staff be directed to request the 2023 budgets for the Orono BIA and
the Newcastle BIA for approval at a subsequent meeting prior to the
striking of the tax rates;
2. That any cash flow shortfall in the Development Charges Reserve Funds
be interim financed by the Municipal Capital Works Reserve Fund and
General Municipal Reserve Fund, to be repaid with interest, as cash flow
permits;
3. That Report FSD-004-23 be adopted by resolution in accordance with
provisions of Ontario Regulation 284/09 of the Municipal Act, 2001;
4. That the Deputy CAO/Treasurer is authorized to fund projects which have
been previously approved in the 2019 to 2022 budgets and not completed
with funding to be from the appropriate reserve or reserve fund;
5. That the appropriate by-laws to levy the 2023 tax requirement for
Municipal, Region of Durham and Education purposes be forwarded to
Council for approval, once final tax policy information is available;
6. That Financial Services review the current Budget Control Policy and
provide recommendations, if applicable, to Council including the
development of multi-year budgets and a dedicated infrastructure levy;
and
7. That all interested parties listed in Report FSD-004-23 and any
delegations be advised of Council's decision.
Page 33
January 30, 2023
Special General Government
Committee Minutes
4
Carried as Amended, later in the meeting, see following motions
Resolution # GG-056-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That Staff add a contribution to the expansion of Charles H. Best Diabetes
Centre from the Tax Rate Stabilization Reserve Fund in the amount of $25,000
and that this amount be included in the 2024 to 2026 budgets.
Carried
Resolution # GG-057-23
Moved by Councillor Anderson
Seconded by Councillor Traill
Whereas, a group of residents approached Council in 2022 for assistance in
developing a cricket pitch in Courtice;
And whereas under the direction of Council staff of the Public Works Department
secured the use of the sportsfield at Holy Trinity Catholic School through the
Peterborough Victoria Northumberland and Clarington Catholic District School
Board;
And whereas funding was also approved by Council to purchase a storage
bunker and a portable cricket pitch mat to assist with the field set -up;
And whereas another group of residents have now expressed a similar request
for Council’s assistance in developing a cricket pitch in Bowmanville;
Now therefore be it resolved:
1. That the Public Works Department be directed to assist the Bowmanville
group with locating a suitable field location in Bowmanville or Newcastle
for cricket play;
2. That subject to Council’s approval of an estimated $20,000 that the Public
Works Department coordinate the procurement of a storage bunker and a
portable cricket pitch mat for the field set-up to be funded from the Tax
Rate Stabilization Fund; and
3. That all interested parties be notified of Council’s decision.
Carried
Page 34
January 30, 2023
Special General Government
Committee Minutes
5
Resolution # GG-058-23
Moved by Councillor Elhajjeh
Seconded by Councillor Traill
That Staff add a contribution to the Future Staffing Reserve Fund to the operating
budget from the tax levy in the amount of $170,000.
Carried
Resolution # GG-059-23
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That Report FSD-004-23, the 2023 Capital and Operating Budget, and
amendments, be referred to the Special General Government Committee
meeting of Friday, February 3, 2023; and
That Staff be directed to make the line-by-line budget available to all Members of
Council.
Yes (2): Councillor Traill, and Councillor Elhajjeh
No (5): Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Woo,
and Councillor Rang
Motion Lost on a recorded vote (2 to 5)
Resolution # GG-060-23
Moved by Mayor Foster
Seconded by Councillor Woo
That, for proposed staff funded by the tax levy, the budget be based on a nine
month period with the corresponding reduction directed to the Tax Rate
Stabilization Reserve Fund (approximately $566,700).
Yes (7): Mayor Foster, Councillor Anderson, Councillor Traill, Councillor Zwart,
Councillor Woo, Councillor Elhajjeh, and Councillor Rang
Carried on a recorded vote (7 to 0)
Resolution # GG-061-23
Moved by Councillor Anderson
Seconded by Councillor Traill
That Staff be directed to distribute the 2023 Capital and Operating line by line
Budget to all Members of Council who want it.
Page 35
January 30, 2023
Special General Government
Committee Minutes
6
Yes (5): Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor
Elhajjeh, and Councillor Rang
No (2): Mayor Foster, and Councillor Woo
Carried on a recorded vote (5 to 2)
Resolution # GG-062-23
Moved by Councillor Elhajjeh
Seconded by Councillor Zwart
That Staff reduce the contracted services budget for the Strategic Plan in the
Office of the CAO Strategic Initiatives Division and correspondingly reduce the
transfer from the Tax Rate Stabilization Reserve Fund in the amount of $20,000.
Carried
Recess
Resolution # GG-063-23
Moved by Mayor Foster
Seconded by Councillor Woo
That the Committee recess for five minutes.
Carried
The meeting reconvened at 11:37 a.m. with Councillor Rang in the Chair.
Resolution # GG-064-23
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That the staffing request for Mayor and Council for the Policy and
Communications Advisor be removed from the budget and municipal tax levy in
the amount of $115,100.
Yes (1): Councillor Traill
No (6): Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Woo,
Councillor Elhajjeh, and Councillor Rang
Motion Lost on a recorded vote (1 to 6)
Mayor Foster left the meeting at 11:50 a.m.
Recess
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By‑law.
The meeting reconvened at 1:04 p.m. with Councillor Rang in the Chair.
Page 36
January 30, 2023
Special General Government
Committee Minutes
7
Mayor Foster returned to the meeting.
Resolution # GG-065-23
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That all the staffing requests in the 2023 budget be approved.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Woo,
Councillor Elhajjeh, and Councillor Rang
No (1): Councillor Traill
Carried Later in the Meeting, see following motion (6 to 1)
Resolution # GG-066-23
Moved by Councillor Anderson
Seconded by Mayor Foster
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-065-23 for a second time.
Carried
The foregoing Resolution #GG-065-23 was then put to a vote and carried.
Resolution # GG-067-23
Moved by Councillor Elhajjeh
Seconded by Councillor Traill
Whereas, on January 17, 2022, a major winter storm created significant
operational challenges with Sidewalk Snow Clearing throughout Clarington;
And whereas, at the January 24, 2022 regular Council meeting, staff of the Public
Works Department were directed to report back on the status of sidewalk snow
clearing operations;
And whereas, at the February 7, 2022 Joint Committee meeting, Council
approved $300,000 in capital funding to purchase equipment for municipal staff
to clear sidewalks on arterial class roadways;
And whereas, due to supply chain issues associated with the Covid 19
pandemic, it was determined that suitable equipment was temporarily unavailable
and the cost to provide this service internally was well beyond available levels of
staffing resources and the approved capital funding;
And whereas, on January 26, 2023, another major winter storm caused delays
with the clearing of main arterial sidewalks or in some areas roadway ploughing
operations have covered sidewalks already maintained by residents;
Page 37
January 30, 2023
Special General Government
Committee Minutes
8
Now therefore be it resolved:
1. That an additional $600,000 in capital funding and $250,000 in staffing
resources be approved such that the Public Works Department can
acquire the necessary resources to clear arterial sidewalks during the
2023/2024 winter season;
2. That these additional resources also be used to help expedite snow
removal operations in locations with limited storage space or where
resident sidewalks have been inadvertently covered by roadway ploughing
operations; and
3. That all interested parties be notified of Council’s decision.
Carried as Amended, see following motions
Amendment:
Resolution # GG-068-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That the foregoing Resolution #GG-067-23 be amended such that:
The following wording be added after the words “capital funding”:
"from the Capital Works Reserve Fund"
And
The following wording be deleted:
“$250,000 in staffing resources be approved” and replaced with “$250,000
in staffing resources be supported beginning in the fourth quarter 2023."
Carried
The foregoing Resolution #GG-067-23 was then put to a vote and carried as
amended.
Resolution # GG-069-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That the question now be put.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Woo,
and Councillor Rang
No (2): Councillor Traill, and Councillor Elhajjeh
Carried on a recorded vote (5 to 2)
Page 38
January 30, 2023
Special General Government
Committee Minutes
9
The foregoing Resolution #GG-055-23 was then put to a vote and carried as
amended.
Main Motion as Amended
Resolution # GG-070-23
That Report FSD-004-23 and any related delegations or communication items,
be received;
That the 2023 Draft Budget Book be amended to reduce the transfer from the
Tax Rate Stabilization Reserve Fund by $940,000;
That the 2023 Draft Budget Book be amended to reflect the required tax levy
request from the Historic Downtown Bowmanville Business Improvement Area,
and that Council approves the 2023 Budget for the Bowmanville BIA outlined in
Report FSD-004-23;
That Council approves the 2023 Operating and Capital Budgets, as amended
including "external agencies", reserve and reserve fund contributions and the
financing of capital projects as outlined in the 2023 Draft Budget Book
(Attachment #1), as directed in FSD-004-23 with the following amendments:
a) That Staff add a contribution to the expansion of Charles H. Best Diabetes
Centre from the Tax Rate Stabilization Reserve Fund in the amount of
$25,000 and that this amount be included in the 2024 to 2026 budgets.
b) Whereas, a group of residents approached Council in 2022 for assistance
in developing a cricket pitch in Courtice;
And whereas under the direction of Council staff of the Public Works
Department secured the use of the sportsfield at Holy Trinity Catholic
School through the Peterborough Victoria Northumberland and Clarington
Catholic District School Board;
And whereas funding was also approved by Council to purchase a storage
bunker and a portable cricket pitch mat to assist with the field set -up;
And whereas another group of residents have now expressed a similar
request for Council’s assistance in developing a cricket pitch in
Bowmanville;
Now therefore be it resolved:
1. That the Public Works Department be directed to assist the
Bowmanville group with locating a suitable field location in
Bowmanville or Newcastle for cricket play;
Page 39
January 30, 2023
Special General Government
Committee Minutes
10
2. That subject to Council’s approval of an estimated $20,000 that the
Public Works Department coordinate the procurement of a storage
bunker and a portable cricket pitch mat for the field set -up to be funded
from the Tax Rate Stabilization Fund; and
3. That all interested parties be notified of Council’s decision.
c) That Staff add a contribution to the Future Staffing Reserve Fund to the
operating budget from the tax levy in the amount of $170,000.
d) That, for proposed staff funded by the tax levy, the budget be based on a
nine month period with the corresponding reduction directed to the Tax
Rate Stabilization Reserve Fund (approximately $566,700).
e) That Staff be directed to distribute the 2023 Capital and Operating line by
line Budget to all Members of Council who want it.
f) That Staff reduce the contracted services budget for the Strategic Plan in
the Office of the CAO Strategic Initiatives Division and correspondingly
reduce the transfer from the Tax Rate Stabilization Reserve Fund in the
amount of $20,000.
g) Whereas, on January 17, 2022, a major winter storm created significant
operational challenges with Sidewalk Snow Clearing throughout
Clarington;
And whereas, at the January 24, 2022 regular Council meeting, staff of the
Public Works Department were directed to report back on the status of
sidewalk snow clearing operations;
And whereas, at the February 7, 2022 Joint Committee meeting, Council
approved $300,000 in capital funding to purchase equipment for municipal
staff to clear sidewalks on arterial class roadways;
And whereas, due to supply chain issues associated with the Covid 19
pandemic, it was determined that suitable equipment was temporarily
unavailable and the cost to provide this service internally was well beyond
available levels of staffing resources and the approved capital funding;
And whereas, on January 26, 2023, another major winter storm caused
delays with the clearing of main arterial sidewalks or in some areas
roadway ploughing operations have covered sidewalks already maintained
by residents;
Page 40
January 30, 2023
Special General Government
Committee Minutes
11
Now therefore be it resolved:
1. That an additional $600,000 in capital funding from the Capital and
$250,000 in staffing resources be supported in the fourth quarter such that
the Public Works Department can acquire the necessary resources to
clear arterial sidewalks during the 2023/2024 winter season;
2. That these additional resources also be used to help expedite snow
removal operations in locations with limited storage space or where
resident sidewalks have been inadvertently covered by roadway ploughing
operations; and
3. That all interested parties be notified of Council’s decision.
That Staff be directed to request the 2023 budgets for the Orono BIA and the
Newcastle BIA for approval at a subsequent meeting prior to the striking of the
tax rates;
That any cash flow shortfall in the Development Charges Reserve Funds be
interim financed by the Municipal Capital Works Reserve Fund and General
Municipal Reserve Fund, to be repaid with interest, as cash flow permits;
That Report FSD-004-23 be adopted by resolution in accordance with provisions
of Ontario Regulation 284/09 of the Municipal Act, 2001;
That the Deputy CAO/Treasurer is authorized to fund projects which have been
previously approved in the 2019 to 2022 budgets and not completed with funding
to be from the appropriate reserve or reserve fund;
That the appropriate by-laws to levy the 2023 tax requirement for Municipal,
Region of Durham and Education purposes be forwarded to Council for approval,
once final tax policy information is available;
That Financial Services review the current Budget Control Policy and provide
recommendations, if applicable, to Council including the development of multi-
year budgets and a dedicated infrastructure levy; and
That all interested parties listed in Report FSD-004-23 and any delegations be
advised of Council's decision.
Mayor Foster rose on a Point of Personal Privilege by stating that Councillor
Traill comments were out of line.
8. Confidential Items
Page 41
January 30, 2023
Special General Government
Committee Minutes
12
9. Direction on whether February 3rd Special Meeting is required
Resolution # GG-071-23
Moved by Councillor Woo
Seconded by Councillor Elhajjeh
That the Special General Government Committee meeting, tentatively scheduled
for February 3, 2023, is no longer required.
Carried
10. Adjournment
Resolution # GG-072-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That the meeting adjourn at 2.18 p.m.
Carried
Page 42
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Report To: Council
From: Trevor Pinn, Deputy CAO/Treasurer
Date: February 13, 2023
Memo #: Memo-005-23
File No.:
Re: Update Information for Budget 2023
This memo is to provide Council with additional information on the Draft 2023 Budget which
was presented to General Government Committee on January 30, 2023.
At its meeting on January 27, 2023, Committee referred the delegation from Dr. Stone
regarding physician recruitment to the 2023 Budget. At its January 30, 2023 meeting no
direction was provided regarding the funding request for physician recruitment. If Council
wishes to provide financial support a motion will be required to amend the 2023 Budget.
Proposed resolution:
That the 2023 Budget be amended to provide $100,000 for Physician Recruitment
funded by the Economic Development Reserve Fund; and
That Staff report to Council on the framework, goals, objectives and processes for
this recruitment prior to any funding being provided.
On February 3, Staff received correspondence from the John Howard Society indicating that
they have a surplus from the 2022 fiscal year. They have indicated that their funding request
could be reduced by $27,570 to $329,683.50. A reduction in this grant could reduce th e
draw from the Tax Rate Stabilization Reserve Fund; alternatively, if the budget is not
amended there would be a variance at the end of the year which would be returned to the
Reserve Fund.
Page 43
Page 2
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
Proposed resolution:
That the 2023 Budget be amended to reduce the grant to the John Howard Society
by $27,570 and that the Tax Rate Stabilization Reserve Fund draw be
correspondingly reduced.
During their presentation, the Clarington Public Library and Archives indicated that they
were seeking two additional full-time equivalents. This request was approved by the Library
Board and the justification for the positions was included in the Draft Budget Book. The
Library’s budget request does not include these two staff positions and funding for these
positions are in addition to that request. If Council wishes to approve this additional funding,
an amendment of $68,480 could be made to increase the contribution to the Library. The
request is calculated based on 9/12 of the year with funding from the Library’s own reserves
of approximately $40,900. The impact would be approximately $40,900 (an increase of
0.06%, or $0.08) when you offset the savings from the abovementioned John Howard
Society reduction.
Proposed resolution
That the 2023 Budget be amended to increase the contribution to the Clarington
Public Library, Museum and Archives by $68,480 for the funding of two additional full-
time equivalents to be funded from the Tax Rate Stabilization Reserve Fund.
If there are any questions regarding the 2023 Budget please contact me.
________________________
Trevor Pinn, CPA, CA
Deputy CAO/Treasurer
Financial Services Department
cc:
Page 44
From:
To:
Subject:
Date:
ClerksExternalEmail
Budget proposals 2023
January 27, 2023 12:04:37 PM
You don't often get email from mnasirghaus@hotmail.com. Learn why this is important
EXTERNAL
Good Morning,
Following points are my proposal for Balancing Clarington Budget.
1.Budgets are about balance – weighing the needs of the present and the future,
assessing competing priorities for development, and of course managing revenue
and expenditure. This year we face an exceptionally difficult balancing act. On
one side is a raging pandemic that has led to the most severe global economic
contraction in nearly a century.
Ontario economy is fully reopening. Yet a faster recovery, characterised by
growing investment and job creation, requires broader structural change.
Government’s economic reforms will remove barriers to growth, lower the cost of
doing business, and bolster confidence and investment. A key reform is to
restructure and revisit our plans for future business investment in Clarington, on
both sides of Highway 401 you can develop industrial zones to generate revenue.
WE need to have bold decisions for best results to ensure recovery and rebuilding
CLARINGTON.
2--Evidence based decisions based on data collection in order to build a more
equitable ,healthy CLARINGTON.
3--Secure a new powerful plan to get maximum fromFEDERAL and
PROVINCAL
Governments financial Support, and sustain the community infrastructure that has
developed in response to COVID-19 for ongoing response and recovery work.
4--Ensure more local jobs are created ,advocate immediately a powerful
agreement with Ontario Government to move any one of Ministries offices in
Clarington along with one crown corporation Headquarters.
5-Revisit existing strategies, rebuilding plans on fast-track basis in order to make
Clarington more investment friendly. ensure the recovery and rebuilding process
is transparent and community-led.
6- Extending temporary support in response to COVID-19 • Narrowing the budget
deficit and stabilising debt • Exercising continued restraint in non-interest
expenditure growth while improving the composition of expenditure.
7-- Budget Review supports economic recovery through immediate fiscal support
and medium-term fiscal reforms for this we need Federal and provincial grants.
8--Cap property Tax for two years.
9--Supporting industrial growth by infrastructure rollout making Clarington most
suitable for investment in housing, farming, tourism, service industry including
Food industry.
10-- We have to reach pension funds to construct an OUT LET MALL LIKE
THE ONE THEY HAVE ON WEST SIDE 401 highway NEAR MILTON SAME
Page 45
FOR EAST SIDE in Clarington.
11--The negative risks continue to outweigh the positive, with new waves of
COVID-19 infections and associated disruptions to economic activity posing the
most serious risk to growth. Effective collaboration is required to ensure
reopening of local Businesses. Conversely, a successful rollout will provide a
significant boost to economic growth. Without implementation of structural
reforms, private investment and economic growth are likely to grow slowly.
I hope above points are worth consideration for minimum 1 to 1.5 percent increase in property
Tax.
Thanks
Best Regards,
MUHAMMAD NASIR
2068 Prestonvale Road,
Courtice. L1e0h5.
Sent from my iPhone
Page 46
1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Joint General Government and Planning and Development
Committees
Minutes
Date:
Time:
Location:
February 6, 2023
9:30 AM
Council Members (in Chambers or MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor S. Elhajjeh
Staff Present: R. Maciver, J. Newman, L. Patenaude, G. Acorn, S. Brake, T.
Pinn
Other Staff Present: L. Backus, L. Reck, J. O'Meara, T. Ricciardi, K. Richardson, A.
Tapp
_____________________________________________________________________
1. Call to Order
Councillor Woo called the meeting to order at 9:34 a.m.
2. Land Acknowledgement Statement
Councillor Anderson led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Public Meetings
Page 47
Joint General Government and Planning and
Development Committees Minutes February 6, 2023
2
6. Presentations/Delegations
6.1 Inspector Stefanie Finateri, Durham Regional Police Service, Regarding
2022 East Division Outcomes
Inspector Stefanie Finateri, Durham Regional Police Service was present
regarding the 2022 East Division Outcomes. Using an electronic presentation,
Inspector Finateri provided an overview of the East Division boundaries and
Community Safety Advisory Council. Inspector Finateri explained the statistics for
motor vehicle collisions, compliance checks, calls for service, general
occurrences, and stolen vehicles. Inspector Finateri provided an overvie w of their
community initiatives and answered questions from Members of Committee.
Resolution # JC-001-23
Moved by Mayor Foster
Seconded by Councillor Rang
That the Delegation of Inspector Stefanie Finateri, Durham Regional Police
Service, Regarding 2022 East Division Outcomes, be received with thanks.
Carried
7. Reports/Correspondence Related to Presentations/Delegations
8. Communications
8.1 Correspondence from the Orono Business Improvement Area Regarding
2023 Budget Request for Improvements in Aesthetics and Functionality of
Orono
Resolution # JC-002-23
Moved by Councillor Zwart
Seconded by Councillor Rang
That Council approve $6,500 from Orono BIA Reserve Fund for improvements in
aesthetics and functionality of Orono downtown (including signage, banners, and
lighting); and
That the remaining requests from the Orono BIA letter dated January 27, 2023,
be referred to Staff.
Carried
9. Staff Reports and Staff Memos
Page 48
Joint General Government and Planning and
Development Committees Minutes February 6, 2023
3
9.1 Public Works
9.1.1 PWD-002-23 Authorization to Enter into a Rail Safety Improvement Funding
Agreement
Resolution # JC-003-23
Moved by Councillor Traill
Seconded by Councillor Zwart
That Report PWD-002-23 and any related delegations or communication items,
be received;
That the Mayor and Clerk, on behalf of the Corporation of the Municipality of
Clarington, be authorized to execute the Rail Safety Improvement Funding
Agreement for the grade level crossing maintenance and improvements on
Lakeshore Road (Mile 152.9, Belleville Subdivision), between the Canadian
Pacific Railway Company and the Corporation of the Municipality of Clarington;
and
That all interested parties listed in Report PWD-002-23 and any delegations be
advised of Council’s decision.
Carried
9.2 Legislative Services
9.2.1 LGS-007-23 Nuisance Lighting
Resolution # JC-004-23
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report and any related delegations or communication items, be received;
That the By-law attached to Report LGS-007-23, as attachment 1, be approved;
and
That all interested parties listed in Report LGS-007-23 and any delegations be
advised of Council’s decision.
Carried
Page 49
Joint General Government and Planning and
Development Committees Minutes February 6, 2023
4
9.2.2 LGS-008-23 Appointments to the Durham Active Transit Committee,
Durham Enviornment and Climate Advisory Committee, Orono BIA,
Bowmanville BIA, Jury Lands Foundation, and Bowmanville Santa Claus
Parade Committee
Resolution # JC-005-23
Moved by Mayor Foster
Seconded by Councillor Rang
That Report LGS-008-23 and any related communication items, be received;
That the Committee consider the applications for appointments to the Durham
Active Transit Advisory Committee and Durham Environment and Climate
Advisory Committee, and that the vote be conducted to appoint the citizen
representatives, in accordance with the Appointment to Boards and Committees
Policy;
That the following persons be appointed to the Bowmanville Business
Improvement Area (BIA) for a term ending December 31, 2026, or until a
successor is appointed:
Ron Hooper
Laura Holmes
Cathy Holmes
Gerri Lucas
Edgar Lucas
Erin Kemp
That the following persons be appointed to the Orono Business Improvement
Area (BIA) for a term ending December 31, 2026, or until a successor is
appointed:
Gavin Crabb
Karen Lowery
Diana Stephenson
Frank Maitland
That the Committee appoint a “Municipality Member” to the Jury Lands
Foundation for the term of Council or until a successor is appointed;
Page 50
Joint General Government and Planning and
Development Committees Minutes February 6, 2023
5
That the following persons be removed from the Bowmanville Santa Claus
Parade Committee, at their request:
Lisa Price
Crystal Logan
Angela Tasevski
Andree Theriault
Jennifer Payne
Ellen Knights;
That the following persons be appointed to the Bowmanville Santa Claus Parade
Committee for a term ending December 31, 2026, or until a successor is
appointed:
Janet Lange
Crystal Labelle
Jennifer Van Huss
Kelly Maika
Rick Bellamy
Michele Kimmerly; and
That all interested parties listed in Report LGS-008-23 and any delegations be
advised of Council’s decision.
Carried
Durham Transit Advisory Committee
Resolution # JC-006-23
Moved by Councillor Traill
Seconded by Councillor Zwart
That the nomination to the Durham Transit Advisory Committee, be deferred to
the February 13, 2023, Council meeting.
Carried
Durham Environment and Climate Advisory Committee
That Kim Murray be nominated to the Durham Environment Committee for a term
ending December 31, 2026, or until a successor is appointed.
Page 51
Joint General Government and Planning and
Development Committees Minutes February 6, 2023
6
Jury Lands Foundation
Resolution # JC-007-23
Moved by Councillor Anderson
Seconded by Councillor Rang
That Councillor Traill be appointed to the Jury Lands Foundation for a term
ending November 14, 2026.
Carried
9.3 Financial Services
Resolution # JC-008-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That Items 9.3.1, and 9.3.2, be approved on consent in accordance with the
agenda.
Carried
9.3.1 FSD-002-23 Diane Hamre Recreation Complex – Diesel Generator
Installation
Resolution # JC-009-23
That Report FSD-002-23 be received;
That Ferguson Electric with a total bid amount of $556,627.20 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2022-34 be awarded the contract for the installation of
one diesel generator at the Diane Hamre Recreation Complex, as required by the
Community Services Department;
That the total funds required for this project is $588,500.00 (Net HST Rebate),
which includes construction costs of $556,627.20 (Net HST Rebate) and other
related costs such as design, inspection, contract administration and
contingencies of $31,872.80 (Net HST Rebate);
Page 52