HomeMy WebLinkAbout06/04/2012DATE: MONDAY, JUNE 4, 2012
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council held May 14, 2012
PRESENTATIONS
a) Albert Sweetnam, Executive Vice President Nuclear Projects — OPG Nuclear
Projects Update
DELEGATIONS
a) Marilyn Morawetz, Doors Open Clarington (Correspondence Item 1- 8)
b) Jackie Adams — Report PSD- 027 -12 - Proposed Official Plan, Rezoning, and
Amendment to Draft Approved Plan of Subdivision and to Permit a 261 Unit
Residential Plan of Subdivision (Item 3 of Report #1)
COMMUNICATIONS
ceive for Information
1- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated May 8, 2012
1 - 2 Minutes of the Clarington Agricultural Advisory Committee dated May 10, 2012
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated May 15, 2012
1 - 4 Minutes of the Ganaraska Region Conservation Authority dated April 26, 2012
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379
Council Agenda - 2 - June 4, 2012
1 - 5 Minutes of the Newcastle Community Hall Board dated April 17, 2012
1 - 6 The Honourable Jim Bradley, Minister of the Environment - Movement of
Commercial Fill
1 - 7 The Honourable Charles Sousa, Minister of Citizenship and Immigration -
Ontario Medal for Good Citizenship
1 - 8 Marilyn Morawetz, Doors Open Clarington 2012 — Letter of Appreciation
1 - 9 John R. O'Toole, MPP, Durham — Budgets for Local Governments
1 - 10 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Metrolinx —
BikeLinx Funding
P. M. Madill, Regional Clerk, Regional Municipality of Durham - Revised Energy
From Waste — Waste Management Advisory Committee Terms of Reference
1 - 12 The Honourable Jim Bradley, Minister of the Environment — Monitoring Well
Adjacent to Morgan's Road Commercial Fill Site
1- 13 Debi A. Wilcox, Town Clerk, Town of Whitby - Development Charges - Cost of
Growth
1-14 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Quarterly
Report on Planning Activities
1 - 15 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Analysis
Related to the Election of the Regional Chair
1 - 16 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham - DurhamNork Energy From Waste Project
1- 17 Debbie Shields, City Clerk, City of Pickering - Proposed By -law to Change the
Method of Selecting the Regional Chair
Receive for Direction
D - 1 Cheryl Green, Administrative and Event Facilitator, Diabetes Coordinating
Office, Durham Region Diabetes Network - Request for Proclamation of "World
Diabetes Day"
D - 2 Cathy Abraham, Acting Chairperson, Newcastle Community Hall - Request for
Approval for Transfer of Trust Funds
D - 3 Nick Kulb, Partner and Executive Producer, Republic Live = Special Occasion
Permit —Alcohol and Gaming Commission of Ontario
Council Agenda - 3 - June 4, 2012
D - 4 Bethesda House and Clarington Older Adult Association - Request for
Proclamation of "Elder Abuse Awareness Day"
D - 5 Sheila Nicholas, Chair, Teachers of English as a Second Language Association
of Ontario (TESL) - Request for Proclamation of "English as a Second
Language Week"
D - 6 Tracylynn Hu, Area Administrator, Heart & Stroke Foundation - Durham
Region - Heart and Stroke Big Bike Fundraising Event - June 11, 2012
D - 7 Heila Pitter, Outreach Services Manager, Bethesda House - 8th Annual
"Clarington Take Back the Night — Walk for a Safer Community"
D - 8 Heila Pitter, Outreach Services Manager, Bethesda House - 4th Annual
"Walk -A- Mile -In- Her - Shoes" Event
D - 9 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville Business
Centre — Appointment to Board of Directors
D - 10 David Stuckless, Magnetsigns — Request for Amendment to Sign By -law
D - 11 Newtonville Town Hall Board — Request for Road Closure for Newtonville
Annual BBQ - June 16, 2012
D - 12 Donald George Duthie, Maj. (ret), Committee Chairman, 172 Clarington
Squadron - Request for Tagging Dates.
D - 13 Grant Girard — Highway of Heroes
D - 14 Marie Visser, President Elect, Rotary Club of Courtice - Annual Canada Day
Fireworks Celebration
D - 15 Raymond Benns, Chair, Ganaraska Region Conservation Authority (GRCA) -
Industrial Wind Projects
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of May 28, 2012
STAFF REPORT(S)
UNFINISHED BUSINESS
Council Agenda - 4 - June 4, 2012
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY -LAW
ADJOURNMENT
Leadiagtheivay Council Meeting Minutes
MAY 14, 2012
Minutes of a regular meeting of Council held on May 14, 2012 at 7:00 p.m., in the
Council Chambers.
Councillor Partner led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R'. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Acting Chief Administrative Officer and Director of Corporate
Present: Services and Human Resources, M. Marano
Facilities Manager, G. Acorn
Municipal Solicitor, A. Allison
Manager, Transportation & Design, L. Benson
Director of Planning Services, D. Crome
Deputy Treasurer, L. Gordon
Director of Operations, F: Horvath
Director of Emergency Services /Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
There were no pecuniary interests stated at this meeting.
ANNOUNCEMENTS
Councillor Hooper advised that he. had attended the following events:
• The St. Elizabeth Catholic Elementary School Reader Program
• The Peterborough Chapter of Cops for Cancer Event held at the Holy Family
Catholic School on Wednesday, May 9th
• Big Brothers Big Sisters of Clarington's Charity Hockey Tournament where he
and Councillor Woo dropped the ceremonial ball
Council Meeting Minutes - 2 - May 14, 2012
Councillor Hooper also announced the following upcoming events:
• The 15t Annual Mayor and Community Leaders' Prayer Breakfast at Trinity
United Church on May 24th at 7:30 a.m.
• The 3rd Annual Doors Open Clarington on June 9th from 10:00 a.m. to 4:00 p.m.
Councillor Neal advised that he had attended the following events:
• The Dutch Dinner on May 10th at the Tyrone Community Hall
• The Opening of the "Tales of Fantasy" exhibit at the Sarah Jane Williams
Heritage Centre on May 4th
Councillor Neal also announced that there will be a Public Information Centre on
May 23rd at the Solina Community Hall regarding the proposed new Enfield
Transformer Station.
Councillor Novak advised of the following events she attended:
• . The St. Elizabeth Catholic Elementary School Reader Program
• The Sparks Centre "Big Bang Launch Party" at the Abilities Centre on May 8th
• The Dutch Dinner on May 10th at the Tyrone Community Hall
• The Durham Region Environmental Achievement Awards on May 10th
Councillor Novak also announced the following:
The Region of Durham is the recipient of the 2011 Ontario Public Works
Association Bruce Brunton Award
She expressed appreciation to all who participated with CLOCA in tree
planting, and particularly recognized the 1st Enniskillen Scouts
Councillor Partner announced she attended the Newcastle Lions Club Memorial
Forest Planting Ceremony at the Lions Gardens on Saturday.
Councillor Partner also announced the following upcoming events:
• Tuesday May 15th the Newcastle Horticultural Society Plant Sale will be held at
the Newcastle Community Hall
• Wednesday May 16th the Orono Amateur Athletic Association will hold their
Annual General Meeting at 7:30 p.m.
• The Orono Rebekah "Raise the Roof" Dinner, also on Wednesday, will take
place at 6:00 p.m.
• May 20th is the opening of the 8th Annual Newcastle Farmers Market in the
parking lot of the Newcastle Arena
• Sunday May 27th the City Gospel Chorus will perform at the Newcastle United
Church
Council Meeting Minutes - 3 - May 14, 2012
• May 27th is the 2nd Annual "In The Face of An Angel" Golf Tournament for
Ovarian Cancer Research and Awareness in Memory of her mother Bernice to
be held at Archibald's Cider House Golf Club. Visit www.inthefaceofanangel.ca
to register.
Councillor Traill announced she will be �oining Councillor Partner at the "In the Face of
an Angel" Golf Tournament on May 27t . She attended the Durham Alzheimer's
Society's Chocolate Lovers' Luncheon and announced that tickets are still available
for the DurhamCLEAR fundraising event on May 26th at the Garnet B. Rickard
Recreation Complex. For further information visit www.durhamclear.ca.
Councillor Woo advised that he attended the following events:
The Peterborough Chapter of Cops for Cancer Event on May 9th at Holy Family
Catholic School and Longworth and Kirby Public Schools on May 10th. He
noted this is the 8th year for the event which has raised $1.3 million for pediatric
cancer research.
A Reception in honour of Maralynn Cherry, past curator of the Visual Arts
Centre of Clarington, on Friday, May 11, 2012
Councillor Woo also announced the following upcoming events:
This evening, the Newcastle United Church UCW will be celebrating their 50th
Anniversary
On May 18th the Durham Christian High School Leadership Summit Program
will host the Honourable Jim Flaherty, Minister of Finance
On May 14th, the Port Hope Area Initiative Groundbreaking Ceremony will take
place
Mayor Foster advised that he had attended the following events:
• The St. Elizabeth Catholic Elementary School Reader Program on May 8th
• The Hol� Trinity Catholic Secondary School's production of "Godspell" on
May 11t
• M & M Meats Charity Barbeque on Saturday, May 12th in support of the Crohn's
and Colitis Foundation of Canada
• The Newcastle Lions Club Memorial Forest Project on May 12th
Mayor Foster also announced the following upcoming events:
• The Newcastle Lions Club will celebrate their 65th Anniversary on May 25th
• The Municipality will host the Volunteer Recognition Awards on May 16th
• May 17th is the International Day Against Homophobia and Transphobia
• The Bethesda House Dinner and Auction will be held on May 24th at the
Clarington Beech Centre
Council Meeting Minutes - 4 - May 14, 2012
Resolution #C- 151 -12
Moved by Councillor Partner, seconded by Councillor Traill
THAT the minutes of a regular meeting of Council held April 30, 2012, be approved.
"CARRIED
PRESENTATIONS
There were no Presentations scheduled for this meeting.
DELEGATIONS
There were no Delegations scheduled for this meeting.
COMMUNICATIONS
Resolution #C- 152 -12
Moved by Councillor Traill, seconded by Councillor Woo
THAT the communications to be received for information be approved with the
exception of Correspondence Item #1 - 8.
"CARRIED"
I - 1 Minutes of the Durham Nuclear Health Committee (DNHC) dated April 13,
2012
1 - 2 Minutes of the Clarington Heritage Committee dated May 7, 2012
1 - 3 Rosemary McConkey indicating that she has received a response from
Alex Lamoureux, Competition Bureau, to her e -mail concerning the
inequity of the spectrum auction and the problem smaller internet providers
are having competing against Rogers /Bell in servicing the rural
communities in Durham Region indicating that he will be investigating the
matter and he welcomes any interested parties to contact him at 819 -053-
7743 or by e -mail at alex.lamoureux(c,)bc- cb.gc.ca; and, hoping that
Members of Council will take the time to contact Mr. Lamoureux to share
any further information or concerns related to the matter to help him
address th.is problem.
Council Meeting Minutes - 5 - May 14, 2012
1 - 4 Barb North, President, Spay Neuter Durham Inc., thanking Council for the
2012 Community Grant in the amount of $1,000, which will assist in their
fundraising efforts to raise $250,000 for the spay /neuter clinic which will
benefit all Municipal Animal Services as well as rescues and the general
public. It is anticipated that the clinic will open in the fall of 2013.
1 - 5 Diane Harness, President, Association of Hospital Volunteers —
Bowmanville, thanking Council for the 2012 Community Grant in the
amount of $2,500 which will help the Association to offset expenses
incurred to mark their 100th Anniversary, including the production of a
video, purchase of Anniversary Pins for each volunteer, production of a
cookbook to generate funds and hosting of a dinner to celebrate the
contributions of the 200+ volunteers at Lakeridge Health Bowmanville and
to honour the 100 years of continuous service to the hospital.
1 - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to
the Honourable James Bradley, Minister of the Environment, advising that
on April 25, 2012, Regional Council adopted the following resolution
pertaining to Draft Proposed Source Protection Policies for Trent
Conservation Coalition (TCC) Source Protection Region:
"a) THAT Joint Report No. 2012 -J -12 be endorsed and submitted as
Durham Region's response to the Trent Conservation Coalition Source
Protection Committee, including the following recommendations to
improve the Trent Conservation Coalition draft proposed source
protection policies:
i) The critical need for province -wide clarity and consistency in
definitions of existing and future threats;
ii) The need for a consistent province -wide transition policy;
iii) The need for the Province to reduce source protection plan (SPP)
costs and duplication of effort province -wide by:
A) The Ministry of the Environment (MOE) developing and
disseminating education and outreach materials for use and
distribution by municipalities delivering source protection plan
education and outreach programs;
B) Extending the Nutrient Management Act (NMA) to all farms in
significant threat areas and creating an integrated farm risk
management plan delivered by the Ontario Ministry of
Agriculture, Food and Rural Affairs (OMAFRA) and enforced by
the Ministry of the Environment as the most effective approach
to managing agricultural threats, including pesticides and Non -
Agricultural Source Materials (NASMs);
Council Meeting Minutes - 6 - May 14, 2012
C) Engaging other provincial ministries and agencies such as the
Ministry of Transportation (MTO) and the Technical Standards
and Services Authority (TSSA) to play lead roles in managing
significant drinking water threats related to their mandates;
iv) The Ministry of the Environment should request the Agrichemical
Warehousing and Standards Association to add wellhead
protection areas and intake protection zones as locations to be
avoided for pesticide storage facilities; and
v) For properties affected by a Section 58 policy, the legal
requirement for a risk management plan (RMP) should be
registered on the title of the property;
b) THAT the Minister of the Environment be requested to lengthen the
timeframes available for consultation on the proposed source protection
plans by extending the current deadline for source protection plan
submission (August 20, 2012) by 90 days;
c) THAT if the requested extension is not granted, Regional staff be
authorized to submit comments to the Trent Conservation Coalition
Source Protection Committee on the final proposed version of the
source protection plan (SPP) during the upcoming June /July public
consultation period, after Regional Council is recessed for the summer
break;
d) THAT the Province establish definitions of existing and future threats for
Use. in the source protection plans and a transition policy to deal with
applications in process as of the date of source protection plan approval
for use province -wide;
e) THAT the Province exempt from appeal to the Ontario Municipal Board
(OMB) or Environmental Review Tribunal (ERT) amendments made to
municipal Official Plans to bring them into compliance with source
protection plans;
f) THAT the cost of this program and legislation is downloading that is not
appropriate and we ask that the Province fund the cost of this program;
g) THAT the Association of Municipalities of Ontario be asked to bring
Source Protection Plan (SPP) cost implications to the Memorandum of
Understanding (MOU) table prior to approval of the Plans by the
Province;
Council Meeting Minutes - 7 - May 14, 2012
h) THAT a copy of Joint Report No: 2012 -J -12 be forwarded to the
Minister of the Environment, the Ministry of the Environment (Source
Protection Programs Branch), the Association of Municipalities of
Ontario, the three Durham source protection committees, the Region's
conservation authorities, and the Municipality of Clarington and the
Townships of Brock, Scugog and Uxbridge for their information; and
i) THAT a copy of this resolution along with an internet link to Report No.
2012 -J -12 be forwarded to the Premier of Ontario, the Ministry of
Municipal Affairs and Housing, the Leaders of the Provincial Opposition
Parties, Durham's MPPs, All Ontario Municipalities, and the Great
Lakes and St. Lawrence Cities Initiative."
1 - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to
the Honourable James Bradley, Minister of the Environment, advising that
on April 25, 2012, Regional Council adopted the following resolution
pertaining to Draft Proposed Source Protection Policies for Credit- Toronto-
CLOCA (CTC) Source Protection Region:
"a) THAT Joint Report No. 2012 -J -13 be endorsed and submitted as
Durham Region's response to the Credit Valley- Toronto and Region -
Central Lake Ontario Source Protection Committee, including the
following recommendations to improve the Credit Valley- Toronto and
Region- Central Lake Ontario draft proposed source protection policies:
i) The critical need for province -wide clarity and consistency in
definitions of existing and future threats;
ii) The need for a consistent province -wide transition policy;
iii) The need for the Province to reduce source protection plan (SPP)
costs and duplication of effort province -wide by:
A) Extending the Nutrient Management Act (NMA) to all farms in
significant threat areas and creating an integrated farm risk
management plan delivered by the Ontario Ministry of
Agriculture, Food and Rural Affairs (OMAFRA) and enforced by
Ministry of the Environment as the most effective approach to
managing agricultural threats, including pesticides and Non-
Agricultural Source Materials (NASMs); and
B) Engaging other provincial ministries and agencies such as
Ministry of Transportation (MTO) and the Technical Standards
and Services Authority (TSSA) to play lead roles in managing
significant drinking water threats related to their mandates;
Council Meeting Minutes - 8 - May 14, 2012
iv) The Ministry of the Environment should request the Agrichemical
Warehousing and Standards Association to add wellhead
protection areas and intake protection zones as locations to be
avoided for pesticide storage facilities; and
v) For properties affected by a Section 58 policy, the legal
requirement for a risk management plan (RMP) should be
registered on the title of the property;
b) THAT the Minister of Environment be requested to lengthen the
tirneframes available for consultation on the proposed source protection
plans by extending the current deadline of August 20, 2012 for source
protection plan submission by 90 days;
c) THAT if the requested extension is not granted, Regional staff be
authorized to submit comments to the Credit Valley- Toronto and
Region - Central Lake Ontario Source Protection Committee on the final
proposed version of the source protection plan (SPP) during the
upcoming June /July public consultation period, after Regional Council is
recessed for the summer break;
d.) THAT the Province establish definitions of existing and future threats for
use in the source protection plans and a transition policy to deal with
applications in process as of the date of source protection plan approval
for use province -wide;
e) THAT the Province exempt from appeal to the Ontario Municipal Board
(OMB) or Environmental Review Tribunal (ERT) amendments made to
municipal Official Plans to bring them into compliance with source
protection plans;
f) THAT the Province make an effort and investment, comparable to the
groundwater work completed since the Walkerton tragedy, in studies
and modelling to understand the hydrodynamic factors and threat
activities affecting water quality in Lake Ontario;
g) THAT the cost of this program and legislation is downloading that is not
appropriate and we ask that the Province fund the cost of this program;
h) THAT the Association of Municipalities of Ontario be asked to bring
Source Protection Plan (SPP) cost implications to the Memorandum of
Understanding (MOU) table prior to approval of the Plans by the
Province;
Council Meeting Minutes - 9 - May 14, 2012
i) THAT a copy of Joint Report No. 2012 -J -13 be forwarded to the
Minister of the Environment, Ministry of the Environment (Source
Protection Programs Branch), the Association of Municipalities of
Ontario, the three Durham source protection committees, the Region's
conservation authorities, and the cities of Oshawa and Pickering, the
Municipality of Clarington, the towns of Ajax and Whitby, and the
townships of Scugog and Uxbridge for their information; and
j) THAT a copy of this resolution along with an internet link to Report No.
2012 -J -13 be forwarded to the Premier of Ontario, the Ministry of
Municipal Affairs and Housing, the Leaders of the Provincial Opposition
Parties, Durham's MPPs, All Ontario Municipalities, and the Great
Lakes and St. Lawrence Cities Initiative."
1 - 8 Albert Sweetnam, Executive Vice President, Nuclear Projects, Ontario
Power Generation (OPG), providing an update on the Darlington New
Nuclear Project indicating that on May 2, 2012, the Federal Cabinet
approved the EA for the project marking a critical step towards bringing
new nuclear units to the Darlington site; advising that OPG continues to
focus on the planning and preparatory work to ensure the site is ready
when the decision is made to proceed to the next phase; highlighting
continuing work programs to prepare the site for turnover to a project
vendor and examining condenser cooling water system options for the
project; and, advising that OPG will continue to keep Council informed on
work on the new nuclear and other projects.
Resolution #C- 153 -12
Moved by Councillor Novak, seconded by Councillor Partner
THAT Correspondence Item I — 8 from Albert Sweetnam, Executive Vice President,
Nuclear Projects, Ontario Power Generation, with respect to Darlington New Nuclear
Project Update, be received for information.
CORRESPONDENCE FOR DIRECTION
Correspondence Items D - 4 to D - 8 were received as Hand -outs.
Resolution #C- 154 -12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Correspondence Item D - 2 and Hand -out Correspondence Items D - 4 to D - 7
be approved as per the Agenda.
"CARRIED"
Council Meeting Minutes - 10 - May 14, 2012
D.- 2 Margaret Grosso, Information & Services Assistant, Spina Bifida &
Hydrocephalus Association of Ontario, requesting that the month of June
be proclaimed as "Spina Bifida and Hydrocephalus Awareness Month" to
help raise awareness of the work the Association provides on behalf of
those with spina bifida and hydrocephalus and their families to improve
the quality of life of children, youth and adults with spina bifida and /or
hydrocephalus through research, awareness, care and advocacy.
(Proclaimed)
D - 4 Gord Lee, on behalf of the Foster Creek South Neighbourhood Residents,
indicating that the residents in the Foster Creek South subdivision,
particularly those who signed their petition, are still unanimously in favour
of locating the Newcastle Fire Hall on the Highway 2 location; advising
that the $600,000 plus costs are questionable, but acceptable considering
the safety issues and questioning whether the costs could be amortized
over the lifespan of the project; noting the Highway #2 location is currently
being used for parking construction staging equipment, a sleeping area
for tractor trailer drivers, a used car lot for individuals attempting to sell
vehicles privately and does nothing to enhance the entrance to the Village
of Newcastle; and, reiterating that the Fire Hall will be on the location for
30 plus years and there is only one chance to get it right.
(Advised of actions taken with respect to
the Business Arising From Procedural
Notices of Motion)
D - 5 Tom and Angela Herd and family advising that they are in support of
relocating the Newcastle Fire Hall to the Highway 2 location as Rudell
Road is very busy and the addition of a fire hall will create mass confusion
and traffic on both Rudell Road and other subdivision roads; expressing
concern that the intersection of Rudell and Highway 2 is very busy and is
not large enough for trucks turning out onto Highway 2 at the same time
as traffic entering and exiting the subdivision; suggesting that the
additional costs can be absorbed over many years and if more thought
had been put into the location of the fire hall in the first place the extra
costs would be minimal; and, encouraging Members of Council to overturn
the fire hall's present location and vote to move it to the Highway 2
location.
(Advised of actions taken with respect to
the Business Arising From Procedural
Notices of Motion)
Council Meeting Minutes - 11 - May 14, 2012
D - 6 Naz Mohammed advising he is strongly opposed to the proposed site for
the new Fire Station on Rudell Road due to the safety concerns with fire
trucks and firefighters using Rudell Road as an entry and exit point;
indicating that he has witnessed growth in the area over the past 16 years
and thinks that better planning should be done to accommodate the area
residents; and respectfully requesting Council's support in relocating the
Fire Station to the Highway 2 location.
(Advised of actions taken with respect to
the Business Arising From Procedural
Notices of Motion)
D - 7 Carol Smollett, writing further to her correspondence of April 12, 2012,
and the General Purpose and Administration Committee decision of
May 7th recommending an exemption to the exotic pet by -law to allow
Paige, Avery and Jason Brunelle to keep their ferrets until the current
exotic.pet by -law is reviewed by Council; questioning how many
exemptions Council is prepared to make as their pot - bellied pig was
previously granted a temporary stay; expressing concern that she will not
be able to enjoy her property this summer due to the pot - bellied pig being
in the backyard; and, hoping that Council will make sound decisions with
respect to the Exotic Pet By -law re -write and consider the entire
municipality, not just one individual family.
(Advised of actions taken with respect to
Item #2 of Report #1 and to refer
correspondence to staff for consideration in
conjunction with the review of the Exotic
Pet By -law)
D - 1 Barbara Hall, Chief Commissioner, Ontario Human Rights Commission,
advising that June 15, 2012, marks the 50th Anniversary of the Ontario
Human Rights Code recognizing the dignity and worth of each person and
ensuring that everyone is free from discrimination and harassment where
they live, work and play; and, requesting that June 11 to 15, 2012 be
proclaimed as "Ontario Human Rights Code Week ".
Resolution #C- 155 -12
Moved by Councillor Traill, seconded by Councillor Hooper
THAT June 11 to 15, 2012 be proclaimed as "Ontario Human Rights Code Week ".
"CARRIED"
Council Meeting Minutes - 12 - May 14, 2012
D - 3 Louis Bertrand, advising of an incident which occurred on April 21, 2012,
whereby he translated information on behalf of an accident victim who
spoke no English to emergency personnel who spoke no French;
expressing concern that the victim could not be helped in one of Canada's
two official languages; indicating he has written to the Honourable
Madeleine Meilleur, Minister Responsible for Francophone Affairs, lending
his support to any effort to designate the Regional Municipality of Durham
under Ontario's French Languages Services Act ;and, requesting that
Clarington work with Durham Region Emergency Services (EMS, DRIPS)
to provide Clarington's Emergency and Fire Services with a trained
interpreter to assist French speakers. .
Resolution #C- 156 -12
Moved by Councillor Neal, seconded by Councillor Woo
THAT Correspondence Item D - 3 from Louis Bertrand, with respect to French
language services, be referred to staff.
"CARRIED"
D - 8 Kimberley Blanchard advising she has recently moved to Clarington and
due to unfortunate circumstances has had to bring her daughter's puppy
to live with her in addition to her own three dogs; advising she has been
working with her. neighbours to ensure that her dogs are not bothersome
and that her neighbours have willingly worked with her to assist the dogs
in their transition to their new home; and, requesting an exemption to the
by -law to allow her to keep four dogs.
Resolution #C- 157 -12
Moved by Councillor Novak, seconded by Councillor Woo
THAT Correspondence Item D - 8 from Kimberley Blanchard requesting an exemption
to the Responsible Pet Owners' by -law be referred to staff.
Council Meeting Minutes -13- May 14, 2012
COMMITTEE REPORT(S)
Report-#I General Purpose and Administration Committee Report May 7, 2012.
Resolution #C= 158 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT the General Purpose and Administration Committee Report of May 7, 2012 be
approved, with the exception of Items #1(d), #6, #16, #9, #12, #13 and #14.
"CARRIED"
Item #1 d
Resolution #C- 159 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report ESD- 007 -12 be received for information.
"CARRIED LATER IN THE MEETING"
Councillor Traill indicated that she wanted to introduce an amendment to the foregoing
Resolution #C- 159 -12 to refer it back to staff to acquire a peer review of a cost
estimate for putting in an access route from Highway #2.
Mayor Foster ruled the proposed amendment contrary to the motion on the floor.
Councillor Neal indicated that he wanted to introduce an amendment to the foregoing
Resolution #C- 159 -12 to include that 1780 Rudell Road, Newcastle be °reconfirmed
as the location of the new Fire Station.
Mayor Foster ruled the proposed amendment contrary to the motion on the floor.
Councillor Neal immediately appealed the ruling of the Chair.
The question "Will the ruling of the Chair be sustained ?" was put to a vote. The ruling
of the Chair was sustained.
Council Meeting Minutes -14- May 14, 2012
The foregoing Resolution #C- 159 -12 was then put to a vote and CARRIED ON THE
FOLLOWING RECORDED VOTE:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Ma or Foster
Item #6
Resolution #C- 160 -12
Moved by Councillor Neal, seconded by Councillor Novak.
THAT Report PSD- 024 -12 be received;
THAT the application for Amendment to Draft Plan of Subdivision 18T -87087
(Attachment 3 to Report PSD- 024 -12) submitted by D.G. Biddle & Associates on
behalf of Halloway Developments Ltd. be supported subject to conditions as contained
in Attachment 5 to Report PSD- 024 -12;
THAT the application for Amendment to Draft Plan of Subdivision 18T -89021
(Attachment 2 to Report PSD- 024 -12) submitted by D.G. Biddle & Associates on
behalf H &H Properties Inc. be supported subject to conditions as contained in
Attachment 4 to Report PSD- 024 -12;
THAT Council deem Block 60 in 40M -1764 to be surplus land and that Staff be
authorized to commence disposal of the parcel in accordance with the provisions of
By -law 2011 -011;
THAT a copy of Report PSD- 024 -12 and Council's decisions be forwarded to the
Region of Durham Planning and Economic Development Department and the
Municipal Property Assessment Corporation (MPAC);
THAT final approval of the Plan of Subdivision be no longer than three years from the
date of draft plan approval; and
THAT all interested parties listed in Report PSD - 024 -12 and any delegations be
advised of Council's decision.
OWNS N
Council Meeting Minutes -15- May 14, 2012
Item #16
Resolution #C- 161 -12
Moved by Councillor Neal, seconded by Councillor Partner
WHEREAS Clarington is committed, through leadership and respect, to building a
safe and caring community;
AND WHEREAS improving the visual appearance of the Municipality is part of the
Corporate Strategic Plan;
AND WHEREAS other Municipalities within Durham Region have successfully
established partnerships with Durham Regional Police Services and other key
stakeholders to implement 'Safe Communities Committees';
NOW THEREFORE BE IT RESOLVED THAT staff be directed to investigate and
report back to General Purpose and Administration Committee meeting of June 11,
2012 on establishing a `Clarington Safe Communities Committee' with an initial focus
on dealing with vandalism and graffiti and prepare, for consideration, a by -law
governing graffiti and similar vandalism; and
THAT staff report back on the proper format for communications between the Durham
Regional Police Service and Council.
"MOTION WITHDRAWN"
Resolution #C- 162 -12
Moved by Councillor Neal, seconded by Councillor Novak
WHEREAS Clarington is committed, through leadership and respect, to building a
safe and caring community;
AND WHEREAS improving the visual appearance of the Municipality is part of the
Corporate Strategic Plan;
AND WHEREAS other Municipalities within Durham Region have successfully
established partnerships with Durham Regional Police Services and other key
stakeholders to implement 'Safe Communities Committees';
Council Meeting Minutes -16- May 14, 2012
NOW THEREFORE BE IT RESOLVED THAT staff be directed to investigate and
report back to General Purpose and Administration Committee meeting of June 11,
2012 on establishing a 'Clarington Safe Communities Committee' with an initial focus
on dealing with vandalism and graffiti and prepare, for consideration, a by -law
governing graffiti and similar vandalism.
Item #9
Resolution #C- 163 -12
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Report EGD- 017 -12 be received;
THAT Council designate each of the following parts of a highway a Community Safety
Zone:
® Longworth Avenue from Scugog Street to Mearns Avenue
® Scugog Street from Longworth Avenue to Bons Avenue
Nash Road from Trulls Road to Courtice Road;
THAT staff be directed to prepare the necessary amendments to the Traffic By -law
91 -58, to reflect the Community Safety Zone designations, for Council approval; and
THAT the Peterborough Victoria Northumberland and Clarington Catholic District
School Board, the Kawartha Pine Ridge District School Board and Durham Region
Police Services be notified of Council's decision.
"CARRIED"
Items #12 & #14
Resolution #C- 164 -12
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Dave Boyd, Sharon Barclay, Jean Graham, Terry Graham and Charlie Trim be
thanked for their volunteer efforts in developing Clarington's first off -leash dog park;
and
THAT the Off -Leash Dog Park Opening Proclamation be posted at the Park.
"CARRIED"
Council Meeting Minutes -17- May 14, 2012
Item #13
Resolution #C- 165 -12
Moved by Councillor Traill, seconded by Councillor Partner
THAT Staff be directed to install signage to direct citizens to the Off -Leash Dog Park;
and
THAT signage be installed at the park clearly advising residents to clean up after their
pets, that provisions of By -law 2011 -057 be replicated and the rules of use be posted.
STAFF REPORT(S)
There were no Staff Reports introduced under this Section of the Agenda.
BUSINESS ARISING FROM PROCEDURAL NOTICE(S) OF MOTION
Resolution #C- 166 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT the portion of Resolution #C- 229 -10, which reads as follows:
"THAT Council approve 1780 Ruddell Road, Newcastle as the location of the
new Fire Station"
be reconsidered. .
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member
Yes
No
'Declaration of
Pecuniary Interest
Absent
CouncillorWoo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Councillor Traill
Mayor Foster
Council Meeting Minutes -18- May 14, 2012
Resolution #C- 167 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT Council approve 1780 Ruddell Road, Newcastle as the location of the new Fire
Station.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Councillor Traill
L.Mayor Foster
Resolution #C- 168 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report ESD- 007 -12 be received;
THAT 3333 Durham Regional Highway 2 in Clarington be confirmed as the location of
the new Fire Station;
THAT a revised project budget of $5,326,612 be approved;
THAT remediation costs of $125,000 plus $75,000 contingency to facilitate Site
Remediation Option 4(a) Limited Dig and Dump with Groundwater Treatment be
approved;
THAT $1,026,612, additional funds required for construction and remediation and loss
of JEPP funding of $21,000 be provided from Municipal Capital Works Reserve Fund
$601,575 and Emergency Services Development Reserve Fund $446,037; and
Council Meeting Minutes _19- May 14, 2012
THAT all interested parties listed in Report ESD- 007 -12 and the Newcastle
Ratepayers' Association be advised of Council's decision.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Councillor Traill
Councillor Woo
Mayor Foster
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
BY -LAWS
Resolution #C- 169 -12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -law 2012 -040
2012 -040 Being a By -law to amend By -law 2011 -036, a by -law respecting the
appointment of a Chief Building Official, Building Inspectors,
Plumbing Inspectors and Fire Safety Inspectors; and
THAT the said by -law be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
There was no Other Business introduced under this Section of the Agenda.
Council Meeting Minutes -20- May 14, 2012
CONFIRMING BY -LAW
Resolution #C- 170 -12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -law 2012 -041, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 14t" day of May, 2012; and
THAT the said by -law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C- 171 -12
Moved by Councillor Partner, seconded by Councillor Neal
THAT the meeting adjourn at 9:02 p.m.
"CARRIED"
MAYOR
MUNICIPAL CLERK
DRAFT LIST OF DELEGATIONS
June 4, 2012
a) Marilyn Morawetz, Doors Open Clarington (Correspondence Item I — 8)
b) Jackie Adams — Report PSD- 027 -12 - Proposed Official Plan, Rezoning, and
Amendment to Draft Approved Plan of Subdivision and to Permit a 261 Unit
Residential Plan of Subdivision (Item 3 of Report #1)
SUMMARY OF CORRESPONDENCE
JUNE 4, 2012
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory
. Committee dated May 8, 2012 (Copy attached)
1 - 2 Minutes of the Clarington Agricultural Advisory Committee dated
May 10, 2012 (Copy attached)
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated
May 15, 2012 (Copy attached)
1 - 4 Minutes of the Ganaraska Region Conservation Authority dated
April 26, 2012 (Copy attached)
1 - 5 Minutes of the Newcastle Community Hall Board dated April 17, 2012
(Copy attached)
1 - 6 The Honourable Jim Bradley, Minister of the Environment, responding
to Council's correspondence of December 20, 2011, regarding
regulations for the movement of commercial fill; indicating that the
Ministry is in the process of developing guidance related to soil
management activities focusing on commercial fill operations detailing
the Ministry's expectations for those who manage excess soils to help
ensure a consistent approach across the province and to encourage
reuse for beneficial purposes to prevent excess soil from being
unnecessarily disposed of in landfills; and, inviting the Municipality to
contact Kathleen Anderson, Assistant Director, at 416- 326 -3466 to
provide comments or receive further information.
1 - 7 The Honourable Charles Sousa, Minister of Citizenship and -
Immigration, advising that nominations are being accepted for the
Ontario Medal for Good Citizenship, an award established in 1973 to
honour Ontarians who, through exceptional, long -term efforts, have
made outstanding contributions to community life; indicating that
nomination forms are available on -line by visiting the Ministry's
website at www.ontario.ca /honoursandawards or by calling 1 -877-
832 -8622; and, encouraging members of the public to nominate a
deserving citizen in the community. The deadline for receipt of
nominations is July 17, 2012.
Summary of Correspondence -2 - June 4, 2012
1 - 8 Marilyn Morawetz, Doors Open Clarington 2012, thanking Council for
the Community Grant and advising Doors Open Clarington will be
held on Saturday, June 9, 2012.
1 - 9 John R. O'Toole, MPP, Durham, forwarding a copy of
correspondence he received from the Honourable Kathleen Wynne,
Minister of Municipal Affairs and Housing, regarding Clarington's
resolution with respect to special funding to cover municipal budget
deficits, acknowledging that legislation prohibits municipalities from
developing a budget deficit; indicating the Provincial economy faces
significant challenges and that the government is committed to
ensuring Ontarians receive the best value for their tax dollars; stating
that the Province will meet these challenges through fundamental
reforms; and, advising the Province has the ability to provide special
assistance to a municipality in regard to an emergency or unforeseen
situation based on a detailed qualitative and quantitative financial
review and that she will forward the Municipality's correspondence to
the Honourable Dwight Duncan for information.
1 - 10 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing
to Metrolinx advising that on May 16, 2012, Regional Council adopted
the following resolution pertaining to Metrolinx — BikeLinx Funding:
"a) THAT given that the Local Area Municipal requests for BikeLinx
funding exceeded available funding, the Region's BikeLinx funding
be distributed to the area municipalities based on current value
weighted assessment as noted below, with the exception of the
Township of Uxbridge, who did not submit a request for funding:
Municipality
Recommended
Funding Allocation $
A'ax
29,021
Oshawa
36,633
Pickering
29,021
Whitby
35,365
Clarington
21,568
Sc!!9og
6,978
Brock
4,000
Uxbridge
0
Total
162.586
Summary of Correspondence -3 - -June 4, 2012
b) THAT the Regional Chair and Clerk be authorized to execute
agreements with the area municipalities for the distribution of
funds received by the Region through the BikeLinx program of
Metrolinx, for the provision of sheltered, safe and secure bicycle
parking in strategic locations in the Region; and
c) THAT a copy of Joint Report No. 2012 -J -15 be forwarded to each
of the area municipalities and Metrolinx."
- 11 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising that on May 16, 2012, Regional Council adopted the
following resolution pertaining to Revised Energy From Waste —
Waste Management Advisory Committee Terms of Reference:
"a) THAT the revised Terms of Reference for the Energy from
Waste — Waste Management Advisory Committee be approved;
and
b) THAT a copy of Report No. 2012 -WR -2 of the Commissioner.of
Works and the revised Energy from Waste — Waste Management
Advisory Committee Terms of Reference be forwarded to the
Municipality of Clarington."
1 - 12 The Honourable Jim Bradley, Minister of the Environment, responding
to Council's correspondence of April 17, 2012, requesting that a
monitoring well be placed on the property adjacent to the Morgan's
Road commercial fill site; indicating that following the issuance of a
Director's Order requiring the owner of the commercial fill site to
submit an environmental site assessment including a plan to monitor
ground water, a plan was submitted including groundwater sample
analysis results and that following Ministry staff review, it was
concluded that groundwater beneath and flowing off the site, meets
all health -based criteria for drinking water; advising that in addition,
drinking water well sampling was conducted by the Ministry at three
private residences located in the vicinity of the commercial fill site with
no exceedances of the Ministry's drinking water standards; and,
advising that the Ministry has determined that the installation of a
monitoring well off -site is not required at this time but that they will
continue to review circumstances that may dictate the need to have
off -site groundwater monitoring in the area.
Summary of Correspondence -4 - June 4, 2012
1 - 13 Debi A. Wilcox, Town Clerk, Town of Whitby, writing to the
Honourable Kathleen Wynne, Minister of Municipal Affairs and
Housing, advising that on May 7, 2012, the Town of Whitby adopted
the following resolution pertaining to Development Charges — Cost of
Growth:
I . THAT Council receive the following report as information; and
2. THAT Council request that the Ministry of Municipal Affairs and
Housing amend the Development Charges legislation to allow
municipalities to offset the full cost of growth through development
charges.
3. THAT the Town Clerk forward a copy of this report and Council's
resolution to the Minister of Municipal Affairs and Housing, the
Region of Durham, area municipalities within Durham Region, the
member of Provincial Parliament for Whitby, the Ontario Minister
of Finance and members of AMO."
1 - 14 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising that on May 16, 2012, Regional Council adopted the
following resolution pertaining to Quarterly Report on Planning
Activities:
"a) THAT Report #2012 -P -37 of the Commissioner of Planning and
Economic Development be received for information; and
b) THAT a copy of Report #2012 -P -37 be forwarded to all Durham
Area Municipalities, Durham Regional Police Service, and Durham
Emergency Medical Services for information."
1 - 15 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising that on May 16, 2012, Regional Council adopted the
following resolution pertaining to analysis related to the election of the
Regional Chair:
"a) THAT Report #2012 -A -15 of the Regional Clerk and Chief
Administrative Officer be received for information; and
b) THAT a copy of Report #2012 -A -15 be forwarded to the Area
Municipalities for information."
Summary of Correspondence -5 - June 4, 2012
1 - 16 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition 3
Public Record:
• Letter to the Ministry of the Environment dated May 4, 2012,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the Revised Odour
Management and Mitigation Plan
• Durham York Energy Centre Odour Management and
Mitigation Plan (Revised April 2012) and,
advising that the documents are also available on the EFW project
website at http:// vvww. durhamVorkwaste .ca /proiect /efw- committee.htm
1 - 17 Debbie Shields, City Clerk, City of Pickering advising Pat Madill,
Regional Clerk, Regional Municipality of Durham that the Council of
the City of Pickering has consented to the passage of a Regional
Chair Election By -law.
CORRESPONDENCE FOR DIRECTION
D - 1 Cheryl Green, Administrative and Event Facilitator, Diabetes
Coordinating Office, Durham Region Diabetes Network, requesting
that November 14, 2012, be proclaimed as "World Diabetes Day" to
assist in educating the public about diabetes and its complications;
indicating that in support of "World Diabetes Day ", the Durham
Region Diabetes Network will be planning several diabetes
awareness events including their biggest community initiative
"Durham Diabetes Day" to be held on Saturday, November 10, 2012,
providing awareness, education, motivation and support for people in
Durham Region living with diabetes; and thanking Council for their
previous support and anticipated assistance this year.
(Motion to Proclaim)
D - 2 Cathy Abraham, Acting Chairperson, Newcastle Community Hall,
requesting approval for the transfer of $25,000 from the Irene Rinch
Trust fund to the Heritage Garden Fund as the Newcastle
Community Hall's commitment to the project and requesting approval
of $3,500 from the Montague Fund to cover the purchase of
equipment for the Hall.
(Motion to approve the requests for
transfer of funds).
Summary of Correspondence -6 - June 4, 2012
D - 3 Nick Kulb, Partner and Executive Producer, Republic Live,
requesting that the Boots and Hearts Music Festival be declared a
"municipally significant" event; indicating that as per the
requirements of the Alcohol and Gaming Commission of Ontario, the
Organizer must submit documentation to this effect as part of the
application for Special Occasion Permit; and, indicating that they are
looking forward to working with local officials in bringing this festival
to Bowmanville and trust it will be an enjoyable experience for all.
(Motion to declare the Boots and
Hearts Music Festival a "municipally
significant" event)
D - 4 Bethesda House and Clarington Older Adult Association announcing
that on June 15, 2012, a "Silent No More" event will take place at the
Cenotaph beside the Municipal Administrative Centre between 1:00
p.m. and 2:00 p.m. to speak out against elder abuse; advising that
organizations and individuals will be gathering together the same
hour in many locations throughout Durham to be "Silent No More"
about Elder Abuse in our Region; and, requesting that June 15,
2012, be proclaimed "Elder Abuse Awareness Day ".
(Motion to Proclaim)
D - 5 Sheila Nicholas, Chair, Teachers of English as a Second Language
Association of Ontario (TESL), requesting the week of November 4
to November 10, 2012, be proclaimed "English as a Second
Language Week" in Clarington; and, inviting Members of Council to
participate in their annual conference to be held November 8 to 10,
2012 providing professional development for educators,
administrators, students and volunteers who work with immigrants,
refugees, citizens and visitors making it possible for them to learn the
English language.
(Motion to Proclaim)
D - 6 Tracylynn Hu, Area Administrator, Heart & Stroke Foundation —
Durham Region, requesting approval to hold their annual Heart and
Stroke Big Bike Event on June 11, 2012; forwarding a map of the
route which will begin and end at Kelsey's Restaurant, 90 Clarington
Boulevard; advising they have requested a Road Occupancy permit
from the Region of Durham; will have escorts for all of their rides and
will provide appropriate proof of insurance with the minimum liability
coverage of $2,000,000.
(Motion to approve provided the
organizers apply for and obtain a
road occupancy permit from the
Engineering Services Department)
Summary of Correspondence -7 - June 4, 2012
D - 7 Heila Pitter, Outreach Services Manager, Bethesda House.,
requesting permission to hold the 8th Annual "Clarington Take Back
the Night — Walk for a Safer Community" to be held on Tuesday,
September 18, 2012; advising the walk is an international event
symbolizing a way for women to "reclaim" the streets after dark;
forwarding details of the event commencing at 6:00 p.m. in the
parking lot of the Royal Canadian Legion; and, indicating that
appropriate proof of insurance will be supplied.
(Motion to approve provided the
Organizer's apply for and obtain a
road occupancy permit from the
Engineering Services Department)
D - 8 Heila Pitter, Outreach Services Manager, Bethesda House, advising
that on June 23, 2012, Bethesda House is hosting Durham's 4th
Annual Men's walk against domestic violence: "Walk-A- Mile- In -Her-
Shoes" event, a fundraising event for Bethesda House providing
public awareness of the issue of domestic abuse in Durham Region;
and, requesting permission to install a banner on Veridian poles east
of Durham Road 57 from June 11 to June 24, 2012, to promote the
event.
(Motion to approve installation of
banner and Veridian to be advised)
D - 9 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville
Business Centre, informing Council that Shaima Rezazada, Curves
Fitness Centre, has volunteered to sit as a Director on the Board of
Management, effective May 8, 2012 for the balance of the current
term which expires on December 31, 2014.
(Motion to approve appointment of
Shaima Rezazada to the Historic
Downtown Bowmanville Board of
Management for the balance of the
current term which expires on
December 31, 2014)
D - 10 David Stuckless, Magnetsigns, expressing concerns that some sign
companies are using faded colours as a way to get around the
requirement of the Mobile sign by -law prohibiting the use of
fluorescent colours; and, requesting Council to modify /remove the
prohibited fluorescent colours clause from the By -law and to add a
clause "all mobile signs are to be well maintained and in good
condition. No faded letters are to be used ".
(Motion to refer correspondence to
staff)
Summary of Correspondence -8 - June 4, 2012
D - 11 Newtonville Town Hall Board, requesting permission to close Church
Lane extending from 21 Church Lane to include the total road area
covered by the Ina Brown Parkette to hold their annual community
barbeque on Saturday, June 16, 2012.
(Motion to approve provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
D - 12 Donald George Duthie, Maj. (ret), Committee Chairman,
172 Clarington Squadron, Royal Canadian Air Cadets, requesting
permission to hold Fall Tagging days from Thursday, October 11 to
Sunday, October 14, 2012 and Spring Tagging days from Thursday,
May 2 to Sunday, May 5, 2013.
(Motion to approve tag days
October 11 to 14, 2012 and May 2
to 5, 2013)
D - 13 Grant Girard proposing that two Canadian flags be attached to each
bridge over Highway 401 along The Highway of Heroes route from
Trenton to Toronto, including the Don Valley Parkway, to show our
admiration for our Armed Forces with more heartfelt expression;
each flag painted on comparable board as the green city distance
signs along the highway since painted signs would last longer and be
less expensive to maintain than cloth flags on a flagpole; the flags
could be attached to the centre of each bridge, on flag per side.
(Motion to refer correspondence to
the Ministry of Transportation of
Ontario)
D - 14 Marie Visser, President Elect, Rotary Club of Courtice, requesting
approval to hold their Annual Canada Day Fireworks Celebration at
the Garnett B. Rickard Recreation Complex park on July 1, 2012,
commencing at 5:00 p.m. and ending at approximately 10:30 p.m.;
advising the event will feature live entertainment, children's activities,
a military display and outstanding fireworks; and, requesting the
closure of Stevens Road between Highway 57 and Clarington
Boulevard from 5:00 p.m. to 10:30 p.m. to ensure the safety of
attendees, volunteers and participants. Auxillary police will ensure
safety for all involved and all required documentation including
liability insurance will be in order.
(Motion to approve provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
Summary of Correspondence -9 - June 4, 2012
D - 15 Raymond Benns, Chair, Ganaraska Region Conservation Authority
(GRCA), forwarding the following resolution adopted on May 17,
2012, pertaining to industrial wind projects for Council's
consideration:
"WHEREAS the Oak Ridges Moraine is an environmentally sensitive,
geological landform that contains the headwaters of 65 rivers and
streams and whose aquifer systems provide drinking water directly to
250,000 people and millions more;
WHEREAS the Oak Ridges Moraine is a protected landform under
the Oak Ridges Moraine Act;
WHEREAS there are industrial wind projects proposed on the Oak
Ridges Moraine;
WHEREAS Municipalities are not the approval authority on
Renewable Energy Projects;
WHEREAS under legislation the Ganaraska Region Conservation
authority is a public commenting body under the Oak Ridges
Moraine Conservation Plan;
WHEREAS the member municipalities of Clarington, Township of
Cavan - Monaghan, City of Kawartha Lakes and Hamilton Township
have passed resolutions calling for and supporting a moratorium on
industrial wind projects;
WHEREAS the Ontario Federation of Agriculture has called for a
moratorium on the approval of IWT's;
WHEREAS STORM Coalition has called for a halt on the approval of
energy infrastructure projects on the Moraine until a cumulative
assessment is done on the impact of industrial wind projects on the
Oak Ridges Moraine and full environmental assessments are made
mandatory;
THEREFORE BE IT RESOLVED:
THAT the Board of Directors of Ganaraska Region Conservation
Authority calls for a moratorium on all industrial wind projects on the
Oak Ridges Moraine; and
THAT full environmental assessments be required for all IWTs
projects as a condition of REA Approval;
Summary of Correspondence -10 - June 4, 2012
THAT these resolutions be circulated to all municipalities in the
Ganaraska Region Conservation Authority watershed, AMO,
Conservation Ontario, Kawartha Conservation Authority, Otonabee
Region Conservation Authority, Minister of the Environment, Minister
of Municipal Affairs, Minister of Natural Resources, Minister of
Energy, the Minister of Transportation and Infrastructure, MPP John
O'Toole, MPP Laurie Scott and MPP Rob Milligan."
(Motion for Direction)
I -1
Draft minutes — Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY May 8, 2012
AT 6:30 P.M.
Present: (Voting) Brian Reid (Chair) Karin Murphy
Jim Cleland Pat Mulcahy
-Michael Goles1d Melanie McArthur
Tim Lizotte
Staff Present: Peter Windolf
Regrets: Councillor Corinna Traill Bonnie Seto
Clayton Morgan Geoff James
Absent: Warren May — MNR Greg Wells — GRCA
1. Agenda
Acceptance of Agenda
MOVED by Karin Murphy, seconded by Pat Mulcahy
THAT the agenda for May 8, 2012 be accepted.
CARRIED
2. Minutes of April 10, 2012
Approval of Minutes
MOVED by Michael Goleski, seconded by Karin Murphy
THAT the minutes of April 10, 2012 be approved.
CARRIED
3. Sub- Committee Reports
There were no sub - committee reports but Brian Reid suggested discussing committee
structure later in the meeting.
2
4. Updates
Pitch -In Clean -up
Brian Reid reported that seven committee members and former member John Stoner
participated in the clean -up on Saturday April 28. About 20 bags of garbage were
collected but the general consensus was that there was less garbage to clean -up this year.
Speculation was that other members of the community or a fishing group may have done
a site clean -up in advance of April 28.
May 12 planting prod ect
Thirty trees have been ordered for the planting on Saturday May 12. Ten potted
coniferous trees and twenty bare root deciduous trees. The trees will be planted along the
west side of Toronto Street and on the north side of the Waterfront Trdil. As with past
projects the trees will be planted without stakes. If the trees do not remain straight stakes
can be added later.
Members will meet along the side of Toronto Street at the hydro corridor at 9:OOAM.
Those members who are able to attend were reminded to bring a shovel or spade, and a
wheelbarrow if possible.
SWNA User /Traffic Survey
At the April meeting Brian Reid made a presentation to the committee about the
possibility of conducting site surveys to learn more about the level of use and the types of
users at the SWNA. He described a similar survey done at the Lemoine Point
Conservation Area in both 2001 and 2007. The committee was provided copies of the
two survey forms used at Lemoine Point. One survey form is intended to be completed by
users of the SWNA and will be deposited in a drop box or sent back electronically. The
other survey form would be used by SWNA members to conduct a "traffic count"
without having to interview visitors.
Since the April meeting the survey forms have been revised with the assistance of Pat
Mulcahy and Mike Goleski. The revised survey forms were handed out with the agenda.
After reviewing the forms it was agreed that some minor revisions would be made to the
User survey and then it would be ready for use. The Traffic survey form requires some
additional editing and will be presented at a future meeting.
Live Stake update
Michael provided an update on the dogwood stakes that were planted in the fall of 2011
to divert foot traffic away from an eroded bank. Unfortunately it does not appear that the
stakes are growing. However the project has helped to contain foot traffic to one
designated area.
1
Michael will plant willow shoots this spring to see if they will grow in the same area.
Two or three bare root Sugar Maples will also be planted on the bank because they
typically do well as understory.plantings.
Trail Markers
At the April meeting it was announced that a 4'x4' aluminum sheet of 4" diameter trail
markers would cost $280 so the committee discussed the feasibly of getting the vinyl
graphics for installation on a wood or plastic backing by committee members. The cost
for the vinyl decals alone would be $120. It was decided that the markers are not a high
priority at this time and should a source of funding become available they can be ordered
at a later date.
5. Other Business
Sub - committees
Brian Reid discussed the idea of having some members prepare communications to go
out on the SWNA blog and Facebook page. After every special event a few paragraphs of
information should be prepared and e- mailed to municipal staff who would post the
information on line.
6. Motion to Adjourn
MOVED by Jim Cleland, seconded by Tim Lizotte
THAT the meeting be adjourned.
CARRIED
Adjournment: 8:15 P.M.
Next Meeting: 'Tuesday June 12, 7:00 PM
Notes prepared by P. Windolf
I -2
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING
THURSDAY, MAY 10TH, 2012
MEMBERS PRESENT: Brenda Metcalf
Don Rickard
Tom Barrie
Mary Ann Found
John Cartwright
Les Caswell..
"That the minutes of the April 12th, 2012 meeting be approved; with the
attendance corrected to Tim Sargent from Mary Ann Found. "
Guest: Mark Peacock, GRCA was in attendance on the Conservation Authority regulations and
their relationship to the Site Alteration Bylaw. Mark reviewed the history of what the
Conservation Act allows the CA's to do. They cannot outright prohibit filling. Everything relates
back to the natural feature being protected, the act does not consider the impacts on
neighbours, noise, mud, dust, etc. Much has occurred in the past few years which is what has
brought this issue to light. There are large amounts of money to be made from accepting fill.
Agricultural Advisory Committee of Clarington May 1 0`h 2012
Mark addressed questions from committee members with regard to the importing of fill and
topsoil, fees, the number of applications he has awaiting approval. Salient points from the Q &A
and discussion where:
-this is happening now because of the construction for the Pan Am Games and other large
construction projects. The other places where fill used to be dumped in the inner city (e.g.
Leslie St. Spit) are no longer accepting larger amounts of fill and we are more aware of fill being
moved around due to public outcry. The construction of large buildings often has to be founded
on bedrock, therefore the upper layers of soil have to be removed.
-the large concern is over fill that is contaminated, everything is related back to the originating
site, clean fill coming out of a site is desirable, it is the fill that has offending material that is
really an issue.
- approximately 25% of the land in Clarington is regulated by the CA's it has become the target
of the large fill operators, the fill is also going north and west of Toronto (not just east).
-with the passing of Clarington's Site Alteration By -law others have updated their by -laws, in the
past, month the same type of restrictions have occurred in Port Hope, Cobourg and Alwick-
Haldimand.
- depending on the use of the site in the future some elevated levels of chemicals is acceptable
depending what the site will be used for.
-there are some soil cleaning operation where soil contaminated with hydro- carbons can be
cleaned by bugs (microbes) that eat the offending chemicals
-there is co- ordination happening between Municipalities and the CA's and the Province is
happening but the Conservation Act was not designed to address this problem; MOE has been
quite hands off on the issue, indicating that they are not in the fill site business. They have
produced a set of draft guidelines.
Mark also presented on the Clean Water Healthy Land Financial Assistance Program, which
has been operating for 5 years with just under $100,000 being funded by the Municipality with
matching funds of over $330,000 being spent. There are a number of categories that projects
can be funded under. Projects include tree planting, erosion control, well water upgrades and
decommissioning, habitat creation or enhancement, stream fencing, best management
practices like GPS units and no -till drills and the ever popular "other" category.
The program is promoted through word of mouth, events, signage at the sites that the works
have occurred. A CA technician will visit the site and provide technical assistance to the
applicant.
This year the Trees for Rural Roads Program was added to the co- operative efforts of the
Municipality with the CA's, over 900 trees distributed, requests have already come in for 2013.
Mark also provided an explanation of how the source water protection work will affect the well
head protection area around Orono. Because the Region of Durham has been doing extensive
work on drinking water well in advance of the Walkerton tragedy and O'Connor Commission,
Clarington is in good shape and there will be very little affect of the policies coming out of
source water protection as our "threats" are very limited. The same cannot be said for other
areas in so the impacts on other agricultural operations may be much more significant.
Business Arising
Port Granby Funds — Faye indicated that if Committee members had suggestions it would be
more appropriate to take them directly to Council members. The Municipality has had the funds
since 2001 when the legal agreement was signed and the interest on the funds has been used
Agricultural Advisory Committee of Clarington May 10`h, 2012
to hold the tax rate down. The Director of Finance will be providing a report to Council on what
the funds could be used for.
Correspondence and Council Referrals — Broad Band Resolution- endorsed by Council and
sent to-the Minister of Industry Canada, MPP and MP and circulated to other Durham
municipalities.
Wildlife Compensation Program — Council accepted as information based on advice from
AACC.
Liaison Reports
DAAC — Eric updated the committee on the work the Region has been doing with Sobey's to get
them to buy regionally, and the pursuit of a federally inspected abattoir in Durham. The
advantage of federally inspected is that it can export anywhere, versus provincial which would
not allow for distribution and contracts with the large grocery chains.
The leadership program was well- attended and the six sessions were very useful for the
attendees. Everything from an overview of Canadian agriculture to media savvy, networking
and how to perfect your elevator speech were covered.
DRFA — Meeting of various commodity groups to look at agriculture. education and target
audiences, students, educators, consumers and leaders in the community. The robot has
arrived and is being stored currently at the Regional offices. The AG awareness trailer is
showing ware and is also very full, volunteers are needed to help run the trailer.
CBOT —AGM for CBOT is April 19th, speaker was from Tim Horton's, Donald has been asked to
continue in his role as agriculture advisor. Donald was complimented by the new Chair, Ron
Collis. Ron has challenged all of the other CBOT directors to perfect their education of others
on the role of CBOT as well as Donald represents agriculture to the Board.
AACC members should be aware that CBOT spends considerable time pursuing food
processing enterprises. Clarington has been short listed for a number of agriculture related
businesses. The pursuit continues.
CBOT is moving into the Balmoral, looking forward to having more space and being in the
downtown location.
Other Business
Food and Farm Care- Discussion on recent article in Toronto Star about the purchasing
practices of large corporations like Tim Horton's that are looking to obtaining chickens and eggs
from non - battery cage farms and pork from farms that do not use gestation stalls (farrowing
units that protect the piglets for 3 weeks while nursing are still allowed). Discussion on the lack
of understanding of what is happening behind the farm gate; chicken laying barns often do not
allow anyone to see operation because of bio- hazards (disease, bacteria) and this is perceived
as the farmers hiding something when in fact the chickens have better living conditions than
many humans. If the regulations that have come into place in California (which only has 3
Agricultural Advisory Committee of Clarington May 1 0th, 2012
chicken producers) comes into place in Ontario it would mean total rework of barn interiors for
an enriched operation which goes beyond the regulations that are in' place for care of animals.
Mary Ann suggested people watch a youtube video on Farm and Food Care. The education of
consumers about the conditions that animals are raised in is one of the aspects that all farmers
have to work on. Greater understanding of where food comes from and how it is cared for
needs to occur. There is a great deal of misinformation and fear mongering occurring by animal
rights groups that is unwarranted.
Doors Open - June 9th, the barns of the Bowman Farm will be open, along with the Knox Farm
house and former Hampton Creamery. 10am to 4pm.
Enfield Substation - Meeting on May 23rd at Solina Hall at 7:00 p.m.
Volunteer Recoqnition - Tom and Ted thanked committee for the recognition they received by
the Province at the recent volunteer awards. Five of the members will be recognized at the
upcoming Municipal Volunteer recognition on May 16tH
Future Agendas
July,Meeting, Susan Todd and Don Lovisa from Durham College will be in attendance.
John Cartwright moved to adjourn.
CARRIED
Next Meeting June 14th, 2012 7:30 p.m.
Kevin Jarus (Municipality of Clarington Planning Intern) will be asking for feedback on
Secondary uses in the Rural area.
Agricultural Advisory Committee of Clarington May 1 0th 2012
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CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1-3
MINUTES NO. 5
AUTHORITY MEETING
Tuesday, May 15, 2012 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present P. Perkins, Chair
B. Chapman
L. Coe
S. Collier
L. Corrigan
J. Drumm
A. England
R. Hooper
J. Neal .
M. Novak
P. Rodrigues
C. Traill
J.R. Powell, Chief Administrative Officer
B. Boardman, Administrative /Accounting System
H. Brooks, Director, Watershed Planning & Natural Heritage
C. Darling, Director, Development Review & Regulation
G. Geissberger; Marketing & Communications Coordinator
D. Hope, Land Management & Operations Supervisor
P. Lowe, Director, Watershed Stewardship & Community Outreach
P. Sisson, Director, Engineering & Field Operations
G. SooChan, Director, Groundwater
M. Stauffer, Administrative Assistant/Recording Secretary
D. Vandenakker, Watershed Planning Coordinator
D. White, Director, Corporate Services
R. Wilmot, GIS Systems Supervisor
Absent: T.D. Marimpietri, Vice Chair
D. Mitchell
The Chair called the meeting to order at 5:02 p.m.
DECLARATIONS of interest by members on any matters herein contained - NONE
ADOPTION OF MINUTES
Res. No. #61 Moved by R. Hooper
Seconded by L. Coe
THAT the Authority minutes of April 17, 2012 be adopted as circulated
CARRIED
AUTHORITY MEETING MINUTES NO.5 - MAY 15, 2012 - PAGE 2
CORRESPONDENCE
(1) Correspondence from Aileen Miller, Bethesda House (attached as Schedule 3 -1)
Re: thank you note re maple syrup festival
(2) Correspondence from Dave Dowsley (attached as Schedule 3 -2)
Re: thank you note re maple syrup festival
'(3) Correspondence from The Eco Team, Sherwood Public School (attached as Schedule 3 -3)
Re: thank you note re maple seedlings
(4) Correspondence from Tracy Martin, Eco Team Chair, Sherwood Public School (attached as Schedule 3 -4)
Re: thank you note re.progress o maple seedlings
(5) Correspondence item #ACAF16 -9 from Conservation Ontario (attached as Schedule 3 -5)
Re: 2011 Conservation Ontario Annual Report — Leveraging the Strengths of Conservation Authorities
(publication previously circulated to Members)
Res. #62 Moved by L. Coe
Seconded by B. Chapman
THAT the above correspondence items he received for information
CARRIED
PRESENTATION, was made by Heather Brooks, Director, Watershed Planning & Natural Heritage re Lynde Creek Watershed Plan
(attached as Schedule H -15 to H -18). H. Brooks answered questions from Board Members. Discussion ensued.
Councillor Collier arrived at 5:09 p.m.
DELEGATIONS
Don Given, Malone Given Parsons on behalf of North Brooklin landowners made a presentation to the Board. Mr. Given noted
concerns regarding tableland linkages /corridors in an urban environment and regional storm - stormwater facilities issues.
Brian Henshaw, Beacon Environmental also spoke to the Lynde Creek Watershed Plan, noting that is was one of the best he has seen.
Mr. Henshaw noted concerns regarding significant features. Mr. Given will provide H. Brooks with the York Region Official Plan
Environmental Policies, when approved.
Councillor Novak arrived at 5:40 p.m.
John Koke, Chair, BILD - Durham Chapter also spoke to the Lynde Creek Watershed Plan, noting concerns regarding definitions of
natural features and ground truthing.
DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE
(1) Staff Report #5042 -12 (attached as Schedule 5 -1 to 5 -7)
Lynde Creek Watershed Plan (CD previously provided to Members)
Res. #63 Moved by S. Collier
Seconded by C. Traill
THAT Staff Report #5042 -12 be received;
THAT the CLOCA Board of Directors approve the Lynde Creek Watershed Plan;
THAT CLOCA will manage the Lynde Creek Watershed in accordance with this Plan;
THAT CLOCA will take the necessary actions to implement the Lynde Creek Watershed Plan;
THAT the Lynde Creek Watershed Plan be used to support and implement Authority programs and services;
THAT the Region of Durham, Town of Whitby, City of Pickering, Town of Ajax, Township of Uxbridge and
Township of Scugog be notified of approval of this Watershed Plan; and,
THAT CLOCA seek Regional and Municipal endorsement and implementation of the Lynde Creek Watershed
Plan.
CARRIED
AUTHORITY MEETING MINUTES NO. 5 - MAY 15, 2012 - PAGE 3
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(1) Staff Report #5038 -12 (attached as Schedule 6 -1 to 6 -3)
Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses - April,
2012
Res. 464 Moved by L: Coe
Seconded by B. Chapman
THAT the attached applications, as issued by staff, be endorsed.
CARRIED
(2) Staff Report #5040 -12 (attached as Schedule 6 -4 to 6 -6)
Bluff and Valley Erosion Management
Councillor Rodrigues inquired about how this information will be communicated to residents? C. Darling stated that Staff will make
a brochure available to the public, which will be accessible at CLOCA's Administrative Office and the website.
Res. #65 Moved by B. Chapman
Seconded by L. Coe
THAT Staff Report #5040 -12 be received for information.
CARRIED
(3) Staff Report #5051-12 (attached as H -1 to H -10)
Status Update — CTC Source Protection Update
Res. #66 Moved by M, Novak
Seconded by L. Coe
THAT Staff Report # be received for information.
CARRIED
(4) Staff Report #5052 -12 (attached as Schedule H -11 to H -14)
APPLICANT(OWNER): Habitat for Humanity
APPLICATION(S): Placement of fill within the floodplain, Site grading, development within
hazardous lands, construction within regulated area.
LOCATION OF SITE: Part Lot 11, Concession 1, City of Oshawa, 372 Centre Street South, between
Royal Street and Avenue Street
Res. #67 Moved by B. Chapman
Seconded by R. Hooper
THAT the subject application be approved subject to the following conditions:
a. the project shall be carried out according to plans submitted in support of the application and approved by
CLOCA;
b. the townhouse units must be adequately_flood proofed to the satisfaction of the Authority;
c. all openings in the building are to be raised a minimum of 0.3 metres above the Regulatory floodplain
elevation of 103.0 metres for a final elevation of 103.3 metres;
d all electricals in the townhouse units are to be raised a minimum of 0.3 metres above the Regulatory
floodplain elevation of 103.0 metres for a final elevation of 103.3 metres;
e. the applicant shall submit final grading plans when the placement of fill has been completed;
f. That appropriate sediment and erosion control measures are in place during the fill operation and for the
construction of the townhouse units.
g. That all accessible units proposed within the townhouse complex be located in an area that has safe vehicular
access, with flood depths not exceeding 0.4meires.
CARRIED
AUTHORITY MEETING MINUTES NO.5 - MAY 15, 2012 - PAGE 4
DIRECTOR, WATERSHED STEWARDSHIP & COMMUNITY OUTREACH
(1) Staff Report #5047 -12 (attached as Schedule 7 -1 to 7 -5)
2012 Purple Woods Maple Syrup Festival .
Res. #68 Moved by L. Coe
Seconded by M. Novak
THAT Staff Report #5047 -12 be received for information.
CARRIED
(2) Staff Report #5039 -12 (attached as Schedule 7 -6 to 7 -8)
CLOCA's Private and Public Land Tree Planting Programs
Res. #69 Moved by M. Novak
Seconded by R. Hooper
THAT Staff Report #5039 -12 be received for information.
CARRIED
DIRECTOR, ENGINEERING & FIELD OPERATIONS
(1) Staff Report #5041 -12 (attached as Schedule 8 -1 to 8 -4)
Long Sault Conservation Area, Darlington Forest Plantation Thinning
Councillor Novak inquired about the tender process. P. Sisson answered questions. Discussion ensued.
Res. #70 Moved by R. Hooper
Seconded by B. Chapman
THAT Staff Report #5041 -12 be received for information;
THAT staff be directed to proceed with tendering of a plantation thinning of the Darlington Forest Tract of Long
Sault Conservation Area; and,
THAT net revenue from the harvest be placed in the Forest Management Reserve.
CARRIED
DIRECTOR, CORPORATE SERVICES
(1) Staff Report #5043 -12 (attached as Schedule 9 -1 to 9 -3)
Correlation of Conservation Area Revenue for 1998 through 2011
Res. #71 Moved by B. Chapman
Seconded by C. Traill
THAT Staff Report #5043 -12 be received for information.
CARRIED
(2) Staff Report #5044 -12 (attached as Schedule 9 -4 to 9 -6)
CLOCA Dress Code
Res. #72 Moved by B. Chapman
Seconded by C. Traill
THAT Staff Report 45044 -12 be received for information; and,
THAT the CLOCA Dress Code be adopted.
CARRIED
AUTHORITY MEETING MINUTES NO. 5 - MAY 15, 2012 - PAGE 5
(3) Staff Report #5045 -12 .(attached as Schedule 9 -7 to 9 -14)
Information Technology Services Appropriate Use Policy
Res. #73 Moved by B. Chapman
Seconded by C. Traill
THAT Staff Report #5045 -12 be received for information;
THAT the Information Technology Services Appropriate Use Policy be adopted; and,
THAT this policy be reviewed by management on an annual basis.
CARRIED
(4) Staff Report #5050 -12 (attached as Schedule 9 -15 to 9 -18)
Recognition and Award
Res. #74 Moved by B. Chapman
Seconded by C. Traill
THAT Staff Report #5050 -12 be received for information.
CARRIED
(5) Staff Report #5049 -12 (attached as Schedule 9 -19)
2012 Preliminary Budget (previously circulated to Members & Stafj)
Res. #75 Moved by B. Chapman
Seconded by C. Traill
THAT Staff Report 45049 -12 be received for information;
THAT the proposed 2012 budget estimates, totalling $6,804,635 be approved as presented;
THAT the Region of Durham be requested to approve an operating levy of $2,595,000;
THAT all capital projects in the Budget Report be adopted as projects of the Authority, and,
THAT copies of the 2012 Budget Report as approved be circulated to the Region of Durham and lower -tier
municipalities for their information about the projects and programs of the Central Lake Ontario Conservation
.Authority.
CARRIED
Res. #76 Moved by B. Chapman
Seconded by L. Corrigan
THAT the meeting convene `In Camera" to discuss a property matter.
CARRIED
Res. #78 Moved by S. Collier
Seconded by B. Chapman
THAT the meeting reconvene; and;
THAT the actions of the `In Camera" session be adopted.
CARRIED
MUNICIPAL AND OTHER BUSINESS
The Chair reminded Members to RSVP regarding Kathy Tate's retirement reception.
ADJOURNMENT
Res., #78 Moved by J. Neal
Seconded by S. Collier
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 6:10 p.m.
I -4
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
April 26, 2012
FA 02/12
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:15 p.m.
MEMBERS PRESENT: Raymond Benns, Chair - Township of Alnwick/Haldimand
Mark Lovshin, Vice -Chair - Township of Hamilton
John Fallis - Township of Cavan Monaghan
Forrest Rowden - Town of Cobourg
Heather Stauble - City of Kawartha Lakes
Mary Lou Ellis - Municipality of Port Hope
Linda Thompson - Municipality of Port Hope
Wendy Partner - Municipality of Clarington
Willie Woo - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer
Mark Peacock, Director, Watershed Services
Greg Wells, Manager, Planning and Regulations
Pam Lancaster, Stewardship Technician
Members of the Public
ABSENT WITH
REGRETS:
ALSO ABSENT: Miriam Mutton - Town of Cobourg
A moment of silence was held for the men and women in service who have given the
supreme sacrifice.
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeting
FA 07/12
MOVED BY:
SECONDED BY:
Linda Thompson
Forrest Rowden
THAT the Full Authority approve the minutes of the March 15th, 2012 meeting.
CARRIED.
Minutes FA 02/12
Page 2
4. Adoption of the Agenda
The Chair brought to the board's attention additional background information from Mayor
Thompson in regards to Item 5(b) as well as three additional pieces of correspondence in
regards to commercial fill. Members of the board with new business to be brought
forward under Item 11 are Linda Thompson (1 addition), Forrest Rowden (2 additions),
Willie Woo (1 addition) and Heather Stauble (1 addition). .
FA 08112
MOVED BY: Willie Woo
SECONDED BY: Heather Stauble
THAT the Full Authority adopt the agenda as amended.
CARRIED.
5. Delegations
a) Tree Planting Donation - Mr. Ron Robinson
Mr. Robinson from Kendal Lions Club presented a cheque for $250.00 for the purpose of
planting trees. This is part of a worldwide tree - planting initiative challenge from Lions
Club International President Wing -Kun Tam to plant one million trees this year.
The Chair thanked Mr. Robinson for his cheque.
b) 51-55 Glen Valley Road, Port Hope, Ontario
Mr. Steve Ilievski addressed the Full Authority in regards to property he has purchased
and would like to develop. A copy of the presentation is available in the minutes book.
Members noted the 1980 flood and the water levels in the area.
The presenter was asked if a permit application has been submitted. Mr. Ilievski
responded he believed he had submitted an application.
6. Presentations:
a) Port Hope Area Initiative Update - Mr. Glen Case, Manager, Project
Engineering
Mr. Glen Case made a presentation to the Full Authority on the Port Hope Area
Initiative. A copy of the presentation is available in the minutes book.
Members of the Board asked questions in regards to contaminated soil, the location of
the water treatment plant and the odour mitigation processes. Mr. Case addressed
questions and spoke about the variety of available odour mitigation measures. Studies
have been completed and the type of masking agent will be determined based on the
waste.
Members also asked about treating of the contaminated soils using reverse osmosis.
7. Business Arising from Minutes:
None.
Minutes FA 02/12 Page 3
8. Correspondence
FA 09/12
MOVED BY: Wendy Partner
SECONDED BY: Heather Stable
THAT correspondence item #5, #6, #7 and #8 be received and filed.
CARRIED.
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive:
FA 10/12
MOVED BY:
SECONDED BY:
Forrest Rowden
Mary Lou Ellis
THAT the Full Authority received the permits for information.
CARRIED.
Permits requiring Full Authority discussion:
a) North Part Lot 16, Concession 2 - Municipality of Clarington (former Clarke)
2505 Morgans Road
MOVED BY: Linda Thompson
SECONDED BY: Forrest Rowden
WHEREAS the information and procedures required in the conditions along with the
information received to date represent a reasonable program for controlling pollution;
WHEREAS it is staffs opinion that provided the conditions are adhered to, the proposed
development will not have an affect on the control of flooding, erosion, dynamic
beaches, pollution or the conservation of land.
THAT the Full Authority grant permission for the placement of approximately 24,000
cubic metres of fill material as shown on the attached plan titled Final Grading Plan
Figure 2r, and cross section plans 3r, 4 and 5 all prepared by Oakridge Environmental
(Project No. 11-1499), dated April 2012, subject to the following conditions:
That no fill placement, grading; excavation or vegetation removal occur beyond
the "limit of disturbance" indicated on the attached plan titled Final Grading
Plan Figure 2r, dated April 2012 prepared by Oakridge Environmental).
2. That upon receipt on site of 24,500m3 (as estimated by the Qualified Person),
all filling cease until such time as a qualified legal surveyor has confirmed that
capacity is available to receive additional fill.
3. That prior to any on -site development as defined in Section 28 (25) of the
Conservation Authorities Act, silt fencing be installed as shown on the attached
plan (Figure 2r April 2012, prepared by Oakridge Environmental) and
Minutes FA 02/12
Page 4
maintained until the area has been re- vegetated, to prevent the release of
sediment from the work area.
4. That prior to any on -site development as defined in Section 28 (25) of the
Conservation Authorities Act the Ganaraska Region Conservation Authority
(GRCA) be contacted to inspect the sediment and erosion controls on site.
5. That prior to any on -site development as defined in Section 28 (25) of the
Conservation Authorities Act the Owner undertake all of the measures outlined
in the "Baseline Soil and Groundwater Characterization Assessment" prepared
by Decommissioning Consulting Services Limited dated December 9, 2011.
6. That throughout the duration of this permit the Owner retain the Qualified
Person(s) described in DCS letter of September 22, 2011 to ensure all of the
terms and conditions of this permit are carried out. The Owner may retain
additional Qualified Persons, provided they are found to be acceptable to the
GRCA.
7. That the Qualified Person review written documentation for each new source
site and confirm in writing to the GRCA that the material being received is
acceptable for use at the fill site, prior to receipt of that material at the fill site.
The Qualified Person must ensure an acceptable soil management plan is
being implemented for each source site prior to material being received from
that site.
8. That the Owner undertake the chain of custody control measures regarding
trucking of fill from each source site consistent with the attached "Fill
Management Inspection Procedures" (Attachment 5, DCS Submission Sept 22,
2011) and that the documentation required pursuant to such a program be
maintained at the site and made available to GRCA for inspection upon
request. Fill from each source site is required to be clearly marked (by source
and week) and segregated until such time as the analysis of the weekly audit
samples undertaken pursuant to condition 10 of this Permit is completed and
confirmation that such material is suitable to remain on site has been received
by the GRCA.
9. That the Qualified Person undertake weekly audit soil samples of the fill
received from each source site consistent with the attached "Fill Management
Inspection Procedures" (Attachment 5, DCS Submission Sept 22, 2011) and
that the results of those samples be provided to the GRCA. Email delivery of
weekly audit reports to GRCA is acceptable.
10. That the Qualified Person confirm in writing to the GRCA whether the results of
the weekly audit samples meet Table 2 SCS Industrial /Commercial /Community
Use of the Ministry of Environment Soil, Ground Water and Sediment
Standards for Use Under Part XV.1 Of the Environmental Protection Act,
version April 15, 2011.
Minutes FA 02/12 Page 5
11. That the GRCA be notified by the Qualified Person within 24 hours of the
receipt of any soil audit sample(s) analysis which indicates that such sample
exceeds the Table 2 ( Industrial /Commercial /Community Use) criteria and
confirm the steps acceptable to GRCA that will be taken to remove any
materials from the site which have exceedences, and undertake confirmatory
grid sampling of the remainder of the material deposited that week to ensure it
does not exceed Table 2 (Industrial /Commercial /Community Use) standards.
12. That the works as outlined in the Dust, Soil Tracking and Noise Control
Procedures,( prepared by DCS, September 2011) be undertaken.
13. That the Owner consents to authorize representatives of the GRCA, at GRCA's
expense, to enter onto the lands upon 24 hours notice to the Owner in order to
make any surveys, examinations, investigations, take samples or conduct
inspections (hereinafter referred to as "the inspections ") which are required for
the .purpose of ensuring that the work(s) authorized by this permit are being
and have been carried out according to the terms of this permit. GRCA will
undertake the inspections in the presence of the Qualified Person. Any results
obtained from the inspections will be provided to the Owner and its Qualified
Person forthwith upon receipt by GRCA.
Discussion:
Staff briefed the Full Authority on the changes in conditions from the previous conditions
issued on a similar permit.
Members asked about and supported the inclusion of a letter of credit as a condition.
Questions were asked about the 24 hours notice for going on site and about adding a
condition regarding working with the Municipality and the hours of operations. Additional
concerns were expressed regarding noise controls, dust controls, as well as urinating and
defecating by truck operators.
FA 11/12
MOVED BY: Forrest Rowden
SECONDED BY: Wendy Partner
THAT the Full Authority amend the motion by adding an additional condition number 14
stating:
That prior to any on -site development as defined in Section 28 (25) of the Conservation
Authorities Act the owner shall provide a letter of credit in the amount of $100,000.00 in a
form acceptable to the Authority.
CARRIED.
The Board asked questions for clarification on the fees and who would be monitoring the
noise and dust on the site. Members requested omitting the 24 hour notice for entering
the property. It was agreed that this entry would have to follow the requirements of the
Conservation Authorities Act.
Minutes FA 02/12 Page 6
FA 12/12
MOVED BY: Linda Thompson
SECONDED BY: Heather Stauble
THAT the Full Authority amend the condition 13 as follows:
That the Owner consents to authorize representatives of the GRCA, at GRCA's
expense, to enter onto the lands upon 24 hours notice to the Owner in order to take
samples which are required for the purpose of ensuring that the work(s) authorized by
this permit are being and have been carried out according to the terms of this permit.
GRCA will undertake the sampling in the presence of the Qualified Person. Any results
obtained from the sampling will be provided to the Owner and its Qualified Person
forthwith upon receipt by GRCA. For any other purposes such as surveys,
examinations, investigations or inspections, the Conservation Authority will provide
notice and access the property in accordance with provisions of the Conservation
Authorities Act.
CARRIED.
FA 13/12
MOVED BY: Linda Thompson
SECONDED BY: John Fallis
THAT the Full Authority amend condition 6 to read:
That throughout the duration of this permit the Owner retain the Qualified Person(s)
described in DCS letter of September 22, 2011 to ensure all of the terms, conditions
and procedures of this permit are carried out. The Owner may retain additional
Qualified Persons, provided they are found to be acceptable to the GRCA.
CARRIED.
The Board asked questions regarding linking this permit to other permits. Staff stated two
permits cannot be connected.
Members asked questions regarding contaminated soil and the procedures to stop the
filling if a bad sample is found. Staff outlined the procedures for grid sampling if samples
fail the audit.
The Board members expressed concerns regarding ensuring that the source materials
are coming from the stated source. Staff stated there are chain of custody procedures
recommended for the conditions.
The Board discussed the aspect of reasonability of the conditions in regards to the
number of samples taken and audit failures needed before the operation is required to
cease.
Minutes FA 02/12 Page 7
FA 14/12
MOVED BY: Wendy Partner
SECONDED BY: John Fallis
THAT the Full Authority amend the motion by adding an additional condition number 15
stating:
That should any confirmatory audit samples exceed Table 2
( Industrial /Commercial /Community Use) criteria the importation of fill cease until such
time as the confirmatory sampling demonstrates that all soil meets the aforementioned
criteria and all soils not meeting this criteria are removed.
CARRIED.
The Board raised the issue of a contact person to address after hours concerns Staff
responded that a complaints protocol will be established for receiving, investigating and
addressing construction noise complaints received from the public as outlined on page 8
of the "Dust, Soil Tracking and Noise Control Procedures ", DCS, September 2011.
The Board asked how long the site would take to fill the site. Staff responded that would
be based on the number of trucks per day. The members also asked about filling on long
weekends and over holiday periods. Some members expressed concerns that operations
should not occur on holidays and weekends.
FA 15/12
MOVED BY:
SECONDED BY:
Linda Thompson
Forrest Rowden
THAT the Full Authority amend the motion by adding an additional condition number 16
stating:
The hours of operations be limited to the time periods from 7:00 am to 6:00 pm Monday
through Friday and 7:00 am to 3:00 pm Saturday to be consistent with The Corporation of
the Municipality. of Clarington Noise By -law 2007 -071 (Section 3.3a).
DEFEATED.
FA 16/12
MOVED BY: Forrest Rowden
SECONDED BY: Mark Lovshin
THAT the Full Authority amend the motion by adding an additional condition number 16
stating:
The hours of operations be limited to the time periods from 7:00 am to 6:00 pm Monday
through Friday and that no operations take place on weekends or statutory holidays.
CARRIED.
The Chair called the vote on the original motion with amendments as follows:
Minutes FA 02/12
FA 17/12
Page 8
WHEREAS the information and procedures required in the conditions along with the
information received to date represent a reasonable program for controlling pollution;
WHEREAS it is staffs opinion that provided the conditions are adhered to, the proposed
development will not have an affect on the control of flooding, erosion, dynamic
beaches, pollution or the conservation of land.
THAT the Full Authority grant permission for the placement of approximately 24,000
cubic metres of fill material as shown on the attached plan titled Final Grading Plan
Figure 2r, and cross section plans 3r, 4 and 5 all prepared by Oakridge Environmental
(Project No. 11-1499), dated April 2012, subject to the following conditions:
1. That no fill placement, grading, excavation or vegetation removal occur beyond
the "limit of disturbance" indicated on the, attached plan titled Final Grading
Plan Figure 2r, dated April 2012 prepared by Oakridge Environmental).
2. That upon receipt on site of 24,500m3 (as estimated by the Qualified Person),
all filling cease until such time as a qualified legal surveyor has confirmed that
capacity is available to receive additional fill.
3. That prior to any on -site development as defined in Section 28 (25) of the
Conservation Authorities Act, silt fencing be installed as shown on the
attached plan (Figure 2r April 2012, prepared by Oakridge Environmental ) and
maintained until the area has been re- vegetated, to prevent the release of
sediment from the work area.
4. That prior to any on -site development as defined in Section 28 (25) of the
Conservation Authorities Act the Ganaraska Region Conservation Authority
(GRCA) be contacted to inspect the sediment and erosion controls on site.
5. That prior to any on -site development as defined in Section 28 (25) of the
Conservation Authorities Act the Owner undertake all of the measures outlined
in the "Baseline Soil and Groundwater Characterization Assessment" prepared
by Decommissioning Consulting Services Limited dated December 9, 2011.
6. That throughout the duration of this permit the Owner retain the Qualified
Person(s) described in DCS letter of September 22, 2011 to ensure all of the
terms, conditions and procedures of this permit are carried out. The Owner
may retain additional Qualified Persons, provided they are found to be
acceptable to the GRCA.
7. That the Qualified Person review written documentation for each new source
site and confirm in writing to the GRCA that the material being received is
acceptable for use at the fill site, prior to receipt of that material at the fill site.
The Qualified Person must ensure an acceptable soil management plan is
being implemented for each source site prior to material being received from
Minutes FA 02/12 Page 9
that site.
8. That the Owner undertake the chain of custody control measures regarding
trucking of fill from each source site consistent with the attached "Fill
Management Inspection Procedures" (Attachment 5, DCS Submission Sept 22,
2011) and that the documentation required pursuant to such program be
maintained at the site and made available to GRCA for inspection upon
request. Fill from each source site is required to be clearly marked (by source
and week) and segregated until such time as the analysis of the weekly audit
samples undertaken pursuant to condition 10 of. this Permit is completed and
confirmation that such material is suitable to remain on site has been received
by the GRCA.
9. That the Qualified Person undertake weekly audit soil samples of the fill
received from each source site consistent with the attached "Fill Management
Inspection Procedures" (Attachment 5, DCS Submission Sept 22, 2011) and
that the results of those samples be provided to the GRCA. Email delivery of
weekly audit reports to GRCA is acceptable.
10. That the Qualified Person confirm in writing to the GRCA whether the results of
the weekly audit samples meet Table 2 SCS Industrial /Commercial /Community
Use of the Ministry of Environment Soil, Ground Water and Sediment
Standards for Use Under Part XV.1 Of the Environmental Protection Act,
version April 15, 2011.
11. That the GRCA be notified by the Qualified Person within 24 hours of the
receipt of any soil audit sample(s) analysis which indicates that such sample
exceeds the Table 2 ( Industrial /Commercial /Community Use) criteria and
confirm the steps acceptable to GRCA that will be taken to remove any
materials from the site which have exceedences, and undertake confirmatory
grid sampling of the remainder of the material deposited that week to ensure it
does not exceed Table 2 ( Industrial /Commercial /Community Use) standards.
12. That the works as outlined in the Dust, Soil Tracking and Noise Control
Procedures,( prepared by DCS, September 2011) be undertaken.
13. That the Owner consents to authorize representatives of the GRCA, at GRCA's
expense, to enter onto the lands upon 24 hours notice to the Owner in order to
take samples which are required for the purpose of ensuring that the work(s)
authorized by this permit are being and have been carried out according to the
terms of this permit. GRCA will undertake the sampling in the presence of the
Qualified Person. Any results obtained from the sampling will be provided to
the Owner and its Qualified Person forthwith upon receipt by GRCA. For any
other purposes such as surveys, examinations, investigations or inspections,
the Conservation Authority will provide notice and access the property in
accordance with provisions of the Conservation Authorities Act.
Minutes FA 02/12
Page 10
14. That prior to any on -site development as defined in Section 28 (25) of the
Conservation Authorities Act the owner shall provide a letter of credit in the
amount of $100,000.00 in a form acceptable to the Authority
15. That should any confirmatory audit samples exceed Table 2
( Industrial /Commercial /Community Use) criteria that the importation of fill cease
until such time as the confirmatory sampling demonstrates that all soil meets the
aforementioned criteria and all soils not meeting this criteria are removed.
16. The hours of operations be limited to the time periods from 7:00 am to 6:00 pm
Monday through Friday and that no operations take place on weekends or
statutory holidays.
A recorded vote was requested.
Mary Lou Ellis, Municipality of Port Hope
Yes
John Fallis, Township of Cavan Monaghan
Yes
Mark Lovshin, Township of Hamilton
Yes
Wendy Partner, Municipality of Clarington
No
Forrest Rowden, Town of Cobourg
Yes
Heather Stauble, City of Kawartha Lakes
No
Linda Thompson, Municipality of Port Hope
Yes
Willie Woo, Municipality of Clarington
No
Ray Benns, Township of Alnwick/Haldimand
Yes
CARRIED.
10. Committee Reports:
a) Ganaraska Forest Recreation Users Committee minutes, April 12, 2012
FA 18/12
MOVED BY:
SECONDED BY:
Forrest Rowden
Willie Woo
THAT the Full Authority receive the April 12, 2012 minutes of the Ganaraska Forest
Recreational Users Committee for information
CARRIED.
11. New Business:
a) Linda Thompson thanked the staff for agendas in advance and being available to
answer questions. She stated it is very much appreciated.
b) Willie Woo brought forward a notice of motion
Notice of Motion
MOVED BY: Willie Woo
SECONDED BY: Heather Stauble
TAKE NOTICE THAT WHEREAS the Oak Ridges Moraine is an environmentally
Minutes FA 02/12 Page 11
sensitive, geological landform that contains the headwaters of 65 rivers and streams and
whose aquifer systems provide drinking water directly to 250,000 people and millions
more;
WHEREAS the Oak Ridges Moraine is a protected landform under the Oak Ridges
Moraine Act;
WHEREAS there are industrial wind projects proposed on the Oak Ridges Moraine;
WHEREAS Municipalities are not the approval authority on Renewable Energy Projects;
WHEREAS under legislation the Ganaraska Region Conservation Authority is a public
commenting body under the Oak Ridges Moraine Conservation Plan;
WHEREAS the member municipalities of Clarington, Township of Cavan - Monaghan, City
of Kawartha Lakes and Hamilton Township have passed resolutions calling for and
supporting a moratorium on industrial wind projects;
WHEREAS the Ontario Federation of Agriculture has called for a moratorium on the
approval of IWT's;
WHEREAS STORM Coalition has called for a halt on the approval of energy
infrastructure projects on the Moraine until a cumulative assessment is done on the
impact of industrial wind projects on the Oak Ridges Moraine and full environmental
assessments are made mandatory;
THEREFORE be it resolved:
THAT the Board of Directors of Ganaraska Region Conservation Authority calls for a
moratorium on all industrial wind projects on the Oak Ridges Moraine; and
THAT full environmental assessments be required for all IWTs projects as a condition of
REA Approval;
THAT these resolutions be circulated to all municipalities in the Ganaraska Region
Conservation Authority watershed, AMO, Conservation Ontario, Kawartha Conservation
Authority, Otonabee Region Conservation Authority, Minister of the Environment, Minister
of Municipal Affairs, Minister of Natural Resources, Minister of Energy, the Minister of
Transportation and Infrastructure, MPP John O'Toole, MPP Laurie Scott and MPP Rob
Milligan.
c) Forrest Rowden brought forward information regarding the damage to Monks Cove
erosion wall and informed the members that the Town of Cobourg will be approaching the
Conservation Authority for funding.
Forrest thanked Linda and the staff for doing such a good job at the Conservation Dinner
held April 14th, 2012.
Minutes FA 02/12
Page 12
d) Heather Stauble spoke on a media release "Toronto City Hall Stand Up for Oak
Ridges Moraine" which speaks about the lack of testing for commercial fill operations in
the Oak Ridges Moraine. She reported that Toronto city council voted 34 to 3 in favour
of a motion to address the soil testing procedures.
12. Other Business
None.
13. Adjourn
The meeting adjourned at 10:25 p.m. on a motion by Forrest Rowden
CHAIR
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d4O /SECRETARY - TREASURER
I -5
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall. Board
held on April 17, 2012 at 7 pm in the Council Chambers.
Present Were: C. Abraham (acting chair)
B. Carmichael
W. Partner -(councillor)
W. Woo (councillor)
S. DeJong
Regrets From: L. Franssen
P. DeJong
MINUTES
1.1 Motion by W. Partner, seconded by W. Woo
That minutes of January 2012 be accepted as presented. "Carried"
M: - KIM -MV31 TIMM
2.1 Discussed floor cleaner B. Carmichael has found a floor cleaner for $2000.00 on
line. It is refurbished with a battery life of 2 l/2 years. Does not know how old it
is or what the warranty on it would be. B. Carmichael will get these details and
email to board members
Motion by S. DeJong, seconded by W. Partner
That B Carmichael will investigate the purchase of a floor cleaner between
$2000 - $3000. "Carried"
2.2 Discussed 2011 financials — utilities have been maintained or lowered over the
past few years, so is doubtful we will find additional savings in this category. G.
Bell reported 3 water heaters were replaced this past week so we should see some
savings as they were over 20 years old. This will hopefully help with shortage of
hot water in kitchen as well.
Discussed additional custodial staff — no decisions at this time.
B. Carmichael queried why rent was so low for Bowling Alley. It was explained
they paid their own hydro and take care of all upkeep pertaining to the bowling
lanes.
2.3 G. Bell has checked Bunny's Catering sight and it does show our venue first.
Have called Bunny's and asked them to rectify so that clients are not misled.
2.4 Discussed having preferred bartenders i.e. Lions Club of Newcastle. G. Bell to
contact Beech Centre to ask how they have set up their relationship with the Lions
running their bar.
2.5 B. Carmichael wanted to discuss kitchen refurbishment. Board decided this
should part of 5 year plan.
2.6 C. Abraham reported on Garden Project — can outlet at fountain be hidden? This
has been out down considerable already. Board agreed fountain plaque should go
inside the garden. Flagpole may not go back up due to garden design and lack of
base for it. Some board members are adamant that this flag be reinstalled. Check
into missing rosettes for urns — we should be looking at having these repainted.
2.7 G. Bell reported on fundraising committee. It is agreed this committee should be
dissolved as of June 30 to coincide with the completion of project.
Motion by w. Woo, seconded by B. Carmichael
That at new subcommittee be struck for future fundraising for the hall
"Carried"
Discussed fundraising options, B. Carmichael suggested Chef's night as a
monthly experience on a night through the week.
Continue with yearly concert and brunch if possible.
FINANCIAL REPORT
3.1 Motion by W. Partner, seconded by S. DeJong
That the financial report be accepted as presented. "Carried"
BILLS
4.1 Motion by W. Partner, seconded by B. Carmichael
That bills for supervision in the amount of $450.00 be paid as presented.
"Carried"
CORRESPONDENCE
5.1 Email from Town indicating we will need to replace AED in 2013, they are
obtaining pricing presently. Current unit cost was $5000.00
5.2 Policy received from -R. Pidgeon (Municipality) on regulations for erecting tents
in parkette
5.3 Liquor license approval received for patio area
5.4 Municipal operating budget request received $13000.00
Motion by W. Woo, seconded by B Carmichael
That correspondence is received for information. "Carried"
HEALTH & SAFETY
6.1 Received inspection report - copy will be sent to Operations Dept
NEW BUSINESS
7.1 Municipal Dept asking for use of hall for discounted price or free. Board agreed
no they would have to pay the same as all users.
7.2 G. Bell wanted to confirm rental rate for Dance Studio which is mostly seniors
would remain at $45.00/hr
7.3 G. Bell asked for help for Steve this coming week as we have numerous rentals,
one be a large wedding. B. Carmichael will assist with tear down of Daffodil
lunch and set up for Fiddlers on Wednesday afternoon. S. DeJong will assist with
removing our chairs from hall for Friday's wedding as they are bringing rental
chairs. S. DeJong will open Saturday morning so Steve can get some rest before
closing Saturday. Thank you for the help
7.4 Window pain in auditorium door broken — agreed fee would be $50.00
7.5 G. Bell asked members to think about items for 5 year plan and consider
celebration for 90th anniversary in 2013.
7.6 G. Bell suggested plaque in patio area to commemorate Irene Rinch — board lilted
this idea
7.7 G. Bell to send letter to Operations Dept for permission to install a window A/C
in kitchen.
7.8 Discussed Trillium parry for Garden Project. Hall will be hosting. Suggested a
Sunday afternoon tea. G. Bell to let C. Abraham know dates available. C.
Abraham will find out where dollars will be coming from for this.
7.9 Could contract leave us 20 extra bricks for future fundraiser?
7.10 S. DeJong will deliver volunteer award to B. Snowdon
7.11 Board members to look at outside of hall and think about what sort of plaque they
would like to acknowledge donations to the garden project for next meeting.
7.12 G. Bell suggests remote control doorbells for Train crew and bowling alley.
Motion by W. Partner, seconded by S. DeJong
That we purchase doorbells for Train crew and bowling alley. "Carried"
7.13 C. Abraham explained retaining wall on north side of property is part of hall
property. Operations Dept is planning to do repairs and consider fencing in the
future.
7.14 Tower to be painted by Operations Dept this spring. It has been held up due to
lead being found in paint.
Adjourned 8:30 pm
clarl"ngton
Leading the Way
REPORT#1
REPORT TO COUNCIL MEETING OF JUNE 4, 2012
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 28, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-028-12 Periodic Report on Planning Activities for 1st Period
January—April 2012
(b) EGD-018-12 Monthly Report on Building Permit Activity for April, 2012
(c) ESD-008-12 Monthly Activity Report —April 2012
(d) FND-013-12 Annual Leasing Report— 2011
(e) FND-014-12 Annual Commodity Hedging Report— 2011
2. TO PERMIT A HAIR SALON AND DAY SPA (PERSONAL SERVICE SHOP)
WITHIN AN EXISTING COMMERCIAL PLAZA
THAT Report PSD-026-12 be received;
THAT the rezoning application submitted by 1331030 Ontario Inc. be approved and
that the proposed Zoning By-law contained in Attachment 2 to Report PSD-026-12
be passed; and
THAT all interested parties listed in Report PSD-026-12 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - June 4, 2012
3. PROPOSED OFFICIAL PLAN, REZONING, AND AMENDMENT TO DRAFT
APPROVED PLAN OF SUBDIVISION AND TO PERMIT A 261 UNIT
RESIDENTIAL PLAN OF SUBDIVISON
APPLICANT: PRESTONVALE HEIGHTS LIMITED
THAT Report PSD-027-121 be received;
THAT the applications to amend the Official Plan, Zoning By-law and Draft
Approved Plan of Subdivision submitted by Prestonvale Heights Limited to permit
the development of 261 residential units continue to be processed including the
preparation of a subsequent recommendation report;
THAT the applicant, together with the Planning Services Department Staff, hold a
public information centre meeting in the community; and
THAT notification of the public information centre meeting be issued to residents
within a 250m radius of the subject lands; and
THAT all interested parties listed in Report PSD-027-12 and any delegations be
advised of Council's decision.
4. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: HAYES LINE (BOWMANVILLE) LTD.
THAT Report PSD-029-12 be received;
THAT the application submitted on behalf of Hayes Line (Bowmanville) Ltd. to
remove the Holding (H) symbol be approved and that the By-law attached to Report
PSD-029-12 to remove the Holding (H) symbol be passed;
THAT Council's decision and a copy of Report PSD-029-12 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation (MPAC);
and
THAT all interested parties listed in Report PSD-029-12 and any delegations be
advised of Council's decision.
5. BLUE COMMUNITY
THAT Report OPD-005-12 be received;
THAT all interested parties listed in Report OPD-005-12 be advised of Council's
decision;
Report #1 - 3 - June 4, 2012
THAT Council declares Clarington a "Blue Community" and the necessary capital
costs will come from the Facilities/Park Maintenance Reserve Fund and the
Community Services Capital Reserve Fund, and that the communication and
promotion campaign be approved as part of the 2013 Current Budget;
THAT Council not approve the banning of non-recyclable utensils at Municipal
functions and staff continue to investigate and implement the use of recyclable and
biodegradable products in the concession operations, with limited exception where
it is catered by an outside vendor, for Council or Municipal Staff working lunches;
and
THAT Council direction be copied to Robyn Hamlyn, Boards of Council, Community
Hall/Arena Boards, Council of Canadians, and Blue Communities,
6. JUNE IS RECREATION AND PARKS MONTH
THAT Report CSD-007-12 be received; and
THAT the month of June be proclaimed Recreation and Parks Month in the
Municipality of Clarington.
7. EXOTIC PET BY-LAW AMENDMENTS
THAT Report CLD-019-12 be received;
THAT the Exotic Pet By-law 93-161 be amended to:
a) regulate the keeping of pigeons including requirements pertaining to
enclosures, banding, owner membership with a recognized pigeon
organization, containment of the pigeons, and limiting the number of
pigeons permitted within non-agriculturally zoned lands based on a
maximum of 10 pigeons per 1.0 square metre of loft space;
b) to provide for temporary permits for prohibited animals to be exempt from
the provisions of the Exotic Pet By-law provided that all permit
requirements are met to the satisfaction of the Municipal Clerk, or
designate;
c) amend Schedule A to permit the keeping of certain classes of animals;
d) to provide that any pot bellied pig of a weight less than or equal to
100 lbs., that is spayed/neutered by the end of the registration period,
and that was kept by an owner as a pet on land that is not in an
Agricultural zone prior to the passage of the by-law, provided that proof
of purchase is established before May 28, 2012 and registration be no
later than June 30, 2012;
Report #1 - 4 - June 4, 2012
THAT the draft by-law attached to Report CLD-019-12 be approved by Council; and
THAT all interested parties be advised of Council's decision.
8. SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE
THAT Report CLD-020-12 be received;
THAT the resignation of Clayton Morgan be received, with regret, and that he be
thanked for his contribution to the Committee; and
THAT Suzanne Land be appointed to the Committee for a term concurrent with
Council.
9. REQUEST FOR REPORT — PARKING ON DRIVEWAY APRON
THAT Staff be directed to prepare a report on the feasibility of allowing residents to
park on the apron of their driveway.
10. TENDER CL2012-12, PAVEMENT REHABILITATION, VARIOUS LOCATIONS
THAT Report COD-012-12 be received;
THAT Coco Paving Inc., Oshawa, Ontario, with a total bid in the amount of
$2,018,867.52 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2012-12 be awarded the
contract for Pavement Rehabilitation, Various Locations, as required by the
Municipality of Clarington, Engineering Department; and
THAT the funds required in the amount of $2,360,000.00 (which includes
$2,018,867.52 for tendering, design, contract administration and contingencies) be
drawn from the following Engineering Department Capital Accounts:
Pavement Rehabilitation Accounts:
110-32-330-83212-7401 (2012) .............................................. $1,483,866.00
110-32-330-83212-7401 (2011) .............................................. $ 421,134.00
110-32-330-83212-7401 (2010) .............................................. $ 455,000.00
i
i
Report #1 - 5 - June 4, 2012
11. TAX WRITE-OFFS UNDER SECTION 354(3) and 354(4)(b) OF THE MUNICIPAL
ACT, 2001 AND MINIMUM TAX BILLING UNDER SECTION 355(1)
THAT Report FND-012-12 be received;
THAT the Treasurer be authorized, under Section 354(3) and 354(4)(b) of the
Municipal Act 2001 to write-off taxes as uncollectible and charge back the
appropriate proportionate amounts to the Region of Durham and the Province; and
THAT the Mayor and Clerk be authorized to execute a By-Law as shown on
Attachment "B" of Report FND-012-12, under Section 355 (1) whereby in any year,
if the total amount of taxes to be imposed on a property is less than $20, the
amount of actual taxes payable shall be zero.
12. CIVIL MARRIAGE SERVICES
WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to
providing civil marriage services;
AND WHEREAS the authority to provide the civil marriage services extended to
those services held Monday to Friday in the Municipal Administrative Centre only;
AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of
staff time and use of the Municipal Administrative Centre;
AND WHEREAS the Municipal Clerk has received requests to perform civil
marriage services outside of the parameters set by By-law 2004-253;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE
MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk be authorized to
perform the following civil marriage services:
• Friday, July 27, 2012 at Bloomfield Farms, Newcastle, Ontario
• Saturday, July 28, 2012 at the Newcastle Community Hall, Newcastle,
Ontario;
THAT the $250 fee be waived in these instances; and
THAT the appropriate by-law be forwarded to Council.
Report #1 - 6 - June 4, 2012
13. REQUEST FOR REPORT —YEARLY VOLUNTEER RECOGNITION AWARDS
THAT Staff be directed to prepare a report on the feasibility of holding the
Volunteer Recognition Award Ceremony annually; and
THAT the report consider the recognition categories be in five year increments.
SUMMARY OF BY-LAWS
JUNE 4, 2012
.T
2012 -042 Being a By -law to amend By -law 91 -58, as amended, being a
By -law to Regulate Traffic on Highways, Municipal and Private
Property in the Municipality of Clarington (Approved by Council on
May 14, 2012)
2012 -043 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning
By -law for the Corporation of the former Town of Newcastle
(1331030 Ontario Inc.) (Item 2 of Report #1)
2012 -044 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning
By -law for the Municipality of Clarington related to ZBA2011 -0035
(Hayes Line (Bowmanville) Ltd.) (Item 4 of Report #1)
2012 -045 Being a By -law prohibiting and regulating the keeping of certain
animals within the Municipality of Clarington (Item 7 of Report #1)
2012 -046 Being a By- law,to impose a Minimum Tax Amount (Item 11 of
Report #1)
2012 -047 Being a By -law to amend By -law 2004 -253 to provide for Civil
Marriage Services to be Offered by the Municipality of Clarington
(Item 12 of Report #1)
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COUNIOL
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ONTARIO
GENERATION
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Nuclear Projects Update
Municipality of Clarington Council
June 4, 2012
Albert Sweetnam
Executive Vice President, Nuclear Projects
r �•
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Y'.
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Major Nuclear Projects Up
• Darlington Refurbishment and
Continued Operation
— Environmenta0 Assessment
— Project Status /Developments
• Darlington New Nuclear
Project
— Federal Approvals
— Site turn -over activities
C
— Condenser Cooling Water Opts on
Assessment
2
Darlington Refurbishment and Continued Operation
Environmental Assessment
0 Refurbishment Phase (2013 -2024)
- Replace reactor components
- Place in new Waste Storage Buildings
- Refuel and restart reactors
Contonued Operaat�on Phase
(2012-2055)
— Continued electrocoty generatbn for 25 -30
years
— Ongoing rnaonllenance, omprovements and
upgrades
jL
— Construct/operate used fue0 dry
storage buKd ng
K
Environmental Impact Statement Conclusions
• No sigr4icant adverse environmental effects, given mitigation
• Environmentai effects are
understood
• One Residual Adverse Effect:
— Minor loss of forage fish
Round Goby
• Specific commitments to manage, mitigate and monitor
potential negative effects (e.g. traffic management planning)
• Positive effects arr %� /\i dssprac d and a— ccr e- '�hro uo pout His of
the project
EA Schedule —Next Steps
Milestone
Baseline Studies/ Preliminary Assessment
Date
Winter 2010/2011
Status
Community Information Sessions
June 2011
Municipal Peer Review
Summer /Fall 2011
N
Mitigations /Significance Assessment
Fall 2011
EIS Submitted to CNSC
December 2011
CNSC Issues Draft Documents for Public
Review
Summer 2012
1%
CNSC Holds Public Hearing
November 13 &14,
2012
CNSC Issues EA Decision
2012/2013
Licence Amendment Process
2012/2013
Other Refurbishment - Related Activities
• Integrated Safety Report
submosskon - December 2011
• Darlington Energy Comps aw
— Construction underway;
on schedule for completion
in Summer 2013
• Joint venture with SNC- Lavalin- ¢ =_=
Nuclear Inc. & Aecon Industrial
— Awarded March 2012
• Sewer and VAVaater Upgreade
Project
y
T
��� AL'CD1V
SNC • LAVALIN
on
Darlington New Nuclear Project
• Federal EA Approvals
— Project receoved EA approva0 by the
Governor In Council (federal caLnelr )
May 2012
— JRP can proceed to ossue LDcence
to Prepare 'Ie
— Judicial Revs &v, ,'\�� contonues
• OPG work in support of readiness for
site turn -over activities:
— Site infrastructure
— Habitat Compensation projects
— Bank Swallows, Aquallc
_ 3T
,, A6tA'a-
�c
r
r
Condenser Cooling Water Option Assessment
• Study in response to JRP
Recommendation
• Best Available Technology
Economically Achievable (BATEA)
analysis of cooling options
— Once - through lake water
— Mechanical draft cooling towers
with plume abatement
• Options compared across 19 safety,
environmental, technical, solos , and
economic attributes
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Thank You
www.opg.com /d�rDongtonrefurb
www.opg.com /newbuild
10
Saturday June gt', X012
moors Opea
�laringtor
DOORS OPEN C
PARKING AND REGISIRNTIO N
c c r � D-, e n
r'� n c n
sa o
S e S7 S e 00
-� (a a ='Ure (a oO�JAvnS�
0
V I S a GE C
ha Mn � os o n 0 our
western border
durirg our third
Doors Open event.
T he Torst Doors open Day took p0ace in France in 1.984.
The odea soon spread to neighbourong countries® including the
Netherlands, Sweden® the Republic of Ireland® Belgium and Scotland.
In 2002® the Ontario Heritage Trust �a,unched Doors Open Ontario,
the first province wide event of its kind in Canada.
Since
the program was
launched in 2002®
over 4 million visits have
been
made to heritage
sites participating
in this
exciting initiative.
For the first
time in 1
years, bus
tours of OPG
D(2-,a: vor) from
cSFL7r (2
+frG -art tOn; , -
Tooley Mill
. I a �.l
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For more info visit:
www.doorsopenclarington.com
www.doorsopenontario.on . ca