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Home My WebLink AboutCS-35-89TOWN OF NEWCASTLE GENERAL PURPOSE & ADMINISTRATION COMMITTEE October 23, 1989 REPORT #: CS -35 -89 FILE #: COMMUNITY SERVICES DEPARTMENT CAPITAL PROJECT UPDATE RECOMMENDATIONS: File #/ Res. # By -Law R It is respectfully recommended that the General Purpose & Administration Committee recommend to Council the following: - 1. That Report No. CS -35 -89 be received for information. v•/_-� • //g -________„____________________-_____-_..___.----_ ___________a__- _-- ____-- ____ -__ 1.0 BACKGROUND AND COMMENTS: 1.1 The Community Services Department has had a very productive spring and summer season, having met the majority of our goals as outlined in the 1989 Capital Budget. 1.2 As we enter the fall season, our parks development projects are continuing to progress on schedule. For the most part, tree and vegetative plantings are scheduled to take place in early October which represents the majority of outstanding work to be completed. 1.3 The attached information is provided to members of Council as an update on the status of our Capital Budget as it relates to Administration and Programs (Schedule I), Facilities (Schedule II) and Parks (Schedule III). fully submitted, Recommended for presentation to the Committee IZY V__ h P. Caruana, Director tment of Community Services JC:sa Lawrenc¢ EY. Kotseff Chief dm nistrative Officer PROGRAM DIVISION ADMINISTRATION & PROGRAM CAPITAL PROJECTS 1. ADMINISTRATION STATUS: Complete DETAIL LETTERING SYSTEMS $3,750 ACTUAL TO DATE $3,713.74 ( *PURCHASE ORDER QUOTE) The Kroy Lettering Systems were received in early September and utilized immediately for display signage at the Orono Fair, and subsequently, the Fitness Centre. It is anticipated that these machines will improve signage for display and information purposes in the future as well as reduce staff time in preparation time for signage. PROJECT DETAIL BUDGET ACTUAL TO DATE 2. ADMINISTRATION LAYOUT LIGHT $900 $1,215 TABLE & CHAIR STATUS: Complete This equipment was received in the summer months and will assist staff in doing layouts for signage, the semi- annual Activity Guide, as well as slide preparation development. PROJECT DETAIL BUDGET ACTUAL TO DATE 3. ADMINISTRATION CAMCORDER ACCESSORIES $450 $463.32 STATUS: Complete Video lighting units, a tripod and a telephoto wide angle lens were purchased in the summer to improve quality of video presentations being prepared. These items will be utilized in the Fall and Winter months if the Department is successful in obtaining a volunteer co -op student. PROJECT DETAIL BUDGET ACTUAL TO DATE 4. ADMINISTRATION DISPLAY SYSTEM $850 $760 ACCESSORIES STATUS: Complete Additional panels for the main display system were purchased to provide a more uniform display in larger areas (ie. Orono Fair and Home Show). These panels will be used to supplement the existing system as well as provide an opportunity for varied display lay -out. Additional small items (ie. literature holder, etc.) may be purchased if any money is remaining after other purchases are complete. ../2 902 - 2 - SCHEDULE I PROJECT DETAIL BUDGET ACTUAL TO DATE 5. ADMINISTRATION MEDIA STORAGE CABINETS $1,300 $922.32* (Purchase Order Quote) STATUS: Complete These cabinets were ordered in July but have not arrived yet. They will be utilized for storing photographs staff have been accumulating for marketing purposes. ----------------------------------------------------------------------- BUDGET ACTUAL TO DATE TOTAL ADMINISTRATION $7,250 $7,074.38 PROJECT DETAIL BUDGET ACTUAL TO DATE 1. PROGRAM- AQUATIC LIFEJACKETS & PFD'S $500 $507.48 STATUS: Complete This was replacement equipment primarily for the aquatic programs and were utilized immediately this summer for use at all pools. PROJECT DETAIL BUDGET ACTUAL TO DATE 2. PROGRAM- AQUATIC UNDERWATER CAMERA $375 $496 ACCESSORIES STATUS: Complete A strobe flash and wide angle lens were purchased to improve the quality of underwater photographs for the purposes of selling photos to parents. Staff have been "practicing" with the camera over the summer months and anticipate photographs will be available for sale during the fall program. PROJECT DETAIL BUDGET ACTUAL TO DATE 3. PROGRAM - AQUATIC VERSA LIFT $4,700 $3,124.80 STATUS: Complete A Versa Lift was purchased in June for the purposes of assisting physically disabled clients from their wheelchairs to the handicap chair in the pool area. Staff were able to purchase this item at significant savings to the Town. This equipment has been gratefully utilized by Bowmanville Memorial Hospital staff with chronic patients and it is anticipated it will make better access to the facility for all physically disabled residents. ../2 903 PROJECT 4. PROGRAM-AQUATIC STATUS: Complete - 3 - SCHEDULE I DETAIL BUDGET ACTUAL TO DATE EXPO DRY ERASE SYSTEM $100 $59.85 This system is located in the pool for assisting instructors in teaching with visual aids as well as providing general information to patrons of the Fitness Centre pool facility. ..� DGET ACTUAL TO DAT-3 5. PROGRAM-AQUATIC FLIP CHART $225 $85.05 STATUS: Complete Located primarily upstairs in the Fitness Centre Multi Purpose Room the flipchart is being utilized for staff training, leadership course instruction and other presentations. PROJECT DETAIL BUDGET ACTUAL TO DATE 6. PROGRAM-AQUATIC RESOURCE LIBRARY $1,000 $505.66 STATUS: Partially Complete A shelving unit for storage of various resources have been purchased and staff are presently in the process of ordering various resource books, slides and video presentations. These responses will be utilized primarily by staff for instruction/training purposes as well as limited access to the general public with the assistance of staff. PROJECT DETAIL BUDGET ACTUAL TO DATE 7. PROGRAM-AQUATIC LEISURE TOYS: WATERSLIDE & INFLATOR $4,800 0 INFLATABLES $4,500 0 FUNNY FLOATS $ 475 0 TARZAN ROPE $ 450 0 STATUS: Ordered/Awaiting Arrival These "leisure toys" have been purchased for the purposes of improving attendance at recreational swims by making the pool more enjoyable, fun and leisure-oriented. A grant in the amount of fifty percent funding has been requested for these items through the Ministry of Tourism and Recreation. Until staff received a "complete" letter on September 14, 1989 purchase of the equipment could not be done as part of the grant application conditions. Purchase requisitions were submitted September 18th and the equipment is anticipated in early November. We are also awaiting the outcome on the grant application. BUDGET ACTUAL TO DATE TOTAL PROGRAM $17,125 $4,778.84 91, n 4 SCHEDULE II OPERATIONS DIVISION FACILITY DEVELOPMENT & IMPROVEMENTS PROJECT DETAIL BUDGET 1. NEWCASTLE OFFICE FURNITURE $8,300 ADMINISTRATION (desk, credenza, chair, BUILDING 4 side chairs, 2 filing cabinets, 4 book cases) STATUS: Complete STATUS: Complete PROJECT DETAIL BUDGET BUILDING UPGRADING $7,100 (ramp repair, railing, exhaust fans, dehumidifier) DETAIL BUDGET 3. CLARKE LIBRARY BUILDING UPGRADING $9,000 (flashing, exterior and joist repairs) STATUS: Scheduled for completion in late October. PROJECT DETAIL BUDGET 4. FIRE/COURT BUILDING BUILDING UPGRADING $16,000 (masonry & caulking repairs, new compressor) ACTUAL TO DATE $8,200 ACTUAL TO DATE $6,389 ACTUAL TO DATE 0 ACTUAL TO DATE $4,150 STATUS: Complete The new compressor has been installed. Masonry and caulking repairs are schedule for late October. PROJECT DETAIL BUDGET ACTUAL TO DATE 5. HAMPTON HALL BUILDING UPGRADING $13,500 0 (roof caulking & exterior repairs) STATUS: Scheduled for Completion early November No action taken pending a decision on the future of this building. ../2 Cy 05 STATUS: Completed All buildings have been inspected with the reports expected by November let~ PROJEC DETAIL BUDGET ACTUAL TO DATE 10. 8{WMJQNVILL8 }BBCIDI&TZ(N WATERPROOF D}T]IBIUD $I3,630"50 COMPLEX MASONRY, D0T8&0CE LIGHTS AND MARQUIS SIGN $29,500 CIRCULATING PUMP, ICE EDGER, NETS, MICROWAVE, 3 STAGE ELECTRICAL 0WZT $10'162 $10,I62 7UO O�� - 2 - SCHEDULE II PROJECT DEC&IL B[�Q�� l&� TO DATE ACTUAL 6. }D\YD[N B&IL BUILDING UPGRADING $3r000 O (masonry repairs) STATUS: Work order has been issued. P DETAIL BUDGET TO DATE 7. NEWCASTLE COMMUNITY BUILDING UPGRADING $9,500 U 8ALJ, (install new windows) STATUS: Completion in November Some 000fooiuu with the Ball Boards requested grant has delayed this project. Administration and tendering is progressing with estimated completion in November. 28UJ DETAIL BUDGET TO DATE 8. OROBK} ARMORIES BUILDING UPGRADING $7'500 U (iuooIatimu' parapet, structural and nooIkiog repairs) STATUS: Action pending status of building. PROJECT DETAIL BUDGET ACTUAL TO DATE 9. BUILDING PROFILES CONSULTANT SERVICES $48'000 $8'000 (17 building profiles) STATUS: Completed All buildings have been inspected with the reports expected by November let~ PROJEC DETAIL BUDGET ACTUAL TO DATE 10. 8{WMJQNVILL8 }BBCIDI&TZ(N WATERPROOF D}T]IBIUD $I3,630"50 COMPLEX MASONRY, D0T8&0CE LIGHTS AND MARQUIS SIGN $29,500 CIRCULATING PUMP, ICE EDGER, NETS, MICROWAVE, 3 STAGE ELECTRICAL 0WZT $10'162 $10,I62 7UO O�� ® 3 °- SCHEDULE II 10. BOWMANVILLE RECREATION FURNITURE DOLLIES, COMPLEX Continued... WINDOW BLINDS, 10 TABLES, FOLDING DOOR (MPR) $39,700 $7,984 DESK, CHAIR, 2 SIDE CHAIRS, FILING CABINET, WINDOW BLINDS (OFFICE) $4,300 $2,750 STATUS: Partially Completed The sealing of exterior walls has been recently completed. The marquis sign and entrance lighting is planned to be included with the proposed contract for park development. The circulating pump, ice edger, microwave oven have been received. The three stage electrical breaker has proven unnecessary. The nets are on back order. The furniture dollies, blinds and 10 tables have been received. The folding door prices are currently being reviewed with a decision to be made shortly. Some furniture is on backorder. 11. DARLINGTON SPORTS CENTRE DETAIL BUILDING UPGRADING (new PA system, nets & exterior repairs) STATUS: Partially Complete $14,000 $9441 The nets are currently on backorder. The PA system was installed September 18 and the exterior masonry repairs have been completed. PROJECT DETAIL BUDGET ACTUAL TO DATE 12. NEWCASTLE FITNESS CEN'T'RE BUILDING UPGRADING (4 hair dryers, electric heaters, exterior repairs) STATUS: Partially Completed $9,000 $2,811 The four hair dryers have been purchased and the electric duct heaters are being researched. Exterior repairs are scheduled for late October. ../4 0 07 - 4 - SCHEDULE II PROJECT DETAIL BUDGET ACTUAL TO DATE 13. NEWCASTLE LIONS POOL FACILITY UPGRADING $6,800 $6,787 (repair fence, replace roof, facia boards, 2 spinal boards) STATUS: Complete PROJECT DETAIL BUDGET ACTUAL TO DATE 15. VISUAL ARTS CENTRE SEWER, BUILDING $65,000 $18,000 RETROFIT STATUS: Partially Complete The sanitary sewer connection is complete. Action delayed on repairs subject to decision on the future of this building. Contract specifications are being prepared for repair work to proceed starting November lst and completed by late December. BUDGET ACTUAL TO DATE TOTAL FACILITY DEVELOPMENT & IMPROVEMENTS $300,362 $98,294.50 908 OPERATIONS DIVISION P&ID< DEVELOPMENT 6 UPGRADING PROJECT DETAIL BUDGET ACIUAL]ODATE I. DOWMANVZLL8 EROSION CONTROL $100,000 0 CEMETERY STATUS: Complete Following of the 1989 Capital Budget the Central Lake Ontario Conservation Authority announced their intention to assume the lead in this project. The ozotzaot has been let and completed with the assessment of the Town's share yet to be determined. PROJECT DETAIL BUDGET ACTUAL TO DATE 2. ENNISKILLEN IAJD< PURCHASE $50,000 O (approx. 3 to 5 acres) STATUS: Awaiting Negotiations Staff are in progress of negotiating to acquire the necessary parkland. PROJECT UE1Y\1L BUDGET ACTUAL T} DATE 3^ TYRONE COMMUNITY PARK gDfKC8ASB $35,000 ¢30,970 CENTRE (approx. 5 acres) STATUS: Complete Staff have completed the purchase of 4 acres adjacent the Tyrone Community Centre and pack. This addition will be considered for development in the I990 Capital Budget submission. PROJECT 0ETlIL BUDGET ACTUAL TO DATE 4. I9\BK 6 CEMETERY DU8CB&SB 0F: ¢38/300 $33r120 EQUIPMENT 3/4 ]O0 CREW (3&B 10 RADIOS 2-88 INCH RIDING MOWERS 6 LINE TRIMMERS l CHAIN SAW MISC. TOOLS 8IY7TDS: Completed All equipment has been ordered and received. ^^/2 7U7 OD8 5. COURTICE WEST PARK 2 _ DETAIL BUDGET PARK UPGRADING $13,300 (tree planting, steps, benches, waste receptacles, signs, bleachers) SCHEDULE III ACTUAL TO DATE $12,700 STATUS: Complete A staircase to the ball diamond has been constructed, benches and waste receptacles installed and park signs, bleachers and trees ordered for inclusion this fall. PROJECT DETAIL BUDGET ACTUAL TO DATE 6. FIRWOOD PARK PARK UPGRADING $16,800 0 (tree planting, playground park signs) STATUS: Complete The playground has been installed and trees and park signs ordered for inclusion this fall. PROJECT DETAIL BUDGET ACTUAL TO DATE 7. FOXHUNT PARK PARK UPGRADING $16,800 $13,300 (tree planting, playground, park signs) STATUS: Partially Completed The playground has been installed and park sign and tree planting ordered for inclusion this fall. PROJECT DETAIL BUDGET ACTUAL-TO-DATE 8. GATEHOUSE PARKETTE PARK UPGRADING $13,800 $10,125 (walkway, tree planting, basketball court, park signs) STATUS: Partially Completed The walkway basketball court and backboard have been installed and tree planting and park signs ordered for inclusion in the fall. ../3 1 - 3 - SCHEDULE III PROJECT DETAIL BUDGET ACTUAL TO DATE 9. COURTICE SOUTH PARK PARK UPGRADING $7,500 $5,200 (backstop, baseline fence & ground restoration) STATUS: Partially Completed The backstop, baseline fencing and infield upgrading have been completed with top soiling and sod repairs scheduled for later this fall. 10. ZION PARK PARK UPGRADING $2,000 $6,217 (improving drainage & driveway) STATUS: Completed The solving of the sheet drainage problem across a mired driveway has proven more involved than first estimated. This project has been successfully completed. PROJECT 11. MEARNS AVENUE PARK DETAIL PARK UPGRADING (park signs, installation of playground & tree planting) STATUS: Partially Completed BUDGET ACTUAL TO DATE $4,800 $5,705 The installation of a previously purchased playground is complete. Park signs and trees have been ordered for inclusion this fall. PROJECT DETAIL BUDGET ACTUAL TO DATE 12. SOPER CREEK PARK PARK UPGRADING $101,000 0 (bleachers & ball diamond lighting) STATUS: Partially Completed A contract has recently been let for installation of ball diamond lights in late October or early November for a price within budget. The bleachers have been ordered for inclusion this fall. ../4 911 - 4 - SCHEDULE III PROJECT DETAIL BUDGET ACTUAL TO DATE 13. BOWMANVILLE RECREATION PARK DEVELOPMENT $170,000 0 COMPLEX (skateboard park, fine grading, field drainage, irrigation) STATUS: Partially Completed A request for bids was offered in July and resulted in no bidders. Potential bidders indicated they could not meet the schedule of seeding prior to September lst. At present new more comprehensive specifications are being prepared for tendering in October with below ground services to be installed this fall, including the skateboard portion and the seeding to be completed in the spring of 1990. PROJECT DETAIL BUDGET ACTUAL TO DATE 14. FOSTER CREEK PARKETTE PARK UPGRADING $7,000 $2,500 (landscaping, seeding, playground relocation) STATUS: Partially Completed A report presented in late spring to G.P.A. and Council has made relocation of the playground unnecessary. Tree planting is scheduled later this fall. The developer has not proceeded with development of adjacent homes as previously expected and has stored topsoil on parkland. It would not be cost effective to proceed with park development at this time. 15. NEWCASTLE MEMORIAL PARK PARK UPGRADING $14,200 (playground, landscaping, irrigation, flower bed) STATUS: Partially Completed ACTUAL TO DATE $5,700 The new northerly portion of the park has been graded, top - soiled and is currently awaiting sodding by the developer. The playground has been installed. The flower and shrub beds have been installed and the irrigation and tree planting are ordered and scheduled for inclusion this fall. PROJECT DETAIL BUDGET ACTUAL TO DATE I. •`• • `• STATUS: Complete PARK IMPROVEMENT (backstop & baseline fencing) 1 $7,700 $4,665 PROJECT 17. ORONO PARK M DETAIL PARK IMPROVEMENT (backstop and bridge) SCHEDULE III BUDGET ACTUAL TO DATE $11,500 $9,000 STATUS: Complete PROJECT DETAIL BUDGET ACTUAL TO DATE 18. INA BROWN PARK PARK DEVELOPMENT $6,000 $3,000 (grading & seeding, landscaping) STATUS: Partially Completed Grading and seeding is complete with tree planting scheduled for this fall. PROJECT DETAIL BUDGET ACTUAL TO DATE 19. HARVEY JACKSON PARK PARK IMPROVEMENT $9,500 $7,300 (backstop, baseline fencing, replace dugout roofs) STATUS: Complete PROJECT DETAIL BUDGET 20. GENERAL LANDSCAPING PARK IMPROVEMENTS $12,500 (20 evergreen, 25 caliper sized trees, 20 bare root trees) STATUS: Partially Completed Scheduled for various park locations in late October. PROJECT DETAIL BUDGET 21. GENERAL FURNITURE PARK IMPROVEMENT $10,100 (15 benches, 30 trash receptacles, 40 picnic tables) STATUS: Complete ACTUAL TO DATE 0 ACTUAL TO DATE $9,900 BUDGET ACTUAL TO DATE TOTAL PARK DEVELOPMENT & UPGRADING $647,800 $149,402 913