HomeMy WebLinkAbout04/26/2004f M
L
_011
eading the Way w..
DATE: MONDAY, APRIL 26, 2004
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
PRAYERS
ROLL CALL
DISCLOSURES OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETING
Minutes of a meeting of Council held on April 5, 2004
PRESENTATIONS
a) Corporate Citizen of the Year Award
b) Gregory Smith, Ontario Power Generation — Update on the Nuclear
Station
c) Durham Region ATV Safety Coalition
- Staff Sergeant Bruce Townley, Durham Regional Police
- Connie Vail, Durham Regional Health Department
- Tony Fanara, ATV Safety Coalition
PUBLIC MEETING
In accordance with Section 150 of the Municipal Act, 2001, a public meeting is
being held to hear concerns and comments with respect to the Municipality's
By -law to Licence Refreshment Vehicles
DELEGATIONS
a) Linda Gasser, 7421 Best Road, Orono, LOB 1 MO — Direct Election of the
Regional Chair
b) Jeff Virgin, 23 Virtue Court, Enniskillen, LOB 1JO — Sidewalks in
Enniskillen
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623 -3379
Council Agenda - 2 - April 5, 2004
COMMUNICATIONS
Receive for Information
1- 1 John Loreto, President, Memorial Hospital Foundation, Bowmanville and
Chris Kooy, Corporate Director Patient Services and Interim Chief Nursing
Officer, Lakeridge Health - Special Research and Planning 1
1 - 2 Minutes of the Clarington Traffic Management Advisory Committee
1 - 3 Minutes of the Ganaraska Region Conservation Authority
1 - 4 John O'Toole, MPP, Durham, writing to The Honourable John Gerresten,
Minister of Municipal Affairs - Development Charges Act - Hospital
Funding
1 - 5 John Mills, Regional Director General, Environment Canada, Ontario
Region - State of the Great Lakes, 2003 Fact Sheet Series
1 - 6 Veridian Corporation - Dividend Payments to Municipal Shareholders
1 - 7 Jill Haskins, Secretary, Association of Hospital Volunteers — Thank You
1 - 8 Shawn R. Taylor, R.P. Bio., President, Habitat Works! — Thank You for
Exemptions to By -law 89 -64
1 - 9 Darlene Matthews and Warren Lamondin, Coordinators, The Clarington
Project Activity Centre, The Oshawa /Clarington Association for
Community Living — Thank You
1 - 10 Bill Green, Area Director, Correctional Service of Canada, Scarborough,
York & Durham Regions - Mandate to Administer Sentences
1- 11 John Bolognone, Supervisor of Council & Committee Services, City of
Burlington - Overall Planning and Transportation in the GTA/Golden
Horseshoe
1 - 12 Kaye Quinney, Treasurer, Clarington East Economic Support — Clarington
East Food Bank — Thank You
1 - 13 Marilyn Martin, Senior Citizens of Newcastle — Thank You
1 - 14 Gail Empey, Clerk/Deputy Treasurer, the Corporation of the Township of
Cavan - Millbrook -North Monaghan - Kawartha Region Conservation
Authority Budget
Council Agenda - 3 - April 5, 2004
1- 15 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Nutrient
Management Local Advisory Committee
1 - 16 P. M. Madill, Regional Clerk, Regional Municipality of Durham - The Oak
Ridges Moraine Conservation Plan Technical Papers Series - Part 1 -
Ministry of Natural Resources 2004 -P -038
1 - 17 P. M. Madill, Regional Clerk, Regional Municipality of Durham —
Brownfields Statute Law Amendment Act, 2001 (Bill 56)
1 - 18 Robert A. Martindale, M.C.I.P., R.P.P., Principal, Martindale Planning
Services — Urban Planning & Development Consultants - Bowmanville
Heritage Conservation District Study
1 - 19 Vicki Barron, CGA, Executive Director, Waterfront Regeneration Trust -
Status of the Lake Ontario Waterfront Trail and Greenway
1-20 Minutes of the Local Architectural Conservation Advisory Committee
1 - 21 Minutes of the Kawartha Conservation
1-22 P. M. Madill, Regional Clerk, Regional Municipality of Durham —The
Annual Solid Waste Management Servicing and Financing Study, The
Proposed 2004 Business Plans and Budget and Related Financing
1-23 Association of Municipalities of Ontario — One -Time Funding Commitment
1-24 Minutes of the Clarington Museums and Archives Board
1-25 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee
1-26 K, Kitteringham, Deputy City Clerk, City of Oshawa — Amalgamation of
Local Transit Services in Durham Region
1-27 John Gerretsen, Minister of Municipal Affairs and Housing - Residential
Tenancy Reform Consultation Paper, Residential Tenancy Reform
Executive Summary and Residential Tenancy Reform Questionnaire:
Have your say
Receive for Direction
D - 1 Bert Mondesir, Marshall Macklin Monaghan Limited -Model Outdoor
Lighting Regulation
D - 2 John O'Toole, MPP, Durham - Increased Use of Public Transit
Council Agenda - 4 - April 5, 2004
D - 3 Paul Slemon, Hands in Motion - Clarington Terry Fox Run
D - 4 Staff Sergeant Bruce Townley, Clarington Community Police Office,
Durham Regional Police Service - Cops for Cancer
D - 5 John Slobodzian, MTO Project Co- ordinator and Doug Allingham,
Consultant Project Manager, Totten Sims Hubicki Associates - Highway
407 East Completion — Revised Draft EA Terms of Reference
D - 6 Robert Stone - Construction of Bicycle Lanes
D - 7 Nancy Naylor, Assistant Deputy Minister, Ministry of Finance Provincial
Local Finance Secretariat - Municipal and Education Tax Rates for Railway
Corridors
D - 8 Alysha Bell — Requesting More Parks
D - 9 Kurtis Russel Gilbride — Requesting New Skateboard Park
D - 10 Matt Stewart - Requesting New Skateboard Park
D - 11 Environment Canada - Code of Practice for the Environmental
Management of Road Salts
D - 12 John E. Lewis, President, Durham Region Labour Council - National Day
of Mourning
D - 13 Mark Cousins, Committee Chair, Ontario Family Fishing Weekend
Steering Committee - 2004 Ontario Family Fishing Weekend
D - 14 Tyler Corvers - Requesting a New Skateboard Park
D - 15 Trish Derby, Executive Director, Child Find Ontario - 13th Annual Green
Ribbon of Hope Campaign
D - 16 John O'Toole, MPP, Durham - Direct Election of the Regional Chair
D - 17 Linda Gasser — Direct Election of the Regional Chair
D - 18 Dr. T. Kilpatrick — Direct Election of the Regional Chair
D - 19 J. Bradford Soles — Direct Election of the Regional Chair
D - 20 Pat Madill, Regional Clerk, Regional Municipality of Durham — Direct
Election of the Regional Chair
Council Agenda - 5 - April 5, 2004
D - 21 Driftwood Theatre Group - Requesting Support
D - 22 David Robinson, Canada & World Studies Department - Requesting
Financial Support
D - 23 Ontario Professional Fire Fighters Association - Requesting Council's
Support
D - 24 Tony Derro, Secretary, The Association of Municipal Tax Collectors of
Ontario — Amendment to the Municipal Act, 2001
D - 25 J. D. Leach, City Clerk, City of Vaughan — Gasoline Tax
D - 26 Carolyn Downs, City Clerk, City of Kingston - Download of the Rent
Supplement Program and the Rent Bank Program
D - 27 Township of the North Shore -Town Youth Participation Strategy
D - 28 Pat Berfelz, Deputy Clerk, Town of North Perth - Ontario Regulation
170/03 Regulating the Operation of Small Municipally Owned Non -
Residential Water Systems
D - 29 Sylvia E. Hammer, Administrator - Clerk, Corporation of the Township of
Adelaide Metcalfe Middlesex County - Municipal Property Assessment
Corporation Access to Vital Statistics Database
D - 30 Confidential Legal Matter
MOTION
NOTICE OF MOTION
REPORTS
1. Special Meeting of the General Purpose and Administration Committee
Report of April 7, 2004
2. General Purpose and Administration Committee Report of April 19, 2004
3. Report CSD -07 -04 - Grant Eligibility - Canadian Calendar Girls Inc.
4. Confidental Report PSD- 047 -04 — Property Matter
5. Confidental Report PSD- 048 -04 — Property Matter
Council Agenda - 6 - April 5, 2004
6. Confidential Report ADM - 048 -04 and Confidential Verbal Report from
Solicitor - Property Matter
UNFINISHED BUSINESS
1. Support Request - KMW Adult Program (Tabled at the Council meeting
held on March 22, 2004)
BY-LAWS
OTHER BUSINESS
a) Regional Update
b) Boards and Committees Update
BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL
ADJOURNMENT
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF APRIL 26, 2004
SUBJECT: SPECIAL GENERAL PURPOSE AND ADMINISTRATION
COMMITTEE MEETING OF MONDAY, APRIL 7, 2004
RECOMMENDATION:
2004 CURRENT AND CAPITAL BUDGET
THAT the actions taken by the General Purpose and Administration
Committee at their special meeting held on April 7, 2004 be approved.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623 -3379
,
Leading the Way
REPORT #2
REPORT TO COUNCIL MEETING OF APRIL 26, 2004
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, APRIL 19, 2004
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) Report ESD- 008 -04 - Monthly Response Report — March, 2004
2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION
(a) Report COD - 018 -04 - CL200 -10 Construction of a Road
Access at 2375 Baseline Road, Bowmanville
3. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: ASPEN SPRINGS WEST LTD.
THAT Report PSD- 041 -04 be received:
THAT the request for removal of Part Lot Control with respect to
Lots 28 -67 inclusive, and Blocks 79 -86 inclusive, on Plan 40M -2185
be approved and that the Part Lot Control By -law attached to Report
PSD- 041 -04 be passed pursuant to Section 50(7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD- 041 -04 and any delegations
be advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623 -3379
Report #2
- 2 - April 19, 2004
4. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: DUNBURY HOMES
THAT Report PSD- 042 -04 be received;
THAT the application submitted by Dunbury Homes to remove the Holding (H)
symbol be approved for Blocks 129 to 138 all on Plan 40M -2096;
THAT the by -law attached to Report PSD- 042 -04 to remove the Holding (H)
symbol be passed and a copy forwarded to the Regional Municipality of
Durham; and
THAT all interested parties listed in Report PSD- 042 -04 and any delegations
be advised of Council's decision.
5. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: PORT OF NEWASTLE
THAT Report PSD- 043 -04 be received;
THAT the request for removal of Part Lot Control with respect to Lots 2 -
10 inclusive, and Lots 13 -20 inclusive, on Plan 40M -2161 be approved and
that the Part Lot Control By -law attached to Report PSD- 043 -04 be passed
pursuant to Section 50(7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD- 043 -04 and any delegations
be advised of Council's decision.
6. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: 1441660 ONTARIO INC.
THAT Report PSD- 044 -04 be received;
THAT the request for removal of Part Lot Control with respect to Lots 16, 17
and 18 on Plan 40M -1994 be approved and that the Part Lot Control By -law
attached to Report PSD- 044 -04 be passed pursuant to Section 50(7.1) of the
Planning Act; and
THAT all interested parties listed in Report PSD- 044 -04 and any delegations
be advised of Council's decision.
Report #2 - 3 - April 19, 2004
7. PHASE II DISCUSSION PAPERS — DURHAM REGION OFFICIAL PLAN
REVIEW
THAT Report PSD- 045 -04 be received;
THAT Report PSD- 045 -04 be endorsed as the Municipality of Clarington's
comments on the Region of Durham's Official Plan Review Phase II
Discussion Papers; and
THAT a copy of Report PSD- 045 -04 and Council's decision be forwarded to
the Region of Durham, to Durham area municipalities and any delegation.
8. APPOINTMENT OF PLUMBING INSPECTOR
THAT Report EGD -16 -04 be received;
THAT Mr. John Preston be appointed as a Plumbing Inspector for the
Municipality of Clarington effective April 26, 2004, and that his name be added
to Schedule 'C' of By -law 2003 -150; and
THAT the appropriate by -law be forwarded to Council.
9. FIELDCREST EXTENSION SUBDIVISION
THAT Report EGD -17 -04 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate
of Acceptance' for the Final Works, which include final stage roads and other
related Works, constructed within Plan 40M -2000; and
THAT Council approve the by -laws attached to Report EDG- 17 -04, assuming
certain streets within Plan 40M -2000, and certain blocks within adjacent Plans
40M -1779 and 40M -1820, as public highways.
10. PENWEST SUBDIVISION — COURTICE
THAT Report EDG -18 -04 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate
of Acceptance' for the Final Works, which include final stage roads and other
related Works, constructed within Plan 40M -1954; and
THAT Council approve the by -laws attached to Report EDG- 18 -04, assuming
certain streets within Plan 40M -1954, and certain blocks within adjacent Plan
40R- 17848, as public highways.
Report #2
- 4 - April 19, 2004
11. OSGOODE GATE SUBDIVISION - COURTICE
THAT Report EGD -19 -04 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate
of Acceptance' for the Final Works, which include final stage roads and other
related Works, constructed within Plan 40R- 19834; and
THAT Council approve the by -laws attached to Report EGD- 19 -04, assuming
certain streets within Plans 40R -19834 and 10M -797 as public highways.
12. CLARINGTON CORNERS SUBDIVISION — BOWMANVILLE
THAT Report EDG -20 -04 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate
of Acceptance' for the Final Works, which include final stage roads and other
related Works, constructed within Plan 40M -1904 and 40M -1907 (part of); and
THAT Council approve the by -laws attached to Report EGD- 20 -04, assuming
certain streets within Plans 40M -1907 (part of) as public highways.
13. CLARINGTON PLACE SUBDIVISION - BOWMANVILLE
THAT Report EDG -21 -04 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate
of Acceptance' for the Final Works, which include final stage roads and other
related Works, constructed within Plan 40R- 16730; and
THAT Council approve the by -laws attached to Report EGD- 21 -04, assuming
certain parts within Plan 40R- 16730, as public highways.
14. CLARINGTON CENTRE SUBDIVISION — PHASES 1 AND 2
BOWMANVILLE
THAT Report EGD -22 -04 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate
of Acceptance' for the Final Works, which include final stage roads and other
related Works, constructed within Plan 40R- 16302; and
THAT Council approve the by -laws attached to Report EGD- 22 -04, assuming
certain parts within Plan 40R- 16727, as public highways.
Report #2
- 5 - April 19, 2004
15. ASPEN SPRINGS SUBDIVISION — BOWMANVILLE
THAT Report EGD -23 -04 be received;
THAT the Director of Engineering Services be authorized to issue `Certificates
of Acceptance' for the Roads and Above Ground Services constructed within
Plans 40M -1686 (part of), 40M -1864, and 40M -1881; and
THAT Council approve the by -laws attached to Report EGD- 23 -04, assuming
certain streets within Plans 40M -1686, 40M -1816, 40M -1881 as Public
Highways.
16. ASPEN SPRINGS SUBDIVISION PHASE 6B - BOWMANVILLE
THAT Report EGD -24 -04 be received;
THAT the Director of Engineering Services be authorized to issue 'Certificates
of Acceptance' for the Roads and Above Ground Services constructed within
Plan 40M -1944; and
THAT Council approve the by -laws attached to Report EGD- 24 -04, assuming
certain streets within Plans 40M -1944 and 40 as 40R -15002 Public Highways.
17. CONSTRUCTION OF SIDEWALK ON OLD SCUGOG ROAD
THAT Report EGD -25 -04 be received;
THAT staff proceed with the tendering of the works required to construct new
sidewalk on the east side of Old Scugog Road fronting Enniskillen Public
School to 20m north of the northerly entrance to the school and from this same
point northerly on the west side of Old Scugog Road to Virtue Court;
THAT in addition to the sidewalk construction, the following works be
undertaken to improve pedestrian safety at this location:
• Provide a 2.5 m wide paved boulevard fronting the school with a
designated pedestrian area delineated with a white painted line.
• Provide line painting and additional signage at the sidewalk crossing
location on Old Scugog road 50 m north of Werrydale Drive.
Paint a solid yellow centre line on Old Scugog Road.
• Erect additional school zone signage at the proposed crossing location
(4 signs - 2 in each direction on both sides of the road).
Report #2
Improve street lighting.
- 6 - April 19, 2004
THAT all those who attended the Public Meeting on February 9, 2004 and who
have contacted the Municipality regarding this matter, be informed of this
report being received by Council.
18. LAURIE & ELIZA HACHEY — APPLICATION TO OPEN AND ASSUME A
PORTION OF LONG SAULT ROAD
THAT Report EGD -26 -04 be received;
THAT the Director of Engineering Services initiate the appropriate actions to
respond to the application made by Laurie & Eliza Hachey to have the
Municipality of Clarington open, assume and maintain the portion of Long
Sault Road 2545 metres north of Regional Road 20 to approximately 2715
metres north of Regional Road 20. These road improvements would be from
the entrance to the Preservation Sanctuary Club, ending 170 metres north,
(see Attachment No. 1);
THAT if Council decides to open, assume and maintain Long Sault Road from
the entrance of the Preservation Sanctuary Camp Club, north 170 metres,
Laurie & Eliza Hachey will be responsible for all costs associated with the
request; including the design and construction of that portion of the road to
municipal standards and in accordance with the Municipality's standard
servicing agreement, legal, survey, advertising and administrative costs;
THAT the application submitted by Laurie & Eliza Hachey be referred back to
staff for further processing and the preparation of a subsequent report which
will be presented to Council after Engineering Services has; received
comments from internal and external stakeholders, the required registered
reference plan of survey, payment for all of the estimated costs to the
Municipality and receipt of all signed documents and agreements as are
deemed necessary by our Municipal Lawyer; and
THAT Mr. And Mrs. L. Hachey be notified of Council's decision.
19. HUNTING ACTIVITIES IN THE MUNICIPALITY
THAT Report CLD -05 -04 be received;
THAT Council disband the Committee and thank them for their efforts; and
THAT the Minister of Natural Resources, John O'Toole, MPP, members of the
Firearms Safety Committee and any delegations be advised of Council's
decision and forwarded a copy of Report CLD- 05 -04.
Report #2
20. LOCAL PREFERENCE
7- April 19, 2004
THAT Report COD - 014 -04 be received;
THAT the paragraph 5.1, Local Preference, of Purchasing By -law 94.129
remains as is.
21. LIONS CLUB OFFER TO LEASE, CLARINGTON BEECH CENTRE
THAT Report COD - 019 -04 be received;
THAT the offer from the Lions Club for the lease of space in the Clarington
Beech Centre in the amount of $6.50 /square foot for the term of September 1,
2004 to June 30, 2005 be approved; and
THAT the By -Law attached to Report COD - 019 -04 marked schedule "A"
authorizing the Mayor and the Clerk to execute the lease agreement with the
Lions Club be forwarded to Council for approval.
22. CO- OPERATIVE TENDER W02 -2004
THAT Report COD - 020 -04 be received;
THAT Miller Paving Limited, Markham, Ontario, with a total bid price of
$36,560.00 (plus applicable taxes), for the Municipality of Clarington's
requirements for liquid calcium chloride (Section 1) being the lowest
responsible bidder meeting all terms, conditions and specifications of the
Co- operative Tender W02 -2004, be awarded the contract to supply and apply
approximately 200,000 litres of liquid calcium chloride, as required by the
Municipality of Clarington Operations Department;
THAT Innovative Buildings Products Inc., Ajax Ontario, with a total bid price of
$2,415.00 (plus applicable taxes), for the Municipality of Clarington's
requirements for flaked calcium chloride (in 40 Kilo bags), (Section II) being
the lowest responsible bidder meeting all terms, conditions and specifications
of the Co- operative Tender W02 -2004, be awarded the portion of the contract
to supply and deliver approximately 5,600 kg of flaked calcium chloride, as
required by the Municipality of Clarington Operations Department;
THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co- operative, the contracts be awarded for a second year; and
THAT the funds expended be drawn from the approved budget allocation for
Operations Road Maintenance.
Report #2
23. VISUAL ARTS CENTRE
- 8 - April 19, 2004
THAT Report COD - 021 -04 be received;
THAT the lease agreement with the Visual Arts Centre (Schedule B) be
amended to include additional surrounding lands; and
THAT the By -law attached to Report COD - 021 -04 marked Schedule "A" be
approved authorizing the Mayor and the Clerk to execute the necessary
agreements.
24. PROVINCIAL SALES TAX
THAT Report FND- 010 -04 be received;
THAT Council endorse the resolution of the Council of the Regional
Municipality of Durham that the Provincial Government give consideration to a
zero -rate (tax -free) Provincial Sales Tax for municipal purchases of goods and
services;
THAT the Province of Ontario be requested to dedicate a portion of the
Provincial fuel tax to help improve roads and transit infrastructure in the
Province; and
THAT a copy of this resolution be forwarded to the City of Sarnia,
the Ministers of Finance and Municipal Affairs, the local MPP and
the Association of Municipalities of Ontario.
25. PRESENTATION OF DURHAM REGIONAL POLICE SERVICES
THAT the Presentation of the Durham Regional Police Services be referred to
staff for a report.
26. DELEGATION OF MARGARET PLACKITT
THAT the delegation of Margaret Plackitt regarding the "Canadian Calender
Girls" be referred to the Community Services Department for consideration as
part of the Municipal Grant Program.
27. DELEGATION OF RICK PATTERSON
THAT the delegation of Rick Patterson regarding the Oak Ridges Trail
Association be referred to staff, CLOCA and Ganaraska Conservation.
Report #2 - 9 - April 19, 2004
28. DELEGATION OF JAMES GEDDES
THAT the delegation of James Geddes regarding the Brookhill Watershed be
referred to staff for a report.
29. "CLOSED MEETING" RATIFIED
THAT the actions taken at the "closed" meeting be ratified.
SUMMARY OF CORRESPONDENCE
APRIL 26, 2004
CORRESPONDENCE FOR INFORMATION
1 - 1 John Loreto, President, Memorial Hospital Foundation, Bowmanville and
Chris Kooy, Corporate Director Patient Services and Interim Chief Nursing
Officer, Lakeridge Health, requesting Council's input in a special research
and planning initiative. Lakeridge Health Bowmanville is redeveloping
Emergency, Intensive Care, Same Day Surgery, Endoscopy and
Mammography to meet the growing needs of the community. They will be
meeting with Mayor Mutton to talk about the hospital's plans and how the
Foundation will work alongside it to bring them to life.
(Receive for Information)
1 - 2 Minutes of the Clarington Traffic Management Advisory Committee
meeting dated March 18, 2004. (Copy attached)
(Receive for Information)
1 - 3 Minutes of the Ganaraska Region Conservation Authority meeting dated
March 18, 2004. (Copy attached)
(Receive for Information)
1 - 4 John O'Toole, MPP, Durham, writing to The Honourable John Gerresten,
Minister of Municipal Affairs, requesting full consideration of the resolution
from Clarington, as endorsed by the Township of Scugog concerning the
Development Charges Act as it relates to hospital funding. Clarington has
the support of the Newcastle -Bond Head Ratepayers Association.
(Receive for Information)
1 - 5 John Mills, Regional Director General, Environment Canada, Ontario
Region, providing Council with the State of the Great Lakes, 2003 fact
sheet series. It addresses key questions commonly asked about the
Great Lakes using information from the environmental indicators
presented in the State of the Great Lakes 2003 report. These tools
monitor change over time and are analyzed every two years to provide
information on the current conditions. The Fact sheet series uses these
indicators to answer some human health - related questions regarding
drinking water, fish and the safety of swimming in the water.
(Receive for Information)
1 - 6 Veridian Corporation advising Council of dividend payments to municipal
shareholders in the amount of $1,068,000 to be paid to the Town of Ajax,
City of Pickering, Municipality of Clarington and City of Belleville. Despite
a challenging business environment, they managed to achieve an after tax
net income of $3.3 million. The dividend payments come to about 30% of
Veridian's 2003 net income. Dividends will be proportionate to the number
of Veridian shares held. The City of Pickering will receive $437,880, the
Town of Ajax $342,828, the Municipality of Clarington $145,248 and the
City of Belleville $142,044.
(Receive for Information)
Summary of Correspondence - 2 - April 26, 2004
1 - 7 Jill Haskins, Secretary, Association of Hospital Volunteers, thanking
Council for the Clarington pins and key fobs for the HAAO Region 7
Annual Spring Conference for hospital volunteers, held on April 14, 2004.
The support for their volunteers and Lakeridge Health Bowmanville is truly
appreciated.
(Receive for Information)
1 - 8 Shawn R. Taylor, R.P. Bio., President, Habitat Works!, thanking Council
for providing access to Municipal property and the noise exemption to By-
law 89 -64 to install the Aquadam to control water levels in the Westside
Marsh. He's pleased to inform us that the dredging contractor completed
their work by the March 31, 2004 deadline. They will be completing the
islands with the raptor poles, habitat structures and much of the planting
work to restore the wetland to its functionality over the next few months.
They hope to organize a walk -about for the residents to describe what
they have been doing.
(Receive for Information)
1 - 9 Darlene Matthews and Warren Lamondin, Coordinators, The Clarington
Project Activity Centre, The Oshawa /Clarington Association for
Community Living, thank Council for their kindness, sponsorship and gift
basket donation to assist them to raise over $6,000 at the 7th Annual Gala
and Silent Auction. The Clarington Project supports people with
intellectual disabilities.
(Receive for Information)
1 - 10 Bill Green, Area Director, Correctional Service of Canada, Scarborough,
York & Durham Regions, advising Council of their mandate to administer
sentences imposed by the courts of two years or more. Their
responsibilities begin at the sentence where a federal Parole Officer meets
with a sentenced offender to gather critical information for the purpose of
identifying immediate needs and concerns. A post- sentence Community
Assessment is requested and the offender is placed to a federal institution
for the completion of an in -depth Intake Assessment and then placed at an
institution. Their commitment to public safety is paramount. Community
engagement and public education is a major ongoing initiative and they
offer public education events to audiences, as well as school classrooms.
(Receive for Information)
I - 11 John Bolognone, Supervisor of Council & Committee Services, City of
Burlington, advising Council that the City of Burlington on March 22, 2004
passed the following resolution regarding Overall Planning and
Transportation in the GTA/Golden Horseshoe and the Requirements for a
Full Environmental Assessment for a Mid Pen Transportation Plan:
"THAT the Mayor be authorized to submit a letter to the Honourable
Harinder Takhar, Minister of Transportation, the Honourable David
Caplan, Minister of Public Infrastructure Renewal, and the
Honourable Leona Dombrowsky, Minister of Environment, outling
the City of Burlington's position pertaining to the overall planning of
Summary of Correspondence - 3 - April 26, 2004
transportation systems in the GTA/Golden Horseshoe and more
specifically to the requirements of a Full Environmental Assessment
for a "Mid Pen Transportation Plan "; and
THAT the City Clerk forward a copy of the Council Resolution and
Engineering Department Report E- 16/04, dated February 23, 2004,
to the Honourable Tony Valeri, Minister of Transport, local member
of Parliament, local Members of Provincial Parliament, and all
GTA/Golden Horseshoe municipalities."
(Receive for Information)
1 - 12 Kaye Quinney, Treasurer, Clarington East Economic Support— Clarington
East Food Bank, thanking Council and Joe Caruana, the Director of
Community Services Department, for the grant of $1,500. The donation
will assist in helping to meet the needs in our communities.
(Receive for Information)
1 - 13 Marilyn Martin, Senior Citizens of Newcastle, thanking Council for the
grant the association received. The seniors will be able to continue to
enjoy the special activities for several years to come.
(Receive for Information)
I - 14 Gail Empey, Clerk/Deputy Treasurer, the Corporation of the Township of
Cava n - M ill brook-North Monaghan, advising Council that the Township
Council passed the following resolution on April 5, 2004:
"Whereas Conservation Authorities were decimated by provincial
funding cutbacks in the mid 90's; and
Whereas Conservation Authorities' roles have been increased
since the Walkerton Inquiry and the Oak Ridges Moraine
legislation; and
Whereas the vital role of the Kawartha Region Conservation
Authority has been challenged by the City of Kawartha Lakes; and
Whereas the other communities in the watershed value the work
and protective function of the conservation authority and are
therefore will to pay their share; and
Whereas neglect of that watershed will put not only the City of
Kawartha Lakes but also other communities at risk;
NOW THEREFORE BE IT RESOLVED THAT the Township of
Cavan-M ill brook-North Monaghan confirms its support for the
Kawartha Region Conservation Authority budget and requests that
the budget appeal put forward by the City of Kawartha Lakes be
dismissed; and
Summary of Correspondence - 4 - April 26, 2004
THAT the Ministry of Natural Resources, Minister of Municipal
Affairs and Housing, the Minister of the Environment, all Kawartha
Region Conservation Authority watershed municipalities and the
Region of Durham be advised of Council's decision."
(Receive for Information)
1- 15 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
the Minister of the Environment that Regional Council passed the following
resolution on April 14, 2004:
"a) THAT a Nutrient Management Local Advisory Committee not be
established in Durham Region at this time; and
b) THAT a copy of Report #2004 -P -037 of the Commissioner of
Planning be forwarded to the Ministry of the Environment, the
Ministry of Agriculture and Food, the Durham Agricultural
Advisory Committee, the Durham Environmental Advisory
Committee, the area municipalities and the Durham Federation
of Agriculture."
(Receive for Information)
1- 16 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
the Minister of Municipal Affairs and Housing that Regional Council
passed the following resolution on April 14, 2004, regarding The Oak
Ridges Moraine Conservation Plan Technical Papers Series - Part 1 -
Ministry of Natural Resources 2004 -P -038:
"a) THAT Report #2004 -P -38 of the Commissioner of Planning be
endorsed and submitted to the Ministry of Municipal Affairs and
Housing as the Regions' comments on EBR Registry
#PF04E0001; and
b) THAT a copy of Report #2004 -P -38 of the Commissioner of
Planning be forwarded to the area municipalities, the
Conservation Authorities, the City of Kawartha Lakes, the
Counties of Northumberland and Peterborough, and the
Regions of York and Peel."
(Receive for Information)
1- 17 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
the Minister of Municipal Affairs and Housing that Regional Council
passed the following resolution on April 14, 2004:
"a) THAT the Minister of Municipal Affairs and Housing and the
Minister of the Environment be requested to pass the required
regulation and to proclaim the outstanding sections of the
Brownfields Statute Law Amendment Act, 2001 (Bill 56);
b) THAT a letter be directed to the Minister of Municipal Affairs and
Housing from the Regional Chair, co- signed by the eight area
municipal Mayors, requesting immediate action to implement
Summary of Correspondence - 5 - April 26, 2004
the Region's previous request to amend the community
improvement provisions in Section 28 of the Planning Act, 1990,
and related sections of the Municipal Act, 2001, in order that the
Region may provide incentives in area municipal community
improvement plans; and
c) THAT a copy of Report #2004 -P -39 of the Commissioner of
Planning be forwarded to the Ministry of Municipal Affairs and
Housing, the Ministry of the Environment, the Association of
Municipalities of Ontario, the MPP's and the area municipalities
in Durham."
(Receive for Information)
1 - 18 Robert A. Martindale, M.C.I.P., R.P.P., Principal, Martindale Planning
Services — Urban Planning & Development Consultants responding to
Council on the Bowmanville Heritage Conservation District Study. The
letter distributed to the neighbourhood with respect to the designation of
the area under the Ontario Heritage Act, section "Breaking News" page 2
attributed to 'consultants and committee members' were statements not
made by any of the consulting team and certain misleading statements
regarding the provision of the Ontario Heritage Act (demolishing a building
is automatically $1,000,000 rather than a maximum) and the Heritage
Permit process taking up to 90 days is presumptuous.
(Receive for Information)
1 - 19 Vicki Barron, CGA, Executive Director, Waterfront Regeneration Trust,
updating Council on the status of the Lake Ontario Waterfront Trail and
Greenway. The Trail passes through all 35 of Ontario's Lake Ontario
waterfront communities, right from Niagara on the Lake to Brockville. It is
a unique experiment in urban and natural regeneration that has captured
the public's enthusiasm, support and desire for completion. The Trail is
accessible to over 59% of Ontario's population and 22% of the national
population, which will play a key role in attracting visitors from the United
States and abroad. The current major initiative is the coordination of a
$32M public infrastructure investment on the Trail and Greenway. The
investment will result in 125 kms of new trail and connections; 6 major
waterfront promenades; 2 bridges; improvement to over 20 waterfront
parks; 5 new cultural heritage facilities; interpretation of over 20 waterfront
habitats; 4 major Brownfield rehabilitation projects; 6 habitat restoration
projects and 3 harbour /marina revitalization project. In the Municipality of
Clarington the following projects are included:
Samuel Wilmot Nature Area — paths and lookout; and
Bowmanville Harbour Rehabilitation — play area, boat launch,
fish cleaning station.
(Receive for Information)
1-20 Minutes of the Local Architectural Conservation Advisory Committee
meeting dated March 16, 2004. (Copy attached)
(Receive for Information)
Summary of Correspondence - 6 - April 26, 2004
1 - 21 Minutes of the Kawartha Conservation meeting dated February 4, 2004.
(Copy attached)
(Receive for Information)
1- 22 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
Council that Regional Council passed the following resolution on April 14,
2004:
"a) 2004 SOLID WASTE MANAGEMENT BUDGET AND TAX
RATES
i) THAT the proposed 2004 Regional Solid Waste
Management Operating Budget in the amount of
$20,533,100 be approved as summarized in Schedule
1 to the Recommendations, and consistent with the
detailed budget which accompanies this report;
ii) THAT a capital expenditure of $620,000 be approved
to purchase organic `Green Bins' for the extension of
curbside organics collection in the City of Pickering
commencing in 2004, and financed from the Solid
Waste Management Reserve Fund, consistent with
the previous direction of Regional Council;
iii) THAT the Commissioner of Finance and Treasurer be
authorized to set 2004 Regional Solid Waste
Management Tax Rates based upon estimated Solid
Waste Requirements as set out in Attachment 1,
Schedule 2 of Joint Report #2004 -J -10, and
consistent with the 2004 Regional Solid Waste
Management Operating Budget;
b) SOLID WASTE MANAGEMENT FEES AND CHARGES
i) THAT the Regional Fees and Charges for Solid
Waste Management, which are unchanged from
2003, be approved as set out in Attachment 1,
Schedule 1 of Joint Report #2004 -J -10. The approved
listing for Solid Waste Management will form part of
the annual Regional listing of Fees and Charges to be
distributed to the public;
c) THE CITY OF PICKERING: REGIONAL INTEGRATED
WASTE PROGRAM
i) THAT Regional staff be authorized to finalize
discussions with Miller Waste Systems (MWS) and
report back to Regional Council with
recommendations, prices, and timing, for the
extension of the Regional Integrated Solid Waste
Management services, currently provided by MWS in
the Townships of Scugog, Uxbridge 'and Brock, into
the City of Pickering;
Summary of Correspondence - 7 - April 26, 2004
ii) THAT Regional staff be authorized to finalize
discussions with Miller Waste Systems (MWS) and
report back to Regional Council with
recommendations, prices, and timing, for the approval
of a long -term agreement between the Region and
MWS for kitchen food and yard waste composting
services at a proposed new organics processing
facility at MWS's current Squires Beach Road location
to enable commencement of a curbside food waste
collection and composting program Region -wide by
July 1, 2006;
iii) THAT subject to the transfer of waste collection
responsibilities from the City of Pickering to the
Region pursuant to section 189 of the Municipal Act,
the 2004 costs for collection of household solid waste
consisting of garbage, yard waste and kitchen food
waste be recovered from taxpayers in the City of
Pickering, through the Regional Solid Waste Tax
Requirement, effective January 1, 2004;
iv) THAT approval be granted to fund 50% ($216,555) of
the cost of the 2001 to 2003 Pickering Waste
Diversion Pilot Project in the Amberlea
neighbourhood of the City of Pickering, from the 2004
Regional Waste Tax Requirement for the City of
Pickering;
v) THAT at the City of Pickering's request, approval be
granted to sole- source the purchase and distribution
of wheeled 46.5 litre curbside Green Bins and 7.5 litre
kitchen food waste containers from Norseman
Plastics Ltd. to all City of Pickering households
(approximately 31,000 in total) at a capital cost not to
exceed $620,000 ($20 per household), including
promotional products;
vi) THAT the capital cost (up to a maximum of $620,000)
to purchase and distribute the curb -side 'Green Bins'
throughout the City of Pickering be financed from the
Regional Solid Waste Management Reserve Fund,
consistent with the May 7, 2003 direction of Regional
Council:
"That the Region ensure delivery of household 'Green
Bins' to each household at a cost not to exceed $20
per household to be financed from the Regional Solid
Waste Management Reserve Fund, consistent with
the Region's 2002 capital funding commitment to
purchase organics containers, as previously approved
by Regional Council during implementation of the
Regional Integrated Waste Management Program in
Clarington, Brock, Scugog and Uxbridge. ";
Summary of Correspondence - 8 - April 26, 2004
d) THE TOWNS OF AJAX AND WHITBY AND THE CITY OF
OSHAWA
i) THAT recognizing that a full Region -wide curbside
kitchen food waste collection program is unlikely until
July 1, 2006, and in order to begin facilitating the
Region -wide implementation of curbside food, leaf,
and yard waste collection programs without using
plastic bags, the Region approve a phase -in of the
previously approved $20 per household organics
program capital funding allotment, from the Solid
Waste Management Reserve Fund, to provide
support for the following:
a) The Town of Ajax request that the Region fund
50% ($15,000) of the cost of purchasing
bundles of two kraft paper yard waste bags for
each household in support of the new leaf and
yard waste collection program;
b) The Town of Whitby request that the Region
fund 50% ($15,000) of the cost to supply extra
kraft paper yard waste bags to each household
in support of the new leaf and yard waste
collection program; and,
c) The City of Oshawa request that the Region
fund 50% ($21,000) of the cost of bundles of
two kraft paper yard waste bags for each
household in support of the new leaf and yard
waste collection program.
e) AN ENHANCED BLUE BOX PROGRAM
THAT the recently expanded recycling program be further
enhanced to include, as of May 31, 2004, all plastic "tubs
and lids, "which now have a stable industrial end -use
market, including all butter and margarine containers, large
yogurt tubs, ice cream pails, small pails (under two gallons),
ketchup bottles, all bottles labeled #4 or #7 and all other food
grade injection mould containers bearing a label marked #2,
#4, #5, or #7;
Summary of Correspondence - 9 - April 26, 2004
f) NEW DURHAM RECYCLING CENTRE
i) THAT the February 2004 MacViro Consultants report
"Analysis of Alternatives for the Processing of
Recyclables the Next Steps Final Report"
(Attachment 2) be received for information;
and further, as recommended by the consultants,
THAT Works and Finance staff be authorized to
develop specifications for a Request for Proposals
(RFP) for the design, construction and operation of a
new Durham Recycling Centre, to be fully operational
by July 1, 2006, and accommodate increasing
volumes of recyclable materials due to the expanded
program and population growth;
ii) THAT the Region retain the services of a consultant,
at a cost not to exceed $90,000 and funded from the
2004 Solid Waste Management Operations Budget, in
order to assist in the preparation of a Request.For
Proposal for a new Durham Recycling Centre to
assist in the technical evaluation of the bid
submissions and to assist in contract negotiations
leading to a contract award;
iii) THAT in order to carry on the Blue Box program until
the new processing system is in place, Regional staff
be authorized to negotiate contract extensions to July
1, 2006 as necessary, for contracts related to the
curbside collection of Blue Box recyclables; the
sorting of the Region's Blue Box containers; and the
sale of cardboard, boxboard and paper;
g) ACHIEVING ABOVE 50% WASTE DIVERSION: NEXT
STEPS
THAT to increase waste diversion beyond 50 %, Regional
staff be authorized to enter into a consultant's agreement
with MacViro Consultants Inc., at a cost not to exceed
$90,000 and funded from the 2004 Solid Waste
Management Operations Budget, to gain assistance in the
development of an RFP for the design, build, and operation
of an Energy From Waste (EFW) type facility for garbage
residue wastes, to assist in the technical evaluation of the
bid submissions;
Summary of Correspondence _10- April 26, 2004
h) WORKING WITH OUR AREA MUNICIPAL PARTNERS
i) THAT the Region acknowledge responses received
from Pickering, Oshawa, Whitby and Ajax
(Attachment 3) regarding the preference for local
versus Regional collection responsibility and providing
support in principle for Regional Integrated Waste
Management Program service components, and the
standardization of waste service levels Region -wide,
and further that a copy of Report #2004 -J -10 of the
Commissioners of Works and Finance be forwarded
to the City of Oshawa, and the Towns of Whitby and
Ajax, with a request that Regional and Area Municipal
staff continue discussions to develop an acceptable
standardized waste management system;
ii) THAT to allow for operational planning, Area
Municipalities be advised that:
a) Once the new Durham Recycling Centre is fully
operational, the method of collecting curbside
Blue Box recyclables will change from the
existing biweekly collection service to an
alternate weekly collection service, where all
paper fibers, boxboard and cardboard are
collected one week, and all recyclable
containers are collected the following week;
and,
b) Once the new Durham Compost facility is
operational, that source separated kitchen food
wastes are to be collected on a weekly basis
and residual garbage waste is to be collected
on a biweekly basis;
iii) THAT to further promote waste diversion and allow
for advanced notice to residents, the Region and the
Area Municipalities reduce the weekly garbage bag
limit to a standardized two clear garbage bags per
week per household, effective July 1, 2006
consistent with the introduction of curbside food
waste composting;
iv) THAT to reduce the amount of residential garbage
waste that is hauled to Michigan for disposal and
further promote increased waste diversion, the
Region and its Area Municipalities work together in
implementing the reduction in the frequency of
residual garbage collection service from the existing
weekly service to a biweekly service, effective
July 1, 2006;
Summary of Correspondence - 11 - April 26, 2004
v) THAT the City of Oshawa be requested not to collect
grass clippings as a yard waste material, effective
January 1, 2005;
i) OTHER MATTERS
i) THAT the "Durham Region Waste Action Plan: 2004
to 2007' as shown in Attachment 4 be approved and
used as a guide and timetable for major waste
initiatives over the next four years;
ii) THAT the Cartwright Waste Management Facility
(WMF) be closed effective December 31, 2004, 20
months after the start -up of the full Regional
Integrated Waste Management Program in the
Township of Scugog, as per the following April 17,
2002 direction from Regional Council:
"THAT the closing of the Cartwright Waste
Management Facility in the Township of Scugog be
deferred for one year beyond the (start of the)
organics collection program. ";
iii) THAT the Region support the request from the
Township of Scugog to permit small commercial
businesses the opportunity to purchase from the
Region sheets of 10 garbage bag tags at face value
and to sell garbage bag tags to their customers at
face value; and
iv) THAT the Regional Solicitor be authorized to prepare
the requisite By -laws and agreements and the
Regional Chair and Clerk be authorized to execute
the subject agreements."
(Receive for Information)
1-23 Association of Municipalities of Ontario advising Council that the Province
will provide a one -time funding commitment of $10 million for a Provincial
Rent Bank Program and an additional funding of $2 million for energy -
related housing emergencies. The funding is intended to help low- income
tenants with short -term arrears so they can stay in their homes and divert
people from the emergency shelter system. The Emergency Energy Fund
will provide financial assistance for energy costs to the OW /ODSP clients
and persons with limited income, whether tenants or homeowners.
(Received for Information)
I - 24 Minutes of the Clarington Museums and Archives Board meeting dated
March 17, 2004. (Copy attached)
(Receive for Information)
Summary of Correspondence -12- April 26, 2004
1-25 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee meeting held on April 13, 2004. (Copy attached)
(Receive for Information)
1-26 K, Kitteringham, Deputy City Clerk, City of Oshawa advising that City
Council has referred correspondence regarding the amalgamation of local
transit services in Durham Region from the Regional Municipality of
Durham, the Town of Whitby, the Town of Ajax, Handi Transit
Incorporated, the Township of Brock, the Township of Uxbridge, the
Township of Scugog, the Municipality of Clarington, the Town of Whitby
and the Whitby Chamber of Commerce to the Oshawa Transit
Commission.
(Receive for Information)
1-27 John Gerretsen, Minister of Municipal Affairs and Housing forwarding the
Residential Tenancy Reform Consultation Paper, Residential Tenancy
Reform Executive Summary and Residential Tenancy Reform
Questionnaire: Have your say. The provincial government is committed
to delivering positive change by providing real and balanced protection for
landlords and tenants and encouraging the growth and proper
maintenance of the stock of rental housing across the province. Before
introducing new legislation to achieve this goal, they are consulting
extensively with tenants, landlords and others affected by these issues.
Their consultation will take them to communities where they will speak
with as many people and organizations as possible. Town hall meetings
will be held in the GTA, Kitchener, Hamilton, London, Sudbury, Kingston,
Ottawa and Thunder Bay. He invites members of council to meet with
them and to attend one of the public meetings to provide comments on
this very important topic.
(Receive for Information)
CORRESPONDENCE FOR DIRECTION
D - 1 Bert Mondesir, Dip. Elect. Eng. BA, Lc, MIES, Section Head — Highway
Lighting & Signalization, Electrical Engineering, Marshall Macklin
Monaghan Limited, advising Council of the "Model Outdoor Lighting
Regulation" which promotes good lighting practice with energy
conservation, safety needs, and preservation of the natural night
environment. There is growing pressure of the obtrusiveness of exterior
lighting as it exists in terms of discomfort and disability glare. Marshall
Macklin Monaghan Limited would like to share a view to outline the
problem and offer practical solutions.
(Motion to refer correspondence to the
Director of Planning Services)
Summary of Correspondence -13- April 26, 2004
D - 2 John O'Toole, MPP, Durham, advising Council that he has introduced a
notice to the Legislature, in support of increased use of public transit by
requesting that the Province offer income tax deductibility for those who
use the public transit system. He would appreciate our comments and
suggestions.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 3 Paul Slemon, Hands in Motion, requesting permission to hold the
Clarington Terry Fox Run to be held on September 19, 2004. The
insurance coverage is the same as in 2003 and the route will be
marshaled to ensure participant safety. The event will raise funds to aid in
cancer research.
(Motion to approve provided organizers
apply for and obtain a Road Occupancy
Permit from the Engineering Services
Department)
D - 4 Staff Sergeant Bruce Townley, Clarington Community Police Office,
Durham Regional Police Service, requesting permission to hold the "Cops
for Cancer" fundraising event on May 21, 2004 to be held at the Town
Hall, 40 Temperance Street, Bowmanville. He is requesting the closure of
Temperance Street between King Street and Church Street from
10:00 a.m. to 1:00 p.m.
(Motion to approve provided organizers
apply for and obtain a Road Occupancy
Permit from the Engineering Services
Department)
D - 5 John Slobodzian, MTO Project Co- ordinator and Doug Allingham,
Consultant Project Manager, Totten Sims Hubicki Associates, submitting a
copy of the Highway 407 East Completion — Revised Draft EA Terms of
Reference. The deadline for comments is July 2, 2004.
(Motion to refer correspondence to the
Director of Planning Services)
D - 6 Robert Stone, Courtice Secondary student, requesting the construction of
bicycle lanes on our streets. They could be put on the busy roads.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 7 Nancy Naylor, Assistant Deputy Minister, Ministry of Finance Provincial
Local Finance Secretariat, advising Council in regards to the municipal
and education tax rates for railway corridors for the 2003 tax year. The
Province did not set rail corridor tax rates in 2003. On March 31, 2004 the
Minister of Finance established the tax rates for rail corridors for 2003 and
extended the freeze on increasing rates for the 2003 tax year. Ontario
Summary of Correspondence -14- April 26, 2004
Regulations 387/98 and 392/98 have been amended by Ontario
Regulations 82/04 and 81/04 to reflect the freeze extension and to
establish the 2003 municipal and education tax rates for rail corridors.
Municipalities are required to revise their 2003 tax billings, if necessary.
(Motion to refer to the Director of
Finance/Treasurer)
D - 8 Alysha Bell, Courtice High School student, advising Council that Courtice
needs more parks. The only parks are behind schools, which can be
pretty intimidating to anyone who does not attend that school. A
fundraiser could be held to raise money and for space we could look for
an area with dead trees that brings down an area by appearance. It would
bring many smiles to so many peoples faces.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 9 Kurtis Russel Gilbride, Courtice High School student, saying there are not
enough things for teenagers to do. This pushes towards having to hang
out. The extreme sports are growing and he thinks it is a good idea to
support this and maybe some new pro- skateboarders in our area. He
thinks they should put in another skate -park in Clarington, either at the
new Courtice Complex or Darlington Sports Centre.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 10 Matt Stewart and local skateboarders, Courtice High School, suggesting a
skate board park in Courtice. There are a lot of skateboarders in Courtice,
but there isn't a place to skate without either being kicked out or having a
chance of being hit by a car. They have been working with Mr. Trembly to
get a skate park. He just wants to see if we would want to help them out
to get a skate park with what they want. They will do some fundraising to
get the park.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 11 Environment Canada advising of the Code of Practice for the
Environmental Management of Road Salts. On April 3, 2004 the Code
was published by Environment Canada based on a science assessment in
2001 that concluded high releases of road salts around storage and snow
disposal sites and through run -off and splash from roadways pose a
serious threat to aquatic environments, plants and animals. The Code
applies to any public entity that uses, or is responsible for the use of road
salts and recommends plans to identify actions they will take to improve
their road salt management practices.
(Motion to refer correspondence to the
Director of Operations)
D - 12 John E. Lewis, President, Durham Region Labour Council, requesting
Council to declare Wednesday, April 28, 2004 as "National Day of
Mourning ". The annual ceremony will take place at Oshawa City Hall,
Civic Square, beginning at 12:00 noon. The Day of Mourning provides us
Summary of Correspondence -15- April 26, 2004
with the opportunity to renew our commitment to the prevention of
needless occupational injuries, illnesses and deaths and promote worker
well- being. Council is invited to attend.
(Motion to Proclaim)
D - 13 Mark Cousins, Committee Chair, Ontario Family Fishing Weekend
Steering Committee requesting Council to promote 2004 Ontario Family
Fishing Weekend to be held Friday, July 9 through Sunday, July 11, 2004
as a licence- free - fishing weekend and declaring these dates as "Ontario
Family Fishing Weekend ".
(Motion to Proclaim)
D - 14 Tyler Corvers requesting a skateboard park in Newtonville. There are
many alternatives that they could turn to instead of skateboarding; they
could be out on the streets doing drugs, but a skateboard park keeps them
busy and out of trouble. Having a skateboard park would let them
skateboard whenever they want and with that they would be getting a
healthier lifestyle. These days when they are skateboarding down the
road or on the road people, not only in cars but from the community, will
complain about them. If they were provided with a skateboard park,
conflict between skateboarders and the community will be prevented.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 15 Trish Derby, Executive Director, Child Find Ontario, requesting
proclamation of the 13th Annual Green Ribbon of Hope Campaign during
the month of May and National Missing Children's Day on May 25, 2004.
(Motion to Proclaim)
D - 16 John O'Toole, MPP, Durham, regarding the direct election of the Regional
Chair. Recent comments and articles in the media suggest Durham's
citizens are willing to proceed in this direction. He is willing to introduce .a
similar Bill as Private Member's Bill (Bill 109 — "An Act to amend certain
Acts with respect to the Regional Municipality of Durham ") which received
first reading on December 17th, 1998. He is confident that, if such
legislation had the clear endorsement of municipal councillors, it would
have a good chance of passage in the Legislature.
(Motion to advise of Council's decision
in this matter)
D - 17 Linda Gasser thanking Mayor Mutton for bringing forward the motion to
Regional Council on the direct election of the Regional Chair. As elected
representatives, you know that a fundamental tenet of democracy is direct
representation of and accountability to your constituents. Surely this same
principle should apply to the top position at Durham Region. Absent direct
election of the Regional Chair by Durham residents, there is no public
forum for region -wide debate on the major issues affecting Durham
Region. She respectfully requests all members of Council to support a
resolution calling for the direct election of the Regional Chair.
(Motion to advise of Council's decision
in this matter)
Summary of Correspondence -16- April 26, 2004
D - 18 Dr. T. Kilpatrick, requesting Council to support the resolution to have the
Regional Chair elected. Such an important position should have public
input. To continue to have the Regional Chair appointed is not politically
beneficial.
(Motion to advise of Council's decision
in this matter)
D - 19 J. Bradford Soles expressing his desire for the Regional Chair to be an
elected position. It is a crucial role and must have accountability. Being
an appointed position means he is not accountable to the electorate and
this must change.
(Motion to advise of Council's decision
in this matter)
D - 20 Pat Madill, Regional Clerk, Regional Municipality of Durham advising that
Regional Council tabled the following resolution at their meeting held on
March 24, 2004 to allow for comments back from the area municipalities:
"WHEREAS the position of Chair of the Regional Municipality of
Durham is a position that entails considerable political power and
authority;
And Whereas the Chair of the Regional Municipality of Durham now
earns a base salary of over $150,000 per year plus benefits which
is approximately equal to the base salary of the Premier of Ontario;
And Whereas it is a basic tenet of local democracy that power flows
from the people and the people have the right to directly elect
political representatives at all levels;
And Whereas the position of Chair is directly elected by the people
in the Regional Municipality of Halton, the Regional Municipality of
Waterloo, and the Regional Municipality of Sudbury and will soon
be directly elected in the Regional Municipality of Niagara;
And Whereas the Municipal Act, 2001 requires the following
requirements be achieved, in sequence:
1. The Minister of Municipal Affairs and Housing shall enact the
appropriate regulation(s) to allow for the direct election of the
Chair,
2. Regional Council shall consider a resolution to pass a by -law to
directly elect the Chair,
3. Public notice shall be given that Regional Council intends to
pass a by -law to directly elect the Chair, and shall hold one
public meeting to consider the matter,
Summary of Correspondence -17- April 26, 2004
4. Regional Council shall pass a by -law to authorize the direct
election of the Chair, the substance of which shall include the
form of election, and shall be passed with the following
conditions:
(a) a positive majority of all votes cast at Regional Council;
(b) a positive majority vote of all lower -tier councils within
Durham Region; and -
(c) the total number of electors represented by the consenting
lower -tier municipalities must form a majority of all electors
within Durham Region.
Now Therefore be it Resolved that the Council of the Regional
Municipality of Durham hereby requests:
That the Minister of Municipal Affairs and Housing expeditiously
enact the appropriate regulation(s) to allow for the direct election of
the Chair of the Regional Municipality of Durham."
(Motion for Direction)
D - 21 Driftwood Theatre Group requesting Council's support. The Driftwood
Theatre Group's 10th Anniversary season is in jeopardy. The group offers
world class professional theatre performances. Despite continuing efforts
the group is feeling a financial crunch as a non - profit organization.
Driftwood will offer excellent across - the - Province recognition to corporate
sponsors who contribute $1,500.
(Motion for Direction)
D - 22 David Robinson, Canada & World Studies Department, requesting
Council's financial support in the celebration of the 60th Anniversary of
D -Day on the beaches of Normandy, France. Durham Region has 152
participants attending the Juno Beach celebrations; 40 being Courtice
students and 8 parent volunteers. This event will command worldwide
attention as reporters from around the world will be in attendance. As
each of their travellers is paying for the cost of this trip, it is his hope that
the three Township Councils would pay one third of the purchase cost of
shirts, to be worn by all in attendance for security purposes, at a total cost
of $3,800. This sponsorship of each municipality $1,266.67 to each
municipality would also include the crest of each municipality to be
stitched onto the golf shirt appropriate to the home of the traveller. He
would also like two municipal flags to be displayed in the bus windows.
Our assistance would be highlighted on their tour web site.
(Motion for Direction)
Summary of Correspondence -18- April 26, 2004
D - 23 Ontario Professional Fire Fighters Association, requesting Council's
support for the Ontario Professional Fire Fighters Association 2004
Convention to be held from June 6 — June 10, 2004 through an
advertisement or sponsorship. The Ontario Professional Fire Fighters
Association has a long history of good deeds, professionalism and
community involvement.
(Motion for Direction)
D - 24 Tony Derro, Secretary, The Association of Municipal Tax Collectors of
Ontario advising Council that the Association passed the following
resolution on February 7, 2004:
"WHEREAS sections 356 (Division into parcels), 357 (Cancellation,
reduction, refund of taxes), 359 (Increase of taxes) and 364
(Vacant unit rebate) of the Municipal Act, 2001 all contain
provisions for an appeal of the municipalities determination of
taxes under these sections, to the Assessment Review Board
(ARB), and
WHEREAS the issue for the appeal may include the assessment
value used in the determination of taxes, and
WHEREAS municipalities in Ontario rely solely on the Municipal
Property Assessment Corporation (MPAC) to provide all property
assessment values for their property tax determinations, and
WHEREAS currently legislation does not require MPAC to
participate in these appeals, as a party, and
WHEREAS most municipalities in Ontario do not employ qualified
property assessors, nor should they be forced to hire or retain
qualified property assessors for the purpose of defending an
appeal where the value provided by MPAC is of issue, and
WHEREAS this change would allow the above sections of the
Municipal Act, 2001 to be consistent with section 331 (Taxes on
eligible properties), which states that s.40 of the Assessment Act
applies to a complaint under that section;
NOW THEREFORE BE IT RESOLVED THAT the Association of
Municipal Tax Collectors of Ontario (AMCTO) hereby requests the
Province of Ontario take the necessary steps to amend the
Municipal Act, 2001 so that any appeal to the ARB, where the
property value is, or may be, an issue, the following subsections of
s.40 of the Assessment Act apply:
(4) When the Assessment Review Board receives a
complaint, it shall forthwith transmit a copy to the
assessment corporation.
Summary of Correspondence - 19 - April 26, 2004
(5) The parties to the proceeding are the assessment
corporation, the municipality, all persons complaining
and all persons whose assessment is complained of.
(7) If, before or during the hearing, it appears that
another person should be a party to the proceeding,
the Board shall add the person as a party; if the
hearing has already begun, the Board shall adjourn it
if necessary and give the person notice of the
hearing.
(8) Where value is a ground of complaint that is
proceeded with, at the commencement of the hearing
the assessor shall explain the manner in which the
assessment was arrived at and the complainant shall
explain the nature of the complaint.
FURTHERMORE THAT this change be retroactive to include any
appeals currently outstanding before the ARB, and
FURTHERMORE THAT a copy of this resolution be forwarded to
all AMTCO member municipalities, the Municipal Finance Officers
Association, the Association of Municipal Mangers, Clerks and
Treasurers, the Association of Municipalities of Ontario, and the
Institute of Municipal Assessors for their support."
(Motion for Direction)
D - 25 J. D. Leach, City Clerk, City of Vaughan, advising Council that the City of
Vaughan on March 29, 2004, passed the following resolution:
"WHEREAS Municipalities are vital to the economic growth and
prosperity of Canada and its Provinces;
AND WHEREAS the continued dependence on property taxes as
the single major source of financing for municipalities is not
appropriate;
AND WHEREAS there is a need for additional funding over the
long -term to assist municipalities with respect to infrastructure
particularly transportation infrastructure repair and replacement;
AND WHEREAS both the Federal and Provincial Governments
place a significant tax on the sale of gasoline;
AND WHEREAS the Province imposes the Retail Sales Tax on
Goods purchased by municipalities;
AND WHEREAS the Federal Government has recently eliminated
a tax on other levels of government by providing a 100% GST
rebate to municipalities;
Summary of Correspondence -20- April 26, 2004
NOW THEREFORE BE IT RESOLVED THAT the Council of the
City of Vaughan requests:
That the Federal and Provincial Governments share 5% of the
Gasoline Tax with Municipalities;
That the Provincial Government fully exempt Municipalities from
the Retail Sales Tax on the purchase of all goods;
That the Provincial Government share a portion of the Ontario
Sales Tax with Municipalities;
That the Federal Government share a portion of the GST with
Municipalities;
And that a copy of this resolution be forwarded to Prime Minister
Paul Martin, Minister of Finance Ralph Goodale, Premier Dalton
McGuinty, Minister of Finance Greg Sorbara and local Federal and
Provincial members of Parliament, and municipalities over 50,000.
BE IT FURTHER RESOLVED THAT the City of Vaughan supports
continued dialogue on a fair and equitable distribution of these
sources of revenue with Municipalities."
(Motion for Direction)
D - 26 Carolyn Downs, City Clerk, City of Kingston, advising Council that at a
meeting held on March 30, 2004 the City of Kingston passed the following
resolution regarding the Download of the Rent Supplement Program and
the Rent Bank Program:
"WHEREAS it has been announced that there will be a download of
the Rent Supplement Program and the Rent Bank Program from
the Province of Ontario to municipalities; and
WHEREAS there has already been a significant download of social
services from the Province of Ontario to municipalities that have
provided substantial cost challenges to municipalities;
THEREFORE BE IT RESOLVED THAT the City of Kingston
request that the Province of Ontario not carry out this additional
download unless the Province of Ontario is also willing to assume
all direct and indirect costs that municipalities will incur as a result
of assuming these programs;
-and further-
Summary of Correspondence -21 - April 26, 2004
BE IT RESOLVED THAT a copy of this resolution be forwarded to
all municipalities on our standard mailing list for endorsement, the
Honourable John Gerresten, MPP, and to the Clerk of the Ontario
Legislature for distribution to all members of the Provincial
Parliament."
(Motion for Direction)
D - 27 Township of the North Shore, advising Council that at a meeting held on
April 5, 2004 the Township of the North Shore passed the following
resolution:
"WHEREAS it is acknowledged that the Minister for Children's
Services recently put out a communique, "Colouring Outside the
Lines ", which expressed support by many professional youth
advocates, as well as the premier Dalton McGinty, that the Ministry
name should reflect the youth segment of society and be more
inclusive of teenagers;
AND WHEREAS on March 10, 2001 the Ministry officially changed
the name to the Ministry of Child and Youth Services, and
Ontario's Minister of Child and Youth Services, Dr. Marie
Bountrogianni, has already set up a schedule of round table
discussions in communities across southern Ontario to meet with
community partners to gather ideas on how to improve services for
young people through discussion forums;
BE IT RESOLVED THAT we support the Ontario wide youth
organization, Town Youth Participation Strategy, in their ten year
history working with youth groups all over Ontario compiling
research that illustrates how definitive supports and measures
provided to youth in sound, positive environments has increased
positive growth and development of teenagers. That the research
further illustrates that by providing programming and services to
assist youth with constructive and hands -on approaches to
problem - solving and providing a chance for each youth to
experience opportunities that they would not otherwise have had
exposure to, has proven to make the world or difference in those
very formidable years before adulthood when they will become the
next leaders and decision makers;
BE IT FURTHER RESOLVED THAT TYPS Inc., the non - profit
organization that works tirelessly in support of youth centres
across Ontario, be invited to the final round table discussion in
Toronto, or that a special forum for the purpose of discussing the
needs of youth be coordinated, with an invitation to TYPS Inc. to
present the research and speak on behalf of well over one
hundred youth organizations across 5 regions of Ontario;
Summary of Correspondence -22- April 26, 2004
AND FURTHER THAT a copy of this resolution, supported by each
council, be forwarded directly to the Minister of Child and Youth
Services and that a copy also be forwarded on to:
TYPS Inc.
88 Cornelia St. West, Unit A3
Smith Falls Ontario, K7A 5K9
Fax 613- 283 -9107
Email:typs @magma.ca "'
(Motion for Direction)
D - 28 Pat Berfelz, Deputy Clerk, Town of North Perth, advising Council that at a
meeting held on April 5, 2004 the Town of North Perth passed the
following resolution:
"WHERAS the Ministry of Environment has enacted Ontario
Regulation 170/03;
AND WHEREAS the above stated regulation has regulated the
operation of small municipally owned non - residential water
systems;
AND WHEREAS a washroom facility at a municipally owned rural
sports field is now considered to be regulated;
AND WHEREAS the long term cost of operating such a small
facility under the above stated regulations is prohibitively
expensive;
AND WHEREAS the return to'port -a potties' as washroom facilities
is not a positive change, and presents an increased health risk to
users;
AND WHEREAS the Perth District Health Unit also believes that
the move away from the current facilities to portable facilities
presents health risk;
NOW THEREFORE BE IT RESOLVED that the Council of the
Corporation of the Town of North Perth request the Ministry of
Environment exempt small non - residential facilities which supply
washroom facilities only from all portions of O.Reg 170/03."
(Motion for Direction)
Summary of Correspondence -23- April 26, 2004
D - 29 Sylvia E. Hammer, Administrator - Clerk, Corporation of the Township of
Adelaide Metcalfe Middlesex County, advising Council that at a meeting
held on April 5, 2004 County Council passed the following resolution:
"BE IT RESOLVED THAT for the purposes of improving the
accuracy and currency of the municipal voters' lists and the Ontario
Population Reports, the Township of Adelaide Metcalfe request the
Province of Ontario make available to the Municipal Property
Assessment Corporation (MPAC) on a regular and on -going basis,
records of all births and deaths in the Province of Ontario as
recorded by the Vital Statistics database maintained by the Ministry
of Consumer and Business Services; and
FURTHER THAT this resolution be sent to the Association of
Municipalities of Ontario, MPAC and all Ontario Municipalities for
endorsement and support."
(Motion for Direction)
D - 30 Confidential correspondence regarding a legal matter. (Copy circulated
under separate cover.)
(Motion to refer correspondence to the
end of the meeting to be considered
during a "closed" session of Council)
SUMMARY OF BY-LAWS
APRIL 26, 2004
BYE S
ng a by -law to exempt a certain portion of Registered Plan 40M -2185
2004-088 bei
from Part Log Control (Item #3 of Report #2
2004 -089 being a by -law to amend By-law 84 -63, the Comprehensive Zoning
By-law for the Corporation of the former Town of Newcastle (Item #4 of
Report #2)
2004-090 being a by -law to exempt a certain portion of Registered Plan 40 -2161
from Part Lot Control (Item #5 of Report #2
2004-091 being a by -law to exempt a certain portion of Registered Plan 40 -1994
from Part Lot Control (Item #6 of Report #2
Y-
2004 -092 being
a b law to amend By -law 2003 -150, a by -law respecting the
appointment of a Chief Building OfficialltBl #8 of Report #2) Plumbing
Inspectors and Fire Safety Inspectors m
2004 -093 being a by -law to establish, lay out dedicate certain lands as public
highways in the Corporation of the Municipality of Clarington (Item #9
of Report #2)
ipality of
2004 -094 being a by -law to assume certain streets hin the unit gton (Item #9
Clarington as public highways in the Municipality
of Report #2)
2004-095 being a by -law to establish, lay out and dedicate #10tai Report #2) public
highways in the Municipality of Clarington (item
2004 -096 being a by -law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
(Item #10 of Report #2)
2004-097 being a by -law to establish, lay out and dedt m # 11 of ate Reports public
highways in the Municipality of Clarington
2004 -098 being a by -law to assume certain strees thin t of unicclgtony of
Clarington as public highways in the Municipality
(Item #11 of Report #2)
BY -LAWS public
a by -law to establish, lay out and dedicate certain lands as p
2004 -099 being Report #2)
highways in the Municipality of Clarington (Item #12 of Rep
being a by -law to assume certain streets within talitY the Municipality of
2004 -100 of Clarington 9 in the Municipality
Clarington as public highways p
(Item #12 of Report #2)
-law to establish, lay out and dedicate #13 of Report #2) ublic
2004 -101 be in b g a of Clarington (Item
Y
highways in the Municipality
being a by -law to assume certain streets within the unicigtony of
Clarington as9
2004 -102 g public highways in the Municipality
(Item #13 of Report #2)
-law to establish, lay out and dedicate
#14certain
of Repot #2) ublic
2004 -103 be in b g a ty of Clarington (Item
Y
highways in the Municipali
being a by -law to assume certain streets within the Municipality of
2004 -104 g public highways in the Municipality
Clarington asp g
(Item #14 of Report #2)
in a b -law to establish, lay out and dedicate # 15 rtain
Report #2) public
2004 -105 being Y
highways in the Municipality of Clarington (Item
a by-law to assume certain streets within the un iigtony of
Glaring
2004 -106 being ton as public highways in the Municipality
(Item # 15 of Report #2)
in a by-law to establish, lay out and dedicate #16 of Report #2) public
2004 -107 being Y Item
highways in the Municipality of Clarington
bein a by -law to assume certain streets within the Clar ngtony of
Clarington asp
2004 -108 g public highways in the Municipality (Item #16 of Rep ort # )
being a By -law to authorize a contract betweuction LtdrpU bridge, the
2004 109 g ton and Tascor Construction Municipality of Glaring
Ontario to enter into an agreement Wmanvil Construction
m #2 of Repot #2)
access at 2375 Baseline Road, Bo
9
2004 -110
bein a By -law to authorize a contract between the Corpor viion of the
io
Municipality of Clarington and Visual Arts
to enter into an agreement for lease of Vi l Arts C #2)re at 143
Simpson Avenue, Bowmanville (Item # of
BY-LAWS
2004 -111 being a By -law to authorize a contract between the Corporation of the
Municipality of Clarington and Lions Club, Bowmanville, Ontario to enter
into an agreement for lease of Clarington Beech Centre, 26 Beech
Street, Bowmanville (Item #21 of Report #2)
2004 -112 Confidential Property Matter (Report PSD- 047 -04)
2004 -113 Confidential Property Matter (Report PSD- 048 -04)