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HomeMy WebLinkAbout12/15/2003Leading the Way DATE: MONDAY, DECEMBER 15, 2003 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on October 20, 2003 Minutes of a special meeting of Council held on October 31, 2003 Minutes of the first meeting of Council held on December 1, 2003 DELEGATIONS a) Ron Hooper, 39 King Street West, Bowmanville, L1 C 1 R2 - Thank -you to Council b) Roy Forrester, 6 North Mill Lane, Orono, LOB 1 MO - Correspondence Item 1-25 c) Philip Richardson, 108 Bonnycastle Drive, Bowmanville, L1 C 4W6 - Confidential Report CLD- 043 -03 COMMUNICATIONS Receive for Information 1- 1 Minutes of the Port Granby Project Community Advisory Committee Meeting 1 - 2 James Knight, Chief Executive Officer, Federation of Canadian Municipalities - Thank You CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623 -3379 Council Agenda - 2 - December 15, 2003 1 - 3 Minutes of the Newcastle Village Business Improvement Association Meeting 1 - 4 Maurice Brenner, Interim Mayor, City of Pickering, writing to Hume Martin, CEO, Rouge Valley Health System - Rouge Valley Health Care System 1 - 5 Minutes of the Central Lake Ontario Conservation Authority Meeting I - 6 James Clarke, Executive Director, Canadian Nuclear Safety Commission - Regulations Amending the Nuclear Security Regulations 1 - 7 Minutes of the Newcastle Community Hall Board Meeting 1 - 8 John Stephenson - Port Granby Waste Management Facility 1 - 9 Steven Finlay, Executive Director, The Oshawa/Clarington Association for Community Living - Community Capacity Building Grant I - 10 Chris Conti, Executive Director, Friends of Second Marsh - Fall Newsletter - 11 Douglas Speers, President and CEO, EMCO Corporation, Chair, CIPEC Executive Board - 2001/2002 Annual Report I - 12 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee Meeting I - 13 Minutes of the Clarington Public Library Meeting 1 - 14 Minutes of the Local Architectural Conservation Advisory Committee Meeting I - 15 Lisa Fitton, Administrative Assistant, Township of Scugog - Draft Proposal for the Protection of the East Cross Forest I - 16 Minutes of the GO Transit Meeting I - 17 Secretary, Newcastle /Bond Head Ratepayers' Association - Thank You Letter I - 18 Brian McFarlane - Thank You Letter I - 19 Greg Martino, Account Manager, Municipal Relations - Annual Assessment Update Process 1-20 Minutes of the Newcastle Community Hall Board Meeting Council Agenda - 3 - December 15, 2003 1 - 21 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee Meeting 1-22 Minutes of the Clarington Agricultural Advisory Committee Meeting I - 23 Minutes of the Clarington Agricultural Advisory Committee Meeting 1-24 Minutes of the Clarington Agricultural Advisory Committee Meeting I - 25 Roy Forrester - Oak Ridges Trail Association Hiking Tail I - 26 David Webster, District Branch Manager, Canadian Red Cross - Streamline Communications Systems I - 27 Minutes of the Central Lake Ontario Conservation Authority Meeting I - 28 R.J. Radcliffe, Clarington Road Watch - Radar Message Board I - 29 Ontario Power Generation - Darlington Nuclear Third Quarter 2003 Nuclear Report Card 1-30 Fred Granek, Vice President, Ontario Centre for Environmental Technology Advancement - Annual Report 2002 -2003 1 - 31 Phil LeSauvage, Public Affairs Manager, Darlington Nuclear, Ontario Power Generation - Public Relations Manager at Pickering Nuclear I - 32 Minutes of the Ganaraska Region Conservation Authority Meeting I - 33 John O'Toole, MPP, Durham - Paper Sludge and Other Similar Materials - 34 George Graham, Clerk- Administrator, The Township of Brock - Local Advisory Committee 1-35 John O'Toole, MPP, Durham -Elderly Persons' Centre Act 1-36 Minutes of the Clarington Traffic Management Advisory Committee Meeting 1-37 Minutes of the Clarington Traffic Management Advisory Committee Meeting 1-38 Minutes of the Clarington Traffic Management Advisory Committee Meeting Council Agenda - 4 - December 15, 2003 1 - 39 Canadian Nuclear Safety Committee - A Record of Proceedings 1-40 Minutes of the Clarington Highway 407 Community Advisory Committee Meeting 1 - 41 Minutes of the GO Transit Meeting 1-42 Federation of Canadian Municipalities - Paul Martin, Leader of the Liberal Party of Canada 1-43 John O'Toole, MPP, Durham - Highway 407 through Clarington Connecting to Highway 35/115 1-44 Greg Mills, Superintendent - Operations, Durham Regional Police Service - Youth Criminal Justice Act legislation 1-45 Evelyn Rozario, Chair, Orono BIA - Orono Community Improvement Plan 1-46 Evelyn Rozario, Chair, Orono BIA - Big Box Stores 1-47 Minutes of the Central Lake Ontario Conservation Authority Meeting 1-48 Office of the Minister, Ministry of Municipal Affairs - Oak Ridges Moraine Heritage Park 1-49 Linda Marsh, Program Consultant, Ministry of Health and Long -Term Care - Recruitment of Doctor 1-50 Lee Anne Jones, Manager, Infrastructure Planning, The Regional Municipality of Halton - 2003 Progress Report 1 - 51 Linda Gasser - Transportation Master Plan 1-52 John O'Toole, MPP, Durham - Council's New Term I - 53 Minutes of the Clarington Public Library Meeting I - 54 Francoise Guenette, Corporate Director of Communications, Lakeridge Health - Sterilized Equipment 1-55 Minutes of the Local Architectural Conservation Advisory Committee Meeting 1-56 Minutes of the Clarington Highway 407 Community Advisory Committee Meeting Council Agenda - 6 - December 15, 2003 1 - 74 Minutes of the St. Mary's Cement Community Relations Committee Meeting Receive for Direction D - 1 Tracey Smith - Bus Stop at Townline and Taunton Roads D - 2 Patricia Enright, Secretary- Treasurer, Clarington Public Library Board - Audited Financial Statements D - 3 Peter Jobe, Fire Protection Advisor, Office of the Fire Marshal, Ministry of Community Safety and Correctional Services - Municipal Fire Protection Information Survey D - 4 Residents of Enniskillen - All -Way Stop at Holt Road and Regional Road 3, Enniskillen D - 5 John O'Toole, MPP, Durham - Vicious Dogs D - 6 Kim Wildman, Program Coordinator - Person to Person Campaign, Heart and Stroke Foundation of Ontario - Durham East Chapter - Flag Raising Ceremony D - 7 M. Phyllis Baker, Board Chair, Clarington Public Library - 2004 Current Budget D - 8 M. Phyllis Baker, Board Chair, Clarington Public Library - 2003 Capital Budget and Four -Year Forecast D - 9 David Kelly, Accessibility Advisory Committee Chairperson, Clarington Accessibility Advisory Committee - Public Staking for Persons with Disabilities D - 10 Yves Ducharme, President, Federation of Canadian Municipalities - FCM -CH2M Hill Sustainable Community Awards D - 11 Lynne Westlake, Director, Policy and Strategic Liaison Division, Human Resources Development Canada - 2004 Therese Casgrain Volunteer Award D - 12 John Stephenson - Long Term Low Level Radioactive Waster Storage Facility at Port Granby D - 13 Arnot Wotten, Chair, Clarington Agricultural Advisory Committee - Financial Support for Beef Industry Council Agenda - 7 - December 15, 2003 D - 14 Arnot Wotten, Chair, Clarington Agricultural Advisory Committee - BSE D - 15 Betty Lycett, Secretary- Treasurer, Orono Cemetery Company - Request for Financial Assistance D - 16 Kenneth J. McGill, President, Port Darlington Harbour Company - Request for Financial Assistance D - 17 Tony Derro, Secretary, The Association of Municipal Tax Collectors of Ontario - Registration of a Plan of Subdivision D - 18 Denis Kelly, Regional Clerk, Regional Municipality of York - Asian Longhorned Beetle D - 19 Hazel Soady- Easton, Deputy Clerk, The Corporation of the Town of Minto - Nurse Practitioners D - 20 William Varga, Mayor, Town of Lasalle - Implementation of No Smoking D - 21 Confidential Correspondence - Personnel Matter MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of December 8, 2003 2. Report COD - 048 -03 - Longworth Avenue Extension - CL2003 -27 3. Confidential Report CLD- 043 -03 - Personnel Issue 4. Confidential Report CLD- 046 -03 - Personnel Issue UNFINISHED BUSINESS 1. Addendum to Report CSD -17 -03 - Clarington Museums Transitional Board /Newcastle Village and District Historical Society BY -LAWS OTHER BUSINESS Council Agenda - 8 - December 15, 2003 BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT SUMMARY OF CORRESPONDENCE DECEMBER 15, 2003 CORRESPONDENCE FOR INFORMATION 1 - 1 Minutes of the Port Granby Project Community Advisory Committee meeting dated October 16, 2003. (Copy attached) (Receive for Information) 1 - 2 James Knight, Chief Executive Officer, Federation of Canadian Municipalities, thanking Mayor Mutton for speaking to their delegation from Jinyang, China during its knowledge - building mission to Oshawa and Clarington. The delegates were very appreciative of their visit to the Municipality of Clarington and of the discussions that took place. (Receive for Information) 1 - 3 Minutes of the Newcastle Village Business Improvement Association meeting dated October 14, 2003. (Copy attached) (Receive for Information) 1 - 4 Maurice Brenner, Interim Mayor, City of Pickering, writing to Hume Martin, CEO, Rouge Valley Health System, pertaining to the possibility of major changes in the way of Rouge Valley Health Care System provides services to the people of Ajax and Pickering. Mr. Brenner is requesting that a representative of the Rouge Valley Health Care System take part in a public consultation on this matter. (Receive for Information) 1 - 5 Minutes of the Central Lake Ontario Conservation Authority meeting dated October 21, 2003. (Copy attached) (Receive for Information) 1 - 6 James Clarke, Executive Director, Canadian Nuclear Safety Commission, providing Council with a copy of the Canadian Nuclear Safety Commission Regulations Amending the Nuclear Security Regulations. (Receive for Information) 1 - 7 Minutes of the Newcastle Community Hall Board meeting dated September 23, 2003. (Copy attached) (Receive for Information) 1 - 8 John Stephenson, writing to Dr. Peter Brown, Director, Uranium and Radioactive Waste Division, NR Can, challenging his assertion that to move the radioactive waste currently stored at the Port Granby Waste Management Facility to an engineered mound located on the north side of the Lakeshore Road is an "alternative means" of carrying out the project. Summary of Correspondence - 2 - December 15, 2003 Mr. Stephenson sees this proposal, after carefully reviewing all the documentation, as a clear example of an `alternative to' the project, which, under the conditions set out in the Scope of the Environmental Assessment document should be excluded from consideration. (Receive for Information) 1 - 9 Steven Finlay, Executive Director, The Oshawa/Clarington Association for Community Living, providing Council with a copy of the grant proposal for a Community Capacity Building Grant through the Victims Service Division of the Attorney General's Office. (Receive for Information) I - 10 Chris Conti, Executive Director, Friends of Second Marsh, providing Council with a copy of their fall newsletter and thanking Council for their ongoing support. (Receive for Information) I - 11 Douglas Speers, President and CEO, EMCO Corporation, Chair, CIPEC Executive Board, providing Council with a copy of the Canadian Industry Program for Energy Conservation's 2001/2002 Annual Report, entitled Success, highlighting Canadian industry's continued efforts towards reducing energy consumption and GHG emissions. (Receive for Information) 1 - 12 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee meeting dated October 14, 2003. (Copy attached) (Receive for Information) I - 13 Minutes of the Clarington Public Library meeting dated September 24, 2003. (Copy attached) (Receive for Information) 1 - 14 Minutes of the Local Architectural Conservation Advisory Committee meeting dated September 16, 2003. (Copy attached) (Receive for Information) 1 - 15 Lisa Fitton, Recording Secretary, Test Hill Task Force, Township of Scugog, providing Council with a copy of the draft proposal for the Protection of the East Cross Forest. (Receive for Information) 1 - 16 Minutes of the GO Transit meeting dated September 12, 2003. (Copy attached) (Receive for Information) 1 - 17 Secretary, Newcastle /Bond Head Ratepayers' Association, thanking Council and the Operations Department for the excellent job done in upgrading the sidewalks in the village. (Receive for Information) Summary of Correspondence - 3 - December 15, 2003 1 - 18 Brian McFarlane, thanking Council and staff for their enthusiasm, professional, courteous and considerate efforts regarding the Brian McFarlane Hockey Museum. (Copy attached) (Receive for Information) 1 - 19 Greg Martino, Account Manager, Municipal Relations, Municipal Property Assessment Corporation, providing Council with information kits pertaining to the annual Assessment Update process. (Receive for Information) 1-20 Minutes of the Newcastle Community Hall Board meeting dated October 28, 2003. (Copy attached) (Receive for Information) 1 - 21 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee meeting dated November 12, 2003. (Copy attached) (Receive for Information) 1-22 Minutes of the Clarington Agricultural Advisory Committee meeting dated August 25, 2003. (Copy attached) (Receive for Information) 1-23 Minutes of the Clarington Agricultural Advisory Committee meeting dated September 18, 2003. (Copy attached) (Receive for Information) 1-24 Minutes of the Clarington Agricultural Advisory Committee meeting dated October 16, 2003. (Copy attached) (Receive for Information) 1-25 Roy Forrester, advising Council that the Oak Ridges Trail Association Hiking Trail now spans a distance of 37 kilometers from Avery Road in the west to the boundary with Port Hope at the Ganaraska Forest Centre in the east. The trail has been marked and is being maintained so as to be useable by the general public. Organized hikes are also provided, almost on a weekly basis. (Receive for Information) I - 26 David Webster, District Branch Manager, Canadian Red Cross, advising Council that they have recently taken steps to streamline their communications systems, providing both fire departments and municipalities with the same contact information. (Receive for Information) - 27 Minutes of the Central Lake Ontario Conservation Authority meeting dated November 18, 2003. (Copy attached) (Receive for Information) Summary of Correspondence - 4 - December 15, 2003 1- 28 R.J. Radcliffe, Clarington Road Watch, thanking Council for hiring Dennis Rudman to operate the Radar Message Board. Through increased visibility of the radar message board, they are raising public awareness of the Road Watch program and the speeding concerns of the community. It also acts as a visual deterrent to those who are always in a hurry. (Receive for Information) I - 29 Ontario Power Generation, providing Council with a copy of the Darlington Nuclear third quarter 2003 Nuclear Report Card. (Copy attached) (Receive for Information) 1-30 Fred Granek, Vice President, Ontario Centre for Environmental Technology Advancement, providing Council with their Annual Report 2002 -2003. The Ontario Centre for Environmental Technology Advancement is working in GTA municipalities and regions, helping to improve air quality and reduce emissions, pollutants and wastes from small -to- medium sized manufacturers, through the Toronto Region Sustainability Program. (Receive for Information) 1 - 31 Phil LeSauvage, Public Affairs Manager, Darlington Nuclear, Ontario Power Generation, advising Council that he is moving to another position within Ontario Power Generation. Effective December 1, 2003, he will be the Public Relations Manager at Pickering Nuclear. He is pleased to announce that Don Terry will be taking over as Public Affairs Manager at Darlington. (Receive for Information) 1-32 Minutes of the Ganaraska Region Conservation Authority meeting dated October 16, 2003. (Copy attached) (Receive for Information) 1- 33 John O'Toole, MPP, Durham, providing Council with a copy of his correspondence to the Honourable Leona Dombrowsky, Ministry of the Environment regarding paper sludge and other similar materials. (Receive for Information) 1- 34 George Graham, Clerk- Administrator, The Township of Brock, advising Council that the Township of Brock Protection to Persons and Property Committee passed a resolution in support of the Region of Durham forming a Local Advisory Committee as set out in the Nutrient Management Act regulations. (Receive for Information) 1- 35 John O'Toole, MPP, Durham, writing to The Honourable George Smitherman, Minister of Health and Long -Term Care, regarding the application by Clarington Older Adults Association for funding under the Elderly Persons' Centre Act and his support for this request. (Receive for Information) Summary of Correspondence - 5 - December 15, 2003 1-36 Minutes of the Clarington Traffic Management Advisory Committee meeting dated July 17, 2003. (Copy attached) (Receive for Information) 1-37 Minutes of the Clarington Traffic Management Advisory Committee meeting dated September 18, 2003. (Copy attached) (Receive for Information) 1-38 Minutes of the Clarington Traffic Management Advisory Committee meeting dated October 16, 2003. (Copy attached) (Receive for Information) 1- 39 Canadian Nuclear Safety Committee, providing council with a copy of A Record of Proceedings, including the Reasons for Decision and transcript of the hearing announcing that the Ontario Power Generation's proposed Darlington Used Fuel Dry Storage Project, is not likely to cause significant adverse environmental effects. (Receive for Information) 1-40 Minutes of the Clarington Highway 407 Community Advisory Committee meeting dated October 7, 2003. (Copy attached) (Receive for Information) I - 41 Minutes of the GO Transit meeting dated October 8, 2003. (Copy attached) (Receive for Information) 1-42 Federation of Canadian Municipalities (FCM), advising Council that Paul Martin has been elected as Leader of the Liberal Party of Canada. Mr. Martin has committed himself and his government to working to redress two key problems facing municipal governments: no voice in setting priorities and little control over financial resources and he understands the large urban regions and small rural municipalities have different problems that need specific solutions. FCM is ready to work with the new Prime Minister, with his government and with the provincial and territorial governments. (Received for Information) 1-43 John O'Toole, MPP, Durham, writing to The Honourable Harinder Takhar, Minister of Transportation, advising that the Clarington Agricultural Advisory Committee expresses the Committee's support for final construction and completion of Highway 407 through Clarington connecting to Highway 35/115. The resolution seeks to fast -track the extension of this highway, while ensuring all the necessary environmental assessments and public consultations are followed. Mr. O'Toole notes that Scugog Council has seen fit to receive and endorse this correspondence. (Receive for Information) Summary of Correspondence - 6 - December 15, 2003 1- 44 Greg Mills, Superintendent - Operations, Durham Regional Police Service, advising Council that Durham Regional Police Services are in the process of drafting a response to the questions that Mr. Inky posed surrounding the effectiveness of the Youth Criminal Justice Act legislation. (Receive for Information) I - 45 Evelyn Rozario, Chair, Orono BIA, thanking Council for instigation of the Orono Community Improvement Plan. They feel that the Community Improvement Plan gives them a unique opportunity to initiate the changes needed to generate some kind of growth in the community. (Receive for Information) I - 46 Evelyn Rozario, Chair, Orono BIA, advising Council that they feel the introduction of big box stores into neighbouring communities would hard hit their businesses. They are requesting that they be recognized as a stakeholder should the big box stores be challenged at the Ontario Municipal Board. (Receive for Information) I - 47 Minutes of the Central Lake Ontario Conservation Authority meeting dated November 18, 2003. (Copy attached) (Receive for Information) 1-48 Office of the Minister, Ministry of Municipal Affairs, advising Council that the government has announced delivery of a bigger, better park on the Richmond Hill Oak Ridge Moraine lands. The park, tentatively called Oak Ridges Moraine Heritage Park, will be three times the size of High Park. The Minister also announced that he will move ahead to protect the public interest by introducing legislation to boost environmental protection and inject more transparency and public accountability into planning decisions across the province with significant new planning reforms. (Receive for Information) 1 - 49 Linda Marsh, Program Consultant, Ministry of Health and Long -Term Care, advising Council that Dr. D. Shiu and Dr. Spruyt have left the Municipality of Clarington and extending congratulations on the recruitment of Dr. Olufemi Omiwole. (Receive for Information) 1- 50 Lee Anne Jones, Manager, Infrastructure Planning, The Regional Municipality of Halton, providing Council with an Executive Summary of the Lake Ontario Shoreline Algae Action Committee 2003 Progress Report, along with a copy of the Table of Contents of the full report. (Receive for Information) Summary of Correspondence - 7 - ' December 15, 2003 1 - 51 Linda Gasser, writing to Gene Chartier, Manager, Transportation Planning and Design, Regional Municipality of Durham, Works Department, commending the work and effort put into the Mobility Study and the resulting Transportation Master Plan over the last several years. The Region should be better prepared to grapple with land use and transportation issues as a result of all the hard work. (Receive for Information) 1- 52 John O'Toole, MPP, Durham, advising Council that he is looking forward to working with each Member of Council in the new term. (Receive for Information) 1-53 Minutes of the Clarington Public Library meeting dated October 22, 2003. (Copy attached) (Receive for Information) 1-54 Francoise Guenette, Corporate Director of Communications, Lakeridge Health, providing Council with information pertaining to the press conference on sterilized equipment. (Receive for Information) 1-55 Minutes of the Local Architectural Conservation Advisory Committee meeting dated October 21, 2003. (Copy attached) (Receive for Information) 1-56 Minutes of the Clarington Highway 407 Community Advisory Committee meeting dated November 4, 2003. (Copy attached) . (Receive for Information) 1-57 Elizabeth Dowdeswell, President, Nuclear Waste Management Organization, updating Council on the work of the Nuclear Waste Management Organization (NWMO), specifically as it pertains to the nuclear site communities. Over the course of the summer they commissioned and received over twenty background papers on a range of topics and concepts related to the management of radioactive waste. They also held a number of workshops and panel discussions on scenarios building, ethics, traditional aboriginal knowledge, technology and environment. The Community Dialogue Planning Workshop was established so that the communities could start to engage with each other. Significant discussion also occurred regarding the need for community - specific, community -based forums that could be charged with a liaison /coordination role between the NWMO and the community. A number of challenges were also identified, including the relationship of such a structure to local and regional governments, and how to determine appropriate participation, among other things. A draft report has been circulated to the participants and will be forwarded to Council when it is finalized. (Receive for Information) Summary of Correspondence - 8 - December 15, 2003 1 - 58 Minutes of the Newcastle Village Business Improvement Association meeting dated November 13, 2003. (Copy attached) (Receive for Information) 1-59 J.R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation ( CLOCA), advising Council that Mr. Brian Seaton will be the recipient of an Individual Award of the 2003 CLOCA Watershed Awards. Mr. Seaton is being recognized for his volunteer hours with the Hampton Pond recovery project. Currently Chair of the project committee, Mr. Seaton has been involved with the project since 2001. (Receive for Information) 1-60 The Honourable David Collenette, Minister of Transport, advising Council that since September 11, 2001, Transport Canada has put in place additional security measures to prevent the use of aircraft as terrorist weapons, including increased screening of passengers and increased security for airline flight decks. In addition, Transport Canada reviews and monitors the air navigation system to ensure a continued high level of safety. The Canadian Nuclear Safety Commission (CNSC) is the regulatory agency responsible for the safety and security of nuclear plants. Should the CNSC, in conjunction with other government departments and agencies, determine that security requirements warrant permanent restricted airspace around nuclear power stations, they would approach Transport Canada to put restrictions in place for these stations. (Receive for Information) 1 - 61 Minutes of the Port Granby Project Community Advisory Committee meeting dated November 6, 2003. (Copy attached) (Receive for Information) 1- 62 Tim Hearn, Chairman, President and Chief Executive Officer, Imperial Oil Limited, providing Council with a copy of Imperial Oil's corporate citizenship report, A Partner in the Canadian Community. (Receive for Information) 1-63 Minutes of the Ganaraska Region Conservation Authority meeting dated November 20, 2003. (Copy attached) (Receive for Information) 1- 64 Gary Polonsky, President, Durham College, providing Council with a copy of their annual report. (Receive for Information) 1-65 Low -Level Radioactive Waste Management Office, providing Council with a copy of their annual report for 2002 -2003. (Receive for Information) Summary of Correspondence - 9 - December 15, 2003 1-66 Dr. Gary Polonsky, President, University of Ontario, updating Council on the recent developments at Durham College and the University of Ontario Institute of Technology (UOIT). UOIT, the first completely new university to be built in Ontario in 40 years, opened to more than 900 students this September - on time, on budget and to rave reviews. In addition, they have thrilled a rapidly growing community of more than half a million people beyond belief. Residents across Durham Region and Northumberland County, which they also serve, have proudly supported and welcomed the University of Ontario Institute of Technology. (Receive for Information) 1-67 Federation of Canadian Municipalities (FCM), advising Council that the recent municipal elections in Ontario have created a vacancy for the position of FCM Third Vice - President and one vacancy on the FCM National Board of Directors. The Ontario Caucus has decided to offer elected officials in Ontario member municipalities the opportunity to fill these positions. Nominations will be received up to December 31, 2003. (Receive for Information) I - 68 Dalton McGuinty, Premier of Ontario, extending sincere congratulations to the Mayor and Council on their successful election to office. It is an honour and a privilege to be elected to serve the public. (Receive for Information) I - 69 John Gerrestsen, Minister of Municipal Affairs, advising Council that Premier McGuinty is committed to a new partnership with the municipal sector. They will work with Council and treat Council with respect, recognizing that Ontario's communities are diverse. (Receive for Information) 1-70 Yves Ducharme, President, Federation of Canadian Municipalities (FCM), advising Council that at their National Board of Directors meeting they focused on Paul Martin's commitment to a New Deal for Canadian cities, towns and villages. They are looking for progress on four key points: The appointment of a senior minister; a cabinet committee to spearhead change; a clear commitment to the New Deal in the upcoming Speech from the Throne; and action on the fiscal plan in the Spring Budget. (Receive for Information) 1 - 71 David Miller, Mayor, City of Toronto, providing Council with a copy of his presentation to the GTA Federal and Provincial Liberal Joint Caucus meeting that took place in Toronto on November 28, 2003. This was an historic event that marks a significant change in the relationship between municipalities, the Province of Ontario and Government of Canada. It signals an emerging partnership that recognizes the role and importance of cities to the province and country. (Receive for Information) Summary of Correspondence - 10 - December 15, 2003 1-72 Minutes of the Newcastle Community Hall Board meeting dated November 18, 2003. (Copy attached) (Receive for Information) 1- 73 Minutes of the Durham Nuclear Health Committee meeting dated November 14, 2003. (Copy attached) (Receive for Information) 1-74 Minutes of the St. Marys Cement Community Relations Committee meeting dated November 25, 2003. (Copy attached) (Receive for Information) CORRESPONDENCE FOR DIRECTION D - 1 Tracey Smith, writing to Council regarding her son's bus stop which is located at the bottom of a busy hill near the intersection of Townline and Taunton Roads. This location is not very safe for children getting on and off a school bus. The only solution that Ms. Smith has been given from the school board is to have the turn around at the end of Fice's Road expanded. (Motion to refer correspondence to the Director of Engineering Services and the Director of Operations) D - 2 Patricia Enright, Secretary- Treasurer, Clarington Public Library Board, providing Council with a copy of the audited financial statements for the year ended December 31, 2002. (Motion to refer correspondence to the Director of Finance/Treasurer) D - 3 Peter Jobe, Fire Protection Advisor, Office of the Fire Marshal, Ministry of Community Safety and Correctional Services, advising Council that the Office of the Fire Marshall (OFM) has conducted a Municipal Fire Protection Information Survey for the Municipality of Clarington. The survey was developed as a means to gather information relating to minimum fire prevention and public education programs being delivered in municipalities under the requirements of the Fire Protection and Prevention Act, 1997. Mr. Jobe is requesting a meeting with the Mayor and /or representatives to discuss the results of the survey. (Motion to advise of delegation scheduled for January 19, 2004) D - 4 Residents of Enniskillen, requesting Council to install an all -way stop, complete with overhead flashing red light at Holt Road and Regional Road 3 to reduce the speed of traffic through the community of Enniskillen. (Motion to refer correspondence to the Director of Engineering Services) Summary of Correspondence - 11 - December 15, 2003 D - 5 John O'Toole, MPP, Durham, requesting Council input on any possible legislation the Province of Ontario might pass that would help the municipalities to better protect the public from vicious dogs. (Motion to refer correspondence to the Municipal Clerk's Department) D - 6 Kim Wildman, Program Coordinator - Person to Person Campaign, Heart and Stroke Foundation of Ontario - Durham East Chapter, requesting Council to proclaim their Person -to- Person Giving Campaign and to hold a flag raising ceremony to occur on or near February 1, 2004. This annual campaign raises funds by canvassing neighbourhoods throughout Canada. (Motion to proclaim and approve the flag raising ceremony for the Person -to- Person Giving Campaign) D - 7 M. Phyllis Baker, Board Chair, Clarington Public Library, advising Council that the Clarington Public Library Board at their meeting of November 26, 2003, adopted a 2004 current budget. The Library Board's operating budget request, including non - controllable impact items and Priority #1 request for 2004 is $1,819,961. (Motion to refer correspondence to the Director of Finance/Treasurer) D - 8 M. Phyllis Baker, Board Chair, Clarington Public Library, advising Council that the Clarington Public Library board at their meeting of November 26, 2003, adopted a 2003 capital budget and four -year forecast. The Library Board's capital budget request for 2003 is $120,000. (Motion to refer correspondence to the Director of Finance/Treasurer) D - 9 David Kelly, Clarington Accessibility Advisory Committee Chairperson, advising Council that on December 4, 2003, the Committee passed the following resolution: "THAT the Committee forward a letter to the Municipality requesting a public skating time for persons with disabilities, including those who require assistive devices, such as sledges, once a week for an hour." (Correspondence referred to the Director of Community Services) D - 10 Yves Ducharme, President, Federation of Canadian Municipalities, providing Council with a copy of the FCM -CH2M Hill Sustainable Community Awards brochure and application form. Award submissions must be received by January 23, 2004. Each municipal government may submit a maximum of two projects. (Motion to refer to staff) Summary of Correspondence - 12 - December 15, 2003 D - 11 Lynne Westlake, Director, Policy and Strategic Liaison Division, Human Resources Development Canada, providing Council with a Nomination Package for the 2004 Therese Casgrain Volunteer Award. The award honours the memory of Therese Casgrain and acknowledges the contributions Canadian volunteers make to society. Deadline for nominations is March 1, 2004. (Motion to refer correspondence to the Municipal Clerk to place an ad in the newspaper) D - 12 John Stephenson, writing to Council regarding the Long Term Low Level Radioactive Waste Storage Facility at Port Granby. Mr. Stephenson has provided Council with a copy of a letter which asks the Proponent of the Port Hope Area initiative if the `Trench Option' has been considered as an `alternate means'. It is important that Council ask the Proponent if this `alternative means' has been considered, what were the criteria by which it was judged, and for a copy of the documented evaluation of this `alternative means'. Council could also ask for similar information on the other `alternative means' which have been studied by the Proponent, so that Council can determine whether the evaluation of `alternative means' for the overall project was both reasonable and fair. (Motion for Direction) D - 13 Arnot Wotten, Chair, Clarington Agricultural Advisory Committee, advising Council that the Clarington Agricultural Advisory Committee on September 25, 2003, considered and supported the following resolution of the County of Grey which was referred by Council: "WHEREAS the announcement of a cow infected with Mad Cow disease has had an immediate negative impact on the livestock industry and related industries; AND WHEREAS the livestock industry is an important part of the Canadian economy; NOW THEREFORE BE IT RESOLVED THAT the County of Grey encourage the senior levels of Government to take immediate action to show financial support to mitigate the negative impact being felt; AND THAT the senior levels of government be encouraged to expeditiously work towards reinstating the export of beef to the United States and other countries; Summary of Correspondence - 13 - December 15, 2003 AND FURTHER THAT the resolution be circulated to the Honourable Lyle Vanclief, Minister of Agriculture, the Honourable Helen Johns, Minister of Agriculture and Food, local MPs and MPPs, the Association of Municipalities of Ontario, the Federation of Canadian Municipalities, and all municipalities within the Province of Ontario." (Motion for Direction) D - 14 Arnot Wotten, Chair, Clarington Agricultural Advisory Committee, advising Council that the Clarington Agricultural Advisory Committee on October 16, 2003, considered and endorsed the following resolution of the County of Bruce which was referred by Council: "WHEREAS the announcement of a cow testing positive with Bovine Spongiform Encephalopathy (BSE) has had an immediate negative impact on the livestock industry and related industries in all of rural Canada; AND WHEREAS the livestock industry is an important part of the Canadian economy; NOW THEREFORE BE IT RESOLVED THAT the County of Bruce encourage the senior levels of Government to take immediate action to show financial support to mitigate the negative impact being felt by implementing a BSE specific financial support program; AND THAT the senior levels of government be encouraged to expeditiously work towards reinstating the export of beef to the United States and other countries; AND FURTHER THAT the resolution be circulated to The Honourable Jean Chretian, Prime Minister of Canada, The Honourable Ernie Eves, Premier of Ontario and all Premiers throughout Canada, Honourable Kyle Vanclief, Minister of Agriculture, the Honourable Helen Johns, Minister of Agriculture and Food, local MP's and MPPs, the Association of Municipalities of Ontario, the Federation of Canadian Municipalities, the Bruce County Cattlemen's Association, the Ontario Cattlemen's Association, the Canadian Cattlemen's Association and all municipalities within the Province of Ontario." (Motion for Direction) Summary of Correspondence - 14 - December 15, 2003 D - 15 Betty Lycett, Secretary- Treasurer, Orono Cemetery Company, requesting financial assistance for the following improvements to improve their level of service: • Installing water service to property line; Installing water line from the street to the Lang Memorial Chapel; Trenching and backfilling from property line to chapel and top of hill; Trenching and backfilling for water line in cemetery; • Installing water system, hydrants, fittings and labour; • Replacing the existing picket fence on south -east side from the main gates to the south end with chain -link fence to correspond with fence on the north -east perimeter; and Replacing existing picket fence abutting the Lang Memorial Chapel with a new picket fence. (Motion for Direction) D - 16 Kenneth J. McGill, President, Port Darlington Harbour Company, requesting Council to properly honour their obligations in connection with the costs of dredging Soper Creek. The need to again dredge the entrance to Soper Creek has arisen and again he is formally requesting the municipality contribute its share of the cost thereof. Failing such contribution, Mr. McGill is expecting that the municipality not anticipate continued access to Soper Creek for public use. (Motion for Direction) D - 17 Tony Derro, Secretary, The Association of Municipal Tax Collectors of Ontario, advising Council that the Association of Municipal Tax Collectors of Ontario on September 9, 2003, passed the following resolution: "WHEREAS the Assessment Act, Section 19(1) requires the Municipal Property Assessment Corporation (MPAC) to assess properties at current value. AND WHEREAS the registration of a plan of subdivision may change a property's current value. AND WHEREAS MPAC has established a Key Performance Indicator that MPAC will assess on the next Assessment Roll all lots and units identified on newly registered subdivision and condominium plans that have been received at MPAC by November 1 of the prior year. AND WHEREAS MPAC has indicated a desire to have the backlog of apportionments cleared up by November 2003 with a future goal of having all apportionments completed within six months of the registration of the plan. Summary of Correspondence - 15 - December 15, 2003 AND WHEREAS any delay in MPAC producing these apportionments creates difficulties for municipalities to create properties due to the lack of a roll number to which to apply any payments. AND WHEREAS this delay in the creation of roll numbers does not assist municipalities in providing good customer service to its property owners. AND WHEREAS for Plans registered after November 1 of each year and before the return of the Assessment Roll a municipality must file a complaint to seek a change in assessment that will recognize the appropriate value for taxation purposes. AND WHEREAS currently, MPAC does not have the legislative authority to issue a "Supplementary" or "Omitted" assessment to reflect any assessment change as a result of the registration of subdivision plans. AND WHEREAS the low assessment values cause a loss of revenue to the levying bodies that all of the other property owners must cover. THEREFORE BE IT RESOLVED THAT the Association of Municipal Tax Collectors of Ontario hereby requests the Province of Ontario to amend the legislation to allow MPAC the legislative authority to issue a "Supplementary" or "Omitted" assessment to reflect any assessment change as a result of the registration of a plan of subdivision. FURTHERMORE BE IT RESOLVED THAT this authority to issue a "Supplementary" or "Omitted" assessment be effective retroactive to the date of registration of the plan of subdivision during the two year prior to the passage of the legislation. FURTHERMORE BE IT RESOLVED THAT MPAC be required to assess and apportion all development properties in a specified timeline in order to better serve the municipalities and their customers, the property owners. AND FURTHERMORE BE IT RESOLVED THAT a copy of this resolution be forwarded to all member municipalities, all tax levying municipalities and the Municipal Property Assessment Corporation for support." (Motion for Direction) Summary of Correspondence - 16 - December 15, 2003 D - 18 Denis Kelly, Regional Clerk, Regional Municipality of York, providing Council with a copy of the Regional Municipality of York, Clause No. 1, Report No. 10 of the Commissioner of Transportation and Works regarding Asian Longhorned Beetle. This report outlines the significant risk to urban and other forest arising from the infestation of the Asian. Longhorned Beetle. Regional Council is requesting Council's support and endorsement of the following resolution: 1. The Regional Chair be authorized to correspond with the appropriate Federal and Provincial Ministers and agencies, to request appropriate action to deal effectively with the Asian Longhorned Beetle (ALHB), as outlined in this report. 2. Staff continue to assist the Canadian Food Inspection Agency (CFIA) with ongoing survey activities, and participate on the Operational Committee and Communications Committee. 3. Copies of this report be sent by the Regional Clerk to all Ontario Municipalities with populations over 50,000, area Members of Parliament and Members of Provincial Parliament, the Association of Municipalities of Ontario (AMO), and the Federation of Canadian Municipalities (FCM) for their support and endorsement. 4. The Association of Municipalities of Ontario and the Federation of Canadian Municipalities be requested to advocate on behalf of municipalities affected and potentially affected. 5. The Regional Chair immediately set up a meeting with the Federal Minister of Agriculture and the new Provincial Minister of Natural Resources, involving the City of Vaughan, City of Toronto and the Toronto and Region Conservation Authority, if possible, to: (1) discuss issues around the disposal and quarantine of infested trees; (2) secure the necessary funding approval for an aggressive program of survey, tree removal, disposal and replacement from the Federal and Provincial Governments; 6. Staff be requested to report back to the November 20, 2003, Council meeting on funding for this program. 7. Council immediately set aside $500,000, if appropriate, for any action that is necessary in the meantime; and Summary of Correspondence - 17 - December 15, 2003 8. Staff track all associated costs as in SARS in the event there is recovery for them." (Motion for Direction) D - 19 Hazel Soady- Easton, Deputy Clerk, The Corporation of the Town of Minto, advising Council that the Town of Minto at a meeting held on October 29, 2003, passed the following resolution: "THAT the Town of Minto pass a resolution to appeal to the Ontario Minister of Health in requesting to increase the allocated compensation for Nurse Practitioners from $110,000 to $150,000 per year to cover their operating costs in assisting Ontario's under serviced medical areas; AND FURTHER THAT a copy of this resolution be forwarded to all municipalities in Ontario, Ted Arnott, M.P.P., Waterloo - Wellington, the Minister of Health, the Deputy Minister of Health and all OSUM municipalities." (Motion for Direction) D - 20 William Varga, Mayor, Town of Lasalle, advising Council that the Town of Lasalle is urging the new Liberal Government, to begin debate and eventual implementation of no smoking within all retail /business /entertainment establishments throughout the Province. The support of all Ontario municipalities is requested. (Motion for Direction) D - 21 Confidential Correspondence regarding a personnel matter. (Circulated Under Separate Cover) (Motion for Direction) SUMMARY OF BY -LAWS DECEMBER 15, 2003 BY -LAWS 2003 -181 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (approved by Council on June 2, 2003) 2003 -182 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (Item #4 of Report #1) (Sib -Jel Investments Ltd.) 2003 -183 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (Item #6 of Report #1) (Yvonne Krohne- Anthony) 2003 -184 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (Item #8 of Report #1) (Torgan Group) 2003 -185 being a by -law to require the payment of fees for information and services provided by the Municipality of Clarington and for prescribing the amount of such fees and to amend By -law 96 -032, as amended (Item #9 of Report #1) 2003 -186 being a by -law to initiate the study of the Bowmanville urban area as a Community Improvement Area (Item #10 of Report #1) 2003 -187 being a by -law to authorize the execution of a Lease Agreement between the Corporation of the Municipality of Clarington and the Directors of Valleys 2000 ( Bowmanville) (Item #11 of Report #1) 2003 -188 being a by -law to establish the composition of the Clarington Public Library Board and to repeal By -law 85 -85 (Item #2b of Report #1) 2003 -189 being a by -law to appoint a Municipal Law Enforcement Officer to enforce various municipal by -laws (Item #19 of Report #1) 2003 -190 being a by -law to appoint an individual as a Parking Enforcement Officer (Item #19 of Report #1) 2003 -191 being a by -law to appoint an individual as a Parking Enforcement Officers for Private Property (Item #19 of Report #1) By -law Summary - 2 - December 15, 2003 2003 -192 being a by -law to appoint certain employees as agents of the Municipality for the purposes of enforcing the provisions of the Trespass to Property Act (Item #18 of Report #1) 2003 -193 being a by -law to authorize a contract between the Corporation of the Municipality of Clarington and Dagmar Construction Inc., Markham, Ontario, to enter into an agreement for the Longworth Avenue Extension additional works (Report COD - 048 -03) 2003 -194 being a by -law to authorize the execution of nominations to the Veridian Board of Directors for the years 2004 to 2006 2003 -195 being a by -law to authorize an agreement between the Corporation of the Municipality of Clarington and IPIanCorp for the purposes of the GeoSmart programme implementation to facilitate the further development of the Geographic Information System (GIS) and web - base applications (approved by Council on April 14, 2003) 2003 -196 being a by -law to amend By -law 2002 -045, being a by -law to establish the Board of Management to operate Museums on its behalf - Clarington Museum Board (Addendum to Report CSD- 17 -03) 2003 -197 Confidential By -law pertaining to a property matter (Item #13 of Report #1) 2003 -198 Confidential By -law pertaining to a property matter (Item #13 of Report #1)