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HomeMy WebLinkAbout04/26/1999MUNICIPALITY OF U DATE: APRIL 26, 1999 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURE OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a regular meeting of Council held on April 12, 1999 PRESENTATIONS 1. Orono Pee Wee Leafs and the Newcastle Novice Stars — All Ontario Championship Teams 2. Jennifer Cooke, Marketing & Tourism Officer — Clarington Anniversary Activities DELEGATIONS 1. Bill Swan, 40 Cloverfield Drive, Courtice — Author of "Fast Finish" — a fictional sports story which takes place in Clarington 2. Bryce Jordan, G.M. Semas, 110 Scotia Court, Unit 41, Whitby, LIN 8Y7 — Report PD-38-99 3. Bob Martindale, Martindale Planning Services, 23 Elizabeth Street, Ajax, LIT 2X1 — Report PD-38-99 COMMUNICATIONS Receive for Information I News Release received from Mosport International Raceway — CDS Technologies Inc., Sponsors Mosport Speedway Cascar Race CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET ^ BOWMANVILL E •ONTARIO - Ll C 3A6 - (905) 623-3379 -FAX 623-4169 RECYCLED PAPER Council Agenda - 2 - April 26, 1999 COMMUNICATIONS I — 2 Local Architectural Conservation Committee — Minutes of a meeting of March 16, 1999 1-3 Bowmanville Museum Board —Minutes of a meeting of March 10, 1999 I — 4 Brenda DeForest, PCB Containment Technology Inc. — Notification of a PCB (Polychlorinated Biphenyl) Transformer Draining I — 5 Glen A. Pearce, President, Envirosearch Limited — 1998 Annual Report, Atlantic Soil Enrichment Program I — 6 Ross Fitchett, Public Affairs, Pickering Nuclear, Ontario POWER Generation — Monthly Report Card for Ontario Power Generation Nuclear and Pickering and Darlington Nuclear I — 7 Media Release, The Visual Arts Centre of Clarington — Many Kites, One Sky — Paper Bag Puzzle I — 8 Information Bulletin - Ian Macnab, Kawartha Conservation — Vandals Burn Conservation Washroom I — 9 Clare Riepma, Supervisor, Ministry of Transportation — MTO Interests and Preconsultation in Municipal Planning Act Documents I —10 P.M. Madill, Regional Clerk, Region of Durham — Grant Agreement with the Province of Ontario for the Ontario 2000 Summer Games I — 11 Donald G. McKay, Town Cleric, Town of Whitby — Provincial Initiative for Fair Access to Jobs for Ontarians I — 12 Newcastle Community Hall Board — Minutes of a meeting of March 15, 1999 I —13 Kawartha Conservation — Minutes of a meeting of March 26, 1999 I — 14 News Release, Central Lake Ontario Conservation — Spring Cleanup Days at Your Local Conservation Areas I — 15 Donald G. McKay, Town Cleric, Town of Whitby — Durham Region Governance Committee Council Agenda -3 - April 26, 1999 COMMUNICATIONS 1— 16 A.C. Wong, Manager, Environmental Health, Durham Region Health Department — Health Department's Summary Report — 1998 Pt. 8 — OBC (Private Sewage Systems) Activities, Municipality of Clarington Receive for Direction D — 1 Hazel McCallion, Mayor, City of Mississauga, Chair, GTA Mayors & Regional Chairs — Resolution — Greater Toronto Services Board D — 2 Robert J. Marshall, President, Durham Radio Inc. — Signal to Residents of North Durham D — 3 Media Advisory, Durham Regional Police Service — National Volunteer Week D — 4 Sylvia Smith, Branch President, Durham Region Leukemia Research Fund of Canada — Leukemia Awareness Month D — 5 Cora Hallsworth, Waste Reduction Week Co- ordinator, Recycling Council of Ontario — Confirmation of the Municipality of Clarington's Participation in Waste Reduction Week '99 D — 6 Frank Hoar, Secreetary, Lions Club of Newcastle, 20 King Street West, Newcastle, L 1 B 1 H7 — Samuel Wilmot Nature Area D — 7 Gord Leris, Chapter Chairperson, Child Find Ontario — Green Ribbon of Hope Month D — 8 Mayor James Taylor, County of Prince Edward — Resolution re: Blue Box Program D — 9 Roland Welker, Chair, Public Information Council, Ontario Water Works Association — Drinking Water Awareness Week D — 10 Tino Montopoli, Stutt's Pharmacy Limited, 5344 Main Street, Orono, LOB 1MO — Sewage System in Orono D — 11 Guy Bertrand, President, Citizens for a Democratic Nation — Independent National Commission with a Mandate to Establish Ground Rules in Case of the Secession of the Province of Quebec D —12 Mike Slocombe, Operations Technician, Municipal Weed Inspector, Region of Durham — Noxious Weeds Council Agenda - 4 - April 26, 1999 COMMUNICATIONS D — 13 Earl S. Cuddie, Administrator - Clerk, Township of Scugog — Intercede Diversion Program D —14 Chris Somerville, Assistant Clerk, Township of King — Use of `Inert Materials' as Fill D —15 Judith Muncaster, Town Clerk, Town of Oakville Halton District School Board School Construction, Consolidation/Closure and Boundary Modifications Report D — 16 Kathy Jeffery & Doug Anthony, 1998 -99 National Presidents, Kinsmen & Kinette Clubs of Canada — Message -of- Support MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of April 19, 1999 2. Report TR -20 -99 — Tender CL99 -5, Surface Treatment — Asphalt & Surface Treatment Pulverizing 3. Report TR -21 -99 — Tender CL99 -6, Supply & Haul Granular "A" and "B" Gravel, Stockpile and Spread Granular "A" Gravel 4. Report TR -22 -99 — Tender CL99 -2, Grass Cutting & Trimming 5. Report PD -38 -99 — Rezoning and Proposed Plan of Subdivision Applications — Green Martin Developments Ltd. and Green Martin Properties Ltd. 6. Confidential Report CS -08 -99 — Personnel Matter 7. Confidential Report ADMIN -12 -99 — Personnel Matter 8. Confidential Report ADMIN -13 -99 — Personnel Matter 9. Confidential Verbal Report — Chief Administrative Officer — Personnel Matter UNFINISHED BUSINESS BY -LAWS Council Agenda - 5 - April 26, 1999 OTHER BUSINESS (a) Regional Update (b) Committee /Boards Update BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT SUMMARY OF CORRESPONDENCE APRIL 26,1999 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1-1 News Release received from Mosport International Raceway, announcing that CDS Technologies Inc. is the Title sponsor of the July 10 /11, 1999 CASCAR Castrol Super Series Eastern Championship Event. To be known as the "CDS Tech 200 ", this marks the return of CASCAR to Mosport Speedway after a two year hiatus. Fans and competitors have expressed a desire to see Canada's only National Stock Car series make its return to the 1/2 mile paved speedway. Since word spread late in the'98 season that a race was confirmed, the response has been extremely positive. (Receive for Information) I — 2 Local Architectural Conservation Advisory Committee, forwarding a copy of minutes of a meeting of March 16, 1999. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information) 1-3 Bowmanville Museum Board, forwarding a copy of minutes of a meeting of March 10, 1999. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information) 1-4 Brenda DeForest, PCB Containment Technology Inc., advising of a PCB Transformer Draining Project at 2849 Highway 2 & Lambs Road, which fulfils their requirements under The Ontario Ministry of the Environment Certificate of Approval Numbers Al81011 and A821206. The purpose of the draining is to remove the contaminated liquid from the tank and send the tank for decontamination and recycling to an approved waste treatment facility. The PCB oil drained from the unit will be sent for destruction to Alberta Special Waste Treatment Centre. No chemicals, solvents or solutions are used with their process. (Receive for Information) 1-5 Glen A. Pearce, President, Envirosearch Limited, forwarding a copy of their 1998 Annual Report, Atlantic Soil Enrichment Program. The report summarizes activities associated with the Atlantic Soil Enrichment Program carried on by Atlantic Packaging Products Ltd., with the assistance of Courtice Auto Wreckers Limited. (A copy of the report is available in the Cleric's Department.) (Receive for Information) 1-6 Ross Fitchett, Public Affairs, Pickering Nuclear, Ontario POWER Generation, forwarding a copy of their Monthly Report Card for Ontario Power Generation Nuclear and Pickering and Darlington Nuclear. These reports are issued each month and indicate their performance in the areas of production, environment, public safety and employee safety. (A copy of the report is attached to the Summary of Correspondence.) Summary of Correspondence - 2 - April 26, 1999 1-7 Media Release, The Visual Arts Centre of Clarington, advising that the Courtice Community Complex is artistically alive, first with the display of sculptured fish and then butterflies. Bowmanville artist Todd Tremeer and a grade eight class at Mother Teresa Catholic School in Courtice have created large vibrant kites as part of the "Art in the Atrium" Project, pARTtners Program at the Visual Arts Centre of Clarington. This third instalment of the project called "Many Kites, One Sky ", aims to draw on and celebrate the many cultures which make up the community of Courtice. The unveiling of the display tools place on Wednesday, April 21 at 2:00 p.m., at the Courtice Community Complex. They also advise that the pARTners Program is organizing an Earth Day Project with Bowmanville Schools and Graham's IGA. With the help of artist Richard Toms, students in six area schools will plan and paint a mural advocating wise use of natural resources. This mural will then be gridded and painted on paper grocery bags supplied by the IGA. (Receive for Information) 1-8 Information Bulletin received from Ian Macnab, Kawartha Conservation, advising that vandals burned the washrooms at the Pigeon River Headwaters Conservation Area in Manvers. He advised that they have no funds to rebuild them this year. The destruction of the washrooms was only part of the damage done. Picnic tables were burned and torn apart and beer bottles were smashed all about the picnic shelter. They spent two days cleaning up glass and debris so that visitors would not get injured. Kawartha Conservation staff patrol the conservation areas and the OPP regularly patrol as well. (Receive for Information) 1-9 Clare Riepma, Supervisor, Ministry of Transportation, advising that effective April 1, 1999, MTO Regional Offices will assume responsibility for new subdivision/condominium applications while the Corridor Policy Office will retain responsibility for all existing (prior to April 1/99) subdivision/condominium applications. With the proclamation of Bill 20 on May 22, 1996, and the provincial shift to the importance of preconsultation in Planning Act matters, the Ministry of Transportation is seeking co- operation in establishing a preconsultation process for the review of applications involving Ministry interests. (Receive for Information) 1-10 P.M. Madill, Regional Clerk, Region of Durham, advising of a resolution passed by the Regional Council as follows: "a) THAT the Regional Chair and Regional Cleric be authorized to sign the Grant Agreement with the Province of Ontario, dated February 17, 1999, with amendments; b) THAT the Mayors of all area municipalities within the Regional Municipality of Durham be invited to participate in the ceremony marking the signing of the Award Agreement; Summary of Correspondence -3 - April 26, 1999 C) THAT in addition to amendments, as noted on the Grant Agreement, (Attachment 1 to Report # 1999 -A -27 of the Commissioner of Economic Development and Tourism), this agreement shall also be amended as follows: Paragraph 23.6 shall be amended to read: `The Ministry shall have in place general liability insurance to an inclusive limit of not less than Five Million Dollars per occurrence for its officers, directors, employees, agents and volunteers'. In reference to Sections 14 and 21, the Region of Durham will only warrant that to the best of its abilities, all computer equipment, software and firmware used in relation to the operation of the 2000 Summer Games, will be Year 2000 compliant." (A copy of the report is available in the Clerk's Department.) (Receive for Information) I —11 Donald G. McKay, Town Clerk, Town of Whitby, advising of a resolution passed by the Council of the Town of Whitby as follows: "THAT the Council endorse the Provincial initiative for fair access to jobs for Ontarians as outlined in the April 1, 1999 letter from the Honourable Jim Flaherty, Minister of Labour, to broader public sector stakeholders; and 2. THAT the Minister of Labour, the Region of Durham and Durham area municipalities be advised accordingly." (Receive for Information) I — 12 Newcastle Community Hall Board, forwarding minutes of a meeting of March 15, 1999. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information I — 13 Kawartha Conservation, forwarding a copy of minutes of a meeting of March 26, 1999. (A copy of the minutes if attached to the Summary of Correspondence.) (Receive for Information) 1-14 News Release, Central Lake Ontario Conservation, advising of Spring Cleanup Days at the local Conservation Areas. The Conservation Authority is hosting five spring cleanup days in various conservation areas over the next three months. Individuals, families and groups are invited to participate. Cleanups will run from 10:00 a.m. to 2:00 p.m. and consist of light garbage pickup. Groups wishing to participate are asked to contact the Authority office at (905) 579 -0411 and all participants are asked to bring gloves. The Authority will provide refreshments and admission and parking fees will be waived for those taking part in the cleanups. (Receive for Information) Summary of Correspondence - 4 - April 26, 1999 1-15 Donald G. McKay, Town Clerk; Town of Whitby, advising of a resolution passed by the Town of Whitby as follows: "1. THAT the Council of the Town of Whitby advise the Region of Durham as follows: (a) THAT Whitby will support a process to explore governance reform together with any related service realignments; (b) THAT Whitby is prepared to initiate a more appropriate governance /service realignment review process and encourage other Durham Region municipalities to do the same; 2. THAT the Town Administrator report back to Council with recommendations as to a process whereby the Town of Whitby can consider governance reform together with any related service realignment which (1) provides for full public consultation with the citizens /taxpayers of Whitby, (2) enables all members of Whitby Council to have the opportunity to be part of the decision malting process, and (3) which can be judged by Whitby Council to be in the best interest of all of its citizens /taxpayers; and 3. THAT the information requested by the Region of Durham in its letters dated December 2, 1998, February 5, 1999 and February 17, 1999, be provided." (Receive for Information) 1-16 A.C. Wong, Manager, Environmental Health, Durham Region Health Department, forwarding a copy of the Health Department's Summary Report — 1998 Pt. 8 — OBC (Private Sewage Systems) Activities, Municipality of Clarington. He advises that, as specified in their Sewage System Management Agreement, they are pleased to present their report on the Health Department's sewage system inspections and related activities, conducted on behalf of the municipality in 1998. (A copy of the report is attached to the Summary of Correspondence.) (Receive for Information) Summary of Correspondence - 5 - April 26, 1999 D — 1 Hazel McCallion, Mayor, City of Mississauga, Chair, GTA Mayors & Regional Chairs, advising that the GTA Mayors & Regional Chairs Committee endorsed the following resolution passed by Peel Regional Council: "WHEREAS the objects of the Greater Toronto Services Board (GTSB) are to co- ordinate decision making among the municipalities of the GTA and to exercise general direction and control over GT Transit; AND WHEREAS transportation in the GTA is a critical issue facing the entire area; AND WHEREAS the GTSB is required to appoint only one standing committee as a minimum; AND WHEREAS the powers of the GTSB are virtually all discretionary (save and except for a review under Section 33 and mandatory conflict resolution in certain cases under Section 23); AND WHEREAS the current request for a number of working groups and the proposal to establish several committees conflicts with the priority issues of transportation; AND WHEREAS many of the suggested committees are in some cases performing a duplication of the work that has been done in existing Regional and Municipal official plans; AND WHEREAS the resources of GTA municipalities are already engaged in the existing GTA municipal efforts; AND WHEREAS the current level of staffing of the GTSB is appropriate to address the co- ordination of the priority issue of transportation; THEREFORE BE IT RESOLVED THAT the GTSB be advised that Peel Regional Council is most concerned that the Board is proposing to initiate too many committees on issues that are not related to transportation; AND FURTHER THAT the GTSB should immediately concentrate on addressing the transportation crisis in the GTA; AND FURTHER THAT the current working groups and /or committees that are not transportation and administration related be dissolved; Summary of Correspondence - 6 - April 26, 1999 AND FURTHER THAT the GTSB concentrate on finding funding sources to implement these transportation priorities within the GTA; AND FURTHER THAT the Province of Ontario, the GTA Mayors and Chairs, the City of Mississauga, the City of Brampton and the Town of Caledon be so advised." (Motion for Direction) D-2 Robert J. Marshall, President, Durham Radio Inc., advising that Durham Radio Inc. has applied to the CRTC to rebroadcast its signal to residents of North Durham who currently do not receive an adequate signal on 95.9 FM. The signal will be rebroadcast on 89.9 FM from a site in Sunderland. If successful, this will be the first time that local Durham radio will be available to all the residents of the Region. The new transmitter will improve service to all the residents of Uxbridge, Scugog and Brock Townships. They are requesting help by writing the Secretary of the CRTC by May 14th at the latest, telling them that we would like to be able to listen to a station like KX96 and wanting a station that dedicates itself to what is going on in Durham, supplying us with the latest news, information, traffic and advertising messages. Also, that we want a station that plays the music that we like to listen to and how important it is to have a station in our area that serves our needs and the needs of our neighbours. (Motion for Direction) D-3 Media Advisory, Durham Regional Police Service, advising that April 19 24 is National Volunteer Week. Over 1000 volunteers are presently associated with the Durham Regional Police Service through various programs including Community Police Offices, Road Watch program, Crimestoppers, Block Parents, Neighbourhood Watch, Food and Toy Drive, to name a few. Anyone interested in offering their services, please call the Durham Regional Police Service Volunteer Co- ordinator, Susan Shetler, at 579 -1520, Ext. 3669. (Motion for Direction) D — 4 Sylvia Smith, Branch President, Durham Region Leukemia Research Fund of Canada, advising of Leukemia Awareness Month and requesting Council to proclaim the month of June as Leukemia Awareness Month and requesting permission to fly the LRFC flag at the Municipal Administrative Centre. (Motion to proclaim and approve the raising of the LRFC flag) Summary of Correspondence - 7 - April 26, 1999 D — 5 Cora Hallsworth, Waste Reduction Week Co- ordinator, Recycling Council of Ontario, requesting the municipality's participation in Waste Reduction Week '99 as follows: 1. Officially declaring November 1 to 7 Waste Reduction Week in the Municipality of Clarington; 2. Supporting WRW '99 with a financial contribution of $500 — 2000; and 3. Appointing a WRW Co- ordinator to act as a liaison with RCO and have them fill out the Community Event Registration form. (Motion for Direction) D-6 Frank Hoar, Secretary, Lions Club of Newcastle, 20 King Street West, Newcastle, L1B 1H7, advising of approval of an expenditure of $10,000, $5,000 each year for the next two, to the Samuel Wilmot Nature Area, to help pay for the signs that will be erected throughout the area. He advises that Mr. Gordon Moulton is Chair of the Lions Project Committee, as well as taking a more than casual interest in the Nature Area, and he is sure Mr. Moulton would like to be appointed to the Management Committee. Any future correspondence or communication should be directed to Lion Gordon Moulton, 1661 Stephenson Road, R.R. #8, Newcastle, LIB 11,9. (Motion for Direction) D — 7 Gord Leris, Chapter Chairperson, Child Find Ontario, advising of Green Ribbon of Hope Month and requesting proclamation of May as Child Find's "Green Ribbon of Hope Month" and May 25' as National Missing Children's Day. (Motion to Proclaim) D — 8 Mayor James Taylor, County of Prince Edward, advising of a resolution passed by the County of Prince Edward as follows: "WHEREAS on October 7, 1998, the Minister of the Environment announced a plan to expand and improve the Blue Box program and increase waste diversion in the Province; AND WHEREAS this plan will see the formation of a Waste Diversion Organization in 1999 to provide the municipalities with the tools to reduce the cost of their recycling program; AND WHEREAS the negotiations that are underway with industries to obtain their financial support is on a voluntary basis; AND WHEREAS funding to municipalities will be contingent on prescribed . efficiency standards, waste diversion targets, and full compliance with recycling regulations. Summary of Correspondence - 8 - April 26, 1999 NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE COUNTY OF PRINCE EDWARD petition the Province of Ontario as represented by the Ministry of Environment to reconsider the initiative to enlist the voluntary financial support of the material generating industries, and introduce a provincial funding formula that is fair and equitable for all participating municipalities. AND FURTHER THAT this motion be forwarded to the Association of Municipalities of Ontario for circulation to all municipalities within the Province of Ontario for their support and endorsement." (Motion for Direction) D — 9 Roland Welker, Chair, Public Information Council, Ontario Water Works Association, advising of Drinking Water Awareness Week and requesting May 2 — 8, 1999, be proclaimed Drinking Water Awareness Week in the Municipality of Clarington. (Motion to Proclaim) D — 10 Tino Montopoli, Stuff's Pharmacy Limited, 5344 Main Street, Orono, LOB IMO, with respect to the current Sewage System in Orono. He believes that this is a real health problem which may put the population at great risk. He fully supports any initiatives towards a municipal sewage system. (Motion to forward correspondence to the Regional Municipality of Durham) D — 11 Guy Bertrand, President, Citizens for a Democratic Nation, advising of a report on the Canadian Insurance Plan (CIP), which seeks in part to inform all Canadians of Quebec, be they federalists or separatists, about the rights they possess in the event that a part of the Province of Quebec decides to secede. The principal objective of the CIP seeks to conciliate two opposing positions which seem irreconcilable but which must be reconciled, namely the position of certain Quebecers who wish at all costs to give themselves a country where they will constitute a majority and the position of those Canadians of Quebec who wish to live in the country that their ancestors built and which has developed over time thanks to the co- operation of all citizens, no matter what their origin. He is requesting approval of the creation of an independent national commission with a mandate to establish honest and reasonable ground rules applicable to all parties in the case that Quebec desires to secede from Canada. These rules come into effect in order to avoid anarchy, chaos, even violence. He advises that there are only seven countries in the world that permit the detachment, dismemberment or secession of part of their territory, but in each case, these countries have given themselves rules to abide by, either by legislation or their constitution, and states that we cannot in any way, tolerate that the next referendum take place without the knowledge of what awaits us in its wake. He is requesting the municipality to declare itself in favour of the creation of such a commission and is convinced that history will remember the names of those municipalities that had the courage and the wisdom to fulfill their responsibilities in the greater interest of their citizens. (Motion for Direction) Summary of Correspondence -10- April 26, 1999 THAT the Ministry of the Environment be requested to change the guidelines thereby prohibiting the use of `inert' material such as concrete, asphalt, brick, blocks, rubble and all similar types of material as fill; 2. THAT this resolution be forwarded to the Minister of the Environment, the Minister of Natural Resources, the Minister of Agriculture, Food and Rural Affairs, the local Member of Provincial Parliament, and circulated to all rural municipalities in the Greater Toronto Area for their support." (Motion for Direction) D —15 Judith Muncaster, Town Clerk, Town of Oakville, advising of the following resolution passed by the Council of the Town of Oakville: "THAT the Halton District School Board be requested to address the issue of protecting municipal and community group investments on Board property which may be disposed. THAT the Province be requested to identify how municipal and community group investments are to be protected if school sites are to be disposed. THAT the Town contact other municipalities in the Region and Province and request that they also contact both the province and their local Board seeking clarification on how municipal and community groups' investments on school sites to be disposed, will be protected. THAT the report dated March 1, 1999, from the Legal Department be received. THAT a copy of this report and Council's resolution be forwarded to Gary Carr, MPP, Oakville South and Terence Young, MPP, Halton Centre." (A copy of the report is attached to the Summary of Correspondence.) (Motion for Direction) D — 16 Kathy Jeffery & Doug Anthony, 1998 -99 National Presidents, Kinsmen & Kinette Clubs of Canada, requesting the Municipality of Clarington to place a "Message -of- Support" in Kin's national publication. These "thank you" messages allow Kin communities to express their appreciation to their members for the millions of dollars Kinsmen and Kinettes raise annually, as well as for the countless hours of personal time Kin members spend performing community service work. Message -of- Support. (Motion for Direction) (Note: In previous years, a 1/12 page ad has been purchased at a cost of $250.) SUMMARY OF BY -LAWS APRIL 26,1999 BY -LAWS 99 -51 being a by -law to authorize entering into an Agreement with Clarnew Development Inc., the owners of Plan of Subdivision 18T -88061 and any mortgagee who has an interest in the said lands, and the Corporation of the Municipality of Clarington in respect of 18T -88061 (Approved by Council December 14, 1998); 99 -52 being a by -law to authorize a Franchise Agreement between the Corporation of the Municipality of Clarington and the Consumers' Gas Company Ltd.; 99 -53 being a by -law to authorize the execution of a Memorandum of Understanding between the Corporation of the Municipality of Clarington and the Directors of Valleys 2000 (Bowmanville) to be incorporated (Item #6 of Report #1); . 99 -54 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law of the Corporation of the former Town of Newcastle (Green Martin Developments Ltd. and Green Martin Properties Ltd.) (Report #5); 99 -55 being a by -law to approve the expropriation of Cove Road and certain other lands on behalf of the Council of the Municipality of Clarington as the approving authority under the Expropriations Act and to authorize the Mayor and Cleric to execute a Certificate of Approval under the Act (Approved by Council March 8, 1999); 99 -56 being a by -law to expropriate certain lands in the Cove Road and Cedar Crest Beach. Road areas of the Municipality of Clarington pursuant to subsection 19(1) of the Municipal Act (Approved by Council March 8, 1999); and 99 -57 being a by -law to authorize the Mayor and Cleric on behalf of the Municipality of Clarington to execute an expropriation plan in accordance with section 9 of the Expropriations Act in respect of certain lands in the Cove Road and Cedar Crest Beach Road areas of the Municipality of Clarington (Approved by Council March 8, 1999). MUNICIPALITY OF CLARINGTON COUNCIL MEETING APRIL 26, 1999 - 7:00 P.M. FILE THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum RE COPY To: MAYOR DIANE HAMRE AND MEMBERS OF COUNCIL From: PATTI L. BARRIE, A.M.C.T., MUNICIPAL CLERK Date: APRIL 22, 1999 Subject: COUNCIL AGENDA — APRIL 26, 1999 Correspondence Item D-12 is from the Regional Municipality of Durham regarding the Weed Control Act. In order to comply with the Act and with the Region's request for a certified copy of Council's resolution, it will be necessary for this item to be pulled and the following resolution passed: "THAT the publication of a Public Notice, regarding the destruction of weeds under the provision of the Weed Control Act, R.S.O. 1990 Chapter W.5 of the Province of Ontario be authorized and the Regional Weed Inspectors be directed to cause noxious weeds or weed seeds to be destroyed in such a manner as they may deem proper and that the expenses incurred by the said Weed Inspectors in the discharge of their duties shall be placed on the Collector's Roll of this municipality against the respective parcels concerned and that such amounts shall be collected in the same manner as taxes under The Municipal Acte Patti, A.M.C.T. Municipal Clerk cc: F. Wu, Chief Administrative Officer Department Heads MUNICIPALITY OF larrington ONTARIO DATE: APRIL 26, 1999 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURE OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a regular meeting of Council held on April 12, 1999 PRESENTATIONS 1. Orono Pee Wee Leafs and the Newcastle Novice Stars — All Ontario Championship Teams 2. Jennifer Cooke, Marketing & Tourism Officer — Clarington Anniversary Activities DELEGATIONS 1. Bill Swan, 40 Cloverfield Drive, Courtice — Author of "Fast Finish" — a fictional sports story which takes place in Clarington 2. Bryce Jordan, G.M. Sernas, 110 Scotia Court, Unit 41, Whitby, L 1N 8Y7 — Report PD -38-99 3. Bob Martindale, Martindale Planning Services, 23 Elizabeth Street, Ajax, LIT 2X1 — Report PD -38-99 COMMUNICATIONS Receive for Information I — 1 News Release received from Mosport International Raceway — CDS Technologies Inc., Sponsors Mosport Speedway Cascar Race i. CORPORATION OF THE MUNICIPALITY OF CLARINGTON . aO TEMPERANCE STREETBOWMANVILLE •ONTARIOL1C ]A6.19051623-3379 -FAX 623 4169 �mmeo r. l . Council Agenda - 2 - April 26, 1999 COMMUNICATIONS 1-2 Local Architectural Conservation Committee —Minutes of a meeting of March 16, 1999 1-3 Bowmanville Museum Board —Minutes of a meeting of March 10, 1999 1-4 Brenda DeForest, PCB Containment Technology Inc. —Notification of a PCB (Polychlorinated Biphenyl) Transformer Draining 1-5 Glen A. Pearce, President, Envirosearch Limited —1998 Annual Report, Atlantic Soil Enrichment Program I — 6 Ross Fitchett, Public Affairs, Pickering Nuclear, Ontario POWER Generation — Monthly Report Card for Ontario Power Generation Nuclear and Pickering and Darlington Nuclear 1-7 Media Release, The Visual Arts Centre of Clarington — Many Kites, One Sky — Paper Bag Puzzle I — 8 Information Bulletin - Ian Macnab, Kawartha Conservation — Vandals Burn Conservation Washroom 1-9 Clare Riepma, Supervisor, Ministry of Transportation— MTO Interests and Preconsultation in Municipal Planning Act Documents 1-10 P.M. Madill, Regional Clerk, Region of Durham —Grant Agreement with the Province of Ontario for the Ontario 2000 Summer Games I —11 Donald G. McKay, Town Clerk, Town of Whitby — Provincial Initiative for Fair Access to Jobs for Ontarians I —12 Newcastle Community Hall Board — Minutes of a meeting of March 15, 1999 I — 13 Kawartha Conservation — Minutes of a meeting of March 26, 1999 I — 14 News Release, Central Lake Ontario Conservation — Spring Cleanup Days at Your Local Conservation Areas 1-15 Donald G. McKay, Town Clerk, Town of Whitby— Durham Region Governance Committee Council Agenda -3 - April 26, 1999 COMMUNICATIONS 1— 16 A.C. Wong, Manager, Environmental Health, Durham Region Health Department — Health Department's Summary Report — 1998 Pt. 8 — OBC (Private Sewage Systems) Activities, Municipality of Clarington Receive for Direction D — 1 Hazel McCallion, Mayor, City of Mississauga, Chair, GTA Mayors & Regional Chairs — Resolution - Greater Toronto Services Board D — 2 Robert J. Marshall, President, Durham Radio Inc. — Signal to Residents of North Durham D-3 Media Advisory, Durham Regional Police Service —National Volunteer Week D — 4 Sylvia Smith, Branch President, Durham Region Leukemia Research Fund of Canada — Leukemia Awareness Month D — 5 Cora Hallsworth, Waste Reduction Week Co-ordinator, Recycling Council of Ontario — Confirmation of the Municipality of Clarington's Participation in Waste Reduction Week '99 D — 6 Frank Hoar, Secreetary, Lions Club of Newcastle, 20 King Street West, Newcastle, L1B 1H7 — Samuel Wilmot Nature Area D — 7 Gord Leris, Chapter Chairperson, Child Find Ontario — Green Ribbon of Hope Month D — 8 Mayor James Taylor, County of Prince Edward — Resolution re: Blue Box Program D — 9 Roland Welker, Chair, Public Information Council, Ontario Water Works Association — Drinking Water Awareness Week D — 10 Tino Montopoli, Stutt's Pharmacy Limited, 5344 Main Street, Orono, LOB 1 MO —Sewage System in Orono D — 11 Guy Bertrand, President, Citizens for a Democratic Nation — Independent National Commission with a Mandate to Establish Ground Rules in Case of the Secession of the Province of Quebec D — 12 Mike Slocombe, Operations Technician, Municipal Weed Inspector, Region of Durham — Noxious Weeds Council Agenda - 4 - April 26, 1999 COMMUNICATIONS D —13 Earl S. Cuddie, Administrator -Clerk, Township of Scugog — Intercede Diversion Program D — 14 Chris Somerville, Assistant Clerk, Township of King — Use of `Inert Materials' as Fill D — 15 Judith Muncaster, Town Clerk, Town of Oakville Halton District School Board School Construction, Consolidation/Closure and Boundary Modifications Report D — 16 Kathy Jeffery & Doug Anthony, 1998-99 National Presidents, Kinsmen & Kinette Clubs of Canada — Message -of -Support MOTION NOTICE OF MOTION REPORTS General Purpose and Administration Committee Report of April 19, 1999 2. Report TR -20-99 — Tender CL99-5, Surface Treatment — Asphalt & Surface Treatment Pulverizing 3. Report TR -21-99 — Tender CL99-6, Supply & Haul Granular "A" and "B" Gravel, Stockpile and Spread Granular "A" Gravel 4. Report TR -22-99 — Tender CL99-2, Grass Cutting & Trimming 5. Report PD -38-99 — Rezoning and Proposed Plan of Subdivision Applications — Green Martin Developments Ltd. and Green Martin Properties Ltd. 6. Confidential Report CS -08-99 — Personnel Matter 7. Confidential Report ADMIN -12-99 — Personnel Matter 8. Confidential Report ADMIN -13-99 — Personnel Matter 9. Confidential Verbal Report — Chief Administrative Officer — Personnel Matter UNFINISHED BUSINESS BY-LAWS Council Agenda -5 - April 26, 1999 OTHER BUSINESS (a) Regional Update (b) Committee/Boards Update BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT MUNICIPALITY OF CLARINGTON Council Minutes April 12, 1999 Minutes of a regular meeting of Council held on Monday, April 12, 1999, at 7:00 p.m.. in the Council Chambers PRAYERS Councillor Schell led the meeting in prayer. ROLL CALL Present Were: Mayor D. Hamre Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana (Attended until 8:35 p.m Acting Director of Planning and Development, D. Crome Treasurer, M. Marano Director of Public Works, S. Vokes Divisional Fire Chief, G. Weir (Attended until 8:35 p.m.) Municipal Clerk, P. Barrie DISCLOSURE OF PECUNIARY INTEREST Councillor Schell indicated that he would be disclosing a pecuniary interest with respect to handout Report #4, the Capital Budget. Councillor Trim indicated that he would be disclosing a pecuniary interest with respect to Correspondence Items I — 33 and D — 10. MINUTES OF PREVIOUS MEETINGS Resolution #C-230-99 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of a regular meeting of Council held on March 22, 1999 and the minutes of a special meeting held on April 1, 1999, be approved. "CARRIED" Council Minutes - 2 - April 12, 1999 PRESENTATION DELEGATIONS Carole Seysmith, Friends of Second Marsh, was called but was not present. Harvey Thompson, Chair, Port Granby Low -Level Radioactive Waste Management Committee, advised Council that the Committee has met several times in order to arrange for the hiring of a consultant to design an on-site storage facility for the waste located at Port Granby. It is the intention to build a containment of the waste which will last for a minimum of 500 years. The criteria was sent to seven firms and in March Golder/SENES was hired. The next phase of the project is the design, which will take approximately 10 to 13 weeks to complete. It is anticipated that the Committee's work will be finished on June 15. Until that time, meetings are taking place weekly. Robert Bouley, 4534 Concession Road 5, Newtonville, LOA 1JO, advised prior to the meeting that he would not be in attendance. Bill Fry, Executive Director, John Howard Society, provided Council with an update on the activities taking place at the Clarington Resource Centre and the Fireball Youth Centre. He indicated that the John Howard Society had been approached for help in working with the downtown youth in an advisory capacity for a one-year period. Since that time, the Society's role has been expanded and the Youth Centre has really taken off. During the March break, approximately 75 youths per day were utilizing the Centre. Through Council approaching the John Howard Society and the Community for Living, the facility has been offered to other agencies, who are unable to afford their own office space. Presently, the Employment Resources Centre, Clarington Project, YWCA, the Eastview Boys and Girls Club, the Department of Health -Sexual Health Clinic and Northern Lights Vocational Services, are all sharing available space in the building. Mr. Fry indicated that this is a fine example of a better way of providing quality services. It is hoped that in the near future, the services may be expanded to outlying areas within the municipality. Council Minutes 3 - April 12, 1999 DELEGATIONS Rev. Dr. Frank Lockhart, Chair, Valleys 2000, P.O. Box 364, Bowmanville, LIC 3L1, advised prior to the meeting that he would not be in attendance. Kevin Tunney, Tunney Planning, 340 Byron St. S., Suite 200, Whitby, LIN 4P8, addressed Council with respect to Amendment #9 to the Clarington Official Plan. He indicated that his client, Paula Lishman International, is concerned with the wording of Section 16.12.2 of the amendment which Council adopted. Specifically, they believe that the current wording would require an amendment to the Official Plan should another single prestigious employment use be proposed for the subject site. He requested that Council receive the draft amendment which was circulated to each Member earlier and he hopes that this amendment will come about at the Pre -Hearing Conference of the Ontario Municipal Board which is scheduled to be held on April 14, 1999. Resolution #C-231-99 Moved by Councillor Young, seconded by Councillor Mutton THAT the agenda be altered in order to allow Linda Gasser to address Council at this time with respect to Official Amendment #9. "CARRIED" Linda Gasser, P.O. Box 399, 7421 Best Road, Orono, LOB 1 MO, informed Council that the Regional Council had previously approved Report 98-P-79 to allow for a single industrial site on the Lishman/Halminen property. She stated her disbelief that Regional Council had recently voted to adopt changes to their position without additional supporting documentation. She urged Council to not reconsider and amend Amendment #9 to the Clarington Official Plan to allow for other uses than those presently allowed. Doing so, would make a mockery of the legitimate efforts to ensure a fair planning process. Council Minutes - 4 - April 12, 1999 COMMUNICATIONS Resolution #C-232-99 Moved by Councillor Young, seconded by Councillor Schell THAT the communications to be received for information be approved with the exception of Items 1— 2, I — 3,1— 4,1— 6,1 - 10,1 — 12,1 — 19. I -30,I-31 and I-33. I — 1 D.M. Peggy Whitteker, Clerk -Treasurer, Township of Manvers, advising that the Manvers Township Council passed a resolution to approve in principle, the use by the Oak Ridges Trail Association of specified road allowances within their Township as requested subject to the same conditions as outlined by the Municipality of Clarington. She states that she has notified Mr. Forrester of approval and provided him with the documents required for signature. Once this has been done, together with the insurance proof, this matter will be completed. (Received for Information) I — 5 Minutes of a meetings of the Central Lake Ontario Conservation Authority held on March 2 and March 23, 1999. (Received for Information) I - 7 Earl S. Cuddie, Administrator -Clerk, Township of Scugog, advising that the Council of the Township of Scugog could not endorse the correspondence received from the City of Oshawa, with respect to Regional Governance and received it for information purposes only. (Received for Information) I — 8 P.M. Madill, Regional Clerk, Region of Durham, forwarding copies of by-laws to approve and adopt the 1999 Current and Capital Budgets for Sewage and Water purposes in the amount of $54,748,500 and to approve and adopt the 1999 Current and Capital Budgets for water purposes in the amount of $47,638,300. (Received for Information) 1-9 P.M. Madill, Regional Clerk, Region of Durham, forwarding a copy of a report with respect to the status of the Regional Development Charges Background Study — Overview of Anticipated Development. (Received for Information) Council Minutes - 5 - April 12, 1999 COMMUNICATIONS Druce Ayres, Chair, Regional Advisory Committee, Ontario March of Dimes, forwarding a copy of their Annual Report for Ontario March of Dimes 1997/98 Operations. (Received for Information) 1— 13 Ross Fitchett, Public Affairs, Pickering Nuclear, forwarding a Report Card for Ontario Hydro Nuclear and Pickering and Darlington Nuclear. (Received for Information) 1-14 Ian D. Macnab, General Manager/Secretary-Treasurer, Kawartha Conservation, advising that the Village of Bobcaygeon, Village of Omemee, and Township of Manvers are appealing their 1999 budget to the Mining and Lands Commissioner. He advises that no reasons for the appeal were stated. (Received for Information) 1-15 Ian D. Macnab, General Manager/Secretary-Treasurer, Kawartha Conservation, advising that Lindsay Signs has joined their Partners in Conservation Program. The Partners in Conservation Program links the business community with Kawartha Conservation to help protect the natural environment. (Received for Information) 1-16 News Release, Central Lake Ontario Conservation, advising that at the Board's March meeting, CLOCA approved the final draft of the Management Plan for Lynde Shores Conservation Area entitled "Web of Life — A Plan for Two Dynamic Coastal Wetlands" and directed staff to proceed with the implementation of the recommendations in the report. The Authority will also be hosting an information open house on Thursday, April 29, 1999 at the CLOCA Conservation Centre for the general public to view the final Lynde Shores Management Plan. (Received for Information) 1-17 Ian D. Macnab, General Manager/Secretary-Treasurer, Kawartha Conservation, advising that the Town of Lindsay passed a motion to appeal their 1999 budget to the Office of the Mining and Lands Commissioner. (Received for Information) Council Minutes - 6 - April 12, 1999 COMMUNICATIONS 1— 18 Ian D. Macnab, General Manager/Secretary-Treasurer, Kawartha Conservation, advising that the Township of Verulam is appealing their 1999 budget to the Office of the Mining and Lands Commissioner. (Received for Information) 1-20 Micheline Pare, Executive Director, Maria Labrecque Centre, advising that on April 22, 1999, the Senate will officially proclaim May 20, 1999 as Day of Compassion as requested by the Maria Labrecque Centre. She also forwarded posters which can be posted to promote a greater awareness of seniors in loss of autonomy. (Received for Information) 1-21 The Honourable Ernie Eves, Minister of Finance, advising of the various measures that the province is taking to assist municipalities with respect to Local Service Realignment (LSR). He advises that since 1995, they have been committed to finding the best way to deliver government services and to redefine the role of governments in Ontario to make them more accountable to taxpayers. (Received for Information) 1-22 Ian D. Macnab, General Manager/Secretary-Treasurer, Kawartha Conservation, advising that the Township of Emily is appealing their 1999 budget to the Office of the Mining and Lands Commissioner. (Received for Information) 1-23 Media Release, The Visual Arts Centre of Clarington, advising of a Free Workshop for Seniors in celebration of the International Year of Older Persons by taking part in a free pottery workshop with well-known pottery instructor Barbara Kimball. The Course consists of four 3 — hour sessions, April 7 — 28 from 9:00 a.m. —Noon, and involves hand -building, glazing, and firing clay to produce garden pottery for the new gardens at the Clarington Beech Centre. Registration is through the Clarington Beech Centre at 697-2856. The Visual Arts Centre, where the class will be held, is not handicapped accessible. (Received for Information) Council Minutes - 7 - April 12, 1999 COMMUNICATIONS 1-24 News Release, Atomic Energy Control Board, announcing licensing decisions made at their Board meeting of March 25, 1999. The Board approved renewal of the operating Licences for the Pickering A & B Nuclear Generating Stations, with terms of two years ending March 31, 2001. The licensee is to return to the Board in one year with a progress report on operations of the facility. The Board also approved the issuance of licences for the companies which will replace Ontario Hydro in the restructured Ontario electricity market. Effective April 1, 1999, Ontario Power Generation Incorporated will operate the nuclear facilities presently operated by Ontario Hydro. Expiry dates for the current Ontario Hydro licences will be maintained for Ontario Power Generation Incorporated. (Received for Information) 1-25 Minutes of meetings of the Newcastle Community Hall Board held on January 18 and February 15, 1999. (Received for Information) 1-26 OntarioPOWER Generation Nuclear Performance Report Cards are published monthly to measure the effectiveness of its operations. The performance of OPG's nuclear stations is evaluated against nuclear industry standards. Performance listed worse than target is not an indication that reactors are unsafe. (Received for Information) 1-27 Jim Flaherty, Minister of Labour, requesting Broader Public Sector Stakeholders, to support protecting the working men and women of the construction industry in Eastern Ontario from unfair competition to fight for their right to jobs. In December 1998, Premier Harris came to Ottawa to talk about the need to create a level playing field in the competition for construction jobs between Ontario and Quebec. The Premier spoke of a situation where six times as many Quebeckers were working on the Ontario side, as Ontarians working on the Quebec side. The Premier stated that if Quebec had not removed the key barriers to Ontarians getting construction jobs in Quebec by April 1, 1999, the Ontario government would act. After three months of intense but largely unproductive discussions, the barriers were still not down. Ontario had to act. It did. He is requesting that in the interest of Ontario workers, we encourage you to join the fight for fairness and follow the Ontario government's lead and voluntarily stop awarding construction contracts to companies from Quebec. (Received for Information) Council Minutes - 8- April 12, 1999 COMMUNICATIONS 1-28 Jed Goldberg, President, Earth Day Canada, advising of several groups that object to Earth Day Canada's Middle R. Program. The Middle R. education program, now in its third year, was created to communicate the environmental and economic benefits of REUSE. The information in the Middle R. has been meticulously researched. The program has been requested by school boards, teachers and principals representing almost 70% of the elementary and middle schools in Ontario, and has been praised by professional environmental educators, teachers and parents. (Received for Information) 1-29 Nancy Paish, Clerk -Treasurer, Township of Emily, forwarding correspondence addressed to the Township of Fenelon with respect to the 1999 Kawartha Conservation Budget. She advises that their Council did not concur with the resolution of the Township of Fenelon and stated that all member municipalities, whether in support or not, paid towards the costs of the dissolution process and there is no difference in the budget appeal process. (Received for Information) 1-32 John Sheridan, President, Bell Ontario, advising of an exciting strategic partnership that BCE Inc. has initiated with Ameritech of Chicago, Illinois to accelerate the growth of Bell Canada and strengthen its position in the North American telecommunications market. This investment represents a strong statement of confidence in Bell Canada and the Canadian telecommunications industry. Bell Canada gains access beyond its traditional borders and ensures growth at home through the development and export of Canadian products to U.S. and global markets. (Received for Information) 1-2 Dr. Robert Kyle, Commissioner and Medical Officer of Health, Region of Durham, providing an update on the status of private sewage disposal Sewage Disposal systems in Orono. He advises that the following information is based on Systems in Orono staff's input and a review of their files on sewage system complaints, E07.GE sewage system permits, and enteric diseases records from 1996 to present: There had been 16 sewage disposal complaints received, of which 7 complaints were referred to the Health Department by Councillor Mutton on March 23, 1999. An investigation of these 7 complaints are being conducted by the area public health inspector. Council Minutes - 9 - April 12. 1999 COMMUNICATIONS • There had been 11 sewage system permits issued, of which 10 permits were for the replacement of old sewage systems. There are no significant differences as to the number of sewage disposal system replacements in Orono compared to similar areas in Durham Region. • The incidence of reported enteric diseases for Orono are comparatively no greater than any similar sized area within Durham Region. He advises that based on this information, they conclude that there is no community wide health hazards directly associated with the private sewage disposal systems in Orono. Resolution #C-233-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 2 be received for information. W D 1-3 P.M. Madill, Regional Clerk, Region of Durham, advising of a resolution passed by Regional Council as follows: Provincial Offences Act a) THAT staff be authorized to retain consulting services to provide LI I.P.R. recommendations concerning the transfer of operational responsibilities for the Provincial Offences Act (POA) and, more specifically, to undertake the work as outlined within the report at a cost not to exceed $100,000; b) THAT the Regional Clerk and Regional Chair be authorized to execute the necessary documentation for the retaining of the consultant; and C) THAT the Regional Clerk be requested to advise the Area Municipalities of the foregoing." Council Minutes - 10- April 12, 1999 COMMUNICATIONS Resolution #C-234-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 3 be received for information. "CARRIED" 1-4 P.M. Madill, Regional Clerk, Region of Durham, forwarding a copy of a report on Economic Development and Tourism Department Summary of Region Economic Activities for the Month of January and February 1999 and advising of a Development and resolution passed by Regional Council as follows: Tourism Summary D02.GE "a) THAT Report #1999-A-22 of the Commissioner of Economic Development and Tourism be received for information; and b) THAT a copy of Commissioners' Report #1999-A-22 from P.W. Olive, Commissioner of Economic Development and Tourism." Resolution #C-235-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 4 be received for information. "CARRIED" 1-6 Isabel Bassett, Minister of Citizenship Culture and Recreation, forwarding information with respect to the Ontario Medal for Good Citizenship. She Ontario Medal advises that the Ontario Medal for Good Citizenship was established in For Good 1973 to honour people who, through exceptional long-term efforts, have Citizenship made outstanding contributions to the well-being of their communities. M02.GE All completed forms must be returned to the Ontario Honours and Awards office by April 15, 1999. Letters of support should accompany the nomination but will also be accepted under separate cover. Council Minutes - I 1 - April 12, 1999 COMMUNICATIONS Resolution #C-236-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 6 be received for information. "CARRIED" 1-10 Mati Holland, Regional Road Safety Planner, Ministry of Transportation, regarding funding assistance to launch a local Road Watch Program. The Funding for Road Safety Community Partnership Program provides financial Road Watch assistance to community programs/projects/campaigns that will improve Program safety for all road users, including motor vehicle occupants, commercial FILCH vehicle operators/carriers, pedestrians, cyclists, snowmobile operators and recreational vehicle operators. The goal of the program is to develop road safety initiatives that will positively influence road user behaviour and improve safety on our roads. This program encourages partnership among the government, road safety organizations and businesses. Resolution #C-237-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 10 be received for information. "CARRIED" 1-12 Isabel Bassett, Minister of Citizenship, Culture and Recreation, advising of the 1999 Community Action Awards Program. Fifteen Ontarians are Community Actions chosen to receive this award each spring. These individuals, some of Award Program whom have disabilities, will have made a significant contribution to their M02.GE communities by promoting integration and independence, or will have shown commitment and dedication to developing the potential of persons with disabilities and improving their quality of life. As in past years, recipients will be people who have shown leadership in preventing and removing barriers that impede the full participation of persons with disabilities in our society and economy. Nomination forms are available in the Clerk's Department. Council Minutes - 12- April 12, 1999 COMMUNICATIONS Resolution #C-238-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item 1— 12 be received for information. "CARRIED" 1-19 Kelvin Whalen, Chair, Durham Chapter, Urban Development Institute, with respect to a new development charges by-law. As Council must also Development hold a public meeting at least 30 days in advance of the passing of the new Charges Process by-law, the Urban Development Institute (UDI) — Durham Chapter, is F21.DE advising of their efforts and willingness to participate in the process regarding the preparation of the required background studies and ultimately the development charge by-law. He advises that they are prepared to meet with Members of Council to address their position and offer their expertise and time as staff begin the process of drafting the by-law, and before Council proceeds to hold a formal public meeting. Resolution #C-239-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 19 be received for information. "CARRIED" 1-30 Press Release, Ontario Volunteer Emergency Response Team Inc., advising that the Ontario Volunteer Emergency Response Team (OVERT) Ground Search and is a non-profit charitable organization that provides emergency ground Rescue Volunteers search and rescue services in partnership with a variety of police services. M06.GE OVERT is currently seeking a limited number of volunteers who live in or close to Cobourg, Port Hope, Lindsay and the Durham Region. These volunteers are required to participate in a variety of functions such as looking for missing persons, evidence searches, fund-raising, and public relations. Successful candidates will be trained in search techniques, crime scene awareness, lost person behaviour and search probability tables. Anyone interested in joining OVERT is invited to attend an information session on April 15`h that will be held at Durham College (2000 Simcoe St. N., Oshawa) in Room B238. The information session will start promptly at 7:00 p.m. and will review the OVERT program as well as answer any questions. Council Minutes - 13 - April 12, 1999 COMMUNICATIONS Resolution 4C-240-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 30 be received for information. "CARRIED" Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 31 be received for information. 0". W -DA Robert G. Lake, General Manager, Peterborough Utilities Commission, advising of a provision of service for billing and settlement with IMO. He Provision of Service advises that as deregulation is implemented, our local distribution For Billing and company (wires company), will be required to perform the billing function Settlement With for all energy suppliers operating from within our municipality. Most IMO utilities today do not have the hardware and software required to perform A03.GE the billing function for multiple vendors with multiple rate structures. Also, in addition, our local distribution company will be required to perform a settlement function with the Independent Market Operator. This requires calculating the load curve for all customers in the municipality to calculate their bill, based on the rates of the energy supplier, or for customers who have not chosen a specific supplier, applying the hourly spot market prices to their load curve. He expects at this point, no utility has software for a settlement system, as the rules are not fully developed. He advises that in Peterborough they have just installed new hardware and software in their Civic Data Centre (CDC). The CDC performs all of the computer services for the City and the PUC. One of their largest systems is their Utility Management System, which will handle multiple vendors and multiple rates. The software is working now in deregulated gas, and deregulated electric utilities. They do not yet have a settlement system but will be choosing one in the next few months. He is offering his services and would be pleased to discuss options with the Municipality of Clarington. Resolution #C-241-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 31 be received for information. 0". W -DA Council Minutes - 14- April 12. 1999 COMMUNICATIONS 1-33 Councillor Trim made a disclosure of pecuniary interest with respect to Item I — 33; vacated his chair and refrained from discussion and voting on Fuel Oil Spill the subject matter. Councillor Trim stated that the subject of the At Goodyear correspondence, Goodyear Canada, is his employer. E05.GE Robert Hersey, Provincial Offences Officer, Central Lake Ontario Conservation, forwarding a copy of a report with respect to the fuel oil spill at Goodyear Canada, Bowmanville Creek. Resolution #C-242-99 Moved by Councillor Young, seconded by Councillor Schell THAT Correspondence Item I — 33 be received for information. Correspondence Item D — 16 was distributed to Council as a handout. Resolution #C-243-99 Moved by Councillor Mutton, seconded by Councillor Trim THAT Correspondence Items D — 2, D — 3, D — 5, D — 7, D — 9, D — 12, D — 13 , D — 14 and D - 16 be approved as per the agenda. iL:[: D D-2 Mark Jackman, Curator, Clarke Museum & Archives, forwarding a letter of resignation from Les Jagoda from the Museum Board. Letter of (Referred to the Clerk for vacancy to be filled) Resignation From Bowmanville Museum Board C12.130 D-3 Garth Gilpin, Secretary -Treasurer and General Manager, Bowmanville Business Centre — Board of Management, advising that at their annual all Bowmanville members meeting they approved their Board of Management for the B.I.A. Board of present term of Council and were also pleased to recognize Council's Management liaison member, Jim Schell as being on the Board of Management. C12.130 (Board of Management Approved) Council Minutes - 15— April 12, 1999 COMMUNICATIONS D-4 Ramona Kaptyn, Executive Director, National Kids' Day/The Smile Trust, National Kids' Day advising of National Kids' Day and requesting the Municipality of M02.GE Clarington to proclaim June 12, 1999 as National Kids' Day. (Proclaimed) D-7 Suzanne Elston, Volunteer Co-ordinator, Earth Day Canada, advising of Earth Day, and requesting the Municipality of Clarington to proclaim Earth Day April 17 — 25, 1999 as Earth Week. She is also requesting to use the foyer M02.GE of the Municipal Administrative Centre to set up a display of posters and brochures during Earth Week. (Proclaimed and displaying of posters in the Municipal Administrative Centre Approved) D-9 Jeff Leroux, Special Event Coordinator, Durham East Chapter, Heart and Stroke Foundation of Ontario, advising of their fundraising program the Big Bike for BIG BIKE FOR STROKE EVENT which is scheduled to visit Stroke Event Bowmanville on Sunday, May 30, 1999. The BIG Bike is a thirty -seat M02.GE cycle which carries teams of twenty-nine riders plus one driver provided by the owner of the BIG BIKE. Participants are asked to raise a minimum of $50 in pledges to ride. (Approved provided the organizers apply for and obtain a Road Occupancy Permit from the Public Works Department) D — 12 Brian and Candy Goldsworthy, 26 Kershaw Street, Bowmanville, LIC 4S5, forwarding a petition requesting that fluoride be added to the Bowmanville Bowmanville water supply. Water Supply (Advise of Council's earlier decision pertaining to S08.GE this matter and to forward a copy of Report CD -21-97 — Fluoridation of Municipal Water Supplies) D— 13 J.R. McMillen, President, Durham Chapter Landscape Ontario, advising of Arbor Week and requesting the Municipality of Clarington to proclaim Arbor Week Arbor Week from April 30 to May 9, 1999. M02.GE (Proclaimed) Council Minutes - 16 - April 12, 1999 COMMUNICATIONS D— 14 Cam Jackson, Minister, Long -Term Care with Responsibility for Seniors and Al Leach, Minister, Municipal Affairs and Housing, advising of the 1999 Senior of the 1999 Senior of the Year Program. He advises that in this, the International Year Award Year of Older Persons, he invites the municipality to participate in the M02.GE 1999 Senior of the Year Program. The program was established in 1994 to give each municipality in Ontario the opportunity to honour one outstanding local senior. Approximately 780 deserving seniors have been honoured to date. The name of the Municipality's Senior of the Year Award recipient must be submitted by Friday, May 14, 1999. The application form is available in the Clerk's Department. (Clerk to place advertisement in local newspapers) D— 16 Correspondence from Sally Barrie, Administrator, Clarington Community Care, requesting permission for Community Care to canvas the location Tag Days municipality in support of their Annual "Tag Days" on June 3, 4 and 5. M02.GE (Proclaimed and permission granted to hold Tag Days) D — 1 Jim Wintonyk, Bowmanville Optimist Club, requesting the Municipality of Clarington to change the name of Waverley Park to Bowmanville Change Waverley Optimist Park. He advises that this is their 15 year anniversary and they Park to Bowmanville would like a major event to cap off their anniversary year. Approximately Optimist Park 5 years ago they looked at the possibility of building a park, however, R04.GE financial constraints do not allow them that luxury. They are proposing a rather substantial donation in the amount of $15,000 towards building a park/playground somewhere in Bowmanville in exchange for the consideration of changing the name of Waverley Park to read Bowmanvile Optimist Park. This would be a one-time cash donation on their part and they in return would expect the Municipality to install and maintain the new sign `Bowmanville Optimist Park". Resolution #C-244-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT the Waverley Road Park be renamed "Bowmanville Optimist Park"; Council Minutes - 17- April 12. 1999 COMMUNICATIONS THAT the Municipality of Clarington accept a one-time donation of $15,000 to be used for purchase of park, playground equipment in Bowmanville, as per the correspondence from the Bowmanville Optimist Club; and THAT Mr. Jim Wintonyk, Bowmanville Optimist Club, be informed of Council's Decision. "CARRIED" D-5 Nancy Wright -Laking, Clerk, Township of Fenelon, advising of a resolution passed by the Township of Fenelon as follows: Resolution re: Kawartha Budget "WHEREAS due process was followed in both the decision of the AO LKA continuance of Kawartha Conservation and the adoption of the 1999 budget of the organization; AND WHEREAS the municipalities that form Kawartha Conservation are being involved in additional financial costs due to an appeal under Section 27 of the Conservation Authorities Act by a minority of municipalities; AND WHEREAS each municipality has been involved in the sharing of an approximate cost of $9,000 for a dissolution program of Kawartha Conservation which was also requested by a minority of the municipalities within Kawartha Conservation; BE IT THEREFORE RESOLVED THAT, if the appeal under Section 27 of the Conservation Authorities Act is not supported by the Commissioner of Lands and Mines, then the Commissioner request that the minority municipalities who are requesting the appeal be ordered to pay the costs that Kawartha Conservation will incur because of the appeal, instead of all municipalities that form Kawartha Conservation bearing the financial burden when they did not support this appeal; AND FURTHER, that support for this resolution be requested from all municipalities that form Kawartha Conservation and forwarded to the Commissioner of Lands and Mines." Council Minutes - 18 - April 12, 1999 COMMUNICATIONS Resolution #C-245-99 Moved by Councillor Young, seconded by Councillor Schell THAT the resolution of the Township of Fenelon requesting that the municipalities who have requested an appeal to the Kawartha Conservation Budget, be ordered to pay the costs incurred as a result of the appeal be endorsed by the Council of the Municipality of Clarington. K ::: D D-6 Association of Municipalities of Ontario, forwarding a resolution passed by the Township of Bagot, Blythfield and Brougham as follows: Resolution re: Current Value "WHEREAS all municipalities in Ontario are committed to Assessment provide fire protection to all of its ratepayers; and C10.AD WHEREAS such fire protection is provided by means of volunteer brigades on very limited budgets; and WHEREAS such brigades are made up of volunteer individuals, who offer their time and energy, for this service outside of their normal work day responsibilities to their employer and their own personal families for a limited remuneration fee; and WHEREAS extended training and responsibilities for these people is difficult to attain because of personal family agendas and employment commitments; and WHEREAS the provincial government provides no financial assistance towards the supply of such services, equipment or the house of same; THEREFORE BE IT RESOLVED THAT the Fire Marshal's office refrain from imposing or downloading any of their responsibilities, such as community education, property inspections or any other such duties that do not deal with the direct action of extinguishing fires or very minimal fire prevention procedures." Council Minutes - 19- April 12, 1999 COMMUNICATIONS Resolution #C-246-99 Moved by Councillor Mutton, seconded by Councillor Schell THAT the resolution passed by the Township of Bagot, Blythfield and Brougham, requesting the Fire Marshal's office refrain from imposing or downloading any of their responsibilities which do not deal with the direct action of extinguishing fires, be received for information. "CARRIED" Association of Municipalities of Ontario, forwarding a resolution passed by the Township of Bagot, Blythfield and Brougham as follows: "WHEREAS in 1998 the Province of Ontario completed current Value Assessment; AND WHEREAS there was a change in the status of the payments in Lieu Properties which included all properties owned by Ontario Hydro; AND WHEREAS Ontario Hydro was billed accordingly at current value tax rates; AND WHEREAS Ontario Hydro did remit their payments as billed; AND WHEREAS legislation allows each and every ratepayer the opportunity to appeal their assessment which Ontario Hydro has now done; NOW THEREFORE the Township of Bagot, Blythfield and Brougham wishes to be assured that Ontario Hydro's assessment will be appealed on the same basis as every other ratepayer and the fact that they were on the Payment In Lieu system will not enter into any final decisions made by the Assessment Appeals Court; and THAT a copy of this resolution be forwarded to the Minister of Finance, Minister of Municipal Affairs, MPP W. Leo Jordan and AMO (with a request that they circulate this resolution to all municipalities in the Province of Ontario for their endorsement.)" Council Minutes -20- April 12, 1999 COMMUNICATIONS Resolution #C-247-99 Moved by Councillor Mutton, seconded by Councillor Schell THAT the resolution of the Township of Bagot, Blythfield and Brougham, pertaining to Ontario Hydro's assessment being appealed, be endorsed by the Council of the Municipality of Clarington. "CARRIED" D-8 Mike Power, Program Officer, Ontario Regional Office, Canada World Youth, requesting the community of Bowmanville to participate in this World Youth year's Ontario - Ukraine Canada World Youth Exchange Program. Exchange Program Canada World Youth is a non-profit organization which provides unique M02.GE non -formal education experiences for youth. Since 1971, over 23,000 youth across Canada and from countries in Asia, Africa, Eastern Europe, Latin America and the Caribbean, have participated in the Youth Exchange Program, and over 330 communities in Ontario have hosted exchanges. Canada World Youth receives financial support from the Canadian International Development Agency (CIDA), donations and participant Fundraising efforts. Based on a very successful Russian exchange in Bowmanville last year, it is our hope to continue working with all of you to create exceptional learning opportunities for Canadian and Ukrainian youth in a safe and educational environment. The team of youth will be in Bowmanville from July to October 1999, and while here will live with local families and work in volunteer work placements with community and social service agencies. Resolution #C-248-99 Moved by Councillor Schell, seconded by Councillor Young THAT the Council of the Municipality of Clarington endorse the Ontario - Ukraine Canada World Youth Exchange Program. "CARRIED" Council Minutes -21- COMMUNICATIONS 21 - COMMUNICATIONS April 12, 1999 Councillor Trim made a disclosure of pecuniary interest with respect to Item D — 10; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Trim indicated that the subject of the correspondence, Goodyear Canada, is his employer. D-10 Dave Lawson, President, Bowmanville Creek Anglers Association, with respect to Goodyear Canada Diesel Fuel Spill into Bowmanville Creek. Goodyear Fuel Rainbow trout have begun to spawn and have been making their way from Spill Lake Ontario up through the creek to their spawning sites for the last two E05.GE weeks or so. It appears that there were fish staging in the creek at the time of the spill, however, some of these have since died. Fishing season opens at the end of April and there will be people who intend to eat what they catch. He feels that it is imperative that a public information meeting with the relevant public agencies present be held as soon as possible so that our community can obtain factual information about what caused the spill, what impacts have been detected and those that are expected, and related public health issues that need to be addressed. Resolution #C-249-99 Moved by Councillor Mutton, seconded by Councillor Schell THAT Correspondence Item D — 10 be received for information and a copy of it forwarded to John O'Toole, M.P.P., Goodyear Canada Inc. and the Central Lake Ontario Conservation Authority. "CARRIED" D — 11 Kathryn J. Vout, Town Clerk, Town of Grimsby, advising of a resolution passed by the Town of Grimsby as follows: Resolution re: Shortage of "WHEREAS there is a shortage of 94 family physicians in the Physicians Niagra Region as defined by the Royal College of Physicians and C10.AD Surgeons standards; and Council Minutes -22- April 12, 1999 COMMUNICATIONS WHEREAS the West Lincoln Memorial Hospital, which serves Western Niagara has identified that due to this shortage and future retirements, in June of 1999, the hospital will be unable to support its anesthesia roster without an additional GP Anesthetist; and WHEREAS the inability of new and current citizens of our communities to find a family physician results in the inappropriate use of emergency rooms for primary care; and WHEREAS the municipalities of Grimsby, Lincoln and West Lincoln have recently partnered with West Lincoln Memorial Hospital and area physician practices to offer significant financial incentives, using taxpayers' money, in an effort to attract family physicians to the communities; and WHEREAS there is concern across the Province that newly educated doctors are leaving the Province of Ontario to take up practice in another province or country; and WHEREAS the current regulations faced by doctors trained overseas and in the United States who seek to practice in Canada may be prohibitive resulting in qualified doctors performing unskilled jobs to cam a living while the Province is facing a significant shortage of qualified doctors; NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of Grimsby requests the Province of Ontario to take steps to limit the exodus of newly educated doctors from the Province and to recognize the human resources available among immigrant doctors; AND FURTHER THAT this resolution be sent to the Premier of Ontario, the Minister of Health, the Minister of Municipal Affairs, the local Member of Parliament, the Association of Municipalities of Ontario and all municipalities in the Province of Ontario for their support." Council Minutes -23 - April 12, 1999 COMMUNICATIONS Resolution #C-250-99 Moved by Councillor Mutton, seconded by Councillor Young THAT the resolution of the Town of Grimsby with respect to the shortage of family physicians, be endorsed by the Council of the Municipality of Clarington. "CARRIED" D— 15 Claude Cantin, President, Federation of Canadian Municipalities, advising of the Community Leaders Partnership Program (CLPP). Funding for Community FCM's CLPP ended on March 31, 1999. By the end of its mandate, the Leaders CLPP will have successfully empowered more than 500 leaders from 80 Partnership communities in all provinces and territories to reach out to counterparts Program Funding across Canada and to share expertise and knowledge. Excellent press F11.PR coverage at the local, provincial and national levels stimulated great interest, which in turn has led to further requests for participation. On February 1, 1999, FCM submitted to the Honourable Sheila Copps, Minister of Canadian Heritage, a proposal to renew the Government of Canada's financial support for the CLPP for a three year period. Their proposal made a strong case and a sincere one. It included testimonials from many community leaders who had been involved. He strongly encourages the municipality to write or call the Honourable Sheila Copps to bring home to her the value of the program and the widespread support for it. Resolution #C-251-99 Moved by Councillor Novak, seconded by Councillor Schell THAT a letter be forwarded to The Honourable Sheila Copps advising that the Council of the Municipality of Clarington endorses the Community Partnership Program. "CARRIED" MOTION NOTICE OF MOTION Council Minutes -24- April 12, 1999 REPORTS Report #1 Resolution #C-252-99 G.P.A. Report Moved by Councillor Novak, seconded by Councillor Rowe Of March 29, 1999 THAT the General Purpose and Administration Committee Report of March 29, 1999, be approved with the exception of Item #14. "CARRIED" Item #14 Resolution #C-253-99 1999 Municipal Moved by Councillor Novak, seconded by Councillor Rowe Grants FI LCH THAT Report CS -06-99 be received; THAT Council consider all submitted grant requests; and THAT all applicants be advised of Council's decision. THAT Application #99-001 — Bethesda House be approved for a grant in the amount of $5,000.00; THAT Application #99-002 — Body Image Coalition's request for a grant from the Municipality of Clarington be denied; THAT Application 499-003 — Bowmanville Figure Skating Club be approved for a grant in the amount of $1,500.00; THAT Application #99-004 — Bowmanville Santa Claus Parade Committee be approved for a grant in the amount of $3,000.00; THAT Application #99-005 — Bowmanville United Soccer Club be approved for a grant in the amount of $2,000.00; THAT Application #99-006 — Clarington Community Care be approved for a grant in the amount of $5,500.00; THAT Application #99-007 — Clarington East Food Bank be approved for a grant in the amount of $500.00; THAT Application #99-008 — Clarington Girls' Hockey Association be approved for a grant in the amount of $1,000.00; Council Minutes -25- April 12. 1999 REPORTS THAT Application 999-009 — Clarington Green Gaels Lacrosse Club be approved for a one time only grant in the amount of $3,000.00; THAT Application #99-010 — Clarington Older Adult Association be approved for a grant in the amount of $5,000.00; THAT Application 499-011 — Clarington Swim Club be approved for a grant in the amount of $1,500.00; THAT Application #99-012 — Clarington Young Women's Christian Association (Y.W.C.A.) be approved for a grant in the amount of $500.00; THAT Application #99-013 — Clarington Youth Council — Adult Advisory Board be approved for a grant in the amount $2,000.00; THAT Application 499-014 — Courtice Teen Centre be approved for a grant in the amount of $5,000.00; THAT Application #99-015 — Durham Central Agricultural Society be approved for a grant in the amount of $1,000.00; THAT Application #99-016 — Durham Deaf Services be approved for a grant in the amount of $500.00; THAT Application #99-017 — The Firehouse Youth Centre be approved for a grant in the amount of $2,000.00; THAT the cheque in the amount of $2,000.00 be withheld until such time as The Firehouse Youth Centre has submitted its financial information to the Municipality; THAT Application #99-018 — Friends of Second Marsh be approved for a grant in the amount of $2,000.00; THAT Application 999-019 — Newcastle Community Hall be approved for a grant in the amount of $12,500.00; THAT Application 499-020 — Newcastle Horticultural Society and Application #99-023 — Orono Horticultural Society be approved for a grant each in the amount of $350.00; Council Minutes -26- April 12. 1999 REPORTS THAT Application #99-021 —Newcastle Village & District Historical Society be approved for a grant in the amount of $500.00; THAT Application #99-022 — Orono Amateur Athletic Association be approved for a grant in the amount of $2,000.00; THAT Application #99-024 - St. Elizabeth School be approved for a grant in the amount of $700.00; THAT Application #99-025 — Scouts Canada Oshawa District's application for a grant from the Municipality of Clarington be denied; THAT Application 999-026 — Small Miracles Child Development Centre Inc.'s application for a grant from the Municipality of Clarington be denied; THAT Application #99-027 — Selina Community Centre's request for a grant be referred to the Public Works Department's budget; THAT Application #99-028 — Tyrone Athletic Association be approved for a grant in the amount of $2,000.00; THAT Application #99-029 — Wilderness Survival School/Project Lost's request for a grant from the Municipality of Clarington be denied; THAT Application #99-030 — Newcastle Skating Club and Application 499-032 — Orono Figure Skating Inc. be approved each for a grant of $1,500.00; THAT Application #99-031 — Courtice Soccer Association's request for a grant be referred to the Public Works Department's budget; THAT Application #99-033 — Tyrone Community Centre be approved for a grant in the amount of $2,000.00; THAT the balance of the ground preparations pertaining to Application 499-033 — Tyrone Community Centre be referred to the Public Works Department's budget; THAT the matter of releasing $8,500 to the Tyrone Hall Board from the Public Works Parks Maintenance Reserve Fund be tabled to the Council meeting scheduled for April 12, 1999; Council Minutes -27- April 12, 1999 REPORTS THAT Council adhere to the Grant Policy and approve $1.00 per capita as a total yearly grant amount, that being $72,000 for the year 1999; THAT Application #99-034 — Big Brothers of Clarington be approved for a grant in the amount of $500.00; THAT the correspondence received from Tiger's School of Tae -Kwon -Do requesting a grant in the amount of $432.00 for rental time from the Municipality of Clarington be received; THAT the request in the amount of $432.00 be approved and the grant be applied directly to the rental fee; THAT Tiger's School of Tae -Kwon -Do be advised of Council's decision; THAT the correspondence dated January 26, 1999, received from the Old Fire Hall Drum and Bugle Corps requesting a grant be received; THAT a grant in the amount of $500.00 be approved; THAT the Old Fire Hall Drum and Bugle Corps be advised of Council's decision; THAT the correspondence received from The Learning Partnership requesting a grant be received; THAT the request be denied; THAT The Learning Partnership be advised of Council's decision; THAT the correspondence dated March 22, 1999, from the John Howard Society requesting a municipal grant be received; THAT a grant in the amount of $3,500.00 be approved; and THAT the John Howard Society be advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Council Minutes -28- April 12, 1999 REPORTS Resolution #C-254-99 Moved by Councillor Young, seconded by Councillor Schell THAT the foregoing Resolution #C-253-99 be amended by adding the following thereto: "THAT the grant in the amount of $432.00 for Tiger's School of Tae- Kwon -Do be held in a reserve until confirmation is received from the Settlement House that all of the funds raised at the event have, in fact, been donated to them." "CARRIED" The foregoing Resolution #C-253-99 was then put to a vote and CARRIED AS AMENDED. Resolution #C-255-99 Moved by Councillor Mutton, seconded by Councillor Rowe THAT Confidential Report CD -13-99 and the Confidential Verbal Report of the Solicitor, be referred to the end of the agenda to be considered during a "closed" session of Council. "CARRIED" Report #4 — 1999 Capital Budget and Four Year Forecast, was distributed to Council as a handout. Councillor Schell disclosed a pecuniary interest with respect to the 1999 Capital Budget and Four Year Forecast; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell indicated that one of the items contained in the Capital Budget pertains to his employer, Blue Circle Canada Inc. Council Minutes -29- April 12, 1999 REPORTS Resolution 4C-256-99 Moved by Councillor Mutton, seconded by Councillor Trim THAT the actions taken at the Special General Purpose and Administration Committee meeting held on April 12, 1999, be approved. "CARRIED ON THE FOLLOWING RECORDED VOTE" Recorded Vote Yea Nay Councillor Mutton Councillor Novak Councillor Rowe Councillor Trim Councillor Young Mayor Harare UNFINISHED BUSINESS Absent Disclosure of Pecuniary Interest Councillor Schell Resolution #C-257-99 Alternate on Moved by Councillor Trim, seconded by Councillor Rowe The GTSB D02.GE THAT Resolution #GPA -121-99, pertaining to an appointment of an alternate to Mayor Diane Hamre to sit on the Greater Toronto Services Board, be lifted from the table. : IR Resolution #C-258-99 Moved by Councillor Trim, seconded by Councillor Schell THAT Councillor Mutton be appointed as an alternate to Mayor Harare to the Greater Toronto Services Board. "CARRIED ON THE FOLLOWING RECORDED VOTE" Council Minutes30 - April 12, 1999 UNFINISHED BUSINESS Recorded Vote Yea Councillor Mutton Councillor Rowe Councillor Schell Councillor Trim Councillor Young Mayor Hamre Resolution #C-259-99 Nay Councillor Novak Absent Release of Moved by Councillor Young, seconded by Councillor Schell Funds -Tyrone Community THAT Resolution #GPA -190-99, pertaining to the release of $8,500 to the Centre Tyrone Hall Board, be lifted from the table. F20.GE "CARRIED" Resolution #C-260-99 Moved by Councillor Young, seconded by Councillor Mutton WHEREAS in 1998, the Municipality of Clarington budgeted $40,000 for park improvements to the Tyrone Community Centre; AND WHEREAS the total project cost was approximately $23,000; AND WHEREAS the Tyrone Hall Board completed works on the property which amount to $8,500; NOW THEREFORE BE IT RESOLVED THAT THE MUNICIPALITY OF CLARINGTON release $8,500 to the Tyrone Hall Board from the Working Funds Reserve. "CARRIED" Council Minutes 31 - April 12, 1999 UNFINISHED BUSINESS Resolution #C-261-99 Moved by Councillor Schell, seconded by Councillor Young THAT the delegation of Harvey Thompson, Chair, Port Granby Low - Level Radioactive Waste Management Committee, be acknowledged and he be thanked for his presentation. "CARRIED" Resolution #C-262-99 Moved by Councillor Mutton, seconded by Councillor Trim THAT the delegation of Bill Fry, Executive Director, John Howard Society, be acknowledged with appreciation. a:: 1 Resolution #C-263-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT the delegation of Kevin Tunney, Tunney Planning, be acknowledged. "CARRIED" Resolution #C-264-99 Moved by Councillor Rowe, seconded by Councillor Trim THAT the delegation of Linda Gasser be acknowledged. "CARRIED" Council Minutes - 32 - April 12, 1999 UNFINISHED BUSINESS Resolution #C-265-99 Lishman Moved by Councillor Novak, seconded by Councillor Rowe International Inc. D14.DEV.97.058 THAT further to Resolution #C-214-99, the Solicitor be authorized to represent the municipality on all matters before the Ontario Municipal Board at the upcoming Pre -Hearing Conference and any subsequent hearings on the applications filed on behalf of Paula Lishman International Limited. "CARRIED" Council considered a memorandum dated April 6, 1999, from Joseph Caruana, Director of Community Services, with respect to a request for a municipal grant from Kathlynn Hoch, Clarington Speedskating Club. Resolution #C-266-99 1999 Municipal Moved by Councillor Rowe, seconded by Councillor Novak Grants FILCH THAT Application #99-035 — Clarington Speedskating Club, be approved for a grant in the amount of $1,500.00. BY-LAWS Resolution #C-267-99 Moved by Councillor Schell, seconded by Councillor Trim THAT leave be granted to introduce the following by-laws, and that the said by-laws be now read a first and second time: 99-42 being a by-law to designate a certain portion of Registered Plan 40M-1945 as not being subject to Part Lot Control ; 99-43 being a by-law to authorize a contract between the Corporation of the Municipality and CriSys Limited, Markham, Ontario, for the supply, installation and implementation of fire dispatch software; 99-44 being a by-law to assume certain streets within the Municipality of Clarington as public highways; Council Minutes - 33 - April 12, 1999 BY-LAWS OTHER BUSINESS 99-45 being a by-law to assume certain streets within the Municipality of Clarington as public highways; 99-46 being a by-law to assume certain streets within the Municipality of Clarington as public highways; 99-47 being a by-law to assume certain streets within the Municipality.of Clarington as public highways; 99-48 being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Clarington and the Clarington Board of Trade; and 99-49 being a by-law to amend the Comprehensive Zoning By-law 84-63, for the Corporation of the Municipality of Clarington and to repeal By-law 99-2. "CARRIED" Resolution #C-268-99 Moved by Councillor Schell, seconded by Councillor Trim THAT the third and final reading of By-laws 99-42 to 99-49 inclusive, be approved. "CARRIED" Resolution #C-269-99 Moved by Councillor Young, seconded by Councillor Rowe WHEREAS the Council of the Municipality of Clarington has approved the formation of an Animal Advisory Committee which is to consist of a maximum of ten individuals; AND WHEREAS the Committee presently has three vacancies; AND WHEREAS Scott Creed has been attending the meetings as a representative of Orono Cat World; Council Minutes - 34- April 12, 1999e OTHER BUSINESS NOW THEREFORE BE IT RESOLVED THAT Scott Creed be appointed to the Animal Advisory Committee for a term concurrent with the iterm of the appointing Council. Resolution #C-270-99 Moved by Councillor Mutton, seconded by Councillor Young THAT Council recess for 15 minutes. "CARRIED" The meeting reconvened at 8:52 p.m. Resolution #C-271-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT the meeting be "closed" for the purpose of discussing a personnel and a legal matter. "CARRIED" Resolution #C-272-99 Moved by Councillor Young, seconded by Councillor Mutton THAT the actions taken during the "closed" session of Council, be ratified. "CARRIED" Council Minutes - 35 - April 12, 1999 OTHER BUSINESS CONFIRMING BY-LAW Councillors Schell and Trim made disclosures of pecuniary interest earlier in the meeting and refrained from discussion and voting on the Confirming By-law. Resolution #C-273-99 Moved by Councillor Young, seconded by Councillor Novak THAT leave be granted to introduce By-law 99-50, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the I2th day of April 1999, and that the said by-law be now read a first and second time. "CARRIED" CONFIRMING BY-LAW Resolution #C-274-99 Moved by Councillor Young, seconded by Councillor Novak THAT the third and final reading of By-law 99-50 be approved. "CARRIED" Council Minutes - 36 - April 12, 1999 ADJOURNMENT Resolution #C-275-99 Moved by Councillor Young, seconded by Councillor Rowe THAT the meeting adjourn at 9:10 p.m. 114MIL :_ MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE APRIL 26, 1999 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I — 1 News Release received from Mosport International Raceway, announcing that CDS Technologies Inc. is the Title sponsor of the July 10/11, 1999 CASCAR Castrol Super Series Eastern Championship Event. To be known as the "CDS Tech 200", this marks the return of CASCAR to Mosport Speedway after a two year hiatus. Fans and competitors have expressed a desire to see Canada's only National Stock Car series make its return to the 1/2 mile paved speedway. Since word spread late in the '98 season that a race was confirmed, the response has been extremely positive. (Receive for Information) 1-2 Local Architectural Conservation Advisory Committee, forwarding a copy of minutes of a meeting of March 16, 1999. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information) I — 3 Bowmanville Museum Board, forwarding a copy of minutes of a meeting of March 10, 1999. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information) 1-4 Brenda DeForest, PCB Containment Technology Inc., advising of a PCB Transformer Draining Project at 2849 Highway 2 & Lambs Road, which fulfils their requirements under The Ontario Ministry of the Environment Certificate of Approval Numbers Al81011 and A821206. The purpose of the draining is to remove the contaminated liquid from the tank and send the tank for decontamination and recycling to an approved waste treatment facility. The PCB oil drained from the unit will be sent for destruction to Alberta Special Waste Treatment Centre. No chemicals, solvents or solutions are used with their process. (Receive for Information) I — 5 Glen A. Pearce, President, Envirosearch Limited, forwarding a copy of their 1998 Annual Report, Atlantic Soil Enrichment Program. The report summarizes activities associated with the Atlantic Soil Enrichment Program carried on by Atlantic Packaging Products Ltd., with the assistance of Courtice Auto Wreckers Limited. (A copy of the report is available in the Clerk's Department.) (Receive for Information) 1-6 Ross Fitchett, Public Affairs, Pickering Nuclear, Ontario POWER Generation, forwarding a copy of their Monthly Report Card for Ontario Power Generation Nuclear and Pickering and Darlington Nuclear. These reports are issued each month and indicate their performance in the areas of production, environment, public safety and employee safety. (A copy of the report is attached to the Summary of Correspondence.) Summary of Correspondence - 2 - April 26, 1999 I — 7 Media Release, The Visual Arts Centre of Clarington, advising that the Courtice Community Complex is artistically alive, first with the display of sculptured fish and then butterflies. Bowmanville artist Todd Tremeer and a grade eight class at Mother Teresa Catholic School in Courtice have created large vibrant kites as part of the "Art in the Atrium" Project, pARTmers Program at the Visual Arts Centre of Clarington. This third instalment of the project called "Many Kites, One Sky", aims to draw on and celebrate the many cultures which make up the community of Courtice. The unveiling of the display took place on Wednesday, April 21 at 2:00 p.m., at the Courtice Community Complex. They also advise that the pARTners Program is organizing an Earth Day Project with Bowmanville Schools and Graham's IGA. With the help of artist Richard Toms, students in six area schools will plan and paint a mural advocating wise use of natural resources. This mural will then be gridded and painted on paper grocery bags supplied by the IGA. (Receive for Information) I — 8 Information Bulletin received from Ian Macnab, Kawartha Conservation, advising that vandals burned the washrooms at the Pigeon River Headwaters Conservation Area in Manvers. He advised that they have no funds to rebuild them this year. The destruction of the washrooms was only part of the damage done. Picnic tables were burned and torn apart and beer bottles were smashed all about the picnic shelter. They spent two days cleaning up glass and debris so that visitors would not get injured. Kawartha Conservation staff patrol the conservation areas and the OPP regularly patrol as well. (Receive for Information) 1-9 Clare Riepma, Supervisor, Ministry of Transportation, advising that effective April 1, 1999, MTO Regional Offices will assume responsibility for new subdivision/condominium applications while the Corridor Policy Office will retain responsibility for all existing (prior to April 1/99) subdivision/condominium applications. With the proclamation of Bill 20 on May 22, 1996, and the provincial shift to the importance of preconsultation in Planning Act matters, the Ministry of Transportation is seeking co-operation in establishing a preconsultation process for the review of applications involving Ministry interests. (Receive for Information) 1-10 P.M. Madill, Regional Clerk, Region of Durham, advising of a resolution passed by the Regional Council as follows: "a) THAT the Regional Chair and Regional Clerk be authorized to sign the Grant Agreement with the Province of Ontario, dated February 17, 1999, with amendments; b) THAT the Mayors of all area municipalities within the Regional Municipality of Durham be invited to participate in the ceremony marking the signing of the Award Agreement; Summary of Correspondence -3 - April 26, 1999 C) THAT in addition to amendments, as noted on the Grant Agreement, (Attachment 1 to Report #1999-A-27 of the Commissioner of Economic Development and Tourism), this agreement shall also be amended as follows: Paragraph 23.6 shall be amended to read: `The Ministry shall have in place general liability insurance to an inclusive limit of not less than Five Million Dollars per occurrence for its officers, directors, employees, agents and volunteers'. In reference to Sections 14 and 21, the Region of Durham will only warrant that to the best of its abilities, all computer equipment, software and firmware used in relation to the operation of the 2000 Summer Games, will be Year 2000 compliant." (A copy of the report is available in the Clerk's Department.) (Receive for Information) I — 11 Donald G. McKay, Town Clerk, Town of Whitby, advising of a resolution passed by the Council of the Town of Whitby as follows: "THAT the Council endorse the Provincial initiative for fair access to jobs for Ontarians as outlined in the April 1, 1999 letter from the Honourable Jim Flaherty, Minister of Labour, to broader public sector stakeholders; and 2. THAT the Minister of Labour, the Region of Durham and Durham area municipalities be advised accordingly." (Receive for Information) I — 12 Newcastle Community Hall Board, forwarding minutes of a meeting of March 15, 1999. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information 1— 13 Kawartha Conservation, forwarding a copy of minutes of a meeting of March 26, 1999. (A copy of the minutes if attached to the Summary of Correspondence.) (Receive for Information) 1-14 News Release, Central Lake Ontario Conservation, advising of Spring Cleanup Days at the local Conservation Areas. The Conservation Authority is hosting five spring cleanup days in various conservation areas over the next three months. Individuals, families and groups are invited to participate. Cleanups will run from 10:00 a.m. to 2:00 p.m. and consist of light garbage pickup. Groups wishing to participate are asked to contact the Authority office at (905) 579-0411 and all participants are asked to bring gloves. The Authority will provide refreshments and admission and parking fees will be waived for those taking part in the cleanups. (Receive for Information) Summary of Correspondence - 4 - April 26, 1999 I — 15 Donald G. McKay, Town Clerk, Town of Whitby, advising of a resolution passed by the Town of Whitby as follows: 11 1. THAT the Council of the Town of Whitby advise the Region of Durham as follows: (a) THAT Whitby will support a process to explore governance reform together with any related service realignments; (b) THAT Whitby is prepared to initiate a more appropriate governance/service realignment review process and encourage other Durham Region municipalities to do the same; 2. THAT the Town Administrator report back to Council with recommendations as to a process whereby the Town of Whitby can consider governance reform together with any related service realignment which (1) provides for full public consultation with the citizens/taxpayers of Whitby, (2) enables all members of Whitby Council to have the opportunity to be part of the decision making process, and (3) which can be judged by Whitby Council to be in the best interest of all of its citizens/taxpayers; and 3. THAT the information requested by the Region of Durham in its letters dated December 2, 1998, February 5, 1999 and February 17, 1999, be provided." (Receive for Information) 1-16 A.C. Wong, Manager, Environmental Health, Durham Region Health Department, forwarding a copy of the Health Department's Summary Report — 1998 Pt. 8 — OBC (Private Sewage Systems) Activities, Municipality of Clarington. He advises that, as specified in their Sewage System Management Agreement, they are pleased to present their report on the Health Department's sewage system inspections and related activities, conducted on behalf of the municipality in 1998. (A copy of the report is attached to the Summary of Correspondence.) (Receive for Information) Summary of Correspondence - 5 - April 26, 1999 D — I Hazel McCallion, Mayor, City of Mississauga, Chair, GTA Mayors & Regional Chairs, advising that the GTA Mayors & Regional Chairs Committee endorsed the following resolution passed by Peel Regional Council: "WHEREAS the objects of the Greater Toronto Services Board (GTSB) are to co- ordinate decision making among the municipalities of the GTA and to exercise general direction and control over GT Transit; AND WHEREAS transportation in the GTA is a critical issue facing the entire area; AND WHEREAS the GTSB is required to appoint only one standing committee as a minimum; AND WHEREAS the powers of the GTSB are virtually all discretionary (save and except for a review under Section 33 and mandatory conflict resolution in certain cases under Section 23); AND WHEREAS the current request for a number of working groups and the proposal to establish several committees conflicts with the priority issues of transportation; AND WHEREAS many of the suggested committees are in some cases performing a duplication of the work that has been done in existing Regional and Municipal official plans; AND WHEREAS the resources of GTA municipalities are already engaged in the existing GTA municipal efforts; AND WHEREAS the current level of staffing of the GTSB is appropriate to address the co-ordination of the priority issue of transportation; THEREFORE BE IT RESOLVED THAT the GTSB be advised that Peel Regional Council is most concerned that the Board is proposing to initiate too many committees on issues that are not related to transportation; AND FURTHER THAT the GTSB should immediately concentrate on addressing the transportation crisis in the GTA; AND FURTHER THAT the current working groups and/or committees that are not transportation and administration related be dissolved; Summary of Correspondence - 6 - April 26, 1999 AND FURTHER THAT the GTSB concentrate on finding funding sources to implement these transportation priorities within the GTA; AND FURTHER THAT the Province of Ontario, the GTA Mayors and Chairs, the City of Mississauga, the City of Brampton and the Town of Caledon be so advised." (Motion for Direction) D-2 Robert J. Marshall, President, Durham Radio Inc., advising that Durham Radio Inc. has applied to the CRTC to rebroadcast its signal to residents of North Durham who currently do not receive an adequate signal on 95.9 FM. The signal will be rebroadcast on 89.9 FM from a site in Sunderland. If successful, this will be the first time that local Durham radio will be available to all the residents of the Region. The new transmitter will improve service to all the residents of Uxbridge, Scugog and Brock Townships. They are requesting help by writing the Secretary of the CRTC by May 14th at the latest, telling them that we would like to be able to listen to a station like KX96 and wanting a station that dedicates itself to what is going on in Durham, supplying us with the latest news, information, traffic and advertising messages. Also, that we want a station that plays the music that we like to listen to and how important it is to have a station in our area that serves our needs and the needs of our neighbours. (Motion for Direction) D-3 Media Advisory, Durham Regional Police Service, advising that April 19 — 24 is National Volunteer Week. Over 1000 volunteers are presently associated with the Durham Regional Police Service through various programs including Community Police Offices, Road Watch program, Crimestoppers, Block Parents, Neighbourhood Watch, Food and Toy Drive, to name a few. Anyone interested in offering their services, please call the Durham Regional Police Service Volunteer Co-ordinator, Susan Shetler, at 579-1520, Ext. 3669. (Motion for Direction) D — 4 Sylvia Smith, Branch President, Durham Region Leukemia Research Fund of Canada, advising of Leukemia Awareness Month and requesting Council to proclaim the month of June as Leukemia Awareness Month and requesting permission to fly the LRFC flag at the Municipal Administrative Centre. (Motion to proclaim and approve the raising of the LRFC flag) Summary of Correspondence - 7 - April 26, 1999 D — 5 Cora Hallsworth, Waste Reduction Week Co-ordinator, Recycling Council of Ontario. requesting the municipality's participation in Waste Reduction Week '99 as follows: Officially declaring November 1 to 7 Waste Reduction Week in the Municipality of Clarington; 2. Supporting WRW '99 with a financial contribution of $500 — 2000; and 3. Appointing a WRW Co-ordinator to act as a liaison with RCO and have them fill out the Community Event Registration form. (Motion for Direction) D-6 Frank Hoar, Secretary, Lions Club of Newcastle, 20 King Street West, Newcastle, LIB 1H7, advising of approval of an expenditure of $10,000, $5,000 each year for the next two, to the Samuel Wilmot Nature Area, to help pay for the signs that will be erected throughout the area. He advises that Mr. Gordon Moulton is Chair of the Lions Project Committee, as well as taking a more than casual interest in the Nature Area, and he is sure Mr. Moulton would like to be appointed to the Management Committee. Any future correspondence or communication should be directed to Lion Gordon Moulton, 1661 Stephenson Road, R.R. #8, Newcastle, L 1 B 1L9. (Motion for Direction) D-7 Gord Leris, Chapter Chairperson, Child Find Ontario, advising of Green Ribbon of Hope Month and requesting proclamation of May as Child Find's "Green Ribbon of Hope Month" and May 25' as National Missing Children's Day. (Motion to Proclaim) D — 8 Mayor James Taylor, County of Prince Edward, advising of a resolution passed by the County of Prince Edward as follows: "WHEREAS on October 7, 1998, the Minister of the Environment announced a plan to expand and improve the Blue Box program and increase waste diversion in the Province; AND WHEREAS this plan will see the formation of a Waste Diversion Organization in 1999 to provide the municipalities with the tools to reduce the cost of their recycling program; AND WHEREAS the negotiations that are underway with industries to obtain their financial support is on a voluntary basis; AND WHEREAS funding to municipalities will be contingent on prescribed efficiency standards, waste diversion targets, and full compliance with recycling regulations. Summary of Correspondence - 8 - April 26, 1999 NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE COUNTY OF PRINCE EDWARD petition the Province of Ontario as represented by the Ministry of Environment to reconsider the initiative to enlist the voluntary financial support of the material generating industries, and introduce a provincial funding formula that is fair and equitable for all participating municipalities. AND FURTHER THAT this motion be forwarded to the Association of Municipalities of Ontario for circulation to all municipalities within the Province of Ontario for their support and endorsement." (Motion for Direction) D — 9 Roland Welker, Chair, Public Information Council, Ontario Water Works Association, advising of Drinking Water Awareness Week and requesting May 2 — 8, 1999, be proclaimed Drinking Water Awareness Week in the Municipality of Clarington. (Motion to Proclaim) D — 10 Tino Montopoli, Stutt's Pharmacy Limited, 5344 Main Street, Orono, LOB 1 MO, with respect to the current Sewage System in Orono. He believes that this is a real health problem which may put the population at great risk. He fully supports any initiatives towards a municipal sewage system. (Motion to forward correspondence to the Regional Municipality of Durham) D-11 Guy Bertrand, President, Citizens for a Democratic Nation, advising of a report on the Canadian Insurance Plan (CIP), which seeks in part to inform all Canadians of Quebec, be they federalists or separatists, about the rights they possess in the event that a part of the Province of Quebec decides to secede. The principal objective of the CIP seeks to conciliate two opposing positions which seem irreconcilable but which must be reconciled, namely the position of certain Quebecers who wish at all costs to give themselves a country where they will constitute a majority and the position of those Canadians of Quebec who wish to live in the country that their ancestors built and which has developed over time thanks to the co-operation of all citizens, no matter what their origin. He is requesting approval of the creation of an independent national commission with a mandate to establish honest and reasonable ground rules applicable to all parties in the case that Quebec desires to secede from Canada. These rules come into effect in order to avoid anarchy, chaos, even violence. He advises that there are only seven countries in the world that permit the detachment, dismemberment or secession of part of their territory, but in each case, these countries have given themselves rules to abide by, either by legislation or their constitution, and states that we cannot in any way, tolerate that the next referendum take place without the knowledge of what awaits us in its wake. He is requesting the municipality to declare itself in favour of the creation of such a commission and is convinced that history will remember the names of those municipalities that had the courage and the wisdom to fulfill their responsibilities in the greater interest of their citizens. (Motion for Direction) Summary of Correspondence - 9 - April 26. 1999 D — 12 Mike Slocombe, Operations Technician, Municipal Weed Inspector, Region of Durham, requesting the Municipality of Clarington to pass a resolution directing the Regional Weed Inspector(s) to cause the noxious weeds or weed seeds on any subdivided portions of the municipality and on lots not exceeding 10 acres, to be destroyed and is further requesting that the municipality publish in a newspaper having general circulation in the municipality notice, of this action. (Motion for Direction) D — 13 Earl S. Cuddie, Administrator -Clerk, Township of Scugog, advising of a resolution passed by the Township of Scugog as follows: "THAT this Council indicate its wholehearted support and endorsement for the Intercede Diversion Program and that this resolution be circulated to the other municipalities in Durham including the Region, and urge each municipality to do likewise and further, that Council consider financial support for the program and, that matter, be referred to the 1999 budget discussions." (Motion for Direction) D — 14 Chris Somerville, Assistant Clerk, Township of King, advising of a resolution passed by the Corporation of the Township of King as follows: "WHEREAS the Township of King is a rural municipality in close proximity to areas where intense development is taking place; AND WHEREAS contractors and developers are seeking convenient locations for disposing of fill; AND WHEREAS the Township of King has received many applications for fill to be placed on lands within the municipality; AND WHEREAS Council of the Township of King is concerned that usable agricultural land and other lands will be damaged or otherwise affected by the dumping of `inert' materials such as concrete, asphalt, brick, blocks, rubble; AND WHEREAS the Ministry of the Environment guidelines include `inert' materials as acceptable fill material: NOW THEREFORE BE AND IT IS HEREBY RESOLVED: Summary of Correspondence - 10- April 26, 1999 THAT the Ministry of the Environment be requested to change the guidelines thereby prohibiting the use of `inert' material such as concrete, asphalt, brick, blocks, rubble and all similar types of material as fill; 2. THAT this resolution be forwarded to the Minister of the Environment, the Minister of Natural Resources, the Minister of Agriculture, Food and Rural Affairs, the local Member of Provincial Parliament, and circulated to all rural municipalities in the Greater Toronto Area for their support." (Motion for Direction) D — 15 Judith Muncaster, Town Clerk, Town of Oakville, advising of the following resolution passed by the Council of the Town of Oakville: "THAT the Halton District School Board be requested to address the issue of protecting municipal and community group investments on Board property which may be disposed. THAT the Province be requested to identify how municipal and community group investments are to be protected if school sites are to be disposed. THAT the Town contact other municipalities in the Region and Province and request that they also contact both the province and their local Board seeking clarification on how municipal and community groups' investments on school sites to be disposed, will be protected. THAT the report dated March 1, 1999, from the Legal Department be received. THAT a copy of this report and Council's resolution be forwarded to Gary Carr, MPP, Oakville South and Terence Young, MPP, Halton Centre." (A copy of the report is attached to the Summary of Correspondence.) (Motion for Direction) D — 16 Kathy Jeffery & Doug Anthony, 1998-99 National Presidents, Kinsmen & Kinette Clubs of Canada, requesting the Municipality of Clarington to place a "Message -of -Support" in Kin's national publication. These "thank you" messages allow Kin communities to express their appreciation to their members for the millions of dollars Kinsmen and Kinettes raise annually, as well as for the countless hours of personal time Kin members spend performing community service work. Message -of -Support. (Motion for Direction) (Note: In previous years, a 1/12 page ad has been purchased at a cost of $250.) COUNCIL MINUTES MARCH 16, 1999 LOCAL ARCHITECTURAL CONSERVATION ADVISORY MUNICIPALITY OF CLARINGTON MEMBERS PRESENT REGRETS: ABSENT: GUEST: Janie Dodds Vic Suppan Simone Georges Nancy Miller Councillor Jane Rowe I-2 G IV Bill Paterson Steven Cooke David Jenkins Mavis Carlton Linda Yiff, Isabel Little, Planning Department Liaison Jeff Brooks, Les Jagoda Michael Wallace Chair Janie Dodds declared the Meeting open and called for discussion about the Minutes of the Meeting of February 16, 1999. ADOPTION OF MINUTES 99-09 Moved by Jane, Seconded by Bill, that the Minutes be adopted as circulated. CARRIED BUSINESS ARISING: Designations Janie reported that she had received an approach from the new owner of the Orono Armories for designation of the exterior of the building. The building was started in 1913 and opened in 1914. Pictures were circulated. It was noted that the windows have been renewed. 99-10 Moved by Simone, Seconded by Steven, that the application be accepted. Janie reported that she had arranged for the April meeting to be held at the Orono Armories. Janie then introduced Michael Wallace, who presented a draft copy of the Bowmanville Book. It will be about 170 pages plus the cover. Michael pointed out that some refinements are needed. Each section will have a divider with a sketch of a building that has been lost. The Index is being prepared and a map is still being worked on. It is recommended that the book will have spiral MINUTES OF LACAC MEETING, March 16, 1999 binding with the former Bowmanville Coat of Arms on the cover. A pictorial glossary of architectural details is to be included. The coverage of King Street is very detailed. The content is pretty well established. There may be some spelling errors and similar glitches, but there will be another intermediate copy. Janie asked Michael for his bills to date as well as a receipt for the money paid on account. An intermediate bill will be presented with an estimate of future costs. Janie then talked about costs of printing, the paper stock to be used, etc. Bill will investigate printing costs and obtain new quotations, etc. with a target for the next meeting for discussions. Information to be relayed to Michael. Councillor Jane offered to act as an intermediary, Michael was thanked for his presentation and for bringing information to the committee. 99-11 Moved by Simone, Seconded by Bill, that one copy of the publication for proofing be circulated to the Book Committee and then among other committee members. CARRIED Jane reported that the Museum will purchase 20 copies of the publication and The Book Studio will carry it for 10% of the price of each book. Designations Vic reported that he is still reviewing information about historic cemeteries in the municipality. Janie reported that she had spoken to Mary Lou, the Ministry representative. Tamara, an expert on Ministry staff could speak about the designation process for cemeteries - possibly in May. Primary List of Designated properties Review to be continued - members to arrange among themselves how to cover various areas. House Tour. Vic reported that the Meeting with Clarke Museum representatives was cancelled as their participation has been withdrawn. The work was considered to be too much for the small group. It was suggested that other groups might be interested in participating. 99-12 Moved by Jane, Seconded by Steven, that Vic try to approach another group to join LACAC in presenting a house tour. MINUTES OF LACAC MEETING, March 16, 1999 List of Tradespeople Several names had been suggested. Steven will try to put together a pamphlet with the assistance of Simone, Janie and David. Members to call Steven with any information they receive. Vic was then invited to continue his discussions about identifying architectural details. Vic talked about various roof features such as dormers, gables, parapets, cornices, chimneys etc. The information is most helpful and thanks were extended to Vic for bringing these details to the committee. New Business Janie reported that along with members from the Orono BIA she had attended a meeting with representatives from Port Hope Architectural Conservancy. Orono wished to discuss the possibility of an area designation to include the attributes of the main street area. The cultural landscape is being considered. It was suggested that Clarington LACAC should endorse the project. 99-13 Simone moved, David seconded, that the Orono BIA be invited to attend the April meeting in Orono to bring information to the committee. WA RR 15111 Prosy Tax Incentives for Designated Properties 99-14 Moved by Bill, Seconded by Nancy, that the postion of Heritage Oshawa be supported by the Clarington LACAC. Councillor Jane presented information about the municipality's Volunteer Appreciation event and recognition of the work of volunteers. Janie to review the list of LACAC members. By-laws and Rules of Procedure 99-15 Moved by Vic, Seconded by Steven that continuing discussions about the proposed By-laws and Rules of Procedure be postponed until the June Meeting. CARRIED There being no further business, Vic moved adjournment of the meeting. Next Meeting: 7:00 p.m., April 20, 1999 Orono Armories COUNCIL INFORMATION I-3 Page 1 S;cttUn.. .:. .:... ....::.. .....:...::. March 10/99 Minutes ........................... ............................ ........................... RI&, BOWMANVILLE MUSEUM BOARD MEETING MINUTES MARCH 10Tt1. 1999 PRESENT: A. Bark, C. Morgan, D. McKenzie, S. Leetooze, L. Paradis C. Taws, E. Logan REGRETS: J. Schell, M. Novak, G. Ashton ABSENT: T. Tufts, W. Fehn 1. The meeting was called to order at 7:00pm by Chairman, Arnold Bark. 2. Motion - to adopt the agenda, with additions to New Business: b) Canadian Wildlife Bulletin. c) History Booklet. Moved by C. Morgan 2"" L. Paradis carried 3. Motion - to approve the February 10'h, 1999 Board Meeting Minutes as presented. Moved by S. Leetooze 2"a D. McKenzie carried 94�t{G 4. BUSMSS ARISING: Millennium Grant Sher reported that the grant was completed and mailed. The package was put before the Board. She was commended for all her work and Arnold has sent a letter of thanks to everyone who sent letters of support. Sher noted that they should remain positive and continue with their planning strategies. Verandah Tender Lary reported that the tender was to go before Council on March 22. The costs were higher than originally budgeted so their approval is necessary. Rick Potter has been tentatively approved. Property Inspection Schedule A Property Inspection Schedule has been distributed to the Board. The first inspection is on Saturday, March 27' by Tim and Larry. Player Piano Nothing to report. Updated Policy Book The Wedding Photos Policy was updated and distributed to the Board to replace in their Policy Book. Page 2 SChOn.i March 10/99 Minutes ............... .. Trash Receptacles/Benches Dianne reported that the Town is definitely not going to supply the Museum with proper trash receptacles so Jim Schell was going to approach the Service Clubs re donations of benches and trash receptacles. ,Spring Cleaning The secretary contacted three contractors but only received one estimate, from the company who received the contract in 1998. Motion - to hire Anderson's Building Maintenance to spring clean the Museum at a cost of $450.00. — Moved by C. Morgan — 2"d L. Paradis carried'Ht=7 5. CORRESPONDENCE: A discussion was held on the 1999 Volunteer Service Recognition Program. It was agreed to nominate Gladys for her 15 year pin. Charles and Arnold will attend the next Clarington Tourism Partnership Meeting on March 26. Motion - to nominate Gladys Ashton for the 1999 Volunteer Service Recognition Program. — Moved by L. Paradis — 2nd S. Leetooze carried Q;t#28 Motion - to accept the correspondence for information. — Moved by D. McKenzie 2"d C. Morgan carried 99:`-jA. 2 Motion - to acknowledge payment of the February 1999 bills, as listed in Section 3. Moved by S. Leetooze 2nd C. Morgan carried FINANCE & PLANNING COMMITTEE REPORT: Motion - to approve the February Finance Report as presented. Moved by L. Paradis — 2nd S. Leetooze carried 99?k13j COLLECTIONS COMMITTEE REPORT: The Curator put before the Board two English golliwog dolls that are for sale, cost $300. Motion - to purchase two golliwog dolls for $300.00. Moved by L. Paradis 2nd S. Leetooze carried The Curator put before the Board a collection of calendars, dating from 1940s to 1960s, for sale. The Board voted not to purchase the calendars. Page 3 SCCOOti 1 ..........................: ................... March 10/99 Minutes ...... ... Motion - to accept the Collections Committee Report for information. — Moved by D. McKenzie — 2"d C. Morgan carried 99 A-32 Property Committee Report: Dianne reported that she has approached the Stephen Leacock Committee in Orillia for information on how they secured their volunteers. Dianne is planning to have the trees, shrubs and plants on the Museum grounds identified, with either signs or a booklet, so that visitors can tour the garden and the information will be available. She has organized Cubs, Brownies and Guides to clean up during Earth Week. She put before the Board that new light fixtures be purchased for the verandah. She suggested white carriage style lamps. They are approx $25. each and six would be needed. This style could be carried forward to the Carriage House, when it is built. Dianne requested that she could purchase a Canadian Gardening Book, approx cost $25.00, that would be used at the Museum. Motion - to purchase six carriage style lamps for the verandah at an approx cost of $25.95 each. Moved by L. Paradis 2"d C. Morgan carried 99 A 3'3 Motion - to purchase a Canadian Gardening book, approx cost $25.00. — Moved by L. Paradis 2nd C. Morgan carried 79 A 34 Motion - to accept the Property Committee Report for information. — Moved by L. Paradis — 2nd S. Leetooze carried 99. A 35 8. CURATOR'S FEBRUARY 1999 REPORT; The Curator reported 327 visitors to the Museum during the month of February. He included a report on a `Money Matters' Seminar that he attended. Motion - to accept the Curator's February 1999 Report for information. Moved by D. McKenzie — 2nd C. Morgan carried ,4W4.61 9. FRIENDS OF MUSEUM R PORT• The Friends will start their meetings at the end of March. They will be helping out at the Museum's Open House. 10. NEW BUSINESS: Museum Board Open House The Museum Board Open House will be held on April 3", 1:30 to 3:30pm. Arnold and Warner will provide the entertainment. The Friends will provide the refreshments and the Teddy Bear Connection will have a display/sale in the Dining Room. The Museum will receive 10% of their sales. The Beanie Baby draw will be held at 3:00pm and the Board is asked to attend to help with security and information for the visitors. Page 4 Minutes Canadian Wildlife Sher reported that there is a grant available from the Canadian Wildlife for Seniors groups to set up special gardens, ie, butterfly, hummingbird, etc. They supply seed money and guidelines for setting up these gardens. She passed the information to Charles who will look into it with local seniors groups. History Booklet Sher put before the Board a time lines history booklet printed by Port Hope and Hope Township. She thought this would be a good idea that the Museum could use in the future for Clarington. The Board agreed this was a great idea. 11. Motion - to adjourn at 8:15pm. Moved by Arnold Bard carried 519 A 3Z; Section .S BOWMANVILLE MUSEUM BOARD Cr1RATOR'S REPORT MARCH 1999 March 2: Donald Robins returned clock donated by John Fox. He did an excellent restoration on the case. March 3: Went to Trenton to see a Dominion Organ being offered for donation. It is a very unusual organ so accepted the donation. We will pick it up in April. March 6: Wedding Photos, 25pp. March 9: Evening Tour, 3`d Courtice Brownies, 25pp. March 16-19: March Break - Museum very busy with tours and selling Beanie Babies and raffle tickets. March 17: Teddy Bear Club met at the Museum in evening. March 19: Statesman making full use of Archives for upcoming Millennium supplement. March 20: Wedding Photos, 33pp. March 23: Teddy Bear School Programme, Central School, I Ipp. Greenhouse trim damaged. March 24: Christina & Murray Tighe in to catalogue donations. Teddy Bear School Programme, Central School, IOpp. March 25: Teddy Bear School Programme, Central School, 12pp. Statesman took photos for Millennium supplement. Val, Donna Kay and myself are in the photos in vintage costumes. March 26: Attended morning Tourism Meeting at Town Hall with Arnold. Much of the talk centered on TODS signage problems. Clarington's 25' Anniversary will coincide with our Yard Sale/4H event on June 19'". March 27: Wedding Photos, 35pp. March 31: Teddy Bear School Programme, Central School, 12pp. Charles D. Taws Curator Page 2... Curator/March 99 1998 1999 Adults 15 $30.00 Adults 42 $126.001 Family (38) 152 $152.00 Family (47)188 $329.00 Children 16 $16.00 Children 23 $46.00 Seniors 20 $20.00 Seniors 34 $68.00 ADMISSIONS 202 $218.00 ADMISSIONS 287 $569.00 DOOR DONATIONS $46.00 DOOR DONATIONS $132.03 UNPAID VISITORS 196 UNPAID VISITORS 385 MEMBERSHIP 63 MEMBERSHIP 163 WEDDING WEDDING VISITORS VISITORS 461' 'N x. . ..... ... .. ... .. 974 1,340 OUTREACH 135 OUTREACH_i 0 COUNCIL INFORMATION ONTARIOruA%Nwta GENERATIONAPR 14 2 oe PM '99 Box 160, Pickering, Ontario L DISTRIBUTION TO: J y e Region of Durham Chair Roger Anderson CAO Gary Cubift All Members of Regional Council All Regional Commissioners Mr. John Wiersma - General Manager, Pickering Hydro Mr. Axel Starck - General Manager, Ajax Hydro Ms. Noreen Finnigan - Information Ajax Ms. Leslie Whyte - Ajax Pickering Board of Trade T1, lYCR' 1;hndt April 1, 1999 Please find enclosed copies of our monthly Report Card for Ontario Power Generation Nuclear and Pickering and Darlington Nuclear. As you know, these reports are issued each month and indicate our performance in the areas of Production, the Environment, Public Safety and Employee Safety. These reports are a measurement of the effectiveness of our operations as evaluated against nuclear industry standards around the world. I hope you will find the information informative. If you have any questions, please contact either Donna Pawlowski, Public Affairs Manager, Darlington at 905-623- 6670 ext. 7248 or Pat O'Brien, Public Affairs Manager, Pickering at 905-839- 1151 ext. 5966 Ross Fitchett Public Affairs Pickering Nuclear I-6 ONTARIOPOWER GENERATION FEBRUARY 1999 NUCLEAR REPORT CARD PERFO&VIANC'E REPORT CARDS are published nlundJr hr Ontario Pulver Generation (OP01 to measure Me effectiveness' of tts operations. 7'he perinrinmuce ofOPG s nuclear stations is evaluated q¢nmst nuclear mdusin standards. Note: Performance listed worse than target is not an indication that reactors are unsafe. Nuclear Performance Index and Improvement Plan the Pcrlormance Index Is an overall nuclear Index based on nine performance measures used by Nuclear Performance Index the P'orld Association of Nuclear Operatorsthe nine measures included in this index arc: 100 Capability Pastor Unplanned CapabilityLoss Factor Reactor 'lap Rale-� Y` b� = Drvr„d -Y 6-9 SafeScstem Perl'ormaPerformanceeral Performance Fuel Rdfi rrv"'ee iabilitc <s l s� n -fig Chemistry Performance Collective Radiation Exposure Industrial Salcth. y Accident Rale _ t.ry 50 rit,09% The Nuclear Performance Index is calculated and reported quarterAt the end of the lust 5:n quarter 1`999, new results will be presented against tougher 1999 targets. IIP project milestones arc in the process of being re-evaluated. and the selection of milestones to be tracked b_v this measure is expected to be endorsed by the end of the first quarter. r Z Performance Indicator (Units) Q-1/98 Q4/98 PerformanceI End E tai ps•vs.vd,rv, Actual 'rargct Nuclear Performance Index (Out of loo) (.\),,e sianda,d urdustr.r pertormance measures. reported quavleili 67.8 62,0 Better than target IIP Rev Milestanes Nlet I%) t77ue percentage 90 n a ruionc 3atety The Public Safely Level 1 and Level 2 .kJ:CH Reportable Events perlarmanca was on target for February with 4 Level 2 events being reported at Darlington. llomc%cr, because of the high i'.".d number of events in Januay. our Year in dale performance is worse than target. All the Darlington events concerned steam door closure issues. Darlington Is investigating and has already imple- Reactor Trip Rate merited a number of actions to control the prohlem. There hate been no Imel I I?vents this rear and both Pickering and Bruce stations are hover than target All other public safety indicators '-.0 either mel target or were better than target. Performance Indicator (Units) YTD YTD Performance Actual Target t a Public Safety Level I and Level 2 nrs.rr�. A KC11 Reportable F.r'ents- (N) 15 8 \\orxe than targe! C Reactor 'I'rip Rate (W7,0110 his crvticall /the masher .,lfirvvm nJY YlY yr YM' unplanned automatic reactor slundoun.e tsce chart) 1111 I u licuer than target T In �i Special Safetx' System Performance (sy'e/stnl I'Ihc Ilener Ih.m ,Jasan = an number of special salen•;latemr 140,0,mceeded Ther Y wash' unavadnbuhm Im',geo 1111 1 0 Better than target li,r )'.,> rJPG tJr6 In,huui E,d Rad 17n ak.daa/.m,v, .\h.( B Conunitmenls Niel (%) IComphame in a v vs Lrs•r nuclear salelr commitment to the .4E('11) 100 11111 Meets large! Production Performance The Outage Days were worse than target due to the exien.mon of a planned outage on Pickering Unit 6. Pickering outage days incrcascd slightly In Februan due to a forced outage on Pickering Capability Factor Unit 5. Druce 5.8 and Darlington performance is better than target, .all other production indicators either mel target or were batter than target. 100 Performance Indicators (Units) Net Electrical Prnduction ('I'NN'h) IThe electrical energ�- ,generated hl• OPQ Auclear, mtmis Station needs) Capability Factor (%) t.4mmmt of energy capable of being produced per month as a percentage of perfect performance. asmmmg no external constramis, eg. transmission Itrrrnanonslace chart) Outage Days: Planned + Extensions (per unit) i.\umber p/ dam reactor is not operating) 'fit r-1 'h5 - • Level 1: A highly significant agent that Is reportable In the AECB and that causes a major reduction in the magin of salety to the public. Level 2: A significant event that is reportable to the AECB and that causes some reduction in the margin of safely to the public (see over -- i'.".d YTD YTD Pei foimanccran rl vs vv Actual Target nrs.rr�. 50 95 r/ 5 9.4 9.4 Meets target s 77.1 76.5 Better than target n 0 tins rnm ora ora I Fd bid 170 Sbda'a/ed,rv, hn,rr 7.6 5.6 \\'arse than largcl • Level 1: A highly significant agent that Is reportable In the AECB and that causes a major reduction in the magin of salety to the public. Level 2: A significant event that is reportable to the AECB and that causes some reduction in the margin of safely to the public (see over REPORT CARD FEBRUARY 1999 Environment Ill hncuonmontal targets either mel target or more better than target. Performance Indicators (Units) Radioactive waste Produced (m') (The total volume of lot, and mteimedrute-level solid radioactive 'taste produced) Dose to Public (mrem/facility) (7'denretca/ public evpono e, based or measured radiological emissions) Spills - Major & Moderate (4) (Number of manor and moderate preventable spills) Employee Safety YTD YTD Actual Target Performance 576 811 Better than target Reported at the site level onh 0 0 Meets target 'rhe OPQ Nuclear Accident Severity Rate was revised from 6 days to 13.1 days for January. llowevee all operating sites are bettor than target for year to date. The major contributor to the Seven)% Rata are Lost "Time Accidents at Bruce 14 and Bruce Site Support. Of the 15 Lost Time .accidents this year. 7 involved slips on ice 12 of the 15 resulted in back injuries. A report has been do%eloped m address the issue at' slipping on ice. Performance Indicators (Units) YTD YTD Actual Target Performance Collective Radiation Exposure (rem/unit) (The radiation exposure to all on-site personnel and vis)rnrsi 8.5 Industrial Safety Accident Rate (4/200k workhours) (7he nunr6crof accidents that result in lost time na, k. restr'toted unrk uruu'rev nr fatalities per .100.090 hours worked) 0 35 Accident Severity Rate (duvsf201)k workhourst f7'he number of days lo.et to upunes per 200.900 hatas oinked) 11,5 Nuclear Facts 11.9 Bolter than target 11.40 Beller than target 5.0 worse than target Industrial Safety Accident Rate 1.0 O J) 060 flS s OJa nJ 060 s oJs t'"r"'d S r.", 99 � aJa a z T r_ 1>T 1>'r opcopc h�Au"r 0 fid End PID .lfu/Abfrdum t- a. rrrrr Station In -Service Date Maximum Capac- ity Rating Net (MW) Gross Capability Net Energy (GWh) Factor Since in Since in Service Service (%) P14 1971 to 1973 2.060 P1.4 currently in laid -up state P5.8 1983 to 1986 2.064 79.3 205,150 81.4 1977 to 1979 3.076 81-4 currently in laid -up state 85-8 1984 to 1987 3.140 82.2 315,537 D14 1990 to 1993 3.524 76.2 152,696 Glossary of Terms m' cubic metres GWh gigawatt hour rem roentgen equivalent man (measure of TWh terrawatt hour radiation exposure) MW megawatt mrem millirem AECB Atomic Energy Control Board Watt unit of electrical power For more information please call: 1-800-263-9000ONTARIO"ruwER Internet Address: www.ontariopowergeneration.com GENERATION ONTARIOP"uwtR GENERATION FEBRUARY 1999 REPORT CARD Pickering Nuclear Generating Station PERFORMANCE REPORT C'.-IRUS arc publl,shecl ntandde he Ontarto Power (ienernwm (OP(;) or mca.yure 1hr effectiveness o(us operations. The performance o! OPGs ttuc[ear ,rtnunns es ecnhtna'd tit anre't nuclear utdusn•r sandards. Note: Performance listed worse than target is not an indication that reactors are unsafe. \`I Index the Pertormaneu Indus Is an overall nuclear index based on nine pvriarmance measures used b,theRbrld Association of Nuclear Operators. 'I he nine performance measures included in this index aro Capability Factor Unplanned CapabilityLoss Factor Reactor trip Rale Safcty Syslcm Performance Thermal Performance fuel Reliability' Chmmstn' Performance Colkehvv Radiation Eaposuro Industrial Safety Accident Rate The Nuclear Performance Index is calculated and reported quarterly. Al the end of the first quarter 1999, new results will be presented against tougher 1999 targets. Performance Qa/9R Qa79li Actual Target Nuclear Performance Index (Out of 100) l.�ane standard ..if per'Inrmancc measuresreproved qua terlrr 71.5 61.0 Better than target Public Safety .All Public Salely indicators either mel target or were better than target. Performance Indicator (Units) Puhlic Saki) Level 1 and Level 2 AF.CR Reportable F.venls• (4) Reactor'rrip Rate (4/7,0011 his critical) Mie number of ....planned antonranc reoctnr shurdnu'nsr Gree chant Special Safety System Performance (sys/stn) (7 lie mrmher' of sp'aal sty/en' ."stems rduc6 exceeded 11.kv renrir nnoymlandtn' au;ceb AECH Commitments Met (%) (Compliance m a nuclear aolen' conanioneof to the .ah.C'11) Production Performance Nuclear Performance Inde 100 S12 = Trrvrr 9v e0 V c r, Gm nil 50 r Y.r 9s = RJ n i Z 0 1{rr fire Pvk Pvk LvLum End Fid ITP 0491 tbd.— o' YTD YTD Performance Actual Target I 0 2 Batter than target c 0.11 111 Better than target g c z r 11 0 1.0 Itcuor than target 100 100 '.'toots target Net Electrical Production. Capahtlity Factor and Outage Days were wore all worse than target lin Pvbruan' duo to the forced outage of Unit 5 and also the extension to the Unit 6 outage earlier in the scar Performance Indicates (Units) Net Electrical Production ('1'\5'h) Mar elecntcal energ- ,genvated, ounus station need5l Capability Factor M) (Amount of energy capable of being produced per month as a percentage of perfect performance. assuming no ¢sternal conulamts, e.g.. transmission hnrrtalton.rl asee cl+m't) Outofle Dna: Planned + Extensions (per unit) (.\'umber of days reactor is not opmranne) Is YTD YTD Performance Actual Target 2.2 2.4 Rinse than target 75.2 87.2 R'orsc than 8.0 2.0 Dorsa than causes a malar Reactor Trip Rate in �1?nnnr l n : 1 I I T,OY„+rrr n, guar In I:rrr I;- T•ak Prrk Ful Ful ITn Mudd 4nli�m 1. cs L. err Capability Factor 11111 xl ' tTxrl/nr r-- rr„r „til Su o%674 r AY fii J L c ;J 11 1'nv lin- Prrk Pvk I,rrhrn. find Fird ITn abra,Nedimr a' as Trm In the maigln of safely In the public. Level 2: A significant es'enl that is reportable lu the AECII and that causes some reduction In the margin of safely to the Public (see over REPORT CARD FEBRUARY 1999 Environment All Ennronmemal Indicators Ian Fcbruary either met target or were better than target. Performance Indicators (Units) YTD YTD Gross Capability Net Energy (GWh) Factor Since in Since in Service Service (%) P I Actual Target Performance Radioactive waste Produced (m') t7'he total volume o/lon and Dec. 30 1971 515 Currently In Iald-up slate mrermedrate-level solid radioactive mane produced) 210 483 hailer than target Dose to Public (mrem/site) tlhcorencnl pnhhe e.cposure. June 17 1973 515 Curronll} In laid -up state based an measured radiological emissions, 1.6 2.0 [letter than target Spills - [Major & Moderate (4) (Anniherof armor and moderate 14 1 1984 516 80.4 54.119 preventable spills) 0 0 Meds target Employee Safety .all Employee Safely indicators "ere better than target for Fobruarv. Performance Indicators (Units) Collective Radiation Espasure(rem/unit) t7'he 1a YTD YTD Actual Target Performance s radiation exposure to all on-site personnel and rr.sutor'tr 3.7 10.8 Meller than target = Industrial Safety Accident Rate (= 200k workhours) t7'he i' number n/acmdener That result in last time uark. rrestrictedi nark mmnes at, fatalities pet 700,000 Imms uorkedl lree chino IL24 1.4Better thin target .r Accident Severlly' Rate (Jays/200k workhoursl rl'he r 0 nonrher' of dmtr lost to unta'res per 700,000 hours narked) I.1 5.0 DCltef than target rtctcenng [Nuclear racts Industrial Safety Accident Rate r...un n44 04 04 rrvrrr 95 0-4 , I 10�rrfl9l lin G.r Pvk Pvk hrdum P Fn,t 170 .41aJd.tW.. V as 7Tpn Station In -Service Date Maximum Capac- ity Rating Net (MW) Gross Capability Net Energy (GWh) Factor Since in Since in Service Service (%) P I July 29 1971 51 5 Currently In laid -up state P'_ Dec. 30 1971 515 Currently In Iald-up slate P3 June 1 1972 515 Currenlh' In laid -up slate P4 June 17 1973 515 Curronll} In laid -up state P5 Mac l0 1983 516 77.0 54.198 P6 14 1 1984 516 80.4 54.119 P7 tan. 1 1985 516 82.3 51962 P8 Feb. 28 1986 516 77.4 44.871 Glossary of Terms M3 cubic metres GWh gigawatt hour rem roentgen equivalent man (measure of TWh terrawatt hour radiation exposure) MW megawatt mrem millirem AECB Atomic Energy Control Board Watt unit of electrical power For more information please call: 1-905-837-7272ONTARIO"ruwCR IntemetAddress: www.ontaliopowergeneration.com GENERATION ONTARIOrruWtB GENERATION FEBRUARY 1999 REPORT CARD Darlington Nuclear Generating Station PERFORMANCE REPORT CARDS are published ntafthh7 b*v Ontarto Power Geaerauun fop(;) to measure Ute effectiveness of Its operations. 7'he perforntatce ufOPr s nuclear stanon.v is evaluated agansi nnclem- tttdu.so•r standards. Note: Performance listed worse that target is not an indication that reactors are unsafe. Nuclear Performance Index the Partinmamce Index is an oecrall nuclear index based on nine performance measures used Nuclear Performance Index by the World Association of Nuclear Operators. "Ihe nine performance measures included in this index are 100 rvvnA Capability Factor Unplanned Capability Loss Factor Reactor Trip Rate = o n 39, h.va vv n --r Salvly System Performance Thermal Performance Fuel Rcliabilily ' n Ilim.,rn Chvmistn" Performance Collvane Radiation Exposure Industrial Sa12ty Accident Rale ' 50 t enw !Va 'rhe Performance Index is calculated and reported quancrIN At the end of the first quarter 1999. nee results mill be presented against tougher 1999 targets. i 2 n Performance Indicator (Units) Q4/98 Q4/98 Performance 1s 1:,. 1.1 Deid I hut, FnA Fad ITO 1191.1f d— Actual Target r Vs i7.sn Nuclear Performance Index (Out of 100) t.\bre srandad urdarn'r nerinrmance measures. renamed atmter'i1'I 61 G 59 0 Holter than tare•t Public Safety nccry were 4 Level 2 events in February all related to steam protvctiun doors being lull open. Increased awareness of the importance of the doors has resulted in increased reporting of instances of doors found ajar or open. A program has been Initialed to address the issue of steam protection doors not being property in place. All other indicators either mel target or were batter than target Reactor Trip Rate Perfotrwnce Indicator (Units) Public S-fets Level I and Level 2 AFICH Reportable Events` (k) Reactor '1'rip Rate (Hn.000 his critical) l7he anther of unplaimed antmmanc reactor .duadowo, (.%ee chart) Special Safety System Performance (sys/stnl r7he ntmrhe' aI spcnal splen.nvems birch cn'ceeded Iheu' vcarh" tolararlandm' tar,gea AECII ('nmmilmemn Met (%) IComphnncc to a nneiedr, sxrleq' cnnrmunrcnt to file .41'. Production Performance '_ 1) YTD YTD Perfotmumce Acted Target 14 2 \q)ne than target d 11.11 L11 IScllar than target II II O 10 Huller than target z r' 11 n,r rn In F.rrd b d ITt' Fern %I.•Jeu. 100 100 \leets target I '% V\ .Ali rroaucuon Indicators either mel target or mere better than target. Performance Indicators (Units) Net Electrical Production ('i'\\'h) (The electrical energy generated. mums station needs) Capahii ty Factor (%) (.amount nj energ7 capable of hetnq produced per month as a percentage of perfect performance, assunrmg net external constraints, egg.., transmission linuiabanso lice ci,arn Outage Days: Planned + Extensions (per unit) I.\dnrher at dmu reactor is not operating) Capability Factor 91111 gh l c Level 1: A highly significant went that Is reportable to the AECH and that causes a major reduction In the muga of safety to the public. Level 2: A significant event that is reportable lm the ARCH and that causes some reduction in the margin of safely to the (see over public. 42S 1--d L.x,v / • YTD Y7'D Performance Gnv..n,l \cruel Target 61 fi 64 7;.rr7{nr 50 9'a: 3.5 3.2 Heller than target L 71.6 64 11 than larger 1 0 r..,. n.. 170117ri bona, 14.8 14.8 hleels lafgcl Fwl frxl ITD .lbrrdA/+7lnm c Level 1: A highly significant went that Is reportable to the AECH and that causes a major reduction In the muga of safety to the public. Level 2: A significant event that is reportable lm the ARCH and that causes some reduction in the margin of safely to the (see over public. REPORT CARD FEBRUARY 1999 Environment Radioactive Haste Produced was curse than targetthe other Indicators either met target or were better than target. Performance Indicators (Units) YTD YTD D'_ Oct. 9 1990 Actual Target Performance Radioactive 11'aste Produced (m') t7'he total volume tit -lou' and IN June 14 1993 S%I mtermedsale-level solid r'ad,oacttve vane produced) 209 160 11'orse than target Dose to Public (mrem/facility) tTh¢mencal public exposure. based on measured radiological emissions. reported quarterly 0.4 1.0 Defter than target Spills - Major & 111adcrate (4) (Aumherat rotor and moderate preventable spills) 0 0 Meets target Employee Safety All Employee Safety indicators were better than target for February. Industrial Safetv Accident Rate Performance Indicators (Units) Collective Radiation Exposure (rem/unit) (The radiation exposure to all on -sue personnel and vrsnm's) Industrial Safety Accident Rate (4/200k workhours) (Vic nunrher of accidents that result ,, lost rune nark. restricted unrk Intones ar totalities per 200,000 hours marked) Accident Severity Rate (duvs/200k workhours) t7'he nunrher of dais lost to intones Pes per ]01.000 hours norked) YTD YTD Actual Target Performance 21.5 22.0 Dctt r than target 11..1 11.4 Better than target 0.6 2 t Ddter than target Darlington Nuclear Facts Station In -Service Maximum Capac Date ity Rating Net UI Nov. 14 1992 8%1 D'_ Oct. 9 1990 Hsi D1 Fcb, 14 1993 8141 IN June 14 1993 S%I Glossary of Terms r.M and tarn 91 - e s a!n s 9 � nal 01 Lnrr 99 non z -r 0 le" m.P„d D.1 t,,,*.w' rad r„d ITP L.rn Irnh,., 9- 9s Gross Capability Factor Since in 79 9 64 N 8.1 0 81.8 Net Energy (GWh) Since in Service 9.077 40.999 WHO 35.525 m' cubic metres GWh gigalcatt hour rem roentgen equivalent man (measure of TWh terrawatt hour radiation exposure) MW megawatt mrem millirem AECB Atomic Energy Control Board Watt unit of electrical power For more information please call: 1-800-461-0034ONTARIO"roWER IntemetAddress: www.ontafiopowergeneration.com GENERATION COUNCIL INFOR14ATION MUNICIPALITY OF CLARINGTON NEWCASTLE COMMUNITY HALL BOARD r r�� Minutes of a meeting of the Newcastle Community Hall Board held on March 15, 1999 at 7:00 PM in the Council Chambers. Present Were: R.B.Rickard J. Mutton C. Trim S. DeJong K. Pasquet D. Schmiegelow C. Abraham G. Worsley (secretary) FLAGS MPP John O'Toole presented an Ontario flag from his office and a Canadian flag from Alex Sheppard's office. The Board thanked him and notified him they would be hung in the Auditorium. R.B. Rickard showed the original copper piece that is to go on top of the clock tower. It was agreed it should be refurbished; we will talk to Bowman ville Museum to get advice. F. Horvath will install when it is ready. C. Trim noted we now have a Clarington flag. It was agreed we would obtain one and have it installed with the other two. 2. MINUTES Motion by J. Mutton. seconded by D. Sclimiegelow THAT the minutes be adopted as presented "CARRIED" 3. OLD BUSINESS Report from J. Mutton - he will obtain itemized list of expenditures for 75" Anniversary. A written report will be coming from F. Horvath on bowling alley. Unpaid bill from A. Jolmson will be pursued through Len Cramer bylaw supervisor. R. B. Rickard reported all 4 taps for bowling are cold water. We would need 75 feet of pipe and an opening in partition to fix, cost would be approximately $400 to 500. Motion by C. Trim, seconded by D. Schmiegelow THAT this project be included in year 2000 budget. "CARRIED" j .:, R.B. Rickard and F. Horvath are still working on nosing for stage. "_---- S. DeJong will hang flags; RB. Rickard has purchased poles for them ;,,,., � Secretary to purchase tape for decorating in main hall. - S. DeJong has hung bulletin board in bar room; he will get bill to be paid as a No word on John Creasul. 2 F. Horvath is getting second quote on stage lighting as first estimate is twice what they thought it should be. Filing cabinet will arrive on Wednesday. D. Schmiegelow donated two chairs to secretary's office. Historical Society does not want bulletin board and showcase, secretary might use them. 4 FINANCIAL REPORT Motion by J. Mutton, seconded bv. C. Abraham THAT the financial report be accepted as presented "CARRIED" 5. BILLS Motion by C. Trim, seconded by J. Mutton THAT bills be paid as presented. "CARRIED" 6. NEW BUSINESS/CORRESPONDENCE R. B. Rickard gave report on chairs. He has ordered 40 backs and 70 seats at a cost of $961.80. 40 chairs have been welded. To purchase 70 new chairs would have cost $1850.00. He has also cleaned out the jail room storage area it has been totally reorganized and new shelves built. Noted that area around hot water heater needs to cleared out. Ping-Pong tables have been removed from storage they took too much room, now in the furnace room There was some discussion as to whether we should keep tables and hockey nets or donate to youth center. Tabled for further discussion at a later date. New flooring in kitchen needed to be repaired at entrance. B. Couch was off sick for a number of days. A Green covered for him and has shown interest in a permanent position with us when B. Couch retires. K. Pasquet reported Small Miracles is not allowing B. Couch to clean the room on their days. This Will be checked into by secretary. Correspondence from Municipality for Volunteer Recognition Awards. Motion by D. Schmiegelow. seconded by K. Pasquct. THAT we submit names of S. DeJong, R.B. Rickard and C. Abraham for this award. "CARRIED" Discussion about upcoming election for Board members in May. These elections should be held in November. Motion by C. Abraham seconded by K. Pasqua THAT we diary date this for November 2001 to get back on track. "CARRIED" J. Mutton suggested we have scrutinizers for election. Councilors will take care of finding appropriate Scrutineers for neat election. This will be advertised in paper for April. Will refer to clerk for advice on getting back on track for appointments. C. Abraham will get curtains for kitchen ASAP. PAGE R.B. Rickard noted P.A room has been cleaned out, timer for music is broken. Motion by J. Mutton. seconded C. Abraham THAT a new timer is purchased and we plav classical music starting Fridav nights to alleviate teens hanging out in front of hall. "CARRIED" Old exit signs discovered by R.B. Rickard when he was clearing It is agreed one to be donated to Historical Society and one to Jack Gordon. There are two left for any one that is interested. Motion by C. Tent, seconded by J. Mutton THAT the remaining two be given to Jack Gordon in trust, if no one else would like them. "CARRIED" Motion by C. Abraham, seconded by J. Mutton THAT old speed trap be offered to Historical Society first, if not interested offer to Jack Gordon, and if he is not interested offer to Durham Regional Police. "CARRIED" R.B Rickard will speak with Coke dealer about trading or purchasing for double cooler and single is not suitable for us. Motion by C. Abraham, seconded by C. Trim THAT J. Mutton will send letter to Chamber of Commerce and BIA to inform them about new music to be played. "CARRIED" Sign out front needs to be fixed. S. DeJong noted tree lights are breaking the branches when they are removed. Apparently they are pulled off. We will let Chamber of Commerce know and maybe truck can be used in future. Correspondence from ratepayers — they are interested in using municipal grant dollars to revamp west lawn, make it into a park. Board members have no objection to this project. Stedmans has Newcastle Hall T-Shirts they can no longer store, we will get a price and talk about buying them. All members went on tour of storage areas in basement. ADJOURNED COUNCIL INFORMATION I-13 4; r 1 I Ken Reid Conservation Area, 277 Kenrei Park Road, R.R. 41, Lindsay, ON K9V 4R Lora1328 2271 • Lorg WW" 1-808-6683722 • Far 328 2286 • e-mail: k w01iiMsaycom W Ca Minutes of Executive Committee Meeting # 3 EC/99 Meeting # 3 EC/99 was held at the office of Kawartha Conservation on Friday, March 26, 1999. Chair Crowe called the meeting to order at 9:37 a.m. Present: Tom Crowe, Chair Gary Atkins, Vice -chair John Byrne Ken Gadsden Wayne Hutchinson Absent: Dave Murray Member Guests: Len Sholer Staff: Ian Macnab Jeff Schuyler (for agenda item # 5) Declaration of Pecuniary Interest None was declared. Minutes of Meeting # 2 EC199 Res. # 6 EC/99 Moved by: Wayne Hutchinson Seconded by: John Byrne The Executive Committee Resolves, That, the minutes of Executive Committee meeting # 2 EC/99 be adopted as received. CARRIED Municipal Appeals to the 1999 Budget The committee discussed the appeals to the 1999 budget. The General Manager noted that our solicitor, Mr. Don Warner, was unable to take the case because he also had as a client the Village of Omemee. He could thus not work for either client. It was then agreed that Mr. W.A. W. Scott be retained as counsel for Kawanha Conservation. -2 - Res. # 7 EC/99 Moved by: Gary Atkins Seconded by: Wayne Hutchinson The Executive Committee Resolves, That, Mr. Wallace Scott QC be retained for the appeal of the 1999 budget. CARRIED The matter of costs was discussed and it was recommended that costs be sought from the appellants in order that the other municipalities of the watershed not have to incur such costs. Res. # 8 EC/99 Moved by: Gary Atkins Seconded by: John Byrne The Executive Committee Recommends, That, if the municipal appeal of the 1999 budget proceeds, then the Kawartha Region Conservation Authority will request the Mining and Lands Commissioner to award costs to the Kawartha Region Conservation Authority from the appellant municipalities in order that the majority of municipalities supporting the Kawartha Region Conservation Authority not have to pay for costs incurred due to the actions of the minority of municipalities that are appealing the budget. CARRIED The appropriateness of discussion about the appeal between members of the Board of Directors was considered. It was noted that members of the Board are either associated with the appellant municipalities or represent municipalities that, while not directly party to the appeal, are associated with it via the conservation authority (as respondent). It is therefore thought inappropriate for discussion to take place between members as this might compromise the integrity of either the appellants or the respondent. The Executive Committee requested that the General Manager ask Mr. Scott his opinion in this matter. Note to the minutes: The question was asked Mr. Scott, and his initial opinion is that it is inappropriate for appellant members and respondent members to discuss the appeal. Update on Municipal Meetings Staff reported that approximately 50% of municipalities have responded to our call for meetings. It was left to await the remaining responses and then to establish the meeting schedule. Section 28 Regulation - Update of Information Jeff Schuyler updated the Executive Committee on the response to the notice of violation issued on a situation near Sonya. The Executive Committee authorized the laying of charges if the staff determined it necessary to do so. -3 - Res. # 9 EC/99 Moved by: John Byrne Seconded by: Ken Gadsden The Executive Committee Resolves, That, if staff determines it is warranted, charges be laid on XXXXXXXX of YYYYYYY, after consultation with the Chair and/or Vice -chair. CARRIED Please note: the original resolution contains the name and address of the person in question. These have been omitted from the minutes in order to protect the identity of the person until such time a formal charge is laid. New Business Mr. Byrne brought forward an update on the conservation dinner -roast. He emphasized the need to sell tickets and urged all members of the conservation authority to support this important event. There being no further business, the meeting adjourned at 12:15 p.m. Tom Crowe Chair Ian D. Macnab General Manager/ Secretary -Treasurer The next regular meeting of the Executive Committee is on Tuesday, May 11th at 9:30 a.m. The Regional Municipality of Durham HEALTH DEPARTMENT Head Office 1615 Dundas Street East Suite 210 Whitby, Ontario Canada LIN 21-1 (905)723-8521 Fax: (905) 723.6026 Tor: (905) 686.2740 1-800-841-2729 COUNCIL INFORMATION March 31, 1999 Mrs. Patti Barrie, Clerk !:PA �Q 53 All r99 The Municipality of Clarington 40 Temperance Street Bowmanville, Ontario LIC 3A6 Dear Mrs.. Barrie, Re: Health Department's Summary Report 1998 Pt. 8 - OBC (private sewage systems) Activities Municipality of Clarington As specified in our Sewage System Management Agreement, we are pleased to present to you our report on the Health Department's sewage system inspections and related activities, conducted on behalf of your municipality in 1998. The following table represents the services provided in your municipality in 1998: MUNICIPALITY OF CLARINGTON ,. ACTIVITIES # OF PERMITS / APPLICATIONS # OF INSPECTIONS REQUIRED Bldg. Permits for Sewage Systems 70 225 Lot Consents (Severances) 46 (92 lots) 92 Subdivisions _ Rezonings 32 32 Minor Variances 18 18 Site Plans 6 6 Building Additions 47 47 Lawyers' Letters (property sale - file searches) 97 - [Sewage Disposal mplaints (no user fees) 17 58 +►,��,r 100%.Post Cormume, The proclamation of the Services Improvement Act has brought about many changes to the regulation of private sewage systems. The transfer of regulatory responsibilities for private sewage systems, from the Environmental Protection Act (EPA) to the Ontario Building Code(OBC) has necessitated the need to create a new administrative infrastructure to comply with Ontario Ministry, of Municipal Affairs and Housing standards. This involved the revision of our Pt. 8 Policy and Procedures manual, the creation of a variety of new application forms, inspection forms and information brochures. This changeover has required the need to provide numerous information sessions to the general public contractors and consultants working in the field. The OBC required that all sewage system inspectors be certified in order to inspect sewage systems. The five Public Health Inspectors assigned to the Pt. 8 program servicing Durham Region have successfully passed the required certification as set out by the Ministry of Municipal Affairs and Housing. In 1998, sufficient revenues were collected from user fees of building permits for private sewage systems and assessments of land development proposals to support the Part 8 program. The revenues collected slightly exceeded the expenses of the program. The surplus will be applied to a reserve fund to be retained by the Health Department to offset any other expenses within the Part 8 program. Therefore, there will be no increases to the user fees for services provided under our agreement in 1999. We will endeavor to continue to provide a high level of service to your municipality. If there are any questions regarding this matter, please feel free to contact the writer at (905) 723- 8521, ext. 2175. Environmental Health cc: G. Hanewich, Public Works Supervisor, Clarington Dr. R. Kyle, Medical Officer of Health J. Boufford, Director, Administration B. Devitt, Director, Environmental Health W. G. Powell, PHI H4/12/99 22:Z9:85 EST; ASSOCIATION OF?-> 985 623 0030 Cleric - Municipality Page 002 D-1 APR -12-99 MON 05:07 PN ANO COIINCI:L DIWTff 4169716191 P. 01/01 THE CORPORATION OF THE TOWN OF OAKVILLE i� 1220 TRAFALGAR ROAD '41 VII, P.D. NOM Ito UAKVILLU OAKVILLt. ONTARIO OMAN° CANADALWAs TWOKONIL JKfi)IN6.0201 April 1, 1999 TO; All Municipalities Within The Province of Ontario Subject., Hatton District School Board school Conatructlon, Consolidation/Closure and Boundary Modifications Report Please be advised that at Its meeting held on March 22, 1999 Oakville Town Council approved the following resolution of the Community Services Committee resulting from its meeting held on March 9, 1999: I. That the Halton District School Board be requested to address the Issue of protecting municipal and community group investments on Board property which may be disposed. z. That the Province be requested to identify how municipal and community group Investments are to be protected If school sites are to be disposed, 3. That the Town contact other municipalities in the Region and provihce and request that they also contact both the province and their local board seeking clarification on how municipal and community groups' Investments on school sites to be disposed, will be protected. 4. That the report dated March 1, 1999 tram the Legal Department be received. 5. That a copy of this report and Council's resolution be forwarded to Gary Carr, MPP, Oakville South and Terence Young, MPP, Halton Centre," Accordingly, I draw your attention to Recommendatlon #3 In particular, and ask that your municipality contact both the province and their local board seeking clarification on how muhlcipal and community groups' Investments on school sites to be disposed, will be protected. Should you have any questions regarding the above -noted recommendation or should you require further Information, please contact Mr. Bob Perkins, Director, Parks and Recreation at (905) 845.6801, ext. 3112, ours sincerely, Ju th Muncaste Town Cleric /kp This material is provided under contract as a paid service by the originating organization, and does not necessarily reflect the views or positions of the Association of Municipalities of Ontario (AMO), Its subsidiary companies, officers, direclom or agents. c`sr= onns�rr 9 / THE CORPORATION OF THE TOWN OF OAKV1LL,F 11W 122.E TRAPALUAR POAO P-40. 80%010 gW"10 E OAKV R� O L, ONTARIO xruia CANA, CA LQJ 6AE TE(.EPHONE; (0p61096.6001 DATE: March 1, 1999 REPORT FILE No.: School Closures To: Members of the Community Services Committee FROM: Bob Perkins, Director, Parks and Recreation SUBJECT: Halton Disvict School Board School Construction, Consolidatlon/Closure and Boundary Modifications Report RECOMMENDATION!i THAT the Halton District School Board be requested to address the issue of protecting municipz I and community group investments on Board property which may be disposed. 2. THAT the Province be requested to identify how municipal and community group investments are to 'ae protected if school sites are to be disposed. 3. THAT the Town contact other municipalities in the Region and Province and request that they also contact both the province and their local Board seeking clarification an how municipal and :ommunity groups' investments an school sites to be disposed, will be protected. ORIGIN This report has been prepared in response to recently released Halton District School Board report, dated Jai wary 20, 1999, Report Number 99014. E:IWpd-w%6PPR10NSMP0RT0umpp of 3h-0 Gown Rvpw mwt cAnrvVew,, cm"watwI ck mwd EAw, gMDMMm ANM Members of the CommL nity Services committee Page 2 March 1, 1999 Suum= School Construction, ConeolldetlanlClosure and Boundary Madlncations DISCUSSION The issue of school closure and consolidation raises a range of Important issues on a Town wide basis but, particularly, at a neighbourhood level. The focus of this report, is the impact of school closures and potential sale of Board lands on which the Town and/or community organizations have a capital investment. This report will specifil;ally deal with four school sites identified in the Board report, which are: 1. Consolidation of Oakwood and W. H. Morden Schools and closure of Oakwood School (June 19913). 2. A committee to develop recommendations pertaining to the consolidation and closure of secondary schools in South Burlington and South Oakville areas. Specifically, Queer Elizabeth Park and T. A. Blakelock Secondary Schools in Oakville. 3. The Board's consloaration for disposal of the 5,38 acre vacant school site in the Iroquois Ridge Sot.th Community. In addition to the surplus Iroquois Ridge South Community school site, Town staff have now been informed thtlt the Board will be examining all lands deemed to be surplus to their needs for possible disposal. During discussions at the Provincial, Board and Town levels, one issue which has been raised but not exploreu to any degree, is, what happens to the capital improvement of municipalities and/or c)mmunity groups on Board land if a site is to be disposed? In Halton, the municipalitles of Oakville, Burlington and Halton Hills have millions of dollars invested on Board property, most notably, five indoor pools. In addition, improvements to playgrounds and spurt fields are common at most school sites. If the Board makes a decision to close a paMcular school, what protection is there to the municipality for its capital improvements? At the November 2, 1998 meeting of Council, a joint Planning and Parks and Recreation Department report was presented. The report Identified all school sites in older parts of Town an the replacement cost of sport fields and indoor space used by community groups at each school site should they be closed. The report demonstrated the importance of school sites to the overall open space network as well as indoor space for cultural and lecreatlonal activities In each community. This report deals only with the school sites now under consideration by the Board for disposal and how to protect the non Board Investments on each site. 9-W"%MF1WN9VRP0WAVnpaaal a OwWClean Ow"MMnClean 4M9wzWMModA=U=Jp Members of the Commu lity Services Committee Page 3 March 1, 1999 Suewecr: school Construction, Consolidation/Glosure and Boundary Modifications This report will look at the four school sites identified in the Board report and summarizes capital investments by the Town and community groups at each site, Oakwood Public School During the last five yet Ira, the Town and community have been very active on the Oakwood Public School site. The community and Town have spent $28,300 on a creative playground and basketball posts. The Town has spent an additional $14,500 rebuilding the bail fielc by installing a new backstop and hard ball infield, T. A. Blakelock Secondary School Staff have not been atde to Identify any municipal or community group financial investments at this school, Queen Elizabeth Secondary School This is the school site Nhere the Town and a community group has the greatest capital investment. When Quaen Elizabeth Secondary School was built in 1975, the Town provided funds for the construction of a 25 meter Indoor pool. Despite the fact the Town funded the capital Investment, ownership of the pool is with the Board. Under terms of the School Pool Agreement executed at the time, the Board was responsible for the repair and upkeep of the pool and, during designated periods, the Town conducted programming. This Agreement came to an end in 1998. Under a new Agreement, the Town now fully programmes the pool and is responsible for all maintenance costs associated with the pool tank and equipment as well as the floor space within the struct ire. The Board is still responsible for the actual structure surrounding the prof area. The estimated replaceinent cost of a stand alone 25 meter indoor pool plus land base is $3,500,000. The Bronte Tennis Clue is located in Queen Elizabeth Park. The club house and four courts are totally an Tcwn land, however, the remaining four courts are half on the Board's land. If the school site is disposed, four of the Club's eight courts would be lost All eight lighted o3urts are of top quality and recently (1997-98) resurfaced at a cost of $51,500 which was split 50150 between the Club and the Town. To protect the investmf ant of the club house built by the Club in 1996, the four courts which would be lost, would have to be relocated immediately to the west of the remaining four courts within the Town's Queen Elizabeth Park. The cost to relocate the four courts would be $110,000. &VMhMWPa00M5MW0RTnnWC of I W M C"" ftPWOMW COW"11M C 10"O"KWOP Mq RMO" M00Wbn&MP . ..Members of the Commimity Services Committee Page 4 March 1, 1999 SUEJecT, School Conctruetlon, ConaolldatlonlClosure and Boundary Modificatlons Iroquois Ridge Soul Community School Site The Board has identilied a 5.38 acre vacant school site in the Iroquois Ridge South community for consideration for disposal (See Appendix 1). This site is entirely within the Town park Iroquois Shoreline Woods. This small parcel of land Is landlocked within the 85 acre woodlot loased by the Town from the Province in a 50 year lease which cannot be renegotiated without the consent of both parties. As the site is not accessible, its value ii; extremely limited. If the Board wishes to dispose of the site, the Town should enter into negotiations to acquire the site to consolidate its holdings. Future Direction This report has detail(id the capital investment by the Town and community groups on the school sites identllled in the Board's, School Construction, Consolidation/Closure and Boundary Modifications Report Number 99014, Not only Oakville, but other municipalities across :he Province are facing the same issues. It is important that prior to school sites being disposed, that the issue of protecting municipal and community group investments be addressed. Consideration of severing the school site and turning over the portion of the property on which the municipailo3mmunity group investment is located at no cost, should be reviewed. To a large degree, the disposal of school sites is linked to provincial funding for new schools in growth areiis. Under the new funding formula, Boards must reduce surplus pupil placement capatoity, in order to qualify for funding of new schools in growth areas. There is no benefit to the Board to dispose of community use sections of the school as they do not contribute to the surplus pupil placement Therefore, it would appear that there is no need for the Board to dispose of the community use section of the overall school asset which should protect municipal investments such as the pool at Queen Elizabeth Seconday School. The disposal of "surplus" land is another issue. Whereas, it appears the pool section of the Queen Elizabeth Secondary School could be severed, a land base that would meet parking requirements of the pool is also required. In addition, the land base on which the Bronte Tennis Club's four courts are located, must also be considered. Further investigation It also required to address the potential for severing the land on which sport fields haver been developed by the Town. This would address the fields at Oakwood Public School. 0AWpd"AK1R1"dW4.P0NTM1MpW at Imw coon r40ommo ca" a4 t l'AIVgI�OaFmpin iq awrOOYMeCIktYouhP Members of the Commi inity Services Committee Page 5 March 1, 1999 SueJacrt school Can, tructlon, Consolldatlon/Closure and Boundary Modifications Staff recommend thai Oakville contact the Halton District School Board and the Province and request that the issue of the protection of municipal and community groups investments on school properties to be disposed be addressed and their investment protected, At the same time, staff recommend that the Town request other municipalities be contacted and requested to raise this issue with their local 80alrd and the Province. Respectfully submitte 1, PARKS AND RECREATION R. Perkins, Director &W*d+wvElucNewev WeknpWdiia,m Geonppa„n co wjaj co fidaw�CW ap,uMar WdMlmlwa,N* UPP ;'meq a r 0 W 1 4V 4;1`�Qi Q 4!O u■ '^'fro � �•.!! V! ,8, .4! 4 z 27 !l MIOOLE Mack Canada LIQ ER FIGURE 2 SCHOOL BOARD PROPERT 'IROQUOIS SHORE WOODS Ile pleran MUNICIPALITY OF Harington REPORT #1 ONTARIO REPORT TO COUNCIL MEETING OF APRIL 26, 1999 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, APRIL 19, 1999 REMMMFNTATTONR 1. RECEIVE FOR INFORMATION a) Report PD -35-99 - Subdivision Status Report: January 1, 1999 b) Report FD -8-99 - Monthly Fire Report - March,1999 c) Report WD -19-99 - Monthly Report on Building Permit Activity for March, 1999 2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION a) Report PD -34-99 - Appointments to the Samuel Wilmot Nature Area Management Advisory Committee 3. ENERGY COMPETITION ACT (BILL 35) THAT Report ADMIN -11-99 be received; THAT Council endorse the principle of amalgamation of the five municipal utilities of Pickering, Ajax, Uxbridge, Brock and Clarington; THAT the Chief Administrative Officer and appropriate staff be authorized to undertake all necessary action to finalize the amalgamation and the shareholder agreement; and THAT Clarington Hydro Electric Commission, the Town of Ajax, Pickering, Brock and Uxbridge, and their representative Hydro Electric Commissions be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET • SOWMANVILLE •ONTARIO • L1C 3A6 • (905) 6233379 • FAX 6234169 nc crcuo .n� Report #1 - 2 - April 26, 1999 4. CLARINGTON OFFICIAL PLAN AMENDMENT APPLICATION FOR WEST BOWMANVILLE MAIN CENTRAL AREA AND SPECIAL POLICY AREA "H", PART LOTS 15, 16 AND 17, CONCESSIONS 1 AND 2, FORMER TOWNSHIP OF DARLINGTON THAT Report PD -32-99 be received; THAT the application to amend the Clarington Official Plan as initiated by the Municipality of Clarington be referred back to staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and THAT the Region of Durham Planning Department and all interested parties listed in Report PD -32-99 and any delegation be advised of Council's decision. 5. REZONING APPLICATION, SAM L. CUREATZ, Q.C. ON BEHALF OF JAMES WILLIAM HALE, IN TRUST, PART LOT 8, CONCESSION 1, PART OF THE ORIGINAL ROAD ALLOWANCE BETWEEN CONCESSIONS 1 AND 2 AND PART OF THE ORIGINAL ROAD ALLOWANCE BETWEEN LOTS 8 AND 9, FORMER TOWNSHIP OF CLARKE, 4503 HIGHWAY NO. 2, NEWTONVILLE THAT Report PD -33-99 be received; THAT the application to amend the Zoning By-law to permit the development of two lots for commercial use and one lot for residential use be referred back to staff for further processing and preparation of a subsequent report; and THAT all interested parties listed in Report PD -33-99 and any delegation be advised of Council's decision. 6. MEMORANDUM OF UNDERSTANDING BETWEEN THE MUNICIPALITY OF CLARINGTON AND VALLEYS 2000 THAT Report PD -19-99 be received; THAT the Memorandum of Understanding between Valleys 2000 and the Municipality of Clarington be approved; THAT the Mayor and Clerk be authorized to execute the Memorandum of Understanding on behalf of the Municipality of Clarington; Report #1 - 3 - April 26, 1999 THAT the sum of $40,500.00 be allocated from 1110-166-X Cash -in -lieu of Parkland to cover the cost of appraisals, legal fees, surveys and environmental audits associated with lands and/or easements for the lands identified in the Project; THAT Council provide a grant to Valleys 2000 equivalent to the insurance premiums up to a maximum of $9000.00 for the first year and $2000.00 for each of the remaining four years, and that such funds be drawn from 7007-X-254 Unclassified Admin - Insurance Coverage; THAT a By-law authorizing execution of the Memorandum be forwarded to Council for approval; and THAT Rev. Frank Lockhart, Chair of Valleys 2000 be advised of Council's decision. 7. PARKING IN RESIDENTIAL AREAS THAT Report PD -36-99 be tabled for a maximum period of two weeks. 8. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 8, 1999• THAT Report PD -37-99 be received; THAT Council concur with the decisions of the Committee of Adjustment made on April 8, 1999 for Applications A99/004, A99/006 to A99/008 inclusive; and THAT staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications A99/004, A99/006 to A99/008 inclusive, in the event of an appeal. 9. ANIMAL SERVICES MONTHLY REPORT FOR MONTH OF MARCH. 1999 THAT Report CD -14-99 be received for information; and THAT a copy of Report CD -14-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. Report #1 - 4 - April 26, 1999 10. CASH ACTIVITY REPORT - DECEMBER 1998 THAT Report TR -16-99 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended December 31, 1998, is as shown on the schedule attached to Report TR -16-99; and THAT Part "A" of the expenditures for the month of December 1998, be confirmed. 11. CASH ACTIVITY REPORT - JANAUARY 1999 THAT Report TR -17-99 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended January 31, 1999, is as shown on the schedule attached to Report TR -17-99; and THAT Part "A" of the expenditures for the month of January 1999, be confirmed. 12. CASH ACTIVITY REPORT - FEBRUARY 1999 THAT Report TR -18-99 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended February 28, 1999, is as shown on the schedule attached to Report TR -18-99; and THAT Part "A" of the expenditures for the month of February 1999, be confirmed. 13. SOLICITOR'S VERBAL REPORT THAT the verbal report of the Solicitor be received for information. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT ill REPORT Meeting: COUNCIL File Date: MONDAY, APRIL 26, 1999 Res.# Report #: rR_2p-yy File #: By -Law #_ Subject: CL99-5, SURFACE TREATMENT ASPHALT AND SURFACE TREATMENT PULVERIZING Recommendations: It is respectfully recommended to Council the following: THAT Report TR -20-99 be received; THAT Miller Paving, Markham, Ontario, with a total bid in the amount of 262,866.90 (including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL99-5, be awarded the contract to supply and apply Surface Treatment and to provide for Asphalt and Surface Treatment Pulverizing, to various roads as required by the Municipality of Clarington; and 3. THAT the funds required be provided from the Public Works 1999 draft Budget Account #7208-00441-0261 in the amount of $290,000.00. BACKGROUND AND COMMENT: Tender CL99-5 was advertised and issued with bids being received and tabulated as follows: BIDDER TOTAL BID AMOUNT Miller Paving $262,866.90 Markham, Ontario Duncor Enterprises $321,633.44 Barrie, Ontario Royel Paving Limited $343,812.40 Lindsay, Ontario The unit prices bid represent an average 3% decrease over those bid for the 1998 contract. The total funds required for Tender CL99-5, Surface Treatment and Pulverizing, are included in the Public Works Road Maintenance 1999 Draft Current Budget Account #7208-00441-0261, in the amount of $290,000.00. REPORT TR -20-99 PAGE 2 Timing is of the essence in the award of this Contract in order that the work may be completed in a timely manner. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. After further review and analysis of the tenders by Public Works and Purchasing, it was mutually agreed that Miller Paving, Markham, Ontario, be recommended for the contract to Surface Treat and Pulverize Municipal roads as required. The subject firm has previously performed satisfactorily for the Municipality of Clarington. Respectfully submitted, Marie Marano, H.BSc., AMCT., Treasurer 01 Stepheri A. Vokes, P.Eng. Director of Public Works MM'LB'cd Reviewed by, Franklin Wu, Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL Date: MONDAY, APRIL 26, 1999 Report #: TR -91 -PA File * Subject: TENDER CL99-6, PART "A" - SUPPLY AND HAUL GRANULAR "A" AND "B" GRAVEL PART "B" - HAUL, STOCKPILE AND SPREAD GRANULAR "A" GRAVEL Recommendations: It is respectfully recommended to Council the following: 1. THAT Report TR -21-99 be received; REPORT N3 File Res* By -Law * 2. THAT Robert Young Construction Ltd., Peterborough, Ontario, with a total bid in the amount of $353,910.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL99-6, be awarded the contract for the Supply and Haul of Granular "A" and "B", and Haul, Stockpile and Spread Granular "A" Gravel; and 3. THAT the funds expended be provided from the 1999 Public Works Road Maintenance and Construction budget. BACKGROUND AND COMMENT: Tenders were publicly advertised and called for the Supply and Haul of Granular "A" and "B", and Haul, Stockpile and Spread Granular "A" Gravel, as required by the Department of Public Works. Subsequently, tenders were received and tabulated as follows: BIDDER TOTAL BID AMOUNT (PART "A" + PART "B") Robert Young Construction $353,910.00 Ennismore, Ontario TRT Sand and Gravel $403,315.00 Orono, Ontario REPORT NO.: TR -21-99 PAGE2 The total funds required for Tender CL99-6, Supply and Haul of Granular "A" and "B", and Haul, Stockpile and Spread Granular "A" Gravel, are included in the Department of Public Works Gravel Patching and Resurfacing account, as well as various other construction accounts, from which there are adequate funds available. For the information of Council, the prices per tonne for Part A represent an average 22% increase over those bid for 1998. However, the quantities for 1999 are relatively smaller than for 1998 which increases the unit prices. The unit prices for Part B represent an average 4.5% increase over those bid for 1998. There is no change in the quantity for Part B from 1998 to 1999. The low bidder has previously performed satisfactorily for the Municipality of Clarington. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. Respectfully submitted, ane arano, H.BSc., AMCT., Treasurer Stepherf A. Vokes, P. Eng., Director of Public Works MM`LB'cd Reviewed by, Franklin Wu, Chief Administrative Officer REPORT #4 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File Date: MONDAY, APRIL 26, 1999 Report #: TR -22-99 File #: By -Law #. Subject: TENDER CL99-2, GRASS CUTTING AND TRIMMING Recommendations: It is respectfully recommended to Council the following: 1. THAT Report TR -22-99 be received; 2. THAT Tom's Landscaping Maintenance and Design, Oshawa, Ontario, with a total bid amount of $69,236.76 (including G.S.T.) for Section 1, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL99-2, be awarded the three (3) year contract for grass cutting and trimming for Section 1, as required by the Department of Public Works; 3. THAT Abba Property Maintenance, Pontypool, Ontario, with a total bid amount of $67,977.41 (including G.S.T.) for Section 2, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL99-2, be awarded the three (3) year contract for grass cutting and trimming for Section 2, as required by the Department of Public Works; 4. THAT G.W.S. Landscaping, Bowmanville, Ontario, with a total bid amount of $29,810.11 (including G.S.T.) for Section 3, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL99-2, be awarded the three (3) year contract for grass cutting and trimming for Section 3, as required by the Department of Public Works; 5. THAT the contract award to G.W.S. Landscaping for Section 3, be conditional upon their equipment being adequate for this contract; and 6. THAT the required funds be drawn from the respective year's current budget allocation for grass cutting with an annual contribution from the capital reserve fund, as necessary, and as past practice has provided, to subsidize the contract in lieu of capital expenditure otherwise required. Report No.: TR -22-99 BACKGROUND AND COMMENT: Page 2 Tenders were publicly advertised and called for a three (3) year Grass Cutting and Trimming contract, as required by the Department of Public Works. A mandatory pre -tender meeting for all bidders was held at the Municipal Offices on Wednesday, March 24, 1999, with six (6) potential contractors being in attendance. Subsequently, tenders were received and tabulated as follows: BIDDER SECTION 1 SECTION 2 SECTION 3 G.W.S. Landscaping Bowmanville, Ontario No Bid No Bid $29,810.11 Tom's Landscaping Oshawa, Ontario $69,236.76 " $75,901.13 * $41,786.82 Abba Property Maintenance Pontypool, Ontario $70,640.38' $67,977.41 $46,053.19 Durham Property Maintenance Whitby, Ontario $81,011.06 No Bid No Bid Note: G.S.T. included in all of the above Bid Amended The tender specifications provided the contractor's with the opportunity to offer a pricing discount if awarded all three (3) sections. Although the administration costs will increase with awarding in the manner recommended, the potential savings made available by accepting the low bids, outweigh the potential savings in awarding to one contractor. As the Municipality is recommending the award to three (3) different contractor's, the pricing discount will not be applicable. Due to the many changes made in the 1999 tender, a cost comparison to 1996 would not be reflective of any increases or decreases in prices. Report No.: TR -22-99 Page 3 Both Tom's Landscaping and Abba Property Maintenance have previously performed satisfactorily for the Municipality of Clarington through the preceding three (3) year Grass Cutting and Trimming contract. G.W.S. Landscaping has not performed grass cutting for the Municipality in the past, but has performed satisfactorily for the Region of Durham. The contract award to G.W.S. Landscaping is conditional on their equipment being adequate for this contract. After further review and analysis of the bids by the Manager of Operations, the Director of Public Works and the Purchasing Manager, it was mutually agreed that the recommendations for the award of Tender CL99-2 be as follows: Section 1 — Tom's Landscaping Maintenance and Design, Oshawa, Ontario; Section 2 — Abba Property Maintenance, Pontypool, Ontario; and Section 3 — G.W.S. Landscaping, Bowmanville, Ontario. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specification, etc, should be referred to the Director of Public Works. submitted, Reviewed by, �> ane arano, H.BSc.,AMCT., Franklin Wu, M.C.I.P., R.P.P. Treasurer Chief Administrative Officer Stephen A. Vokes, P.Eng. Director of Public Works MM*LB*lm DN: PD -38-99 Meeting: Date: REPORT #5 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Council Monday, April 26, 1999 REPORT File # Res. # Report #: PD -38-99 File #: DEV 98-013 AND 18T-98004 By-law # Subject: REZONING AND PROPOSED PLAN OF SUBDIVISION APPLICATIONS APPLICANT: GREEN MARTIN DEVELOPMENTS LTD. AND GREEN MARTIN PROPERTIES LTD. PART LOT 17, CONC. 1 & 2, FORMER TOWNSHIP OF DARLINGTON NORTH WEST CORNER OF HIGHWAY 2 AND GREEN ROAD FILE NOS.: DEV 98-013 AND 18T-98004 Recommendations: It is respectfully recommended to Council the following: 1. THAT Report PD -38-99 be received; 2. THAT the proposed Plan of Subdivision 18T-98004, as red -line revised and dated April 12, 1999, as per Attachment No. 4, be APPROVED subject to the conditions contained in Attachment No. 3; 3. THAT the Mayor and Clerk be authorized, by by-law, to execute a Subdivision Agreement between the Owner and the Municipality of Clarington at such time as the agreement has been finalized to the satisfaction of the Direction of Public Works and the Director of Planning; 4. THAT the application to amend Comprehensive Zoning By-law 84-63, as amended of the former Town of Newcastle, submitted by Design Plan Services Inc. on behalf of Green Martin Developments Ltd. and Green Martin Properties Ltd. be APPROVED and that the "Holding (H)" symbol be removed by By-law upon: a) execution of Subdivision Agreements with the Regional Municipality of Durham and the Municipality of Clarington; b) transfer of the lands identified as Block 3 to the Municipality for public use purposes in accordance with the Clarington Official Plan and the conditions of draft approval contained in Attachment No. 3; c) preparation of a stormwater management implementation report for all of the subject lands to the satisfaction of Central Lake Ontario Conservation and the Municipality of Clarington; and d) execution of a Site Plan Agreement for each phase of development. 5. THAT the Durham Region Planning Department be forwarded a copy of the report and advised of Council's decision; and PD -38-99 PAGE 2 6. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 1. APPLICATION DETAILS 1.1 Applicant: Green Martin Developments Ltd. & Green Martin Properties Ltd. 1.2 Agent: G. M. Sernas & Associates Ltd. 1.3 Rezoning: From "Agricultural (A)" to an appropriate zone to permit the development of Highway Commercial Uses. The estimated commercial floorspace i 15,150 mZ (163,100 sq. ft.) plus outdoor storage 1.4 Subdivision: To subdivide the subject lands to create two (2) blocks for highwa commercial and one (1) public use block. 1.5 Area: 7.69 ha (19.0 acres) 2. LOCATION 2.1 The subject property is on the north west corner of Highway 2 and Green Road. It i located in Part Lot 17, Concession 1 and 2 of the former Township of Darlington, and i!, municipally known as 2340 Highway 2. 3. BACKGROUND 3.1 The rezoning application was submitted on March 9, 1998. On March 16, 1998, correspondence was received from the Region of Durham advising of the propose( Draft Plan of Subdivision for the subject lands. Clarington Planning Staff completed a joint circulation of the applications. Green Martin Developments Ltd. and Green Marti; Properties Ltd. are part of the Kaitlin Group Ltd. 3.2 The applicant submitted a Phase 1 and 2 Environmental Site Assessment Report in support of the joint applications. The Phase 2 assessment was required as portions c the lands have been and are currently used for apple orchards. As a result of this lanr' use, it is possible that substances containing elements such as arsenic and cyanide ma', be present in the soil. These substances have historically been used as orchar' pesticides. The chemical analysis of four tests pit excavated indicated that the PD -38-99 PAGE 3 concentration of the investigated parameters are below the limits specified in the Ministry of the Environment Guideline for commercial uses. The consultant has concluded that the site represents a low level of concern with respect to environmental contaminants. 3.3 The lands are governed by "Special Policy Area H" policies in the Clarington Official Plan. The Highway Commercial Area and Special Policy Area "H" designations were added to the Clarington Official Plan by Council at the time of adoption of the Clarington Official Plan on January 29, 1996 in response to the developer's request. At that time, Kaitlin made a commitment to construct a structure suitable for use as a tourist information centre on lands which would be dedicated to the Municipality. The structure would initially be used as a new home sales centre. The developer also indicated that they were committed to a high quality development at the gateway to the Municipality. 3.4 One of the requirements for the Special Policy Area H is that urban design guidelines be prepared prior to any development of the site. Urban Strategies Inc. and Totten Sims Hubicki were retained by the Municipality to prepare urban design guidelines and review the transportation requirements for the subject lands, and the existing Bowmanville West Main Central Area Urban Design Guidelines. 3.5 The Kaitlin Group Ltd. and Willsonia Industries Ltd., which owns lands on the north east corner of Green Road and Highway 2, paid for the majority of the urban design study. The findings of the studies were summarized in PD -21-99, which was received for information by General Purpose and Administration Committee on March 1, 1999. The Urban Design Guidelines identified the Kaitlin lands as the West Bowmanville Gateway (WBG). The policies state that although the commercial uses to be developed in the WBG area differ from those of the Bowmanville West Main Central Area, urban design features should tie the two areas together. In addition the guidelines provide a framework for the zoning of the site by specifying setback requirements and building separations for future developments. PD -38-99 PAGE 4 3.6 The urbanization of Highway 2 from Green Road to the western limit of the urban area was strongly recommended through the study. Urbanization includes removal of th+ super elevation, construction of curbs and gutters, a centre median, sidewalks and extension of theme lighting. This is considered an important element for creating a higl quality gateway image. However, it is also important to ensure that the road infrastructure improvements occur prior to or simultaneously with the commercia development as done in the West Main Central Area. This ensures that: • road infrastructure is in place to accommodate increase in traffic; • disruption to business is minimized; and • required external road improvements are funded by the development. This issue attracted considerable attention as a result of the cost associated witl urbanizing this portion of Highway 2. Comments from the Regional Works Departmem as well as Municipal Staff address this issue. 3.7 A Public Meeting for both applications was held May 4, 1998. In addition to th applicant, two people spoke at the meeting. One represented Millwork Home Centre and encouraged Committee to support the application. 3.8 The other person was Mr. Robert Martindale, the agent for Clarington Place Ltd. H. noted that Bowmanville West Main Central Area is subject to stringent retail commercial policies and thresholds not applicable in this area. He further reminded Council of th financial obligations and commitment towards beautification his client has made with respect to existing development. He urged Council to ensure that all commerciz developers "be requested to play on the same level field in order to be fair to those whr, set the stage for what is happening today". His concerns are related to the range of use., permitted in the West Bowmanville Gateway versus the Bowmanville West Mai Central Area where population thresholds regulate the timing of development. Furthermore he wished to ensure that the streetscape in the West Bowmanville Gatewa is developed to the same standard as required in the Bowmanville West Main Central Area. PD -38-99 4. EXISTING AND SURROUNDING USES PAGE 5 4.1 Existing Uses: The subject lands are currently used as an apple orchard, a golf driving range and residence 4.1 Surrounding Uses: East - Green Road and vacant land, as well as two residences fronting on Green Road West existing residential fronting on Highway 2 South - Highway 2 and a new residential subdivision North - apple orchard and two residences fronting on Green Road. 5. OFFICIAL PLAN POLICIES 5.1 The Durham Region Official Plan designates the subject property Living Area. The predominant use of lands within this designation is for housing purposes. In addition, subject to the inclusion of appropriate provisions and designations in the area municipal official plan, Special Purpose Commercial Uses may be permitted. Special Purpose Commercial Uses shall serve "specialized needs on an occasional basis with services and facilities which consume larger parcels of land and require exposure to traffic such as, and similar in kind to, automotive sales and services, drive-in restaurants, motels, hotels, lumber yards, furniture and major appliance sales". Rezoning for Highway Commercial uses would conform to the Durham Region Official Plan policies. 5.2 The Clarington Official Plan designates the subject lands "Highway Commercial Area" subject to Special Policy Area H. A designated collector road, delineates the north limits of Special Policy Area H. The Highway Commercial Area designation, similar to Special Purpose Commercial Area designation of the Regional Plan, is intended to serve the specialized needs on an occasional basis, with services and facilities which consume large parcels of land and require exposure to traffic. 5.3 The provisions of Special Policy Area H state that "Council has recognized Special Policy Area H as an important site which will be a gateway to the eowmanville Urban PD -38-99 PAGE 6 Area". In addition to the provisions contained within Section 10.9, the following additional specific provisions are applicable: • no service stations or motor vehicle service establishments shall be permitted; • prior to any development, the proponent shall enter into an agreement with the Municipality to construct a tourist information centre, no less than 0.5 ha in size at location and design satisfactory to the Municipality. In addition, said centre and lands shall be conveyed to the Municipality for a nominal fee; and • the lands shall be subject to urban design guidelines to be prepared and approved by the Municipality. Subject to the recommendations of this report, these applications would conform to the Municipality's Official Plan 6. ZONING BY-LAW PROVISIONS 6.1 Part of the subject lands are zoned "Agricultural (A)". The driving range portion of the subject property was zoned "Agricultural Exception (A-50)". This was a temporary us( by-law expiring on December 1998. An application to extend this temporary use zonr, was filed earlier this month. The driving range would occupy lands in Phase II of the proposed subdivision. 7. AGENCY COMMENTS 7.1 The application was circulated to a limited number of agencies and Municipal Departments to obtain comments on the rezoning and proposed draft plan c subdivision. 7.2 Ontario Hydro has advised that they have no objection to the applications. 7.3 Regional Works 7.3.1 Following a number of meetings and negotiations between the applicant, Claringto Staff and Regional Staff, Regional Works Staff provided comments at the end of March - They advised that municipal water is available from the existing 300 mm watermain. along Highway 2 and Boswell Drive. The developer will be responsible for extending 400 mm watermain on Green Road north of Highway 2 to the north limit of the PD -38-99 PAGE 7 development. A 300 mm watermain will also be required on proposed Street "A" & „B„ 7.3.2 The subject lands were identified as being located within the Zone 2 water distribution system of the Bowmanville Urban Area. Water supply and pumping in Zone 2 is at peak capacity. Construction of a Zone 2 reservoir is anticipated to occur in the year 2000, subject to funding approval by Regional Council 7.3.3 The Region will not object to limited commercial development which relies on the Zone 2 system for the provision of water supply, provided that expected peaks and demand do not coincide with the normal evening residential peak flows. The development of restaurants or other intensive water users will not receive favourable comment. Unsprinklered commercial facilities or uses that require substantial fire protection will not be able to rely on the municipal water system as a source of fire protection until the Zone 2 reservoir is constructed. 7.3.4 The Clarington Fire and Building Departments should be satisfied that fire protection can be provided through alternate means prior to permitting the issuance of building permits for the proposed commercial developments. 7.3.5 Sanitary sewers are dependent on the sequential extension of services along the future Uptown Avenue alignment from Clarington Blvd. westerly to Green Road. Diversion of sewage flows to the Green Road sanitary sewer ( at Highway 2) would be acceptable, however, the proponent is to ensure that the floor space index does not exceed 50% and that low water use establishments are only permitted. 7.3.6 Green Road is identified as a Type "B" arterial road. Regional Staff request the Municipality obtain sufficient road widening to provide a minimum 15.0 m from the centreline of the existing Green Road right-of-way along the total frontage of Green Road. Highway 2 in this location is designated as Type "B" arterial. No additional widening is required along the frontage of the subject site. PD -38-99 PAGE 8 7.3.7 The developer is proposing to develop the subject lands in two phases, therefore, comments are provided accordingly. The following are the developers requirements f< each phase: Phase 1 • 50% of the costs for the construction of traffic control signals at the intersection of Green Road & Highway 2, including underground works which will include th interconnect easterly to connect with existing ductwork • Construction of a controlled access to Highway 2, approximately 70 m west of Green Road. This access must have a defined throat length void of interaction wit parking maneuvers (similar to the design of the central access). • Construction of a temporary all -turns access to Highway 2, located approximateIN! 200 m west of Green Road. This will include any works necessary for the temporal provision of an eastbound left turn lane to service this access. • Construction of a centre median island from the intersection of Green Road t - approximately 75 m west of Green Road. Presently, there are existing residences c the south side of Highway 2, for which full access must be maintained. However, the developer must provide securities for the construction of the remaining media along the frontage of Phase 1. • Urbanization of the north boulevard from Green Road to the westerly limit of Phase 1. Phase 2 • Construction of a westbound right turn lane on Highway 2 to service the controlleu access located approximately 200 m west of Green Road. • Full cost of traffic control signals including associated construction of geometr design improvements (Auxiliary lanes, median, etc.) at the intersection of Boswell Dr. and Highway 2, including required works for interconnection with traffic conte' signals at Green Road and Highway 2. • Construction of the centre median abutting Phase 2 and/or the provision of securities such that this proposed work can be incorporated with the future urbanization of tt south side of Highway 2 from Green Road to Boswell Drive. • Urbanization of the north boulevard abutting Phase 2 and/or the provision of securities such that this proposed work can be incorporated with the Tutu urbanization of the south side of Highway 2 from Green Road to Boswell Drive. Design details of the urbanization of Highway 2 will be provided as part of tl engineering review process for Phases 1 and 2. 7.4 Central Lake Ontario Conservation Authority 7.4.1 Central Lake Ontario Conservation Authority originally raised storm water manageme PD -38-99 PAGE 9 concerns with the applications as proposed. The majority of the lands were identified as being situated within the West Side Creek watershed, however, portions if not all of Blocks 2 and 3, as shown of the proposed draft plan, appear to be within either the Bowmanville or Darlington Creek watersheds. Central Lake Ontario Conservation Authority Staff advised that the sub -watershed plans have not been prepared for either of these watersheds. Furthermore the land uses contained in the West Side Creek Master Plan are not consistent with what is being proposed today. 7.4.2 In response to the above comments, the applicant's engineer demonstrated, through the submission of a preliminary stormwater report, that all the lands will be drained to the West Side Creek watershed and the uses as proposed can be accommodated. Authority Staff have requested, as a condition of Draft Approval that a report be prepared describing the intended means of conveying stormwater flow from the site, including the use of stormwater management techniques. 7.5 Clarington Public Works Department 7.5.1 Public Works Department advised that they have no objection in principle to the applications subject to various conditions of approval. The applicant is responsible, to the satisfaction of the Director of Public Works, for determining the road and lotting configuration and servicing requirements on the north side of Street B, at his expense, and the developer will assume all costs of oversizing services within Street B. 7.5.2 The applicant is required to submit a phasing plan addressing traffic circulation, as well as staging of construction. In addition, the applicant must provide a Storm Water Management Implementation Report for the proposed development which is in accordance with West Side Creek Master Drainage Plan and nnv ciikcan,,nnt addendums, as approved. Furthermore, a Lot Grading and Drainage Plan detailing the minor and major system must be prepared. 7.5.3 Public Works Staff identified the following external works required for Phase I which the applicant is responsible for: PD -38-99 PAGE 10 • reconstruct Green Road from Highway 2 northerly to the Phase I access of this development • urbanize the north side of Highway 2 from Green Road westerly to the west limit o Phase I • construct traffic control medians on Highway 2 from Green Road westerly to the west limit of Phase I • install traffic islands at the intersection of Highway 2 and Green Road including connecting with the existing island previously constructed to the east. 7.5.4 Public Works Staff identified the following external works required for Phase II whicf the applicant is responsible for: • urbanization of the north side of Highway 2 from west limits of Phase I to the wes limit of the plan of subdivision • construct traffic control medians from the west limit of Phase I to the west limit of plan of subdivision • installation of traffic signals at the intersection of Boswell Dr. and Highway 2. 7.5.5 Public Works staff advised that development of a phase subsequent to Phase I canno_ proceed until the Municipality has approved a Development Charge By-law whicl includes reconstruction of Green Road from Highway 2 northerly to Street B and tht expenditure of funds for these works have been approved by Council. 7.5.6 In addition to complying with the Municipal Design Criteria and Standard Drawings fo all internal and external works and services, the applicant shall ensure compliance with "Urban Design Principles and Guidelines for Bowmanville West Main Central Area an, West Bowmanville Gateway" and the "Functional Engineering and Street Implementation Plan Bowmanville West Main Central Area" 7.6 Clarington Fire Department The Fire Department has been advised that there are currently water supply deficiencies for fire fighting purposes in the Zone 2 water supply area of Bowmanville. Therefore. prior to approval for each individual project, the Fire Department must be satisfied that there will be sufficient water supply for fire fighting purposes. PD -38-99 8. STAFF COMMENTS 8.1 Revisions to Draft Plan PAGE 11 8.1.1 Staff have red -line revised the draft plan of subdivision to implement the results of the urban design and transportation planning studies as follows: • Street B and the northerly limits of the plan of subdivision have been revised in accordance with the design work undertaken by the Municipality's consultant. • Block 1 has been further subdivided to introduce the private street (Street "C") and the westerly portion is renamed as Block 5 Block 3, a 0.5 ha (1.23 acre) parcel, is to be dedicated to the Municipality for public use purposes. 8.1.2 Blocks 1, 2 and 5 are proposed to be further divided as needed in the future through applications for Part Lot Control and Site Plan Approval. Although detailed site plan applications have yet to be filed, the applicant has advised that Millwork Home Centre is proposed to occupy approximately 1.6 ha, while other proposed uses include Tim Horton's, Taco Bell and Pizza Hut. 8.2 Urban Design Guidelines 8.2.1 Prior to consideration of development applications, the Official Plan requires the preparation of urban design guidelines for the subject lands. On March 1, 1999, General Purpose and Administration Committee received a report on the work by Urban Strategies Inc., forwarding "A Framework for Development: Urban Design Principles and Guidelines for the Bowmanville West Main Central Area and the West Bowmanville Gateway". The following highlights some of the policies applicable from the urban design guidelines to the development of the subject lands: • A 3.0 m building setback is required for all buildings along Highway 2, establishing a consistent built form edge. This allows the development of a significant streetscape contributing to the identity and amenity of the area. Buildings are to be designed to address Highway 2 with fully developed architectural elevations. • Buildings will be configured to occupy a minimum of 60% of the Highway 2 frontage. Free standing drive-thru eating establishments are to be limited along the Highway 2 frontage. These establishments should be integrated within larger building complexes. PD -38-99 PAGE 12 • A 6.0 m setback is required on Uptown Ave. for all buildings, structures, fencing an-' parking areas. This facilitates a significant landscape buffer area between th commercial and the residential. • A consistent building setback on Green Road and the "Private Streets", between 0. m and 2.0 m is to be maintained. • Buildings will have fully developed architectural elevations and be oriented to emphasize corner locations. • Fencing associated with outside storage areas and buildings will be designed to complement the primary buildings and should exhibit similar architectural details and materials. 8.2.2 Three (3) levels of the transportation network were identified as being applicable to th subject lands: i) "Public Roads" include all existing roads and the future extension of Boswell Roa (Street A) and Uptown Avenue (Street B); ii) "Private Streets are to be designed to municipal standards and may be assumed b the Municipality in the future (Street C); and iii) "Major Private Lanes" will remain in private ownership and provide a logic extension to street network and access to parking areas. These will be implemented through the site plan approval 8.2.3 The applicant has not submitted a specific site plan application for the subject land, The zoning by-law amendment contained in Attachment No. 5 addresses some of th_ setback, height and use requirements contained in the urban design guidelines. Futur- development applications will be reviewed in terms of the zoning as well as the urbat design guidelines. 8.2.4 The Urban Design Guidelines will be forwarded to Council for approval at the sam time as the related official plan amendment. However, the applicant has provided written confirmation that it does not object to the proposed policies. 8.3 Highway 2 and Green Road Urbanization and Access 8.3.1 As noted previously, the urban design guidelines provide direction for the Highway 2 streetscape in West Bowmanville Gateway to link with the Bowmanville West Mai PD -38-99 PAGE 13 Central Area. One of the steps to accomplish this includes urbanizing Highway 2 from Green Road to Boswell Drive, including removal of the super elevation and construction of a centre median, curbs, gutters and sidewalk. Access to the north side of Highway 2 through this section is to be directed to municipal roads; Green Road and Boswell Drive, one private street, and one additional right -in and right -out access point immediately west of Green Road. 8.3.2 With the development of each stage of the lands in the West Gateway Area, the Region of Durham and the Municipality require the developer to be financially responsible for the urbanization of the north side of Highway 2 and Green Road, the construction of the centre median islands and appropriate share for signalizing the intersection at Green Road (50%) and Boswell Drive (100%). 8.4 Zone 2 Water Requirements 8.4.1 Regional Works Staff advised that water supply and pumping in Zone 2 is at peak capacity. Construction of a new reservoir is expected in the year 2000. Limited commercial development relying on the Zone 2 system will be permitted but the Region cannot provide sufficient flows for fire -fighting purposes. In addition, land uses like restaurants or other water intensive uses will not be permitted. 8.4.2 The Fire Department has advised that prior to issuance of a building permit, they will need confirmation that sufficient water supply for fire fighting purposes exists. 8.4.3 Staff are aware that members of the development industry with interests in Bowmanville are actively seeking a solution to the Zone 2 water supply timing problem. 8.5 Public Use Parcel 8.5.1 An overview of the arrangements made at the time of the adoption of the Clarington Official Plan is provided in Section 3.3. Given the recent investment in a new tourist information centre at Liberty Street, another information centre is not likely required in this location. Accordingly, part of the implementing official plan amendment resulting PD -38-99 PAGE 14 from the report by Urban Strategies Inc. includes revisions to the Official Plan to provide for public uses on this site. 8.5.2 A condition of draft approval for plan of subdivision 18T-98004 is that Block 3 b( dedicated to the Municipality. The future subdivision agreement would specify lease- back arrangements to the Owner at a nominal rate (including taxes) for the driving rang( and any future home sales centre for residential lands to the north. 8.5.3 Representatives of The Kaitlin Group has provided written confirmation that they have no objection to the official plan amendment or urban design guidelines as it relates t( their lands. 8.6 Proposed Zoning By-law Amendment 8.6.1 Staff had a number of discussions with the proponents with respect to the uses proposes, on the subject lands. The zoning by-law amendment as drafted and contained h Attachment No. 5 is not as wide ranging as the list of uses originally proposed by the Kaitlin Group. It is also more restrictive than the current Special Purpose Commercia (C4) Zone. However, it is in conformity with the policies of the Clarington Official Plan and the intent of the Highway Commercial Area designation, to serve the "specialize( needs of consumers on an occasional basis with services and facilities, which consume larger parcels of land and require exposure to traffic". 8.6.2 The proposed zoning by-law requires that a "Home Improvement to Building Suppl Store" must have a minimum floor space of 1,400 square metres (15,070 square feet) and a "Furniture and Home Accessories Store" must have a minimum floor space of 70, square metres (7,535 square feet). Other permitted uses such as a Garden and Nursery Centre, Light Equipment Sales and Rental, and Motor Vehicle Sales Establishment hav_ significant outdoor storage area requirements which are land extensive. In order to b- in conformity with the policies of the Official Plan and to differentiate the function of tht "Highway Commercial Area" from a designated "Central Area" a minimum floor area i required. A minimum floor area is consistent with the official plan policies requiring PD -38-99 PAGE 15 Highway Commercial Area uses to "consume larger parcels of land". 8.6.3 In consideration of the differences in planned function of a Highway Commercial Area versus a Main Central Area, and the Ontario Municipal Board decision to limit retail floor space construction within the Bowmanville West Main Central Area to achieved population thresholds, Planning Staff believe it is prudent to maintain a minimum floor space requirement, thereby differentiating between the two commercial designations. 8.7 Site Plan and Master Grading Plan 8.7.1 The proponent is required to prepare a comprehensive site plan for the development of each phase of the subject lands. The Site Plan Agreement will illustrate the location of all Private Roads and Major Private Lanes. It will indicate building, parking and landscape areas and locations. It will provide a Master Drainage and Grading Plan, as well as identify site servicing for the lands. Future individual Site Plan and Part Lot Control applications will be required to conform to all overall plan and detail building elevations and landscape material. 9 CONCLUSION 9.1 In light of the need to proceed as quickly as possible for the Millwork proposal, The Kaitlin Group has provided the assurances requested by Staff in order to deal with this application prior to the approval of the official plan amendment and the urban design guidelines. 9.2 In consideration of the favourable comments received from the circulated agencies, Staff recommend approval of the proposed draft plan of subdivision, as red -line revised in Attachment No. 4. Furthermore, the subject rezoning application is recommended for approval. The holding symbol will be removed by By-law once the land owner has: i) entered into a subdivision agreement with the Municipality, to the satisfaction of the Director of Public Works and the Director of Planning and Development; PD -38-99 PAGE 16 ii) transferred the lands identified as Block 3 to the Municipality for public use purposes in accordance with the Clarington Official Plan and the conditions of draft approva contained in Attachment No. 3; iii) execute a site plan agreement for all the specific phase of development; and iv) execute a subdivision agreement with the Regional Municipality of Durham. Respectfully submitted, UavtdQ,C:rome, M.C.I.P., R.P.P. Acting Director of Planning & Development CP*LDT*DJC*cc April 21, 1999 Reviewed by, Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer Attachment No. 1 - Key Map Attachment No. 2 - Proposed Plan of Subdivision Attachment No. 3 - Conditions of Draft Approval Attachment No. 4 - Red -line Revised Plan of Subdivision Attachment No. 5 - Proposed Zoning By-law Amendment Interested parties to be notified of Council and Committee's decision: Green Martin Developments Ltd. Green Martin Properties Ltd. 1029 McNicoll Avenue Scarborough, Ontario M1W 3W6 G. M. Sernas & Associates Ltd. 110 Scotia Court, Unit 41 Whitby, Ontario L1 N 8Y7 Design Plan Services 385 The West Mall Suite 303 Etobicoke, Ontario M9C 1 E7 Robert Lupton 16 Hockaday Court Hampton, Ontario LOB 1 JO & Lynda J. Townsend 5710 Timberlea Blvd. Suite 207 Mississauga, Ontario L4W 4W1 Martindale Planning Services 23 Elizabeth Street Ajax, Ontario L1 H 2X1 Karen Michelson 2078 Green Road Bowmanville, Ontario L1C 3K7 Jody Wellings Canadian Tire Real Estate 2180 Yonge Street Toronto, Ontario M4P 2V8 ATTACHMENT NO. 1 LOT 17 LOT 16 N U Z 0 U Q 2 Z LLI I LvII o Z � U Z QPG�F�G PQ�P� GP ® DEV. 98-013 & 18T-98004 BOWMANVILLE KEY MAP PROPOSED DRAFT PLAN of SUBDIVISION PART of LOT 17 O CONCESSIONS 1 & 2 (FORMERLY TONT! OF NEWCASTLE) MUNICIPALITY OF CLARINGTON REGIONAL MUNICIPALITY of DURHAM Design Plan Services Inc. sipLandDewlopn *C*Wt a p MS M'NLMR}I[pl9Mtl/.OW MC I[1 14Yv. 111.1411-511,1 rat 1:1500 1 Mar. 2/98 1 z-8920-4\3 I IHP * 1 � --1 F' 7-BCk 2 ! s PARK \ Oe VF ( BLOCK TOURISh \INFORMATION ` CENTRE 0.50 ho a' LOT 117 ATTACHENT NO.;- LOT O.. LOT 16 N 6 Z 0 ® DEV. 98-0-13 & 98T-98004 BOWMANVILLE KEY MAP _ BLOCK 1 BUSIKS5 PARK 5.32 h� i v�'� �• -_ I i %GONG_ S lv I �i , 1 ,I metric scale 0 10 20 40 g0 'yA?1VI�j%i �IWi 2r E M ho ATTACHMENT NO.3 CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION PLAN IDENTIFICATION 1. That this approval applies to draft Plan of Subdivision 18T-98004 prepared by Design Plan Services Inc. dated March 2, 1998 (and further revised in red as per the attached plan) showing three (3) blocks for Highway Commercial Area uses, one (1) block to be dedicated to the Municipality for public use, one (1) block for a private road, various blocks for reserves, roads, road widenings, site triangles etc. FINAL PLAN REQUIREMENTS 2. That all streets, except for Street C, within the Plan of Subdivision shall be dedicated as public highway and shown as such on the final plan. 3. That all streets, including Street C, shall be named to the satisfaction of the Municipality of Clarington and shown on the final plan. REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT 4. That the Owner convey to the Municipality Block 3 at the time of registration of Phase I, at a nominal cost, and enter into an agreement with the Municipality with respect to lease -back arrangements to the Owner including payment of taxes and the construction of a facility suitable for a public use, for a period not to exceed ten (10) years from the date of registration of the subdivision. 5. That the Owner shall retain a qualified landscape architect to prepare and submit a Landscaping Plan to the Director of Public Works and the Director of Planning and Development for review and approval. The Landscaping Plan shall reflect the design criteria of the Municipality as amended from time to time, including the Urban Design Guidelines for the Bowmanville West Main Central Area and West Bowmanville Gateway. 2 - CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT (CONT'D) 6. That the Owner shall retain a professional engineer to prepare and submit a Master Drainage and Lot Grading Plan to the Director of Public Works for review and approval. All plans and drawings must conform to the Municipality's Design Criteria as amended from time to time. REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT 7. That the Owner shall enter into a Subdivision Agreement with the Municipality and agree to abide by all terms and conditions of the Municipality's standard subdivision agreement, including, but not limited to, the requirements that follow. 8. That all easements, road widening, and reserves as required by the Municipality shall be granted to the Municipality free and clear of all encumbrances. 9. That, except for the land identified as Block 3, the Owner shall pay to the Municipality at the time of execution of the subdivision agreement, (2%) cash -in -lieu of parkland dedication. 10. That the Owner shall pay to the Municipality, the development charge in accordance to the Development Charge By-law as amended from time to time, as well as payment of a portion of front end charges pursuant to the Development Charge Act if any are required to be paid by the owner. 11. That the Owner shall provide and install sidewalks, street lights, temporary turning circles etc. as per the Municipality's standards and criteria on Street A and Street B. 12. That the Owner shall cause all utilities, including, hydro, telephone, Cable TV, etc. to be buried underground. -3 - CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 13. That the Owner shal I submit an overall master site plan for each phase of development for approval by the Municipality. 14. That the road and lotting configuration, and servicing requirements of the lands abutting the north side of Street B be determined and that developer at his expense, assumes the responsiblity to install the necessary services and/or oversized services within Street B that are required to service the lands abutting the north side of Street B, to the satisfaction of the Director of Public Works. 15. That the developer submit a Phasing Plan that accommodates the anticipated internal traffic circulation and the external traffic distribution relative to the existing or proposed traffic control improvements required on Highway #2 and/or Green Road such as access locations, traffic medians and turn lanes, traffic signalization and urbanization of the boulevard. In addition, the Phasing Plan will address the staging of the construction of the internal road system. 16. The storm water management works and facilities necessary for this development must be constructed in accordance with the original West Side Creek Master Drainage Study, dated March 1992, prepared by G.M. Sernas & Associates Ltd. and any subsequent addendums to this study as approved by the Municipality and the Conservation Authority and as finally approved by the Director of Public Works. 17. The applicant must provide the Public Works Department with a Stormwater Management Implementation Report, which provides for the sequential construction of the stormwater management works necessary for the entire watershed and addresses the impacts of developing this plan of subdivision in the absence of the balance of the watershed. This report shall be subject to the approval of the Director of Public Works. 0 CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 18. The applicant's engineer will be required to prepare a Lot Grading and Drainage Plan that details the configuration of the on-site storm sewer system (minor system) and the conveyance of the overland flow (major system) from this site. 19. External Works Required for Phase 1 (a) That the developer is required as a local service, to reconstruct Green Road from Highway #2 northerly to the Phase 1 access of this development. The scope of the reconstruction work will include reconstruction to an urban roadway standard, street lighting . and sidewalks, capable of accommodating the anticipated traffic from this development. This work shall also accommodate the traffic signalization works required for the Green road at Highway #2 intersection. (b) Urbanization of the north side of Hwy. #2 boulevard including grading and drainage curb and gutter, from Green Road westerly to the west limit of the Phase 1 Highway #2 frontage. (c) Construction of traffic control medians on Highway #2 from Green Road westerly to the west limit of the Phase 1 Highway #2 frontage. (d) That the developer is responsible to construct or have constructed the installation of traffic signals at the intersection of Highway #2 and Green Road. This work includes the signals and the traffic control island to the west of the intersection and a traffic control island to the east connecting with the existing island previously constructed. -5 - CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 20. External Works required for a Phase subsequent to Phase 1 (a) The development of a phase subsequent to phase 1 requires the road widening and reconstruction of Green Road from Highway #2 northerly to Street B, (approximately 230 metres). (b) Urbanization of the north side of Highway #2 boulevard including grading and drainage curb and gutter, from the west limit of the Phase 1 Highway #2 frontage, westerly to the west limit of the plan of subdivision. (c) Construction of traffic control medians from the west limit of the Phase 1 Highway #2 frontage, westerly to the west limit of the plan of subdivision. (d) That the developer is responsible to construct or have constructed the installation of traffic signals at the intersection of Highway #2 and Boswell Drive including appropriate traffic control medians. 21. The development of a phase subsequent to phase 1, cannot proceed until such time that the Municipality has: (a) Approved a Development Charge Bylaw including the road widening and reconstruction work for Green Road from Hwy #2 northerly to Street B and any external works or services which have been included in the Municipality's Development Charge By -Law and have been deemed necessary by the Director of Public Works to service this development; and W CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) (b) Approved the expenditure of funds for the road widening and reconstruction work for Green Road from Hwy #2 northerly to Street B any external works or services which have been included in the Municipality's Development Charge By -Law and have been deemed necessary by the Director of Public Works to service this development. 22. That all internal and external works and services must be designed and constructed in accordance with the following: (a) The Municipality of Clarington Design Criteria and Standard Drawings provisions of the Municipality Development By -Law and all applicable legislation and to the satisfaction of the Director of Public Works. (b) The "Framework for Development Urban Design Principles and Guidelines for Bowmanville West Main Central Area and West Bowmanville Gateway" study, prepared by Urban Strategies Inc. dated February 1999 and as finally approved by the Municipality. (c) The "Functional Engineering and Street Implementation Plan Bowmanville West Main Central Area" prepared by Totten Sims Hubicki, dated September 1994. 23. The applicant must enter into a development agreement with the Municipality which includes all requirements of the Public Works Department regarding the engineering and construction of all internal and external works and services related to this plan of subdivision. In addition, the development agreements will include a "Staging Plan" or any other necessary provisions that will control the sequential development of this subdivision and the other lands owned by the applicant, to the satisfaction of the Director of Public Works. -7 - CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 24. That the Owner shall provide the Municipality, at the time of execution of the subdivision agreement unconditional and irrevocable, Letters of Credit acceptable to the Municipality's Treasurer, with respect to Performance Guarantee, Maintenance Guarantee, Occupancy Deposit and other guarantees or deposit as may be required by the Municipality. 25. That the Owner shall adhere to architectural control requirements of the Municipality. 26. That prior to the issuance of building permits, access routes to the subdivision must be provided to meet Subsection 3.2.5.2(6) of the Ontario Building Code and, that all watermain and hydrants are fully serviced and the Owner agrees that during construction, fire access routes be maintained according to Subsection 2.5.1.2 of the Ontario Fire Code, storage of combustible waste be maintained as per Subsection 2.4.1.1 and open burning as per Subsection 2.6.3.4 of the Ontario Fire Code. 27. The Owner agrees that where the well or private water supply of any person is interfered with as a result of construction or the development of the subdivision, the Owner shall at his expense, either connect the affected party to municipal water supply system or provide a new well or private water system so that water supplied to the affected party shall be of quality and quantity at least equal to the quality and quantity of water enjoyed by the affected party prior to the interference. 28. That the Owner agrees to establish a geodetic benchmark at the intersection of Highway 2 and Green Road to serve as vertical and horizontal control point. The Owner shall be 100% responsible for the cost of establishing the benchmark. 0 CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 29. That the applicant provide the Planning Department, on disk in a CAD format acceptable to the Municipality a copy of the Plan of Subdivision as draft approved and final approved. 30. Satisfy the Region of Durham Works Department, financially and otherwise. 31. Satisfy the Central Lake Ontario Conservation Authority, financially and otherwise 32. Satisfy the Ontario Hydro Electric Corporation, financially and otherwise ATTACHMENT NO.4 Red Line Revisions to Draft Plan 18T-98004 01 z > g� D- L o t ; o •` z �o� O s p o} m °i 3e O• 0 z 0 V -z m < vei 7f4p Edi 5n w 23 - U5 Q .m.. Fayf m ao' 5'A ry amhU�UZOn o��z=z�—o •� a 0 0 W o ¢ �: & ¢ r a a C) 2 C) x o d a / I s -- — — — — — — — — 0O�o —avoa NA80 �— = / lowW rc Y O in e / and 3 S I — - - - -7 / $? P! a`�pi e� oa i8 INI a Iy ild I OZ4�4 cn �J b 133y1S r>h / o y a c / NWL OZ / OI S X 3 m J .. U °nN�W .y0 / QW frYio; m, mm. / 3� 000wvmi mx-3oo G / p° 6 g9 SISI M Al (S 11 x J'" SOA x M 1X<401°M / a N Z ya P o�'i ¢vrrc ox_Y 0z 3a ATTACHMENT NO.r. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99 - being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the former Corporation of the Town of Newcastle to permit the development of a Highway Commercial Business Park (DEV 98-013). NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: A new Section 22 A is added as follows: "22A HIGHWAY COMMERCIAL (C8) ZONE 22A.1 DEFINITIONS For the purpose of this section, in addition to Section 2, the following definitions shall apply: Building Facade: shall mean the exterior wall of a building or structure or that wall viewed by person not within the building. Furniture and Home Furnishing Store: shall mean a building or structure where furniture and home accessories, office furniture and supplies, household appliances, lighting, draperies, home electronics and entertainment products are sold. Home Improvement and Building Supply Store: shall mean a building or structure, where building materials and home improvement products including wood, electrical, plumbing and floor covering supplies are sold. New Home Sales Centre: shall mean lands where a building is erected for the display and sale of new residential dwellings. Recreation Vehicle Sales Establishment: shall mean a building or structure where a dealer displays recreational vehicles, recreational trailers, motorized snow vehicle and/or personal water craft and accessories for sale or rent. Permitted accessory uses include a repair garage for the specific recreation type of vehicle being sold or rented. Seasonal Garden Centre: shall mean the seasonal use of lands, buildings or structures or part thereof for the purpose of buying or selling lawn and garden furnishings and supply. Street -related entrance: shall mean one of the principal entrances to each business establishment which shall be located in the part of the building facade fronting on a public street. A street -related entrance shall have a minimum height of 2.1 metres and a minimum width of 0.9 metres and shall be located within 0.2 metres above or below finished grade. 2- 22A.2 PERMITTED USES a) Residential Uses i) prohibited b) Non -Residential Uses i) Eating Establishment; ii) Furniture and Home Furnishings Store; iii) Garden and Nursery Sales and Supply Centre; iv) Home Improvement and Building Supply Store; v) Hotel; vi) Light Equipment Sales and Rental All Motel; viii) Motor Vehicle Sales Establishment; ix) New Home Sales Centre; X) Place of Entertainment; xi) Recreation Vehicle Sales and Service Establishment; and xii) Tavern, to a maximum of 300 sq/m total leasable floor area. 22A.3 REGULATIONS a) Lot frontage (minimum) 50 metres b) Lot area (minimum) 3,500 square metres c) Interior side yard unless otherwise defined by a setback in subsection g) (minimum) 2 metres d) Exterior side yard, unless otherwise defined by a setback in subsection e) and f) (minimum) 2 metres e) All buildings situated within 40 metres of the northerly limit of Highway 2 shall: i) be constructed with a minimum setback of 3 metres and a maximum setback of 5 metres from Highway 2 ill have a street -related entrance; and iii) have a minimum of 25% of the building facade between finished grade and the level which is 3 metres above finished grade and fronting on a public street shall be constructed of transparent glass f) Setback from Uptown Avenue for all buildings and structures, including accessory structures and fences is a minimum of 6 metres and a maximum of 8 metres; g) Setback from a private road (minimum) 0 metres h) Lot coverage (maximum) ' 25 Height of buildings (maximum) 2 storeys For the lands bounded by Highway 2, Boswell Drive, Uptown Avenue and Green Road there shall be: i) a maximum of 12,600 square metres of total leasable floor area; and ii) a maximum of five eating establishments provided that no more than three eating establishments, which are not part of a building or structure occupied by other permitted uses, may be permitted. 3- k) Minimum Total Leasable Floor Area i) Furniture and Home Furnishings Store 700 square metres ii) Home Improvement and Building Supply Store 1,400 square metres 1) Landscaped Open Space (minimum) 25% m) Landscaping Strip i) abutting Highway 2, a minimum width of 3 metres; ii) abutting Green Road and Boswell Avenue, a minimum width of 2 metres; and iii) abutting Uptown Avenue, a minimum width of 5 metres n) Motor Vehicle Sales Establishment and Recreation Vehicle Sales Establishment shall not be permitted on any lot having frontage or an exterior side yard on Highway 2; o) Outdoor storage of goods and materials, whether finished or unfinished shall be screened from adjacent Public and/or Private Streets, by a 2.0 metre high privacy fence. This provision shall not apply to outdoor storage and display of vehicles associated with a Motor Vehicle Sales Establishment or Recreational Vehicle Sales Establishment; 2. Schedule "3" to By-law 84-63 as amended, is hereby further amended by changing the zone designation from "Agricultural (A)" to "Holding - HIGHWAY COMMERCIAL ((H) C8)" as illustrated on the attached Schedule "A" hereto. 3. Schedule "A" attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this day of 1999. BY-LAW read a second time this day of 1999. BY-LAW read a third time and finally passed this day of 1999. MAYOR CLERK This Is • By-law99- passed ._ .... LOT 117 • - o.F �j��aLC :... z ' ui • ii.ZONING CHANGE FROM 0 25 50 -= 1 ., Mayor Om ; -- Clerk LOT 16 C14 • ■ := == IL ■ �� =�- ■I '= Ld • BOWMANVILLE SUMMARY OF BY-LAWS APRIL 26, 1999 BY-LAWS 99-51 being a by-law to authorize entering into an Agreement with Clarnew Development Inc., the owners of Plan of Subdivision 18T-88061 and any mortgagee who has an interest in the said lands, and the Corporation of the Municipality of Clarington in respect of 18T-88061 (Approved by Council December 14, 1998); 99-52 being a by-law to authorize a Franchise Agreement between the Corporation of the Municipality of Clarington and the Consumers' Gas Company Ltd.; 99-53 being a by-law to authorize the execution of a Memorandum of Understanding between the Corporation of the Municipality of Clarington and the Directors of Valleys 2000 (Bowmanville) to be incorporated (Item #6 of Report #1); 99-54 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law of the Corporation of the former Town of Newcastle (Green Martin Developments Ltd. and Green Martin Properties Ltd.) (Report #5); 99-55 being a by-law to approve the expropriation of Cove Road and certain other lands on behalf of the Council of the Municipality of Clarington as the approving authority under the Expropriations Act and to authorize the Mayor and Clerk to execute a Certificate of Approval under the Act (Approved by Council March 8, 1999); 99-56 being a by-law to expropriate certain lands in the Cove Road and Cedar Crest Beach Road areas of the Municipality of Clarington pursuant to subsection 19(1) of the Municipal Act (Approved by Council March 8, 1999); and 99-57 being a by-law to authorize the Mayor and Clerk on behalf of the Municipality of Clarington to execute an expropriation plan in accordance with section 9 of the Expropriations Act in respect of certain lands in the Cove Road and Cedar Crest Beach Road areas of the Municipality of Clarington (Approved by Council March 8, 1999).