HomeMy WebLinkAbout12/14/1998MUNfCIPALITY OF
Of�TAR{O
DATE: DECEMBER 14, 1998
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
PRAYERS
ROLL CALL
DISCLOSURE OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting held on November 23, 1998;
Minutes of a special meeting held on November 23, 1998; and
Minutes of a special meeting held on November 27, 1998.
DELEGATIONS
1. Staff Sgt. Ted Dionne, Durham Regional Police Force — Recommendations of the
Hunting Committee;
2. James Terry — Garnet B. Rickard Recreation Complex;
3. Norm Monaghan, 15 Westmore Street, Courtice, LIE 2118 — Discharge of
Firearms; and
4, Victoria Stephenson, 10291 Old Scugog Road, Blackstock, L1C 3W9 —
Ploughing of Road.
CONIMI NICATIONS
MOTION
NOTICE OF MOTION
REPORTS
I General Purpose and Administration Committee Report of December 7, 1998;
2. Confidential Report ADMIN -19 -98 —Personnel Matter; and
4
CORPORATION OF THE mUNICIPALITY OF CLA INGTO N 69 RECYCIEDF
40 TEMPERANCE STREET. 9OWMANVILLE -ONTARIO ° �1C 3A6 ^ (905) 623-3379 • EAX 623 -4
December 14, 1998
-2-
Council Agenda
3 Confidential Report ADMIN'20-98 — Personnel Matter.
UNFINISHED BUSINESS
. CD -48 -98 — Vicious Dog Declaration — Thompson.
1 Addendum to Report
BY -LAWS
OTHER BUSINES S
(a) Regional Update
(b) Committee/Boards Update
BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL
ADJOURNMENT
SUMMARY OF BY-LAWS
DECEMBER 14, 1998
BY-LAWS
98 -176 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the former Town of Newcastle (Clarnew Developments Inc.) (Item #6 of Report
#1);
98 -177 being a by -law to amend the Comprehensive Zoning By -law 84 -63, of the
Corporation of the Municipality of Clarington (Robert Owen) (Item #8 of Report
#1);
98 -178 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the former Town of Newcastle (564069 Ontario Inc.) (Item #9
of Report #1);
98 -179 being a by -law to adopt Amendment No. 13 to the Clarington Official Plan
(564069 Ontario Inc.) (Item #9 of Report #1);
98 -180 being a by -law to adopt Amendment No. 12 to the Clarington Official Plan
(James and Gladys Millson) (Item #10 of Report #1);
98 -181 being a by -law to amend By -law 86 -112, a by -law to establish a Street Name
Map and Street Inventory in the Municipality of Clarington (Item #11 of Report
#1);
98 -182 being a by -law to designate a certain portion of Registered Plan 40M -1939 as not
being subject to Part Lot Control (Gay Family Partnership) (Item #12 of Report
#1);
98 -183 being a by -law to designate a certain portion of Registered Plan 40M -1931 as not
being subject to Part Lot Control (Robinson Ridge) (Item #13 of Report #1);
98 -184 being a by -law to designate a certain portion of Registered Plan 40M -1944 and
Registered Plan 40M -1816 as not being subject to Part Lot Control (Green Martin
Holdings) (Item #14 of Report #1);
98 -185 being a by -law to amend By -law 89 -107, to regulate the use of skateboards in the
Municipality of Clarington (Item #18 of Report #1); and
98 -186 being a by -law to establish a code of ethics policy for the employees of the
Corporation of the Municipality of Clarington and Members of Council (Item #20
of Report #1).
MUNICIPALITY OF CLARINGTON
COUNCIL MEETING
DECEMBER 14, 1998 - 7:00 P.M
FILE
A3MUNICIPALITY OF
1arington
ONTARIO
DATE: DECEMBER 14, 1998
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
PRAYERS
ROLL CALL
DISCLOSURE OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting held on November 23, 1998;
Minutes of a special meeting held on November 23, 1998; and
Minutes of a special meeting held on November 27, 1998.
DELEGATIONS
Staff Sgt. Ted Dionne, Durham Regional Police Force — Recommendations of the
Hunting Committee;
2. James Terry — Garnet B. Rickard Recreation Complex;
3. Norm Monaghan, 15 Westmore Street, Courtice, LIE 2118 — Discharge of
Firearms; and
4. Victoria Stephenson, 10291 Old Scugog Road, Blackstock, LIC 3W9 —
Ploughing of Road.
COMMUNICATIONS
MOTION
NOTICE OF MOTION
REPORTS
General Purpose and Administration Committee Report of December 7, 1998;
2. Confidential Report ADMIN -19-98 —Personnel Matter; and
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET • 60WMANVILLE -ONTARIO • LIC 3A6 • 005 6233379 • FAX 623-4169
nmmieo • APE n
Council Agenda - 2 - December 14, 1998
3. Confidential Report ADMIN -20-98 — Personnel Matter.
UNFINISHED BUSINESS
I. Addendum to Report CD -48-98 — Vicious Dog Declaration — Thompson. f
BY-LAWS
OTHER BUSINESS
(a) Regional Update
(b) Committee/Boards Update
BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL
ADJOURNMENT
Council Minutes
MUNICIPALITY OF CLARINGTON
Minutes of a regular meeting of Council
held on Monday, November 23, 1998, at
7:00 p.m., in the Council Chambers
PRAYERS Councillor Schell led the meeting in prayer.
ROLL CALL
Present Were: Mayor D. Hamre
Councillor J.
Mutton
Councillor M. Novak
Councillor J.
Rowe
Councillor J.
Schell
Councillor C.
Trim
Councillor T.
Young
November 23, 1998
Also Present: - Aclmg Chief Administrative Officer, M. Marano
Director of Community Services, J. Caruana (Attended until 8:30 p.m.)
Fire Chief, M. Creighton (Attended until 8:30 p.m.)
Solicitor, D. Hefferon (Attended until 8:30 p.m.)
Director of Public Works, S. Vokes (Attended until 10:15 p.m.)
Director of Planning and Development, F. Wu
Clerk, P. Barrie
DISCLOSURE OF PECUNIARY INTEREST
Councillor Schell advised that he would be making a disclosure of
pecuniary interest with respect to Correspondence Item I - 15.
MINUTES OF PREVIOUS MEETINGS
Resolution #C-841-98
Moved by Councillor Trim, seconded by Councillor Mutton
THAT the minutes of a regular meeting of Council held on
November 9, 1998, be approved.
"CARRIED"
Council Minutes - 2 - November 23, 1998
PRESENTATION
Resolution #C-842-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT a presentation from Ray Bester on behalf of the Orono Amateur
Athletic Association be added to the agenda.
"CARRIED"
Mayor Hamre recognized and presented certificates to members of the
Kendal Midget Royals, the All Ontario `E' Midget Baseball Champions,
the Kendal Pee Wee Royals, winners of the All Ontario `E' Pee Wee
Baseball Champions, and to the Newcastle Squareboy Hockey Club,
winners of the All Ontario O.M.H.A. Pee Wee Hockey Champions.
Ray Bester, President, Orono Amateur Athletic Association advised that
his association organizes and runs all minor sports for children in Orono
and the surrounding areas and also operates and maintains Orono Arena
and Community Centre. The present arena was built and paid for in 1978,
thanks to the generosity of the residents of Orono and surrounding area,
plus a Wintario Grant. Since that time, the association has continued to
maintain and operate the facility without funding from the taxpayers.
Over the past two decades, many improvements have been made to the
building and property which have been financed through fundraising and
donations. They are now at the stage where they are outgrowing the
available space and are in the process of fundraising to add two dressing
rooms, a bigger locker room, a larger janitorial room, plus a meeting
room. The expected cost of the project is approximately $225,000. The
association has decided not to proceed until they have raised at least
$100,000 in donations. Currently, commitments have been received from
the Orono Amateur Athletic Association, the Orono Arena, the Clarington
Minor Hockey Association, the Bowmanville Non -Contact Hockey
League, the Orono Arena Improvement Committee, the Orono Hockey
Parents, the Little Charitable Foundation and the Ona Miller Foundation,
for a total of $51,000. The association is also applying for a Provincial
Grant through the Advanced Funding Program of the Ontario Lottery
Corporation. They are not soliciting money from the municipality, but
would appreciate support by way of assistance with building permits,
verification of building codes, advice for the tendering process and interim
financing.
Council Minutes 3 - November 23, 1998
PRESENTATION
DELEGATIONS
Resolution #C-843-98
Moved by Councillor Schell, seconded by Councillor Young
THAT the presentation pertaining to Confidential Report ADMIN -15-98
be referred to the end of the agenda to be considered during a "closed"
session of Council.
"CARRIED"
Wendy Orton, Executive Director, The Community Foundation of
Durham Region, was called but was not present.
Sharon Steele, 4443 Highway #2, Newtonville, LOA 1JO, addressed
Council with safety concerns regarding hunting adjacent to the
Newtonville Public School. She stated that it has come to her attention
that no current by-law adequately protects the children in the school
playground. The school property is surrounded by prime wildlife -habitat
and screened by trees and hedgerows. The land to the east of the school is
zoned as "(H)RH-17", and it is her understanding that the holding
designation makes it legally huntable land. Of most concern is the fact
that the school land is zoned "Agricultural' which means even the current
100m hunting setback as dictated by By-law 92-91, does not apply. She is
requesting that Council consider the following issues:
That a by-law be established to create a safe no -hunting setback
around school and similar public areas that are not covered under the
current by-laws.
• That the above-mentioned setback be greater than 100m.
In many peoples' minds, a 100m setback is insufficient. Mrs. Steele
submitted a petition to Council in support of her request.
Council Minutes - 4 - November 23, 1998
DELEGATIONS
Terri McCabe, Oshawa/Clarington Association for Community Living and
Dianna Eastwood, John Howard Society, announced to Council that they
have moved in together at 132 Church Street, Bowmanville. They share
space, resources and lend support where possible to each other. This is
about partnership and maximizing community resources. Since October
of this year, they have been overseeing the Fire House Youth Centre and
they are now looking at the possibility of other agencies moving into the
facility, in an attempt to expand the partnership to share administration of
the building. They thanked Council, on behalf of their organizations, for
the guidance and assistance in making this facility a reality.
Wendy Orton, Executive Director, The Community Foundation of
Durham Region, advised that the Community Foundation is in existence to
help the community by building a permanent fund that is invested and the
interest earned is given back in the way of grants. The permanent fund is
built by individuals, companies and groups committed to strengthen the
community on a long term basis. Her presentation to Council is two -fold:
• To advise that the Clarington Community Fund exists and encourage
group and individuals to find out more about it and how they can
participate.
• To advise Council that they are applying to the Municipality as a
charity for funds from the Advanced Lottery Funding in order to
receive funds that will contribute to the Clarington Community Fund.
COMMUNICATIONS
Correspondence Item I — 28 was distributed to Council as a handout.
Resolution #C-844-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT the communications to be received for information be approved
with the exception of Items I - 3, I - 13, I - 15, I - 18, I - 23, I - 26 and
I-27.
"CARRIED"
Council Minutes -5 - November 23, 1998
COMMUNICATIONS
I - 1 David Lindsay, President and CEO, Ontario Jobs and Investment Board,
advising that as part of the Ontario Jobs and Investment Board's ongoing
work to develop a long term economic vision and strategies to take
Ontario into the next century, three papers have been prepared to focus
public discussion on key areas of our economy. These papers are entitled,
Preparing People for Tomorrow's Jobs, Creating Infrastructure for Growth
and Competitiveness and Creating an Innovation Culture. They are also
helping focus discussion at the seven Premier's Conferences on Jobs and
Prosperity held around the Province in October and November. The
papers are available in the Clerk's Department.
(Received for Information)
1-2 Member Communication received from the Association of Municipalities
of Ontario, advising that legislation was introduced to restore Workplace
Safety and Insurance Board (WSIB) benefits for volunteers and to correct
the benefit problems_presented_by Bill -99. -Bill 99, which was passed in
1997, reduced the benefits for volunteer firefighters and volunteer
ambulance brigades should they become injured in the line of duty. That
legislation has proven to be a disincentive for volunteerism. A Private
Member's Bill has been introduced to amend the Workplace Safety and
Insurance Act in order to rectify the benefit problems created by Bill 99.
AMO has been working with the Office of the Ontario Fire Marshall and
the ministries of the Solicitor General and Labour on this issue. AMO will
review the Bill to ensure that it fully corrects the situation created by
Bill 99, and that it provides the clarity that municipalities are looking for.
The Association will be approaching the opposition parties to seek their
support in approving the legislation quickly, should the Bill meet the
needs.
(Received for Information)
1-4 Minutes of meetings of the Hunting Committee held on October 29 and
November 12, 1998.
(Received for Information)
1-5 Minutes of a meeting of the Local Architectural Conservation Advisory
Committee held on October 20, 1998.
(Received for Information)
Council Minutes - 6 - November 23. 1998
COMMUNICATIONS
1-6 Marjory Morden, Town Clerk, Town of Caledon, forwarding a copy of a
report on the position statement of the Council of the Town of Caledon
regarding Bill 56, The Greater Toronto Services Board Act.
(Received for Information)
1-7 Betty Khattab, Area Coordinator, Oshawa/Courtice Campaign, Ontario
March of Dimes, advising of their annual door-to-door campaign across
the province throughout the month of January.
(Received for Information)
1-8 Pat Crimmins, Committee Coordinator/Deputy Clerk, Regional
Municipality of Halton, advising of a resolution endorsed by the Regional
Municipality of Halton as follows:
"THAT the Province of Ontario be requested to provide more detailed
information regarding the costs and services as they pertain to WDW
- invoices to that -municipalities can determine whether invoiced amounts
are accurate and apportionments have been undertaken correctly;
THAT the Region of Halton supports the similar resolution passed by the
Council of the Regional Municipality of Durham;
THAT the Province of Ontario provide municipalities with 1999 cost
estimates and apportionment shares for all WDW services before
January 15, 1999, so that work on municipal budgets can proceed;
THAT a copy of this resolution be sent to the Premier of Ontario, the
Minister of Finance, the Minister of Municipal Affairs and Housing,
Halton Area MPPs and all GTA municipalities."
(Received for Information)
1-9 P.M. Madill, Regional Clerk, Regional Municipality of Durham,
forwarding a copy of Joint Report No. 98-J-18, Bill 56, An Act to
Establish the Greater Toronto Services Board and the Greater Toronto
Transit Authority, 1998. She also advised that the Committee of the
Whole of the Regional Council considered the matter and at a meeting
held on November 4, 1998, adopted the following recommendations:
"a) THAT the Honourable Al Leach, Minister of Municipal Affairs
and Housing, be advised that the Region of Durham does not
support the establishment of a Greater Toronto Services Board for
a number of reasons, including:
Council Minutes - 7 - November 23, 1998
COMMUNICATIONS
(i) it is an unnecessary duplication of existing co-ordinating
organizations and structures within the GTA;
it lacks the necessary and direct involvement of the
Province to effectively address GTA -wide issues such as
the transportation and transit systems;
(iii) it undermines the responsibility of GTA municipalities to
prioritize and deliver essential services to meet local needs;
(iv) it would result in higher servicing costs for Durham
residents and landowners;
(v) it would result in decision-making which is less accessible
and accountable to residents and taxpayers of Durham
Region;- -- - - -
(vi) it would completely neglect the agricultural sector of the
GTA; and
(vii) it is so open-ended in its wording as to allow the future
(viii) strategies to be completely subservient to the largest
municipality.
b) THAT the Province place a moratorium on further provincially
initiated municipal change and restructuring proposals, including
the proposed establishment of the Greater Toronto Services Board,
to allow municipalities time to deal with recent provincial
initiatives;
C) THAT Durham's position is that a forced amalgamation of all the
municipalities within Durham Region into a single tier city, similar
to the previous action to create the new City of Toronto, is the
worst restructuring scenario possible for Durham;
d) THAT Joint Report #98-J-18 be endorsed as the Region of
Durham's submission to the Standing Committee on General
Government on Bill 56, An Act to establish the Greater Toronto
Services Board and the Greater Toronto Transit Authority;
Council Minutes - 8 - November 23, 1998
COMMUNICATIONS
e) THAT the Regional Chair present the Region of Durham's
submission to the Standing Committee on General Government;
and
f) THAT a copy of Joint Report No. 98-J-18 be forwarded to the
Honourable Mike Harris, the Honourable Al Leach, all Durham
MPP's, Mr. Alan Tonks, Moderator for GTSB Legislative Review,
the Area Municipalities in Durham Region, and the Regions within
the Greater Toronto Area and Hamilton -Wentworth." (A copy of
the report is available in the Clerk's Department).
(Received for Information)
1-10 Minutes of a meeting of the Bowmanville Museum Board held on
October 14, 1998.
(Received for Information)
I — 11 Minutes of a meeting of the GanaraskaRegion Conservation Authority
held on October 15, 1998.
(Received for Information)
1-12 Norm Leigh, Manager of Business Development, Advisor to DFFMA
Board, Regional Municipality of Durham, on behalf of the Durham Farm
Fresh Marketing Association, extending an invitation to Mayor and
Members of Council to attend their General Meeting and Workshop on
Monday, November 30, 1998, in the Main Boardroom, Ontario Ministry
of Agriculture, Food and Rural Affairs, 70 Van Edward Drive, Unit 1, Port
Perry, Ontario. Guest speaker will be Laura Hughes on the topic of
Marketing. Anyone wishing to attend please confirm with his office at
(905) 723-0023 or 1-800-706-9857.
(Received for Information)
1-14 Correspondence received from the Ministry of the Solicitor General and
Correctional Services, forwarding an Identification and Designation
Guide, along with copies of the relevant legislation and regulations
regarding Safety Zones. The Ontario Government has passed amendments
to the Highway Traffic Act to allow for the establishment of Community
Safety Zones. The responsibility of identifying and designating these
zones rests with municipalities who now have the authority to pass the
relevant by-laws.
Council Minutes - 9 - November 23, 1998
COMMUNICATIONS
The Ontario Government has the authority to designate parts of the King's
Highways as Community Safety Zones. (A copy of the Identification and
Designation Guide is available in the Clerk's Department.)
(Received for Information)
1-16 Media Release received from the Visual Arts Centre of Clarington,
advising of their sale of 100 small paintings November 13 to
December 13, Reception: Friday, November 20, 6 P.M. to 9 p.m. Artists
connected with the Visual Arts Centre are invited to participate in this
annual event and as usual, the reception on Friday night is a special time
for collectors since all pieces in the show are sold at a discount of 10% -
an early present from the artists and the centre. While the show is on until
December 12, the discount applies on Yuletide Friday night only.
Admission is free.
(Received for Information)
1-17 News Release received from the Minister of Long -Term Care with
responsibility for Seniors regarding the International Year of Older
Persons (IYOP) 1999, and forwarding a Community Kit prepared by the
Canada IYOP Coordinating Committee (a federal, provincial, and
territorial coordinating body) with suggestions for activities and projects
communities may undertake as well as tips on publicizing events. The kit
also contains interesting facts about Canadian seniors. Under the
Community Partnership Projects Program, each constituency in the
province will receive $20,000 in special funding to plan local or regional
projects, events and activities to take place between January I and
December 31, 1999. Projects are to reflect the year's intergenerational
theme, "Ontario, a province for all ages." Communities will be expected
to contribute to each project by providing at least 15 percent of the
project's cost in funding or in kind contributions. (The kit is available in
the Clerk's Department.)
(Received for Information)
1-19 Interoffice Memorandum received from John Presta, Engineering Planning
& Studies, Regional Municipality of Durham, advising of a Notice for the
Public Information Centre, Class Environmental Assessment for
Additional Water Pollution Control Plant Capacity for Whitby, Oshawa
and Courtice. The Notice will appear in the area newspapers and will be
mailed to the residents witihin the study area. The Information Centre will
be held on Thursday, November 26, 1998, 4:00 p.m. to 9:00 p.m., Mother
Council Minutes _10- November 23, 1998
COMMUNICATIONS
Theresa Separate School, 78 Glen Abbey Drive, Courtice. Staff of the
Region of Durham and their consultant, Totten Sims Hubicki Associates,
will be available to answer questions and discuss the project with
members of the public.
(Received for Information)
1-20 News Release received from the Atomic Energy Control Board advising
of recent announcements of licensing decisions.
(Received for Information)
1-21 The Rural Review received from the Rural Ontario Municipal Association
advising of various news items and also advising of the Rural Ontario
Municipal Association Annual Conference to be held Sunday, February 7,
1999 — Wednesday, February 10, 1999 at the Royal York Hotel, Toronto.
Conference Registration Forms are available in the Clerk's Department.
(Received for Information)
1-22 Charles Hamick, Attorney General and Minister Responsible for Native
Affairs advising of his appreciation regarding the response generated by
his invitation of July 24, 1998, for submissions to take on the Provincial
Offences Act (POA) transfer. He advised that when they started work on
this initiative, he said the POA transfer would be a municipally designed
process. In both informal and formal consultations over the past two
years, municipalities have given them thoughtful recommendations and
suggestions. As a direct result of these consultations, the POA transfer
will begin with demonstration sites. He advises that the Ministry of the
Attorney General will work with seven demonstration sites, representing
about 50 municipalities.
(Received for Information)
1-24 Member Communication received from the Association of Municipalities
of Ontario advising of the final recommendations of the Provincially
appointed Social Housing Committee. AMD's Task Force will be
meeting to review the final report's recommendations and determine the
implications for the municipal sector as well as any follow-up comments
to the Province. AMO will continue to press the federal government to
start negotiating a new federal/provincial agreement.
(Received for Information)
Council Minutes - 11 - November 23, 1998
COMMUNICATIONS
1-25 Michelle Rypstra, President, Ontario Non -Profit Housing Association
(ONPHA), Durham Region Non -Profit Housing Corp., advising of the
recent media stories regarding serious allegations about non-profit
housing's use of public funds. A series of articles appearing in the
Toronto Sun described four non-profit housing projects undergoing
criminal investigations. The Toronto Sun, along with other media outlets,
also described non-profit housing as a' $5 billion boondoggle."
(Received for Information)
1-28 Press Release received from the Bowmanville Museum, advising of
Edwardian Christmas Open House to be held on Friday, December 4`h
from 7:00 p.m. to 9:00 p.m., Saturday and Sunday, December 5'h and 6`h,
from 1:00 p.m. to 3:30 p.m. The Museum will be decorated in festive
finery and homemade holiday treats will be available. Entertainment will
be in the parlour provided by pianist Janet McGregor on Friday night,
Allanah Coles and Doug Dewell on Saturday, and Elexis Ward on Sunday
------------ --- -----
and it is all free.
(Received for Information)
1-3 P.M. Madill, Regional Clerk, Regional Municipality of Durham,
forwarding a copy of Report 98-W-106, regarding traffic operational
Traffic Operations concerns in the vicinity of the King Street and Townline Road intersection
King & Townline at the Oshawa/Clarington border. She advises that the Works Committee
T08.GE considered the matter and at a meeting held on November 4, 1998,
Council adopted the following recommendations of the Committee:
"a) THAT a by-law in the form attached to Report #98-W-106 of the
Commissioner of Works be approved to amend the Regional
Traffic and Parking By-law No. 5-96 to extend the 50 km/h posted
speed limit on Townline Road (Regional Road No. 55), north of
Highway No. 2 to Nash Road;
b) THAT staff enter into discussions with the Municipality of
Clarington and landowners to pursue remedial solutions to improve
the traffic operation problems along Townline Road and Highway
No. 2 including the feasibility of partial and full median closures;
and
C) THAT a copy of Report #98-W-106 of the Commissioner of
Works be forwarded to the Municipality of Clarington for
information."
Council Minutes - 12 - November 23, 1998
COMMUNICATIONS
Resolution #C-845-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Correspondence Item I — 3 be received for information.
"CARRIED"
1-13 William Jenkins, Director, Corporate Affairs, GO Transit, advising that
GO Transit will soon begin faxing all their customer bulletins and news
GO Transit releases as they are issued. He hopes that all municipalities will find this
T03.GO service useful and that any pertinent information will be brought forward
to Council and appropriate staff. He advised that many of their bulletins
are issued only to specific groups of passengers or parts of their network,
and while most news releases go to all media in their area, some are also
targeted for specific events or announcements, and advised that we will
get them all. He welcomes any comments about this new service.
Resolution #C-846-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Correspondence Item I — 13 be received for information.
"CARRIED"
Councillor Schell made a disclosure of pecuniary interest with respect to
Item I — 15; vacated his chair and refrained from discussion and voting on
the subject matter. Councillor Schell indicated that he is employed by
Blue Circle Cement Inc., the subject of the correspondence
1- 15 Resolution #C-847-98
Minutes - Blue Moved by Councillor Young, seconded by Councillor Rowe
Circle Cement
C06.13L THAT Correspondence Item 1— 15 be received for information.
"CARRIED"
Council Minutes -13 - November 23, 1998
COMMUNICATIONS
1-18 P.M. Madill, Regional Clerk, Regional Municipality of Durham,
forwarding a copy of Report #98-F-76, Provincial Announcement to Limit
Provincial Tax Increases for Commercial and Industrial Taxpayers. She advises that
Announcement - the Finance Committee considered the matter and at a meeting held on
Limit Tax November 4, 1998, Regional Council adopted the following
Increases for recommendations of the Committee:
Commercial and
Industrial Taxpayers "a) THAT the Minister of Finance, prior to the introduction of the
F27.GE proposed legislation on limiting property tax increases for
Commercial and Industrial Properties, be requested to:
i) Establish a consultative process directly with municipalities
through the Association of Municipalities of Ontario and
the Municipal Finance Officers' Association.
Provide immediate assistance to correct any 1997
assessment data problems which may be used to establish a
cap on 1998 property taxes.
Exclude from the proposed legislation, the capping of
increases for properties which are subject to payments -in -
lieu of taxation.
Defer until February 15, 1999, the payment of 20% to the
Province of Ontario by the area municipalities of the total
1998 education taxes due to the Province which is
equivalent to the amount of tax collections potentially
delayed as a result of the capping provisions for industrial
and commercial properties;
and/or the Province pay the amount of the tax collections
delayed as a result of the announced capping by the
Province for industrial and commercial;
and/or be allowed to reduce an amount equal to the lost tax
revenue from any future bills received from the Province.
iv) Reduce the downloaded services to the Region of Durham
as a means of providing tax assistance to small business.
Council Minutes - 14 - November 23, 1998
COMMUNICATIONS
V) Municipalities be allowed the opportunity to give an
alternative to the government for approval that keeps the
concept of Current Value Assessment in sight and complete
over a four year time period.
b) THAT the Minister of Finance be requested to:
i) Establish a consultative process directly with municipalities
to assist in the implementation of the Ontario Fair
Assessment System for 1999.
ii) Review the definitions, in consultation with municipalities,
for the multi -residential, shopping centre and large
industrial property classes to determine more appropriate
thresholds for eligible properties.
iii) Reimburse the Region and its Area Municipalities, not only
for the direct costs of issuing tax bills, but also the cost of
staff review, implementation, computer costs, customer
service and interest on delayed cash flow.
C) THAT the Finance Department be authorized to draw on the
Provincial Initiatives Budget up to the amount of $75,000.00 for
the costs necessary to review and implement the proposed new
Provincial capping legislation; and
d) THAT a copy of Report 498-F-76 of the Commissioner of Finance
be forwarded to the local municipalities, the Minister of Municipal
Affairs and Housing, AMO, the Municipal Finance Officers'
Association, the Durham MPP's, Durham Chamber of Commerces,
Board of Trade, Durham Region Manufacturing Association
(DRMA), Durham Region Economic Development Advisory
Committee (DREDAC), Chair of the Management Board and the
Leaders of the two Opposition Parties."
Council Minutes -15 - November 23, 1998
COMMUNICATIONS
Resolution #C-848-98
Moved by Councillor Mutton, seconded by Councillor Novak
THAT the resolution adopted by the Regional Municipality of Durham
regarding a Provincial Announcement to Limit Tax Increases for
Commercial and Industrial Taxpayers, be endorsed by the Council of the
Municipality of Clarington.
"CARRIED"
1-23 Peter Gregg, Special Assistant — Ontario, Office of the Minister of
Transport, thanking the Municipality of Clarington for the correspondence
Halminen Airstrip dated October 14, 1998, to The Honourable David M. Collenette, Minister
D14.DEV.97-058 of Transport regarding low-flying aircraft using the Halminen Airstrip.
He advised that a review of departmental files has not revealed any
accidents or incidents reported to or investigated by Transport Canada
with regard to the Halminen Airstrip. He advised that Regional officials
would be pleased to investigate the alleged violations; however, they will
require more detailed information than that provided in the Municipality's
letter. In the interim, officials from the System Safety division will
attempt to contact both the municipality and the airport operator and will
visit the airstrip to determine whether there are any safety issues that need
to be addressed by Transport Canada.
Resolution #C-849-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Correspondence Item I — 23 be received for information.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Council Minutes -16- November 23, 19998
COMMUNICATIONS
Resolution #C-850-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the foregoing Resolution #C-849-98 be amended by adding the
following thereto:
"and referred to the Chief Administrative Officer to dialogue with
the Minister of Transport with more detail; and
THAT the Chief Administrative Officer keep appraised of the
situation and report back to Council on a regular basis."
"CARRIED"
The foregoing Resolution #C-849-98 was then put to a vote and
CARRIED AS AMENDED.
1-26 John R. O'Toole, MPP, Durham East, advising that he would be interested
in participating in the round table session with regards to Clarington's
economic game plan. He would like to be advised if there is an
opportunity in this or any forum for him to participate.
Resolution #C-851-98
Economic Moved by Councillor Young, seconded by Councillor Rowe
Development
D02.GE THAT Correspondence Item I — 26 be received for information.
"CARRIED"
1-27 John R. O'Toole, MPP, Durham East, thanking the municipality for
providing him with a copy of the resolution passed by the Municipality of
GO Transit Clarington on September 14, 1998, on transportation and GO transit
Funding and Issues funding issues in the GTA. He advised that he has written to The
In the GTA Honourable Tony Clement, Minister of Transportation and The
T03.GO Honourable Al Leach, Minister of Municipal Affairs and Housing about
the Municipality's concerns and believes that it is important to ensure fair
rates and accessibility to GO transit for his constituents. He advised that
as soon as he hears from the Ministers, he will advise the Municipality of
their response.
Council Minutes - 17- November 23, 1998
COMMUNICATIONS
Resolution #C-852-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Correspondence Item I — 27 be received for information.
"CARRIED"
Correspondence Item D — 8 and Confidential Correspondence Item D — 9
were distributed to Council as handouts.
Resolution 4C-853-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT Correspondence Items D - 2, D — 4 and — 6, be approved as per
the agenda.
"CARRIED"
D-2 Maureen A. McCauley, President -Elect, Ontario Chapter, Canadian Public
Works Association — American Public Works Association, advising of the
1998 Public Works 1998 Public Works Week Award. She advised that in order to celebrate
Week Award Public Works and the contribution it makes to our communities, the third
M02.GE week of May has been declared as "National Public Works Week" across
North America for the last 35 years. The Ontario Chapter of APWA
strongly supports this initiative and encourages municipalities, large and
small, to undertake activities during this week which will raise the profile
of Public Works. A competition is held by the Chapter each year for the
best program undertaken by a municipality. She is seeking submissions
for the 1998 competition for the best program undertaken by a
municipality. The Bruce Brunton trophy is awarded to the municipality
with the most exciting and enthusiastic program. All entries must be
received by December 18, 1998. The winner of the 1998 competition will
be announced at the Chapter's 1999 Annual General Meeting, January 21,
1999.
(Referred to Public Works)
Council Minutes - 18 - November 23, 1998
COMMUNICATIONS
D-4
Mary Ellen Greb, Deputy Clerk -Treasurer, Township of South-West
Oxford, advising of a resolution passed by the Township of South-West
Resolution re:
Oxford regarding the Compensation for Volunteer Firefighters as follows:
Compensation for
Volunteer
"WHEREAS South-West Oxford Township Council is concerned about
Firefighters
the impact of changes under the new Workplace Safety and Insurance Act,
C10.AD
including the potential for large numbers of volunteer fire fighters leaving
their fire department;
THEREFORE the Council of the Corporation of the Township of South-
West Oxford requests the Provincial Government to re -instate
compensation for volunteer firefighters on the same basis as it was under
the former Workers Compensation Act and not as provided for under the
new Workplace Safety and Insurance Act."
(Resolution Endorsed)
D=6 --- June Laforet, 6 Kingsview Couff�_Courtice L1 E l E6, expressing her
frustrations regarding a parking ticket received by her son for overnight
Overnight Parking parking. She realizes that emergency vehicles and snow removal
T02.GE equipment must move freely in her area, but at the same time, there is a
need among residents for additional overnight parking, at least on an
occasional basis. She suggests parking be allowed on one side of the
street during alternating months. This would allow emergency and snow
removal vehicles easier access to all residences while allowing overnight
parking to those who need it. Any overflow of cars can be moved to
another street in the neighbourhood. She feels that the implementation of
this would simply involve posting the necessary signs. She advised that
this method is already being used in other municipalities, and is very
effective for all concerned. The second solution involves a voucher
system, whereby each residence is issued a numbered sticker that is to be
left visible in or on the vehicle that is parked on the road. Additional
vouchers could be purchased from the Region for a nominal fee should the
need arise. She feels that while this method could lessen the problem,
there are a number of details that would have to be detailed. It is her hope
that her concerns will be addressed quickly, as the coming winter could
pose a problem for any people.
(Forward a copy of Report PD -105-98
and Referred to Planning and Development and
Public Works for consideration in conjunction with
this matter)
Council Minutes - 19 - November 23, 1998
COMMUNICATIONS
D — 1 June Hunter, President, Association of Hospital Volunteers -
Bowmanville, Lakeridge Health Bowmanville, requesting proclamation of
Bowmanville May 14, 1999, as Association of Hospital Volunteers — Bowmanville Tag
Tag Day Day.
M02.GE
Resolution #C-854-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT May 14, 1999 be proclaimed as Association of Hospital Volunteer:
Bowmanville Tag Day in the Municipality of Clarington and advertised in
accordance with municipal policy.
"CARRIED"
D-7 Sharon Steele, 4443 Highway #2,_Newtonville, LOA 1JO, forwarding a
petition regarding safety concerns with hunting adjacent to Newtonville
Hunting Safety Public School. She emphasized that this is not an anti -hunting issue, but a
Concerns safety issue. She advised that to the best of their knowledge, a 100m
D05.GE setback is inadequate. For shotguns, a distance of 500 metres might be
more realistic. This, however, is a complex determination that they are
admittedly unqualified to make. She is requesting that Council establish a
by-law to create a safe no hunting set back around school and similar
public areas that are not covered under the current by-laws, and that the
above mentioned setback be greater than 100m.
Resolution #C-855-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT correspondence Item D — 7 be referred to the Hunting Committee.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Council Minutes -20- November 23. 1998
COMMUNICATIONS
Resolution #C-856-98
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the foregoing Resolution #C-855-98 be amended by adding the
following thereto:
"THAT the Clerk be requested to advise the Hunting Committee of
Council's concerns where hunting infringes on public areas; and
THAT the Committee be requested to comment directly with
respect to the setbacks in these areas."
"CARRIED"
The foregoing Resolution #C-855-98 was then put to a vote and
CARRIED AS AMENDED– — —
D-3 P.M. Madill, Regional Clerk, Regional Municipality of Durham,
forwarding a copy of Report 98 -MOH -35, Land Ambulance Services, and
Land Ambulances advising that at a meeting held on November 4, 1998, Regional Council
Services adopted the following recommendations of the Committee:
SOO.GE
"a) THAT the Minister of Health be requested to postpone the
amalgamation of the Oshawa and Lindsay Central Ambulance
Communications Centres until the Durham, Halton and York
Regions' Land Ambulance Services Review is completed and
Council has had sufficient time to fully consider its options with
respect to ambulance communications, including their implications
for the delivery of land ambulance services;
b) THAT the Health and Social Services Committee be authorized to
review and release the Land Ambulance Services Review
discussion paper and to lead the public consultation process;
C) THAT a copy of the resolution and Report #98 -MOH -35 be
forwarded to all Durham, Halton and York municipalities
requesting their endorsement and support; and
d) THAT a copy of the resolution and Report #98 -MOH -35 be
forwarded to The Honourable Mike Harris, Premier of Ontario,
The Honourable Elizabeth Witmer, Minister of Health and all
Durham M.P.P.'s."
Council Minutes - 21 - November 23, 1998
COMMUNICATIONS
Resolution #C-857-98
Moved by Councillor Young, seconded by Councillor Mutton
THAT the resolution adopted by the Regional Municipality of Durham
regarding Land Ambulance Services, be endorsed by the Council of the
Municipality of Clarington.
"CARRIED"
D-5 John R. O'Toole, MPP, Durham East, advising that 1999 is the United
Nations Year of the Older Person (IYOP). He is certain that most levels
International of government will wish to join forces in this important celebration. He
Year of the Older advises that the Province of Ontario has asked all 130 MPP's to work
PERSONAL within their constituency to find a forum to celebrate the IYOP. His office
M02.GE will act as a response for this project and looks forward to a response on
this matter.
Resolution #C-858-98
Moved by Councillor Rowe, seconded by Councillor Young
THAT correspondence Item D — 5 be received for information and that
John O'Toole, M.P.P. be advised that it is Clarington's pleasure to co-
operate with the Provincial Government for the celebration of the Year of
the Older Person.
"CARRIED"
Correspondence Items D — 8 and D — 9 were received as handouts
D-8 James and Colleen Terry advising of concerns encountered on their
wedding day, September 19, 1998, at the Garnet B. Rickard Complex.
Resolution #C-859-98
Concerns Moved by Councillor Mutton, seconded by Councillor Schell
Encountered at
The Garnet B. THAT Correspondence Item D — 8 be referred to the Director of
Rickard Complex Community Services for preparation of a memorandum to be distributed to
R05.GE Members of Council regarding the action taken in this matter.
"CARRIED"
Council Minutes -22- November 23, 1998
COMMUNICATIONS
D-9 Resolution #C-860-98
Confidential Moved by Councillor Mutton, seconded by Councillor Schell
Property
Matter THAT Confidential Correspondence Item D — 9, be referred to the end of
the agenda to be considered during a "closed" session of Council.
"CARRIED"
MOTION
NOTICE OF MOTION
COMMITTEE REPORTS
Report #1 Resolution #C-861-98
G.P.A. Report Moved by Councillor Novak, seconded by Councillor Trim
November 16, 1998
THAT the General Purpose and Administration Committee Report of
November 16, 1998, be approved with the exception of Item #12.
"CARRIED"
Item #12 Resolution #C-862-98
Bowmanville Moved by Councillor Novak, seconded by Councillor Trim
Water Pressure
Zone 2 WHEREAS water servicing concerns have come to light in Bowmanville
E08.GE Pressure Zone 2;
NOW THEREFORE BE IT RESOLVED THAT the Region of Durham be
requested to have staff provide Clarington Council with a report outlining
the status of water distribution matters in Bowmanville Pressure Zone 2, in
particular, the status of development approvals and the Zone 2 Reservoir
and Feedermain.
"CARRIED"
Council Minutes -23- November 23, 1998
Report#2
Resolution #C-863-98
Moved by Councillor Trim, seconded by Councillor Young
THAT Confidential Report TR -86-98 be referred to the end of the agenda
to be considered during a "closed" session of Council.
"CARRIED"
Report #3 Resolution #C-864-98
Job Description - Moved by Councillor Schell, seconded by Councillor Trim
CAO
H06.GE THAT Report CD -64-98 and the corresponding By-laws 98-171 and
98-172 be tabled to a special Council meeting to be convened prior to
December 1, 1998.
"CARRIED"
Resolution #C-865-98
Moved by Councillor Schell, seconded by Councillor Mutton
THAT the meeting be "closed" for the purpose of discussing legal and
personnel issues.
"CARRIED"
Resolution #C-866-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT Council recess for 15 minutes prior to the "closed" meeting.
"CARRIED"
Resolution #C-867-98
Moved by Councillor Rowe, seconded by Councillor Schell
THAT the actions taken during the "closed" session, be ratified.
"CARRIED"
Council Minutes -24- November 23, 1998
UNFINISHED BUSINESS
BY-LAWS
Resolution #C-868-98
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the delegation of Wendy Orton be received with appreciation.
"CARRIED"
Resolution #C-869-98
Moved by Councillor Young, seconded by Councillor Schell
THAT the delegation of Terri McCabe and Dianna Eastwood be received
with appreciation.
"CARRIED"
Resolution #C-870-98
Moved by Councillor Young, seconded by Councillor Mutton
THAT the presentation of Ray Bester be received and referred to the Chief
Administrative Officer.
"CARRIED"
By-law 98-173 was distributed to Council as a handout.
Resolution #C-871-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT leave be granted to introduce the following by-laws, and that the
said by-laws be now read a first and second time:
98-169 being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law of the former Corporation of the Town of
Newcastle (Syvan Developments);
Council Minutes -25- November 23, 1998
BY-LAWS
98-170 being a by-law to authorize a contract between the
Corporation of the Municipality of Clarington and Escom
Software Services Ltd. For the Community Services
Recreation Software Program; and
98-173 being a by-law respecting the annual allowances paid to the
Mayor and Members of Council and to repeal By-law
97-266.
"CARRIED"
Resolution #C-872-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the third and final reading of By-laws 98-169, 98-170 and 98-173
be approved.
"CARRIED"
Regional Update Resolution #C-873-98
Committee/Boards
Update Moved by Councillor Novak, seconded by Councillor Schell
THAT the Regional and Committee/Boards Updates be referred to the
Council meeting scheduled to be held on December 14, 1998.
"CARRIED"
CONFIRMING BY-LAW
Councillor Schell indicated a disclosure of pecuniary interest earlier in the
meeting and refrained from discussion and voting on the Confirming
By -Law.
Council Minutes -26- November 23, 1998
CONFIRMING BY-LAW
ADJOURNMENT
Resolution #C-874-98
Moved by Councillor Trim, seconded by Councillor Mutton
THAT leave be granted to introduce By-law 98-174, being a by-law to
confirm the proceedings of the Council of the Municipality of Clarington
at this meeting held on the 23rd day of November 1998, and that the said
by-law be now read a first and second time.
Resolution #C-875-98
Moved by Councillor Trim, seconded by Councillor Mutton
THAT the third and final reading of By-law 98-174 be approved.
"CARRIED"
Resolution #C-876-98
Moved by Councillor Young, seconded by Councillor Rowe
THAT the meeting adjourn at 11:50 p.m.
MAYOR
CLERK
SUMMARY OF CORRESPONDENCE
DECEMBER 14, 1998
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
I — 1 Christine S. Stewart, Minister of the Environment, forwarding a copy of a News Release
and Backgrounder that outlines the details of an announcement made on October 23, that
the federal government will introduce a regulation requiring low-sulphur gasoline in
Canada. The proposed Sulphur in Gasoline Regulations and the accompanying
Regulatory Impact Analysis Statement will be forwarded when they are published in the
Canada Gazette. There will be a 60 -day period for parties to provide comments and she
would be pleased to receive any views the municipality may have.
(Receive for Information)
I — 2 Joseph P. Dion, Director of Policy and Public Affairs, Federation of Canadian
Municipalities, forwarding a copy of their 1997 — 1998 Year in Review — Policy/Program
Committee Reports — FCM Annual Conference 1998. A copy of the book is available in
the Clerk's Department.
(Receive for Information)
I — 3 Carolyn Lance, Committee Secretary, Town of Georgina, advising of a resolution passed
by the Town of Georgina regarding Bill 56 as follows:
"THAT Council support the Region of Durham's position, to delay the passage
and implementation of Bill 56 establishing the Greater Toronto Services Board
until at least the end of the current term of Council, and that this resolution be
forwarded to the Premier of Ontario, the Minister of Municipal Affairs and
Housing and to all municipalities within the Greater Toronto Area for
information."
(Receive for Information)
I — 4 George S. Graham, Clerk -Administrator, Township of Brock, advising that Brock
Council passed a resolution in support of the Municipality of Clarington's resolution with
respect to Transportation and GO Transit Funding Issues in the GTA.
(Receive for Information)
I — 5 Minutes of a meeting of the Local Architectural Conservation Advisory Committee held
on November 17, 1998. (A copy of the minutes is attached to the Summary of
Correspondence.)
(Receive for Information)
Summary of Correspondence - 2 - December 14, 1998
1-6 Robert W. Runciman, MPP, Leeds -Grenville, Solicitor General and Minister of
Correctional Services, advising that the allocation of police officers under the Community
Policing Partnerships (CPP) Program was announced on November 24, 1998, and
forwarded a list of the allocations to individual police services under the program. This
program, the first of its kind and scope in Canadian history, represents the Mike Harris
government's commitment to protecting our communities by helping municipalities hire
a total of 1,000 new police officers. The program generated almost 1,500 requests from
police services across the province for 1,000 new front-line officers. All applications
were reviewed carefully and the allocation of police officers was determined to ensure
representation from communities across the province, taking into account the size of each
service. The Durham Regional Police Services has been allocated 42 officers.
(Receive for Information)
I — 7 John R. O'Toole, MPP, Durham East, thanking the Municipality of Clarington for
sending him a copy of Council's resolution on the issue of gasoline tax. He advised that
he has written to The Honourable Ernie Eves, Minister of Finance, about Council's
resolution and when he receives a response from the Minister, he will advise the
municipality.
(Receive for Information)
I — 8 Bob Seguin, Assistant Deputy Minister, Ministry of Agriculture, Food and Rural Affairs,
forwarding a copy of a report entitled "Selected Agricultural Review of the Greater
Toronto Area." For the period 1976 to 1996, the report profiles developments in
agriculture in the Greater Toronto Area (GTA) and highlights a number of significant
trends. The initial analysis also compares the characteristics of the GTA's farming
community to those of the communities surrounding the GTA and the Province at large.
(A copy of the report is available in the Clerk's Department.)
(Receive for Information)
I — 9 The Ontario Community Partnership Projects Program for the International Year of Older
Persons, advising that the deadline for submitting Community Partnership Project
proposals has been extended from December 1, 1998 to Friday, January 29, 1999.
(Receive for Information)
1-10 Claude Cantin, President, Federation of Canadian Municipalities, advising of FCM's 62nd
Annual Conference and Municipal Expo: Navigating Global Change, Halifax Regional
Municipality, June 4 — 7, 1999.
(Receive for Information)
I — I 1 Minutes of a meeting of the Solina Community Centre Board held on November 26,
1998. (A copy of the minutes is attached to the Summary.)
(Receive for Information)
Summary of Correspondence -3 - December 14, 1998
1-12 Information Bulletin received from the Kawartha Conservation Authority entitled "State
Farm Becomes a Partner in Conservation." The Partners in Conservation Program links
the business community with Kawartha Conservation to help protect the natural
environment. With public funding for environmental work being limited, developing
partnerships with the corporate sector is a means by which additional conservation
programming can be done.
(Receive for Information)
1- 13 Nancy Bardecki, Director, Ministry of Municipal Affairs and Housing, advising that The
Honourable Ernie Eves, Minister of Finance, has introduced the Fairness for Property
Taxpayers Act, 1998 (Bill 79). The Bill, if passed in its current form, will require
municipalities to limit property tax increases related to property tax reform on businesses
to 10 percent in 1998 and a further 5 percent in each of 1999 and 2000, over the 1997
annualized tax responsibility. Municipalities will also include any budgetary changes in
addition to these amounts. The Minister of Finance announced his intention to apply the
same limits to multi -residential properties. She advises that support will be provided
through the Ontario Property Tax Analysis (OPTA) Service to assist municipalities in
meeting the limits established for tax increases on businesses in Bill 79.
- — -(Receive for Information)
1-14 Dave Cooke and Ann Vanstone, Co -Chairs, Education Improvement Commission,
forwarding a summary of A Report on the Role of School Councils. The Education
Improvement Commission strongly supports public education and wants to see it
enhanced through a clearer role for school councils. They believe that the purpose of
these councils is to improve student learning. Parents and members of the community
have a right to meaningful input into their children's education. (Copies of the summary
are available in the Clerk's Department.)
(Receive for Information)
I - 15 News letter received from the Bowmanville Museum advising of Pioneer Bonus Bucks.
To support them in their fundraising, Pioneer Petroleums has agreed to give them cash
for the Pioneer Bonus Bucks they turn in. When anyone fills up at any participating
Pioneer Bonus Buck location, the Pioneer Bonus Bucks earned can be used by the
Museum to help fund their projects.
(Receive for Information)
Summary of Correspondence - 4 - December 14, 1998
1— 16 Gail Lawlor, Chairperson, Durham Environmental Network and Leo DeLoyde, Director,
Planning and Development Services, Town of Ajax, forwarding a copy of the
Proceedings of the Durham Environmental Network and Town of Ajax Public Meeting
on State of the Environment (SOE) Reporting, held at the Ajax Community Centre on
October 22, 1998. They explain that the focus of the panel discussion is to present
examples of State of the Environment (SOE) Reporting to demonstrate the application of
SOE reporting at regional and local municipal levels. (A copy of the Proceedings are
available in the Clerk's Department.)
(Receive for Information)
I — 17 Minutes of a meeting of the Clarke Museum & Archives held on November 3, 1998.
(A copy of the minutes is attached to the Summary.)
(Receive for Information)
I — 18 The Rural Review, the voice of the Rural Ontario Municipal Association forwarding the
Chair's Message and advising of the ROMA 67`h Annual Conference to be held February
7 — 10, 1999, at the Royal York Hotel, Toronto. (Registration form for the Conference is
available in the Clerk's Department).
(Receive for Information)
1-19 James W. Knight, Executive Director, Federation of Canadian Municipalities and
Jeb Brugmann, Secretary General, International Council for Environmental Initiatives
(ICLEI), advising that the Federation of Canadian Municipalities' 20% Club has merged
with the International Council for Local Environmental Initiatives' Canadian Cities for
Climate Protection Campaign. This united effort is now aptly named `Partners for
Climate Protection: For a Better Quality of Life' (PCP for short).
(Receive for Information)
1-20 Jordan Gross advising how excited he is about the skateboard park being built in
Bowmanville next spring. He has heard that some people in Courtice have been
complaining about the skateboard park being built in Bowmanville and that they would
like it to be built in Courtice. He is 12 years old and thinks the park should be built in
Bowmanville because more people skateboard in Bowmanville and all they have is a
halfpipe which is always packed, falling apart and burned to ashes. It would also help
kids from skating downtown Bowmanville, in store parking lots and on the streets.
(Receive for Information)
1-21 Kathy Thompson, Senior Policy Analyst, Federation of Canadian Municipalities,
forwarding a copy of Crime Prevention Digest 1997. The document, published by the
International Council for the International Centre for the Prevention of Crime, provides a
synopsis of crime prevention activities of seven countries in Europe, North America and
Australia. (The document is available in the Clerk's Department.)
(Receive for Information)
Summary of Correspondence - 5 - December 14, 1998
1-22 Alderman John Schmal, Co -Chair, Joint Committee on Corrections, Federation of
Canadian Municipalities, advising of services provided by Corcan. He advised that
Corcan is a venture designed for the safe reintegration of offenders into Canadian society,
which provides municipal governments with an opportunity to purchase quality products
at a competitive price. Corcan offers five business lines: furniture, agribusiness,
construction, services and textiles. The services provided by Corcan save Canadian
taxpayers millions of dollars and contribute to the safety of our communities. A 1994
study concluded that the job and life skills acquired by Corcan graduates diminish
significantly their likelihood of reoffending when they return to our communities and
ensure that they have the tools to help them become contributing members of society.
(Receive for Information)
1-23 Ross Fitchett, Public Affairs, Pickering Nuclear Generating Station, forwarding copies of
their monthly Report Card for Ontario Hydro Nuclear and Pickering and Darlington
Nuclear. He advised that these reports are issued each month and indicate their
performance in the areas of production, the environment, public safety and employee
safety. These reports are a measurement of the effectiveness of their operations as
evaluated against nuclear industry standards around the world. (A copy of the report is
attached to the summary.) -- - - - -
(Receive for Information)
1-24 Michele Cotton, Volunteer and Fundraising Co-ordinator, Alzheimer Society of Durham
Region, advising that the month of January is Alzheimer Awareness Month. The
Alzheimer Society of Durham Region is using this month to hold its First Annual Curling
Charityspiel. This event is being held as a Corporate Challenge event to raise money for
their family services programs. Currently, the Alzheimer Society provides: caregiver
support groups, one-on-one family counselling, in-service education and training to
professionals, an information series and a resource centre. These services are available at
no cost to community members. Their mission is to improve the quality of life of persons
with Alzheimer Disease (and related dementias) and their caregivers. An invitation is
extended to join them in their First Annual Curling Charityspiel. For more information
contact her at (905) 576-2567.
(Receive for Information)
1-25 Isabel Bassett, Minister of Citizenship, Culture and Recreation, advising of a Proposed
Ontarians With Disabilities Act - first of its kind in Canada. If approved by the
Legislature, it will require every ministry to identify, remove and prevent barriers by
systematically reviewing its legislation, policies, programs, practices and services.
Thousands of government activities that affect persons with disabilities, either directly or
indirectly, will be reviewed and improved.
(Receive for Information)
Summary of Correspondence - 6 - December 14, 1998
1-26 News Release received from the Central Lake Ontario Conservation Advisory
Committee, advising of the Lynde Shores Conservation Area Draft Management Plan.
The goal of the management plan is to identify, protect and enhance the current and
potential natural heritage attributes, functions and linkages of Lynde Shores Conservation
Area in conjunction with public use. Copies of the Draft Lynde Shores Management
Plan Executive Summary are available upon request through the Authority Office,
(905) 579-0411.
(Receive for Information)
1-27 Thomas W. Flood, Chair, Steering Committee, 2000 Ontario Summer Games, Town of
Ajax, advising that the municipalities of Durham and Durham Region made their formal
bid to the Provincial Site Review Committee to host the 2000 Provincial Summer Games.
He advised that although no answer has been received yet, he believes it is appropriate, as
the Steering Committee Chair, to thank Council for the support given to their Committee.
He also sends a note of thanks for the tremendous effort put forward by Joe Caruana and
others in Clarington in being able to accomplish what they have to date.
(Receive for Information)
I —28 Lawrence Allison, Director of Corporate Services, Town of Aurora, advising of a
resolution passed by the Town of Aurora with respect to Bill 79 — Year 2000 Compliance
as follows:
"WHEREAS many municipal financial systems, which may include general ledger,
tax billing, utility billing, payroll, accounts payable, accounts receivable and budget,
must be reprogrammed and redeveloped by software vendors to achieve Year 2000
compliance by January 1, 2000;
AND WHEREAS the Province of Ontario has made major changes to tax legislation
over the past 18 months, causing municipal financial system vendors to spend a
significant number of hours reprogramming many tax billing systems;
AND WHEREAS the Province of Ontario has now introduced Bill 79, which
contains the new 10-5-5 cap as a mandatory Tax Policy for commercial/industrial
properties;
AND WHEREAS the new 10-5-5 cap will require significant additional
reprogramming of tax billing systems within 13 months of the Year 2000;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of Aurora
advises the Province of Ontario that it will be held responsible for any and all
financial impacts to Ontario municipalities, should their financial systems not
achieve Year 2000 compliance due to the investment of time needed to reprogram
tax billing systems to meet the new mandatory requirements of Bill 79; and
Summary of Correspondence - 7 - December 14, 1998
THAT a copy of this resolution be forwarded to the Association of Municipalities of
Ontario, Greater Toronto Area Mayors, York Regional Council, and Frank Klees,
M.P.P."
(Receive for Information)
1-29 Alex Shepherd, M.P., Durham, forwarding a letter addressed to Janice Oliver, Special
Assistant, Millennium Initiatives, advising that he is in receipt of the application of the
Bowmanville Lions Club concerning their project Millennium Park & Trail. He advised
that he is very familiar with this section of Bowmanville, the area used annually for their
duck derby, a local fundraiser, as well as many other recreational uses by the local
community. He indicated that part of the purpose would be to connect the area and thus
the downtown core of Bowmanville with the Waterfront Trail which traverses the Lake
Ontario waterfront from Niagara Falls to Trenton. He wholeheartedly supports this
project.
(Receive for Information)
1-30 AMCTO EXPRESS received from the Association of Municipal Clerks and Treasurers of
Ontario, advising of a number of issues and also advising of the 1999 IIMC/AMCTO
Conference May 23 — 27, 1999. (A copy of the correspondence is attached to the
summary.)
(Receive for Information)
I — 31 Minutes of a meeting of the Newcastle Community Hall Board held on November 16,
1998. (A copy of the minutes is attached to the summary.)
(Receive for Information)
1-32 Suzanne H. Crowhurst Lennard, Director, International Making Cities Livable
Conferences and Henry L. Lennard, Chairman, Advisory Board, advising of the 24`h
International Making Cities Livable Conference, St. Augustine, FL., March 8 — 12, 1999.
(Information is available in the Clerk's Department.)
(Receive for Information)
I — 33 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising of a resolution
passed by Regional Council as follows:
,,a) THAT the Council of the Regional Municipality of Durham through the
9-1-1 Management Board work with the local municipalities in updating
their local street addresses to eliminate duplicate street names and
addresses within two (2) years;
Summary of Correspondence - 8- December 14, 1998
b) THAT the Chair of the Regional Municipality of Durham be authorized
to sign a letter of intent to Bell 9-1-1 that will allow for the full
implementation of their Public Emergency Reporting Service (PERS)
prior to completion of the elimination of duplicate street names and
addresses; and
C) THAT the Regional Municipality of Durham accepts any and all default
9-1-1 telephone calls until the full implementation of PERS is completed."
(A copy of Report #98-A-78 is available in the Clerk's Department.)
(Receive for Information)
1-34 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising of a resolution
passed by Regional Council as follows:
"WHEREAS the Province of Ontario recognizes the vital role of small business in
the provincial economy;
WHEREAS small businesses and multi -residential property owners are valued
contributors to the Province's economic well-being,
WHEREAS small business creates about 80 percent of all new private sector jobs
in Ontario;
WHEREAS the Province of Ontario has introduced Bill 79 — The Fairness for
Property Taxpaver Acts. 1998 which demonstrates the Province's support of
Ontario's small business community by ensuring that no commercial or industrial
property owner will face an increase due to tax reform of more than 10% in 1998
and a further 5% in each of 1999 and 2000;
WHEREAS the Region of Durham also recognizes the significant role of small
business and the creation of a Fair Assessment System;
NOW THEREFORE BE IT RESOLVED THAT the Regional Municipality of
Durham request that the Province of Ontario amend Bill 79 — The Fairness for
Property Taxpayers Act. 1998 to:
a) Clearly identify and define `small business' and the related eligibility
requirements for `small business' as they relate to each property class ie.
multi -residential, commercial and industrial;
b) Exclude from the capping provisions of Bill 79 those properties which fall
into the current definitions of large industrial, shopping centres and office
building special classes;
Summary of Correspondence - 9 - December 14, 1998
C) Exclude from the capping provisions of Bill 79 all vacant land and vacant
units;
d) Include provisions to Bill 79 which allow Regional Municipalities to
develop and implement on a more equitable basis a multi-year program for
`small business' property owners, whether it be capping, phasing, rebates
or any combination in order to achieve a fair taxation system by the year
2000 and at the same time achieve the Provincial goal of a Fair Tax
Assessment System;
e) Defer until funds are collected, the payment of 20% of the total 1998
education taxes due to the Province which is equivalent to the amount of
tax collections potentially delayed as a result of the capping provisions for
industrial and commercial properties.
AND FURTHER BE IT RESOLVED THAT the Regional Finance Department
continue to consult with area municipalities to update our recommendations as the
Province modifies its taxation policies;
AND FURTHER BE IT RESOLVED THAT a copy of this resolution be
forwarded to the Premier of Ontario, the Ministers of Finance and Ministry of
Municipal Affairs & Housing, the Durham MPPs, the Association of
Municipalities of Ontario, Durham's local municipalities and the local Chambers
of Commerce."
(Receive for Information)
I — 35 Minutes of a meeting of the Bowmanville Museum held on November 11, 1998. (A copy
of the minutes is attached to the summary.)
I — 36 Member Communication received from the Association of Municipalities of Ontario,
advising that the Government Bill Replaces Private Member's Bill on Emergency
Volunteers. (A copy of the communication is attached to the summary.)
(Receive for Information)
I — 37 R.J. Douglas, Town Clerk, Town of Richmond Hill, advising of a resolution passed by
the Town of Richmond Hill with respect to Mississauga Transit as follows:
"WHEREAS the Toronto Transit Commission on October 7, 1998 advised
Mississauga Transit that all of its buses must be removed from Burnhamthorpe
Road, East of Highway 427 or the lease for platform space at Islington Subway
Station would be cancelled effective December 1, 1998; and
Summary of Correspondence - 10- December 14, 1998
WHEREAS the Council of the Town of Richmond Hill believes that such an
action would not be in the interest of public transit in general, the creation of
seamless transit service in the Greater Toronto Area specifically, and will
negatively affect both the individuals that use public transit and those who use
private transportation services in the Burnhamthorpe Road corridor; and
WHEREAS the Council of the Town of Richmond Hill believes that the principle
of seamless transit and the elimination of transit service duplication should be
addressed by all municipalities in the Greater Toronto Area;
NOW THEREFORE BE IT RESOLVED THAT the Town of Richmond Hill
requests that the Ministries of Transportation and Municipal Affairs facilitate a
process leading to a mutually acceptable solution regarding all aspects of bus
operations on the Burnhamthorpe corridor; and
THAT the Greater Toronto Services Board (if established) be requested to
facilitate resolution of similar conflicts between municipalities or transit
authorities in the GTA in the future; and
THAT the Ministry of Transportation, the Ministry of Municipal Affairs, the
Toronto Transit Commission and Mississauga Transit and all municipalities in the
GTA be advised of the Town's position on the matter."
(Receive for Information)
1-38 John R. O'Toole, MPP, Durham East, advising that the Minister of Labour introduced
legislation that will protect volunteer firefighters and ambulance workers in the case of
injury. If passed, the Emergency Volunteers Protection Act would ensure that volunteer
firefighters and ambulance workers are covered by a fair injury compensation system
under the WSIA. He thanked Council for bringing the municipality's concerns to his
attention.
(Receive for Information)
1-39 Carl F. Dombek, Chair, Environmental Assessment Board, advising of the release of their
1997 - 1998 Annual Report. A copy of the report is available by calling (416) 314-4600
or may also be available at the public library for viewing.
(Receive for Information)
I — 40 Minutes of a meeting of the Hunting Committee held on November 24, 1998. (A copy of
the minutes is attached to the summary.)
Summary of Correspondence -11- December 14, 1998
1-41 Norm Leigh, Manager, Business Development, Regional Municipality of Durham,
extending an invitation to join in the celebration of Durham Region's 25`h Anniversary.
The launch of Durham '99 — Celebrate the Future will promote events, both cultural and
sporting, that are hosted by local organizations in all eight Durham municipalities
throughout 1999. To promote these events, they will be publishing an Event Calendar in
January, March, June and September. This celebration will not only bring tourists into
our Region but it will also encourage Durham residents to visit other municipalities
within the Region. It would also serve to spread the message that Durham Region is a
great place in which to live, work and play.
(Receive for Information)
1-42 Media Kit received from the Ministry of Labour with respect to Emergency Volunteers
Protection Act. Included in the kit is a Statement to the Legislature by The Honourable
Jim Flaherty, Minister of Labour, a News Release entitled "Province to Protect Volunteer
Firefighters and Ambulance Workers" and Background entitled "Fair Injury
Compensation for Province's Volunteer Fire and Ambulance Workers." (A copy of the
document is attached to the summary.)
(Receive for Information)
CORRESPONDENCE FOR DIRECTION - - -
D — 1 K. Powell, Treasurer, Lioness Club of Newcastle, advising that as of November 30,
1998, the club will no longer be functioning. She forwarded a cheque in the amount of
$500 and requested that it be used for the Samuel Wilmot Nature Area.
(Motion to accept the donation
with thanks)
D-2 The Association of Municipalities of Ontario advising of a resolution passed by the Town
of Richmond Hill as follows:
"WHEREAS the Council of the Town of Richmond Hill believes that all
taxpayers of Ontario should enjoy the benefits of fair taxation, and fair
distribution of taxation;
AND WHEREAS the Provincial government having deemed the previous
assessment system as outdated, dysfunctional and unfair, introduced Current
Value Assessment for 1998 taxation;
AND WHEREAS in introducing the Current Value Assessment system, the
Provincial government empowered municipalities with tax policy decisions on
implementation;
AND WHEREAS all local tax policy decisions for 1998 taxation have been made
and tax billings have been issued;
Summary of Correspondence - 12- December 14, 1998
AND WHEREAS the Provincial government, without consultation with
municipalities, has now introduced Bill 79 which mandates unfair tax practices,
and substantially curtails the tax policy power previously given to municipalities;
AND WHEREAS the Province expects 1998 tax policy to be reshaped and tax
billings be reissued, clawing back decreases to cushion tax increases;
AND WHEREAS Bill 79 will result in some taxpayers subsidizing taxpayers in
other municipalities;
AND WHEREAS Bill 79 perpetuates the commercial competitive disadvantages
which existed in the previous assessment system whereby over taxed enterprises
subsidized under taxed competitors;
AND WHEREAS the government of Ontario has not notified affected taxpayers
of the impacts of Bill 79, despite having promised fair taxation for all of Ontario;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of
Richmond Hill objects to the passing of Bill 79, and that actions be undertake_ n to
alert local taxpayers and businesses of the adverse and unfair impacts of Bill 79
and to encourage them to voice their opinions of Bill 79 directly to the province;
AND THAT this resolution be forwarded to all municipalities in Ontario for
consideration, and be forwarded to local Business Improvement Areas, all
Chambers of Commerce in the Greater Toronto Area, all M.P.P.'s representing
York Region municipalities, the Association of Municipalities of Ontario, the
Federation of Canadian Municipalities, the Municipal Finance Officers
Association of Ontario, the Minister of Municipal Affairs and Housing, the
Minister of Finance and the Premier of Ontario for information."
(Motion for Direction)
D — 3 M. deRond, Clerk, Town of Ajax, advising of a resolution passed by the Town of Ajax as
follows:
"WHEREAS the government of Ontario has proposed 16 Grant Review Teams to
make recommendations to the Ontario Trillium Foundation regarding the
allocation of $80 million per year;
AND WHEREAS the Region of Durham has been included in a Grant Review
Team with the Counties of Northumberland, Peterborough, Victoria and
Haliburton whereby Durham Region will have 61% of the area population but
only 20% of the members on the Grant Review Team;
Summary of Correspondence - 13 - December 14, 1998
AND WHEREAS the Regions of Hamilton -Wentworth and Niagara, with
populations similar to Durham Region, each have Grant Review Teams;
NOW THEREFORE BE IT RESOLVED THAT the Ministry of Citizenship
Culture and Recreation be respectfully requested to establish a separate Grant
Review Team for the Region of Durham;
AND THAT notice of this resolution be forwarded to the Minister, all Durham
MPP's and all Durham municipalities."
(Motion for Direction)
D — 4 Hazel McCallion, Mayor, Chair, GTA Mayors & Regional Chairs, forwarding a copy of
three resolutions passed at a meeting of the GTA Mayors and Regional Chairs Committee
on November 20, 1998 as follows:
(1) "WHEREAS after an extensive consultative process, the Councils for the
Regions of Halton, Ottawa -Carleton, Hamilton -Wentworth and their area
municipalities adopted re -assessment mitigating measures under the new
Ontario Fair Assessment System (OFAFS) which specifically addressed
the unique circumstances in those Regions utilizing the tools provided by
the Province of Ontario;
AND WHEREAS the mitigating measures adopted by those Regions have
the support of their area municipalities;
THEREFORE BE IT RESOLVED THAT the GTA Mayors and Regional
Chairs endorse the request by the Council of the Region of Halton, and it:
four area municipalities and Chambers of Commerce, for an exemption
from the proposed legislation, Bill 79, The Fairness for Taxpayers Act,
1998 to include: Halton, Ottawa -Carleton, and Hamilton -Wentworth;
AND THAT the Province recognize solutions which have been submitted
by other municipalities;
AND THAT a copy of this resolution be forwarded to Premier Mike
Harris, Finance Minister Ernie Eves, Municipal Affairs & Housing
Minister Al Leach, Halton area MPPs, the Halton Chamber of Commerce,
and GTA MPPs, GTA Chambers of Commerce and Board of Trades and
AMO."
(2) "WHEREAS the Minister of Finance's announcement of October 23,
1998, and the legislation introduced on November 5, 1998, will have an
unaffordable impact on payments -in -lieu of taxes received by Ontario
Municipalities;
Summary of Correspondence - 14- December 14, 1998
AND WHEREAS the federal government has indicated it will pay based
on the same rules as taxpayers;
NOW THEREFORE BE IT RESOLVED THAT the Minister of Finance
include a provision in the legislation that would first adjust the 1997 base
up by an amount that represents average Business Occupancy Tax not paid
in 1997 to reflect the merging of the 1997 Business Occupancy Tax with
the 1997 Real Property Tax, prior to application of the 10 percent cap for
1998;
AND THAT this is a unanimous concern and that individual
municipalities will continue to send their individual concerns to the
Minister of Finance."
(3) WHEREAS Bill 35 — Energy Competition Act, 19998, was enacted on
October 29h; and
AND WHEREAS the Act was introduced to create competition in the
Ontario electricity sector with abelief that competition should provide the
lowest possible costs and user rates; and
WHEREAS many high growth communities have been able to offer
consistently low electrical rates by adopting the established principle
within their municipality that new growth "pays for itself'; and
WHEREAS for more than 25 years, municipalities and their hydro utilities
have had the ability to recover the cost associated with providing
infrastructure, such as roads, sewers, water, street lighting and electrical
services, for new development from the development industry through
contributed capital payments and development charges; and
WHEREAS these mechanisms have been the cornerstone of policies that
have allowed municipal utilities to minimize rates for existing customers
while cooperating with the land development industry to promote growth
in their communities; and
WHEREAS Bill 35 as enacted prohibits these mechanisms continuing
once the new distribution utility corporations are incorporated; and
WHEREAS this will result in electrical rates increasing for all existing
users as well as the new users which is both contrary to the intention of the
Bill to reduce rates and contrary to current municipal policy that "new
growth pays for itself' (i.e. its own infrastructure);
Summary of Correspondence - 15 - December 14, 1998
THEREFORE BE IT RESOLVED THAT the GTA Mayors and Regional
Chairs request that action be taken by the Government of Ontario to allow
all new distribution utility corporations to recover new electrical
infrastructure costs for new development directly from the development
industry."
(Motion for Direction)
D — 5 Correspondence received from residents of the Village of Orono expressing concerns
regarding safety on the streets in Orono and requesting Council to review and correct the
following problems:
• Speed on Main and Mill Streets is often excessive.
• Children living south of Sommerville on the west side of Main Street had bus
services removed and were not provided with a safe crossing area.
• Children to the north who do not qualify for bus service do not have an
adequate crossing area on either Main Street or Mill Street.
• That the white lines be repainted at Church and Park Streets and Church and
Centre Streets as they are quite faded and that the intersections be made into
four-way stops. -
(Refer to Public Works for
review and Report)
D — 6 W.J. Huether, Committee Member, advising of the Rubber Duck Derby Day to be held
on June 19, 1999, and requesting some assistance from the municipality as follows:
• Use of loader with operator to dump ducks.
• Use of 12 picnic tables including pickup and delivery.
• Use, setup, and take down of stage.
• Use of 6 hard hats, 6 safety vests, 12 traffic cones, garbage containers and
bags, and portable toilets if those on site are not serviceable.
• Grass cutting within 2 — 3 days of the event.
(Refer to Public Works to assist the
Committee with their endeavour)
D-7 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising of a resolution
passed by the Regional Municipality of Durham that an Ad Hoc Committee be formed to
review all municipal services. Subsequent to Council's direction, a Governance
Committee was formed and the following recommendations of the Committee were
adopted by Regional Council November 18, 1998:
Summary of Correspondence - 16- December 14, 1998
"a) THAT the service areas of Roads, Planning and Fire Protection be the top
priorities for review in Phase I;
b) THAT the Regional Chair be authorized to correspond with the Province
of Ontario to advise of service areas being studied and request financial
assistance; and
C) THAT the area municipalities be requested to give their assistance by
providing information concerning the service areas of Roads, Planning and
Fire Protection."
(Refer to Chief Administrative Officer
for co-ordination of information)
D — 8 Micheline Pare, Executive Director, Training and Consultation Centre, requesting
proclamation of "A Day of Compassion" on May 20, 1999. In conjunction with the
International Year of the Older Person, Day of Compassion is in recognition of all
voiceless seniors who have left us a tremendous legacy.
(Motion to Proclaim)
D — 9 Tom MacDonald, forwarding a petition signed by area residents, requesting that hunting
NOT BE BANNED south of the 8a` Concession of Clarke Township. These individuals
believe it is not desirable to ban hunting in the area. They are urging Council to
encourage proper enforcement of existing hunting regulations and safe hunting practices.
(Motion to advise of action taken with respect
To the Hunting Committee's report)
D — 10 Ryan Bulger, St. Stephen's Secondary School, requesting a skateboarding park be built in
Courtice. He advises that he does not have a way of transportation to the park in
Bowmanville and cannot afford to take public transportation. He is requesting that the
allocated budget be split to allow for a park to be built in both Courtice and
Bowmanville.
(Motion for Direction)
D — 11 Michael Coulby, 2038 Nash Road, Bowmanville, LIC 3K4, advising that Nash Road by
Courtice School has big potholes and bumps and when he rides his bike he almost rides
right into the ditch. He is requesting that the road be repaved.
(Refer to Public Works for
Review)
D — 12 Frank Hoar, Secretary, Newcastle Ratepayers Association, requesting that the grounds at
the 401 Newcastle interchange at Mill Street, be maintained by the municipality i.e.,
cutting the grass and keeping the weeds down, etc.
(Motion for Direction)
Summary of Correspondence - 17- December 14, 1998
D — 13 Catherine D. Douglas, Aggregate Resources Officer, Aurora District, Ministry of Natural
Resources, requesting a temporary tonnage increase in Lots 12 — 17, Broken Front
Concession, former Darlington Township, Municipality of Clarington. She advises that
Blue Circle Canada Inc., the licensee for this property, has advised the District office that
the current operation is approaching the maximum capacity of their tonnage limit. In
order to be in a position to serve their customers needs should the demand exceed the
current maximum tonnage limit, they require a one year temporary increase of 10%. The
temporary increase would, if approved, raise the tonnage limit for 1999 from 3.0 to 3.3
million tonnes.
(Motion to approve the
temporary increase)
D — 14 Linda Gasser, expressing her concerns regarding the listing of correspondence for
Council agendas. She is requesting that Council consider going back to the original
format for Council agendas and the cover pages, i.e., the agenda cover pages list the
correspondence items for information and direction, under "Communications", and the
public agenda copies and Council agenda copies include copies of correspondence in
their entirety. (A copy of the correspondence is attached to the summary.)
(Motion for Direction)
D — 15 Emil Kolb, Regional Chair and Chief Executive Officer, Region of Peel, advising of a
resolution passed by the Region of Peel as follows:
"WHEREAS Bill 79, The Fairness for Property Taxpayers Act is not expected to
receive royal assent until December 10, 1998;
AND WHEREAS regulations are necessary to define how the cap is calculated;
AND WHEREAS financial modelling cannot occur until after the legislation is
enacted and regulations are made available;
AND WHEREAS there is insufficient time due to the impending holiday season
to do the modelling and deliberate prior to the legislated deadline of
December 31, 1998;
THEREFORE BE IT RESOLVED THAT the Region of Peel request the Minister
of Finance to extend the December 31, 1998 deadline to February 15, 1999;
AND FURTHER THAT a copy of this resolution be forwarded to the Mayors of
large urban cities, Regional Chairs and County Wardens for their support and
appropriate communication to the Minister of Finance.
(Motion for Direction)
COUNCIL INFORMATION I-5
MINUTES
NOVEMBER 17, 1998
LOCAL ARCHITECTURAL CONSERVATION ADVISORY COMMITTEE
MUNICIPALITY OF CLARINGTON
MEMBERS PRESENT:
REGRETS:
Janie Dodds
Linda Kiff
David Jenkins
Vic Suppan
Bill Paterson (late arrival)
Liaison: Isabel Little
Nancy Miller
Simone Georges
Mavis Carlton
Jeff Brooks
Councillor Jane Rowe
Janie opened the meeting and noted that several members had missed a number of
meetings. It was suggested that they should be telephoned.
ADOPTION OF MINUTES
98-38 Moved by David, Seconded by Jane, that the Minutes of October 20 be adopted as
circulated.
CARRIED
BUSINESS ARISING FROM THE MINUTES
Newcastle Town Hall Open House
Jane reported that the 75th anniversary was a good event, attended by representatives
of the Massey family. Local people were pleased.
House Tour
Simone asked if a date had been set. Municipal events have not yet been established,
and after discussion it was agreed that the date would be Sunday, November 28, 1999,
11:00 a.m. - 4:00 p.m.
Discussions followed about the locations and types and styles of architecture to be
researched and included.
98-39 David moved that the tour should include a variety and mix of houses in Clarington,
Simone seconded.
CARRIED
LACAC Minutes November 17, 1998 Page 2
Review of Houses on the Primary Lists
Isabel circulated updated lists grouping the houses by street and area. Janie
reminded members that the review of buildings on the lists should be carried out as
soon as possible. It is an eye-opener to see the changes made over the past few
years.
Janie mentioned the example of the McCormick house. It has been considerably
altered. It may now be historically significant rather than architecturally significant.
Simone reported that with Janie she had travelled the northern area of Clarington.
Revisions to the list are needed. Some buildings have been demolished and others
altered. Vic and Linda are reviewing Darlington North of Nash Road.
Jane had toured the area around Baseline, Courtice and Maple Grove Roads, now
mostly an industrial area. There are still some historically important buildings.
The houses listed in Bowmanville need careful and urgent review.
Information to be forwarded to Isabel to be compiled.
Questions were asked about the Log House in Darlington Park. The Province is not
bound by Municipal By-laws. Feed -back to come through various government
departments.
List of tradespeople
Previously, we have discussed preparing a list of skilled people capable of restoration
of historic architecture. Have other LACACs compiled similar lists? Could we seek
the advice of homeowners who have been satisfied that appropriate renovation and
restoration of their properties was carried out? Is there any legal means to add a
clause to permits? There is no control if a property is not designated.
98-40 Moved by Simone, seconded by Linda, that Jeff prepare a letter to owners of
designated properties requesting names of skilled tradespeople who have carred out
satisfactory and successful renovations and restoration appropriate to their houses.
CARRIED
Bowmanville Book
Jane Rowe reported on the status of the book and showed drawings intended to be
shown on the divider pages, and talked about the composition and layout of the book.
Considerable discussion followed. It was pointed out that proof reading will be
required. Vic asked if a bibliography would be listed in the publication and where
the items listed would be available. Most would be available in our files and in
libraries, etc.
LACAC Minutes November 17, 1998
Page 3
Janie advised that she had now received a quote from the printing company in
Orono. Based on 1000 copies the quote is $9.82 each plus taxes. This was forwarded
to Bill to be included with the quotations received earlier.
TREASURER'S REPORT
Linda reported a balance of $4,163.50.
Janie advised that she had paid $25 for the seminar in Port Colborne and requested
reimbursement. Regretfully, she had been unable to attend.
98-41 Linda moved adoption of her report and that Janie be reimbursed. Seconded by Vic.
CARRIED
NEW BUSINESS
Isabel circulated Municipal Restructuring and Heritage Bulletins from the Ontario
Ministry of Citizenship Culture and Recreation. These dealt with establishing or re-
establishing a LACAC, the mandate or structure and the membership of LACACs.
Jeff advised that he had compiled from various sources suggested Rules of Procedure
for the Clarington LACAC. Copies were circulated to those present and Jeff asked
that members review them and give comments. It may be that other procedures
should be added and an agenda should be considered. The package included the
formation of Standing Committees that would report back to the main committee.
December Meeting. Janie asked if the date could be moved to December 8. A
number of members had conflicts on that date, and last year it was held in January.
The date was left unchanged for December 15, 1998.
In view of concerns about public access to LACAC files and materials held at the
Museum, Janie suggested that the LACAC filing cabinet should be moved into
Isabel's office in the Administrative Complex. Members were assured that there
would be no problem in members having access to the files during normal municipal
working hours.
98-42 Bill Moved, Jeff seconded, that the filing cabinet be moved.
CARRIED
Clarke Picture Board. Vic has some recommendations for pictures, as well as the
Clarke Museum and Orono Community Hall. Try to locate a log house still on its
original site.
Jane asked whether an agenda would be available in future. Jeff commented that
this was included in the proposed Rules of Procedure. He was looking for
meaningful input and a resolution.
LACAC Minutes November 17, 1998
Page 4
David asked if we would be talking about the process of designating buildings. Janie
assured him that this would be included in future meetings.
Janie advised she was working on three suggested designations including Kaye
Lycett's and the house in which the book store is now located.
In view of the fact that this year we are not having a house tour Vic asked if we
should advise the stores where tickets had been sold previously. He was assured that
this had been done and that Linda would phone Port Perry to ensure they were
aware.
There being no further business, Jeff moved adjournment.
NEXT MEETING
NEWCASTLE COMMUNITY HALL
TUESDAY, DECEMBER 15, 1998
7:00 P.M.
A3 _
COUNCIL INFORMATION I-11
SOLINA COMMUNITY CENTRE BOARD
ANNUAL MEETING
NOVEMBER 26, 1998
There were 16 people in attendance.
Herb Tiuk opened the meeting by welcoming everyone.
The minutes of lire last meeting were read. Karen Dair moved that We minutes be accepted as read. Marj
Crydernian second the motion, and passed.
The financial statements were discussed. Vi Ashton moved that these be accepted as presented Suzanne
Simpson seconded and the motion passed.
The auditors report was given by Suzanne Simpson. She and Bruce Taylor reviewed tine statements and lin
their opinion they fairly represent the financial position of the Solina Connmmuty Centre Board as of
October 31, 1998.
COMMITTEE REPORTS
Karen Dair read the hall report. The hall will be painted in November, extra lights were installed on We
east side, and quotes were received for the parking lot. The parking lot will be completed in the spring.
She thanked Cathy Carter for her excellent work as caretaker this year.
Herb read the hall report on behalf of John McAlpine. John wished to thank all the volunteers who helped
make this a successful year, and expecially Lawrence Wright, who did an excellent job of maintaining We
park (Itis year. There were no major problems Anis year. They are however, looking for a new manager for
the booth for the coaling year, as well as someone to dump garbage and clean tire washrooms.
Herb Tink read the recreation report. He would like to thank all those who helped this year, especially the
coaches and parents who assisted. They had 74 children registered in soccer and 35 in lobball. The year
ran very smoothly, and he felt that die children had a rewarding experience. All of (hem should be
commended for Weir good conduct as they represented Salina well. The awards night was held in
September.
Nominating Committee
Alma Langruaid mad Jean Taylor looked after this for the year, and the following people were selected for
We cmmniltecs. Hall — Karen Dair, Sherry Phillips, Mike Huber, Ken Ashton and Todd Doiron. Park —
John McAlpine, Pete Kemwng, Cheryl Lupton, and Don Dair. Sherry Baker will look after scheduling if
necessary, but would appreciate it if someone else could take this over. The Park committee will carry on
and try to find someone else. Recreation — Herb Tink, Rob Johanson, Jeff Knox, Debbie Hartford mrd
Dave MacGregor.
Alma Moved that the reports be accepted, Bruce Taylor seconded the motion.
Vi moved that Alma and Jean act on We nominating committee again next year. This was seconded by
Don Dair, carried.
The Ontario Lottery advance funding application was discussed. Il was recommended that we include a
request for flood lights, and a new fence for We park should be included in our request.
Through this discussion, a request was made by Todd Doiron that the backstops on the ball diamonds be
repaired. They are in bad shape. Also Harvey Yellowlees noted that there is a large crack in die pavement
on the tennis court which will need repair.
The Municipal grant will slow a request for assistance in the paving of We parking lot.
Vi Ashton informed us of her concern about dogs running ring loose through the park. She is concerned for the
small children when they are playing there. Also, people should be prepared to stoop and scoop if they
walk their dogs there. Herb will check wild Marie Knight regarding municipal bylaws in t» s area, and
signs will be posted.
Don Dair moved the nneeti ng be adjourned.
SOLINA COMMUNITY CENTRE BOARD
BALANCE SHEET
OCTOBER 31. 1998
1998
CURRENT ASSETS
CHEQUING ACCOUNT
$17,882.53
NEVADA ACCOUNT
838.66
ACCOUNTS REC.
0.00
TOTAL CURRENT ASSETS
$18,721.19
SHORT TERM INVESTMENTS
SHORT TERM DEP. 30 DAY
$10,660.73
TERM DEPOSIT
26,099.31
TOTAL INVESTMENTS
$36,760.04
TOTAL ASSETS
$55,481.23
LIABILITIES
GST & PST $16.89
ACCT. PAYABLE 1,238.29
DEF. PYMT ELEVATOR 1,190.00
PREPAID RENT 75.00
TOTAL LIABILITIES $2,520.18
EQUITY
RETAINED EARNINGS $49,518.01
EARNINGS 3,443.04
TOTAL EQUITY $52,961.05
LIABILITIES + EQUITY
$55,481.23
1997
$13,094.72
753.26
125.00
$13,972.98
$10,366.03
25,375.00
$35,741.03
$49,714.01
$196.00
$196.00
$44,360.50
5,157.51
$49,518.01
$49,714.01
REVENUE
SOLINA COMMUNITY CENTRE BOARD
INCOME STATEMENT
OCTOBER 31. 1998
EXPENSES
HALL
1998
1997
HALL
$12,635
$14,416
PARK
19,123
23,953
RECREATION
5,748
5,174
SOLINA DAY
4,616
3,581
CENTRE BOARD
3,875
8,924
PROFIT/(LOSS)
$45,997
$56,048
EXPENSES
HALL
$13,732
$14,056
PARK
18,370
22,027
RECREATION
5,214
5,174
SOLINA DAY
3,551
3,880
CENTRE BOARD
1,687
5,753
$42,554
$50,890
PROFIT/(LOSS)
$3,443
$5,158
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_I_CODNCIL INFORMATION I-17
44
IF�p�]I w l
ClaringtonMuseums
Clarke Museum &Archives
P.O. Box 152, Orono, Ontario, LOB 1 MO
(905) 983-9243 E -Mail cma-chin@durham.net
The regular monthly meeting of the Clarke Museum & Archives Board of Directors
was held at 7:00 PM Tuesday November 3,1998., at the Museum in Kirby. #1998-11.
PRESENT: Curator, Mark Jackman; Chairman, G. Brian Jung; Executive Secretary,
Donald Igbokwe; Board Member, Jeff Brooks; Board Member, Angela
Harris; Councillor, Troy Young; Recording Secretary/Treasurer, Gavin M.
Stephenson
REGRETS: Vice -Chairman, Valerie St. Croix; Board Member James Hutchison; Board,
Member Les Jagoda; Councillor, John Mutton
In the absence of both the Chairman and Vice -Chairman, Curator Mark I. Jackman
chaired the meeting.
**98-62** Moved by Donald, Seconded by Troy to adopt the agenda as presented.
Carried.
**98-63**
SIGNAGE
No report.
Moved by Jeff, Seconded by Angela to adopt the minutes of meeting
#1998-10 as printed. _......._._ ......-
Carried.
Uv
LACAC
Mark reported that Valerie was not able to attend the LACAC meeting regarding a
combination of a cemetery and church tour due to minor surgery.
j
7086 Old Kirby School Road, Hwy .35/115 at Region Rd. 9 Kirby, Ontario
-2 -
THANK -YOU LETTERS
Letters of thanks were sent to:
Sam L Cureatz, Q.C. and the directors of the Olive Ona Miller Foundation
Virginia MacLeod, Administrative Assistant to the Regional Chair, Region of Durham
R.J. Clapp, Commissioner of Finance, Region of Durham
Manager, Darlington Mushroom Farm
Michell Birkland, C.E.O., Parallel Medical Services Limited
Mark expressed his thanks to Angela, Andrea, Jeff, and Gavin for their help at Applefest.
CORRESPONDENCE
None
Gavin presented the month end accounts and expenses for October.
**98-64** Moved by Troy, Seconded by Jeff, that these accounts be paid as
presented. (Attached)
Carried.
Mark reported that the committee had met October 21st and that the committee has a
number of actions and requests to make.
The collections committee requests that $1000.00 from the fundraising account be used to
purchase new storage shelves for the Volunteer's building. These shelves are specifically
designed to hold archival storage boxes. Each rack holds 70 boxes or approximately 600
lbs. The money requested would pay for two such racks. These would hold the existing
storage boxes and still allow for expansion of the collection.
**98-65** Moved by Donald, Seconded by Troy, that $1,000.00 be used from the
Fundraising Account for the purchase of storage shelving.
Carried.
The collections committee also requests action on revising the fee structure for archive
research to be implemented January 1, 1999. The committee recommends raising the on
site fee from $10.00 to $20.00 per session. The committee recommends raising the mail,
e-mail, phone request rate from a flat rate of $20.00 to a sliding scale of $20.00 for the
first hour, $10.00/hr for each additional hour to a maximum of $80.00. There would also
be a $15.00 charge for shipping. The minimum fee charged for mail, e-mail, or phone
requests would be $20.00.
-3 -
**98 -66** Moved by Donald, Seconded by Angela, to accept the Archive Research
fee changes as recommended by the Collections Committee.
Carried.
Jeff distributed and read a report from the membership committee. (attached)
Item 1
All of the recommendations of the report are contingent on the acceptance of the first
recommendation.
Troy and Angela favour the idea of combining efforts of several of the Museum's
committees.
Mark noted that this would make the work of the combined committees easier to
accomplish as there are many crossovers in the various committee mandates.
**98-67** Moved by Donald, Seconded by Angela, that the current Finance
Fundraising Committee, Membership Committee, and Programmes and
Promotions Committee be amalgamated into a new Finance Fundraising
Committee effective January 1, 1999.
Carried.
Item 2
**98-68** Moved by Troy, Seconded by Donald, to accept the recommendation of
the Membership Committee as outlined in item two of the Membership
Committee Report.
Carried.
Item 3
The Membership Committee recommended the establishment of a Museum Alliance
Committee be investigated.
Mark noted that there is already a duplication of efforts provincially with the Ontario
Museum Association, the Ontario Historical Association and the Ontario Archive
Association.
Jeff was hoping that there could be some collaborative funding.
Brian noted that there would be difficulty in establishing time for such an initiative.
Donald felt that such a collaboration could be productive.
Ev
Mark noted that the Museum's Genealogical display at the Oshawa Library is already a
new ongoing outreach in collaboration with other sites in the region.
Troy suggested that the Museum might consider developing a partnership with other
museums one a time.
Jeff asked if there were any other museums in the region that had strong ties to the Clarke
Museum.
Mark noted that there are no other museums in the region that the Clarke Museum
maintains ties to as strongly as to the Bowmanville Museum.
Jeff asked if it would be possible to investigate any such alliances.
Mark said that it would be possible to feel out the local museum community.
Jeff noted that these alliances may only be possible with one or two sites.
Troy fears that everyone may support the idea initially only to see it fail later on as
enthusiasm dwindles.
Donald asked if -it would be possible to partner with specific sites for specific events.
Jeff noted that limiting the partnerships to museums may also be limiting the
opportunities available. He noted that it is part of the mandate of the Membership
Committee to seek new partnerships.
Item 4
No action taken.
Item 5
**98-69** Moved by Donald, Seconded by Brian, that the Finance Fundraising
Committee prepare a Financial Marketing Plan when constituted in
January, and present the plan to the Board for approval.
Carried.
Item 6
No action taken.
Item 7
No action taken.
-5-
BUIL.DINGCOMMITTEE REPORT
Mark reported updates to the building committee's last report which listed a number of
items in need of repair or action.
Mark reported that John has encouraged Fred to move on the remaining items from that
list which include:
treeremoval
• repairs to the loading door
•
painting (should now wait to next year)
• moving of the thermostat from above the light reostats
VOLUNTEER RECOGNITION
Mark presented a plan to recognize the Museum's Volunteer's which would be viewed
more by the public than would plaques or a book of recognition. He would like to tie the
recognition of the Museum volunteers to the 300th anniversary of the Museum in the year
2000. He recommends the commissioning of a Name Quilt. The quilt would contain the
names of the Museum's volunteers for the past 30 years and in addition could depict
items from the collection. The quilt could then be displayed in a permanent case in the
main gallery.
Brain expressed concern that this would not then include any volunteers who worked
with the museum after the completion of the quilt. He suggested that two quilt tops be
commissioned one for completion with the names from the past 30 years and a second
one which could have names added to it over time and completed when full.
Mark noted that there is a new quilters group formed in Orono. He hoped that they might
be approached with the project as the quilt will generate greater interest from the local
community than would a plaque or a list of names.
Brian asked about the cost of such a project.
Mark stated that the commission would pay for the materials used in the production of the
quilt and that the time would be donated, which would further involve the local
community in the Museum.
**98-70** Moved by Jeff, Seconded by Angela, that the Museum commission a name
quilt to honour the volunteers on the 30th anniversary of the Museum
Carried.
Mark thanked Gavin for the successful transfer of the Museum's Collection records from
the old 80286 computer to the 80486 computer. He also noted that a use has been found
for the older computer. The older machine has been loaded with a Cemetery Data Base
programme which will be used to index the printed cemetery records for Clarke and
Iris
Darlington Townships. The records are index by name and once completed will allow
both the Museum and the public to access this genealogical information quickly. Gavin
and our newest volunteer, Andrea, will be working on this over time.
ATTENDANCE
Mark reported the previous months attendance figures:
MUSEUM USE JANUARY TO OCTOBER 1998
ATTENDANCE
MONTH
VISITORS
RUNNING
44
___
TOTAL
January
247
247
February
350
597
March
230
827
April
365
1192
May
956
2148
June
380
2528
July
237
2765
August
--249 --
3014
September
590
3604
October)
1007
4611
UPCOMING SPEECH
ARCHIVES
ARCHIVE RUNNING
28
28
16
44
23
67
31
% 98
44
142
17
159
19
178
14 -
192
10
202
Mark is to be the guest speaker for the Manver's Historical Society on Sunday November
22, 1998 at 2:00 P.M. His topic will be Christmas Past. This is also the official book
launch for Sher Leetooze's latest bookon Manver's Township.
INSURANCE EVALUATION
Mark has completed the insurance evaluation for the Municipality, correcting prior
mistakes in our coverage and bringing everything up to date.
The collection consists of 16,563 artifacts valued at $178,496.00. It is of interest to
compare these current figures to those of 1986 when the Museum collection consisted of
3,500 artifacts, valued at $68,900.00. The collection has grown by 13,063 artifacts and
$109,596.00 in value in the past 12 years.
GENEALOGICAL FAIR
The Museum's display at the recent Genealogical Fair in Oshawa was well received and
has already generated interest in and requests from the archives.
-7 -
ONTARIO HISTORICAL SOCIETY LECTURE
Mark's lecture The Unpopular Toad: Traditions and practices of Halloween was well
received by the Toronto audience.
**98-71** Movedby Donald, Secondedby Brian tomove incameraat8:07 P.M.
Carried.
**98-72** Movedby Donald, Seconded by Brian to moveoutof camera at 8:30 P.M.
**98-73** Moved by Troy, Seconded by Donald to accept the 1999 budget as
presented.
Carried.
Brian announced the birth of his youngest daughter at 9lbs, 20oz. He also apologized for
arriving late.
Angela will be preparing the application for advance funding from the Ontario Lottery
Corporation once the necessary documentation is prepared.
Troy proposed a new fundraising event. The event would be a driving scavenger hunt
which would end at the Museum. Prizes could be awarded for the first person completing
the route. The route would use historical points of interest as its focus at each stop along
the way.
Mark noted that he has prepared driving tours already completed that could be used in
this context.
Angela noted that a system of car rally type check points could be used.
Troy suggested that a series of clues could be followed from point to point. He also
noted that the event could be twinned with the Bowmanville Museum.
Mark feels that this is a very good idea.
Brian suggested that another event could be a Murder Mystery Weekend which could be
set in the Victorian Time period and could be used as a Member's Only event.
Mark noted that the next event at the Museum will be the Adult Christmas Workshop,
Once Upon a Stir. The workshop is about half full. He noted that the 50/50 draw ill take
place that day and reminded Board Members that all ticket money, ticket stubs and un-
sold tickets must be returned to the Museum before December 5th.
M
**98-74** Moved by Donald, Seconded by Troy, that the next meeting of the Board
of Directors be held on Tuesday December 1, 1998 at 7:00 P.M.
Carried,
**98-75** Moved by Jeff, Seconded by Donald, that the meeting adjourn at 8:40
P.M.
Carried.
Gavin M. Stephenson,
Recording Secretary
Mark I. Jackman,
Acting Chairman
Clarke Museum and Archives - Membership Report
1. Membership Committee
The role of the Membership Committee is twofold: to review and revise policies
related to membership, and to implement strategies to increase the membership
base.
To date a Membership Committee has not been formed despite the efforts of the
Curator and the Membership Chair. Although day to day responsibilities related
to membership are being handled by the Curator and the Board's Recording
Secretary, without the formation of the Membership Committee, the
responsibilities of the Committee can not be fulfilled.
It should be noted that many of the interests held by the Finance and
Fundraising Committee and the Activities, Programmes and Promotions
Committee (ie. increasing revenues and campaigning) would also be shared by a
Membership Committee.
As such, it is recommended that the Museum's Policy Statement be amended to
consolidate the Membership Committee, the Finance and Fundraising
Committee and the Activities, Programmes and Promotions Committee. The
objectives of the three committees are interrelated, and the consolidation of the
three committees, into a new Finance and Fundraising Committee, would allow
for a pooling of human resources and a concerted effort on like objectives. The
consolidation of the Personnel, Building and Collections Committees may also
have merit, and should be investigated.��
C' U`
The Museum currently maintains three levels of membership: Individual, family
and honourary life. Individual memberships are set at $10 per year, while family
memberships are set at $15 per year. Honourary life memberships are awarded
to individuals who have made outstanding contributions to the Museum.
A survey of other local museums reveals that membership classifications vary
considerably. Some of the classifications include: single/individual, family,
corporate, community organization, friend of the museum, sustaining, supporting
and life time. These classifications range in price from $5 a year to $1,000.
It is recommended that the new Financing and Fundraising Committee give
consideration to creating two new membership classes: corporatelcommunity
2
organization and student membership. Both appear to be untapped by the
museum. A fee of $5 a year for students and $25 for corporate%ommunity
organization memberships is recommended.
Benefits are afforded to Members to entice memberships. Current benefits
include:
• free admission to the Clarke Museum and Archives and the Bowmanville
Museum
• 15% reduction on purchases in the Gift Shop
• reduced programme fees
• notice and/or invitation to special events
• regular newsletter
• "members only" events
A survey of other museums reveals that the benefits offered by the Clarke
Museum and Archives are consistent with other museums in the area. Some of
the museums offered free admission to all their events and reduced fees for
workshops. However, it should be noted that these Museums often had higher
membership fees.
One way in which to expand the array of services afforded to our members and
to increase the number of visitors to the museum, is to explore partnership
arrangements. We have had a long standing relationship with the Bowmanville
Museum. This relationship could be strengthened and new ties with other
partners could be sought. Although an alliance of museums has previously been
pursued, an effort should be put forward to re-establish these links.
It is recommended that the establishment of a Museum Alliance Committee be
investigated. The Committee would be comprised of representatives of
museums within the area (ie. Pickering Museum Village, Uxbridge -Scott
Museum, Oshawa Sydenham Museum, Scugog Shores Museum Village,
Bowmanville Museum and Clarke Museum and Archives), and would allow for
the examination of new partnership arrangements
The current process of renewal is two staged. A notice of renewal is issued at
3
the time of expiry of ones membership. A final notice is sent two months
afterwards. If the membership is not renewed at this point, the membership is
cancelled.
This process has been effective and a change to this process is not
recommended.
I5. Communication
Communication to the Museum's membership is achieved through the
Newsletters, Journals and renewal notices. It is the responsibility of the
Membership Committee to review and develop correspondence directed at the
Membership. The renewal notice was reviewed and updated this year, however
other correspondence and the membership cards have not been reviewed to
date.
It is recommended that the new Finance and Fundraising Committee review at
its earliest opportunity the current form letters and membership cards.
The Museum Board should also consider the development of a marketing plan
for the Museum. In addition to addressing the various financial implications the
Museum will face in the near future, the marketing plan should also include a
communications component. This component would address how the Museum
sells itself through its various communication tools, and would establish
standards for a consistent and striking image, as we enter the new millennium.
The Recording Secretary/Treasurer maintains the processing of memberships
(including the issuance of cards and letters), the maintenance of a membership
database and the processing and mailing of tax receipts.
A change to this current process is not recommended at this time.
The Museum is obligated to host two membership events a year geared
"exclusively" to the membership. One event has taken place on May 15th of this
year. The timing of the second event has not taken place. The events have not
been hosted in a regular fashion in the past.
0
It is recommended that the new Finance and Fundraising Committee examine
hosting "exclusive" membership events at regular intervals twice a year.
Respectfully submitted by,
Jeff Brooks
Membership Chair
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Box 160, Pickering, Ontario L1V 2R5
COUNCIL INFORMATION
DEC 8 j! o5 GH 198
DISTRIBUTION TO:
Region of Durham Chair Roger Anderson
CAO Garry Cubitt
All Members of Regional Council
AIL Regional Commissioners
Mr. John Wiersma - General Manager, Pickering Hydro
Mr. Axel Starck - General Manager, Ajax Hydro
Ms. Noreen Finnigan - Information Ajax
Ms. Leslie Whyte - Ajax Pickering Board of Trade
I-23
DEC 3 1996
10Ci;'S CF;CE
November 30, 1998
Please find enclosed copies of our monthly Report Card for Ontario Hydro Nuclear
and Pickering and Darlington Nuclear.
As you know, these reports are issued each month and indicate our performance
in the areas of Production, the Environment, Public Safety and Employee Safety.
These reports are a measurement of the effectiveness of our operations as
evaluated against nuclear industry standards around the world.
I hope you will find the information informative. If you have any questions, please
contact either Donna McFarlane, Public Affairs Manager, Darlington at 905-623-
6670 ext. 7248 or Pat O'Brien, Public Affairs Manager, Pickering at 905-839-1151
ext. 5966
Ross Fitchett
Public Affairs
Pickering Nuclear
E
/I-'- o < Dry
Ontario Hydro OCTOBER 1998
REPORT CARD Darlington Nuclear Generating Station
PERFORMANCE REPORT CARDS are published monthly by Ontario Hydro Nuclear (OHN) to measure the
effectiveness of its operations. The performance of OHN' nuclear stations is evaluated against nuclear industry
standards. Note. Performance listed worse than target is pQ an indication that reactors are unsafe.
OHN Performance Index
The OHN Performance Index is an overall nuclear index based on nine performance measures used OHN Performance Index
by the World Association of Nuclear Operators. The nine performance measures included in this
index are: 100
Capability Factor Unplanned Capability Loss Factor Reactor Trip Rare
v
Safety System Performance Thermal Performance
Fuel Reliability
$
Chemistry Performance Collective Radiation Exposure
hilimmial Safety Accident Rate
YTD
The index is based on performance over the previous two years.
Performance
50
`o
0.8 0.8
E
W°.
21.5
V
a
Performance Indicator (Units)
Q3/98 Q3/98 Performance
z
Worse that raga
Actual Target
0
OHN Performance Index (Out of 100) (Nine standard
industry performance measures, reported quarterly)
57.9 56.8 Bma than Target
Public Safety
With the exception of Public Safety Events, all indicators in this section either met, or were better
than target. A program is in place to improve performance in Public Safety Events.
87.2
57.9 56.8
Dal Dari b.m.ey
Qnve T.'ga M.A.
_ Reactor Trip Rate
Production Performance
All production indicators we better than target.
Performance Indicators (Units)
Net Electrical Production (Mls) (The electrical energy
generated mumu; station needs)
Capability Factor (%) (Amowt of energy capable of being
produced per month as a percentage of perfect performance.
assronmg no external contractus, e.g... Vantmissron
limimtions) (see chart)
Total Outage Days (per unit) (Number of days reactor
U not Operating)
Capability Factor
84.g
79.9
YTD
YTD
Performance
1.0
Performance Indicator (Units)
YTD
YTD
Performance
50
`o
0.8 0.8
Actual Target
21.5
20.3
Pudic Safety EventO (fQ
18
12
Worse that raga
.5
u.
Reactor Trip Rah 017,0M bas critical) (The menber of
i;
roylmordmaamrmcreacrorslandoa'nr)(see chart)
0.27
0.8
Better dun targe
.a
J0.27
Special Safety System Performance (sys/sm) (The
Dal rw Dal l..buvr
= 'o
63.7
mhmber of specml safety .rysrant which exceeded their }early
w ooh Tars, of &m
g c
urmmlabi(iry targe)
LO
1.0
Meets tagtt
V 0
u o
AECB Commitments Met (%) (Compliance to a ratckar
0
Dal nm Dat t..d..vy
wD= Tm t Mdim.
safety commitment to dee AECB) 100 100 Meets target,
Production Performance
All production indicators we better than target.
Performance Indicators (Units)
Net Electrical Production (Mls) (The electrical energy
generated mumu; station needs)
Capability Factor (%) (Amowt of energy capable of being
produced per month as a percentage of perfect performance.
assronmg no external contractus, e.g... Vantmissron
limimtions) (see chart)
Total Outage Days (per unit) (Number of days reactor
U not Operating)
Capability Factor
84.g
79.9
YTD
YTD
Performance
Actual Target
50
`o
21.5
20.3
Bata than targe
u.
i;
84.8
79.9
Better than target
t j 0
Dal rw Dal l..buvr
46.1
63.7
Bara than targe
w ooh Tars, of &m
Levet 1: A highly significant event that is reportable to the AECB and that causes a major reduction in the margin of
safety to the public.
Level 2: A significant event that is reportable to the AECB and that causes some reduction in the margin of safety to the (see over)
public.
REPORT CARD OCTOBER 1998
Environment
All indicators were better than target.
Performance Indicators (Units) YTD YTD
Radioactive Waste Produced (mr) (Tire tam[ volume of low and
Actual Target Performance
intermediate -level solid radioactive waste produced)
460 542 Better than target
Dose to Public (mrem/fatility) (Theoretical public exposure,
Industrial Safety
bared on measured radiological emissions, reported quarterly)
0.5 0.8 Better than target
MOE Reportable Spills (fi) (Number of spills reported to the
Accident Rate
Ministry of the Environment and recorded as a "reportable spilL")
2 5 Better thin target
Employee Safety
There were no Lost Time Accidents or medically restricted accidents in October. However, Industrial
Safety remained worse than target.
Industrial Safety
Accident Rate
1.0
Performance Indicators (Units)
YTD YTD
o 0.7
Actual Target Performance
Collective Radiation Exposure (rem/unit) (The
3
rQtmmeapasuetoaLwtateperswnelardmuorn
15.7 21.0
Bemr dun target
xIndustrial
Safety Accident Rate (p200k workhours) (The
o
number of accidotu Aid remit in last ame work restnefed workajuv
orfatafinesper200000horssworura)
0.7 OS
worse dun tagetAccident
kO.
Severity Rah (daysIM worldtours) (!he nmber
ofdalmlanto vyurietper200,000hours works
2.5 3
Bemc then target
N 0
Darlington Nuclear Facts
Station In -Service
Maximum Capac-
Gross Capability
Net Energy (GVyh)
Date
ity Rating Net
Factor Since in
Since in Service
(MW)
Service (%)
DI Nov. 141992
881
79.0
35,642
D2 Oct 9 1990
881
63.5
38,572
D3 Feb. 141993
881
85.2
36,995
D4 June 141993
SSI
81.0
33,137
of Terms
m3 cubic metres GWh gigawatt hour
rem roentgen equivalent man (measure of TWh terrawatt hour
radiation exposure) MW megawatt
mrem millirem AECB Atomic Energy Control Board
Watt unit of electrical power
For more information please call: 1-800-461-0034 Ontario Hydro
Internet Address: www.hydro.on.ca Y
Ontario Hydro OCTOBER 1998
REPORT CARD Ontario Hydro Nuclear
PERFORMANCE REPORT CARDS are published monthly by Ontario Hydro Nuclear (OHN) to measure the
effectiveness of its operations. The performance of OHN's nuclear stations is evaluated against nuclear industry
standards. Note: Performance listed worse than target is W an indication that reactors are unsafe.
vett. rerlormance inaea ana
man
"1 -he OHN Performance Index is an overall nuclear index based on nine performance measures OHN Performance Index
used by the World Association of Nuclear Operators. The nine measures included in this index arc:
Capability Factor Unplanned Capability Loss Factor Reactor Trip Rare
Safety System Performance Thermal Performance Fud Reliability
Chemistry Performance Collective Radiation Exposure Industrial Safety Accident Rate
The Performance Index is better than target It is based on performance over a two year period.
Many of the HP CNO milestones due in September were missed. The impact of these missed
milestones on the overall project schedules is minimal at this time. However, the project schedules
continue to be challenged by delays in project staffing and shortages of skilled staff in some work
disciplines. Senior OHN management is continuing to explore strategies to mitigate this impact
Performance Indicator (Units) Q3/98 Q3/98 Performance
Actual Target
OHN Performance Lode: (Out of 100) (Nine standard
industry performance measures, reported quarterly) 64.1 61.8 Better than target
OEM Improvement Plan Milestones Met (%) (77te percentage
of mileszanes met for eight key recovery projects) 58 90 Worse than target
Public Safety
K 87.2
64.1 61.8
u
`m
c
i
z
omv otov Gmrt r
gsva T"r" Aroma
The reasons for failure to meet target in the area of Public Safety Events have been determined
and corrective actions aro in pros at each site. Special Safety System Performance is over
YTD YM Performance
target because of unavailability of the shutdown systems at Bruce B reported in March and
Reactor irip late
unavailability of the containments system at Darlington reported in July. Corrective when has
49.3 47.0
been taken and there has been no further unavailability of special safety systems.
2.0
Performance Indicator (Units) YTD YTD Performance
-a
Antral Target
is 1.0 1.0
Public Safety Events- (a/) 46 38 Worse than�
target
0.8
Reactor Trip Rate (p/7,000 hrs critical) /77re number of
vrplarveedammnacremashuaiawm)(sxdwt) 0.29 1.0 Better dram target
_ S
_ 0 0.29
Special Safety System Performance (sys/sm) (The
g
number of special s*tv owes sr which exceeded drub
Better than target
Jeaviy uriary dlabdity Target) 1.0 0.83 Worse it= target
arm rrmorm t mar ay
AECB Commivatob Met (°/.) (ConTlimrce to a
now Tara" ss ba
nuclear safety cannnitment to the AECB) 100 100 Meets target
Production Performance
All electricity production performance indicators were better than target.
Performance Indicators (Unit)
Net Electrical Production (IWh) (The electrical energy
gateraed by ORY manor =an needs)
Capability Factor (%) (Amount of energy capable of being
produced per month as a percentage of perfect penonnnn e,
asm- mg no external contbamss, eg bansmissian
tbnba —)(" chart)
Total Outage Days (per unit) (Nmnber of days reactor
isnotopenuing)
Capability Factor
• Level 1: A highly significant event that is reportable to the AECB and that causes a major reduction in the margin of
safety to the public.
Level 2: A significant event that is reportable to the AECB and that causes some reduction in the margin of safety to the
public.
(see over)
100 92.8
75.0 714
.
YTD YM Performance
Actual Target
L
49.3 47.0
Better dun target
m 50
D
75.0 71.4
Be= man target
U p
69.5 81.4
Better than target
ORM rarotm f>mmy
"twa torr" At".
• Level 1: A highly significant event that is reportable to the AECB and that causes a major reduction in the margin of
safety to the public.
Level 2: A significant event that is reportable to the AECB and that causes some reduction in the margin of safety to the
public.
(see over)
REPORT CARD OCTOBER 1998
Environment
All indicators were better than target. The primary reasons for bringing these targets back on track were a concentrated effort by plant
management to reduce radioactive waste production and stressing environmental awareness to all OHN employees.
Performance Indicators (Units)
YTD
YTD
P5.8
Radioactive Waste Produced (mj) (The total volume of low and
Actual
Target
Performance
ouermedtate-level solid radioactive waste produced)
4032
4708
Better than target
Dose to Public (mrem/facility) (77moreacal public exposure,
1990 to 1993
y
manber of acctdenis Thai result in lost time work restricted work
based on measured radiological emissions)
0.5
1.9
Better than target
MOE Reportable Spills (!i) (Number of spills reported to
Accident Severity Rate (days/200k workhours) (The
rheMmistryofdwEmvamnentandmcordedasa-reporrablespol')
10
30
orw ravonv t.a,
Betterthantarget
Employee Safety
The Accident Severity Rate has levelled off but remains worse than target. The Industrial Safety
Accident Rate was better than target overall. Changes introduced to date include dedicating safety Industrial Safety
staff to each outage, an ergonomics program to reduce repetitive strain incidences, and an incident
management program to ensure a timely return to work for injured workers. Accident hate
Performance Indicators (Units)
YTD YTD
2,060
P5.8
Actual Target Performance
2,064
Collective Radiation Exposure (rem/unit) (The
1977 to 1979
2
radtanon exposure to all of -we personnel and visitors)
36.5 44.8 Better than target
3
Industrial Safety Accident Rate (N/200k workbours) (The
1990 to 1993
y
manber of acctdenis Thai result in lost time work restricted work
Watt
o .57 60
injums orjaralitia per 200,000 horns worked)
0.57 0.60 Better than target
Accident Severity Rate (days/200k workhours) (The
monber of days lost to byuries per 100, 000 hours worked)
10.1 5.5 Worse than target
I y 0
orw ravonv t.a,
mons Tmrrr .wN
Ontario Hydro Nuclear Facts
Station In -Service Maximum capac• Gross Capability Net Energy (GWh)
Date ity Rating Net Factor Since in Since in Service
(MW) Service (%1
P1-4
1971 to 1973
2,060
P5.8
1983 to 1986
2,064
Bi -4
1977 to 1979
3,076
B5-8
1984 to 1987
3,140
D1-4
1990 to 1993
3,524
Glossary of Terms
P1-4 currently in laid -up state
79.4 200, 764
B1-4 currently in laid -up state
82.2 308,146
75.8 144,346
ma
cubic metres
GWh
gigawatt hour
rem
roentgen equivalent man (measure of
TWh
terrawatt hour
radiation exposure)
MW
megawatt
mrem
millirem
AECB
Atomic Energy Control Board
Watt
unit of electrical power
For more information please call: 1-800-263-9000
Internet Address: www.hydro.on.ca Q Ontario Hydro
Ontario Hydro OCTOBER 1998
REPORT CARD Pickering Nuclear Generating Station
PERFORMANCE REPORT CARDS are published monthly by Ontario Hydro Nuclear (OHN) to measure the
effectiveness of its operations. The performance of OHN' nuclear stations is evaluated against nuclear industry
standards. Note: Performance listed worse than target is mt an indication that reactors are unsafe
OHN Performance Index
The OHN Performance Index is an overall nuclear index based on nine performance measures used OHN Performance Index
by the World Association of Nuclear Operators. The nine performance measures included in this IW
index are:
87.2
Capability Factor Unplanned Capability Lass Factor Reactor Trip Rat
><
Safety System Performance Thermal Performance
Fuel Reliability
65.0 63.5
Chemistry Performance Collective Radiation Exposure
Industrial Safety Accident Rat
g
Actual
Target
9
The index is baud on performance over the previous two yrrrs.
12
e:
Better dim target
`u
Performance Indicator (Units)
Q3/98 Q3l98 Performance
z
0.61
Actual Target
p' 0
OHN Performance Index (Out of 100) (Nine standard
Pra Pia levy
tyhstry performance measrtres, repotted quarterly)
65.0 63.5 Bcmr thm target
Qssa rips M.*.
Public Safety
All indicators met target or were better than target.
Performance Indicator (Units)
Public Safety Events- (a/)
Reactor Trip Rate (W7,000 her crideal) (77m reanber of
roiplainrdautmndereacterslnadowns) (see chair)
Special Safety System Performance (sys/sm) (77re
number of special safely osterns which exceeded thew yearly
wsavadabilay rargeu
AECB Commitments Met (%) (Compliance to a rwclear
safely commitmertt to the AECB)
Production Performance
Reactor Trip Rate
In 1998, the Pickering Production Performance Measures are based solely on the Pickering B units.
The performance of these units continued better than target.
Performance Indicators (Units)
Net Electrical Production (TWh) (/he electrical energy
generated mints station reeds)
Capability Factor (%) (Ammtru of energy capable of being
produced per month as a percentage of perfect performance.
aSnanmg no extemal constraints, e.g.. minvinurion
1vrt92t—) (we chit)
Total Outage Days (per unit) (Ntmnber of days reactor
it rot opetumrg)
event wat is
YTD YTD Performance
Actual Target
11.0 9.5 Bette it= target
73.8 63.8 Bette than target
81.5 108.0 Beier it= target
causes a
Capability Factor
I00
82.9
73.8 r
M 63.8
Ems. 50
era Y. PiA m&wy
W Mr 7mrt Mb.
sarcry su urc puuuc.
Level 2: A significam event that is reportable to the AECB and that causes some reduction in the margin of safety to the (see over)
public.
1.0 l
YTD
YTD
Performance
0.8
Actual
Target
0.6I
12
13
Better dim target
e
0.61
I
Better than target
g �
'g
r
0
0.8
Better than target
5j 5
C n 0
100
100
Meets target
Pi* Y. tea and wy
.. aDm 7brp.t Mtl.
In 1998, the Pickering Production Performance Measures are based solely on the Pickering B units.
The performance of these units continued better than target.
Performance Indicators (Units)
Net Electrical Production (TWh) (/he electrical energy
generated mints station reeds)
Capability Factor (%) (Ammtru of energy capable of being
produced per month as a percentage of perfect performance.
aSnanmg no extemal constraints, e.g.. minvinurion
1vrt92t—) (we chit)
Total Outage Days (per unit) (Ntmnber of days reactor
it rot opetumrg)
event wat is
YTD YTD Performance
Actual Target
11.0 9.5 Bette it= target
73.8 63.8 Bette than target
81.5 108.0 Beier it= target
causes a
Capability Factor
I00
82.9
73.8 r
M 63.8
Ems. 50
era Y. PiA m&wy
W Mr 7mrt Mb.
sarcry su urc puuuc.
Level 2: A significam event that is reportable to the AECB and that causes some reduction in the margin of safety to the (see over)
public.
REPORT CARD OCTOBER 1998
Environment
All indicators met or were better than target.
Performance Indicators (Unita)
YTD
YTD
1.0
Radioactive Waste Produced (m') (The rotal volume of low and
Actual
Target
Performance
intermediate -level solid radioactive waste produced)
Dose to Public (m"isidseility) (77teoretical public exposure,
2455
2816
Better than target
based on misstated radiological emissions)
MOE Reportable Spills (N) (Number of spills reported to the
0.5
0.8
Better than target
Ministry of the Environment and recorded as a "reportable spill.')
2
4
77.1 53,056
P6
Feb. 11994
N
Better than target
Employee Safety
Collective Radiation Exposure and Accident Severity Rate are both better than target Although there
has been improvement this month, the Industrial Safety Accident Rate continues to be worse than target. Industrial Safety
Improvement efforts ate in place to correct this trend. An employee safety strategy includes improve- Accident Rate
ment initiatives to prevent back injuries and improve environmental awareness.
Performance Indicators (Units)
Collective Radiation Eaposare(rem/unit) (The
radiation exposure to all onsite personnel and visitors)
Industrial Safety Accident Rate (4/200k workboun) (The
number of accidents that result in last time work restricted
work ugtvus or fatalater per 200,000 hours worked) (see chart)
Accident Severity Rate (days/200k workbours) (7he
monber of days lost to injuries per 200,000 hoars worked)
Pickering Nuclear Facts
Station In -Service
Date
Maximum Capac- Gross Capability Net Energy (GWh)
ity Rating Net Factor Since in Since in Service
PI
July 29 1971
515
1.0
YTD
YTD
515
'o
Actual
Target Performance
o .54
Currently in laid -up state
P4
June 17 1973
3 0.46
26.6
48.1
Better than target
516
77.1 53,056
P6
Feb. 11994
N
81.8 53,820
P7
Jan. 11995
a.
0.54
0.46
worse than target
516
76.8 43,401
0
5.6
8
Better than target
pick Y. Pict t,dmr
m M•• T • 1/-3�
Maximum Capac- Gross Capability Net Energy (GWh)
ity Rating Net Factor Since in Since in Service
PI
July 29 1971
515
Currently in laid -up nate
P2
Dec. 30 1971
515
Currently in laid -up state
P3
June 1 1972
515
Currently in laid -up state
P4
June 17 1973
515
Currently in laid -up state
P5
May 101983
516
77.1 53,056
P6
Feb. 11994
516
81.8 53,820
P7
Jan. 11995
516
81.9 50,488
Ps
Feb. 281986
516
76.8 43,401
Glossary of Terms
m3 cubic metres GWh gigawatt hour
rem roentgen equivalent man (measure of TWh terrawatt hour
radiation exposure) MW megawatt
mrem millirem AECB Atomic Energy Control Board
Watt unit of electrical power
For more information please call: 1-905-837-7272 Ontario Hydro
Internet Address: www.hydro.on.ca Y
DEC 8 i 04 AM '98
•00
:i:MCTO EXPRESS .... December.?,
1998
BILL 79 IS A GO! of Finance to prescribe t content and form of the
Staff representatives from AMCTO, AMO, MFOA and municipal tax notice. Section 368.0.2 of the Municipal Act,
AMTCO met with Ministry of Finance staff on November as enacted by Bill 79, will require municipalities to provide
30's to discuss the possibility that the Provincial Government the following information with respect to the recalculated
would consider alternatives to the 10-5-5 Cap outlined in 1998 tax responsibility and the 1998 tax adjustment for any
Bill 79. Emerging from those discussions it appears unlikely property affected by Bill 79:
that the Minister would consider other alternatives to the • The amount of 1998 taxes already billed;
Cap, . The recalculated 1998 taxes;
Ministry staff indicated that "hundreds of thousands"
of commercial and industrial properties were in jeopardv
because municipalities did not consider or implement the
mitigation opportunities provided in previous legislation.
The Minister and the Qovernment felt that it could not stand
by and see these businesses and the jobs they provide lost to
the economy of Ontario.
Municipal association representatives submitted that
Bill 79 would not result in 10% limits on taxes, would not
allow adequate time for analysis and decision-making,
would not provide protection for small businesses and would
not provide for local solutions to address local anomalies. In
addition, the Ministry of Finance staff were told that the bill
would increase ratepayer confusion, increase municipal
costs, cause cashflow problems for municipalities and result
in instabilitywith respect to federal payments-in-liou.
Bill 79 is scheduled to go to Standing Committee on
Monday., December 7'1' for one day of clause -by clause
review with no public hearings. AMCTO would expect to
see draft regulations at that point or soon afterwards. A joint
submission has been made to rho Minister of Finance, Ernie
Eves and to the Standing Committee reviewing Bill 79
outlining the reasons why Bill 79 should not proceed. The
full text of the joint submission is available at the AMCTO
website at www.ameto.com.
TAX BILLIVC, UPDATE
As previously reported, AMCTO along with representatives
from several other municipal associations including AMO,
MFOA and AlATCO met with Ministry of Finance and
Ministry, of Municipal Affairs and Housing staff on two
occasions last week to discuss the issue of regulated tax
notices. Bill 79 (section 393.1(1)) would permit the Minister
The required 1998 tax adjustment; and,
An explanation_ of [he calculation of each.
In addition, the Minister of Finance may prescribe further
explanation that municipalities are required to provide. It is
unclear whether the required explanation umst actually
form part of the tax notice or simply be included with the
tax bill.
Association representatives were vociferous in
objecting to a regulated tax billing process for 1998, where it
may be necessary to send a second "final" bill, or for 1999.
Several reasons related to timing, cost and available
resources were cited for never prescribing the tax notice
form but the reasons against doing this prior to 2001 were
overwhelming. Thanks to all of you who, on m ery short
notice, and with very little available information, were able
to provide AMCTO with extremely useful information
related to these discussions. A decision is expected from the
Minister on this matter within the nest two works.
FAIR MUNICIPAL FINANCE PROGRAM BJ NDER
In the revised Fair Municipal Finance manual. Chapter 9,
Page 6 there are two references to a section of the Municipal
Act related to commerciallindustrial rebates. These
references should be to Section 442.2. Please check your
copy of the manual and nial<c the necessary correction.
For those who were unable to attend the seminars, a
copy of the updated manual is available from AMCTO for
$80.00(member) or:S 100.00 (non-member). Please contact
Rosita Bourke at ext. 24 or rbourke(aamcto.coin to place your
order.
BORN AGAIN OPTA
Municipalities have been advised in a letter from Nancy
Bardecki, Director, Municipal Finance Branch, Ministry of
Municipal Affairs and Housing, that the Online Property Tax
Analysis (OPTA) service is being retooled so as to provide
assistance to municipalities wishing to either reconsider the
"tools" currently available (phase -ins, graduated rates,
optional classes, etc.) or determine the impacts on individual
properties of implementing the 10-5-5 Cap. As noted in Ms.
Bardecki's letter, municipalities will be required to submit
"tax parameter information relevant to their municipalities"
in order to "take advantage of the now OPTA
enhancements". AMCTO has requested further
information with respect to timing, cost, if any, to utilize
the system and how municipalities that are unable to
access OPTA are to be accommodated.
OMERS RELEASES REVISED SURPLUS
MANAGEMENT PROPOSALS
The OMERS Board of Directors has released a new "surplus
management" proposal for the consideration of the
Provincial Government. The proposal involves several
components including pemtanent and temporary plan
changes. The temporary changes proposed include:
• An extension of the current premium holiday until
December 31, 2001;
• A phase-in of premiums beginning January 1, 2002
which will restore rates to "normal" (current rates) by
2005;
• The use of an 80/75 early retirement factor within 15
years of normal retirement ago (NRA). This would apply
to pensions taken on or after January 1. 1999 and until
December 31, 2001. These factors will change to 85/80
on January 1, 2002 and to 90/85 (normal) on January 1,
2003. Members will be able to retire within 15 years of
NRA or at age 50 for NRA 65 members and ago 45 for
NRA 60 members. On January 1, 2002 the early
retirement provision will return to within 10 years of
NRA;
• The 21r2% early retirement penalty currently in effect
will continue until December 31, 2002. Beginning
January 1, 2003, the 2v2% penalty will return to 5 %.
The permanent changes proposed include:
• 100% guaranteed indexing to a maximum of a 6%
increase in the Consumer Price Index (CPI) in any given
year. Any CP1 increase greater than 6% a year will be
carried forward until it can be applied.
• The CPP offset would be calculated using the lesser of
your 5 year average yearly maximum personable
earnings (YMPE) or your pension earnings X credited
service X 0.675%. Currently, the offset is calculated
using the 3 year average Y v1PE and 0.7% These
changes should increase the member's lifer imc pension.
• Survivor benefits would increase from 75` o maximum to
100%. This would include 66213% plus 10"/o for each
dependent child up to 100% of the member's lifetime
pension;
• All members who made contributions to OMERS in
excess of 35 years would be refunded the excess
contributions.
The proposals outlined above require the approval of th
Provincial Government if they are to proceed. The
exception is the premium holiday, which the Board can
implement on its own.
COLLEGL PROGRAMMING
Introduction to Local Government
Starting January 16, 1999 for 8 weeks at Contact North
Fee $282.30
Municipal Law 4
Starting January 11. 1999 for 8 weeks at Contact North'
Fee $282.30
Municipal Account 1 -
Starting January 11, 1999 for 8 weeks at Cambrian
College Barrydowne Campus
Fee $282.30
Algonquin College and the Township of Russell have
formed a partnership to provide training in Zone 6. The
Township of Russell's main hall in Embrun will be the
location for all four units of Law to be offered in the
winter/spring of 1999 There are still sone scats available
and if you are interested in attending, please contact Joanne
Snell r[; 613-727-4723, ext. 4537 for details. The courses
being offer are as follows:
Law 1 - Municipal Council & Administration
Law 2 - Municipal Torts
Law 3 - Contracts
Law 4 - Land Related Law
1999 I1MC/AMCT0 CONFERENCE
We have included the housing.registration form with
this broadcast fax. We encourage anyoit nningto-
attend the 1999 conference teom Ma=1 to fill out
the form and immediately fax it to the OT�";
COMPLETE THIS FORM AND RETURN TO:
Margot Rayburn, 11MC/AMCTO Housing Bureau
Ottawa Tourism and Convention Authority
130 Albert Street, Suite 1800
Ottawa, Ontario KIP 5G4
(800/363-4465 ext. 126 from U.S. or Canada)
or (613/237-6822 ext. 126)
(FAX 613/237-4748) Email: housing@tourottawa.org
Print in capital letters
Salutation (Mr., Mrs., Ms., Dr., Prof.,
Surname
Address
Municipaliry/City
Telephone: Day _
RmRVATION GUIDELINES
• Credit card information or deposit check of $) 00 in
CANADIAN FUNDS must accompany this Form.
Credit cards are nor charged at this time.
• One Form per room, not per Delegate.
• Cancellations must be made 48 hours before arrival date
for deposit to be refunded.
• Notification will be sent by mail.
• Suites at the Westin Hotel and the Chateau Laurier will be
booked through Jessica Christie at IIMC Headquarters at
909/592-4462 ext. 20.
Name
Country
State/Province ZIP/Postai Code
FAX
SPECIAL NEEDS (physically challenged, dietary, etc.) PLEASE CHECK BOX
Arrival date Departure dare
Name of Person(s) sharing room
Please check selection:
I Single = I person/I bed O Double = 2 people/1 bed ❑ Double/Double = (2 double beds)
❑ 1 or 2 hedroom suites — circle 1 or 2 ❑ Non-smoking J ADA Room
HOTELS: Please indicate first, second, third hotel choices. Deadline for group rate: April 9_,1_999___7
Chateau Laurier: Standard - S166 SID • Deluxe • $176 SID • Premicr - $196 SID • Gold - 5226 SID
Westin: Standard - $161 SID • Deluxe - $181 SID
Novorcl: 5152 S • $167 D • $182 T • $197 Q
-,_-_ Sberaton: Standard • $147 SID • Deluxe . $177 SID
Delta: Room - $136 SID • Studio see. - $156 SID • I bdrm sic. - $186 SID • 2 bdrm sic, - $211 SID
Lem Suites: 1 bdrm sic. - $106 S • 2 bdrm ste. $146 SID
I.ord Elgin: $107 SID _ Ramada: $100 SID _ Quality: $95 SID
DEPOSIT: Make Check payable to IIMC/AMCTO Housing Bureau OR credit card information
Hotel rates are listed in Canadian funds.
❑ Visa 11 MasterCard ^ AMEX i ', Diners Club/cnRoute
Card No. Expiration
Cardholder's Signature
Individuals name as it appears on card:
NO RESERVATIONS WILL BE ACCEPTED BY PHONE OR BY HOTEL DIRECTLY.
199911MVAMC70 ® ANVVAl CONFMWCE
VIUAXIVIL/TYUh C`[ RING7xlr�tnNzzoN
NEWCASTLE COMMUNITY HALL BOARD Page I
Minutes of a meeting of the Newcastle Cokaugty I�'1 AM r9g
Board held on November 16, 1998 at 7:00 PM in the
main anditnri,,,.
Present Were: R.B. Rickard
S. DeJons
D. Schmiegelow
J. Mutton
C. Trim
C. Abraham
G. Worsley (secretary)
Regrets From: K. Pasquet
I. MINUTES
Motion by J. Mutton, seconded by D. Schmiegelow
THAT the minutes of 9/21/98 -and 10./12/98 be adopted as presented. "CARRIED"
2. OLD BUSINESS
- R.B. Rickard reported that old tables were sent to auction, S. D.Jong reported they
have been sold. No money has been received yet, but it does take 3 - 4 weeks.
- sign is still on front lawn, it was to have been removed last Friday.
- D. Schmiegelow inquired about brakes for trolleys, S. DeJong will be putting a brake
on them.
- Kitchen curtains, C. Abraham will be purchasing toppers, as old ones do not match
any more.
3. BILLS
Motion by J. Mutton, seconded by C. Trim
THAT all bills be paid as presented - F. Reid 70.20, IGA 7.46, D. Schmiegelow 80.00
G. Worsley 50.48, S. DeJong 381.08, Kraco 144.45 and IGA 306.26
"CARRIED"
Board would like to thank S. DeJong for installing new lights and finishing table legs
free of charge.
4. FINANCIAL REPORT
MUNICIPALITY OF CI 4RINGTON
Page 2
- Donation still to come from Chamber of Commerce, it is to be presented to R.B.
Rickard on 12/7 all members are welcome to this wine and cheese party
- 5500.00 donation has been received from R.B. and Jean Rickard
- Secretary will have final figures on cost of celebration by next meeting.
Motion by J. Mutton, seconded by D. Schmiegelow
THAT financial report be accepted as presented and check for 525,000.00 be
presented to council at their next meeting. (R.B. Rickard to present it on behalf of the
Lions club) "CARRIED"
R.B. Rickard will invite Lions Club to attend the above.
5. CORRESPONDENCE
- secretary reported Andy Johnson rental for September 19, 1998 has not paid in full
calls have been made and letter sent, to date there has been no response. Secretary_
will try a visit to their residence if no results, refer to Town.
- letter from Optimist club regarding October 8th rental, they had to cancel movie due
to smell from varathane, but still had to pay movie man $100.00. They are requesting
reimbursement for this amount.
Motion by C. Trim, seconded by D. Schmiegelow
THAT Optimist Club be reimbursed $100.00. "CARRIED"
- letter received from Small Miracle and YWCA - Thanks for letting them be involved
in 75th celebrations.
Motion by S. DeJong, seconded by J. Mutton
THAT letter be filed with thanks. "CARRIED"
6. NEW BUSINESS
- R.B. Rickard brought up problems G. Worsley has been having dealing with B.
Couch, documentation of discussions "ith him were given to members. Lengthy
discussion followed on how difficult he is to deal with, can be very unco-operative.
Motion by D. Schmiegelow, seconded by C. Trim
THAT inventory be taken over by S. DeJong and re-evaluation of situation after 6
months. "CARRIED"
MUNICIPALITY OF CL4RINGTON
Motion by C. Trim, seconded by J. Mutton Page 3
THAT a letter be sent to B. Couch regarding non performance of duties to our
satisfaction, this will put him on notice that immediate attention to meet conditions of
his job descriptions. Your performance will be re-evaluated in 3 months and it is
expected you will perform as previously acknowledged.
"CARRIED"
- S. DeJong wanted to know who told Clarington Band they could have free BBQ.
No one at meeting knew who this would be. Profit from BBQ was $88.00.
- F. Horvath has lighting for stage, he will have it installed.
- The nosing on stage will be replaced by Kraco.
- R.B. Rickard will call Schoolhouse Productions about damaged tables.
- R. Horvath will be switching our new coke cooler for a double one.
- five dead trees are to be removed.
- down pipe to be repaired.
- R.B. Rickard will complete shelving in B. Couch's storage room.
- D. Schmiegelow spoke with F. Horvath about putting down gravel and bumpers at
back entrance.
- D. Schmiegelow noted table storage is too congested. R.B. Rickard suggested taking
one of the handles off a trolley to free up some space.
- B. Jones to be given an appreciation certificate
- R.B. Rickard is inviting everyone with spouses to his home 12/21 for cocktails at
5:00 PM and out to dinner. He will also invite the Mayor. We will go to Silks in
Bowmanville or Northumberland Heights.
- Supervision was dealt with.
- J. Mutton and C. Trim had to leave at 8:30 PM, C. Abraham arrived approximately
the same time.
- We will possibly look into new blinds for Council Chambers in the new year.
- Budget meeting will be held November 30 at 7:00 PM
- more receipt books required.
- secretary to look into new liquor dispenser.
Motion by S. DeJong, seconded by C. Abraham
THAT subject to quality checked into by chairperson we will purchase corkboard
for bar room to a maximum of $30.00. "CARRIED"
Motion by D. Schmiegelow, seconded by S. DeJong
THAT C. Abraham's bills be paid 188.33 "CARRIED"
- check with C. Baird about return of fishing equipment to S. DeJong
ADJOURNED 9:00 PM
.......................
............................
COUNCIL INFORMATION 1-35
I-35
BOWMANVILLE MUSETJM BOARD MEETING MINUTES
NOVEMBER 11TH 1998
PRESENT: A. Bark; C. Morgan; L. Paradis; W. Fehn; T. Tufts; D. McKenzie; J. Schell;
S. Leetooze
C. Taws; E. Logan
REGRETS: M. Novak; G. Ashton
The meeting was called to order by the Chairman, Arnold Bark, at 7:00pm.
2. Motion - to adopt the agenda as presented.
— Moved by C. Morgan
— 2nd D. McKenzie carried 98-D 14
3. Motion - to approve the October 14", 1998 Board Meeting Minutes as
presented.
— Moved by J. Schell
— 2"" T. Tufts carried 0 a? x5
4. BUSINESS ARISING:
Millennium Grant
The minutes of the Finance & Planning Meeting, held October 21", was put before the
Board. The Committee recommended that the Millennium Grant be for the rebuilding of
the Carriage House. A draft proposal, by Sher Leetooze, outlined our request. She has
already approached the MP's office and spoke to John MacDonald, who stated that in his
opinion this was a very suitable project and that they will support us in any way they can.
The drawings will be reviewed and updated and Sher will inquire into which permits are
needed before we apply. It was suggested that the Museum's large doll and toy collection
be expanded on in the grant. The Finance & Planning Committee will keep the Board
updated at their meetings.
ROM Dinosaur Exhibit
The Curator reported that Ontario Hydro will donate the fee to rent the ROM Dinosaur
Exhibit and will help with the printing of souvenir programmes.
Mrs. Falls, Central School, will secure Dinosaur videos for our use.
The Exhibit will be on the front lawn and we will need plywood boards for under the tires.
Clarington Hydro will hook it up free of charge, with no meter, and George Moore will
look into the inspection fee.
We have booked it for the last two weeks of May, 1999.
Admission charges and open hours with special events such as a "Members Night", will be
discussed at a later date.
Verandah + House Repairs
A new tender has been written for the verandah. Fred Horvath will send over a copy for
our review next week. He will also send a contractor to check the safety of the verandah.
Page 2
Oct 14/98 Minutes
The Town cleaned the eaves troughs.
Fred Horvath will send a contractor to look at the bathroom ceiling for replastering.
The leak in the Doll Gallery will be checked.
The hornets nest has been sprayed and will be removed.
Free Fall
The Curator reported a successful Free Fall on Friday evening, October 16d'. We had
approx 80 visitors. We had a spinning demonstration, Warner Fehn played the piano, and
we had a Beanie Baby promotion, which was a draw ticket for an "Erin" beanie baby with
each purchase of a regular Beanie Baby. The draw took place at 3pm on the Saturday
during Applefest. Coffee and donuts were served.
Applefest
The Curator reported that the Clarington Museums (Bowmanville and Clarke Museums)
had a display at the Applefest on Saturday, October 17th.. Also, at the Museum Dianne
McKenzie and the secretary served baked apples and hot custard. We still had the Beanie
Baby promotion from Free Fall.
Player Piano
Charles will have the estimates for the next Board Meeting.
5. CORRESPONDENCE:
Motion - to accept the correspondence for information.
Moved by W. Fehn
— 2nd S. Laing carried
6. OCTOBER 1998 BILLS:
Motion - to acknowledge payment of the October 1998 bills, listed in Section 3.
Moved by J. Schell
2nd C. Morgan carried 1&X7 7
FINANCE & PLANNING COMMITTEE•
Larry Paradis, Finance Chairman, reported that, with the Provincial Grant, we should meet
our expenditures. Although we didn't receive the full grant request from Town and did
not receive any Film Company Revenue this year, our balanced budget is in part due to the
revenue from the Museum Shop, mainly the Beanie Baby popularity this year. Realizing
that we cannot depend on this for 1999, we are hoping that the ROM Dinosaur Exhibit
will be a fund raiser next year.
Charles put before the Board a request for the Miniature Club. They would like to hold a
raffle for a $1,500. Doll House and display it at the Museum. Any revenue over the cost
of the Doll House will go to the Museum. Charles will look into the size of the doll
house but the Board did not see any other problem with this being exhibited at the
Museum.
Motion -
to approve the Finance Committee Report as presented.
Moved by S. Leetooze
2nd W. Fehn
carried98+D �8,
Page 3 dgl!
Oct 14/98 Minutes
COLLECTIONS COMMITTEE REPORT:
Nothing to report.
PROPERTY COMMITTEE REPORT:
Dianne McKenzie reported that the last of the bulbs have been planted and the hoses put
away.
The mesh fence on the North side has been removed.
We have had some vandalism - signs removed, benches knocked over - and Dianne
wondered if motion lights could be installed at the back of the Potting Shed? Also we will
look into cementing the signs into the ground next Spring, so they will be more difficult to
remove.
Suggested that next year we purchase a riding lawn mower.
Motion - to accept the Property Committee Report for information.
Moved by L. Paradis
— 2nd C. Morgan
......................
carried 98-.D-1.9;
8. CURATORS OCTOBER 1998 REPORT:
The Curator reported 776 visitors to the Museum during the month of October.
Motion - to accept the Curator's Report for information.
— Moved by T. Tufts
2nd L. Paradis carried8�D 20
......................
.....................
9. FRIENDS OF MUSEUM REPORT:
The Friends will be holding their Annual Christmas Craft & Bake Sale on November 21"
and requested donations of baked goods for their sale.
10. NEW BUSINESS:
Edwardian Christmas Open House
The Museum will be holding its Edwardian Christmas Open House on three days: Friday,
December 4ih, 7-9pm, Saturday December 5'h, 1-3:30pm and Sunday, December 6', 1-
3:30pm. Charles requested the Board attend and help with security.
Part Time Tour Guide
The Curator updated the Board on our Part Time Tour Guide. Due to illness she has been
unable to work Sundays during November. The Secretary worked a couple but the
Museum will be closed during the last two Sundays. The Part Time Guide will return in
time for our Christmas School Programme in December.
11. Motion - to adjourn at 7:55pm.
Moved by A. Bark Carried 98-D-21
BOWMANVILLE MUSEUM BOARD
NOVEMBER 1998
Nov. 1: Outside Wedding Photos, 25pp.
Nov. 2: Evening Tour, St. Paul's United Church, 30pp.
Nov. 3: Beginning of Quilt Heritage Week.
Cuddle Quilt Presentation from verandah, 150pp.
Nov. 4: Tour, Good Luck Club, lOpp.
Lois Whitfield in to help catalogue.
Nov. 5: Jan Moffat continues to use photocopies for her BIA project: A Christmas
Colouring Book.
ROM here to do a site inspection for the Dinosaur Museum Mobile.
Ken and I took bench in and covered roses for winter.
Nov. 6: Quilt Heritage Week, three bus tours, 150pp.
Crago Contractors in to check bathroom ceiling.
I attended Memorial Service for Doug McNichol, Curator of Perth Museum.
Nov. 7: Wedding Photos, 40pp.
Wedding Photos, 25pp.
Nov. 11: Wind storm blew fence along driveway down. Bill Bickle, Town, fixed it.
Gail Preston and I went through Bill Bagnell's book collection. I purchased some
for Museum, the rest were donated for our Book Sale.
Nov. 13: Met with Mrs. Falls, Central Public School, re upcoming school programme using
our steam engine display.
Nov. 14: Wedding Photos, 25pp.
Wedding Photos, 30pp.
Nov. 17: Put raffle tickets in local stores.
School Programme, Central School, 12pp.
Lois Whitfield in to work on Archives.
Isabelle Little informed me that LACAC will be moving their filing cabinet out
shortly.
Nov. 19: School Programme, Central School, l 1pp.
Nov. 20: I attended, and was ajudge, at a Grade 7 History Fair at Bowmanville Senior
Public School, 50pp.
Anna Blake and I spent afternoon at Hampton cleaning.
Helped Friends set up for Christmas Craft & Bake Sale.
Nov. 21: Friends Christmas Craft & Bake Sale held at Museum, 300pp.
Ken put up Christmas lights.
Wedding Photos, 20pp.
Wedding Photos, 25pp.
Nov. 24: Donation of early electric refrigerator.
Nov. 25: Diana Grandfield in to research LACAC book. She is almost done.
Nov. 26: School Programme, Central School, 12pp.
Nov. 27: Received significant donation of dolls from Jean MacEwen of Rosedale.
Nov. 28: Canada World Youth group tour of Museum, 6pp.
Charles D. Taws
Curator
...........................
............................
......................... .
Page 2.....ecfion S
Curator/Nov, 1998
1997
1998
Adults
46
$92.00
Adults
12
$24.00
Family
(4) 16
$16.00
Family
(2) 8
$8.00
Children
18
$18.00
Children
1
$1.00
Seniors
8
$8.00
Seniors
156
$156.00
ADMISSIONS
88
$134.00:
ADMISSIONS
177
$189.00
DOOR DONATIONS
$37.60
DOOR DONATIONS
$33.15
UNPAID VISITORS
222
UNPAID VISITORS
910
MEMBERSHIP /
WEDDING VISITORS
215
MEMBERSHIP /
WEDDING VISITORS
202
II X)wt R TO AAT'% I 3,556 II 13R lY7I%% I 5,103 II
Ju Z3:14:ZZ EST; fiSSOCIHTION OF?->
DEC -03-98 THU 04:14 PM AMO
For Your
information
905 6Z3 0030 CLERK-Clarington Nun Page HOZ
"To XTP We 9191 P. 01/0f-16
Association of
Municipalities
t'I of Ontario
393 Unlveraity Avenue, Suite 1701
Tamntu, oN M5010
Tel: (416) 971-8866 - fox: (416) 971-ri191
*mall: arrwQamo.munleem.e*m
Please ensure that copies of this are distributed M all Members of Council
For Immediate Attention
ISSUE:
December 3, 1998
FYI - 98/032
Government Bill Replaces Private Member's Bill
On Emergency Volunteers
The provincial government has introduced identical provisions in a Government Bill with the
expectation that the Legislation will proceed more expeditiously.
FACTS:
A Private Member's Bill, Emergency Volunteers Protection Act, (Bill 75) was introduced November
4, 1998 to amend the Workplace Safety and Insurance Act (Bill 99). The amendments would rectify
the benefits problems created by Bill 99 by restoring the benefits for volunteer firefighters and
volunteer ambulance brigades.
The Bill, introduced today by the Minister of Labour, Jim Flaherty, reintroduces the identical
provisions of the Private Member's Bill 75. The procedural move to a Bill sponsored by the
Government improves the chances that the provisions will proceed more expeditiously. In introducing
the Bill, the Minister called upon the Opposition Parties to bring all party support to the Bill.
STATUS:
AMO has sent a letter today to the Labour Critics of the Opposition Parties strongly urging them to
support the Bill and to fast track its approval before the end of the current legislative session. AMO
will keep members advised of the Bill's progress.
This information is available through AMO's MUNICOM network at www rounicom.com
For more information contact: Pat Vanini, Director of Policy and Government Relations at (416) 971-9856
ext. 316 or email: pvanini@amo.municom.com
For transmission problems, contact Carleen Newland at (416) 971.9856 ext. 300.
DEC 8 i 104 AH '98
AMCTO EXPRESS ... a Decamber.?,1998
BILL 79 IS A lip! of Finance to prescribe the content and form of the
Staff representatives from AMCTO, AMO, MFOA and municipal tax notice Section 368.0.2 of the Municipal Act,
AMTCO met with Ministry of Finance staff on November as enacted by Bill 79, will require municipalities to provide
30`h to discuss the possibility that the Provincial Government the following information with respect to the recalculated
would consider alternatives to the 10-5-5 Cap outlined in 1998 tax responsibility and the 1998 tax adjustment for any
Bill 79. Emerging from those discussions it appears unlikely property affected by Bill 79:
that the Minister would consider other alternatives to the • The amount of 1998 taxes already billed;
Cap, • The recalculated 1998 taxes;
Ministry staff indicated that "hundreds of thousands"
of commercial and industrial properties were in jeopardy
because municipalities did not consider or implement the
mitigation opportunities provided in previous legislation.
The Minister and the Government felt that it could not staird
by and see these businesses and the jobs they provide lost to
the economy of Ontario.
Municipal association representatives submitted that
Bill 79 would not result in 10% limits on taxes, would not
allow adequate, time for analysis and decision-making,
would not provide protection for small businesses and would
not provide for local solutions to address local anomalies. In
addition, the Ministry of Finance staff were told that the bill
would increaso ratepayer confusion, increase municipal
costs, cause cashflow problems for municipalities and result
in instability with respect to federal payments -in -lieu.
Bill 79 is scheduled to go to Standing Comunittee on
Monday, December 7`h for one day of clause -by clause
review with no public hearings. AMCTO would expect to
see draft regulations at that point or soon afterwards. A joint
submission has been made to the Minister of Finance, Emie
Eves and to the Standing Committee reviewing Bill 79
outlining the reasons why Bill 79 should not proceed. The
full text of the joint submission is available at the AMCTO
website at www.ameto.com.
TAX BILLIFO, UPDATE
As previously reported, AMCTO along with representatives
from several other municipal associations including AMO,
MFOA and AMTCO stet with Ministry, of Finance and
Ministry of Municipal Affairs and Housing staff on two
occasions last week to discuss the issue of regulated tax
notices. Bill 79 (section 393.1(1)) would permit the Minister
• The required 1998 tax adjustment; and,
• An explanation of the calculation of each.
In addition. the Minister of Finance may prescribe further
explanation that municipalities are required to provide. It is
unclear whether the required explanation must actually
form part of the tax notice or simply be included with tht
tax bill.
Association representatives were vociferous in
objecting to a regulated tax billing process for 1998, whore.
may be necessary to send a second "final" bill, or for 1999.
Several reasons related to timing, cost and available
resources were cited for never prescribing the tax notice
form but the reasons against doing this prior to 2001 were
overwhelming. Thanks to all of you who, on \ ery short
notice, and with very little available information, were able
to provide AMCTO with extremely useful information
related to these discussions. A decision is expscted from th-
Minister on this matter within the next two works.
FAIR MUNICIPAL FINANCE PROGRAM IIINDER
In the revised Fair Municipal Finance manual. Chapter 9,
Page 6 there are two references to a section ofthe Municip
Act related to commercial/industrial rebates. These
references should be to Section 442.2. Please check your
copy of the manual and make the necessary correction.
For those who were unable to attend the seminars, a
copy of the updated manual is available from AMCTO for
$90.00(ntember) or 5100.00 (non-member). Please contact
Rosita Bourke at ext. 24 or rbourkeQauncto.co11 to place you,
order.
BORN AGAIN OPTA
Municipalities have been advised in a letter from Nancy
Bardccki, Director, :Municipal Finance Branch, Ministry of
Municipal Affairs and Housing, that the Online Property Tax
Analysis (OPTA) service is being retooled so as to provide
assistance to municipalities wishing to either reconsider the
"tools" currently available (phase -ins, graduated rates,
optional classes, etc.) or determine the impacts on individual
properties of implementing the 10-5-5 Cap. As noted in Ms.
Bardecki's letter, municipalities will be required to submit
"tax parameter information relevant to their municipalities"
in order to "take advantage of the new OPTA
enhancements". AMCTO has requested further
information with respect to timing, cost, if any, to utilize
the system and how municipalities that are unable to
access OPTA are to be accommodated.
OMERS RELEASES REVISED SO'RPLtS
MANAGEMENT PROPOSALS
The OMERS Board of Directors has released a new "surplus
management" proposal for the consideration of the
Provincial Government. The proposal involvcS several
components including permanent and temporary plan
changes. The temporary changes proposed include:
• An extension of the current premium holiday until
December 31, 2001;
• A phase-in of premiums beginning January 1, 2002
which will restore rates to "normal" (current rates) by
2005;
The use of an 80/75 early retirement factor within 15
years of normal retirement ago (NRA). This would apply
to pensions taken on or after January 1, 1999 and until
December 31, 2001. These factors will change to 85/80
on January 1, 2002 and to 90/85 (normal) on January t,
2003. Members will be able to retire within 15 years of
NRA or at age 50 for NRA 65 members and age 45 for
NRA 60 members. On January 1, 2002 the early
retirement provision will return to within 10 vears of
NRA;
The 21/2% Carly retirement penalty currently in effect
will continue until December 31, 2002. Beginning
January 1, 2003, the 2u2% penalty will return to 5 %.
The permanent changes proposed include:
• 100% guaranteed indexing to a maximum of a 6%
increase in the Consumer Price Index (CPI) in any given
year. Any CPI increase greater than 6% a year will be
carried forward until it can be applied.
• The CPP offset would be calculated using the lesser of
your 5 year average yearly maximum personable
earnings (YMPE) or your pension earnings X credited
service X 0.675%. Currently, the offset is calculated
using the 3 year average YMPE and 0.7% These
changes should increase the member's lifer imo pension.
Survivor benefits would increase from 75` o maximum to
100%. This would include 66213% plus 10",o for each
dependent child up to 100% of the member's lifetime
pension;
• All members who made contributions to OMERS in
excess of 35 years would be refunded the xcess
contributions.
The proposals outlined above require the approval of the
Provincial Government if they are to proceed. The
exception is the premium holiday, which the Board can
implement on its own.
COLLEGE PROCRAMMING
Introduction to Local Government
Starting January 16, 1999 for 8 weeks at Contact North.
Fee $282.30
Municipal Law 4
Starting January I L 1999 for 8 weeks at Uontaet North
Fee $282.30
•-
Municipal Account l - -
Starting January 11, 1999 for 8 weeks at Cambrian
College Barrydovme Campus
Fee 5282.30
Algonquin College and the Township of Russell have
formed a partnership to provide training in Zone 6. The
Township of Russell's main hall in Embrun wall be the
location for all four units of Law to be offered in the
winter/spring of 1999 There are still sonic saes available
and ifvou are interested in attending, please contact Joanne
Snell r0 613-727-4723, ext. 4537 for details. The courses
being offer are as follows:
Law 1 - Municipal Council & Administration
Law 2 - Municipal Torts
Law 3 - Contracts
Law 4 - Land Related Law
1999 I1.Nli C/AMCTO CONFERENCE
We have included the housing registration form with
this broadcast fax. We encourage anyon . nningto
attend the 1999 conference from Mato fill out
the form and immediately fax it to the OT /,
COMPLETE THIS FORM AND RETURN TO,
Margot Rayburn, IIMC/AMCTO Housing Bureau
Ottawa Tourism and Convenrion Authority
130 Albert Street, Suite 1800
Ottawa, Ontario KIP 5G4
(800/363-4465 ext. 126 from U.S. or Canada)
or (613/237-6822 ext. 126)
(FAX 613/237-4748) Email: housing@tourottawa.org
Print in capital letters
Salutation (.Mr., .Mrs., Ms., Dr., Prof.,
Surname
Address
Municipaliry/City
Telephone: Day _
RESERVAnON GUIDELINES
• Credit card information or deposit check of $)00 in
CANADIAN FUNDS must accompany this Form.
Credit cards are not charged at this time,
• One Form per room, not per Delegate.
• Cancellations must be made 48 hours before arrival date
for deposit to be refunded.
• Nodficarion will be sent by mail.
• Suites at the Westin Hotel and the Chateau L, urier will be
booked through Jessica Christie at IIMC Headquarters at
909/592-4462 ext. 20.
Name
State/Province ZIP/Postal Code
SPECIAL NEEDS (physically challenged, dietary, etc.) PLEASE. CHECK BOX
Arrival date Departure dare
Name of Person(s) sharing room
Please check selection:
73 Single . I person/1 bed J Double = 2 people/1 bed = Double/Double = (2 double beds)
C 1 or 2 bedroom suites — circle 1 or 2 C Non-smoking D ADA Room
HOTELS: Please indicate Srst, second, third hotel choices. Deadline for group rate: April 9, 1999
Chateau Laurier: Standard - S166 SID • Deluxe - $176 SID • Premier - S196 SID • Gold - $226 SID
Westin: Standard - 8161 SID • Deluxe - $181 SID
Novorcl: $152 5 • $167 D • S182 T • $197 Q
_,_,_ Sheraton: Standard • $147 SID • Deluxe - $177 SID
Delta: Room - $136 SID • Studio see. - $156 SID • I hdrm Ste. - $186 SID • 2 bdrm Ste. - $211 SID
Les Suites: 1 bdrm ste. - $106 S • 2 bdrm Ste. 5146 SID
Lord Elgin: $107 SID _ Ramada: $100 S/D Quality: $95 SID
DEPOSIT: Make Check payable to IIMC/AMCTO Housing Bureau OR credit card information
Hotel rates are listed in Canadian funds.
C Visa r MasterCard 17 AMEX i_1 Diners Club/cnRourc
Card No. Expiration
Cardholder's
Individual's name as it appears on card:
NO RESERVATIONS WILL BE ACCEPTED BY PHONE OR BY HOTEL DIRECTLY.
1999 IIMVAMCTO ® ANNUAL CONFFRENCC
COUNCIL INFORMATION I-40
HUNTING COMMITTEE MINUTES
The third meeting of the Hunting Committee was held at 3:30 p.m.,
November 24, 1998 in Meeting Room #1.
Present: Delbert Grills, OFHA Member
Linda Lavender, Concerned Citizen
Tom MacDonald, Clarington Resident and Hunter
Arnot Wotten, Concerned Citizen attended the meeting at 3:45 p.m.
Ted Dionne, Staff Sergeant, Clarington Community Police Office
Patti Barrie, Clerk, Municipality of Clarington
Absent: Mitch Phinney, Ministry of Natural Resources
This meeting was rescheduled from the original date of November 24, 1998.
Eric Atkins, a resident of Kendal, addressed the committee with his concerns
pertaining to trespassing, reckless hunters. He indicated that the residents are
attempting to highlight public safety concerns related to this matter.
Mr. Atkins complained that the individuals chosen to sit on the Hunting
Committee are not adequately able to represent the residents of Kendal who live
in close proximity to the Kendal Crown lands. He outlined what he feels are
deficiencies in the staff report addressing this issue and presented copies of
notes and telephone bills as evidence of his 1997 complaints to the Ministry of
Natural Resources. It is his opinion that his complaints are lodged with the
Ministry quickly, however, the Ministry's slow reporting system has failed. Mr.
Atkins contends that the Hunting Committee is taking a biased view of the entire
issue. He requests that hunting be allowed only north of the 8th Concession to
make the area safer for residents.
Discussion ensued pertaining to the delegation of Sharon Steel at the previous
meeting and at the Council meeting of November 23. The Clerk informed the
Committee of Council's request that the Committee consider Mrs. Steel's
comments and provide direction to Council when presenting their final report on
December 14, 1998. A meeting will be set up with Mrs. Steel for next week in
order for the Committee members to visit the Newtonville site and complete a
walk around of the area she is concerned with.
Tom MacDonald indicated that he has spoken with several landowners in the
Kendal area and has not found that they have the same concerns as Mr. Atkins.
Review of the draft recommendations to Council was carried out.
COUNCIL INFO N I-42
UW Ontario
Ministry of Labour Ministere du Travail _ _
ric -51 Ij Sr._
K
MEDIA KIT DEC - 9 1998
:ora c:�n� irr aF a a,r,,�atc;row
MAYOR'S OFFICE
EMERGENCY VOLUNTEERS PROTECTION ACT
• Ministerial Statement
• News Release
• Backgrounder
STATEMENT TO THE LEGISLATURE
THE HONOURABLE JIM FLAHERTY
MINISTER OF LABOUR
REGARDING THE INTRODUCTION OF THE
THE EMERGENCY VOLUNTEERS PROTECTION ACT, 1998
QUEEN'S PARK
DECEMBER 3,1998
(Check against delivery)
Mr. Speaker, earlier this afternoon I introduced the Emergency Volunteers
Protection Act. This legislation would ensure that, in case of injury,
volunteer fire and ambulance workers across the province are protected
under the Workplace Safety and Insurance Act.
I would like to thank my colleague, Ted Arnott, MPP Wellington, for taking
the lead in bringing this initiative before the House. I also understand that
all parties have indicated their intention to support these legislative
proposals.
As everyone who has ever lived in rural Ontario knows, smaller
communities rely on the courage and commitment of volunteers to lend a
helping hand to their fellow citizens in times of crisis — a willingness to
drop everything and come to the aid of their neighbour.
These individuals deserve their communities' gratitude and respect. They
need to be assured that, in the unfortunate event of an injury resulting from
these volunteer activities, it would not create undue hardship to them and
their families.
Mr. Speaker, this bill, if passed, would address concerns raised by
municipalities and volunteer emergency workers, reduce red tape for
municipalities and ensure that volunteers would not be penalized for
selflessly coming to the aid of the their neighbors.
-2-
News Release
Communique
Minist&e du
December 3, 1998
Q Ontario
Province To Protect
Volunteer Firefighters and Ambulance Workers
TORONTO — Labour Minister Jim Flaherty introduced legislation today that, if passed,
will ensure a fair injury compensation system for volunteer firefighters and ambulance
workers.
"Volunteer firefighters and ambulance workers perform a very valuable service to
communities, and this government wants to ensure that they are protected with a fair
and adequate compensation system," Mr. Flaherty said. "I strongly urge members from
all parties to work for the speedy passage of this bill."
If passed, the Emergency Volunteers Protection Act would protect volunteer firefighters
and ambulance workers should they be injured during volunteer duties. It would:
Allow municipalities to select the amount of coverage to which their
volunteers are entitled;
Ensure volunteer firefighters and ambulance workers could continue to
collect employment benefits from their full time or part-time employer;
Require that full time employers offer re-employment to an injured worker
and participate in return -to -work programs.
"The legislation being introduced today is fair and addresses the concerns raised by
volunteer firefighters and ambulance workers," Mr. Flaherty said. "We are confident
that the legislation would satisfy the communities that rely on the vital services provided
by volunteers."
Mr. Flaherty also thanked Ted Arnott (MPP Wellington) for taking the lead on this
important matter by recently introducing a private member's bill on the same subject.
—30—
Contacts:
Belinda Sutton
Nancy Daigneault
Communications & Marketing Branch
Special Assistant, Communications
Ministry of Labour
Office of the Minister
(416) 326-7405
(416) 326-7703
(Ce document est aussi disponible en frangais.)
Visit the Ministry of Labour World Wide Web at http://www.gov.on.ca/LAB/main.htm
Background
Donnees de base
Ministry of Labour Ministere du travail
® Ontario
Dec. 3, 1998 98-43
Fair Injury Compensation for Province's Volunteer
Fire and Ambulance Workers
The Emergency Volunteers Protection Act recognizes the courage and dedication of
Ontarians who risk their lives to provide volunteer fire and ambulance services.
After 61 hours of all -party debate, Bill 99, the Workplace Safety and Insurance Act, took
effect Jan. 1 sl, 1998. Since that time, volunteer firefighters and ambulance crews have
raised concerns about their coverage under the Act.
The legislation, if passed:
would introduce fairness into compensation by acknowledging that volunteers
face the same risks as paid firefighters and ambulance brigade workers;
would allow municipalities to select higher levels of workplace insurance
coverage for volunteers hurt while serving their community — comparable to the
coverage enjoyed by paid fire and ambulance workers. In most cases now
volunteers who are injured receive benefits based on their actual earnings at
their regular job;
would reduce red tape for municipalities by not requiring municipalities to collect
earning information on each of their volunteers and reporting it to the Workplace
Safety and Insurance Board;
would also ensure the continuation of employment benefits (such as drug and
dental plans) from the actual employer for injured members of volunteer fire and
ambulance brigades;
would require that regular employers meet their benefit obligations, co-operate it
return -to -work planning and re-employ persons injured while performing
volunteer duties as part of a firefighter or ambulance brigade. Municipalities
would cover relevant costs, and there would be no cost to the injured volunteer's
employer.
—30—
(Ce document est aussi disponible en frangais.)
Visit the Ministry of Labour World Wide Web site at http://www.gov.on.ca/LAB/main.htm
COUNCIL DIRECTION D-14
p.0. BOX 399, ORONO, ONT. LOS 1M0
TEL: (905) 983.5249 1 FAX: (905) 983-8416
V,
or F -Ax -- 6 2, j - Y/E j
December 9, 1998.
Municipality of Claringtan
40 Temperance Street
Bowmanville, Ontario
UG 3AEI
AttentionMayor and A I Me a—f of CQUOCII
Correspondence I Communications for Informatl & D' ctlo
Some time in the autumn of 1998, it appears that Councillor Mutton brought forward the suggestion that instead
of municipal correspondence appearing in Council agendas in its entirety, that instead, staff summarize the
individual pieces of correspondence and include only the summary in Council agendas.
I wasn't present at that meeting but it seems that seems that saving councillors' time and saving paper were
the reasons put forth for his suggestion. It appears that because this was the method he saw used at the
Region, he thought it should be applied here,
Councillor Mutton should keep in mind that at the Region, the bulk of the correspondence has been dealt with
by the four main committees and has been included in their agendas in its entirety, Committee members review
the correspondence and then make recommendations to Regional Council. This is quite different from having
Clarington councillors vote on summaries having never seen the original document.
In my view, Council's decision to approve this suggestion was flawed for the following reasons.
Clerk's Dept. staff time is spent summarizing correspondence. Often, staff are put in the position of
summarizing as best they can complicated and detailed pieces of correspondence which should be read
in their entirety by all councillors. In some instances summaries cannot adequately convey the message
of the original piece of correspondence.
As well, time is still spent summarizing less complicated pieces of correspondence which could
easily be skimmed by councillors if they didn't wish to read these closely. Also, if you have
the piece of correspondence, you can always refer to it at a later date should that be required.
Through no fault of theirs, Clerk's Dept. staff may miss important points because they may not
be familiar with the history and context of a piece of correspondence. If they miss it, certainly
Council will be unable to deal with it.
I want to be certain that my Council representatives have access to all municipal
correspondence. If they choose not to read it or if they feel they don't have enough time to
read all the correspondence, they will do what we all do in the real world, they will make their
DEC 09 198 11:07 GASSER 1 905 983 6416 T0: 9056234169 P02
2
choices and live with the consequences. Members of the public should not be denied the
Opportunity to be informed simply because some councillors might not want to take the time
to read all municipal correspondence.
2. The listing of correspondence on the cover pages of the Council and public agendas no longer
occurs. Neither councillors nor the public have any hope of knowing what correspondence was
dealt with on any particular date without reading the minutes of each and every meeting. In
the past, the cover pages of the agenda, which is all that is available to most members of the
public at Town Hell and on the Internet, would list correspondence items for information and
direction, Members of the public could choose to attend a particular council meeting if an item
they were interested in was on the agenda for the next week, This is no longer possible.
For those of us with an ongoing interest in municipal issues, it is Impossible to determine which issues
will be dealt with at the upcoming meeting arising out of municipal correspondence.
3. Two councillors have told me that they go regularly to the Clerk's Dept. to obtain the underlying
documents in their entirely. I regularly go to the Clerk's Dept. to get copies of the underlying
documents that relate to particular Issues that I have an interest in even when I have been able to
obtain one of the three copies of the agenda available to the public. All of this is an unnecessary waste
of time for the Clerk's Dept.
I formally request that Council consider going back to the original format for Council agendas and the cover
Pages, i.e., the agenda cover pages list the correspondence items for information and direction, under
"Communications", and the public agenda copies and Council agenda copies include copies of correspondence in
their entirely,
Yours sincerely,
Linde Gasser
cc: Clerk's Dept, • Patti Berrie 1-4
P. S. Please include this letter in its entirety in the Council agenda of December 1418E
MUNICIPALITY OF
Harington
REPORT #1
ONTARIO
REPORT TO COUNCIL MEETING OF DECEMBER 14, 1998
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, DECEMBER 7, 1998
RFC'OMMFNTATTON4-
1. RECEIVED FOR INFORMATION
a) Report FD -16-98 - Monthly Fire Department Report
- November 1998
b) Report WD -59-98 - Monthly Report on Building
Permit Activity for October,
1998
c) Report WD -60-98 - Monthly Report on Building
Permit Activity for November,
1998
2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION
a) Report TR -93-98 - Security Measures Hampton Depot
3. NEVADA LICENSE - ST. JOHN'S AMBULANCE SERVICE
THAT the delegation of E. Doyle requesting an exemption
from the Municipality's Lottery Licensing By-law in
order to allow for St. John's Ambulance Service to
obtain a Nevada license within the municipality be
acknowledged;
THAT the requested exemption be approved for St. John's
Ambulance Service; and
THAT E. Doyle be advised of Committee's decision.
4. MILLENNIUM PARKS PROJECT
THAT the delegation of Bob Simpson and Reverend Frank
Lockhart with respect to the Millennium Parks Project be
received;
THAT the project be heartily endorsed by the Council of
the Municipality of Clarington;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET • BOWMANVILLE •ONTARIO• LIC 3A6 - (9051623-3379 • FAA 6234169 RIC YCLcn RAPE R
Report #1 - 2 - December 14, 1998
THAT the comments of the delegates be referred to staff
in order to identify details of the project and to work
in cooperation with the Committee; and
THAT Bob Simpson and Reverend Frank Lockhart be advised
of Council's decision.
5. REZONING APPLICATION, ERIC CAMERON, PART LOT 10
CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON, 2681
CONCESSION ROAD 4, DARLINGTON
THAT Report PD -134-98 be received;
THAT the application to amend Comprehensive zoning
By-law 84-63 of the former Town of Newcastle, as
amended, submitted by Eric Cameron be referred back to
Staff for further processing and the preparation of a
subsequent report following the receipt of the
outstanding agency comments; and
THAT all interested parties listed in Report PD -134-98
and any delegation be advised of Council's decision.
6. AMENDMENT TO DRAFT PLAN APPROVAL AND REZONING
APPLICATION, CLARNEW DEVELOPMENTS INC., PART LOTS 26 AND
27, CONCESSION 1, FORMER VILLAGE OF NEWCASTLE
THAT Report PD -135-98 be received;
THAT the Region of Durham be advised that the
Municipality of Clarington recommends approval of the
proposed amendment to Draft Approved Plan of Subdivision
18T-88061 subject to the amended conditions contained in
Attachment No. 1 to Report PD -135-98;
THAT the Mayor and Clerk be authorized, by By-law, to
execute the Subdivision Agreement between the Owner of
the amended Draft Plan of Subdivision and the
Corporation of the Municipality of Clarington at such
time as an agreement has been finalized to the
satisfaction of the Director of Public works and the
Director of Planning and Development;
THAT the amendment to By-law 84-63 attached to Report
PD -135-98 be approved and that the Holding (H) symbols
be removed by By-law upon the execution of a Subdivision
Agreement;
THAT all interested parties and delegations be advised
of Council's decision; and
Report #1 - 3 - December 14, 1998
THAT a copy of Report PD -135-98 and Council's decision
be forwarded to the Durham Regional Planning Department.
7. TREE PRSERVATION
THAT Report PD -136-98 be referred back to staff in order
to address supplementary details with respect to a tree
inventory versus a tree assessment.
8. REZONING APPLICATION, ROBERT OWEN, PART LOT 29
CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON
THAT Report PD -137-98 be received;
THAT the revised application to amend the former Town of
Newcastle Comprehensive Zoning By-law 84-63, as amended,
submitted by D.G. Biddle and Associates, on behalf of
Robert Owen (Roy Nichols Motors Limited), be approved;
THAT the amending by-law attached to Report PD -137-98 be
forwarded to Council for approval;
THAT a copy of Report PD -137-98 and the amending by-law
be forwarded to the Durham Region Planning Department;
and
THAT the interested parties listed in Report PD -137-98
and any delegation be advised of Council's decision.
9. CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING
APPLICATIONS, 564069 ONTARIO INC., PART LOTS 27 AND 28
CONCESSION 1, FORMER VILLAGE OF NEWCASTLE, 97 - 108 KING
STREET EAST, NEWCASTLE VILLAGE
THAT Report PD -138-98 be received;
THAT the application to amend the Clarington Official
Plan as submitted by 564069 Ontario Inc. (Application
COPA 98-003) to permit street -related commercial uses,
and a parking lot south of the supermarket currently
under construction be adopted as Amendment No. 13, as
shown on Attachment No. 3 to Report PD -138-98, that the
appropriate by-law be passed, and further that the
amendment be forwarded to the Region of Durham for
approval;
Report #1 - 4 - December 14, 1998
THAT the portion of the application to amend the Zoning
By-law 84-63 (Application DEV 90-030) as submitted by
564069 Ontario Inc. to permit a parking lot south of the
future supermarket and to permit the conversion of an
existing heritage building to permit retail commercial,
office and residential uses at the southeast corner of
King Street East and Beaver Street South be approved as
shown on Attachment No. 4 to Report PD -138-98 and that
the appropriate By-law be passed; and
THAT the Region of Durham Planning Department, all
interested parties listed in Report PD -138-98 and any
delegations be advised of Council's decision.
10. CLARINGTON OFFICIAL PLAN AMENDMENT, JAMES AND GLADYS
MILLSON, PART LOTS 25 AND 26, CONCESSION 7, FORMER
TOWNSHIP OF DARLINGTON
THAT Report PD -139-98 be received;
THAT the Regional Municipality of Durham be advised that
the Municipality of Clarington recommends the approval of
the Regional Official Plan Amendment application (ROPA
98-002), as submitted by James and Gladys Millson to
permit the severance of a dwelling surplus to a farm
operation;
THAT the application to amend the Clarington Official
Plan submitted by James and Gladys Millson be approved as
provided for in Amendment No. 12 to the Clarington
Official Plan, as detailed in Attachment No. 3 to Report
PD -139-98;
THAT the necessary By-law to adopt Amendment No. 12 to
the Clarington Official Plan, be passed and that
Amendment No. 12 to the Clarington Official Plan be
forwarded to the Regional Municipality of Durham for
approval; and
THAT the Durham Region Planning Department and all
interested parties listed in Report PD -139-98 and any
delegations be advised of Council's decision.
Report #1 - 5 - December 14, 1998
11. MUNICIPALITY OF CLARINGTON, PROPOSED STREET NAME CHANGE
CECIL FOUND CRESCENT TO GEORGE REYNOLDS DRIVE - LOCATED
WITHIN DRAFT PLAN OF SUBDIVISION 18T-91006 AND
18T-89035, PART LOT 30, CONCESSION 3, FORMER TOWNSHIP OF
DARLINGTON
THAT Report PD -141-98 be received;
THAT By-law 86-112 being a by-law to establish a Street
Name Map and Street Name Inventory in the Municipality
of Clarington, be amended to change the street name of a
portion of "Cecil Found Crescent" to "George Reynolds
Drive" within the former Township of Darlington;
THAT Council authorize the Mayor and Clerk to execute a
by-law to amend By-law 86-112 being a by-law to
establish the Street Name Map and Street Name Inventory
in the Municipality of Clarington; and
THAT the landowners fronting onto that portion of Cecil
Found Crescent and all interested parties listed in
Report PD -141-98 and any delegations be advised of
Councils decision.
12. PART LOT CONTROL - GAY FAMILY PARTNERSHIP, PART LOT 30
CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON, LOTS
1 - 10, 40M-1931, CALECHE COURT
THAT Report PD -142-98 be received;
THAT the request submitted by Gay Family Partnership for
removal of Part Lot Control in respect of Lots 1 to 10,
inclusive on Plan 40M-1839 be approved;
THAT the Part Lot Control By-law attached to Report
PD -142-98 be approved and forwarded to the Regional
Municipality of Durham pursuant to Section 50 (7) of the
Planning Act, R.S.O. 1990, as amended; and
THAT all interested parties listed in Report PD -142-98
and any delegation be advised of Councils decision.
Report #1 - 6 - December 14, 1998
13. PART LOT CONTROL - ROBINSON RIDGE DEV., PART LOT 25
CONCESSION 1, FORMER TOWNSHIP OF DARLINGTON, LOTS
1 - 8, 22 - 33 AND BLOCKS 34 - 45 ALL INCLUSIVE ON
40M-1931
THAT Report PD -143-98 be received;
THAT the request submitted by Robinson Ridge
Developments for removal of Part Lot Control in respect
of Lots 1 to 8, and 22 to 33, and Blocks 34 to 45, all
inclusive on Plan 40M-1931 be approved;
THAT the Part Lot Control By-law attached to Report
PD -143-98 be approved and forwarded to the Regional
Municipality of Durham pursuant to Section 50 (7) of the
Planning Act, R.S.O. 1990, as amended; and
THAT all interested parties listed in Report PD -143-98
and any delegation be advised of Council's decision.
14. PART LOT CONTROL - GREEN MARTIN HOLDINGS LTD., PART LOT
17, CONCESSION 1, FORMER TOWNSHIP OF DARLINGTON
THAT Report PD -144-98 be received;
THAT the request submitted by Green Martin Holdings Ltd.
for removal of Part Lot Control in respect of Lots 406
to 410, inclusive on Draft Plan of Subdivision
18T-88046 and Blocks 91, 92 & 93 on Plan 40M-1816 be
approved;
THAT the Part Lot Control By-law attached to Report
PD -144-98 be approved pending registration of the
40M Plan and forwarded to the Regional Municipality of
Durham pursuant to Section 50 (7) of the Planning Act,
R.S.O. 1990, as amended; and
THAT all interested parties listed in Report PD -144-98
and any delegation be advised of Council's decision.
15. MONITORING OF THE DECISIONS OF THE COMMITTEE OF
ADJUSTMENT FOR THE MEETING OF NOVEMBER 26, 1998
THAT Report PD -140-98 be received;
THAT Council concur with the decisions of the Committee
of Adjustment made on November 26, 1998, for
Applications A98/006, A98/048 to A98/053 inclusive and
A98/055; and
Report ##1 - 7 - December 14, 1998
THAT Staff be authorized to appear before the Ontario
Municipal Board to defend the decisions of the Committee
of Adjustment for Applications A98/006, A98/048 to
A98/053 inclusive and A98/055, in the event of an
appeal.
16. PROPERTY STANDARDS ORDER ENFORCEMENT
THAT Report CD -62-98 be received;
THAT the Property Standards Officers be authorized to
undertake all necessary action to clean up the property
of Robert Kernohan located at 1 Cedarcrest Beach Road,
Bowmanville, Ontario;
THAT all costs associated with the cleanup be charged
initially against account number 1100-9-X and
subsequently levied against the property, to be deemed
to be municipal real property taxes and collected in the
same manner and with the same priorities as municipal
real property taxes; and
THAT Mr. Kernohan be advised of Council's actions
17. PARKING ENFORCEMENT REPORT FOR THE MONTH OF OCTOBER 1998
THAT Report CD -63-98 be received for information; and
THAT a copy of Report CD -63-98 be forwarded to the
Bowmanville Business Centre for their information.
18• AMENDMENT TO SKATEBOARDING BY-LAW
THAT Report CD -65-98 be received; and
THAT the by-law attached to Report CD -65-98 be forwarded
to Council for enactment.
19. PROPERTY OWNER'S COMPLAINT REGARDING BLUE CIRCLE CEMENT
THAT Report CD -66-98 be tabled to the Council meeting
scheduled to be held on Monday, February 8, 1999.
20. CODE OF ETHICS POLICY - EMPLOYEES MUNICIPALITY OF
CLARINGTON
THAT Report TR -88-98 be received;
THAT the Code of Ethics Policy described in the by-law
attached to Report TR -88-98 be recommended to Council
for approval for the employees of the Municipality of
Clarington;
Report #1 - 8 - December 14, 1998
THAT a copy of the by-law attached to Report TR -88-98 be
distributed to Department Heads to advise all municipal
staff of the Policy; and
THAT all employees who consider that they may have a
conflict of interest due to the adoption of the code, be
given an opportunity to disclose any potential conflict
to the Chief Administrative Officer by January 1, 1999.
21. CO-OPERATIVE QUOTATION T-10-98, SUPPLY AND DELIVERY OF
CORRUGATED PIPE CULVERT
THAT Report TR -89-98 be received for information;
THAT Atlantic Industries Limited, Ayr, Ontario, with a
total bid in the amount of $33,275.56 (plus applicable
taxes), for the Municipality of Clarington requirements,
being the lowest responsible bidder meeting all terms,
conditions and specifications of the Co-operative
Quotation T-10-98, be awarded the contract to supply and
deliver Corrugated Pipe Culvert on an "as required"
basis, to the Municipality of Clarington;
THAT at the end of the first year pending satisfactory
service and pricing by the low bidder and pending
agreement of the Durham Co-operative participants, the
contract be extended for a second and third year; and
THAT the funds expended be provided from the approved
1998/1999 Culvert Maintenance Construction budget.
22. TENDER CL98-23, SUPPLY ONE (1) 1999 COMPACT CARGO VAN
ANIMAL CONTROL
THAT Report TR -90-98 be received;
THAT J.E. Quantrill Chev Olds, Port Hope, Ontario, with
a total bid in the amount of $23,316.25 (including taxes
and trade-in), being the lowest responsible bidder
meeting all terms, conditions and specifications of
Tender CL98-23, be awarded the contract to supply one
(1) only compact cargo van as required by the
Municipality of Clarington, Animal Control, Clerk's
Department; and
THAT the funds expended be provided from the Clerk's
Department, Animal Control 1998 Capital Budget Account
Number 7105-00000-0520.
Report #1 - 9 - December 14, 1998
23. CL98-4 ELECTRICAL SERVICES, STREET AND PARK LIGHTING
THAT Report TR -91-98 be received;
THAT Langley Utilities Cont. Ltd., Bowmanville, Ontario,
with hourly prices as indicated on Schedule "A" to Report
TR -91-98 be awarded the contract to provide Electrical
Services for Street and Park Lighting, as required by
the Municipality of Clarington for the term December
1998 through to December 2000; and
THAT the funds expended be drawn from the respective
years Street and Park Lighting Accounts 7230-00101-0000
and 7603-00001-0137.
24. CASH ACTIVITY REPORT - NOVEMBER 1998
THAT Report TR -95-98 be received;
THAT, in accordance with provision of Chapter M-45,
Section 79(1) of the Municipal Act, R.S.O. 1990, the
Treasurer reports the cash position of the Municipality
of Clarington for the month ended October 31, 1998, is
as shown on the schedule attached to Report TR -95-98;
and
THAT Part "A" of the expenditures for the month of
October 1998, be confirmed.
25. ADOPT -A -ROAD PROGRAM
THAT Report WD -57-98 be received;
THAT the Municipality set up an Adopt -A -Road Program,
consistent with the Region of Durham Adopt -A -Road
Program;
THAT the Municipality produce a Policy and Procedure
framework, substantially in the form of the Region of
Durham's documentation and complete with an agreement
form, to the satisfaction of the Chief Administrative
Officer, Director of Public Works and Treasurer;
THAT details of the Adopt -A -Road Program be forwarded to
local service clubs;
THAT all costs be charged to Account #7303-00000-00257,
the illegal dumping account; and
THAT Diane McGill be advised of Council's decision.
Report #1 - 10 - December 14, 1998
26. DELEGATION OF ERIC ATKINS — HUNTING COMMITTEE
THAT the delegation of Eric Atkins be acknowledged.
27. SURVEILLANCE CAMERAS
THAT staff investigate and report back to Council of the
financial and legal implications of installing video
cameras for 24-hour surveillance of the BIA areas of
Orono, Newcastle and Bowmanville.
28. CONFIDENTIAL REPORTS WD -61-98 AND ADMIN -18-98
THAT the actions taken during the "closed" session of
Committee be ratified.
UNFINISHED
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BUSIxEss
REPORT
Meeting: COUNCIL
File #
Date: December 14, 1998 Res. #
Report #: ADDENDUM TO CD -48-98 By-law #
Subject: DECLARATION OF VICIOUS DOG - THOMPSON
It is respectfully recommended:
1. THAT the Addendum to Report CD -48-98 be received;
2. THAT Section 1. of the vicious dog declaration served on James Thompson, 22 Stanford
Crescent, Newcastle be revoked;
3. THAT Sections 2., 3. and 4. of the Vicious Dog Declaration remain in effect for a six month period,
after which time the declaration will be revoked, provided no further incidents with respect to the
dog are reported to the municipality; and
4. THAT James and Michele Thompson, Rosalind Paton and any other interested parties be advised
of Council's decision.
BACKGROUND AND COMMENT
At the Council meeting held on October 13, 1998, Council considered Report CD -48-98 regarding the
declaration of vicious dog against a dog owned by James Thompson. A copy of that report is attached
hereto as Attachment No. 1. At that meeting, Mrs. Thompson appeared as a delegation, together with
Rosalind Paton, a dog trainer, requesting that the declaration be revoked. Following the delegation,
Council referred the report back to staff for further investigation into the incident.
In further discussing the incident with the complainant, it has been determined that his black lab was
winded during the attack. The injuries sustained to the owner's ankle were as a result of having to
repeatedly kick the german shepherd to get it away from his dog. The man's ankle was swollen for five
days following the incident.
The municipality did receive complaints about this dog, prior to the incident which resulted in the vicious
dog declaration. At that time a woman reported that the german shepherd charged out and jumped at her
dog, growling at it, while she walked down the sidewalk on Stanford Crescent. Another resident has
advised that she no longer walks along this street because of the dog. Animal Control has received no
further complaints since the incident of the attack on the lab.
Addendum to Report CD -48.98 .2. December 14, 1998
As stated in Report CD -48-98, the Thompson's pled guilty to allowing their dog to run at large and failing to
obtain a licence. A licence has subsequently been purchased.
During her delegation, Mrs. Thompson stated that her dog has always been around young children, without
incident. Through the dealings staff has had with this dog it is, their belief that the dog is animal
aggressive, but not necessarily people aggressive.
The requirements of the vicious dog declaration are:
have the dog photographed and permanently identified by microchip, at his/her expense, within 21
days of receipt of the declaration;
2. notify Clarington Animal Control Services immediately upon relocating the dog or upon transferring
ownership of the dog;
3. restrain the dog at all times by keeping it enclosed in a pen or other enclosure so as to prevent the
dog from leaving his property and to prevent contact with people and other animals when the dog
is on his own property; and
4. restrain the dog at all time with the use of a leash and a muzzle by a person who is 18 years of
age or older while the dog is off his own property.
As stated earlier, the Thompson's have now purchased a dog licence which will provide identification for
the dog. As this is the goal of Section 1 of the declaration, staff are comfortable with that portion of the
declaration being revoked.
As to the remainder of the declaration, it is recommended that the requirements remain in place for a
period of six months after which time the declaration be revoked provided there have been no further
incidents with the dog. Should another incident occur, however, staff will immediately advise Council and
serve a full declaration on the Thompsons.
Respectfully submitted
Reviewed by
Patti L arae, .C.T. Franklin Wu
Man-icipal Clerk Chief Administrative Officer
Enc
cc: James and Michele Thompson Rosalind Paton
22 Stanford Crescent 190 Waterloo Court
Newcastle, Ontario Unit 1
L1B 1G1 Oshawa, Ontario L1H 8A7
UNFINISHED BUSINESS
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: COUNCIL
Date: September 28, 1998
Report #: CD -48-98
Subject: DECLARATION OF VICIOUS DOG - THOMPSON
It is respectfully recommended:
THAT Report CD -48-98 be received; and
File #
Res. # C_— -7 S Q=9S>-
By-law #
2. THAT the vicious dog declaration served on James Thompson, 22 Stanford Crescent, Newcastle
not be revoked.
BACKGROUND AND COMMENT
By-law 97-167 provides that the Animal Control Services Officers shall investigate any dog bit incidents
and, when satisfied that the dog has, without provocation, bitten or attacked a person or domesticated
animal, the officer shall declare the dog to be a vicious dog.
In the case of James Thompson, a 5 year old boy and his black lab were in the driveway across from the
Thompson's residence. The father of the boy was buying an ice cream bar from a Dickee-Dee Vendor
when they were attacked by a german shepherd. The dog sustained injuries which caused breathing
difficulties and the owner sustained injuries to his right ankle.
Following an investigation of the incident, the Animal Control Officers charged the Thompson's with
allowing their dog to run at large and failing to obtain a licence for the dog. On September 15, 1998, the
Thompson's pled guilty to these charges. They were fined $75.00 with 30 days to pay.
At the time the charges were laid, a Declaration of Vicious Dog was also served on the Thompson's.
Accordingly, the Thompson's must:
have the dog photographed and permanently identified by microchip, at his expense, within 21
days of receipt of the declaration;
2. notify Clarington Animal Control Services immediately upon relocating the dog or upon transferring
ownership of the dog;
Report CD -48-98 .2. September 28, 1998
restrain the dog at all times by keeping it enclosed in a pen or other enclosure so as to provent the
dog from leaving his property and to prevent contact with people and other animals when the dog
is on his own property; and
restrain the dog at all time with the use of a leash and a muzzle by a person who is 18 years of
age or older while the dog is off his own property.
Section 2.4 of the by-law allows that an owner of a vicious dog may apply to the Municipality for a hearing
as to whether or not the declaration should be revoked. Mrs. Thompson is appealing all of this declaration
as she does not believe her dog is vicious.
Statements from a witness to the incident indicate that the vicious dog had to be kicked in the side in order
to get him away from the lab. A small child was put into a very dangerous situation because of the actions
of the dog and it's owner in letting it run loose. Also, the owner of the lab was injured while attempting to
save his dog from the attack. It is recommended that the vicious dog declaration not be revoked in order to
protect the neighbours from attacks by this dog in future.
Respectfully submitted Reviewed by
W.H. StockwellChief Administrative Officer
Enc
Michele Thompson
22 Stanford Crescent,
Newcastle, On
L1B 1G1
416-598-2129 (business)
905-9873927 (home)
TO: Clarington
DATE: September 18, 1
RE: Declaration of Vicious Dog
Declaration #98-03
ISSUED TO: James
I (Michele Thompson, acting as agi nt for James Thompson) would like to be put on the agenda for
the next Council meeting (Mond y, September 28,1998) to appeal Declaration #98-03. Also
attending will be Rosalind Paton, a ertified dog trainer and dog evaluator. She would life to speak
also for my dog and will bring ir an assessment of him. Some of my neighbours will also he
attending to vouch for my dog's gc od nature.
I would like to appeal all of this dee aration. I do not believe my dog is vicious at all nor does anyone
that knows my dog. I have had since he was 8 weeks old. He's grown up around babies and
children. I have done home dayc are for about 8 children over the last 6 years and he has never
behaved aggressively towards the c iildren or their parents.
SUMMARY OF BY-LAWS
DECEMBER 14, 1998
BY-LAWS
98-176 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the former Town of Newcastle (Clarnew Developments Inc.) (Item #6 of Report
#1);
98-177 being a by-law to amend the Comprehensive Zoning By-law 84-63, of the
Corporation of the Municipality of Clarington (Robert Owen) (Item #8 of Report
#1);
98-178 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle (564069 Ontario Inc.) (Item #9
of Report #1);
98-179 being a by-law to adopt Amendment No. 13 to the Clarington Official Plan
(564069 Ontario Inc.) (Item #9 of Report #1);
98-180 being a by-law to adopt Amendment No. 12 to the Clarington Official Plan
(James and Gladys Millson) (Item #10 of Report #1);
98-181 being a by-law to amend By-law 86-112, a by-law to establish a Street Name
Map and Street Inventory in the Municipality of Clarington (Item #11 of Report
#1);
98-182 being a by-law to designate a certain portion of Registered Plan 40M-1939 as not
being subject to Part Lot Control (Gay Family Partnership) (Item #12 of Report
#I);
98-183 being a by-law to designate a certain portion of Registered Plan 40M-1931 as not
being subject to Part Lot Control (Robinson Ridge) (Item #13 of Report #1);
98-184 being a by-law to designate a certain portion of Registered Plan 40M-1944 and
Registered Plan 40M-1816 as not being subject to Part Lot Control (Green Martin
Holdings) (Item #14 of Report #1);
98-185 being a by-law to amend By-law 89-107, to regulate the use of skateboards in the
Municipality of Clarington (Item #18 of Report #1); and
98-186 being a by-law to establish a code of ethics policy for the employees of the
Corporation of the Municipality of Clarington and Members of Council (Item #20
of Report #1).
It THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Memorandum FILE COPY
To: MAYOR HAMRE AND MEMBERS OF COUNCIL
From: PATTI L. BARRIE, A.M.C.T., CLERK
Date: DECEMBER 11, 1998
Subject: COUNCIL AGENDA — DECEMBER 14, 1998
The attached item of correspondence is for consideration at the Council meeting scheduled to be
held on December 14, 1998, and to add Dianna Eastwood's name to the list of delegations:
D — 16 Dianna Eastwood, Coordinator/Counsellor, John Howard Society, advising of a Youth
Services Canada Program that the John Howard Society is in the process of drafting for
funding of youth initiatives to take place at the "Firehall" Youth Centre, 132 Church
Street in Bowmanville. The project would fund for the position of a Project Coordinator
and twelve youth participants, employed in a training capacity. She is requesting that the
municipality endorse this proposal in principle and provide a letter indicating their support
of the project.
(Motion for Direction)
Patti L. Barri
PLB/ms
Attachment
cc: F. Wu, Chief Administrative Officer
Department Heads
JOHN
HOWARD
SOCIETY
Durham Region a branch of the John Howard Society of Ontario
J. LUNNEY
President
PATRONS
Michael Starr
Terence Kelly, Q.C.
OFFICES
(Main Office)
Ernest Marks 8
Arnold Greene
Resource Centre
492 Simcoe SL S.
Oshawa, Ontario
LiH 4,18
(905) 579-8482
Fax (905) 435-0352
136 Commercial Ave.
Ajax, Ontario
US 2H5
(905) 427-8165
Clarington Community
Resource Centre
132 Church St.
Bowmanville, Ontario
L1C 1T5
(905) 623-6814
RESIDENCES
200 Byron St. N.
Whitby, Ontario
L1N 4N1
(905) 668-4614
298-300 Anderson Ave.
Oshawa, Ontario
L1J 2N7
(905)434-5388
Registered Charity
# 0175877-59-13
CLARINGTON OFFICE
Her Worship the Mayor
and Members of Council
Municipality of Clarington
40 Temperance Street
Bowmanville, ON
LIC IA4
December 10, 1998
Dear Council Members:
W.J. FRY
Executive Director
I am writing regarding a Youth Services Canada Proposal (enclosed) that the John
Howard Society is in the process of drafting for funding of youth initiatives to take place
at the "Firehall" Youth Centre, 132 Church Street in Bowmanville. The project would
fund for the position of a Project Coordinator and twelve youth participants, employed in
a training capacity.
As outlined in the proposal, the Municipality would be a key partner in the endeavor as
the apparatus bays have been designed to the Youth of Clarington for the purposes of a
youth centre. The purpose of the project is to provide the youth currently in the
Firehouse with additional youth participants to aid in the implementation of
programming, volunteer recruitment, membership incentives, communication systems
and networking and decorative murals depicting historical events of Clarington's youth
population.
Each one of these components has been discussed with the existing group and the current
youth executive is in support of this proposal. The proposal is not requesting a monetary
contribution nor is there an expectation of this following the completion of the project. I
am simply looking for the support of the Municipality in principle with respect to the
space that has already been designated to Clarington youth.
The emphasis is to work in cooperation with the existing youth already involved in the
"Firehouse" Youth Centre in order that upon termination of the Youth Services Canada
Project, the existing volunteers can effectively operate the programs.
It is hoped that the Municipality will endorse this proposal in principle and provide a
letter indicating their support of the project.
Please advise me as to your decision at your earliest convenience
Sincerely,
Dianna Eastwood
Coordinator/Counsellor
"A UNITED WAY SERVICE"
YOUTH SERVICES CANADA
PROJECT PROPOSAL
NOVEMBER 1998
Draft Proposal
Not for General Distribution
Submitted by: The John Howard Society of Durham Region
132 Church St.
Bowmanville, ON
LIC 1T5
Contact Person: Dianna Eastwood, Coordinator, Clarington Office
Telephone Number: (905)623-6814
Fax Number: (905)623-0221
PROGRAM OBJECTIVE:
To create a youth centre that provides a non -threatening environment for youth offering effective long-term
membership, programming and community partnerships within the Municipality of Clarington.
PROGRAM GOALS AND OBJECTIVES:
• To encourage unemployed youth to secure and maintain employment.
• To encourage positive community partnerships with business, education and the social service sectors.
• To develop in youth a positive self image and images within the community.
• To assist youth in developing their own goals, values, abilities and interests.
• To introduce youth to a large range of community services which are available to meet their needs and
enhance their understanding of how to access community resources such as the Human Resource
Centre of Canada to assist with career and employment choices.
• To leave a long term program for Clarington Youth in their community that is accessible and beneficial
to all.
DESCRIPTION OF TARGET YOUTH:
Youth recruited for this project will be between the ages of 16 and 30 years of age and out of work and out
of school. They may exhibit one or more of the following characteristics: low self esteem, lack of social
skills, lack of positive self image, lack of education, lack of or unrealistic career goals, lack of/poorjob
search skills, lack of transportation, lack of motivation, involvement in the criminal justice system, lack of
confidence, and learning disabled.
Individuals recruited for the project will include women, aboriginal, persons with disabilities and those who
are members of a visible minority group. In addition, individuals selected will express an interest or talent
in the arts/entertainment, media, fundraising or programming.
RECRUITEMENT PROCESS:
Youth to be referred by any one of the following:
• Self, family or friends
• Media
• Human Resources Development Canada
• Social service agencies
• Boards of Education
• John Howard Society
• Oshawa/Clarington Association for Community Living
• Durham Regional Police
• Churches
• Youth Employment Service Agencies
• Hospitals, Doctors
• Lawyers
• Identified community partners
Page 2
The John Howard Society and the project coordinator, when hired will actively recruit prospective youth
for the project through the above listed sources. An information/orientation session will be held prior to the
selection process. An intake assessment will be completed prior to selection to assist youth with any
immediate needs that they may have prior to project start date. (ie. Referrals for housing help,
transportation needs, counselling etc.)
COMMUNITY PARTNERS:
• MUNICIPALITY OF CLARINGTON; Donation of space located at 132 Church Street in
Bowmanville known as the Old Fireball. Youth participants to meet regularly with appropriate
Municipal staff to discuss issues as they arise and pertain to the physical structure of the building.
• JOHN HOWARD SOCIETY OF DURHAM REGION: As the project sponsor, the John Howard
Society will provide administrative support (including that of payroll), links among the partners, office
space, use of office equipment, and access to the agencies employment and counselling staff who can
assist the coordinator and participants throughout the program wherever necessary with career
planning and general counselling. The agency will also be responsible for the hiring and training of
the Project Coordinator and the recruitment of participants.
• OSHAWA/CLARINGTON ASSOCIATION FOR COMMUNITY LIVING, COMMUNITY
OPTIONS PROGRAM; Provide referrals and job coach support to individuals referred within the
Clarington area identified as having a developmental handicap to assist the participants in the transition
to work. The Employment Support worker will be available to support the participants for 12 hours
per week. Career planning workshops will also be offered during scheduled planning days . This
would include the contribution of the Valpar System 2000 Assessment for all twelve participants.
• "FIREHOUSE" YOUTH CENTRE BOARD OF DIRECTORS; To work in conjunction with the 12
participants. Participants are to implement the ideas of this board, as it is this board, together with the
Adult Advisory Board that will be responsible for carrying on the initiatives as they are implemented.
The Board of Directors will assist with the recruitment of participants through word of mouth and
media advertising. They will also have input into the decision making process as prospective
participants are interviewed and selected.
• ADULT ADVISORY BOARD TO THE FIREHOUSE YOUTH CENTRE; To assist with the project
in an advisory capacity with community contacts and experience with respect to the media,
arts/entertainment, fundraising and programming. One member of this board will sit in on the
selection process with respect to the hiring of project participants.
• DURHAM NET INCORPORATED; To provide the participants and the Firehouse Youth Centre with
their skills and expertise which would include dramatically discounted internet dialup access, Web site
space, and three e-mail addresses. The above service would also include a technicians instructional
time to assist the participants on an as needed basis while the above items are implemented.
• ATHERTON GRAPHICS: To provide their experience and expertise for promotional material to
advertise the "Firehouse" Youth Centre, Atherton Graphic staff will assist the participants to design
and save to a disk, advertising material for the centre.
PROJECT BACKGROUND:
In September of 1997, the Municiapality of Clarington donated space to the youth of Clarington located
within the service bay of the old fireball. The space was donated with the intention of the local community
assisting youth to create a safe, non judgmental atmosphere encouraging membership, programming and
community partnerships. The John Howard Society is providing administrative support to the centre. A
Page 3
Youth Services Canada Project would build upon this foundation and create an active youth centre within
the Municipality of Clarington that will exist for years to come.
The doors of the "Firehouse" Youth Centre officially opened in February of 1998 with the hope of
implementing programming and fostering community partnerships as time progressed. However, after
several months of planning the Firehouse has yet to emerge from the developmental stage. A Youth
Services Canada project is imperative to the success of the Fireball Youth Centre. The time, energy and
structure the program will offer will complete the transition.
As of November 1998, the John Howard Society of Durham Region agreed to assume full responsibility for
the centre in order that a much-needed structure could be implemented. It has been recommended that a
team of committed youth under the direction of a coordinator could effectively implement a structure that
would see the centre prosper and develop over the coming months. A structure that will be adopted by the
volunteers and community groups currently in existence.
PROGRAM COMPONENTS:
The length of the program consists of twenty-six weeks. The following outline illustrates how the group
along with the coordinator will be guided through each of the phases of the project. Due to the nature of
the project, it is understood that each of the tasks that are outlined below will involve some overlap. Target
dates are outlined accordingly.
PHASE #1
Week # 1 — ORIENTATION
• Introduction and History of the Project
• Establish group expectations
• "Get to know you" exercises — Team Building
• Design t -shirts and order t -shirts
• Introduction to community partners
• Set calendar of events for the duration of the project
• Introduction to Career Planning, facilitated by John Howard Society of Durham Region, employment
program. To include; personality and interest inventories, job search techniques and maintenance,
resume and covering letter writing and interview skills. Employment related workshops would be held
one half day per week to ensure participants short and long-term goals are being met. Guest speakers
in the areas of media and publicity, art and entertainment and volunteer coordinators will be brought in
on an as needed basis to provide additional resources to the participants.
Week #2 — MEDIA AND PUBLICITY PLANNING
• Present information package on media/publicity
• Familiarize group with Clarington Community Guide and Business Directory
• Introduction to local newspapers and reporters, guest speaker
• Introduction to local radio and announcers, guest speaker
• Introduction to television and television crew, guest speaker (ie. CHEX TV, ROGERS)
• Introduction to fundraising (One full day), youth encouraged to plan an event together with a target
date to host the event
Page 4
PHASE #2
The following project goals will be completed over weeks 3-24. The coordinator and the group will be
responsible for meeting these goals over this period of time. Target dates are estimates only as many of the
goals are inter -related.
MEMBERSHIP INCENTIVE PROGRAM -
In order to ensure that this program has a lasting impact on the Firehouse, a membership incentive program
will be coordinated by the participants that promotes accountability. This will allow for long term
statistical research into center usage and requests for programming.
Description•
• Research membership programs at other youth and recreational centers at various locations within the
Durham Region via on site visits, telephone interviews, internet sites and various other community
groups.
• Research, plan and design membership cards utilizing computer programs that can be easily
reproduced for new members.
• Seek community partners in the photo industry to provide information and resources for picture
identification.
• Seek community partnerships with local business that can laminate cards on an ongoing basis.
• Implement a database than can effectively register and monitor users of the center and their
participation in the various programs.
• Approach local business owners in an effort to solicit discounts to local youth affiliated with the
centre. The discounts will be reflected on the membership cards.
PROGRAMMING:
The participants will work towards the implementation of an ongoing social activity calendar. They will be
responsible for establishing the types of activities and events that are of interest to area youth in order to
plan a consistent calendar that remains in effect after the completion of the project.
• Research surveys that are currently in existence with respect to recreational and social events for youth
through the Municipality, social service organizations and entertainment and event promoters.
• Interview local entertainment and event promoters for their input on such activities.
• Promote community partnerships with respect to advertising and promotion to ensure that the
community knows all upcoming events.
• Organize monthly sporting events with other youth oriented organizations and groups. Some of which
include the Courtice Teen Drop -In Centre, South Oshawa Community Development Project
(Basketball Program).
• Establish community contacts with local social service organizations and implement a schedule by
which youth using the centre can effectively utilize their services. ie. Public Health Department, John
Howard Society, Housing Providers and other forms of counselling services identified as a need by
local youth.
• Organize monthly dances for youth across the Municipality of Clarington. Dances will include a
theme of the month and youth in attendance will be required to attend in such fashion.
• Implement a monthly "Band Blast" encouraging local youth talent from a variety of instrumental
backgrounds to play within the centre. To take place on a regular scheduled night each month.
• To implement a clothing exchange specifically for youth residing within the Municipality of
Clarington where local youth can donate one article of clothing in exchange for another. Residents
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within the Municipality will also be encouraged to donate articles as well. This process to take place in an
organized fashion, one evening per month.
VOLUNTEER RECRUITEMENT•
Recruiting dedicated and responsible youth volunteers is an important aspect of the Firehouse becoming a
long standing program offered in the Municipality of Clarington. Participants to work in cooperation with
the current Firehouse Board of Directors in order that a success transition can take place upon program
completion.
• Work in cooperation with local media contacts to successfully recruit youth volunteers to staff the
Firehouse during hours of operation. Current contacts in the newspaper, television, and radio
industries will be utilized for this purpose.
• Research, plan and write a volunteer manual for prospective volunteers that will remain in effect at the
completion of the project.
• Implement training plans and draft policies surrounding the expectations of youth volunteers during
shifts. This will be completed by way of participants working along side current youth volunteers
during opening hours of the center. Shifts consist of three-hour intervals.
• Volunteers will be organized in to "work teams" by the participants of the project in order to
implement programming within the centre. The "work teams" will reflect the way in which the
recruited volunteers will be organized at the completion of the project.
IMPLEMENTATION OF "FIREHOUSE" COMMUNICATIONS SYSTEM:
In order to inform and encourage youth that are currently residing in this growing community to participate
in the programs and services an effective communications system to disseminate this information is needed.
A continuos media campaign will only lead to the establishment of a closer relationship with the
surrounding community. Project participants will be responsible for a complete communications system
that will meet this objective.
• Research agency and community newsletters to determine appropriate format for the creation of the
"Firehouse News", through local community partners and agency contacts.
• Develop a standard format for the "Firehouse News" using computer related software for newspaper
columns and articles.
• Establish a regular system through the use of "work teams" to publish a newsletter on a quarterly
basis. The first edition will be completed by project participants and a "work team" consisting of
recruited youth volunteers.
• Create a Web Site complete with three (3) e-mail addresses that will advertise and promote the
Firehouse Youth Centre and its programs.
• Participate in information and training sessions for the development of these.
• Implement a system where by a "work team" is responsible for the continuous update of the site
according to the changes in the monthly programs and events. Participants of the project will launch
the site prior to the termination of the program.
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MURAL:
To date, an area within the bay area of the "Firehouse" has been left void of any paint, pictures etc.
in the hopes that a mural, reflecting Bowmanville's history would be painted by local youth artists. By the
end of this project, the participants will have organized the set up, recruited suitable youth artists and have
completed the mural that will exist in the "Firehouse" for years to come. This process will take place
throughout weeks 3-24 .
• Participants in cooperation with the Firehouse Board of Directors will research historical events that
reflect the true nature of the Municipality of Clarington through the local library, museum and other
organizations and services.
• Recruit local youth with artistic abilities (some of whom may be Youth Services Canada participants
or current volunteers/Board Members of the Firehouse) to draw the images and plan the presentation
of the mural for the wall.
• At this particular point, half of the participants will be responsible for soliciting donations within the
community for paint and materials necessary to complete the mural.
• Participants will purchase a camera and film to record the mural from beginning to end.
• Participants will record these events in a scrapbook that will reflect the history and meaning of the
mural to showcase within the centre.
The following is a list of outcomes that will be realized at the completion of the project that benefit both the
participants involved in the project and the community as a whole.
• Participants will complete the program with a career plan and portfolio consisting of short and long
term goals. The goals will include educational objectives, specific training needs they have identified
and an outline of how they will implement these goals upon the completion of the project. This may
include plans to return to school, secure apprenticeships or secure full-time employment in their
chosen field.
• Participants will have established community contacts that will assist them in reaching their short and
long-term goals.
• The "Firehouse" Youth Centre will run effectively with the efforts of youth volunteers and community
supporters at the completion of the project.
• Youth within the Municipality of Clarington will be familiar with the services and supports the centre
has to offer through media and publicity planning.
• Ongoing programming to include a regular monthly schedule consisting of activities reflecting local
youth talent and skills that is organized and implemented by youth volunteers.
• Participants will have left an existing membership plan that will be carried on by the "Firehouse"
Board of Directors.
• Completed mural wall reflecting historical events within the Municipality of Clarington housed within
a Municipal building and open for viewing to local youth and the community as a whole.
• Local business will have an avenue in which they can direct local youth that may be disruptive to the
daily operation of their businesses.
• Emphasize the positive initiatives that youth within the Municipality of Clarington are involved with
through the lasting legacy of the "Firehouse" Youth Centre.