HomeMy WebLinkAbout10/26/1998DATE: OCTOBER 26, 1998
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
PRAYERS
ROLL CALL
DISCLOSURE OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETING
Minutes of a regular meeting of Council held on October 13, 1998.
PRESENTATION
1. Introduction of Canada/Russia Exchange Students;
2. Presentation to Fire Department — Cuddle Comforters; and
3. Bob Shaffer, Tyrone Mill, 2656 Concession Road 7, Bowmanville, LIC 3K6 —
Taste of Clarington.
DELEGATIONS
1. Judy Spring, Chair, Lakeridge Health Corporation — Update;
2. Bill Tatterson, Jerusalem Masonic Lodge, 1909 Bloor Street East, Bowmanville,
L I C 3K3 — Calendar of Events — Celebrating 150th Anniversary of the Lodge in
1999;
3. Bob Willsher, Trustee, Kawartha Pine Ridge District School Board, 323 Church
Street, Newcastle, L 1 B 106 — Development Freeze (Correspondence Item
D —13);
4. Peter Falconeri, 251 Townline Road North, Courtice, LIE 2J3 — Exemption from
By-law Defining Eating Establishments;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET • BOWMANVILLE -ONTARIO - L1 C 3A6 - (905) 623-3379 -FAX 623-4169 RECYCLED PAPER
Council Agenda - 2 - October 26, 1998
DELEGATIONS
5. Debbie Tafertshofer, 4850 Old Scugog Road, Hampton, LOB HO — Exemption
from By -law Defining Eating Establishments;
6. Debbie Soanes, 48 Sunny Ridge Trail, Enniskillen, LOB 1JO —
Report PD- 121 -98 (Item #2 of Report #1);
7. Harvey Thompson, Chair, Port Granby Monitoring Committee, 4720 Concession
Road 6, Newtonville, LOA UO — Port Granby Low -Level Radioactive Site;
8. Chris Kreasul, 41 Living Court, Courtice, LIE 2V6 — Update on the Courtice
Teen Centre;
9. Christopher Wood, Youth Co- Ordinator, Clarington Youth Council, 132 Church
Street, Bowmanville, L1C 1T5 — Introduction of the 1998/99 Clarington Youth
Council; and
10. Ron Webb, 8 Nelson Street West, Suite 600, Brampton, L6X 4J2 — Port of
Newcastle.
COMMUNICATIONS
MOTION
NOTICE OF MOTION
At the regular meeting held on October 13, 1998, Councillors Trim and Mutton advised
that they would introduce, at the next or subsequent meeting of Council, the following
motion:
"THAT the Council of the Municipality of Clarington host a meeting with
representatives of the Federal Government to investigate the feasibility of a Low -
Level Radioactive storage mound for waste generated some twenty years ago by
the Eldorado Refinery in Port Hope; and
THAT Peter A. Brown, Phd., and David McCauley, Ministry of Natural
Resources Canada, Alex Sheppard, M.P., and the Port Granby Waste Monitoring
Committee be invited to participate in the meeting and be advised of Council's
decision."
Council Agenda -3 - October 26, 1998
REPORTS
1. General Purpose and Administration Committee Report of
October 19, 1998;
2. Report ADMIN -14 -98 — Marketing, Tourism and Economic Development
Office — Review;
3. Confidential Report ADMIN -15 -98 — Personnel Matter;
4. Report ADMIN -16 -98 — Policy Regarding Memorial Tributes;
5. Confidential Report ADMIN -17 -98 — Property Matter;
6. Report TR -80 -98 — Build Courtice Fundraising Status Update; and
7. Confidential Report — Legal Matter.
UNFINISHED BUSINESS
BY -LAWS
OTHER BUSINESS
(a) Regional Update
(b) Committee /Boards Update
BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL
ADJOURNMENT
SUMMARY OF CORRESPONDENCE
OCTOBER 26,1998
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
I —1 Minutes of a meeting of the Local Architectural Conservation Advisory
Committee held on September 22, 1998. (A copy of the correspondence is
attached to the summary.)
(Receive for Information)
1-2 The Honourable Chris Hodgson, Chair, Management Board of Cabinet, advising
of the Province's June 26, 1998 announcement cancelling the previous charity
casino initiative. The Province recognizes that the cancellation of the charity
casino initiative is a serious step and one that they do not take lightly. They have
always said "no means no" when it comes to introducing charity casinos in
communities. To enable Ontarians to make an informed decision during the next
municipal elections and beyond, the Ontario Lottery Corporation will operate four
pilot charity casinos located in communities that already have had positive
referendum decisions. The four communities are Thunder Bay, Sault Ste. Marie,
Brantford and Point Edward. The four pilot projects contemplated under this
model will be significantly different than commercial casinos. The facilities will
be much smaller, betting limits will be lower, and the number of gaming activities
available will be significantly lower than commercial casinos. The date that these
pilot projects become operational will be determined in consultation with the local
communities. Beginning April 1, 1999, charities will be guaranteed $100 million
each year by the Province. This will amount to 10 times more than the charities
received under the old system of 3 -day roving Monte Carlos. The framework for
distributing funds will be determined in consultation with the charities, the
Province, and the Ontario Trillium Foundation over the next few months.
(Receive for Information)
1-3 Media Advisory Announcement received from Sgt. Jim Grimley, Media
Relations, Durham Regional Police Force, advising that a Police /Scouting
Partnership has been launched. The Durham Regional Police Service and Scouts
Canada have announced a partnership that will put youths presently in the
"Ventures" program, in a "vocational scouting" role with the Police Service. The
first two companies to take part in the program, the 5th Whitby Company and the
1" Port Perry Company, had their introductory training at the Durham Regional
Police Headquarters on Thursday, October 8, 1998, at 7:00 p.m. The Ventures
Program enrolls youths aged 14 to 17 and provides an opportunity for these
youths to explore community service through law enforcement and familiarity
with police procedures to serve in volunteer roles with the Police Service
throughout Durham Region.
(Receive for Information)
Summary of Correspondence - 2 - October 26, 1998
I — 4 Ross Fitchett, Public Affairs, Pickering Nuclear Generating Station, forwarding a
Summary Report of Volume 1 of Pickering Nuclear's Environmental Review
Project. (A copy of the Report is available in the Clerk's Department.)
(Receive for Information)
I — 5 Garth Gilpin, for the Concerts in the Park Committee, on behalf of Brian Purdy,
Ron Hooper, himself and the hundreds of people who attended the concerts,
expressing thanks to the Municipality of Clarington for their financial support.
"Receive for Information)
I — 6 Robert M. Prentice, Director of Corporate Services and Town Cleric, Town of
Newmarket, advising of a resolution passed by the Council of the Town of
Newmarket as follows:
"WHEREAS the Municipal Council of the Town of Newmarket considers
it desirable that it provide financial relief to commercial and industrial real
property taxpayers liable for assessment related tax increases through the
use of a rebate program;
AND WHEREAS the Council of the Corporation of the Town of
Newmarket is advised that the Council of the Regional Municipality of
York will be considering a recommendation that a by -law be enacted
authorizing a 1998 small business property tax rebate generally as follows:
`The rebate would apply to assessment related property tax
increases for the first $1million of current value assessment (CVA)
for all commercial and industrial properties and a rebate will be
given for that portion which exceeds 25% of 1997 taxes (including
business occupancy taxes) and $1,500.00, up to a maximum rebate
of $25,000.00.'
AND WHEREAS the Council of the Corporation of the Town of
Newmarket considers that all small businesses should be treated equitably
through the establishment of a rebate program to assist with assessment
related tax increases;
AND WHEREAS many small businesses are located within large
commercial retail facilities which have been seriously impacted by
assessment related tax increases and the proposal under consideration by
the Region of York would not provide for equity of treatment for such
businesses as compared with similar businesses located elsewhere within
the Town;
Summary of Correspondence - 3 - October 26, 1998
AND WHEREAS the recommendation under consideration by the Region
of York would provide little or no relief for those small businesses located
within large commercial buildings and accordingly such small businesses
would not be treated fairly, equitably or adequately if the recommended
rebate by -law is enacted by the Council of the Regional Municipality of
York;
AND WHEREAS a by -law to authorize a rebate program can require and
direct that the benefit of any rebate paid to a landowner be given to any
person who has an interest, and accordingly such by -law could direct a
landowner to pay the rebate to tenants within large commercial facilities
who are obliged to pay real property taxes by operation of their lease, or
by operation of the provisions of Bill 16 (Small Business and Charities
Protection Act, 19989);
AND WHEREAS in the interest of fairness and equity, the Council of the
Corporation of the Town of Newmarket considers it advisable that the
Council of the Regional Municipality of York consider enacting an
alternative by -law to provide for a rebate program for property owners
liable for assessment related tax increases:
BE IT THEREFORE RESOLVED BY THE CORPORATION OF THE
TOWN OF NEWMARKET AS FOLLOWS:
THAT the Region of York be advised that:
1. The Council of the Town of Newmarket does not consider
the tax rebate proposal as recommended by the Finance and
Administration Committee from its meeting of
September 17, 1998, to be fair, equitable or adequate.
2. The Council of the Town of Newmarket requests that the
Council of the Region of York enact a by -law which would
provide for a rebate during 1998 for all assessment related
property tax increases in excess of 50% over the 1997
combined property and business occupancy taxes for
commercial and industrial properties, that there be no
current value assessment cap, that there be no rebate cap
and that such by -law include a requirement that the person
who receives the rebate shall give the benefit of such rebate
to tenants who are obliged to pay real property taxes by
operation of their leases or by operation of the provisions of
Bill 16 (Small Business Charities Protection Act, 1998);
and
Summary of Correspondence - 4 - October 26, 1998
3. The Council of the Town of Newmarket otherwise supports
the recommendations of the Finance and Administration
Committee with respect to the 1998 Property Tax
Mitigation Strategy.
AND THAT a copy of this resolution be forwarded to the Region of York
for consideration and to the Premier of Ontario, the Minister of Finance,
Mr. Frank Klees, M.P.P., all municipalities in York Region and all GTA
Mayors, for information."
(Receive for Information)
1-7 Novina Wong, City Clerk, City of Toronto, enclosing Clause No. 9 contained in
Report No. 18 of The Strategic Policies and Priorities Committee, headed
Response to Bill 56, the "Greater Toronto Services Board Act ", which was
adopted, without amendment, by the Council of the City of Toronto at its meeting
held on October 1 and 2, 1998. (A copy of the correspondence is attached to the
summary.)
(Receive for Information)
1-8 Novina Wong, City Clerk, City of Toronto, enclosing Clause No. 1 contained in
Report No. 8 of the Community and Neighbourhood Services Committee, headed
"Response to the Discussion Paper on Social Housing Reform ", which was
adopted, without amendment, by the Council of the City of Toronto at its meeting
held on October 1 and 2, 1998. (A copy of the report is available in the Cleric's
Department.)
(Receive for Information)
1-9 Pat Moyle, Association of Municipalities of Ontario advising of the September
workshop regarding taxation solutions. The result of that work was forwarded to
Ministers Eves and Leach with the Minister of Municipal Affairs and Housing,
subsequently writing to President Power (A copy of the correspondence is
attached to the summary.)
(Receive for Information)
1-10 Minutes of a meeting of the Bowmanville Museum Board held on
September 9, 1998.(A copy of the correspondence is attached to the summary.)
(Receive for Information)
Summary of Correspondence -5 - October 26, 1998
I — 11 Information Bulletin received from the Kawartha Conservation Authority
advising that Canada Trust Friends of the Environment Foundation has provided
$1,200.00 to Kawartha Conservation for water quality sampling. The funds will
be used to outfit two field test kits for the Kawartha Water Watch monitoring
program. Kawartha Water Watch is a community -based water quality monitoring
program started by Kawartha Conservation. Through Kawartha Water Watch,
volunteers regularly sample water quality in many of the lakes, rivers and streams
throughout the area.
(Receive for Information)
I — 12 Mayor Don Cousens, Town of Markham, advising of a resolution passed by the
GTA Mayors and Chairs on Friday, October 16, 1998, as follows:
"Inasmuch as the government of Ontario has not responded to the tax and
assessment crisis on main streets and across the GTA and Ontario;
Inasmuch as time is running out for a solution to be found for 1998;
THAT unless the government responds to this crisis with a commitment to
address both this year's and future years tax and assessment issues, by
October 31, 1998;
BE IT RESOLVED THAT the Mayors and Regional Chairs will hold a
press conference on the steps of the Ontario Legislature Building at
Queen's Park during the first week of November - with invitations
extended to all GTA Councils — and any other Mayors and elected
municipal officials across Ontario."
The rally and press conferrence is scheduled to be held on November 3, 1998,
12:30 — 1:30 p.m. on the steps of Legislature.
(Receive for Information)
1-13 Municipal Member Communication advising that the Municipal Finance Officers'
Association, the Association of Municipalities of Ontario and the Association of
Municipal Managers, Clerks and Treasurers of Ontario have been working
diligently to find solutions to assessment and taxation concerns of Ontario's
municipal governments. (A copy of the correspondence is
attached to the summary.)
(Receive for Information)
Summary of Correspondence - 6 - October 26, 1998
I —14 Roger Anderson, Regional Chair, Regional Municipality of Durham advising the
Minister of Transportation of the Region's concern over several matters related to
transportation infrastructure and funding. There are two major aspects to be
considered:
i) the cost of maintaining roads which were previously the responsibility of
the Province; and
ii) transit in general, and GO Transit specifically.
While these two issues are distinct, they are nonetheless both part of the
transportation system that is vital to the Region's economic well being. It is
reasonable, therefore, to consider them together as part of the broader issue. He
indicates that he has written to The Honourable Tony Clement, Minister of
Transportation to request that they reconsider the Government's decision and give
a strong financial commitment to GO Transit and transit generally, and that they
consider allocating at least a part of transportation -based tax revenues to assist
municipalities in the funding of their transportation systems.
(Receive for Information)
CORRESPONDENCE FOR DIRECTION
D —1 Bill and Denise Walker, advising that they have received a letter from the
Municipality of Clarington dated August 28, 1998, with respect to their letter of
August 18, 1998, about an unacceptable number of hauling trucks driving through
Enniskillen. They advise that they were also informed that this matter would be
forwarded to the Works Department in Whitby, as a result of the September 14,
1998 Council meeting. They question who has the responsibility and decision -
making authority for the livelihood, safety and welfare of Enniskillen. As
taxpayers, where can they find support for their community and their concerns.
As voters, whose position and jurisdiction are they supporting. They request a
response within two weeks from the date of her correspondence as to satisfactory
measures for their safety.
(Motion for Direction)
D-2 Petition received from Port Hope Citizens for a Clean Environment with respect
to the removal of Radioactive Waste. Approximately one year ago, the
Corporation of the Town of Port Hope initiated legal action against the Canadian
Government for the purpose of removing the 150,000 cubic meters of low level
radioactive soil from Town land with a six month time frame to allow for action.
As they realize, the soil in question is a federal responsibility as it was a former
waste product of the Canadian Crown Corporation, Eldorado.
(Motion for Direction)
Summary of Correspondence - 7 - October 26, 1998
D-3 Deb Street, 34 Vanstone Court, Bowmanville, advising of a twelve month
program she is currently involved in. She was accepted into Youth Challenge
International (YCI). This winter she will be volunteering in Costa Rica for ten
weeks. YCI is a non - profit organization that promotes personal, community, and
global development. They offer young people the opportunity to develop through
a challenging four stage process which provides them with leadership skills,
problem solving experience, and global education. To make this opportunity a
reality, she must raise $3,950 to support the Youth Challenge Program.
Accordingly, she is requesting financial assistance from the Municipality of
Clarington.
(Advise of Municipal Grant Policy)
D-4 Diane Sarris, Chairperson, Eastern Ontario Section Invitational Championship,
advising that the Bowmanville Figure Skating Club will be hosting the 1999
Eastern Ontario Section Invitational Championships, February 19 to 21, 1999.
The Bowmanville Figure Skating Club is proud to be hosting such a prestigious
event. Hosting an event of this magnitude involves hundreds of volunteer hours
and considerable expenses. The total expenses for the event are projected to be
$29,555.00. Almost fifty percent of the expenses are ice costs and facility rental.
Accordingly, they are requesting a one time grant of $2,500 to help offset some of
the costs and in return would be happy to advertise the event as part of
Clarington's 25t1i Anniversary Celebration.
(Advise of the Municipal Grant Policy)
D-5 Steve Rowland advising of concerns with the railroad bridge on Elgin Street in
Bowmanville. This bridge (or its approaches) appears to be badly designed. He
advised that on the west side of the bridge, (at the north end) is a sidewalk. This
sidewalk is connected to the Town's sidewalk and although it provides an easy
access to the bridge, it stops abruptly at the south end of the bridge and there is a
drop of more than 22 inches to the road bed. On the east side of the bridge, (at the
north end) there is no sidewalk but there is a ramp access to the bridge and this
ends at the south end with a large, steep, staircase. This makes it very difficult to
use if you have small children in strollers and impossible to use if you are in a
wheelchair. He is requesting that some changes be made to ensure the safety of
pedestrians.
(Refer to Public Works for Review)
Summary of Correspondence - 8 - October 26, 1998
D-6 Greg Reid, Inspector, Whitby Community Police Office, advising of an incident
at the Bowmanville RCMP Detachment and the actions of Clarington's personnel
who assisted the police in arresting an armed person at the detachment. Captain
Graydon Brown and firefighters Edward Ruiter and Marc Ulrich joined in to
assist Inspector Roney and his son from a male who was quite agitated, high on
alcohol and drugs, armed with a knife and had also confronted other citizens prior
to the incident at the detachment building. He now faces numerous criminal
charges. Mr. Reid is extending his sincerest appreciation to Graydon, Edward and
Marc who acted without prompting. Although they risked injury to themselves,
they aided in controlling the suspect and the weapon involved. Their actions
prevented further injury to other persons and they are to be commended for their
actions.
(Forward letter of appreciation from
Mayor and Council)
D — 7 George Latter expressing concerns with the height of the fence at the baseball
diamond versus safety at Soper Creels Park. He is also questioning the financial
justification for this fence
(Refer to Public Works for Report)
D-8 Muriel Moynes, Secretary, Clarington/Newcastle Block Parents, advising that the
Block Parents are trying to create a safe community for all citizens. The
Clarington/Newcastle Block Parents are requesting that their `Block Parent
Community" sign be placed on the service board in the Village of Newcastle on
the west end and east end of the Village. It is their hope that by displaying this
sign a message is conveyed to anyone entering the area that our citizens are
watching out for each other. Their signs are currently on the service boards in
Bowmanville and as funds become available they would like to expand on this
project.
(Refer to Public Works for action)
D-9 Jack Layton, Co- Chair, The White Ribbon Campaign, advising that once again
this fall they will ask Canadians, especially men, to put on a white ribbon. This
simple gesture, in the weeks and days leading up to December 6th, the anniversary
of the shootings at Montreal's L'Ecole polytechnique, has become a widely
recognized call to end violence against women. Thousands of men will also sign
their poster titled: (THESE MEN WANT TO PUT AN END TO VIOLENCE
AGAINST WOMEN). The Federation of Canadian Municipalities (FCM) has
endorsed the White Ribbon Campaign. They are requesting the following:
Summary of Correspondence - 9 - October 26, 1998
1. Proclaim White Ribbon Week — November 27 to December 6, 1998;
2. Invite the public to come to the municipal offices to get white ribbons and
sign the poster; and
3. Help the national fundraising effort to provide desperately needed support
to women's shelters and women's anti - violence programs across Canada.
(Motion to Proclaim)
D —10 Ron Collis, Co- Chair, Adult Advisory Board, The Clarington Youth
Council, thanking the Municipality's staff for the prompt action on the
proposed Skateboard Park. Based on the details received, this park will
serve to fill a gap in recreational facilities for young people in Clarington.
They would like to make one recommendation that a motion be passed
encouraging staff to regularly consult with a new skateboard sub-
committee from the Clarington Youth Council comprised of young
skateboarders from across the Municipality. The benefit of this would be
that valuable input from a cross - section of young people would be
received on a consistent basis throughout the planning and building stages
of the project. This consultation would especially have a positive impact
on the promotion of the park and in the design of its regulations.
Clarington Youth Council would like to enhance communication with
Council and staff on youth related issues. They are extremely pleased
with the support they have from Council. Unfortunately, from time to
time, assumptions have been made that the Youth Council has been
informed of youth related issues arising in the Town Hall when in fact this
has not happened. They request that one member of Council or staff be
assigned to officially inform Chris Wood, Youth Co- ordinator, whenever
issues concerning youth are addressed.
(Motion for Direction)
D —11 Gerald H. Dafoe, Executive Director, Canadian Public Health Association,
advising on December 1St 1998 the Canadian Public Health Association (CPHA),
the Joint United Nations Programme on HIV /AIDS, scores of national
governments and countless organizations and individuals around the world will
join together in raising public awareness of AIDS and strengthen the commitment
against the pandemic. Accordingly, he is requesting the Municipality of
Clarington proclaim December 1, 1998 as World AIDS Day.
(Motion to Proclaim)
Summary of Correspondence _10- October 26, 1998
D — 12 Glen and Barbara Parks, advising of a concern raised on their proposed rezoning
application at the Public meeting held on April 6, 1998, that two one acre lots
would somehow lessen the local property values. She advised that this suggestion
is incorrect and rather silly as there are a number of areas in Clarington where
prestigious homes abound and the lot sizes in these subdivisions vary in size from
less than one acre to, in some cases, much more than two acres and does not
predicates the value of a property. They are requesting Council to give their
proposal serious consideration and support in this regard.
(Motion to advise of actions taken in
consideration of Report PD- 121 -98)
D — 13 Judi Armstrong, Chairperson, English- Language Public District School Board
No. 14, advising of a motion approved by the Board as follows:
"THAT the Board ask the Municipality of Clarington Council not to
approve residential draft plans of subdivision and site plans that are
greater than 30 units within the urban area of Bowmanville and Courtice
for a period of six months;
THAT when the current Ontario Municipal Board Hearings involving the
City of Mississauga and the Peel Region Boards of Education are
concluded, staff from the Municipality of Clarington and the Kawartha
Pine Ridge District School Board meet to discuss further action; and
THAT Trustee Willsher speak on behalf of Kawartha Pine Ridge District
School Board at a Municipality of Clarington Council."
(Motion for Direction)
D — 14 R.G. Morgan, Chair, Ontario Family Fishing Weekend Steering
Committee, advising of the 1999 Ontario Family Fishing Weekend. The
Province of Ontario, in partnership with many non - government
organizations like the Ontario Federation of Anglers and Hunters, declares
one summer weekend (Friday, July 9 through Sunday, July 11, 1999) a
licence -free fishing weekend. Accordingly, he is requesting that the
Clarington Council proclaim the weekend of July 9, to July 11, 1999, as
1999 Ontario Family Fishing Weekend.
(Motion to Proclaim)
Summary of Correspondence - 11 - October 26, 1998
D — 15 Township of West Nissouri, advising of a resolution passed by the Township of
West Nissouri as follows:
"WHEREAS the Township of West Nissouri has two elementary schools
within its Municipal Boundaries;
AND WHEREAS most other rural municipalities have schools within
their Municipal boundaries;
AND WHEREAS many of the newly created mega school boards created
by the Provincial Government are publicly stating rural school closures are
inevitable due to inadequate funding from the Province;
AND WHEREAS rural schools serve as the focal point for many
community functions and activities all year round;
BE IT RESOLVED THAT the Council of the Township of West Nissouri
hereby petitions the Provincial Government and specifically the Minister
of Education to introduce legislation to provide proper funding to school
boards to ensure that rural schools are not forced to be closed;
AND BE IT FURTHER RESOLVED THAT this resolution be circulated
to all Ontario municipalities, all Ontario School Boards, Premier Mike
Harris, Education Minister Dave Johnson, Minister of Municipal Affairs
Al Leach, Member of Provincial Parliament Bruce Smith, and School
Board Trustees Jan Hunter, Sharon Peters and Ann Kavelaars."
(Motion for Direction)
SUMMARY OF BY -LAWS
OCTOBER 26,1998
BY -LAWS
98 -160 being a by -law to authorize the Release of an Agreement with Penwest
Corporation Limited and the Corporation of the former Town of
Newcastle, now the Municipality of Clarington, for the development of
Plan of Subdivision 18T -76011 (now Plan 40M -1770) (Item #6 of Report
#1);
98 -161 Confidential Property Matter (Report #5);
98 -162 Confidential Personnel Matter; and
98 -163 Confidential Personnel Matter.
MUNICIPALITY OF CLARINGTON
COUNCIL MEETING
OCTOBER 26, 1998 - 7:00 P.M
FILE
MUNICIPALITY OF
larington
ONTARIO
DATE: OCTOBER 26, 1998
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
PRAYERS
ROLL CALL
DISCLOSURE OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETING
Minutes of a regular meeting of Council held on October 13, 1998.
PRESENTATION
Introduction of Canada/Russia Exchange Students;
2. Presentation to Fire Department — Cuddle Comforters; and
3. Bob Shaffer, Tyrone Mill, 2656 Concession Road 7, Bowmanville, LIC 3K6 —
Taste of Clarington.
DELEGATIONS
1. Judy Spring, Chair, Lakeridge Health Corporation — Update;
2. Bill Tatterson, Jerusalem Masonic Lodge, 1909 Bloor Street East, Bowmanville,
L1 C 3K3 — Calendar of Events — Celebrating 150`h Anniversary of the Lodge in
1999;
3. Bob Willsher, Trustee, Kawartha Pine Ridge District School Board, 323 Church
Street, Newcastle, LIB 1 C6 — Development Freeze (Correspondence Item
D — 13);
4. Peter Falconeri, 251 Townline Road North, Courtice, L 1 E 2J3 — Exemption from
By-law Defining Eating Establishments;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON &
+0-[M� E RANCE STR E ET -BOWMAN VILLE-ON TAR IO. L I C 3A6. 19051623 -3329 -FAX 623 u69
Council Agenda - 2 - October 26, 1998
DELEGATIONS
5. Debbie Tafertshofer, 4850 Old Seugog Road, Hampton, LOB 1 JO — Exemption
from By-law Defining Eating Establishments;
6. Debbie Soanes, 48 Sunny Ridge Trail, Enniskillen, LOB 1JO —
Report PD -121-98 (Item #2 of Report #I);
7. Harvey Thompson, Chair, Port Granby Monitoring Committee, 4720 Concession
Road 6, Newtonville, LOA 1JO — Port Granby Low -Level Radioactive Site;
8. Chris Kreasul, 41 Living Court, Courtice, LIE 2V6 — Update on the Courtice
Teen Centre;
9. Christopher Wood, Youth Co -Ordinator, Clarington Youth Council, 132 Church
Street, Bowmanville, LIC 1T5 —Introduction of the 1998/99 Clarington Youth
Council; and
10. Ron Webb, 8 Nelson Street West, Suite 600, Brampton, L6X 4J2 — Port of
Newcastle.
COMMUNICATIONS
MOTION
NOTICE OF MOTION
At the regular meeting held on October 13, 1998, Councillors Trim and Mutton advised
that they would introduce, at the next or subsequent meeting of Council, the following
motion:
"THAT the Council of the Municipality of Clarington host a meeting with
representatives of the Federal Government to investigate the feasibility of a Low -
Level Radioactive storage mound for waste generated some twenty years ago by
the Eldorado Refinery in Port Hope; and
THAT Peter A. Brown, Phd., and David McCauley, Ministry of Natural
Resources Canada, Alex Sheppard, M.P., and the Port Granby Waste Monitoring
Committee be invited to participate in the meeting and be advised of Council's
decision."
Council Agenda -3 - October 26, 1998
REPORTS
1. General Purpose and Administration Committee Report of
October 19, 1998;
2. Report ADMIN -14-98 — Marketing, Tourism and Economic Development
Office — Review;
3. Confidential Report ADMIN -15-98 — Personnel Matter;
4. Report ADMIN -16-98 — Policy Regarding Memorial Tributes;
5. Confidential Report ADMIN -17-98 — Property Matter;
6. Report TR -80-98 — Build Courtice Fundraising Status Update; and
7. Confidential Report — Legal Matter.
UNFINISHED BUSINESS
BY-LAWS
OTHER BUSINESS
(a) Regional Update
(b) Committee/Boards Update
BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL
616, ADJOURNMENT
�M
MUNICIPALITY OF CLARINGTON
Council Minutes October 13, 1998
Minutes of a regular meeting of Council
held on Tuesday, October 13, 1998, at 7:00 p.m.,
in the Newcastle Community Hall
PRAYERS Councillor Schell led the meeting in prayer.
ROLL CALL
Present Were: Mayor D. Harare
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Councillor T. Young
Also Present: Acting Chief Administrative Officer, M. Marano (Attended until
9:40 p.m.)
Director of Community Services, J. Caruana (Attended until 9:40 p.m.)
Fire Chief, M. Creighton (Attended until 9:40 p.m.)
Solicitor, D. Hefferon (Attended until 9:40 p.m.)
Director of Public Works, S. Vokes
Director of Planning and Development, F. Wu (Attended until 9:40 p.m.)
Clerk, P. Barrie
DISCLOSURE OF PECUNIARY INTEREST
Councillor Rowe indicated that she would be making a disclosure of
pecuniary interest with respect to Item #11 of Report #1.
MINUTES OF PREVIOUS MEETINGS
Resolution #C-739-98
Moved by Councillor Trim, seconded by Councillor Mutton
THAT the minutes of a special meeting of Council held on September 28,
1998, and the minutes of a regular meeting of Council held on
September 28, 1998, be approved.
"CARRIED"
Council Minutes - 2 - October 13, 1998
DELEGATIONS
Chris Kreasul, 41 Living Court, Courtice, LIE 2V6 introduced
Josh Thompson who addressed the issue of a skatepark in the Municipality
of Clarington. Josh indicated that the Courtice Teen Centre has had an
opportunity to review Report WD -51-98 regarding this issue and stated
that they would like to see the skatepark located at either the northwest
corner of the Courtice Complex or on the property that currently houses
the tennis courts for Courtice High School. It is their opinion that either of
these locations would most benefit the youth of Clarington. The group has
undertaken interviews of various skatepark managers and has distributed a
questionnaire to schools in the area. If the skatepark is located at the
Garnet B. Rickard Recreation Complex, there is no way for the.youth of
Courtice to access it, other than by using GO Transit, which many youth
cannot afford. He suggested that the budget amount referenced in Report
WD -51-98 could be split equally between the three major urban centres of
the municipality.
Michele Thompson, 22 Stanford Crescent, Newcastle, LIB 1G1 addressed_.
Council with respect to Report CD48-98. She advised that she had been
served with a declaration of vicious dog for her german shepherd, Duke,
related to a supposed attack on a neighbour's lab. She admits that the dog
did run out of the house toward the lab, however, the attack did not occur
as detailed in the report and the lab was not hurt in the attack.
Ms. Thompson indicated that her dog is always around children and they
have never experienced any problems with him. She requested that
Council revoke the vicious dog declaration.
Rosalind Paton, 190 Waterloo Court, Unit 1, Oshawa, Ontario,
L I H 8A7, a dog obedience instructor with 18 years experience in handling
numerous breeds, indicated that on October 12, 1998 she evaluated
Michele Thompson's dog. She found him to be very stable and at no time
did he display any sign of aggression toward her. She recommends that
the label of vicious dog not be_placed_in this case.
Linda Gasser, P.O. Box 399, 7421 Best Road, Orono, LOB 1 MO advised
prior to the meeting that she would not be in attendance.
Bill Woods, R.R. #2, 3296 Taunton Road, Orono, LOB IMO advised
prior to the meeting that he would not be in attendance.
Council Minutes - 3 - October 13, 1998
DELEGATIONS
Ron Webb, 8 Nelson Street, Brampton, L6X 02 addressed Council with
respect to Resolution #C-738-97 relating to the Port of Newcastle. Mr.
Webb requested clarification of the resolution. It is his opinion that the
total performance guarantee is $750,000 and can be supplied in stages,
following the issuance of the 100"', 200'h and 3000' building permits. He
has been advised, however, that the total of the deposit is $5.2 million.
Craig Brown, Chair, Finance Committee/Vice-Chair, Clarington
Public Library Board, presented a response to Council's resolution of
September 21, 1998 informing the Library Board of its decision regarding
the Board's 1998 operation budget and requesting that the Board report
back on the manner in which the approval of $100,000 over the 1997 base
will impact on library services across the municipality. He indicated that
the request for $174,966 over the 1997 level was based on past experience
plus the annualization of the full year of operation of the Courtice library.
This branch's performance has exceeded initial expectations and, as a
result, library use has increased by 39 percent. Without the requested
increase in municipal funding over the 1997 level, the library would be
faced with serious cutbacks in service, ie, less staff to respond to customer
requests, fewer books and other materials resulting in longer waiting
periods and the closure of all library branches for specific periods of time.
Since the initial budget request was submitted, the Library Board has been
notified of two important cost savings—the provincial grant has come
through at a higher level than the original budget from the province had
indicated and OMERS has granted clients a payment "holiday" for the last
half of 1998 and into 1999. Also, the Board will be delaying the
implementation of its public access internet by two months to reduce the
staff costs associated with the initial launch of the service. With these
one-time cost savings and the approval of $100,000 on September 21,
1998, the library will still face a shortfall of approximately $48365.
Joan Anderson, 4398 Concession Road 8, R.R.-#I, Kendal; LOA-IEO- - - - - -
addressed Council with respect to Report WD -50-98. She questioned the
following information in the report:
the maintenance of Mast Road;
the fact that two previous reports recognized the road as
"unimproved not unopened" and the recent opinion that it is a
private road;
why common law does not prevail in this case over onl% one
lawyer's opinion; and
the location of the road.
Council Minutes - 4 - October 13, 1998
DELEGATIONS
RECESS
Given these concerns, the landowners on Mast Road do not accept the
recommendations contained in Report WD -50-98 and request answers to
their questions.
Resolution #C-740-98
Moved by Councillor Mutton, seconded by Councillor Young
THAT Council recess for 15 minutes.
"CARRIED"
The meeting reconvened at 9:00 p.m. --
COMMUNICATIONS
Resolution #C-741-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the communications to be received for information be approved,
with the exception of Items I - 2, I - 18 and I - 19.
"CARRIED"
I — 1 Fred Halpern, V.P. Public Affairs, Patrick Plastics Inc., writing to advise
that the week of September 21s` has been designated Carbon Monoxide
Awareness Week and that the mandatory use of Carbon Monoxide Alarms
comes into effect in Toronto in November.
(Received for Information)
1 — 3 Ann Peers, Commissioner, Pay Equity Commission, advising that they are
celebrating the IOd' Anniversary of Ontario's Pay Equity Act and extending
an invitation to attend at the Commission's offices at 150 Eglinton Avenue
East, Tribunal Hearing Rooms A & B, 2"d Floor on October 21 st between
3:00 and 5:00 p.m. If anyone is interested in attending please call
416-481-4464, ext. 258.
(Received for Information)
Council Minutes - 5 - October 13, 1998
COMMUNICATIONS
1 — 4 Debi A. Bentley, Deputy Clerk, Regional Municipality of Durham,
forwarding correspondence from Neil Gerrard, Manager, Bell Canada,
advising of upgrade of Durham Region's existing 9-1-1 service to the
Provincial Standard Known as 9-1-1 Pers. At a meeting held on
September 16, 1998, the correspondence was referred to the 9-1-1
Telephone System Management Board for a report to be forwarded to a
joint meeting of the Finance and Administration and Planning
Committees, and to the area municipalities for information.
(Received for Information)
1-5 Information Bulletin received from the Kawartha Conservation Authority
advising that they are now accepting applications for the Youth for
Conservation Endowment Fund. The Fund was created in memory of Don
Rosenburgh, who was an active member of Kawartha Conservation for
twelve years. He was particularly interested in the education of young
people, recognizing that environmental awareness and ethics instilled in
young people would carry forward into adulthood. Youth groups or
school groups/classes applying to the Fund must be located within one of
the municipalities being a member of Kawartha Conservation and the
primary age of the participants must be less than 18 years.
Applications must be received by October 3l t of each year. For more
information about the youth for Conservation Endowment Fund or to
receive an application, please call (705) 328-2271.
(Received for Information)
1-6 Fact Sheet received from the Ministry of Finance advising that the
Minister of Finance announced his intention to introduce legislation
which, if passed, would extend the deadline for appealing property
assessments for the 1998 taxation year. The proposed legislation would
also extend the deadlines for the delivery of notices by landlords with
gross leases. If the proposed legislation is passed, the deadline to appeal
to the Assessment Review Board with respect to an assessment or an
amended assessment made for the 1998 taxation year would be extended
to October 30, 1998.
(Received for Information)
1-7 Minutes of a meeting of the Central Lake Ontario Conservation Authority
held on September 15, 1998.
(Received for Information)
Council Minutes - 6 - October 13, 1998
COMMUNICATIONS
1-8 The Honourable Noble A. Villeneuve, Minister of Agriculture, Food and
Rural Affairs advising of the Rural Youth Job Strategy Fund. The Fund is
aimed at encouraging partnerships and alliances in rural Ontario that will
break down traditional barriers to youth employment while developing job
opportunities right in the community. Rural internships, job fairs,
mentorships, transportation assistance and technology-based experiences
through Industry Canada's Community Access Program are a few of the
components of the strategy.
(Received for Information)
1-9 Minutes of a meeting of the Kawartha Conservation Authority held on
September 16, 1998.
(Received for Information)
1-10 Member Communication Alert received from the Association of
Municipalities of Ontario entitled "Outcome of Municipal Expert Panel on
Taxation Solutions." AMO hosted a meeting of municipal staff experts to
process measures to address the problems faced by ratepayers as a result.
of the new assessment and taxation system. The panel put forth
recommendations for immediate short term solutions to address the effect
of assessment -related tax increases ie., Tax Rebates for Commercial and
Industrial Properties; Enhanced Ability to Provide Ratepayer Assistance;
Safeguarding the Stability of the Assessment Base; Targeted Efforts to
Resolve Assessment Inequities. AMO is forwarding a copy of its
recommendations to the Ministry of Finance and the Ministry of
Municipal Affairs & Housing for immediate consideration. AMO will be
seeking the commitment of the government to implement these proposals,
or to develop alternate proposals which address the immediate needs of
ratepayers facing large tax increases.
(Received for Information)
The Honourable Al Leach, Minister of M_ unicip9l Affairs an_dHousing_ _ _ _ _
advising of an extension to the deadline for the repayment of money paid
in June by the Province to local school boards. Community Reinvestment
Fund payments were made early. Local Services Realignment payments
to the Province were delayed until this month, with an additional 30 day
interest-free period. Special Circumstances Fund and Municipal
Restructuring Fund allocations and payments have also been made to
eligible municipalities. In addition, they delayed the June payment to
local school boards by flowing the money directly to the boards.
Council Minutes - 7 - October 13, 1998
COMMUNICATIONS
Municipalities were initially asked to repay the Province by the end of
September. Last month at the annual conference of the Association of
Municipalities of Ontario, the Finance Minister, Ernie Eves, advised that
the deadline would be extended to October 30. The regulation has now
been enacted to make that extension possible.
(Received for Information)
1-12 R.F. Nelson, General Manager, Atlantic Packaging Products Ltd.,
forwarding a copy of a report commissioned by Courtice Auto Wreckers
and Atlantic Packaging on the paper biosolids soil enrichment program
over the past five years. Volume I is the summary report and draws on
data collected between 1991 and 1997, farmer interviews, and research on
other biosolids projects elsewhere in Canada and the United States.
(Received for Information)
1-13 P.M. Madill, Regional. Clerk, Regional Municipality of Durham advising
of a resolution passed by the Region on September 23, 1998, as follows:
"a) THAT the following resolution of the Town of Richmond Hill as
approved and endorsed by the GTA Mayors and Regional Chairs
Committee be endorsed by the Region:
`THAT Council endorse the recommendations contained in the
`New School Funding' report dated June 18, 1998 as approved by
the GTA Mayors and Regional Chairs Committee on Friday, June
19, 1998; and
THAT the Minister of Municipal Affairs and Housing, the Minister
of Education and Training and the Honourable Al Palladini, MPP
York Centre and Minister of Economic Development and Trade,
be advised of Council's position on the matter; and further
THAT copies of this resolution be forwarded to the Chair of the
GTA Mayors and Regional Chairs Committee, all member
municipalities in the GTA, and to the Chair of the York District
School Board.' and
Council Minutes - 8 - October 13, 1998
COMMUNICATIONS
b) THAT the Minister of Municipal Affairs & Housing, the Minister
of Education and Durham MPP's be advised of the endorsation and
a copy of the endorsation be forwarded to the GTA municipalities
and Durham School Boards."
(Received for Information)
1-14 Ross Fitchett, Public Affairs, Pickering Nuclear, Ontario Hydro, enclosing
a copy of the Report Card for Ontario Hydro Nuclear and Pickering and
Darlington Nuclear.
(Received for Information)
1-15 News Release received from the Central Lake Ontario Conservation
Authority advising of the Fall Fish Watching in CLOCA Watershed.
(Received for Information)
1-16 C. Smitton, Committee Secretary, Regional Municipality of Durham
advising that the correspondence received from Patti L. Barrie, Clerk,
Municipality of Clarington, dated August 21, 1998, nominating Don
Patterson, Manager of Operations at the Municipality of Clarington to the
Public Advisory Committee dealing with a Long Term Waste
Management Strategy for the Region of Durham was presented to the
Works Committee of Regional Council and at a meeting held on
September 29, 1998, the Works Committee referred the matter to the
Waste Management Steering Committee.
(Received for Information)
1— 17 Carmi Cimicata, President, Ontario Community Council on Impaired
Driving, advising of a provincial coalition called the Ontario Community
Council on Impaired Driving (OCCID). OCCID is comprised of
individuals, organizations, and associations with an anti -impaired driving
focus. The current membership includes local community groups, police,
individual volunteers, youth organizations and agency and government
representatives. Their mission is to eliminate impaired driving in Ontario
and they welcome participation from communities.
(Received for Information)
1-20 Minutes of a meeting of the Newcastle Community Hall Board held on
September 21, 1998.
(Received for Information)
Council Minutes - 9 - October 13, 1998
COMMUNICATIONS
1-21 Minutes of the Ganaraska Region Conservation Authority — Full Authority
meeting held on September 17, 1998.
(Received for Information)
1-2 Minutes of a meeting of the Solina Community Centre Board held on
September 21, 1998.
Minutes — Solina
Community Centre Resolution #C-742-98
Board
R06.SO Moved by Councillor Mutton, seconded by Councillor Trim
THAT Correspondence Item I — 2 be received for information
"CARRIED"
1-18 The Honourable Al Leach, Minister of Municipal Affairs and Housing
thanking the Municipality of Clarington for the correspondence dated
Bill 56 — Greater July 20, 1998, advising of Council's support of Bill 56, the proposed
Toronto Services Greater Toronto Services Board Act. The Minister understands that this
Board Act support is conditional on the review of the proposed Greater Toronto
LI l.PR Services Board once it is established, including reconsideration of its
boundaries.
He indicates that the legislation is intended to ensure that when the Board
conducts its mandatory review of size, composition, number of votes and
powers, that it also consider whether it would be appropriate for some
municipalities to opt out of the Greater Toronto Services Board.
Resolution #C-743-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT Correspondence Item I — 18 be received for information.
"CARRIED"
Council Minutes -10- October 13, 1998
COMMUNICATIONS
1-19
R.T. Malowney, Director of Education and Secretary, English Language
Public District School Board No. 14, advising of the Kawartha Pine Ridge
Kawartha Pine
District School Board System Objectives and Priorities. Trustees and
Ridge District
administration are embarking upon the development of specific Board
School Board
goals that will help the system best realize and fulfil its mission. Basic
AOLGE
beliefs and goals for the Kawartha Pine Ridge District School Board must
be identified in order that planning can be both focused and consistent.
The Board welcomes any participation in the process and any suggestions
must be received by Monday, November 2, 1998.
Resolution #C-744-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT Correspondence Item I —19 be received for information.
"CARRIED"
Resolution #C-745-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence for direction be approved as per the agenda
with the exception of Items D — 4, D — 5, D — 7 and D — 9.
"CARRIED"
D — 1 Nancy Lavoie, Secretary, The Local Spiritual Assembly of the Baha'is of
Clarington advising that Unity in Diversity Week is the 2"d week in
Unity in November, the 8s' to the 15th- It is held during this week every year and is
Diversity Week celebrated by both Bahai and nonBahai alike. The week was initiated by
M02.GE the Baha'is some years ago. The purpose is to promote the essential truth
of the oneness of mankind. They feel society should celebrate its diversity
and take pleasure in the beauty it gives to humanity as a whole.
Accordingly, she requests that Clarington Council proclaim the week of
November 8 to 15, 1998 as Unity in Diversity Week.
(Proclaimed)
Council Minutes - 11 - October 13, 1998
COMMUNICATIONS
D-2 The Rev. Mr. Markus J. Lise, Whitby Mental Health Centre, Spiritual and
Religious Care (SPARC), advising of Special Emphasis Week for
Special Emphasis Spiritual and Religious Care at Whitby Mental Health Centre and all other
Week for Spiritual institutions. Accordingly, he is requesting that Clarington Council
And Religious Care proclaim October 18 — 25, 1998, as Special Emphasis Week for Spiritual
M02.GE and Religious Care.
(Proclaimed)
D-3
Correspondence received from the North America Missing Children
Association advising of their mandate, which is as follows:
Missing Children
Association Request
- To help locate missing persons and notify national and local police
for Financial
agencies and to assist where possible.
Assistance
- To educate the public in all matters pertaining to missing persons.
F I LCH
- To provide volunteers to help in neighbourhood searches for
abducted, lost or missing persons.
- To obtain, publicize and spread information to communities
concerning persons who have gone missing.
- To provide information, assistance and counselling referral
services to relatives, friends and other individuals affected by the
loss of a missing person.
- To raise funds to support NAMCA's mandate.
Accordingly, the Association is requesting financial assistance from the
Municipality of Clarington to help support their goals.
(Advise of the municipal grant policy)
D-6 W.M. Evans, President, Canadian Space Agency, advising that 1999 is
Canada's year in space. Three Canadian astronauts are scheduled to
National Space participate in the assembly mission of the International Space Station. The
Day International Space Station, a permanent laboratory to test new
M02.GE — — technologies and experimeffls in a gravity -free environment, is the newest
star on the horizon. He also advised that October 16 is National Space
Day for 1998, and is requesting the Council of the Municipality of
Clarington to proclaim October 16, 1998 as National Space Day.
(Proclaimed)
Council Minutes - 12- October 13, 1998
COMMUNICATIONS
D-8
Rick Morrison, Chairman, Clarington Public Library Board, advising that
Ontario Public Library Week is an annual event celebrated by public
Ontario Public
libraries across the province. This year, the Clarington Public Library will
Library Week
be celebrating this year's theme "Ontario Public Libraries - For Your
M02.GE
Information" with the launching of their innovative Read4Lifena,CPL
campaign, a reading incentive program for grade four students. They will
also be hosting a dedication ceremony recognizing the generous
contribution to the Clarington Public Library by a former resident of
Newcastle Village. The Friends of the Clarington Public Library will
celebrate with a "Monstrous Booksale." Subsequently, the Clarington
Public Board is requesting the Council of the Municipality of Clarington
to proclaim Ontario Public Library Week, October 19 - 24, 1998.
(Proclaimed)
D-5
George Latter advising of safety problems being experienced at Soper
Creek Park. Since speed bumps have been removed there has been an
Concerns in
increase in speeding along the road. He suggests closing the road at the
Soper Creek Park
south end of the baseball field and utilizing the area on the south side of
PO LBY
the field for parking. He suggests that No Parking signs be placed on both
sides of the footpath entrance to the park from Hobbs Drive, as frequently
young children run or ride their bicycles directly onto the road from this
path. He is requesting observation of this problem to avoid a tragic
situation.
(Referred to Public Works Department
for Report)
D-4
Raymond Carriere, National Chairman, Communities in Bloom, inviting
the Municipality of Clarington to experience the benefits of participating
Communities in
in Communities in Bloom. By entering Communities in Bloom, Canada's
Bloom Award
National Award Program, the municipality will become part of an
Prograni
important and growing initiative, one which encourages improvement of
M02.GE
the environment, beautification and other important elements, such as
- - - - - - -
- tidiness and heritage conservation. This invitation is to participate - - -
provincially in 1999 to submit its candidacy to represent Ontario as a
National Finalist in 2000, or participate provincially in 1999 to gain
information, experience and evaluation for possible national participation
in some future years. The registration fee for Clarington would be $500
(Provincial) or $900 (National).
Council Minutes - 13 - October 13, 1998
COMMUNICATIONS
Resolution #C-746-98
Moved by Councillor Schell, seconded by Councillor Young
THAT Correspondence Item D — 4 be received for information.
"CARRIED"
D-7
Dale Reagan, Managing Director, Co-operative Housing Federation of
Canada, advising of Transfer of Federal social housing programs. The
Federal Social
Ontario Government is seeking to enter into a Social Housing Agreement
Housing Programs
with Canada Mortgage and Housing Corporation at the earliest
SO4.GE
opportunity. Such an agreement would transfer control of federal social
housing programs to the Province, paving the way for their subsequent
transfer to Ontario's Consolidated Municipal Service Managers. It would
also provide Ontario with the flexibility it needs to reform those programs
that it now administers, but in which the federal government has a
financial interest. They believe that it would be in the best interest of
municipalities if the unilateral federal co-operative housing programs were
excluded from any agreement between CMHC and the Province. They are
requesting municipalities to carry the argument to the Province and to the
Federal Government.
Resolution #C-747-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Correspondence Item D — 7 be received for information.
"CARRIED"
D-9 Rick Morrison, Chair, Clarington Public Library Board, advising of the
Board's response to Council's September 21, 1998 resolution infonninu
Clarin ,ton Public the Library Board of Council's decision regarding the Board's 1998
Library Board operating budget presentation.
R02.GE
Council Minutes -14- October 13, 1998
COMMUNICATIONS
Resolution #C-748-98
Moved by Councillor Mutton, seconded by Councillor Young
THAT Correspondence Item D - 9 be referred to the Unfinished Business
Section of the agenda.
"CARRIED"
MOTION
NOTICE OF MOTION
Councillors Trim and Mutton advised that they would, at the next or
subsequent meeting of Council, introduce the following motion:
"THAT the Council of the Municipality of Clarington host a
meeting with representatives of the Federal Government to
investigate the feasibility of a Low -Level Radioactive storage
mound for waste generated some twenty years ago by the Eldorado
Refinery in Port Hope; and
THAT Peter A. Brown, Phd., and David McCauley, Ministry of
Natural Resources Canada, Alex Sheppard, M.P., and the Port
Granby Waste Monitoring Committee be invited to participate in
the meeting and be advised of Council's decision."
REPORTS
Report ',I Resolution #C-749-98
G.P.A. Report Moved by Councillor Novak, seconded by Councillor Mutton
Octobers. -1998 - - - - - - -- - -
THAT the General Purpose and Administration Committee Report of
October 5, 1998, be approved with the exception of Item #11.
"CARRIED"
Council Minutes - 15 - October 13, 1998
REPORTS
Item #11 Councillor Rowe disclosed a pecuniary interest with respect to Item #I I of
Report #1; vacated her chair and refrained from discussion and voting on
Cash Activity the subject matter. Councillor Rowe indicated that her husband is
Report a partner in one of the businesses mentioned within the report.
F10.CA
Resolution #C-750-98
Moved by Councillor Novak, seconded by Councillor Mutton
THAT Report TR -73-98 be received;
THAT, in accordance with provisions of Chapter M-45, Section 79 (1) of
the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of
the Municipality of Clarington for the month ended June 30, 1998, is as
shown on the schedule attached to Report TR -73-98; and
THAT Part "A" of the expenditures for the month of June 1998, be
confirmed.
"CARRIED"
UNFINISHED BUSINESS
Resolution #C-751-98
Declaration of Moved by Councillor Mutton, seconded by Councillor Rowe
Vicious Dog
Thompson THAT Report CD -48-98 be referred back to staff for further investigation.
POLBY
"CARRIED"
Resolution #C-752-98
Skatepark Moved by Councillor Young, seconded by Councillor Schell
RO5.GE
THAT Report WD -51-98 be lifted from the table.
"CARRIED"
Council Minutes - 16 - October 13, 1998
UNFINISHED BUSINESS
Resolution #C-753-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report WD -51-98 be received for information; and
THAT the detailed design and cost estimates for the development of a
skatepark at the Garnet B. Rickard Recreation Complex site be completed
this year and that the construction of the facility be referred to the
Municipality's 1999 Capital Budget and Four -Year Forecast.
"CARRIED"
Resolution #C-754-98
Moved by Councillor Young, seconded by Councillor Trim
THAT the delegation of Ron Webb be acknowledged;
THAT his comments be referred to staff for review and preparation of a
report to be submitted to the Council meeting scheduled to be held on
October 26, 1998, and
THAT Ron Webb be advised of Council's decision.
"CARRIED ON THE
FOLLOWING RECORDED VOTE"
Recorded Vote
Yea Nay Absent
Councillor Mutton
Councillor Novak
Councillor Rowe
Councillor Schell
Councillor Trim
Councillor Troy
Mayor Hamre
Council Minutes - 17- October 13, 1998
UNFINISHED BUSINESS
BY -LAB'S
Resolution #C-755-98
Moved by Councillor Young, seconded by Councillor Mutton
THAT the delegation of Craig Brown be acknowledged;
THAT his comments be referred to the Treasury Department for review
and preparation of a report to be submitted to the General Purpose and
Administration Committee; and
THAT Craig Brown be advised of Council's decision.
"CARRIED"
Resolution #C-756-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the delegation of Joan Anderson be acknowledged;
THAT her comments be referred to staff for the preparation of a report
addressing her specific questions, to be submitted to the General Purpose
and Administration Committee; and
THAT Joan Anderson be advised of Council's decision.
"CARRIED"
Resolution #C-757
Moved by Councillor Schell, seconded by Councillor Trim
THAT leave be granted to introduce the following by-laws, and that the
said by-laws be now read a first and second time:
98-150 being a by-law to designate a certain portion of Registered Plan
40M-1928 as not being subject to Part Lot Control (W.E. Roth)
Council Minutes - 18 - October 13. 1998
BY-LAWS
98-151 being a by-law to designate a certain portion of Registered Plan
40M-1815 as not being subject to Part Lot Control (290572
Ontario);
98-152 being a by-law to designate a certain portion of Registered Plan
702 as not being subject to Part Lot Control (Wil-Swar
Enterprises);
98-153 being a by-law to authorize the entering into of an agreement
with Bonnie Stockman and Robin William Thomson, Trustees
and the Corporation of the Municipality of Clarington with
respect to a request for Part Lot Control Exemption over Part of
Block F, Registered Plan No. 702 (Wil-Swar Enterprises);
98-154 being a by-law to amend By -law -96-032, a by-law for the
payment of the fees for information and services;
98-155 being a by-law to authorize a contract between the Corporation..
of the Municipality of Clarington and Cambridge Landscaping
Inc., Cambridge, Ontario, for the Farewell Creek Bank
Stabilization;
98-156 being a by-law to adopt Amendment No. 11 to the Clarington
Official Plan (Joseph and Elias Michael);
98-157 being a by-law to authorize entering into an agreement with
1249981 Ontario Limited the owners of Plan of Subdivision
18T-91006 and any mortgagee who has an interest in the said
lands, and the Corporation of the Municipality of Clarington in
respect of 18T-91006; and
98-158 being a by-law to authorize entering into an agreement with
-542985 Ontario Limited -the owners of Plan of Subdivision-
18T-87076
ubdivision18T-87076 and any mortgagee who has an interest in the said
lands, and the Corporation of the Municipality of Clarinston in
respect of 18T-87076.
"CARRIED"
Council Minutes - 19- October 13, 1998
BY-LAWS
OTHER BUSINESS
Resolution #C-758-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the third and final reading of By-laws 98-150 to 98-158 inclusive,
be approved.
"CARRIED"
Resolution #C-759-98
Moved by Councillor Rowe, seconded by Councillor Novak
THAT the meeting be "closed" to discuss a personnel issue.
"CARRIED"
CONFIRMING BY-LAW
Councillor Rowe made a disclosure of pecuniary interest earlier in the
meeting and refrained from discussion and voting on the confirming
by-law.
Resolution #C-760-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT leave be granted to introduce By-law 98-159, being a by-law to
confirm the proceedings of the Council of the Municipality of Clarington
at this regular meeting -held on the 13th day of October 199S. and that the
said by-law be now read a first and second time.
"CARRIED"
Council Minutes -20- October 13, 1998
CONFIRMING BY-LAW
ADJOURNMENT
Resolution #C-761-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the third and final reading of By-law 98-159 be approved.
"CARRIED"
Resolution #C-762-98
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 10:05 p.m.
MAYOR
CLERK
SUMMARY OF CORRESPONDENCE
OCTOBER 26,1998
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1-1 Minutes of a meeting of the Local Architectural Conservation Advisory
Committee held on September 22, 1998. (A copy of the correspondence is
attached to the summary.)
(Receive for Information)
1-2 The Honourable Chris Hodgson, Chair, Management Board of Cabinet, advising
of the Province's June 26, 1998 announcement cancelling the previous charity
casino initiative. The Province recognizes that the cancellation of the chanty
casino initiative is a serious step and one that they do not take lightly. They have
always said "no. means no" when it comes to introducing charity casinos in
communities. To enable Ontarians to make an informed decision during the next
municipal elections and beyond, the Ontario Lottery Corporation will operate four
pilot chanty casinos located in communities that already have had positive
referendum decisions. The four communities are Thunder Bay, Sault Ste. Mane,
Brantford and Point Edward. The four pilot projects contemplated under this
model will be significantly different than commercial casinos. The facilities will
be much smaller, betting limits will be lower, and the number of gaming activities
available will be significantly lower than commercial casinos. The date that these
pilot projects become operational will be determined in consultation with the local
communities. Beginning April 1, 1999, charities will be guaranteed $100 million
each year by the Province. This will amount to 10 times more than the chanties
received under the old system of 3 -day roving Monte Carlos. The framework for
distributing funds will be determined in consultation with the charities, the
Province, and the Ontario Trillium Foundation over the next few months.
(Receive for Information)
I — 3 Media Advisory Announcement received from Sgt. Jim Grimley, Media
Relations, Durham Regional Police Force, advising that a Police/Scouting
Partnership has been launched. The Durham Regional Police Service and Scouts
Canada have announced a partnership that will put youths presently in the
"Ventures" program, in a "vocational scouting" role with the Police Service. The
-first two companies to take part in the program, the 5a' Whitby Company and the
15` Port Perry Company, had their introductory training at the Durham Regional
Police Headquarters on Thursday, October 8, 1998, at 7:00 p.m. The Ventures
Program enrolls youths aged 14 to 17 and provides an opportunity for these
youths to explore community service through law enforcement and familiarity
with police procedures to serve in volunteer roles with the Police Service
throughout Durham Region.
(Receive for Information)
Summary of Correspondence - 2 - October 26, 1998
1-4 Ross Fitchett, Public Affairs, Pickering Nuclear Generating Station, forwarding a
Summary Report of Volume 1 of Pickering Nuclear's Environmental Review
Project. (A copy of the Report is available in the Clerk's Department.)
(Receive for Information)
1-5 Garth Gilpin, for the Concerts in the Park Committee, on behalf of Brian Purdy,
Ron Hooper, himself and the hundreds of people who attended the concerts,
expressing thanks to the Municipality of Clarington for their financial support.
"Receive for Information)
1-6 Robert M. Prentice, Director of Corporate Services and Town Clerk, Town of
Newmarket, advising of a resolution passed by the Council of the Town of
Newmarket as follows:
"WHEREAS the Municipal Council of the Town of Newmarket considers
it desirable that it provide financial relief to commercial and industrial real
property taxpayers liable for assessment related tax increases through the
use of a rebate program;
AND WHEREAS the Council of the Corporation of the Town of
Newmarket is advised that the Council of the Regional Municipality of
York will be considering a recommendation that a by-law be enacted
authorizing a 1998 small business property tax rebate generally as follows:
`The rebate would apply to assessment related property tax
increases for the first $1million of current value assessment (CVA)
for all commercial and industrial properties and a rebate will be
given for that portion which exceeds 25% of 1997 taxes (including
business occupancy taxes) and $1,500.00, up to a maximum rebate
of $25,000.00.'
AND WHEREAS the Council of the Corporation of the Town of
Newmarket considers that all small businesses should be treated equitably
through the establishment of a rebate program to assist with assessment
related tax increases;- - - -
AND WHEREAS many small businesses are located within large
commercial retail facilities which have been seriously impacted by
assessment related tax increases and the proposal under consideration by
the Region of York would not provide for equity of treatment for such
businesses as compared with similar businesses located elsewhere within
the Town;
Summary of Correspondence - 3 - October 26, 1998
AND WHEREAS the recommendation under consideration by the Region
of York would provide little or no relief for those small businesses located
within large commercial buildings and accordingly such small businesses
would not be treated fairly, equitably or adequately if the recommended
rebate by-law is enacted by the Council of the Regional Municipality of
York;
AND WHEREAS a by-law to authorize a rebate program can require and
direct that the benefit of any rebate paid to a landowner be given to any
person who has an interest, and accordingly such by-law could direct a
landowner to pay the rebate to tenants within large commercial facilities
who are obliged to pay real property taxes by operation of their lease, or
by operation of the provisions of Bill 16 (Small Business and Charities
Protection Act, 19989);
AND WHEREAS in the interest of fairness and equity, the Council of the
Corporation of the Town of Newmarket considers it advisable that the
Council of the Regional Municipality of York consider enacting an
alternative by-law to provide for a rebate program for property owners
liable for assessment related tax increases:
BE IT THEREFORE RESOLVED BY THE CORPORATION OF THE
TOWN OF NEWMARKET AS FOLLOWS:
THAT the Region of York be advised that:
1. The Council of the Town of Newmarket does not consider
the tax rebate proposal as recommended by the Finance and
Administration Committee from its meeting of
September 17, 1998, to be fair, equitable or adequate.
2. The Council of the Town of Newmarket requests that the
Council of the Region of York enact a by-law which would
provide for a -rebate during 1998 for -all -assessment related -
property tax increases in excess of 50% over the 1997
combined property and business occupancy taxes for
commercial and industrial properties, that there be no
current value assessment cap, that there be no rebate cap
and that such by-law include a requirement that the person
who receives the rebate shall give the benefit of such rebate
to tenants who are obliged to pay real property taxes by
operation of their leases or by operation of the provisions of
Bill 16 (Small Business Charities Protection Act, 1998);
and
Summary of Correspondence - 4 - October 26, 1998
3. The Council of the Town of Newmarket otherwise supports
the recommendations of the Finance and Administration
Committee with respect to the 1998 Property Tax
Mitigation Strategy.
AND THAT a copy of this resolution be forwarded to the Region of York
for consideration and to the Premier of Ontario, the Minister of Finance,
Mr. Frank Klees, M.P.P., all municipalities in York Region and all GTA
Mayors, for information."
(Receive for Information)
1-7 Novina Wong, City Clerk, City of Toronto, enclosing Clause No. 9 contained in
Report No. 18 of The Strategic Policies and Priorities Committee, headed
Response to Bill 56, the "Greater Toronto Services Board Act", which was
adopted, without amendment, by the Council of the City of Toronto at its meeting
held on October 1 and 2, 1998. (A copy of the correspondence is attached to the
summary.)
(Receive for Information)
1-8 Novina Wong, City Clerk, City of Toronto, enclosing Clause No. 1 contained in
Report No. 8 of the Community and Neighbourhood Services Committee, headed
"Response to the Discussion Paper on Social Housing Reform", which was
adopted, without amendment, by the Council of the City of Toronto at its meeting
held on October 1 and 2, 1998. (A copy of the report is available in the Clerk's
Department.)
(Receive for Information)
1-9 Pat Moyle, Association of Municipalities of Ontario advising of the September
workshop regarding taxation solutions. The result of that work was forwarded to
Ministers Eves and Leach with the Minister of Municipal Affairs and Housing,
subsequently writing to President Power (A copy of the correspondence is
attached to the summary.)
(Receive for Information)
-I --10-Minutes of a meeting of the Bowmanville Museum Board held on
September 9, 1998.(A copy of the correspondence is attached to the summary.)
(Receive for Information)
Summary of Correspondence - 5 - October 26, 1998
I-11 Information Bulletin received from the Kawartha Conservation Authority
advising that Canada Trust Friends of the Environment Foundation has provided
$1,200.00 to Kawartha Conservation for water quality sampling. The funds will
be used to outfit two field test kits for the Kawartha Water Watch monitoring
program. Kawartha Water Watch is a community-based water quality monitoring
program started by Kawartha Conservation. Through Kawartha Water Watch,
volunteers regularly sample water quality in many of the lakes, rivers and streams
throughout the area.
(Receive for Information)
I —12 Mayor Don Cousens, Town of Markham, advising of a resolution passed by the
GTA Mayors and Chairs on Friday, October 16, 1998, as follows:
"Inasmuch as the government of Ontario has not responded to the tax and
assessment crisis on main streets and across the GTA and Ontario;
Inasmuch as time is running out for a solution to be found for 1998;
THAT unless the government responds to this crisis with a commitment to
address both this year's and future years tax and assessment issues, by
October 31, 1998;
BE IT RESOLVED THAT the Mayors and Regional Chairs will hold a
press conference on the steps of the Ontario Legislature Building at
Queen's Park during the first week of November - with invitations
extended to all GTA Councils — and any other Mayors and elected
municipal officials across Ontario."
The rally and press conferrence is scheduled to be held on November 3, 1998,
12:30 — 1:30 p.m. on the steps of Legislature.
(Receive for Information)
1-13 Municipal Member Communication advising that the Municipal Finance Officers'
Association, the Association of Municipalities of Ontario and the Association of
Municipal Managers, Clerks and Treasurers of Ontario have been working
diligently to find solutions to assessment and taxation concerns of Ontario's
municipal governments. (A copy of the correspondence is
attached to the summary.)
(Receive for Information)
Summary of Correspondence - 6 - October 26, 1998
I — 14 Roger Anderson, Regional Chair, Regional Municipality of Durham advising the
Minister of Transportation of the Region's concern over several matters related to
transportation infrastructure and funding. There are two major aspects to be
considered:
i) the cost of maintaining roads which were previously the responsibility of
the Province; and
ii) transit in general, and GO Transit specifically.
While these two issues are distinct, they are nonetheless both part of the
transportation system that is vital to the Region's economic well being. It is
reasonable, therefore, to consider them together as part of the broader issue. He
indicates that he: has written to The Honourable Tony Clement, Minister of
Transportation to request that they reconsider the Government's decision and give
a strong financial commitment to GO Transit and transit generally, and that they
consider allocating at least a part of transportation -based tax revenues to assist
municipalities in the funding of their transportation systems.
(Receive for Information)
CORRESPONDENCE FOR DIRECTION
D — 1 Bill and Denise Walker, advising that they have received a letter from the
Municipality of Clarington dated August 28, 1998, with respect to their letter of
August 18, 1998, about an unacceptable number of hauling trucks driving through
Enniskillen. They advise that they were also informed that this matter would be
forwarded to the Works Department in Whitby, as a result of the September 14,
1998 Council meeting. They question who has the responsibility and decision-
making authority for the livelihood, safety and welfare of Enniskillen. As
taxpayers, where can they find support for their community and their concerns.
As voters, whose position and jurisdiction are they supporting. They request a
response within two weeks from the date of her correspondence as to satisfactory
measures for their safety.
(Motion for Direction)
D—2—Petition received from Port Hope Citizens for -a Clean Environment with respect - to the removal of Radioactive Waste. Approximately one year ago, the
Corporation of the Town of Port Hope initiated legal action against the Canadian
Government for the purpose of removing the 150,000 cubic meters of low level
radioactive soil from Town land with a six month time frame to allow for action.
As they realize, the soil in question is a federal responsibility as it was a former
waste product of the Canadian Crown Corporation, Eldorado.
(Motion for Direction)
Summary of Correspondence - 7 - October 26, 1998
D-3 Deb Street, 34 Vanstone Court, Bowmanville, advising of a twelve month
program she is currently involved in. She was accepted into Youth Challenge
International (YCI). This winter she will be volunteering in Costa Rica for ten
weeks. YCI is a non-profit organization that promotes personal, community, and
global development. They offer young people the opportunity to develop through
a challenging four stage process which provides them with leadership skills,
problem solving experience, and global education. To make this opportunity a
reality, she must raise $3,950 to support the Youth Challenge Program.
Accordingly, she is requesting financial assistance from the Municipality of
Clarington.
(Advise of Municipal Grant Policy)
D-4 Diane Sarris, Chairperson, Eastern Ontario Section Invitational Championship,
advising that the Bowmanville Figure Skating Club will be hosting the 1999
Eastern Ontario Section Invitational Championships, February 19 to 21, 1999.
The Bowmanville Figure Skating Club is proud to be hosting such a prestigious
event. Hosting an event of this magnitude involves hundreds of volunteer hours
and considerable expenses. The total expenses for the event are projected to be
$29,555.00. Almost fifty percent of the expenses are ice costs and facility rental.
Accordingly, they are requesting a one time grant of $2,500 to help offset some of
the costs and in return would be happy to advertise the event as part of
Clarington's 25th Anniversary Celebration.
(Advise of the Municipal Grant Policy)
D-5 Steve Rowland advising of concerns with the railroad bridge on Elgin Street in
Bowmanville. This bridge (or its approaches) appears to be badly designed. He
advised that on the west side of the bridge, (at the north end) is a sidewalk. This
sidewalk is connected to the Town's sidewalk and although it provides an easy
access to the bridge, it stops abruptly at the south end of the bridge and there is a
drop of more than 22 inches to the road bed. On the east side of the bridge, (at the
north end) there is no sidewalk but there is a ramp access to the bridge and this
ends at the south end with a large, steep, staircase. This makes it very difficult to
use if you have small children in strollers and impossible to use if you are in a
wheelchair. He is requesting that some changes be made to ensure the safety of
pedestrians.
(Refer to Public Works for Review)
Summary of Correspondence - 8 - October 26, 1998
D-6 Greg Reid, Inspector, Whitby Community Police Office, advising of an incident
at the Bowmanville RCMP Detachment and the actions of Clarington's personnel
who assisted the police in arresting an armed person at the detachment. Captain
Graydon Brown and firefighters Edward Ruiter and Marc Ulrich joined in to
assist Inspector Roney and his son from a male who was quite agitated, high on
alcohol and drugs, armed with a knife and had also confronted other citizens prior
to the incident at the detachment building. He now faces numerous criminal
charges. Mr. Reid is extending his sincerest appreciation to Graydon, Edward and
Marc who acted without prompting. Although they risked injury to themselves,
they aided in controlling the suspect and the weapon involved. Their actions
prevented further injury to other persons and they are to be commended for their
actions.
(Forward letter of appreciation from
Mayor and Council)
D — 7 George Latter expressing concerns with the height of the fence at the baseball
diamond versus safety at Soper Creek Park. He is also questioning the financial
justification for this fence
(Refer to Public Works for Report)
D-8 Muriel Moynes, Secretary, Clarington/Newcastle Block Parents, advising that the
Block Parents are trying to create a safe community for all citizens. The
Clarington/Newcastle Block Parents are requesting that their "Block Parent
Community" sign be placed on the service board in the Village of Newcastle on
the west end and east end of the Village. It is their hope that by displaying this
sign a message is conveyed to anyone entering the area that our citizens are
watching out for each other. Their signs are currently on the service boards in
Bowmanville and as funds become available they would like to expand on this
project.
(Refer to Public Works for action)
D-9 Jack Layton, Co -Chair, The White Ribbon Campaign, advising that once again
this fall they will ask Canadians, especially men, to put on a white ribbon. This
simple gesture, in the weeks and days leading up to December 6a', the anniversary
_
of the shootings at Montreal's L'Ecolepolytechnique, _has become a widely
recognized call to end violence against women. Thousands of men will also sign
their poster titled: (THESE MEN WANT TO PUT AN END TO VIOLENCE
AGAINST WOMEN). The Federation of Canadian Municipalities (FCM) has
endorsed the White Ribbon Campaign. They are requesting the following:
Summary of Correspondence - 9 - October 26, 1998
1. Proclaim White Ribbon Week —November 27 to December 6,1998;
2. Invite the public to come to the municipal offices to get white ribbons and
sign the poster; and
3. Help the national fundraising effort to provide desperately needed support
to women's shelters and women's anti -violence programs across Canada.
(Motion to Proclaim)
D —10 Ron Collis, Co -Chair, Adult Advisory Board, The Clarington Youth
Council, thanking the Municipality's staff for the prompt action on the
proposed Skateboard Park. Based on the details received, this park will
serve to fill a gap in recreational facilities for young people in Clarington.
They would like to make one recommendation that a motion be passed
encouraging staff to regularly consult with a new skateboard sub-
committee from the Clarington Youth Council comprised of young
skateboarders from across the Municipality. The benefit of this would be
that valuable input from a cross-section of young people would be
received on a consistent basis throughout the planning and building stages
of the project. This consultation would especially have a positive impact
on the promotion of the park and in the design of its regulations.
Clarington Youth Council would like to enhance communication with
Council and staff on youth related issues. They are extremely pleased
with the support they have from Council. Unfortunately, from time to
time, assumptions have been made that the Youth Council has been
informed of youth related issues arising in the Town Hall when in fact this
has not happened. They request that one member of Council or staff be
assigned to officially inform Chris Wood, Youth Co-ordinator, whenever
issues concerning youth are addressed.
(Motion for Direction)
D — 11 Gerald H. Dafoe, Executive Director, Canadian Public Health Association,
advising on December 151 1998 the Canadian Public Health Association (CPHA),
the Joint United Nations Programme on HIV/AIDS, scores of national
governments and countless organizations and individuals around the world will
join together in raising public awareness of AIDS and strengthen the commitment
against the pandemic. Accordingly, he is requesting the Municipality of
Clarington proclaim December 1, 1998 as World AIDS Day.
(Motion to Proclaim)
Summary of Correspondence _10- October 26, 1998
D — 12 Glen and Barbara Parks, advising of a concern raised on their proposed rezoning
application at the Public meeting held on April 6, 1998, that two one acre lots
would somehow lessen the local property values. She advised that this suggestion
is incorrect and rather silly as there are a number of areas in Clarington where
prestigious homes abound and the lot sizes in these subdivisions vary in size from
less than one acre to, in some cases, much more than two acres and does not
predicates the value of a property. They are requesting Council to give their
proposal serious consideration and support in this regard.
(Motion to advise of actions taken in
consideration of Report PD -121-98)
D — 13 Judi Armstrong, Chairperson, English -Language Public District School Board
No. 14, advising of a motion approved by the Board as follows:
"THAT the Board ask the Municipality of Clarington Council not to
approve residential draft plans of subdivision and site plans that are
greater than 30 units within the urban area of Bowmanville and Courtice
for a period of six months;
THAT when the current Ontario Municipal Board Hearings involving the
City of Mississauga and the Peel Region Boards of Education are
concluded, staff from the Municipality of Clarington and the Kawartha
Pine Ridge District School Board meet to discuss further action; and
THAT Trustee Willsher speak on behalf of Kawartha Pine Ridge District
School Board at a Municipality of Clarington Council."
(Motion for Direction)
D — 14 R.G. Morgan, Chair, Ontario Family Fishing Weekend Steering
Committee, advising of the 1999 Ontario Family Fishing Weekend. The
Province of Ontario, in partnership with many non-government
organizations like the Ontario Federation of Anglers and Hunters, declares
one summer weekend (Friday, July 9 through Sunday, July 11, 1999) a
licence -free fishing weekend. Accordingly, he is requesting that the
Clarington Council proclaim the weekend of July 9, to July 11_, 1999, as
1999 Ontario Family Fishing Weekend.
(Motion to Proclaim)
Summary of Correspondence - 11 - October 26, 1998
D — 15 Township of West Nissouri, advising of a resolution passed by the Township of
West Nissouri as follows:
"WHEREAS the Township of West Nissouri has two elementary schools
within its Municipal Boundaries;
AND WHEREAS most other rural municipalities have schools within
their Municipal boundaries;
AND WHEREAS many of the newly created mega school boards created
by the Provincial Government are publicly stating rural school closures are
inevitable due to inadequate funding from the Province;
AND WHEREAS rural schools serve as the focal point for many
community functions and activities all year round;
BE IT RESOLVED THAT the Council of the Township of West Nissouri
hereby petitions the Provincial Government and specifically the Minister
of Education to introduce legislation to provide proper funding to school
boards to ensure that rural schools are not forced to be closed;
AND BE IT FURTHER RESOLVED THAT this resolution be circulated
to all Ontario municipalities, all Ontario School Boards, Premier Mike
Harris, Education Minister Dave Johnson, Minister of Municipal Affairs
Al Leach, Member of Provincial Parliament Bruce Smith, and School
Board Trustees Jan Hunter, Sharon Peters and Ann Kavelaars."
(Motion for Direction)
COUNCIL INFORMATION
MINUTES
SEPTEMBER 22,1998
LOCAL ARCHITECTURAL CONSERVATION ADVISORY COMMITTEE``` ` � `` '
MUNICIPALITY OF CLARINGTON
MEMBERS PRESENT:
Jeff Brooks
Bill Paterson
Victor Suppan
Simone Georges
Liaison: Isabel Little
Nancy Miller
Janie Dodds
Dave Jenkins
Councillor Rowe
I-1
Regrets: Linda Kiff, Mavis Carlton, Les Jagoda
Absent: Christopher Osborne, Stephen Cooke, Warren Fehnl '
CORRESPONDENCE
Janie Dodds reviewed correspondence noting a letter of resignation had been submitted by Charles
Taws.
Community Heritage Ontario will be holding a conference on October 17, 1998 in Peterborough
The Bowmanville Museum sent a request for renewal of the Committee's membership.
98-31 Moved by Bill Paterson that the Bowmanville Museum membership be renewed,
Seconded by Nancy Miller.
Cr7 U4114M]
BILA MURALS
The recent BIA efforts to promote the historic areas of Bowmanville was discussed. The
Committee noted support for Kevin Anyan's walking tour and mural projects. However, a concern
was raised about the possible affect of installing a mural on designated, listed, or municipally
owned buildings. - - -
98-32 Moved by Councillor Rowe that Kevin Anyan be sent a letter of appreciation for his efforts,
and requesting that the LACAC be consulted prior to installation of murals on heritage
buildings, Seconded by Nancy Miller.
ADOPTION OF MINUTES OF JUNE 16,1998
Paee 2 Bill Paterson, rather than Janie, had outlined the details of Carters
Bakery renovation.
LACAC Minutes September 22, 1998
Page 4 Janie Dodds, rather than Jane, had undertook to locate the houses for
the 1999 house tour.
Page 5 The Applefest will be held on October 17, 1998.
98-33 Moved by Jeff Brooks to accept the minutes as amended, Seconded by Dave Jenkins.
APPLEFEST
Page 2
The LACAC will have a booth on. Saturday, October 17th. The schedule has been set as follows:
9:00 a.m.
12 Noon
12 Noon
2:30 p.m.
2:30 p.m.
4:30 p.m.
Janie Dodds and Isabel Little
Linda Kiff and Simone Georges
Victor Suppan
All members were invited to attend at their convenience.
Orono Fair
Janie Dodds reported that the booth was a success. Eleven Clarke Township books were sold and
many people visited the display.
Durham's 25th Anniversary
The Region of Durham will be celebrating its 25th anniversary in 1999. A series of events are
being planned. Councillor Rowe will investigate the LACAC's opportunity to join in the
celebration. It is hoped to advertise the Christmas house tour in any related publications.
Harlos Project
Isabel Little circulated a petition at the request of Linda Harlos, in regards to support for moving
the Southvilla house on Baseline Road. Through to petition Mrs. Harlos hopes to gain as much
community support as possible in her goal of reducing the costs of having the house moved.
Treasurer's Report
A Treasurers report was not available for this meeting.
LACAC Minutes September 22, 1998
Bowmanville Book
Page 3
Councillor Rowe, after meeting with the book committee, brought the following 6 points to the
Committee for discussion.
1) progress: the expected completion date is Christmas 1998
2) new costs: Michael Wallace's cost may increase for negatives and film if there is
rephotography and there will be costs associated with the increased number of pages
3) new quotes: these are required as printing costs may increase due to time lapse
between first quote, and the increased number of pages
4) work completed to date: the Regency section, as well as a sample photo page and
book page layout, was provided
5) loan status: $13,000 was borrowed to cover the cost of photography and printing.
Research is a LACAC expense.
6) book cover: the book committee is working on ideas for the cover and the title
In conlusion, Councillor Rowe asked for suggestions or ideas to bring to the Book Committee.
Much discussion arose on the topic and a number of issues were expanded upon and clarified. The
main points were as follows:
photographer's costs: Michael Wallace has been paid $3,600 to date. His final cost is
estimated at $6,000. Therefore, he will be owed approximately
$2,400 on completion of the book. The increase in his fee was
clarified as being due to set-up costs for the extra pages.
printing cost: quotes have been obtained from one printer for a wire bound book
on recycled paper with a heavier weight cover and dividers.
_1,000 books @ $7.71 each + GST = $8,249.70
1,500 books @ $7.15 each = $10,721.00
2,000 books @ $6.79 each = $13,580.00
for more copies the cost is $4.95 each plus GST
LACAC Minutes September 22, 1998
fiords for publishing: $13,000.00 borrowed for photography and publishing
- 3,600.00 paid to Michael Wallace
selling price:
sponsorship:
additional quotes:
Summary
- 2,400.00 owed to Michael Wallace (approximately)
$ 7,000.00 available funds to publish book
costs of $20, $25 or $30 were discussed
$20 appeared to a be reasonable price
Page 4
This idea had not been approved when discussed a few years ago. It
was suggested that the Committee rethink the notion with the
possibility of focusing on downtown Bowmanville businesses. The
Clarington logo and the 25" anniversary of Durham Region were
also mentioned as inclusions for the cover.
Bill Paterson will obtain quotes from two additional printers
possibly, the Statesman and the Orono Times.
After the discussions the LACAC compiled a list of items to be presented by the book committee
for the October meeting. Examples and ideas were requested, and all items are to be approved by
the LACAC prior to publishing:
• paper quality
• forward
book cover
• title
• binding
• sketches
• printing quotes
• target dates
• budget
Bill Paterson noted that Diana Grandfield had committed the fust or second week of December
1998 as the date the book would be ready for the printer.
Councillor Rowe outlined the Table of Contents stating what would be contained on all 156 pages.
She also informed the Committee that Isabel Bassett and Hillary Weston would both be requested
to write an introduction to the book.
Janie Dodds requested that LACAC's original Bowmanville book and pictures be returned.
LACAC Minutes September 22, 1998
Mandate By-law
Page 5
Isabel Little distributed a copy of the mandate by-law which had been approved by the former
LACAC. The Committee was asked to review the by-law for discussions at the October meeting.
LACAC Website
Jeff Brooks will be working with Jennifer Cooke on the LACAC website. He suggested that the e-
mail address be placed on the LACAC business cards.
Storefront Presentation
Victor Suppan will be giving a presentation at the October meeting on storefront conservation
based on a workshop he attended in Stouffville.
Motion to adjourn at 10:50 p.m. was moved by Nancy Miller.
NEXT MEETING
NEWCASTLE VILLAGE COMMUNITY HALL
TUESDAY, OCTOBER 20,1998
7:00 p.m.
COUNCIL INFORMATION
Town
P- 16 3 oq PM iqp
October 7, 1998
Ms. Pattie Barrie
Municipal Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
LIC 3A6
Dear Ms. Barrie:
I-7
MetroHatl
55 John Street
Stn. 1071, 7th Flr.
Toronto, ON
M5V 3C6
E-mail:
clerk@city. toronto.on.ca
Website:
http://Www.city.toronto.on. ca
Phone: 416-392- 8670
Fax: 416-392-2980
Novina Wong
City Clerk
City of Toronto
I am enclosing for your information and any attention deemed necessary, Clause No. 9 contained in
Report No. 18 of The Strategic Policies and Priorities Committee, headed "Response to Bill 56, the
"Greater Toronto Services Board Act"", which was adopted, without amendment, by the Council of
the City of Toronto at its meeting held on October I and 2, 1998.
Yours truly,
City Clerk
J. A. Abrams/csb
Encl.
Clause sent to: Premier, Province of Ontario -- ---
Minister of Municipal Affairs and Housing, Province of Ontari
Mr. Alan Tonks, Moderator for GTSB Legislative ReviewAll Regional Regional and Area Municipal Councils in the GTA
Regional Clerk, The Regional Municipality of Hamilton/Wentworth
c: Chief Administrative Officer
Chef Financial Officer and Treasurer
TOROW 0
CITY CLERK
Clause embodied in Report No. 18 of The Strategic Policies and Priorities Committee, as
adopted by the Council of the City of Toronto at its meeting held on October 1 and 2, 1998.
9
Response to Bill 56, the "Greater Toronto Services Board Act"
(City Council on October I and 2, 1998, adopted this Clause, without amendment.)
The Strategic Policies and Priorities Committee recommends the adoption of the report
(September 16, 1998) from the Chief Administrative Officer:
P-1Spos :
To outline a Toronto City Council response to Bill 56, the "Greater Toronto Services Board Act."
Funding Sources Financial Imoli atinnc and Impact Statement:
There are no immediate financial implications.
Recommendation:
It is recommended that:
(1) the provincial government be requested to make the following amendments to Bill 56:
(a) provide a definition of the term "strategy" in section 1 (1);
(b) amend section 22 to provide that:
(i) the Board be required to adopt strategies for municipalities within the GTA
with respect to the provision and optimal use of infrastructure;
(ii) infrastructure strategies that the Board -adopts respect the provisions of
official plans as amended from time to time;
(iii) infrastructure planning undertaken by the Province has regard to the strategies
of the Board;
(iv) the actions of the Board, its operators and agents be consistent with the
Board's strategies; and
(v) municipalities be required to certify to the Board consistency of proposed new
municipal infrastructure with Board strategies as part of the demonstration of
need in the Environmental Assessment process;
(2) Council inform the Minister of Municipal Affairs and Housing that the City of Toronto
opposes the method of levy apportionment based on weighted assessment, as set out in
clause 28 (2) of Bill 56, and request the provincial government to work with City staff to
idenrity alternative approaches to levy apportionment by the GTSB;
(3) Council request the provincial government to amend Bill 56 by removing the GTSB's power
to directly access financial markets;
(4) Council request the provincial government to amend section 41 of Bill 56 in order to increase
the City of Toronto's representation on GT Transit to 50 per cent;
(5) this report be forwarded to the Minister of Municipal Affairs and Housing, all Regional and
Area Municipal Councils in the GTA, the Council of the Regional Municipality of Hamilton -
Wentworth and Mr. Alan Tonks, the GTSB Moderator, as the City of Toronto's response to
Bill 56; and
(6) The appropriate City Officials be authorized and directed to take the necessary action to give
effect thereto.
On June 25, 1998 the Ontario Legislature approved First Reading of Bill 56, the "Greater Toronto
Services Board Act." The legislation, if enacted, will provide for the creation of a Greater Toronto
Services Board and a Greater Toronto Transit Authority (GT Transit), effective January 1, 1999.
The introduction of Bill 56 follows the review by Mr. Alan Tonks, GTSB Moderator, of draft
legislation that the provincial government circulated to municipalities throughout the GTA in March
1998. Council adopted its response to the draft Bill on April 16, 1998 (Clause No. 14 of SPPC
Report No. 4). Some, but not all, of Council's recommendations, are reflected in Bill 56.
It is anticipated that the Bill will come before the Legislature for Second Reading during the Fall
Session and then be sent to a Committee of the Legislature for review and public input.
Comments:
The Act establishes the Greater Toronto Services Board whose objects are to promote and facilitate
co-ordinated decision-making among the municipalities in the Greater Toronto Area and to exercise
general direction and control over GT Transit. The primary object of GT Transit, which the Act also
establishes, is to operate the regional transit system (GO rail and bus services) serving the GTA and
the Regional Municipality of Hamilton -Wentworth. The highlights of Bill 56 are outlined in Appendix
Establishment of a GTSB
The GTA Task Force, Burnham Review Panel, Who Does What Panel, Milt Farrow Final Report and
the Final Report of the Toronto Transition Team all concluded that there is the need for an institution
to deal in a unified and co-ordinated way with the problems facing the GTA. Legislation to create the
GTSB is a step in the right direction.
Infrastructure Co-ordination:
The GTSB will present a major opportunity to address region -wide infrastructure planning and
proNision in a co-ordinated manner.
A GTSB role in transportation infrastructure co-ordination will benefit the GTA because, in the past
several years, the provincial Ministry of Transportation has decreased its own role in the co-
ordination of transportation. This is especially pertinent now given the exit of the Ministry from
municipal road infrastructure financing.
The GTSB has the potential to take a lead role in long-term GTA -wide transportation planning and
the creation of a GTA transportation master plan. In addition, the GTSB could take a lead role in
the co-ordination of new transportation infrastructure that is proposed to cross municipal boundaries.
Examples of future projects could include the Momingside-Markham link, the rapid transit link to the
airport and future extensions of subway/rapid transit services to the north and west. The GTSB could
also help co-ordinate the introduction of Transportation Demand Management measures across the
GTA and could provide the lead role in the identification and advocacy for alternative sources of
transportation revenue.
The formation of a Commissioners GTA Round Table Forum on Solid Waste Management as well
as a forum of GTA Public Works Committee Chairs in 1998 signals recognition of the need to co-
ordinate responses to solid waste management, water supply and wastewater treatment issues across
the region. The GTSB will be able to play a valuable role in assisting and formalizing these efforts
at infrastructure integration among GTA members.
The role for the GTSB in promoting co-ordination and developing advisory strategies for
municipalities in the GTA with respect to social assistance and social housing is welcome. This is a
particularly appropriate role for the GTSB now that costs of these programs are pooled across the
GTA In addition to considering the costs and administration of social assistance and social housing,
the GTSB will have the potential to support a more co-ordinated approach in identifying needs
related to these programs and developing co-ordinated strategies to address the needs.
Other forums to discuss GTA issues do exist. These include the GTA Mayors' and Regional Chairs'
Conunittee and the Greater Toronto Co-ordinating Committee under the auspices of the provincial
Office for the Greater Toronto Area. These forums have generally only been successful where the
Councils of the affected municipalities could reach a mutually beneficial agreement, often with
provincial subsidies provided as an incentive. They have failed to resolve major issues related to
growth management in the GTA. In addition, they lack formal powers or even the formal
accountability structures to be persuasive.
The GTSB will provide a more balanced forum for the debate -of GTA issues. Its representative
structure and legislated mandate will provide a more accountable means for setting and addressing
the region -wide agenda than groups such as the GTA Mayors' and Regional Chairs' Committee. It
is recommended that Council support the establishment of a GTSB as constituted in Bill 56, subject
to the following comments.
Growth Management Issues:
Ensuring that urban growth respects the natural environment and provides the most cost effective and
efficient use of infrastructure and scarce public resources is a major challenge facing the GTA.
Growth management requires co-ordinated decision-making and the co-operation of all levels of
government in the development of land and the provision of infrastructure and services. Bill 56 is a
significant first step in meeting the challenge but has some shortcomings that can be addressed
through amendments to the Act.
Paragraph 1 in section 3 of the Act lists one of the objects of the GTSB as being to "promote and
facilitate co-ordinated decision-making among the municipalities in the Greater Toronto Area."
Section 22 (1) states that "for the purpose of carrying out its object under paragraph 1 of section 3,
the Board may promote and facilitate co-ordinated decision-making among and adopt, by by-law,
strategies for municipalities within the GTA with respect to the provision and optimal use of
infrastructure.
The Executive Director of City Planning/Chief Planner advises that the provisions in section 22 give
rise to the following concerns:
(i) Fundamentally, the Act does not link strategies of the Board respecting inter -regional
infrastructure to land use and planned growth as expressed in approved official plans. The
"Planning Act" provides that all municipal by-laws and public works must conform to the
provisions of official plans. The "Planning Act" also provides that, where regional official
plans are in effect, local municipal plans must conform to them. The Ministry of Municipal
Affairs and Housing has approved official plans for all regions within the GTA These plans
provide for long-term population and employment growth and establish urban settlement
boundaries. It is important that the pre-eminence of planning policy be recognized in the
provisions of Bill 56.
(ii) Bill 56 contains no definition of the term "strategy." A definition would provide clarity.
(iii) The adoption of a strategy under section 22 is not a requirement of the Board. It is an option.
This weakens the Board in its role of promoting and facilitating co-ordinated decision-
making.
(iv) There is no provision for the Board, its operators and agents to act in a manner consistent
with Board strategies. This is an important omission. For example, a Board strategy aimed
at curbing urban sprawl could be compromised if, under section 61 (1) 0), the Board entered
into agreements with upper tier or single tier municipalities for the provision of transit
services outside the transit area (that is, the GTA and Hamilton -Wentworth), which could
promote sprawl.
(v) The Act makes no reference to provincial infrastructure planning being required to have
regard to the strategies of the Board. This type of co-ordination is necessary for the Board
to be effective.
(vi) There does not appear to be any requirement for new municipal infrastructure to be consistent
with the Board's strategies. It is not clear how compliance would be assured.
In order to address these concerns, it is recommended that the provincial government make the
following amendments to Bill 56:
(a) pro%ide a definition of the term "strategy" in section 1 (1);
(b) amend section 22 to provide that:
(i) the Board be required to adopt strategies for municipalities within the GTA with
respect to the provision and optimal use of infrastructure;
(ii) infrastructure strategies that the Board adopts respect the provisions of official plans
as amended from time to time;
(iii) infrastructure planning undertaken by the Province has regard to the strategies of the
Board;
(iv) the actions of the Board, its operators and agents be consistent with the Board's
strategies; and
(v) municipalities be required to certify to the Board consistency of proposed new
municipal infrastructure with Board strategies as part of the demonstration of need
in the Environmental Assessment process.
Financing Issues
The Chief Financial Officer and Treasurer advises that the draft legislation's provisions concerning
the GTSB's ability to finance its proposed responsibilities give rise to several issues. These issues
include the manner in which the GTSB apportions costs and is able to levy a charge against member
municipalities, and implications for the management of debt.
Ability to Levy the Member Municipalities:
While the Act does not provide the GTSB with the authority to tax directly, it proposes that the
GTSB would levy against the Regions of Durham, Halton, Peel and York and the City of Toronto
an amount sufficient to pay the estimated operating costs of the GTSB. These levies would be
apportioned among the GTA municipalities in accordance with the legislation and the monies owed
by the GTA municipalities under this levy would constitute debt of the municipalities.
With respect to GT Transit, the GTSB would be able to impose two levies on its member
municipalities (including the Region of Hamilton -Wentworth):
(i) to cover the amount by which the cost of operations and non funded liabilities exceed
revenues; and
(ii) for the cost to the GTSB of capital borrowing for GT Transit.
These levies would constitute debt of the member municipalities.
Levy Apportionment:
The method of levy apportionment, as set out in section 28 (2) of the Act, would be based upon the
total weighted assessment of each of the member municipalities in proportion to the total weighted
assessment of the GTA This method bears no relation to the issue of affordability and ability to pay
or to the amount of service that would be utilized by the residents of a municipality. If this method
is used to apportion debt obligations and debt charges, it could have negative implications for
Toronto's credit rating since the City could be responsible for a level of debt that is in excess of its
capacity and impair the City's ability to issue debt for other projects.
In time, if the GTSB's role evolves to encompass a broader range of responsibilities, the balance of
whose benefits are broadly distributed across the GTA, including the City of Toronto, a system of
levy apportionment based on weighted assessment may make sense. At present such an approach is
not in the City's best interest. It is recommended that Council inform the Minister of Municipal
Affairs and Housing that the City of Toronto opposes the method of levy apportionment based on
weighted assessment, as set out in section 28 (2) of Bill 56, and request the provincial government
to work with City staff to identify alternative approaches to levy apportionment by the GTSB.
Borrowing for Capital Purposes:
The draft legislation provides for the GTSB to be permitted to borrow for GT Transit's capital
requirements (not including operating) with the passage of a by-law by a 2/3 majority of the Board.
Subsections 61 (1) (b) and (c) establish that the GTSB has the power to borrow money to fund the
capital requirements of GT Transit and issue debentures, subject to the "Ontario Municipal Board
Act." Under subsection 61 (1) (d), the GTSB also has the authority to direct one or more member
municipalities to pay money to GT Transit in respect of its capital requirements and it is assumed that
these municipalities will probably be issuing debt to finance these contributions. Thus, it appears that
the legislation is contemplating a two-stage procedure. Initially the GTSB will require its members
to issue debt to provide some initial start-up capital. The GTSB will then enter the financial markets
on its own behalf in the future after it has had an opportunity to establish some credibility with
potential investors and the credit rating agencies.
Until it becomes clearer how the GTSB's role within the GTA is going to evolve, it should not have
direct borrowing powers as these could bring instability to financial markets and impair the flexibility
of member municipalities with respect to the issuance of debt. Therefore, it is recommended that the
provincial government be requested to amend Bill 56 by removing the GTSB's power to directly
access financial markets. Instead, the Board should determine its capital financing requirements and
request funding from the member municipalities, which would have the flexibility to raise the funds
from reserves, current operations or the issuance of debt. This method could create more flexibility
for the members who would not be subject to paying future debt charges that they cannot control and
could substitute various forms of capital depending upon their individual circumstances. This would
require the GTSB to have some "levying powers" as provided for in the Act.
Representation Issues:
In its response to the draft legislation of March 1998, Council expressed concern that the City of
Toronto would be under -represented on both the GTSB and GT Transit in matters concerning GO
Transit. The provincial government has addressed this concern in Bill 56. by ensuring that the City
of Toronto has half the votes on the GTSB for all matters. The initial composition and weighted
voting system gives Toronto 59 votes out of 118 on matters related to GT Transit and 55 votes out
of 110 on other matters.
The composition of the GTSB will be reviewed after each national census of population and the
composition of the Board will be adjusted to reflect the distribution of population in the GTA Over
time, Toronto's representation on the GTSB will decline as its share of total GTA population
declines. However, given the timing of the census, Toronto's initial representation on the GTSB is
expected to hold through the 2000 — 2003 term. If the results of the 2001 census are not available
in time for the 2003 election, the initial representation model could hold for the 2003 — 2006 term as
well.
Under Bill 56, Toronto will continue to be under -represented on the Board of GO Transit, having just
one vote out of six. This under -representation is somewhat mitigated by the fact that general
direction and control over the GT Transit Authority and allocation of its costs will be exercised by
the C:TCR •` r`ere--Toro.^.�^ "'.I rr_i eprv3c�.tc�-itrevcT�n�iclC3�-if-r3z^ccvrTniicnaa Cd-ti93E-C-etfnCl�
request the provincial government to amend Bill 56 in order to increase the City of Toronto's
representation on GT Transit to 50 per cent.
on I ions:
Numerous studies have concluded that there is a need to recognize that the GTA is an integrated and
inter-dependent social and economic city-region. These studies have pointed to the need to co-
ordinate the planning and development of infrastructure across the GTA. The "Greater Toronto
Services Board Act" represents the culmination of many years of research and much debate.
The Act is a reasonable starting point and should be supported. It presents a window of opportunity
to establish a representative political body that has a legislated mandate to begin to deal with GTA
issues. It has taken many years to reach this stage. If the opportunity to create the GTSB is not
grasped now, it may not be available for many more years. Yet the problems of uncoordinated
growth and inefficient investment in the GTA and their implications for the City of Toronto and,
ultimately, the entire city-region, will not disappear.
It is recommended that this report be forwarded to the Minister of Municipal Affairs and Housing,
all Regional and Area Municipal Councils in the GTA, the Council of the Regional Municipality of
Hamilton-Wentworth and Mr. Alan Tonks, the GTSB Moderator, as the City of Toronto's response
to Bill 56.
Contact Nam :
Phillip Abrahams, Strategic and Corporate Policy; 392-8102.
Appendix 1
Highlights of Bill 56: "An Act to establish the Greater Toronto Services Board and the Greater
Toronto Transit Authority and to amend the Toronto Area Transit Operating Authority Acf'
(A) Composition and Mandate of the Proposed Greater Toronto Services Board
Composition
(1) The proposed GTSB would have an initial membership of 40, including at least one member
from each municipality in the GTA, plus a chair, plus one member from Hamilton -Wentworth,
appointed only for the purposes of GT Transit.
(2) The chair would be elected by the GTSB members, and would not be a member of any
municipal council within the regional transit area, which includes all GTA municipalities and
Hamilton -Wentworth.
(3) All GTA regional chairs and Mayors, and the regional chair ofHanAton-Wentworth, would
be members. The City of Toronto would have 10 additional members, and the City of
Mississauga would have one additional member (who is also a member of Peel Regional
Council). The additional members would be appointed by their municipal councils.
(4) After each national census, the GTSB would be required to review the composition of the
board to reflect population changes in the GTA. Each municipality in the GTA would
continue to have at least one member.
Quorum and Voting
(1) A quorum for non -GT Transit matters must include a majority of members entitled to vote
on an issue (at least 21 of the 40 members), and at least one member from a majority of the
participating municipalities (one member from within the geographic areas of at least three
of Durham, Halton, Peel, Toronto and York).
(2) A quorum for GT Transit -related matters would include a majority of members entitled to
vote (at least 21 of 41 members, and at least one member from within the geographic area of
four of Durham, Halton, Hamilton -Wentworth, Peel, Toronto and York).
(3) All GTSB members would have at least one vote. Votes would be weighted to achieve
representation by population on a regional basis. The Hamilton -Wentworth representative
would have a vote with a weight of four on GT Transit issues. (See attached chart.)
(4) The initial composition and weighted voting system gives Toronto 59 votes out of 118 on
matters related to GT Transit and 55 votes out of 110 on other matters.
Mandate and Powers
(1) The board would promote co-ordination of decision-making among the municipalities of the
Greater Toronto Area.
(2) It would exercise general direction and control over the GT Transit Authority, and allocate
the costs of GT Transit and the borrowing to meet the capital requirements of GT Transit.
(3) While GTA municipalities would continue to be responsible for all their own service
functions, the GTSB could have a number of roles. It could:
(a) promote co-ordinated decision-making;
(b) act as a liaison among municipalities and other levels of government;
(c) facilitate resolution of matters of inter -municipal concern within its mandate when
asked by an affected municipality;
(d) facilitate resolution of matters outside its mandate on request from a member
municipality and with a majority vote of the GTSB;
(e) provide for the co-ordination of economic development and tourism with the GTA;
and
(0 promote co-ordinated decision-making among, and develop advisory strategies for,
municipalities within the GTA with respect to the administration and costs of social
assistance and social housing.
(4) The GTSB might also prepare strategies with respect to the provision and optimal use of
infrastructure. Adoption would require a two-thirds majority vote. Strategies, once adopted,
would have a strong persuasive value, but it would remain up to a municipality to determine
whether to implement a GTSB strategy when planning for municipal infrastructure
requirements. For example, a GTSB strategy that dealt with solid waste management could
not mandate the use or location of existing or new landfill sites.
(5) The GTSB would be able to levy, to cover its own operating costs, against the City of
Toronto and the Regional Municipalities of Halton, Peel, York and Durham. For GT Transit
purposes, it could also levy against the Regional Municipality of Hamilton -Wentworth.
(6) The GTSB would - prior to December 31, 2000 - review its size and composition, the number
of votes assigned to members, powers and boundaries. It would report to the Minister of
Municipal Affairs and Housing on or after January 1, 2001. The review might consider
redefining boundaries to exclude a municipality, but could not consider an expansion of the
current GTSB boundaries.
(B) Composition and Mandate of Proposed GT Transit
(1) The legislation would establish a Greater Toronto Transit Authority (GT Transit) as a
corporation without share capital. GT Transit's responsibilities would include the provision.
of GO Transit rail and bus services.
Mandate of GT Transit
(1) GT Transit has four objectives as proposed in the legislation:
(a) operate (or cause to be operated) a regional transit system (GO Transit) serving the
regional transit area and other municipalities by agreement;
(b) operate (or cause to be operated) local transit systems within the regional transit area
under agreements between the GTSB and the municipalities within which each local
transit system is operated;
(c) exchange information on operation and design matters and integrate services with
other transit systems; and
(d) perform duties and exercise powers conferred by this legislation or any other Act.
Composition and Chair of GT Transit
(1) Until 2000, members of GT Transit would include a chair appointed by the Lieutenant
Governor in Council, the mayor of Toronto and the chairs of Durham, Halton, Hamilton -
Wentworth, Peel and York regions. These are the members of the current Toronto Area
Transit Operating Authority, which now operates GO Transit.
(2) After 2000, GT Transit would consist of six members, who are also members of the GTSB,
and a chair. One member would be from Toronto, one from each of the regions of Durham,
Halton, Peel and York, and one would be the chair of the Regional Municipality of Hamilton -
Wentworth. If one of these members is chosen to chair GT Transit, the municipality that
appointed the member would appoint another of its GTSB members as its GT Transit
member.
(3) Each member of GT Transit would have one vote. The chair would vote only to break a tie.
10
Powers of GT Transit
(1) GT Transit would be subject to the general direction and control of the GTSB.
(2) Subject to this direction, GT Transit would have the power to undertake the objects set out
above. Powers would be similar to those currently provided to GO Transit, including powers
to:
(a) acquire and sell land, transit vehicles and equipment;
(b) operating parking lots; and
(c) enter into agreements in connection with the operation of a regional transit system.
GT Transit would employ a managing director, and such other officials and employees as it
considered necessary to carry out its mandate.
GT Transit Levy
(1) In addition to levying for its own operating costs, the GTSB would be able to impose two
levies against member municipalities for GT Transit purposes - one for the amount by which
GT Transit operating costs and unfunded liabilities exceeded revenues, and the second for the
cost to the GTSB for capital borrowing for GT Transit.
(2) The levy arising from operating costs would be determined for the transitional period by'a
formula set out in the legislation and in regulation. The GTSB would be able to amend the
formula by a two-thirds vote.
(3) The levy for the cost of capital borrowing would be allocated by the GTSB, by a two-thirds
vote, against one or more participating municipality.
(4) The GTSB could also direct regional municipalities and the city of Toronto to make payments
for GT Transit capital requirements. They would have the power to borrow to make such
payments; if they do so, this debt would be a debt of the participating municipality and not
of GT Transit or the GTSB.
/09/98 13:57:30 EST: ASSOCIATION UP-> 9056234169 Harie Marano, Clarin Page 00Z
OCT -09-90 FRI 02:47 PM RHO COUNCIL I1(t19F0R4A4 SfI6191 P. Ol
Association of I''` 16 3 ifl Pid 'jA
l%} j ' Municipalities
of Ontario
FAX MEMORANDUM
(8 Pages only)
Datc: October 9, 1998
To: Municipal Staff Expert Panel it" '•.
i id3 s++
From: Pat Moyle
Re: Taxation Solutions
Thank you eery much for the input and ideas put forward at the September workshop. The result
of that work was forwarded to Ministers Eves and Leach with the Minister of Municipal Affairs
and Housing subsequently writing to President Power. (Attached)
Yesterday, Heather Bell and I fret with Michael Fenn and Nancy Bardecki and discussed the four
"new tools" put forward by our group to solve the immediate taxation problems. We also trade
it clow- that longer term (ic. 1999) solutions were also required. A considerable amount of lime
was spent discussing the merits of the rebate program.
We were told that the issue has received a great deal of attention within the government and they
arc most anxious to solve the problem. This is obviously good news in that the issue has taken
on sufficient profile to warrant a "solution".
It also scen_s that there are other options being considered, some of which will require
legislation. We did not learn what these options were but it was obvious that they mast he
introduced in the very near future.
Thank you again for your assistance and you will be first to know when progress is made in this
matter.
393 University Ave., Suite 1701 Toronto, ON M5G 1E6
tel: (415) 971-9256 • fax: (416) 971-6191 • email: amonamo.municommm
I-9
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OCT -09-90 FRI 02:48 PM AMO FAX NO. 4169716191 P. 02
Stiff OY:MIN. OF KAIcIPAI. AFF, :10- 1-90 i 16:03 i OFFICE OF MINISTER- 41697161914 2
Mnl.hy of Mldpiro tlw
Muf"M Amh>t AaNR,e murdolpeke .
•M Howl"p M du LopM1nM
0160" of die Miniahr numau du mfr Ntm '
777 nay Sirom 777 ruc guy "
Tow,to ON M50 255 Toronto ON MW the
(A l a)sss•7ooa (416) 585 7000
October 1, 1995
Mr. Michael Power, President
Associa46n of Municipalities of Ontario
393 University Avenue, Suite 1701
Toronto, Otltaria
M5G 1136
Dear Michael, •
I aur writing to thank you for the letter and recommendations regarding taxation solutions that
You sent to Minister Eves turd 19; Monday.
We were plcascd to rccaive the suggestions of your expert panel end ward ybu lu know that we
are in the process of giving their advice serious consideration. In addition, we have asked staff in.
OW ministries to determine whether or not thoro aro other options that provide local
municipalities with solutions to -address their local circumstances. In this regard I have asked try
Depury Minister, Michael Fenn, to meet with your Executive Director, Pat Moyle, to have an
informal discussion about the technical issues surrounding the various options that are being
considered.
AgK4 thank you for forwarding the recommendations and for the continued advice of your
Association.
Sincerely, __
i
Al Leach
Miui.tcr /
aclFM.
0/69/90 13:50:49 EST; OSSOCIOTIOM OF?->
OCT -09-96 FRI 02:46 PN AMO
Association of
Municipalities
of Ontario
9056234169 Marie Marano, Clarin Page 004
FAX NO. 4169716191 P. 03
Policy Report
AMO:
Recommendations
of Municipal Staff
Expert Panel on
Taxation Solutions
September 25, 9998
10/67/98 13:59:18 EST; OSSOCIHTIOH OF?-> 9856234169 Harie Harano, Clarin Paye HHS
OCT -09-98 FRI 02:48 PM AMO FAX NO. 4169716191 P. 04
The Association of Municipalities of Ontario
Recommendations of AMD's Municipal Staff Expert Panel
on Taxation Solutions
September 25, 1998
1. Overview
It is widely acknowledged that in any revolution, there will be potential casualties. The
revolution in Ontario's property tax system is no exception. The Province's decision to adopt
an Ontario -wide current value assessment (CVA) system was a courageous one, particularly
given the relative speed with which It was Introduced.
The objective of the provincial CVA initiative and associated taxation policy was to create a
sound assessment and taxation system, ultimately bringing predictability and sustainability to
both taxpayers and their municipal governments. Its intention was to create a system that was
fair and consistent across the province. The concept is sound. The implementation, however,
has had Its ups and downs.
The impact of this provincial Initiative on municipalities has varied widely. For many property
taxpayers, current value assessment has proven to be a bonus. Their property taxes have
gone down as a result of reassessment. For others, increases have been acceptable and
manageable. For relatively few, however, reassessment has resulted in severe impacts.
These property taxpayers are becoming the potential casualties of the CVA revolution.
As the first line of defence, municipal governments are faced with the unenviable task of
managing and explaining the impacts of province -wide CVA to their taxpayers. It is not an
easy job.
The provincial government recognized that there would be challenges with the introduction of
CVA. They offered municipalities a 'tool kit' to help smooth the implementation of what is, in
fact, a very complex tax system. Municipalities carefully examined these interim solutions,
including the phasing of tax increases over a period of years, capping the increase for certain
property classes, deferral schemes and rebates. While some municipalities employed all of
the various tools offered by the Province, certain property tax classes still face exceptional tax
increases.
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AMO: Recommendations of Municipal Staff Expert Panel on Taxation Solutions
The problem is how to help these constituencies manage extraordinary property tax increases
even after the full measure of the provincial tools has been exhausted. To this end, the
Association of Municipalities of Ontario, the Municipal Finance Officers Association and the
Association of Clerks and Treasurers of Ontario brought together a Panel of 35 financial
professionals from the public and private sectors.
The objective was simple. How do municipalities mitigate extraordinary assessment -related
tax increases to the benefit of their ratepayers without arbitrarily shifting the burden among
classes or placing municipal revenues at risk?
There are also a few challenges for 1999, issues the Panel felt must be addressed -- the
accelerated implementation of rolling averages for assessment, special transition ratios for
restructured municipalities to reflect their particular circumstances, and the potential of creating
additional classes for commercial and industrial properties. However, discussions quickly
shifted to the more immediate need for a First Aid Kit to assist severely impacted taxpayers.
The Panel recommended several key short term solutions.
Z. Tax Rebate Provisions for Commercial and Industrial Properties
The Panel recommended that rebates be used to address large tax increases faced by
commercial and industrial properties. Tax rebates for identified property groups are currently
permitted under the Municipal Act, therefore no legislative amendments are required.
Rebates can be targeted to extremely hard hit businesses and can also be developed so that
large businesses, who are better equipped to absorb large increases, receive smaller rebate
amounts, providing a more direct benefit to smaller businesses.
To make this work, the Province needs to provide a financial commitment to fund the provincial
portion of the education tax. A few municipalities have already received commitments from
the Ministry of Finance to fund their portion of the rebate program.
While this tool already exists in legislation, any jointly funded rebate program requires
provincial approval so that school boards share in the costs of providing these rebates.
93
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AMO: Recommendations of Municipal Staff Expert Panel on Taxation Solutions
3. Enhanced Ability to Provide Ratepayer Assistance
P. 06
The legislation must be clarified to explicitly make it possible for municipalities to adopt other
measures, such as tax deferral schemes, to address Individual cases of excessive tax
Increases. Municipalities previously had this authority under Section 364(1) of The Municipal
Act, which stipulated that:
"The council of a local municipality may, in any year, pass by-laws to provide for the cancellation,
reduction or refund of taxes levied in the year by the council on the rateable property of anyperson
who makes application in that year to the municipality for such relief and whose taxes are unduly
burdensome by reason of an increase in taxes in any year in an amount exceeding 10 per cent,
or such greater percentage as may be prescribed on the by-law, of the taxes imposed on the
rateable property,.,."
This provision was deleted by Bill 106, The Fair Municipal Act, 1997. Reinstating itwould give
municipalities additional flexibility to deal with those ratepayers hardest hit by tax increases,
and would allow them to devise methods to mitigate those increases. This section can be
easily resurrected and simply included in the Bill that is to come forward extending the
assessment appeal date. The financing of these measures would ultimately rest with the
municipality, and relief provisions would be established by municipal by-law, as approved by
local Councils.
4, Safeguarding the Stability of the Municipal Assessment Ease
Given the magnitude of changes to property assessments on a province -wide basis, it is
anticipated there will be an initial period in which the assessment system will be subject to
adjustments, through assessment appeals, before the system stabilizes. During this transition
period, it is critical that the municipal property assessment base be protected against drastic
reductions in total assessed value.
The Province has committed to stand behind the assessment system it has created, by
agreeing to fund any existing assessment appeals (prior to 1998), and to contribute the full
costs of appeals arising from the new assessment system (1998 appeals). Municipalities
expect that this commitment will be honoured.
As a further measure, the Panel recommended that additional protection be provided to
municipalities to ensure that no municipality be subjected to dramatic reductions to its overall
assessment base total, as this directly impacts a municipality's ability to receive property tax
revenue.
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90567-34169 Marie Marano, Clarin Page HBO
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AMO: Recommendations of Municipal Staff Expert Panel on Taxation Solutions
Traditionally, municipalities may experience changes in the order of plus -or -minus 2% of their
total assessment base due to assessment appeals. The Panel recommended that the
Province commit to fund, on an individual basis, any actual decrease, rather than a provincially
estimated decrease, to a municipality's total assessment base which exceeds this traditional
average. This would provide protection to municipalities during the transition to the new
assessment system.
5. Targeted Efforts to Resolve Assessment Inequities
The Ministry of Finance is currently conducting reconsiderations of property assessments,
where property owners feel they have been inequitably assessed, as a preliminary step to
resolving assessment issues. Where the reconsideration process cannot be settled, the
property owner retains the right to file an assessment appeal.
The Panel recommended that the reconsideration process and settlement of appeals be
undertaken on priority basis, to resolve appeals first for those property owners hardest hit by
excessive tax increases. The Panel recommended that additional provincial resources be
immediately directed to the reconsideration process, In advance of the October 30" appeal
deadline, to resolve as many cases as possible, while targeting those most directly affected.
This would provide a means of protection for property owners who cannot afford to pay
increased taxes, or who incur penalties as a result of non-payment of taxes.
The Panel also recommended that while increased resources are necessary to expedite the
request for consideration process, such resources not be provided at the expense of the
production of supplementary assessments for 1998, nor the delivery of the 1999 tax roll. The
Panel views all of these projects as equally Important, and essential to the stability of the
assessment system.
6. Conclusions
There is a relatively small number of property taxpayers who are facing significant increases
as a result of the new assessment and tax policy system. The Panel sees this as a
manageable problem and feels that the proposed short-term solutions will work. Provincial
participation in a rebate program has been successful in several municipalities, and there is
nothing to suggest that it could not be employed universally should other municipalities wish
to take advantage of it. These other measures provide additional tools to help municipalities
and the Province solve the short term problems as the new system reaches stability.
Seele,,�f 25, 1990
Pale 5
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OCT -09-98 FRI 02:51 PM AMO FAX NO. 4169716191 P. 08
AMO: Recommendations of Municipal Staff Expert Panel on Taxation Solutions
Members of AMD's Municipal Staff Expert Panel
Ron Chillick, CAO, City of Peterborough*
Bryan Baxter, CAO, Town of Cobourg'
Marie Marano, Treasurer, Municipality of Claringlon*
Tony Haddad, City of Windsor`
Arthur Welsh, Tax Collector, City of Vaughan*
Marc Neeb, CAO, City of Aurora*
Sharon Vokes, Clerk -Treasurer, Grey County*
Joe Rinaldo, Commissioner of Corporate Services, Region of Halton*
Roberto Rossini, Senior Policy Coordinator, Region of Halton*
Bonnie Gibson, Assessment Review Manager, City of Mississauga*
Todd MacDonald, Manager, Peel Region*
Dan Cowin, Policy Advisor, Municipal Finance Officers' Association*
Heather Bell, Executive Director, Municipal Finance Officers' Association*
Nigel Bellchamber, Chief Administrative Officer, City of London*
Mona Monkman, Treasurer & Commissioner of Finance, City of Ottawa*
Carla Neil, Municipal Tax Equity Consultants Ltd.'
Dan Elliot, Director of Revenue,Town of Richmond Hill*
Joann Chechalk, Commissioner of Corporate Services, Markham*
Sandra Cartwright, Commissioner of Finance, York Region*
Ed Hankins, Director, Financial Planning, York Region*
Dave Bingham, Peel Region*
Julian Tofts, CAO, Springwater Township*
Pat Carrol, Tax Collector, City of Belleville*
Bill Menden, Commissioner of Corporate Services & Treasurer, City of Mississauga*
Jim Bruzzese, Commissioner of Finance & Treasurer, Region of Hamilton -Wentworth*
Cathy Minshull, Senior Policy Analyst, Region of Hamilton -Wentworth'
' Participants m September 25, 1990 Meeting
COUNCIL INFORMATION I-10
......................
BOWMANVILLE MUSEUM BOARD MEETING MINUTES
SEPTEMBER 9TH, 1998
PRESENT: A. Bark; C. Morgan; L. Paradis; D. McKenzie; W. Felin;J. Schell;
M. Novak;
C. Taws; E. Logan
REGRETS: S. Leetooze; G. Ashton; T. Tufts
The meeting was called to order by the Chairman, Arnold Bark, at 7pm.
2. Motion - to adopt the agenda as presented.
Moved by J. Schell
— 2"° D. McKenzie carried --Aa:
3. Motion - to approve the July 15'", 1998 Board Meeting Minutes as presented.
Moved by C. Morgan
2"a D. McKenzie carried ON
4. BUSINESS ARISING:
Museum Video Tape
Charles reported that is would cost approx $800. to have a professional video tape of the
Museum. Arnold offered to do the video tape with Charles.
T-shirts
The t -shirts and golf shirts were put before the Board. A t -shirt will cost $10.95, while
the golf shirts will be $16.95. The Board approved the shirts.
Driveway
The driveway is complete. The limestone and the delivery were donated and the
excavating costs were $562. The Board and staff are very pleased with it and the
Chairman thanked Councillor Jim Schell for his help with this donation.
Verandah Renovations
A new tender will be issued for the verandah, as there were several problems with the
warranties. As the film crew will not be coming this Fall it will be completed next Spring.
Millennium Grant Form
Larry, the Finance Chairman, has the Millennium Grant forms and will look over the
criteria, etc. and report back at the next Board Meeting. He will try to have it ready for
the October 31" entry date.
A1esh Fencing
The secretary checked with Town and reported that there is no problem with removing the
mesh fencing on the North side. Dianne and Larry will take care of this removal.
Page 2
Minutes
Office Air Conditioner
An air conditioner has been purchased, cost $400., and installed.
Applefest Apple Dessert
Dianne and the secretary will take care of the apple dessert for Applefest. Dianne will get
a donation of the apples from a local apple grower.
Book and Yard Sale
The Curator reported that the Book & Yard Sale made just under $300.00.
CORRESPONDENCE
Motion - to accept the July and August correspondence, as listed in Section 2,
for information.
— Moved by J. Schell
2"d W. Fehn carried
6. PRESENTATION OF JULY + AUGUST. 1998 BILLS:
Motion - to acknowledge payment of the July and August 1998 bills, as
presented.
— Moved C. Morgan
— 2"a J. Schell carried
7. FINANCE & PLANNING COMMITTEE REPORTS:
A discussion on charging for Outside Wedding Photos on the Museum grounds was
deferred to the next Board Meeting.
Motion -
to approve the July & August Finance Reports as presented.
Moved by C. Morgan
2"" W. Fehn
carried MW
COLLECTIONS COMMITTEE REPORT:
The Curator reported that he is meeting with Harry Allin's son re his donations to the
Museum. He will also loan the Museum several items for the Fall Exhibit in the Marion
Wiseman Gallery.
Owen Scott is donating several Jury items from India.
Also, the bell from South Ward School will be donated and could be mounted on a
cement base on the Museum grounds for display.
Motion - to accept the Collections Committee Report for information.
— . Moved by J. Schell
— 2nd L. Paradis carried 99MA 16
Page 3
Minutes
Section l:'
.........................
PROPERTY COMMITTEE REPORT:
Dianne and Clayton completed their Inspection Report. The Museum is in good shape,
except that the basement needs cleaning up and the verandah needs replacing.
Dianne put before the Board an estimate from Salem to install a new path on the North
side, forking to the Potting Shed and the East back door, cost $3,000.
Motion - to approve and proceed with the new path by Salem Landscaping,
cost $3,000.
— Moved by J. Schell
— 2nd D. McKenzie carried 9�.
......................
The shrubs and trees around the Potting Shed will be removed by Larry and Jim on
September 21st.
Motion - to accept the Property Committee Report for information.
Moved by C. Morgan
2nd L. Paradis carried 98 C 1&
8. CURATOR'S TIL Y + AUGUST 1998 REPORT:
The Curator reported that he is trying to find a sponsor to bring the ROM Dinosaur
Traveling Exhibit to the Museum. It costs $1,500. He will report back at the next Board
Meeting.
A mural of the Dominion Organ & Piano Company may be painted downtown. They are
presently looking for a sponsor. If it proceeds the Curator suggested we reprint the
Dominion Organ t -shirts we had a few years ago.
9.
Motion - to approve the Curator's July & August 1998 reports for information.
Moved by D. McKenzie
— 2nd L. Paradis carried 98aC I9
......................
FRIENDS OF THE MUSEUM
Nothing to report.
10. NEW BUSINESS:
Bus Triu
Charles reported that the Clarington Museums joint bus trip, on September 12', to
Gravenhurst and the Segwun cruise, is sold out.
Motion - to adjourn at 7:55pm.
Moved by A. Bark
Carried 98 -C. -2o
.....................
......................
x
�t14Ia>-
BOWMANVILLE MUSEUM BOARD
CURATOR'S REPORT
SEPTEMBER 1998
Sept 1: Met with Anna Blake to move storage doll room'at Hampton.
Lois in to work on Archives.
Mrs Glenn Larmer donated family history.
Sept 2: Met with Mrs. Falls re upcoming school programme.
Garth Gilpin in for historical information for BIA.
Sept 3: Ron Mutton donated floor fan currently in Girl's Bedroom.
Sept 5: Wedding Photos, 30pp.
Sept 8: `Friends' group begin to meet again every Tuesday night.
Sept 9: Grace Trull donated a "lemon tree" plant for Conservatory.
Sept 10: David Gillespie in to borrow Dominion Organ & Piano card for proposed
downtown mural. He suggested we order more t -shirts to take advantage of the
generated interest.
Marc LeFleur in from Canada World Youth. We will be offering their students
tours of the Town and the Museum. I loaned him the side projector and one
carousel.
Clocks donated by John Fox arrived. Both were in very bad condition, but Val did
an excellent job of cleaning them. One is now in the Dining Room, the other needs
restoration.
Sept 12: Museum Bus trip to Gravenhurst. The trip was fully booked and all went well,
49pp.
Sept 15: Central school, Plant Programme, 28pp.
Lois in to work on Archives.
Presented Slide Show of `Old Bowmanville' to residents of Strathaven, 37pp.
Sept 16: Went to Rogers Cable for practice run of my appearance on their show "Daytime".
I brought dolls and promoted the Museum.
Teddy Bear Club met at Museum in evening. 12pp.
Sept 17: Judy Leek, of St. Saviour's Church in Orono, borrowed two wedding dresses and
three dress forms for their anniversary celebrations.
Sept 18: Met with Mr. Bob Allin to borrow artifacts for upcoming exhibit.
Sher borrowed Trull mortar for Pioneer Presentation.
Central School, Plant Programme, 12pp.
Sept 19: Outside Wedding Photos, 35pp.
Outside Wedding Photos, 30pp.
Sept 22- Nancy Knox donated more ministerial records from St. Paul's -Church. -
Black Creek Pioneer Village borrowed two of our doll houses for a Christmas
exhibit.
Two groups from Central School, Plant Programme, 23pp.
Sept 23: I appeared on Rogers Cable TV Show "Daytime".
Sept 24: Met Bob Allin again to pick up more artifacts.
Central School, Plant Programme, 12pp.
Sept 25: Central School, Plant Programme, 12pp.
Fire Department borrowed pictures for Open House on October 4'".
Sept 26: Wedding Photos, 30pp.
Sept 26 -Oct 5 I am on vacation.
Charles D. Taws
Page 2...
Curator/Sept98
1997
1998
SeetWwli
Adults
13
$26.00
Adults
31
$62.00
Family
(2) 8
$8.00
Family
(10) 40
$40.00
Children
0
$0.00
Children
3
$3.00
Seniors
14
$14.00
Seniors
14
$14.00
ADMISSIONS
35
$48.00''Q,8-ADSXONS
88
$119.00
DOOR DONATIONS
$44.46
DOOR DONATIONS
$64.65
UNPAID VISITORS
473
UNPAID VISITORS
300
MEMBERSHIP /
WEDDING VISITORS
62
MEMBERSHIP /
I WEDDING VISITORS
224
10/20/90 22:20:30 EST: OSSOCINTIOM OF -7-), 905 623 8839 CLERK-Clarington Hun Page 682
OCT -20-98 TUE 06:22 PM AMO FAX NO. 4169716191 P. 01/03
j /� COUNCIL INFORMATION I-13
MFOAAssociation of •�•
MUNICIPAL FINANCE Association of
FFICERS' ASSOCIATION ° Municipalities , Municipal Clerks
• 0 and
OPONT,gR10 �� of Ontario .EN of Ontariorers
Municipal Member Communication
October 20, 1998
The Association of Municipalities of Ontario, the Municipal Finance Officers' Association of Ontario,
and the Association of Municipal Managers, Clerks and Treasurers of Ontario have been working
diligently to find solutions to assessment and taxation concerns of Ontario's municipal governments.
On October 19, 1998, the AMO Expert Panel on Taxation Solutions had its second meeting to
discuss techniques for mitigating unacceptable tax impacts remaining even after the application of a
variety of tax policy tools. The meeting was originally intended to bring together tax experts from the
municipal sector, from the Ministry of Municipal Affairs and Housing, and from the Ministry of
Finance. The intent of the meeting was to discuss possible solutions. Instead, Finance staff did not
attend, and the Deputy of Minister of Municipal Affairs and Housing delivered a message on behalf of
the Government.
What We Know:
• Government members of the Legislature have been listening to business leaders in various
municipalities who have told MPPs of significant tax increases faced by businesses in their
areas.
• Like municipal governments, the provincial government is concerned about the impact of
these increases on those businesses,
• The Government is of the view that municipalities have not done all that they could have to
ensure that such increases do not occur.
• The Government is preparing measures of its own to ensure that such increases do not occur.
• Little is known about the nature of these measures, when they will be introduced, when they
will take effect or to whom they will apply.
What We Fear:
Municipal representatives are concerned that the measures the Government has been hinting
at may involve mandatory capping or mandatory phase -ins for certain classes. This could
involve re -issuing tax bills for 1998. In fact, municipal participants have been asked by
provincial staff and MPPs about the possibility of issuing new bills for 1998.
If mandatory capping is legislated, it would virtually mean the end of Current Value
Assessment.
Measures. such as these, if imposed by the Government are an overreaction to an otherwise
manageable problem, and would further add to the instability of implementing its new tax
regime.
more...
IB/ZO/9B ZZ:Z1:17 EST; ASSOCIATIOH BF?->
OCT -20-98 TUE 06:23 PM AMO
905 623 8830 CLERK-Clarington Hun Page 883
FAX NO. 4169716191
P. 02/03
What We Hope For;
• Municipalities desire solutions that will not further complicate the taxation issue, and that do
not create additional problems either now or in the future.
• Municipalities want measures that will allow them to implement the system in a fair and
equitable manner, and that bring a sense of integrity to the taxation system.
• Municipalities are seeking a consultation role with the Province concerning any new tax
mitigation measures, The Expert Panel on Taxation Solutions is prepared to discuss with the
Ministry of Finance and MMAH measures that bring fairness and equity to the system.
Next Steps:
• AMO has sent a letter to the Premier (attached) advising that consultation with municipalities is
vital to any successful tax policy changes, and that comprehensive, mandatory solutions
proposed by the Government to address a small number of affected taxpayers is unnecessary.
• AMO will issue a report outlining the recommendations of the Expert Panel, and have
forwarded this report to the Ministry of Finance, MMAH and the Premiers Office.
• The Expert Panel remains committed to exploring possible solutions with provincial staff.
10/29/90 ZZ:21:53 EST: OSSOCIOTIOK OF?—> 905 623 9830 CLERK—Clarington Mum Page 094
OCT -20-98 TUE 06:24 PN ANO FAX NO. 4169716191 P. 03/03
Association of
( Municipalities OFFICE OF THE PREsIDENT
//// t` i _ of Ontario
October 20, 1998
The Hon. Michael H, Harris
Premier of Ontario
Room 281, legislative Building
Toronto, ON M7A 1A1
Dear Premier:
On October 91h, I wrote to you to provide the advice of AMD's Municipal Expert Panel on
Taxation. This is part of our continuing effort to provide your government with the best advice
on how to rectify problems with the implementation of Current Value Assessment for all
property classes. it is to be expected that there will be some problems with the
implementation of any new system. Premier, AMO has been consistently supportive of the
Current Value Assessment system because we recognize the need for reform of the previous
assessment system.
We have been proactive in providing your government with good advice. In the absence of
any response or consultation by your office or the Ministry of Finance, it leads us to believe
that you will take mandatory unilateral action that could well undermine the new CVA system.
This does not achieve our mutually desired goal — the full implementation of Current Value
Assessment with as few inequities as possible. I urge you not to succumb to arbitrary, heavy-
handed decisions in response to perceived irresponsible municipal decision-making, when
in fact it is the mitigation tools themselves that have not proven effective,
As the level of government that Is most directly affected by taxation policies, I ask you to meet
with me so that we may clear the air and put in place solutions that address the specific
remaining problems. The differences in assessments from municipality to municipality, across
our province, do not lead to arbitrary one -size -fits -all solutions.
Since time is of the essence, I would suggest a meeting on Thursday, October 22nd, at any
time that is convenient to you.
Sincerely,
Michael Power
ArvIO President
MP/PV
393 University Ave., Suile 1701 Toronto, ON M 5 1E6
tel: (416) 971-9856 • fax. (416)971-6191 • ernail:Amo@amo.municom.com
0
MUNICIPALITY OF
larington REPORT #1
ONTARIO
REPORT TO COUNCIL MEETING OF OCTOBER 26, 1998
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, OCTOBER 19, 1998
RF.COMMRNTATTON4:
1. RECEIVED FOR INFORMATION
a) Report PD -123-98 - Transportation Tomorrow Survey
b) Report FD -14-9'8 - Monthly Fire Report - September
1998
c) Report WD -52-98 - Monthly Report on Building
Permit Activity - September
1998
2. REZONING APPLICATION GLEN AND BARBARA PARRS, PART LOT 2,
CONCESSION 7, FORMER TOWNSHIP OF DARLINGTON, 5 SUNNY RIDGE`
TRAIL, ENNISKILLEN
THAT Report PD -121-98 be received;
THAT the application to amend Comprehensive Zoning
By-law 84-63 of the former Town of Newcastle, as
amended, submitted by Glen and Barbara Parks to reduce
the minimum lot size from 0.8 hectares to 0.4 hectares
be denied;
THAT a copy of Report PD -121-98 and Council's decision
be forwarded to the Region of Durham Planning
Department; and
THAT all interested parties listed in Report PD -121_-98 _
and any delegations be advised of Council's decision.
3. WATERFRONT TRAIL
TFL.A^ Report PD -122-98 be received;
THAT Lakeshore Road from Bond Head to Clarington/Hope
Township boundary be designated as the Waterfront Trail
as shown on Attachment #2 to Report PD -122-98;
_ CORPORATION OF THE MUNICIPALITY OF CLARINGTON &
V°ERANCE STREET-SOWMANVILLE-ONTARIO-LIC]A6.(90S)623- 3379• FAX 623 I'!'- .¢vam •uu
Report #1 - 2 - October 26, 1998
THAT the sum of $3,000.00 be withdrawn from the
Waterfront Trail Reserve Account for purchasing the
signs for the Trail east of Bond Head; and
THAT the persons listed on the interested parties list
attached to Report PD -122-98 be forwarded a copy of
Report PD -122-98 and a copy of Council's decision.
4. MUNICIPALITY OF CLARINGTON PROPOSED STREET NAME CHANGE "CECIL
FOUND CRESCENT TO GEORGE REYNOLDS DRIVE" LOCATED WITHIN DRAFT
PLAN OF SUBDIVISION 1ST -91006 AND 18T-89035, PART LOT 30,
CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON
THAT Report PD -124-98 be received;
THAT staff be authorized to take the appropriate action
pursuant to municipal policy and the provisions of
Section 210 (111) of the Municipal Act, for
consideration of the proposed street name change of a
portion of "Cecil Found Crescent" to "George Reynolds
Drive";
THAT the landowners fronting onto that portion of Cecil
Found Crescent be provided additional notice through
first class mail circulation; and
THAT all interested parties listed in Report PD -124-98
and any delegations be advised of Council's decision.
5. SCHOOL CROSSING GUARD REQUEST
THAT Report PD -125-98 be received;
THAT Adult School Crossing Guards be approved at Liberty
Street at Clayton Crescent and at Scugog Street at
Jackman Road and further the 1999 operating budget be
increased by $12,000.00; and
TF -AT all interested -parties -listed in Report PD -125 -98 -
and any delegations be advised of Council's decision.
Report #1 - 3 - October 26, 1998
6. PENWEST SUBDIVISION PHASE 4, MERRYFIELD COURT, PENWEST
DEVELOPMENT CORPORATION LIMITED, PLAN 40M-1770, CERTIFICATE
OF RELEASE
THAT Report PD -126-98 be received;
THAT pursuant to the provisions of Paragraph 5.26 of the
Subdivision Agreement between the Municipality and
Penwest Development Corporation Limited, the
Municipality has no objections to the issuance of the
"Certificate of Release";
THAT the Mayor and Clerk be authorized by by-law to
execute, on behalf of the Municipality of Clarington,
the "Certificate of Release"; and
THAT all interested parties listed in Report PD -126-98
and any delegations be advised of Council's decision.
7. DELEGATION OF SAM GUST
THAT Report CD -53-98 be received; and
THAT a copy of Report CD -53-98 be forwarded to Mr. Gust.
8. PARKING ENFORCEMENT REPORT FOR THE MONTH OF SEPTEMBER 1998
THAT Report CD -54-98 be received for information; and
THAT a copy of Report CD -54-98 be forwarded to the
Bowmanville Business Centre for their information.
9. 1997 AUDIT REPORT AND MANAGEMENT LETTER
TYAT Report TR -78-98 be received; and
TL AT the recommendations and actions identified in the
bcdy of Report TR -78-98 be endorsed.
10. CASH ACTIVITY REPORT - AUGUST 1998
THAT Report TR -79-98 be received;
T -AT, in accordance with provisions of Chapter M-45,
Section 79 (1) of the Municipal Act, R.S.O. 1990, the
Treasurer reports the cash position of the Municipality
of `larington for the month ended August 31, 1998, is as
s -own on the schedule attached to Report TR -79-98; and
Report #1 - 4 - October 26, 1998
THAT Part "A" of the expenditures for the month of
August 1998, be confirmed.
11. DALE PARK SUBDIVISION, COURTICE, PLANS 40M-1798 AND 40M-1799
COMPLETION OF OUTSTANDING WORKS
THAT Report WD -53-98 be received for information;
THAT the Director of Public Works be authorized to issue
a 'Final Notification Letter' to Reward Building and
Development Inc., and their surety, stating a completion
deadline of November 15, 1998, for all outstanding
works;
THAT upon expiration of the aforementioned deadline, the
developer's Letter of Credit be drawn down, in the full
amount;
THAT the Director be authorized to expend said monies
pursuant to all obligations incurred or to be incurred
by the Corporation of the Municipality of Clarington in
accordance with the Subdivision Agreement between Reward
Building and Development Inc., and the Corporation of
the Municipality of Clarington; and
THAT Reward Building and Development Inc. and Royal Bank
of Canada be advised of Council's decision and be
provided with a copy of Report WD -53-98.
12. TRUCK TRAFFIC - COBBLEDICK STREET, ORONO
THAT Report WD -54-98 be received for information;
THAT additional "Truck Route" signs be posted in Orono to
encourage the use of Highway 35/115 rather than
Cobbledick Street; and
THAT Wes Knapp be advised of Council's decision.
13. WATER SPRING, CONCESSION 8, LOT 5, DARLINGTON
THAT Addendum to Report WD -34-98 be received for
information;
THAT the Public Works Department erect a standard metal
sign on a 4 X 4 post, similar in quality to a normal
roadside sign, to recognize the spring location; and
THAT Mr. Cameron be provided with a copy of the Addendum
to Report WD -34-98 and advised of Council's decision.
Report #1 - 5 - October 26, 1998
14. "CLOSED" MEETING
THAT the actions taken at the "closed" meeting be
ratified.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
MEETING: COUNCIL MEETING
DATE: OCTOBER 26, 1998
REPORT #: ADMIN -14-98
File:
Res. #:
By -Law #:
REPORT #2
SUBJECT: MARKETING, TOURISM & ECONOMIC DEVELOPMENT OFFICE - REVIEW
Recommendations:
It is respectfully recommended that Council approve the following:
1. THAT Report ADMIN -14-98 be received for information; and
2. THAT Council be advised that the Agreement pertaining to the partnership between the
Clarington Board of Trade and the Municipality of Clarington will be submitted for consideration at
a future meeting.
BACKGROUND:
1.0 INTRODUCTION
1.1 The function of Economic Development in the Municipality of Clarington is the joint
responsibility of the Chief Administrative Officer and the Marketing & Tourism Officer. This
amalgamation of efforts was a solution to the service gap created by the departure of the
former Economic Development Officer at the end of November 1995. The current Economic
Development program provides Clarington with a basic level of assistance, which deals with
the issues that arise from time to time, while accumulating knowledge and building a network
of contacts.
1.2 The mandate of the Marketing, Tourism & Economic Development Office, since its inception,
has been to promote the Municipality to businesses operating inside and outside of the
municipal boundaries. The Economic Development Office strives to establish operational
support systems for our local business partners intended to ensure that Clarington businesses
have every opportunity and incentive to stay in this community. The business markets that
REPORT NO. ADMIN -14-98 - 2 - OCTOBER 26, 1998
were identified to bring focus to our efforts were (a) Toronto and the GTA; (b) the Province of
Ontario (outside of the GTA); (c) Canada; (d) United States; and, (e) International.
1.3 This report will review the current programs provided through the Marketing, Tourism &
Economic Development Office. It will also serve as Council's introduction to the pending
Agreement, which outlines the relationships and responsibilities between the Municipality of
Clarington and the newly established Board of Trade.
2.0 MARKETING
2.1 The Marketing program encompasses a variety of functions and often clouds the line between
tourism and economic development. Marketing is the promotion of a specific commodity or
product to an identified or specific market. The Marketing & Tourism Officer makes use of a
variety of devices to promote the opportunities and advantages of living, working and visiting
the Municipality of Clarington. The goal of the marketing strategy is to:
(a) Elevate the image of the Municipality of Clarington as a whole and, in so doing,
address the name identification problem associated with the "where is Clarington"
comment;
(b) Identify appropriate target markets and present a positive business case that highlights
the locational advantages of relocating/expanding business operations in this
community; and,
(c) Raise the awareness of the tourism opportunities available in cooperation and
partnership with the local tourism -based business operators.
2.2 The marketing opportunities available to the Municipality and other businesses generally have
significant budget requirements. Yet, there is one opportunity that remains surprisingly
inexpensive and effective. The Internet or World Wide Web. The Municipality of Clarington
has been online since September 3, 1996. In that time, the web site has become a popular
REPORT NO. ADMIN -14-98 - 3 - OCTOBER 26, 1998
destination for business "web surfers" seeking "economic development" information.
Originating Domain
1998
1997
1996
Canada
27,729
23,797
4,688
Commercial
52,788
23,020
3,906
Education/Network/Organizations
20,897
_U4.0-63
1,580
International
2,528
2,077
134
Unresolved
15,720
15,896
2,843
TOTAL
119,662
78,853
13,151
Average Visits/Day
560
216
108
Table 1: Web Site Statistics (as of September 30, 1998)
The Clarington web site (www.municipality.clarington.on.ca) is part of the
information/awareness strategy of the overall Municipality's marketing plan. Through our
presence on the web, it is our goal to give the "visitor" a sense of what the Clarington
community is all about. Our strongest selling features are the unequaled lifestyle that
Clarington provides as well as the many partnerships that we have developed with the local
business and tourism communities. From the statistics collected by the Marketing & Tourism
Officer, the most frequently visited pages on the web site are:
• Business - community profile, facts & figures, growth statistics
• Town Hall - containing the profiles of the Mayor and Members of Council
• What's New - coming events and attractions; good news stories
• Tourism - description of the tourism opportunities available
• Clarington Calendar - list of community events (January - December)
• Alphabetical Index - links to other organizations/businesses and to points within the
Clarington web site itself (similar to a table of contents)
The Municipality's web site costs approximately $100/month to host on the Sympatico (Bell
Global Solutions) network. Considering the fact that the web site can be accessed
internationally regardless of time zones, it has proven to be the most cost-effective method of
promoting the Municipality of Clarington globally. This is especially true since the web site is
maintained, monitored, updated and upgraded in-house by the Marketing & Tourism Officer
REPORT NO. ADMIN -14-98 - 4 - OCTOBER 26, 1998
2.3
(other business and government organizations would incur additional costs through
contractual maintenance and design agreements).
Having the ability and skill to maintain, update and upgrade the site in-house allows the web
site to contain the most current of information and can be changed daily if necessary. Since
the original launching of the web site new pages have been added - Official Plan information
(subsequent to Council's approval); election information and results (changed every 30
minutes or as required); Council Agendas (modified weekly); Vendors & Bidders Application;
and, most recently, the 1998 Tax Rates.
The web site address (URL) is listed on all outgoing advertising copy, on the business cards
of the Marketing & Tourism Office staff and on all promotional material produced by the
Marketing & Tourism Office. Other municipal departments should include the web address of
Clarington on all staff business cards and any printed material they produce. The email
address on the web site goes directly to the Marketing & Tourism Office so this also appears
on all printed material listed.
The corporate advertising budget of the Marketing & Tourism Office consists mainly of a
series of print media (magazine) advertisements. In selecting advertising venue (e.g. specific
publications, magazines, etc.) current issues are requested and reviewed to see what other
municipalities (especially in Ontario) are already advertising. The annual budget is allocated
between Economic Development (business attraction and awareness) and Tourism (visitor
attraction) functions. The local advertising requirements of specific municipal departments
(e.g. notices of Swim Registration and Sidewalk Snow Removal) continue to be the
responsibility of the specific departments (design, insertion and budget) - i.e. are not
facilitated by the Marketing & Tourism Office.
REPORT NO. ADMIN -14-98 - 5 - OCTOBER 26, 1998
Publication
Focus
Leads Generated
US Sites & Development
Business Site Location
10
Expansion Management
Business Site Location
49
Area Development
Business Site Location
13
Sites Selection
Business Site Location
4
Group Tour Magazine
Tourism
72
Tourism Durham Visitor Guide
Tourism
N/A
WHERE Magazine
Tourism
N/A
Table 2: Print Media Advertisments
It is apparent that the advertisements in the Expansion Management and Area Development
publications generated a significant number of leads. Since lead development and follow-up
was an area of some concern, the Marketing & Tourism Officer spoke to Economic
Development Officers in other municipalities and found that attracting new business was not a
matter of simply making a contact. To expand a businesses of any size the planning process
begins anywhere from 3 to 5 years in advance of the actual expansion. During the planning
phase, they (or their site location representative) investigate numerous communities to
determine where they will be able to negotiate the best deal (somewhat similar to an
individual buying a car). The key to converting leads into business growth is to identify the
companies considering relocation or expansion and providing them with all the information
they require over an extended period of time. The bottom line to this activity is that the work
being completed currently may not produce actual results until the year 2000 or beyond.
The Marketing & Tourism Officer tracks advertising leads in two ways. First, information
packages are sent to the specific contact person listed on the contact sheet provided by the
publisher. The information package includes material such as the current Community Profile,
Clarington Quick Facts Reference Sheet, Clarington "Our Time has Come" brochure, a map
of the community and a copy of the current Clarington Visitors Guide. This information is
intended to give the receiver a sample of the opportunities and advantages of a Clarington
base of operations. Each package included a covering letter addressing specific requests
identified in the lead sheets.
REPORT NO. ADMIN -14-98 - 6 - OCTOBER 26, 1998
The second step is to prioritize the leads according to the identified planning strategy and
initiating direct contact with the business representative. A business considering expansion or
relocation of their operation over the next 2-3 years was contacted before the company, which
identifies a longer time frame. Periodically subsequent calls are made - especially if new
information (e.g. the new Community Profile) becomes available.
2.4 Another form of marketing the Municipality to potential businesses is participation in business -
oriented trade shows. Trade shows provide the Municipality with the opportunity to meet
business outside of the municipal boundaries. Since 1996 the Municipality has participated in
two annual trade shows - the Business Exposition in Montreal, the Real Estate Show in
Toronto as well as some smaller shows that are hosted within the Greater Toronto Area.
The strategy required for a successful trade show display is to have more than just attractive
and informative brochures or other printed material. Tested trade show practices include hi -
tech audio visual presentations, unique hand-outs (such as the donated supply of Avery -
Dennison highlighters the Municipality was fortunate to have) and a business card draw for a
unique Clarington gift package (usually includes products donated by local businesses and
Clarington casual wear). These items have a cost but they also have the potential to draw a
significant number of potential clients into the booth where staff has the opportunity to speak
to them about their future business plans directly. At the end of the trade show, the collected
business cards (approximately 50 -150 cards depending on the show) are used to create a
mailing list used to send Clarington information packages with a letter inviting the business to
tour the community.
2.5 There are other promotional activities included in the overall marketing strategy for the
Municipality of Clarington. Two of the more significant profiled activities are the line of
attractive (and reasonably priced) Clarington "casual' wear and the growing list of municipal
special presentations. The Clarington casual wear is intended to be a self-sufficient program
intended to maximize the number of people, including staff, wearing clothing with the
Clarington logo. This is not always an easy task but over the past three years, there has been
a noticeable increase in the number of people (both staff and public) wearing Clarington
clothing.
REPORT NO. ADMIN -14-98 - 7 - OCTOBER 26, 1998
The growing list of Clarington special presentations has included two Clarington Days at the
CNE (1994 & 1997), participation in the Ontario Rodeo Championship (1995 & 1996), the
"Day in the Life of Clarington" Photo Contest (1998) and Clarington Day at the Fair (1998). All
of these events have contributed in raising the awareness and profile of this community. It has
enabled the Municipality to develop partnerships and sponsorships that had previously not
been explored or accessed. These events have also enhanced the sense of community that
has become a trademark of Clarington.
3.0 CLARINGTON PUBLICATIONS
3.1 The Municipality, through the Marketing & Tourism Office, produces a number of printed
materials that serve to provide relevant and current information about different aspects of the
Municipality of Clarington. Each publication has a specific production schedule, design and
target market. Clarington publications are an intricate part of the Municipality's overall
marketing strategy and, in light of their varied natures and distribution, are discussed
separately.
3.2 The Community Guide is distributed two times per year - February and August. This
publication is targeted to provide Clarington residents with information on the many programs,
services and facilities provided by the Municipality of Clarington. The Guide provides general
information about the Municipality and the 7 municipal departments. It also provides
information about programs and services available at the Clarington Public Library, the Visual
Arts Centre, the Clarington Museums and the Clarington Beech Centre (Clarington Older
Adult Association). The publication's focus is primarily to promote the programs, services and
facilities operated by the Community Services Department. The Guide provides the reader
with program information (dates, times, registration process and fees), facility schedules
(public swimming/skating), booking processes (for community halls, arenas, pools and
outdoor sports fields). Information (contact name, telephone, hall capacity, accessibility, etc.)
about community halls (e.g. Newcastle Community Hall, Orono Town Hall). Perhaps the most
read portion of this document is the Directory that is included at the end of this publication.
This directory provides basic contact information for the over 200 community groups,
associations and organizations that provide service and programs to the residents of
Clarington. The information provided is, for the most part, current, however, staff of the
REPORT NO. ADMIN -14-98 - 8 - OCTOBER 26, 1998
3.3
Marketing & Tourism Office often struggle to get the community groups to update/revise their
contact information.
Since 1997 the Marketing & Tourism Office has sold advertising space in the Community
Guide to assist in reducing the overall cost of producing this document. Advertising is limited
to approximately 8 pages out of the total 64 pages of this publication.
Clarington Visitors Guide, first produced in 1996, promotes the tourism attractions, events and
opportunities available in this Municipality. The Visitors Guide is Clarington's primary tourism
attraction device. Since its initiation 30,000 copies have been produced each year for
distribution to local tourism partners, Tourism Toronto outlets, Ontario Tourism Centres,
Quebec Tourism locations plus Tourist Information Centres in Northern New York State. The
Guide is distributed annually with the first round being completed by mid-January. Follow -up
distributions to tourism offices are provided on a "by request" basis.
General information taken from the Visitors Guide is also available on the Clarington'web site
by following the Tourism link from the front cover. Inclusion of this information has produced
numerous requests for hard copies of the Guide from individuals, tour operators and business
people.
For 1999, the production run of the Visitors Guide is increasing to 50,000 copies. This
provides the Marketing & Tourism Office the opportunity to widen and to improve the
distribution network. This document is supported through the sale of advertising space to
members of the Clarington Tourism Partnership. The broadening of the distribution network
will provide these businesses with a benefit for their advertising commitments. The Marketing
& Tourism Office is revamping the design of the Guide for 1999 to ensure that the information
is clear and reader friendly.
3.4 The most common complaint that the Marketing & Tourism Office receives is that we do not
have adequate maps that are designed to help the tourist get from place to place or
community to community. To resolve this concern the Marketing & Tourism Office
commissioned the production of a Clarington Visitors Map. The map is really a collection of
REPORT NO. ADMIN -14-98 - 9 - OCTOBER 26, 1998
maps identifying tourist attractions and opportunities throughout Clarington. The map is not
distributed like the Clarington's Visitors Guide but is available at the Tourism Office (Liberty
Street) and in the Marketing & Tourism Office (Municipal Administrative Center). The map can
be used on its own or as a companion piece for the Visitors Guide. Since its completion in
June 1998, the public's response has been very positive.
3.5 One of the most requested Economic Development documents is the Clarington Community
Profile. This document contains demographic and statistical information relative to the growth
and development of the Municipality as a centre for business. Currently, the 1998-99
Community Profile is in production and should be available by the end of November 1998. It is
difficult to make significant changes to the demographic information contained in this
document since the census data (from Statistics Canada) is updated every 5 years (1996 was
the last census year). In researching this publication, information and data is collected from
various contacts including the Municipality's Planning Department, the Region of Durham's
Planning Department, the Region's Works Department, Clarington and Ontario Hydro,
Consumers Gas and, of course, Statistics Canada. The format of the Profile is taken from a
review of Profiles from other communities. The Profile information is summarized and
uploaded onto the Municipality's web site where it can be used as a quick reference by those
businesses doing their preliminary site selection planning.
3.6.1 From time to time the Marketing & Tourism Office is approached by community organizations
to assist them in specific print media projects. This year (1998) the Bowmanville Business
Improvement Association (BIA) came forward with a request for assistance in publishing a
historic walking tour map of the downtown area. The idea was perceived as a positive
initiative that would increase the tourism traffic into the downtown area. In consultation and
cooperation with the BIA the Marketing & Tourism Office produced the "Historic Walking Tour
of Bowmanville" brochure. Copies of this brochure are available at all BIA retailer stores, in
the Marketing & Tourism Office (Municipal Administrative Centre) and at the Tourism Office
(Liberty Street).
REPORT NO. ADMIN -14-98 -10- OCTOBER 26, 1998
4.0 COMMUNITY DEVELOPMENT ACTIVITIES
4.1 The Municipality is further promoted through the community development activities of the
Marketing & Tourism Office. Community development takes many different forms. The main
action is to network with local business and tourism organization to facilitate their programs or
services as a resource contact. In this role, the Municipality is supportive and not the lead
organization in the initiatives which are developed and implemented.
4.2 Working with community groups is a natural extension of a successful community
development program. To assist organizations develop and grow is an essential strategy. The
Durham Countryside Adventure Tour and the Taste of Clarington program (involving a three-
way partnership between the Tyrone Mill, Empire Orchards and Herb Farm and Archibald's
Orchards & Estate Winery) are relevant examples of the consultation process. A new
initiative, the Clarington Tourism Partnership, proposes to bring tourism operators in
Clarington together to discuss initiatives and issues of mutual concern and benefit. There is
no membership fee; however, it is anticipated that the group will meet on a quarterly basis to
ensure that opportunities to work together are not missed and that communication with the
Municipality continue to strengthen.
4.3 Another community development activity is participating in local and regional committees.
Committee work ensures that communications and cooperation continue between those
represented at the table. This activity has been of positive benefit in taking on the duties and
responsibilities of Economic Development. It has been helpful to be at the table when
economic development issues are discussed. Committee work has also provided useful
contacts and resources that have facilitated the quick response to various inquiries from the
general public and business clients. Some committees, such as the Durham Film Committee,
have resulted in a higher profile for the Municipality in a specific sector or community. Since
1996, more than 10 productions (ranging from commercials to made -for -television movies)
have been filmed in Clarington.
REPORT NO. ADMIN -14-98 -11 - OCTOBER 26, 1998
5.0 FUTURE CONSIDERATIONS FOR MARKETING & TOURISM
5.1 In December 1997, Council approved Report ADMIN -56-97 that recommended a partnership
with the Clarington business community that would effectively relocate the services of
economic development to the private sector. The line "business sells to business better than
government can sell to business" sums up the premise behind the report's recommendation.
Since the approval of that report, the Chief Administrative Officer and the Marketing &
Tourism Officer have been working with the business community to establish and formalize a
"Clarington-specific" Board of Trade.
5.2 As of the writing of this report, the Clarington Board of Trade is in the final stages of being
incorporated under the Canadian "Boards of Trade Act'. The Municipality has also been
working with the Executive of the Clarington Board of Trade to negotiate an agreement that
will detail responsibilities and expectations for each partner. Once both of these are finalized,
the Board of Trade will receive the Municipality's agreed upon contribution for 1998. In a
recent presentation to Members of Council, Michael Patrick (President of the Board) indicated
that the Board would be embarking on an executive search for a suitable Economic
Development Officer sometime in early 1999.
5.3 The transference of the economic development leadership to the Board of Trade will result in
the Marketing & Tourism Office being more available to focus its efforts on promoting and
implementing the marketing strategy for the Municipality of Clarington. The Marketing &
Tourism Office is in the position to strengthen its focus and level of activity in promoting and
facilitating the development of the Clarington tourism industry. The Clarington Tourism
Partnership is only in its infancy and, therefore, has a tremendous future ahead.
5.4 One of the future opportunities the Marketing & Tourism Office is pursuing is a
hotel/conference/seminar facility. It has long been identified that the lack of hotel space is a
severe handicap for Clarington's tourism industry. "Day-trippers" make up the majority of the
current market coming from surrounding areas such as Toronto and Peterborough. For
events and activities that span 2 or more days, available hotel space is a significant part of
their marketing strategy. Another point of consideration is the growth of the conferencing and
seminar market. These types of events, ranging from 1 -day to 5 -days in length, represent a
tremendous boost to the economy of the hosting community. People attending these events,
REPORT NO. ADMIN -14-98 -12- OCTOBER 26, 1998
for example, often bring a spouse/companion. Successful conference planners have initiated
spousal/companion programs through which these people (who are not attending the
seminar/conference) are given the opportunity to attend local shopping areas and visitor
attractions.
6.0 PROPOSED DIVISION OF RESPONSIBILITIES
6.1 Since November 1995, much has been accomplished to move forward with Economic
Development for the Municipality of Clarington. A solid foundation has been laid on which the
new Board of Trade can build. Trial and error and ongoing research into what other
municipalities are doing has helped to produce a direction that makes sense for this
community. There is, however, still much that needs to be done. Once the Clarington Board of
Trade completes its incorporation and has the Economic Development Officer in place, the
division of responsibilities (as outlined here and in the forthcoming Agreement) will be
implemented.
6.2 The Municipality of Clarington, through the Marketing & Tourism Office, will maintain
leadership responsibilities (defined for this report as the actions of planning, budgeting and
implementation) in the following areas.
The Clarington web site is clearly the major marketing and communications tool of the
future. It provides a significant contribution to the Municipality's overall image and perception
in the global marketplace.
• The corporate advertising function is an integral part of the Municipality's marketing
strategy and, therefore will stay a municipal responsibility. Placement of business attraction
advertisements is the responsibility of the Marketing & Tourism Office, with input from the
Board of Trade's Economic Development Officer. Subsequent lead contacts will be handed
over to the Board of Trade for follow up.
• The Community Profile publication is to remain the of the Marketing & Tourism Office as
this Office has access to the necessary research material and demographic information used
in its production. The Board of Trade will be given with a designated section within this
document through which they can communicate their message to the reader. The Economic
Development Officer will receive a supply of the finished document for the Board's use and
distribution.
6.3 The Clarington Board of Trade's leadership responsibilities includes the remaining and all
future economic development activities. Overall, the responsibility for business attraction and
business retention is identified as the major focus of the Board of Trade's mandate.
REPORT NO. ADMIN -14-98 -13- OCTOBER 26, 1998
• Follow-up and disposition of business leads generated by the Municipality's corporate
advertising program.
• Participation and budgeting for business -oriented trade shows.
• Establishing a comprehensive visitation program will be another ongoing activity of the
Board of Trade. This will provide the local business community the opportunity to discuss
issues affecting them one-on-one with the Board of Trade representative.
Production of economic development based promotional brochures.
As the Board of Trade develops and grows, the Municipality will be available to provide
support and assistance where possible. The specific details outlining the roles and
responsibilities of the Board of Trade will be outlined in the Agreement that is being drafted by
the Municipality's Solicitor at this time. It is intended that the Agreement will be submitted for
Council's consideration by the end of November 1998. Michael Patrick, the President of the
Clarington Board of Trade, is participating in the drafting on this Agreement and is supportive
of the division of responsibilities outlined above.
6.4 In addition to the hotel initiative already mentioned, a major future challenge is the 25th
Anniversary of Clarington and the year 2000. The intention is that a significant permanent
achievement is attained in conjunction with other proposed community celebrations and
events. Increased activity along Clarington's waterfront, stronger tourism identification along
major highways (e.g. 401 and 115/35) and new business development are among the ideas
being collected for consideration.
Respectfully submitted,
*JJC
Reviewed by,
W. H. Stockwell,
Chief Administrative Officer
REPORT 14
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
DN: Memorial
Meeting: Council File #
Date: October 26 1998 Res. #
Report #: Admin -16-98 FILE #: By-law
Subject: Policy Regarding Memorial Tributes
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report Admin 16-98 be received;
2. THAT Council approves the attached policy for recognition of individuals in memoriam.
3. THAT the offer by the Developers of Liberty Village in Bowmanville, to dedicate a road within in
their next plan of subdivision to the memory of the late Carson Elliott, be accepted, conditional
on the name being accepted through the Region registry process, with thanks; and
4. THAT Mr. Viv Woolford, and any other delegations listed for this issue at the meeting of
September 14, 1998, be advised of Council's decision.
Background
1.0 On September 14, 1998, by resolution #C-700-98 Council directed that the Chief Administrative
Officer bring forward a policy to commemorate with some type of memorial, individuals who
have made a significant contribution to the Municipality. In particular, the delegation of Mr. Viv
Wolford, was requesting that Council recognize the late Carson Elliott.
1.1 The Municipality presently has no policy to commemorate or recognize individuals or members
of Council or the community who made a significant contribution to the Municipality and who has
passed away. Council has dealt with requests of these types over the years in an inconsistent
manner and it was therefore Council's request to have the Chief Administrative Officer develop a
standard policy for memorial tributes.
1.2 It is recommended that the following policies, as detailed on Attachment #1, be approved to pay
tribute to individuals based on the following three criteria:
a) Members of Council
b) Members of the Community at Large
C) National Tributes or Recognition of Royalty
2.0 In order to respond to the request for recognition of the late Carson Elliott, for his contribution to
the community through the role of past Councillor and by his dedication to numerous charities, it
is recommended that a street be named after him. The developer of Liberty Village, Mr. S.
Montemarano has spoken with the Chief Administrative Officer, and he is prepared to name a
REPORT NO.: ADMIN. 16-98
PAGE 2
street with their approved plan of subdivision, with the approval of Council. The Planning
Department is investigating the name with the Region to ensure there is not a duplicate name in
the current Regional registry, therefore provided that there is an unnamed street available, it is
recommended that this offer be accepted.
4.0 It is recommended that the suggestions made by the delegation at the meeting of September 14.
1998 be left with the private sector, ie the Santa Claus Parade Committee, the suggestion of a
dinner recognition etc.
Respectfully submitted,
W.H. Stockwell,
Chief Administrative Officer.
REPORT NO.: ADMIN. 16-98 PAGE 3
Attachment # 1 to Report Admin. -16-98
POLICY REGARDING MEMORIAL TRIBUTES
A) MEMBERS OF COUNCIL:
Mayors: recognize past or present Mayors by the naming of a facility.
Councillors Deceased During Term of Office/or Deceased in First Term After Leaving Office: may be
recognized upon request, by the naming of a street or a park within the Municipality.
B) MEMBERS OF THE COMMUNITY AT LARGE
Members of the Community At Large: recognition on an ad-hoc basis by Council, as requests are
received, by the naming of any park, street or facility, based on the length and degree of service to
the community.
C) NATIONAL TRIBUTES/RECOGNITION OF ROYALTY
Nationally recognized individuals, such as Terry Fox, and recognition of Royalty through visits to
Municipally hosted events, may be recognized by the naming of a street, park, or facility.
STREET NAMES:
The suggestion of any street names will be processed in conjunction with the Planning Department's
registry and street naming process.
FUNDS:
Funds required to implement recognition memorial tributes will be budgeted in any given year that the
tribute is anticipated, and otherwise may be drawn from the Unclassified Administration Receptions and
Tributes account.
INITIATION:
Requests will be considered by Council on an as requested basis.
Interested parties are to be notified of Council's decision.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: Council
Date:
Report #:
Subject:
October 26, 1998
TR -80-98 File #:
BUILD COURTICE FUNDRAISING STATUS UPDATE
Recommendations:
It is respectfully recommended to Council the following:
THAT Report TR -80-98 be received for information.
Background and Comment:
File #:
Res.#:
By -Law #:
REPORT /6,
At the General Purpose and Administration Committee meeting of October 19, 1998, Council
requested the Treasury Department to contact the Build Courtice Fundraising Committee and
provide an update as to the Committee's fundraising efforts for the Courtice Community
Complex.
It was originally anticipated, per Report TR -64-96, that the Build Courtice Campaign would
raise $500,000 towards the capital cost of the Courtice Community Complex (see Attachment
„A„).
As of October 19, 1998, the Municipality has received a total of $150,000 from the Build
Courtice Fundraising Campaign. However, $50,000 was a reimbursement to the Municipality
for start-up funds advanced to the committee as an interest-free loan. As a result the
Municipality has received a net contribution to -date of $100,000 from the Fundraising
Committee.
Treasury Staff have contacted Mr. Ian Smith, Campaign Chair, Build Courtice Campaign to
request information on the current status and projected future contributions to be forwarded
to the Municipality. Mr. Smith indicated that active fundraising efforts have been completed
and the Campaign Committee is holding in a charitable trust $40,066 in future pledges
receivable (as of December 31, 1997). The Trust also had a cash balance at December 31,
1997 of $14,774 (see Attachment "B"). The Trust will remain operating for another year until
existing pledges have been received. Mr. Smith is anticipating a final cheque to the
Municipality at that time of approximately $50,000.
TR -80-98 Page —2 -
BUILD COURTICE FUNDRAISING STATUS UPDATE
Conclusion:
This would conclude the activity of the Committee and result in a net contribution to the
Municipality for the Courtice Community Complex of $150,000. As the approved Capital
budget for the Complex identified $500,000 in fundraising contributions, this results in a
$350,000 shortfall. This is currently being financed from Municipal Reserve Funds and has
contributed to a negative balance in the Community Services Development Charges Reserve
Fund. Should the final contribution not be received from the Build Courtice Fundraising
Committee in the anticipated amount, the funding shortfall will be included in the new
Development Charges policy, if possible, or from the existing Development Charges Reserve
funds.
Respectfully submitted,
arie A. Marano, H.BSc.,AMCT,
Treasurer.
MM/NT/hjl
Attachments
Reviewed by:
W.H. Stockwell,
Chief Administrative Officer.
r
' ATTACHMENT "A"
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ATTACHMENT "B"
BUILD COURTICE pl;c 10 I ! 3s
Sixteen Fifty -One Nash Road, Box 183 j� Ga
COURTICE, ONTARIO
LIE IS8
August 4, 1998.
Ms. Patti Barrie, A.M.C.T.,
Clerk, Municipality of Clarington,
40 Temperance St.,
Bowmanville, Ontario.
LIC 3A6
Re: Audited Financial Statements - Build Courtice Fund
Dear Ms. Barrie:
As the treasurer for the `Build Courtice Fund Raising Campaign", I wanted to forward to the
Municipality copies of the audited financial statements including the auditor's reports for the 1996
and 1997 fiscal year -ends for "Build Courtice". The auditor completed his report in early April of
this year and we had been holding the audited financial statements with the anticipation that we would
have a board meeting to review the statements and at that time provide copies of the financial.
statements to Councillor Novak for the Municipality.
Since that meeting has yet to be convened and has been delayed pending final approval for the
location and design for the cornerstone wall, I have decided that rather than waiting any longer, I
would forward copies of the financial statements to the Municipality for these two fiscal periods.
I should also mention that the issue that was raised by Ann Mailer in her correspondence dated
December 4, 1997, related to the numbering of receipts was addressed and I spoke with Revenue
Canada regarding the matter. It was their indication that the serial numbering of receipts was
primarily related to door to door canvassing by charities and was not a significant issue in our case.,
although it is part of the regulations. However, we did address the matter and all receipts that were
issued during 1 iO3 carry a separate and ursque number.
I trust you will find the enclosed in order and would ask that you circulate copies of these audited
financial statements to the appropriate individuals. Should you have any questiolis,spJ$�j")ptei
a call. II .:LERh
Yours siucereh-
oFirrcls.C.G�,6P.Adm-
Treasurer
Npl—
_.l _[.-lO �— —
cc: Ian Smith, Chairman, Build Courtice Campaign Fund Raising Conunittee
HUUca
LI)DWAIVIII.Jams;
STEPHEN I SUTHERLAND
Chartered Accountant
U JOHN STM@ET WEST
0511 AWA. ONTARIO t1H 1W8
(905) 7111 8600 FAX 19051]21-8604
To the Members of
Build Courtice
Courtice, Ontario
I have audited the balance sheet of Build Courtice as at December 31, 1997 and the statement of revenue, expenditures
and unexpended funds for the year then ended. These financial statements are the responsibility of the association's
management. My responsibility is to express an opinion on these financial statements based on my audit.
Except as explained in the following paragraph, I conducted my audit in accordance with generally accepted auditing
standards. Those standards require that I plan and perform an audit to obtain reasonable assurance whether the
financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amount and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial statement
presentation.
in common with many associations, the association derives revenue from fund raising activities, the completeness of
which is not susceptible of satisfactory audit verification. Accordingly, my verification of these revenues was limited
to the amounts recorded in the records of the association and I was not able to determine whether any adjustments
might be necessary to revenues, excess of revenue over expenditures, assets and surplus.
in my opinion, except for the effect of adjustments, if any which I might have determined to be necessary had I been
f the revenues referred to in the preceding paragraph, these
able to satisfy myself concerning the completeness o
financial statements present fairly, in all material respects, the financial position of the association as at
December 31, 1997 and the results of its operations for the year then ended in accordance with generally accented
accounting principles.
Oshawa, Ontario
ril 1, 1995
Srph,'n'j. Sutherland
Cd Accountant
As= 1997 1296
Current
Bank $ 14,774 $ 14,627
Pledges Receivable 40,066 4.000
$ 54.840 $ 18.627
Liabilities
Accounts payable and accrued charges $ 1,300 $ 651
Unexpended funds 53,540 17.976
$ 54.840 $ 18.627
Approv on ehalfoft e card:
C , I'an Smith, President
Harry Horricks, Treasurer
STEPHEN J. SUTHERLAND, n„„„„ -,,A
Revenue
$ 34,500
$ 8,250
b,;Ck campaign
97,929
23,_50
Business and industry
6,557
6,427
Community canvassing
30,477
22.470
Donations
18,710
5,520
School events
25,261
2.6
Special events
9,032
43
1.451
Other
714.889 61421
Expenditures
2,861
1,354
Advertising
61
14
Bank charges
5,987
6,427
Brick campaign
1,411
1,719
Equipment rentals and purchases
127
25,983
Management and administration
3,385
1,858
Office and general
9,032
5,208
Professional fees
987
-
Schools campaign
4,850
0.489
Special events -
624
393
Telephone
29.325
44,445
Excess of revenue over expenditures
185,564
17,976
17,976
Unexpended funds at beginning of the year
203,540
17,976
Transferred to\lunicipalityofClarington
(150.000)
-
S 53.540
C __—j-17,9 7
Unexpended funds at end of the year
STEPHEN J. SUTHERLAND, c,,.,.,...,•e
Onerrmions
The purpose of the Trust shall be to manage, co-ordinate and administer the charitable works program which
net revenues will be distributed to the Municipality ofClarington.
Significant Accountin Policv
The accounting policies of the Trust conform with accounting policies generally accepted in Canada.
Accrual Basis of Accounting -
Revenues and expenditures are recorded on the accrual basis, whereby they are reflected in the accounts in the
period in xvhich they have been earned and incurred, respectively, whether or not such transactions have been
finally settled by the receipt or payment of money.
STFPHFN I SIfrmni noun
STEPHEN J. SUTHERLAND, ri<,.„re,�<<,,,,,.«„.
STEPHEN J. SUTHERLAND
Chartered Accountant
t] JOHN STREET WEST
OSHAWA. ONTARIO. L I H IW8
(905) )218600 FAX(905)721-8604
To the Members of
Build Courtice
COurtice, Ontario
I have audited the balance sheet of Build Courtice as at December 31, 1996 and the statement of revenue, expenditures
and Unexpended funds for the six month period then ended These financial statements are the responsibility of the
association's management. My responsibility is to express an opinion on thea financial statements based on my audit.
Except as explained in the following paragraph, I conducted my audit in accordance with generally accepted auditing
standards. Those standards require that I plan and perform an audit to obtain reasonable assurance whether the
financial statements are free of material misstatement An audit includes examining, on a test basis, evidence
supporting the amount and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial statement
presentation.
In common with many associations, the association derives revenue from fund raising activities, the completeness of
which is not susceptible of satisfactory audit verification. Accordingly, my verification of these revenues was limited
to the amounts recorded in the records of the association and I was not able to determine whether any adjustments
might be necessary to revenues, excess ofrevenue over expenditures, assets and surplus.
In my opinion, except for the effect of adjustments, if any which I might have determined to be necessary had I been
able to satisfy myself concerning the completeness of the revenues referred to in the preceding paragraph, these
financial statements present fairly, in all material respects, the financial position of the association as at
December 31, 1996 and the results of its operations for the six month period then ended in accordance with generally
acceeted accounting principles.
Os a•.va, Ontario
I, 1998
S p•�1en I. Sutherland
a.: -red Accountant
Assets 1346,
Current
Bank S 14,627
Pledges Receivable 4,000 S 18.627
Liabilities
Accounts payable and accrued charges S 651
Unexpended funds 17,976
S 18.627
Approve% behalf oft Board:
i
Ian Smith, President
Harry Horricks, Treasurer
STEPHEN J. SUTHERLAND, cn,,,,,„,, ,,,,
EOR THE SiX MOhMI PERIOD
Revenue
ENDED DE EMBER 31, 1996
Brick campaign
$ 8,467
Business and industry
23,250
Donations
22,471
School events
5,520
Special events
2,670
Other
43
Expenditures
Advertising
Bank charges
Brick campaign
Equipment rentals and purchases
Management and administration
Office and general
Professional fees
Special events
Telephone
Excess of revenue over expenditures
Unexpended funds at beginning of the period
Unexpcnded funds at end of the period
STEPHEN J. SUTHERLAND, t, ,,<.<aa.
1,354
14
6,427
1,719
25,983
1,858
5,208
1,489
393
�y>IC�I
44.445
17,976
S 17.976
The purpose of the Trust shall be to manage, coordinate and administer the charitable works program which
net revenues will be distributed to the Municipality of Clarington.
The accounting policies of the Trust conform with accounting policies generally accepted in Canada.
Accrual Basis of Accounting
Revenues and expenditures are recorded on the accrual basis, whereby they are reflected in the accounts in the
period in which they have been earned and incurred, respectively, whether or not such transactions have been
finally settled by the receipt or payment of money.
STEPHEN J. SUTHERLAND, cn,,.1,led A....,,,,,,,,,
SUMMARY OF BY-LAWS
OCTOBER 26,1998
BY-LAWS
98-160 being a by-law to authorize the Release of an Agreement with Penwest
Corporation Limited and the Corporation of the former Town of
Newcastle, now the Municipality of Clarington, for the development of
Plan of Subdivision 18T-76011 (now Plan 40M-1770) (Item #6 of Report
#1);
98-161 Confidential Property Matter (Report #5);
98-162 Confidential Personnel Matter; and
98-163 Confidential Personnel Matter.
Meeting:
Date:
REPORT #4
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
DN: Memorial
Council File # E. M r
October 26 1998
Report #: Admin -16-98 FILE #:
Subject: Policy Regarding Memorial Tributes
Recommendations:
Res. #L TR -3 "i%9'
By-law #
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report Admin 16-98 be received ;
2. THAT Council approves the attached policy for recognition of individuals in memoriam.
3. THAT the offer by the Developers of Liberty Village in Bowmanville, to dedicate a road within in
their next plan of subdivision to the memory of the late Carson Elliott, be accepted, conditional
on the name being accepted through the Region registry process, with thanks; and
4. THAT Mr. Viv Woolford, and any other delegations listed for this issue at the meeting of
September 14, 1998, be advised of Council's decision.
Background:
1.0 On September 14, 1998, by resolution #C-700-98 Council directed that the Chief Administrative
Officer bring forward a policy to commemorate with some type of memorial, individuals who
have made a significant contribution to the Municipality. In particular, the delegation of Mr. Viv
Wolford, was requesting that Council recognize the late Carson Elliott.
1.1 The Municipality presently has no policy to commemorate or recognize individuals or members
of Council or the community who made a significant contribution to the Municipality and who has
passed away. Council has dealt with requests of these types over the years in an inconsistent
manner and it was therefore Council's request to have the Chief Administrative Officer develop a
standard policy for memorial tributes.
1.2 It is recommended that the following policies, as detailed on Attachment #1, be approved to pay
tribute to individuals based on the following three criteria:
a) Members of Council
b) Members of the Community at Large
C) National Tributes or Recognition of Royalty
2.0 In order to respond to the request for recognition of the late Carson Elliott, for his contribution to
the community through the role of past Councillor and by his dedication to numerous charities, it
is recommended that a street be named after him. The developer of Liberty Village, Mr. S.
Montemarano has spoken with the Chief Administrative Officer, and he is prepared to name a
REPORT NO.: ADMIN. 16-98
PAGE 2
street with their approved plan of subdivision, with the approval of Council. The Planning
Department is investigating the name with the Region to ensure there is not a duplicate name in
the current Regional registry, therefore provided that there is an unnamed street available, it is
recommended that this offer be accepted.
4.0 It is recommended that the suggestions made by the delegation at the meeting of September 14.
1998 be left with the private sector, ie the Santa Claus Parade Committee, the suggestion of a
dinner recognition etc.
Respectfully submitted,
------- - -------------------------------
W.H. Stockwell,
Chief Administrative Officer.
REPORT NO.: ADMIN. 16-98
PAGE 3
Attachment # Ito Report Admin. -16-98
POLICY REGARDING MEMORIAL TRIBUTES
A) MEMBERS OF COUNCIL:
Mayors: recognize past or present Mayors by the naming of a facility.
Councillors Deceased During Term of Office/or Deceased in First Term After Leaving Office: may be
recognized upon request, by the naming of a street or a park within the Municipality.
B) MEMBERS OF THE COMMUNITY AT LARGE
Members of the Community At Lar(le: recognition on an ad-hoc basis by Council, as requests are
received, by the naming of any park, street or facility, based on the length and degree of service to
the community.
C) NATIONAL TRIBUTES/RECOGNITION OF ROYALTY
Nationally recognized individuals, such as Terry Fox, and recognition of Royalty through visits to
Municipally hosted events, may be recognized by the naming of a street, park, or facility.
STREET NAMES:
The suggestion of any street names will be processed in conjunction with the Planning Department's
registry and street naming process.
FUNDS:
Funds required to implement recognition memorial tributes will be budgeted in any given year that the
tribute is anticipated, and otherwise may be drawn from the Unclassified Administration Receptions and
Tributes account.
INITIATION:
Requests will be considered by Council on an as requested basis.
Interested parties are to be notified of Council's decision.
110
TL1 R
Memorial '�1; DurhamHeakh yytidgesites).O�w General Hospital
HOsPital BowmanviUe' 4ices (Port Perry ands a C'e°eral Hospital * N t
Z
O
F_
Oct
O
LAKERIDGE HEALTH,2._'_,
Patients First
Bowmanville, Oshawa, Port Perry, Uxbridge, and Whitby. Lakeridge Health
Corporation's vision is to work with our health partners to promote health and
deliver excellence in care to more than 500,000 people in our rural and urban
communities. The talents of over 3,500 staff and physicians are combining to realize
this vision by using their expertise, energy and commitment to putting patients first.
The new hospital has an operating budget of $150 million, and will be developing
the Durham Regional Cancer Centre, to open in the year 2001. Lakeridge Health
Corporation is one of the largest community hospitals in Ontario.
THE FIRST BOARD OF TRUSTEES OF LAKERIDGE HEALTH CORPORATION
Judith Spring, Chair
Victoria Girling, First Vice -Chair
Paul Mackie, Second Vice -Chair
Frank Pinguet, Treasurer
Robert Amos
Kevin Campbell
Elected Trustees
Rudy Chernecki
Beverley Oda
William Eull
Barbara Olsen
David Jackson
Michael Patrick
Katherine Jackson
Colin H. Sinclair
Jean Achmatowicz MacLeod Ann Stapleford
Ex
-officio Trustees
Chief Executive Officer - Brian Lemon
Chief of Staff - Chair of Interim Medical Advisory Committee -
Dr. Robin Davies
President of the Medical Staff Association - Dr. Jeanette Obney
William Stirling
Catharine Tunney
Leslie Wilkinson
Steve Wilson
Tom Worden
Vice -President of the Medical Staff Association -
Dr. Benjamin Fuller
Representative of the AuxiliariesNolunteers -
Susanne Robarts
LOCATION LIST
0
Memorial Hospital, Bowmanville is now
Ili Lakeridge Health Bowmanville
47 Liberty Street South
Bowmanville, Ontario
L I C 2N4
O Phone: (905) 623-3331
Fax: (905) 623-0681
Oshawa General Hospital is now
Lakeridge Health Oshawa
O1 Hospital Court
Oshawa, Ontario
U LIG 2139
Phone: (905) 576-8711
Fax: (905) 721-4735
North Durham Health Services is now
Lakeridge Health Port Perry
451 Paxton Street
Box 960
Port Perry, Ontario
W
191- 1 A8
Phone: 21
Fax: (905)5) 9 985-0739-0739
North Durham Health Services is now
Lakeridge Health Uxbridge
4 Campbell Drive
Box 5003
Uxbridge, Ontario
L9P I S4
I� Phone: (905) 852-9771
Fax: (905) 852-5560
Whitby General Hospital is now
►� Lakeridge Health Whitby
300 Gordon Street
Whitby, Ontario
LIN
Phone:e:( (905) 668-6831
Fax: (905) 430-3421