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HomeMy WebLinkAbout05/11/1998 MU?aCiPAUTY OF �arington ONTARIO DATE: MAY 1 l- 1998 TIME: 7:00 P.M- PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURE OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a regular meeting of Council held on April 27, 1998. PRESENTATION Bob Howard, United Way of Oshawa-Whitby-Clarington—Presentation of Award to the Municipality of Clarington United Way Committee. DELEGATIONS 1. Joe Domitrovic, —Rezoning Application; and 2. Bernice Petryshyn, -Rezoning Application-Joe Domitrovic. - COMMUNICATIONS Receive for Information I— 1 Correspondence received from P.M. Madill,Regional Clerk. Regional Municipality of Durham—Reimbursement to the Region for the Decommissioning and Demolition of the Soper Creek WPCP: 1-2 Release received from Marc Bourque, CORCAN Correctional Service Canada- Entitled"CSC's CORCAN Rehabilitation Program Receives Support of -- Federation of Canadian Municipalities"; 1-3 Media Release received from the Association of Municipal Clerks and Treasurers -- of Ontario entitled"AMCTO's Review of the Proposed Municipal Act-A Workable First Draft or A Sham?"; CORPORATION OF THE MUNICIPALITY OF CLARINGTON - - 40 TEMPERANCE STREET- BOWMANVILLE-ON TARO-t1C 3A6- (905) 623.3379- FAX 623-A169 MECY(:EEO OfN Council Agenda - 2 - May 11, 1998 COMMUNICATIONS 1 -4 Correspondence received from Irving Gleiberman, Barrister and Solicitor— Joe Domitrovic—Withdrawal of Appeal to the Ontario Municipal Board; 1 -5 Member Communication Alert received from the Association of Municipalities of Ontario entitled"Province Announces $1.2 Billion in Long-Term Care Funding"; 1 -6 Correspondence received from Laura S. Lee, Manager of Council Services/Clerk, City of Orillia—French/English Twinning Program; 1-7 Member Communication received from the Association of Municipalities of Ontario entitled"AMO'S Advocacy on Emerging Issues"; 1-8 Newsletter received from the Association of Municipalities of Ontario entitled "AMO's Response to the Proposed New Municipal Act"; 1-9 Correspondence received from Walter Taylor, Clerk, Township of Uxbridge— Resolutions of the GTA Mayors and Regional Chairs; 1- 10 Correspondence received from Margaret Black, Mayor, Township of King— Resolution re: Greater Toronto Services Board; I— 11 Correspondence received from Ahmed Sharaf, Conference Co-ordinator, Ministry of Municipal Affairs and Housing—Conference 1998; 1- 12 Correspondence received from Walter Taylor, Clerk, Township of Uxbridge— Greater Toronto Services Board; I— 13 Correspondence received from Alan Tonks, Moderator—Proposed Greater Toronto Services Board; 1- 14 Communication received from the Federation of Canadian Municipalities entitled "Federation of Canadian Municipalities Seeks Amendments to Federal Telecommunications Act"; 1- 15 Correspondence received from Hazel McCallion, Mayor, City of Mississauga— Proposed Greater Toronto Services Board; 1- 16 Correspondence received from Michael D. Harris, The Premier of Ontario— Charity Casinos; 1- 17 Minutes of the Newcastle Community Hall Board held on March 16, 1998; Council Agenda -3 - May 11, 1998 COMMUNICATIONS I — 18 Minutes of a meeting of the Bowmanville Museum Board held on April 8, 1998; 1 - 19 Correspondence received from Ann Cavoukian, Commissioner, Information and Privacy Commissioner Ontario—Changes at the Information and Privacy Commissioner/Ontario; 1 -20 Minutes of a meeting of the Clarke Museum&Archives held on April 7, 1998; 1-21 Correspondence received from Karen Campbell, Municipal Co-Chair, GTA Economic Development Partnership—A Proposed Greater Toronto Services Board Act; 1-22 News Release received from the Ministry of Finance entitled"Property Assessment Board Represents Diversity of Ontario'; I—23 Member Communication received from the Association of?Municipalities of Ontario entitled"Ontario Property Assessment Corporation(OPAL)Names ChairNice-Chair"; 1-24 Members Advisory received from the Federation of Canadian Municipalities entitled"FCM Launches New Website At http://www.fcm_ca 1-25 Correspondence received from The Hon. Donald Macdonald, Chairman and Glenna Carr, President, The Canadian Council for Public-PrI ate Partnerships— Introduction of the Canadian Council for. Public-Private Partnerships; 1-26 Correspondence received from P.M. Madill, Regional Clerk-- Regional Municipality of Durharn—The Proposed New Municipal Act; 1-27 Minutes of a meeting of the Central Lake Ontario Conservation Authority held on April 21, 1998; 1-28 Correspondence received from Friends of the Farewell, Boxzmanville Creek Anglers Association and SAGA(Save the Ganaraska Again)—Lishman Proposal—Environmental Impact Study; and 1-29 Correspondence received from Linda Gasser, — Lishman Proposal—Environmental Impact Study. Council Agenda -4- May 11. 1998 COMMUNICATIONS Receive for Direction D— 1 Correspondence received from R.G. LaCroix, Clerk, Township of North Dorchester—Resolution re: Reusable Plastic(PET) Pop Bottle Program; D-2 Correspondence received from Lynne Piggott, Secretary/Treasurer, Bethesda Cemetery Board—Removal of Tree and Access to Water Supply: D-3 Correspondence received from Diane McGill, Bowmanville Vet—Adopt A- High-,vay Program; D-4 Correspondence received from Jim Bennett, Chair, Eastern Ontario Disaster Relief Committee and Fred Blackstein, Chair, Fund-raising Committee— Financial Assistance; D-5 Correspondence received from Pierre Duplessis, Secretary General, Canadian Red Cross—Requesting Proclamation of Water Safety Week: D-6 Correspondence received from Sylvia Smith, Branch President. Durham Region Leukemia Research Fund Canada—Requesting Proclamation of Leukemia Awareness Month and the Raising of the LRFC Flag; D-7 Correspondence received from Glenda Gies, President, Port Darlington Community Association—Lishman Proposal, D-8 Correspondence received from Grant Slater, Hidden Acres Farm—Public Safety Relating to Hunting; D-9 Correspondence received from R. Walton, City Clerk, City of Toronto— Multilateral Agreement on Investment; D— 10 Correspondence received from Heather Farquhar, Secretary, Liberty Pentecostal Church—Fireworks Display; D— 11 Correspondence received from Linda J. Laliberte, General Manager/Secretarv- Treasurer, Ganaraska Region Conservation Authority—Wilmot Creek Watershed Plan; D— 12 Correspondence received from P.M. Madill, Regional Clerk, Regional Municipality of Durham—Highway 2—Highway 401 Corridor Transit Service Revie-% Council Agenda -5 - May 11, 1998 COMMUNICATIONS D— 13 Property Tax Fax Alert received from Twin Brand Orchards, Fred's Auto Body Ltd., Bowmanville Veterinary Clinic and Twin Oaks Motel —Urgent Appeal to Ontario's Mayors from Local Independently-Owned Businesses; D - 14 Correspondence received from Teddy Nguygn, Olympia Restaurant—Sign Permit; D— 15 Correspondence received from Peggy Bremner, President, Parkwood Village, Newcastle Condominium Corporation No. 5—Parking Enforcement: D— 16 Correspondence received from Christine Willman, President, Newcastle Condominium Corporation No. 2—Parking Enforcement; and D— 17 Correspondence received from 186 individuals-Lishman Proposal. MOTION NOTICE OF MOTION At the Council meeting held on March 30, 1998, Councillors Mutton and Young indicated that they would,at the next or subsequent meeting, introduce the folloxzing motion: THAT Report PD-38-98 be received; THAT the application to amend the former Town of Newcastle Comprehensive Zoning By-law 84-63, for Mr. Domitrovic's property located at 3872 Courtice Road,to permit the continuation of an existing autobody repair shop, including related mechanical repairs,for a period of up to three (3)years from the date of passage of the by-law amendment, be approved; THAT the temporary use by-law be passed at such time as Mr. Domitrovic satisfies the conditions as contained in Section 7.8 of Report PD-38-98 through site plan approval; THAT a copy of Report PD-38-98 be forwarded to the Durham Region Planning Department; and ` THAT all interested parties listed in Report PD-38-98 be advised of Council's Decision. Council Agenda - 6 May 11, 1998 REPORTS 1- General Purpose and Administration Committee Report of May 4, 1998; 2. Confidential Report TR-34-98 —Property Matter; 1 Report TR-35-98 —Tender CL98-3 —Scugog Street and Middle Road Reconstruction; and 4- Report TR-38-98—Tender CL98-6 - Surface Treatment Asphalt and Surfacing Treatment, Pulverizing. UNFINISHED BUSINESS 1• Addendum to Report WD-74-98—Request From the Members of the Preservation Sanctuary Camp Club to Assume and Maintain the Portion of Long Sault Road From 1045 Metres North of Regional Road 20 North Approximately 1500 Metres to the Entrance to the Club. BY-LAWS 98-73 being a by-law to amend By-law 98-8, a by-law to appoint Members to the Abandoned Cemeteries Board for the Municipality of Clarington(Approved by Council Apr.127, 1998); 98-74 being a by-law to authorize the Release of an Agreement with 1249920 Ontario (formerly Kiddicorp Investments Ltd.) and the Corporation of the forrner Town of Newcastle,now the Municipality of Clarington, for the development of Plan of Subdivision 18T-87040 and 18T-87034 (now Plan l OM-824) (Item 9,6 of Report #1); 98-75 being a by-law to amend By-law 97-77, a by-law to provide for the registration of a primary dwelling unit having an Apartment-in-House (Item#16 of Report #1); 98-76 being a by-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Approved by Council July 7, 1997); 98-77 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the former Town of Newcastle(Item#4 of Report#1); f Council Agenda - 7 - May 11, 1998 BY-LAWS 98-78 being a by-law to appoint a By-law Enforcement Officer(Correspondence Item D — 15); 98-79 being a by-law to appoint a By-law Enforcement Officer(Correspondence Item D— 16); 98-80 being a by-law to authorize a contract between the Corporation of the Municipality of Clairngton and Hard-Co Construction Ltd., Whitby, Ontario, for the Reconstruction of Scugog Street and Middle Road(Report#3); and 98-81 Confidential Property Matter(Report#2). OTHER BUSINESS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT MUNICIPALITY OF CLARINGTON Council Minutes April 27, 1998 Minutes of a regular meeting of Council held on Monday,April 27, 1998, at 7:00 p.m.,in the Council Chambers PRAYERS Councillor Schell led the meeting in prayer. - ROLL CALL Present Were: Mayor D. Hamre Councillor J_Mutton Councillor M.Novak Councillor J.Rowe Councillor J. Schell Councillor C_Trim Councillor T. Young Also Present: Chief Administrative Officer, W. H. Stockwell Director of Community Services,J. Caruana(Attended until 8:40 p.m.) Fire Chief,M. Creighton(Attended until 8:40 p.m.) Solicitor,D. Hefferon(Attended until 9:30 p.m.) Treasurer, M.Marano (Attended until 8:40 p.m.) — Director of Public Works, S. Vokes(Attended until 8:40 p.m.) Director of Planning and Development,F. Wu(Attended until 8:40 p.m.) Clerk, P. Barrie DISCLOSURE OF PECUNIARY INTEREST Councillor Novak indicated that she would be disclosing a pecuniary interest with respect to the second and third delegations as well as Correspondence Items D— 1, D—2 and D—3. Mayor Hamre advised that Friday,April 24, 1998, an episode occurred at Darlington Nuclear Generating Station and that Bob Strickert, Site Vice-President,together with Penny Waghorne, are in attendance this evening to provide an explanation of the events. She requested Fire Chief. Creighton to provide an account of the actions which the municipality undertook during this time. Council Minutes -2- April 27, 1998 - Fire Chief Creighton provided a verbal report regarding the municipality's response to the abnormal incident, which was reported at Darlington Nuclear Generating Station at approximately 6:15 p.m. on Friday, April 24, 1998. He advised that the emergency response team was called to the Municipal Operations Centre and remained there until stand- down was announced at approximately midnight. Bob Strickert, Site Vice-President,Darlington Nuclear Generating Station, advised that Unit 4 had been shut down for routine maintenance when a leak occurred at approximately 5:00 p.m. on April 24. Approximately 100 kg of heavy water accumulated in small puddles on the floor. An on-site emergency was declared and full activation of their emergency plan was put into place. Later,in reviewing the incident, it was determined that the plant's staff had been over conservative in declaring the episode as an"on-site emergency"and it should have been declared an "abnormal incident". All radioactivity was contained within one room. He indicated that Hydro's procedures are being reviewed to ensure staff are able to properly determine the nature of an incident. MINUTES OF PREVIOUS MEETING Resolution#C-367-98 Moved by Councillor Trim, seconded by Councillor Mutton THAT the minutes of a regular meeting of Council held on April 14, 1998 be approved. "CARRIED" PRESENTATION Mayor Hamre presented a plaque and flowers to Donna Benford in recognition of her act of heroism in alerting the Allin family of a fire at their home. Council was advised by Mrs. Allin that she was awakened at approximately 5:15 am. by Mrs. Benford who happened to be driving by the home and spotted the fire. She feels that as a result of the actions — taken by Mrs. Benford, she and her husband and their three children are alive today. Council Minutes - 3 - April 27, 1998 DELEGATIONS Wayne Belliveau, Co-Chair, _ advised Council that the Rubber Duck Derby is taking place on June 20, 1998. Scout Ryan Swan presented the Mayor and Members of Council with lapel pins in recognition of this event. Joe Domitrovic, , advised prior to the meeting that he would not be addressing Council. Councillor Novak disclosed a pecuniary interest with respect to the delegation of Bernice Petryshyn,the nature of which is that she resides in close proximity to the subject property. Bernice Petryshyn, indicated her ongoing disapproval of the possible granting of a temporary rezoning by-law for Mr. Domitrovic's property. The area is basically agricultural and residential with two clusters of housing within one kilometre of the property. Relocation of the business should not effect the present clientele as there is an industrial park area just off Courtice Road and Baseline, only five minutes from the present location. Mrs. Petryshyn read into the record a letter from J. Petryshyn and from Mr. and Mrs. A. Riseborough,both in objection to the proposal. Richard Stephenson, addressed Council with a concern over the safety of residents in the area of the Kendal Crown Lands. He indicated that the controlled hunt, which was put in place last year,was a failure, as enforcement was not carried out as was suggested. Mr. Stephenson resides adjacent to this property and he has found shotgun shells, coyote carcasses, feathers and hunters trespassing on his property. He indicated that some hunters shoot from road right-of-ways, and dogs - are being allowed to run free. This is a rural area experiencing growth and also a higher demand for recreation. The area is too crowded to safely allow hunting and he requested that Council ban hunting in the - municipality south of the 8"' Concession and allow shotguns only to be used north of the 8h Concession. Lynn Whorpale, , was called but was not present. Council Minutes -4 - April 27, 1998 DELEGATIONS Eric Atkins, �, addressed Council with respect to unethical and lawless hunters using the Kendal Crown Lands and the issue of public safety in this area. Mr. Atkins submitted 65 letters from individuals concerned with this same matter. He indicated that the controlled hunt which was put in place in 1997, did not help the trespassing issue. He is requesting that Council review the Firearms By-law and ban hunting south of the 8h Concession and allow for the use of shotguns only north of the 8t'Concession. Resolution#C-368-98 Moved by Councillor Young, seconded by Councillor Schell THAT Council recess for 15 minutes. - "CARRIED" The meeting reconvened at 8:15 p.m. COMMUNICATIONS — Resolution#C-369-98 Moved by Councillor Rowe, seconded by Councillor Trim THAT the communications to be received for information be approved with the exception of Item I—5. "CARRIED" I- 1 Media Release received from Margaret Rodgers, Curator Director, Visual Arts Centre of Clarington—Call for Entry—Fifteenth Annual Juried Photography Exhibition; 1-2 Press Release received from Zona Canada R&D—Karla Ingleton—Jazz&Blues Musicians of Durham Cookin' Up Huge Fat Cat Festival Feast; 1-3 Correspondence received from P.M. Madill, Regional Clerk, Regional Municipality of Durham—Consultation Draft of the Greater Toronto Services Board Act, March 1998; Council Minutes - 5 - April 27, 1998 COMMUNICATIONS 1-4 Correspondence received from John R. O'Toole, MPP, Durham East-G.T.A.; - 1-6 Correspondence received from Brian Suter, City Clerk, City of Oshawa-Oshawa's Response to: "A Proposed Greater Toronto Service Board Act"; 1-7 Correspondence received from Amir Guindi,Editor-in-Chief, Department of Foreign Affairs-Multilateral Agreement on Investment(MAI); 1-8 Minutes of a meeting of the Central Lake Ontario Conservation Authority held on April 7, 1998; and 1-9 Correspondence received from P.M.Madill,Regional Clerk, Regional Municipality of Durham-By-law No. 30-98-Adoption of Regional Estimates for the Year. 1-5 Resolution#C-370-98 Charity Moved by Councillor Rowe, seconded by Councillor Trim Casinos P09.GE THAT the correspondence dated April 9, 1998, from Chris Hodgson, Chair, Management Board of Cabinet, advising of a new model for the implementation of Charity Casinos in Ontario,be received for information. _ "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution#C-371-98 Moved by Councillor Young, seconded by Councillor Schell THAT the foregoing Resolution#C-370-98 be amended by adding the __ following thereto: Council Minutes - 6 - April 27, 1998 COMMUNICATIONS "and that the Municipality of Clarington reiterate its previous position that the Council does NOT want a charity casino, VLT's or slot machines located anywhere within the Municipality of Clarington." "CARRIED" The foregoing Resolution#C-370-98 was then put to a vote and CARRIED AS AMENDED. D-4 Resolution#C-372-98 Proclamation of Moved by Councillor Schell, seconded by Councillor Rowe Lung Association Clean Air Month THAT the correspondence dated April 2, 1998, from Janet Georgieff, M02.GE Executive Director,The Lung Association,regarding Lung Association Clean Air Month,be received; THAT the month of June 1998 be proclaimed"Lung Association Clean Air Month"in the Municipality of Clarington and advertised in accordance with municipal policy;and THAT Janet Georgieff be advised of Council's decision. "CARRIED" D-5 Resolution#C-373-98 Kids Day Moved by Councillor Schell, seconded by Councillor Rowe International M02.GE THAT the correspondence dated April 2, 1998,from Dr. Simina Velji, Bowmanville Family Wellness Centre regarding Health, Safety and Environmental Awareness Day,be received; THAT May 9, 1998 be proclaimed"Health, Safety and Environmental Awareness Day"in the Municipality of Clarington and advertised in accordance with municipal policy;and THAT Dr. Simina Velji be advised of Council's decision. "CARRIED" - Council Minutes -7- April 27, 1998 COMMUNICATIONS - D - 6 Resolution#C-374-98 Dog Licensing Moved by Councillor Schell, seconded by Councillor Rowe By-law P 14.AN THAT the correspondence dated April 7, 1998, from Helen Gabel regarding the municipality's dog licensing by-law, be received; THAT the correspondence be referred to the Clerk's Department for review, in conjunction with the Animal Advisory Committee,and preparation of a - report to be submitted to the General Purpose and Administration Committee;and THAT Helen Gabel be advised of Council's decision. "CARRIED" D - 8 Resolution#C-375-98 World Mental Moved by Councillor Schell, seconded by Councillor Rowe Health Dav M02.GE THAT the correspondence dated April 6, 1995, from Donald Cousens, Mayor, Town of Markham regarding World Mental Health Day, be received; THAT October 10, 1998 be proclaimed"World Mental Health Day" in the Municipality of Clarington and advertised in accordance with municipal _ policy; and THAT Mayor Donald Cousens be advised of Council's decision. "CARRIED" D - 9 Resolution#C-376-98 Lishman Proposal Moved by Councillor Schell,seconded by Councillor Rowe D 14.DEV.9 7-058 THAT the correspondence dated April 13, 1998, from R. and Paula Kuipers regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman,be received; Council Minutes - 8 - April 27, 1998 COMMUNICATIONS THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file;and THAT R.and Paula Kuipers be advised of Council's decision. "CARRIED" D - 10 Resolution#C-377-98 Lishman Proposal Moved by Councillor Schell,seconded by Councillor Rowe D 14.DEV.97-058 _ THAT the correspondence dated March 30, 1998,from John Berry regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman,be received; _ THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT John Berry be advised of Council's decision. "CARRIED" D- 11 Resolution#C-378-98 Lishman Proposal Moved by Councillor Schell, seconded by Councillor Rowe D14.DEV.97-058 THAT the correspondence received from David and Sandra Dalzell regarding the Official Plan Amendment Application submitted by Mr. and Mrs.Lishman,be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT David and Sandra Dalzell be advised of Council's decision. "CP.RRIED" Council Minutes -9- April 27, 1998 COMMUNICATIONS - D - 14 Resolution#C-379-98 Appointment Moved by Councillor Schell,seconded by Councillor Rowe - Abandoned Cemeteries Board THAT the correspondence dated April 21, 1998 from Gordon Barrie C 12.AB requesting the appointment of an additional member to the Abandoned Cemeteries Board,be received; THAT Fred Griffin be appointed to the Abandoned Cemeteries Board for a term concurrent with the term of Council; THAT the appropriate by-law be forwarded to Council for approval; and THAT Gordon Barre and Fred Griffm be advised of Council's decision. - "CARRIED" D - 15 Resolution#C-380-98 National Moved by Councillor Schell,seconded by Councillor Rowe Emergency - Preparedness Week THAT the correspondence dated April 8, 1998,from Robert Runciman, M02.GE Solicitor General and Minister of Correctional Services regarding National Emergency Preparedness Week be received; THAT the week of May 4 to 10, 1998 be proclaimed"Emergency Preparedness Week"in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Robert Runciman be advised of Council's decision. "CARRIED" Councillor Novak disclosed a pecuniary interest with respect to Correspondence Items D— 1,D—2 and D—3,the nature of which is that . she resides in close proximity to the subject property. Councillor Novak vacated her chair and refrained from discussion and voting on the subject matter. Council Minutes - 10 - April 27, 1998 COMMUNICATIONS D- 1 Resolution#C-381-98 Rezoning- Moved by Councillor Schell,seconded by Councillor Rowe Joe Domitrovic D 14.DEV.98-001 THAT the correspondence dated April 10, 1998,from Bernice Petryshyn advising that she would not be in attendance at the Council meeting of April 10 and voicing her family's opposition to the rezoning application submitted by Joe Domitrovic,be received;and THAT Bernice Petryshyn be advised of Council's decision with respect to the rezoning application. "CARRIED" D-2 Resolution#C-382-98 Rezoning- Moved by Councillor Schell, seconded by Councillor Rowe Joe Domitrovic D 14.DEV.98-001 THAT the correspondence dated March 30, 1998, from Don Conaby, President, Oshawa Chamber of Commerce expressing support for the - rezoning application submitted by Joe Domitrovic,be received; and THAT Don Conaby be advised of Council's decision with respect to the - rezoning application. "CARRIED" D—3 Resolution 4C-383-98 Rezoning- Moved by Councillor Schell, seconded by Councillor Rowe Joe Domitrovic D 14.DEV.98-001 THAT the items of correspondence dated April 14, 1998, from MaryLynn - Risebrough expressing opposition to the rezoning application submitted by Joe Domitrovic,be received; and THAT MaryLynn Risebrough be advised of Council's decision with respect to the rezoning application. "CARRIED" Council Minutes - 11 - April 27, 1998 ( )MMUNICATIONS D-7 Resolution#C-384-98 Northeast Moved by Councillor Young,seconded by Councillor Rowe -- Corner of Highway#2 and THAT the correspondence dated April 5, 1998,from Marie Racine regarding Centrefield Drive the property located at the north east corner of Highway 2 and Centrefield R05.GE Drive in Courtice,be received; THAT the correspondence be referred to the Senior Municipal Law Enforcement Officer to deal with the concern of bees on the property; and THAT the correspondence be referred to the Director of Public Works for -- review of the feasibility of developing soccer pitches on the subject site and preparation of a report to be submitted to the General Purpose and Administration Committee; and THAT Mrs.Racine be advised of Council's decision. "CARRIED" D— 16 Resolution#C-385-98 Petition re: Moved by Councillor Schell,seconded by Councillor Rowe Full Time Fire Protection- THAT the petition received from 405 residents of the Courtice area, Courtice requesting that the Courtice Fire Hall be staffed 24 hours a day,7 days a P16.GE week, for full time fire protection,be received; THAT the petition be referred to the 1998 budget discussions; and THAT Bev Azevedo,lead petitioner, be advised of Council's decision. "CARRIED" D— 12 Resolution#C-386-98 Communities Moved by Councillor Novak, seconded by Councillor Schell In Bloom M02.GE THAT the correspondence dated March 31, 1998, from Raymond Carriere,National Chairman, Communities in Bloom, inviting the municipality to participate in the 1998 program, be received for information. "CARRIED" Council Minutes - 12- April 27, 1998 COMMUNICATIONS D— 13 Resolution#C-387-98 GTA Canada Moved by Councillor Schell, seconded by Councillor Novak Goose Committee D02.GT THAT the correspondence dated April 14, 1998, from Bruce Carr, Interim Chair, GTA Canada Goose Management Committee, requesting financial support,be received for information. "CARRIED" MOTION NOTICE OF MOTION Council Mutton advised that he would not be proceeding with his Notice of Motion at this time. REPORTS Report#1 Resolution#C-388-98 G.P.A. Report Moved by Councillor Novak, seconded by Councillor Rowe April 20, 1998 THAT the General Purpose and Administration Committee Report of - April 20, 1998,be approved. "CARRIED" Report#2 Resolution#C-389-98 Moved by Councillor Young, seconded by Councillor Schell THAT Confidential Report CD-26-98,pertaining to a personnel matter, be referred to the end of the agenda to be considered during a"closed" session of Council. "CARRIED" Council Minutes - 13 - April 27, 1998 UNFINISHED BUSINESS Resolution#C-390-98 Moved by Councillor Novak, seconded by Councillor Schell THAT the delegation of Wayne Belliveau and Ryan Swan be acknowledged with appreciation; THAT they be thanked for the lapel pins recognizing Clarington Rubber Duck Derby and advised that the municipality looks forward to working with them in ensuring that the annual Derby is a success. "CARRIED" Councillor Novak disclosed a pecuniary interest with respect to the delegation of Bernice Petryshyn,the nature of which is that she resides in close proximity to the subject property. Councillor Novak vacated her chair and refrained from discussion and voting on the following resolution. Resolution#C-391-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT the delegation of Bernice Petryshyn be acknowledged and she be advised of Council's decision in this matter. "CARRIED" Resolution#C-392-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the delegations of Richard Stephenson and Eric Atkins be acknowledged; THAT their comments be referred to the Clerk's Department for review and preparation of a report to be submitted to the General Purpose and Administration Committee; and THAT Richard Stephenson and Eric Atkins be advised of Council's decision. "CARRIED" Council Minutes - 14 - April 27, 1998 BY-LAWS Resolution#C-393-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT leave be granted to introduce the following by-laws, and that the said by-laws be now read a first and second time: 98-65 being a by-law to adopt Amendment No. 5 to the Clarington Official Plan(Wed Investments Ltd. and Bayly Holdings Ltd.); 98-66 being a by-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle(Randy Henry, 1070702 Ontario Ltd.); 98-67 being a by-law to lay out and establish certain lands and premises within the Municipality of Clarington as public highway; 98-68 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington; 98-69 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington; 98-70 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington; 98-71 being a by-law to authorize the entering into of an agreement with W. E. Roth Construction Limited the owners of Plan of Subdivision 18T-89082 and any mortgagee who has an interest in the said lands, and the Corporation of the Municipality of Clarington in respect of 18T-89082. "CARRIED" Resolution#C-394-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT the third and final reading of By-laws 98-65 to 98-71 inclusive,be approved. "CARRIED" Council Minutes - 15 - April 27, 1998 OTHER BUSINESS Resolution#C-395-98 Moved by Councillor Mutton, seconded by Councillor Trim WHEREAS the Municipality of Clarington is concerned with its ability to set the 1998 budget, and collect sufficient tax revenues in time to pay the Region of Durham and School Board levies; WHEREAS the Province of Ontario has delayed the delivery of the assessment roll, on which all municipal taxes are calculated,until May 29, 1998; - WHEREAS the Province of Ontario has created significant changes to the assessment system in the provision of options which will require considerable time for municipalities to consider and which will generate computer systems changes to be programmed before tax bills can be mailed; WHEREAS the Province of Ontario has permitted the Upper Tier Municipalities to increase their interim levies by up to 104% (Durham @ 82%) of the prior year's tax levy; WHEREAS the Province of Ontario requires that the Upper Tier levy be paid on request; WHEREAS the Province of Ontario requires that the School Board installments be paid by June 30, 1998; and WHEREAS the Lower Tier Municipalities will not be financially able to continue with normal operations,pay the School Boards or the UpperTier levies without significant borrowing costs; NOW THEREFORE BE IT RESOLVED THAT, in order to permit municipalities to pass their 1998 operating budgets, the Province of Ontario be requested to pass legislation FORTHWITH to permit the following: (1) THAT Lower Tier Municipalities be permitted to issue a second interim tax bill for-up to 100 %of the prior year's taxes for all purposes; (2) THAT the Province delay the transfer date of the second School Board installment from June 30 to August 31, 1998; and Council Minutes - 16 - April 27, 1998 OTHER BUSINESS (3) THAT the Province fund the cost of borrowing incurred by any municipality in order to pay the 1998 levy to the Upper Tier, or the School Boards . THAT the Regional Municipality of Durham and its area municipalities and the GTA Mayors and Regional Chairs,be requested to endorse the above resolution; THAT the MPPs within the Region of Durham be notified of the above resolution; and THAT the Municipal Finance Officer's Association(M.F.O.A.),the Association of Municipal Clerks and Treasurers (A.M.C.T.O.), and the Association of Municipalities of Ontario (A.M.O.),be provided a copy of the above resolution and requested to forward it to their membership for endorsement. "CARRIED ON THE FOLLOWING RECORDED VOTE" Recorded Vote Yea Nay Absent Councillor Mutton Councillor Novak Councillor Rowe Councillor Schell Councillor Trim Councillor Young Mayor Hamre Resolution#C-396-98 New Municipal Moved by Councillor Young, seconded by Councillor Rowe Act L I LPR WHEREAS the proposed new Municipal Act is probably the most major legislation affecting local government and its constituents to come forward since the original Municipal Act; WHEREAS it comes at a time of Provincially initiated mass confusion in local government; WHEREAS it will determine the future of all local governments; Council Minutes - 17- April 27, 1998 OTHER BUSINESS THEREFORE BE IT RESOLVED THAT the Province of Ontario be requested to extend the time allowed for comment back to allow for meaningful and knowledgeable comment reflecting the interest of the constituency; THAT the Municipality of Clarington demand a moratorium be placed on any further Provincially legislated changes impacting local governments - and the property taxpayers until those changes already in process are completed and known,including resulting regulations, and are in concurrence of the majority of Ontario's local governments; and THAT a copy of this resolution be forwarded to the Honourable Michael D. Harris,Premier of Ontario; the Honourable Allan Leach, Minister of -- Municipal Affairs and Housing; the Honourable Ernie Eves, Minister of Finance; all Durham MPP's; GTA Mayors and Regional Chairs and the Association of Municipalities of Ontario (AMO). "CARRIED ON THE FOLLOWING RECORDED VOTE" Recorded Vote Yea NN y Absent Councillor Mutton Councillor Novak Councillor Rowe Councillor Schell Councillor Trim Councillor Young Mayor Hamre Resolution#C-397-98 Moved by Councillor Novak, seconded by Councillor Young THAT the meeting be"closed"for the purpose of discussing a personnel issue and a legal issue. "CARRIED" Councillor Novak disclosed a pecuniary interest during the"closed" session of Council; vacated her chair and refrained from discussion and voting on the following resolution. Council Minutes _ 18 - April 27, 1998 OTHER BUSINESS Resolution#C-398-98 Moved by Councillor Young, seconded by Councillor Rowe THAT the actions taken during the"closed" session of Council be confirmed. "CARRIED" CONFIRMING BY-LAW Councillor Novak disclosed a pecuniary interest earlier in the meeting and _ refrained from discussion and voting on the Confirming By-law. Resolution#C-399-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT leave be granted to introduce By-law 98-72,being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 27th day of April 1998, and that the said by-law be now read a first and second time. "CARRIED" _ Resolution#C-400-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT the third and final reading of By-law 98-72 be approved. "CARRIED" Council Minutes - 19 - April 27, 1998 ADJOURNMENT Resolution#C-401-98 Moved by Councillor Young, seconded by Councillor Rowe - THAT the meeting adjourn at 9:40 p.m. "CARRIED" MAYOR CLERK COUNCIL • INFORMATION I-1 _- April 23, 1998 . APR 27 11 39 te—egional Ms. Marie P.Knight ur 4pality Deputy Clerk "ream Municipality of Clarington ier"s Department 40 Temperance Street )5 .ossland Rd.East BOWMANVILLE,.Ontario. o.Box 623 L1 C 3A6 bitby,Ontario o 668--n I REIMBURSEMENT TO THE REGION FOR THE DECOMMISSIONING 3x (sos)ass-sass AND DEMOLITION OF THE SOPER-CREEK WPCP.(CC #132 & #115).. IV Aadili,Am.c.T Clarington Resolution #GPA-106-98 - (#98-F-27) -'Our File: D08-00 er nal Clerk Ms. Knight, at their meeting held on.April 6, 1998;.the Council of the Regional Municipality of Durham adopted the following recommendations contained in the Sixth Report of the Finance and Administration Committee: • "a-) THAT we concur with the Municipality of Clarington-resolution (copy attached.to Report#9&F-27) to*reimburse the-Region of . Durham frem-the Darlington Generating Station Account Reserve Fund.in accordance with_the provisions of the Tri-partite agreement ..with Ontario.Hydro for the,costs incurred ($269,257.29) for the decommissioning, demolition and site rehabilitation of the Soper Creek.Water Pollution Control Plant; and . b) THAT the Municipality.Of-Clarington,-in accordance with the provisions of the Tri-partite agreement, access approximately $175,000 from-the Darlington Generating Station'A' fund for site rehabilitation.of the former.Soper Creek Water Pollution Control Plant." -P.M.-Madill, A.M.C.T. • Regional Clerk PMM/cb � - -- -- -,--- -t cc: -R.J. Clapp, Commissioner of Finance Iuui.ma��.✓vw yu, i v.v,auc �mW c,wwuwgJmuy u�v�auuywu VaIC.JO-VYLU IIIIIC. IO.OJ.L4 rage I OT 1 COUNCIL INFORMATION I-2 _ Correctional Service Service correctionnei • i , , Canada Canada 6 April 1998 `z FOR IMMEDIATE RELEASE - CSC's CORCAN rehabilitation program receives support of Federation of Canadian Municipalities Ottawa - The National Board of Directors of the Federation of Canadian Municipalities (FCM) has passed unanimously a resolution encouraging member municipalities to buy goods and services from CORCAN, an agency of the Correctional Service of Canada.,which focuses on offender rehabilitation through work. "Municipal leaders are deeply concerned about public safety. FCM believes that CORC AN. is an effective means for the correctional system to rehabilitate offenders successfully and make Canadian communities safer." said FCM President and Deputy Mayor of Winnipeg Jae Eadie. CSC Commissioner Ole Ingstrup was pleased to hear of the Federation's support. "Our research shows that, when offenders spend six months or more working for CORCAN.the skills they learn-and more importantly,the work ethic -will help keep them from returning to custody after their release. With the support of FCNL we can offer more offenders that chance." The non-binding resolution encourages municipalities to set aside a small portion(not to exceed three per cent) of the municipalityy s procurement budget to purchase CORCAN goods and services. This is an important gesture of support for CORCAN by FCM and its more than 600 members. CORCAN helps rehabilitate federal offenders by operating work sites within federal institutions. The not-for-profit agency of the correctional service creates approximately 2,000 full-time equivalent positions each year. The cost of training and rehabilitating the offenders is recovered by selling the products and services they make under professional supervision. CORCAN produces literally hundreds of product and service lines for use in office and industrial settings, and sells primanh,to government bodies. FCl\S Board members are clear on the value of CORCAN's rehabilitation program. "CORCAN's success is based on its practicality. From municipal leaders' perspective, rehabilitating offenders by giving them work to do and realistic employment e\-penence is good for the offender, good for the correctional system, and good for the community the offender chooses to reside in upon release,"said FCM President Eadie. CORCAN CEO Ann Marie Sahagian was also grateful for the FCM's support. "CORCAN needs a tin} share of the public-sector market to achieve its goals of offender rehabilitation at no additional cost to the taxpayer_"said Sahagian. "The support of Canadian municipal governments will help us continue to rehabilitate offenders and help them to eventually become contributing members of societv." -3�1- For more info-nation contact: i ,� O: Ellen Henders:, `` _r.---..--------_ Manaaer. Co:-_,.�-ate Marketing CORCAN - - (61 3)947-77z- Alex Smith. ; --_-•.- Manager.Co=zznications/Public Relations Federation of,anadian Municipalities 21-11-:.21 I i i`�—�--------- - .j r 1998 23:59:16 Via Fax 905 623 5717 AMCTO, APRIL 27,1990 Page 001 Of 001 PLEASE CIRCULATE TO: Maureen Reid COUNCIL INFORMATION 1-3 P, )iiowins Media Release was distributed to print,radio and television on Monday,April 27,Although Cathie Best d-_'en Cousineau are listed as the contacts AmcTo wanted the membership to have a copy of this release in the event tt your local media contacts you.A copy of our response will be on AMCTO's web site by Wednesday,April 29.You 11--lso be receiving a FAX Express Wednesday,April 29`h that summarizes AMCT O's position. MEDIA RELEASE )r-Tmmediate Release on April 27, 1998 AMCTO's Review of the Proposed Municipal Act A Workable first Draft orA Sham? h4 kssociation of Municipal Clerks and Treasurers of Ontario(AIVICTO)has just released their review; of the proposed lunicipal Act. Cathie Best,President of AMCTO,stated today"AMCTO recognizes the need for change to achieve aFovements in municipal government and welcomed the provincial government's intent to modernize the Municipal c We are disappointed in the extent of regulatory controls stir contained within the legislation and hope that the dnistry will act on suggestions to accomplish their original goal of producing legislation that is less prescriptive in ature."Ken Cousineau,Executive Director,AMCTO,also confirmed today that lobbying don e by.AM CTO to retain the a :ions of Clerk and Treasurer as statutory officers,among other issues,was successful. 1 March, 1997 the province issued a discussion paper on how it proposed to make the Municipal Act less prescriptive, d--ntzrested stakeholders were given an Opportunity to comment.The proposed new Municipal Act was released on .e vary 11 of this year and incorporated some of AMCTO's recommendations from last spring. All stakeholders am' ave been given until May 8 to comment on the proposed Art. Unfortunately the timing of the release coincides with the et--onse on the proposed referendum legislation,changes to the municipal taxation and assessment systems and Over 50 n lgamations.Giving the document the time it deserves for review has been impossible.However,AMCTO has irepared a detailed submission for consideration by the Minister of Municipal Affairs and Housing (available upon couest) setting out its Views. [1 AMCTO is supportive of the general principles and intent of the proposed Act.AMCTO's recommendations are dmed at supporting -wious aspects of the proposed Act including the broad areas of authority,municipal powers,natural -,on powers and increased accountability to the general public.However there remain some aspects that conflict with overall goal of increased local autonomy,accountability and flexibility.The proposed Act is prescriptive in minute Jetail to the point that the government may actually be creating a system for micro-management.In addition,the AMCTO is-onceme-d with the overwhelming reliance on regulations and if this trend is to continue,then we respectfully requested ti ',reasonable consultations occur, or at aminimutri,that a 30 day notice and an impact statement are provided to each municipality prior to 2ny now regulation being issued. C--ier key components of the AMCTO submission are concerned with service delivery migration, records, - _21 c. ages,the establishment of performance standards and municipal name changes. AMCTO anticipates-that c be made to the Draft Legislation and would expect to have an opportunity for further comment. P or More infon-nation: Cathie Best President,AMCTO 416-394-9080 Kenneth S- Cousineau Executive Director,AMCTO 905-602-4294,ext-26 COUNCIL INFORMATION I-4 IRV ING GLLEIBERMAN, B.A., LI._B. t3crrri,�lc-r•urr�!.Sulirilur April 28, 1998 By FAX - 416--32G;6M Otitario Municipal Board - 655 Bay Street, Suite 1500 Toronto, Ontario MSG 1E5 Attontim. J ma-lwigul Dear Sirs: Re: OMB File No. 0970130 AND 0970004 Joe IUomitrovie - Municipality of Clarington Please be advised that my client, Mr.Joe Domitrovic, has instructed me to advise you that the appeals fled by him with respect to the above matters is hereby withdrawn and you are to accept this letter as formal notice of withdrawal of the appeals. If you require any further documentation to confirm the contents of this letter, please advice. Yours ve y, .EIBERMAN Enclosures cc. Joe Domitrovic cc, Town of Clarington -- cc. Tennis Hefferon cc. Region of Durham cc. Andrew C. Allison, Assistant Regaional Solicitor �} -- Region of Durham __ 14/Z9/98 ZZ:17:14 EST; RSSOCIRTIOU OF?-> 985 6Z3 8838 CLERK-Clarington Man Page 882 COUNCIL INFORMATION 1-5 APR-29-98 WED 08:04 PM A110 FAX N0. 4169716191 P. 01/03 i Association of ' Member Communication � �;a Municipalities of Ontario MINOR 363 univerelty Avenue,suite 1701 Toronto.ON MSG 1Ee Tel:(416)971-986e-fax*(416)971-6101 man:amocamo.municom.com For Immediate Attention April 29, 1998-Alert-98/013 PROVINCE ANNOUNCES $1.2 BILLION IN LONG-TERM CARE FUNDING ISSUE: The Ontario Government is investing$1.2 billion to improve access to long-term care services across the Province. FACTS: Today's announcement by the Premier and health Minister Elizabeth Witmer is intended to add 20,000 new beds for people in homes for the aged and nursing homes, and increase access to community-based - services for an additional 100,000 Ontarians. The Government's announcement Indicated that this investment will create 70,000 new jobs -27,500 new front-line health care jobs, and 42,500 construction jobs. Community Care Funding: • The Government has earmarked$551 million to expand and enhance community services such as in- home nursing, therapy, homemaking, Meals on Wheels, supportive housing, and services for the physically disabled. • Access to these services will be provided through Community Care Access Centres(CCACs).- Operational Funding for long-Term Care Facilities • $602 million will be provided as operating funds to open new homes for the aged and nursing home beds,and to enhance services in long-term care facilities so that they can better meet the needs of older, frail residents. • This funding is in response to changing demographics as Ontarids over-75 population is expected to increase by 35 percent between 1996 and 2006. ur Capital Funding for long-Term Care Facilities • Approximately$96 million per year has been allocated in a multi-year plan to build new homes for the aged and nursing homes, and to rebuild more than 100 older homes, • 20,000 new long-term care beds are to be added to the system over the next eight years. • 13,000 long-term care beds are expected to be upgraded. • In all, $2.5 billion will be spent on new and rebuilt long-term care facilities. • The Government also announced that new design standards will come into effect immediately.All of the 20,000 new long-term care beds, and 13,000 upgraded beds, will have to comply with these new standards. STATUS: For many years,AMO has recommended to the Government that hospital restructuring savings be invested in long-term care and community-based services to ensure that the necessary supports are available in all communities. In addition,AMO has stressed the need for increased operational funding for long-term care facilities to deal with the increased costs associated with increasing frail residents.This has been a particular challenge for municipal homes for the aged,which deal with many residents with complex care needs. AMO will seek further information from the Ministry of Health regarding the details of this announcement, and will provide this information to AMO members as it is made available. For more information contact: Jill Vienneau, Senior Policy Advisor, policy and Government Relations at (416) 971-9856 ext 314 or email:jienneau@amo.municom.com 4/Z4/98 ZZ:17:08 EST; ASSOCIATION OF?—> 965 6Z3 8838 CLERK—Clarington Mun Page 88Z COUNCIL INFORMATION I_6 APR-24-98 FRI 02:42 Pn AMO FAX NO. 4169716191 P. 01 f A QRILLIA CITY CENTRE 6a ANDREW $7. S. T�[CFHONE ORILLIA xONR9L3V eJS Pori) 325-1311 FACSIMILc �C� ptt1W Ooe7 a25-5178 CITY MANAGER'S WflCE DIRECT LINE:(105)329-7232 April 7, 1998 To ail Municipalities in Ontario Re. French/English Twinning Program in June, 1996, the City of Orillia unanimously passed a motion to explore the possibility of _ twinning our Clty with a city in Quebec of similar size. The Quebec city which entered Into such a relationship with 06111a was Ville de Vaudreuil-Dorion. This has rosulted In four exchanges between the two communities and further exchanges will include social events, service clubs, economic, Industrial and commercial entities, church, music, art and school groups,sports ordanizations and internet exchanges between students Of all ages. During the recent Ice storm,the people of Orillia responded with contributions of money and services exceeding $16,000,00 that was forwarded by the Orillia Twinning Committee ("Rendezvous') through the Red Cross directly to Vaudreuil-Dorion, Council, at its meeting held on March 9, 1998 adopted the following resolution: _ "THAT Ontario municipalites seek a meaningful connection with a Quehee municipality involving social, economic and sports Interests so that the people of Ontario and Quebec can get to know and understand more of each others' concerns and aspirations,, AND THAT copies of this resolution be forwarded to all municipalities in Gntarlo for endorsement. The Orillia Twinning Committee has offered to assist all municipaaties who wish to consider this initiative in seeking an appropriate Quebec location." I would be pleased if you would present this correspondence to your Council with a request for endorsement. Yours truly, Laura S, Leg, B.A., A.M.C.T. LSL;hr Manager of Council Services/Cleric This material is provided under contract as a paid advertisement by the originating organization, M and does not necessarily reflect the views ar positions of the Association of Municipalities of Ontario (AO), its subsidiar companies, officers,directors or agents. 04/ZB/98 ZZ:5Z:84 EST; ASSOCIATION UP-> 985 6Z3 8838 CLERK-Clarington Hun Page BBZ APR-28-98 TUE 04:43 PM AMO FAX NO. 4169716191 P. 01 COUNCIL INFORMATION I-7 Association of h/lember Communication Municipalities /f of Ontario ForII Y Our 383 UnIvenllYAvenue,suite 1701 Toronto,oN M5G tt:6 T■1:(�16)D71-0858- (08) 6_ 01 Onformation ■maA:nmoosm o.mun971-1 om For Immediate Attention April 28, '1998 FYI - 981014 AMO'S Advocacy on Emerging Issues ISSUE: AiVIO's Board of Directors dealt with two emerging issues - impacts of delay in return of the assessment rolls, and reports of Government's approach for a surplus budget situation. FACTS: 1. Assessment Roll Delay: The delay of the assessment roll from April 301h to May 31st, 1998 creates delays in the issuance of final tax notices. The Province's solution was to authorize upper tier municipalities an increase in their interim levy amount or installment and to delay the payment to the Province for services it would bill municipalities. Many lower tiers and separated cities will also face cashflow difficulties as they are required to make school board payments by June 301h AMO has again objected to the delay of the assessment roll and has sent a recommendation that the Province solve this additional impact by either pre-flowing its grant portion of education funding _ or if the Province is not prepared to do this,that it defer the municipal payment and the Province pick up any interest charges incurred by the boards as a result of any borrowing to cover municipal money not received. AMO will keep its members informed of any further developments on this matter. 2. Provincial Budget Surplus - Reported Approach Media reports (Globe and Mail article dated Saturday, April 4`", 1998) indicated that the Government intends to use budget surpluses in future years to out property taxes. Part of the reported approach is to take all education costs off property taxes and either shift additional services/costs to municipalities, such as long-term care ($1.1 billion service), or to cap property taxes to prevent municipalities from using vacated education tax room. While AMO supports the removal of education from the property tax base along with other income redistribution programs, it does not, however, support any unilateral action by the Government. AMO has again called on the Government to develop an agreement with the municipal sector on how to phase out income redistribution programs from the property tax base.. For more information contact: Pat Vanini, AMO Director of Policy and Government Relations at (416)971-9856 ext.316 or Babak Abbaszadeh, AMO Policy Advisor at (416) 971-9856 ext 340. For transmission problem: Carleen Newland at 416-971-9856 ext.300 14/Z4/90 ZZ29:41 EST; ASSOCIATION OF?-> 90S 6Z3 OB30 CLERK-Clarington Man Page OBZ APR-24-98 FRI 03:03 PM AHO FAX NO. 4169716191 P. 01/02 COUNCIL INFORMATION I_g Municipal Act Series #4 I Asso linof Municippaalities of Ontario ForYour 809 University Avenue,Suite 17o1 _ Toronto,ON MSG 1 Ea 7e: 60•fax: 071-0191 emidl:A mocamo.mu nle71.018m For Immediate Attention April 24, f 998 FYI -98/012 AMO's Response to the Proposed New Municipal Act Issue: The Board of Directors has adopted a response to be submitted to Minister Leach. The Facts: Today, the Association's Board of Directors adopted its position by considering the comprehensive report of AMO's Municipal Act Task Force. The Task Force's comments and recommendations were prepared with the input of several professional associations, including the Municipal Finance Officers Association, and the Association of Municipal Clerks and Treasurers of Ontario. Representatives from the Regional Solicitors Group and the Area Solicitors Group also provided valuable advice. AMO's Position: • After careful analysis,AMO believes that the draft Act fails to meet its members' expectations for a new Act and that much wont needs to be done to make the draft meet not only municipal -- expectations, but the objectives that the Ministry itself articulated for a new Act. At the beginning of the consultation on a new Act, the Ministry indicated that it was proceeding because the current Act does not work well and it does not fit with broader authority and the-new roles and responsibilities of municipalities. • Municipal governments are looking for real, substantive, positive change that gives municipalities flexibility, increased autonomy and accountability. The added limitations and heavy reliance on regulation further intrude, rather than remove the Province into the daily affairs of municipal government. • The Association is urging the Province to take more time for careful consideration of municipal concerns before a Bill is introduced in the Legislature. Given the scope of this comprehensive legislation, it is important to "get it right'to minimize legal challenges and reduce the reliance on regulatory authority to rectify any shortcomings. .../2 04/Z4/98 ZZ:30:Z5 EST; ASSOCIATION OF?-> 905 6Z3 0830 CLERK-Clarington Hun Page 003 ti APR-24-98 FRI 03:03 PM AMO FAX N0, 4169716191 P. 02/02 Municipal Act Series#4- FYI AMO's Response to the Proposed New Municipal Act- 212 Highlights of AMO's Key Messages: • While the enabling tool of"natural person powers" has been introduced, the approach has not been "pushed through"the entire Act. The result is the retention of many prescriptive provisions and further limits on municipal governments' authority to manage their affairs. • Unless there is a clear rationale delineating the Provincial interest,the municipal authority to carry out a municipal responsibility should not be limited or subjected to prescriptive measures. • The proposed Act relies on a regulatory system that has the potential to significantly impinge municipal authority without any evidence of cause, demonstration of effect and no required municipal input or review before regulations are put in effect. • Managing services and other municipal matters require a level of security and stability and the proposed open-ended Provincial regulatory system jeopardizes this. Providing for some additional authority in legislation and then restricting it through regulation is unacceptable. Given the scope of this legislation and the need for reform, it is important that municipalities not be forced to trade one prescriptive legislative framework for another. • In the absence of clearly articulated provincial interests and a measure of the restrictions to be placed on municipal authority through regulation, there is healthy skepticism that this draft Act - will not achieve the desired outcomes. Parts of the Act fail to live up to the Government's promise of removing itself from the business of local government. • If the Province trusts municipalities, it will re-examine key policy issues that are discussed in HMO's report. The starting point must be for the Province to attest to why it has an overriding interest in the different areas of municipal administration and services. Where there is not a clear, overriding Provincial interest,then municipalities must be granted greater authority through the application of the natural person powers concept, or through fewer limits and regulation on municipal authority. More Specific Issues: Highlights of these matters were contained in the previous three FYI member communications Municipal Act Series 1 to 3. Please refer to these for comments on specific parts of the draft Act. AMO staff will be finalizing the report which will be forwarded to the Minister of Municipal Affairs and Housing early next week. A copy of AMO's full report and transmittal letter will be printed and mailed to each member municipality as quickly as possible. For municipalities subscribing to MUNICOM, a copy of the report will be posted the same day the material is sent to the Minister. AMO is requesting a meeting with Minister Leach to discuss the Association's concems and a process for addressing them. As well, AMO wants to meet with interest groups to discuss their specific needs. Municipalities are encouraged to support AMO's key messages as they forward their own responses to the Province by May 8, 1998. Comments should be sent to the Local Government Policy Branch, MMAH, 13`x' Floor, 777 Bay Street, Toronto, Ontario, M5G 2E5. This information is available through AMO's MUNICOM network at www,municom.com. For more information contact: Pat Vanini,AMO Director of Policy and Government Relations at(416) 971- 9856 ext.316 or Babak Abbaszadeh, AMO Policy Advisor at(416) 971-9856 _. ext 340. For transmission problem: Carleen Newland at 416-971-9856 ext.300 COUNCIL INFORMATION I-9 The Corporation of the Town Hall �-iyO���� 51 Toronto Street South l D.O. Box 190 0� Uxbridge.Ontario L9P 1T1 — Telephone: Uxbfite (905) 852-9181 V 11 (905) 649-1938 In 76c Rcgional Municipality of Dwfiam Fax(905) 852-9674 April 30, 1998 I[W% -- &-� MAY - 41998 GTA Mayors and Regional Chairs W14GIPALITY OF CLAWNGTOK c/o Mayor Hazel McCallion MAYOR'S OFFXE City of Mississauga 300 City Centre Drive Mississauga, Ontario -- L5B 3C1 RE: RESOLUTIONS OF THE GTA MAYORS - AND REGIONAL CHAIRS TOWNSHIP FILE: GP-212 Dear Mayor McCallion: Please be advised that the Council of the Township of Uxbridge at its regular meeting held on Monday, April 27, 1998 supported the resolutions of the GTA Mayors and Regional Chairs opposing the proposed Referendum Act. Council also supported the resolution with regard to a site for the International Experimental Thermonuclear Reactor. I will advise the Municipality of Clarington of our support. Yours truly -- - --- - --- L.LS < < ACK. 13Y Walter yfor Clerk �Y. r! 4 /nas 1 cc: Mayor Diane Hamre, Municipality of Clarington c/ { - r1.._�_-Z-- : Hf R G"1 Jv 1✓J•GVJ f K 1 UWNZ:)N 1 r Lit- K 11VU JU'J C3JJ GJUU i U 1 J✓JJOGJ4107 f-.YJL�l'JJ COUNCIL INFORMATION I-10 TOWNSHIP OF KING R32-98 April 23rd, 1998 Moved By rim Morning_! Seconded By Linda 7essop WHEREAS the Province has introduced draft legislation to create a Greater Toronto Services Board to promote better co-ordination and integration of inter-regional services; AND WHEREAS comments on the draft legislation will be accepted until April 24`s. 1998; - AND WHEREAS the Council of the Township of King believes that the Rural Municipalities need to have a strong voice in order to protect their municipality's investment not only in their own resources,but also their investment in the Province of Ontario; AND WHEREAS the financing and staffing of the operations of the Greater Toronto Services Board would be funded entirely by its member municipalities,and borrowing would be permitted to finance Greater Toronto Transit operations which could result in another tax burden for the Rural Municipalities; NOW THEREFORE BE AND IT IS HEREBY RESOLVED: 1. THAT the Minister of Municipal Affairs and Housing be advised that the Council of the -. Township of King opposes the creation of the proposed Greater Toronto Services BoardAct in principle. 2. THAT the Council of the Township of King is concerned that the Greater Toronto Services Board appears to be another level of government and that the powers of the Greater Toronto Services Board could be expanded at any time by the Minister of Municipal Affairs and - Housing. 3. THAT Council of the Township of King has concerns that the Rural Municipalities will not be fairly represented with the proposed composition of the members of the Greater Toronto Services Board. 4. TH_4T Council of the Township of King believes that the Rural Municipalities must be adequately represented on the Greater Toronto Transit Board of Directors who will be responsible for day to day operations. 5. THAT the Council of the Township of King is concerned about the accountability of the Greater'Toronto Services Board. G. THAT the Council of the Township of King believes that there should be two components of the Board: one part representing the urban and larger municipalities and the other part representing the rural and smaller municipalities. - _.2 HHH, 24 'JU 1!7 G1 t-K I UWNSH I H UI- K 1 NU `..Jwb ti.S 3 ebb I U I Jul >b2.341by t'.WI-)/IIJ..S -2- R32-98 - 7. THAT the issues facing the smaller rural municipalities are not related to or common to — those being faced by the urban large municipalities. 8. THAT a copy of this resolution regarding the Greaten Toronto Services Board be forwarded to the Minister of Municipal Affairs and Housing and Mr. Alan Tonics, the regional Municipality of York and to the Area Municipalities. CARDED Margaret$lack Mayor -- TOTAL PAGE.03 COUNCIL INFORMATION I-11 Ministry of Ministbre des Municipal Affairs Affaires municipales � Ontario and Housing et du Logement CENTRAL REGIONAL OFFICE 700 Lawrence Ave.,W. Suite 362 North York,Ontario M6A 3114 Telephone:(416)327-0017 Toll Free:1-800-668-0230 FAX:(416) 327-0980 April 15, 1998 Dear Sir/Madam: Further to my letter of March 16, 1998 introducing our conference on Wednesday May 20, 1998 at the Sheraton Parkway Hotel in Richmond Hill. I am pleased to provide you with some additional information. - The theme of this year' s conference is "Making it Work". The conference will explore some of the Government's key initiatives and messages and will provide delegates with an opportunity to question, - discuss and learn about the changes that are affecting municipalities today. -- Invitations have been sent to all members of council, clerks, treasurers, chief administrative officers and planning commissioners in the area served by the Central Regional Office. Since conference - registration is limited, .we suggest that you submit your registration form as soon as possible. _ Enclosed are a registration form, map and copy of the draft agenda. Please complete the form and return it to this office with your- cheque in the amount of $100.00 by May 12, 1998 (early registration fee) . Cheques should be made payable to: Minister of Finance. You may wish to fax your registration form with a cheque to follow in the mail. A late registration fee of $115.00 will be charged after May 12, 1998. Please note that there are no half-day registrations or refunds.. * As the events of today are rapidly changing, portions of the agenda are still being finalized. If you have any questions, please call this office at (416) 327-0017 or toll-free at 1-800-668-0230. -- -------- --- I look forward to seeing you at the conference. _- Yours truly, �r Ahmed Sha f Conferenc Co-ordinator - Encls. �r CENTRAL REGIONAL CONFERENCE 1998 - WEDNESDAY May 20, 1998 Sheraton Parkway Hotel -Richmond Hill 600 Hwy 7 East (at Hwy. 404) "Making it work" - DRAFT AGENDA 8:00 Registration 8:45 Welcome and Municipal Greeting Joe Newton/Mayor William Bell 9:00 Opening Remarks Paula M. Dill - ADM, Municipal Operations Division Ministry of Municipal Affairs and Housing 9:10 Ministry's Message Hon. Al Leach (invited) - Minister of Municipal Affairs and Housing 9:40 Keynote Speakers: -- Peter Smith Chairman, Canada Mortgage and Housing Corporation -- 10:45 Coffee Break 11:00 Morning Sessions: Activity Based Management/Best Practices /Performance Measures (Janet Ellis, Director of Culture&Recreation Services and Shawn Boast, Aquatics&Facility Coordinator, City of Toronto/Barry Malmsten, CA Halton Region/Brad Singh, Director(Acting),AIMAH) _ Moderator:Jim Parker, Executive Liaison, Corporate Projects, MMAH SHERATON PARKWAY HOTEL - RICHMOND HILL Wednesday, May 20, 1998 8:00 A.M. - 4:00 P.M. PLEASE PRINT - NAME: TITLE: MUNICIPALITY: Phone Number: Contact Person: Pre-registration, to May 12, 1998 - $100.00 Late registration fee after May 12, 1998 - $115.00 Cheque should be payable to the Minister of Finance. REGISTRATION FEE INCLUDES 7% GST. GST# R124 668 666 SORRY NO HALF DAY REGISTRATIONS OR REFUNDS. Please indicate in order of preference which breakout session you would like to attend. We will make every effort to accommodate your choice. However, should some of the sessions be over subscribed we reserve the right to assign you to another session. ❑ A) Proposed New Municipal Act ❑ B) The Development Charges Act, 1997 ❑ C) .Social Services/ Social Housing-New Delivery System ❑ D) Taxation Options in The New Assessment System 0 E) The New Planning Environment ❑ F) Year 2000, towards the new Millennium-Are we ready? Please return this form and your checme to: Pearl. Rosen, Admin Coordinator, Central Regional Office, Ministry of Municipal Affairs and Housing, 700 Lawrence Ave. , W. Suite 362, North York, Ontario M6A 3B4 Tel: (416) 327-0017 Toll Free: 1-800-668-0230 Fax: (416) 327-0980 MAKING IT WORK -- CONFERENCE 1998 _ SHERA TON PARKWA Y HOTEL -RICHMOND HILL 600 Hwy. 7 East (at Hwy. 404) TeL (905) 881-2121 Major Mackenzie Dr. co m HWY 7 - HWY 407 HWY 407 co >r Steeles Ave. _ C11 C: co g V 3 co 3 _ >- } o o c T- 3 Y o HWY a 3 — Eglinton Ave. mod. ti O 0 Gardiner _ Expwy © SHERATON PARKWAY HOTEL COUNCIL INFORMATION 1_12 The Corporation of the Town Hall 51 Toronto Street South — TO-W hi P.O. Box 190 Uxbridge. Ontario of L9P 1T1 1 Telephone: Uxbridge (905) 852-9181 (905) 649-1938 In The Rcgionul Munioipulily. of Durhdm , . -� Fax(905) 852-9674 April 23, 1998 The Honourable Al Leach, MPP Minister of Municipal Affairs and Housing 777 Bay Street, 1r Floor Toronto, Ontario M5G 2E5 RE: GREATER TORONTO SERVICES BOARD TOWNSHIP FILE: GP-212 Dear Mr. Leach: Please be advised that the following recommendation was passed by the Planning Committee at its regular meeting held on Monday, April 201, 1998: "WHEREAS the Council of the Corporation of the Township of Uxbridge has carefully considered the proposed Greater Toronto Services Board Act, and has met with the GTA Moderator, Mr. Alan Tonics. - NOW THEREFORE BE IT RESOLVED AS FOLLOWS: 1. THAT the Council of the Corporation of the Township of Uxbridge hereby reaffirms its previously stated opposition to the creation of the Greater Toronto Services Board which ultimately will be another level of government, and will not be accountable to the rural residents of the GTA. 2. THAT the Council of the Corporation of the Township of Uxbridge again endorses the recommendation of the Rural Mayors requesting a three year grace perlod to logically - assess the possible alternatives and to opt out of the GTA and the Greater Toronto Services Board,if such is in the best long term interests of the Township and such is the wish of the residents. 3. THAT copies of this motion be sent to the Minister of Municipal Affairs and Housing, the Premier of Ontario, the MPPs of Durham Region, the rural municipalities of the - GTA, the Regional municipalities within the GTA, all GTA Conservation Authorities, Alan Tonics, GTA Moderator and AMO." Yours truly Walter r Cie __ /nas -2 - -- copy to: The Honourable Michael Harris, Premier of Ontario _ Jim Flaherty, MPP Durham Centre Janet Ecker, MPP Durham West John O'Toole, MPP Durham East _ Jerry Ouellette, MPP Oshawa Julia Munro, MPP Durham York GTA Mayors and Regional Chairs GTA Conservation Authorities Alan Tonks, GTA Moderator Association of Municipalities of Ontario fit:l. BY APR-22-1990 19:20 P.02/04 COUNOU INFORMATION I-13 ' Alan "T`[)nkq. Moderator APR 30 10 13 April 22, 1998 Mayor Diane Hamre ' Municipality of Clarington � ''+ J 40 Temperance Street Bowmanville, ON L1 C 3A6 Dear Mayor Hamre and Members of Council:. I have now been to every municipality in the GTA, and to those in Hamilton- Wentworth, to discuss the draft legislation. In a number of areas I have met both informally with mayors, chairs, councillors and staff and formally with councils. I thank you for the kind generosity with which we were met in every community we visited. These visits have confirmed my understanding of the rich diversity of communities, accommodating a range of life style choices, in the Greater Toronto Area. This is a strength we must build upon. While it is clear that one size does not fit all, it should be equally clear that by working together we have the capacity to sustain and build on this rich diversity. I have also come to understand that like any family, at different times the needs and capabilities of each member vary. GTA municipalities and regions are at different stages in their evolution. This requires a sharing of resources to maintain a balance between local well-being and the broader community good. There were some common themes in our discussions. The proposed GTSB is not contemplated to be a level of government. While levying is a prerequisite for government, levying alone does not make an agency a level of government. In creating a GTSB-type entity there are some traditions on which we can build. For example, the benefits of shared watershed management through the Conservation Authorities has been strengthened by their accountability to member municipalities through levying. Agencies such as the Conservation Authorities are part of our governance framework but are not a level of government. APR-22-1998 19:20 P.03iO4 2 The proposed GTSB is intended to draw its strength from its family of member - municipalities, enabling cities and regions to address spill-over issues within the context of a shared future. As many of you have pointed out, the inclusive nature of t-h-la approach leads to the conclusion that representation and mandate are the key matters to resolve. As traditional partnerships with federal and provincial governments are altered, we should redefine our municipal relationships. Rather than being driven by fragmentation, we must strengthen our competitiveness within the global marketplace. In keeping with Ontario's tradition of adapting local governance to changing economic, social and environmental circumstances, what appears to be occurring is an evolving approach to regionalism, one which is not about boundaries but rather about efficient decision-making, about sharing and building on each other's capacity through coordination and collaboration. This approach will enhance municipal capacity to address cross-boundary, cross jurisdictional issues of GTA wide significance. As we approach the new millennium we are increasingly challenged by growing global economic restructuring and changes in population patterns, family life, employment and social structures. All must be managed within limited resources; hence the imperative to make the best use of our resources. The proposed GTSB sets the stage for flexible partnerships and offers a borderless approach to infrastructure provision, under the umbrella of a GTA-wide organization which has the rigour to address these challenges and ensure that the benefits of growth and development are distributed equitably. _ Getting the right structural format is important and we are on the right track by establishing a coordinating body which knits together the various component parts of our economic region - building capacity to finance services for which we are now responsible, to remain economically viable and to sustain our quality of life. The GTSB is a mechanism for cohesiveness, a way to come together as a broader community of - interest. This brings me to some first principles: the GTSB must be inclusive, flexible, a protector of equity, and a builder of municipal capacity. While we have a tendency to cast the future in the template of the past, I am encouraged by your commitment to investing the time to develop some new approaches to the issues of representation and mandate. This is an opportunity for continuing to build a strong legacy for future generations. To do this, over the corning days my office will be in touch to schedule the next round of consultations. These will be built on the dialogue we have achieved to date and will focus on the areas of representation and mandate. You have also asked me what an agenda would look like for the GTSB. It would be interesting to develop one, _. particularly in the area of more creative approaches to transit funding. We will try to do this as part of our forums. These forums are intended to move us beyond theory to develop practical solutions. APR-22-199e 19:21 P.04/04 _ 3 Finally, it has been brought to my attention that the name, Greater Toronto Services Board, does not reflect its contemplated mandate. I would like to hear suggestions as to a more appropriate name for the GTA coordinating organization. I am looking forward to meeting again with you soon. Yours truly, Alan Tonks c Minister Al Leach - Do C TOTAL P.04 (Page 1/2) Attention: Mrs. Patti Barrie, Town Clerk Municipality of Clarington COUNCIL INFORMATION I-14 Ifew - —� Fcdezan of Fedoradon nne der COMMUNIQUE (:saadian cnadie Municipalities muaieipziicEs FEDERATION OF CANADIAN MUNICIPALITIES - SEEKS AMENDMENTS TO FEDERAL TELECOMMUNICA77ONSACT (Toronto) - April 24, 1998 - Mayors Of Canada's IargeEt cities called today for amendments to the federal Telecommunicafions ACf FCM President and Deputy Mayor of Winnipeg,Jae Eadie commented that,"municipal governments are demanding fair rent for municipal property used by telecommunications firms. In addition we must have the ability to recover administrative and infrastructure costs associated with this private sector business activity." FCWs request for regulations to govem access of municipal rights-of-way was denied by federal officials following passage of the Telecommunkat onsActin 1993. Since that time, discussions with the national associations representing telephone and cable television companies have been unsuccessful in achieving a consensus of terms. -- FCNr's campaign to establish an equitable resolution to the municipal rights-of--way issue is gaining momentum. Currently, over 85 cities and towns from across Canada,. encompassing approximately one-third of the national consumer market, have formally endorsed FCM s position. Negotiations are underway with a number of local telephone and cable television companies to ensure that municipal taxpayers receive fair compensation for the use of public assets. Up to this point, the telecommunications industry has been receiving what amounts to subsidies in the form of administrative and infrastructure costs which are absorbed by municipal governments. In many jurisdictions,municipal governments are refusing to grant new approvals for access to rights-of-way unless companies sign agreements conforming - to FCM's model agreement distributed in July 1997. Howard Moscoe, Toronto Councillor and Chair of FCWs Subcommittee on Telecommunications,stated that municipal governments can longer afford to subsidize the - telecommunications industry's access to their fights-of-way. `Deregulation and convergence have caused this industry to explode. There are multiple carriers with an expanded menu of products. The demands on our property, personnel and resources continue to increase_ Our costs must be met and municipal governments must be allowed to generate a reasonable amount of revenue from properties which they own and maintain.' ...12 '' _ L FCM (Page 2/2) 2- A growing number of telecommunications firms have signed municipal access agreements based on the FCM model_ However,there is still a great deal of reluctance from the major telephone and cable television companies to embrace FCM's objectives. "it is clear that fairness, uniformity and the rights of municipal governments must be addressed. Throughout the United States, telecommunications firms routinely pay fees for the use of municipal rights-of-way to cover all costs associated with access and in addition pay fair rent for the use of municipal property. FCM is pressing for clarification of the Telecommunications Act to ensure that these practices becomes the norm in Canada", said Eadie. 34- For further information, please contact: Alex Smith Manager,Communications/Public Relations Cell-(613)8604010 - Tel. (613)241-5221,ext.227 Email:asmith9fcm.ca 04/29/98 12:47 U905 896 5879 MAYOR'S OFFICE 4-,,4 CLARINGTONMAYOR Q1002/007 COUNCIL INFORMATION I-15 OF MISSlsS 9 U - 11 77 t z ? J }-i 09-OAATeO OFFICE OF THE MAYOR April 29, 1998 Our File: S A 0 The Honourable Al Leach Minister of Municipal Affairs and Housing 777 Bay Street Toronto, ON M5G 2E5 Dear Mr. Minister. Ri Apo ed ,Tea r T rant�ic _d The discussion paper outlining a number of proposals that would strengthen the role of the Greater Toronto Services Board(GTSB)was considered by Mississauga City Council at its special Council meeting today. I am pleased to advise you that the following Resolution 125-98 was passed nn mouSLv at that time: That the Council of The Corporation of the City of Mississauga endorse the draft discussion paper entitled,"Alternative GTSB PrOPosal"- We look forward to your response and working with you on the establishment of a strong GTSB. Sincerel I HAZBL McCALL11W MAYOR ,�,.,,•., cc: The Honourable Mike Harris,Premier of Ontario �-- --- Mr.Alan Tonks, GTSB Moderator _.____ — Mr.Milt Farrow Mississauga MPPs - GTA Mayors&Regional Chairs ------ ' f ' THE CORPORAMON OF THE CITY OF MISSISSAUGA t 300 CITY CENiAE DRIVE,MtSS1SSAUGA.ONTARIO US-301 _-.��� TEL(9055)896-5555 FAX.(WS)888-5879 --------- - - .01 VV 1r.- V ♦AVVJ 000 U01V ALAIUK 0 urrlVG 'TT VLAn 11V1U1111AlUll �VVd/UUt x/27/99 MbN 16:17 FAX 905 479 7175 MAYOR'S OFFICE MARKH ALTEPNA.T M GTSS PROPOSAL - DISCUSSION PAPER PRFAMBLE The Ha=rms-Govw=ent is continuing to undertake the most comprehensive, =bitious and fundamental change to the provincial/municipal relationship in the history of the Province of Ontario. The creation of a Greater Toronto Services Board(GTSB)is understood to be, at its inception, a transitional initiative which w$1 ultimately evolve to providing guidance, advice and direction an - a CrTA-.wide basis, while supporting and 'e ms the role of local Murdcipalities in the provision of local, community services to the residents ofthe GTA- The Board will provide a forum for discussion to proactively deal with or respond to matters of interest to the coritinuedwall-bang of the GTA by Using with all levels of goverr=Wt. -- POWERS 1. Prepare a long term growth strategy for the OTA that respects existing oilicial plans, and which municipalities would"Dave regard to" in the preparation of new official plans and aiaendments. The Smwth strategy'would not be an official. plan but would imstead take the form of policy Stateroom$. 2. Prepare a long term servicing strategy that would identify the most appropriate and cost c5dent options for the future provision and allocation of water and sewer infrastructure for the GTA Although such a strategy would be based upon existing=41icip21 OMCW plans, it would be guided by the fundamental principle that infrastructure will be advanced using good en&eedng pry, and act restricted by municipal bounden es. 3. 1�repare a GTA trmpo=tation plats and implementation strategy that would-include an examination of how best to integrate and coordinate all GTA public transit services. The plan would identify both toads and pubLc transit requirements over a specified plug period. An ong mg fim&g commitment from the Federal and Proviadal governments, including the formation of a"M$1or Transportation Infrastructure Resrsve FuaC, would be required to meet the future transportation needs of the GTA _. 04/29/98 12:48 x`905 896 5879 MAYOR'S OFFICE +44 CLARINGTONMAYOR 16004/007 Icy V U.i MON 16-11 FAX 905 479 7775 iYOR'S OFFICE MARIMAX _ � 2_ 4_ Develop a post collection waste management strategy for the GTA that would identify, among other things, preferred waste disposal options. The strategy would also clearly indicate that no landfill site would be developed or used within the UrTA unless it"willing host" municipality were to come forward. 5. Until the funding for income redistribution programs is removed from the property tax, the GTSB witl approve the annual funding requirements for social assistance and social housing programs in the GTA and allocate their costs to GTA municipalities, Service benchmarks would be established for these programs which would be used to determine cost allocations to GTA municipalities. 6. Supervise the management and allocate all costs associated with the Greater Toronto Transit.Authority(Lt.GT Transit)through a subcommittee ofthe GTSB. 7. Support the economic developinent activities of the Greater Toronto marketing Alliance (GTM'A) through the approval and allocation of the municipal share of funding for the — GTMA -- FUNDLNG Funding for GTSB administrative costs would be provided on the basis of a per capita for=au & that would be used to levy GTA municipalities. There the GTSB is respans�ile far service delivery (i.e. GT Transit) or program funding, benchmarks would be established to identify base levels of service and funding. Municipsji $ choosing to provide higher levels of seMce than the -- established benchmark would be responsible for all additional costs. ALTERNATINE REP'RESMATION MODEL Rrinciales o >uores All municipalities in the Greater Toronto Area will be present and represented on the GTSB, but each vote will be weighted based on each municipality's popuMon. Asoimptiozs:. - Regional Chairs sit on the GTSB with a weighted vote worth 10% of their Iron's fierce=st of the GTA population. The Regional Chair of It0trV7entw0rtkt is included, and has a vote (on GT Transit issues ONLY)based on 1% of the total vote of the GTSB. Each tra nicipaft is represented on the GTSB by either the Mayor or a designate, and has a weighted vote based on their municipality's populattom In addition to the Mayor, 1 represenofi-ve/200,000 population is provided, with a weighted vote equal to the Mayor of their municipality. V.L/ ./ av .ir.:a v Vv.. vav 0010 A1111UJM a Vrrl--rl - VLrLLX1IYVIUINALX11U11 LWj UUa!VU i4;2 7!98 DjON 16:18 PAZ. 905 479 7 7 75 MAYOR'S OFFICE MAR 1M -3 - Due to the significance of the matters to be Voted upon, and to alleviate C-ORC ns about recounts on voting, each vote should be recorded. The weighted vote will require a computer voting system. G7'SB ReRresentation:_ _ Toronto- 12 Durham- 9 York 14 Halton- 5 Peel- 7 Haavdton-Wentworth- 1 44 _. * The model assumes the Chair ofthe Board is elected by the Board. * The model assurnes the Federal Miidster responsible for the GTA.and Provincial Minister of Municipal .Affairs and Housing will be pattici ants on the GTSB but will not be voting -- members. oars of this exerciser*L papuladon:dam was ralcen £roar.the 19�7�.AMCTO Ontario Municipal I�ireetory. A separate weighting fbramla is provided for an votes related to OT Transit and which separate has a vote. Rounding adjustments were added to the municipality ia. each Region with the lowest -- weighted vote. gLevisesi April 27, 1999) 11"A Mlx J -11'- --- "1aC.1\+a.4+Va.Y.[I+VL\ WjUVU/ vv MON 1s!18 PAZ 905 479 7775 MAYOR'S OFFICE MARK& ass Atun L 61 V00119 Municipality Population Representation Weighted Total (Mayor plus Vote 'Weighting for 1/200,000) Municipality Toronto 2,247,611 1+ 11-12 4.2175% 50.610/0 DURHAM 435,260 '1 Regional Chair 0-98% 0.98% Oshawa 133,500 1 2.705% 2.705% ,Ajax 58,854 1 1.193`/° 1.193% Clarington 61,305 1 11420/a 1142% Fiakaing 70,733 1 1.433% 1.433% Whitby 67,325 1 136476 1364% Brock 10,991 1 0.2246/a 0.224°/o Scum 17,880 1 0.362% 0.362% -- Uxbridge 14,672 1 0.297% 0.297% YORK 364,165 1 Regional Clair 1.27% 1.27Y. - Aurora 33,595 1 0.680'/o 0.680% East GwiMmbury 12,023 1 0.365% Georgina 309802 1 0.624°/° 0.624Ya Musa 164,376 1 3330% 3.330% Newmarket 49,645 1 1.006°/0 1.0060/6 Richmond HI 100,000 1 2.026°/6 2.026% Ding 17,504 1 0357!° 0.3511/9 Vaugbaa 131,720 1 2.669% 2.669% 18,500 1 0.374% 03746/6 St=ffVt1k - HA.LTON 316,967 1 Regional Ch* 0.714% 0.714% Buruagton 129,453 1 2.604°/. 2.604% Halton M 40,173 1 0.814% 0.814% qa 30,278 1 0.615% 0_615`!0 Oakvi`[le 118,063 1 2.393% 2.393% PEEL 876,992 1 Real Chair 1.975% 1.975% Brampton 279,160 1+1-2 2.8I9'/. 5.638% 11srs�issasoga 559,000 1+2_3 3.?76•/. 11.330% Cslcdaa 39,832 1 0.807% 0.807°/. HAUMTON. 458.948 1 Pmt Chair Oy+ (M. ___ WENTWORTH Obi 00 14.aU &Avoa) oau 0010 JAAXUK J Urrlt.G WJUU'//UU7 1/27/98 MON 16:18 FAX 905 478 7775 MAYOR'S OFFICE YARK&4M Representation on ITT Transit Voting Municipality Population Representation Weighted Total (Mayor plus Vote Weighting for 1/200,000) Municipality Toronto 2,247,611 1+11 c 12 4.175% S0.1 % DURHAM 435,260 1 Regional Chair 0.97% 0.97% Oshawa 133,500 1 2.678% 2.679% Ajax 58,854 1 1.180% 1.1W/o Claringtoa 61,305 1 1.229% 1.229% Pickeriog 70,733 1 1.419% 1.419% Whitby 67,325 1 1.350°/a 135V/a Brock 10,991 1 0.2279% 0.2279% Scugog 17,880 1 0.358% 0.3S8% Lhcbridgc 14,672 1 0.294°/a 0.294% YORK 554,165 1 Regional Chair 1.257% 1.25r/a Aurora 33,595 1 0.673% 0.673% East Cwillirabucy 18,023 1 0361% 0.361416 Georgina 30,802 1 0.6170/a 0,617'/a M=khara 164;376 1 3.296% 3.2966/a Nct+=wket 49,645 1 0.9950116 0.995% Ricbn=d M11 100,000 1 2.005% 2.005'ra King 17,504 1 0.356V, 0.356% Vaughan 131,720 1 2.640% 2.640% Whit �clr• 18,500 1 0373% 0:373% - Stcuffvillc - HALTON 316,967 1 Rc8i rW Chair 0.7068% 0.70U% Burlington 128,453 1 2.578% 2.5780/a Halton Hills 40,173 1 0.$069/6 0.806% -- Ivf h= 30,278 1 0.60884/a 0.6088% Oakvs'Itr, 118,063 1 1369% 2.369% - PEEL 8176.992 1 Regional Chair 1.955% 1.9550A Brampton 278,160 1+1 -2 2.7895% 5.579019 ?kmds.sauga 559,000 1+2=3 3.7376% 11.2130/1 cll=soft 39,832 1 0.8055% 0.8055% HANCLTON 458,948 1 RegiOU4 Chair Love 1.0%, WmgTWgRTH COUNCIL INFORMATION 1_16 The Premier Le Premier ministre of Ontario de 1'Ontario Legislative Building Hotel du gouvernement 1 Queen's Park Queen's Park t90 ®®® - Toronto,Ontario Toronto(Ontario) APR 17 41 Ontario M7A 1A1 M7A 1A1 April 21, 1998 Ms. Marie P. Knight Deputy Clerk Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1C 3A6 Dear Ms. Knight: Thank you for your letter of March 31st informing me of council's approval of recommendation #GPA-168-98 regarding the establishment of charity casinos. — I appreciate your efforts to keep me apprised and have noted council's views. As you know, on April 9th the Honourable Chris Hodgson, Chair of Management Board of Cabinet, announced details of a new charity casino model for the province. I have enclosed some information that provides details of that proposal, for your information. Sincerely, Michael D. Harris, MPP Enclosures UW, Ontario Backgrounder Renseignements generaux Management Secretariat Board du Conseil Secretariat de gestion THREE-DAY ROVING MONTE OARLO EVENTS VS PERMANENT CHARITY CASINOS In the May 7, 1996 provincial budaet,Ontario's Finance Minister Ernie Eves announced the government's decision to replace existing three-day roving Monte Carlo events with permanent charity casinos. The move to permanent charity casinos is aimed at restricting gaming by increasing regulatory control and is designed to generate more funding for charities. THREE-DAY ROVING MONTE CARLOS PERMANENT CHARITY CASINOS Competing Monte Carlos often operating in close They will not be in residential areas prowm ity to each other and in residential areas No controls over access to minors Access will be restricted to adults-no minors will be permitted. In 1996,approximately 15,000 gaming days were Not more than 36 permanent full-time charity held under 4,845 licenced events.Between 1993- casinos and eight part-time seasonal casinos will -when they were first introduced—and 1997,the be located throughout Ontario.There will be no number of Monte Carlo events increased by 438 more gaming days than under the current three- per cent. day Monte Carlo events. Licensed charities received an estimated$10 Sponsoring charities will potentially receive million in 1996 from table games at three-day $80 million a year when all casinos are in - Monte Carlos. place. More charities will receive additional funding from the$80 million to be distributed by the Trillium Foundation. • Plus$40 million fund from slot machines, charities could earn up to$200 million. Operating expenses claimed 90 per cent of gross Operating expenses will be cut in half with the - revenues on average. establishment of permanent sites. Difficuit to implement surveillance systems and Mandatory systems for deterring criminal activities appropriate security measures. and safeguarding the assets of the charity casino, such as: Full-time security personnel and electronic surveillance: Cashier's cages and count rooms to provide maximum security for cash and cash equivalents,equipped with security measures to ensure restricted access: Limited Alcohol and Gaming Commission's ability The Alcohol and Gaming Commission continues to to regulate three-day"roving'events. be responsible for regulating the charity casinos. including policing the gaming activity inside charity casinos. This will be easier to do in permanent sites. No control over quality and rental cost of facilities. Venues for permanent establishments will be appealing,cost effective,meet community standards,and comply with appropriate zoning and space requirements. _ 1 ( -F) Untarl-0 Backgrounder Renseignements generaux Management Secrdtariat B ird du Conseil S ;retariat de gestion PROVINCIAL PROCEEDS TO BE DEDICATED TO PRIORITY PROGRAMS k1l provincial proceeds from charity casinos and slot machine activity at racetracks will be dedicated through legislation to priority programs such as health care in the Province of Ontario. A legislative accountability framework will be created requiring a complete annual accounting for every dollar raised through new gaming initiatives and the specific projects and programs to be funded. Disclosure requirements will include: • Identification in the province's annual budget of the anticipated revenue from the gaming initiatives; • A full accounting in the province's public accounts of the actual amounts received and expended each year, - A comprehensive annual report to taxpayers will be tabled in the Legislature by the Chair of Management Board. It will include detailed reports on the sources and uses of all provincial proceeds from these new gaming activities. Preliminary Estimates of Annual Funding Flows at Maturity ($millions) Table Games at Slot Machines at Slot Machines at Total Revenues Charity Casinos Charity Casinos Race Tracks Gross gaming $280 $480 $360 $1120 revenues Operating costs & $120 $170 $125 $415 commissions Net revenues $160 $310 $235 $705 Funding to charities $160 $20 $20 $200 ' Funding to host $25 $25 municipalities Problem gambling $10 $10 $20 prevention Proceeds dedicated $255 $205 $460 to provincial priority programs Note:Above Projections are initial estimates only. Actual revenue levels will depend entirety on the number of facilities developed and operated. as well as the locations and operating parameters of these facilities. 1 -2- financial projections in the chart on the previous page are based on the following assumptions: Number of charity casinos - 44 slot machines: Number of slot machines per club -150 (total number at all charity casinos 6,600) Total number of machines at the racetracks -'6,600 Assumed operating costs and site commissions =35% of gross revenues Problem gambling share =2% of gross revenues Municipal fee = 5% of gross revenues Amount dedicated to charities = fixed amount of$40 million table games: Number of table games per club =40 Operating costs =43% Charities to receive 100% of net table game proceeds 2 - - Ontario Backgrounder Renseignements generaux - Management Secretariat Board du Conseil Secretariat de gestion WHAT THE NEW CHARITY CASINO MODEL MEANS FOR CHARITIES - Charities will get 100 per cent of the net proceeds from table games. This will ensure more stable funding for charities. • It is estimated charities will get approximately$160 million from net table game proceeds, once all charity casino sites are fully operational. The actual amount will depend on the number of charity casinos established, their specific locations, and how much money is generated. • Charities will be able to access table game funds in two ways: ► The first half will flow to those charities sponsoring table game events at the charity casinos. Charities will have to apply to their local municipality for access to their charity roster to receive a time allocation to sponsor the table game events ► The other half of table game revenues will be available to charities through a program being established by the Ontario Trillium Foundation, an agency of the Ontario government. As recommended by the Charitable Gaming Allocation Working Group, local charities will apply to community funding bodies to be established in each catchment area by the Trillium Foundation with the participation of municipalities and charities. • In addition, the government will add to table game proceeds with up to an additional $40 million from slot machine proceeds for charities. This money will be directed.to provincial charitable priorities. The total revenue for charities could top $200 million under these new initiatives. Advance Funding • The government will advance funds to help charities during the transition time until --- charity casinos are set up. These funds will be recovered from the charities share of table game proceeds from the charity casinos once they are set up and collecting money. 1 -2- • The government has set aside up to $40 million in the first fiscal year--advancing up to $10 million per quarter for charities. This is four times more than the total proceeds to charities from three-day roving Monte Carlos in past years. • The advance will be accessible to all charities eligible to access the permanent charity casinos. • Municipalities will be responsible for putting together a list of their local charities that are eligible for an advance, including the proposed share for each organization. • The provincial Ontario Lottery Corporation will be responsible for administering the program including informing each municipality of its per capita share of advance funds available for their local charities. • Charities would be eligible to access the advance funding in the following priority: ► first to charities that conducted Monte Carlo events in 1996 or 1997; and ► the remaining portion will go to eligible charities based on community needs and local priorities. • Municipalities will be receiving a letter from the Ontario Lottery Corporation asking them to set up the charity roster program in advance of club implementation and informing them of their per capita share of the total advance funds. Charities will apply to their municipality for a place on the roster. The Ontario Lottery Corporation will distribute the funds to charities upon receipt of the charity roster. - 2 D7 Ontario Backgrounder Renseignements generaux lanagement Socrdtariat o d du Conseil e_ etariat de gestion DIFFERENCES BETWEEN VIDEO LOTTERY TERMINALS AND SLOT MACHINES Based on the public's concerns about Video Lottery Terminals (VLTs), the Ontario government is cancelling plans to allow VLTs in the province. The following chart compares the operations of video lottery terminals to slot machines. • • Video Lottery Terminals Slot Machines - Potential for wide geographic Only located in predetermined sites. distribution across province. Locations could include residential No residential neighbourhoods. Located at neighbourhoods, race tracks, charity race tracks and in permanent charity casinos, and hospitality industry casinos only. -- venues such as bars and, restaurants. Diverse locations; more difficult to Easier to prohibit under-age access control access to minors. VLT system is cash in., credit out. Slot machine system is cash in, cash out. Player doesn't handle cash after initial Player directly handles cash. - play. Customer plays with credits purchased Customer plays with tokens or cash and using cash (coin & bill acceptors) - can also accumulate credits ongoing play is based on credits Winnings issued by voucher/credit slip Winnings paid out in cash on the spot that are cashed in Provincially controlled off-site by Fraud and security controls managed on -- central computer system site; easier to manage and control; tighter control of money. Video display screen No video display screen Spinning reel slot machines Multiple games can be played Single game played at one time WNews Release Communique - Management Secretariat Board du Conseil Secretariat de gestion April 9, 1998 For Immediate Release No Neighbourhood Gaming With Cancellation of VLT program Toronto—A new model for charity casinos that scraps video lottery terminals means no charity casinos in neighbourhoods and more dollars to charities while cracking down on illegal gambling, Management Board Chairman Chris Hodgson announced today. "We have listened to the concerns of communities about the proliferation of video lottery terminals and decided to cancel implementation permanently. Only slot machines will be installed, and only at race tracks and at charity casinos," Hodgson said. "We are cracking down on the estimated 15,000 to 20,000 illegal video lottery terminals," said Hodgson. "Proceeds from gaming will now go to benefit Ontarians." The government will replace three-day roving Monte Carlo casinos with not more than 44 permanent centres. These charity casinos will have table games and slot machines, be in safe and secure locations and be easier to manage and control. There will be no additional gaming days as a result of the new model than the province had when roving Monte Carlos were operating. -_ It will be up to municipalities to choose if they wish to host a charity casino. "The province has stated repeatedly that no municipality will be obliged to host a charity casino," said Hodgson. "No means no." Under the three-day roving Monte Carlos, the high security and operating costs claimed 90 per cent of gross revenues on average. It was difficult to implement appropriate security measures, control access to minors and identify problem gamblers. Operating expenses will be cut in half with the new permanent charity casinos. That means up to eight times more in proceeds than the daily average of $670 that a participating charity used to get through three-day roving Monte Carlos. The permanent charity casinos will have mandatory security measures and better monitoring of those -- involved in gaming activities. Under the new model, Hodgson said that charities will now receive 100 per cent of the net revenue from table games at these charity casinos. This will ensure more stable funding for a greater number of charities and increase their expected annual revenue from an estimated $10 million to a potential $160 million once all charity casinos are established, he added. MSS 1224 (4,93) 1 Under the new revenue sharing model of the gaming initiative, up to an additional $40 million has been set aside from slot machine proceeds for charities. This money will be directed to provincial charitable priorities. The total revenue for charities could top $200 million. To respond to the public's concerns about where gaming revenues are being spent, the government intends to channel the remaining proceeds from slot machines from both race tracks and charity casinos -- an estimated new investment of $460 million -- to priority programs like health care. An annual accounting of how funds are distributed will be made public under new legislation. In addition, the government will provide eligible charities with advance funding to be recovered when charity casinos start operating. "We recognize that closing down the Monte Carlo program means lost revenues in the transition," said Hodgson. "We value the work of charities and the need for their services. We intend to provide eligible charities with advance funding of $40 million, in $10 million quarterly instalments." The British Columbia court decision about charity gaming is not anticipated to have any bearing on the Province's new charity casinos program.The Province through the Ontario Lottery Corporation will conduct and manage the'operations of the charity casinos and slot machines. "The reality is that gaming is a chosen form of recreation for many people in Ontario. The responsibility of government is that gaming be conducted in a safe and well- regulated environment, and that revenues generated go to worthy causes," said Hodgson. - -30- Contact: Christian Martel Jim McPeak Communications Services Branch - Communications Services Branch Management Board Secretariat Management Board Secretariat Information about this announcement is available on the Ontario Government web site at: http://www.gov.on.ca - under"What's New". Aussi disponible en frangais 2 MUNICIPALITY OF CLARINGTON COUNCIL INFORMATION I-17 NEWCASTLE COMMUNITY HALL BOARD Minutes of a meeting of the Newcj�Xe�ZT Board held on March 16, 1998 at e main kitchen. Present Were: C. Abraham R.B. Rickard K. Pasquet J. Mutton C. Trim S. DeJong G. Worsley Absent Were: D. Schmiegelow 1. MAIN KITCHEN There was a lengthy discussion on how the kitchen duties should be handled as the present set up does not seem to be working. Do we need to pay$50.00 per week to maintain the kitchen? This is paid even when there are not any bookings. Secretary has gone over duties with M. Couch and has supplied her with a checklist of inventory to be checked after each event(both kitchens). Secretary asked that Board authorize the purchase of a first aid kit. Board also felt thermostat on warming trays should be replaced and dishwasher should be given a maintenance check It was agreed that C. Trim would compose a letter to staff informing them the possibility of restructuring in the near future, also to supply contracts for same. Motion by C. Abraham, seconded by J. Mutton - THAT secretary be authorized to purchase first aid kit,have thermostat repaired and maintenance done on dishwasher. "CARRIED" 2. MIINUTES F - Motion by S. DeJong, seconded by J. Mutton THAT minutes be adopted as presented. "CARRIED" --�- - 3. OLD BUSINESS - '-�- --� - -- --` Discussion on new rental contract, secretary to present copy of amendme2ts -at nm _ meeting for approval. _ S. DeJong is working on repairs to cupboard in downstairs kitchen. MUNICIPALITY OF CLARINGTON Optimist Club will not be building a cabinet, secretary has found space in a cupboard for them. R.B. Rickard presented 10%voucher for approval. Secretary to issue back to Jan. `98 when received_ Order for 500 to be placed. Motion by J. Mutton, seconded by C. Abraham THAT voucher be approved with numbers added and picture of Hall on it. "CARRIED" Secretary reported Community Guide ad has been placed and we have received 3 phone to date and one booking due to this ad. R.B. Rickard questioned why we pay for this ad, as the municipality does not charge Courtice and Rickard Complexes. C. Trim will check into this. R.B. Rickard and F. Horvath are working on quotes for wainscoting and carpeting. Quote from Higgins for floor refinishing were presented. Motion by J_ Mutton, seconded by S. DeJong THAT quote be accepted including Masons Rooms and Historical Room and secretary to set up with Higgins to have work done. "CARRIED" It was noted that ceiling repairs were completed and no rentals were interfered with. Ladder has been received, will be checking with F. Horvath as to installation date. 4. BILLS IMotion by J. Mutton, seconded by C. Abraham THAT bills for IGA and locksmith be paid as presented. Bills for Swish and stove be verified before payment sent. "CARRIED" 5. FINANCIAL REPORT Motion by C. Abraham, seconded by J. Mutton THAT financial report be accepted as presented. "CARRIED" 6. SUPERVISON Supervision for April was dealt with. 7. CORRESPONDENCE LAC AC letter received for information, R.B. Rickard will attend their next meeting on MUNICIPALITY OF CLARINGTON March 17 to explain plans for addition further. Board of Trade update received and filed. GIC update noted and to be filed. Motion by K. Pasquet, seconded by S. DeJong THAT correspondence be received for information and filed. "CARRIED" 8. NEW BUSINESS K. Pasquet asked J. Mutton about his motion regarding addition at council meeting. J. Mutton make notice of motion to have subject brought up at next council meeting, which is March 30 at 7:00 PM. Board members should attend. Subject should be brought up at ratepayers meeting and H. Crago notified to put a piece in paper. C. Abraham will make presentation to council. Secretary to have us put on the agenda. Discussion about 75th celebration. R.B. Rickard suggested event should run from Oct. 23 -25 inclusive. The following suggestions were made-Jack Gordon set up Massey Collection, speak with Phamhomb LeGresley of the Masons, set up sub- committees, formal presentation by Mayor, MPP, involve service clubs, locate 50th anniversary records, check at library. It was agreed a special meeting will be held on April 7 at 7:00 PM in the Council Chambers to discuss further and finalize some plans. C. Abraham will speak with J. Cooke about pins. Secretary suggested members look at sign in Rotary Park in Bowmanville as an - alternative to our sign dilemma. J. Mutton reported on meeting with Durham Police-community policing will start on March 17, 1998. Four uniformed officers will be patrolling at different times in the Village. S. DeJong received letter of complaint on dirty dishes from Anglican Church. Secretary will respond with information on steps being taken to rectify situation. R.B. Rickard suggested kitchen be repainted. Motion by C. Trim, seconded by S. DeJong THAT meeting be adjourned at 8:15 PM. "CARRIED" COUNCIL INFORMATION '`�::`..:;.'..jQ 1-18 BOWMANVILLE MUSEUM BOARD APRIL 8Tx, 1998 BOARD MEETING MINUTES PRESENT: A. Bark; L. Paradis; C. Morgan; D. McKenzie; M. Novak; J. Schell C. Taws; E. Logan - REGRETS: G. Ashton; S. Leetooze; M. Turner 1. The meeting was called to order by the Chairman, Arnold Bark, at 7:00pm. 2. Motion - to adopt the agenda,with an addition to Business Arising: j) 1998 Capital Budget. - Moved by J. Schell ...................... - 2na M. Novak carried 9 {? ..................... 3. Motion - to approve the March 111h, 1998 Board Meeting Minutes as presented. - Moved by C. Morgan ...................... - 2nd D. McKenzie carried ..................... ...................... 4. BUSINESS ARI[S]ING: Membership Drive The secretary reported that Martha had considered taking over the Membership Drive from Debbie Flieler, but has decided that it may be too big a project for her at this time. This project will be discussed at the next Board Meeting. Museum Video Tape The Curator had nothing to report. It was suggested that Durham College may be willing to take on this project. Larry will have his wife, Carol, call Charles with whom to contact. Bird House/Feeder Dianne reported that she had purchased a bird feeder for approx$60.00 and that Councillor Troy Young had offered to donate the costs for this feeder in Tom'T.memory., - Dianne will look into getting a suitable pole to mount the feeder on. E Museum Raffle The Board did not come to a decision on the I'Prize for the main raffle, buts agreed:a . painting would be the most suitable item. Charles will contact Visual Arts'for-st.iggestions on IocaI painters. • --- New Board Member The secretary reported that they are placing an ad in the local newspapers for an " application to fill this position. s Page 2 March 11/98 Minutes Museum Special Events Arnold put before the Board a suggestion of organizing support teams for the special events, which would help ease the workload of the staff. The staff would delegate certain tasks to these teams, which could include volunteers as well as the Board. Motion - to involve the Membership with Special Events by asking in the next newsletter for volunteers. Moved by M. Novak 2nd L.Paradis carried $« #2 Museum Board Open House The Museum Board Open House was held on April e, 1:30-3:30pm. There were 115 visitors to the Open House, which included an unveiling of a plaque for Tom Webb. His - daughter and Mayor Hamre completed the unveiling. John Yates provided the entertainment and the Friends served refreshments. Arnold noted again that we need more volunteers for security reasons. Charles will delegate Board and volunteers to certain - areas for the next Open House. Theme `98 A discussion was held on a suitable theme for the Museum during 1998, which could be used on all publications, promotions, etc. The Chairman's first suggestion"Multiply Museum Members" was the most popular. Motion - to adopt the theme"Multiply Museum Members" for 1998. Moved by J. Schell 2nd L. Paradis carried Millennium As grants are already available, the Chairman noted that we should start planning the Museum's events as soon as possible. It was noted that to start the Carriage House would be a wonderful event and it was suggested that perhaps the McLaughlin Foundation should be approached one more time. This matter was deferred to the Finance&Planning Committee. - Capital Budget The Chairman noted that if we are going to have the verandah restored we should decide whether it will be repainted white or stay the present colour, which is preferred by the filming company"Wind At My Back". Charles will contact the film company re whether they are returning this year or not. 5. CORRESPONDENCE: The Board discussed the information received from the Ministry of Citizenship, Culture and Recreation. It included a statistical report compiled by the Heritage Properties and Museums Programs Unit. Motion - to accept the correspondence for information. Moved by D. McKenzie — 2nd M. Novak carried5< =>4`4 ...................... Page 3 March 11/98 Minutes 6. PRESENTATION OF MARCH 1998 BILLS: Motion - to acknowledge payment of March 1998 bills, listed iii Section 3. Moved by J. Schell 2"`' C. Morgan carried 7. FINANCE & PLANNING COMMITTEE REPORT: Motion - to approve the Finance Report as presented. Moved by C.Morgan 2"d D.McKenzie carried 9$ tSfi COLLECTIONS COMMITTEE REPORT: It was reported that Mrs.Dorothy James donated a High School photo, 1931-32, Ken Palmer donated a photo of Tom Thumb, Joan James donated a package of toothpicks and chalk, and Diana Grandfield donated two gold Goodyear service pins. Motion - to accept the Collections Committee Report for information. Moved J. Schell ................... 2"d L.Paradis carried PROPERTY COMMITTEE REPORT Larry and Dianne picked up the donation of manure from the Darlington Mushroom Farm. Larry will install the new bird feeder and Bragg's Wild Bird Feed donated 881b of bird seed at cost. The urn has been sandblasted(donated by Liberty Fabrication Manufacturing) and they found that it had previously been damaged so they will repair the damage with fibreglass then repaint it. Dianne has approached the Cubs, Beavers, Girl Guides and Central School students to clean up the leaves during Earth Week(April 20'h). She requested a Gardeners' Corner in the bi-monthly newsletter. She will write the column, updating the membership with what is happening on the Museum grounds. Dianne purchased a Barbie doll for the 2'prize in the Barbie Raffle. A clean up date was set for May 9"`, 9:00am-noon; and she encouraged the Board to bring their rakes and help out. She noted that the driveway needs repairing but it will be•ok for now. She has been offered damaged bricks from Unlock, which will be used to edge the - gardens, and Jim Schell noted that if she needs any more he also has a source. Dianne asked for help with the wording for the plaque which will be installed in Tom's garden. The Curator will review her inscription. The plaque will be put on the renovated. -- arbor. Larry will set up a schedule for the building inspections for the next Board Meeting. Motion - to accept the Property Committee Report for information. Moved by L. Paradis 2"d C. Morgan carried & _<4S March 11/98 Minutes 8. CURATOR'S MARCH 1998 REPORT: The Curator reported 461 visitors during the month of March. He noted that the Beanie — Baby Display has been a great success. Motion - to approve the Curator's March 1998 Report as presented. -- - Moved by D. McKenzie — 2"d J. Schell carried $- 9. FRIENDS OF MUSEUM REPORT: Nothing to report. (Gladys was unable to attend) It was noted that we should put information about the Friends group with the membership package. The staff will look into this matter. 10. NEW BUSINESS: No new business. 11. Motion - to adjourn at 8:25pm ...................... ..................... Moved by A. Bark Carried 9 E. Logan BOWMANVILLE MUSEUM BOARD CURATOR'S APRIL 1998 REPORT April 1: Tour, Centre for Individual Studies, 18pp. Met with Diana Grandfield, of LACAC, re BIA Walking Tour. I am gathering info for plaques. April 2: Quilts School Programme, Central School, 14pp. - April 3: Quilts School Programme, Central School, 12pp. April 4: Board's Spring reception. Unveiling of plaque for Tom Webb and opening of Barbie/Mattel Doll Exhibit. Friends provided refreshments. The Mayor attended. Thank to Board Members who attended. 115pp. April 14: Quilts School Programme, Central School, 1 1pp. Evening tour, 3'Courtice Brownies, 28pp. - April 15: Anna Blake willing to help to clean up Hampton storage. Patti Faraday McCabe, a researcher from California, donated two photos of the Hon. John Simpson. Evening tour, 5'h Bowmanville Brownies, 20pp. April 16: Met with Mrs. Falls. We are planning to put our school programmes in book-. form. Photocopier repaired. April 17: Mrs. Tighe began volunteering in the Archives. She is sorting the newspaper collection. April 18: Wedding Photos, 36pp. April 20: Attended meeting for Genealogical Festival to be held at Oshawa Library in October. Researcher from Sarnia in. April 21: Ken and I put in door screens and air conditioner in Archives - April 22: Researcher in re Memorial Hospital. Sullivan Entertainment repaired flag pole. `Earth Day' -Central School raked and bagged leaves. 15pp `Earth Day' -Beavers raked and bagged leaves. 15pp April 23: "Rap" group tour. lOpp. Outreach, Slide Show at St. Stephen's High School, 20pp. - Cubs raked and bagged leaves. 15pp April 24: Researcher from Michigan in. April 25: Teddy Bear Workshop, 12pp. Wedding Photos, 35pp. April 29: Two Daycare tours, 58pp. Charles D. Taws Curator Page 2.... eCw t Curator's April/98 1997 1998 Adults 13 $26.00 Adults 23 $46.00 Family (5)20 $20.00 Family (11) 44 $44.00 Children 1 $1.00 Children 27 $27.00 Seniors 13 $13.00 Seniors 15 $15.00 ADlVV1TSIONS 47 MIS4] <:> 1119. X132.00 DOOR DONATIONS $28.00 DOOR DONATIONS $70.13 UNPAID VISITORS 380 UNPAID VISITORS 388 + MEMBERSHIP/ 141 MEMBERSHIP/ 212 WEDDING VISITORS WEDDING VISITORS _. s.la;w;+�.wsA+Aw.aaM+Aw.a+;wAw;+;wA�M+Aw Aa�A+;w;wA+Ma;aaAw.wAa�;+;wAaM /t��AfaAa!Ua;��A�A�aA,�!A�;aiAwvNlw;wA��.wA�a.aa �Aa;w;w.a w.w;wAawla;wAa;w;lM+/ ::::::::.v::;::::.v:. .. ..................... :v:?:::::::-.vv:nr:......---.v:nv::n:v::::::::: :::.::{vi.:?:::.v::•::.:.::..,:..:,.. .......................................................................... ......�.-.c ::.....:.r..............................:..... .. /+� :i•F.vi;.i'i':ii:ti:::tiii:•%ii}:::ii:iii::i::ii}iji:::{:Sj:::::::::._:_$:_:$;i:• :$•%ji{:-i::. ................................................v. .::v::{--:.>•.:::::.:::::::..::...:...........;.:::-::::v. ...........:...:.:.r... �..v.:...... .................... {-::--:-....:::.v:. EN�v,�x�v+\.��Y.� \� \\yam-\4 \\ \�`\\4p\\. OUTREACH 40 OUTREACH 20 COUNCIL INFORMATION 1-19 Information and Privacy Commissioner/Ontario 111-55� Gommissaire A('information et A la protection de la vie priv6e/Ontario APR 2 2 1998 April 17, 1998 OF LIAYORI -S OFFICE Ms, Diane ane Hamre Mayor Municipality of Clarington 40 Temperance Street Bowmanville, ON LIC 3A6 Dear Ms. Harnre: RE: Changes at the Information and Privacy Commissioner/Ontario January 1998 marked the 10th anniversary of the Freedom ofInformation and Protection (?1*Pri1,cjcy Act, and the creation of the Office of the Information and Privacy Commissioner. The IPC thought this important milestone presented an ideal opportunity to undertake a fundamental review of our access appeals and privacy complaint programs. One thing, eve learned from this review is the importance of creating and maintaining dynamic programs, and the changes we are about to implement are the first phase of an ongoing process of continuous improvement. We will learn from this experience, and are committed to retaining the flexibility to adapt to changing needs. Our commitment is to provide excellent service to the public, striking the proper balance between quality, timeliness, fairness, flexibility and client responsiveness. To do so, we have made a number of significant process and organizational changes, including merging our fon-ner appeals and compliance investigation units into one integrated Tribunal Services Department-- creating specialized provincial and municipal Mediation Teams; establishing an Intake Team to resolve straightforward cases informally and to "screen" and "stream" others-to' the appropriate process; and, most importantly, to re-focus our efforts on mediation as the preferred method of dispute resolution. There is no question that these changes will have an impact on our relationship with government bodies--one ive are confident will be uniformly positive. As you will see from the attached materials, every effort has been made to simplify, streamline, and reduce the amount of process associated with cases that reach our agency. We are committed to being flexible and responsive, and ask for your co-operation and support as we move into a new era of operations. /2 80 Bloor Street Wesz_ 80,rue Bloor ouest 416-326-3333 Suite 1700. Bureau 1700 1-800-387-0073 Toronto.Ontario Toronto(Ontario) Fax 7dlec: 16-325-9195 MSS 21.1- M5S 2VI TTv:-116-325-7539 - 2- We will be communicating our changes in a number of ways. Two Open Houses will be held on April 28, where some of our most active municipal and provincial clients will meet our new Teams and have a chance to informally ask questions about how the changes may impact them. This package of materials is being sent to our government clients, and an outline of the changes will be included in our upcoming issue of Perspectives. I'm very excited about these changes and I know that the next several months will represent an important step in the evolution of access and privacy rights for all Ontarians. Please join me along this new path. Sincerely yours, Ann Cavoukian Ph.D Comnussioner Enclosures cc: Patti L. Barrie - Clerk _ BACKGROUNDER INTRODUCTION The Office of the Information and Privacy Commissioner recently undertook a comprehensive review of our two tribunal programs: appeals, and privacy complaint investigations. Our goal was to retain those parts of our processes that were working well, and to look for creative ways of improving the others. We were committed to fully utilizing the process tools provided in the Act, as well as the suggestions for changes to the broader agency sector emerging from the government's Agency Reform Commission. We at the IPC believe we have a critical and important role to play in defining, promoting and -- enforcing access and privacy rights within Ontario. We also recognize that we hold a unique position of public trust and responsibility, and that we must ensure our actions as a tribunal are proper. In order to discharge our duties and responsibilities regarding privacy complaints and appeals,we adopted the following five corporate values which guide our actions, services, decisions and work -- relationships. Excellence - We strive for excellence in quality of work and delivery of services. Integrity - We operate in a honest and principled manner by observing the highest ethical and legal standards. Respect - We treat people with respect and dignity. Accountability - We hold ourselves accountable to the highest standards of professional conduct and strive to be a model tribunal. Quality Performance - We are committed to making our place of employment challenging and motivating. GOALS A\D OBJECTIVES The IPC has established a number of broad goals, together with a set of specific objectives to help us achieve them. We are committed to ensuring that our tribunal services establish the proper balance betNveen quality, timeliness, flexibility and client responsiveness. Some of the changes made to implement these goals and objectives are: • Merger of the appeals and compliance investigation departments into one intezrated Tribunal Senlices Department. • Increased emphasis on mediation and other alternative dispute resolution techniques as the preferred approach to cases. • Creation of an expanded Registrar position and new intake unit that will screen files and stream cases to the most appropriate process. • Dedicated provincial and municipal teams of mediators who will handle both appeals and privacy complaints. • Increased flexibility within the adjudication process. r - 1 • Clearly defined job responsibilities and new job titles that reflect job functions - the titles Appeals Officer, Compliance Investigator and Inquiry Officer will disappear, and new Case Review Analyst, Mediator and Adjudicator positions have been created. • Simple, understandable and accessible written materials. We are committed to a process of continuous improvement, and our processes will evolve and adapt — based our experiences. HOW WILL YOU BE IMPACTED? Our process changes will allow for increased flexibility. We have designed a system that will enable straightforward cases to be handled in a summary fashion, while at the same time giving more - complex cases enough time and resources to encourage settlement. If we are successful, as we expect to be, a greater proportion of cases will be settled through mediation, clearly the preferred method for all tribunals. Fewer cases will proceed to adjudication, thereby reducing resource — pressures for everyone. .Certain files will have their own specific process (eg., reasonable search appeals), again focusing on our goal of flexibility and responsiveness. CONCLUSIONS The tribunal services we provide are a key component of the IPC's commitment to making a positive - contribution to access and privacy rights in Ontario. Although we will never compromise our independent oversight responsibilities, we are committed to working constructively with our appellants,privacy complainants,and government clients to ensure that our processes are responsive to the public's needs and expectations. Your co-operation and support is greatly appreciated. The accompanying materials highlight some of our new processes and procedures. INTAKE INTRODUCTION Applying the same process to each file does not provide enough flexibility to accommodate individual needs. Consequently, we have designed a system that will enable straightforward files to be handled in a summary fashion, while at the same time giving more complex cases enough time and resources to encourage settlement. In some cases, appeal files may be sent directly to adjudication. All appeal and privacy complaint files will be analysed at Intake to determine the most appropriate process. WHAT IS INTAKE? The Registrar and a team of Case Review Analysts are responsible for all Intake functions. Their duties include: Public Contact Case Review Analysts will be the primary contact point for the public in dealing with access to information and privacy complaint processes. Screening The Commissioner has delegated authority to the Registrar and Case Review Analysts to "screen out" files that it has been determined should not proceed through the appeal or privacy complaint process. Files may be dismissed at Intake where: (a) The matter, on its face, is not within the IPC's jurisdiction. For example: • The organization receiving the request is not an institution under the,4crs. 0 The appeal fee has not been paid. (b) The IPC has jurisdiction,but the matter, on its face, is one that the IPC believes should not proceed through the appeal or privacy complaint process. For example: • The matter is moot. • The matter has been decided before. Other Intake Activities Case Review Analysts also: — • Ensure there is sufficient information to determine how to process the file(e.g., reason for the complaint, request, decision, reasons for appeal, appropriate appeal fee). • Ensure all appropriate information and documentation is received before a file is opened. • Speak with the appellant or complainant to obtain more information,and explain the process. • Redirect parties to other government organizations,wherever appropriate. i - Streaming The Registrar will stream appeal files that are not resolved during Intake to either Mediation or Adjudication. Based on our goal of increasing the proportion of matters resolved informally, most files, including all privacy complaints,will be streamed to Mediation. WHAT ARE THE ADVANTAGES OF INTAKE? The main advantages of Intake are: • Our client's information needs will be addressed by Case Review Analysts,who will be able to track trends and develop comprehensive alternative referral sources for matters falling outside of our mandate. • Files that the IPC believes should not proceed through the access appeal or privacy complaint — process will be screened out. • Files will be streamed by the Registrar to other parts of the process according to their particular or unique needs. - WHAT HAS CHANGED? The-following are some noteworthy changes: • The Commissioner has delegated authority to the Registrar and Case Review Analysts to screen out files. • The Registrar will stream appeal files to Mediation or directly to Adjudication. • Case Review Analysts will process both appeals and privacy complaints. • Contact from the public relating to access to information or privacy complaint processes will be handled by our Case Review Analysts. MEDIATION: OVERVIEW INTRODUCTION - The IPC is committed to mediation as the preferred method of dispute resolution. Those files which are streamed from Intake to Mediation will be given sufficient time and resources to encourage settlement. Our goal is to increase the proportion of files settled informally, thereby reducing the - number which require the more formal, adversarial, and labour-intensive adjudicative process. WHAT IS MEDIATION AT THE IPC? Mediation is the process by which the IPC attempts to effect either the full settlement between the parties of all issues in an access appeal or privacy complaint, or the simplification of a file through any or all of the following: • Settlement of some issues. • Reducing the number of records in dispute. • Clarification of issues. • Education of parties, leading to a better understanding of the issues. Files not resolved during Intake are streamed by the Registrar to either Mediation or Adjudication. Within Mediation, files are processed differently according to the type of complaint or appeal: • Re;ular Mediation(the vast majority). • Straightforward Appeals. • Reasonable Search Appeals. Each of these processes is explained in greater detail on the attached fact sheets. WHAT ARE THE ADVANTAGES TO OUR NEW APPROACHES TO MEDIATION? The main advantages are: • A larger proportion of cases should be mediated, resulting in win-win settlements that are not available through Adjudication. • A recognition that all files are not the same, and that a variety of approaches provide better -- client service. • Allows more time and resources to encourage mediation of complex cases. • Quicker than more formal methods of dispute resolution and generally less costly. «'HAT HAS CHANGED? In the past, all appeals were processed in the same manner. Our new system offers a variety of mediation methods tailored to suit the particular needs of an individual appeal. { Mediators are responsible for both appeals and privacy complaints, which will broaden their expertise and allow for more comprehensive client service. -- Determining jurisdictional issues and other screening activities are completed before a file reaches Mediation, thereby allowing Mediators to focus their activities solely on dispute resolution. Separate provincial and municipal teams of Mediators have been created, which will allow staff to become specialists in certain subject fields, and gain a better understanding of client needs and expectations. The Commissioner has delegated authority to Mediators to adjudicate certain appeals. Regular Mediation INTRODUCTION All privacy complaints, and the vast majority of appeals will proceed through the regular mediation process. These include appeals where the issue is: • Denial of access to/correction of an individual's own personal information. • Denial of access to general records. • Complex reasonable search appeals. -- • Fees and fee waiver appeals. WHAT IS REGULAR MEDIATION? Regular mediation consists of a range of strategies and techniques all targeted at assisting the parties to reach a settlement. In some cases full settlement is not possible, but issues or records can be narrowed, thereby simplifying the adjudicative process. Successful mediation requires the commitment of all parties;the role of tlie Mediator is to help build this commitment and to facilitate discussion and negotiation. WHAT ARE THE ADVANTAGES OF REGULAR MEDIATION? The main advantages of regular mediation are: • Provides an opportunity for the parties to explain their respective positions. • Offers parties the opportunity to retain control by working together to arrive at a resolution. • Parties benefit from the Mediator's assistance in communicating, clarifying issues, pinpointing areas where agreement can be reached, and negotiating those agreements. • Frequently leads to resolution faster than more formal methods of dispute resolution. • Generally less costly to the.parties. • Confidentiality is maintained. 0 Can enhance future interaction between the parties by building trust, understanding, and communication. WHAT HAS CHANGED? Mediators are responsible for both appeal and privacy complaint files. Although the time available for mediation will continue to be limited, complex files will be given -- more time to reach a settlement. Appeals A Mediator will be assigned to the appeal for the purpose of assisting the parties in settlement discussions. If an appeal file is settled,the Mediator will prepare a Mediator's Report outlining the settlement details. If an appeal is not settled (in whole or in part), the Mediator's Report will set out the issues that have been resolved and the outstanding issues that remain in dispute. A Mediator's Report will be sent to all parties, giving them an opportunity to identify any errors or - omissions. Where a full settlement has been achieved,the file will be closed. Where issues remain outstanding, the Mediator's Report, either in original or amended form, will be forwarded to Adjudication, where an inquiry will be conducted. Privacy Complaints All privacy complaint files not resolved during Intake will be streamed to Mediation and disposed of at this stage. A Mediator will be assigned to the file for the purpose of assisting parties in resolving the complaint. While some files will be resolved through the issuance of a formal report, most privacy complaints will continue to be handled informally. Straightforward Appeals INTRODUCTION - The IPC has determined that certain types of appeals would benefit from being handled in a more straightforward manner. These are appeals where the sole issue is either: • deemed refusal. • time extension. • transfer of the request. - • inadequate decision letter. HOW ARE THESE APPEALS HANDLED? These appeals will be handled through a combination of mediation and adjudication. One staff person, a Mediator, is appointed to assist the parties to resolve their dispute, but if mediation fails, this same Mediator will adjudicate an end to the dispute. WHAT ARE THE ADVANTAGES OF THIS PROCESS? • Mediation offers the parties a chance of retaining control in working out the dispute and arriving at a resolution. • If mediation does not fully resolve the dispute,adjudication provides a clear end-point within a short time frame. • The time spent in mediation puts the Mediator in a good position to issue a decision, so that time is not wasted in a subsequent inquiry. 0 The process is relatively informal, the result comparatively speedy, and the costs fairly low for all involved. WHAT HAS CHANGED? In the past, these straightforward appeals were assigned to an Appeals Officer who would attempt to mediate a settlement. If the appeal was not resolved,the Appeals Officer would issue a Notice of Inquiry-, the parties would submit written representations, and the file would be passed.on to an Inquiry Officer who would resolve the appeal by issuing an Order. The new process combines both mediation and adjudication into a single process. The result is a faster, seamless process, involving only one staff person at the IPC who has the authority to mediate and, if neiessary, to adjudicate. 1 Reasonable Search Appeals - INTRODUCTION The IPC has deternned that appeals where the sole issue is whether records exist or additional records exist could be handled in a simpler way. The only issue to be determined in these types of appeals is whether the institution's search for records was reasonable. We believe that this is best achieved — through an oral inquiry,with the opportunity for mediation if the parties so wish. HOW ARE THESE APPEALS HANDLED? These appeals will be handled through adjudication, with the option of mediation available to the parties. Two Mediators are assigned to these appeals. One serves as an acting-Adjudicator with delegated authority from the Commissioner to conduct an inquiry and issue an order. The acting-Adjudicator - conducts an oral inquiry, either in person or through a teleconference call. After the oral inquiry is completed, but before an order is issued,the parties are given an opportunity to try to settle the case. The second Mediator is present during the oral inquiry, and is then available to assist the parties in _ confidential settlement discussions. The acting-Adjudicator is not privy to these discussions. If a settlement is not reached within a pre-determined time period, the acting-Adjudicator issues an _ order disposing of the appeal. WHAT ARE THE ADVANTAGES OF THIS PROCESS? -- • Efficiency for the parties and the IPC -the appeal proceeds immediately to inquiry, with the option of mediation -parties are only required to attend one meeting to deal with all issues in _ the appeal. • Parties are fully aware of each other's positions,thereby promoting greater understanding and encouraging dialogue and settlement. -- • No written representations are required. • A single stage process allows for faster file processing. WILXT HAS CHANGED? All appeals where the sole issue is whether records or additional records exist will be handled through an oral inquiry, either in person or through a teleconference call. The Con-mu'ssioner has delegated authority to acting-Adjudicators to conduct inquiries and issue orders _ in reasonable search appeals. At the oral inquiry,the acting-Adjudicator,the parties and the Mediator are all present while evidence and argument is presented. If the parties decide that they would prefer to try to settle the matter,the acting-Adjudicator will reserve judgment and allow them to attempt-to reach a settlement. The Mediator is available to provide confidential assistance, at the option of the parties. If a settlement is not reached,the acting-Adjudicator has heard the evidence and is in a position to issue a written order disposing of the appeal. ADJUDICATION INTRODUCTION - The IPC is committed to mediation as the preferred method of dispute resolution. As a result, fewer appeals should end up being resolved through formal adjudication. The adjudication stage will be reserved for complex files where full settlement is not possible, and for appeals where a settlement has not been reached within a reasonable timeframe. WHAT IS ADJUDICATION? Adjudication consists of a formal inquiry, followed by the disposition of an appeal through the issuance of an order. Adjudication takes place for appeals that have not been resolved during Intake and are streamed by the Registrar directly to Adjudication, or files that were first streamed to Mediation but full settlement was not reached. WHAT ARE THE ADVANTAGES OF OUR NEW APPROACH TO ADJUDICATION? The main advantages of Adjudication are: • Files which, based on past experience, are not likely to be resolved without an order are streamed directly to Adjudication, thereby decreasing processing time. • With the increased focus on mediation, fewer files will reach the Adjudication stage, but those that do will receive focused treatment. WHAT HAS CHANGED? The following are some noteworthy changes: • Some files will be streamed by the Registrar directly to the Adjudication stage. • Adjudicators will be responsible for preparing Notices of Inquiry and for soliciting representations on issues identified as necessary to dispose of the appeal. • Some individual Adjudicators will be assigned exclusively to -provincial or municipal _ appeals, which will allow them to become more knowledgeable in certain subject fields. More changes are also under consideration for the Adjudication stage, including the possible use of oral inquiries in certain circumstances and possible modifications to the process for submitting representations. TIMELINES ACCESS APPEALS The maximum time to complete the various stages of the appeals process is: Intake - 30 days Mediation - 75 days Adjudication - 70 days PRIVACY COMPLAINTS The maximum time to complete the various stages of the privacy complaint process is: Intake - 30 days - Mediation - 90 days Our expectation is that the majority of files will be processed well within the maximum time allotment. Timelines for each stage will be refined based on experience. �l/, j`�%��`` ' COUNCIL INFORMATION:. 1-20 D lvil T li, I J& Clarin g ton Museums C I arke Museu m & Arch ives P.O. Box 152, Orono, Ontario, LOB 1 MO (905) 983-9243 E-Mail cma-chin@durham.net The regular monthly meeting of the Clarke Museum&Archives Board of Directors was held at 7:00 PM Tuesday April 7-,at the Museum in Kirby- #1998-04. PRESENT: Chairman,G. Brian Jung; Vice-Chairman,Valerie St.Croix; Curator,Mark Jackman; Board,Member Les Jagoda;Board Member,Jeff Brooks;Councillor, Troy Young;Councillor,John Mutton;Recording SecretaryrFreasurer,Gavin M_ Stephenson REGRETS: Executive Secretary,Donald Igbokwe; Board Member,Angela Harris Valerie assumed the chair in Brian's absence. **98-18** Moved by Jeff,Seconded by Troy,to adopt the agenda as presented. Carried. **98-19** Moved by Troy, Seconded by Les, to adopt the minutes of meeting #1998-03 as printed. Carried. BUSINESS ARISING FROM THE MINUTES N BUS TRIP None L INTERNET Jeff noted that he is still negotiating with the Municipality on how best to utilize the Web-page space that has been offered and to classify the Museums in such a way that they cin-be.found_ _.--.------i. easily within the Municipal Web site. Gavin noted that the link from the Municipal Web pages to the CHIN home pages fi:ave been established. 7080 Old Kirby School IZoad, H",y 35/115 at I\Zegion RA. 9 Kirby, Oritarl() _2_ CORRESPONDENCE I_ Paul Reesor, Courtesy copy of a letter to Marie Knight advising her of his resignation from the Board of Directors of the Clarke Museum & Archives. (Attached) - 2. Marie Marano, Treasurer, the Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, Ontario, L 1 C 3A6_ - Courtesy copy of a Memorandum advising the Museum of the tentative schedule of the 1998 Capital Budget_ G_ Brian Jung, Chairman, arrived at 7:13 P.M. and assumed the chair at that time. Brian apologised for being delayed with car trouble. 3. Marie P_ Knight, Deputy Clerk, the Corporation of the Municipality of -- Clarington, 40 Temperance Street, Bowmanville, Ontario, L1C 3A6. Courtesy copy of a letter to The Honourable Michael D_ Harris, Premier advising him of the Municipalities decision with regards to the Charity - Gaming Initiative. Also attached was a list of the delegations to Municipal Council on this issue. TREASURER'S REPORT Gavin presented the month end accounts and expenses for March. **98-20** Moved by Valerie, Seconded by Jeff, that these accounts be paid as presented. (Attached) Carried. Gavin presented the report of the first quarter of Museum operations for 1998.(Revised Copy Attached) Gavin noted that the Municipal Grant line for the current year does not reflect the $15,000 advance on the budget which arrived prior to the close of 1997. Valerie noted how much easier she found the new financial reports to read and understand. COLLECTIONS COMMITTEE Valerie reported that the committee met twice during the month on March 25the and April 4th. The committee has been going through the boxes to sort the contents of the boxes and to label the boxes for artifact retrieval and identification. The next meeting of the Collections Committee is to be April 22nd at 9:00 A.M_ Valerie welcomed Laura Butcher as a new volunteer to the committee. She noted that members of the committee had attended the auction at the Leskard United Church but did not purchase anything for the Museum. Valerie then led the Board on a brief tour of the Volunteer's Building to illustrate the work the committee hat been doing and the shear volume of work that remains. - FINANCE/FUNDRAISIN a COMMITTE In Angela's absence Gavin reported that the Finance/Fundraising Committee, after reviewing the licensing documents, and reporting requirements for operating a break open ticket (NEVADA) lottery kiosk, recommends that the Board NOT proceed with this initiate because of the time commitment that it would entail on the Board. It watt also noted that after paying the licensing -3 - costs and other related costs that the tickets would only produce between 25-30% profit on each dollar spent or less. **98.21** Moved by Valerie, Seconded by Les, that the Board confirms the Finance Fundraising Committee's report NOT to proceed with Nevada ticket sales at this time. Carried. MEMBERSHIP COMMITTEE Jeff reported that he has been advertising for new members for the Membership Committee but has no new volunteers at this time. He met with Mark during the month and discussed his concerns and got some additional information from Mark. There is an appeal for committee member volunteers in the current Newsletter. BUILDING COMMITTEE Les regretted that he has not yet had a chance to look over the buildings for a report at this time, but wriIl try to look things over after the 16th of April. Mark and John spoke before the meeting and Mark reported that John will speak with Property Management about the handicap access ramp and the two trees that have been damaged in the recent ice storm. Mark reported that a site meeting will be set up with Fred Horvath. He also reported that the thermostat is to be moved this year. CURATOR'S REPORT Mark noted the change in the displays within the Museum. the Grave Matters display is almost complete and other new displays include the Orono Forestry Station, the platform display now illustrates the process of Wheat: seed to finished product, and finally Pharmacies and Pharmacists chronicling the local Druggists trade. Scott's Restaurants have made a$250.00 donation to the Museum for the use of an archive photo to create a mural for their new restaurant complex on the 401 at Newtonville. - -_ Donna Robins has donated $100.00 towards the purchase of new storage racks for the Volunteer's Building. An anonymous donor has donated the cost for printing the Museum's 50/50 tickets this year. The 50/50 tickets are now available for sale and each Board member present has received their first allotment of 100 tickets_ The fist NEWSLETTER of 1998 is out for distribution. It includes a wish list for items the Museum is interested in acquiring. Mark noted that the flower garden has been cleaned up and is ready for the spring planting. He also noted that one of the perennials has been stolen. Troy noted that the Municipality will be disposing of the tables at the Garnet Rickard Recreation Complex when the replacements arrive and that these would be made available to interested community groups. He wondered if the Museum would be interested in any of these tables. He noted that they would be fairly large tables. -4 - Mark noted the changed times for the book sale on Saturday May 16th. The sale opens at 9:00 A.M. and will close at 2:00 P.M. He also noted the price changes, Hardbacks are 500 or 3 for $1.00, paperbacks are 25¢or five for$1.00. Fill a box or a bag and we'll make you a really good deal, speciality/collector books are individually priced. There will also be a Members Only sale Friday evening May 15th from 6:00-8:00 PM. LONG-RANGE PLANNING None OTHER MATTERS/NEW BUSINESS Valerie will be bringing up a load of children's books for the book sale. She and here family are volunteering to work with the Museum's Vegetable Garden. She hopes to transform it into a Victorian Herb Garden. — Brian has been speaking with a Mr. Woods about some artifacts that he wishes to donate to the Museum that originally came from Newtonville. **98-22** Moved by Troy, Seconded by Les, that the next meeting of the Board of Directors be held on Tuesday May 5, 1998 at 7:00 P.M. Carried. **98-23** Moved by Jeff,Seconded by Troy,that the meeting be adjourned at 8:14 P-M. Carried_ Gavin M. Stephenson, Recording Secretary G_ Brian Jung, Chairman Clarke Museum & Archives Accounts for the Month of March 1998 Account Balances as of April 7, 1998, Chequing 3,308.75 Savings 8.84 Fundraisin 761.51 TOTAL $4,079.10 TRANSACTION REPORT - Current Account 01/03/98 Through 31/03/98 Num Date Payee C Memo Category Amount Running Balance Opening Balance as of 01/03/98 4651.94 Month Ending 31/03/98 216 15/03/98 Mark Jackman R Mileage Transfer To : Mileage -71.75 4580.19 19/03/98 Deposit' R Gift Shop Sales Fundraising for Special Projects 16.07 4596.26 217 23/03/98 Canada Post R Postage Split -144.45 4451.81 Administration Expenses : Postal -135 Taxes : GST -9.45 218 27/03/98 Lynn Michael-John Associates R From the Oak Plain to the Lak(Museum Shop : Inventory -135.3 4316.51 219 27/03/98 Ontario Hydro R Main Building Split -116.91 4199.6 Taxes : GST -7.65 Maintenance Expenses : Hydro/F -109.26 220 27/03/98 Ontario Hydro R Volunteer's Building Split -52.12 4147.48 Taxes : GST -3.41 Maintenance Expenses : Hydro/F -48.71 221 27/03/98 Consumers Gas R Main Building Split -122.41 4025.07 Taxes : GST -8.01 Maintenance Expenses : Hydro/F -114.4 222 27/03/98 Consumers Gas R Volunteer's Building Split -113.13 3911.94 Taxes : GST -7.4 Maintenance Expenses : Hydro/F -105.73 223 27/03/98 Carr McLean R Supplies Split -217.57 3694.37 Archive Boxes Conservation Expenses ; Storag( 0 Acid-free Fome-cor Exhibit Expenses : Exhibit constr -142 Photo Mount Adhesive Exhibit Expenses : Exhibit constr -31.9 Taxes : GST -13.24 Taxes : PST -15.13 Shipping Administration Expenses : Other, -15.3 224 27/03/98 National Publication Centre, The C Canada Business Index No. 7 Split -98.44 3595.93 Canada Business Index No, 7 Curatorial Expenses : Books, slic -84.5 Shipping and Handling Administration Expenses : Other, -7.5 Taxes : GST -6.44 225 27/03/98 Grand& Toy R Office Supplies Split -55.52 3540.41 Invoice#0173242 Administration Expenses : Office -48.28 Taxes : GST -3.38 Taxes : PST -3.86 226 27/03/98 Bell Canada R Phone Split -125.04 3415.37 Administration Expenses : Telept -108.83 Taxes : GST -7.62 Taxes : PST -8.59 31/03/98 Service Charge R Administration Expenses ; Bank -4.75 3410.62 Total Month Ending 31/03/98 -1241.32 GRAND TOTAL -$1,241.32 $3,410.62 TRANSACTION REPORT - Fundraising Account 01/03/98 Through 31/03/98 Num Date Payee C Memo Category Amount Running Balance Opening Balance as of 01/03/98 352.44 Month Ending 31/03/98 19/03/98 Deposit R Memberships Fundraising for Special Projects 10 362.44 31/03/98 Service Charge R Administration Expenses : Bank c -0.95 361.49 31/03/98 Interest Earned R Bank Interest 0.02 361.51 Total Month Ending 31/03/98 9.07 GRAND TOTAL $9.07 $361.51 Num Date Payee Opening Balance as of 01/03/98 Month Ending 31/03/98 31/03/98 Service Charge Total Month Ending 31/03/98 GRAND TOTAL TRANSACTION REPORT - Savings 01/03/98 Through 31103/98 C Memo Category 112'7 hair,Kanl Chair of Finance Treasurer Amount Running Balance 9.79 Bank c -0.95 8.84 -0.95 -$0.95 $8.84 *Revised 09104198 Page 1 Clarke Museum&Archives-Ist QUARTER REPORT 01/01198 Through 31/03198 01/01/98 Through 31/03198 Subcategory Actual Budget Difference INCOME CATEGORIES Bank Interest 0.07 0.00 0.07 CMOG-Ministry of Culture CMOG-Ministry of Culture-Unassigned 1.666.50 -1,666.50 Total CMOG-Ministry of Culture 7,666.50 -1,666.50 Fundraising for Special Projects SO/50 Lottery -22.50 249.99 -272.49 Book Sales 249.99 -249.99 Gift Shop Sales 16.07 174.99 -158.92 Membership RenJAdmissions/Don. 10.00 174.99 -164.99 Fundraising for-Special Projects-Unassigned 675.00 -675.00 Total Fundraising for Special Projects 3.57 7,524.96 -1,521.39 Municipal Grant 14,350.74 -14,350.74 TOTAL INCOME CATEGORIES 3.64 17,542.20 -17,538.56 EXPENSE CATEGORIES Administration Expenses Bank charges 16.40 24.99 8.59 Furniture.machine repairs and 18.75 18.75 Insurance 125.01 125.01 Memberships 75.00 62.49 -12.51 Office Supplies 263.58 150.00 -113.58 Other,please specify 22.80 0.00 -22.80 Photocopying 622.86 924.99 302.13 Postage and delivery 195.00 99.99 -95.01 Recording Secretary/Treasurer 212.50 212.50 0.00 Staff development 50.01 50.01 Staff Travel 260.60 62.49 -198.11 Telephone 445.42 350.01 -95.41 Total Administration Expenses 2.114.16 2.081.23 -32-93 Conservation Expenses Storage 0.00 62.49 62-49 Supplies 4.58 112.50 107.92 Conservation Expenses-Unassigned 3.98 0.00 -3.98 Total Conservation Expenses 8.56 174.99 166.43 Curatorial Expenses Books,slides-records,tapes,f 84.50 18.75 -65.75 Cataloguing supplies and equipme 6.35 0.00 -6.35 Photographic equipment and suppl 26.98 37.50 10.52 Total Curatorial Expenses 117.83 56.25 -6158 Exhibit Expenses Exhibit cases and exhibit equipm 75.00 7500 Exhibit constructon materials 173.90 0.00 -17190 Total Exhibit Expenses 173.90 75.00 -98.90 _ Interpretation and Education Teaching materials and supplies 43.74 43 74 Total InterWetation and Education 4374 41,74 Maintenance Expenses EleancaVPlumtgmg/Structural 35.91 4374 783 * 09/04198 Revised Page 2 - Clarke Museum&Archives-1st QUARTER REPORT 01/01198 Through 31/03/98 - 01/01/96 Through 31/03/98 Subcategory Actual Budget Difference Grounds 125.01 125.01 -- Hydro/HeatiWater 1,230.96 1,125.00 -105.96 Janitorial Supplies 24.66 18.75 -5.91 Security Equipment/Systems Up-Ke 109.38 162.51 53.13 Total Maintenance Expenses 1,400.91 1,475.07 74.10 Museum Shop Inventory 135.30 0.00 -135.30 Other,please specify 22.97 0.00 -22.97 Total Museum Shop 15827 0.00 -158.27 Promotion and Public Relations Brochures,posters.signs 24.99 2439 -. Special Events 500.01 500.01 Television.radio.newspaper ads 150.00 99.99 -50.01 Total Promotion and Public Relations 150.00 624.99 474.99 -- Salaries and Benefits Curator 2.692.30 8,750.01 6,057.71 Employer Contrib.(EL CPP,EHT) 397.58 1,662.51 1.264.93 Registrar 721.14 2,598.24 1.877.10 - Total Salaries and Benefits 3.811.02 13,010.76 9.199.74 Taxes GST 221.52 0.00 -221.52 - PST 118.90 0.00 -118.90 Tota(Taxes 340.42 0.00 -340.42 TOTAL EXPENSE CATEGORIES 8,275.07 17,541.97 9.266.90 GRAND TOTAL -8.271.43 023 -8.271.66 NOTE: The advance on the Museum's 1998 budget of$15,000.00 arrived in December of 1997. Paul Reesor March 16, 1998 Ms. Marie Knight Municipality of Clarington - q-o Temperance Street Bowmanville, Ontario Li C 3A6 - Ms. Marie Knight, RE: CLARKE MUSEUM BOARD - RESIGNATION I regretfully advise of my resignation from the Clarke Museum Board. Due to an unexpected schedule conflict, I will not be able to adequately serve on the Board. My apologies for any inconvenience that this might of caused the Municipality and the Museum Board. Sincerely, Paul Reesor C. Brian Jung, Chairman Clarke Museum CLARINGTON MUSEUMS/CLARKE MUSEUM &ARCHIVES BOARD OF DIRECTORS MEETING#1998-05 TUESDAY May 5, 1998 AT 7.00 PM APR V 12 23 PM '98 KIRBY, ONTARIO AGENDA 1. Motion to adopt the agenda. Moved by Seconded by 2. Motion to adopt the minutes of#1998-04. Moved by Seconded by 3. Business arising from the minutes. 4. Correspondence 5. Treasurer's Report Gavin Stephenson Moved by , Seconded by that these accounts be paid as presented. 6. Collections Committee Report Valerie St_ Croix 7. Membership Committee Report Jeff Brooks 8. Building Committee Report Mark Jackman 9. Curator's Report Mark Jackman 10. Other Matters/New Business 11. Moved by , Seconded by , that the next meeting of the Board of Directors be held on Tuesday May 5, 1998 at 7:00 PM. 12. Moved by , Seconded by , that the meeting adjourn at PM. NOTES Clarington Museums/Clarke Museum & Archives Volume 2 Issue 2 1 May 1998 Benjamin married a local girl, Inside this Newsletter Phebe Jane Jordan,in the Method- ist Church in Orono on December 1. Homicide at the Shingle Mill 26, 1867. Their son,Benjamin H. by Richard Jordan Farrow, was born in 1870 and the 2. Wish List three of them lived with Phebe's 3. Fundrasing Initiative parents,David and Eliza Jordan in a small log cabin. The Jordans 4. Museum Herb Garden were Protestants from County 5. Giant Second Hand Book Sale Longford,Ireland_who had settled 6. Special Events for Spring on the east half of Lot 19, Con- - cession 9, Clarke Township in 7. New Exhibits 1850. 8. Thank You 9. Volunteer Opportunities InJanuary 1871,Benjamin Farrow was a strong young man of 25 10. Admission Prices with a quick temper and a reputa- 11. Want Ads tion as a brawler. He worked as a labourer in the shingle mill of Samuel G. Wilcox, located next HOMICIDE AT THE door to the Jordans on the west SHINGLE MILL half of Lot 19,Concession 9. by Wilcox was 37, a successful self- Richard Jordan made entrepreneur who had built the shingle mill in the late 1860's. On a cold Thursday morning in He lived on the property with his January, 1871, a fight took place wife, two young sons and his in a shingle mill up on the great elderly father. A mark of great pine ridge of Clarke Township. It prosperity was the fact that an began as a dispute over wages Irish-born servant girl Margaret between labourer Benjamin Far- McLean,lived with the family. row and his employer, Samuel G. Wilcox, and ended in a tragic Although the shingle mill was death and criminal charges. sometimes referred to as the Wil- cox Bros. Mill, it was Samuel G. Benjamin Farrow was born in who signed the paperwork and Hope Township about 1845 and paid the bills. His brother Hugh was raised in the rough conditions A. Wilcox, a year younger, was Published by of the backwoods. -As the eldest the sawyer, running a saw pow- Clarington Museums/Clarke Museum son of pioneer settlers, his only ered by a 25-horsepower steam - &Archives education was working to hack a engine. He also lived on the prop- P.O.Box 152,Orono,ON,LOB IMO farm out of the bush. His English- erty with his wife and infant 7086 Old Kirby School Road, daughter. The 1871 Census shows Hwy 351115 at Regional Road 9 born parents, John and Mary Far- g Kirby,ON row,had settled on the east half of that the mill worked year- round Museum Hours Lot 17, Concession 2, Manvers and the previous year had turned Daily...1 lam to 4pm. Closed Mondays Township in 1856,only two years 13,333 pine logs into an astound- - for more Information contact usat after the original Crown grant. ing 2.5 million shingles. (905)983-92.13 cma-chin @durham.net In her book Out of the Mists, Wilcox picked up a nearby length violent nature and the threats he Clarke historian Helen Schmid of wood that had been used to uttered against his employer. The writes, "Sam Hawthorne is re- poke lumber through the saw and evidence showed that Wilcox did corded as drawing loads of shin- swung it a Benjamin's head. The not provoke the fight and that it gles from Wilcox Mill Lot 19, Con. blow connected and the younger was impossible for him to get 9, to a sailing ship at the Newcas- man went down. In the heat of the away from his enraged employee tle Wharf. One load drawn by his moment, Wilcox hit him several without a fight. team and sleigh carried 50,000 more times about the face and shingles. The sailors had to pile head. The jury left to deliberate and a the shingles up to the sails." long time passed, indicating they The fight was over and Benjamin were divided on their decision. The Census also records that 5 Farrow lay unconscious and When they returned, their verdict men over the age of 16 and 4 boys bleeding on the floor of the shin- was one of justifiable homicide. under that age worked at the Wil- gle mill. Friends took him home Samuel G. Wilcox must have felt cox Mill in the previous year, and someone went to Orono to great relief, but he was not out of earning a total of$1,100. By the fetch the doctor, but there was trouble yet. Since the death had standards of the day and the area, nothing to be done. Benjamin lin- occurred in a fight, Wilcox was the wages were not high, likely gered for two days and finally died charged with the lesser offence of averaging about$140 for the men on Saturday morning. manslaughter, and taken into cus- and$100 for the boys. The cost of tody. the pine logs was $3,000 and the When news of his death got back value of the shingles was $5,000, to Orono, the coroner, Dr. E. L. The next Saturday, he was trans- leaving the brothers a respectable Herriman summoned a jury for an ported to the jail in Cobourg, the profit of$900 for 1870. inquest. They travelled to the Jor- county seat, where he raised bail. dan's home where the body was When you consider the wage a la- As an employer, Samuel G. Wil- examined and some evidence was bourer received,the amount of the cox was tight with money and heard. Dr. Herriman adjourned bail was enormous--the prisoner Benjamin Farrow was neither a the inquest until the next Tuesday had to post $2,400 himself and wealthy nor an patient man. That at the Town Hall in Orono so that two friends each posted an addi- January, some sort of dispute Dr. Herbert Renwick and Dr. tional $1,200 to ensure he would arose between the two over wages James Fielding could perform a show up for his trial, which was and Benjamin went away dissatis- postmortem. set for the Spring Assizes at Co- fied. Repeated demands by Ben- bourg in April. jamin were soon replaced by Samuel G.Wilcox must have been threats. On that fateful Thursday a worried man when the inquest The Assizes were held four times morning, Benjamin left home in a resumed that Tuesday in Orono. If a year in each county seat rage, vowing that if he didn't get a verdict of murder was returned throughout the province of Ontario the money owing to him he would by the coroner's jury,he would be and all serious crimes were tried "take it out of Wilcox hide". Al- on trial for his life. The sentence there. But before the actual trial, though one newspaper report de- for murder in the first degree was there was a sort of preliminary scribed him as being "under the death by hanging. hearing in front of a Grand Jury, influence of liquor" there is no composed of 12 to 23 citizens who evidence he had been drinking that The post mortem examination re- would vote on whether or not to morning. vealed that Benjamin Farrow had proceed with the charge, referred several severe injuries about the to as a"bill"of manslaughter. He found Samuel G.in the shingle head, a fractured skull and brain mill and in the argument that fol- damage which resulted in his Samuel G.Wilcox and all the wit- lowed, Benjamin challenged him death. When the circumstances of nesses from the Coroner's inquest to a fight. After a short struggle, the fight were examined,there was appeared before the Grand Jury both men regained their feet and testimony about Benjamin's that April and the story of the 2 - whole tragic affair was told again. number of items such as light Herb Garden on the west side of Again the jury deliberated long bulbs for the gallery,paper towels, the Museum. The garden is being and hard. And again the jury be- cleaning products etc. to keep the developed with a view to the his- lieved it was a case of self-de- Museum in the condition that you, torical use of herbs in the home fence. Their verdict was "no bill" our Members,and the public have and in medicine. We wish the St. of manslaughter. come to expect. It is our desire Croix family much success in that you will help us to continue in establishing this garden. In October 1872, Benjamin's 20- ourefforts. year-old widow, Phebe, married his 17-year-old brother, James The Museum like all public insti- Farrow, in a Methodist ceremony tutions is suffering from the recent GIANT in Orono. For a time, the couple series of funding cutbacks and the SECOND lived on the Farrow family farm in ravages of inflation caused by = HAND Manvers. It is there that we get frozen capital budgets. our last glimpse of them in the $QQK 1881 Census. They were farming Starting this year the Museum will ry SALE and had 6 children, including accept any and all Canadian Tire Benjamin Jr. and two sons and Money that you might wish to Just a reminder of the Museum's three daughters of their own. donate. When you make a dona- first Giant Second Hand Book tion of Canadian Tire Money we Sale of 1998 May 15th and 16th. The Wilcox shingle mill prospered will record your name and the Choose from hundreds of titles! _ and although the steam mill amount that you have donated. Hardbacks are 50� or 3 for$1.00, burned in October 1872, it was When your total reaches$50.00 or paperbacks are 25¢ or five for soon rebuilt on a larger scale. To- more,in any calendar year we will $1.00. Fill a box or a bag and _ day the road that leads through lot issue a tax receipt for that amount. we'll make you a really good deal. 19, Concession 9 is known as Wilcox Road. By donating your Canadian Tire There will also be a selection of Money you can help us to stretch speciality/collector books for you our budget even further and pro- to choose from. Please note that WISH LIST vide you with the level of service the speciality/collector books are that you have come to expect from individually priced. 1. Shelving. Metal or wood,new the Clarke Museum&Archives. or used, we need all kinds of Members Only sale 6:00 PM to shelving. Ideally the museum We know that a little Canadian 8.00 PM Friday May 15th. is looking for 40 shelving Tire Money may not seem like a units. lot but with the donations of small. The public sale 9:00 AM to 2:00 2. Card tables and covers. amounts from all of our Members PM Saturday May 16th. and supporters we can make pur- 3. Garden plants. chases of these essential items and Please note the change in times 4. Rain barrels. use the money thus saved on other this year. Donations of books can programmes. be dropped off at the Museum 5. Fabric remnants. from 11:00 AM to 4:00 PM - We look forward to your support. Tuesday through Sunday. We will FUNDING not accept Encyclopaedias, Text - INITIATIVE HERB GARDEN books,orMagazines. The Museum would like to thank Please call ahead(905)983-9243, The Museum is launching a new to confirm a drop off time. - fundraisin initiative. Eve year the St. Croix family of Bowman- g Every y ville for volunteering to create an Remember the Museum is the Museum must purchase a g closed on Mondays. - 3 SPECIAL EVENTS superstitions which have been lend a hand we have opportunities FOR associated with cemeteries. for you. There are positions _ available on Museum sub-commit- Orono Forestry Station displays a tees, including Collections, small sampling of the many arti- Finance/Fundraising,Building and _ facts that were donated to the Mu- Maintenance, Membership, and _ " seum by the Forestry Station prior Promotions and Special Events. to its closing. We are also looking for volunteers ` to plant and maintain the Museum _ Planting to Harvest follows the gardens. If you have a special May 2 process of wheat farming from the talent that you would like to share Downtown Bowmanville BIA ploughing of the fields to the fin- contact the Museum at 983-9243. Maple Fest. ishedproduct. NEW ADMISSION Join the Museum staff at our dis- Pharmacies and Pharmacists play during Maple Fest, renew features the tools used by phar- PRICES your membership, chat, or catch macists and a brief history of local up on all the changes at the Mu- operations. After holding the line on admis- seum. This will be your first op- sion prices for many years the portunity to get your ticket for the Museum has been forced to raise Museum's 50150 Draw December THANK YOU them slightly. The new prices are: 5th. Tickets are limited get yours now. The Museum would like to ex- Adults$2.00 May press its thanks to several donors Orono Town Hall 100th for their generosity. We would Seniors$1.00 -Anniversary like to thank Donna and Donald Robins for their donation of three Children 500 Special display installation at the of the 40 new metal shelving units old Orono Town Hall to com- needed for the Volunteer's Family$3.00 memorate the hall's 100th anni- building,and for their donation of versary. a printing calculator for the In conjunction with our new June 20 Museum gift shop. CANADIAN TIRE MONEY Downtown Bowmanville BIA funding initiative the Museum will Fab 50's The Museum would also like to accept CANADIAN TIRE MONEY thank an anonymous donor for equal to your admissions fee. Join the Museum staff at our dis- their donation for the cost of play during Fab 50's, renew your printing the Museum's 50/50 Just a reminder J membership, chat, or catch up on tickets. that the Museum all the changes at the Museum. accepts VISA on vis all purchases VOLUNTEER made in person NEW EXHIBITS OPPORTUNITIES at the Museum. Sorry -we are _ unable to accept credit card The Curator and the rest of the payments by phone. Museum Staff have been kept The Museum busy the last couple of weeks e is always changing exhibits in the gallery. G � � looking for Want Ads Grave Matters explores the sym- volunteers as The Museum is looking for a copy of part of its plan John Ogden's "A Tour Through Upper bolism, etiquette, traditions, and for the future. If you have some and Lower Canada"1799 time to spare and would like to 4 0 129/98 WED 12:19 FAX 905 896 5220 CITY MISSISSAUGA Z002 COUNCIL INFORMATION I-21 - April 8, 1998 Mr. Alan Tonks Dear Mr. Tonks: RE: A PROPOSED GREATER TORON'T'O SERVICES BOARD ACT I'm writing on behalf of the GTA Economic Development Partnership to provide comments on the Proposed Greater Toronto Services Board Act. Section 16 (e) of the Act indicates that the Board may"provide a mechanism for the co-ordination of economic development within the GTA". Our comments focus on attempting to define the interpretation of that statement. _ If and when the Greater Toronto Services Board is created,the Partnership sees a very limited role for the GTSB in the delivery of economic development programs and services. For the past year and a half the GTA municipalities have been working in partnership with the Greater Toronto Boards& -- Chambers Alliance to create the Greater Toronto Marketing Alliance (GTMA). The GTMA's mandate is to undertake international marketing and investment attraction for the GTA Local economic development offices will play a role in assisting the GTMA with this mandate, while - continuing to provide services targeted at their respective communities. The GTMA recently amounced the appointment of Mr. Ken Copeland as President&C.E.O. and is now in a position to commence operation. A copy of the GTMA's Five-Year Business Plan is enclosed for your information. Last year, the GTA Economic Development Partnership submitted comments on Milt Farrow's discussion paper, "Developing The Framework for a Greater Toronto Services Board" dated February 1997, as well as the"Report of the Special Advisor on the Greater Toronto Services Board" dated June 1997. Copies of this correspondence is attached. The GTA Economic Development Partnership continues to support the follo-,zing four recommendations contained in our submission dated March 1997: 1. That consideration of economic development impacts be a principle of the Greater _ Toronto Services Board (GTSB) that is inherent in all its functions_ _ 7 WOO GreRtu Ioronto AceA 04/29/98 WED 12:19 FAX 905 896 5220 CITY MISSISSAUGA Q1003 2. That the Greater Toronto Services Board support international marketing of the GTA being done by a separate public-private non-profit corporation now in the process of being formed, called the Greater Toronto Marketing Alliance (GTMA). 3- That there be a cross appointed board member in common between the GTSB and the GTMA to establish a linkage between the two groups_ 4. That a mechanism to secure long term funding for the GTMA be created. On the assumption that the GTSB will be collecting municipal funding in some manner for other functions, then the GTSB should be mandated to collect the municipal share of economic development funds for the GTMA. It was further noted in the covering letter dated March 18, 1997 that while the GTMA will be the sales and marketing group for the GTA, the GTSB can play a critical role in defining"the product"being sold, through the provision of strategic planning and coordination for the GTA.. It is therefore important that the two organizations be linked in a way that ensures an appropriate level of communication and interaction. I hope you find this input helpful in your review of the proposed legislation. I would be most willing to discuss these comments at further length if you desire. I can be reached at 905-596•- 5012- Yours truly, i1. CI Ke Karen Campbell - Municipal Co-Chair GTA Economic Development Partnership C.C. GTA Mayors &Regional Chairs Committee - - - - - -� GTA Economic Development Partnership w' K. Copeland, GTMA - r�cdo\grouplwpditaigtt�gtabltonktltr - — M..aI���of the et&Aw 7*r~At." P`29/98 WEI) 12:2U FA.1 905 896 5220 CITY MISSISSAUGA W004 March 18, 1997 - Mr. Milt Farrow Special Advisor Greater Toronto Services Board Project Ministry of Municipal Affairs &Housing 777 Bay Street, 17th Floor Toronto, ON M5G 2E5 Dear Mr. Farrow: On behalf of the GTA Economic Development Partnership,I would like to express our appreciation for having had the opportunity to meet with you on two occasions to discuss the new Greater Toronto Services Board(GTSB) and its role related to economic development in the GTA. The attached report outlines the successful economic development activities now underway in the GTA and suggests how the GTSB could continue to support this work. The GTSB will influence a broad range of regional infrastructure'services. These services play an important role in determining the LTA's ability to attract and retain business investment. The GTSB should, in our view,be.responsive to the needs of business and ensure the competitiveness of the GTA through the infrastructure and services it will provide. As you are aware,we are working together with the Greater Toronto Boards &Chambers Alliance to create a public-private non-profit corporation, known as the Greater Toronto Marketing Alliance (GTMA),which will undertake international marketing and investment attraction for the GTA. While the GTMA will be the sales and marketing group for the GTA, the GTSB can play a critical role in defining"the product"being sold,through the provision of strategic planning and coordination for the GTA. It is therefore important that the two organizations be linked in a way that ensures an appropriate level of communication and interaction. The recommendations contained in this submission are preliminary and we would welcome the opportunity to provide further input at a future date. Any questions or clarification concerning _ this submission should be directed to myself at 905-896-5012. Yours truly, Karen Campbell Municipal Co-Chair - GTA Economic Development Partnership Mu�,�of� -- — - - - -— — ��.:or��.e. U4/L9/U6 wEll 1L:LU J^AX 905 896 5220 CITY MISSISSAUGA U 005 7r 0 ca � atla conomic Development Partnership COMMENTS ON THE DISCUSSION PAPER: "Developing The Framework for a Greater Toronto Services Board" A Submission by the GTA Economic Development Partnership March 1997 J" 'ZV/116 whU 1L:Zl rAb SU5 89(1 5ZZU 0111 MISSISSAUGA LO0U6 - Local Municipal Economic Development Staff Have Been Marketing The GTA Collectively for Some Time The recession in the early 1990's made it imperative to review and reorganize economic development efforts in the GTA,. The formation of the GTA Mayors and Regional Chairs Committee in 1992 resulted in economic development staff meeting on a region wide basis. Staff agreed that international marketing of the GTA as a place for new business to locate, was not being done. The Province of Ontario had closed its international business investment offices. Manufacturing plant closures and service sector layoffs were widespread. The reality was that outside of Ontario the GTA was considered one economic `Toronto' market and the first task was to get business to consider the `Toronto' area compared to other world regions. There was agreement at both the political and staff levels to market the GTA as a whole. Since 1992, this basic premise has been moving from idea to reality. There Is Effective Cooperation Between Local Economic Development Departments In The GTA In contrast to the media characterization of municipalities fighting each other to move businesses within the GTA, the reality is that there has been extensive cooperation between economic development staff to secure business from outside Ontario. The group that facilitates cooperative marketing initiatives is called the GTA -- Economic Development Partnership. It was officially endorsed by the Premier and the GTA Mayors and Regional Chains Committee in 1993. The partnership is supported by funding from municipal and regional economic development budgets and from the Office for the Greater Toronto Area, Ministry of Municipal Affairs and Housing. The Partnership's Steering Committee developed a 3 year plan as a basis for its activities and has taken a sector approach to marketing the GTA. The active sectors to date have been automotive products, health, information technology, plastics, environment and tourism. More recently, the Provincial Ministry of Economic Development Trade,and Tourism, Industry Canada and several Canadian Consulates have been jointly participating in international activities with the GTA Partnership. U4iZaitoo "r1V 14:41 rrLA boo tsars OZZU t ITi M1SS155AUGA WJUU7 -2- Since 1993 the GTA Partnership has organized more than a dozen international events. It has created marketing materials for the GTA, a trade show booth, web page and newsletter. All of this has been accomplished with funding from municipal contributions, administrative and financial support from the Office for the Greater Toronto Area, and fund management by the City of Brampton. The - current annual budget is approximately $150,000. All of the work is done by staff already carrying a full time commitment of other municipal and provincial responsibilities. The recommendations of the GTA 'Task Force (Golden Report) in 1996 summed up the situation by highlighting our region's competitive challenges. More efforts were clearly needed to achieve higher levels of economic growth. Among many other recommendations that report called for the continuation of local municipal economic development staff for business retention and the creation of a " Greater Toronto public-private economic development partnership ....to be....established to act as a single marketing body for the city-region". The GTA Economic Development Partnership has been working to bring this into reality and formalize and expand the international marketing structure already begun. Why Do We Need A Public- Private Economic Development Partnership? Research done for the GTA Task Force (Golden Report) highlighted that many regions in North America and around the world have come to the realization that the public and private sector can work together to create conditions for private sector investment, wealth and job creation, that generate more results than either group working alone. These regions have active programs to keep existing - businesses growing in their areas and they use these successful sectors to attract' new business. These regions also fund well targeted campaigns to convince . businesses in the GTA to relocate rather than expand here. A regional economic development budget for international activities alone of$2 to $3 million is not uncommon in other locations. Private sector involvement is key to convincing companies to stay here and to attract new business. Business will often get its most trusted market intelligence from the experience of other business executives. The concept of a public-private partnership follows from this. Also, for business people to be involved as partners, - joint management boards rather than advisory groups need to be established. With this structure, research also indicates private sector financial support is possible. '4/.L2!/Ntf WED 12:22 N'AX 9U5 89U 5220 l.1lY MISSISSAUGA L9JUUb - 3 - In early 1996, the GTA Partnership retained the Canadian Urban Institute to research and document public-private operating experiences in North America for economic development. They reported to the GTA Mayors and Regional Chairs in March 1996 and recommended moving in the direction of creating a jointly managed public-private economic development function with a permanent staff and at least a $1 million annual budget. International marketing of the GTA was recommended as a primary focus. A close working relationship with existing regional and local municipal economic development staff was also supported to generate business contacts and provide the necessary support to follow through on international prospects. What is the Greater Toronto Marketing Alliance? Following on the recommendations in the Canadian Urban Institute report, a - business plan for the Greater Toronto Marketing Alliance was prepared jointly by the GTA Economic Development Partnership and by an alliance of business leaders from the Boards of Trade and Chambers of Commerce within the entire GTA region. This business group'is called the Greater Toronto Boards and Chambers Alliance. The combined business plan was approved by the GTA Mayors and - Regional Chairs Committee in September 1996. The Greater Toronto Marketing Alliance (GTMA) will be a non-profit Corporation, with an initial board of sixteen directors comprised of equal numbers from the public and private sectors. Its primary focus will be new investment attraction to the GTA from outside Ontario. To facilitate its work, the GTMA will maintain regional economic data relevant to business attraction and work on initiatives planned with input from the economic development staff at the local and regional municipal- levels, and the Provincial and Federal governments. The GTMA is intended to be funded and in operation by the end of 1997 with an initial budget of at least$1 million. As of March 1997 the municipal public sector has committed $$0,000 from each of the five regions in the GTA, for a total of $400,000. The Provincial Office for the Greater Toronto Area has budgeted $100,000 for the GTMA in 1997. Additional funding is being sought from the Provincial and Federal governments. The Greater Toronto Boards and Chambers Alliance has retained a fund raising firm with the objective of securing at least $500,000 this year. 04/29/98 WED 12:22 FAX 905 896 5220 CITY MISSISSAUGA Q1009 _4- - The municipal public sector will have 5 direct political appointments on the Board of Directors. (One from each region, chosen by both the local and regional Councils cooperatively). There will also be a representative from the Province and two representatives chosen from local economic development staff. Representatives _ from the private sector are expected to be identified through the fund raising process. The Board of Directors will be chaired by a prominent business leader. By the end of 1997, the Greater Toronto Marketing Alliance should have its funding in place, have hired a general manager and be well on its way to detailing the management approaches for its three key areas of focus: 1. New investment attraction - marketing and promotion of the GTA. — 2. Information collection and dissemination. I Support for and cooperation with existing municipal economic development officers and initiatives. Recommendations For The Greater Toronto Services Board Concerning Economic Development As outlined above, there is a history of cooperation among public sector economic development professionals at the GTA level. This cooperative effort is on the verge _ of achieving a significant expansion of its capacity to undertake effective economic development, through the creation or a new public-private partnership called the Greater Toronto Marketing Alliance. The GTMA is not untended to replace or duplicate the services offered by existing municipal economic development offices. Rather, the intention is to address the need for a coordinated, cost effective _. approach to international marketing at the GTA level. The GTA. Economic Development Partnership welcomes and supports the establishment of the Greater Toronto Services Board (GTSB). As highlighted in our covering letter, the opportunity to have an economic development perspective included in infrastructure planning can be facilitated by the GTSB and in our view will be essential to the economic growth of the region. U��129/96 WEE) 1L:ZJ tAA aUa 6NO OZZU CITY MISSISSAUGA LVj010 The recommendations which follow are formulated to create a stable municipal funding source for undertaking international marketing of the GTA and to establish an economic development linkage between the GTMA and the GTSB. This business to government linkage needs to be formalized to ensure consistency over time, yet must be independent enough so as not to constrain the involvement of the private sector in economic development initiatives. Recommendations: 1. That consideration of economic development impacts be a principle of the Greater Toronto Services Board (GTSB) that is inherent in all its functions. 2. That the Greater Toronto Services Board support international marketing of the GTA being done by a separate public-private non- profit corporation now in the process of being formed, called the Greater Toronto Marketing Alliance (GTMA). -- 3. That there be a cross appointed board member in common between the GTSB and the GTMA to establish a linkage between the two groups. 4. That a mechanism to secure long term funding for the GTMA be created. On the assumption that the GTSB will be collecting municipal funding in some manner for other functions, then the GTSB should be mandated to collect the municipal share of economic development funds for the GTMA. Umot/ 1!111 vuJ OLU JGLU V111 1111JJ1JJQUVfi �/-IUll -6- Scope of this Submission The comments in this submission are limited in scope at this time. However, once the composition of the GTSB board and its funding mechanisms are more developed, we would welcome the opportunity to offer further comments. — This submission has been prepared by economic development staff from local and regional municipal economic development offices across the Greater Toronto Area. The submission is reflective of the cooperative process used by the GTA Economic Development Partnership to prepare reports for the GTA Mayors and Regional -- Chairs Committee,,but it has not been endorsed by any political body. We expect that each of our respective municipal Councils will make submissions to the GTSB concerning a broad range of issues. This submission is concerned only with how the GTSB might function to enhance economic development. — V-+--LUt uV l.iL s.�.�- +.+-+ ✓✓✓ v✓✓ ✓--- t.11Y IILl JJ1 JJAU VA iejU.LZ July 22, 1997 The Honourable Al Leach Minister of Municipal Affairs and Housing c/o Office for the Greater Toronto Area 777 Bay Street, 16th Floor Toronto ON M5G 2E5 Dear Mr. Leach- RE: GREATER TORONTO SERVICES BOARD When you released the Report of the Special Advisor on the Greater Toronto Services Board in rune 1997, you invited interested parties to share their insights on the findings and recommendations. I am pleased to respond on behalf of the Steering Committee of the GTA Economic Development partnership. In general, the Partnership applauds the approach that the Special Advisor, Mr. Milt Farrow, has taken towards the inclusion of economic development as a vital component of the infrastructure decision-making process. As we suggested in our submission"...the opportunity to have an economic development perspective included in infrastructure planning...will be essential to the economic growth of the region." Recommendation ##3 In calling for" a stronger GTA economic unit by supporting and enhancing policies, programs and initiatives which promote the GTA as a dynamic, interdependent and vital economic entity...", Mr. Farrow has parallelled our recommendation that consideration of economic development impacts should be one of the inherent principles of the GTSB. Recommendation 913 Mr. Farrow, in recognizing the potential of the Greater Toronto Marketing Alliance in both his commentary and his recommendations, has endorsed the co-operative and comprehensive view shared by the Partnership. Our Partnership values the successes it has built to date through co- operative efforts. We eagerly anticipate the next step, the formalization of public-private collaborations that the GTMA will bring to economic development. For these reasons, we are pleased with the statement that the GTSB should"support the work of the GTMA..." The other sections of this recommendation also fully satisfy-our submission regarding the GTSB's role in allocating funding for the GTMA. 2 muftk wixks Kt" ._...—._—........��.. fiMLv Tcteetc Mu - 2 - Other Areas The role of the GTSB in providing"strategic direction" in economic development matters would, no doubt, be more clearly defined in the legislation creating the new board. If this function is interpreted in its widest sense, that of ensuring its existence and providing general principles, we would be quite supportive. However, if"strategic direction" is meant to convey a sense of ongoing and direct involvement by the GTSB, we would be concerned. In that case, such _ functions could be a needless duplication of a body which already has the potential to draw on the best available expertise yet maintain public-private accountability. We would like to withhold any further comment in this area until the terms of reference for this function have been more clearly — delineated. In Recommendation 925, Mr. Farrow indicates his preference for a small staff of the GTSB, - supported by "expertise which currently exists in the municipal and provincial sectors within the GTA'. Our Partnership has functioned since its inception with municipal secondments and endorses this concept. Further, we believe that the GTSB would be well served by availing itself of the pool of economic development professionals available within the GTA municipalities. ` Finally, the one area of the Partnership's submission that does not appear within Mr. Farrow's recommendations is our call for a well-defined linkage between the GTMA and the GTSB. Specifically, the recommendation requested- "That there be a cross appointed board member in common between the GTSB and the GTMA to establish a linkage between the two groups." The Partnership considers this linkage vital. If it is understood that economic development implications must be considered in GTSB decision-making, then there is a critical need to communicate these implications and respond appropriately. These functions can only be carried out if there is direct linkage between the two bodies. We note the proposed make-up of the GTSB allows for four Regional Chairs, the Mayor of Toronto, nine additional mayorg and fourteen councillors. The proposed make-up of the GTMA allows for five municipally-elected representatives (one from each of Toronto, York, Durham, Peel and Halton). While an interlocking directorship might occur by chance, we submit that a formalized li ikage, built into the legislation, would be the best way to ensure this objective is met. 3 - 3 - As always, the members of the partnership are prepared to assist in any way to advance the economic development of our communities, individually or collectively. To this end, we would like to express our willingness to work with you and your staff in any way that achieves this goal. Yours truly, C � -- Karen Campbell Municipal Co-Chair GTA Economic Development partnership ac GTA Mayors &Regional Chairs Committee GTA Economic Development Partnership k:i edolg,roupl%pdata\gta\&blleaclt.ltr I'I 1 N 1 b I K Y VF I- 1 NHNC E JUn 4db 444' I V bba'J41 bb COUNCIL INFORMATION 1_.22 News Release Ontario - Communique" Ministry of Finance Ministbre des Finances Queen's Park Queen's Park Toronto ON M7A 1Y7 Toronto ON M7A IY7 FOR IMMEDIATE RELEASE April 29, 1998 PROPERTY ASSESSMENT BOARD REPRESENTS DIVERSITY OF ONTARIO Toronto - Finance Minister Ernie Eves today announced the members of the first Board of Directors of the new Ontario Property Assessment Corporation (OPAC). The establishment of the OPAC Board is another step in the transfer of property assessment service delivery from the province to the municipal sector. "I have selected twelve municipal representatives, reflective of the diversity of Ontario's - municipalities, to form the first OPAC Board, " said Finance Minister Ernie Eves. "I have also appointed two members who will represent the Government of Ontario, and who have qualifications and experience essential to the creation and running of a new - corporation." As required by Bill 164, the Tax Credits to Create Jobs Act, the municipal representatives include six elected officials and six municipal employees. All appointments to the fourteen-member Board will be staggered for one, two, and three- year terms to support the continuous revitalization of the organization. "I would like to thank the Association of Municipalities of Ontario for providing me with a list of potential nominees," said Eves. "The selection process was an open and - inclusive one which generated many highly qualified candidates from both urban and rural constituencies across the Province." - The Minister said that the government will be providing the new Board members-with a detailed briefing on the current operations of the Property Assessment organization and their legislative requirements. UT10N^~ i il I `R A/98 ZZ:48:44 EST; ASSOCIATION OF?-> 985 6Z3 9838 CLERK-Clarington Hun Page 99Z MAY-01-98 FRI 04:47 PM AMO FAX NO. 4169716191 P. 01 COANCIL INFORMATION 1_23 � Association of member Communication Municipalities i _ . / of Ontario or Your 393 Unlveralty Avenue,suite t701 Toronto,ON MSG 1 Ea ■ n f o r m a t i o n Tel:(416)971-9056, ail:R se• AM (41e)cams m small:■mom■mo.munlcem.com For Immediate Attention May 1, 1998 FYI - 98/015 I ONTARIO PROPERTY ASSESSMENT CORPORATION (OPAL) -- NAMES CHAIRNICE-CHAIR ISSUE: The Ontario Property Assessment Corporation (OPAC) has held the first meeting of its Board of Directors and has selected a Chair and Vice-Chair. FACTS: -- Emil Kolb, Regional Chair of the Regional Municipality of Peel,has been named Chair of the OPAL Board of Directors. John Geoghegan, Mayor of Woodstock and Councillor for Oxford County, was selected as vice-chair. The Board's next task will be to select a Chief Administrative Officer to manage the transfer process. The current cost of property assessment service delivery is $123 million, affecting some 1,700 staff. Mr. Kolb says OPAC will now"select a team with the financial, structural and technical expertise to effectively handle the transfer of property assessment services from the Province back to the municipal sector," Mr. Kolb has also said that the July 1998 time frame which the Province had originally suggested for the transfer may be too ambitious. STATUS: AMO will be monitoring the progress of OPAC and will keep members informed of any developments. This information is available through AMO's MUNICOM network at www.munkom.com. For more information contact: Pat Vanini, Director of Policy and Government Relations at (416) 971- 9856 ext.316 or email:pvanini@amo.municom.com Transmission problems contact: Carleen Newland at 416-971-9856 ext. 300 ' (Page z/z) Attention: mrs-.­F4r+1 Barrie; rv^m mpru Municipality of Clarinotvo COUNCIL INFORMATION I-24 ' — L ' c'Q|ormmnd 6ernilor Staif � ,a... ~ e^... ' 7i `��~ `~ d~~� u�u�u�u������ ��m� � �~�=~=�~� FCK8 LAUNCHES NEW VVE8SITE AT - hup://wvvw.fcm'ca (Ottawa) - May 4, 1998 ' FCrN's nev^ improved webnbe goes live today eu -- http:/tvww-fcnoa. The site has been redesigned tn provide easier access hoinformation and introduce a number nr new features. The Udow` Expresmk8enu creates quick links to popular information areas such an the G13'Annuml Conference, FCyN News, National Board of D)recxn'a. Contacting FCN1 and the Municipal Gateway. |n the coming weeks, other features will be added including a discussion group, FCM'a own electronic Town Hall. This will be an open discussion area where participants can -- post and exchange opinions un any number pf issues that shape and dmfinethe municipal government world. A Municipal Suppliers Dauabwse*iU also come on stream in the near future. It will be - located in the Business Opportunities and Services section, and serve mmopowerhU|tool to assist municipal governments in matching their procurement and contracting needs with potential suppliers. FCkA in excited about exploring the potential of interactivity for its members and believes that it will increase interest in the webwiue. _ If you are wired for the internet,the website is the quickest means to consult FCM policies and programs- Detailed indexes in the National and International Activities sections ensure easy navigating to'get you to your destination ina timely manner. Please note, if you have'bookmarked^MNovwabsite the new|avncn will require that you update the bookmark. Due hu time delays, inhmrnet search engines may have trouble -- finding the site in the first few woohn following the launch- However, the FCyW URL remains unchanged at: http:0vmwvv.fom.ca. - -..----__-_-_ '30' � �» For more information contact ikn|ght(gfcm.cm _ _ . _ COUN L INFORMATION I-25 TIE j MAY - 4 1998 THE CANADIAN COUNCIL LE CONSEIL CANADIEN FOR PUBLIC-PRIVATE DES SOCI$T,S PARTNERSHIPS PUBLIQUES-PRIV$ES pAL1T>'Or CLARiNGTCfl2 MAYOR'S Off ICE April 22, 1998 Her Worship Mayor Diane Hamre Municipality of Clarington ` 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Mayor Hamre: As we approach the next millennium, one thing is certain. Governments at all three levels in _ Canada and around the globe will have undergone dramatic change. Much of that change was the result of financial pressures that came to bear on the government sector in an attempt to balance budgets, to rethink the role of government and to stretch the tax payer's dollar even - further. The transformation will continue into the future and we, at the Canadian Council for Public-Private Partnerships,believe that getting through this period successfully v ill depend on the private and public sectors finding ways to work together to share the load. Let me introduce you to the Canadian Council for public-Private Partnerships. We are a national non-profit,non-partisan organization of over 170 corporate and public sector organizations from across Canada who are committed to finding ways to partner public and private sector expertise and resources to deliver to Canadians the services and infrastructure they need to maintain and improve the quality of life in our country. We pursue this goal through a number of initiatives. The Canadian Council sponsors the preeminent conference in Canada each year on public - _ . private partnership activity. We draw the top talent from across Canada, the USA and internationally to share information on public-private partnerships activity domestically and abroad. The list of participants in past years reads like a Who's Who including such notables - as the Hon. David Collenette,Hon.Roy Romanow, Sir Graham Day(Britain/Canada), Terence Burke(Australia/Canada),Hon.Jane Stewart,Yves Landry(Chrysler Canada) and many,many more. u'e sponsor and co-sponsor research on topics of interest to those working in the area of public- private partnerships-and specifically within the Canadian context. We sponsor events throughout the year to share information and to provide opportunities to meet those with expertise and an interest in public-private partnering. We publish newsletters and bulletins on matters related to BOX 48,SUITE 4700,TORONTO DOMINION BANK TOWER,TORONTO,ONTARIO,CANAD a M5K 1E6 TELEPHONE-(416)601-8333 FACSIMILE_(416)868-0673 -2- public-private partnering and we make members available to speak with others who have an interest in learning more. Our guide on"Best Practices: Initiating Contracts and Contracting with the Private Sector"has become a reference for governments across Canada. Our Project Inventory tracks public-private projects in Canada as- they move from concept to full implementation. The 1998 Inventory has captured over 400 such projects which effectively doubles the number reported since the 1996 edition. The direction of the Canadian Council is established by a Board of Directors made up of 19 individuals representing business, government and unions. Although in existence for only 5 years, our membership has grown steadily and now boasts representation from every province of Canada. We would like you to take a few minutes to look at the enclosed document which was produced in cooperation with the Globe and Mail's Report on Business Magazine. It highlights some of the most interesting public-private partnerships being undertaken in Canada and tells the reader - a little about the Canadian Council. We have also enclosed the 1997 Directory of Members which gives you a quick reference to business and governments either working in the area of public-private partnerships or with an active interest. Our 1998 Directory will be available in the fall and will be forwarded to you at that time. The Canadian Council for Public-Private Partnerships is able to do its work through the support of its sponsors and members. We would like to encourage you to join the Canadian Council so your organization can keep in touch with partnering activity in Canada and with the people who _ are making it happen. For further information,please call Anne Dudman at 416-601-8333. Yours truly, Hon. Donald Macdonald Glenna Carr 1 ;;;; f Chairman President i Encls. CK. CV�IES ro- J 1- COUNCIL INFORMATION I-26 1XIM11 j MAY - 4 1498 April 29. 1998 r,, I,�{Jl�{'dPAL1TY OF CLARINGTON _ L��"�� �'� i�u'� VAYOR'S OFFICE — The Regionat Municipality of Durham The Honourable Michael D_ Harris Clerks Department Premier of Ontario & President of the Council 605 Rossland Rd,East P.O.Box 623 Whitby.Ontario Canada Lt N 6A3 (905)668-7711 Fax:(905)668-9963 P.M.Madill,A.µc.T. . The Proposed New Municipal'Act (#98-A-39) - Our File: L14-00 Regional Clerk Honourable Sir,-at their-meeting held on April 22, 1-998, the Council of the Regional Municipality of Durham endorsed the following resolution; ."WHEREAS the proposed new Municipal Act is probably the most major. - legislation affecting local govemment°and its constituents to come forward since the original Municipal Act; WHEREAS it comes_.at a time of Provincially initiated-_mass"confusion in - local government; WHEREAS it will-determine the future of all local governments; -- THEREFORE Item#2 of the Seventh Report of the Finance and Administration Committee be tabled for two weeks to allow a complete presentation by staff to all members of Regional Council;' AND FURTHER THAT the-Province of Ontario agree to extend the-time allowed for comment back to allow for meaningful and knowledgeable - comment reflecting the interests of the constituency; THAT the Region of Durham demand a moratorium be placed on any - further Provincially-legislated changes impacting on local governments and the property taxpayers until those changes already in process are completed and known, including resulting regulations and are in concurrence of the majority of Ontario's local governments; and THAT a copy of this resolution be forwarded to the Honourable Michael D. Harris, Premier of Ontario; the Honourable Allan Leach, Minister of Municipal Affairs and Housing; the Honourable Ernie Eves, Minister of Finance; all Durham MPP's; GTA Mayors and Regional Chairs and the Association of Municipalities of Ontario (AMO)." P.M. Madill, A.M.C.T. Regional Clerk PMM/cb cc: The Honourable Allan Leach, Minister of-Municipal Affairs and Housing The Honourable Ernie Eves, Minister of Finance Mr. Dan McTeague, M.P. (Picked ng/Aiax/Uxbri dge)- Ms. Judi Longfield M.P. (Whitby!Ajax) Mr.'Alex Shepherd, M.P. (Durham) Mr._John.O'Reilly; M.P. Victoria-Haliburton) Mr. Ivan Grose, M.P: (Oshawa) Ms. Julia Munro,-M.P.P. (Durham-York) Mr. Jerry Ouellette, M.P.P. (Oshawa) Mr. John OToole, M.P.P. (Durham-East) The Honourable Jim Flaherty, M.P.P. (Durham Centre) _ The Honourable Janet Ecker, M.P:P. (Durham-West) Mr. Doug.Raven, Executive Director,-Association of Municipalities of Ontario G.T.A. Mayors and Regional Chairs _ Mr. B.J. Roy, Regional SgU�citar---T:— V}j ; ` COUNCIL INFORMATION I-27 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO. 4 AUTHORITY BOARD OF DIRECTORS MEETING PH - Tuesday April 21 1998-7:0���M! 4 18 i H 9 MEETING LOCATION: 100 WHITING AVENUE, OSHAWA, ADMINISTRATIVE OFFICE, BOARDROOM - Present: R. Johnson, Chairman D. Moffatt, Vice Chairman B. Boychyn S. Crawford J. Drumm J. Gray D. Hamre I. Harrell B. Nicholson B. Northeast -- M. Novak P. Perkins T. Aikins, Planner S.L. Hanson, Director, Corporate Services R. Hersey, Planner M. Hrynyk, General Superintendent -- J.R. Powell Chief Administrative Officer P. Sisson, Director, Environmental Engineering Services M. Stauffer, Administrative Assistant/Recording Secretary D. Wright, Director, Environmental Approvals&Planning Excused: G. Emm The Chairman called the meeting to order at 7:04 p.m. DECLARATIONS of interest by members on any matters herein contained- NONE <y'f' —_fit-. {,�t �Y- -- ADOPTION OF tii]LN JTES of Tuesday, March 24, 1998 Res. #43 Moved by B. Nicholson '--- Seconded b J. Gray'i THAT the Authority minutes of Tuesday, March 24, 1998 be adopted as circulated— CARRIED AUTHORITY BOARD OF DIRECTORS MINUTES-APRIL 21, 1998 PAGE 2' HEARINGS-ONTARIO REGULATION#145/90 7:15 p.m. Staff Report: 4234-98 (attached as Schedule 3-1 to 3-4 and H-4) File No.: C98-073-C Applicant: Dwain and Cory Lindsay Application: Construction of a 1 1/2 storey frame addition to an existing dwelling and garage Location: Mr. Don Wright stated that the applicant, Dwain Lindsay, had read the staff report, was in agreement with the recommendations and was in attendance to answer questions if necessary. Res. 44 Moved by R. Boychyn Seconded by M. Novak THAT the application be approved subject to the following conditions; - 1. The project shall be generally carried out according to the plans submitted in support of the application. 2. That prior to issuance of the permit, the owner agrees to enter into a Save-Harmless Agreement with the Authority, to be registered on title at the owner's expense, which shall include a clause to identify the property as being located within a flood damage centre and subject to erosion along the Lake Ontario shoreline. 3. All disturbed areas shall be seeded, sodded or stabilized in some other manner acceptable to the Authority. CARRIED DIRECTOR, ENVIRONMENTAL APPROVALS &PLANNING (1) Staff Report#4233-98 (attached as Schedule 4-1 to 4-3). Applications for Construction, to Place Fill and to Alter a Watercourse Res. #45 Moved by I. Harrell Seconded by J. Gray THAT the following applications be approved and the respective permits be issued 563301 Ontario Inc./Miller Homes - C98-050-F Gord McMeekin/Rick Vanleyden - C98-055-F Ian and Terri Morgan/BCR Const. Inc. - C98-056-F P. Pallock - C98-060-F Mike Martin/Graham Ham - C98-071-F Dale Gatto -C98-073-F Mike and Dulce Leigh/David Veenstra -C98-074-F Walter Yarema -098-046-F Dan Bartlett/Mang Doering/Rick Brooks -098-048-F Robert and Christene Prosser -098-049-F Tony Becker -098-051-F Bob and Michelle Musclow -098-058-C Brian Carr -098-061-F Rick and Judy Frost -098-063-F bf. Gray - 098-076-F Mike Groat - W98-052-F Nancy Chambers/Alan Coles - W98-059-F - .bfr. and Mrs. Herriob/Ewing Pools - W98-077--F .Vr. and Mrs. Marshall/Ewing Pools - W98-078-F. CARRIED AUTHORITY BOARD OF DIRECTORS MINUTES-APRIL 21, 1998 PAGE 3 (2) Staff Report#4237-98(attached as Schedule 4-4 to 4-6) Unauthorized Filling Activities- Ernest Mueller(Owner) Mr. Wright and Mr. Aikins made a brief presentation and answered questions from the Board of Directors. Discussion ensued. Res. #46 Moved by B. Nicholson Seconded by S. Crawford THAT staff be authorized to direct the property owner to undertake a project to remove the JW material placed over the top-of-bank at 65 Grandview Street North in Oshawa, with the project to be approved by staff subject to appropriate conditions including sedimentation controls and revegetation plans;arid, THAT staff be authorized to lay a charge against the owner for the unauthorized placement of fill, and to pursue in Provincial Court an order to remove the fill. CARRIED D. Hamre arrived at 7:10 p.m. (3) Staff Report#4238-97(attached as H-1 to H-3) Unauthorized Filling Activities-S. Sorenson and Ontario Hydro Res.#47 Moved by J. Drumm Seconded by J. Gray TH4T staff be authorized to direct the property owner at 2677 Audley Road(Sharon Sorenson)to remove the fill material placed over the top-of-bank and within the floodplain and restore the site in accordance with a plan to be approved by staff; _ TH4T staff be authorized to lay a charge against Sharon Sorenson for the unauthorized placement of JW, and to pursue in Provincial Court an order to remove the fill and restore the site;and, THAT staff be authorized to direct Ontario Hydro to remove the fill on Hydro-owned lands and restore the site according to a plan approved by staff. CARRIED CHIEF AD1%,1IN7.SI RATIVE OFFICER (1) Staff Report #4235-98(attached as Schedule 5-1 to 5-9) Canada-CLOCA Fish Habitat Management Agreement Mr. Russ Powell made a brief presentation to the Board. Discussion ensued. - Res. #48 Moved by I. Harrell Seconded by J. Gray THAT Staff Report#4235-98 be received for information and that the Board of Directors concur with staff actions taken to date and that staff be authorized to execute a Canada-CLOCA Fish Habitat danagement Agreement. CARRIED AUTHORITY BOARD OF DIRECTORS MINUTES-APRIL 21, 1998 PAGE 4 '(2) Verbal Staff Report and Presentation Re: Report to the Province of Ontario on Lynde Creek Marsh Waterfront Regeneration Trust- March 26, 1998 (REPORT PREVIOUSLY CIRCULATED WITH APRIL 7TH EXECUTIVE COMNUTTEE AGENDA) Ms. Hanson made a presentation to the Board, updating Directors on the background and status of the Lynde Shores Management Plan process. Mr. Wright presented information on the environmental management of the Lynde Creek watershed, including land use, linkages, open space corridors and CLOCA initiatives required to insure the long term interests of the Lynde Shores Conservation Area and the Lynde Creek watershed. Mr. Powell made a presentation to the Board,outlining several observations and recommendations contained in Mr. Crombie's report that impact on the current Lynde Shores Conservation Area Management Plan process. Mr. Powell also reported on opportunities for CLOCA partnerships with the Province of Ontario, Region of Durham, Towns of Ajax and Whitby and community interest groups. Discussion ensued. Res. #49 Moved by J. Drumm Seconded by I. Harrell THAT the "Report to the Province of Ontario on Lynde Creek Marsh n as prepared by the Waterfront Regeneration Trust, dated March 26, 1998, be received for information;and, THAT the Waterfront Regeneration Trust and the Province of Ontario be commended for their initiative and encouraged to continue their involvement. -- CARRIED MUNICIPAL AND OTHER BUSINESS Councillor Nicholson had a question regarding a confidential property matter. Discussion ensued. Councillor Hamre left the meeting at 8:12 p.m. Councillor Harrell asked if it was possible to visit Cedarcrest Beach Road during the upcoming Directors' Tour on June 12, 1998. - The Chairman directed staff to ensure that this was on the agenda for the tour. ADJOUILNMENT Res. #50 Moved by J. Drumm Seconded by B. Northeast THAT the meeting adjourn. CARRIED The meeting adjourned at 8:18 p.m. Duplicate letter received COUNCIL INFORMATION I-28 April 28, 1998. from: Friends of the Farewell Bowmanville Creek Anglers Association Mr. stave Parish SAGA (Save the Ganaraska- Chairman, Regional Planning Committee Regional Municipality of Durham Again) 1615 Dundas St- E. , Box 623 4th Floor, Lang Tower, West Building Whitby, Ontario LIN 6A3 Re: ROPA-020 Lishman/Halminen - Environmental Impact Study Dear Mr. Parish: As you are aware, an Environmental Impact Study was not required of the applicants by the - Municipality of Clarington- No comprehensive analysis of the natural features on the severance or the larger property, and their ecological functions, has been submitted by the applicants and/or their consultants. The applicants' consultants have supplied a Phase 1 Environmental Site Assessment, a preliminary Hydrogeological Site Assessment largely devoted to septic system issues, as well as an Agricultural Impact Study. Addendum Reports have been primarily directed at answering specific questions and/or providing further clarification where demanded by various commenting and regulatory agencies. An ecosystem approach to the assessment of environmental issues is a fundamental aspect of a comprehensive planning analysis for all applications where there are natural features that might be negatively impacted by development. This property is a significant groundwater recharge area adjacent to the Wilmot Creek, just south of the Oak Ridges Moraine and just north of the Lake Iroquois shoreline. A tributary of the Wilmot traverses the property. At risk are groundwater resources, the provincially significant Coldwater Wilmot Creek fishery, a provincially significant wetland at the mouth of the Wilmot, Newcastle Marsh, important wildlife corridors both on and adjacent to the proposed reverence and protection of the Major Open Space system, to mention but a few of the issues that we believe are of concern to the Region. In the absence of a Watershed Plan for the Wilmot Creek watershed and given that this industrial development is the first phase of a larger project, an EIS with properly defined terms of reference is urgently required so that a sound planning analysis can be undertaken by the Region with respect to the Durham Official Plan Amendment. Negative impacts must be identified and assessed prior to any decisions being made by the Region. We urge Regional Planning Committee to recommend that an EIS be required of the applicants. We respectfully suggest that Regional Planning Department, the Ganaraska Region Conservation Authority, the Municipality of Clarington Planning Department, the applicants and a member of the public jointly define the terms of reference for this EIS so that all relevant issues can be adequately defined and subsequently examined. Please do not hesitate to contact the undersigned should you have any questions. Yours s cerely, Normunds Berzins President Clarke Constitutents V -- CC: All Members Regional Planning Committee _ A. Georgieff, Commissioner of Planning, Durham Region - All Members of Council, Clarington —, F. Wu, Director of Planning, Clarington J. O'Toole, MPP Durham East L. Hall, Chair, Ganaraska Region Conservation Authority Iq COUNCIL INFORMATION I_Zg P.O. BOX 399, ORONO, ONT. LOB 1MO TEL:(905) 983-52491FAX:(905) 983-6416 April 28, 1998. Mr. Steve Parish Chairman, Regional Planning Committee Regional Municipality of Durham Box 623, 1615 Dundas St. E. / 4th Floor Lang Tower, West Building Whitby, Ontario — L1 N 6A3 (\� Re LishmanlHalminen[ROPA 020 Environmental Impact Study �p , Dear Mr. Parish: After the Municipality of Clarington waived the requirement for an Environmental Impact Study (EIS) for the above application, the Region's Planning Department requested a "professional opinion" on the matter. An independent consultant should have determined whether or not an EIS was required of the applicants. - As you know, this professional opinion (GLL Aug.7197 letter attached) was somehow allowed to be provided by the consultant already engaged by the applicants. The opinion provided fails to address and does not refer to many of the issues which would have been examined by a properly defined EIS. Sustainable development requires that environmental issues be examined in a consistent and comprehensive manner,taking into account the natural features of the property in question and their ecological functions,including the potential cumulative effects of development on these features and functions;in short, an ecosystem approach. This development is proposed for a property just south of the Oak Ridges Moraine and just north of the Lake Iroquois Shoreline. A trbutary of the Wilmot Creek traverses the larger property and the severance, both of which are adjacent to the main stem of the Wilmot Creek. In the absence of a watershed studyiplan for the Wilmot Creek watershed, the lack of a sub-watershed study which would have examined the tributary and given that there is no master drainage plan for the watershed, in an ideal world,this development would be considered premature. The applicants' consultants have provided a Phase 1 Environmental Site Assessment, an Agricultural Impact Study and a preliminary Hydrogeological Site Assessment which deals primarily with septic system issues. An addendum hydrogeologic report was prepared in January 1998 at the request of Regional Health Department. No studies refer to impacts from the proposed aircraft hangar which Mr. Lishman has stated several times Gncluding the February 2, 1998 Clarington Public Meeting) he intends to build on that property, and the related aircraft and Operation Migration activity. The planning rationale by Tunney Planning submitted with the applications indicates that in addition to the fur factory and the hangar, a residential sub- division is planned for the northern half of the larger property so the potential cumulative impacts of these developments on the watershed need to be assessed. The studies provided do not adequately address groundwater quality and quantity issues with respect to the coldwater fishery and fish habitat. The Wilmot Creek is designated a provincially significant fishing area. The Ministry of Natural Resources chose the Wihnot as one of two creeks for their salmon stocking program. There is a provincially significant wetland at the mouth of the Wilmot,the Newcastle Marsh. The Credit Valley Conservation Authority hydrogeologist who reviewed this application on behalf of the Ganaraska Region Conservation Authority(GRCA)recognized,in her letter of March 5, 1998 (attached), this to be a significant groundwater recharge area. No study addresses the impacts of this project on the Wilmot Creek Valley wildlife corridor,which was recognized by the Gartner Lee biologist in her August 7, 1997 letter as being important. The proposed severance area has regenerated since gravel extraction ceased in the 1970s and is an important wildlife corridor as well. To add to-the concerns arising from the lack of an EIS and the absence of a watershed plan, the downloading andlor offloading of responsibilities from the province to other jurisdictions is causing a whole new set of problems. The Mnistry of Natural Resources (MNR) was not circulated by the Ministry — of Municipal Affairs and Housing via their "one window" approach to plan review, though I would have thought that MNR would be an obvious ministry to have been circulated in the case of this particular application. MNR then withdrew from the review process for planning applications in September 1997 as a result of a dispute with the Department of Fisheries and Oceans (OFO). Subsequent to this withdrawal, the Region, in Report 98-P-005 _ (attached),endorsed the principle of conservation authorities in the Region of Durham temporarily assuming responsibilities for the protection of fish habitat. 2 However, on April 16, 1998, Mr. Larry Hall, Chairman of the Board of the GRCA stated that at that date, no agreement had been signed between Conservation Ontario and OFO. Not only may the GRCA not have the technical expertise necessary to assess this application, according to its board, it also may not have the authority at this time to undertake these recently assigned responsibilities in the absence of a signed agreement. Though I know that small conservation authorities such as the GRCA can share expertise with larger conservation authorities, they must nevertheless have the technical skills to identify complex issues. Many issues are being looked at in a piecemeal manner, and/or in response to specific questions. For example, in response to fisheries concerns from residents, a DFO representative visited the site last week at the request of GRCA staff, along with a Clarington planner. Was an MNR representative present when DFO visited the site, MNR having had years of expertise in this area of plan review, an understanding of that watershed, data on the value and productivity of the Wilmot Creek fishery, areas of the creek considered nursery and fish habitat, stocking programs, etc_? No, though that suggestion had been made by several concerned residents precisely because DFO representatives may not be as familiar with the Wilmot Creek as are those from MNR. I am profoundly concerned that certain impacts of this development may not be examined appropriately, and that some issues may fall through the jurisdictional cracks. Comments from agencies cannot always provide information on environmental issues in context, as would be the case with a properly defined EIS. Section 2.2.2 of the Durham Region Official Plan summarizes the responsibilities of the Region as relates to development applications: /n the consideration of deve%pment applications, Regional Council shall ensure that the cumulative impact on the environment is taken into account by assessing matters such as, but not limited to, the capacity of the natural environment to accommodate development, particularly ground and surface water resources, the maintenance of connected natural systems, and, the impacts on environmental features and functions. I urge Regional Planning Committee to recommend that an EIS be requested of the applicants, to be undertaken by independent consultants. I respectfully suggest that Regional Pianning Department, the Municipality of Clarington Planning Department, the GRCA,the applicant and a member of the public jointly define the terms of reference for this EIS. I respectfully request that Regional Planning Committee deal with this matter at the May 12, 1998 meeting. Please do not hesitate to contact me should you require further information, but do note that I will be out of town from April 29 to May 4198 inclusive. Yours sincerely, Linda Gasser, Encl. CVCA March 5, 1998 letter Gartner Lee August 7, 1997 letter Report 98-P-005 cc: All Members Regional Planning Committee A. Georgieff, Commissioner of Planning, Durham Region All Members of Council, Clarington t - _ 1 F. Wu, Director of Planning, Clarington ; _ ;;?�;t •I TI J � J. O'Toole, MPP Durham East L. Hall, Chair, GRCA - = IVA 03/06/98 15:36 FAX 905 477 1456 GAREIN R LEE Wj000ivvo GLL 97-272 August 7. 1997 I Mr.14annu Halminen - Gartner i Lee. Limited Dear Mr.Halmincn: I eed 14o Renfrew Drive suite toe Re: Industrial Develo menL Clarke Townshi Assessment of N for an Markham,orntarto Environmental Impact Study L3R 6133 Tel.( )477-6400 The purpose of this letter is to respond to your request for an assessment of the need for an 1456 477 Fox:(905) - _._ Environmental Impact Study (EIS) on your Clarke Township properly It is our understanding that the Municipality of Clarington has not required an EIS based on the property location and lack of significant features- The Region of Durham however, I Consultants indicated they would like confirmation of this,by way of a professional opinion, prior to y, waiving the need for an EIS. Environment fConclusion i Expertise (�orrnenrdPkr�g As the following assessment indicates, it is our professional opinion that there is no need -- .&010 foo SCWVoa for an EIS on this property. i •Geosc}ence . .t7,flrr,eBeng Introduction Cilent 5erv►ces The property lies on part Lot 33,between Taunton Road and unopened Concession 6 in the •Ecorogtcof PkVV*g former Clarke Townsl-ap,Town of Clarington- Gravel extraction occurred until the early .wore Morogemenr 1980's,resulting in the removal of the topsoil,and excavation to within a few centimetres 'sif e A Ro°Te sereuron Er,%*orowrJd krQ0�t of the seasonally high groundwater table. The site was visited by a Gartner Lee Biologist _ AssessMeni and Hydrogeologist on July 4. 1997. •Monfrorin9 _. ryDevetopmer,r propery Assessn,ena sum iary of Existinyr Conditions &Aucffts 1 C40-xp The gravel substrate is largely exposed,and punctuated with occasional groundwater ponds' - _ lying in former excavations below the water table. The open pit is dominated by Eurasian invasive species which include Sweet White Clover (Mehlotus albus),Yellow Hawkweed (Hieracium eaespitosus), Smooth Brome Grass (Bromus inermis) and Canada Bluegrass (Poa compressa). Some saplings of Balsam Poplar(Populus balsamifera)are establishing. Along the western edge, thickets of willows (Salix pedolaris, S. eriocephalis), Manitoba Maple(Acer negundo),Balsam Poplar and White Elm(L lmus americanus)have developed -- with an understorey of Field Horsetail(Equisetum aevense) and Late Goldenrod(Solidago -�- allissrma). The largest pond is encircled with a fringe of willow(S.petiolarisf and S alba)and densely vegetated with Sago Pondweed(potamogeloa pectinatus) and a large, rooted alga (Chara sp_). A common variety of wetland associates species also occurred 03/06/98 15:37 FAX 905 477 1456 G"Mklx l.hh �uvoivuo I'age 2 I-lalminen Homes August 7, 1997 1 The birds observed on-site were all common species associated with edge habitat,or the pond. Green Frogs were observed, as well as signs of Beaver and White-tailed Deer. To the west, agricultural fields limit any wildlife activity. All of the species observed are common components of this landscape, and none of them are considered at risk. Context The valley of Wilmot Creek passes to the east of the site,which is well forested at the top of bank, and below it. The main channel is well removed to the east, and a smaller intermittent channel branches to the west and runs along the property line. Seepage was observed at the north end of the study site, approximately opposite the pond. No water was in the stream north of this point. The water table will be at ground surface in the spring and late autumn,and appeared to be about a metre down at the time of the inspection. Conclusion It is our opinion that the valley itself is important as a wildlife corridor,being wide,diverse and well- vegetated. The old pit is regenerating slowly,but remains dominated by alien plant species and does not constitute a significant resource for vegetation or wildlife at this point. Its function as corridor is also very limited in that plant cover is sparse, and to the west does not connect with natural -- vegetation. Therefore, although the site is adjacent to a significant valley with wildlife corridor functions, it - appears to be contributing little to the functions of that system. The site access road runs along the edge of the forest,and will likely remain in the same position. Since there will be both a groundwater supply and a septic bed for the proposed industrial development,there will be no loss of groundwater - flow to the valley system. For that reason,it is our opinion that an Environmental Impact Study is not - required for this phase of the development. We trust the above information meets your needs at this time. Should you or any reviewers have any questions,please do not hesitate to contact the undersigned. Yours very truly, GARTNER LEE LIMITED Dal . Leadbeater,B.Sc.,B.Ed. Biologist OAUSJU:cic cc Kcvin Tunnry.Tunnry Planning Inc. This paper Is male fr (072rI fc ydcd necc - _ CREDIT VALLEY CONS ERV.\T1 ON March 5, 1998 Ganaraska Conservation Authority P.O. Box 328 Port Hope. Ontario LIA 3W4 " Attn: Mr. Rob Franklin RE: Proposed Paula Lishman industrial Development, Orono Purpose: To provide Ganaraska Conservation Authority with hydrogeologic comments on the suitability of the proposed industrial land use in this area with respect to potential impacts on Wilmot Creek and its associated coldwater fisheries. Background: It is my understanding the application is for an Official Plan Amendment (OPA) from Agricultural to Industrial land use. The intent is to sever 19.2 ha from a greater holding on Lot 33, Concession VI of former Clarke Township, Municipality of Clarington to build a light industrial fur garment manufacturing facility. The proposed development would be serviced by an on-site water well and an individual septic tank system. The construction of the building will involve it being partially buried, making it"terrestrially friendly".The site is an old excavated pit with an intermittent stream flowing through it from an on-line pond with Wilmot Creek. Based on correspondence from MNR(dated Feb.23, 1998) and telephone conversations with Rob Franklin, the section of Wilmot Creek from north of the site to south of Taunton Rd. is a significant coldwater fishery. Based on�the reports, regional groundwater flow is from north to south, while local groundwater flow beneath the site is southeast towards Wilmot Creek. The report confirmed upward gradients and a good flow in Wilmot Creek during the July site visit. It is my understanding that the Hawke Estates Rural Residential development application has not yet been submitted by the applicant and is not an issue to be addressed at this time. t Yt'(111 \:ijlt'_\" (. I 1`<'1"\•I111c i l 1'i_>> 1 k'rr\_' l�c I t(l \\t_�L \It:((lc \�'\:Ill'. Ol III Ift 1�>.\ (il Z—1 r\:uiIII '1•liniti ill (-A)(3p(•r.ttiAIII Page—2 — March 5, 1998 RE: Proposed Paula Lishman Industrial Development,Orono Review: The following comments are based on a review of the documents listed below and discussions with Rob Franklin, Ganaraska Conservation Authority. 1. Hydrogeologic Site Assessment—Proposed Industrial Development—Orono, Municipality of Clarington, Final Report. Gartner Lee Ltd. (GLL), August 19&5 9�- 2. Phase I— Environmental Site Assessment, Hawke Farm Development Property, GLL, August 1997. 3. Proposed Paula Lishman Industrial Development, Orono, Letter Report, Response to Gas Migration Concerns Raised by MOE. GLL,January 20, 1998 4. Preliminary HydrogeologicaVTerrain/Drainage Investigation -Report No.2. Proposed Hawke Estates - Subdivision Development, Part of Lots 33 &34, Conc.6,Township of Clarke,T_ own of Newcastle. GeoCor Engineering Inc., Date Unknown. 5. MNR letter dated February 23, 1998,addressed to Mr. Dave Lawson 6. Official Plan Amendment and Rezoning Plan.Tunney Planning Inc., D.G. Biddle Associates Ltd.,July 1997. Comments: 1. It appears the elevation of Wilmot Creek(approx. 167m AMSL) is comparable to the elevation of the upper gravel unit identified in TW4(approx. 167m AMSL).The extent of the 3m thick, low permeable clayey unit above elevation 167m AMSL in TW4 is not known and has been inferred. As such, it is recommended that the details of the monitoring program outlined for test pumping TW4 on page 11 of the GLL letter report (Jan.20/98) be implemented prior to draft plan approval.This should confirm any hydraulic connection between the pumping well and the natural features in terms of potential impacts on quality and quantity.The applicant should be advised that should the water taking exceed 50,000 Litres per day, a Permit to Take Water application would need to be submitted to the MOE. 2. As per the GLL report,water quality testing of the proposed water supply well is recommended. In addition, it is recommended that a sample also be collected from an up gradient, off-site bedrock monitor and analyzed for phenols (VOCs),general chemistry,and nutrients,along with any other required parameter. This would confirm if the on-site phenols detected in the bedrock well are related to a historical spill or are a natural occurrence due to the geology. - 3. The high position of the water table should be confirmed so that the septic system design can be finalized prior to the detailed servicing study.The proposed construction of monitors OW 1 to OW4 will confirm the position of the seasonally high water table and soil types such as the presence and/or extent of low permeable units. 4. The current down gradient user of the groundwater is the Wilmot Creek system. It is my understanding the Regional Heath Unit is responsible for the approval of the design,sizing and siting of the septic system. However, it is recommended that clarification on what effect(if any)the organic chemicals introduced in --- the septic system will have on the nitrate-reducing bacteria in the septic system. In addition,the maximum water use per industrial washing machine appears very low(16 Litres/load). A regular washing machine uses approximately 162 L/load for a full wash cycle(Cameo, 1998). It is recommended that the total peak water use per day, septic bed sizing and contaminant assessment be recalculated,or the proponent reference the water use per washing machine- 3 _ Page—3— March 5, 1998 RE: Proposed Paula Lishman Industrial Development,Orono 5. The presence of the down gradient Coldwater fishery in Wilmot Creek, permeable soil conditions,and the variability of the type and amount of dye used in this factory makes this land use sensitive.As such,the distance from the septic bed to the creek should be maximized.It is also recommended that a water quality monitoring program be developed for this site.It should include sampling from both up gradient and down gradient of the site. A background water quality sample should be collected from Wilmot Creek to establish I - current condition. 6. It is recommended that a contingency/mitigation plan be developed in the event impacts from the operation of this factory are observed on the Wilmot Creek coldwater fishery.This plan would require detailed review by MNR, Conservation Authority,and DFO. _ 7. It is recommended that pre and post development infiltration be maintained for this site since it is a significant groundwater recharge area contributing to discharge conditions in the Wilmot Creek system.The post development infiltration conditions need to be assessed and compared to pre development conditions to determine if a surplus or deficit condition would occur as a result of land use changes eg. impermeable surface area. In addition,consideration should be given to the potential alteration of groundwater flow paths as a result of the construction of the building being partly buried.The sizing,type and location details of suitable"at source"controls eg.infiltration techniques should be identified for this site.The CVC Water Resources Engineer suggested that-stormwater management techniques could be used to level a"treatment train" in the event of spills or failure of the septic system as a backup precaution. If you have any questions regarding this review or wish to discuss the above points in detail, please do not hesitate to contact me at ext252. Yours truly, Maria Picotti Hydrogeologist MPAr — F Planning Department Commissioner's Report to Planning Committee Report No. 98-P-006 Date: January 6, 1998 SUBJECT Ministry of Natural Resources Withdrawal From Plan Review Responsibilities for Fisheries Habitat Protection, File No. 4.1.20.10 RECOMMENDATIONS 1. THAT Regional Council endorse the principle of conservation authorities in the Region of Durham temporarily assuming responsibilities for the protection of fish habitat; 2. - THAT the Federal Department of Fisheries and Oceans and Conservation Ontario be requested to establish alternative arrangements for review of development applications under Section 35 or the Canada Fisheries Act; 3. THAT conservation authorities in Durham Region be requested to assume additional fish habitat protection responsibilities; and 4. THAT a copy of Commissioners Report 98-P-005 be forwarded to the Federal Department of Fisheries and Oceans, Ontario Ministry of Natural Resources, Conservation Ontario, the conservation authorities and local municipalities within Durham Region. REPORT 1. Purpose 1.1 This report addresses the implications of the Ministry of Natural Resources withdrawal from plan review responsibilities related to fish habitat protection. To avoid delays in development application approvals, an interim - arrangement is recommended which would allow the conservation authorities to undertake this responsibility. J Commissioner's Report No. 98-P-005 Page 2 2. Background 2.1 The Federal Department of Fisheries and Oceans (DFO) and the Ontario Ministry of Natural Resources (MNR) share fisheries management responsibilities within Ontario. DFQ has an interest in fish management through the Canada Fisheries Act. Section 35 of the Act prohibits harmful alteration or destruction of fish habitat unless the work is authorized by DFO. _ MNR has an interest in fish management through the Lakes and Rivers Improvement Act, the Game,and Fish Act and provincial policy on natural heritage. - 2.2 For many years, DFO and MNR operated under an*informal arrangement for the protection and management of fish habitat in Ontario. Under this arrangement, MNR assumed certain responsibilities under Section 35 of the Canada-Fisheries Act from DFO. This involved the responsibility for the - following activities: • reviewing of plans, permits and proposals where construction works are likely to harm fish habitat: • working with proponents and consultants to design fish habitat impact mitigation techniques, providing site-specific advice and the enforcement of mitigation measures; and referring projects to DFO which cannot be fully mitigated and assisting in the development of fish habitat compensation agreements with DFO. 2.3. On September 18, 1997, MNR withdrew from carrying out these activities because of a dispute with DFO on cost sharing arrangements (refer to Attachment 1). As a result, E)FO resumed full responsibility for the above activities. 2.4 The withdrawal of MNR from fisheries habitat review will delay the processing of some development applications. This is due to limited staff resources at DFO to undertake the additional volume of work. At this time, there is no - clear indication that the dispute between MNR & DFO can be easily resolved in a timely fashion to prevent delays. 40 Commissioner's Report No. 98-P-005 Page 3 - 3. Comments 3.1 The Region's interest in fish habitat protection is derived from the Planning Act, Provincial Delegation of Plan Review and through the policies of the Durham Plan, which aim to protect fish habitat. As an approval authority, the Region must ensure that fish habitat is protected and applications are processed in a timely fashion. 3.2 Through the Provincial Delegation of Plan Review, the five Durham area conservation authorities already have some involvement in fish habitat protection. Under the old process, prior to MNR's withdrawal, the conservation authorities screened applications to determine if there was a potential harm to fish habitat. For applications that involved destruction of fish - habitat, the conservation authority notified the applicant of any required MNR or DFO approvals. In the case of plans of subdivision, these become conditions that would require clearances prior to final approval. MNR would approve mitigation measures and DFO would only be involved if the impact could not be fully mitigated and a compensation plan was necessary. 3.3 With MNR withdrawing from the review process,the conservation authorities still screen for fish habitat impact. However, DFO is now responsible for - reviewing and approving all applications which have impact on fish habitat and require mitigation measures. This potentially means DFO is responsible for reviewing approximately four times as many development applications. The result is a potential bottleneck in the development approvals process for these applications. 3.4 The issue of alternative arrangements for review of development applications potentially impacting fish habitat has been discussed among DFO, - Conservation Ontario (an umbrella group for conservation authorities in Ontario) and the Urban Development Institute (UDi). The Durham Chapter of UDI also requested the Department to explore solutions with the agencies involved. DFO and Conservation Ontario are currently working on an arrangement for conservation authorities to carry out fish habitat protection responsibilities previously provided by MNR. It is expected that DFO will determine which conservation_authorities are qualified to carry out this responsibility and also provide training to conservation authority staff. The arrangement would be considered an interim solution pending MNR and DFO agreement on a permanent arrangement. It allows the conservation 41 Commissioner's Report No. 98-P-005 Page 4 authorities to review applications which potentially impact fish habitat and approve mitigation measures. DFO will only be involved if the impact cannot be fully mitigated and a compensation plan is required. 3.5 The conservation authorities, by carrying out these additional fisheries review functions, will expedite the planning process and allow the planning system to effectively deal with development applications. As a result, it is recommended that Council endorse the principle of conservation authorities - temporarily assuming these responsibilities. Accordingly, Council should make a formal request to the conservation authorities. Staff of the conservation authorities in Durha nn Region support taking on this additional responsibility and can share expertise to deliver the service. 3.6 DFO has advised that it is their long-term intention to have MNR continue to oversee fisheries habitat protection because of the broader role the Ministry has in managing fishery resources. The Planning Department will monitor any formal arrangement between Conservation Ontario and DFO and advise Planning Committee on any long-term arrangements between DFO and MNR. A. L. Ge gie C.I.P., R.P.P. Commissioner f Planning -- Attachment: MNR News Release RECOMMENDED FOR PRESENTATION TO COMMITTEE H. C itt, M.S.W., C.A.O. H:11.21AGENDA$\199W i-06-98%FISHErRIE.00NR t 42. 05/85/98 ZZ21:4Z EST, RSSUCIRTIOti UP-> 985 6Z3 8838 CLER"larington Hun Page 88Z I-30 MAY-05-98 TUE 06:01 PM AMO FAX N0. 4169716191 P. 01 - COUNQIL INFORMATIO i Association of Member • • 1� Municipalities of Ontario 989 itnlvecay ,Suite 1701 Toronto,ON MSG 1EH Tel.(418)971-8858•tax:(41e)971-6191 email:amoaamo.municom.com For immediate Action Mays, 1998 Alert- 981014 1998 Ontario Budget The Issue: The Ontario Budget focuses on job creation in five major areas-tax cuts, healthcare, education, supporting children and safe communities The Facts: AMO attended the budget lock-up and provides the following highlights of the Budget as it relates to municipal govemments. Tax Cuts: • Some 36 new, reduced or accelerated tax cuts were announced to support job creation and economic growth, including accelerating the final phase of the personal income tax cut to July 1998. • Commercial and industrial education taxes are to be cut for the 42 single and upper-tier municipalities with tax rates above the provincial average (3.3%), supported by a$500 million, 8-year program that will see$64 million in 1998, $128 million in 1999, and the balance phased in over the remaining six years. No matching municipal dollars will be required. The Province will increase the grants to affected school boards to offset the impact of this cut. This action is an important first step in dealing with education on the property tax base. • Minister Eves, in his budget speech, indicated that"After municipal budgets have been set for 1998, the Government will begin a new dialogue with municipalities and taxpayers to find the -- most effective ways to further reduce property taxes, while maintaining important sbrvices." AMO will be pursuing this and we should expect that it will be a matter to be discussed at the August Annual Conference. Policing: • A $131 million, 5-year program to support Community Policing Partnership - a cost sharing program with municipalities to hire new front-line police officers,with $11 million available in the first year and $30 million in each of the remaining years. It is unclear at this time whether this program will help deal with the unfunded policing costs resulting from the transfer of provincial highways over the last two years. • $19 million to support other community safety initiatives including Rural Crime Prevention and Anti-Biker Gang Squad. • Fines for running red lights are to be doubled. ..J2 OS/05/98 ZZ:ZZ:Zb EST; ASSOCIMIOt1 OP-> 905 6Z3 0030 CLERK-Clarington Man Page 003 MAY-05-98 TUE 06:02 PM AP10 FAX N0. 4169716191 P. 02 - Member Communication-Alert_ 1998 Ontario Budget-2/2 Social Assistance: • The Leaming, Earning and Parenting (LEAP) Program will provide $25 million in child care subsidies and other supports to help single parents on welfare finish school, and an additional $10 million for child care assistance for other participants in Ontario Works. _ • The Budget Papers continue to indicate the Government's desire to make the welfare system less bureaucratic and complicated. Public Health: The Flealthy Babies, Healthy Children Program funding is to be increased by$10 million in 1998- 99 and reach $50 million annually by 2000-2001. Environment: • $20 million for a Natural Areas Protection initiative to protect and acquire important natural heritage sites and environmental lands. • $10 million for Fish and Wildlife Protection and Enhancement. • $5 million for the creation of the Ontario Great Lakes Renewal Foundation to attract contributions for clean-up efforts. • While there is some investment in preserving the environment,there is no financial assistance for municipal recycling programs which cost municipal governments about$50 million annually- Roads- The Province will upgrade the provincial highway system with an investment of $820 million (1998-99). This includes northern highways. • Municipalities still have no access to the Fuel Tax, which is expected to raise $600 million in 1998. ACTION: Many of the details relating to these new programs will be released over the coming weeks. An announcement on the Community Policing Partnership is expected by the end of the week. AMO will keep its members informed as further information becomes available. This information is also available through AMO's Municom network at www.municom.com For more Information contact: Pat Vanini, Director of Policy and Government Relations at (416) 971- 9856 ext. 316 or email:pvanini @amo.municom.corn ltd - Transmission problems: Carleen Newland at 416--971-9856 ext. 300 ORiti NAL T4:— Council Communications for Direction May 11, 1998 - Number Suggested Disposition D - 1 For the direction of Council. D - 2 THAT the correspondence dated April 23, 1998, from Lynn Piggott, Secretary Treasurer, Bethesda Cemetery Board requesting the Municipality's assistance to remove an aged tree and to install a metered access to the water line which runs to Bowmanville from the Skinner Creek,be received; and THAT the correspondence be referred to the Director of Public Works for liaison with the Board and preparation of a response. D - 3 THAT the correspondence dated April 21, 1998, from Diane McGill regarding an Adopt-A-Highway Program for Clarington,be received; and THAT the correspondence be referred to the Director of Public Works for review and prepartion of a report to be submitted to the General Purpose and Administration Committee;and THAT Diane McGill be advised of Council's decision. D-4 For the direction of Council. D - 5 THAT the correspondence dated April 27, 1998, from Pierre Duplessis, Secretary General, Canadian Red Cross regarding Water Safety Week,be received; THAT the week of May 30 to June 7, 1998,be proclaimed"Water Safety Week" in the Municipality of Clarington and advertised in accordance with Municipal Policy; and THAT Pierre Duplessis be advised of Council's decision. Council Direction -2- May 11, 1998 D- 6 THAT the correspondence dated April 21, 1998, from Sylvia Smith, Branch — President,Durham Region Leukemia Research Fund Canada regarding Leukemia Awareness Month,be received; THAT the month of June 1998 be proclaimed"Leukemia Awareness Month"in the Municipality of Clarington and advertised in accordance with municipal policy; THAT the Durham Region Branch of the Leukemia Research Fund Canada be permitted to fly their flag in the Town Square during Leukemia Awareness Month; and THAT Sylvia Smith be advised of Council's decision. D - 7 THAT the correspondence dated April 29, 1998, from Glenda Gies, President, Port Darlington Community Association,regarding the Official Plan Amendment — Application submitted by Paula Lishman International,be received; THAT the correspondence be referred to the Director of Planning and Development for review in coniuction with the subject file; and THAT Glenda Gies be advised of Council's decision. - D- 8 THAT the correspondence dated May 4, 1998,from Grant Slater,regarding hunting in the Municipality of Clarington,be received; THAT the correspondence be referred to the Clerk's Department to be reviewed in conjunction with the subject matter; and THAT Grant Slater be advised of Council's decision. D- 9 For the direction of Council. Council Direction -3 - May 11, 1998 D- 10 THAT the correspondence dated May 1, 1998,from Heather Farquhar, Secretary, Liberty Pentecostal Church,requesting permission to hold a fireworks display on Sunday,June 28, 1998,at Liberty Pentecostal Church,be received; THAT the Clerk be authorized to issue a permit provided that all fireworks shall be set off by or under the supervision of a person or persons of at least 21 years of age; and THAT Heather Farquhar be advised of Council's decision. D- 11 THAT the correspondence dated April 30, 1998,from Linda Laliberte, General Manager/Secretary-Treasurer,Ganaraska Region Conservation Authority, requesting funding in the amount of$12,000 from the Municipality of Clarington for the Wilmot Creek Watershed Plan,be received; THAT the correspondence be referred to the 1998 budget discussions;and THAT Linda Laliberte be advised of Council's decision. D- 12 THAT the correspondence dated April 22, 1998,from P.M. Madill,Regional Clerk, Regional Municipality of Durham,regarding Highway 2—Highway 401 Corridor Transit Service Review,be received; THAT the correspondence be referred to the Director of Public Works for review and preparation of a report to be submitted to the General Purpose and Administration Committee; and THAT P.M. Madill be advised of Council's decision. D- 13 THAT the items of correspondence from Twin Brand Orchards Inc.,Fred's Auto Body Ltd.,Bowmanville Veterinary Clinic and Twin Oaks Motel,requesting that -- Council pursue,in the upcoming local budgeting process,various measures which will assist property owners,be received; - THAT the correspondence be referred to the 1998 budget discussions; and THAT the authors of the items of correspondence be advised of Council's decision. D- 14 For the direction of Council. r Council Direction -4- May 11, 1998 D - 15 THAT the correspondence dated April 15, 1998,from Peggy Bremner,Newcastle _ Condominium Corporation No. 5,requesting the appointment of Derek Bryant,a representative of the Corporation to enforce parking on the Condominium's property be received; THAT the request be approved and the appropriate bylaw forwarded to Council; and THAT Peggy Bremner be advised of Council's decision. D— 16 THAT the correspondence dated March 26, 1,998, from Christine Willman, President,Newcastle Condominium Corporation No. 2,requesting the appointment - of Group 4 CPS Limited to enforce the parking on the Condominium's property,be received; THAT the request be approved and the appropriate bylaw forwarded to Council; and THAT Christine Willman be advised of Council's decision. D— 17 THAT the items of correspondence received from 186 individuals outlining their concerns with respect to the Official Plan Amendment Application submitted by Paula Lishman International, be received; -THAT the correspondence be referred to the Director of Planning and Development for review in conjunction with the subject file; and — THAT Jo Fryza, Lead Petitioner be advised of Council's decision. 4t. ilJU U"-1.1-_X J V ICl 1 Ct. / JUJ U4­J J L nua.AUA nrI-I I 4.1/JU "Llic rJUX UI f9U1 PLEASE CIRCULATE TO: Maureen 'Reid COUNCIL DIRECTION 'D-1 X850 RESOLUTION OF COUNCIL Moved by: Councillor Brian Courti5 — Seconded by:Deputy Reeve Jim Maudsley (Resolution 9179-98) —RESOLVED THAT WHEREAS on Earth Day,thous=ds of Ontario students,teachers,and municipal leaders studied the conservation and careful use of resources and how people around the world are working to restore the reuse ethic in their . communities; AND WHEREAS we can learn from other reuse practices in the world and apply those ethics to promote reuse in Canada; AND WIAEREAS many European and South American countries utilize a plastic(PET)pop bottle that is capable of being reused 25 times-, AND WHEREAS in the Province of Ontario,plastic(PET)pop bottles are not reused for beverage purposes; AND WHEREAS reusing would contribute to a significant reduction in the amount of material deposited in landfill sites throughout the province; AND WHEREAS Ontario's students and adults alike care deeply about the environment.and understand the importance of oonservinc our resources and the issues relaxed to reuse; NOW THEREFORE BE IT RESOLVED that the Corporation of the Township of North Dorchester petition the Provincial Government to enact legislation to permit only a reusable plastic(PET)pop bottle program so that each PET — bottle can be reused 25 tunes. Unlike many environmental challenges,this issue has an immediate solution and as such requests the Provincial Crovernment to take immediate action on this matter; — AND BE IT FURTHER)RESOLVED that this resolution be circulated to the Premier of Ontario,Minister of the Environment_Association of Municipalities of Ontario(A.M.O.),Ontario Small Urban Municipalities (OSL'M) and to all Ontario municipalides for their consideration and support. Carried. Certified true and correct copy of Resolution No- J79-98 enacted on 6Apr 98- R.G.LaCroix Clerk iF.a paid advcrriscmcnt w—.d its viers and comments are not endorsed by AMCTO" COUNCIL DIRECTION D-2 Tiff= APR 2.7 1998 MUMWALITY OF GLAPANGTq-11 JAYOWS OFFIQE 40 Temperance Street Bowmanville Ontaio , LIC 3A6 April 23 , 1998 wear savor Hamre On behalf of the Bethesda a :-ave been iinst.-ucted to write a letter of request for two concerns regarding . np ="mr that have been recently discussed by the board. ageU treL s hanging 01_eca r i o-s IY ­_v over one s t F thr- board is requesting that this tree be cut down by the municipality , the debr-is/wood removed from the cemietery ­rompr�-- . T� L-__ LY , and another tree planted in its place. The board will mark the tree to be removed with an "X" by using paint if sO U.S ; reU In order that the correct tree is taken. The lack of water availability is a continuing problem. The board has had new eavestroughing installed on the chapel with the downspout being re-installed into the cistern. Unfortunately. the chapel is not a very large building so the amount of water that is collected via this means is not adequate to keep the cistern fuii . It is extremely embarrassing for the board and does not promote a favourable image when families and friends come to --1--sit th�- cemieter-v, to Plant or leave flowers , and there is no water for them to use. Our caretakers , Jack and Elsie Ferguson, have -water delivered to fill the cistern so they can water lawn repairs , sod, flowers , bushes , etc. but this is a very costly expense for the board . The water line which runs to Bowmanville from the Skinner creek Passes parallel to our property. The board requests that a metered access be installed for the use of the cemetery . . he zoo d -waits your reply to these' concerns and hopes iDo th a - 1 can be accomplished in a timely manner . Sincerely Lyn e Piggott Secretary/Treasurer W_J V1 COUNCIL DIRECTION D-3 April2l, 1998 Mayor Hamre and Town Council, Municipality of Clarington. Madame Mayor, In honour of Earth Day, I have been compelled to write this letter. I am an avid walker,my dog and I tour the countryside of Clarington regularly taking in the sounds, smells and sights of nature. As I look around me I should feel a sense of pride in the beauty that makes up this Municipality, but what I feel is disgust. The amount of garbage that lines the ditches, unimproved roads and Conservation areas is appalling. I know that you yourself have seen the filth first hand as I recall a short article in the newspaper last year. I applauded the suggestion of instituting an Adopt A Highway Program for Clarington and fully intended to write you at that time. An entire year has gone by and the garbage situation seems to have become worse. It may be an unjust observation, however with the introduction of more Fast — Food Restaurants in the area the amount of waste pitched into our enviroment has escalated. What amazes me is the total disrespect for nature, other peoples property, and even the welfare of our wild animals and birds. I work in the Animal industry and have seen what broken glass and plastic bags can do to animals. It probably takes more effort to roll down a window and throw out waste,than to keep it in ones car until a destination is reached. I know that I am not the only one disturbed by this situation,most of the people I know, adult or child, would not dream of littering and have also commented on the mess out here. Schools are doing a great job in educating our children about enviromental issues, some food chains encourage us to put waste in its place, so who are the culprits?I don't know. We shouldn't have to clean up after those who have so little respect, but I would prefer to do this, than leave the situation as it is currently. Our family tries to keep our stretch of road pristine,but we can't do it alone. We need help. Stiff littering fines would help, An Adopt A Highway Program would be of greatest benifit and increased media attention usually has an impact as well. Please consider these as options to make Clarington a beautiful place to reside and to visit. Thank you for taking the time to r this letter. r HAPPY EARTH WEEK - -- Diane McGill COUNCIL DIRECTION D-4 -- Eastern Ontario Disaster Relief Committee Comite de secours aux sinistres de FEst de 1'Ontario April 23, 1998 -- Dear Municipal Clerk, On behalf of the victims of the`98 ice storm all across Eastern Ontario,we want you to know that the Premier has declared — the week of May 4-9 provincial Ice Storm Disaster Relief Week to boost the efforts of the Eastern Ontario Disaster Relief Committee(EODRC)to complete its fund-raising.The help of you and your council is urgently needed. As you are aware,the ice storm that ravaged Eastern Ontario,Quebec and New Brunswick during the early part of January was the worst natural disaster ever to happen in this country.It affected over 500,000 people in Ontario alone.Residents, farmers and small business operators were asked to seek restitution for their losses from their insurance companies first.But much of the damage is not covered by insurance or the insurance is not sufficient to cover the extent of the damage.The — situation is most critical for the elderly,low income earners,small holdings farmers,small businesses,students,single parents and others. _ As you may know,the Ontario government has undertaken to match up to four dollars for each dollar donated,thus providing the EODRC with five dollars of claim settlement capacity for every dollar it is able to raise.We are going to need your help if we are to make full use of this multiplier arrangement and provide victims with the assistance they need.. The facts are these.Of the estimated 30,000 claims valued at$100 million,we expect that about$50 million in losses will have to be met from funds generated by fund-raised dollars.Taking full advantage of the four to one provincial matching factor,we must fund-raise a total of about$10 million.So,far,with your help,we have just over$5 million in hand in cash - and pledges and our task is to raise another$5 million in the next few weeks if we are to cover the legitimate claims of ice storm victims. We are going to need the help of all our fellow Ontarians to meet that objective. _ Both during the ice storm and in its aftermath,many municipalities across the country donated funds,workers and equipment to our relief efforts,for which we are very grateful.We are asking that you consider holding a fund-raising event during Ice Storm Disaster Relief Week or making a donation to the EODRC,to help your sister municipalities. —To aid in publicizing your municipality's Ice Storm Relief Event,we are enclosing some blank posters on which you can write in the date and details of your community's efforts. Should you require more,please contact the EODRC at 1-888- 229-3332.Donations to the EODRC fund can be made directly at any branch of the Bank of Montreal, in care of the Eastern —Ontario Disaster Relief Committee Transit#361,Account# 1021509.Or you can mail your contribution directly to the above address. Tax receipts will be issued and your citizens will also have the satisfaction of knowing their money will be multiplied up to five times in aid for their neighbours in need.All members of the EODRC are volunteers from their communities,so you can be assured that all funds will flow directly to ice storm victims. -Your help is needed and will be greatly appreciated.Thank you for your consideration. ' _ Yours truly, Jim Bennett,Chair Fred Blackstein ` Eastern Ontario Disaster Relief Committee Chair,Fund-raising Committee ` i COUNCIL DIRECTION D-5 t, 40 0 Canadian Red Cross Croix-Roue canadienne Friends for Life g Ensemble pour la vie April 27,1998 APR 2 9 1998 Her Worship Mayor Diane Hamre Municipality of Clarington JA{lGlPkLITY OF GLARINGTON 40 Temperance Street - Bowmanville ON L1C 3A6 - Dear Mayor Hamre; The Canadian Red Cross would like to encourage you as the mayor of Bowmanville to proclaim May 30 to June 7, as Water Safety Week in your community. Canada is graced with an abundance of water—oceans, lakes and rivers and swimming pools. With summer approaching many Canadians will of course participate in water-related activities such as boating and swimming. Each year more than 1.2 million Canadians benefit from Red Cross swimming -- lessons and water safety programs—yet drowning statistics in Canada are still alarming. Based on the latest statistics, on average more than 600 Canadians die from drowning each year. Drowning continues to be one of the leading causes of death for Canadians aged 1 to 44. Tragically, many of these deaths could have been prevented if a Personal Flotation Device (PFD) or lifejacket had been worn. Enclosed you will find a sample proclamation for Water Safety Week. You may look forward to a Red Cross staff person in your region contacting you with further information on water safety. During Water Safety Week, PFD clinics will occur at 200 Canadian Tire stores across the country,with Red Cross staff and volunteers providing water safety information and tips. Please encourage your community to get involved and help Canadians have a safer summer, in, on and around the water. Ti 01 , Sincerely,- --- I 2 , Pierre Duplessis Secretary General --- —�- -- Encl. Cana�:._=-•Red Cross Society/La Societe canadienne de la Croix-Rouge - 3_anal` /Siege social !r'. off,r r ca .Alta . :a Drive,Ottawa,Ontario,Canada K1G 4J5 Telephone:(613)739-30 T: T1 LEC-(673)731=T411 Canadian Red Cross Croix-Rouge di Friends for Life canaenne g Ensemble pour la vie Water Safety Week May 30 to June 7, 1998 Proclamation Whereas, the Canadian Red Cross is committed to ensuring the safety of all Canadians in, on, and around the water. Whereas, the Canadian Red Cross has been helping Canadians enjoy water related - activities for more than 50 years and trains over 1.2 million swimmers and swimming instructors each year. Therefore, I (Name), (Title) of(Place) hereby proclaim May 30 to June 7, 1998 as Water Safety Week. I also urge all residents of(Place) to become involved in water safety programs during Water Safety Week and throughout the year. Tne Cana--an Red Cross Society/La Societe canadienne de la Croix-Rouge National C—lce/Siege social www.redcross_ca 1 SO.Arta .--s.a Drive,Ottawa,Ontario,Canada K1 G 4J5 Telephone:(613)739-3000 FAX/TELEC:(613)731-1411 COUNCIL DIRECTION D-6 Irham Region April 21, 1998 Branch LEUKEMIA Rossland Road East Clarington Municipal Office RESEARCH FUND 356 Mayor Diane Harare's Office ✓hitby,Ontario _... n. CANADA 1 N 9K3 40 Temperance Street Bowmanville, Ontario - f (905)665-8463 L 1 C 3A6 ax: (905)430-6361 :ional Patron Attention: May_ or Diane Harare :xcellency he Right Honourable Dear Mayor Hamre, nmeo Le Blanc C.C.,C.M.M.,C.D. :mor General of Canada Leukemia is a deadly cancer of the blood that claims the lives of more children than any other malignancy in Canada and strikes even more adults, regardless of :ional Spokesperson age, heredity, sex or race. Rae,Q.C. For over forty years, Leukemia Research Fund of Canada(LRFC)volunteers AsoryMedical have been raisin funds to support the important work of Canadian leukemia ✓isory Board g pPo p dichael J.Barnett researchers. Due to this vital uninterrupted research,the rate of cure among V _.+RCP afflicted children has soared from S%to 70%. No other human form of cancer Berinstein has realized such advances. With only 30%to go,it is now more important than - ^- ever to reach as many Canadians as possible with our message. ieorge Browman -- %I Sc.FR.0 PC -4l1 LRFC Branches help promote public awareness of this dreaded disease, _n Eaves particularly during June-Leukemia Awareness Month. Several of Canada's 1 nD.FRCPC —vin H.Freedman major communities support LRFC's efforts by a proclamation declaring June as :A A P.FR C PC Leukemia Awareness Month and the raising of the LUC flag at their City Hall. e_ir R.Galbraith -R CPC We request that the Municipality of Clarington partner with LRFC to conduct a 'and Keating flag-raising ceremony with a flag to be provided by LRFC at the Clarington zR`P` Municipal Office during the first week of June 1998. ;:-;A.Messner nC.FRCPC. _ <Minden Please find enclosed our`Facts in Brief on the work of Leukemia Research Fund =h D.FR C PC of Canada and sample declarations from Toronto and Vancouver who already - support this endeavor- rd of Directors, )urham Region Branch On behalf of the volunteers of the LRFC across Canada and all the children-and---- -- -­­a smith families affected leukemia,than you for your kind consideration of this iqu�stR We thank you for your past support of this endeavor, we look forward Cann , «-ith you again in 1998. ,.__...__...,.--__-:--•_ Mcisaac Yours very truly, -y Clark " SvIvia Smith Branch President i P_ukernia Fund anada Durham Region LRFC i - -- - ---- -•_ __._____ } s- ,She-1955 -hasty ;654 RROCGt .- Ensure a CURE-Remember Leukemia Research Fund of Canada in your will. j FACTS IN BRIEF About the Leukemia Research Fund of Canada (LRFC): LEUKEMIA • Established in 1955 as a non-profit organization. RESEARCH FUND • With branches and volunteers across Canada, LRFC increases public CANADA awareness and education of leukemia and raises vitally needed funds for both basic and clinical research into finding the cure for leukemia. • Through a granting procedure, LRFC awards worthy Canadian scientists with research grants and — post doctoral fellowships,ensuring excellence in research, treatment and care. • LRFC encourages new scientists by awarding summer studentships to promising new researchers interested in leukemia/hematology research,through the medical departments of Canadian - universities. • As federal funds continue to be cut back,the position of LRFC as an intregal contributor to continuing leukemia research,is becoming increasingly important in the Canadian research community. = • Leukemia research saves" ves In children,it,is a cancer whose:cure rate now exceeds 70%and more than 50% of adults affected reach:disease remission,lastmgyone to five years and more. _ Leukemia is the only form ohumarr cancer where such advances have been realized! • LRFC sponsored research Lis'""p�cov�ng�nivaluable in the searchY fo cure other diseases,from AIDS to other forms of cancer 3.s F .4 {o LRFC's Mission: • To eliminate leukemia audother blood related diseases. • To raise vital funds_in Qrcl_'er to further Canadian research in this field: • To promote public:un erstanding of leukemia,its early defection and methp aBf reatment-until a permanent cure is. MEN n r v� r3 z F t LRFC's Voluntary Medtoa.Mvisory Board and Scientific Review Panel. ,fir • LRFC is proud to havea`aiistin — p guished volunteer Medical Advisory Board> s"et`policy for its scientific review process: • LRFC supports Canada's most promising research programs intothe cai%ses,means of prevention and ultimate cure for,leukemia,while making Jnew-itr defi`in'treatment for-ose currently battling the disease. = • LRFC's volunteer .Scientific Review Panel rates submitted grant applications for funding, on the basis of merit -. • LRFC supports research grants, fellowships and universift.,39 dentslups on an annual basis. Understanding Leukemia: • Leukemia is derived from two Greek words meaning"white blood". • It is a disease of the white blood cells-a cancer of the blood cells or of the blood-forming tissues of the body(the bone marrow,the spleen,the lymph nodes). • Leukemia affects individuals of all ages, of either sea,and of every background. • While leukemia is neither contagious nor hereditary, certain genetic disorders(such as Down Syndrome)and exposure to certain chemicals and radiation may increase susceptibility. • Treatment varies depending on the individual,but can include such modern techniques as — chemotherapy, radiotherapy and bone marrow transplantation. • Every 10 minutes, another child or adult dies from leukemia or a related cancer. , 4 C I T Y o f TORONTO Leulwmia Awa)reness Moni - June 1997 The Leukemia Research Fund of Canada has organized a month of events to create public awareness and raise funds for valuable research. Some of the most significant breakthroughs in the understanding and treatment of other cancers and blood diseases, have come from the work scientists have - done in leukemia research. Although leukemia has one of the highest cure rates of any cancer, it continues to kill more children each year than any other - childhood disease. On behalf of my colleagues on City Council, it is a pleasure to salute.thee excellent work of the Leukemia Research Fund of Canada and to encourage Torontonians to support the fight against leukemia by proclaiming June 1997 as Leukemia Awareness Month in the City of Toronto. Mayor Office of the Mayor CITY OF VANCOUVER HRrrlSH COLvamiA .aimr�����xtati�xt "LE U"JI A A WARENESS MONTH" WHEREAS Leukemia is a type of cancer that affects the bone marrow by - interfering with the production of red blood cells, white blood cells and platelets; AND WHEREAS These cells are importantfor the functioning of the body- white — celis defend against illness and infection,red cells carry oxygen fro»e the lungs to other parts of the body, and platelets participate in the nortteat clotting of blood; ANU WHEREAS Leukemia is a killer disease which can affect individuals of any age, sex or nationality with treatment regimes that are often toxic and potentially fatal- AND WHEREAS Much more research needs to be done both in the treatment and cause of Leukemia; AND WHEREAS Research depends on donations from an informed public with the Leukemia Research Fund's aim to make it possible for everyone with Leukemia to have a future NOW, THEREFORE, 11 Philip Owen,Mayor of the City of Vancouver, DO FIEREBY PROCLAIM the month of jute. 1997, as "LEUREA17A AWARENESS MONTIY" ire the City of Vancouver. Philip W. Gwen, MAYOR - .+ t `� HOUSE OF COMMONS CHAMSRE DES COMMUNES CANADA KIA OAS House of Commons Debates, April 16 1997 LEUKEMIA RESEARCH FUND OF CANADA Mr. Derek Lee (Scarborough-Rouge River, Lib.): Mr.Speaker, too many of our children and adults of all ages and backgrounds continue to be devastated by the group of diseases known as leukemia. Leukemia is still the most deadly disease for Canadian children. But there is hope. Canadian research scientists and research centres and hospitals across the country have made and continue to make great progress, particularly in the treatment and life expectancy of leukemia patients. More success has been achieved with leukemia than any other cancer. The Leukemia Research Fund of Canada, a national volunteer organization, raises money to provide grants to Canadian researchers and to educate the public about the disease and its treatment. -- I would ask my colleagues to show their support and consider in the very near future the formal recognition of the month of June as Leukemia Awareness Month across Canada,just as it has been known and practised for the last 40 years. n- PORT DARLINGTON ` `' u COMMUNITY ASSOCIATION INC. r RR2, Group 2, Box 63 Bowmanviffe, Ontario LIC 3K3 COUNCIL DIRECTION j D_7 April 29, 1998 IT,,` Mayor Diane Hamre _ MAY Members of Council ' }t`uwAUTY O i;-ARING 1 ON Municipality of Clarington h* YO�t'S o+=F►Ct 40 Temperance Street Bowmanville, Ontario L1C 3A6 Dear Mayor Hamre: RE: Rural Employment Area The recent proposal by Paula Lishman International to construct a fur garment manufacturing facility adjacent to Wilmot Creek has come to the attention of the Executive Directors of the Port Darlington - Community Association. Approval of this proposal would involve an amendment to the Clarington Official Plan to create a new designation,Rural Employment Area_ This designation would allow industrial activity within the rural areas of the Municipality of Clarington. Creating this new Official Plan designation represents a significant decision for the community with implications that extend far beyond the Lishman application. During development of Claringinton's Official Plan, members of the Port Darlington Community Association (PDCA) participated by attending open houses and public meetings and by submitting written comments. The extensive public process surrounding the development and adoption of the Clarington's Official Plan is critical when establishing municipal planning policy_ Such a public process has not occurred to consider the new designation Rural Employment Area'. The PDCA requests that Council hold an open house and public meeting specifically to consider the creation of Rural Employment Areas within the Municipality of Clarington. `- Sincerely, Port Darlington Community Association; - 1 Glenda Gies President , FROM .tpy9 p Farm Orono Ont PHONE NO. : 1+905+983+9369 may. 04 1998 09:59AM Pi COUNCIL DIRECTION D-8 _�.��. _ H I DDEN ACRES vt; � FARM 3660 ]R-R-# C-4 ORONO, ONTABIO. LOB IMO f7n r. n FAX MESSAGE A, M DATE: JOS TIME: ' TO FAX NO- : comm +1Y ATT . FROM NO. OF PAGES : FROM FAX TYPED AS WRITTEN (May 3/98 issue) MESSAGE "Clarington this week" is reporting Hunter`s freely, going on private property, without permission on posted property_ in conjested areas of people on cocession #8, 4 miTes north of my property complaint (in 1995) They are requesting council to pass a law, with stiff penalities, to make people realize that, car speed, hunting with "people killing weapons" is no longer acceptable, as Durham region is becoming the bedroom for Toronto, pickering, Oshawa employees_ This was my contention, when I appeared before you and your enforcement officer, in your office. You, believe lived on concession #8, prior to becoming Mayor, so you're familiar with their area_ Owners, who witness these break-ins are ." generally alone, when these people-are breaking the law, other Durham region cities & Town have. had to stop this behaviour, before some animal, child or adult is killed_ concession speed signs are also necessary, before another fatality occurs, as concession #3 have them- I have since met with Ont- representati-ve, John O'Toole M.P-, and our Federal reprsentative, Alex Sheppard M-P_, office in Port Perry, Ont- about this dangerous practice. I think Council should support these protesting taxpayers rights. Thank you! COUNCIL DIRECTION D-9 Metro Hall ToRom SS John Street Stn. 1071,7th Flr. Toronto,ON hly Ofl M5v 3C6 E-mail: clerk@city.tronto.on_ca Website: httpJ/www citytoronto.on_ca Phone:416-392-8670 Fax: 416-392-2980 Novina Wong City Clerk City of Toronto - April 22, 1998 _ ALL MUNICIPALITIES IN CANADA WITH A POPULATION OF OVER 50,000: _- I am enclosing for your information and any attention deemed necessary, Clause No. 28 contained in Report No. 4 of The Strategic Policies and Priorities Committee, headed"Multilateral Agreement on Investment", which was adopted, without amendment, by the Council of the City of Toronto at its meeting held on April 16, 1998. City Clerk R. Walton/csb ==' '- - —-------- Encl_ - _ i - _- - -i i -• - �i�'_ fT_r�� -- 1� _ 2_ . L Clause sent to: Prime Munster of Canada Munster of Finance, Government of Canada Munster for International Trade, Government of Canada Munster of Foreign Affairs, Government of Canada Minister of Industry, Government of Canada Mr. Preston Manning, Leader of the Official Opposition Mr. Michel Gauthier, Leader of the Bloc Quebecois Ms. Alexa McDonough, Leader of the New Democratic Party The Honourable Jean Charest, Leader,Progressive Conservative Parry All MP's representing the City of Toronto All Municipalities in Canada with a population of over 50,000 Consulates of Member Countries of the Organization for Economic Cooperation and Development(OECD) All Interested Parties TOR' ON CITY CLERK Clause embodied in Report No. 4 of the Strategic Policies and Priorities Committee, as adopted by the Council of the City of Toronto at its meeting held on April 16, 1998. 28 Multilateral Agreement on Investment -- (City Council on April 16, 1998, adopted this Clause, without amendment.) The Strategic Policies and Priorities Committee recommends: (1) the adoption of the following motion moved by Councillor Augimeri and seconded by Councillor Miller,which was referred to the Strategic Policies and Priorities Committee by City Council at its meeting held on March 4,5 and 6, 1998: `-`*N`H 'Rla'AS the federal government is in the process of negotiating the Multilateral Agreement on Investment (NL41) with the 29 member countries of the OECD,with the intention of having a signed agreement by September 1998; aid"- -�'� -4' '-- WHEREAS the citizens of the City of Toronto have had little access to information and informed debate on the Multilateral Agreement on Investment, and its implications at the federal, provincial and local levels; and WHEREAS 'there are potential negative impacts of a Multilateral Agreement on Investment on the lives and livelihoods of the residents of the City of Toronto, especially small businesses; and WHEREAS the draft of the MAI treaty further extends the provisions of the Free Trade Agreement and NAFTA in both the `National Treatment' and `Performance Requirements' provisions, which will impact on the entire Municipal, University, School and Hospital sector, and specifically on the City of Toronto's ability to implement purchasing policies and practices that favour local Toronto based businesses and suppliers; and r WHEREAS the MAI treaty, as drafted,would stop municipalities from limiting the use of property by foreign companies,which could have the effect of restricting Council's right to set planning By-laws; 2 - Y NOW THEREFORE BE IT RESOLVED THAT the City of Toronto urge the Government of Canada to consult widely and in depth with the people of Canada, especially and including, the soliciting of detailed responses from municipal councils, before taking any further action on the Multilateral Agreement on Investment"; (2) that the Government of Canada be advised that the City of Toronto is opposed to the Multilateral Agreement on Investment and requests that further negotiations cease and desist immediately; and (3)• that the City of Toronto endorse the position taken by the Federation of Canadian Municipalities that the Prime Minister of Canada be petitioned to have the chief negotiator for the Multilateral Agreement on Investment file a permanent and explicit exemption in the Agreement limiting its application to areas of federal jurisdiction, and that City Council's action,together with the supporting material from the Federation of Canadian Municipalities be circulated to: (a) all municipalities in Canada with a population of over 50,000 and to the Association of Municipalities of Ontario for support; (b) all MPs representing the City of Toronto with the request that they endorse the City's action and that their responses as to whether or not they endorse Council's actions,and their respective names, be: (i) forwarded to the Federation of Canadian Municipalities annual meeting; and (ii) be made available to the public; (c) the Consulates of the other member countries of the OECD. The Strategic Policies and Priorities Committee submits the following communication (March 3, 1998) from Mr.R.W.Pritchard,General Manager of Corporate Services and City Clerk of the Corporation of the City of Kitchener: This is to inform you that the Council of the Corporation of the City of Kitchener at its regular -- meeting held on Monday,March 2, 1998, passed the following resolution, namely: "WHEREAS the federal government is in the process of negotiating the Multilateral Agreement on Investments with the 29 wealthiest countries in the world with the intention of having a signed agreement by September 1998; and WHEREAS concerns about the agreement have already been raised by 565 organizations, with representatives in 70 countries around the world; and 3 WHEREAS the citizens of the City of Kitchener have had little access to information and informed debate on the Multilateral Agreement on Investments, from the federal government, and the mainstream media on its implications locally, provincially, federally and globally, THEREFORE BE IT RESOLVED that the Corporation of the City of Kitchener urge the Government of Canada to suspend negotiations on the Multilateral Agreement on Investments until it has consulted more widely and in depth with the people of Canada, especially and including,the soliciting of detailed responses from municipal councils and their citizens; and further, That the appropriate City staff be directed to discuss this issue with local MPs and to prepare _ a report on the implications of this Agreement on municipal government; and further, That a copy of this resolution be sent to local MPs,the Federation of Canadian Municipalities, the Association of Municipalities of Ontario and Ontario cities having a population greater than 50,000." The Strategic Policies and Priorities Committee also submits the following communication (April 1, 1998)from Mr.Denis Casey,Acting President,Canadian Union of Public Employees, Local 79: A motion has been proposed which resolves that the City of Toronto urge the federal government to hold widespread consultation with Canadians on-the-Miltilateral Agreement on Investment(MAC before taking any further action. The Multilateral Agreement on Investment is an international agreement, currently being negotiated with the member countries of the Organization for Economic Cooperation and Development (OECD). There is growing-and_widespread.opposition.to-the-_treaty by many individuals and organizations. They fear that it will further expand the power of multi-national corporations, guaranteeing them an open market and access to all areas of the Canadian economy_ The MAI is an important issue for municipalities because it will have an impact on some policies and practices currently in effect. Under the MAI treaty, municipalities would not be able to favour local companies over international fhns when awarding contracts. In the past, Toronto governments have always recognized the economic importance of supporting local business whenever possible. This is how we have built a strong community. In addition, the MAI would limit municipalities' rights to set some planning policies, and their ability to act in'a wide range of other areas. Clearly municipal - governmental concerns have not been an important factor in shaping the MAI. City Councils in Kitchener, Windsor, Woodstock, Owen Sound-and Tecumseh have all passed resolutions calling on the federal government to hold public hez+rings. We urge members of this Committee to join with these cities by supporting the proposed motion. 4 The Strategic Policies and Priorities Committee also had before it the following material respecting the Multilateral Agreement on Investment (MAI) which has been circulated to all Members of Council under separate cover on April 8, 1998,and copies thereof are on file in the office of the City Clerk: (i) (March 3, 1998)from Mr.R.W.Pritchard, General Manager of Corporate Services and City Clerk, City of Kitchener, (ii) (April 2, 1998)from Ms. Helen Hansen and Mr. Robert Hansen; (iii) (April 1, 1998)from Ms. Anne Hansen; (iv) (April 1, 1998) from Mr. Denis Casey, Acting President, C.U.P.E. Local 79; (v) (April 4, 1998) from Mr. Fred Roy, Willowdale Unitarian Fellowship, Social Action Committee; _ (vi) (April 7, 1998)from Dr.Rose Anne Dyson, Steering Committee Member, People Against the MAI (PAMAI); (vii) (April 7, 1998)from Ms.Linda Torney,President, Labour Council of Metropolitan Toronto and York Region; (viii) (April 7, 1998)from Mr. Robert Olsen; (ix) (undated) from Councillor Augimeri; (x) (April 6, 1998) from Mr. Morry Smith; (xi) (April 7, 1998)from Ms. Colleen Burke and Ms. Mary Roufail; (xii) (April 7, 1998)from Mr. Brent Patterson; (xiii) (April 7, 1998)from Mr. Richard Troy, (xiv) (April 7, 1998)from Mr. Brian Milani,Research Coordinator,Eco Materials Group; and (xv) (April 7, 1998)from Marjaleena Repo; obo-Citizens Concerned About Free Trade, together with a copy of the Spring 1998, edition of a publication titled"True North". The following persons appeared before the.Strategic.Policies and Priorities Committee at its meeting .- held on April 7, 1998, in connection with the foregoing matter: - Mr. Brent Patterson - Mr. Bob Olsen - Dr. Rose Dysan, o.b.o. People concerned about the MAI(PAMAI) - Mr. Terry Gardner, o.b.o. Science for Peace - Mr. Morry Smith - Mr. Richard Troy - Ms_ Sarah Dopp - Ms_ Mary Roufail, o.b.o. the Women's Task Group of Stop MAI-Toronto - Ms. Colleen Burke, o.b.o. the Women's Task Group of Stop MAI-Toronto - Mr. Paul Hellyer,-President, Waterfront Ratepayers' Association - Mr.Brian Milani - Ms- Marjaleena Repo, o.b.o. Citizens concerned about Free Trade - Mr- Michael Baxter, o.b.o. Regent Park United Church - Mr- John Valleau - Ms. Helen McNeill 5 - The following members of Council also appeared before the Strategic Policies and Priorities Committee at its meeting held on April 7, 1998, in connection with the foregoing matter: - Councillor Augimeri Councillor Layton (City Council on April 16, 1998, had before it, during consideration of the foregoing Clause, a communication (April 7, 1998)from Ms F. Deller, Policy Analyst, Federation of Canadian Municipalities, advising that the Multilateral Agreement on Investment(MAI) is on the agenda for the Big City Mayors Caucus to be held on April.24 and 25, 1998, in Toronto, and forwarding background material outlining concerns regarding the impact of the MAI on municipal governments) (City Council also had before it, during consideration of the foregoing Clause, a communication (April 1, 1998)from Ms A. Hansen, Toronto, in support of the resolution to urge the Canadian government to consult widely with Canadians and with municipalities before taking arty furthgr action on the Multilateral Agreement on Investment.) E r ,,� i COUNChL DIRECTION D_10 _ .r���a��1(111�IlIlh�IIII - 3 0 1 PM 99 -- L • I • B • E • R • T • Y PENTECOSTAL CHURCH - ---_-------------------- Rev.Mark A-Scarr �. C t.j t Sir{ i Senior Pastor i� Rev.Terry B.Talbot AssistanrPasror ;44 A"K. BY G Rev.RichardK Janes May 1, 1998 P , _ - [ Pastor of Youth and Recreational 1�finimies i �1�ti YMu _- �l i Ms. Patti Barrie ' - Clerk's Office Clarington Municipal Offices Temperance Street ---�---- Bowmanville, Ontario ------�---? Dear Patti: '-- f Re: Clarington Day- Fireworks-Displace Sunday, June 28 (at dusk) 1965 Martin Road North (Liberty Pentecostal Church) - Further to our conversation, please accept this letter as formal application for a permit to set off fireworks on our property (1965 Martin Road North) on the above mentioned date. The fireworks will be set well back from the public in a cleared off field area. There will also be two flat bed trucks which will assist in acting as barriers. The fireworks will be supervised by several adults and lit by a gentleman in our church (James Clarke) who is employed as a Fireman at the Ajax Fire Station No. 9. We are anticipating our event to be well attended and will have first aid facilities on site. Should you require additional information, please do not hesitate to contact me. Yours truly Heather Farquhar Secretary 1965 Martin Road North,Bowmanville,Ontario LiC 3K4-Telephone 905-623-5100 Fax 905-623-6015 Affiliated with The Pentecostal Assemblies of Canada .JCOUNCIL DIRECTION D-11 uq GA A R A S K A 1 0 N MAY - 41998 (� ONSE1,VATI0 Q1i1�kGlpA1_ITY OF CLARINGTON M)'AYt3R'S OFFICE April 30, 1998 CLA. 1-19-98 Mayor Hamre & Council Members Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Dear Mayor Hamre: RE: Wilmot Creek Watershed Plan The Ganaraska Region Conservation Authority is proposing to undertake a comprehensive Watershed Plan for Wilmot Creek in conjunction with the Municipality of Clarington, Region of Durham, Trent University and Ministry of Natural Resources with input from the Federal Department of Fisheries & Oceans. It is proposed to phase this Watershed Plan over a three-year period to enable the Authority and Municipality an adequate timeframe to budget for the proposed work plan. Initiation of Phase 1 of the Plan is proposed for this year and will include the establishment of a Technical Steering Committee, Public Information Meeting, background information/data gathering, preliminary reporting and monitoring with - some fieldwork. The level of fieldwork will be determined after completion of the initial literature/data review and will be adjusted to meet the final budget requirements. Significant cost savings can be achieved by involving partners such as Trent University for fieldwork related to hydrogeology (streambed) and fluvial geomorphology. The initial phase of the project is intended to complement previous studies and research undertaken by the Ministry of Natural Resources and more recent work completed by the Municipality as part of the Samuel Wilmot Nature Area (Environmental Management Plan). It is important to note that one of the environmental issues outlined' in the EMP recommended development of a watershed- based stewardship program designed to educate t Cre assist Nature'Arean residents and landowners, while stimulating interest in the o 2 P.O_Box 328,Port Hope,Ontario L1A 3W4 Telephone:905 885-8173 Fax:905 885-9824 Fort Centre:905 797-2721 E-mail:grca©eagle.ca Wilmot Creek Watershed Plan Page 2 The purpose of the study is to investigate the entire Wilmot Creek Watershed and determine the constraints on existing/proposed land uses and develop management objectives for the watershed. Overall, the result will lead to an approach to planning and watershed management that will identify acceptable land uses, targets for mitigating development pressures and future direction of watershed management/conservation service programs. Directions for future watershed management will be policy oriented and provide all participating agencies/stakeholders the necessary information for wise decision-making. Throughout Ontario, there has been an emerging recognition of the need to manage and plan resources on an ecosystem or watershed basis. Watershed plans provide recommendations for the use and management of natural systems that can be readily incorporated into the changing land use and decision making process. This plan can easily be used in conjunction with the Clarington Official Plan, which requires a sub-watershed planning strategy for developing areas. This guiding document will effectively save money and effort within the development community as baseline information, targets and guidance can be supplied to developers, consultants and other stakeholders well in advance of amending land use change. Site specific studies or sub-watershed plans will not need to duplicate efforts undertaken through the Wilmot Creek Plan. T he Wilmot Creek Watershed will see significant development pressure as the expanding growth of the GTA reaches eastward. This development pressure must have regard for the significant natural resources within the Wilmot Creek - Watershed. A comprehensive Watershed Plan will investigate such features as groundwater -recharge/discharge areas, fisheries habitats, terrestrial habitats, wetlands, floodplains, valleylands and natural corridors. - As Provincial/Federal funding programs become more project oriented, the Wilmot Creek Watershed Study will assist the Municipality of Clarington, GRCA and MNR to - secure funds for future conservation efforts within this unique watershed. The total projected cost for compieiion of Phase of this project is $30,500.00. As a partner in this initiative, the Ganaraska Region Conservation Authority is requesting - $12,000.00 from the Municipality of Clarington in 1998. The Authority would like to move forward with the project this year and is certainly willing to discuss further funding scenarios should the Municipality be -unable to meet this funding request. The - Municipal contribution may be adjusted so that this important initiative can still be carried out in 1998. Adjustments to the Municipalities' contribution would be reflected in the scope of work to be carried out in Phase 1 of the Watershed Plan. 3 Wilmot Creek Watershed Plan Pane 3 Conservation Authority representatives are available to discuss this matter further with Clarington Council and/or municipal staff at your earliest convenience. Thank you for your consideration of this matter. We look forward to working with you in the conservation of significant natural resources in the Wilmot Creek Watershed. Yours truly, 1.L'�'c�' q Linda J. Laliberte, CGA General IVianager/Secretary-Treasurer ULtwjc C.C. D. Crome, Clarington Community Planning Branch P. Barrie, Clerk, Municipality of Clarington -- J. Mutton & C. Trim, GRCA Board Members MNR Staff, Aurora/Glenora Fish Station (L. Stanfield) B. Bond, DFO, Belleville J. Buttle, Trent University iON T. =L� � ^ f _i _ f d WILMOT CREEK WATERSHED PLAN Proposed 1998 Funding Break Down: Agency Partners: Financial Contribution: - MNR Grant $9,250.00 GRCA $9,250.00 Municipality of Clarington $12,000.00 - Total Budget Allocation 1998 $30,500.00 Proposed 1999 Funding Break Down: Agency Partners: Financial Contribution: GRCA/MNR GRANT $21, 500.00 Municipality of Clarington $12,000.00 - Total Budget Allocation 1999 $33,500.00 Proposed 2000 Funding Break Down: Agency Partners: Financial Contribution: GRCAMNR Grant $21,500.00 Municipality of Clarington $12.000.00 Total Budget Allocation 2000 $33,500.00 Wilmot Creek Watershed Plan: Total Budget 1998-2000: $97,500.00 (Phased over a 3 year Period) 131 P02 MAY 04 '98 08:56 COUNCIL DIRECTION D-12 April 22, 1998 0 wall Ms. P.L. Barrie The Reglanal Clerk Municipellty Municipality of Clarington of nurham 40 Temperance St. — park's Department Bowmanville, Ontario . _ 605 Rossland Rd.•East L1 C 3A6 p.0.Box 623 whaby,WOO Highway 2-Highway 401 Corridor Transit Service Review Canada ON 6A3 (9o5)668-7711 Our File:T05^00 Fax;(905)668-9963 p_M.Madill,e-M.e.t: Ms. Barrie,the Planning Committee of Regional Council considered the Reglonal Clerk above matter and at a meeting held on April 222 1998, Council adopted the following recommendations of the Committee: „a) THAT the Terms of Reference forth'e Highway 2- Highway 401 ,Corridor Transit Service Review, as contained in Attachment 3 to Commissioner's Report#98-RTC-2, be endorsed;- b) THAT an upset limit budget of$48,000 be established for the Transit Service Review; c) THAT funding.for the Transit Service Review be provided by: (i) the Town of Ajax,Town of Pickering, Town of Whitby, and the City of Oshawa, each in the amount of up to $7,500; (ii) - the Municipality of Clarington, in the:amount of up to $3,000; and GO-Transit,-in the amount of up to$15,000; — d) THAT the study be coordinated by the Planning Department; and e) THAT Commissioner's Report#98-RTC-2 be forwarded to the - Town of Ajax,the Town of Pickering,the Town of Whitby, the City of Oshawa, the Municipality of Clarington and GO Transit, for endorsement of the Terms of Reference and approval of the - funding request." 21..... F 10096 Poet conwmer 131 P03 MAY 04 '98 08:57 - 2- Enclosed for your consideration is a copy of Commissioner's Report --- #98-RTC-2 of Mr. A.L. Georgieff,.Commissioner of Planning. P.M. Madill, A.M.C.T. _ Regional Clerk PMM:sv -Encl. - c.c. Mr. A.L. Georgieff, Commissioner of Planning BY ,,; 1 - . lJ tkiMAL it ?u: 130 P02-/17 MAY 01 '98 16:27 Planning Department Commissioners Report to the Regional Transit Co-ordinating Committee Report No. 98-RTC-2 Date: April 8, 1998 SUBJECT: Highway 2 -Highway 401 Corridor Transit Service Review, File:4.2.7 Correspondence No. 98-88, dated February 5, 1998, from Mr. Marty DeRond, Clerk, Town of Ajax Communication dated January 19, 1998, from Mr. Richard C. Ducherme, Managing Director, GO Transit RECOMMENDATIONS 1. THAT the Terms of Reference for the Highway 2 -Highway 401 Corridor Transit Service Review, as contained in Attachment 3-to Commissioner's Report No. 98-RTC-2, be endorsed; 2. THAT an upset limit budget of$48,000 be established for the Transit Service Review-, 3. THAT funding for the Transit Service Review be provided by: (1) the Town of Ajax, Town of Pickering,Town of Whitby, and the City of Oshawa, each in the amount of up to $7,500 each; (i7 the Municipality of Clarington, in the amount of up to$3,000, and (iii) GO Transit, in the amount of up to $15,000; 4. THAT the study be coordinated by the Planning Department; and 5. That Commissioner's Report No. 98-RTC-2 be forwarded to the Town of Ajax, the Town of Pickering, the Town of Whitby, the City of Oshawa, the Municipality of Clarington and GO Transit, for endorsement of the Terms of Reference and approval of the funding request. 130 P03i17 MAY 01 '98 16:27 Commissioner's Report No. 98-RTC-2 Page 2 REPORT 1. Purpose of this R�� 1.1 On February 25, 1998, Regional Council endorsed a resolution that the Regional Transit Co-ordinating Committee(RTCC)facilitate a study to achieve seamless transit services along the Highway 2 and Highway 401 Corridor from Clarington to Toronto. The resolution also stated that the municipal partners and GO Transit should share in the funding of this study. 1.2 This report: • presents a proposed Terms of Reference for the Highway 2-Highway 441 Corridor Transit Service Review, • outlines the study management and recommends a funding strategy; and • highlights the next steps. 2. Study Terms of-Reference f Reference 2.1 With the assistance of the municipal operators and GO Transit, a Terms of Reference for the Transit Service Review has been prepared (refer to -- Attachment 3). The Terms of Reference provides an overview of the study goal and objectives, outlines the expected scope of work, and specifies the administrative framework for the project. - 2.2 The overall study goal, as provided in the Terms of Reference, is to develop a -- strategy which rationalizes the roles and responsibilities of the operators in the delivery and operation of transit services in the corridor. The strategy is expected to: -- • enhance intermunicipal mobility, by providing a more attractive and efficient transit service between municipalities in Durham, and into Toronto; • improve customer service, by enhancing quality and raising public awareness of the system and how it operates; fi 130 PO4/17 MAY 01 '98 16:28 Commissioner's Report No. 98-RTC-2 Page 3 • reduce costs and achieve greater operating efficiencies, by eliminating duplication, sharing resources, and streamlining operations; and • increase ridership and revenues, resulting in a more efficient and flexible transit service, which better meets the needs of current and future users. 2.3 The five primary tasks of the study are to: _ review current service and demand profiles in order to better understand the operation and market of the existing services; • develop altemative service strategies for the Highway 2-Highway 401 corridor; • evaluate the alternative service strategies, by examining their feasibility and impacts from a financial,tactical and service -- perspective; a select the preferred service strategy for implementation; and • develop an implementation plan,which outlines timelines, deadlines and required approvals, and an information and marketing strategy. 3, dv Management and Funding%Mteav 3.1 It is recommended that a consulting team, experienced in the evaluation of transit services from an operational and financial perspective, be retained to conduct the study. The consulting team will report to, and be directed by,the Conventional Transit Operators Sub-Committee. The Sub-Committee is -- comprised of representatives of the five transit systems and the Municipality of Cladngton. For the purposes of this study,the Sub-Committee wiI1 report through the Planning Department to the RTCC. It is recommended that the Planning Department also serve as project coordinator and perform related administrative tasks. 130 P05i17 MAY 01 '98 16:28 Commissioner's Report No. 98-RTC-2 Page 4 3.2 An upset limit budget of$48,000 has been estimated for completion of the study. This estimate is based on discussions with the transit operators, who are familiar with the costs of conducting consulting assignments of this nature. A proposed strategy for allocation of this cost among the municipal -- partners and GO Transit was also developed in co-operation with the Sub- Committee, and is as follows: • the Town of Ajax, Town of Pickering, Town of Whitby, and the City of Oshawa, to each provide up to$7,500 each; -- • the Municipality of Clarington, to provide up to $3,000; and • GO Transit,to provide up to$15,000. It should be noted that participation in this study will pose no direct financial obligations on the Region. 3.3 Assuming timely approval by the funding partners, the study should commence in July, 1998,with work tentatively scheduled for completion by November 30, 1998. At the conclusion of the study, the consulting team will prepare a report and present the results to the RTCC. The consultant will not be expected to make presentatons to other councils or boards. Councils or boards requesting formal presentations will be expected to finance the cost of the event. 4. Net 4.1 For the study to proceed,the Town of Ajax, the Town of Pickering, the Town of Whitby, the City of Oshawa,the Municipality of Clarington and GO Transit must endorse the terms of reference (Attachment 3), and approve the funding allocation strategy outlined in Section 3.2. Accordingly, it is recommended that this report be endorsed by Regional Council and forwarded to the respective funding partners, requesting their approval to proceed. 4.2 Upon authorization by the municipal partners and GO Transit, the Planning Department will issue a request for proposals from a list of consulting firms with expertise in municipal transit"issues,-agreed to by the Sub-Committee. 8 130 P06i17 MAY 81 '98 16:29 Commissioner's Report No. 98-RTC-2 page 5 4.3 The Planning Department will also be monitoring transit coordination studies currently being conducted by the Towns of Ajax and Pickering, the Region of Peel, and the Region of York, to assess if their experiences are applicable to this study. These studies will be exploring strategies to enhance transit services, lower operating costs and increase transit ridership and public satisfaction. Better integration and coordination of services will help to produce a more"seamless" transit system in the GTA. 4.4 This report has been reviewed by the members of the Sub-Committee,who concur with its recommendations. A.L. Georgieff, M.C.i.P., R.P.P_ Commissioner of Planning RECOMMENDED FOR PRESENTATION TO COMMITTEE GH. 0 Attach nt 1 Correspondence No. 98-88,dated February 5, 1998,from Mr. Marty DeRond, Clerk,Town of Ajax. Attachment 2 Communication dated January 19, 1998,from Mr. Richard C. Ducharme, Managing Director, GO Transit Attachment 3 Terms of Reference- Highway 2-Highway 401 Corridor Transit Services Review R:U88=1.WPb -- g 130 PO?/17 MAY 01 198 16:29 ALLac kic-il L 1 TOWN OF AJAX la� �{{oaII M�lla.tttr of�vthwt 65 Harwood Avenue South Telephone S 2H9 e(905)683-4550 FED 329 Clerks Department CLERK'S 0EPART� February 5, 1998 original - 1 To: The Regional Municipality of Durham t - Attn: Mrs. P. Madill to: --- Clerk i C.C. f`l� a e vopr.'rkt Dear Mrs. Madill: ?fie' i bYlAiaX =nsit Link Please be advised that Town Council at its meeting of February 2, - 1998 passed the following resolution: That the Transit Director"s report re: the Whitby/Ajax Transit Link, as presented at the General Government Committee meeting be approved in principle; And further, - 2) That a copy of this report be forwarded to the Durham Regional Transit Co-ordinating Committee, Go Transit and the Durham Municipal Transit Authorities; And further, 3) . That the Durham Regional Transit Co-ordinating Committee be requested to initiate an independent review of transit services in the highway #2/Highway - 0401 corridor, through a co-operative study, funded by the affected municipalities and Go Transit. ,, r 130 P08i17 MAY 01 '98 16.30 Please Forward this resolution to your Transit Co-ordinating Committee for review and response. Sincerely, M. de Rond Clerk C.C. Regional. Councillor McMaster T. Barnett, Dixector of Transit r 11 130 P09/17 MAY 01 '98 16:30 ���__ ___ ...... ..__.�. . .. -�..� •....... 410 moo', LJb:, 1'.��/d..5 .... Attachment 2 GO Transit (416)869-3600 Fax(416)868-3525 19 January 1998 Her Worship Mayor Diane Sainte F,t..�.a Municipality of ClazingM R E C E i V - 40 Temperance Street r Bowmanville, Ontario APR ll 1 ?998 LIC 3A6 Dear Mayor Hamm: rli.G K a - *5t bie s Q Monxit Bus Service As you are no doubt aware, Oftwg Transit inid=d a local transit service along Hwy. #2 irno - Courtice on 3 November 1997. By all accounts, this new, low cost travel alters dve appears to have bean well received by the - residents of Courtice. nforamately, this service;bas also bad a negative impact on the-bus service 'which GO Transit apezaw betweea Bowmanville and Oshawa. In a 28 November 1397 k=to Mr. Norm Tweedle, General Manager of Oshawa Transit, we advised that GO %veld be reviewing all possible imps and associated zamif catioIIS on our ridership mid revenue art tumble w this new Oshawa.Transit sarvux. - The firs:phase of this review has indicated that, since November, ridership on GO buses in this corridor bas dropped by spproxima y 30% of total carryings. Wbiile the impact on revenue has been less severe, it 30 represents a 15%-20% income erosion for a service which has been marginal in terms of ecanomic performance for many years. We, therefore, fmd it necessary at this pour in time to advise the Town of Claringon Thar GO Transit will be closely monkodng the performance of its Bowmanville to Oshawa service over the iidxt six months. If the-deterioration of the revemm/cost ratio for this service condor es. GO Transit will reluctantly have to consider its won. While GO Transit regress bsviag to even co late such action, it is evident that the demand for service in this corridor cahoot support the operations of two diffea at transit systems. This sitnatiorf is not unique to the Bowmanville ft of our Hwy. #2 service and is, in fact, becoming a concern between Pickering and Whitby where local transit operators are providing more and more service duplication. Such actions are clearly within the mandate of the municipal traasir operators, however, by effectively taking passengers away from the GO service, our continued operation is the Hwy. $2 corridor is undermined. -- .......f2 12 TORONTO AREA TRANSrr OP"ATrNo AUTWOR1rY 130 P10/17 MAY 01 '98 16-31 -2- Pl=se be assured that GO Transit wily work, through Regional ChaWm Roger Anderson, to coordinate transit activity in the Hwy. #2 corridor in order to ensure that services are delivered in the most effective and efficient fashion for the residents of Durham. Any withdrawal of services will only come about as a last resort. sincerely, .0MINAL SIGNED BY Richard C. Dttcbartno Managing Director cc: Mr. Roger Anderson - Chairman, Regional Nknic#m ity of Durham Mayor Naucy Diamond - The City of Oshawa Mr. Nestor Pidwerbacki - CW=an, Oshawa Transit Mr. Noma Tweedle - General Manager, Oshawa Transit — 13 MTAL 1-.03 130 P11/17 MAY 01 '98 16:31 Attachment 3 TERMS OF REFERENCE Highway 2 - Highway 401 Corridor Transit Service Review INTRODUCTION The Highway 2-Highway 401 corridor is the primary intermunicipal transit linkage in Durham Region. The corridor connects the Region's predominant southern urban areas of Ajax, Clarington, Oshawa, Pickering and Whitby, and serves as the main route for transit users destined to locations west of Durham. Previous studies have illustrated the importance and role of the corridor as the"backbone"of the transit network in Durham, leading to the designation of Highway 2 as a Regional Transit Spine in the Region's Official Plan. Transit services in the Highway 2-Highway 401 corridor are currently operated by GO Transit and four municipal operators, being the Towns of Ajax, Pickering, and Whitby, and the City of Oshawa. The GO system provides peak period commuter rail services along the Lakeshore East corridor, and local and express bus services along Highway 2 and Highway 401, respectively. The locally-oriented municipal services connect with the GO rail system at station locations, and offer cross-boundary connections, primarily utilizing Highway 2. - Recent initiatives by the five transit operators and the Provincial Government have raised questions about the coordination, operation and financing of these services, and the need for further integration of the systems. Seizing the opportunity-to further examine these matters, Durham Regional Council endorsed a resolution on February 25, 1988 that, its Regional Transit Co-ordinating Committee facilitate a study to achieve seamless transit services along the Highway 2-Highw2y 401 corridor between Clarington and Toronto. The goal of the study is to develop a strategy which rationalizes the roles and responsibilities of the five operators in the delivery and operation of transit services in the corridor. The strategy is expected to: • enhance intermunicipal mobility, by providing a more attractive and efficient transit service between municipalities in Durham, and into Toronto; • improve customer service, by enhancing quality and raising public awareness of - the system and how it operates; • reduce costs and achieve greater operating efficiencies, by eliminating -- duplication, sharing resources, and streamlining operations; and • increase ridership and revenues, resulting in a more efficient and flexible transit - service, which better meets the needs of current and future users. 14 130 P12i1? MAY 01 '98 16:32 The Region of Durham is seeking the assistance of a consulting team, experienced in - the evaluation of transit services from an operational and financial perspective, to conduct this study. it is expected that the consultant will help to develop and evaluate potential service strategies, outline the benefits and implications of proceeding with the — preferred strategy, and provide an implementation plan. KEYISSUES As noted above, recent initiatives of the transit operators and the Provincial Government have raised two key issues which should be considered when carrying out the review, Need for Improved Coordination The need for improved coordination in the Highway 2-Highway 401 corridor was highlighted through three initiatives earlier this year: • In January, the Town of Ajax considered a proposal to provide a linkage between Ajax and Whitby, thereby completing the local transit connection from Pickering to Clarington. The local transit connection would, in essence, duplicate the existing GO bus route, which currently operates as a fare by distance service from Bowmanville to Toronto. In its deliberations,the Town of Ajax Council raised concerns about the need to improve coordination in the corridor, and deferred its decision pending the outcome of this review, Their recommendation served as one of the primary catalysts for this study. • GO Transit issued a letter to each of the five southern municipalities in January, expressing their concerns about a new bus service into Clarington, recently introduced by Oshawa Transit. GO noted that the new service could adversely impact the viability of their route if a significant shift in ridership occurred, • In February, the Towns of Ajax and Pickering jointly issued a request for proposals to conduct a study which will examine the"business case" associated with further partnerships or full amalgamation of their services. With each operator generally scheduling and routing their service in a manner which addresses their respective objectives and user needs, there is limited consideration, and responsibility,for overall coordination. This has resulted in: • GO Transit and the municipal operators providing service over the same sections of Highway 2 in certain locations;and Highway 2-Highway 401 Corridor Transit Service Review Page 2 Terms of Reference 15 130 P13/17 MAY 01 '98 16:32 • only limited fare and transfer provisions and connectivity between municipal bus services, and between these services and the GO bus system. Changing Provincial Role Until recently, the Provincial government took an active role in the delivery and funding of public transit services in the GTA. However, that role is now changing. The Government no longer provides financial support for municipal transit,downloading _ its previous responsibilities for capital and operating funding to the municipalities. The Province has also devolved the funding of GO Transit to the upper-tier municipal governments in the GTA. As a result of these two actions, taxpayers in Durham are now directly responsible for financing the entire cost of their municipal systems, and a part of the GO Transit operating deficit. SCOPE OF WORK - While the consultant is responsible for developing the study work program, it is expected that the consulting team will: - Task 7 -Review Current Service and Demand Profiles In order to better understand the operation and market of the existing services, a review of current service characteristics and transit demands should be completed. This review will serve as the basis for developing and evaluating other service strategies. For the five transit systems, the review should examine existing: • routes, schedules, operating periods, fare structures, transfer provisions and other key operating parameters; • fleet compositions, fare collection equipment, and other physical resource -- considerations; • labour agreements, operating rules and pracctices, and other relevant human resource issues; and • ridership, origins and destinations, catchment areas and other pertinent transit user information readily available from the transit operators. Task 2- Develop Alfemative Service Strategies A range of potential Highway 2-Highway 401 corridor service strategies should be developed. For the purposes of this study, the consulting team should assume that the Highway 2-Highway 401 Cerridor Transit Service Review Page 3 Terms of Reference i � 130 P14/17 MAY 01 '98 16:33 extent and schedules of GO rail services are fixed, and municipal buses will continue to provide timed transfers and connections with the rail system. In developing the scenarios,the following issues should be considered: • express versus local services; • routing and scheduling; • vehicle allocations and assignments; • fare integration and transfer provisions; • vehicle and telecommunication requirements; _ & fare collection and media; • service frequency and duration; • pricing structures; integration with other scheduled services; and • any other relevant considerations. Task 3-Evaluate Alternative Service Strategies The feasibility and impacts of the potential service strategies should be comparatively assessed to determine which is the most feasible concept from a financial,tactical and service perspective. Several evaluation factors should be considered, including: • overall cost; • potential savings; - levels of service and convenience; • impacts on other transit services; • the number of passengers affected; • practicality of operations (i.e.transfers, costs, tabour,scheduling, legislative); • financial considerations(i.e.revenue and cost sharing); • how each operator is affected; and • any other implementation Issues. Task 4-Select Preferred Service Strategy Based on the evaluation, a preferred service strategy should be selected for implementation. Documentation, suitable for presentation to Regional Council and the respective municipal councils and the GO Board, should include: • an overview of the strategy, including relevant maps, charts and tables; Highway 2-Highway 401 Corridor Transit Service Review Page 4 Terms of Reference 17 130 P15i17 MAY 01 '98 16:33 • highlights of the benefits(i.e.financial, operating, etc.)and implications to each operator, the overall system, and the transit user, and • the approach for seeking concurrence Task 5-Develop Implementation Plan Once concurrence on a preferred service strategy is achieved, from the committee, an implementation plan should be prepared. The plan should project et-out steering Process and actions required to implement the preferred strategy, and should outline: • timelines, and required approvals; • changes to service schedules and routes; • an information and marketing strategy,which may include a regional transit route map, brochures,joint marketing and advertising initiatives, one region-wide toil- free telephone number, and other customer service initiatives; • the need for contractual agreements;and • the requirements for each operator. STUDY ORGANIZATION The consulting team will report to, and be directed by, the Conventional Transit Operators Sub-Committee of the RTCC. The Sub-Committee is composed of representatives from the five transit operators,the Municipality of ClarYngton, and the Durham Region Planning Department. For the purposes of this study,the Sub- Committee will report through the Planning Department to the RTCC,who is uffimately responsible for the study. -- The study is being funded cooperatively by the Town of Ajax, the Town of Pickering,the Town of Whithy, the City of Oshawa, the Municipality of Clarington, and GO Transit. The consulting team is not expected to report to, or receive direction from,these bodies. The Planning Department will serve as project coordinator and perform related administrative tasks. Day to day management will be the joint responsibility of the Planning Department and the consultant. The consultant will be responsible for all Project related tasks and contact with other affected and interested parties, unless specifically identified. COMMUNICATION REQUIREMENTS The consulting team will prepare and submit Highway 2-Highway 401 Corridor Transit Service-Review Terms of Reference page s Z8 — 130 P16/17 MAY 01 '98 16:34 • 15 copies of the draft report for review by the Sub-Committee and other appropriate parties; • 20 copies and one"camera-ready"version of the final report. A digital copy of the final report shall be provided in WordPerfect 6.1 or compatible format. Digital copies of all graphics and maps should also be provided; and • 50 copies and one"camera-ready"version of a stand-alone, easy-to-understand executive summary, suitable for a diverse, non-technical audience. The preparation of interim working papers should be considered at key stages. The consultant should plan for at least four meetings with the Sub-Committee: • one at study initiation to review the project scope and discuss direction; • a second during Task 2 to develop alternative service strategies; • a third during Tasks 3 and 4 to discuss the evaluation process and seek consensus on the preferred strategy, and • a fourth at the end of the study to present the draft final report. A presentation of the study results to the RTCC should also be expected. The consultant will not be responsible for presentations to other councils or boards, the preparation of minutes or other meeting administrative functions, unless specifically - advised. Councils or boards requesting formal presentations will be expected to finance the cost of the event. If needed, the consultant should identify other formal meeting requirements. Meetings with councils, boards and other representative organizations are not anticipated at this time. Ad-hoc meetings and on-going discussions with the project coordinator are to be - expected. Upon completion of the study, all materials and documents submitted shall become the intellectual property of the Region of Durham, and the study funding partners. SCHEDULE The study will commence July, 1998, with the project initiation meeting to be held with the Conventional Transit Operators Sub-Committee. All work must be completed by - November 30, 1998. Highway 2-Highway 401 Corridor Transit Service Review Page 6 Terms of Reference 4 � 9 130 P17i17 MAY 01 '98 16:35 RESOURCES An upset limit for this study has been established at$48,000. Funding for this project will be provided by the municipal partners and GO Transit, OTHER INFORMATION The following material is available from the transit operators or the Planning Department, and may be used in undertaking the study: • standard operating procedures and budgets; transit route maps, and other available transit data, information and reports; and • data from Cordon Count and Transportation Tomorrow Surveys. In addition, the following transit consultant reviews have been completed, which may be of benefit • Regional Transit Study, 1986 • implementation Strategy Highway egy for Hi hwa 2 Transit Service Partnership, 1996 Report to the Towns of Ajax, Pickering and Whitby • Pickering Transit Route Review-A Strategy for Improving Pickering Transit Services, 1997. R:UBB%GC2.WPR -- HighwaY 2-H19hway 401_Corridor Transit Service Review Terms of Reference Page 7 20 r GD�LCI-7G < <.:. r.. wi.r Drtr+.rD urt...,n Hr<LJ iNV. 7b� 7L3 ! �1OJ Y''. /OL COUNCIL DIRECTION D-13p� - � Property F Fax Alert An urgent appeal to Ontario's Maya�,�p I Z o from local independently-owned businesset.a Pty g8 To: Mayor Fax: ' l'r� a� Dear Mayor: Re: Property Taxes Ontario's small- and medium-sized businesses have been struggling under the burden of a seriously unbalanced property tax system for many years. A combination of higher tax rates on business properties,additional business occupancy taxes and assessment distortions have pushed the tax burden on local firms far above any measure of fairness. High property taxes on my business damage our local economy because they extract the funds I need to reinvest in this community and create jobs. Rather than directly fixing the problem,the Ontario government is letting municipal governments set their own tax policy on relative business and residential tax rates.To show your support for your local business sector and to help develop our local economy, I urge you to endorse and strenuously pursue the following measures in the upcoming local budgeting process. ❑ Narrowing the unfair business-residential tax gap by ensuring that relative 1998 tax rates between business and residential property classes are lower than the "Transitional Tax Ratio" defined for this municipality by the Province of Ontario. - Removal of the"Business OccupancyTax"must not result in tax increases applied solely to the business sector.This form of tax was patently unfair, and the effects of its removal must be spread across all property classes, or offset through local spending restraint. ❑ Local user charges and business licenses must be kept to a minimum in number and dollar amount and must reflect only the municipality's cost of providing the necessary municipal services. Fees must not be used as an extra form of taxation. I ask for your support for securing a better economic future for our community. Yours truly, Tva►N BRA t4 O oike-vi AMC S i tJ 4Z. Signature Business Name & Address Date P.S.: Please share this correspondence with Municipal Council. --Copy: Hon. M. Harris, Premier, Am. 281 Legislative Bldg.,Toronto M7A 1A1 Fax (416) 325-3745 Hon. E. Eves, Minister of Finance, 7"' Ff. Frost Bldg. S. Toronto M7A 1 Y7 Fax (416) 325-3745 _ Hon, A. Leach, Minister of Municipal Affairs, 777 Bay St., 171' Fl.Toronto M5G 2E5 Fax (416) 585-6470 Consult the Blue Pages, Municipal Section, of your phone book or contact your CFIB District Manager for forwarding information. f1HR—L4-y8 11 =46 AM FREDS AUTOPODY LTD} 905 623 3913 P- 01 Property Tax Fax x A An urgent appeal to Ontario's Mayors from local independently-owned -- Y ed businesses. To: Mayor Dear Mayor: Re: Property Taxes _ Ontario's small- and medium-sized businesses have been struggling under the burden of a seriously unbalanced property tax system for many years. A combination of higher tax rates on business properties,additional business occupancytaxes and assessment distortions have pushed the tax burden on local firms far above any measure of fairness. High property taxes on my business damage our local economy because they extract the funds 1 need to reinvest in this community and create jobs. Ratherthan directlyfixing the problem,the Ontario government is letting municipal governments set their own tax policy on relative business and residential tax rates.To show your support for your local business sector and to help develop our local economy, 1 urge you to endorse and strenuously pursue the following measures in the upcoming local budgeting process. Narrowing the unfair business-residential tax gap by ensuring that relative 1998 tax rates between business and residential property classes are lower than the "Transitional Tax Ratio" defined for this municipality by the Province of Ontario. — Removal of the"Business Occupancy Tax'must not result in tax increases applied sole! to the business sector.This form of tax was patently unfair, and the effects of its removal must be spread across all property classes, or offset through local spending restraint. (� Local user charges and business licenses must be kept to a minimum in.number and dollar amount and must reflect only the municipality's cost of providing the necessary municipal services. Fees must not be used as an extra form of taxation. I ask for your support for securing a better economic future for our community. Yours truly, r"Rcp a)EURI�s _ /63 1�sdl:ne Rc�,. j3a ms 1..,%A'4 e�DA�. c I c 3f_y. Signature -- Business Name & Address Date P.S.: Please share this correspondence with Municipal Council. Copy. Hon, M. Harris, Premier, Am. 281 Legtsiative sidg., Toronto M7A 1A1 Fax (416) 325-3745 Han. E. Eves, Minister of Finance, 71" Fl. Frost Bldg. S. Toronto WA 1 Y7 Fax (416) 325-3745 Hon. A. Leach, Minister of Municipal Affairs, 777 Bay St., 17th Fl. Toronto M5G 2E5 Fax (416) 585-6470 Consult the Blue Pages, Municipal Section, of your phone book or contact your CFiB District Manager for forwarding information. 03/11/is 16:24 FAX 905+623+1309 BOWMANVILLE VET U01 Property T ax Fax Alen An urgent appeal to Ontario's Mayors from local independently-owned businesses. To: Mayor Fax:* 4�- .S717 Dear Mayor: Re: Property Taxes , Ontario's small- and medium-sized businesses have been struggling under the burden of a seriously unbalanced property tax system for many years.A combination of higher tax rates - on business properties,additional business occupancy taxes and assessment distortions have pushed the tax burden on local firms far above any measure of fairness. High property taxes on my business damage our local economy because they extract the funds 1 need to reinvest in this community and create jobs. Ratherthan directlyfixing the problem,the Ontario government is letting municipal governments set their own tax policy on relative business and residential tax rates.To snow your support for your local business sector and to help develop our local economy, I urge you to endorse and stren usly pursue the following measures in the upcoming local budgeting process. Narrowing the unfair business-residential tax gap by ensuring that re!ative 1998 tax rates between business and residential property classes are lower than the "Transitional Tax Ratio" defined for this municipality by the Province of Ontario. Removal of the"Business Occupancy Ta)a'must not result in tax increases applied solely to the business sector.This form of tax was patently unfair, and the effects of its removal must be spread across all property classes, or offset through local spending restraint. Local user charges and business licenses must be kept to,a minimum in number and dollar amount and must reflect only the municipality's cost of providing the necessary municipal services. Fees must not be used as an extra form of taxation. I ask for your support for securing a better economic future for our community. --Yours truly, Business Name &Address gSg.b Date P.S.: Please share this correspondence with Municipal Council. ___Copy: Hon. M. Harris, Premier, Rm. 281 Legislative Bldg., Toronto M7A 1 Al Fax (416) 325-3745 Hon. E. Eves, Minister of Finance, 711 R. Frost Bldg. S. Toronto M7A 1 Y7 Fax (416) 325-3745 Hon. A. Leach, Minister of Municipal Affairs, 777 Bay St., 17111 Fl- Toronto M5G 2E5 Fax (416) 565-6470 Consult the Blue Pages, Municipal Section, of your phone book or contact your CFIB District Manager for forwarding information. FROM : TWIN OAKS MOTEL---ORONO PHONE NO. : 905 9e3 5056 APR. 30 1996 0e:06AM P1 Property Tax �' Fax Alert An urgent appeal to Ontario's Mayors from local independently-owned businesses. - To: Mayor - Fax:* (C;)a- !nl - Dear Mayor: Re: Property Taxes ' Ontario's small- and medium-sized businesses have been struggling under the burden of a seriously unbalanced property tax system for many years.A combination of higher tax rates on business properties,additional business occupancy taxes and assessment distortions have pushed the tax burden on local firms far above any measure of fairness. High property taxes on my business damage our local economy because they extract the funds I need to reinvest in this community and create jobs. Ratherthan directly fixing the problem,the Ontario government is letting municipal governments set their own tax policy on relative business and residential tax rates.To show your support for your local business sector and to help develop our local economy, I urge you to endorse and strenuously pursue the following measures in the upcoming local budgeting process. ❑ Narrowing the unfair business-residential tax gap by ensuring that relative 1998 tax rates between business and residential property classes are lower than the "Transitional Tax Ratio" defined for this municipality by the Province of Ontario. ❑ Removal of the"Business Occupancy Tax"must not result in tax increases applied solely to the business sector.This form of tax was patently unfair, and the effects of its removal - must be spread across all property classes, or offset through local spending restraint. ❑ Local user charges and business licenses must be kept to a minimum in number and dollar amount and must reflect only the municipality's cost of providing the necessary municipal services. Fees must not be used as an extra form of taxation. I ask for your support for securing a better economic future for our community. Yours truly, S gnatur Business Name & Address Date P.S.: Please share this correspondence with Municipal Council. Copy: Hon. M. Harris, Premier, Rm_ 281 Legislative Bldg., Toronto M7A 1Al Fax (416) 325-3745 Hon. E. Eves, Minister of Finance,*7111 A. Frost Bldg. S_Toronto M7A 1 V7 Fax (416) 325-3745 Hon. A_ Leach, Minister of Municipal Affairs, 777 Bay St., 171h R. Toronto MSG 2E5 Fax (416) 585-6470 Consult the Blue Pages, Municipal section, of your phone book or contact your CFIB District Manager for forwarding information_ (L--liG7 /vU�-�viv COUNCIL DIRECTION D_14 -- -h�� : �1�s . P MTV. 5 i �+s ,1g isow R r - '/i C-,7V _ "COD T-H 17 i Mf:5,&3 asu 4- -A-N7 VV-C- -itAV IF F,�Cc--PJ VC C& G— J_ Pa z �_N S NtiT %ft S g iC-ty i Do rt q, INS r 4e- - -P ' Do AS n'ii 7- LtS 7v fc .vLVv 7--#,,-S 17 , UTfON t� .l COUNCIL DIRECTION D-15 MAUMEE 6 . O Newcastle Condominium Corporation No. 5 April 15, 1998 Town of Clarington By-Law Office 40 Temperance Street Bowmanvilie, Ontario L1C 3A6 Attention: Len Creamer Senior Municipal By-Law Officer Dear Mr. Creamer; The Board of Directors of Newcastle Condominium Corporation No. 5 is seeking approval from your off ce to allow a representative of the Corporation to enforce the parking on the corporation's property. This property is situated at the comer of Trull's and Nash Roads in Courtice and is municipally known as 1651 to 1659 Nash Road. Our present representative will be Derrick Bryant, 6 Claret Road, Courtice, Ontario. in the future, we will notify the by-law office if and when this information changes. I understand from your telephone conversation on April 8, 1998 with our office that we do not require a bond. Thank you for your co-operation in this matter and look forward to hearing from you at your earliest convenience. -- Yours truly. NEWCASTLE CONDOMINIUM CORPORATION NO. 5 Peg(-,N-Bremner President 905-132-1172 1651-69 Nash Road • Box 181 • Courtice 4 Ontario • LIE 1S8 COUNCIL DIRECTION D-16 Newcastle Condominium Corporation No. 2 P.O. Box 174, Bowmanville, Ontario L1C 3K9 Thursday March 26, 1998 Dear Mr. i en Creamer, -- Sr. Municipal Law Enforcement Officer In the last year we at', ;have had an increasing problem enforcing our visitor parking regulations. The board of directors has gone to great lengths to enforce the bylaws with regards to parking. Numerous attempts have been made to enforce the parking bylaws with written warnings. This has become a big problem therefore,we the board of directors of N.C.C. #2 have no alternative but to bring in an outside enforcement agency. We are requesting your assistance so that you can authorize Group 4 CPS Limited to provide us with this service that is greatly needed. It is my understanding that Group 4 CPS Ltd.has submitted a letter to you requesting authorization from your office to supply us with this service. The board of directors would greatly appreciate your assistance in this matter. Sincerelv Christine Willman President Cw/rw Municipality of Clarington 40 Temperance Street COUNCIL DIRECTION NOTE: This same item of D_17— ` l;owmanville, Ontario L1C 3A6 correspondence was received from 186 individuals_ Attention: Mayor and All Members of Council Re: Dev 97-058/Lishman proposal l, (please print) _j reside at: (full address} Hereunder are several concerns that would need to be addressed before I could support the following proposal: 1. The Wilmot Creek and a tributary flow through the property to be developed. As described by Mr. Lishman on Dec.4/97, he proposes to build the Paula Lishman fur manufacturing facility and an ultra-light aircraft hangar. That night Mr. Halminen, the landowner, stated that he will submit an application for a residential development including 20 houses in 1998. Why have. Planning staff not required that the proponents undertake an Environmental Impact Study(EIS) as per Section 4.3.8 of the Clarington Official Plan? Since Council purchased 35 hectares (85 acres) of land south of the G.N. rail line for the Wilmot - Creek Nature Preserve, why has Council not required an EIS so that the impacts of this development on the Wilmot Creek and the Nature Preserve could be assessed and evaluated? — 2. At the September 1997 public meetings at Clarington Council and Durham Region Planning Committee, Mr. Lishman indicated that ultra-light activity would be limited to his flying to work at the proposed site. On Dec. 4197, Mr. Lishman said that he planned to house eight (8) ultra-light aircraft in a hangar on the site. In 1995 Mr. Lishman had an application before Scugog Council concerning a project in Nestleton which included an ultra-light aerodrome inclusive of facilities for the storage, maintenance and fabrication of ultra-light aircraft, a pilot training center and related ancillary uses. When will a public meeting be held to determine the scope of the ultra-light activity and to address the many issues surrounding ultralight aircraft which include, but are not limited to: noise, invasion of privacy from low- flying aircraft, disturbance of livestock, and the public safety and liability issues that could arise from aircraft testing and pilot training? 3. A Durham Region TransportatioiVEngineenng gi memo dated 1997 10 09 states that: "Oven existing roadway geometries, it would be unsafe to provide access at the existing location on Taunton Road' The cost of improvements ranges from $200,000 to $260;000. The Region will share costs as per normal re-conditioning and re-surfacing work as previously identified. What exactly will the cost be to the taxpayers of Durham Region? Have the proponents filed a financial plan with the Municipality and the Region and have they demonstrated that they can fulfil all obligations related to this development? Have _- there been any discussions with staff and/or Council about the Municipality expropriating lands from the adjacent property owner(s) to satisfy the entranceway and access requirements of these proponents? We respectfully request that Clarington Council defer any approvals regarding the Lishman application until these and all other relevant concerns have been debated fully at public meetings and have been addressed by staff, Council and the commenting agencies. Yours sincerely, 7 (Si--nature and Date) All irielilbeIS or Durham Region Plamm�gl.�ommittee l� MUNICIPALITY OF �arington REPORT #1 ONTARIO REPORT TO COUNCIL MEETING OF MAY 11, 1998 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, MAY 4, 1998 R OMMRNTATTONS: 1. RECEIVE FOR INFORMATION a) Report WD-28-98 - Monthly Report on Building Permit Activity for March 1998 2 . FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION a) Report TR-30-98 - Purchase of Pavement Markings 3 . REZONING APPLICATIONS, GREEN MARTIN DEVELOPMENTS LTD &: GREEN MARTIN PROPERTIES LIMITED, PART LOT 17, CONCESSIONS 1 AND 2, FORMER TOWNSHIP OF DARLINGTON THAT Report PD-52-98 be received; THAT the application to amend the Zoning By-law 84-63 of the former Town of Newcastle, as amended, submitted by Design Plan Services Inc. on behalf of Green Martin Developments Ltd. and Green Martin Properties Ltd. be referred back to staff; and THAT the Durham Regional Planning Department, all interested parties listed in Report PD-52-98 and any - delegations be advised of Council' s decision. 4. REZONING APPLICATION CAMBRIDGE SHOPPING CENTRES, PART — LOT 16, CONCESSION 1, FORMER TOWNSHIP OF DARLINGTON THAT Report PD-54-98 be received; THAT the rezoning application by Cambridge Shopping Centre to allow a veterinary clinic be approved and -- staff bring forward the necessary amending by-law to Council for adoption; and THAT all interested parties listed in Report PD-54-98 and any delegations be advised of Council' s decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON a, —EMPERANCE STREET- BOWMANVILLE-ONTARIO- L1 3A6 -(905) 623-3379- FAX 623-4169 RCCFCLEO...En Report #1 - 2 - May 11, 1998 5. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 16, 1998 THAT Report PD-56-98 be received; THAT Council concur with decisions of the Committee of Adjustment made on April 16, 1998 for applications A98/016 to A98/018, inclusive; and THAT staff be authorized to appear before the Ontario — Municipal Board to defend the decisions of the Committee of Adjustment for applications A98/016 to A98/018, inclusive, in the event of an appeal. 6. 1249920 ONTARIO INC. FORMERLY KIDDICORP INVESTMENTS LTD. , CEDARBROOKE SUBDIVISION 1OM-824, CERTIFICATE OF RELEASE THAT Report PD-57-98 be received; THAT pursuant to the provisions of Paragraph 5 .26 of the Subdivision Agreement between the Municipality and - 1249920 Ontario Inc. (formerly Kiddicorp Investments Ltd. ) , the Municipality has no objections to the issuance of the "Certificate of Release"; THAT the Mayor and Clerk be authorized by by-law to execute, on behalf of the Municipality of Clarington, _ the "Certificate of Release"; and THAT all interested parties listed in Report PD-57-98 and any delegations be advised of Council' s decision. 7 . BOWMANVILLE CREEK AQUATIC RESOURCES MANAGEMENT PLAN THAT Report PD-58-98 be received; and THAT the Central Lake Ontario Conservation Authority be forwarded a copy of Report PD-58-98 and a copy of Council ' s decision. Report $#1 - 3 - May 11, 1998 8 . REZONING APPLICATION BLACKCREEK DEVELOPMENTS LIMITED, PART LOTS 29 AND 30, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON THAT Report PD-53-98 be received; - THAT the application to amend the Comprehensive zoning By-law 84-63, as amended, of the former Town of Newcastle, as amended, submitted by D.G. Biddle and Associates on behalf of Blackcreek Developments Limited be referred back to staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments; and THAT all interested parties listed in Report PD-53-98 and any delegation be advised of Council ' s decision. 9 . BIRCHDALE VILLAGE ENVIORNMENTAL IMPACT STUDY THAT Report PD-59-98 regarding the Birchdale Village Environmental Impact Study be received for information; THAT Mr. Carlo Aloe be thanked for his work as the citizen representative on the Steering Committee for the Environmental Impact Study; and THAT a copy of Council' s decision be forwarded to all delegations and interested parties. 10 . ANIMAL CONTROL MONTHLY REPORT FOR MONTH OF MARCH, 1998 THAT Report CD-25-98 be received for information; and THAT a copy of Report CD-25-98 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 11. 1998 SEASON MOSPORT PARK THAT Report CD-16-98 be tabled to the Council Meeting scheduled to be held on May 11, 1998 . Report #1 - 4 - May 11, 1998 12 . FUNERAL HOMES - ACCOUNTS RECEIVABLE THAT Report TR-32-98 be received; THAT Council authorize that interest charges be applied to invoices with respect to funeral homes that are outstanding more than 90 days from the date of invoice; and THAT Morris Funeral Chapel, Northcutt Elliott Funeral Home and Newcastle Funeral Home be advised of Council ' s decision. 13 . DEVELOPMENT CHARGES POLICY REPORT/CONSULTANTS THAT Report TR-33-98 be received; THAT the firms of Cam Watson & Associates and Hemson -- Consulting be invited to submit bids based on the terms of reference identified as Attachment #3 to Report TR-33-98; THAT paragraph 5 . 06 of the purchasing by-law #94-129 be waived for this transaction; THAT the Chief Administrative Officer be authorized, with the appropriate staff, to select the appropriate firm to perform the required work to assist the municipality in preparation of the Development Charge Background Study, Policy Report and By-law; and THAT the Clarington Hydro Electric Commission be invited to participate in the process on a pro rated cost sharing basis. - 14 . REQUEST FROM THE MEMBERS OF THE PRESERVATION SANCTUARY CAMP CLUB TO ASSUME AND MAINTAIN THE PORTION OF LONG - SAULT ROAD FROM 1045 METRES NORTH OF REGIONAL ROAD 20 NORTH APPROXIMATELY 1500 METRES TO THE ENTRANCE TO THE CLUB - WHEREAS a concern has been raised by Laurie Hachey that his property could be landlocked; and WHEREAS a concern has been raised pertaining to the allowable distance from the railway tracks; Report #1 - 5 - May 11, 1998 NOW THEREFORE be it resolved that the Addendum to Report WD-74-97 be tabled to the Council Meeting for May 11, 1998, pending the preparation of a report by staff to address these concerns. 15. DELEGATION OF ROY FORRESTER THAT the delegation of Roy Forrester, Chair, Ganaraska Chapter, Oak Ridges Trail Association, be acknowledged; THAT the Oak Ridges Trail Association be included as an interested party to the Municipality's listing of unopened road allowances; and THAT Roy Forrester be advised of Council' s decision. 16. APARTMENT-IN-HOUSE THAT staff be directed to bring forth an amendment to the Apartment-in-house Registration By-law to extend the registration deadline to June 30, 1998 . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee May 4, 1998 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 4, 1998 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor D.Hamre Councillor J.Mutton Councillor M.Novak Councillor J.Rowe Councillor J.Schell Councillor C.Trim Councillor T.Young Also Present: Chief Administrative Officer,W.Stockwell Municipal Clerk,P.Barrie(until 12:05 p.m.) Director of Community Services,J.Caruana Deputy Fire Chief B.Hesson Treasurer,M.Marano Director of Public Works,S.Vokes(left the meeting from 9:45 a.m.until 11:55 a.m.) Director of Planning and Development,F.Wu Deputy Clerk,M.Knight Mayor Harare chaired this portion of the meeting. DISCLOSURE OF PECUNIARY INTEREST Councillor Trim indicated that he would be making a disclosure of pecuniary interest with respect to Report PD-58-98. Councillor Novak indicated that she would be making a disclosure of pecuniary interest with respect to Reports PD-53-98 and PD-59-98. MINUTES Resolution#GPA-250-98 Moved by Councillor Mutton,seconded by Councillor Schell — THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on April 20, 1998,be approved. "CARRIED" G.P.&A.Minutes -2- May 4, 1998 DELEGATIONS — (a) Clay Taylor,North Clarington Ratepayers Association, -re: CD-16-98-appeared on behalf of the North Clarington Ratepayers _ Association Inc.,and circulated a copy of his presentation for the benefit of Members of the Committee. He stated that"Mosport already has more freedom and flexibility under our current noise by-law then any other person or company in this municipality." He expressed a concern pertaining to a significant increase in activity at the road track. He — noted that noise levels,east of Mosport,were unacceptable. He further noted that a 90% compliance with the installation of mufflers and possibly 100%in 3 to 5 years is totally unacceptable. He advised that the staff report should not be considered until all parties have had a chance to understand the content of the engineering reports done by the municipality's sound consultants as well as the reports submitted by the operators of the Mosport property. He circulated a letter from Anton Ivan Xenia Krebelj which states that she and her husband cannot enjoy summer days outside and must keep their _ windows closed because the noise is unbearable. The loud noise does not only come from auto racing but from loud music blasting from huge speakers and the music individual campers play on their boom boxes. (b) Roy Forrester,t —Oak Ridges Moraine Association—circulated a copy of his presentation dated May 4, 1998,wherein he advised that the most easterly chapter of the Oak Ridges Moraine Association is the Ganaraska Chapter of which he has recently been made chair. His group is investigating possible routes that the trail might take through the north of the Municipality of Clarington mainly using unopened road allowances. Towards this goal,he requested that the municipality retain -- ownership of its unopened road allowances and that the committee be listed as an interested party to the listing of road allowances. Councillor Novak chaired this portion of the meeting. Resolution#GPA-251-98 Moved by Councillor Schell,seconded by Councillor Rowe THAT the second Public Meeting pertaining to Report PD-53-98-Blackcreek Developments Limited be moved to the end of the public meetings. "CARRIED" PUBLIC MEETINGS Pursuant to the Planning Act,the Council of the Municipality of Clarington, through its General Purpose and Administration Committee,is holding a Public Meeting for the following applications: (a) Proposed Zoning By-law Amendment—Part Lot 17,Concessions 1 and 2, — former Township of Darlington—Green Martin Developments Limited (b) Proposed Zoning By-law Amendment—Part Lot 16,Concession 1,former Township of Darlington—Cambridge Shopping Centres (c) Proposed Zoning By-law Amendment —Part Lots 29 and 30,Concession 3, former Township of Darlington—Blackcreek Developments Limited — G.P.&A.Minutes -3- May 4, 1998 PUBLIC MEETING CONT'D The Deputy Clerk advised that the rezoning applications were sent by first class mail on or before April 9, 1998,to all property owners within 120 metres of the subject properties in accordance with the latest municipal assessment record. In -- addition,notices were also posted on the sites prior to April 9, 1998. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The public notice for the proposed plan of subdivision applications by first class mail on or before April 9, 1998 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment records. In addition,notices were also posted on the sites prior to April 9, 1998. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Chapman announced that the Director of Planning and Development would describe the purpose and effect of the proposed amendments,then the objectors would be heard,followed by the supporters and the applicant. (a) Report PD-52-98—Green Martin Developments Limited—Part Lot 17, Concessions 1 and 2,former Township of Darlington—the purpose and effect of the application is to rezone the subject lands to an appropriate zone to permit the development of highway commercial uses. Bob Martindale,Martindale Planning Services, -appeared on behalf of Glenn Willson,President of Clarington Place Limited and circulated a copy of his presentation. He advised that,since the subject property is just outside the West Bowmanville Main Central Area,its development is not controlled by the very stringent retail commercial policies that apply to the lands immediately to the east. A large portion of his client's land had to be dedicated for streets which is not a requirement in this case. In addition,Clarington Place Limited and Markborough Properties have,since 1992,had to comply with an extensive list of municipal financial requirements including: • cost sharing for the preparation of the West Bowmanville Secondary Plan; • cost sharing of the Municipality's legal costs for the extensive OMB hearings on the plan; • cost sharing for the urbanization of Highway#2; • provision of elaborate landscaping of Clarington Boulevard and expensive screening around rooftop mechanical units;and • contribution towards the beautification of the downtown and a marketing study to improve its viability. He concluded by urging Members of the Committee to ensure that all developers of commercial space in the Bowmanville area be requested to play on the same level field in order to be fair to those who set the stage for what is happening today. Rob Lupton, . —appeared on behalf of Millwork Home Centre, 1279 Simcoe Street,Oshawa—has been looking for a site to relocate and this area would be appropriate. The store would employ 75 to 100 employees. He requested that this application be allowed to proceed. G.P.&A.Minutes -4- May 4, 1998 PUBLIC MEETINGS CONT'D Kelvin Whalen,Green Martin Developments Ltd.&Green Martin Properties Ltd., 1 -noted concurrence with the recommendations contained in Report PD-52-98 and was present to answer questions from Members of the Committee. (b) Report PD-54-98-Cambridge Shopping Centres-Part Lot 16,Concession 1, former Township of Darlington- the purpose and effect of the application is to rezone the subject property to permit the development of a veterinary clinic in addition to the existing permitted uses. No one spoke in opposition to or in support of this application. Kevin Tunney,Tunney Planning Inc., -- -requested that,since no one has objected to the proposal, Members of the Committee approve the rezoning to allow a veterinary clinic and that the by-law be passed by Council on the following Monday to speed up the — process. Mayor Hamre chaired this portion of the meeting. Councillor Novak disclosed a pecuniary interest and refrained from discussion and voting on the matter. Her relatives are listed as interested parties to Report PD-53- 98 (c) Report PD-53-98-Blackcreek Developments Limited- Part Lots 29 and 30, Concession 3,former Township of Darlington- the purpose and effect of the application is to rezone the subject property to the appropriate zones to permit - the development of a draft plan of subdivision consisting of 54 single detached dwelling units,38 semi-detached dwelling units,38 semi-detached dwelling units and 42 street townhouse dwelling units. Chris Conti,President,Conti Environmental Services Inc., -appeared on behalf of Friends of the Farewell and circulated a document from Libby Racansky entitled"Comments on Birchdale - Village Development"and noted that,in retrospect,the whole Courtice area should never have been developed because of its highly sensitive environmental features. He has reviewed the Environmental Impact Statement and is not sure that the plan will protect the environmental features and their specific contribution within the whole area. He stated that this is a unique and special site and that the following should be addressed: • maintenance of plant species; • access to the open space by people and pets which will cause substantial destruction; • the alteration to the alignment of George Reynolds Drive will bring it through the wetland area; • a watershed study needs to be undertaken;and • the water courses and fish habitat will be adversely affected- Don McKenna, -advised that, if this development takes place,Fourth Avenue should be rebuilt to the same standard as _ the new roads and that he would be interested in hooking up to the sewers. G.P.&A.Minutes -5- May 4, 1998 PUBLIC MEETINGS CONT'D R.Shepherd, -advised that, if Jane Avenue is extended,it will destroy his property and his privacy will be totally gone. He noted that people purchase recycled paper to save trees and yet this developer is - allowed to cut down thousands of trees and he questioned why. Peter Branton,, -circulated a copy of his presentation dated May 4, 1998,wherein he made the following suggestions: • that Jane Avenue remain as is and not be extended; • three pie shape lots can be placed on the bend of the junction of Jane Avenue and Glenview Road; • ingress and egress will be via George Reynolds Drive;and • stone cribbing of the watercourse should be a requirement. Jan Hayman,' -on the projected screen, outlined the area to be developed. She noted that the existing development has been in place for 40 years with rural standard roads and large lots with wells and septic — systems. No sidewalks are presently in place. She objects to the extension of Fourth Avenue to Jane Avenue and,in keeping with the significance of the historical traffic pattern,a cul-de-sac would be preferable. She advised that single family dwellings with a minimum 50 ft frontage would be acceptable. Resolution#GPA-252-98 - Moved by Councillor Rowe,seconded by Councillor Mutton THAT the Committee recess for 15 minutes. "CARRIED" The meeting reconvened at 11:30 a.m. William D.Manson,: appeared on behalf of Courtice Heights Developments,owners of land to the southwest of this site,and noted that he is pleased with this application. Courtice Heights Developments have spent a considerable amount of funds on the Blackcreek Tributary Master Study and he noted that the past flooding problems were eliminated by the removal of an old railway embankment undersized culvert. Bill Creamer,D.G.Biddle and Associates, appeared on behalf of the applicant and noted concurrence with the recommendations contained in Report PD-53-98. He noted that the street pattern was laid out as part of the Official Plan and noted his willingness to address the concerns expressed by the residents. -- Councillor Novak chaired this portion of the meeting. G.P.&A.Minutes -6- May 4, 1998 PLANNING AND DEVELOPMENT DEPARTMENT Rezoning Resolution#GPA-253-98 Application Green Martin Moved by Councillor Schell,seconded by Councillor Trim Dev.&Green Martin Properties Ltd. THAT Report PD-52-98 be received; D 14.DEV.98.013 THAT the application to amend the Zoning By-law 84-63 of the former Town of Newcastle,as amended,submitted by Design Plan Services Inc.on behalf of Green Martin Developments Ltd.and Green Martin Properties Ltd.be referred back to staff,and THAT the Durham Regional Planning Department,all interested parties listed in Report PD-52-98 and any delegations be advised of Council's decision. — "CARRIED" Resolution#GPA-254-98 Moved by Councillor Young,seconded by Councillor Schell THAT Report PD-53-98 be referred for consideration later in the meeting. "CARRIED" Rezoning Resolution#GPA-255-98 Application Cambridge Moved by Mayor Hamre,seconded by Councillor Young Shopping Centres D 14.DEV.98.018 THAT Report PD-54-98 be received; THAT the rezoning application by Cambridge Shopping Centre to allow a veterinary clinic be approved and staff bring forward the necessary amending by-law to Council for adoption;and THAT all interested parties listed in Report PD-54-98 and any delegations be advised of Council's decision. "CARRIED" Decisions of Resolution#GPA-256-98 Committee of Adjustments Moved by Councillor Trim,seconded by Councillor Young C 12.CO THAT Report PD-56-98 be received; THAT Council concur with decisions of the Committee of Adjustment made on April 16, 1998 for applications A98/016 to A98/018,inclusive;and THAT staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A98/016 to A98/018, inclusive,in the event of an appeal. "CARRIED" G.P.&A.Minutes -7- May 4, 1998 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D 1249920 Resolution#GPA-257-98 Ontario Inc. Certificate of Moved by Councillor Schell, seconded by Councillor Young Release L04.CE THAT Report PD-57-98 be received; THAT pursuant to the provisions of Paragraph 526 of the Subdivision Agreement between the Municipality and 1249920 Ontario Inc.(formerly Kiddicorp Investments Ltd.),the Municipality has no objections to the issuance of the "Certificate of Release"; THAT the Mayor and Clerk be authorized by by-law to execute,on behalf of the Municipality of Clarington,the"Certificate of Release";and THAT all interested parties listed in Report PD-57-98 and any delegations be advised of Council's decision. "CARRIED" Councillor Trim disclosed a pecuniary interest with regards to Report PD-58-98 and refrained from discussion and voting on the matter. His employer is referenced in the report. Bowmanville Resolution#GPA-258-98 Creek Aquatic Resources Moved by Councillor Young,seconded by Councillor Mutton Management Plan THAT Report PD-58-98 be received; and THAT the Central Lake Ontario Conservation Authority be forwarded a copy of Report PD-58-98 and a copy of Council's decision. "CARRIED" Mayor Hamre chaired this portion of the meeting. Councillor Novak disclosed a pecuniary interest with regards to Reports PD-53-98 and PD-59-98 and refrained from discussion and voting on the matter. Her relatives -- are listed as interested parties to the reports. Rezoning Resolution#GPA-259-98 Application -- Blackcreek Moved by Councillor Young,seconded by Councillor Trim Developments Ltd. D 14.DEV.95.020 THAT Report PD-53-98 be received; THAT the application to amend the Comprehensive Zoning By-law 84-63,as amended,of the former Town of Newcastle,as amended,submitted by D.G.Biddle and Associates on behalf of Blackcreek Developments Limited be referred back to staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments;and G.P.&A.Minutes -8- May 4, 1998 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D _. THAT all interested parties listed in Report PD-53-98 and any delegation be advised of Council's decision. "CARRIED" Birchdale Village Resolution#GPA-260-98 _ Environmental Impact Study Moved by Councillor Rowe,seconded by Councillor Mutton D 12.BI THAT Report PD-59-98 regarding the Birchdale Village Environmental Impact - Study be received for information; THAT Mr.Carlo Aloe be thanked for his work as the citizen representative on the Steering Committee for the Environmental Impact Study;and THAT a copy of Council's decision be forwarded to all delegations and interested parties. -- "CARRIED" Councillor Trim chaired this portion of the meeting. CLERK'S DEPARTMENT Animal Resolution#GPA-261-98 Control Monthly Report Moved by Councillor Novak,seconded by Councillor Schell March 1998 P 14.MO THAT Report CD-25-98 be received for information;and THAT a copy of Report CD-25-98 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" 1998 Season Resolution#GPA-262-98 Mosport Park Moved by Councillor Schell,seconded by Councillor Novak THAT Report CD-16-98 be tabled to the Council Meeting scheduled to be held on May 11, 1998. "CARRIED" G.P.&A. Minutes -9- May 4, 1998 TREASURY DEPARTMENT Councillor Mutton chaired this portion of the meeting. Purchase of Resolution#GPA-263-98 _ Pavement Markings Moved by Councillor Young,seconded by Councillor Schell THAT Report TR 30-98 be received; THAT the procedures set out in Purchasing By-law No.94-129,Section 5, Paragraph 06,be waived for this particular transaction; THAT Council authorize the Region of Durham to provide pavement marking services at an estimated cost of$24,000.00;and -- THAT the funds be drawn from the 1998 Public Works Budget for Pavement Marking,Account 7208-00431-0249,FORTHWITH. "CARRIED" Funeral Homes Resolution#GPA-264-98 Accounts - Receivable Moved by Councillor Trim,seconded by Councillor Young F02. THAT Report TR-32-98 be received; THAT Council authorize that interest charges be applied to invoices with respect to funeral homes that are outstanding more than 90 days from the date of invoice;and THAT Morris Funeral Chapel,Northcutt Elliott Funeral Home and Newcastle Funeral Home be advised of Council's decision. "CARRIED" Development Resolution#GPA-265-98 Charges Policy - Report/ Moved by Councillor Schell,seconded by Councillor Novak Consultants A09. THAT Report TR 33-98 be received; THAT the firms of Cam Watson&Associates and Hemson Consulting be invited to submit bids based on the terms of reference identified as Attachment#3 to Report TR-33-98; THAT paragraph 5.06 of the purchasing by-law 994-129 be waived for this transaction; THAT the Chief Administrative Officer be authorized,with the appropriate staff,to select the appropriate firm to perform the required work to assist the municipality in preparation of the Development Charge Background Study,Policy Report and - By-law;and G.P.&A.Minutes - 10- May 4, 1998 TREASURY DEPARTMENT CONT'D THAT the Clarington Hydro Electric Commission be invited to participate in the process on a pro rated cost sharing basis. "CARRIED" FIRE DEPARTMENT _ There were no reports considered under this section of the Agenda. COMMUNITY SERVICES There were no reports considered under this section of the Agenda. Councillor Young chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Monthly Report Resolution#GPA-266-98 Building Permit Activity Moved by Councillor Schell,seconded by Councillor Novak _ P 10.MO THAT Report WD-28-98 be received for information. "CARRIED" - Request from Resolution#GPA-267-98 Preservation Sanctuary Camp Moved by Mayor Hamre,seconded by Councillor Mutton Club T06. WHEREAS a concern has been raised by Laurie Hachey that his property could be landlocked;and WHEREAS a concern has been raised pertaining to the allowable distance from the railway tracks; NOW THEREFORE be it resolved that the Addendum to Report WD-74-97 be tabled to the Council Meeting for May 11, 1998,pending the preparation of a report by staff to address these concerns. "CARRIED" Mayor Hamre chaired this portion of the meeting. ADMINISTRATION There were no reports considered under this section of the Agenda. G.P.&A.Minutes - 11 - May 4, 1998 UNFINISHED BUSINESS Delegation of Resolution#GPA-268-98 Roy Forrester Moved by Councillor Mutton,seconded by Councillor Novak THAT the delegation of Roy Forrester,Chair,Ganaraska Chapter,Oak Ridges Trail Association,be acknowledged; THAT the Oak Ridges Trail Association be included as an interested party to the Municipality's listing of unopened road allowances;and THAT Roy Forrester be advised of Council's decision. "CARRIED" OTHER BUSINESS Apartment-in- Resolution#GPA-269-98 House Moved by Councillor Mutton,seconded by Councillor Schell THAT staff be directed to bring forth an amendment to the Apartment-in-house Registration By-law to extend the registration deadline to June 30, 1998. "CARRIED" ADJOURNMENT Resolution#GPA-270-98 Moved by Councillor Young,seconded by Councillor Schell THAT the meeting adjourn at 12:20 p.m. "CARRIED" MAYOR DEPUTY CLERK REPORT #3 - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File # Date: MONDAY, MAY 11, 1998 Res.# Report #: TR-3 5-9 8 File#: By-Law# Subject: TENDER CL98-3, SCUGOG STREET AND MIDDLE ROAD RECONSTRUCTION Recommendations: It is respectfully recommended to Council the following: 1. THAT Report TR-35-98 be received; 2. THAT Hard-Co Construction Ltd. , Whitby, Ontario, with a total bid in the amount of $883,688.71 (including G.S.T.) , being the _ lowest responsible bidder meeting all terms, conditions and for specifications of Tender CL98r be and Middle Road astrrequi.red the Reconstruction of Scugog tee by the Department of Public Works; - 3 THAT the total funds required in the amount of $1,023,000.00, ($883, 688.71 + design, contract administration and utilities) be drawn from the Public Works Account #7205-98002-0261; 4. THAT the attached By-law marked Schedule " A" authorizing the Mayor and Clerk to execute the agreement be approved; and S. THAT the award be subject to the approval of the Region of Durham. - BACKGROUND AND COMMENT - Tender specifications were provided by Totten Sims Hubicki Associates for the Reconstruction of Scugog Street and Middle Road, as required by the Department of Public Works. Tenders were advertised in the local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule " B" attached. The :Municipality of Clarington's portion of the total project cost, including Project Administration, as detailed in the letter from - -Totten Sims Hubicki Associates, marked Schedule " C" is estimated at $1, 023, 000.00. Included in the total tendered price of $883,688.71 is work to be performed on behalf of the Region, as identified in Schedule " C" for which they will be invoiced as appropriate) _ REPORT NO: TR-35-98 PAGE 2 The required funds will be drawn from the Public Works Account #7205- 98002-0261, as identified on Page 186 of the 1998 Draft Capital Budget. Additional work may be required to align Scugog Street in the amount of $68,000.00. This amount will be recovered through developer contributions. The low bidder has previously performed for the Municipality of Clarington and they have provided satisfactory service. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works. After further review and analysis of the bids by Public Works, Totten _ Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Hard-Co Construction Ltd. , Whitby, Ontario, be recommended for the contract for the Reconstruction of Scugog Street and Middle Road. Respe lly submitted, Reviewed by, i le arano, H.BSc. ,AMCT. , W.H. Stoc ' 11, Treasurer Chief Administrative Officer Stephen A. Vokes, P.Eng. Director of Public Works MM*LB*ld E SCHEDULE " A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON _ BY-LAW 98- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Hard-Co Construction Ltd. , Whitby, Ontario, for the Reconstruction of Scugog Street and Middle Road. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between _ Hard-Co Construction Ltd. , and said Corporation; and 2. THAT the contract attached hereto as Schedule " A" form part of this By-law. By-law read a first and second time this day of May, 1998- By-law read a third time and finally passed this day of May, 1998. Mayor Clerk SCHEDULE " B" BID SUMMARY CL98-3 SCUGOG STREET/MIDDLE ROAD RECONSTRUCTION - BIDDER AMOUNT ar - o Construction Whitby, Ontario Baiterre Contracting Limited Peterborough, Ontario ac lno Construc ion Co. Ltd. Stouffville, Ontario $1, 003,755.23 irpa Construction & a eria s . Pickering, Ontario $1,012, 934.08 i SCHEDULE "C" 10 513 DIVISION STREET, P.O. BOX 91o, COSOURG ONTARIO,CANADA K9A 4We totten Sims hubicki associates (905)372-2121 FAX(905)372-3621 May 5, 1998 Ms. Lots Ann Birkett, CPP, AMCT -- Purchasing Manager Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario. L1C 3A6 Dear Ms- Birkett: PC, Contract No. CL98-3, Middle Road/Seugog Street Reconstruction from 80 in north of Meadowview Boulevard to 270 m north of Goodwin Avenue, Bowmanville. Municipality of Clarington Tenders for the above project were opened at the municipal offices on Wednesday, April 29, 1998, at 2.00 p.m. The bids received inclusive of GST are summarized as follows: BIDDER TOTAL BID AMOUNT F Hard-Co Construction Ltd., Whitby, Ontario $883,688.71 Balterre Contracting Limited, Peterborough, Ontario $997,68$.97 - Pachino Construction Co. Ltd., Stouffville, Ontario $1,003,755,23 Elirpa Construction& Materials Ltd., Pickering, Ontario $1,012,934.08 * indicates corrected tender amount The low bidder's submitted tender has been reviewed and is in order. Hard-Co Construction Limited reconstructed Church Street for the Municipality of.Clarin-ton in 1996 and performed to an acceptable standard. In 1997, they completed a number of contracts for the City of Oshawa, Region of Durham and Town of NNhitby, All projects were similar in nature to the subject contract and references contacted - indicated that their performance was good. We, therefore, recommend acceptance of the low bid on this contract. With respect to the overall cost of the project, we have attached a breakdown based on the low bid. It identifies the cost responsibility for the various elements of construction, utility relocation, design, tendering and contract administration. The Region of Durham has reviewed the breakdown and are in agreement with the costs allocated to them.. ENGINEERS ARCHITECTS AND PLANNERS Corporation of the Municipality of Clarington e May S, 1998 2 Deposit cheques may be returned to all contractors except the low and second low bidders. Should you require any further information, please contact the undersigned. Yours truly, totten sims hubicki associates A4�4LN-- V f William McCrae, P.Eng. v Design/Construction Engineer WMc/jg 169as/t8/4/C PC: A.S. Cannella, CET K. Rand t totten sims hubicki associates MUNICIPALITY OF CLARINGTON 3CUGOG STREETS,MIDDLE ROAD RECONSTRUCT)ON COETAPPORT}ONMENT FOR LOW SID RECEIVED FROM HARD�O C0N9TRUCTiON LIMREO EOWMANVILLE CONTRACT No.CL9E3 May 1,109E T.S.H.PtoJad No.12-1om TOTAL SECTION 1•Roadwo6, ( St.IMldd{v Rd.) $698'8m.80 $6%.863.80 TOTAL SECTION 2-Sanitary Sewvra S28,266,00 TOTAL SECTION 3-Wert qm ,,,(p 521,850.00 TOTAL SECTION 4.General hewn 521,850.00 TOTAL SECTION 5.Con{nperx 118.000.00 $15,571.11 ;1.069.49 $755'43 x•97 Prorated Based Low $10,000.00 on Bid ConxtrL ion CoNs TOTAL SECTION 6.Rnadwoft(pray l $5,640.03 $4.3W.97 Pforaled Based on Low Bid Corutncd (sc-upw St.Temporary Reafprvnant) 518,898.50 $48,898.50 Colds TOTAL CONSTRUCTION $325,377.30 1714,/34,01 i40,9ET.09 i14,8E0A8 s28,783,04 'IELD SURVEY 3 PRELIMINARY DESIGN (tsh X 12.10624) (Fero,24,1997 to Oct,25,1997) 520,048,81 $19,248.61 5800,00 )ETAILED DESIGN L TENDERING(tah N 12.10624) (00.4 1997 to A4xr,25,1998) $64,619.69 558,619.69 $1,700,00 DNTRACT AD MINISTRATION(tsh K 12.10748) Rapion I^voiced for Debited Desl n Directly(tsh K 12.10720&12.10741) TRER COSTS 591.000.00 582,000,00 $5,000.00 13,848,02 53,051.98 Prorated 11-s-d on Low Bld Cof1s<ruct on Costs Soils l nrsa0app, "---- 12,650.00 52,650.00 Clan*+yton Hydro Reloartion Work BOO Canada Rdocetion Work 545000.00 $42,000,00 53.000,00 $4000,00 $5.000,00 B-TOTAL kICIPAL SHARE Of G.E.T.(431;OF 7%) 11,657,105,80 $923,053.21 S"A87.90 541�oaAE 531,3lS,92 �i1iNGENCIES(Clattngt onOIty) $�t,E2150 $27,610.09 $1,220.89 $1,246A0 SO4S.51 AL COST $76,927.12 i71,2J6,E0 55,081 32 SEE SECTIONS SEE SECTION E s1,165.044.31 $1,023,000,04 $8EA00.00 $4?B64 EE $32,2E9A3 REPORT #4 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File# Date: MONDAY, MAY 11, 1998 Res.# Report #: TR-3 8-9 8 File #: By-Law# Subject: CL9 8-6, SURFACE TREATMENT ASPHALT AND SURFACE TREATMENT PULVERIZING Recommendations: It is respectfully recommended to Council the following: 1. THAT Report TR-38-98 be received; 2. THAT Miller Paving, Markham, Ontario, with a total bid in the amount of $401,087.57 (including G.S.T. ) , being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL98-6, be awarded the contract to supply and apply Surface Treatment and to provide for Asphalt and Surface Treatment Pulverizing, to various roads as required by the Municipality of Clarington; 3. THAT the funds required be provided from the Public Works 1998 draft Budget Account #7208-00441-0261 in the amount of $275, 000.00 and an additional amount of $300, 000.00 which was recommended and accepted by Resolution #GPA-210-98 for the Public Works Road Maintenance Capital Budget Account #7205- 01003-0261; and 4- THAT Item I on the 1998 Surface Treatment Schedule be deleted in the amount of $13,595.52 (including G.S.T.) to enable part of the $300,000.00 award for Road Maintenance be distributed for Hot Mix Paving. BACKGROUND AND COD0iENT: Tender CL98-6 was advertised and issued with bids being received and tabulated as follows: T UNT i er Markham, Ontario ' oye awing himited Lindsay, Ontario ' cor Enterprise s _, Barrie, Ontario ' REPORT TR-38-98 PAGE 2 In the past, two separate. tenders were issued for this work, one for Surface Treatment and one for Pulverizing. Tenders were combined this year since in previous years, scheduling two different vendors working together resulted in delays and some roads not being completed. The unit prices for H.F. 1505 and Surface Treatment represent an approximate increase of 47 16, and for Pulverizing an approximate increase of 60 2,5. See Schedule `A' for Surface Treatment and Pulverizing locations An explanation of the increases showed that the surface treatment and pulverizing bidders have kept the prices depressed for the last five years. However, the prices bid for 1998 include an emulsion increase of approximately 25% to 30% and a trucking increase of approximately 509,6, plus a reasonable profit which was not enjoyed in the past few years by the industry. The total funds required for Tender CL98-6, Surface Treatment and Pulverizing, are included in the Public Works Road Maintenance 1998 Draft Current Budget Account #7208-00441-0261, in the amount of $275, 000.00 and an amount of $300,000.00 recommended and accepted by Resolution #GPA-210-98 for the Public Works Road Maintenance 1998 Capital Budget Account #7205-01003-0261 for both Surface Treatment and Pulverizing and Hot Mix Overlay. See Schedule `B' for summary of proposed Road Maintenance expenses. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works_ After further review and analysis of the tenders by Public Works and Purchasing, it was mutually agreed - that ' Miller Paving,- Markham-,------ "--" Ontario, be recommended for the contract to Surface Treat and Pulverize Municipal roads as required. REPORT TR-38-98 PAGE 3 The subject firm has previously performed satisfactorily for the Municipality of Clarington. Respect lly submitted, Reviewed by, ar' Marano, H.BSc. ,AMCT. , W.H. Stockwell, easurer Chief Administrative Officer Stephe A. Vokes, P.Eng. Director of Public Works MM*LB*ld SCHEDULE "A" 1998 SURFACE TREATMENT _ Tender CL98-6 ITEM LENGTH WIDTH AREA COST PER LOCATION _ m m SQ. METRES SQ, METRE TOTAL A• Kendal Streets 1,500 4.4 6,600 NOTES B Hampton streets 1,600 5.5 from Ormiston Street south 8,800 C Mosport Road 1,200 7.0 8,400 D Bennett Road 700 6.0 Hi hwa #2 south 4,200 E 4th. Concession -- 2,000 6.0 12,000 Hwy. #115 to Golf Course Road F 5th. Concession 2,000 6.0 12,000 Reg. Rd. 18 west G 7th. Concession; Reg. Rd. 14 Tyrone, 3,200 6.0 19,200 east to Clarke/Darlington Townline H White Road 2,200 6.0 13,200 from Reg. Rd. 9 to Thompson Road Reid Road 2,600 6.0 15,600 from Hwy. #2 to Concession 4 TOTAL__ 17 000 100 000 C};98SURF Sc ULE ." 1998 HIGH FLOAT SCHEDULE Tender C;I QR—a ITEM 1 .— —J — LOCATION _ 10th Concession from Enfield Road to Cochrane Road LENGTH m 1,800 "1,800 400 700 WIDTH =M 6.0 "-- AREA SQ. METRES 10,800 COST PER SQ. METRE - TOTAL NOTES I' 2 3 4 Trulls Road --T--�-_ -- from Baseline Road to Bloor Street Old Varcoe Road Maple Grove Road South of Baseline Road 7.0 5.0 5.0 12,600 2,000 3,500 5 6th Con. and Bethesda Road 1,000 6.0 6,000 6 Hancock Road from Highway #2 to Bloor Street 1,520 6.0 9,120 7 Lakeshore Road Newtonville westerly 2,400 6.0 14,400 8 9 Given Road, Newcastle 5th Concession - West of Orono Gilmore Road - _..__..... from 4th Concession to 5th Concession 4th Concession from Townlino Road to f lliotl Itorad gaseline'Road - from Mill Street to Riley Road 350 800 .... .. .... . . 2,200 1,210 1,200 0 5.0 6.0 . 6.0 G,0 6.0 1,750 4,800 13,200 7,260 - -- --�--...__..._.._... - _- - ___..... .. --- ----- 10 12 7,200 13 7th Concession from Re . Rd. 57 to Reg. Rd. 14 2,600 6.0 15,600 1/2 single coat 112 double coat 14 Brownsdale Road North 1,200 5.0 6,000 15 Langstaff Road from Re . Rd. 9 to Thertell Road 2,700 6.5 17,550 16 17 Lovekin Road from Cobbledick Road westerly Lovekin Road 5th Concession east of Reid Road 500 140 6.0 6.0 3,000 840 Pulverize and double coat - 200 metres Gravel 18 50 6.0 300 19 20 Long Sault Road 6th. Concession and Gilmore Road Intersection 2,400 _ 100 6.0 6.0 14,400 600 Gravel $3,000 paid by Park TOTAL: 25,070 1501920 SCHEDULE "A" 1998 PULVERIZING SCHEDULE _ Tender CL98-6 ITEM LENGTH WIDTH AREA COST PER _� LOCATION m m SQ. METRES SQ, METRE TOTAL 1 10th Concession --- NOTES 1,200 6.0 7,200 from Enfield Road to Cochrane Road 2 Truils Road 1,800 7.0 12,600 from Baseline Road to Bloor Street 3 Old Varcoe Road 400 5.0 2,000 4 Maple Grove Road 450 5.0 2,250 South of Baseline Road 5 6th Con. and Bethesda Road 500 6.0 3,000 Intersection 6 Hancock Road 1,520 6.0 9,120 from Highway #2 to Bloor Street 7 . Lakeshore Road 2,400 6.0 14,400 Newtonville wester) 8 Given Road, Newcastle 350 5.0 1,750 9 5th Concession 400 6.0 2,400 East of Ochonski Road 10 Gilmore Road 2,200 6.0 13,200 from 4th Concession to 5th Concession 11 4th Concession 1,210 6.0 from Townline Road to Elliott Road 12 Baseline Road 1,200 6.0 7,200 from Mill Street to Riley.Road 13 7th. Concession 1,300 6.0 7,800 from Reg. Rd. 57 to Reg_ __Rd. 14 14 Brownsdale Road North 1,200 5.0 6,000 15 Langstaff Road 2,700 6.5 17,550 from Reg. Rd. 9 to Thertell Road 16 Lovekin Road 200 6.0 1,200 from Cobbledick Road westerly TOTAL: 190301 114,9 0 C3;98PULV SC-_—JUL— B" 06-L4ay-98 1998 REGION OF DURHAM HOT MIX OVERLAY TENDER NOTE: MUNICIPAL PORTION OF WY*2 IS$22,722.96; OVER BUDGET BY$6,222 96; THE BALANCE OVER ON HVl'Y#2 CONTRACT IS RESPONSIBILITY OF REGION, WILSONIA AND MARKBOROUGH. SEE ATTACHED COST APPORTIONMENT. RE:MAINTENANCE 7208-00401-0 261 PAVEMENT RESURFACING MILL ST/HAMPTON $11,669,45 $350.11 OSBORNE RD $64,466,15 $1,933 81 NOTE: ADDITIONAL$300,000 TO BE SPENT ON 7205-01003-0261 VARIOUS LOCATIONS 1 LESKARD ROAD 2 ORMISTON ST 6 PHAIR AVE 11 3RD CONCESSION 1 C:LARKE/DARL. TOWNLINE 13 MILL ST/NEWCASTLE CRACK TREATMENT Tt3�;f1�72Q5�=rL1f>fl03; ., ($1,211.27) ($5,303,51) (573,634.56) ($2,2D6A 2) ($1.611.47) ($83, 93) MUNiCiPAL PORTION: _ ($1&,656 33) $85,000.00 w1,166,95 $13,186.50 $6,446.62 $72,835.58 HOT MIX: GRAVEL/HIGH FLOAT/SURFACE TREATMENT $120,281,25 $3,608,08 $12,028,13 $135,895,4b -560,000.00 $32,389,74 EST. COST $3,238,97 $36,600.47 rrEW# ACCOUNT# LOCATION TENDERED NET 8,SUNDRY G $12,600.95 $142,391,00 x;.i8,358.19 RE:CAPITAL x33,836,82 $4:3,344.83 $28,924.00 S867,78 TOTAL 1998 14 10 7205-97033-0261 7205-97001-0261 BEAVER STREET SCUGOG STREET $29,390.45 $881.77 $2,939,05 $33,211.27 $32 000,00 9 7206-96005-0281 HIGHWAY#2 $62,480.87 $79,764.96 $1,874.55 $2,393,11 $6,248.09 $70,603.51 $16,500,00 4 7205-9400$-02:61 LAWSON ROAD $21,421.31 $642.68 $7,976.50 $90,134.58 8 7206-01001—0261 UPTOWN AVENUE 1 X38 .82 $181 47 $2,142.13 $24,206.12 $22,000.00 T >r T.P. ..... ::---..,.. M.58, $7,2 ?d'a1�9�3'met:`••3•r�x��l��'`�:c ;i.�!?:'.�.....,. NOTE: MUNICIPAL PORTION OF WY*2 IS$22,722.96; OVER BUDGET BY$6,222 96; THE BALANCE OVER ON HVl'Y#2 CONTRACT IS RESPONSIBILITY OF REGION, WILSONIA AND MARKBOROUGH. SEE ATTACHED COST APPORTIONMENT. RE:MAINTENANCE 7208-00401-0 261 PAVEMENT RESURFACING MILL ST/HAMPTON $11,669,45 $350.11 OSBORNE RD $64,466,15 $1,933 81 NOTE: ADDITIONAL$300,000 TO BE SPENT ON 7205-01003-0261 VARIOUS LOCATIONS 1 LESKARD ROAD 2 ORMISTON ST 6 PHAIR AVE 11 3RD CONCESSION 1 C:LARKE/DARL. TOWNLINE 13 MILL ST/NEWCASTLE CRACK TREATMENT Tt3�;f1�72Q5�=rL1f>fl03; ., ($1,211.27) ($5,303,51) (573,634.56) ($2,2D6A 2) ($1.611.47) ($83, 93) MUNiCiPAL PORTION: _ ($1&,656 33) $85,000.00 w1,166,95 $13,186.50 $6,446.62 $72,835.58 HOT MIX: GRAVEL/HIGH FLOAT/SURFACE TREATMENT $120,281,25 $3,608,08 $12,028,13 $135,895,4b -560,000.00 $32,389,74 $971.76 $3,238,97 $36,600.47 $18,733,02 $562.03 $1,873,30 $21,168.35 $126,009,51 $3.780,54 $12,600.95 $142,391,00 x;.i8,358.19 $1.150,82 x33,836,82 $4:3,344.83 $28,924.00 S867,78 $2,892.40 $32,684.16 _$15,860,00 $475.83 -1,386.00 $17,921.83 ,,,�- .:, ..:..:,.l4TRAGT:.:•:�1&t%fas�'3 i f<I 51�:]'tfU,1'•"f•S';:`:•`'•�GS'Sfii6';`.:; ... __ _ ,x9:�`:.�•:.�'!'SQ2$:19'��$S+tS;O_Q4::QCli. 1998 HIGH FLOAT/PULVERIZING/SURFACE TREATIA ENT ACCOUNT PROPOSED BUDGET: NOTE: Wages: 7208-00441-0006 $15,000,00 Mist Exp; 7208-00441-0169 $30,000.00 Pontract: BALANCE OF CAPITAL&CURRENT: i(� $112,416.48 WE WILL DELETE ITEM'I'FROM THE SURFACE TREATMENT SCHEDULE_ THE TOTAL OF THIS ITEM IS$12,706.20, WHICH SHALL COVER THE AMOUNT OVER IN CAPITAL, IF NEEDED. PLEASE NOTE THAT A PORTION OF THE HIGH FLOAT CONTRACT SHALL BE CHARGED TO CAPITAL ACCOUNT#7205-001003-0261. 7208-00441-0261 $275,000-00131D AMOUNT: $401,087.67 DIFFERENCE= $126,087.57 - $12,706.20 = Vohlole Ro $113'381.37 ntal: 7208-00441-0271 -10.000.00 NOTE: Item 19 - Long Sault Road on High Float Schedule TOTAL: :<?:€ << '>:'.ir,$3.'itl'OOQQO with a cost of$25.362.72 shall only be done with Council approval and financing of up to$10,00400 from Park residents. This amount Insures that collectively the contacts total costs should be within budget. UNFINISHED BUSINESS THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File# Date: MAY 11, 1998 Res.# Report#: A )E) ?4)UMifF0: I TO REPORT WD-74-97 By-Law# Subject: REQUEST FROM THE MEMBERS OF THE PRESERVATIOti SANCTUARY CAMP CLUB TO ASSUME AND MAINTAIN THE PORTION OF LONG SAULT ROAD FROM 1045 METRES NORTH OF REGIONAL ROAD 20 NORTH APPROXIMATELY 1500 METRES TO THE ENTRANCE TO THE CLUB Recommendations: It is respectfully recommended that Council consider the following: 1. THAT the Addendum to the Addendum to Report WD-74-97 be received; 2. THAT the Addendum to Report WD-74-97 be lifted from the table; 3. THAT the recommendations in Addendum to Report WD-74-97 be approved; and 4. THAT the request from Mr. Laurie Hachey to improve Long Sault Road northerly from the Preservation Sanctuary Camp Club entrance to his property be considered as a separate application. REPORT 1.0 ATTACHMENTS No. 1: Addendum to Report WD-74-97 No. 2: Correspondence from Jan O'Neill to Laurie and Eliza Hachey No. 3: Response signed by Members of the Preservation Sanctuary Camp Club endorsed by Mr. Laurie Hachey, President. ir.R E vwlliOd xrrn to n.rca REPORT NO.: ADDENDUM TO THE ADDENDUM TO REPORT WD-74-97 PAGE 2 2.0 BACKGROUND - Addendum to Report WD-74-97 was submitted to the General Purpose and Administration Committee for consideration at its meeting on Monday, May 4, 1998. The following resolution was passed: "WHEREAS a concern has been raised by Mr. Laurie Hachey that his property could be landlocked; and, WHEREAS a concern has been raised pertaining to the allowable distance from the railway tracks; NOW THEREFORE be it resolved that the Addendum to Report WD-74-97 be tabled to the Council Meeting for May 11, 1998,pending the preparation of a report by staff to address these concerns." Mr. Hachey is the owner of the property immediately north of the Preservation Sanctuary Camp Club(P.S.C.C.)on the west side of Long Sault Road. Mr. Hachey was provided with a copy of all reports and correspondence as the President and Spokesperson for the P.S.C.C. and as an abutting property owner on Long Sault Road. 3.0 REVIEW AND COMMENT 3.1 Recommendations in Addendum to Report WD-74-97 In summary, Addendum to Report WD-74-97 recommended that staff proceed to advertise a public meeting and prepare the necessary by-law to open and assume the portion of Lona Sault Road from 1045 metres north of Regional Road 20 to the entrance of the P.S.C.C., subject to the applicants satisfying all conditions of the Public Works Department. In correspondence dated April 20, 1998(Attachment No. 2) staff provided a copy of the - draft report to abutting owners and the applicants and solicited comments or objections prior to the report being submitted for Council's consideration on May 4, 1998. No REPORT NO.: ADDENDUM TO THE ADDENDUM TO REPORT WD-7497 PAGE 3 objections were received from the applicants or abutting owners. An undated response, signed by the applicants and endorsed by Mr. Hachey, President,"in favour of the road being approved", was received, prior to the meeting of May 4, 1998 (Attachment No. 3). 3.2 Mr. Hachey's Request to Extend Long Sault Road North of the Preservation - Sanctuary Camp Club Entrance Mr. Hachey informally approached Members of Council at the meeting of May 4, 1998, - to express his desire to have the extension of the road approved further north to provide legal access to his personal property. Mr. Hachey expressed concern that his property would now be landlocked and that he was the only property south of the tracks that did not have access to the proposed open road. Firstly,Mr. Hachey's property presently has frontage onto a"seasonally"maintained - road(i.e,that portion of the road is graded twice per year,if required). The frontage status of Mr. Hachey's property will not change as a result of the road being open to the - entrance to the P.S.C.C. Property is considered"landlocked"when there is no frontage onto a public road allowance. Secondly, Mr. Hachey expressed concern that if the road were opened only to the entrance to the P.S.C.C.,his properly would now be the only property south of the tracks for which a building permit could not be issued. This cannot be confirmed without a title search and identification of property boundaries for the property on the east side of Long Sault Road owned by the Walthers. 3.3 Recommendation to Proceed to Process the Application Submitted by the Members of the Preservation Sanctuary Camp CIub Members of the P.S.C.C. submitted their application and have agreed to pay the cost to upgrade that portion of Long Sault Road to the entrance to the Club. The Public Works Department circulated the application,obtained cost estimates based on the requirements to bring that portion of the road to Municipal Standards and employed the Municipal solicitor to provide a legal description for the purpose of the registration of the by-law. REPORT NO.: ADDENDUM TO THE ADDENDUM TO REPORT WD-74-97 PAGE 4 In addition, staff met with abutting property owners and the St. Lawrence and Hudson Railway (a Division of Canadian Pacific)based on the original application submitted. Although the Walthers,abutting owners, were originally opposed to the application, provided that the agreed upon actions were taken as stated in Section 2.2 of Addendum to Report WD-74-97, the Walthers concurred with the proposal. The St. Lawrence and Hudson Railway expressed concerns regarding maintenance of the level crossing but did not oppose the opening of the road to the P.S.C.C. entrance. - In order to consider Mr.Hachey's request in conjunction with this application, i.e., to change the northerly limit of the proposed extension,would require that the application be circulated again to the abutting owners,particularly the Walthers, and the Railway. - This would delay the opening of the road to the Club entrance and the opportunity to complete the roadwork during the construction season. Mr. Hachey advised that he did not wish for his request to delay the approval of the existing application. 33.1 Cost Implications of a Separate Application The costs of a separate application are unknown. Since the legal description has already been prepared, an additional cost would be assessed to change the description. The cost to upgrade the road to Mr. Hachey's property would be based on the same cost estimates per kilometre used to determine the cost for the existing application. Construction of the "T"turnaround could be delayed until Mr. Hachey's application was considered. 33.2 Canadian Pacific Railway A new application would require comment from the Canadian Pacific Rail«-ay. From discussions with the railway regarding the original application, the railway may wish to reexamine their position since this would bring the open portion of the road closer to the level crossing. Any prescribed improvements to the crossing would be directly assessed to Mr. Hachey's application. REPORT NO.: ADDENDUM TO THE ADDENDUM TO REPORT WD-74-97 PAGE 5 4.0 CONCLUSION AND RECOMMENDATIONS The application to open and assume Long Sault Road was submitted by the Members of the Preservation Sanctuary Camp Club and has been processed in accordance with the -- Municipal Act and Municipal Policy. The applicants have agreed to pay the costs associated with the improvements to the subject portion of the road. In light of the delay that would be caused by dealing with Mr. Hachey's request in conjunction with the application from the Club, it is concluded that it is reasonable to proceed to complete the Club's application. It is proposed that the advertisement will be placed in the local newspaper and the public meeting will be scheduled for the Council Meeting of June 15, 1998. Provided there are no objections,it is recommended that the appropriate by-law be passed at that meeting. Following the passing of the by-law,the Public Works Department will proceed to complete the prescribed improvements to the subject portion of Long Sault Road. It is recommended that Mr. Hachey's request be submitted in writing and considered as a separate application to be processed in accordance with Municipal Policy. Respectfully submitted, Reviewed by, Stephen A. Vokes,P.Eng. W.H. Stockwell - Director of Public Works Chief Administrative Officer SAV/JCOce 06/05/1995 Attachments(3) f THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Meeting: File# MAY 4, 1998 -- Date: Res. # ADDENDUM TO REPORT WD-74-97 By-Law# Report#: File#: Subject: REQUEST FROM THE MEMBERS OF THE PRESERVATION SANCTUARY CAMP CLUB TO ASSUME AND MAINTAIN THE PORTION OF LONG SAULT ROAD FROM 1045 METRES NORTH OF REGIONAL ROAD 20 NORTH - APPROXLMATELY 1500 METRES TO THE ENTRANCE TO THE CLUB Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Addendum to Report WD-74-97 be received; and 2. THAT the portion of Long Sault Road from 1045m north of Regional Road 20 to 400m south of the St. Lawrence and Hudson Railway, being the entrance to the Preservation Sanctuary Camp Club, be opened and assumed for year round maintenance provided that the applicants (Members of the Preservation Sanctuary Camp Club) satisfy the conditions of the Public Works Department,financial and otherwise; 3. THAT Staff be authorized to take all actions necessary to publicize a public meeting and -- give notice of the proposed by-law to open and assume the subject portion of Long Sault Road; 4. THAT Laurie Hachey, representative of the Preservation Sanctuary Camp Club, abutting - property ovk-ners and Dennis Curtis,Kawartha Lakes Railway(Canadian Pacific)be advised of Council's decision; and 5. THAT following the passing of the by-law, Long Sault Road from Regional Road 20 to - 400m south of the railway, imluding a `°I"' turnaround, be included in the Municipality's Surface Treatment Program_ ATTACHMENT NO.: 1 >if TO THE ADDENDUM TO REPORT NO.: WD-74-97 ADDENDUM TO REPORT NO.: WD-74-97 PAGE 2 REPORT 1.0 ATTACE[MENTS - No. 1: Report WD-74-97 No. 2: Correspondence from Dennis Curtis, Kawartha Lakes Railway, dated February 25, 1998 2.0 BACKGROUND 2.1 On Monday, December 15, 1997, at a regular meeting of the General Purpose and Administration Committee,Resolution#GPA-637-97 was passed which states: "THAT the Director of Public Works hold a public meeting to respond to the request of the Preservation Sanctuary Camp Club to assume and maintain the portion of Long Sault Road(the road allowance between Lots 4 & 5, Concession 9, former Township of Darlington) from 1045 metres north of Regional Road 20 to the entrance of the Preservation Sanctuary Camp Club (P.S.C.C.), approximately 1500 metres (see Attachment No.2 to Report WD-74-97); THAT Staff report back to Council; THAT if Council decides to assume and maintain Long Sault Road northerly to the Club entrance, the Preservation Sanctuary Camp Club be responsible for all costs associated with the request, including the cost to upgrade that portion of the road to Municipal Standards,legal and survey costs;" 2.2 Following the direction of Council,Public Works Staff held a meeting with the Walthers, _ abutting owners who were originally opposed to the opening of the road, and their solicitor,Mr. Tim Deeth. Concerns of the Walthers: i) improvements by the Preservation Sanctiary Camp Club to the road resulted in the driving surface of the road being off centre, i.e., closer to the east side of the road - allowance ADDENDUM TO REPORT NO.:WD-74-97 PAGE 3 ii) the ditch on the east side of the road has been eliminated iii) hydro poles previously installed at the Walther's expense are now too close to the driving surface of the road iv) the Municipality had erected a"No Exit" sign but, it is possible to drive a vehicle — finther north on the roadway v) the construction of a turnaround will obstruct access to their property vi) opposed to unauthorized work being performed on the road vii) opposed to the zoning provisions for the Preservation Sanctuary Camp Club which allow members to obtain building permits without access to an open road while their property is zoned such that they must have access to an open maintained road_ 2.3 Public Works staff, in response to the Walther's concerns, agreed the following actions would be taken: i) the Preservation Sanctuary Camp Club would be instructed to cease any further works on the road allowance ii) as part of the works required to upgrade the road to Municipal Standards, the travelled portion of the road will be moved to approximately the centre of the road allowance and the ditch on the east side will be restored iii) the relocation of the travelled portion of the road to the middle o'L the road allowance will result in a larger separation between the hydro poles and vehicular traffic iv) the "No Exit" sign will remain since it is effective in deterring unfamiliar drivers from using the seasonally maintained portion of Long Sault Road v) it was agreed that a `T"' turnaround would be constructed at the Preservation Sanctuary Camp Club entrance and the`T"will be built on the road allowance, 400 metres south of the railway tracks vi) at the meeting, staff agreed that no further unauthorized work would be permitted vii) the present zoning is in place and the public process was followed_ ADDENDUM TO REPORT NO.: WD-74-97 PAGE 4 2.4 Response from the St. Lawrence and Hudson Railway Correspondence from Dennis Curtis, Kawartha Lakes Railway, dated February 25, 1998, (Attachment No. 2) was received and Canadian Pacific Railway have no objection to the extension of Long Sault Road to the entrance of the Preservation Sanctuary Camp Club. 2.5 Circulation of This Report All abutting property owners were provided with a copy of this report prior to it being submitted for Council's consideration- 2.6 Response Received from Abutting Property Owners Regarding Addendum to — Report WD-74-97 i) One abutting owner,Mr.Johnston,called to support the opening of the road. - ii) The Walther's have confirmed they are not opposed to the opening of the subject road,provided the actions noted in Section 23 of this report are completed as stated. — Both Mr. Johnston and the Walthers were assured that the seasonal road beyond the camp entrance would not be closed and that the standard of summer maintenance(graded twice per year) would continue. 2.7 Cost to Upgrade the Road to Municipal Standards Originally, the cost estimate to upgrade the road was 53,000. Upon receipt of the current costs for High Float, relocation of the road centreline and construction of an acceptable turnaround, the cost to upgrade the road is approximately 510,000. The owners of the Preservation Sanctuary Camp Club, through their spokesperson, Mr. Hachey, have been advised and agreed to pay to upgrade the road plus all costs_ 3.0 CONCLUSION It is recommended that a public meeting be advertised and, provided there are no objections, and the applicant satisfies the conditions of the Public Works Department, staff be authorized to proceed to do the work necessary to upgrade that specified portion of Long ADDENDUM TO REPORT NO.: WD-74-97 PAGE 5 Sault Road to Municipal Standards and that Council pass the necessary by-law to open, assume and dedicate Long Sault Road from Regional Road 20 northerly to 400m south of the Canadian Pacific Railway,as a public highway. Respectfully submitted, Reviewed by, Stephen A_Vokes P.Eng., W.H. Stockwell Director of Public Works Chief Administrative Officer SAV*JCO*ce 29 April, 1998 Attachments(2) THE CORPORATION OF THE MUNICIPALM OF CLA.RINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File Date: December 8, 1997 Res_ # Report#: File#: By-Law Subject: REQUEST FROM THE MEMBERS OF THE PRESERVATION SANCTUARY CAMP CLUB TO ASSUME AND MAINTAIN -THE PORTION OF LONG SAULT ROAD FROM 1045 METRES NORTH OF REGIONAL ROAD 20 NORTH APPROX33MTELY 1500 METRES TO THE ENTRANCE TO THE - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-74-97, be received; 2. THAT the Director of Public Works initiate the appropriate action to respond to the request of the Preservation Sanctuary Camp Club to assume maintain the portion of Long Sault Road- - (the road allowance between Lots 4 & 5, Concession 9, former Township of Darlington) from 1045 metres north of Regional - Road 20 to the entrance of the Preservation Sanctuary Camp Club (P_S_C.C_ ) , approximately 1500 metres (see Attachment No 1) ; 3. THAT if Council decides to assume and maintain Long Sault Road northerly to the Club entrance, the Preservation Sanctuary Camp Club be responsible for all costs associated with the request, including the cost to upgrade that portion of the road to Municipal Styandards, legal and survey costs; 4 _ TIikT L_ Hachey, Spokesperson for the Club be advised of Council's decision',- .and 6. THAT the abutting property owners be provided with a copy of this report and advised of Council' s decision_ 1 ATTACHMENT NO. 1 t j ADDENDUM TO REPORT VD--74-97 REPORT NO. : WD-74-97 PAGE- 2 REPORT 1_0 ATTAQR4ENTS Attachment No_ 1 Key Map Attachment No_ 2 Petition from Members of the Preservation Sanctuary Camp Club requesting that Long Sault Road be assumed by the Municipality Attachment No. 3 Correspondence - sent to the abutting - property owners to determine their position Attachment No_ 4 Correspondence from Mr_ Walther, abutting property owner_ 2.0 BACKGROUND The Members of the Preservation Sanctuary- Camp Club submitted - a request that the Municipality assume and maintain Long Sault Road northerly to the entrance to their Club (Attachment -No- 2) _ 3.0 COMMENTS 3.1 Status of Long Sault Road As can be seen from Attachment No_ 1, Long Sault Road from Regional Road 20 northerly approximately 1045 metres 'is an open maintained road._ From approximately 1045 metres north of Regional Road '20 to the Boundary Road, Long Sault Road is an unopened, unimproved road which- receives a standard of — maintenance consistent with a Summer Maintained Road, i_e_ , it is graded twice annually and, if necessary, gravel may be _ added_ The Public Works Department does not provide winter maintenance beyond the point 1045 metres north of Regional Road 20, however, Members of the P_S.C.C_ have been plowing the snow, without authorizati can.._ on the unimproved portion of the road in order to maintain access to the site_ -- REPORT NO. : WD-74-97 PAGE 3 3 .2 Condition of Lone Sault Road The improved portion of Long Sault Road is surface treated_ -- The unimproved portion is sand and gravel and the condition of this section of the road is good. The Members of the Preservation Sanctuary Camp Club, in order to maintain year round access to their property, have made unauthorized improvements to that section of the road_ The road also has a very good base due to the fact that the soil conditions in the area consist of stable, well draining soil_ 3.3 Improvements Required to Improve the Road to a Municipal Standard This section of the road will require minor grading, placement of some gravel, construction of a turn around at the proposed termination of the road and an application of surface --- treatment 3.4 Estimated Cost to Improve the Road to a Municipal Standard It is estimated that the cost to improve this section of road to a Municipal Standard is $3,000_ 3.5 Notification to Abutting Property Owners and St Lawrence & Hudson Railway (a Division of C_P_R_) Abutting property owners were notified by correspondence dated October 22, 1997 (Attachment No_ 3) _ The owners were requested to complete` a page stating if they were in favour of or opposed to the proposal_ To date, three responses have been received; one property owner, Mr_ Walther, is opposed (Attachment No_ 4) and two are in favour. - It should be noted that responses were requested by mail and may be delayed due to the strike at the Post Office which is currently in progress_ x ; 12 REPORT NO. : WD-74-97 PAGE 4 The St. La�,rrence & Hudson Railway was also notified of this proposal due to the fact that there is a level crossing just north of the proposed termination of the road_ Tn 1988, there was a fatality at this location and the railway authority expressed safety concerns at that time. Certain improvements were made, however, since the road was.considered unimproved, the changes were minimal. A response has not been received from the Railway Authority at this time. 3 .6 History of The Preservation Sanctuary Camp Club (P S C C ) The site consists of residences which are mobile homes, one house, club house, picnic shelter and a pool. The existence of the P.S.C.C. predates the 1984 Comprehensive Zoning By-law. _ Prior to 1984, the lands in question were classified as a Tourist Camp_ This use was recognized as having an exemption from having frontage on an improved public street, maintained year round. Following Council approval of the current by-law in 1984, the lands in question were then_ classified as a Private Club. Nothing in the current By-law under the definition of a private club would prohibit its use on a full- time basis, versus seasonal use_ A number of building permits have been issued (approx_ 12) since 1991, for additions to existing trailers, and more recently, for accessory buildings to the residential use_ The tourist camp has access via the unimproved road allowance (Long Sault Road) that has received a limited amount of service/maintenance over the years. As the building permits were for additions to existing units and the "private club" definition does not indicate seasonal usage, the permits were cleared by the Planning Department and- - issued through the Building Division- 3-7 Responsibility to Pzovide Emergency Services During the 1996/97 Winter -Season, occupants of the P_S_C_C_ - were unable to leave the site for three days during a storm_ The Members of the'P_S_C_C_ are concerned that in the event of - - 14 ' 3 REPORT NO. : WD-74-97 PAGE 5 a medical or fire emergency, equipment would have difficulty reaching the site_ This could also result in a liability issue for the Municipality_ 3.8 Municipal Policy Regarding the Construction of Unopened or Unimproved Roads By-law 84-27, Schedule "ATM, in summary, states that construction of an unopened or unimproved road will be performed only at the expense of others etc. 4_0 LEGAL REQUIREMENTS UNDER THE X=CIPAL ACT 4.1 To change the status of the road to an Improved Road it is necessary to hold a public meeting and to pass a by-law- Since not all of the abutting property owners are in favour of this proposal, it is recommended that the Director of Public Works or his designate meet with the property owners who are opposed and attempt to resolve their concerns_ Following such a meeting, the Director of Public Works will report back to Council with the results of the meeting with the property owners and a recommendation regarding the assumption of the road_ Respectfully submitted, Reviewed by, Stephen-A. Vokes, P. Eag_ W_H_ Stockwell, Director of Public Works Chief Administrative Officer SAV:j co - pc: L_ Hachey 218-900 Glen Street -- Oshawa, Ontario L1J 5Z5 7 6 5 4 3 2 LOT1 - Clarin ton — Scu o Boundar — 1 Conadi n'- Poci c Roilw -- II E c° CON X 1: Preserva tion O D - San tuary �° o I Camp Club C —i —En tran ce -- 1 I _0 �- I ; 11E ° -- ' I ._o o j 1 - v I ' 1 � -- I a I I , _ I CON IX a U) 0 1 O Q _0 1 I nc c o ° I c' _ 0 1 I E I I a� 1 I o o a :3 F�egional Road E 20 I _ V A t• • • 7 ¢ TE ¢' w z0z F 3 Q � D (L 0 1 DARL.INGT N w z �-c 57 REGIONAL 0 0 -� - I — _ z C. ATTACKS �DARL�LONGSAU_DWG O 8 CONCESSI RO � C ARKS DRAWN BY: JM DATE: OCT. 19. _ I a 0 ATTACHMENT NO.1 -- KEY MAP REPORT N0.-WD-74-97 - - 1 _ � � � j.�� y�G'�.l"F'�•--S' ol� rte'- /ds' �_ � /��G - tl�'G'Q��� �� ids-✓sue,/ f • 3 c-z4f -- 1 ATTACHMENT NO_ 2 REPORT NO_ WD-74-97 t ^_~ MUNIaPA JTy OP� �arrin ton - --- 9_--- ONTARIO - - - October 22, 1997 Laurie & Eliza Hachey Dear Mr- & Mrs_ Hachey: RE: PROPOSAL TO IMPROVE PRESERVATION SANC LONG SAULT ROAD TO THE; ENTRANCE OF T TQARY CAMP CLUB AT 10126 LONG SAULT ROAD TIRE This is to advise you that the members of the Sanctuary Camp Club have submitted a request that the RPreservation assume and dedicate the g north Of Regional Road 0 to the entrance to the Club as ste tres Attachment No. 1. The public Work s De shown on request and each Property Department is considering this Bete L' gym' °Wn i n the area is being contacted to mine their interest in this proposal- The St. Lawrence and Hudson Railway Division of Canadian Pacific Railway jurisdiction at the crossing y� who have been re 9 just north of the Club entrance, have ,available thecRaaiil ay andhthero sal. When the comments are report with recommendations will Property ro owners in the area, a - consideration_ submitted for Council's The subject portion of Municipal Standards p Long- Sault Road will be improved to The Proposed improvements to being assumed-by -the Municipality. p posed iia rovements include grading, same minor ditching and the construction of a turnaround at the entrance to the Club where the road will term;»ate_ A high float treatment will be a the spring which will result pplied In In a hard top surface. If Council approves the assumption of the road, the Munici all the grading and commence annual routine P will complete Traffic volumes are. expected ntenance this fall. The improvements. xpected to change as a result of these ATTACHMENT N0� 3 REPORT NO- wD-74-97 • • - _/2 <O TFIIPCO.y CORPORATION OF THE MUNICIPALITY OF C1_ARI14,f-_Tn" - • -�..�.-- .. Page 2 Proposal to Improve` Ong Sault Road Attachment No- 2 is a form which we are re addressed to the Public Works Department you to co advised o' stamped envelope artment in the enclosed f the decision o�ounc r re vier 15, i9��_ self_ road when it is ava,7 gardin You will be this r able_ g the assumption of the at 623�3379t• please contact Jan O Nevahe i ions extension 202_ 1c Works Offing Yours truly Office Ike tTanet C. O'Neill, A_ - -Administrative T- (A) to the Assistant Director of public Works - =jco Pc: D- Patterson, Manager of Operations Enclosures (3) i � j 1. o •l, O 0 b LC) O i �j -0 :00' 0 " Z l'N n Q O o LONCSAULT ROAD O C m O URPHY ROAD 0 N S 1 DARLINGTON - IARKE TOWNLINE cl M Ln L.ongsault Road-�'� o man Dined z v N _ p'or ion 1500m 0 1045m 500m I ° cn o prop sed ext nslon ond;(turnoround °a n- z C 'L7 0 i O O o Z 'D W Murphy Rod ;j x )° A i O Q l O o y ° Darlington a— Manvers T wMine o TAE CORPORATION OF THE MUNICIPALITY.OF` CLARINGTON _._ TO: STEPHEN A_ VOKES, P. ENG. , DIRECTOR OF PUBLIC WORKS I, , agree with the proposal to improve Long Sault Road, as outlined in the correspondence, from 1045 metres north of Regional Road 20 (approximately 1500 metres) north to the entrance to the Preservation Sanctuary Camp Club at the expense of the applicants. I am a property owner in the vicinity of Long Sault Road, which is the road allowance between.Lots 4 & 5, Concession 9, former'-_Township of Darlington, Municipality of Clrlington. -.-I further agree :that the Municipality should open, assume and dedicate that portion of Long Sault Road and provide - routine annual maintenance in accordance with Municipal Standards. - I` am opposed to the proposal to improve bong Sault Road. Signature of Property Owner Date y ATTACHMENT NO. 2 - 601 Brimley Road P - _ Scarborough, Ontario ' MIJ 1B6 Janet O'Neill November 7, 1997 Administrative Assistant to the Director of Public Works at Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, Ontario LIC 3A6 Dear Janet O'Neill: Re- Propns I have a number of concerns regarding the proposal by the Preservation Sanctuary Camp Club that I would like to bring them to the attention of you and the Director - of Public Works_ Regarding the Identification of the property on Attachment No_ 2, our property is Lot 4, Concession 10, not 9_ (I hope this error does not nullify our opposition of this Proposal by the Preservation Sanctuary Camp Club_) In September or October, 1992, my son Bernd Walther contacted the Municipality of Clarington on our behalf to express some concerns regarding the activity of the members of the Preservation Sanctuary Camp Club_ These were that someone from the "Camp Club" was methodically widening and leveling the road from a single track approy- 3 m(10 ft`) wide to the present distance of 7 m (25 ft_), starting approx_ 500 m from the maintained portion and ending at the entrance to the "Club"_ This widening was occurring in the direction of Lot 4_ We had approached the Club President and asked for an explanation; he indicated _ that all they were doing was leveling out the road for their members and were maintaining it for the Municipality by adding gravel and signs_ It was disturbing to me that the municipality maintenance crew had contoured our property to blend in with the Club's widening of the road_ I then contacted Janet O'Neill at the municipality. Our concern was that after a period of time this road movement would become Permanent and the Club would maintain their road allowance; however, we would lose, because of the widening, a significant amount of land_ In addition we feel that the widening of the mad has created a safety factor in that the road runs within a foot of a number of hydro-posts which were placed on our land. ATTACHMENT NO. 4 REPORT NO_ WD-74-97 In his conversation with you, my son was informed that the municipality was grading the road twice a year which is the usual practice_ You also indicated that the Club has only 11 members residing on that property. He informed you that the Club now maintains yearly access and that the membership seems to have increased Originally all dwellings on the Clubs property were trailers (with wheels attached ). This has now changed to permanent homes, including an in- ground swimming pool_ you indicated surprise and said that you would pass this information on and you would look into this. Our son received a phone call from a Mr- Patterson, supervisor of operations, who wanted some additional information regarding our concern's, he indicated that he would call back in a week- When he did, he informed my son that he had rescra topsoil on the Clubs road allowance, the road and took off some ce and that he would inform the road crew to scrape the road only twice a year_ -- Since then no major widening has occurred except in the last 500 m past the entrance of the Club, towards the CPR tracks_ _ Our main opposition to this proposal is that with the widening of the road by the Club more Property of lot-4 will be lost for the turnaround_ - _ My objections to the turnaround are as follows= - L This is a through road, th2zeia-an-exit,unlike the sign indicates. 2- The entrance to our property is approx- 100 m past the entrance of the Preservation Sanctuary Camp Club, and if the road "terminates" as you indicated by your letter, what happens to our entrance and the access to properties past the railway tracks _ and country road beyond? Lot 4 was purchased orie r,ally f om the same Person in two parcels_ The top Portions runs parallel with the _ Club, approx_ 40 acres; the bottom parcel starts at our present - entrance and extends to the Railway tracks, approx_ 26 acres with the "termination" of the road at the Clubs entrance, this then would cut off access to the 26 acres_ �- Your letter also indicates that there will be some "minor ditching"; all ditching along our property, Lot 4, was covered and removed by the widening of the road by the members of the Club_ �`- If this turnaround is put into place, the traffic will increase in that People who would before drive through now will turn around and retrace their steps, doubling traffic- If you have any questions or require additional information, please contact my son Bernd at (907) 731-1731 I would like to be informed as soon as possible of the decision of the Council regardLng the outcome in case I wish to take further action- Respec-fully, Karl Walther THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON TO: STEPHEN A._ VORES, p_ ENG_ , DIRECTOR OF PUBLIC WORKS - I, Ong Sault Road, as outlined iagree ther correspondence, to improve metres north. of Regional Road 20 (approximately from 1045 to the entrance to the Preservation Sanctuary ely 1500 metres) north Cep Club at the expense of the applicants. I am a property owner in the vicinity Of Long Sault Road, which is the road allowance between Lots 4 & S Concession /Jbfojzner Township of Darlington, Municipality of Carrington_ I further agree :that the Municipality should open, assume and dedicate that portion of Long Sault Road and provide rouge annual maintenance in accordance with Municipal Standards. - am opposed to the proposal to improve Long Sault Road_ Si ature of Property Owner r Date ATTACHMENT NO. 2 r PAGE . 001 Canadian Pacific Canadien Pacifique The message is complete if its trailer contains the following: From: D.W. Curtis MERLIN ID: CUR00Z4 Transmission S7.-S7 14 2S contains 01 text pages, header, and trailer FEB RECEIVED -9 _ - --- --- FEB 25 f 7-Z PUBLIC WORKS E t� Att: Ron Baker MS J. C. O'Neill, A.M.C.T. t'lunicipaIity of Clarington 40 Temperance Street Clarington,0nt. Dear Ms. O'Neill: - In response to your on-going correspondence with Mr. Lukianow regarding the proposal to extend the maintained portion of the Long Sault Road, I met with Ron Baker from your office today. After gaining his insight as well as yours in our recent phone conversation, the railway has no objections to the extension of the maintained portion of the Long Sault Road to the gate of the Preservation Sanctuary Club, for the purpose of accessing private Property. Dennis Curtis Manager ATTACHMENT NO. 2 Kawartha Lakes Railway _ ADDENDUM TO REPORT WD-74-97 MUNICIPALITY OF ^ �arin ton ONTARIO April 20, 1998 Laurie & Eliza Hachey Dear Mr_ & Mrs_ Hachey: RE: PROPOSED DRAFT ADDENDUM TO REPORT WD-74-97 REQUEST FROM THE MEMBERS OF THE PRESERVATION SANCTUARY CAMP CLUB TO ASSUME AND MAINTAIN THE PORTION OF LONG SAULT ROAD FROM 1045 METRES NORTH OF REGIONAL ROAD 20 NORTH APPROXIMATELY 1500 METRES TO THE ENTRANCE TO THE CLUB Enclosed is a copy of the proposed subject report for your consideration prior to its submission to Council for their approval_ Please review the proposed report and provide me with any written or verbal comments you may have no later than Tuesday, April 28th_ Provided there are no objections to the proposed report, the report will be' submitted for approval to the meeting of the General Purpose and Administration. Committee on May 4, 1998_ Subject to Council's approval of the subject report authorizing staff to proceed to assume Long Sault Road in accordance with the Municipal Act, a public meeting will be held on June 15, 1998 _ The proposal to pass the by-law and the date of the public meeting will - be advertised in the local newspaper_ Yours truly, J Janet C_ O'Neill, A-M.C.T. (A) Administrative Assistant to the Director of Public Works :j co pc : S -A_ Vokes, Director of Public Works 3 ATTAC)LMENT NO.: 2 ADDENDUM TO THE ADDENDUM TO REPORT NO.: WD-74-97 CORPORATION OF THE MUNICIPALITY OF CLARINGTON A^ r "Pr AANCF STaFFT. ROWAIANVILI-F-ONTARIO-tIC 3A6 . (905)623-3379- FAX 623-4169 EGrQ EO♦n.Ew 4 i v � Iz. AJ2-4 _ h ATTACHMENT NO.: 3 ADDENDUM TO THE ADDENDUM TO REPORT NO.: WD-74-97 THE CORPORATION OF THE TOWN OF NEWCASTLE Memorandum To: Mayor Hamre and Members of Council From: John Mutton, Regional Councillor Date: May 8, 1998 Subject: COUNCIL MEETING OF MAY 11, 1998 Please find a copy of a resolution pertaining to Public Alerting and Public Notification in a Nuclear Emergency I intend to submit under "Other Business" at the Council meeting of May 11, 1998. I have also included some background material for your information. ` s ,�/Jo n Mutton �--' Regional Councillor Cc: Patti L. Barrie, Clerk � _ 1 MUNICIPALITY OF CLARINGTON COUNCIL RESOLUTION # DATE MOVED BY Councillor Mutton SECONDED BY Municipality of Clarington's Position on Public Alerting and Public Notification in a Nuclear Emergency THAT the standard for public alerting in the new Provincial Nuclear Emergency Plan (PNEP) be changed to apply to the entire 10 km Primary Zone and not just the 3 km Contiguous Zone; THAT Regional and local community input be sought when the process of implementing the.standard is initiated; THAT a more detailed standard for public notification and direction be included in the new Provincial Nuclear Emergency Plan (PNEP); THAT this resolution be forwarded to the Solicitor General and Minister of Correctional Services for approval and direction that the Municipality of Clarington's position be incorporated into the Provincial Nuclear Emergency PIan (PNEP); and THAT this resolution also be forwarded to each Member of the Provincial Legislature representing Durham Region. Municipality of Clarington's Position on Public Alerting and Public Notification in a Nuclear Emergency REPORT Background In current Provincial nuclear emergency plans, the public in the 10 kilometer Primary Zone is to be alerted by means of"sound signals" in the event of a nuclear emergency. The new Provincial Nuclear Emergency Plan (PNEP), which has been issued in interim form, stipulates nuclear installations shall provide resources and assistance for the establishment of a public alerting system. However, the proposed public"alerting system is required only for the 3 km zone around the nuclear stations. There is no provision for public alerting in the remainder of the - 10 km Primary Zone. Additionally, there is no standard for public notification and direction. Public Alerting and Public Notification Public alerting is defined as warning the population, by means of an appropriate signal, that - a nuclear emergency has occurred or is about to occur. Once the public has been alerted, a message must be conveyed via designated media, which provides information and direction on what actions or protective measures to be undertaken. This is called public notification. As an example, the public may be alerted to a situation by means of sirens and then tune in to television or radio stations to be notified as what has occurred and what directions to follow. PNEP Standard for Alerting and Notification For Durham Region, the new PNEP directs that the nuclear installations in Pickering and Clarington shall provide resources and assistance to enable the establishment of a public alerting system — but only for the 3 km Contiguous Zone around each station. This system must provide, within 15 minutes of its initiation, warning "to practically 100% of the people in the Contiguous Zone", whether they be indoors or out, and a irrespective of the -- time of the day or year. In the PNEP, the responsibility for providing public notification and direction in the Primary - Zone rests with the Province. Public direction is to be carried out through designated broadcast media. Concerns While a more specific standard for public alerting is welcomed, the limit to 3 km neither meets the practical reality of preparedness nor satisfies public confidence. An emergency planning zone (Primary Zone) of approximately 10 km has been designated around each nuclear station, within which detailed emergency planning and preparedness shall be carried out. To achieve a satisfactory Ievel of preparedness, public alerting must extend to the entire Primary Zone. The issue was raised at the staff level with Emergency Measures Ontario (EMO) in November 1997. EMO responded that the Province is not prepared to extend the stated (3 km) requirement for public alerting and cited the Ontario Nuclear Safety Review and the Royal Society Report as the basis. Town or Regional staff can find no basis in any of the reports which Iimits public alerting to 3 km. In the United States, public alerting systems cover the entire Primary Zone. While the threat may be more immediate for those living in the 3 km Contiguous Zone, it is vital that the public in the remainder of the Primary Zone also be given the same early warning so that they can be given appropriate direction. A priority evacuation of the Contiguous Zone, for example, could not be successfully executed without alerting, and then providing public direction via the media, to the remainder of the population in the Primary Zone. - With respect to notification, there are no standard for timings or technical procedures by which public notification and direction are to be delivered. The duty falls on the Province to work with the municipalities to change their (the Province's) position. Clarington's Position The residents of Clarington must be assured that in the event of a nuclear emergency, they will receive timely alerting, followed by accurate and timely information on the event as well as what measures they should undertake. In view of the importance of this issue and the concern expressed to date, the responsible action for Council is to endorse a formal position and forward it to Pickering, the Region, the Ministries and the members mentioned. It is therefore recommended that the following be adopted as the Municipality's position on public alerting and public notification in a nuclear emergency: