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X11] [II) 111■■■ 1111lD"411- ■ II) 111 ■■111■■111 � [1) \�"h. I' ! 11-+ Ip 1i ►�- I1. ■,►41�Qplc-s 1"■ -� �ll,(1 - ■ 11 �■� - ■ �: �' II- 11- Ili [I ■ 111 lig ■ II) .■ "■ � '- 11111111 -� ■ 11• - i(1- 11 � -+- - �'11 11 ' 3 D H[[U t 111■11111■■■ e O ee■ ❑❑®❑ [I❑❑❑LI]❑❑® HII DU LTE MZDP HQ36 F HG OL LR VMO H LI 4E ❑❑ ❑❑❑❑III❑❑ QVF EUIT[II W+3 GMQ DQGF] H HU,SP HON RP P L*H-O LQ \W IS SMWE P HO -G-1 IM ❑ \WF [-GJ ■■■ " �IIIJ 1' C� lU ►"•l1 ■■■ � 1,.� 1�,.■ ►■ �.D� �e IllliCI' I:i11, N• ►' 1�: ■ - n . - ►• a • a ►; ,. ;. ■■■0 0 1-■" 11■ II MR 3 D HT Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: May 2, 2022 Time: 6:30 p.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn, R. Windle, M. Perini, J. Gallagher, M. Chambers 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Moment of Reflection Councillor Anderson led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Anderson recited the Land Acknowledgement Statement. 4. Declaration of Interest Mayor Foster declared a direct interest in Item 8.1 - Frank Cerisano, Chief Executive Officer, Bowmanville Hospital Foundation, Regarding Request for Signage for Bowmanville Hospital Foundation and Item 8.1.1 - Memo -020-22 Communications Item 8.1, Request of Bowmanville Hospital Foundation for Mobile Sign Locations on Public Properties for the We Care, We Can Awareness Campaign. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 3 T Clarington 6. Adoption of Minutes of Previous Meeting 6.1 Minutes of a regular meeting of Council dated April 4, 2022 Resolution # C-101-22 Moved by Councillor Anderson Seconded by Councillor Hooper May 2, 2022 Council Minutes That the minutes of a regular meeting dated April 4, 2022, be approved. Carried 7. Presentations / Delegations Suspend the Rules Resolution # C-102-22 Moved by Councillor Anderson Seconded by Councillor Jones That the Rules of Procedure be suspended to add levgeniia Mangones, as a delegation to the Agenda regarding the Durham Ukrainian Relief Committee. Carried 7.1 levgeniia Mangones, UCC Durham Region Branch, regarding the Durham Ukrainian Relief Committee levgeniia Mangones, UCC Durham Region Branch, was present regarding the Durham Ukrainian Relief Committee. levgeniia made a verbal presentation to accompany an electronic presentation. I. Mangones provided details on the situation in Ukraine and explained that there are many Ukrainian "newcomers" who are settling in Durham Region and require assistance to integrate quickly and safely. levgeniia highlighted the current structure and various branches of the Relief Committee and how they are assisting the newcomers. I. Mangones advised the Members of Council that they have created a website and provided an overview which included how to volunteer and donate. levgeniia highlighted the needs of the Committee. I. Mangones concluded by thanking the Members of Council for their support and answered questions. 2 3 T Clarington May 2, 2022 Council Minutes Resolution # C-103-22 Moved by Councillor Anderson Seconded by Councillor Hooper That the delegation of levgeniia Mangones, UCC Durham Region Branch, regarding the Durham Ukrainian Relief Committee, be referred to staff to determine how the Municipality of Clarington can assist and to investigate possible ways to coordinate with the Region of Durham. Carried 8. Reports/Correspondence Related to Presentations/Delegations 9. Consideration of Minutes 9.1 Advisory Committee Minutes 9.1.2 Minutes of the Clarington Tourism Advisory Committee dated October 21, 2021 and March 15, 2022 9.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee (SWNAMAC) dated March 8, 2022 9.1.4 Minutes of the Agricultural Advisory Committee of Clarington dated April 14, 2022 Resolution # C-104-22 Moved by Councillor Hooper Seconded by Councillor Zwart That Advisory Committee Minutes Items 9.1.1 to 9.1.4, be approved with the exception o Item 9.1.1. Carried 9.1.1 Minutes of the Accessibility Advisory Committee dated March 2 and April 6, 2022 Resolution # C-105-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the Minutes of the Accessibility Advisory Committee dated March 2 and April 6, 2022, be approved. Carried 3 3 T Clarington May 2, 2022 Council Minutes 9.2 Standing Committee Minutes 9.2.1 Minutes of the Audit and Accountability Committee dated April 7, 2022 Resolution # C-106-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the recommendations contained in the Audit and Accountability Minutes dated April 7, 2022, be approved on consent. Carried 9.2.1.1 Memo -021-22 - Questions Arising from April 7, 2022 Audit and Accountability Committee Meeting This matter was considered during item 9.2.1 of the Minutes of the Audit and Accountability Committee dated April 7, 2022. 9.2.2 Minutes of the General Government Committee Meeting dated April 11, 2022 Resolution # C-107-22 Moved by Councillor Anderson Seconded by Councillor Zwart That the recommendations contained in the General Government Committee Minutes of April 11, 2022, be approved on consent. Carried 9.2.3 Minutes of the Planning and Development Committee Meeting dated April 25, 2022 ICZM.71'1 IIWO NTeKeffilliDR]Fja Moved by Councillor Anderson Seconded by Councillor Neal That the recommendations contained in the Planning and Development Committee Minutes of April 25, 2022 be approved on consent, with the exception of items 8.1 8.1.1, 9.1 and 9.3. Carried 0 3 T Clarington May 2, 2022 Council Minutes Mayor Foster declared a direct interest in Item 8.1 - Frank Cerisano, Chief Executive Officer, Bowmanville Hospital Foundation, Regarding Request for Signage for Bowmanville Hospital Foundation and Item 8.1.1 - Memo -020-22 Communications Item 8.1, Request of Bowmanville Hospital Foundation for Mobile Sign Locations on Public Properties for the We Care, We Can Awareness Campaign as a member of his family is doing work for the Foundation. Councillor Anderson assumed the chair and Mayor Foster refrained from discussion and voting on the matter. Item 8.1 - Frank Cerisano, Chief Executive Officer, Bowmanville Hospital Foundation, Regarding Request for Signage for Bowmanville Hospital Foundation Item 8.1.1 Memo -020-22 Communications Item 8.1, Request of Bowmanville Hospital Foundation for Mobile Sign Locations on Public Properties for the We Care, We Can Awareness Campaign Idm.7[ IoffiY.-WOirols]Vja Moved by Councillor Neal Seconded by Councillor Hooper The request of the Bowmanville Hospital Foundation We Care, We Can Awareness Month Campaign to locate mobile signs on the following publicly owned lands be approved for the following locations: Bowmanville: Liberty & Baseline ❑ at Tourism property King St between the CP Rail and Bowmanville Ave. Newcastle: King Avenue (north side) between Massey Drive and Given Road Newcastle Public Library (Joseph Atkinson Parkette) Fire Hall Property Courtice: Corner of Highway 2 and Trulls Rd. (north side) Trulls Road Parkette Community Services Facilities: Courtice Community Complex Garnet B. Rickard Recreation Complex Diane Hamre Complex 5 3 T Clarington May 2, 2022 Council Minutes South Courtice Arena; That the approval be in accordance with the following provisions: • Mobile signs must maintain a minimum 1 metre setback from any road allowance and cannot be located within any portion of a visibility triangle; • A visibility triangle is defined as the triangular space area of land abutting a road allowance or driveway that is required to be kept free of obstructions that could impede the vision of a pedestrian or the driver of a motor vehicle exiting onto or driving on the street. The visibility triangle adjacent to the street shall be the area enclosed by each of the street lines measured to a point 7.5 metres back from the intersection of the street lines, and a diagonal line drawn between these two points. The visibility triangle for a driveway shall be the area enclosed by the line along the limits of the driveway measured to a point 3.0 metres back from the intersection of the street lines and the limits of the driveway, and a diagonal line drawn between these two points; • The maximum size of a mobile sign is 3.0 square metres; and • Mobile signs are not allowed to have fluorescent lettering or backgrounds; That the permits and fees be waived for this request; That the approval be for the duration of six weeks, May 15 to June 30, 2022; and That the application and permit fee required under By-law 2009-123 for the mobile sign to be placed on the lawn of the Bowmanville Hospital property (Liberty St. S between Prince St. and Queen St.) also be waived. Carried Mayor Foster returned to the meeting and assumed the chair. Item 9.1 - PDS -020-22 Agreement for Small Sewer Systems Inspection by Durham Region Health Department Resolution # C-110-22 Moved by Councillor Traill Seconded by Councillor Hooper That Report PDS -020-22, and any related delegations or communication items, be received for information. That the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, an agreement with the Regional Municipality of Durham, allowing for the ongoing administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; and 0 3 TF1 Clarington May 2, 2022 Council Minutes That a copy of report PDS-020-FIFID03&RECFLOAHEFKANZaEe forwarded to the Regional Municipality of Durham. Carried Item 9.3 - FSD-020-22 Clarington Waterfront Strategy Report Resolution # C-111-22 Moved by Councillor Neal Seconded by Councillor Jones That Staff be directed to cancel the Request for Proposal (RFP) referenced in Report FSD-020-22; and That Staff be directed to re -issue and the RFP for the Waterfront Strategy Report consultant services to focus on the Bowmanville Harbour. Referred Resolution # C-112-22 Moved by Councillor Neal Seconded by Councillor Anderson That the foregoing Resolution #C-111-22, be Referred to Staff to report back to the May 16, 2022, Planning and Development Committee meeting to include, in the Terms of Reference, a special focus on the Bowmanville Waterfront and report on the additional resources needed in order to accomplish this. Carried 9.2.3.1 Memo -023-22 - Terms of Reference for Waterfront Strategy This matter was considered during item 9.3 of the Minutes of the Planning and Development Committee dated April 25, 2022. 9.2.3.2 Memo -024-22 - Correction to Report PDS -020-22 Execution of Agreement with Durham Health Admin and Enforcement of Sewage Systems, Memo - 024 -22 This matter was considered during item 9.1 of the Minutes of the Planning and Development Committee dated April 25, 2022. 9.2.3.3 Memo -026-22 - Ability of the Municipality to Cancel/Amend an Issued RFP This matter was considered during item 9.3 of the Minutes of the Planning and Development Committee dated April 25, 2022. 7 3 TFI Clarington 10. Communications May 2, 2022 Council Minutes 10.1 ADR Chambers Ombuds Office for the Municipality of Clarington -Annual Report 2021 Resolution # C-113-22 Moved by Councillor Traill Seconded by Councillor Hooper That Item 10.1, ADR Chambers Ombuds Office for the Municipality of Clarington - Annual Report 2021, be received for information. Carried 11. Staff Reports and Staff Memos 12. Business Arising from Procedural Notice of Motion 13. Unfinished Business 13.1 Future Connection for the Farewell Creek Trail (Referred from the April 4, 2022 Council Meeting) The following Resolution #C-092-22 referred from the April 4, 2022 Council Meeting was before Council, and was withdrawn by the mover: That Staff be directed to complete the future connection for the Farewell Creek trail near Darlington Blvd. in 2022. Resolution # C-114-22 Moved by Councillor Neal Seconded by Councillor Jones Whereas, construction of the Phase 2A section of the Farewell Creek recreational trail in Courtice is currently on-going; And Whereas the construction access to the trail from 43 Darlington Boulevard will in the future become an important connection to the Farewell Creek recreational trail system for the residents of west Courtice; And Whereas it can be expected that the construction access will be regularly used by residents following the completion of the Phase 2A Farewell Creek recreational trail; 3 TF1 Clarington May 2, 2022 Council Minutes Now therefore it be resolved: That, as an interim trail improvement measure, Staff of the Public Works Department be directed to upgrade the construction access with the completion of the Phase 2A trail work using a crushed stone surface at an estimated cost of $5,000. 2. That the final completion of this trail connection be included in the final site plan design for any development of the abutting residential land, and proceed at the same time as the development of the residential land. 3. That Staff proceed with the design for the final Phase 2B section of the Farewell Trail system with an anticipated 2023-2024 construction / funding reimbursement cycle. Carried 15. By-laws 15.1 2022-024 - Being a By-law to establish lay out and dedicate certain lands as public highways in the Municipality of Clarington to assume certain streets within Clarington as public highways in Clarington and to name them 15.2 2022-025 - Being a By-law to establish lay out and dedicate certain lands as public highways in the Municipality of Clarington to assume certain streets within Clarington as public highways in Clarington and to name them Resolution # C-115-22 Moved by Councillor Hooper Seconded by Councillor Zwart That leave be granted to introduce By-laws 2022-024 and 2022-025; and That the said by-laws be approved. Carried 16. Procedural Notices of Motion 17. Questions to Department Heads / Request for Staff Report 0 3 TFI Clarington 17.1 Electric Kick Scooters May 2, 2022 Council Minutes Councillor Neal inquired about the Region of Durham recently adopting a resolution regarding electric kick scooters and raised concerns over the scooters in the downtown areas of the Municipality. Resolution # C-116-22 Moved by Councillor Neal Seconded by Councillor Jones That Staff report back on the Electric Kick Scooters referenced in the Durham of Region report (Durham Region Report 2022 -COW -9) and corresponding by-law. Carried 14. Confidential Items Closed Session Resolution # C-117-22 Moved by Councillor Neal Seconded by Councillor Jones That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. Carried Rise and Report The meeting resumed in open session at 8:32 p.m. 0 DERUY 1M 1Z Dom❑ ❑H accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. 18. Confirming By -Law Resolution # C-118-22 Moved by Councillor Neal Seconded by Councillor Hooper That leave be granted to introduce By-law 2022-026, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 2nd day of May, 2022; and That the said by-law be approved. Carried 10 3 T❑ Cladwwwn 19. Adjournment May 2, 2022 Council Minutes Resolution # C-119-20 Moved by Councillor Hooper Seconded by Councillor Neal That the meeting adjourn at 8:36 p.m. Carried 11 3 TFI Mik mpg-. .II . Ago • Durham Region Hospice- Clarington Durham Region Hospice (Clarington) has been raising funds to build a 9 -bed hospice These hospice beds will provide comfort, care, compassion and support to Durham Region residents at end of life, and their families DURHAM REGION F 3YCLARINGTON "- I �r 1 a It l� T What is Residential Hospice? • Provides meaningful end -of -life care, 24 -hours, to the residents and their families in a supportive, flexible and home -like environment. • Focuses on empowering individuals with a palliative care diagnosis to choose how they navigate their final days of life, while helping their families cope with and prepare for their loved one's final days of life. • Hospice is about CARING not CURING. • No cost to the patients s DURHAM REGION � l &#C L A R I CNI I C 0 Clarington Hospice — Quick Facts The Municipality of Clarington donated land located on Cobbledick Road in Newcastle for the 9 -bed hospice. Durham Region Council approved financial support of $505,.150 for the Clarington hospice The Ministry of Health will provide a capital contribution of $1.8 million To date, the Clarington community has raised more than $6million DURHAM REGION l 3 ®❑ 6#CLARINGTON Project Status Report • Municipal and Ministry approvals complete — Land transfer completed — Municipal site plan approval completed — 90% completion documents approved by the Ministry • Construction tender — Completed December 2021 — 7 General Contractors submitted bids following a pre -qualification process — All 7 bids approximately 40% higher than our budgeted build cost (^'$2.9m) — Increased costs largely attributable to Covid-related factors, and similar to what other hospice projects have been experiencing Project Update (contd) • Board of Directors Decisions — Unable to achieve the magnitude of savings required by making minor alterations to the building finishes —Step back to consider alternatives • Stop • Set a new fund raising goal and continue with fund raising to raise an additional $2.9 million • Revise building plans and finishes to achieve a building closer to our original budget Project Status (cont'd) • Plan of Action & Progress — Work with architects to modify some elements of the building (e.g., common area spaces, amount of office space, finishes) —There has been NO compromise of patient safety, comfort; nor of building integrity and beauty —Reduction of approximately 3,000SF — Review of all furnishings and finishes — Floor plan completed; awaiting elevations and exterior finishes —Confident that these modifications will achieve our goal Next Steps & Timing • Final Board approval of building design and finishes (June 2022) • Ministry approval (August 2022) • Municipality approval (Fall 2022) • Tender process (Fall 2022) Fund Raising Status Report MW Goal: Building (TBC) Estimate $9,000,000 FF&E (est) 600,000 Operating Reserve 966,000 TOTAL $10,566,000 Raised to Date: Community $61300,000 Ministry & Region 2,3001000 TOTAL $8,600,000 _ MW Summary • In spite of 2 years of Covid restrictions and challenges, we have maintained a strong, effective and enthusiastic board that continues to raise much needed public awareness around the need for improved hospice and palliative care • We have raised a significant amount of money and have been good stewards of our donors' contributions • We have been hit hard by Covid. We have had to be flexible and creative, but we remain firmly committed to achieving our goal • We remain grateful to the community and to Council for ongoing support. Together, we will build our hospice Thank You! Durham Region Hospice 1615 Dundas Street East Lang Tower West, Suite #304 Whitby, ON L1N Al Charitable Registration # 13808 3209 RR0001 Campaign Office — 647-999-2930 Steven Pinnock DURHAM REGION Yl CLARINGTON Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Trevor Pinn, Deputy CAO/Treasurer Date: May 30, 2022 Memo #: Memo -027-22 File No.: Re: Status of Tax Rate Stabilization Reserve Fund At its meeting on May 9, 2022, a request from Council was made for a status update on the Tax Rate Stabilization Reserve Fund in contemplation of a potential additional grant of funds to Hospice Clarington. The following chart provides a summary of the Tax Rate Stabilization Reserve Fund, and two additional reserve funds that will be recommended to be consolidated into the Tax Rate Stabilization Reserve Fund. The Estimated Available Funding at January 1, 2022 includes the decisions of the 2022 Budget deliberations. The above does not include the 2021 surplus contribution as Staff are finalizing the year end. The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 1❑ Page 2 The 2022 Budget includes operating ($1,833,900) and capital funding ($700,000) of projects, including one-time funding to support Community Services ($1,250,000) during the re -opening of facilities and programming following the COVID-19 pandemic. During the 2022 Budget, Council also approved a transfer of $2.0 million to other reserve funds for the purpose of funding capital replacement reserve funds. Staff are working on a Reserve and Reserve Fund Policy that will formalize targets for certain reserve funds. Staff are recommending a range for the Tax Rate Stabilization 5 KHEEHI ❑❑CSI TIZ+iVRi H111SHFH❑ R WiS lRl_L D_V0AWEE8ELA Rte❑❑❑❑the tax levy was $68,174,213; therefore, the target range for this fund would be $3.4 million to $6.8 million (midpoint is $5.1 million). At present time the Tax Rate Stabilization Reserve Fund is within this target range and near the midpoint target. The following chart indicates the balances for the Tax Rate Stabilization Reserve Fund ■1LLFQGL J MILS SDF1q VFIR❑ ID❑G16 Wt01E$ 115 HVH-H) ❑❑ A/LD\/- H®V +I1N@1J FWD❑J Hdfu the balance in this fund. The increases in 2020 and 2021 are in part a result of grant funding received for COVID-19 relief as well as the mitigation of expenses during the pandemic. In 2022, the reserve fund has been rebalanced to transfer $2 million to capital reserve funds. Tax Rate Stabilization Reserve Fund Balances 2017 to 2022 $12,000,000.00 $10,000,000.00 00 0 $8,000,000.00 _ — — — 0 $6,000,000.00 $4,000,000.00 $2,000,000.00 2017 2018 2019 2020 2021 2022 — — Total of Tax Rate Stabilization Reserve Fund Minimum suggested balance Maximum suggested balance The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@ciarington.net I www.clarington.net 3 EU❑ Page 3 To date, the Municipality has provided a grant to offset the development charges as well as the land for Hospice Clarington. At the time of approval, the estimated development charges were $115,000, it is expected that this will increase based on changes in rates and changes in designs to over $165,000. With indexation on July 1, 2022 there could be another $28,000 increase to the grant. If Council wishes to provide an additional contribution to the Clarington Hospice over and above the development charge grant, staff will need direction to do so. Respectfully submitted, Trevor Pinn, CPA, CA Deputy CAO/Treasurer Financial Services Department cc: Department Heads Michelle Pick, CPA, CGA Li Accounting Services Manager/Deputy Treasurer The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@ciarington.net I www.clarington.net 3 ®❑ p *** Subject to Advisory Committee Approval *** Agricultural Advisory Committee of Clarington Meeting Thursday, May 12, 2022 Members Present: Eric Bowman Henry Zekveld Brenda Metcalf John Cartwright Tom Barrie Don Rickard Councillor Zwart Regrets: Ben Eastman, Jordan McKay, Jennifer Knox, Ryan Cullen, Mitch Morawetz Staff: Amy Burke, Faye Langmaid - Planning & Development Services Guests: Tony Ricciardi, Public Works Department; Bonnie Wrightman, Clarington Board of Trade Observers: Allison Brown, Planning & Economic Development, Region of Durham; Karen Yellowlees, Durham Region Federation of Agriculture Due to COVID 19 restrictions and to ensure social distancing, participation in the meeting was electronic (using Microsoft Teams) and by conference call. Eric welcomed all to the meeting, with introductions of Committee members. Declarations of Interest None Adoption of Agenda 022-012 Moved by Don Rickard, seconded by John Cartwright That the Agenda for May 12, 2022 be adopted. Carried Approval of Minutes 022-013 Moved by Brenda Metcalf, seconded by John Cartwright That the minutes of the April 14, 2022 meeting be approved. Carried Agricultural Advisory Committee of Clarington3 Tn May 12, 2022 Presentation Local Agricultural Sector Data: Bonnie Wrightman, Manager of Business Development with the Clarington Board of Trade, presented the results of an agricultural sector economic profile recently compiled by the Durham Workforce Authority. The data set was compiled as a component of a larger initiative to understand aspects and trends of the local labour market in Durham. Agriculture is one of five sector profile reports that have been prepared. The full Durham Workforce Authority 2022 Data Walk is available at https:Hdurhamworkforceauthority.ca/. Bonnie noted that Durham is a leading agricultural community in southern Ontario, with 24% of all farm operations in the Greater Golden Horseshoe being situated in the region. She spoke to the diversity of food production, shared sector employment specifics, and spoke to the challenge faced by the sector to find qualified employees and how this effects the growth of local operations. The sector profile data will assist Durham Workforce Authority in identifying opportunities and community collaborations to overcome the labour market challenges being faced. CBOT will do a deeper dive into Clarington-specific agricultural sector data following release of the 2021 census information, later this year. Bonnie highlighted an initial release of overall 2021 Census of Agriculture information released by Statistics Canada on May 11, 2022. Committee members extended appreciation to the Clarington Board of Trade for the promotion and support given to local agriculture, in particular through business support and buy local promotion through the COVID-19 pandemic. 2022 Capital Projects Update: Tony Ricciardi, Manager of Infrastructure in the Public Works Department, presented an overview of the rural area capital infrastructure projects planned for 2022. A range of planned projects, including road resurfacing, road rehabilitation/ reconstruction, culvert replacement, and roadside protection were highlighted. In addition, Tony reviewed the 2022 budgeted park upgrades within multiple rural hamlets, provided a brief update on on-going rural broadband actions, and reviewed the Municipality's site alteration requirements. Tony encouraged agricultural operators to reach out to Municipal Staff for assistance and to confirm when site alteration permits are and are not required and provided tips for reducing the risk of importing contaminated fill. In response to questions from the Committee, staff committed to circulating information on the new provincial requirements for the regulation of excess soil, and the Municipality's site alteration requirements. In addition, staff will relay questions raised regarding rural area ditch maintenance to Public Works for follow-up. Committee members expressed concern about some rural area ditches inadequately draining snowmelt and rain runoff due to maintenance issues. The result is interference with the tile drainage systems and delays in planting. Questions were raised regarding budget allocations and prioritization process for the rural roadside ditch maintenance program, and whether the Committee could play a role in supporting the identification of high need areas. Delegations None Agricultural Advisory Committee of Clarington3 Tn May 12, 2022 Business Arisina from Minutes Re -Opening Advisory Committee Meeting Format: The Committee discussed the future meeting format options provided by Staff at the April 14, 2022 meeting. It was determined that the June Committee meeting would return to in person. No decision was made with respect to future meetings. Don Rickard and Tom Barrie left the meeting and the remainder of the meeting proceeded without quorum. Envision Durham Alternative Land Needs Scenarios — Municipal Comments and Envision Durham Staff Recommendation: In advance of the meeting, staff circulated Municipal comments on the proposed Alternative Land Needs Scenarios (Report PDS - 021 -22) and the Envision Durham Staff Recommendation Report (#P2022 -P-11) considered by Regional Planning and Economic Development Committee on May 3, 2022. Staff provided an update on the decision of Regional Committee and the motion carried by DAAC at their May 10 meeting urging Regional Council to support Community Land Needs Scenario 5, requiring no expansion of urban boundaries. Staff advised the Committee that the recommendation of the Regional Planning & Economic Development Committee will be considered by Regional Council on May 25, 2022. Committee members restated previous concerns about lack of protection for agricultural lands and the small proportion of agricultural voices relative to the urban population in light of growth. Staff advised the Committee that in the absence of the population and employment targets, intensification targets and designated greenfield area targets allocated to each municipality, it is difficult to assess the potential implications of the Land Needs Scenarios on Clarington, and that Planning Staff will report back to the Committee on potential local impacts at a future date, once the municipal allocations have been released by the Region. 2022 Trees for Rural Roads Program: Staff shared the results of the 2022 Trees for Rural Roads Program with Committee members, which included the handout of 558 native trees to 35 rural landowners for planting along rural roads in Clarington. Correspondence, Council Items and Referrals None Liaison Reports Durham Agriculture Advisory Committee: The 2022 Annual Farm Tour is scheduled for September 15, 2022 at Sargent Family Dairy in Enniskillen. Tom had informed the committee of the position taken by DAAC on the Envision Durham Alternative Land Needs Scenarios. The next DAAC meeting is scheduled for June 14, 2022. Durham Region Federation of Agriculture: DRFA supports the Durham Agricultural Advisory Committee's resolution regarding the Envision Durham Alternative Land Needs Scenarios and is considering response options. Rural broadband and infrastructure including social infrastructure (e.g. schools and healthcare) are key topics of interest being discussion with local Provincial election candidates. Agricultural Advisory Committee of Clarington3 11] May 12, 2022 Durham Farm Connections: The 2022 Celebrate Agriculture Gala will take place on October 27, 2022 at the Port Perry Community Centre. DFC is looking for more rural participants for the Barn Quilt Trail and is open to exploring other rural options, such as community centres. The mobile exhibit is back on the road and attending numerous community events across Durham Region through the summer. Clarington Board of Trade: A transition back to in person events is underway; roundtables and focus groups to be announced in the near future. The Food at your Fingertips website is found at www.cbot.ca/eat, and showcases local restaurants, farm gate sales and businesses selling locally produced food. If you have comments or if information is missing, please let CBOT know (info(@cbot.ca). CBOT is launching the 6t' Annual Clarington Food Week August 14 -21st, promoting and encouraging the public to celebrate local food and producers. On -Farm Diversified Uses (OFDUs) Sub -Committee: No updates. New Business On -Farm Special Events Guidelines: A new information sheet providing guidelines on the requirements for On -Farm Special Events has been posted on the Development Guidelines webpage of the Municipal website (Resources section). It outlines the land use approvals and licencing processes, providing links to resources and application forms. Questions or comments on the information sheet can be sent to Amy Burke (aburke clarington.net). Tourism Update 2021: In advance of the meeting, staff circulated a copy of the 2021 Tourism Update (Report CSD -077-22) from the Community Services Department. The report highlights tourism initiatives for the past year, including agricultural and `buy local' events, and describes efforts to development measurement and metrics to assess the impact of local tourism campaigns. On behalf of the Community Services Department, the agricultural sector was encouraged to reach out to Clarington Tourism with questions and ideas relating to supporting local agri-tourism. The Committee indicated an interest to invite Clarington Tourism to present to the Committee in the fall on 2022 programming and future agricultural related initiatives. John Cartwright moved to adjourn. Next Meeting Thursday, June 9, 2022 @ 7:30 pm (Municipal Administrative Centre, 40 Temperance Street, Bowmanville — meeting room to be determined) Agricultural Advisory Committee of Clarington 3 F❑❑ May 12, 2022 Newcastle Memorial Arena Management Board Municipality of Clarinaton Minutes ofMeetinz ❑May 10, 2022 (Not vet approved by the Board) In Attendance ❑Dave Bouma - Chair Bryan Wiltshire ❑Arena Manager Shea -Lea Latchford, Gary Oliver, Todd Taylor, JimVinson, Sue White, Councillor Margaret Zwart Regrets ❑ Councillor Granville Anderson, Shane Armstrong Meeting opened at 7:00 p.m. with the Land Acknowledgement 1. Agenda - Motion #22-011 Moved by Sue White, seconded by Todd Taylor THAT: The Agenda be accepted as proposed. CARRIED 2. Acceptance of Minutes- Motion #22-012 Moved by Sue White, seconded by Jim Vinson THAT: The minutes of Tuesday, March 8, 2022, be approved. (Note ❑April 12th meeting did not have quorum) CARRIED 3. 0 D-DJUIL514MSafety: Bryan spoke with the Municipality, and it was decided that the step/landing will be removed. Risk Management: No inspection was scheduled this month but confirmed all the items from the March 7th inspection have been completed and/or corrected. Rentals/Revenue: Ball hockey has begun and will continue through the summer. Bryan followed up with all user groups with outstanding balances and assured the Board all outstanding balances will be paid by the weekend. 7 LF4 DI? HM D reduced to $50/month but will not have the use of the washrooms in the arena. They will also be required to show proof of insurance. Repairs/Maintenance: The hydraulic line on the Olympia burst on the Easter weekend. Parts were not available until the Monday; however, Bryan did the repairs himself which kept the cost to a minimum and the rentals for the weekend have rebooked. The dressing rooms will be painted along with the inside of the arena once the reconstruction is completed. The Olympia will be sent for the seasonal checks. UNEWS 2. Staff. The staff was laid off April 29th, but Bryan has requested having one of the attendants return as summer relief with part-time hours. Inspections/Municipal Operations: No inspections for the month of April were scheduled. Complaints: A noise complaint was filed and Bryan addressed the problem and provided his cell number in case of another complaint. OFRA Updates: ORFA training is ongoing and will be completed by the end of May. Other: Facebook and the website have been updated. A charging station for mobile devices will be installed shortly. 4. Financial Report Todd Taylor gave an update on the financials for the month of April. 5. Risk Management []The walkthrough will be scheduled before our next meeting. 6. New Business - Olympia []Bryan provided quotes for both a propane and natural gas ice resurfacer and what lead time is required. He was also asked to look onto the cost of a battery-operated machine. Update on Construction []The Chair informed us this will be a 6 -month project starting late March or early April. Summer Schedule ❑It was decided that the Board will meet in June, August and September. 7. Round Table -]A round table discussion followed. Adjournment- The meeting was adjourned by the Chair at 8:13 p.m. Next Board Meeting ❑ Tuesday, June 14, 2022 901WE Clarftwn Clarington Diversity Advisory Committee Thursday, April 28, 2022, 6:00 PM Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Councillor Ron Hooper Rajeshwari Saharan Laila Shafi Sajida Kadri Meera McDonald Lyndsay Riddoch Rachel Traore Dione Valentine Also Present: Lee -Ann Reck — Manager, Client Services Regrets: Sajida Kadri Lyndsay Riddoch Yasmin Shafi Rachel Traore Dione Valentine Erica Mittag — Community Development Coordinator The meeting called to order at 6:05 p.m. 1. Adoption of Agenda Moved by Laila Shafi, seconded by Rajeshwari Saharan That the agenda of the meeting of April 28, 2022, be approved. Carried 2. Adoption of Minutes Moved by Lyndsay Riddoch, seconded by Laila Shafi That the minutes of the meeting of March 24, 2022, be approved. Confirmation of Vice -Chair position to be moved to next meeting Carried 3 TFI 3. Council Updates Updates from Councillor Hooper: Maplefest is Saturday, May 7, 9 a.m. to 5 p.m. x Look for our Clarington Tourism booth located on Temperance Street for all your latest information on events and festivals this summer! Elections 2022 are online and by phone x Our new elections website is now live www.votes.clarington.net. Check to make sure you are on the Voters' List to ensure that you receive your Voter Information Letter in the mail in late September and early October with information on how to vote. You can vote anywhere and anytime using a smartphone, computer or tablet. The voting period is from October 18 to October 24, 2022. Municipality partners with LEAF on a backyard tree planting program x Clarington is partnering with Local Enhancement and Appreciation of Forests (LEAF) and the Region of Durham on a one-year backyard tree planting pilot project to assist residents in planting more trees and shrubs on their properties. Both Clarington and the Region of Durham will provide $15,000 each for this pilot project. Residents living in urban and suburban areas will be able to apply to participate in the program and access a 30 -minute site consultation with a LEAF arborist who will provide them with advice on what to plant, where to plant it and how to care for it. The overall cost to the resident will be between $100 and $170. The LEAF Backyard Tree Planting Program essentially subsidizes the cost of accessing experts that provide a full-service tree -planting service for residents and includes access to shrubs, native plant kits and several educational opportunities. LEAF is a non-profit organization "that teaches people about trees and gets them excited about the urban forest," as outlined on its website. More information about this pilot program and how to apply will be available in the coming weeks. Inclusive government: Clarington to lift fee for change of name forms x To promote inclusion and diversity, Clarington is permanently removing the Commissioner of Oaths fee charged for change of name forms. The $25 fee will no longer apply beginning June 1, 2022. The Municipality recognizes the added burden this fee placed on the 2SLGBTQI and transgender communities as well as our Indigenous communities when people wanted to change their name for a variety of reasons. It also signifies Clarington's commitment to reconciliation by supporting Action Item #17 of the Truth and Reconciliation Commission of Canada Calls to Action: x "We call upon all levels of government to enable residential school Survivors and their families to reclaim names changed by the residential school system by waiving administrative costs for a period of five years for the name -change process and the revision of official identity documents, such as birth 3 1❑ certificates, passports, driver's licenses, health cards, status cards, and social insurance numbers." This fee charge removal applies to all residents and reinforces Clarington's commitment to adapt and evolve our operations with a focus on equity, diversity, and inclusion. 4. Community Updates Updates from Lee -Ann Reck: x Signing of the contract for the CPRA Youth Employment Experience, to be able to hire youth for community development and parks. x Currently finalizing the project charter for the LEAD project, and in doing so have realized we have already accomplished some of the items x Have been working on indigenous cultural awareness x Continue to work on hiring inclusion staff for support in our summer camps 5. Recognition and Celebration of Events: x Lyndsay discussed the events calendar and how it lists the various events and celebrations x Rachel mentioned that the list was not exhaustive, and some events and celebrations needed to be added x Lyndsay agreed and said the calendar was still being updated 6. 2022 Workplan: x Meera updated the committee that Erica had compiled the workplan into an excel spreadsheet that would be presented to the committee at the next meeting to review all the accomplishments of the committee x Lee -Ann also mentioned that a report would be compiled and taken to Council 7. Symbols and Meanings: x Discussion about the by-laws regarding hate symbols. x There was an incident in Whitby of a sign above a homeowner's garage where by-law officials asked the resident to take the sign down. This brings the question of what signage can and cannot be removed by the municipality, without infringing on the charter x It was suggested that a delegation go before Durham Region to bring this issue forward, Erica will investigate how to become a delegation at Durham Region 8. Other Business x Lyndsay provided an update from the Community Safety Council at DRPS. The Diversity Advisory Committee had asked about their training for the 3 TFI neighborhood watch volunteers. DRPS has said that the neighborhood watch was disbanded two years ago, and they were looking into updating their training The meeting was adjourned at 6:45 p.m. Next meeting: TO BE DETERMINED, at 7:00 PM Microsoft Teams 3 TFI Samuel Wilmot Nature Area Management Advisory Committee (SWNAMAC) Minutes If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Date: April 12, 2022 Time: 7:00 p.m. Place: Held Virtually via Microsoft Teams Join on your computer or mobile app: Click here to loin the meeting Or call in (audio only): +1 289-274-8255 Canada, Oshawa, using Phone Conference ID: 127 453 217# 1. Call to order ❑ Brian called the meeting to order at 7 p.m. All members present 2. Additions to the Agenda ❑ New directive re in-person minutes 3. Adoption of the Agenda ❑ moved by Kate Potter, seconded by Tom Hossie that the agenda as revised be approved. Carried 4. Adoption of Minutes of Previous Meeting(s) moved by Leo Blindenbach, seconded by Leah Bourgeois, that the minutes of the meeting of March 8, 2022 be approved. Carried 5. Status Reports/Updates 1. Signage re Bridge Surfaces and Re Cyclists/Hikers []Ken reported that LGA/ BSUR .1R AP9LV ALJ CEJ HIM 0EH[ICFRI,SRLVhGb QVC HSDW HCVVT RIDS VFKHGE E[7KLVTLMEH[P R-1__LhP V_SHQQQI EEAI- WRO-of the agenda for our next meeting 3 T❑ 2. Treatment Plant Study/Storm Drainage Pond [I Brian reported that he had a constructive conversation with Tony Ricciardi of the municipal engineering department re this matter. Tony has met with representatives of Kaitlin and will advise Brian of any developments. He also offered to provide a copy of the landscape plan. Brian invited Tony ( and representatives from the Region ) to our next scheduled meeting on May 1th which will be on-site at the Toronto Street lot adjacent to the project site. The question of closing off access to vehicles to the south of the entranFH11I]DEE[]DVD@`R)2VFVMQ_I_._I HQ1L0UF4q:DI QT RSHIDA7QJnW ❑ 3. Traffic/Usage Survey ❑ Brian and Kate. The forms to be used have now been revised and are ready for implementation. It was agreed that it would be best to wait until approximately the end of May to begin due to our other commitments until that time. 4. Calendar/Chart of Activities ❑ Kate. This has been updated to include our spring cleanup, a possible planting project in late May, and a virtual spring scavenger hunt around the same time. 5. Interpretative Signage/QR Codes Project []Tom reported that we have four narratives ready to go. A fifth has been submitted and two others are nearing completion. Tom will review each and undertake some final editing. Ways of affixing the QR codes were discussed. Patrick offered to explore the possibility of creating some laminated versions of these using the marketing department of his employer. Commercial options may also be explored. 6. Bird box monitoring and cleanout []Carmen, Rod, Leo and Brian undertook this annual spring project on April 7t". Again this year, someone else appears to have done this before us presumably last fall. We are reasonably confident that our occupancy rate remains high because of the amount of discarded nesting material found below most of the boxes. However, we need to make sure that this does not happen again. After some discussion, it was decided that some type of marker would be prepared and affixed to each nesting box advising people that these are used for research and data collection purposes as well as shelter and must not be disturbed. It was also noted that a large multi chambered nesting box had been mounted on our martin pole below the martin house itself. It appears to be the work of the same person given that identical hardware to that used on many of the nesting boxes had been used. 7. Spring Cleanup ❑ Leo reported that all is in readiness for our cleanup of the Port, Bond Head and SWNA on April 23 beginning at 10 a.m. No Frills is sponsoring the event; bags and gloves will be supplied as usual. All members indicated they would be present for at least part RI VW-I[(3DFFF6 RP H-KD7-I DaDG—EH C -DV\A.JCHG❑ EM"9H_3 RMU-I_IRQG_I_I_I F DG -7 KHA MM LM DIMDAM7 6MHiDJU I_O7 Additional volunteers from the Port side will be deployed to SWNA as necessary. It was agreed that the Cobbledick Side does not require a crew this year 3 T❑ 8. Spring wildflower planting ❑ Brian reported that he had been in contact with OPG and had submitted a request for a donation to cover the cost of additional plantings. He has also contacted the supplier who indicated that he could indeed have the required number of plants available for us in late May if we do in fact obtain the funding. Brian will advise the rest of the Committee as news develops. May 28 was suggested as the date for this event 9. Bee Houses Leah reported that the group she works with at Courtice High School can provide 8-10 of these units for deployment throughout the SWNA. Thank you Leah! 6. yVP ❑11TIRO]T 1. Storm Drainage Pond see comments above 2. Butternut Tree Planting ❑ nothing new to report 3. Scouting/Birdhouse Project Leo reported that the scout group he has been working with can provide 8 wren and 4 ❑tN ❑GUTCHV= [EU- installation on April 18t"..Ken will ensure that we have sufficient t or u bars available. Brian, Leo and any other available committee member will assist the scouts with installation to ensure proper placement. 4. Silt fencing along waterfront trail Ken reported that this will be entered into the work schedule of this department. On a related matter, the region appears to have been doing some maintenance work along the south side of the waterfront tril jus east of the Memorial Forest and has an area approximatey 15 x 20 feet fenced in with orange plastic fencing. Ken will explore what this is all about and endeavor to determine when it can be removed. 5. Mowing of wildflower garden ❑ Lakeshore . Ken will endeavor to have this time in time for the above mentioned planting project. It was noted that even if that project does not happen this year, mowing is still desireable. 6. Newcastle Fall Festival ❑ October 1, 2022 F no action required at this time 7. Parking along Toronto Street/ gating to hydro corridor F nothing new to report 7. Other Business ❑ Ken reviewed a new directive sent out by the municipality which allows for a return to in-person meetings and/or hybrid meetings. It was agreed that we will begin this for our June meeting. Ken will book a room 8. Round Table L All Members were asked if they had anything they wished to share or report, Kate advised that she has a new position as Executive Director of the Canadian Biosphere Reserves Association. 3 T❑ Congratulations Kate!! Kristin reported that she had been accepted into a Mases-3LRJlIDP DWD@RVLHffU September but will continue to work with us until that time. Congratulations Kristin!! Tom reported that wood frogs have been calling in the Nature rea for several days now. He also reported that a Great Horned Owl has been spotted there 10. Next Meeting Tuesday May 10, 2022 Lion site, Toronto Street, 6:30 P.M. 11. Adjournment 3 TFI Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: May 9, 2022 Time: 9:30 a.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: J. Newman, L. Patenaude, S. Brake, R. Maciver, T. Pinn, R. Windle, M. Perini Other Staff Present: L. Reck, M. Pick, B. Radomski 1. Call to Order Mayor Foster called the meeting to order at 9:30 a.m. 2. Land Acknowledgement Statement Councillor Hooper led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations (10 minute time limit) 5.1 Lloyd Rang, Valleys 2000, Regarding Item 8.1.2, New Business - Bowmanville Zoo Lands Lloyd Rang made a verbal presentation to accompany an electronic presentation. Lloyd provided an overview of the Valleys 2000 volunteer charity organization including their mandate and projects they oversee. Lloyd explained the background of the opportunity which will help prepare a comprehensive Parks Master Plan for the Bowmanville Zoo Lands and outlined their proposal: • Valleys 2000 would secure and pay for a firm to lead consultation on the zoo lands park; 1 3 TF1 General Government Committee Minutes May 9, 2022 • Using a Charette process, bring a group of diverse stakeholders together to feed into the master plan process; • Prepare a final high-level report with renderings and costing summarizing the group's findings; and • Following the finalization of the master plan, fundraise to support the redevelopment of the park. Lloyd explained the activities they have accomplished to date including reviewing several firms and their proposals and tentatively choosing the Planning Partnership to lead the Charette process. L. Rang outlined the process of the Planning Partnership, explained the outcome, and answered questions from Members of Committee. Alter the Agenda Resolution # GG -201-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the Agenda be altered to consider Item 8.1.2 New Business - Bowmanville Zoo Lands, at this time. Carried 8.1.2 New Business - Bowmanville Zoo Lands (Councillor Anderson) Resolution # GG -202-22 Moved by Councillor Anderson Seconded by Councillor Zwart Whereas, at the regular Council meeting held on December 13, 2021, Council passed Resolution #C-408-21 which directed Staff of the Public Works Department to undertake the preparation of a comprehensive Parks Master Plan for the Bowmanville Zoo lands that would include design concepts and cost estimates for any new recommended recreational facilities or amenities, including an investigation into a possible skating trail as previously requested by Council; And Whereas Staff of the Public Works Department were required, after consultation with various stakeholders, to submit a report to Council on the matter prior to the end of October 2022; And Whereas the Direc\RWRl ANH-9 DOEVT❑❑ -FUD L_D\&'0,_6_11DYH1U-FH❑VDL expressed interest in working with the Municipality to help guide the recreational development, enhancement, promotion and preservation of the lands; ❑CCS EHLH ]YVHi9DCM-LVI-P❑❑❑IJ UZC6C2DYHDOP committed to solely fund and procure a specialized planning consultant to assist with the creation of a themed use for the new park and to develop a major contributing donor list that will help to build the proposed amenities in the future. 2 3 T❑ General Government Committee Minutes May 9, 2022 Now therefore it be resolved: 1. That Staff of the Public Works Department be directed to form a partnership Z IW -WH -9 DCS ENDII❑❑[RU DALDE -Z 01WHILINEWRI 1 H-1 Parks Master Plan for the Bowmanville Zoo lands; 2. That, following a suitable period of design and consultation with the various affected stakeholders and other interested parties, Staff report back to Council on the matter at the Joint Committee meeting to be held on September 12, 2022; and 3. 7 DLIlfVEHTfUffiGR ®R❑❑FEV decision. Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried on a recorded vote (7 to 0) 5.2 Joshua Glover, Regarding Flying the National Flag of Canada Joshua Glover expressed their opinion on the importance of organizations being involved in the community for community cohesion. Joshua explained that the National Flag of Canada should be flown on its own flag pole or at the top if other flags are on the same pole and requested that Committee educate the community on the rules of flying the National Flag of Canada. J. Glover answered questions from Members of Committee. Resolution # GG -203-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the Delegation of Joshua Glover, regarding Flying the National Flag of Canada, be received with thanks. Carried Recess Resolution # GG -204-22 Moved by Councillor Neal Seconded by Councillor Anderson That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:45 a.m. with Mayor Foster in the Chair. Councillor Hooper was not present at this time. 3 3 T❑ General Government Committee Minutes May 9, 2022 6. Reports/Correspondence Related to Presentations/Delegations 7. Communications 7.1 Natasha Lawrence, Philip Lawrence, Regarding By the Glass Endorsement Resolution # GG -205-22 Moved by Councillor Zwart Seconded by Councillor Anderson That the Council of the Municipality of Clarington supports the issuance of the By -the -Glass Endorsement to the Winery Licence for 1840 Farmhouse and Vineyard located at 3775 Ganaraska Road, Orono. Carried Councillor Hooper returned to the meeting. 7.2 Dustin Scheenaard, Regarding the Request for a Nuisance Feeding of Animals By-law Resolution # GG -206-22 Moved by Councillor Zwart Seconded by Councillor Anderson That Item 7.2, Dustin Scheenaard, Regarding the Request for a Nuisance Feeding of Animals By-law, be referred to Staff. Motion Lost Resolution # GG -207-22 Moved by Councillor Neal Seconded by Councillor Anderson That Communication Item 7.2, Dustin Scheenaard, Regarding the Request for a Nuisance Feeding of Animals By-law, be received for information. Carried 7.3 Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute Resolution # GG -208-22 Moved by Councillor Hooper Seconded by Councillor Neal That Item 7.3, Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute, be received for information. Carried 4 3 TF1 General Government Committee Minutes May 9, 2022 8. Staff Reports, Staff Memos and New Business Consideration 8.1 Public Works Councillor Hooper chaired this portion of the meeting. 8.1.1 PWD -014-22 Proposed Amendment to Traffic By-law 2014-059 Resolution # GG -209-22 Moved by Mayor Foster Seconded by Councillor Jones That Report PWD -014-22 and any related delegations or communication items, be received; That the By-law, amending specific schedules of the Traffic By-law, attached to Report PWD -014-22, as Attachment 1, be approved; and That all interested parties listed in Report PWD -014-22 and any delegations be advised of ❑R❑ ❑ Carried 8.2 Emergency and Fire Services Councillor Zwart chaired this portion of the meeting. 8.2.1 ESD -002-22 Amendment to Emergency Management By -Law 2018-010 Resolution # GG -210-22 Moved by Mayor Foster Seconded by Councillor Traill That Report ESD -002-22 be received; and That the draft By -Law (Attachment 1 of the Report ESD- 002-22), amending the Emergency Management By-law 2018-010, regarding Emergency Management Program Committee members and members of the Municipal Emergency Control Group, be approved. Carried 8.3 Community Services Councillor Traill chaired this portion of the meeting. Resolution # GG -211-22 Moved by Councillor Neal Seconded by Councillor Hooper That Items 8.3.1, 8.3.2, and 8.3.3, be approved in accordance with the agenda. Carried 5 3 TF1 General Government Committee Minutes May 9, 2022 8.3.1 CSD -010-22 COVID Support for Community Halls and Arenas Resolution # GG -212-22 That Report CSD -010-22, and any related communication items be received for information. 8.3.2 CSD -011-22 Extension of Existing Community Services Rates and Fees Resolution # GG -213-22 That Report CSD -011-22 and any related communication items, be received; That the existing fees as approved through report CSD -001-21 be extended for programs and indoor facility rates, with the exception of ice, floor and indoor turf, to December 31, 2022; and That Council approve an interim increase of 1.75% to all ice, floor, and indoor turf rates from September 1, 2022 to April 30, 2023. 8.3.3 Memo -025-22 - Update from Truth and Reconciliation Staff Committee Resolution # GG -214-22 That Item 8.3.3, Memo -025-22 - Update from Truth and Reconciliation Staff Committee, be received for information. 8.4 Financial Services Councillor Neal chaired this portion of the meeting. 8.4.1 FSD-021-22 2021 Annual Statement for the Development Charges Reserve Funds Resolution # GG -215-22 Moved by Mayor Foster Seconded by Councillor Zwart That Report FSD-021-22 be received; and 7 D)D FRS TRI ISM LHSRJEH-SRWI R -WH-O ❑dFLSDWVZ I-E\4W-1 Carried 9. Unfinished Business 6 3 U❑ General Government Committee Minutes May 9, 2022 10. Questions to Department Heads/Request for Staff Report(s) Members of Committee asked questions to Department Heads. 7 RR®I❑Y[O I= DW Resolution # GG -216-22 Moved by Councillor Jones Seconded by Councillor Neal That Staff report back on options related to the self-made path at Tooley's Mill Park, including costs and a plan for implementation. Carried 11. Confidential Items 11.1 Confidential Memo -002-22 Railway Safety Improvement Funding Update for Cobbledick Road Resolution # GG -217-22 Moved by Councillor Neal Seconded by Councillor Hooper That Item 11.1, Confidential Memo -002-22 Railway Safety Improvement Funding Update for Cobbledick Road, be received for information. Carried 11.2 Confidential Memo from Rob Maciver, Director of Legislative Services/Solicitor, Regarding Item 7.3 Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute Resolution # GG -218-22 Moved by Councillor Neal Seconded by Councillor Zwart That 11.2, Confidential Memo from Rob Maciver, Director of Legislative Services/Solicitor, Regarding Item 7.3 Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute, be received for information. Carried 12. Adjournment Resolution # GG -219-22 Moved by Councillor Neal Seconded by Councillor Zwart That the meeting adjourn at 11:29 a.m. Carried 7 3 T❑ Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Trevor Pinn, Deputy CAO/Treasurer Date: May 30, 2022 Memo #: Memo -028-22 File No.: Re: Financial and Purchasing Implications for Bowmanville Zoo At its meeting on May 9, 2022, during discussion of items 5.1 and 8.1.2 regarding the Bowmanville Zoo Lands questions related to purchasing and budget were raised. 1. Does the proposal from Valleys 2000 to source and fund consulting work for the ■ design of a masterplan for the former Bowmanville Zoo Lands violate the 0 ❑AFISD ❑[FE1vL❑❑ETIC�law? Assuming that there is no obligation on the Municipality to provide funding to this project, that there is no obligation for Council to follow the recommendations in the Valleys 2000 report and the design is purely being provided by Valleys 2000 as a community group trying to provide information to Council, it does not appear that this would violate the M❑LFLSDOW-S-FFIDwL❑❑[E[Ialaw. The Municipality was not intending to make a purchase for this project as the work was slated to be done in-house with internal resources. 2. Was the Bowmanville Zoo Lands masterplan included in the 2022 budget? On December 13, 2022 Council passed resolution C-408-21 which resolved: That Council direct Staff of the Public Works Department to undertake the preparation of a comprehensive Parks Master Plan for the Bowmanville Zoo lands that will include design concepts and cost estimates for any new recommended recreational facilities or amenities, including investigation into a possible skating trail as previously requested by Council; The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 TF] (Insert Reference Number if applicable) Page 2 That the Staff of the Public Works Department who will be preparing the Master Plan, in consultation with various stakeholders, be required to submit a report to Council on the matter prior to the end of October, 2022; and 7 LMV+" _SDA5M/_L1H_LRIUH❑[Rl [Ell R_ FL0VL❑F FMR___ The resolution did not refer the matter to the 2022 Budget. There was nothing on the ,\hPV1LRLI❑R❑Vld-IZ\ffiII lVAIWH_LIl_QW_Iregarding the Bowmanville Zoo lands. During the 2022 budget deliberations there were no specific amendments to the budget regarding this property. Staff intended to complete the masterplan in-house using municipal resources, therefore there was nothing explicitly required in the 2022 budget to fund this work. As the masterplan would be completed by October 2022, the capital work that would arise from the plan would be included in future years. I trust the above provides Council with the additional information required. Trevor Pinn, CPA, CA Deputy CAO/Treasurer Financial Services Department cc: Department Heads David Ferguson, Purchasing Manager The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@ciarington.net I www.clarington.net 3 ®❑ Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Planning and Development Committee Minutes Date: May 16, 2022 Time: 6:30 p.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Regrets: Councillor G. Anderson Staff Present: R. Maciver, J. Newman, L. Patenaude, R. Windle, T. Pinn, F. Langmaid, R. Warne, K. Richardson Other Staff Present: A. Vandyk, L. Backus, T. Rubino, B. Weiler, D. Hoge 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Land Acknowledgment Statement Councillor Jones led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Public Meetings 5.1 Public Meeting for a Proposed Plan of Subdivision and Zoning By-law Amendment Brandon Weiler, Principal Planner, made a verbal presentation to accompany an electronic presentation and answered questions from Members of Committee. 1 3 TF1 Planning and Development Committee Minutes May 16, 2022 Suspend the Rules Resolution # PD -053-22 Moved by Councillor Zwart Seconded by Councillor Jones That the Rules of Procedure be suspended to extend the delegation of Libby Racansky, for an additional 5 minutes for a total of 15 minutes. Carried Libby Racansky was present in opposition to the application. Libby expressed concerns regarding flooding and the destruction of the aquifer within the Courtice Urban Boundary. L. Racansky stated that the proposal will cause more mosquitos, ticks, Covid-19, and other variants of viruses and that local farmers would not be able to harvest crops due to water unavailability. Libby stated that the removal of trees, grading, and digging is causing runoff, flooding, sinkholes, and dryness. L. Racansky noted that eco -passages are recommended to help creatures survive. Libby expressed concerns regarding noise, the need for protecting stormwater management, proposed curbs and sidewalks, and the protection of trees. L. Racansky explained that there are no bungalows for seniors or single -parent families and that the plan is ignoring the Bell easement. Libby explained that more greenery is needed to stop flooding and that an additional park is required. L. Racansky added that a trail leading to Black Creek is needed, to protect leftover marsh and sensitive lands at Headgate. Libby explained that trenchless technology should be used for extension services so groundwater flow would be less affected and answered questions from Members of Committee. Paul Kouadio was present in opposition to the application. Paul expressed his concerns regarding the lack of a parkette as the two parkettes are already overcrowded, especially in the summer. P. Kouadio stated that children play on the street as there is not enough room at the parkettes. Paul requested the developer consider including a parkette in the proposal. Sami Elhajjeh was present in opposition to the application and is representing the members of the North Courtice community group. S. Elhajjeh expressed concerns regarding the frontages as they do not match the current Harry Gay neighbourhood. Sami explained that the proposal does not include a park or greenspace and expressed the importance of including a park as the others are overcrowded. S. Elhajjeh expressed concerns regarding increased traffic, safety for children, community health, and flooding. Sami played a video of nighttime creatures and was available for questions regarding the petition that was submitted. 2 3 TFI Planning and Development Committee Minutes May 16, 2022 Teresa Koornneef was present in opposition to the application. Teresa has lived in the area for 32 years and has noticed that the water table is rising, especially with Highway 418 interference. T. Koornneef added that the field across the street is already flooding and preventing the farmer from harvesting their crops. Teresa questioned how the water is going to be addressed and what repercussions will homeowners have if they get flood damage. T. Koornneef stated that the ditches in the area are not maintained and contain some vandalism and answered questions from Members of Committee. Peter Maleganovski, Gatzios Planning and Development Consultants Inc. was present on behalf of the applicant. Peter provided an overview of the application and location. P. Maleganovski noted that the proposal conforms with the Clarington Official Plan and is consistent with the Hancock neighbourhood design plan. Peter provided the background on the submissions of the application, noting the plan has evolved over time in response to public comments. Peter concluded by stating there have been five submissions since 2018 which have responded to public and agency comments. P. Maleganovski answered questions from Members of Committee. 5.1.1 PDS -022-22 Draft Plan of Subdivision and Rezoning for Multiple Properties in the Hancock Neighbourhood, Courtice Resolution # PD -054-22 Moved by Councillor Hooper Seconded by Councillor Jones That Report PDS -022-22 and any related communication items, be received for information only; That Staff receive and consider comments from the public and Council with respect to the proposed Draft Plan of Subdivision and Zoning By-law Amendment applications submitted by Nash Development Limited (Marlin Spring) and continue processing the applications including the preparation of a subsequent report; and That all interested parties listed in Report PDS -022-22 and any delegations be DGYllMG_RI T R❑d=LCV_G+ R_lu Carried 5.2 Public Meeting for a Proposed Zoning By-law Amendment to Permit a Special Events Venue and Culinary -Related Activities as On -Farm Diversified Uses Toni Rubino, Planner II made a verbal presentation to accompany an electronic presentation. Renee Rivera stated that they are here to answer any questions regarding the application. 3 3 TFI Planning and Development Committee Minutes May 16, 2022 Bob Clark, Planning Consultant, Clark Consulting Services was present on behalf of the applicant. Bob provided an overview of the application and noted that the zoning application is focused on a specific area on the property that includes parking and is well shielded by vegetation on all sides. B. Clark displayed a detailed view of the concept plan which includes a ceremony site surrounded by trees and includes walkways, a canvas building with covering, and parking for 70 vehicles with access onto Morgan's Road through an existing laneway. Bob stated that a sound expert suggested placing buffers on the ground and on the canvas building to ensure noise is not disruptive to neighbours. B. Clark explained that the farm currently hosts farm tours and farm -related events and provided an overview of the on-farm diversified uses criteria noting the application conforms with the criteria. Bob stated that there would only be 1 to 2 events a week and the location is only 1.47% of the farm area, which is under the 2% maximum. B. Clark explained that the application is compatible with the existing neighbourhood and that the property is isolated through vegetation and surrounding property. Bob stated that supporting documents submitted include a functional servicing plan, site screen questionnaire, environmental site screening, archaeological assessment, MDS calculation, noise assessment, hydrological assessment, and an economic impact study. B. Clark stated that concerns made by neighbours have been addressed and noted that they are seeking to provide the existing entrance so there would not be any further interruption for traffic on Morgan's Road and has been re -graded with assistance from Public Works. Bob explained that emergency access has been reviewed to indicate that there is available access to meet the requirements and that the traffic consultant is satisfied with Morgan's road meeting requirements for traffic. B. Clark stated that there was a suggestion for additional lighting on Morgan's Road, but the applicant does not believe it is needed. Bob explained that the applicants are subject to on-farm special events licensing and would be monitoring the operation which ensures neighbours that the operator will manage all events to ensure there are no concerns. Bob Clark answered questions from Members of Committee. 5.2.1 PDS -023-22 Application for Zoning By-law Amendment to Permit a Special Events Venue and Culinary -Related Activities as On -Farm Diversified Uses at 3582 Morgans Road, Clarke Resolution # PD -055-22 Moved by Councillor Zwart Seconded by Councillor Jones That Report PDS -023-22 and any related communication items, be received for information only; That Staff receive and consider comments from the public and Council with respect to the Zoning By-law Amendment application; and 0 3 TFI Planning and Development Committee Minutes May 16, 2022 That all interested parties listed in Report PDS -023-22 and any delegations be DGyL\+iGRI T RLiLFlCV1GHF1MRii11 Carried The public meeting concluded at 8:32 p.m. 6. Presentations/Delegations (10 minute time limit) 6.1 Delegation of Ron Diskey, Regarding Item 7.1 PWD -010-22 Access to Rundle Road Property Ron Diskey was present regarding PWD -010-22 Access to Rundle Road Property. Ron explained that they are requesting to build a home on their 50 -acre property and are seeking approval for a road allowance. R. Diskey stated that efforts have been made to purchase surrounding property but have not been successful. Ron expressed that the road construction would be at no cost to the municipality and believes there would be no requirement for extra capital equipment or Staff. Ron requested that Council approve the road allowance and answered questions from Members of Committee. 7. Reports/Correspondence Related to Presentations/Delegations 7.1 PWD -010-22 - Access to Rundle Road Property (Referred from the April 25, 2022 Planning and Development Committee Meeting) Resolution # PD -056-22 Moved by Councillor Jones Seconded by Councillor Traill That Report PWD -010-22 and any related communication items, be received; That Staff be directed to work with the owner of the Rundle Road property to improve the unmaintained road allowance to a rural municipality standard at the RZ HJ"xpense and assume the road allowance as a maintained road; and That all interested parties listed in Report PWD -010-22 and any delegations be advised of Council's decision. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart Absent (1): Councillor Anderson Motion Lost on a recorded vote (3 to 3) Later in the meeting, see following motions. 5 3 T❑ Planning and Development Committee Minutes May 16, 2022 Resolution # PD -057-22 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #PD -056-22 for a second time. Carried Amendment: Resolution # PD -058-22 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing resolution #PD -056-22 be amended by adding the following at the end: "That all normal requirements including the posting of a sufficient letter of credit, and the necessary turning radius, be included in the agreement." Motion Lost Resolution # PD -059-22 Moved by Councillor Jones Seconded by Councillor Traill That Report PWD -010-22 and any related communication items, be received; That Staff report back on a policy on opening unopened road allowances; and That all interested parties listed in Report PWD -010-22 and any delegations be DGYLVHGRI T R_iJU _GHF R_iu Carried Recess Resolution # PD -060-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 9:21 p.m. with Mayor Foster in the Chair. 6 3 TFI Planning and Development Committee Minutes May 16, 2022 8. Communications 9. Staff Reports and Staff Memos 9.1 PDS -024-22 Amendment to Application Fees By-law for Planning and Development Applications Resolution # PD -061-22 Moved by Councillor Hooper Seconded by Councillor Zwart That Report PDS -024-22 and any related communication items, be received; That the Fees By-law Amendment, Attachment 1 to Report PDS -024-22 be approved; and That all interested parties listed in Report PDS -024-22 and any delegations be DGYW-GRI C❑ R❑EFLOILG-FLVI R❑❑ Carried as Amended Later in the meeting, see following motion. Resolution # PD -062-22 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #PD -061-22 be amended by adding the following after paragraph 2: "That the pre -consultation fee for single residential use or a farm be $300, and everything else be $1,000". Carried Main Motion as Amended: Resolution # PD -063-22 Moved by Councillor Hooper Seconded by Councillor Zwart That Report PDS -024-22 and any related communication items, be received; That the Fees By-law Amendment, Attachment 1 to Report PDS -024-22 be approved with the following amendment: "That the pre -consultation fee for single residential use or a farm be $300, and everything else be $1,000"; and That all interested parties listed in Report PDS -024-22 and any delegations be DGYGR C❑ R_1FLQ/_G+U R_I❑ Carried 7 3 T❑ Planning and Development Committee Minutes May 16, 2022 9.2 PDS -025-22 Clarington District Energy System Resolution # PD -064-22 Moved by Councillor Zwart Seconded by Councillor Hooper That Report PDS -025-22, and any related delegations or communication items, be received for information. That all interested parties be notiflH©EIEll] R❑ Carried 10. New Business - Consideration 11. Unfinished Business 11.1 PDS -026-22 Waterfront Strategy Terms of Reference (Referred from the May 2, 2022 Council Meeting) Faye Langmaid, Manager of Special Projects, made a verbal presentation to accompany an electronic presentation. F. Langmaid stated that Staff is recommending Council approve the consultants for RFP 2022-1, so that a renewed vision and strategy can be set for the next 30 years. Faye explained that a new vision will maximize new opportunities to sustainably enhance Clarington's waterfront and create unique urban waterfront destinations. F. Langmaid provided an overview of the Clarington Waterfront, comparing 1992 and 2022, and stated that the public now has access to 30% of the nearshore area and 16% at the shoreline. Faye noted that the lakefront consists of bluffs and does not recommend traversing them. F. Langmaid explained that many acquisitions have occurred that support the development of the Waterfront Trail and stated that the implementation and continued goal of shifting it off-road or onto improved facilities continues to be a work in progress. F. Langmaid provided an overview of the 1992 Clarington Waterfront Strategy goals and ownership area, which has increased to 13% of lands owned by the Municipality. Faye suggested that the study area be reduced to 40 square kilometres by eliminating the area from the 401 to Concession 1 in the former Township of Clark. This will reduce the area to 7.8% and focuses it closer to the waterfront. F. Langmaid noted that the Bowmanville and Newcastle waterfronts have seen the most change in the past 30 years and are the two areas they have asked the consultant to put additional focus on. Faye provided an overview of the Bowmanville waterfront and stated that the Municipality has yet to determine the future of the Village Commercial Lands which it owns and has declared surplus. F. Langmaid provided an overview of the Newcastle Waterfront and stated that the final land transfers for land development in the Port of Newcastle have recently been submitted and it proposed that they will be addressed as part of the concept plan to be prepared for the area. n. 3 TFI Planning and Development Committee Minutes May 16, 2022 Faye provided an overview of the Port Granby waterfront area and noted that they are nearing completion of the waste project and that the costing and phasing will be folded into the Waterfront Strategy. F. Langmaid explained that Council has authorized the development of a more refined concept plan for the Courtice Waterfront which will be presented in June 2022. Faye added that the Concept Plan costing and phasing will also be folded into the overall Waterfront Strategy, allowing Council to determine priorities. F. Langmaid stated that the waterfront strategy consulting teams will also be carrying out a comprehensive economic and market assessment of the proposed overall concept plan across the entire waterfront which requires a detailed implementation plan outlining the next steps and resources. Faye explained that the input process will include meetings with Councillors and the final Terms of Reference for the project will be agreed to with the Consultant. F. Langmaid stated that any additional items Council would like included can be submitted to the consultant as part of the start-up meeting and any additional funding will be incorporated into the 2023 budget. Faye recommended Council approve option B which is to proceed with awarding the contract as set out in the proposal call and answered questions from Members of Committee. Resolution # PD -065-22 Moved by Councillor Hooper Seconded by Councillor Traill That Reports PDS -026-22, FSD-020-22, and any related delegations or communication items, be received; That the proposal received from Dillon Consulting Limited having the lowest price meeting all terms, conditions and specifications of RFP2022-1 be awarded the contract for consulting services for the Clarington Waterfront Strategy Report; That Staff work with the Consultant to finalize the project Terms of Reference to ensure appropriate focus and priority be given to the Bowmanville Harbourfront Waterfront area; That the funding required for the Clarington Waterfront Strategy Report in the approximate amount of $175,000 be funded from the Development Charges General Government Reserve Fund ($157,500), the Consulting/Professional Fees Reserve ($10,000) and the Tax Rate Stabilization Reserve Fund ($7,500), and That all interested parties listed in Reports FSD-020-22 and PDS -026-22, and any delegations, be advised of CounFLCV':GfL� Carried 9 3 [Pill Planning and Development Committee Minutes May 16, 2022 12. Questions to Department Heads/Request for Staff Report(s) Members of Committee asked questions to the Director of Planning and Development Services. 12.1 Tree Preservation Plans for New Developments Resolution # PD -066-22 Moved by Councillor Neal Seconded by Councillor Jones That Staff report back on tree preservation plans for new developments. Carried 13. Confidential Items 14. Adjournment Resolution # PD -067-22 Moved by Councillor Neal Seconded by Councillor Hooper That the meeting adjourn at 10:17 p.m. Carried 10 3 TFI Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: May 30, 2022 Report Number: FSD-022-22 Submitted By: Trevor Pinn, Deputy CAO/Treasurer Reviewed By: Robert Maciver, Deputy CAO/Solicitor Resolution#: File Number: By-law Number: Report Subject: Debenture of South Bowmanville Recreation Centre Recommendations: 1. That Report FSD-022-22 and any related delegations or communication items, be received; 2. That, in accordance with resolution #GG -072-22, $61,055,000 for the new South Bowmanville Recreation Centre, included in the 2022 capital budget, be funded through debenture; 3. That the Deputy CAO/Treasurer is authorized to make application to the Region of Durham for the necessary debenture, such terms at the discretion of the Deputy CAO/Treasurer not to exceed 20 years in any single issue; 4. That the Deputy CAO/Treasurer is authorized to split the debenture into phases at their discretion and in consultation with the Region of Durham; and 5. That all interested parties listed in Report FSD-022-22 and any delegations be DGTGEI T R❑L-FXXI1G11FMR❑❑ 3 T❑ Municipality of Clarington Report FSD-022-22 Report Overview Page 2 During the 2022 Budget, Council approved three projects which would be financed through debentures. The Region of Durham is preparing their June 2022 debenture issuance, Staff are working with the Region of Durham on their legal and financial requirements related to this issuance. 7111115 ❑J [R❑TIUM D I_IDITDLNLG11R1D1T LLLW T R❑CFMSSI_R_[LJ W__6 R_W-1 Bowmanville Recreation Centre in a slightly different form than what was passed during the Budget deliberations. This is mainly a housekeeping matter as the intent of Council was clear; however the dollar amount was not explicitly included in the same motion (it was implied through a memo considered at the same meeting). This report deals solely with the debenture financing aspect of the project. 1. Background 1.1 The Municipality of Clarington approved several capital projects in 2022 that will be funded through debenture financing. As Council is aware, the Region of Durham is responsible for the issuance of any long-term debt on behalf of the local municipalities in the Region. 1.2 The Region of Durham is currently working on a debenture issue in June this year. As a result, Staff have been working over the past three weeks to provide the Region with the required documentation and information to satisfy their financial and legal agents involved with the debenture issue. 1.3 The Region of Durham requires the authorizing resolution to be in place before they can J RW5 ❑J [R❑DGU R❑CFCU WDMIFRP P L ❑117 RP ❑d1W❑15 ❑J [R❑TSR1WJ 13EDCI1111 and given that this is mainly a housekeeping report, this report is being brought to Council at this time to ensure that we meet the June 2022 debenture deadlines of the Region of Durham. 2. South Bowmanville Recreation Centre 2.1 While Council approved the South Bowmanville Recreation Centre during the 2022 Budget Deliberations through GG -078-22 including that it was to be debentured, the amount of the debenture was not explicitly included in the resolution (it was included in a Memo -002-22 to Committee that was considered as part of this discussion). 2.2 The legal advisors for the Region of Durham have asked that Council pass a resolution authorizing this project be debentured similarly to how the Newcastle Arena and Orono Arena projects were included in the 2022 budget resolutions. 3 T❑ Municipality of Clarington Report FSD-022-22 Page 3 2.3 Nothing in this resolution changes the direction already given to Staff as part of the 2022 Budget on how to proceed with the construction of the South Bowmanville Recreation Centre. This resolution clearly articulates the upset limit for the debenture, which was implied through the included memo. 2.4 The debenture for South Bowmanville Recreation Centre may be broken into phases to better meet the needs of the Region of Durham, however the total will not exceed $61,055,000. 3. Concurrence Not Applicable. 4. Conclusion It is respectfully recommended that Council formalize the approval of the debenture for the South Bowmanville Recreation Centre. Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 ext.2602 or tpinn@clarington.net. Attachments: Not Applicable Interested Parties: There are no interested parties to be notified of Council's decision. 3 TFI If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379- ext. 2131 The Corporation of the Municipality of Clarington By-law 2022-029 Being a By-law to amend Schedule A of the Fee By-law 2010-142 WHEREAS Section 69(1) of the Planning Act, R.S.O. 1990, C.P13, provides that By-laws may be passed by the Council of a Municipality to prescribe a tariff of fees for the processing of applications made in respect of planning matters (PLN 20.5); WHEREAS Section 391 (1) of the Municipal Act provides for municipalities to impose fees or charges for services or activities provided or done by or on behalf of it; Now therefore the Council of the Municipality of Clarington enacts as follows: 1. Commencing July 1, 2022, the fees for services provided by the Municipality under By-law 2010-142 shall be amended by the following Schedules to this By-law: 6FCHG_0ILL Planning Services and Legal Services Department Passed in Open Council this 30th day of May, 2022 Adrian Foster, Mayor June Gallagher, Municipal Clerk 3 TF1 By-law 2010-142 6 FLHLiLK IiL$ ❑ Planning Services/Legal Services Departments Fee Schedule July 1, 2022 to June 30, 2023 Type of Application Fee (Credit Cards are Not Accepted) Official Plan Amendment (note 7) Minor Application $16,900.00 Major Application (note 1) $24,760.00 Aggregate Pit or Quarry $37,380.00 Regional Official Plan Amendment Review $3,040.00 Neighbourhood Design Plan Amendment $5,640.00 Zoning By-law Amendment (note 7) Minor $8,490.00 Major (note 3) $12,730.00 Removal of H Holding Symbol $2,940.00 Extension of a temporary use $2,490.00 Combined Official Plan and Zoning By-law Amendments (note 11) Minor $23,265.00 Major $31,125.00 Draft Plan of Subdivision (note 7) Residential $18,020 + $300/unit and $500/block Non -Residential $7,460.00 Preparation of Subdivision Agreement (note 5) ($4,510 + $586.30 HST) $5,096.30 Preparation of Subdivision Agreement Amendment (note 5) ($1,130 + $146.90 HST) $1,276.90 Recirculation Fee 50% of the base fee Red Line Revisions to Draft Approval Plan of Subdivision (note 7) All Revisions $9,960 + $300 additional/unit and $500/block Major Revisions to Subdivision Applications Not Draft Approved (note 7) Where original application was filed prior to July 1, 2000 $15,750 + $300/unit and $500/block Where original application was filed between July 1, 2000 to Dec. 31, 2006 $7,890 + $300 /unit and $500/block Where original application was filed after December 31, 2006 $7,890.00 Subdivision Clearance $2,870.00 Extension of Draft Plan Approval $2,870.00 Draft Plan of Condominium (note 7) Residential and Non -Residential $8,210.00 Application for Condominium Conversions $9,960.00 Preparation of Condominium Agreement (note 5) ($4,120 + $535.60 HST) $4,655.60 Preparation of Condominium Agreement Amendment (note 5) ($835.00 + $108.55 HST) $943.55 Condominium Clearance $2,270.00 FEE Type of Application Fee (Credit Cards are Not Accepted) Part Lot Control (note 7) ($1,130 + $60/unit) Site Plan Approval / Amendment (note 7) Telecommunications Towers $9,010.00 Residential Use $6,770 + $225/unit for the first 100 units and $150 for each unit after the first 100 units Commercial Use $5,640 + $1.50/m2 commercial gross floor area Mixed Use Building (note 12) $5,080 + $0.60/m2 commercial gross floor area + $60/residential unit (maximum $20,000) Industrial / Other Uses $3,390 + $0.25/m2 gross floor area (maximum $10,000) Amendment - Residential Use $1,130 + $50/unit (maximum $6,000) Amendment - Commercial Use $2,040 + $1.50/m2 commercial gross floor area (maximum $16,000) Amendment - Mixed Use (note 12) $2,400 + $0.60/m2 commercial gross floor area + $60/residential unit (maximum $16,000) Amendment - Industrial / Other Use $920 + $0.20/m2 gross floor area (maximum $6,400) Minor Site Plan / Oak Ridges Moraine (note 2) $730.00 Sales Trailer / Model Home $2,270.00 Preparation of Section 41 Agreement (note 5) ($680.00 + $88.40 HST) $768.40 Preparation of Section 41 Agreement Amendment (note 5) ($680.00 + $88.40 HST) $768.40 Landscape Inspection Fee for projects with greater than 2500 sq. m. of floor area, or 25 units or greater (0.5% of the landscape cost estimate with a minimum of $1,000) Recirculation Fee 50% of the base fee Committee of Adjustment []Minor Variance (note 4 and 7) Accessory Buildings and Structures $650.00 Residential Minor (single, semi-detached, townhouse or proposed lot) $840.00 Residential Major (all other residential) $1,360.00 Commercial $1,940.00 Other non-residential $840.00 Tabling and Recirculation Fee applicant initiated $290.00 Sign Permit Permanent $230.00 Temporary $125.00 Sign By-law Variance $790.00 Amendment $1,980.00 Additional Dwelling Unit Application and Registration $240.00 Registration for Applications submitted prior to January 1, 2015 $110.00 Rental Protection Act $1,460.00 Land Use Information and Compliance Letter Zoning, Building, and all other property information $190.00 Subdivision and Site Plan (per agreement) $190.00 Land Division Review Fee $730.00 Preparation of Section 53 Agreement (note 5) ($680.00 + $88.40 HST) $768.40 Peer Review (Applicant responsible for 100% Municipality's full costs of undertaking a Peer Review) Comments on Applications Under the Green Energy Act microFIT applications (10 kW or less) $190.00 FIT applications up to 10 MW (solar energy) $530.00 FIT applications up to 10 MW (other than solar) $6,880.00 Other Pre -consultation $1000.00 Minor Pre -consultation (note 14) $300.00 Street Name Change Request $1360 + $50 per municipal address Activation of a dormant application not requiring a Public Meeting 25% of the initial application fee or $1,550 whichever is greater. Application Requiring An Open House or Additional Public Meeting $1,990.00 (additional fee for each subsequent public meeting)) Application Requiring Additional Public Meeting $2,270.00 (additional fee for each subsequent public meeting where notice is provided through the local newspaper) Application Involving Review Under EPA and/or EAA Process (additional fee) $16,340.00 Ontario Municipal Board or Land Planning Appeals Tribunal Related Administration Fee (note 8) Preparation of Development / Servicing Agreement (note 5 and note 9) Folding of drawings accompanying a submission (fee per sheet) ($5.00 + $0.65 HST) $5.65 Notarial Fee By Municipal Solicitor ($25.00 + $3.25 HST) $28.25 Commissioners Fee By Municipal Staff ($25.00 + $3.25 HST) $28.25 Publications Small Maps ($5.00 + $0.65 HST) $5.65 Large Maps ($15.00 + $1.95 HST) $16.95 Aerial Photography (colour) ($5.00 + $0.65 HST) $5.65 Official Plan Colour Map ($5.00 + $0.65 HST) $5.65 Clarington Official Plan ($75.00 + $9.75 HST) $84.75 Clarington Zoning By-law ($75.00 + $9.75 HST) $84.75 Clarington Street Name Index CD Format ($16.00 + $2.08 HST) $18.08 Studies: Under 40 pages ($13.00 + $1.69 HST) $14.69 40 - 100 pages ($26.00 + $3.38 HST) $29.38 100 - 200 pages ($43.00 + $5.59 HST) $48.59 over 200 pages ($60.00 + $7.80 HST) $67.80 CD ($15.00 + $1.95 HST) $16.95 Real Property Transaction For the preparation of any agreements relating to real property transactions not otherwise specifically addressed in this Fee Schedule; land transfers (e.g. right-of-ways, encroachments, leases and licensed, easements) the person requiring the agreement shall be required to pay fees and disbursements in accordance with notes 5 and 9 below. Note 1 The following are criteria for determining what constitutes a Major Official Plan Amendment application: - New golf courses or expansion to existing golf courses; - New waste facility or expansion to existing waste facility; - Commercial Development greater than 2,500 m2; - Deletion or addition of arterial or collector road; and/or - Any application that due to the broader policy implications for the Municipality would require the need to review or manage studies, or any application deemed to be a major by the Director of Planning Services. Note 2 The following are criteria for determining what constitutes a Minor Site Plan application: - A residential or agricultural site plan in the Oak Ridges Moraine as required by the Official Plan and Zoning By-law 2005-109; - A dog kennel and similarly -scaled uses; and/or - A minor alteration to an existing site plan to revise parking, add a patio, add a storage building, revise signage, add or delete portables, etc. Note 3 The following are criteria for determining what constitutes a major Zoning By-law Amendment application: -Associated with an Official Plan Amendment; - Associated with an application for proposed Plan of Subdivision; - Application involving multiple properties, except for commercial and industrial related applications; and/or - Any application that requires the review of technical support documents or studies (e.g. environmental analyses, transportation). 3 TFI Note 4 Minor Variance applications for the construction or placement of an accessibility device to provide access to a single-detached/link or townhouse dwelling is exempt from the I HH -T$ C 1 DFFMMEWYV-1: IHEFHAV11I1H LGfi❑ 17FH-UG LQJ-DFLIDP SWDVU_-VSHWRQ/❑ with physical disabilities in gaining access to a dwelling unit. Note 5 Agreement preparation fee does not include the cost of registering the agreement and all related documents (e.g. Transfers, Postponements, or inhibiting orders) in the Land Registry office. The cost of such registrations is as follows: - Initial registration $250.00 plus HST, plus disbursements - All subsequent registrations $125.00 plus HST, plus disbursements. Applicants must provide the Municipality (Legal Services) with all such costs prior to registration. Note 6 The following are criteria for determining what constitutes a minor application for red- line revisions to Draft Approval: - Does not require circulation to outside agencies. Note 7 Fees for all Planning applications submitted by a registered charitable organization or for a registered non-profit housing organization will be reduced by 50%. Note 8 In addition to the fees set out for Planning Act Applications, the total fees payable shall include all fees associated with supporting an applicant at any hearing where the application was approved by Municipal Council including legal fees at a rate of $180/hour and consultant/witness fees where required, but excluding the costs of the Planning Department staff. Note 9 For preparation of any development/servicing agreement other than a subdivision agreement, Section 41 agreement or a Section 53 agreement, the applicant is required to reimburse the Municipality for its legal costs. If the legal work is undertaken by the Municipal Solicitor, it will be charged at the rate of $180/hour. If the legal work is ❑ A4JI7+Q EI RM-IUffi D9`R❑QMFIO1VZ LTEH[F❑DWJ H❑ZkVNC®U DCFR❑C M -W R_iL0LlIDH_L❑ The minimum fee for any such agreement shall be $475.00 plus HST. Note 10 7 AV16 FEHIIE EE$ ❑V❑DULFP DLQ-aHl I� ❑OIIDMM❑22 until June 30, 2023. In the event that a fees review is not undertaken before that date fees will be increased annually by 3%, commencing on July 1, 2024. Note 11 Where Official Plan and Zoning By-law Amendments are submitted together a reduction of 50% of the Major Zoning By-law Amendment Fee shall apply. Note 12 The fee for a Mixed -Use Building will apply when residential units are proposed and a minimum of 50% of the ground floor of a building is for non-residential purposes. 3 T❑ Note 13 Recirculation fees will be required on the 4t" resubmission of application materials that require circulation to internal departments and/or external agencies. Note 14 The following are criteria for determining what constitutes a Minor Pre -consultation: - Applications associated with a single detached dwelling; and/or - Applications associated with an agricultural use. 3 TFI