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Home My WebLink About12/05/2011DATE: MONDAY, DECEMBER 5, 2011 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held November 21, 2011 PRESENTATIONS a) Russ Powell, Central Lake Ontario Conservation Authority — Recognition Award Regarding the Children's Groundwater Festival DELEGATIONS (List as of Time of Publication) a) Jim Richards — Request for Inquiry into Public Opinion Polls (Correspondence Item D — 2) b) Robyn Hamlyn — Request to Designate Clarington as a "Blue Community" (Correspondence Item D — 3) C) John Calderon, Resource Development Officer, Durham Deaf Services — Overview of Services Provided by Durham Deaf Services (Correspondence Item I — 11) COMMUNICATIONS Receive for Information 1- 1 Minutes of the Central Lake Ontario Conservation Authority dated November 15, 2011 1 - 2 Minutes of the Newcastle Community Hall Board dated October 18, 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - December 5, 2011 1 - 3 Kathryn Shaver, Vice - President, APM Engagement and Site Selection, Nuclear Waste Management Organization (NWMO) - Five -year Strategic Plan "Implementing Adaptive Phased Management 2012 to 2016 — Draft for Public Review" 1 - 4 Susan Self, Chair, CTC Source Protection Committee — Notification of Designation of Implementation of Source Protection Plan Policies Relating to Threats to Lake Ontario, 1 - 5 J. W. Tiernay, Executive Director, Ontario Good Roads Association (OGRA) — Nominations to the 2012 -2013 Board of Directors. 1 - 6 John Mutton, Chairman, Ontario Nuclear New Build Council — Support for New Nuclear and Refurbishment at Darlington 1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy from Waste Project 1 - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Revised Procedures for the Processing of Applications for Exemption under the Retail Business Holidays Act 1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Request for Regional Council Nominations to the Board of Directors of the Greater Toronto Airports Authority 1 - 10 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Durham Trail Co- ordinating Committee (DTCC) Regional Trail Network Update I - 11 John Calderon, Resource Development Officer, Durham Deaf Services — Overview of Services Provided by Durham Deaf Services 1 - 12 Kerry Meydam — Impression of Council - Reality Versus the 2010 Election Promises 1 - 13 Inspector Chris Ostler, Durham Regional Police Service, East Division — Traffic Blitz Results Receive for Direction D - 1 The Honourable Charles Sousa, Minister, Ministry of Citizenship and Immigration - Ontario Medal for Young Volunteers D - 2 Jim Richards — Request for Inquiry into Public Opinion Polls D - 3 Robyn Hamlyn — Request to Designate Caarington as a "Blue Community" Council Agenda - 3 - December 5, 2011 D - 4 Petra Schwirtz, Chair and Sandy Archibald, Director, Clarington Marketing Minds (CMM) — Future Direction COMMITTEE REPORT(S) General Purpose and Administration Committee Report of November 28, 2011 STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT Lendiiag die {f'ny Council Meeting Minutes NOVEMBER 21, 2011 Minutes of a regular meeting of Council held on November 21, 2011 at 7:00 p.m., in the Council Chambers. Councillor Woo led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. ANNOUNCEMENTS Councillor Partner announced the following: • Councillors were busy this week starting with The Orono Rebekka's "Raise the Roof' turkey dinner and the "Girls Night Out" Shopping Event on Wednesday • She attend the 4t" Annual Emergency and Fire Services Service Medal Ceremony on November 17, 2011, and the Bowmanville Santa Claus Parade on Saturday, November 19, 2011 Council Meeting Minutes - 2 - November 21, 2011 Mayor Foster brought greetings from the Municipality and she, along with Councillors Hooper and Woo, enjoyed a dance recital at the Newcastle Family Connection Thank You Event. The Newcastle Family Connection received a Trillium Grant in the amount of $11,800. Councillor Partner expressed appreciation to the Director of Operations for guiding the organization through the application process She finished the weekend at the fabulous Santa Claus Parade in Newcastle which featured 55 floats Councillor Traill announced that she also attended the Bowmanville Santa Claus Parade on Saturday, a great event with a huge turnout. Councillor Woo announced the following: On Tuesday evening he, along with Mayor Foster and Councillor Partner, attended the grand re- opening of McDonalds in Newcastle. Mr. Wilson, the owner of McDonalds presented a cheque in the amount of $88,000 to the Memorial Hospital Foundation — Bowmanville On Saturday, November 26th the Salvation Army will hold their annual Kettle Kick -Off at the Bowmanville Mall at 10:30 a.m. On Sunday, November 27, 2011, the Newtonville Town Hall will hold a Chili Dinner fundraiser at 4:30 p.m. followed by the Tree lighting ceremony at the Ina Brown Parkette Councillor Hooper announced the following: • He echoed Councillor Partner's comments regarding the 4th Annual Emergency and Fire Services Service Medal Ceremony and also paid tribute to Clarington firefighters who were instrumental in containing a fire in a six -plex over the weekend • He expressed appreciation to Council for the 50th Annual Bowmanville Santa Claus Parade and extended congratulations to all Committee members. He noted the Committee is looking for volunteers • On November 28, 2011, the CPR Holiday Train will stop at Concession Street and Scugog Street. Cash and food donations will be collected in support of Clarington's food banks and there will be a free concert featuring local entertainment • The Clarington Older Adult Association held a Euchre Extravaganza on the weekend. The event was a huge success with participants from all over Durham Region • On December 2, 2011, the Annual Bowmanville Tree lighting ceremony will take place Council Meeting Minutes - 3 - November 21, 2011 Councillor Neal announced the following: On Monday, Councillor Novak and he attended the Parent /Police Coalition meeting at Dr. G. J. MacGillivray Public School on the pitfalls of social media He also attended the 4th Annual Emergency and Fire Services Service Medal Ceremony, the volunteer appreciation event for the Clarington Museum, the Santa Claus parades and an event sponsored by Royal Service Real Estate Brokers featuring Jake Vanhaverbeke, a local entertainer Councillor Novak announced the following: • She attended "Brotherhood Night" on November 15, 2011, along with Mayor Foster and Councillors Hooper and Woo. Charles Taws, Archivist, Clarington Museums and Archives, provided a history of several organizations in Bowmanville • She also attended the 4th Annual Emergency and Fire Services Service Medal Award, "What a Girl Wants" shopping event, and both the Bowmanville and Newcastle Santa Claus Parades • Veridian Connections was recognized as Durham Region's Smart Commute Employer of the Year • The Municipality of Clarington was recognized as a long -time supporter of the Durham Children's Groundwater Festival Mayor Foster announced the following: • He extended appreciation to Scott Taylor of The Artshack for the donation of the new "Support Our Troops" banner outside the Royal Canadian Legion • He also extended appreciation on behalf of the Caswell family who were thrilled to have their banner installed • The RIDE Program has started and unfortunately, the number of charges laid has increased • On Thursday, November 17, 2011, he travelled to St. Mary's, Ontario to see the Pond Biofuels project where emissions are captured, used to feed algae and then converted to fuel • The Visual Arts Centre of Clarington held its Wall to Wall Fundraising event on Friday, November 18, 2011. A number of visual artists donated original works of art for the masterpiece event • He encouraged all to attend the CPR Holiday Train event which will feature both high end entertainment and local talent • On November 25, 2011, the Church of Jesus Christ of the Latter Day Saints will be breaking ground for a building expansion Council Meeting Minutes - 4 - November 21, 2011 Resolution #C- 492 -11 Moved by Councillor Neal, seconded by Councillor Partner THAT the minutes of a regular meeting of Council held November 7, 2011, be approved. KTC: PRESENTATIONS There were no Presentations scheduled for this meeting. DELEGATIONS Jim Richards addressed Council concerning Correspondence Item D — 3 — Heather Olynyk Correspondence. Mr. Richards provided a chronology of events concerning correspondence from Heather Olynyk questioning Mayor Foster on the details of a trip he took, details of corresponding e -mails and the particulars of his delegation of November 7, 2011. Mr. Richards suggested that perhaps Mayor Foster over - reacted to the original letter from Ms. Olynyk and contends that the contents of the e -mail from Councillor Partner were rude, disrespectful and offensive and he was again requesting that an apology be issued to Ms. Olynyk. Jim Richards addressed Council concerning Correspondence Item D — 4 Council Reaction to November 7, 2011. Mr. Richards indicated that his November 7, 2011, delegation was interrupted by laughter from Councillor Partner which he feels showed distain for the public. Mr. Richards quoted sections of Council's Procedural By -law respecting duties of the Mayor and Council specifically regarding the observance of order and decorum among members, the provision to apply and respect the Rules of Procedure, and the conduct of the audience. Mr. Richards feels that Mayor Foster owes Council an apology for not maintaining proper decorum and that Councillor Partner breached the rules of procedure and should issue an apology to him for her behaviour. COMMUNICATIONS Resolution #C- 493 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the communications to be received for information be approved. "CARRIED" Council Meeting Minutes - 5 - November 21, 2011 1 - 1 Minutes of'the Samuel Wilmot Nature Area Management Advisory Committee dated November 8, 2011 1 - 2 Minutes of the Clarington Museum and Archives Board dated June 8, June 14 and September 14, 2011 1 - 3 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated October 31, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Annual Compliance Monitoring Report (Environmental Assessment Condition 5) • Durham York Energy Centre — 2011 Compliance Monitoring Report (October 31, 2011) • Appendix C Energy from Waste Advisory Committee Annual Report (October 31, 2011); and advising that the documents are also available on the EFW project website at http: / /www.durhamyorkwaste.ca /project /efw- committee,htm. 1 - 4 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to Mark Christie, Manager, Community Planning and Development, Ministry of Municipal Affairs and Housing, advising that on November 2, 2011, Regional Council adopted the following resolution pertaining to the Lake Simcoe Protection Plan Review: "a) THAT staff be authorized to initiate the Regional. Official Plan Amendment process to bring the Regional Official Plan into conformity with the Lake Simcoe Protection Plan, based on the findings of the discussion paper Lake Simcoe Protection Plan Review — Recommended Policy Directions, and the Proposed Policy Revisions outlined therein, including consultation on the proposed amendment with the Townships of Brock, Scugog and Uxbridge and the public, and the scheduling of a public meeting in accordance with the Planning Act; and b) THAT a copy of Report #2011 -P -76 of the Commissioner of Planning and Economic Development be forwarded to the area municipalities and the Ministry of Municipal Affairs and Housing." 1 - 5 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 2, 2011, Regional Council adopted the following resolution pertaining to the Quarterly Report on Planning Activities: Council Meeting Minutes - 6 - November 21, 2011 "a) THAT Report 2011 -P -77 of the Commissioner of Planning and Economic Development be received for information; and b) THAT a copy of Report #2011 -P -77 be forwarded to all Durham Area Municipalities, Durham Regional Police Service, and Durham Emergency Medical Services for information. 1 - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to P. Vanini, Executive Director, Association of Municipalities of Ontario, advising that on November 2, 2011, Regional Council adopted the following resolution pertaining to the Source Water Protection Planning Process — Pre - Consultation with Durham Region on Draft Source Protection Policies: "a) THAT Regional staff provide comments on the draft source protection policies that will impact Durham Region directly to the Trent Conservation Coalition Source Protection Committee, the South Georgian Bay -Lake Simcoe Source Protection Committee and the Credit - Toronto Region — CLOCA (CTC) Source Protection Committee during their respective pre - consultation processes; b) THAT Regional staff prepare a follow -up report to Council summarizing the comments provided to the Source Protection Committees (SPCs) once the reviews of all the draft source protection policies are completed; and c) THAT a copy of Joint Report #2011 -J -42 be forwarded to the Association of Municipalities of Ontario, the Durham source protection authorities and the eight local area municipalities for their information." 1 - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to Franklin Wu, CAO, Canadian Association of Nuclear Host Communities, advising that on November 2, 2011, Regional Council adopted the following resolution pertaining to the results of the Regional Peer Review of Draft Environmental Assessment Reports for the Proposed Refurbishment of the Darlington Nuclear Generating Station: "a) THAT Report #2011 -J -40 including the peer.review report prepared by Morrison Hershfield Limited be submitted to Ontario Power Generation (OPG) as the Regional Municipality of Durham's comments on the draft Environmental Assessment (EA) report for the proposed refurbishment of the Darlington Nuclear Generating Station (DNGS); and Council Meeting Minutes - 7 - November 21, 2011 b) THAT a copy of Report #2011 -J -40 be forwarded to the Canadian Association of Nuclear Host Communities, Canadian Nuclear Safety Commission (CNSC), the Nuclear Waste Management Organization (NWMO), Durham Region MPs and MPPs, and Durham Region area municipalities, for their information." 1 - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 2, 2011, Regional Council adopted the following resolution pertaining to Energy from Waste — Waste Management Advisory Committee Membership Appointments: "a) THAT the following five (5) applicants be appointed for membership on the Energy from Waste — Waste Management Advisory Committee: • Ted Baker • Neil Burnett • Margaret Clayton • Candida Fernando • Angela Porteous; and b) THAT a copy of Report No. 2011 -WR -12 of the Commissioner of Works be forwarded to the Municipality of Clarington for information only." 1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 2, 2011, Regional Council adopted the following resolution pertaining to Provincial Offences Act Revenues: "THAT Report #2011 -A -53 of the Regional Solicitor be received for information and forwarded to all area municipalities." CORRESPONDENCE FOR DIRECTION Resolution #C- 494 -11 Moved by Councillor Traill, seconded by Councillor Partner THAT Correspondence Item D - 1 be approved as per the Agenda. . Council Meeting Minutes - 8 - November 21, 2011 D - 1 Jo -Anne McFarland, Clarington Polar Bear Swim Committee, requesting ap roval for members of Clarington Fire Station 2 to attend the 12t Annual Clarington Polar Bear Swim, an annual event where participants go for a "swim" in Lake Ontario on New Year's Day, to raise awareness of the urgent need for organ and tissue donations and to raise awareness and support for liver disease research; indicating that through sponsorship and pledges, the Plunge for Life has consistently been able to raise approximately $7,000 per year for the past seven years, bringing their total money raised to date to over $50,000 in support of the Sick Kids Foundation and directed to research for pediatric liver disease; and, inviting Members of Council to participate in the Plunge for Life. (Request approved) D - 2 Paul Mills, Mayor, Township of Mulmur, advising Council that on November 1, 2011, the Township of Mulmur adopted the following resolution pertaining to the approval process for alternative energy projects: "THAT WHEREAS the Province has taken away from municipalities both commenting and approval authority for "green energy" projects; AND WHEREAS the Township of Mulmur has recently had constructed, within a municipal road allowance, an unauthorized solar array; AND WHEREAS some such facilities are being constructed without required building permits and /or other required approvals, such as Niagara Escarpment Development Permits; AND WHEREAS such situations are examples of what can, and does all too regularly occur when appropriate checks and balances are not in place (which is clearly the case when consultation with, and the approval of the local municipality is not required); NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be urged either to adopt a standardized compliance checklist of requirements to ensure that such facilities are being installed in an appropriate manner, and to be more diligent in their review /approval of such projects, or amend the requirements so that all such facilities are subject to a municipal consultation /approval process or, at the very least, a protocol for ensuring that such facilities are installed appropriately and in accordance with required approvals; and THAT staff be directed to circulate this resolution to other rural municipalities as directed by Council, with a request for support." Council Meeting Minutes -9- November 21, 2011 Resolution #C- 495 -11. Moved by Councillor Traill, seconded by Councillor Hooper THAT the resolution from the Township of Mulmur, with respect to the approval process for alternative energy projects, be endorsed. "CARRIED" D - 3 Jim Richards writing further to his delegation of November 7, 2011, regarding Heather Olynyk's request for an apology from Mayor Foster and Councillor Partner for the manner in which her inquiry requesting information as to the particulars of a trip taken by Mayor Foster was responded to; and, requesting again that apologies be forthcoming to Ms. Olynyk. Resolution #C- 496 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Jim Richards be advised of action previously taken with respect to correspondence from Heather Olynyk. "CARRIED" D - 4 Jim Richards requesting an apology from Councillor Partner for perceived disruptions during his delegation of November 7, 2011, and from Mayor Foster for not enforcing the rules concerning the observance of order and decorum among Council members during the meeting. Resolution #C- 497 -11 Moved by Councillor Novak, seconded by Councillor Woo THAT Correspondence Item D — 4 from Jim Richards be received for information. "CARRIED" Council Meeting Minutes _10- November 21, 2011 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report November 14, 2011. Resolution #C -498- Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of November 14, 2011 be approved, with the exception of Item #7. • • . Item #7 Resolution #C- 499 -11 Moved by Councillor Neal, seconded by Councillor Trail THAT Report COD - 035 -11 be received; THAT By -law #2001 -216 be repealed; THAT the By -law attached to Report COD - 035 -11, a By -law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Beech Centre, be amended in section 1. by adding the words "and legally described as Part 1 on Plan 40R- 14445" after the words. "(Town of Bowmanville) "; and THAT the By -law, as amended, be approved. (See following motion) Resolution #C- 500 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C- 499 -11 be tabled to the General Purpose and Administration Committee meeting scheduled to be held on November 28, 2011. "CARRIED" STAFF REPORT(S) There were no Staff Reports considered under this Section of the Agenda. Council Meeting Minutes - 11 - November 21, 2011 UNFINISHED BUSINESS There was no Unfinished Business considered under this Section of the Agenda. BY -LAWS By -law 2011 -106 was subsequently withdrawn from the Agenda due to the tabling of Resolution #C- 499 -11. Resolution #C- 501 -11 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -laws 2011 -102 to 2011 -105 2011 -102 Being a by -law to authorize the execution of an Agreement between the Corporation of the Municipality of Clarington and the Clarington Board of Trade for the provision of economic development services 2011 -103 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Headgate Developments Inc.) 2011 -104 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Claret Investments Limited and 1361189 Ontario Limited) 2011 -105 Being a by -law to exempt a certain portion of Registered Plan 40M -2364 from Part Lot Control; and THAT the said by -laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Councillor Novak requested that a letter of appreciation be forwarded to the volunteers and Committees of the Bowmanville Santa Claus Parade, the Newcastle Santa Claus Parade and the Farmer's Parade of Lights. Council Meeting Minutes -12- November 21, 2011 Councillor Partner announced the following community events: • The Kendal Lions Club will be hosting a roast beef dinner on November 25, 2011 • St. Saviour's Bake Sale will be held on November 25th from 4:00 p.m. to 8 :00 p.m. and on November 26th from 9:00 a.m. to 5:00 p.m. • On Saturday, November 26th Santa arrives at the Town Hall in Orono at 10:30 a.m. • The Kendal United Church will host a turkey dinner on November 27, 2011 Councillor Hooper requested that Regional Councillors ensure that the issue of the Ground - breaking ceremony for the Energy- From -Waste Project is debated at Regional Council. He noted Members of Council have been fielding calls from taxpayers who are very concerned with the cost of the event. Councillor Traill urged Regional Councillors to support the motion to conduct an inquiry into the Energy- From -Waste ceremony. CONFIRMING BY -LAW Resolution #C- 502 -11 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -law 2011 -107, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 21 ,day of November, 2011; and THAT the said by -law be approved. "CARRIED" ADJOURNMENT Resolution #C- 503 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT the meeting adjourn at 7:44 p.m. "CARRIED" MAYOR MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS December 5, 2011 a) Jim Richards — Request for Inquiry into Public .Opinion Polls (Correspondence Item D — 2) b) Robyn Hamlyn — Request to Designate Clarington as a "Blue Community" (Correspondence Item D — 3) C) John Calderon, Resource Development Officer, Durham Deaf Services — Overview of Services Provided by Durham Deaf Services (Correspondence Item I — 11) SUMMARY OF CORRESPONDENCE DECEMBER 5, 2011 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Central Lake Ontario Conservation Authority dated November 15, 2011 (Copy attached) 1 - 2 Minutes of the Newcastle Community Hall Board dated October 18, 2011 (Copy attached) 1-.-3 Kathryn Shaver, Vice - President, APM Engagement and Site Selection, Nuclear Waste Management Organization (NWMO) forwarding their annual five -year strategic plan "Implementing Adaptive Phased Management 2012 to 2016 = Draft for Public Review ", for implementing Canada's plan for the safe, long -term care of used nuclear fuel; highlighting their planned program in seven key areas; and, welcoming comments by mail or through their website at www.nwmo.ca by December 31, 2011 1 - 4 Susan Self, Chair, CTC Source Protection Committee, advising that the CTC Source Protection Committee has approved a set of draft policies to protect drinking water quality in Lake Ontario; forwarding an explanatory document, maps showing where the policies apply. and.the draft policies which have been developed for threats to Lake Ontario as a drinking water source; and, advising that Municipalities may comment on the draft policies by December 31, 2011. 1 - 5 J. W. Tiernay, Executive Director, Ontario Good Roads Association, (OGRA) forwarding a list of candidates being recommended for appointment to the Board of Directors for the 2012 -2013 term; enclosing a Nomination /Consent form for municipal members interested in being considered as candidates; and, indicating that the Nomination /Consent form is to be submitted for consideration to the Chair of the Nominating Committee by January 12, 2013. 1 - 6 John Mutton, Chairman, Ontario Nuclear New Build Council, advising Council that-the Ontario Nuclear New Build Council supports the Municipality in not only new nuclear, but for becoming the centre of excellence for nuclear refurbishment and looks forward to assisting the Municipality in this endeavour. Summary of Correspondence - 2 December 5, 2011 1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated November 16, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk regarding Third Party Independent Auditor (Environmental Assessment Condition of Approval 16.2) • Durham York Energy Centre Construction Phase Audit Plan • Letter to the Ministry of the Environment dated November 18, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk regarding Public Meeting Prior to Construction (Environmental Assessment Condition of Approval 7.5) • Energy from Waste Public Open House and Meeting of the Energy from Waste — Waste Management Advisory Committee Advertisement; and advising that the documents are also available on the EFW project website at http://www.durhamVorkwaste.ca/project/efw- committee.htm. 1 - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 23, 2011, Regional Council adopted the following resolution pertaining to Revised Procedures for the Processing of Applications for Exemption under the Retail Business Holidays Act: "a) THAT the revised procedure for the processing of applications for exemption under the Retail Business Holidays Act, be approved; b) THAT the charging of a fee for such Exemption Applications at $1,500.00 per application, plus advertising costs, be approved for businesses larger than 223 square metres or applications involving more than one business; c) THAT the charging of a fee for such Exemption Applications at $500.00 per application, plus advertising costs, be approved for individual businesses under 223 square metres; and Summary of Correspondence - 3 - December 5,-2011 d) THAT a copy of Report #2011 -EDT -3 of the Commissioner of Planning and Economic. Development be forwarded to the Area Municipalities within Durham Region for their information." 1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 23, 2011, Regional Council adopted the following resolution pertaining to Request. for Regional Council Nominations to the Board of Directors of the Greater Toronto Airports Authority: "a) THAT staff be authorized to initiate the process of seeking applications from qualified individuals residing in the Region interested in being nominated to serve as a `Municipal Representative' on the Greater Toronto Airports Authority Board of Directors for a term of three (3) years commencing May 2012; and b) THAT the Clerks of Durham's Area Municipalities be advised of the initiation of this process." 1 - 10 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to Terry Clayton, Chair, Durham Trail Co- ordinating Committee advising that.on November 23, 2011, Regional Council adopted the following resolution pertaining to Durham Trail Co- ordinating Committee (DTCC) Regional Trail Network Update: "a) THAT the 2011 Durham Regional Trail Network, as illustrated in Attachment 2 to Report #2011 -P -80 of the Commissioner of Planning and Economic Development, be approved; b) THAT the area municipalities and conservation authorities be requested to implement the updated 2011 Durham Regional Trail Network through their trail planning initiatives; and c) THAT a copy of Report #2011 -P -80 be forwarded to the area municipalities, conservation authorities and other primary trail providers." I - 11 John Calderon, Resource Development Officer; Durham Deaf Services providing information on educational programs and services the organization provides to the deaf, deafened and hard of hearing community within Durham Region; advising of initiatives and events hosted in 2.011; indicating that in 2012, the Durham Deaf Centre is celebrating its 30th Anniversary; and, requesting the opportunity to . discuss ways their services can be expanded throughout Clarington. Summary of Correspondence - 4 - December 5, 2011 1- 12 Kerry Meydam providing her impression of Clarington Council on the occasion of their first year in office; expressing concern with respect to decisions regarding important issues affecting the municipality and the reality versus the 2010 Election promises; indicating that many residents feel that their voices are not being heard or heeded; and, hoping that these concerns will be better addressed during the second year of Council and that Clarington residents will be made to feel that their best interests are being represented, especially regarding health and safety and the natural environment. 1 - 13 Inspector Chris Ostler, Durham Regional Police Service, East Division, advising of a traffic blitz held on November 25, 2011, in which 43 tickets were issued during a four hour project for various Highway Traffic infractions including 26 using hand held devices; and, indicating that a follow -up blitz will be conducted in the next week or so. CORRESPONDENCE FOR DIRECTION D - 1 The Honourable Charles Sousa, Minister, Ministry of Citizenship and Immigration, advising that nominations are being accepted for the Ontario Medal for Young Volunteers, an award to recognize young volunteers between the ages of 15 and 24 who through their actions and dedication improve the quality of life in their communities, province, country and around the world; and, advising the deadline for nominations is January 31, 2012, and are available on -line at www.ontario.ca /honoursandawards or by calling 1- 877 - 832 -8622. (Motion to refer correspondence to the Municipal Clerk to place information on the Municipal website) D - 2 Jim Richards calling for a full public inquiry into the public opinion polls conducted by Collis -Reed in Clarington including the purpose of the polls, the results, costs and the approval process for each poll. (Motion for Direction) D - 3 Robyn Hamlyn, requesting Council to declare the Municipality as a "Blue Community" by adopting resolutions to ban the sale of bottled water in public facilities, to recognize water as a human right, and to promote publicly owned and operated water and sanitation services, in an effort to assist with her goal of having all municipalities in Ontario designated as "Blue Communities" to protect Canada's water supplies. (Motion for Direction) Summary of Correspondence - 5 - December 5, 2011 D - 4 Petra Schwirtz, Chair and Sandy Archibald, Director, Clarington Marketing Minds (CMM), providing an update on CMM's future direction; highlighting successes to date including joint advertising campaigns, workshops, networking and partnership opportunities and tours; advising of the findings of the First Impressions Community Exchange Program; suggesting that a Clarington Tourism Marketing Board would provide the ideal framework for greater communication and collaboration within the tourism industry; requesting Council to confirm a Clarington Tourism Marketing Board and assign a Councillor to the Board to work with staff and Council on tourism related projects and issues; undertake a Tourism Economic Impact Study; and, approve the hiring of a Tourism Co- ordinator on a contract basis for a term concurrent with the term of Council. (Motion for Direction) I -1 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO.9 AUTHORITY MEETING Tuesday, November 15, 2011 - 5:30 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: P. Perkins, Chair B...Chapman, Vice Chair L. Coe S. Collier L. Corrigan J. Drumm A. England R. Hooper T.D. Marimpietri D. Mitchell J. Neal M. Novak P. Rodrigues C. Traill J.R. Powell, Chief Administrative Officer D. White, Director, Corporate Services H. Brooks, Director, Watershed Planning & Natural Heritage C. Darling, Director, Development Review & Regulation G. Geissberger, Marketing & Communications Coordinator D. Hope, Land Management & Operations Supervisor P. Lowe, Director, Watershed Stewardship & Community Outreach P. Sisson, Director, Engineering & Field Operations G. SooChan, Director, Groundwater K. Tate, Administrative Assistant /Recording Secretary w The Chair called the meeting to order at 5:30 p.m. DECLARATIONS of interest by members on any matters herein contained — NONE ADOPTION OF MINUTES Res. #110 - Moved by T.D. Marimpietri Seconded by M. Novak THAT the Authority minutes of October 18, 2011 be adopted as circulated. CARRIED AUTHORITY MINUTES — NOVEMBER 15,2011 — PAGE 2 CORRESPONDENCE (1) Correspondence item #AFEA1 -33 from Regional Municipality of Durham/A.L. Georgieff (attached as Schedule 3 -1 to 3 -7) re: Conservation Authority Partnership Memorandum (2) Correspondence from Ontario Federation of Anglers and Hunters /Sophie Bull (attached as Schedule 3 -8) re: thank you letter for CLOCA's on -going support of Ontario's Invading Species Awareness Program (3) Correspondence to Township of Scugog/Kim Coates (attached as Schedule 3 -9)* re: 2012 Capital Funding Request to the Township of Scugug (4) Correspondence item #LCPA2 -21 from Township of Scugog/Kim Coates (attached as Schedule 3 -10 & 3 -11) re: 2012 Capital. Funding Request to Support Land Acquisition in the Crow's Pass CA Res. #111 Moved by B. Chapman Seconded by T.D. Marimpietri THAT the above correspondence items be received for information. CARRIED (5) Copies of correspondence_ from Mayor Pat Perkins, Town of Whitby addressed to Henry Street High School (attached as Schedule 3 -12 to 3 -31) re: participation of Henry Street High School students in the Great Canadian Shoreline Cleanup held September 20, 2011 at Jeffery Park in the Town of Whitby Res. #112 Moved by L. Coe Seconded by D. Mitchell THAT the above copies of correspondence items be received and that staff be directed to follow up. CARRIED DIRECTOR, DEVELOPMENT REVIEW & REGULATION (1) Staff Report #4993 -11 (attached as Schedule 4 -1 to 4 -3) Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses — October 2011 Res. #113 Moved by M. Novak Seconded by L. Coe THAT the attached applications, as issued by staff, be endorsed. CARRIED DIRECTOR, ENGINEERING & FIELD OPERATIONS (1) Staff Report #4999 -11 (attached as Schedule 5 -1 to 5 -36) Biennial Lake Ontario Shoreline Surveys Res. #114 Moved by L. Coe Seconded by B. Chapman THAT Staff Report #4999 -11 be received for information. CARRIED (2) Staff Report #5000 -11 (attached as Schedule 5 -37 to 5 -49) The Fall Season in CLOCA Conservation Areas Res. #115 Moved by L. Coe - Seconded by B. Chapman THAT Staff Report #5000 -11 be received for information. CARRIED AUTHORITY MINUTES — NOVEMBER 15,2011 — PAGE 3 (3) Staff Report #5001 -11 (attached as Schedule 5 -50 to 5 -56) Regulatory Flood Control Facilities Res. #116 Moved by L. Coe Seconded by B. Chapman THAT Staff Report #5001 -11 be received for information, and circulated to member municipalities; AND THAT the Ontario Ministry of Natural Resources be requested to respond to Conservation Ontario's request, and initiate the necessary discussion that will lead to a consistent provincial direction for managing flood risk in association with urban development, AND THAT CLOCA staff work with municipal partners to develop design standards for stormwater /flood management facilities; AND THAT, in the absence of MNR direction, CLOCA recognize stormwater /flood management facilities as being an effective flood management tool to mitigate the impact of urban development on downstream flood limits. Considerable discussion ensued as numerous questions were raised by members and answered by P. Sisson and R. Powell. AMENDMENT Moved by D. Mitchell THAT the phrase "in the absence of MNR direction" be replaced with `for the processing of existing developments' After extensive questions were raised by members and answered by both P. Sisson and R. Powell, the consensus among members was the matter should be tabled for more information and that staff should continue to review the issue with member municipalities and other GTA Conservation Authorities. Res. #117 Moved by 1. Neal Seconded by A. England THAT the matter be referred back to staff for more information. CARRIED DIRECTOR, WATERSHED STEWARDSHIP & COMMUNITY OUTREACH (1) Staff Report #4995 -11 (attached as Schedule 6 -1 to 6 -3) 2011 Durham Children's Groundwater Festival Summary Res. #118 Moved by L. Coe Seconded by R. Hooper THAT Staff Report #4995 -11 be received for information. CARRIED DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (1) Staff Report #4997 -11 (attached as Schedule 7 -1 & 7 -2) CLOCA & DFO Partnerships Res. #119 Moved by L. Corrigan Seconded by S. Collier THAT Staff Report #4997-11 be received for information; and, THAT this report be circulated to the Authority's Municipal Member Planning and Works Departments. CARRIED AUTHORITY MINUTES — NOVEMBER 15,201.1 — PAGE 4 DIRECTOR, GROUNDWATER (1) Staff Report #4998-11 (attached as Schedule 8 -1 & 8 -2) Status Update — CTC Source Protection Plan Res. #120. Moved by R. Hooper Seconded by L. Corrigan THAT Staff Report #4998 -11 be received for information. CARRIED DIRECTOR, CORPORATE SERVICES (1) Staff Report #4996 -11 (attached as Schedule 9 -1 to 9 -10) Status Update - Workplace Violence, Workplace Harassment (Bill 168); Accessibility for Ontarians with Disabilities Act (AODA) Res. #121 Moved by L. Coe Seconded by A. England THAT Staff Report #4996 -11 be received for information; THAT the Accessible Customer Service Policy be adopted as a policy of the Authority; and, THAT this policy be posted on the CLOCA website and to include an interactive feed -back form for users of all programs and services offered by CLOCA. CARRIED (2) Staff Report #5002-11 (attached as Schedule 9 -11 to 9 -21) Preliminary Submission — Durham Region Conservation Authorities Five -Year Business Plan Res. #122 Moved by L. Coe Seconded by A. England THAT Staff Report #5002 -11 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER (1) Staff Report #4994 -11 (attached as Schedule 10 -1) 2012 Meeting Schedule Board of Directors and Committee of Whole Res. #123 Moved by. S. Collier Seconded by M. Novak THAT Staff Report #4994 -11 be received for information; THAT the 2012 Meeting Schedule for Board of Directors be adopted; THAT Committee of the Whole meetings be scheduled, if necessary, at the call of the Chair. MUNICIPAL & OTHER BUSINESS R. Powell gave the members a brief history of the five Durham Region Conservation Authorities' budget process with the Region of Durham from 1996 to date; it was noted that the CLOCA submission for 2012 followed the Regional guidelines while the other four Durham Region Conservation Authorities have submitted a variety of additional funding requests. Discussion ensued. A. England was excused at 6:20 p.m.; S. Collier and M. Novak were excused at 6 :27 p.m. ADJOURNMENT Res. #124 Moved by T.D. Marimpietri Seconded by B. Chapman THAT the meeting adjourn. CARRIED The meeting adjourned at 6:30 p.m. 1 MUNICIPALITY OF CLARINGTON NEWCASTLE COMMUNITY HALL BOARD Meeting of the Newcastle Community Hall Board held on October 18 2011 at 6:30 pm in the Council Chambers. Present Were: C. Abraham L. Franssen B. Snowdon S. DeJong W. Woo G. Bell (secretary) Regrets From: W. Partner P. DeJong C. Abraham chaired the meeting. Welcomed Director of Operations Fred Horvath. 1.1 DIRECTOR OF OPERATIONS Mr. Horvath reported on the following matters to the board: ASBESTOS - CONTAINING BUILDING MATERIALS SURVEY - Audit of building has been done - Asbestos was found in the tiles of the lower kitchen, they are in good condition so this is not a concern. Report cracked or damaged tiles immediately. - Town will do an annual inspection of same - Any work on building must be reported to Operations to discuss if additional survey is required. - Golder Associates report received for information. 2.1 Updated Building Services after Hours /Emergency Procedures received. 3.1 ENERGY AUDIT - Eight municipal buildings have been done, 12 more on list. - Newcastle Hall will be done in next 2 months - -A corporate master plan will be developed to provide a roadmap for council with information to improve efficiency - Will take up to 2 days, lights, windows, insulation. I -2 2 4.1 CLOCK TOWER - Original plan was to have it painted by Oct 12011 but lead has been found in paint - This will involve draping off area and requires good weather, will hopefully be done this spring - Structure is sound some wood rot that will be'replaced. 5.1 NO FRILLS - Should we consider a sound partition as traffic from No Frills will be going directly behind gazebo area? - Ask Planning Dept for site plan of No Frills — include recommendations. - Consider PA system for outside ceremonies Operations Dept has included repairing of retaining wall in the 2012 budget. Ask planning for site plan 6.1 PATIO — HERITAGE PROJECT - How is architect planning to slope patio from kitchen and side entrance — it appears to be quite steep. - Will refer to collaborative to investigate further. C. Abraham thanked Director of Operations for information and his time. 7:1 BILLS Motion by B. Snowdon, seconded by L. Franssen That bills be paid as presented. "Carried" Motion by S. DeJong, seconded by L Franssen That board obtain original blueprints from Bowmanville Museum to be housed in Newcastle and District Historical Society Room for future reference. "Carried" ADJOURNED 7 PM clarington Leading the Way REPORT #1 REPORT TO COUNCIL MEETING OF DECEMBER 5, 2011 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, NOVEMBER 28, 2011 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) EGD-038-11 Process for External Engineering Services (b) ESD-017-11 Monthly Activity Report — October 2011 2. CLARINGTON OLDER ADULT CENTRE BOARD GOVERNING BY-LAW THAT Report COD-035-11 be received; THAT By-law #2001-216 be repealed; and THAT the By-law attached to Report COD-035-11, a By-law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Beech Centre, be approved. 3. FUNDING OF CONSULTANT REVIEW— BOWMANVILLE TENNIS CLUB — COURT LEASE THAT Peter Spratt be authorized to undertake a review and report on the implications and findings of the Clarington Older Adult Association's Strategic Plan; and THAT the Director of Finance provide the necessary funding of $5000 to fund the meetings and subsequent report findings of Mr. Spratt. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Report #1 - 2 - December 5, 2011 4. USE OF TENNIS COURTS AS PARKING LOT DURING OFF- SEASON THAT the Engineering Services Department be directed to investigate and to report to Committee with information, including costs, pertaining to the protection of the Bowmanville Tennis Court during the tennis "off season" with a material such as (but not limited to) a propylene or polyester geotextile fabric, a geofabric or a geocomposite liner. This material must also be: • structurally capable of supporting the weight of small to mid -size parked vehicles; • of sufficiently durable composition as to prevent any impairment to the integrity of the tennis court surface; and • capable of being cleared of snow by the Operations Department in the usual manner or, in the alternative, capable of being cleared of snow in any other recommended manner that is conducive to the preservation of both the tennis court and the covering material; THAT in the interest of ensuring a decision making process that promotes the principles of community involvement and public consultation, the Bowmanville Tennis Club and the Clarington Older Adults Association, and any other interested parties, be invited to make submissions to the Engineering Department and to members of Committee. regarding the proposal for inclusion in the Report; THAT this report be brought forward concurrently with Mr. Spratt's report regarding the Strategic Plan on April 2, 2012; and THAT Mr. Spratt be invited to give comments regarding the surface coverage analysis. 5. TENNIS FACILITY EXPANSION THAT the Director of Community Services prepare a report for the expanding of tennis facilities for Clarington including the creation or adaption of current facilities for indoor tennis use. 6. RESULTS OF NOISE INVESTIGATION, ORONO FISH AND HUNT CLUB THAT Report CLD- 033 -11 be received; THAT Staff advise Council if there is any delay in carrying out any further steps regarding the closure and construction of the berm; and THAT all interested parties listed in Report CLD- 033 -11 be advised of Council's decision. Report #1 - 3 - December 5, 2011 7. PROPOSED ZONING BY -LAW AMENDMENT TO FACILITATE A LOT LINE ADJUSTMENT BETWEEN A CHURCH AND CEMETERY THAT Report PSD- 092 -11 be received; THAT the rezoning application submitted by the Trustees of Zion United Church continue to be processed including the preparation of a further recommendation report; and THAT all interested parties listed in Report PSD- 092 -11 and any delegations be advised of Council's decision. 8. PROPOSED ZONING BY -LAW AMENDMENT TO PERMIT AN EXISTING NOW CONFORMING ACCESSORY BUILDING THAT Report PSD- 091 -11 be received; THAT the rezoning application submitted by Bruce and Karen Ellis continue to be processed including the preparation of a further recommendation report; and THAT all interested parties listed in Report PSD- 091 -11 and any delegations be advised of Council's decision. 9. APPLICATION FOR REMOVAL OF HOLDING AND FOR REMOVAL OF PART LOT CONTROL - BLOCK 57 OF 40M -2430 PRESTONVALE DEVELOPMENTS INC. THAT Report PSD- 093 -11 be received; THAT the application submitted on behalf of Prestonvale Development Inc. to remove the Holding (H) symbol be approved; THAT the By -law attached to Report PSD- 093 -11 to remove the Holding (H) Symbol be passed and a copy forwarded to the Regional Municipality of Durham and the Municipal Property Assessment Corporation (MPAC); THAT the request for removal of Part Lot Control with respect to Block 57 of 40M -2430 be approved and that the Part Lot Control By -law attached to Report PSD- 093 -11 be passed pursuant to Section 50 (7.1) of the Planning Act, THAT Council's decision and a copy of Report PSD- 093 -11 be forwarded to the Region of Durham; and THAT all interested parties listed in Report PSD- 093 -11 and any delegations be advised of Council's decision. Report #1 - 4 - December 5, 2011 10. HERITAGE DESIGNATION REQUEST 20 HORSEY STREET, BOWMANVILLE THAT Report PSD- 095 -11 be received; THAT the request of the owner and the Clarington Heritage Committee to designate 20 Horsey Street, Bowmanville, as a cultural heritage resource under Part IV of the Ontario Heritage Act continue to be processed; THAT the Clerk prepare the required Notice of Intention to Designate pursuant to the provisions of the Ontario Heritage Act, THAT depending on the response to the Notice of Intention to Designate, the Clerk either prepare the necessary by -law or report back to Council regarding objection(s) received; and THAT the Clarington Heritage Committee, the interested parties listed in Report PSD- 095 -11 and any delegations be advised of Council's decision. 11. SCHEDULING OF STATUTORY PUBLIC MEETINGS THAT Report CLD- 034 -11 be received; THAT the present procedure regarding the holding of public meetings, as outlined in Option 1 of Report CLD- 034 -11 be continued; and THAT the Procedural By -law be amended to provide for Public Meetings and Delegations to be heard prior to Presentations during General Purpose and Administration Committee meetings and that the ability to schedule Presentations at the GPA meeting for specific times be provided to the Municipal Clerk. 12. ADDITIONAL NOISE STUDIES SURROUNDING THE GUN CLUB THAT Staff be directed to conduct additional noise studies in consultation with the public and the Gun Club for appropriate time and study locations; and THAT testing be performed on at least one of the following higher caliber weapons: .458 gun, deer rifle, shot gun or elephant gun. 13. SCHEDULE OF MEETINGS AMENDMENT THAT the schedule of meetings for the term of Council be amended as follows: a) THAT the Council meeting scheduled for July 9, 2012 be rescheduled to Tuesday, July 3, 2012 at 7:00 p.m.; Report #1 - 5 - December 5, 2011 b) THAT the GPA meeting scheduled for July 16, 2012 and the Council meeting scheduled for July 23, 2012 be cancelled; c) THAT the Council meeting scheduled for July 8, 2013 be rescheduled to Tuesday, July 2, 2013 at 7:00 p.m.; d) THAT the GPA meeting scheduled for July 15, 2013 and the Council meeting scheduled for July 22, 2013 be cancelled; e) THAT the GPA meeting scheduled for July 14, 2014 and the Council meeting scheduled for July 21, 2014 be cancelled; and THAT the Municipal Clerk provide appropriate notice of the amendments to the meeting schedule. SUMMARY OF BY -LAWS December 5, 2011 43 �_' M 2011 -106 Being a by -law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Older Adult Centre and to repeal By -law 2001 -216 (Item 2 of Report #1) 2011 -108 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Prestonvale Developments Inc.) (Item 9 of Report #1) 2011 -109 Being a by -law to exempt a certain portion of Registered Plan 40M- 2430 from Part Lot Control (Item 9 of Report #1) 2011 -110 Being a by -law to amend By -law 2011 -016, a by -law to govern the proceedings of -the Council of the Municipality of Clarington, its General Purpose and Administration Committee and Special Committees (Item 11 of Report #1) 2011 -111 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Christine McQuaid and William Pritchard) (2377 and 2379 Highway #2, 1420 King Street East, Courtice and 100 Clarington Boulevard) 2011 -112 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Kris Evans, Keith Pearson and Craig Bennett) (207 and 253 Sprucewood Crescent) P1 10 arm MEMO Leading flat 111(y CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: C. Anne Greentree, Deputy Clerk Date: December 2, 2011 Subject: COUNCIL AGENDA— DECEMBER 5, 2011 Please be advised of the following regarding Monday's meeting: DELEGATIONS See final list of delegations attached. CORRESPONDENCE D - 5 May Luong, Borden Ladner Gervais, LLP, forwarding a petition, on behalf of Bruce and Karen Ellis, in support of the proposed Zoning By-law amendment to permit an existing non-conforming accessory building at 7486 Thompson Road. (Motion to refer correspondence to the Director of Planning Services) Anne Greentree, BA, CMO Deputy Clerk CAGIcf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 FINAL LIST OF DELEGATIONS December 5, 2011 a) Jim Richards -- Request for Inquiry into Public Opinion Polls (Correspondence Item D — 2) b) Robyn Hamlyn -- Request to Designate Clarington as a "Blue Community" (Correspondence Item D — 3) C) John Calderon, Resource Development Officer, Durham Deaf Services — Overview of Services Provided by Durham Deaf Services (Correspondence Item I — 11) d) Sandy Archibald, Director, Clarington Marketing Minds (CMM) — Future Direction (Correspondence Item D —4) e) Louis Bertrand - Kerry Meydam — Impression of Council - Reality Versus the 2010 Election Promises (Correspondence Item I — 12) f) Ken Frenette — Use of Tennis Courts as Parking Lot During Off-Season (Item 4 of Report#1)