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Perini, T. Pinn, R. Windle, J. Gallagher, M. Chambers Other Staff Present: F. Langmaid 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Moment of Reflection Councillor Jones led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Jones recited the Land Acknowledgement Statement. 4. Declaration of Interest Councillor Hooper declared an interest, should the item pulled, in Item 7.2 (Delegation of Karen Bella, Gather/Family Gathering Ltd, Regarding Business Parking Permit) of the General Government Committee minutes of March 21, 2022 and noted that he was withdrawing his declaration of interest on Item 8.3.4 of the same minutes, Report LGS-007-22 - Appointment to the Clarington Municipal Election Compliance Audit Committee 5. Announcements Members of Council announced upcoming community events and matters of community interest. Recess Resolution # C-076-22 Moved by Councillor Anderson Seconded by Councillor Hooper That the Council recess for 5 minutes to address technical issues. Carried 3 T Clarington April 4, 2022 Council Minutes The meeting reconvened at 6:38 p.m. 6. Adoption of Minutes of Previous Meeting 6.1 Minutes of a regular meeting of Council dated March 14, 2022 Resolution # C-077-22 Moved by Councillor Hooper Seconded by Councillor Zwart That the minutes of a regular meeting dated March 14, 2022, be approved. Carried 7. Presentations / Delegations (10 Minute Limit) Resolution # C-078-22 Moved by Councillor Hooper Seconded by Councillor Anderson That the Director of Public Works be requested to provide a brief synopsis of Report PWD -008-22 - Solina Traffic Report. Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwa rt No (3): Councillor Jones, Councillor Neal, and Councillor Traill Carried (4 to 3) Stephen Brake provided a synopsis of the report and the consideration of the Report at the General Government Committee meeting. 7.1 Erin Dahn regarding Report PWD -008-22 - Solina Traffic Report Erin Dahn and Brian Dahn were present regarding Report PWD -008-22 - Solina Traffic Report. Erin explained to the Members of Council that the "no heavy trucks" signs have significantly increased the safety in their neighbourhood. E. Dahn noted that, without the signs, there are safety concerns for children playing and people walking in the area. Erin added that there are also concerns with dust, debris, speeding and increased noise from the trucks. E. Dahn noted that often the trucks drive on the boulevard and do not obey the stop signs in the area. Brian Dahn continued by stating the trucks are too heavy for Concession Road 6 and would prefer that they use Taunton Road or other alternate routes. B. Dahn believes the trucks are required to obtain permits to travel on certain roads and they are not travelling on the permitted roads. Brian explained that they have estimated 1200 trucks travelling on there road during they day which causes increased noise, dust, and debris. Brian and Erin answered questions from the Members of Council. 2 3 T Clarington April 4, 2022 Council Minutes 7.2 Louise Stiles regarding Report PWD-008-22 - Solina Traffic Report Louise Stiles was present regarding Report PWD -008-22 - Solina Traffic Report. Louise lives on Concession 6 and is impacted by the dump convoy coming through their community every day. L. Stiles stated that these dump trucks are driving recklessly and speeding in order to get as many loads completed each day. Louise added that there have been times that vehicles are nearly run off the road on while driving. L. Stiles added the noise, dust and debris is a concern. Louise added that children cannot play outside as it is not safe. L. Stiles requested that the signs stay to keep their community peaceful. Louise concluded by asking for a solution to this issue. L. Stiles answered questions from the Members of Council. 7.3 Matt Wilson regarding Report PWD -008-22 - Solina Traffic Report Matt Wilson was present regarding Report PWD -008-22 - Solina Traffic Report. Matt explained that this a major safety issue. M. Wilson explained that the roads are approximately 20 feet wide and when the dump trucks pass each other they nearly collide. Matt added the trucks often drive on the boulevard, causing damage. M. Wilson has spoken with Durham Regional Police, and they support the signs staying up to ensure community safety. Matt stated that the dump trucks should be travelling on Taunton Road or Highway 407. M. Wilson stated that the trucks drive recklessly, and the signs need to stay up for the safety of the community. 7.4 Lauren and Colin Baker regarding Report PWD -008-22 - Solina Traffic Report Lauren and Colin Baker were present regarding Report PWD -008-22 - Solina Traffic Report. Lauren explained that, when standing out front of their home while their son is waiting to catch the bus, it is scary. L. Baker noted there has been a major improvement since the "no heavy trucks" signs went up and the community is peaceful. Lauren added that these signs have taken away all the concerns of safety and asked why these signs would be taken down. L. Baker would like confirmation of how long these signs will stay up to put the community at ease. Lauren and Colin answered questions from the Members of Council. 7.5 Pat Dyck regarding Report PWD -008-22 - Solina Traffic Report Pat Dyck was present regarding Report PWD -008-22 - Solina Traffic Report. Pat noted that safety is a major concern, especially for the children in the area. P. Dyck added that the trucks increase traffic and the noise in the area. Pat stated these roads are not capable of taking these types of trucks and traffic. P. Dyck stated that the -no heavy truck ban should be permanent. P. Dyck noted these residents are entitled to peace and quiet and should be able to enjoy their properties. Pat concluded by requesting that the signs stay up permanently. P. Dyck answered questions from the Members of Council. 3 3 T Clarington April 4, 2022 Council Minutes Alter the Agenda Resolution # C-079-22 Moved by Councillor Neal Seconded by Councillor Jones That the Agenda be altered to consider Report PWD -008-22 (Item 8.1.2 of the General Government Committee minutes), at this time. Carried 8. Reports/Correspondence Related to Presentations/Delegations 8.1 PWD -008-22 - Solina Traffic Report (Item 8.1.2 of the General Government Committee Minutes) Resolution # C-080-22 Moved by Councillor Neal Seconded by Councillor Jones That Report PWD -008-22 and any related communication items, be received; That the Traffic Improvement Options be approved as follows: 1. That the NO HEAVY TRUCKS prohibition currently in effect along Concession Road 6 and Concession Road 7 be permanent; 2. That staff proceed with the installation of the red flashing beacons on the all - way stop signs at Concession Road 6 and Solina Road to be funded at the discretion of the Director of Financial Services/Treasurer; 3. That staff consult with the community on the installation of a paved shoulder for walking purposes on the east side of Solina Road south of Concession Road 6. If supported by the residents the estimated cost will be included in the 2023 Public works budget submission; 4. 7 KDVAVO I AbFKHG_1@I49HtA 1 LR A 10 11AF1SDWVA+1XRm0J:EE1_IUJ speed cushions on Concession Road 6 later this Spring. In combination with the installation of the speed cushions that speed study data and community consultation be undertaken; 5. 7 KD/*;U Z LJ T RFI❑FKY-DSSLRYDCR -Dr/ UDI I LFA D(R L :J [III ELf3Irt r_ Municipality that staff be directed to form a working group with a representative number of interested residents from Solina. In consultation with Public Works staff, the committee will be tasked with developing a permanent traffic calming design for Concession Road and Solina Road. If supported by the majority of the community the associated costs will be included in the 2023 Public Works budget submission; and That all interested parties listed in Report PWD -008-22 and any delegations be DGY1y -GRI T R_1LF0/_ MR❑. 0 3 T Clarington April 4, 2022 Council Minutes Motion Divided Resolution # C-081-22 Moved by Councillor Neal Seconded by Councillor Traill That the foregoing Resolution #C-080-22 be divided such that Traffic Improvement Option 1 be considered separately from Options 2 through 5. Carried Resolution # C-082-22 Moved by Councillor Neal Seconded by Councillor Jones That Report PWD -008-22 and any related communication items, be received; That the Traffic Improvement Options be approved as follows: 2. That staff proceed with the installation of the red flashing beacons on the all -way stop signs at Concession Road 6 and Solina Road to be funded at the discretion of the Director of Financial Services/Treasurer; 3. That staff consult with the community on the installation of a paved shoulder for walking purposes on the east side of Solina Road south of Concession Road 6. If supported by the residents the estimated cost will be included in the 2023 Public works budget submission; 17 KDRW I A/FI4"0WA11_ SRI ANH-0 uuLFLS rubber speed cushions on Concession Road 6 later this Spring. In combination with the installation of the speed cushions that speed study data and community consultation be undertaken; n z LI T R11CFL0V-DSSU?YDCI 1D[7 LD I LFA D® LTJ IM dU­I1R_M0_-Ir_ Municipality that staff be directed to form a working group with a representative number of interested residents from Solina. In consultation with Public Works staff, the committee will be tasked with developing a permanent traffic calming design for Concession Road and Solina Road. If supported by the majority of the community the associated costs will be included in the 2023 Public Works budget submission; and That all interested parties listed in Report PWD -008-22 and any delegations be DGAM- RITR❑EFLCVdecision. Carried 5 3 T Clarington April 4, 2022 Council Minutes Resolution # C-083-22 Moved by Councillor Neal Seconded by Councillor Jones 1. That the NO HEAVY TRUCKS prohibition currently in effect along Concession Road 6 and Concession Road 7, be permanent. Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart Carried on a recorded vote (4 to 3) Recess Resolution # C-084-22 Moved by Councillor Neal Seconded by Councillor Jones That the Council recess for 10 minutes. Carried The meeting reconvened at 8:26 p.m. with Mayor Foster in the Chair. 9. Consideration of Minutes 9.1 Advisory Committee Minutes 9.1.1 Minutes of the Newcastle Arena Board dated March 8, 2022 9.1.2 Minutes of the Agricultural Advisory Committee of Clarington dated March 10, 2022 9.1.3 Minutes of the Clarington Diversity Advisory Committee dated March 24, 2022 9.1.4 Minutes of the Clarington Heritage Committee dated March 15, 2022 9.2 Standing Committee Minutes 9.2.1 Minutes of the General Government Committee dated March 21, 2022 Resolution # C-085-22 Moved by Councillor Hooper Seconded by Councillor Zwart That Advisory Committee Report Items 9.1.1 through to 9.1.4, be approved. Carried n 3 TFI Clarington April 4, 2022 Council Minutes Resolution # C-086-22 Moved by Councillor Neal Seconded by Councillor Anderson That the recommendations contained in the General Government Committee Minutes of March 21, 2022 be approved on consent, with the exception of items 6.1, 8.1.1, 8.1.3, 8.4.1, 9.1, 8.1.4 and 8.1.2 (which was considered earlier in the meeting during Reports/Correspondence Related to Presentations/Delegations). Carried Item 6.1 - PWD -007-22 - LEAF Backyard Tree Planting Program 2022 Resolution # C-087-22 Moved by Councillor Zwart Seconded by Councillor Hooper That Report PWD -007-22, and any related communication items, be received; That Council receive the LEAF Backyard Tree Planting Program Interim Report - Dec 2020 (Attachment 1 to Report PWD -007-22) for information; That Council approve a new backyard tree planting pilot program at the Municipality of Clarington; That a sole source contract for the delivery of the Backyard Tree Planting Program be awarded to Local Enhanced Appreciation of Forests (LEAF) for 2022, in the amount of $15,000; That the 2022 cost, in the amount of $15,000, be funded from the existing approved 2022 Public Works Department tree planting budget; That Council direct staff to enter into a one-year program agreement with the Region of Durham, LEAF and participating Local Area Municipalities to deliver the backyard tree planting program in 2022, with terms and conditions satisfactory to the Chief Administrative Officer, Director of Public Works; Director of Financial Services and the Director of Legislative Services; That Council direct staff to review the performance of the LEAF Backyard Tree Planting program in 2022 prior to the 2023 budget cycle to consider whether the program should be continued in 2023; and That all interested parties listed in Report PWD -007-22 and any delegations be DGAM-G RI T R-1FL0i/ G+UR❑❑ Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwa rt No (3): Councillor Jones, Councillor Neal, and Councillor Traill Carried on a recorded vote (4 to 3) 7 3 T❑ Clarington April 4, 2022 Council Minutes Item 8.1.1 - PWD -006-22 - Improvements to Parking Lot at Tooley's Mill Park Resolution # C-088-22 Moved by Councillor Neal Seconded by Councillor Jones That Report PWD -006-22 and any related communication items, be received; That Public Works staff be directed to ensure that all necessary improvements DIIHFRP SOVJG VVO-i3 DJKLJ CG RVRL9 FTO-L" LOB DlWTMM9H1117HEVVHZ _Z HHNV] KD\ffiDLRLJ AAJ LDJ11211,(1: dA'!1\ A ! 1 ', h.1 ■ 1I' Il RIFOEVLO LOB t 1, ■ also available at the top• That the licence agreement not be further extended unless approved by Council; and That all interested parties listed in Report PWD -006-22 and any delegations be DGYLVHG_RI T R11EF1O/i&FE R_I❑ Carried Item 8.1.3 - PWD -009-22 - Region of Durham Contract D2021-43 11 Courtice Trunk Sanitary Sewer & Baseline Road Reconstruction / Urbanization Courtice Road to Trulls Road Resolution # C-089-22 Moved by Councillor Hooper Seconded by Councillor Traill That Report PWD -009-22 and any related communication items, be received; ■�! '� I�/�1■ 11 �11,,11�/\��►/� ME VE reconstruction 11' ' ' \ Id Il�i!1 reconstruction / urbanization of Baseline Road from Courtice Road to Trulls Road in the amount of $3,344,172.19 (which includes $540,977.22 for secondary costs such as contract administration, inspection, material testing, contingencies, net HST and $317,109.33 for design, utility relocations, and permits) be approved and be drawn from the following Public Works Department Capital Accounts: Baseline Road Reconstruction (Trulls Road to Courtice Road) Account Amount 110-32-330-84341-7401 $2,500,000.00 Additional Funding Required Account Amount Municipal Capital Works Program Reserve Fund $48,371.07 Roads and Related Development Charges Reserve Fund $795,801.12 Total Funding $3,344,172.19 n. 3 T❑ Clarington April 4, 2022 Council Minutes That all interested parties listed in Report PWD-009-22 and any delegations be DGYLM-GR [❑ PUEFE V_GHFU R❑❑ Carried Item 8.4.1 - FSD-014-22 - Miscellaneous Catch Basin and Maintenance Hole Repairs Resolution # C-090-22 Moved by Councillor Anderson Seconded by Councillor Zwart That Report FSD-014-22 and any related communication items, be received; That Corsa Construction Limited with an estimated annual bid of $96,300 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of CL2022-8 be awarded the contract for an initial two-year term for Miscellaneous Catch Basin and Maintenance Hole Repairs, as required by the Public Works Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Director of Public Works be given the authority to extend the contract for this service for up to three additional one-year terms; That the funds required for the first-year term in the estimated amount of $96,300 (Net HST Rebate) be funded from the Mu❑LFLSD /S F\ff1 1RSF U❑ accounts. The funds required for the second -year term in the estimated amount of $96,300 (Net HST Rebate) will be included in future budget accounts; and That all interested parties listed in Report FSD-014-22 and any delegations be DGyW-b[Rl T R❑EF1O/[G+L A R❑❑ Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2): Councillor Jones, and Councillor Neal Carried on a recorded vote (5 to 2) Item 9.1 - Future Connection for the Farewell Creek Trail Resolution # C-091-22 Moved by Councillor Neal Seconded by Councillor Jones That Staff be directed to complete the future connection for the Farewell Creek trail near Darlington Blvd. in 2022. Motion Referred, see following motions 9 3 T❑ Clarington April 4, 2022 Council Minutes Resolution # C-092-22 Moved by Councillor Neal Seconded by Councillor Jones That the item 9.1 - Future Connection for Farewell Creek Trail, be referred to the May 2, 2022, Council meeting. Carried Item 8.1.4 - Memo -013-22 - Review of Traffic Control Signals at Liberty Street and Baseline Road Resolution # C-093-22 Moved by Councillor Hooper Seconded by Councillor Neal That Item 8.1.4, Memo -013-22, Review of Traffic Control Signals at Liberty Street and Baseline Road, be received for information. Carried 9.2.1.1 Memo -017-22 -Region of Durham Contract D2021-43 ❑ Courtice Trunk Sanitary Sewer & Baseline Road Reconstruction / Urbanization L Courtice Road to Trulls Road Additional Information This matter was considered during item 8.1.3 of Minutes of the General Government Committee dated March 21, 2022. 9.2.1.2 Memo -015-22 - Courtice Uplands Parking Lot Licence Agreement This matter was considered during item 8.1.1 of the Minutes of the General Government Committee dated March 21, 2022. 9.2.1.3 Correspondence from Rita Russo, Director of Education and Secretary to the Board, Kawartha Pineridge District School Board regarding Trustee Determination and Distribution Model This matter was considered during item 8.3.7 of the Minutes of the General Government Committee dated March 21, 2022. 9.2.2 Minutes of the Planning and Development Committee Meeting dated March 28, 2022 Resolution # C-094-22 Moved by Councillor Anderson Seconded by Councillor Hooper That the recommendations contained in the Planning and Development Committee Report of April 4, 2022, be approved on consent, with the exception of item 5.1.1. Carried 10 3 TF1 Clarington April 4, 2022 Council Minutes Item 5.1.1 - PDS -017-22 - Redline Revisions to Draft Approved Plan of Subdivision and Rezoning to permit 6 additional residential dwellings 1700 Lambs Road Resolution # C-095-22 Moved by Councillor Neal Seconded by Councillor Zwart That Report PSD -017-22 and any related communication items, be received; That the red -lined revision to a Draft Approved Plan of Subdivision, submitted by Farsight Investments Limited to alter the lot frontages and road layout, be supported subject to the conditions contained in Attachment 1 to Report PDS -017-22; That the proposed application for rezoning be approved and that the Zoning By- law contained in Attachment 2 to Report PDS -017-22 be passed; That, once all conditions contained in the Official Plan with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS -017- ❑❑D❑GT R❑ERD/[G-FLMR�IED❑G That all interested parties listed in Report PSD -017-22 and any delegations be advised of CR11EF1CVL&FLMRLL Carried 10. Communications 11. Staff Reports and Staff Memos 12. Business Arising from Procedural Notice of Motion 13. Unfinished Business 14. Confidential Items 15. By-laws 15.1 2022-018 - Being a by-law to adopt the estimates of all sums required during the year, to strike rates and levy taxes for municipal purposes for the year 2022and to provide for the collection thereof 15.2 2022-019 - Being a By-law to amend Schedules D, E, and F of the Fee By- law 2010-142 15.3 2022-020 - Being a By-law to exempt a certain portion of Registered Plans 40M-2601 and 40M-2629 from Part Lot Control 11 3 T❑ Clarington April 4, 2022 Council Minutes 15.4 2022-021 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 15.5 2022-022 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Resolution # C-096-22 Moved by Councillor Hooper Seconded by Councillor Anderson That leave be granted to introduce By-laws 2022-018 to 2022-022; and That the said by-laws be approved. Carried 16. Procedural Notices of Motion 16.1 Motion regarding Building Communities through Arts and Heritage Program Suspend the Rules Resolution # C-097-22 Moved by Councillor Zwart Seconded by Councillor Anderson That the Rules of Procedure be suspended to introduce a motion regarding the Building Communities through Arts and Heritage Program. Carried Resolution # C-098-22 Moved by Councillor Zwart Seconded by Councillor Anderson Whereas the Newcastle Community Hall is celebrating its 100th anniversary in 2023 and is looking at various options to fund the celebration; Whereas the Government of Canada has launched a Building Communities through Arts and Heritage program that supports 100% of eligible costs up to $200,000 for programs that commemorate 100th anniversaries or greater of a local historical event or personality with a deadline of April 30, 2022; : ❑LVEDEV9RID❑--❑C�HEWIJH-CI)AIG- ❑QL❑❑1111❑❑❑ i❑0 D\AHE17 LRAUE Chester Daniel Massey agreed to convey the land and the building now known municipally as the Newcastle Village Community Hall to The Corporation of the Village of Newcastle upon certain trusts, which meets the criteria of the grant based on commemorating local historical personalities; Whereas funding by the program is conditional upon confirmation of cash and/or in-N.❑CA/❑SSRLW LRP II -II DSSQFDdk/P ❑❑LFLSDCJ RYHL P HEW 12 3 UE❑ Clarington April 4, 2022 Council Minutes Whereas By -Law 2014-094 established a municipal service board to control and manage the Newcastle Village Community Hall, 20 King Avenue West, known as \NHHT1 HZ FD\AM-9 LM J H[[[] RP P ❑d dT DCCT Y&UL C' D❑GPAJ IO ❑E FLSD5V-SUMG-l/-1 ongoing support to its Hall/Arena Boards; Whereas confirmation of cash can be provided as a letter of support indicating that the financial contribution in the 2023 budget is likely to be between a specified amount; Now therefore be it resolved: 1. That the Council of the Municipality of Clarington supports the application by the Newcastle Village Community Hall to the Building Communities through Arts and Heritage program for the 100'" anniversary of the Hall; 2. That Council supports in principle, subject to the Hall receiving funding through the program, a contribution up to $15,000 to support the celebration. This amount subject to approval in the 2023 Operating Budget; 3. That Council provides its confirmation of financial support to submit an application to the Building Communities through Arts and Heritage program for the purpose of implementing a celebration in honour of the Newcastle VillaJHEMRP P ❑ DflVLM❑EAKD -LYH VDUT 11 Carried 17. Questions to Department Heads / Request for Staff Report(s) Councillor Anderson enquired about the application for on-farm diversified event for the Graham Creek Property and requested an update on the current status of the application. Councillor Traill requested that a commitment be made that the Environmental Assessment (EA) Submission for the Anaerobic Digester by this Friday. 18. Confirming By -Law Resolution # C-099-22 Moved by Councillor Traill Seconded by Councillor Zwart That leave be granted to introduce By-law 2022-023, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 4th day of April, 2022; and That the said by-law be approved. Carried 13 3 T❑ Clarington 19. Adjournment April 4, 2022 Council Minutes Resolution # C-100-22 Moved by Councillor Neal Seconded by Councillor Traill That the meeting adjourn at 9:25 p.m. Carried 14 3 TFI Durham Ukrainian Relief Committee Durham Region Ontario, Canada May 2, 2022 Why Are We ' - '-• • • • - • Here? k z: G low 1 - 4 ti Si' ... T,.r yY moi! a'F �.� �'_ -6-yam-,�.�'* �� � '��'. •' ,� .y a �r - Resettlement Team Kate Rohovska Immigration Process Advisory Team Mariia Pitolai Communication Team Kate Rohovska Community Engagement Kate Rohovska Financial Controls Mariya Bahan Fundraising (DURF) TBD/Anna Kobilaski Fundraising (FUDF) Odarka Matyszak Government Liaison levgenia Mangones Housing Olga Avdeeva Jobs Stephen Ostafichuk Transportation Adrian Fedyna Healthcare Anna Education Natalie Prychitko Psychological First Aid luliia Ocherentia Policy Updates (COVID, ArriveCan) Vlad Kobilaski Humanitarian Aid Humanitarian Aid M 3 Pastor Peter Alona May Our Website https://supportukrainians.ca/durham FINE Viral campaign (spread the word about our committee) Financial support Hosting families Food, clothing, furniture Transit (bus passes, Go train) Free English classes for children and adults Place to meet with newcomers (events, meet and greet, etc) Thank you for your time and support! Clarington Accessibility Advisory Committee Minutes for the meeting of March 2, 2022 6:30 p.m. Via Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Present: Shea -Lea Latchford, Chair Sylvia Jaspers-Fayer, Vice -Chair Tim Van Leeuwen Catherine McConaghy Sarah Taylor Deb Kalogris Sarah McConaghy Councillor Janice Jones Also Present: Laila Shafi, Temporary Accessibility Coordinator Lee -Ann Reck, Client Services Manager Regrets: Pinder DaSilva Marina Ross 1. Call to order The meeting was called to order at 6:30 p.m. 2. Declaration of Interest None 3. Land Acknowledgement Agreement 4. Review of Previous Meeting Minutes Moved by Deb Kalogris; seconded by Sarah Taylor That the minutes of the meeting of February 2, 2022 be approved. Carried 3 TF1 Clarington Accessibility Advisory Committee Meeting Minutes F March 2, 2022 5. New Introductions: Lee -Ann Reck, Manager of Client Services as guest today to introduce Laila Shafi as the new Temporary Accessibility Coordinator while Jeanette Whynott is on leave. Laila Shafi gave some background on herself. She has worked for the Municipality of Clarington for 3 years, she has an educational background in law, and also serves on the Diversity Advisory Committee for the Municipality of Clarington. She is excited to be a member of the team and join in the efforts of the Accessibility Advisory Committee. 6. Business Arising from Previous Meeting Minutes 6.1 2021 Annual Status Update: The report was presented at the General Government Committee as discussed by Lee - Ann Reck and Councilor Jones. It will go to the council meeting on March 14, 2022, to be put onto the official record, and they are looking forward to everything we will accomplish in 2022. 6.2 National AccessAbility Week 2022: A reminder that the committee needs to come up with ideas for National AccessAbility Week 2022. Sarah Taylor intends to create coloring pages for children of varying age ranges. She will email drafts to the committee and the committee has decided they will see what the situation is with the COVID-19 pandemic to determine if hard copies should be distributed, or just digital. Laila will look into obtaining prizes for the art competition. Shea -Lea asked that for AccessAbility Week if material that was distributed in previous years, such as coloring books, bookmarks, etc. can be distributed at the libraries and the recreation facilities. She also asked if banners could be displayed at the recreation facilities, and if we could reach out to the MDEIRQVoffice for a flag raising. Laila will reach out to the appropriate departments and staff to arrange this. Laila has also reached out to the library and is awaiting a response. The idea of a possible scavenger hunt or bingo sheet where people have to find things relating to accessibility, such as braille signs, charging stations and accessible parking spaces, was also brought up. However, with the pandemic, the committee would like to table this idea for next year and focus on the art competition for this year. Page 2 of 4 3 TFI Clarington Accessibility Advisory Committee Meeting Minutes F March 2, 2022 6.3 Inclusive Communities Grant Update The application is completed and will be submitted tomorrow, March 3, 2022. A conveyance of thanks has been given to this committee for their support. We should find out summer 2022, so Laila will update the committee on that. Lee -Ann commends the committee and staff on their work on this. 6.4 Sarah Taylor News Article Sarah Taylor spoke about her interview in an article on Clarington this Week, about how virtual meetings change how residents connect with City Hall, School Boards and the Courts. She spoke about the Accessibility Advisory Committee and the ease of having virtual meetings. The committee praised the article and the interview given by Sarah Taylor. And anyone who had not yet taken a look was encouraged to do so. 6.5 Digital labels in Metro Shea -Lea visited Metro to look at the signage that was brought up to not have been accessible and was hard to read. She spoke to the assistant Manager and is pleased to inform that they are now bold and easy to read. The digital signage also allows for easier updates to sale items which are also in bold font and now very easy to read. She encouraged committee members to go to metro as well and have a look and provide feedback on this. However, it seems that the situation is resolved. 7. New Business 7.1 Indoor Walking/Rolling at Bowmanville Indoor Laila explained that a member of the community asked if the Bowmanville Indoor Soccer walking track was accessible for a mobility device. It is accessible but may not be barrier free, it may also require a little more force to move a manual wheelchair. It is asked that if anyone on the committee, who has a mobility device, would like to go and try it out and provide some feedback on this. Deb Kalogris was there and said it was good for people walking with knee issues but could be difficult for people in mobility devices because of the spongy material used to make the track. She believes it could pose some challenges. Sarah McConaghy offered to go with her walker and report back, however, the timings for Clarington Walks conflicts with her schedule. Laila will confirm with recreation services if the time will be expanded. Page 3 of 4 3 TFI Clarington Accessibility Advisory Committee Meeting Minutes F March 2, 2022 7.2 Other Business: None 8. Adjournment Moved by Sarah McConaghy, Seconded by Sarah Taylor That the meeting be adjourned Carried Meeting adjourned at 6:56 p.m. Next meeting: Wednesday April 6, 2022 at 6:30 p.m. via Microsoft Teams Page 4 of 4 3 TFI Clarington Accessibility Advisory Committee Minutes for the meeting of April 6, 2022 6:30 p.m. Via Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Present: Shea -Lea Latchford, Chair Sylvia Jaspers-Fayer, Vice -Chair Pinder DaSilva Marina Ross- joined later Sarah Taylor Also Present: Laila Shafi, Temporary Accessibility Coordinator Regrets: Tim Van Leeuwen Deb Kalogris Councilor Janice Jones Catherine McConaghy Sarah McConaghy 1. Call to order The meeting was called to order at 6:33 p.m. 2. Declaration of Interest None 3. Land Acknowledgement Agreement 4. Review of Previous Meeting Minutes Deferred to the next meeting as we do not have quorum. 5. Abilities Center Survey Results: Presentation also deferred to next month ad the Abilities Center could not send a representative from their research team to present the results from the National Disability Survey. 3 TFI Clarington Accessibility Advisory Committee Meeting Minutes F March 2, 2022 6. Business Arising from Previous Meeting Minutes 6.1 National AccessAbility Week 2022: (a) Coloring Pages - Update from Sarah Taylor: Sarah presented the picture for the coloring page competition. The Committee requests that the Clarington logo be added to the bottom of the picture, as well as a space so contestants can add their names and ages. An age range can be set up for the coloring competition; children up to 12 years of age. Winners can be decided by the committee, in two age groups: up to 6 years, and 7 -12 years old. The pages can be displayed in the library or facilities and the Clarington website. Laila will speak to appropriate departments to see the process for this. (b) Flag Raising Update Laila: Laila has spoken to the P DFRUaoffice, will issue a proclamation order for a flag raising and members will be permitted to attend the ceremony. More details will be provided closer to the time. (c) Red Shirt Day ❑ Laila: Red Shirt Day is a single day to pledge our commitment a fully accessible and inclusive society and honor individuals with disabilities. This year it takes place on June 1St, 2022. The Committee is asked to take pictures in their red shirts. Staff is also being requested to do the same, after which the pictures will be put into a collage and posted on social media for Red Shirt Day. (d) Durham Region Accessibility Conference Laila: Durham Region is hosting a conference on May 31St, 2022, called, Build Back Better After the Pandemic: Accessibility and Inclusion"[ZKIFK will include keynote speaker Maayan Ziv, Founder of AccessNow, in addition to a panel discussion comprised of accessibility champions and community members. This free conference will focus on breaking down barriers in Durham Region and providing equitable access to services, working towards creating a more accessible and inclusive Region for all. Laila will send out a link to the conference to the Committee members. 6.2 Digital Labels in Metro: Shea -Lea showed the pictures of the labels at Metro. They now have color contrast and bolded prices. They are working on improving their labels. It was discussed that it would be convenient for them to have magnifying glasses like other grocery stores can sometimes have, as they have so many labels, but it is a work in progress. 6.3 Bowmanville Indoor Soccer Track for Mobility Devices An update from the last meeting to see if the hours for the Clarington Walks program would be expanded. Laila has checked with Recreation Services who said the timings would not be changed, but there is potential for that in the fall. Page 2 of 4 3 TF1 Clarington Accessibility Advisory Committee Meeting Minutes F March 2, 2022 7. New Business 7.1 Accessibility Award Nomination 2022 The Accessibility Awards are usually held in the fall but they are CRVV_1UH_Z KDV1VV J RL❑J ❑ to look like because of the Pandemic. The award is given to an individual or a business. Nominations due August 2nd, 2022, to the Region. The Committee is asked to think about some options and then bring them to the June meeting before we break for the summer. Sarah Taylor suggested there was an organization in Orono that we were thinking of nominating but perhaps that business had folded. Laila is going to look into it. 7.2 Street festivals: The Municipality may be going back to having street festivals for e.g., Apple Fest, and the Committee has participated in these festivals in the past in collaboration with other committees. Laila will investigate what the plans are for those and let the Committee know about those opportunities. 7.3 De❑H❑A/TDlpCID❑❑IWHII[ILLmEIIIII Marina updated the committee from her meeting with the Library Board that they will no (R-JRJ-nHfRSI JAI-QHEVUDIpEA+TY\Hof costs to keep it open. Marina also highlighted that the library is looking into accessible reading collections and services, that could be something this committee can become involved in. Laila will reach out the library for more details and bring something back to the committee. 7.4 Prizes for the Coloring Contest for National AccessAbility Week: Laila asked the committee what they would think about prizes for the National AccessAbiIity Week FRO LJ FR_ KFLHZ/EIOU J\R-IID❑Q:EIIFFHVV- ®ULJUR❑EA/Z DJ "❑ like cups, notebooks and such, but the committee suggested that there should be something P RUHNGJUk -G3q as children may not be interested in those kind of items. The Committee is asked to think of ideas and let Laila know so she can look into obtaining those. 7.5 Continuation of Meetings- Online, In Person, or Hybrid? Laila asked the committee how they would like to continue meetings for the remainder of the Term as things are opening again and there is the option for in person meetings. Though there is no quorum so it cannot be voted on at this time, the committee is encouraged to think about it and it will be voted on during the next meeting. The committee members were interested to explore hybrid meeting options, perhaps alternating months of virtual and in-person. Some like the hybrid as it provides more Page 3 of 4 3 T❑ Clarington Accessibility Advisory Committee Meeting Minutes F March 2, 2022 flexibility and ease in terms of travel. Laila would need to inquire with the IT department and bring it back to the committee for the next meeting. 7.6 National Plan on Combatting Hate Survey: Laila will send the link to the committee on the National Plan on Combatting Hate Survey, in which the Federal Government is aiming to ensure that people across Canada, particularly those with lived experience of hate, have their say in defining how this action plan will deliver tangible change. 8. Adjournment Meeting adjourned at 7:13 P.M. Next meeting: Wednesday May 4, 2022 at 6:30 p.m. via Microsoft Teams Page 4 of 4 3 TFI Clami) nPin CLARINGTON TOURISM ADVISORY COMMITTEE Meeting Minutes October 21, 2021, 9AM Teleconference Members Present: Petra Schwirtz, Vice Chair Laura Holmes Councillor Ron Hooper Amy Verwey Christine McSorley Marsha Carbon Regrets: Fred Archibald, Chair Bonnie Wrightman, CBOT Rita Smith Brandon Pickard Evan King Staff: Ashlee Kielbiski, Temporary Tourism Coordinator and Staff Liaison Lee -Ann Reck, Client Services Manager 1. Call to Order o Meeting was called to order 9:02 AM 2. Adoption of Agenda Moved by, Marsha Carbon, seconded by, Christine McSorley That the agenda for October 21, 2021, be adopted. Carried 3 TF1 3. Approval of August 31, 2021, Meeting Minutes Moved by, Christine McSorley, seconded by, Marsha Carbon That the meeting minutes of August 31, 2021, be approved. Carried 4. Pecuniary Interest/Conflict of Interest o N/A 5. Presentation by Marsha Carbon on Community Development Tourism • Ms. Carbon shared her expertise as a Professor at St. Lawrence College in Community Development Tourism. Her presentation examines the development of local communities through the healthy integration of community planning, business planning, and tourism planning • Ms. Carbon shared the importance of understanding what makes communities unique, this includes doing a community assessment. • A community-based tourism study conducted in 2014 showcased that people mainly travel for scenery, parks, outdoor recreation, special events, and festivals and visit friends and family. • Ms. Carbon shared some positive economic impacts of tourism. These include: contributing to income and standard of living, improving the local economy, increasing employment opportunities, increasing tax revenues, and more. • Ways to track and access the economic impact of tourism include surveys. Surveying visitors to gather data on where they are coming from, the reason for the visit, and average spending. Interviews, observational, data analysis, and focus groups are also ways to track. • Ms. Carbon shared the positive cultural and social impacts of tourism. Included and not limited to: improves the quality of life for residents, increases the availability of recreation opportunities, promotes cultural exchange. • In conclusion, community tourism is a process, and working with and building relationships with various stakeholders is critical for success. :Z:11. 1 90 i Ca Valleys 2000 salmon run pop-up event volunteers saw the parking lot overflowing. Visitors heard through friends, family, and other anglers that this was a great place to fish. These were true visitors, people coming from outside our community. Many people had shared that they had just had lunch or snack/coffee downtown. It appeared that although people were coming for the fish ladder or fishing, which is free, money is still coming into the community. It was noted that people were frustrated that parking was so challenging. Need to make sure people can have a great experience. Perhaps look at communicating the different parking options. • Downtown Bowmanville experienced a number of customers that were on a bus tour from a Toronto tour company. They were here to shop, for apple orchard 3 TFI experiences, cafes, and restaurants downtown. Takeaway: tourism is happening that we may not even be aware of. • Councillor Hooper advised bus tours can be a lucrative business. A discussion followed about the readiness of businesses in Clarington to accommodate bus tours • Craft brews are now allowed to be at IDFP H-Vmarkets. It is a great opportunity for local craft breweries to widen their reach of potential new customers. • Local BIAs worked with CBOT and additional chambers in Durham Region on a Shop Local Campaign for the holidays. Tourism staff to further promote when assets and information become available. • Lee -Ann Reck shared an update on an Economic Development Strategy that is taking place and how tourism has an interconnected role. As staff learns more, TAC will be updated. 7. Other Business o N/A 8. Date of next meeting: • Date to be confirmed and Ashlee Kielbiski to send information early in the new year. 9. Motion to adjourn Moved by Amy Verwey, seconded by Christine McSorley. Carried. The meeting concluded at 10:08 a.m. 3 TFI Clami) nPin CLARINGTON TOURISM ADVISORY COMMITTEE Members Present: Regrets: Staff: Meeting Minutes March 15, 2022 1 PM Teleconference Fred Archibald, Chair Petra Schwirtz Laura Holmes Bonnie Wrightman, CBOT Councillor Ron Hooper Marsha Carbon Rita Smith Brandon Pickard Amy Verwey Christine McSorley Evan King Ashlee Kielbiski, Temporary Tourism Coordinator and Staff Liaison Jessica Ward, Temporary Tourism Programmer 1. Call to Order o Meeting was called to order 1:02 PM 2. Adoption of Agenda Moved by, Councillor Ron Hooper, seconded by, Petra Schwirtz That the agenda for March 15, 2022 be adopted. Carried 3. Approval of October 21, 2021, Meeting Minutes Moved by, Petra Schwirtz, seconded by, Marsha Carbon: 3 TFI That the meeting minutes of October 21, 2021 be approved. Carried 4. Pecuniary Interest/Conflict of Interest o N/A 5. Staff Presentation of 2021 Campaign Highlights Staff shared with TAC members the highlights and data from the summer, fall, and holiday campaigns. This data included surveys, social media statistics, advertising and key takeaways. Summer Campaign: o When the lockdowns lifted in spring, our goal was to get out in the community, reconnect with residents and visitors, and continue to promote COVID-friendly activities and attractions. o Four pop up events were planned throughout Clarington: o East Beach Park, Bowmanville 0 7 F4ROEW LCOS DLWL FUWH o ❑®LU DLP HL` TO DLH-N,�/NewcastIe o Orono Park, Orono. 0 5 H 40-K�AII E Hl1H+CFR- ILDJ HGW-FFRP HFR_VVCG_d-FHLYH D_URIFF GUIDJ URQU❑ _IRP H -T-shirt and free pancake breakfast kits that were re -purposed from the canceled Canada Day activities. 0 241 surveys were completed at the pop-up locations with QR codes and paper copies available. Examples of questions and responses were as follows: o Question: How do you prefer to receive your tourism information. Top answers: Facebook, Email, Instagram o Question: What are your favourite tourism activities. Top answers: D1PoI JLRC IDLIP HLU P DIJ-W_EHDFIq-NC[�0�_SDkR ADIF V o Question: Where are you from. Answers: Bowmanville, Newcastle, Courtice, Orono, Oshawa, Toronto o Influencer partnership with @to_finest reached 150,000 accounts and 500,000 impressions. A Reel was created and reached 72,142 people. o Digital advertising had an economic impact of $239,382 based on $78/individual/day. Conversion rates are supplied by the RTO, Central Counties Tourism Fall: This season we tried a few new marketing channels including Horizon and Adamo Magazine, which included ads in both magazines, digital ads on the Gardiner Expressway, video ad in Yonge-Dundas Square and elevator advertising. We also created a featured route with The Weekend Route called Apples, Corn Mazes and Sweet Treats. With the assistance of the Tourism Advisory Committee (TAC), we visited four locations on weekends during the fall. Residents were encouraged to come out to various Clarington tourist destLC [W-L1FFHLIM H-FOLiIQJVRQ-YFRP H-1 3 T❑ tote bag. At each location we completed surveys to gain insight into visitors intentions and motivations. We were able to create a digital survey using a QR code that visitors could easily complete using their own phone or device. This was extremely effective and important during COVID-19 precautions. 0 3 RSimSB FCS OGC G-9%FZI P DQYIM J LVKi1 DG3-IU3 LQJ (By) DLD ❑ 0 DIDJ- fv$ LF14EDZV-2 LFKDLGDQ3V9H I QLIlQJ DLP HLM-0 aNl-IW o Pop up survey results included: 0 most people attending these locations heard about them from friends, followed by Instagram. 0 45% of surveyed respondents fall between the ages of 25-40 0 40% of surveyed respondents planned on spending $25-$50 and 25% planned on spending between $50-$100 0 Most people were visiting from Toronto, Oshawa and Ajax • H_SDLQiklGU BK172 V) bCHVV FU-C1VPoImQ J LDP -giveaway, reel and HQJ EJ LQJ FFRCWvQ/M-DVVUDJ rD7 GUIQJ \RG6 -P P HU5 FEG7 LPSFF7 KH172 V-) 0- vW audience consists of mainly women between the ages of 25-45 living in Toronto with over 167,000 followers. o Video created saw over 54,000 views • Horizonon Travel and Lifestyle Magazine had 100,000 copies distributed and included 168 x 5 -second video digital advertising spots in Yonge and Dundas Square and 330 x 10 -second video spots on the Gardiner Expressway at Exhibition. • Adamo Nest Magazine and elevator screen ads. Over 100,000 magazines were distributed and digital ads on over 700 elevator screens. • We created a featured route, Apples, Corn Mazes, and Sweet Treats on The Weekend Route (www.theweekendroute. com). Promotion included vlog, blog, social media and website advertising • In efforts to reach people in a way they want to be reached, we started a new visitor e -newsletter. We sent out 2 emails in the fall season to 289 people. o People can sign up for the newsletter in our surveys/QR codes, and on our website Holiday Our Discover a Hometown HolidayLFDP SDLJQTRF VH, LW RM [,❑®MMV❑ holiday experiences, events DQG SLQJ [it] KSLW RVVG Ff QLUQJ ❑QTEH11 holiday offerings including shopping in our historic downtowns, rural markets and visiting one of our farms to cut down your own tree and have an old-fashioned Christmas experience. The goal of the campaign is to get local residents to shop local and experience their community and to get Durham/GTA residents to come to visit, ultimately spending money and supporting Clarington businesses. We sent a direct mail postcard to homes in Ajax, Oshawa, Peterborough, Pickering, Scarborough, Uxbridge and Whitby for a total of 2683 homes We targeted the same postal codes with our digital advertising. To track the V-IFFH\A/R 0\Kl_V_L HJ H W JI HA G -L CLIIQJ \RQVGRD QW_1 CJ_DQG KHLE_Vf-VFM_I promoted on the postcard and digital advertising. 3 ET] o In the month of December 7336 people who saw our digital ad, walked into a geofence location. Top results include: Location # of visits Downtown Bowmanville 2303 Downtown Newcastle 1484 Courtice Flea Market 570 ❑ RSHVT KlLAR DV 7 LFH DLP 557 3 R❑ FIW7 LFH DLP 486 Downtown Orono 333 Tyrone Mills 223 : HI QG 0ARFLDQP H(aDFJ LWD❑ D❑TI IWF 1 RSH Kllfl/R DVF7 L H) DLP [0W garnered 3,370 impressions. Two visitor e -newsletters were sent to 289 subscribers We partnered with Central Counties Tourism in Globe and Mail advertising, 8 UP DAFF RMODE15 RDG-7 USO 6. TAC Roundtable Rita shared that although the world is opening up and we are excited, and thinking that tourism will increase, that may not be the case. More and more people are traveling and that means they may be leaving Ontario because there is more competition and options available to them. Durham Tourism is excited about the return of events. Looking forward to bringing back Gates Open this year. Working on promoting the Downtowns of Durham. Durham is working on rural and north Durham cycle routes 7. Other Business April 4, 2022 Municipal staff will be returning to the office. This could bring more people into the downtown during the day for coffee, lunches, shopping. Downtown Bowmanville can expect to see more foot traffic. Staff have shared this with the BIA. Community Information displays in Newcastle, Courtice, South Courtice, Bowmanville are open and we have a request to stakeholders to drop off any print material they would like to promote o We are working with our customer service team within Community Services and prepping them to be tourism ambassadors. Staff have joined their monthly meeting and provided materials to get them up to speed on tourism attractions and coming events. o If you hear of anything new and exciting going on please email tourism@clarington.net so this information can be passed along to ensure we can best assist visitors and residents. • With events starting up again, we will be looking for TAC for support. 3 T❑ 8. Date of next meeting: • Date to be confirmed and Ashlee Kielbiski to send information. 9. Motion to adjourn Moved by Marsha Carbon, seconded by Rita Smith. Carried. The meeting concluded at 2:11 p.m 3 TFI Samuel Wilmot Nature Area Management Advisory Committee (SWNAMAC) MINUTES If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Date: March 8, 2022 Time: 7:00 p.m. Place: Held Virtually via Microsoft Teams PRESENT: All members 1 . Call to Order 2. Additions to the Agenda :]timing and manner of distribution of agenda - Newcastle Fall Festival - participation 3. Adoption of the Agenda ❑ moved by Tom Hossie, seconded by Leo Blindenbach that the agenda, with additions, be approved. CARRIED 4. Adoption of Minutes of Previous Meeting(s) ❑ moved by Kate Potter, seconded by Rod McArthur that the minutes of the SWNAMAC meeting of February 8, 2022 be approved. CARRIED 5. Status Reports/Updates 1. Signage re Bridge Surfaces and Re Cyclists/Hikers F Ken advised that the signs have been produced and will be installed as weather and winter -related workload permits 2. Trail Markers through old growth forest ❑ Brian and Carmen reported that they had installed the new markers on the previous Saturday 3. Treatment Plant Study . The minutes of the meeting held with Durham Region and members of the SWNAMAC had been received shortly before the present meeting. Brian had circulated them to all members. Considerable discussion took 3 T❑ place. Those present at the meeting with the Region advised that they were impressed with the thoroughness of the meeting and the degree to which the regional team respected and responded to the concerns raised. Two issues require more information: 1) the estimated length of time that trail access from the Toronto Street parking lot would be closed; 2) how public safety can be maintained should people choose to use the makeshift trail south of the storm drainage pond during closure of the main trail. The regional team indicated that it would work with our committee and the appropriate staff from the Municipality to address this concern. Brian noted that he had advised the regional team that he or other committee members would be happy to conduct a walk- about with the regional team to familiarize it with WHIFID❑EMULLA ED Related to this is the issue of ensuring vehicles do not access the nature area via this route. It was noted that the large stone barriers that once blocked access have been removed. Staff representative Ken and Chairperson Brian will look into these two items. 4. Traffic/Usage Survey []Kate reported that she had reworked the forms that Brian provided from our 2012 survey. She will circulate \NH-FCH-1-II FZLP VWMfRP P N*A I4HJLH7N❑ MGFW P HQM ❑UIP"Y work will be done on the forms prior to our next meeting with a view to beginning the survey in May, 2022. 5..Calendar/Chart of Activities ❑ Kate added our annual bird box cleanout to the calendar for early April and will add the date of a spring cleanup once determined. Leo offered to coordinate this event again this year. We may also be able to do another wildflower planting event in May depending on the availability of funding. Leah will provide Brian with a contact person at OPG re this matter. 6. Interpretative Signage/QR Codes Project L Tom advised that draft narratives had been provided for several of the topics agreed upon at our last meeting. Others are underway. Two other narratives will be prepared: one on Invasive Species by Tom, one of the hybernaculum by Brian Kate was working to resolve a technical issue with access to the one -drive repository of the drafts so all committee members could see them and comment. Discussion took place around how to place the QR markers themselves. Options include affixing them to existing interpretative signage, free standing posts or benches . Tom pointed out that the system used in Orono Crown Lands ( posts ) was a good model. Meg asked if we could incorporate audio so young people not 3 T❑ yet able to read could hear the information. Tom responded that this is certainly possible, probably by having someone read/record the narratives. This will be explored further. On a related matter, Tom and Kate will continue to work on a spring scavenger hunt using the digital/QR approach. 6. Items :1JU::11 FU111F 1. Storm Drainage Pond 2. Butternut Tree Planting 3. Scouting/Birdhouse Project 4. Silt fencing along waterfront trail 5. Mowing of wildflower garden F1 Lakeshore 7. Other Business 1)Timing and manner of distribution of agenda. The current method involves submitting the agenda to the municipality then having it returned to the chair for distribution. This seems to be an unnecessary step and builds in an extra delay. Ken will look into the possibility of having the agenda sent directly by municipal staff to members once it has been received and formatted properly ( the formatting has been an issue ) If this can be arranged, Brian will endeavor to submit the agenda to the municipality no later than the Thursday prior to each meeting. 2) Newcastle Fall Festival Kate p *** Subject to Advisory Committee Approval *** Agricultural Advisory Committee of Clarington Meeting Thursday, April 14, 2022 Members Present: Eric Bowman Henry Zekveld Brenda Metcalf John Cartwright Tom Barrie Don Rickard Ryan Cullen Mitch Morawetz Councillor Zwart Regrets: Ben Eastman, Jordan McKay, Jennifer Knox Staff: Amy Burke, Faye Langmaid - Planning & Development Services Guests: None Observers: Stacey Jibb, Planning & Economic Development, Region of Durham Due to COVID 19 restrictions and to ensure social distancing, participation in the meeting was electronic (using Microsoft Teams) and by conference call. Eric welcomed all to the meeting, with introductions of Committee members. Declarations of Interest None Adoption of Agenda 022-010 Moved by Don Rickard, seconded by Henry Zekveld That the Agenda for April 14, 2022 be adopted. Carried Approval of Minutes 022-011 Moved by Brenda Metcalf, seconded by Tom Barrie That the minutes of the March 10, 2022 meeting be approved. Carried Agricultural Advisory Committee of Clarington3 TFI April 14, 2022 *** Subject to Advisory Committee Approval *** Presentation None Delegations None Business Arising from Minutes Re -Opening Advisory Committee Meeting Format: With COVID restrictions beginning to lift, Staff updated the Committee that the Committee may be able resume in person meetings in June 2022. The Committee will have the option to hold in-person meetings, virtual meetings, or hybrid meetings, provided all prevailing public health restrictions are adhered to and the meetings remain open to the public. The Committee will discuss their preferred meeting format at the May AACC meeting. Rural Ash Tree Removal: In follow-up to the question raised at the March AACC meeting, Staff shared a brief update from Public Works regarding the rural roads ash tree removal program. With funding provided by Council in the 2022 budget, tendering for removal services is in progress. Tree removal locations will be determined by outstanding work orders, current inspections, and previous hazardous tree inspection activities. Hazardous roadside trees can be reported to Public Works by email (operations(a-).clarington.net) or phone (905-263-2291). Correspondence, Council Items and Referrals Phase 2 Consultation on Urban River Valleys to Grow the Greenbelt: Notice of the launch of the next phase of consultation on Growing the Greenbelt was circulated to all prior to the meeting. Staff reviewed the Urban River Valley expansions proposed within Clarington, all of which are located within urban settlement area boundaries and are publicly owned lands. Ministry of Municipal Affairs and Housing is also seeking ideas for other Urban River Valley areas that could be considered for addition to the Greenbelt. Proposal details are found on the Environmental Registry of Ontario (ERO 019-4485). Envision Durham — Land Needs Scenario Survey: Notice of the Envision Durham Land Needs Assessment Survey was circulated to all prior to the meeting. Staff explained the status of the land needs assessment work being undertaken by the Region of Durham as part of the Municipal Comprehensive Review, and the five scenarios for growth, expansion and development that have been released for comment. Once a land needs scenario has been selected, the next phase of the process is to determine the most appropriate "whitebelt" locations for settlement boundary expansions, if needed. Staff clarified that land needs have not been allocated to the local municipal level as of yet. A Staff Report providing comments on the Land Needs Assessment Scenarios will be considered by Planning & Development Committee on April 25, 2022. A copy of the Staff Report will be circulated to the Committee, once available. It was commented by a Committee member that farmers comprise approximately 2% of the population, so their contribution to the discussion Agricultural Advisory Committee of Clarington3 TFI April 14, 2022 *** Subject to Advisory Committee Approval *** typically does not carry equal weight to non -farmers, if politicians only go on what they are hearing members of the public or development community. Liaison Reports Durham Agriculture Advisory Committee: The 2022 Annual Farm Tour is scheduled for September 15, 2022 at Sargent Family Dairy in Enniskillen. Registration details are not yet available but will have a limit on capacity. The So You Think You Want to Farm? workshop series hosted by the 5 County Agriculture EcDev Collaborative has seen significant interest (approximately 130 participants). The next DAAC meeting is scheduled for May 10, 2022. Durham Region Federation of Agriculture: Land Over Landings has marked the 50th anniversary of expropriation of the Pickering Airport lands with an open letter in the Toronto Star. OFA is engaging in discussions with provincial election candidates. DRFA has formed a working group to prepare comments on Envision Durham's draft Regional Natural Heritage System mapping, prior to the May 2, 2022 comment deadline. Durham Farm Connections: The 2022 Celebrate Agriculture Gala will take place on October 27, 2022 at the Port Perry Community Centre. AACC member Ryan Cullen is on the awards committee and can be contacted for information about nominations. Clarington Board of Trade: No updates. On -Farm Diversified Uses (OFDUs) Sub -Committee: No updates. New Business Durham Agri -food Growth Plan: Committee members reflected on the Draft Durham Agricultural Action Plan 2021 — 2026 previously circulated by the Region of Durham and presented by Stacey Jibb and Allison Brown at the AACC's March meeting. The Committee considered the following three discussion questions posed by the Region: 1. Do the 11 Goal Areas make sense and align with the direction you see for the agri-food industry in Durham? 2. Are there any areas missing which you think the Ag Ec Dev team has a role in fulfilling? 3. Any areas listed which you don't believe should be a priority for the next 5 years? In addition to the comments and questions raised following the March presentation, the Committee offered the following comments for consideration by the Region: x Overall, the AACC members acknowledged the action plan was well done; x Potential additions to the plan raised by Committee members included action to support food security, and to preserve / maintain / integrate a degree of food production within urban areas. x With respect to urban agriculture, the Committee acknowledged some of the potential challenges (e.g. movement of farm equipment in urban / near -urban settings) and potential opportunities (e.g. public education / awareness of where Agricultural Advisory Committee of Clarington3 IZI April 14, 2022 *** Subject to Advisory Committee Approval *** food comes from). A less "traditional" approach to the large scale farming that can occur outside urban areas would be necessary for compatibility. x Communicating implementation, and the need for monitoring and reporting was expressed. Region staff were in attendance to listen to the discussion and receive the additional comments. John Cartwright moved to adjourn. Next Meeting Thursday, May 12, 2022 @ 7:30 pm (Virtual Meeting) Agricultural Advisory Committee of Clarington3 TFI April 14, 2022 Claibygton Audit and Accountability Minutes If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Date: April 7th, 2022 Time: 9:30 AM Place: Held Virtually via Microsoft Teams Present: Mayor Foster (left meeting at 9:56am), Councillor Hooper, Councillor Neal, Councillor Zwart (stepped in as alternate to Mayor Foster at 9:56am) Staff Present: Trevor Pinn, Catherine Carr, Brittany Renwick, Alexandra Baker, David Ferguson (left meeting at 10:30) 1. Call to Order Councillor Neal called the meeting to order at 9:37am. 2. Land Acknowledgement Statement 3. 4. 5. Mayor Foster recited the Land Acknowledgement statement. Declarations of Interest None. Presentations/Delegations None. Reports/Correspondence related to Presentations/Delegations None. 3 TFI Audit and Accountability Committee — April 7t", 2022 6. Communications None. 7. Staff Reports, Staff Memos, and New Business Consideration 7.1 Memo from Catherine Carr, Internal Audit Manager, Regarding Investment Compliance as at December 31, 2021 Resolution #AAC-001-22 Moved by Councillor Foster Seconded by Mayor Hooper That the memo from Catherine Carr, Internal Audit Manager, regarding Investment Compliance as at December 31, 2021, be received for information. Carried 7.2 Report IAS -001-22 Purchasing Card Internal Audit Resolution #AAC-002-22 Moved by Mayor Foster Seconded by Councillor Hooper That report IAS -001-22 Purchasing Card Internal Audit, be received for information. Carried 7.3 Report FSD-017-22 Financial Services Quarterly Activity as of December 31, 2021 Resolution #AAC-003-22 Moved by Councillor Zwart Seconded by Councillor Hooper That report FSD-017-22 Financial Services Quarterly Activity as of December 31, 2021, be received for information. Carried 8. Unfinished Business None. 9. Questions to Staff/Request for Staff Reports None. 3 TFI Audit and Accountability Committee — April 7t", 2022 10. Confidential Items None. 11.Adjournment Resolution #AAC-004-22 Moved by Councillor Hooper Seconded by Councillor Zwart That the meeting adjourn at 10:40am. Carried 3 1❑ M Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Trevor Pinn, Director of Financial Services/Treasurer Date: May 2, 2022 Memo #: Memo -021-22 File No.: Re: Questions Arising from April 7, 2022 Audit and Accountability Committee Meeting At its meeting on April 7, 2022, members of the Audit and Accountability Committee had three questions which Staff endeavoured to follow-up on. 1. How much did the Municipality receive from OPG for the Clarington mural @ which is now hanging on the Municipal Administration Centre? The Municipality received a donation of $3,000 from OPG for that memo. 2. Why is Winter Control materials and supplies significantly under budget ($1,325,498 vs $2,072,500 budget)? The budget was prepared on a three year average, additional materials were included for salt application as this costs more than sand/salt applications. As more urban streets requiring salt to clear, costs of materials will likely increase. Weather is a major driver of material/supply costs, the winter months in 2021 (January to March, and November/December) were less severe than the 2020 months. 3. Why are Material and Supplies in Community Services Administration over budget ($271,430 vs $62,325)? These costs relate to the additional security costs for screening and vaccine passport verification. These costs are being offset by the COVID Recovery Fund grant the Municipality received from the Province of Ontario. The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 TF] Page 2 I trust the above provides clarification on these questions. Trevor Pinn, CPA, CA Director of Financial Services/Treasurer Financial Services Department cc: Mary -Anne Dempster, CAO Catherine Carr, Internal Audit Manager Department Heads The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@ciarington.net I www.clarington.net 3 ®❑ Clarftwn If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: April 11, 2022 Time: 9:30 a.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: M. Dempster, J. Newman, L. Patenaude, G. Acorn, S. Brake, R. Maciver, T. Pinn, M. Perini, R. Windle Other Staff Present: L. Reck 1. Call to Order Mayor Foster called the meeting to order at 9:30 a.m. 2. Land Acknowledgement Statement Councillor Neal led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest Councillor Jones declared a direct interest in Item 7.5, Guy Giorno, Municipality of Clarington Integrity Commissioner, Regarding Report on Complaint Gogos v. Jones, 2022 ONMIC 7, April 5, 2022. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations (10 minute time limit) 5.1 Delegation by Adrian Gianello, Regarding Universal Broadband Fund for Rural Internet in Clarington Adrian Gianello was called upon but was not present. 6. Reports/Correspondence Related to Presentations/Delegations 1 3 TFI General Government Committee Minutes April 11, 2022 7. Communications Resolution # GG -176-22 Moved by Councillor Anderson Seconded by Councillor Neal That Communication Items 7.1 to 7.6 be received for Information, with the exception of Items 7.5 and 7.6. Carried 7.1 Minutes of the Tyrone Hall Board dated November 17, 2021, January 19, 2022, February 16, 2022, and March 16, 2022 Resolution # GG -177-22 That Communication Item 7.1, Minutes of the Tyrone Hall Board dated November 17, 2021, January 19, 2022, February 16, 2022, and March 16, 2022, be received for information. 7.2 Minutes of the Newcastle Village Community Hall Board dated March 15, 2022 Resolution # GG -178-22 That Communication Item 7.2, Minutes of the Newcastle Village Community Hall Board dated March 15, 2022, be received for information. 7.3 Minutes of the Solina Hall Board dated March 9, 2022 Resolution # GG -179-22 That Communication Item 7.3, Minutes of the Solina Hall Board dated March 9, 2022, be received for information. 7.4 Isabel Grace CPA, CA, Superintendent of Business and Finance, Peterborough Victoria Northumberland and Clarington Catholic District School Board, Regarding Trustee Determination for the 2022 Election Resolution # GG -180-22 That Communication Item 7.4, Isabel Grace CPA, CA, Superintendent of Business and Finance, Peterborough Victoria Northumberland and Clarington Catholic District School Board, Regarding Trustee Determination for the 2022 Election, be received for information. 2 3 TFI General Government Committee Minutes April 11, 2022 7.5 Guy Giorno, Municipality of Clarington Integrity Commissioner, Regarding Report on Complaint Gogos v. Jones, 2022 ONMIC 7, April 5, 2022 Resolution # GG -181-22 Moved by Councillor Anderson Seconded by Councillor Zwart That Communication Item 7.5, Guy Giorno, Municipality of Clarington Integrity Commissioner, Regarding Report on Complaint Gogos v. Jones, 2022 ONMIC 7, April 5, 2022, be received for information. Carried 7.6 Ben McWade, P. Eng, Project Manager, Region of Durham, Regarding Request for Noise By-law Exemption for May 3, 2022 to May 31, 2022 Resolution # GG -182-22 Moved by Councillor Zwart Seconded by Councillor Neal That the request for Noise By-law Exemption, Communication Item 7.6, from Ben McWade, P. Eng., Project Manager, Region of Durham, for May 3, 2022 to May 31, 2022, be approved. Carried Resolution # GG -183-22 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG -183-22 be amended by adding the following at the end: "That the Region of Durham offer accommodation to residents if the work proceeds past 10 p.m." Carried Main Motion as Amended Resolution # GG -184-22 Moved by Councillor Zwart Seconded by Councillor Neal That the request for Noise By-law Exemption, Communication Item 7.6, from Ben McWade, P. Eng., Project Manager, Region of Durham, for May 3, 2022 to May 31, 2022, be approved; and 3 3 TFI General Government Committee Minutes April 11, 2022 That the Region of Durham offer accommodation to residents if the work proceeds past 10 p.m. Carried 8. Staff Reports, Staff Memos and New Business Consideration 8.1 Public Works Councillor Hooper chaired this portion of the meeting. Resolution # GG -185-22 Moved by Councillor Neal Seconded by Councillor Jones That Reports 8.1.1 and 8.1.2, be approved in accordance with the agenda. Carried 8.1.1 PWD -011-22 Mallory Heights Subdivision Phase 1A and 1B, Courtice, Plan 40M-2528 Certificate of Acceptance and Assumption By -Law, Final Works Including Roads and Other Related Works Resolution # GG -186-22 That Report PWD -011-22 and any related communication items, be received; That the Director of Public Works be authorized to issue a Certificate of Acceptance for the Phase 1 B Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2528; That the draft By-law (Attachment 2), assuming certain streets within Plan 40M- 2528 and adjacent Plans 10M-826, and 40R-18861 (Attachment 1), be approved; and That all interested parties listed in Report PWD -011-22 and any delegations be DGYLVHGR T R❑C R0VLG+MRQ_i Carried 8.1.2 PWD -012-22 Lake Road Extension Schleiss Development, Plan 40M-1921 Certificate of Acceptance and Assumption By -Law, Final Works Including Roads and Other Related Works Resolution # GG -187-22 That Report PWD -012-22 and any related communication items, be received; That the Director of Public Works be authorized to issue a Certificate of Acceptance for the Final Works, which includes final stage rads and other related works constructed within Plan 40M-1921; That the draft By-law (Attachment 2), assuming certain streets within Plan 40M- 1921 be approved; and 4 3 TF1 General Government Committee Minutes April 11, 2022 That all interested parties listed in Report PWD -012-22 and any delegations be DGYLM-GRI T R❑C FUVIG FLVLRQ:1 Carried 8.1.3 PWD -013-22 Trudeau Drive Walkway Resolution # GG -188-22 Moved by Councillor Traill Seconded by Mayor Foster That Report PWD -013-22, and any related communication items, be received; and That all interested parties listed in Report PWD -013-22, and any delegations, be DGY kIGRI T R_ICRG/_&FMRCu Carried as Amended Later in the Meeting See following motions. Amendment Resolution # GG -189-22 Moved by Councillor Traill Seconded by Councillor Anderson That the foregoing Resolution #GG -188-22 be amended by adding the following after the first paragraph: "That Staff prepare a written notice, with input from the Ward 3 Local Councillor and Regional Councillor for Wards 3 and 4, for delivery to all residents who live on Trudeau Drive, Marchwood Crescent, and surrounding areas, advising of a public meeting to be held via Microsoft Teams to address long-term solutions for the issues arising from the Trudeau Drive Walkway; and That based on the outcome of the Public Meeting, Clarington Staff including Public Works and By -Law, the Local Councillor for Ward 3, the Regional Councillor for Wards 3 and 4 and the Local Councillor for Ward 2 meet with the Bowmanville High School Principal to discuss future steps and report back to Council before the summer recess." Yes (5): Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Traill No (2): Mayor Foster, and Councillor Zwart Carried on a recorded vote (5 to 2) Later in the meeting, see following motion. 5 3 TFI General Government Committee Minutes April 11, 2022 Recess Resolution # GG -190-22 Moved by Councillor Traill Seconded by Councillor Neal That the Committee recess for 5 minutes. Carried The meeting reconvened at 10:04 a.m. with Mayor Foster in the Chair. Resolution # GG -191-22 Moved by Councillor Neal Seconded by Councillor Traill That the question now be put. Carried The foregoing Resolution #GG -189-22 was then carried on a recorded vote. Main Motion as Amended Resolution # GG -192-22 Moved by Councillor Traill Seconded by Mayor Foster That Report PWD -013-22, and any related communication items, be received; That Staff prepare a written notice, with input from the Ward 3 Local Councillor and Regional Councillor for Wards 3 and 4, for delivery to all residents who live on Trudeau Drive, Marchwood Crescent, and surrounding areas, advising of a public meeting to be held via Microsoft Teams to address long-term solutions for the issues arising from the Trudeau Drive Walkway; That based on the outcome of the Public Meeting, Clarington Staff including Public Works and By -Law, the Local Councillor for Ward 3, the Regional Councillor for Wards 3 and 4 and the Local Councillor for Ward 2 meet with the Bowmanville High School Principal to discuss future steps and report back to Council before the summer recess; and That all interested parties listed in Report PWD -013-22, and any delegations, be DGYLVI-IG_RI T R❑CFUVI(3+l 4RQ_I Carried 6 3 TFI General Government Committee Minutes April 11, 2022 8.2 Community Services Councillor Traill chaired this portion of the meeting. Resolution # GG -193-22 Moved by Councillor Neal Seconded by Councillor Jones That Items 8.2.1 to 8.4.2 be approved on consent in accordance with the agenda. Motion Withdrawn 8.2.1 CSD -007-22 Tourism Update 2021 Councillor Neal left the meeting at 10:35 a.m. Resolution # GG -194-22 Moved by Councillor Jones Seconded by Councillor Zwart That Report CSD -007-22 be received for information. Carried 8.2.2 CSD -008-22 Former Camp 30 Site []Cafeteria Building Resolution # GG -195-22 Moved by Councillor Hooper Seconded by Councillor Zwart That Report CSD -008-22 and any related communication items, be received; That Council direct Staff to put in place interim measures to secure the Cafeteria Building, to mitigate risk and further deterioration or damage to the structure; That funds, not to exceed $100,000, be approved for the completion of the necessary interim measures; That funds received as a contribution to the preservation of the Cafeteria Building be used to cover these costs; That the funds be drawn from the General Municipal Reserve Fund; and That all interested parties listed in Report CSD -008-22 and any delegations be DGYW-IGR LLL R- KFLCV_G-FL14RQ_I Carried 7 3 T❑ General Government Committee Minutes April 11, 2022 8.2.3 CSD -009-22 Future Use of the Tourism Information Centre Resolution # GG -196-22 Moved by Mayor Foster Seconded by Councillor Hooper That Report CSD -009-22 be received for information. Carried 8.3 Financial Services Councillor Mayor chaired this portion of the meeting. 8.3.1 FSD-018-22 Sponsorship, Advertising and Naming Rights Sales Resolution # GG -197-22 Moved by Councillor Zwart Seconded by Councillor Hooper That Report FSD-018-22 and any related communication items, be received; That Montgomery Partners Professional Corporation be awarded the contract for Sponsorship, Advertising and Naming Rights Sales for municipal programs, events and assets for an initial three-year term beginning May 15, 2022 and expiring May 14, 2025 and that the terms of the agreement is in a form acceptable to the Municipal Solicitor; That subject to Council approving recommendation 2, the Purchasing Manager in consultation with the Director of Community Services be given the authority to extend the agreement for up to two additional one-year terms; and That all interested parties listed in Report FSD-018-22 and any delegations be DGMM-GH T R_CFLO/_GFMRQ_I Carried 8.4 CAO Office 8.4.1 CAO -002-22 Flag Protocols Policy F105 Resolution # GG -198-22 Moved by Councillor Hooper Seconded by Councillor Zwart That Report CAO -002-22 be received; That the proposed Flag Protocols Policy F105, Attachment 1 to Report CAO -002- 22, be approved; and 8 3 TF1 General Government Committee Minutes April 11, 2022 That all interested parties listed in Report CAO -002-22 and any delegations be DGYW-IG Rl T R❑C RCV1&FLVLRQ:1 Carrie 8.4.2 New Business - Queen's Jubilee (Councillor Zwart) Resolution # GG -199-22 Moved by Councillor Zwart Seconded by Councillor Hooper Whereas Her Majesty the Queen Elizabeth II is celebrating a Platinum Jubilee in 2022, marking 70 years of service on the throne as the monarch of the United Kingdom and the Commonwealth; And whereas Canada is a constitutional monarchy and parliamentary democracy, recognizing the Queen as the head of state, represented by the Governor General; And whereas the Commonwealth and the United Kingdom are marking the Jubilee with year-long celebrations, culminating in a four-day extended weekend in the UK with country -wide celebrations in June; And whereas the Canadian Government has a series of events and celebrations planned to mark the occasion; Now therefore be it resolved that the Municipality of Clarington send an official &MAAU; P V9H-0 DAB I I LFHWW-i[4 ❑HHQFP DJIQ1 VgHF-- FEL&HECG exte n d i n g official congratulations from Council and the community at large. Carried 9. Unfinished Business 9.1 New Business - Enforcement By-law (Referred from the March 21, 2022, General Government Committee Meeting Committee decided not to consider Item 9.1, New Business - Enforcement By- law, at this time. 10. Questions to Department Heads/Request for Staff Report(s) Members of Committee asked questions to Department Heads. 9 3 TFI General Government Committee Minutes April 11, 2022 11. Confidential Items 12. Adjournment Resolution # GG -200-22 Moved by Councillor Hooper Seconded by Councillor Zwart That the meeting adjourn at 11:10 a.m. Carried 10 3 TFI • Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Planning and Development Committee Minutes Date: April 25, 2022 Time: 6:30 p.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper (arrived at 6:43 pm), Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart Absent: Councillor C. Traill Staff Present: J. Gallagher, L. Patenaude, R. Windle, F. Langmaid, K. Richardson, R. Warne, T. Pinn Other Staff Present: L. Backus, C. Salazar, A. VanDyk, B. Weiler 1. Call to Order Councillor Anderson called the meeting to order at 6:31 p.m. 2. Land Acknowledgment Statement Councillor Zwart led the meeting in the Land Acknowledgement Statement. Recess Resolution # PD -040-22 Moved by Mayor Foster Seconded by Councillor Jones That the Committee recess for 5 minutes, to address technical difficulties. Carried The meeting reconvened at 6:40 p.m. with Councillor Anderson in the Chair. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. Councillor Hooper arrived at the meeting at 6:43 pm. 1 3 TFI Planning and Development Committee Minutes April 25, 2022 5. Public Meetings 5.1 Public Meeting for a Proposed Plan of Subdivision and Zoning By-law Amendment Application Brandon Weiler, Principal Planner, made a verbal presentation to accompany an electronic presentation. Sami Elhajjeh spoke in opposition to the application. Sami explained that they are fortunate to have greenspace in the area and noted that CLOCA deemed some areas as environmentally protected. S. Elhajjeh added that the area is an ecosystem as it has running water and is home to various animals and amphibians. Sami provided the background of the Terrastory report regarding the adjacent Trolleybus development. S. Elhajjeh explained that the neighbourhood has outgrown the parkette and suggested that a parkette be added to the Trolleybus or development, the existing Harry Gay parkette or advising the proposed developer to add a parkette. Sami answered questions from Members of Committee. Scott Waterhouse, GHD, was present on behalf of the applicant. Scott provided an overview of the application, noting the development layout and pattern conform with the Clarington Official Plan and Hancock approved design plan. S. Waterhouse explained that the application seeks to establish residential zoning for two future development blocks. Scott stated that a road widening block along Nash Road is proposed for a future right of way. S. Waterhouse displayed a visual representation of what the future development could look like. Scott added that the visual illustrates townhomes facing Nash Road, with no vehicle access on Nash Road. S. Waterhouse answered questions from Members of Committee Libby Racansky spoke in opposition to the application. Libby made a verbal presentation to accompany an electronic presentation. L. Racansky explained why Courtice and Darlington north of Highway 2 lands, need protection. Libby stated that several weirs are draining the greenbelt land to the Hancock neighbourhood and added that developers are using it to their advantage and are deleting all tributaries within their applications. L. Rackansky explained the difference between a normal aquifer and an unconfined aquifer and displayed a photo to compare. Libby noted that wetlands, species, farmlands, and their wells should be protected according to plans though it is not visible in any submissions or plans. L. Racansky explained how the 100 -year-old trees that were removed are affecting their home and other wetlands in the area. Libby stated that there is an influx of water after precipitation to the Hancock Neighbourhood and flooding along the cold stream Black Creek. L. Racansky stated the first and second application of Headgate zoning was accurate and clearly displayed that most of Headage lands are EP zoned and added that protection was assigned for small remains of marsh that was supported by Trolleybus in their study. Libby explained that the tributary will be diverted to the ditch along Nash Rad which would result in more mosquitoes. 2 3 TFI Planning and Development Committee Minutes April 25, 2022 Suspend the Rules Resolution # PD -041-22 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to extend the delegation for an additional 3 minutes. Carried Libby stated that, if the application is approved, it will be against local and regional growth plan policies, including federal protection of endangered species. L. Racansky explained that the park is insufficient in size, resulting in children playing on the street. Libby added that, if the application is approved, it will take away their chance for outdoor activity. Suspend the Rules Resolution # PD -042-22 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to extend the delegation for an additional 2 minutes. Libby requested that land be kept forested with a possible trail for pedestrians, no extension to Tabb Ave. as it will leave children without physical exercise, protect the existing marsh and stream, ensure correct grading towards PSW stream or marsh, protect their heritage house and surrounding healthy but old trees along Nash Road, and protect them from negative climate changes including wind gusts. L. Racansky answered questions from Members of Committee. The Public Meeting concluded at 7:57 p.m. 5.1.1 PDS -019-22 Draft Plan of Subdivision and Rezoning for 1824 Nash Road in Courtice Resolution # PD -043-22 Moved by Mayor Foster Seconded by Councillor Neal That Report PDS -019-22 and any related communication items, be received for information only; That Staff receive and consider comments from the public and Council with respect to the proposed Draft Plan of Subdivision and Zoning By-law Amendment applications submitted by Headgate Developments Inc. and continue processing the applications including the preparation of a subsequent report; and 3 3 TF1 Planning and Development Committee Minutes April 25, 2022 That all interested parties listed in Report PDS -019-22 and any delegations be DG11/FIG RI [& R❑C FUVIG+lI4RC[❑ Carried 6. Presentations/Delegations 7. Reports/Correspondence Related to Presentations/Delegations 8. Communications 8.1 Frank Cerisano, Chief Executive Officer, Bowmanville Hospital Foundation, Regarding Request for Signage for Bowmanville Hospital Foundation Resolution # PD -044-22 Moved by Councillor Neal Seconded by Mayor Foster The request of the Bowmanville Hospital Foundation We Care, We Can Awareness Month Campaign to locate mobile signs on the following publicly owned lands be approved for the following locations: Bowmanville: Liberty & Baseline ❑ at Tourism property King St between the CP Rail and Bowmanville Ave. Newcastle: King Avenue (north side) between Massey Drive and Given Road Newcastle Public Library (Joseph Atkinson Parkette) Fire Hall Property Courtice: Corner of Highway 2 and Trulls Rd. (north side) Trulls Road Parkette Community Services Facilities: Courtice Community Complex Garnet B. Rickard Recreation Complex Diane Hamre Complex South Courtice Arena; 4 3 T❑ Planning and Development Committee Minutes April 25, 2022 That the approval be in accordance with the following provisions: Mobile signs must maintain a minimum 1 metre setback from any road allowance and cannot be located within any portion of a visibility triangle; A visibility triangle is defined as the triangular space area of land abutting a road allowance or driveway that is required to be kept free of obstructions that could impede the vision of a pedestrian or the driver of a motor vehicle exiting onto or driving on the street. The visibility triangle adjacent to the street shall be the area enclosed by each of the street lines measured to a point 7.5 metres back from the intersection of the street lines, and a diagonal line drawn between these two points. The visibility triangle for a driveway shall be the area enclosed by the line along the limits of the driveway measured to a point 3.0 metres back from the intersection of the street lines and the limits of the driveway, and a diagonal line drawn between these two points; • The maximum size of a mobile sign is 3.0 square metres; and • Mobile signs are not allowed to have fluorescent lettering or backgrounds; That the permits and fees be waived for this request; That the approval be for the duration of six weeks, May 15 to June 30, 2022; and That the application and permit fee required under By-law 2009-123 for the mobile sign to be placed on the lawn of the Bowmanville Hospital property (Liberty St. S between Prince St. and Queen St.) also be waived. Carried 8.1.1 Memo -020-22 Communications Item 8.1, Request of Bowmanville Hospital Foundation for Mobile Sign Locations on Public Properties for the We Care, We Can Awareness Campaign Item 8.1.1 Memo -020-22 Communications Item 8.1, Request of Bowmanville Hospital Foundation for Mobile Sign Locations on Public Properties for the We Care, We Can Awareness Campaign, was considered during Item 8.1, Frank Cerisano, Chief Executive Officer, Bowmanville Hospital Foundation, Regarding Request for Signage for Bowmanville Hospital Foundation. 5 3 TF1 Planning and Development Committee Minutes April 25, 2022 9. Staff Reports and Staff Memos 9.1 PDS -020-22 Agreement for Small Sewer Systems Inspection by Durham Region Health Department Resolution # PD -045-22 Moved by Councillor Hooper Seconded by Councillor Zwart That Report PDS -020-22, and any related delegations or communication items, be received for information. That the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, an agreement with the Regional Municipality of Durham, allowing for the ongoing administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; That a copy of Report PDS -020-22, Council's resolution, and the by-law be forwarded to the Regional Municipality of Durham. Carried 9.2 PDS -021-22 Envision Durham, Alternative Land Need Scenarios Resolution # PD -046-22 Moved by Councillor Neal Seconded by Councillor Hooper That Report PDS -021-22 be received, including delegations and communications relating this the report; That the Region of Durham be requested to release the population and employment forecasts allocated to each municipality prior to Regional Council selecting a Land Need Scenarios; That the Region of Durham Planning and Economic Development Department and all lower tier municipalities in the Region be forwarded a copy of Report PDS-021-❑❑DMAR❑CFLC V[decision; and That all interested parties listed in Report PDS -021-22 and any delegations be DGIM- R L& R_CFLO/_GFMRCL_I Carried 6 3 T❑ Planning and Development Committee Minutes April 25, 2022 9.2.1 Scott Waterhouse, RPP, Planning Manager, GHD, Regarding Comments in Support of Staff Report PDS -021-22 Envision Durham, Alternate Land Need Scenarios Item 9.2.1, Scott Waterhouse, RPP, Planning Manager, GHD, Regarding Comments in Support of Staff Report PDS -021-22 Envision Durham, Alternate Land Need Scenarios, was considered during Item 9.2 PDS -021-22 Envision Durham, Alternative Land Need Scenarios. 9.2.2 Stacey Hawkins, Executive Officer, Durham Region Home Builders' Association, Regarding Comments in Support of Staff Report PDS -021-22 Envision Durham, Alternative Land Need Scenarios Item 9.2.2, Stacey Hawkins, Executive Officer, Durham Region Home Builders' Association, Regarding Comments in Support of Staff Report PDS -021-22 Envision Durham, Alternative Land Need Scenarios, was considered during Item 9.2 PDS -021-22 Envision Durham, Alternative Land Need Scenarios. 9.3 FSD-020-22 Clarington Waterfront Strategy Report Resolution # PD -047-22 Moved by Mayor Foster Seconded by Councillor Zwart That Report FSD-020-22 be received; That the proposal received from Dillon Consulting Limited having the lowest price meeting all terms, conditions and specifications of RFP2022-1 be awarded the contract for consulting services for the Clarington Waterfront Strategy Report; That the funding required for the Clarington Waterfront Strategy Report in the approximate amount of $175,000 be funded from the Development Charges General Government Reserve Fund ($157,500), the Consulting/Professional Fees Reserve ($10,000) and the Tax Rate Stabilization Reserve Fund ($7,500). That all interested parties listed in Report FSD-020-22 and any delegations be DG I -IG RI C& R❑C FKV-G-FMFU- Carried Later in the Meeting, see following motions Resolution # PD -048-22 Moved by Councillor Jones Seconded by Councillor Hooper That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #PD -047-22 for a second time. Carried 7 3 TFI Planning and Development Committee Minutes April 25, 2022 Resolution # PD -049-22 Moved by Councillor Neal Seconded by Councillor Jones That the Report FSD-020-22 be referred to Staff to provide a more scoped terms of reference, focusing on the Bowmanville waterfront and other key waterfront locations. Motion Lost The foregoing Resolution #PD -047-22 was then put to a vote and carried. 10. New Business - Consideration 11. Unfinished Business 11.1 PWD -010-22 - Access to Rundle Road Property (Referred from the March 28, 2022 Planning and Development Committee Meeting) Resolution # PD -050-22 Moved by Councillor Jones Seconded by Councillor Neal That Item 11.1, PWD -010-22 - Access to Rundle Road Property, be deferred to the May 16, 2022, Planning and Development Committee meeting. Carried 12. Questions to Department Heads/Request for Staff Report(s) Members of Committee asked questions to the Director of Planning and Development Services. Resolution # PD -051-22 Moved by Councillor Neal Seconded by Councillor Jones That the Director of Planning and Development Services be directed to prepare a report on what is included in the Courtice Mainstreet Plan as far as utility connections facing the main street. Carried 8 3 TFI Planning and Development Committee Minutes April 25, 2022 13. Confidential Items 14. Adjournment Resolution # PD -052-22 Moved by Mayor Foster Seconded by Councillor Hooper That the meeting adjourn at 9:14 p.m. Carried er 3 TFI Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Ryan Windle, Director of Planning and Development Services Date: May 2, 2022 Memo #: Memo -023-22 File No.: PLN 15.7 Re: Terms of Reference for Waterfront Strategy Committee at their meeting of April 25, 2022, had concerns and comments with regard to the Terms of Reference for the Waterfront Strategy. The full RFP can be viewed at El Waterfront Strategy (PLN15.17). More specifically inquiries by Councillors were related to the integration of the Waterfront Strategy with the Courtice Waterfront Master Plan, Active Transportation Study and what the anticipated results of the Strategy would be. As briefly outlined in FSD-020-22, the main purpose of the Strategy is to update the 1992 Waterfront Strategy and set out an overall vision for the next 30 years for the pedestrian and cycling linkages across the waterfront and north to the urban areas, Greenbelt Route and Oak Ridges Moraine Trail. In addition, the successful consultant is to provide a concept plan for the future (continued) development of the Bondhead/Newcastle waterfront, Port Darlington/Bowmanville waterfront and incorporate the work of other consultants for Port Granby, Courtice waterfronts and completed Secondary Plans. The anticipated overall results of the Waterfront Strategy will be a series of recommendations to inform the Official Plan update (to be initiated in 2022), Land Acquisition Strategy (due for an update in 2022/3), an overall phasing and costing framework and economic development/marketing recommendations for recreation/tourism initiatives. As noted in FSD-020-22 a pre-bid meeting was held to provide an overview of the 1992 Waterfront Strategy. Both the 1992 Strategy and the recording of the pre-bid presentation on the results accomplished by the T[Strategy can be accessed at link provided above. Staff will provide a summary of the commentary provided by Council members when finalizing the work plan with the consultant. Should you have further questions either myself or Faye Langmaid would be happy to respond. The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 TF1 Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Brent Rice, Chief Building Official Date: April 28, 2022 Memo #: Memo -024-22 File No.: Re: Correction to Report PDS -020-22 Execution of Agreement with Durham Health Admin and Enforcement of Sewage Systems It has recently come to our attention that there was an error in recommendation 3 of the report. It mistakenly referenced a by-law, which is not required. It is recommended that Council pull Item 9.1 of the Planning and Development minutes and move the following resolution: That Report PDS -020-22, and any related delegations or communication items, be received for information. That the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, an agreement with the Regional Municipality of Durham, allowing for the ongoing administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; and That a copy of report PDS-020-❑❑-D❑IE[IR❑❑ELOII--R01&'R❑LLI❑IREEDEII❑❑ARW Regional Municipality of Durham. Should you have any questions, please do not hesitate to contact me. cc: Ryan Windle, Director of Planning and Development Services The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 T❑ Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Trevor Pinn, Deputy CAO/Treasurer Date: May 2, 2022 Memo #: Memo -026-22 File No.: FSD-020-22 Re: Ability of the Municipality to Cancel/Amend an Issued RFP During the discussion of Report FSD-020-22, there was a motion to refer the report back to Staff to provide more scoped terms of reference, focusing on the Bowmanville waterfront and other key waterfront locations. This motion was defeated. During that discussion, I indicated that there were risks to this motion. Firstly, there is a duty of fairness to the compliant bidders that must be considered.. When we issue an RFP there is an expectation on behalf of the respondents that there is sufficient budget and desire to complete the project. If there was a change of scope to the RFP, there would be a corresponding duty to compliant bidders so that they have a fair opportunity to bid on the revised scope of work. The Municipality does have wording in our RFPs limiting, not eliminating, our liability. The language indicates that other than direct costs attributable to the preparation of a Proposal • the Municipality, employees, advisors or representatives will not be liable for a claim arising out of the proposal process, including but not limited to loss of profits, loss of opportunity or any other claim; and • The Proponent waives any claim for any compensation of any kind whatsoever, L❑F(Yd.❑❑CREEIRI:SR Effl"REEIRl [RSSRIW ❑I R VH10 ❑ELRSD ❑ to not accept the Proposal submitted by the Proponent, to award a contract to any other supplier or to cancel this RFP process, and the Proponent shall be deemed to have agreed to waive such right or claim. While there are protections, there is still the risk of liability up to the cost of preparing the RFP, which we usually do not pay for. The other risk is a reputational risk; if the Municipality d NANHE+ISd1UNt❑NM3AVEIML I_I- I_RSSL-L-LWH--LSpliers may not respond to our bid The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 T❑ (Insert Reference Number if applicable) Page 2 solicitations for fear that they are wasting their time and resources. This could drive up costs as we would have fewer supplier options. Specifically to the Waterfront Strategy, the responses to the issued RFP were beyond the 2016 budget estimate, requiring the Council report to seek additional funding and award the contract. It is up to Council to determine if they wish to approve the additional funds or cancel the RFP and start over with a different scope; cancelling the RFP and reissuing would be preferred over changing the scope of the existing RFP award. There is also still the potential harm to W IO-❑LFLSDONntfleputation and the delays in completing the work which starting over would FI H13NI Ih,VIL i ❑Rc-1FL0ITF-1RIFH]R-F-HWHFRM not to award an RFP; however, not awarding the RFP does come with potential risks to the organization. Options for Council 1. The Staff recommendation in report FSD-020-22 is the recommended course of action for Council; 2. Council may cancel the RFP, change the scope and issue a new RFP. This is not recommended by staff due to the timing delays that this will cause as well as the potential risks to reputation and liability that may occur as a result; 3. Council may cancel the RFP. This is not recommended as the waterfront was identified as a priority during the 2018 to 2022 Strategic Plan process. I trust the above answers the questions raised at Council. Trevor Pinn, CPA, CA: Deputy CAO/Treasurer Financial Services Department CC' Mary -Anne Dempster, CAO Department Heads David Ferguson, Purchasing Manager The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@ciarington.net I www.clarington.net 3 ®❑ 71W WOT' ANNUAL REPORT -2021 ADR CHAMBERS OMBUDS OFFICE OMBUDSMAN FOR THE REGIONAL MUNICIPALITY OF CLARINGTON TABLE OF CONTENTS MESSAGE FROM THE OMBUDSMAN 3 ADR CHAMBERS OMBUDS OFFICE TEAM 4 2021 COMPLAINTS 7 TFI MESSAGE FROM THE OMBUDSMAN I am pleased to provide our first Annual Report for the Municipality of Clarington. As a lawyer, the Ombudsman with the ADR Chambers Ombuds Office, and investigator, I am proud to use my professional skills and work with a dedicated team to serve a public good, helping citizens with their complaints about decisions made by municipalities that affect them. ADR Chambers has been providing Ombudsman Services for the Municipality for approximately five years and provides Ombudsman Services to an additional 1.6 million citizens. ADR Chambers is an organization that provides dispute resolution services to citizens across Canada and internationally, also including Integrity Commissioner Services for the City of Brantford, Country of Dufferin, Durham District School Board, the Town of Fort Erie, the Town of Georgina, the Town of Grimsby, Haldimand County, the City of Kawartha Lakes, the City of Kitchener, the Township of Larder Lake, the Municipality of Leamington, the City of Markham, the Township of McGarry, the Regional Municipality of Niagara, the City of Niagara Falls, the Town of Niagara -On -The -Lake, the Township of North Dumfries, the Town of Orangeville, the City of Port Colborne, the City of Richmond Hill, the City of Timmins, the Toronto District School Board, the Township of Wainfleet, the City of Waterloo, the Waterloo Region District School Board, the City of Welland, the Township of Wellesley, and the Township of Woolwich. Our core business is providing ADR services (mediation, arbitration, investigation) and administering large-scale ADR programs, for both the private and public sectors. I would like to thank our investigators and staff for all of their work and their commitment to ADR ADR CHAMBERS OMBUDS OFFICE TEAM ADR Chambers Ombuds Office is headed by the Ombudsman, Britt Warlop. B been called to the Ontario bar and has experience in investigations and c,iiY,vyii,ciiL ,avv. r,un Chambers Ombuds Office is also served by two Deputy Ombudsmen, Peter Maniatakis and Kayla Albin, who are both lawyers with extensive drafting and investigations experience. Two Bilingual Intake Coordinators support the office, Diane Menanteau, Bilingual Intake Coordinator - Communications and Marketing Lead, and Susan Felver, Senior Bilingual Intake Coordinator. Additionally, ADR Chambers Ombuds Office has a roster of experienced investigators, who also have experience in law, dispute resolution, and complaint handling. ADR Chambers Ombuds Office and its staff act in compliance with accessibility, privacy legislation, obligations of confidentiality, and applicable codes of conduct. Britt Warlop, Ombudsman Peter Maniatakis, Deputy Ombudsman Kayla Albin, Deputy Ombudsman 3 �❑ Annual Report 2021 Susan Felver, Senior Bilingual Intake Coordinator Diane Menanteau, Bilingual Intake Coordinator-] Communications and Marketing Lead WHAT WE DO ADR Chambers Ombuds Office reviews complaints brought by members of the public about the Municipality of Clarington. We work with the Municipality of Clarington to investigate and resolve complaints as part of the local complaint mechanisms. ADR Chambers Ombuds Office prides itself on its ability to ensure that citizens receive thorough and timely assistance with local issues in the community of Clarington. If a complainant is dissatisfied with the provision of services, a decision or recommendation made by the Municipality in the administration of municipal services, and the complainant has gone Annual Report 2021 We also cannot Annual Report 2021 2021 COMPLAINTS ADR Chambers Ombuds Office received 3 contacts about the Municipality of I are instances when complainants contact ADR Chambers Ombuds Office, eith through correspondence, expressing a possible interest in filing a Complaint and seeking information regarding the process. Complaints are not open until we have a completed and signed Complaint Submission Form. These complainants were advised that we require a Complaint Submission Form to be completed and submitted in order to proceed with their complaints, however, they have yet to submit the completed forms. Complaint Submission Forms are necessary in order to determine whether the complaint is within our mandate and to ensure that all parties are aware of and are prepared to abide by the confidentiality requirement. These complainants were also advised that complainants are first required to bring their complaint to the Municipality before escalating them to the ADR Chambers Ombuds Office, and if they had not already taken this step, they should do so. There were no active investigations as of the end of 2021. 3 �❑ Annual Report 2021 ADR CHAMBERS OMBUDS OFFICE CONTACT INFORMATION ADR Chambers Ombuds Office P.O. Box 1006 31 Adelaide Street East Toronto, ON M5C 2K4 Tel: 1-844-235-4442 1 Fax: 1-877-803-5127 Email: ombudsman@adr.ca www.municipalombuds.ca/ H A M B E R S ADR Chambers Ombuds Office 3 ®❑ Annual Report 2021 Unfinished Business Item 13.1 Future Connection for the Farewell Creek Trail At the April 4, 2022, Council meeting, Council passed the following Resolution #C-092-22: That Staff be directed to complete the future connection for the Farewell Creek trail near Darlington Blvd. in 2022. Motion Referred, see following motions That Item 9.1 - Future Connection for Farewell Creek Trail, be referred to the May 2, 2022, Council meeting. 3 TFI 3 TFI V% 1p '.. 'h: Fri. r ! r .� �•„ _ '.f._:•,. ti .y', �- •'3L•4., -1. + • � ��3 t S4 �< p RII ' EIL Ix- : i j�'? aY 4i t �a•; t ti �[ r� , (u� - r � 'd s � '. w y, t:�r PLO C • -=n' _ - - _.may- --'.'-.,Y..':� :Y .ry YYYiY +tr.'$ , ^fiF ;�.n � _ 3 •' � �'� � _ -a�-, i �. ` s til i � : .: � ''�{'./ �. � Y ."fit ,n•�S. _ ` a! 4 1. '�. •!� _ ' r R r ti-, rel_ �'� .�`• �� - .. " �.. .,e CAW iso 1 Jr �� ~ 'fes k n r��L`I-•�'a _N� �. .� -_. •. ..r _ - 4j ', �- _' -'F`. - � -•fes-cY.-� - __ _ _ •_r r - o kr