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HomeMy WebLinkAbout11/21/2011clarington Leading the Way DATE: MONDAY, NOVEMBER 21, 2011 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held November 7, 2011 PRESENTATIONS There are no Presentations scheduled for this meeting. DELEGATIONS (List as of Time of Publication) a) Jim Richards — Heather Olynyk Correspondence (Correspondence Item D — 3) b) Jim Richards — Council Reaction to November 7, 2011 Delegation (Correspondence Item D — 4) COMMUNICATIONS Receive for Information 1- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 8, 2011 1 - 2 Minutes of the Clarington Museum and Archives Board dated June 8, June 14 and September 14, 2011 1 - 3 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy from Waste Project CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - November 21, 2011 1 - 4 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Lake Simcoe Protection Plan Review 1 - 5 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Quarterly Report on Planning Activities 1 - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Source Water Protection Planning Process — Pre - Consultation with. Durham Region on Draft Source Protection Policies 1 - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Regional Peer Review of Draft Environmental Assessment Reports for the Proposed Refurbishment of the Darlington Nuclear Generating Station 1 - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Energy from Waste — Waste Management Advisory Committee Membership Appointments 1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Provincial Offences Act Revenues Receive for Direction D - 1 Jo -Anne McFarland, Clarington Polar Bear Swim Committee - 12th Annual Clarington Polar Bear Swim D - 2 Paul Mills, Mayor, Township of Mulmur - Approval Process for Alternative Energy Projects D - 3 Jim Richards - Heather Olynyk Correspondence D - 4 Jim Richards - Council Reaction to November 7, 2011 Delegation COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of November 14, 2011 STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS Council Agenda - 3 - November 21, 2011 PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT ren 111111 Leading Ike Way Council Meeting Minutes NOVEMBER 7, 2011 Minutes of a regular meeting of Council held on November 7, 2011 at 7:00 p.m., in the Council Chambers. Prior to the start of the meeting, two minutes of silence were observed to commemorate Remembrance Day, November 11, 2011. Councillor Traill led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Trail[ Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Manager of Internal Audit, C. Carr Director of Planning Services, D. Crome Director of Corporate Services and Human Resources, M. Marano Supervisor, Operations Administration, C. Peters Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. ANNOUNCEMENTS Councillor Novak announced the following: On November 1, 2011 Durham Region and the eight area municipalities held a Municipal Control Group Training Exercise as part of the annual requirements of the Provincial Emergency Management Regulation. The joint exercise provided an opportunity to discuss and evaluate emergency management planning, operations and coordination. Councillor Novak was pleased to note that staff has the tools to ensure the municipality is well prepared in the event of an emergency. Council Meeting Minutes - 2 - November 7, 2011 • She attended the grand opening of the new Winners Store on Highway #2. There were approximately 300 people lined up for the opening. • She brought greetings on behalf of the Municipality to the graduating students from Courtice Secondary School Class of 2011. Councillor Hooper announced the following: • This past week he participated in the End of Day Celebration for the 25th Anniversary of the Rick Hansen Man in Motion Tour at the Garnet B. Rickard Recreation Complex. Councillor Hooper spoke with Marshall Hohmann, Bowmanville's official representative, who gave a very inspiring speech. Councillor Hooper extended appreciation to staff for their efforts in making the event such a success. • On Saturday, he attended the funeral of Steve Richardson, Clarington Firefighter and expressed condolences to his family. He attended Armistice Day Services in Tyrone and Orono and issued a reminder of the Remembrance Day Service to be held at the Bowmanville Cenotaph on Friday, November 11th starting at 10:30 a.m. ® On November 8, 2011, the Clarington Older Adult Association (COAA) will be .holding a Remembrance Day Luncheon at 11:00 a.m. ® On November 12, 2011, the COAA will host a Dessert and Theatre Night presenting "Old Wives Tales ". • On Wednesday, November 9, 2011, the Clarington Girls Hockey Midget.AA team will be playing an Olympic Touring Team from China. Councillor Woo announced the following: On Saturday, November 5, 2011, Big Brothers and Sisters of Clarington held their 14th Annual Red Carpet Gala supporting Big Brothers and Sisters' mentoring programs, couples match and after - school programs. On December 2, 2011, there will be a presentation at the Pines Senior Public School for students who participated in the most people exercising to a video game which has been authenticated by the Guinness Book of World Records. Councillor Partner announced that she had attended the following events: • The End of Day Celebration for the 25th Anniversary of the Rick Hansen Man in Motion Tour at the Garnet B. Rickard Recreation Complex • Remembrance Day services in Newtonville, Tyrone and Orono • The Jackie Kent Shopping Extravaganza Fundraising Event where $1,900 was raised in support of the Newcastle Heritage Garden Project • The St. Saviour's Anglican Church Annual Bazaar • Armistice Dinner in Bowmanville on November 5, 2011 Council Meeting Minutes -3- November 7, 2011 Mayor Foster announced the following: • He was sporting the Whitby Wolves hockey jersey tonight as he lost a friendly wager with Mayor Pat Perkins of Whitby. The Whitby Wolves received more points than the Clarington Flames at their one day hockey tournament. • He attended the Armistice Dinner in Bowmanville • November 7 to November 11th is "Crime Prevention Week" with a display at the Bowmanville Mall • He attended the End of Day Celebration for the 25th Anniversary of the Rick Hansen Man in Motion Tour at the Garnet B. Rickard Recreation Complex • On November 9th, the Chinese Women's Olympic Hockey Team will be playing at the Garnet B. Rickard Recreation Complex. • November 14 to November 18 is "Anti- Bullying Week ". He urged all to wear pink on November 18th to raise awareness. Resolution #C -464 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the minutes of a regular meeting of Council held October 24, 2011, be approved. PRESENTATIONS There were no Presentations scheduled for this meeting. DELEGATIONS Resolution #C- 465 -11 Moved by Councillor Traill, seconded by Councillor Neal THAT the Agenda be altered to permit Jim Richards to address Council concerning Correspondence Item D — 4 - Heather Olynyk — Request for Apology immediately following his delegation regarding Item 9 of Report #1 - Report CLD- 027 -11 — Proposed Nuisance By -law. "CARRIED" Council Meeting Minutes - 4 - November 7, 2011 Resolution #C- 466 -11 Moved by Councillor Traill, seconded by Councillor Neal THAT the Rules of Procedure be suspended to permit Dan Worrall, President, Clarington Fire Fighters Association, to be added to the list of delegations. "MOTION LOST" Jim Richards addressed Council concerning Item 9 of Report #1 - Report CLD- 027 -11 — Proposed Nuisance By -law. Mr. Richards indicated that he was appalled at both the tone and substance of the by -law and that it seemed to be redundant as most of what is proposed is already covered by existing by -laws and Provincial Acts. Mr. Richards acknowledged that while he appreciates the rationale for the police to be able to act more swiftly to items covered under municipal by -laws as opposed to other legislation, he expressed concern that the proposed by -law covers activity deemed to be "annoying ", "unpleasant" or which constitutes a "nuisance ". Mr. Richards is concerned that what construes a "nuisance ", an "annoyance" or "unpleasant" is open to interpretation. He also feels that the by -law could be used to prohibit lawful protests or demonstrations. Mr. Richards feels that the by -law will be challenged in court if it is enacted as written. Jim Richards addressed Council concerning Correspondence Item D — 4 — Heather Olynyk — Request for Apology. Mr. Richards provided a synopsis of an e -mail sent from Heather Olynyk to Mayor Foster in which Ms. Olynyk alleges that Mayor Foster was seen in the company of Roger Anderson, Chair, Regional Municipality of Durham, either arriving or departing Toronto Airport on a private jet on or about October 2, 2011, questioning where he was going and who paid for the trip. Mr. Richards expressed concern that Mayor Foster's reply did not respond to Ms..Olynyk's inquiry, was intimidating in nature and. was copied to the Durham Regional Police Service. Mr. Richards questioned whether the Mayor's action in forwarding the e -mail was a breach of the Municipal Freedom of Information and Protection of Privacy Act. He requested Mayor Foster to provide an explanation regarding the nature of the trip and associated costs. Mr. Richards also expressed concern that other Councillors also felt justified in forwarding Ms. Olynyk's e -mail to the police. Mr. Richards feels that the manner in which the inquiry was handled was inappropriate and that Ms. Olynyk deserves an apology. Gord Lee addressed Council on behalf of the Foster Creek Subdivision and the Newcastle /Bond Head Ratepayers Association concerning Items 1(a) and 8 of Report #1 - Report ESD- 015 -1.1 - Newcastle Fire Hall #2 — Relocation and Construction and Phase II Environmental Assessment— 3333 Highway 2, Newcastle. Mr. Lee thanked Council for providing him with the opportunity to critique the report stating he feels that the Municipality is in good hands with Council and staff and that they will listen., discuss their concerns, and act in good faith. Council Meeting Minutes - 5 - November 7, 2011. Mr. Lee suggested that the list of interested parties should make reference to all of the people of the Foster Creek Subdivision and that they have received two letters from the Newcastle /Bond Head Ratepayers Association indicating their displeasure with the Ruddell Road site. Mr. Lee stated the site was not purchased for a Fire Hall but to expand recreational facilities. He stated that aside from traffic concerns, they feel that the Fire Department is being shortsighted in a rush to accommodate a need without anticipating what emergency and protective services will be required as the population of Newcastle grows. He questioned whether a fire hall will need to be constructed on Bragg Road (as has been identified for the future) if this Fire Hall is constructed in the right location. Mr. Lee indicated that the Community Services Department already has a plan for the Rudell Road location. He expressed concern regarding increased traffic flow and safety matters emphasizing the residents of Foster Creek South Subdivision and the Newcastle /Bond Head Ratepayers' Association are emphatically against this location. Mr. Lee questioned why the costs of studies are being charged to the fire hall when they would have to be done whether the fire station is built or the land sold. He stated that discussion should take place on what costs could potentially be deferred and that funds could be better spent on a strategically placed Fire Hall on Highway #2. Mr. Lee indicated that one of the reasons the fire hall is being relocated is due to complaints from residents. He expressed concern that there seems to be a lot of attention being paid to residents on Harmer Drive and not much to the 300 residents who signed the petition to have the fire hall constructed on Highway #2. Mr. Lee urged Council to make the right decision. Mayor Foster recognized Cathy Abraham, Trustee, Kawartha Pine Ridge District School Board, in attendance this evening. Heather Olynyk advised prior to the meeting that she would not be addressing Council. Barry Dutton addressed Council concerning Correspondence Item D — 4 — Heather Olynyk — Request for Apology. Mr. Dutton concurred with the delegation of Jim Richards. He stated that public servants answer to the taxpayers and that a number of elected officials ran on a platform of transparency and accountability. Mr. Dutton stated the Mayor of a municipality is not a six -day per week job and feels that taxpayers have the right to answers and that name - calling by politicians marginalizes residents. Paul -Andre Larose addressed Council concerning Item 9 of Report #1 - Report CLD- 027 -11 — Proposed Nuisance By -law. Dr. Larose expressed concern that the proposed by -law fails to distinguish between unacceptable gatherings and actions of the less desirable elements of humanity and the acceptable gatherings and actions associated with a healthy democracy. He feels the proposed by -law should not be worded such that makes it possible to restrict legitimate protests that could be perceived as personally offensive or politically expedient. Dr. Larose stated that the word "nuisance" in the context of the by -law, should be explicitly restricted to mean "socially reprehensible behaviours" and that the by -law be amended to reflect that. Council Meeting Minutes - 6 - November 7, 2011 He also suggested that the list of interpretations and prohibited activities be amended and that a new section be included entitled "Scope and Extent" to indicate that no provision of the By -law is intended to intimidate people in the pursuit of democratic activities or in the expression of their displeasure vis -a -vis the conduct of elected officials or to bar peaceful, but possible vocal, assemblies and freedom of expression and to indicate that the by -law is consistent with the Charter of Rights and Freedoms. Resolution #C- 467 -11 Moved by Councillor Partner, seconded by Councillor Neal THAT Council recess for ten minutes. The meeting reconvened at 8:36 p.m. COMMUNICATIONS Resolution #C- 468 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the communications to be received for information be approved, with the exception of Correspondence Item I - 7. C _D I - 1 Minutes of the Clarington Heritage Committee dated September 20, 2011 1 - 2 Minutes of the Ganaraska Region Conservation Authority dated September 15, 2011 1 - 3 Minutes of the Tyrone Community Centre Board dated September 2011 1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated October 18, 2011 1 - 5 Minutes of the Clarington Agricultural Advisory Committee dated October 13, 2011 1 - 6 Minutes of the St. Marys Cement Community Relations Committee dated September 13, 2011 . Council Meeting Minutes - 7 - November 7, 2011 1 - 8 Albert Sweetnam, Executive Vice President, Nuclear Projects, Ontario Power Generation (OPG), providing an update on the Darlington New Nuclear Project — Environmental Assessment advising that the Joint Review Panel for OPG's proposed Darlington New Nuclear Project was released in August and is consistent with OPG's findings that the Darlington New Nuclear Project will not result in any significant adverse environmental effects and that a copy of the results of the Joint Review Panel's report is available on line at www.opg.com /newbuild; indicating that it is now up to the Federal Governor -in- Council to accept the report and recommendations, following which the licence to prepare the site can be issued; and, expressing appreciation to all who actively participated in OPG's work, and /or the Panel review process. Further information is available by contacting Davinder Valeri, Director, Strategic Planning and Stakeholder Relations at 416- 592 -6160. 1 - 9 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated October 14, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk regarding Submission of the Compliance Monitoring Program (Environmental Assessment Condition 4) • Durham York Energy Centre Compliance Monitoring Program • Letter to the Ministry of the environment dated October 21, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Regional Municipality of York's Waste Diversion Program Monitoring Plan (Environmental Assessment Condition 10) • York Region 2010 Waste Diversion Report • Letter to the Ministry of the Environment dated October 21, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Regional Municipality of Durham's Waste Diversion Program Monitoring Plan (Environmental Assessment Condition 10) • Durham Region Waste Management Services Annual Report 2010; and, advising that the documents are also available on the EFW project website at http://www,durhamyorkwaste.ca/r)roject/efw-comi-nittee.htm. Council Meeting Minutes - 8 - November 7, 2011 1 - 7 Ray Pichette, Director, Ministry of Natural Resources, Natural Heritage, Lands and Protected Spaces Branch, responding to issues raised by Members of Council to Minister Jeffrey at the Annual Association of Municipalities of Ontario Conference with respect to commercial fill placement at the Morgans Road site, aggregate licence fees and the availability of trees to commemorate veterans and revitalize boulevards; advising the Ministry is aware of concerns raised by local stakeholders related to potential impacts of large scale fill operations and are working with other Ministries to better understand the issues; outlining the jurisdictional powers under the Aggregate Resources Act, the Conservation Authorities Act, the Municipal Act and the Environmental Protection Act; advising that the fee structure for aggregates represents a balance of providing revenue to municipalities while encouraging economic growth, and that Clarington's request will be considered during any future review of fees under the Aggregate Resources Act; and, indicating that the planting of trees in urban settings is generally a municipal jurisdiction; however, there are a number of very effective non - government organizations with good programs and providing contact information for Trees Ontario, The Tree Canada Foundation and the Local Enhancement and Appreciation of Forests (LEAF). Resolution #C- 469 -11 Moved by Councillor Woo, seconded by Councillor Novak THAT Correspondence Item I - 7 from Ray Pichette, Director, Ministry of Natural Resources, Natural Heritage, Lands and Protected Spaces Branch, with respect to commercial fill placement, aggregate licences and availability of trees, be received for information. "CARRIED" CORRESPONDENCE FOR DIRECTION Resolution #C- 470 -11 Moved by Councillor Woo, seconded by Councillor Traill THAT Correspondence Item D - 1 be approved as per the Agenda. "CARRIED" Council Meeting Minutes - 9 - November 7, 2011 D - 1 Residents of the West Beach area forwarding a petition to stop the illegal night time access and overnight parking at the empty lots between 67 and 103 West Beach Road; indicating that the post installed by the Municipality to prevent visitors from driving onto the beach as well as the regulatory signs advising that the beach access is not allowed from dusk to dawn have been ineffective and are disregarded repeatedly; and, suggesting that posts be installed during construction of the new park directing traffic to the new park area at the end of West Beach Road which they feel will stop the illegal overnight parking, increase resident's safety, improve the quality of life for all concerned during the evening hours and ensure the maximum benefit for residents and visitors alike. (Correspondence referred to the Director of Engineering Services and the Manager of Municipal Law Enforcement) D - 2 David and Heather Duckett, expressing. concern with respect to the trees that currently share the property line between their lot on Brough Court and the proposed building lots on Part Lot 12, Concession 2 (the extension of Courtney and Gimblett Streets in Bowmanville) and hoping that the trees will remain as they are tagged and are partially on their lot. Resolution #C- 471 -11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item D 2 from David and Heather Duckett, with respect to protection of trees, be referred to the Director of Planning Services. "CARRIED" D - 3 Debbie Shields, City Clerk, City of Pickering, writing to the Right Honourable Stephen Harper, Prime Minister of Canada, advising that on October 17, 2011, the City of Pickering adopted the following resolution pertaining to Thank You Canadian Combat Troops: WHEREAS the Canadian combat mission in Afghanistan ended in July 2011, after more than ten years; and WHEREAS one hundred and fifty seven Canadian combat troops made the ultimate sacrifice in Afghanistan; and WHEREAS a Canadian military training mission in Kabul and close out mission in Kandahar including over 2,500 Canadian combat troops, including many from communities in Durham Region, and those who served in non - combat roles in Afghanistan; and Council Meeting Minutes -10- November 7, 2011 WHEREAS those who made the ultimate sacrifice passed through the City of Pickering on the Highway of Heroes, and were honoured by residents crowding bridges and along the highway; and. WHEREAS twelve of our heroic troops serving in Afghanistan earned the Star of Military Valour, the highest combat award handed out since Korea; and WHEREAS on August 13, 2011 the Royal Canadian Legion Branch 606 dedicated a service; well attended by the community; and plaque honouring our troops that served, particularly recognizing those that made the ultimate sacrifice; and WHEREAS Canada's armed forces have made a significant contribution over the last decade to the stability, disarmament and national reconciliation of the Afghan capital, the province of Kandahar and the rebuilding of Afghanistan's national security forces; NOW THEREFORE BE IT RESOLVED the residents of the City of Pickering recognize and sincerely thank the many men and women of the Canadian Armed Forces, including the Royal Canadian Navy, the Canadian Army and Royal Canadian Air Force, and the many other civilian Canadians in supporting roles that served Canada in Afghanistan; AND FURTHER THAT this motion be forwarded to the Right Honourable Stephen Harper, Prime Minister of Canada, The Honourable Peter McKay, Minister of National Defence, Joe Dixon, MPP, Tracy MacCharles, MPP, Chris Alexander, MP, Corneliu Chisu, MP, and all Durham municipalities." Resolution #C- 472 -11 Moved by Councillor Neal, seconded by Councillor Woo THAT the resolution from the City of Pickering, with respect to Thank You Canadian Combat Troops, be endorsed. "CARRIED" D - 4 Heather Olynyk, requesting a reply to her inquiry regarding the details of a flight Mayor Foster took on or about October 2, 2011, with Regional Chairman Roger Anderson; and, requesting an apology from Mayor Foster and Councillors Partner and Novak for insinuations stated in their responses which did not provide an explanation to her original inquiry, which read as follows: Council Meeting Minutes - 11 - November 7, 2011 "Hell there, Mayor Foster - I have a question regarding your flight on a charter jet with Roger Anderson on October 2nd: Just wondering where you went and on who's tab it was. Also, why so chummy with Mr. Anderson when your election platform was anti - incinerator, and Roger Anderson is the main push behind the incinerator (from his non - elected position of regional chair)? thanks, Heather Olynyk Clarington resident" Resolution #C- 473 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT Correspondence Item D — 4 from Heather Olynyk be received for information. "CARRIED LATER IN THE MEETING" (See following motion) Resolution #C- 474 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C- 473 -11 be amended by adding the following: "and referred to the Information and Privacy Commissioner to determine if copying the e -mail address to the Durham Regional Police Services was a breach of the Municipal Freedom of Information and Protection of Privacy Act." "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner -Mayor Foster The foregoing Resolution #C- 473 -11 was then put to a vote and CARRIED. Council Meeting Minutes - 12 - November 7, 2011 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report October 31, 2011. Resolution #C- 475 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of October 31, 2011 be approved, with the exception of Items #1 a, #7, #8, #9, #10 and #17. Item #1 a Resolution #C- 476 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT Report ESD- 015 -11 be received; THAT 1780 Rudell Road, Newcastle be reconfirmed as the location of the new Fire Station; THAT a revised project budget of $4,743;000.00 be approved; THAT $243,000.00 in additional funds be provided from Municipal Capital Works Reserve Fund ($162,148.83) and Emergency Services Development Charges Reserve Fund ($80,851.17); and THAT all interested parties listed in Report ESD - 015 -11 be advised of Council's decision. "TABLED" (See following motion) Resolution #C- 477 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT the foregoing Resolution #C- 476 -11 be tabled pending completion of the Phase II Environmental Assessment. "CARRIED" Council Meeting Minutes -13- November 7, 2011 Item #7 Resolution #C- 478 -11 Moved by Councillor Traill, seconded by Councillor Neal THAT Report ESD- 016 -11 be received; THAT staffing of Pump 1 and Pump 4 be approved as proposed in Section 4.1 of Report ESD- 016 -11 to the extent that a minimum of four professional firefighters are allocated to each pumper and rescue; THAT Staff consider budgeting in the 2012 budget a full Fire Master Plan in the 2012 budget; and THAT all interested parties listed in Report ESD- 016 -11 be advised of Council's decision. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Councillor Traill submitted a petition containing 388 signatures requesting Council to accept the Clarington Firefighter's Association's proposal requiring a minimum of four professional fire fighters per pumper or rescue vehicle. Resolution #C- 479 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD - 016 -11 be received; THAT staffing of Pump 1 and Pump 4 be approved as proposed in Section 4.1 of Report ESD -016 -11; THAT Staff consider budgeting in the 2012 budget a full Fire Master Plan in the 2012 budget; and Council Meeting Minutes -14- November 7, 2011 THAT all interested parties listed in Report ESD- 016 -11 be advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (See following motion) Resolution #C- 480 -11 Moved by Councillor Hooper, seconded by Councillor Woo THAT the foregoing Resolution #C- 479 -11 be amended by adding the following: "THAT staff be directed to provide pertinent information related to Report ESD- 016 -11 to the public through the Orono Times, Clarington This Week and social media outlets." "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Resolution #C- 479 -11 was then put to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniar Interest Absent Councillor Novak Councillor Partner Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Mayor Foster Council Meeting Minutes - 15 - November 7, 2011 Item #8 Resolution #C- 481 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT Staff be authorized to proceed with a Phase II Environmental Assessment of 3333 Highway 2; THAT the Purchasing By -law be waived in order to award a contract to complete the Phase II Environmental Assessment on 3333 Highway 2, Newcastle; and THAT Staff report back as soon as possible. "CARRIED" Item #9 Resolution #C- 482 -11 Moved by Councillor Traill, seconded by Councillor Neal THAT the proposed nuisance by -law be referred to the solicitor to consider and incorporate Dr. Larose's comments; and THAT a copy of the report be forwarded to the City of Oshawa. "CARRIED LATER IN THE MEETING" (See following motions) Resolution #C- 483 -11 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Members of Council to speak to the matter more than once. "CARRIED" Council Meeting Minutes - 16 - November 7, 2011 Resolution #C- 482 -11 was then put to a vote and CARRIED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Item #10 Resolution #C- 484 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT Report CLD- 029 -11 be received; and THAT the appointments to Boards and Committees Policy as set forth in Attachment #1 to Report CLD- 029 -11 be approved. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Council Meeting Minutes -17- November 7, 2011 Resolution #C- 485 -11 Moved by Councillor Novak, seconded by Councillor Woo THAT Report CLD- 029 -11 be received; and THAT the policy for appointments to Boards and Committees remain as is. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Novak Councillor Partner Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Mayor Foster Item #17 Resolution #C- 486 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT Report CAO- 009 -11 be received; THAT the renewal of the current contract with the Clarington Board of Trade for the delivery of economic development services be approved for a period of five years (2012 -2016 inclusive) for an annual fee of $225,000 to be phased over two years with $61,000 in 2012 and the remainder in 2013; THAT the Mayor and the Clerk be authorized to execute an agreement with the Board of Trade; THAT the agreement include a provision for termination upon one - year's notice and appropriate benchmarks; and THAT all interested parties listed in Report CAO- 009 -11 be advised of Council's decision. "MOTION LOST LATER IN THE MEETING" (See following motions) Council Meeting Minutes - 18 - November 7, 2011 Resolution #C- 487 -11 Moved by Councillor Hooper, seconded by Councillor Neal THAT, in accordance with section 10.12.34 of the Procedural By -law, the meeting be extended until 11:15 p.m. "CARRIED" Resolution #C- 486 -11 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Resolution #C- 488 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CAO- 009 -11 be received; THAT the renewal of the current contract with the Clarington Board of Trade for the delivery of economic development services be approved fora period of five years (2012 -2016 inclusive) for an annual fee of $225,000 to be phased over two years with $61,000 in 2012 and the remainder in 2013; THAT the Mayor and the Clerk be authorized to execute an agreement with the Board of Trade; Council Meeting Minutes _19- November 7, 2011 THAT all interested parties listed in Report CAO- 009 -11 be advised of Council's decision. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Interest Absent Councillor Novak -Pecuniary Councillor Partner Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Mayor Foster STAFF REPORT(S) There were no Staff Reports considered under this Section of the Agenda. UNFINISHED BUSINESS There was no Unfinished Business considered under this Section of the Agenda. BY -LAWS By -law 2011 -099 was subsequently withdrawn from the Agenda due to Item #9 of Report #1 being referred back to staff. Resolution #C- 489 -11 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -laws 2011 -098 and 2011 -100 2011 -098 Being a by -law to adopt Amendment No. 82 to the Clarington Official Plan 2011 -100 Being a by -law to appoint a Municipal Law Enforcement Officer (Kimberley Birkett); and THAT the said by -laws be approved. "CARRIED" Council Meeting Minutes -20- November 7, 2011 PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Mayor Foster announced that Paramedic Christopher Bugelli, former Newcastle resident and Ottawa Paramedic, has been recognized with a Provincial Award - the N.H. McNally Award for Bravery, for risking his life by jumping into a frozen creek to save the life of man in the South Keys area.of Ottawa. Mayor Foster responded to speculation regarding a recent trip he took indicating that he was in Braselton, Georgia at the Petit LeMans endurance car race. He noted that between 100,000 and 130,000 people attended the event generating between $40 and $60 million in economic development for the economy. Mayor Foster noted that members of Council have a sense of what the new owners want to do with Mosport and have heard of their plans including youth employment and track improvements. He confirmed and that there was no cost to the taxpayers for the trip. He also referred the press to officials at Mosport for information regarding upcoming events. CONFIRMING BY -LAW Resolution #C- 490 -11 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -law 2011 -101, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 7th day of November, 2011; and THAT the said by -law be approved. "CARRIED" Council Meeting Minutes -21 - ADJOURNMENT Resolution #C- 491 -11 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 11:09 p.m. fo MAYOR November 7, 2011 MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS November 21, 2011 a) Jim Richards — Heather Olynyk Correspondence (Correspondence Item D — 3) b) Jim Richards — Council Reaction to November 7, 2011 Delegation (Correspondence Item D — 4) SUMMARY OF CORRESPONDENCE NOVEMBER 21, 2011 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 8, 2011 (Copy attached) 1 - 2 Minutes of the Clarington Museum and Archives Board dated June 8, June 14 and September 14, 2011 (Copies attached) . 1 - 3 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated October 31, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Annual Compliance Monitoring Report (Environmental Assessment Condition 5) • Durham York Energy Centre — 2011 Compliance Monitoring Report (October 31, 2011) • Appendix C Energy from Waste Advisory Committee Annual Report (October 31, 2011); and advising that the documents are also available on the EFW project website at http://www.durhamyorkwaste.ca/project/efw- committee.htm. 1 - 4 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to Mark Christie, Manager, Community Planning and Development, Ministry of Municipal Affairs and Housing, advising that on November 2, 2011, Regional Council adopted the following resolution pertaining to the Lake Simcoe Protection Plan* Review: "a) THAT staff be authorized to initiate the Regional Official Plan Amendment process to bring the Regional Official Plan into conformity with the Lake Simcoe Protection Plan, based on the findings of the discussion paper Lake Simcoe Protection Plan Review — Recommended Policy Directions, and the Proposed Policy Revisions outlined therein, including consultation on the proposed amendment with the Townships of Brock, Scugog and Uxbridge and the public, and the scheduling of a public meeting in accordance with the Planning Act; and Summary of Correspondence - 2 - November 21, 2011 b) THAT'a copy of Report #2011 -P -76 of the Commissioner of Planning and Economic Development be forwarded to the area municipalities and the Ministry of Municipal Affairs and Housing." 1 - 5 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 2, 2011, Regional Council adopted the following resolution pertaining to the Quarterly Report on Planning Activities: "a) THAT Report 2011 -P -77 of the Commissioner of Planning and Economic Development be received for information; and b) THAT a copy of Report #2011 -P -77 be forwarded to all Durham Area Municipalities, Durham Regional Police Service, and Durham Emergency Medical Services for information." 1 - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to P. Vanini; Executive Director, Association of Municipalities of Ontario, advising that on November 2, 2011, Regional Council adopted the following resolution pertaining to the Source Water Protection Planning Process — Pre - Consultation with Durham Region on Draft Source Protection Policies: "a) THAT Regional staff provide comments on the draft source protection policies that will impact Durham Region directly to the Trent Conservation Coalition Source Protection Committee, the South Georgian Bay -Lake Simcoe Source Protection Committee and the Credit - Toronto Region — CLOCA (CTC) Source Protection Committee during their respective pre - consultation processes; b) THAT Regional staff prepare a follow -up report to Council summarizing the comments provided to the Source Protection Committees (SPCs) once the reviews of all the draft source protection policies are completed; and c) THAT a copy of Joint Report #2011 -J -42 be forwarded to the Association of Municipalities of Ontario, the Durham source protection authorities and the eight local area municipalities for their information." . Summary of Correspondence - 3 - November 21, 2011 -7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to Franklin Wu, CAO, Canadian Association of Nuclear Host Communities, advising that on November 2, 2011, Regional Council adopted the following resolution pertaining to the results of the Regional Peer Review of Draft Environmental Assessment Reports for the Proposed Refurbishment of the Darlington Nuclear Generating Station: "a) THAT Report #2011 -J -40 including the peer review report prepared by Morrison Hershfield Limited be submitted to Ontario Power Generation (OPG) as the Regional Municipality of Durham's comments on the draft Environmental Assessment (EA) report for the proposed refurbishment of the Darlington Nuclear Generating Station (DNGS); and b) THAT a copy of Report #2011 -J -40 be forwarded to the Canadian Association of Nuclear Host Communities, Canadian Nuclear Safety Commission (CNSC), the Nuclear Waste Management Organization (NWMO), Durham Region MPs and MPPs, and Durham Region area municipalities, for their information." 1 - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 2, 2011, Regional Council adopted the following resolution pertaining to Energy from Waste — Waste Management Advisory Committee Membership Appointments: "a) THAT the following five (5) applicants be appointed for membership on the Energy from Waste — Waste Management Advisory Committee: • Ted Baker • Neil Burnett • Margaret Clayton • Candida Fernando • Angela Porteous; and b) THAT a copy of Report No. 2011 -WR -12 of the Commissioner of Works be forwarded to the Municipality of Clarington for information only." 1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 2, 2011, Regional Council adopted the following resolution pertaining to Provincial Offences Act Revenues: Summary of Correspondence - 4 - November 21, 2011 "THAT Report #2011 -A -53 of the Regional Solicitor be received for information and forwarded to all area municipalities." CORRESPONDENCE FOR DIRECTION D -.1 Jo -Anne McFarland, Clarington Polar Bear Swim Committee, requesting approval for members of Clarington Fire Station 2 to attend the 12t Annual Clarington Polar Bear Swim, an annual event where participants go for a "swim" in Lake Ontario on New Year's Day, to raise awareness of the urgent need for organ and tissue donations and to raise awareness and support for liver disease research; indicating that through sponsorship and pledges, the Plunge for Life has consistently been able to raise approximately $7,000 per year for the past seven years, bringing their total money raised to date to over $50,000 in support of the Sick Kids Foundation and directed to research for pediatric liver disease; and, inviting Members of Council to participate in the Plunge for Life. (Motion to approve request) D-2 Paul Mills, Mayor, Township of Mulmur, advising Council that on November 1, 2011, the Township of Mulmur adopted the following resolution pertaining to the approval process for alternative energy projects: "THAT WHEREAS the Province has taken away from municipalities both commenting and approval authority for "green energy" projects; AND WHEREAS the Township of'Mulmur has recently had constructed, within a municipal road allowance, an unauthorized solar array; AND WHEREAS some,such facilities are being constructed without required building permits and /or other required approvals, such as Niagara Escarpment Development Permits; AND WHEREAS such situations are examples of what can, and does all too regularly occur when appropriate checks and balances are not in place (which is clearly the case when consultation with, and the approval of the local municipality is not required); Summary of Correspondence - 5 - November 21, 2011 NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be urged either to adopt a standardized compliance checklist of requirements to ensure that such - facilities are being installed in an appropriate manner, and to be more diligent in their review /approval of such projects, or amend the requirements so that all such facilities are subject to a municipal consultation /approval process or, at the very least, a protocol for ensuring that such facilities are installed appropriately and in accordance with required approvals; and THAT staff be directed to circulate this resolution to other rural municipalities as directed by Council, with a request for support. (Motion for Direction) D - 3 Jim Richards writing further to his delegation of November 7, 2011, regarding Heather Olynyk's request for an apology from Mayor Foster and Councillor Partner for the manner in which her inquiry requesting information as to the particulars of a trip taken by Mayor Foster was responded to; and, requesting again that apologies be forthcoming to Ms. Olynyk. (Motion for Direction) D - 4 Jim Richards requesting an apology from Councillor Partner for perceived disruptions during his delegation of November 7, 2011, and from Mayor Foster for not enforcing the rules concerning the observance of order and decorum among Council members during the meeting. (Motion for Direction) I -2 CLARINGTON MUSEUMS AND ARCHIVES . BOARD MEETING MINUTES June 8, 2011 Kirby Church, Kirby Church Road, Kirby ON and Clarice Museum, 7086 Old Kirby School Road, Kirby, ON Present J. Witheridge S. Laing M. Carlton J. Cashin -Oster B. Seto P. Ford M. Morawetz Councillor Neal Regrets: Mayor Foster M. Speelman.Viney Absent: B. Shields Staff: M. Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:04 p.m. at the Kirby Church. 2. ADOPTION OF AGENDA Moved by: M. Morawetz Seconded by: P. Ford THAT the agenda be approved. MOTION CARRIED 3. KIRBY CHURCH PROJECT REPORT The Executive Director presented a project report on the Kirby Church, B. Colville was also to have been included in discussion of this report, but unfortunately had a family emergency and could not attend. This report included the history of the Church, feasibility study, museum mandate, impact study, and building assessment study. This information was supplied to the board members; as well, information on donations received and possible grants and foundations committed to the preservation of heritage buildings was given. Previous correspondence given and received by the Municipality of Clarington was also supplied. The Board Members were given a tour of the Church at which time architectural points of interest were shown. ADJOURNMENT Moved by the Chair that the meeting adjourn at 7:45 p.m. due to the appearance of a sudden storm. CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES June 14, 2011 at the Sarah Jane Williams Heritage Centre Bowmanville, Ontario Present: J. Witheridge, Chair S. Laing M. Morawetz M. Speelman Viney J. Cashin -Oster B. Seto P. Ford Councillor Neal Regrets: M. Carlton Mayor Foster Absent: B. Shields Staff: Martha Rutherford Conrad, Executive Director 1. CALL TO ORDER The meeting was called to order by the Chair at 7:44 p.m. 2. ADOPTION OF AGENDA Moved by: Councillor Neal Seconded by: B. Seto THAT the agenda be approved. MOTION CARRIED 3. KIRBY CHURCH REPORT The Board reviewed a report on the Kirby Church project. Moved by: M. Speelman Viney Seconded by: P. Ford NOW THEREFORE the Museum Board requests a letter of support from Council to assist in obtaining funding' from external agencies. . WHEREAS Clarington Museums and Archives Board endorses the project to re- locate the Kirby Church to the Clarice Museum property. MOTION PASSED unanimously 4. APPROVAL OF MINUTES Moved by: Councillor Neal Seconded by: P. Ford THAT the minutes of the meeting of May 11, 2011 be accepted as printed. MOTION CARRIED 5. CORRESPONDENCE Moved by: S. Laing Seconded by: J. Cashin -Oster THAT the correspondence be accepted. The Executive Director was asked how items donated to the museum through a Last Will and Testament is handled. She replied that all items are reviewed for suitability. Anything that does not meet the mandate of the museum is sold with the proceeds used for the benefit of the museum collection as per our policies. MOTION CARRIED 6. BUSINESS ARSING a) Board Member Absenteeism After a discussion and a review of the current policies, the following resolution was passed; Moved by: Councillor Neal Seconded by: B. Seto WHEREAS a position from Ward 2 has been vacated on the Board through three consecutive meetings missed without regrets; THEREFORE as per Policy and By -Law a request is made to fill the , vacated position. MOTION CARRIED The Executive Director was directed to follow up with the Heritage Committee regarding the liaison between the two entities. The Executive Director was asked to review applicants for eligibility and make recommendations to the Board. 6. COMMITTEE REPORTS a) Finance Committee Moved by: S. Laing Seconded by: T. Cashin -Oster THAT the Finance Report be accepted. The Finance Chair addressed late fees indicating that turnaround on some of the bills is a very tight schedule and can be difficult to get the payment back on time through the mail. The Executive Director was asked to investigate the possibility of electronic billings and .payment. The Executive Director identified a need to replace the server at the museum. She was directed to spend the appropriate funds for a new server. b) Property Committee Moved by: B. Seto MOTION CARRIED Seconded by: M. Morawetz THAT the Property Committee Report be accepted. The Property Chair summarized the property inspection including the process used to review issues. The Committee focused its review on the high priority items. The committee also reviewed the capitol projects currently underway at the museum. An update was.provided regarding the leaks in the Sarah Jane Williams roof in that Operations does not have the funds to fix the roof in 2011. The need for a fire separation wall at the Bowmanville Museum was discussed. A architect is looking at some additional options beyond walling off the back staircase. The Executive Director was asked to approach Operations regarding exterior locking mechanism on the front door of Sarah Jane Williams. due to Health and Safety concerns. MOTION CARRIED c) . Evaluation Committee M. Speelman Viney updated the Board with information from the meeting conducted just prior to the Board meeting. The Committee is reviewing her report and has additional meetings planned throughout the summer. 7. EXECUTIVE DIRECTOR'S REPORT Moved by: J. Cashin -Oster Seconded by: S. Laing THAT the Executive Director's report be accepted. A discussion was held regarding needs for upcoming Canada Day celebrations. MOTION CARRIED 8. NEW BUSINESS a) Resignation of Exhibit Curator The Executive Director advised the Board of the plans to fill in this position with existing staff while undertaking a search for a new Exhibit Curator. b) M. Speelman Viney asked M. Morawetz when the Collection Committee would be meeting. 9. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington Museums and Archives will be held on September 14, 2011, at the Sarah Jane Williams Heritage Centre beginning at 7:00 p.m. 10. Moved by: Councillor Neal THAT the meeting adjourn at 8:49 p.m. Minutes for the June 14, 2011 meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES September 14, 2011 at the Sarah Jane Williams Heritage Centre Bowmanville, Ontario Present J. Witheridge S. Laing B. Seto P. Ford M. Morawetz M. Speelman Viney Regrets: Mayor Foster M. Carlton J. Cashin -Oster Absent: Councillor Neal Staff: M. Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER and ADOPTION OF THE AGENDA The meeting was called to order by the Chair at 7:00 p.m. Moved by: M. Speelman Viney Seconded by: S. Laing THAT the agenda be approved with the following additions: 2a) Business arising from the minutes 2b) Announcements 5. Verbal report from the Friends of the Museum MOTION CARRIED 2. APPROVAL OF MINUTES OF JUNE 14, 2011 Moved by: B. Seto Seconded by: M. Morawetz THAT the minutes of the meeting of June 14, 2011 be approved. MOTION CARRIED a) Business Arising from the Minutes: No Business arising from the minutes. Mention was made to the members that at the meeting of June 8, 2011, a regular meeting was to be held at the Clarke Museum and Archives with a pre- meeting at the Kirby Church for the Board members to have a tour. Unfortunately a severe storm occurred so the meeting was adjourned by the Chair at the end of the tour. The minutes of this meeting will be included with the next meeting of the board, b) Announcements: Moved by: M. Speelman Viney Seconded by: M. Morawetz THAT the museum staff be commended for an excellent exhibit at the recent Orono Fair. MOTION CARRIED 3. EXECUTIVE DIRECTOR'S REPORT The written report had been previously sent to Board members by email, following'are some points that were discussed: The Executive Director reported on the Edwardian Luncheons stating they-had gone well as a result of the investment in equipment necessary to improve the running of the whole operation. New doors have been installed at Sarah Jane Williams Heritage Centre. Various grants have been applied for and some have been accepted which were discussed with the board members, as well, National Historic Site designation papers have been submitted for Camp 30 with Clarington Museums as the applicant. Discussion was held regarding the fire wall for Waverley Place. Discussion tools place regarding the replacement of a board member. Members were encouraged to submit names for the new board member to the Clerks Department. Moved by: P. Ford Seconded by: M. Morawetz , THAT the Executive Director's Report be accepted. MOTION CARRIED 4. CORRESPONDENCE The written report had been sent to Board Members by email. Moved by: S. Laing Seconded by: B. Seto THAT items 2 through 8 be accepted. MOTION CARRIED Item #1 of the correspondence was discussed and the following motion passed: Moved by: M. Morawetz Seconded by: B. Seto THAT item 1 be accepted. MOTION CARRIED 5. COMMITTEE. REPORTS AND MOTIONS Written reports had been previously sent to Board Members by email. Moved by: P. Ford Seconded by: M. Speelman Viney THAT the correspondence drafted by Council regarding the Kirby Church be placed on hold allowing the Executive Director to address concerns from Heritage Canada. MOTION CARRIED Moved by: S. Laing Seconded by: P. Ford THAT the Executive Director arrange a meeting with Mayor Foster and Councillor Neal and the Executive Committee to discuss next steps. 6. MOTION CARRIED Finance Committee Report: Moved by: . S. Laing - Seconded by: P. Ford THAT the Finance Committee report be approved. MOTION CARRIED Property Committee Report: A verbal report was given by the Committee Chair. Collections Commitee: The Chair asked that the name of the Collections and Event Planning Committee be changed to the Collections Committee and asked the Chair of that Committee to consider that in their first meeting. Ad Hoc Committee: Report was submitted to members at the meeting of Ad Hoc Committee. It is under review. Moved by: S. Laing Seconded by: P. Ford THAT the Ad Hoc report be TABLED to the next meeting. MOTION CARRIED Friends Report: S. Laing reported that a long time member of the Friends, Florence Griffin had passed away. This person had donated many years supporting the Friends and the museum and will be sadly missed. It was decided that a donation from the museum will be given. BUSINESS ARISING AND MOTIONS There was no business arising. 7. NEW BUSINESS It was suggested by the Chair that the museum consider a "wall of fame" for previous Board of Directors, members of the Friends, and other people who have significantly given so much of themselves to the Clarington Museums and Archives. Members of the Board of Directors were asked to give some thought to this suggestion. 8.-- NEXT MEETING DATE AND TIME The next meeting of the Clarington Museums and Archives Board of Directors will be held on TUESDAY, OCTOBER 18, 2011 at WAVERLEY PLACE commencing at 7:00 p.m. 9. ADJOURNMENT Moved by M. Speelman Viney that the meeting adjourn at 9:00 p.m. Minutes for the September 14, 2011 meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives O r' REPORT #1 REPORT TO COUNCIL MEETING OF NOVEMBER 21, 2011 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, NOVEMBER 14, 2011 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) EGD- 037 -11 Monthly Report on Building Permit Activity for October, 2011 2. PROPOSED REVISION TO DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT A 146 UNIT RESIDENTIAL PLAN OF SUBDIVISION APPLICANT: PRESTONVALE HEIGHTS LIMITED THAT Report PSD- 087 -11 be received; THAT the applications to amend the Zoning By -law and Draft Approved Plan of Subdivision submitted by Prestonvale Heights Limited to permit the development of 146 residential units continue to be processed including the preparation of a subsequent report; and THAT all interested parties listed in Report PSD- 087 -11 and any delegations be advised of Council's decision. 3. APPLICATION FOR REMOVAL OF HOLDING LOTS 1-12,40M-2452, DUVAL STREET, COURTICE APPLICANT: HEADGATE DEVELOPMENTS INC. THAT Report PSD- 088 -11 be received; THAT the application submitted by Headgate Developments Inc. to remove the Holding (H) symbol be approved; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report #1 - 2 - November 21, 2011 THAT the By -law attached to Report PSD- 088 -11 to remove the Holding (H) Symbol be passed and a copy forwarded to the Regional Municipality of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 088 -11 and any delegations be advised of Council's decision. 4. APPLICATION FOR REMOVAL OF- HOLDING AND FOR REMOVAL OF PART LOT CONTROL - BLOCK 93 OF 40M -2364 CLARET INVESTMENTS LIMITED AND 1361189 ONTARIO LIMITED THAT Report PSD- 089 -11 be received; THAT the application submitted on behalf of Claret Investments Limited and 1361189 Ontario Limited to remove the Holding (H) symbol be approved and the By -law attached to Report PSD- 089 -11 to remove the Holding (H) Symbol be passed; THAT the request for removal of Part Lot Control with respect to Block 93 of 40M -2364 be approved and that the Part Lot Control By -law attached to Report PSD- 089 -11 be passed pursuant to Section 50 (7.1) of the Planning Act; THAT a copy of Report PSD- 089 -11, the approved Part Lot Control By -law, the approved By -law to lift the Holding Symbol and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 089 -11 and any delegations be advised of Council's decision. 5. CLARINGTON ENERGY PARK STREETSCAPE AND SUSTAINABILITY AND DEVELOPMENT DESIGN GUIDELINES THAT Report PSD- 090 -11 be received; THAT the Clarington Energy Park Streetscape and Sustainable Development Design Guidelines (September 2011), prepared by Urban Strategies Inc. be adopted; and THAT all interested parties listed in Report PSD- 090 -11 and any delegations be advised of Council's decision. Report #1 - 3 - November 21, 2011 6. APPOINTMENT TO THE SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE THAT Report CLD- 032 -11 be received; THAT the resignation of David Best from the Samuel Wilmot Nature Area Management Advisory Committee be received, with regret, and that he be thanked for his contribution to the Committee; and THAT Bonnie Seto be appointed to the Committee for a term concurrent with Council. 7. CLARINGTON OLDER ADULTS CENTRE BOARD GOVERNING BY -LAW THAT Report COD - 035 -11 be received; THAT By -law #2001 -216 be repealed; and THAT the By -law attached to Report COD - 035 -11, a By -law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Beech Centre, be approved. 8. LETTER OF APPRECIATION TO SCOTT TAYLOR REGARDING DONATION OF BANNER THAT the Mayor's Office forward a letter of appreciation to Scott Taylor to thank, him for his donation of the banner to the Royal Canadian Legion. 9. LETTER OF APPRECIATION TO KINGSWAY ARMS REGARDING REMEMBRANCE DAY CELEBRATION THAT the Mayor's Office forward a letter of appreciation to Kingsway Arms to thank them for their Remembrance Day dinner and celebration. SUMMARY OF BY -LAWS November 21, 2011 BY -LAWS 2011 -102 Being a by -law to authorize the execution' of an Agreement between the Corporation of the Municipality of Clarington and the Clarington Board of Trade for the provision of economic development services (Approved by Council on November 7, 2011) 2011 -103 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Headgate Developments Inc.) (Item #3 of Report #1) 2011 -104 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Claret Investments Limited and 1361189 Ontario Limited) (Item #4 of Report #1) 2011 -105 Being a by -law to exempt a certain portion of Registered Plan 40M -2364 from Part Lot Control (Item #4 of Report #1) 2011 -106 Being a by -law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Older Adult Centre and to repeal By -law 2001 -216 (Item 7 of Report #1)