Loading...
HomeMy WebLinkAbout11/07/2011cla on Leadin the p9t DATE: MONDAY, NOVEMBER 7, 2011 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held October 24, 2011 PRESENTATIONS There are no Presentations scheduled for this meeting. DELEGATIONS (List as of Time of Publication) a) Jim Richards — Report CLD- 027 -11 — Proposed Nuisance By -law (Item 9 of Report #1) b) David and Heather Duckett — Trees on Property Line (Correspondence Item D — 2) C) Gord Lee — Report ESD- 015 -11 - Newcastle Fire Hall #2 — Relocation and Construction and Phase II Environmental Assessment— 3333 Highway 2, Newcastle (Items 1(a) and 8 of Report #1) d) Heather Olynyk _ Request for Apology (Correspondence Item D — 4) COMMUNICATIONS Receive for Information 1- 1 Minutes of the Clarington Heritage Committee dated September 20, 2011 1 - 2 Minutes of the Ganaraska Region Conservation Authority dated September 15, 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - November 7, 2011 1 - 3 Minutes of the Tyrone Community Centre Board dated September 2011 1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated October 18, 2011 1 - 5 Minutes of the Caarington Agricultural Advisory Committee dated October 13, 2011 1 - 6 Minutes of the St. Marys Cement Community Relations Committee dated September 13, 2011 1 - 7 Ray Pichette, Director, Ministry of Natural Resources, Natural Heritage, Lands and Protected Spaces Branch — Commercial Fill Placement, Aggregate Licences and Availability of Trees 1 - 8 Albert Sweetnam, Executive Vice President, Nuclear Projects, Ontario Power Generation (OPG) - Darlington New Nuclear Project — Environmental Assessment 1 - 9 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy from Waste Project Receive for Direction D - 1 Residents of the West Beach - Petition regarding Night -time Access and Overnight Parking on West Beach D - 2 Debbie Shields, City Clerk, City of Pickering - Thank You Canadian Combat Troops D - 3 David and Heather Duckett — Protection of Trees D - 4 Heather Olynyk — Request for Apology COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of October 31, 2011 STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS Council Agenda - 3 - November 7, 2011 PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT rin 111J11 Lending Oie e Nny Council Meeting Minutes OCTOBER 24, 2011 Minutes of a regular meeting of Council held on October 24, 2011 at 7:00 p.m., in the Council Chambers, Councillor Partner led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak, attended until 8:46 p.m. Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Facilities Manager, G. Acorn Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome, attended until 7:52 p.m. Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Communications Co- ordinator, J. Vreeker, attended until 7:21 p.m. Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming, attended until 7:52 p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be declaring an interest with respect to Items #3, #8 and #9 of Report #1. ANNOUNCEMENTS Councillor Novak announced that she had attended the following events: the Durham Regional Police Service Appreciation Awards last Thursday, the Memorial Hospital Foundation Harvest Ball, and the Clarington Sports Hall of Fame Induction Ceremony. She extended appreciation to Skip Crosby and staff for their efforts in hosting the ceremony. The Official Grand Opening of the new Canadian Tire Store will be held on Thursday, October 27, 2011. A supplier information night was held by Covanta last Tuesday with well over 130 people in attendance. Council Meeting Minutes - 2 - . October 24, 2011 Councillor Neal announced that he also attended the Durham Regional Police Service Appreciation Awards, the Memorial Hospital Foundation Harvest Ball and the Sports Hall of Fame Induction Ceremony. Councillor Neal especially enjoyed the speech given by Jacques Demers at the Sports Hall of Fame ceremony. Councillor Hooper extended congratulations to the owners of the new Canadian Tire Store, which is the largest in Ontario. The grand opening will take place on Thursday, October 27th at 7:00 a.m. Councillor Hooper announced the following events he attended last week: • An Evening of Hope on behalf of PFLAG on October 20, 2011 and extended congratulations to Councillor Amy England and the City of Oshawa • The Memorial Hospital Foundation Harvest Ball • The Clarington Public Library Customer Appreciation Day • The 50th Anniversary of the Bowmanville Museum • The Clarington Sports Hall of Fame Induction Ceremony • He assisted with the Camp 30 Tours at the former training school noting 300 people toured the facilities. Councillor Hooper expressed appreciation to the Morawetz family for dedicating their time efforts to the event. Councillor Woo announced the following: On Monday, Councillor Partner and he provided their annual update to the Newcastle Bond Head Ratepayers' Association. Councillor Woo stated that they referenced portions of Mayor Foster's speech to the Clarington Board of Trade which was well received by the Ratepayers' Association. He also attended the following events: the preview of the new Canadian Tire store, the Port Granby supplier breakfast held at the Newcastle Town Hall, the Firehouse Youth Centre "Fright Night ", and the Harvest Brunch fundraiser in support of the Newcastle Horticultural Society's Heritage garden project. Councillor Woo extended congratulations and appreciation to the organizers and to the students of the Durham College Culinary Arts program. On Sunday, the Visual Arts Centre of Clarington will be hosting the 31St Annual Juried Fine Art and Opening Reception. Councillor Traill advised of the following events she attended last week: • Bethesda House welcomed five new Board members and held an orientation on Tuesday. • Barrier planting at the Samuel Wilmot Nature Area on Saturday. • Clarington Public Library Customer Appreciation Day. Councillor Traill indicated that attendance at the event was over 200 visitors. • The 50th Anniversary of the Bowmanville Museum • Tour of Camp 30. Councillor Trail[ particularly enjoyed the dramatic re- enactments. Council Meeting Minutes - 3 - October 24, 2011 Councillor Traill also advised that the grand re- opening of Floor Trends will be held on October 26, 2011, at 1:00 p.m. She also announced, on behalf of Councillors Partner and Woo, that the Newcastle Pedestrian Tunnel will be open for traffic tomorrow. Councillor Partner announced the following: • The opening of three new businesses in Orono - OM Creations /OM Yoga, Sunday's Child and Victoria's Attic • An e -waste drop off will be held On October 29th, from 8:00 a.m. until 12:00 noon at the Operations Depot, 178 Darlington /Clarke Townline Road • Pre -teen dances will be held in Newcastle for Grade 5 to 8 students on October 28th and November 25th • There will be a Jackie Kent Shopping Extravaganza at the Newcastle Community Hall on November 4, 2011 with proceeds to the Newcastle Heritage Garden Project Mayor Foster announced that the Terry Fox Run in Clarington raised $82,000 with 1000 participants. He also attended the PFLAG "Evening of Hope" event focusing on bullying, the Sports Hall of Fame Induction Ceremony and advised of the success of the Covanta Suppliers Information Night. Resolution #C- 451 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT the minutes of a regular meeting of Council held October 3, 2011, be approved. PRESENTATIONS Mayor Foster presented a cheque in the amount of $25,000, the proceeds of the 2011 Clarington's Classic Golf Tournament, to Rose Kuipers, Chair, Board of Directors and Darlene Bastianelli, Executive Director, Memorial Hospital Foundation - Bowmanville. He expressed appreciation to staff and to the community for their generosity. Albert Sweetnam, Executive Vice President, Nuclear Projects, Ontario Power Generation (OPG), addressed Council to provide an update on two of OPG's Major Nuclear Projects — the Darlington Refurbishment and Continued Operation Environmental Assessment and the Darlington New Nuclear Project. Through use of a PowerPoint presentation, Mr. Sweetnam provided an overview of the Darlington Refurbishment and Continued Operation Project, reviewed the preliminary findings of the Environmental Assessment, briefly discussed the community consultation activities and highlighted next steps regarding the project. Council Meeting Minutes - 4 - October 24, 2011 Mr. Sweetnam indicated that the project has been broken down into two major phases for environmental assessment purposes. The first phase is the actual refurbishment where one unit at a time will be taken off -line, old reactor components will be removed and replaced, reactor parts will be stored in newly constructed waste storage buildings, and reactors will be refueled and restarted. He noted that the Continued Operation phase begins once the reactors have been refueled and restarted and that each will operate with ongoing maintenance and improvements for the next 25 -30 years. In approximately 2055, the facility will be placed into safe storage prior to decommissioning. Additional warehousing will also be constructed for the additional used fuel that will be generated from continued operations. Mr. Sweetnam stated that over 15 areas of environmental study were conducted including the potential effects on local traffic and the potential effects of seismic events. He advised that OPG has undertaken a robust consultation program which included community information sessions, stakeholder workshops and a municipal peer review with the Region and Clarington resulting in over 600 comments for OPG staff's disposition. Mr. Sweetnam indicated that the preliminary results of the Environmental Assessment conclude that the project will not result in any significant adverse environmental effects, taking into account proposed mitigation measures. He advised that the bulk of the effects will occur during the refurbishment activities within 3 km of the site and are relatively minor. OPG has included specific commitments to manage, mitigate and monitor potential negative effects. Mr. Sweetnam noted that the project would have positive effects including employment, business and supplier opportunities and municipal revenue. Mr. Sweetnam reviewed the EA schedule noting that it is anticipated that the documents will be submitted to the CNSC by year end. The CNSC will then undertake internal reviews, hold a public meeting and issue a decision on the EA. Mr. Sweetnam noted only then can the licence amendment occur to allow the refurbishment to begin. Mr. Sweetnam discussed the status of the Darlington New Nuclear Project. He advised that the report of Joint Panel Review was released and concurs with the Ontario Power Generation's findings that the project will not result in any significant adverse effects. He noted the Panel's report detailed 67 recommendations with most of them being discussed and understood during the hearing process. The Government in Council (GIC) will review the Joint Panel's report, review agency comments, and ultimately decide on the EA. The Licence to Prepare the Site can only be issued after the GIC approval is given, hopefully in early 2012. OPG will continue to work with key stakeholders to complete the suggested work and they do not foresee any major problems in meeting the recommendations. Mr. Sweetnam advised that OPG is participating in the procurement process to select a vendor and technology and that they are taking steps to ensure that the site is project -ready while waiting for final government approvals. In response to questions, Mr. Sweetnam stated that OPG will continue to work with the CNSC and to represent the views of the Municipality and the Region regarding cooling towers. He indicated that the Panel has recommended that a study be undertaken to determine if there will be cooling towers or not. He also indicated that the Province would negotiate with the new owner of AECL but that the technology would have to be competitive, a market - driven cost and right for the people of Ontario. Council Meeting Minutes - 5 - October 24, 2011 Mr. Sweetnam confirmed that the budget for the project is in the range of $6 -10 billion dollars. DELEGATIONS There were no delegations scheduled for this meeting. COMMUNICATIONS Correspondence Item I — 11 was received as a Hand -out. Resolution #C- 452 -11 Moved by Councillor Neal, seconded by Councillor Novak THAT the communications to be received for information be approved, with the exception of Correspondence Items I - 4 and I - 5. 1- 1 Minutes of the Newcastle Community Hall Board dated May 31, June 21, and September 20, 2011. 1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated September 16, 2011. 1 - 3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated October 11, 2011. 1 - 6 Deborah Lay, M.Sc., RD, Public Health Nutritionist, Regional Municipality of Durham, providing the results of the 2011 Durham Region Nutritious Food Basket (NFB) Report — "The Price of Eating Well in Durham Region "; indicating that their assessment shows that low income residents within the Region do not have enough money to pay the high costs of living and feed their families an adequate diet once housing and other fixed costs are paid; and, advising copies of the report are available at www.durham.ca. 1 - 7 Nancy Patterson, Environment Canada and Russ Powell, Central Lake Ontario Conservation Authority (CLOCA), forwarding a copy of the Durham Region Coastal Wetland Monitoring Project's (DRCWMP) latest publication — "Durham Wetlands: Monitoring. a Changing Environment ", reporting on the status and trends of conditions within coastal wetlands in Durham Region; and, indicating copies of the publication are available by contacting Wildlife. Ontario(c.ec.gc.ca. Council Meeting Minutes - 6 - October 24, 2011 1 = 8 Laurie Docimo, Fund Development Manager, Feed the Need in Durham, thanking the Municipality for hosting Clarington's Great Lunch -In on September 22, 2011 which helped raise over $421 to facilitate the organization in responding to those who require the assistance of emergency food providers. 1 - 9 Ontario Power Authority (OPA) announcing that OPA is launching the Fall SaveONenergy Pledge Campaign, which provides customers with the opportunity to earn an additional 100 air miles by pledging to have their old fridge /freezer removed and having their appliance picked up through the SaveONenergy Fridge and Freezer Pickup Program; highlighting the terms and conditions of the offer; and, advising that further information on the program is available by contacting Megan Paul at megan .paul@powerauthority.on.ca. 1 - 10 Connie Puk, President, Board of Management, Orono Town Hall thanking Council and staff for their assistance with the Orono Town Hall Bathroom Renovation Project; indicating the volunteers have done their best to upgrade and maintain the Hall and have undertaken additional renovations and purchases for the Hall; and, advising that the Orono Town Hall is once again becoming the centre of the Community. I - 11 Durham Region Health Department forwarding a memorandum to their community partners advising that the Department will kick off its annual community flu vaccination campaign on November 1, 2011; forwarding vaccine clinic schedules and the "Simple Steps to Staying Healthy" leaflet; and, indicating that further information on influenza, the influenza vaccine and additional copies of the schedule are available on line at www.durham.ca. 1 - 4 Minutes of the Clarington Accessibility Advisory Committee dated October 5, 2011 Resolution #C- 453 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Minutes of the Clarington Accessibility Advisory Committee dated October 5, 2011, be received for information; and THAT staff be directed to replace the symbol on the Accessible Washroom door on the Second Floor of the Municipal Administrative Centre to reflect both male and female use. "CARRIED" Council Meeting Minutes - 7 - October 24, 2011 1 - 5 Cheryl Tennisco, Committee Clerk, Regional Municipality of Durham, advising Council that on September 7, 2011, the Transit Executive Committee adopted the following resolution pertaining to Petition Requesting Durham Transit and GO Bus Service to Newtonville: "THAT Correspondence Item TC -19 from Ms. Patti Barrie, Municipal Clerk, Municipality of Clarington, be referred to the 2012 Transit Servicing and Financing Study." esolution #C -454 -1 Moved by Councillor Woo, seconded by Councillor Hooper THAT Correspondence Item 1- 5 from Cheryl Tennisco, Municipality of Durham with respect Durham Transit and Newtonville, be received for information. CORRESPONDENCE FOR DIRECTION Correspondence Item D - 6 was received as a Hand -out. Resolution #C- 455 -11 Moved by Councillor Woo, seconded by Councillor Traill Committee Clerk, Regional GO Bus Service to THAT Correspondence Items D - 1 to D - 5 be approved as per the Agenda. �; _9 D - 1 Marion Saunders, President, Newcastle /Bond Head Ratepayers' Association urging the Municipality, in its negotiations concerning the plans for development of the new grocery store in the Village of Newcastle, to continue to ensure that the design will maintain and be consistent with the historical ambiance of the downtown. (Correspondence referred to the Director of Planning Services) Council Meeting Minutes - 8 - October 24, 2011 D - 2 Anne Lannan, Ontario Community Newspapers Association, advising of the Ontario Junior Citizen of the Year Awards, a program established to recognize outstanding young people in their own communities through their local newspaper; forwarding information on the nomination process and eligibility requirements; requesting Council's assistance in promoting the awards by forwarding information about the program to interested parties such as libraries and Parks and Recreation departments; and, indicating that the deadline for nominations is November 30, 2011. (Correspondence referred to the Library, the Director of Community Services and the Municipal Clerk to place information on the municipal website) D - 3 Dianne McKenzie, Executive Director, Epilepsy Durham Region, requesting that March, 2012 be proclaimed "Epilepsy Awareness Month" and March 26, 2012 be proclaimed "Purple Day for Epilepsy Awareness ", to raise awareness of epilepsy, to assist the organization in raising funds to help train advisors, to educate people about epilepsy and to support the more than 36,000 individuals living with epilepsy in Durham Region. (Proclaimed) D - 4 Rose Boricic, Special Events Chairman, Branch 178 Bowmanville, Royal Canadian Legion, advising of the upcoming Remembrance Day services and parades for 2011: • Friday, November 4, 2011 — Remembrance service at Newtonville Cenotaph at 10 :30 a.m. • Sunday, November 6, 2011, Parade starting at 1:00 p.m. from Orono Oddfellows Hall to Orono Cenotaph for Remembrance service and march back • Friday, November 11, 2011 — Remembrance service at Newcastle Village Cenotaph at 10:30 a.m. • Friday, November 11, 2011, Parade starting at 10:00 a.m. from Bowmanville Legion to Bowmanville Cenotaph for Remembrance service and march back; and, advising that the Poppy Campaign will run from Friday, October 28 to Friday, November 11, 2011. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Council Meeting Minutes - 9 - October 24, 2011 D — 5 Don Cooper, Poppy Chairman, Royal Canadian Legion Branch 178, Bowmanville, requesting that the Poppy Flag be flown at the Municipal Administrative Centre to kick off the 2011 Poppy Campaign. (Approval granted to fly the Poppy Flag at the Municipal Administrative Centre) D - 6 Sagewood Avenue residents requesting Council to reconsider the "Support Our Troops" banner to be erected on Sagewood Avenue as the existing banner size is 72" x 32" and deserves to be displayed where the whole community can appreciate and honour it. The new program has smaller banners which are more suitable for residential side streets and also will be kept the same as other banners to be erected in the community. Resolution #C- 456 -11 Moved by Councillor Neal, seconded by Councillor Novak THAT Correspondence Item D — 6 from Sagewood Avenue residents with respect to the "Support Our Troops" banner, be received for information. "CARRIED" COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report October 17, 2011. Resolution #C- 457 -11 Moved by Councillor Novak, seconded by Councillor Neal THAT the General Purpose and Administration Committee Report of October 17, 2011 be approved, with the exception of Items #3, #6, #8 and #9. •T:: Councillor Novak stated a pecuniary interest with respect to Item #3 of Report #1 as a member of her family works for AECOM, #8 of Report #1 as a member of her family works for one of the firms referenced in Report COD - 031 -11 and #9 of Report #1 as a member of her family works for one of the firms that may be considered and left the Council Chambers during discussion and voting on these matters. Council Meeting Minutes -10- October 24, 2011 Items #3, #8 and #9 Resolution #C- 458 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the recommendations contained in Items #3, #8 and #9 of the General Purpose and Administration Committee Report of October 17, 2011, be approved. "CARRIED" Councillor Novak returned to the meeting. Resolution #C- 459 -11 Moved by Councillor Hooper, seconded by Councillor Neal THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with labour relations or employee negotiations. 1, The meeting resumed in open session at 8:24 p.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Council Meeting Minutes - 11 - October 24, 2011 Item #6 Resolution #C- 460 -11 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Director of Emergency and Fire Services be directed to prepare a confidential report regarding the status of the outstanding arbitration matters, including a background of the grievances, for consideration at the October 31, 2011 General Purpose and Administration meeting. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster STAFF REPORT(S) There were no Staff Reports considered under this Section of the Agenda. UNFINISHED BUSINESS There was no Unfinished Business considered under this Section of the Agenda BY -LAWS solution #C- 461 -11 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -laws 2011 -095 and 2011 -096 2011 -095 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle Zlatko and Starleane Jazic 2011 -096 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington [Lindvest Properties ( Clarington) Limited]; and Council Meeting Minutes -12- October 24, 2011 THAT the said by -laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Councillor Neal advised of a request from Wally McKnight as to whether the road from Osborne Road to the new training centre could be named McKnight Road and the current McKnight Road be renamed. Councillor Woo expressed appreciation to staff and CN for keeping to the timeline and advising residents of any concerns ahead of time with respect to the Newcastle Pedestrian Tunnel. Councillor Hooper advised that the Clarington Older Adult Association received an award for outstanding achievements. CONFIRMING BY -LAW Councillor Novak stated pecuniary interests earlier in the meeting, refrained from voting on the Confirming By -law and left the meeting. Resolution #C- 462 -11 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -law 2011 -097, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 24th day of October, 2011; and THAT the said by -law be approved. "CARRIED" Council Meeting Minutes - 13 - ADJOURNMENT Resolution #C- 463 -11 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 8:47 p.m. "CARRIED" •G October 24, 2011 MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS November 7, 2011 a) Jim Richards — Report CLD- 027 -11 — Proposed Nuisance By -law (Item 9 of Report #1) b) David and Heather Duckett — Trees on Property Line (Correspondence Item D — 2) C) Gord Lee — Report ESD- 015 -11 - Newcastle Fire Hall #2 — Relocation and Construction and Phase II Environmental Assessment— 3333 Highway 2, Newcastle (Items 1(a) and 8 of Report #1) d) Heather Olynyk — Request for Apology (Correspondence Item D — 4) SUMMARY OF CORRESPONDENCE NOVEMBER 7, 2011 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Clarington Heritage Committee dated September 20, 2011 (Copy attached) 1 - 2 Minutes of the Ganaraska Region Conservation Authority dated September 15, 2011 (Copy attached) 1 - 3 Minutes of the Tyrone Community Centre Board dated September 2011 (Copy attached) 1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated October 18, 2011 (Copy attached) 1 - 5 Minutes of the Clarington Agricultural Advisory Committee dated October 13, 2011 (Copy attached) 1 - 6 Minutes of the St. Marys Cement Community Relations Committee dated September 13, 2011 (Copy attached) 1 - 7 Ray Pichette, Director, Ministry of Natural Resources, Natural Heritage, Lands and Protected Spaces Branch, responding to issues raised by Members of Council to Minister Jeffrey at the Annual Association of Municipalities of Ontario Conference with respect to commercial fill placement at the Morgans Road site, aggregate licence fees and the availability of trees to commemorate veterans and revitalize boulevards; advising the Ministry is aware of concerns raised by local stakeholders related to potential impacts of large scale fill operations and are working with other Ministries to better understand the issues; outlining the jurisdictional powers under the Aggregate Resources Act, the Conservation Authorities Act, the Municipal Act and the Environmental Protection Act; advising that the fee structure for aggregates represents a balance of providing revenue to municipalities while encouraging economic growth, and that Clarington's request will be considered during any future review of fees under the Aggregate Resources Act; and, indicating that the planting of trees in urban settings is generally a municipal jurisdiction; however, there are a number of very effective non - government organizations with good programs and providing contact information for Trees Ontario, The Tree Canada Foundation and the Local Enhancement and Appreciation of Forests (LEAF). Summary of Correspondence - 2 - November 7, 2011 1 = 8 Albert Sweetnam, Executive Vice President, Nuclear Projects, Ontario Power Generation (OPG), providing an update on the Darlington New Nuclear Project — Environmental Assessment advising that the Joint Review Panel for OPG's proposed Darlington New Nuclear Project was released in August and is consistent with OPG's findings that the Darlington New Nuclear Project will not result in any significant adverse environmental effects and that a copy of the results of the Joint Review Panel's report is available on line at www.opg.com/newbuild; indicating that it is now up to the Federal Governor -in- Council to accept the report and recommendations, following which the licence to prepare the site can be issued; and, expressing appreciation to all who actively participated in OPG's work, and /or the Panel review process. Further information is available by contacting Davinder Valeri, Director, Strategic Planning and Stakeholder Relations at 416- 592 -6160. 1 - 9 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated October 14, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk regarding Submission of the Compliance Monitoring Program (Environmental Assessment Condition 4) • Durham Yark Energy Centre Compliance Monitoring Program • Letter to the Ministry of the environment dated October 21, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Regional Municipality of York's Waste Diversion Program Monitoring Plan (Environmental Assessment Condition 10) • York Region 2010 Waste Diversion Report • Letter to the Ministry of the Environment dated October 21, 2011, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Regional Municipality of Durham's Waste Diversion Program Monitoring Plan (Environmental Assessment Condition 10) • Durham Region Waste Management Services Annual Report 2010; and, advising that the documents are also available on the EFW project website at http: / /www.durhamyorkwaste.ca /project /efw- committee.htm. Summary of Correspondence - 3 - November 7, 2011 CORRESPONDENCE FOR DIRECTION D - 1 Residents of the West Beach area forwarding a petition to stop the illegal night time access and overnight parking at the empty lots between 67 and 103 West Beach Road; indicating that the post installed by the Municipality to prevent visitors from driving onto the beach as well as the regulatory signs advising that the beach access is not allowed from dusk to dawn have been ineffective and are disregarded repeatedly; and, suggesting that posts be installed during construction of the new park directing traffic to the new park area at the end of West Beach Road which they feel will stop the illegal overnight parking, increase resident's safety, improve the quality of life for all concerned during the evening hours and ensure the maximum benefit for residents and visitors alike. (Motion to refer correspondence to the Director of Engineering Services and the Manager of Municipal Law Enforcement) D - 2 David and Heather Duckett, expressing concern with respect to the trees that currently share the property line between their lot on Brough Court and the proposed building lots on Part Lot 12, Concession 2 (the extension of Courtney and Gimblett Streets in Bowmanville) and hoping that the trees will remain as they are tagged and are partially on their lot. (Motion to refer correspondence to the Director of Planning Services) D - 3 Debbie Shields, City Clerk, City of Pickering, writing to the Right Honourable Stephen Harper, Prime Minister of Canada, advising that on October 17, 2011, the City of Pickering adopted the following resolution pertaining to Thank You Canadian Combat Troops: "WHEREAS the Canadian combat mission in Afghanistan ended in July 2011, after more than ten years; and WHEREAS one hundred and fifty seven Canadian combat troops made the ultimate sacrifice in Afghanistan; and WHEREAS a Canadian military training mission in Kabul and close out mission in Kandahar including over 2,500 Canadian combat troops, including many from communities in Durham Region, and those who served in non - combat roles in Afghanistan; and Summary of Correspondence - 4 - November 7, 2011 WHEREAS those who made the ultimate sacrifice passed through the City of Pickering on the Highway of Heroes, and were honoured by residents crowding bridges and along the highway; and WHEREAS twelve of our heroic troops serving in Afghanistan earned the Star of Military Valour, the highest combat award handed out since Korea; and WHEREAS on August 13, 2011 the Royal Canadian Legion Branch 606 dedicated a service; well attended by the community; and plaque honouring our troops that served, particularly recognizing those that made the ultimate sacrifice; and WHEREAS Canada's armed forces have made a significant contribution over the last decade to the stability, disarmament and national reconciliation of the Afghan capital, the province of Kandahar and the rebuilding of Afghanistan's national security forces; NOW THEREFORE BE IT RESOLVED the residents of the City of Pickering recognize and sincerely thank. the many men and women of the Canadian Armed Forces, including the Royal Canadian Navy, the Canadian Army and Royal Canadian Air Force, and the many other civilian Canadians in supporting roles that served Canada in Afghanistan; AND FURTHER THAT this motion be forwarded to the Right Honourable Stephen Harper, Prime Minister of Canada, The Honourable Peter McKay, Minister of National Defence, Joe Dixon, MPP, Tracy MacCharles, MPP, Chris Alexander, MP, Corneliu Chisu, MP, and all Durham municipalities." (Motion for Direction) D - 4 Heather Olynyk, requesting a reply to her inquiry regarding the details of a flight Mayor Foster took on or about October 2, 2011, with Regional Chairman Roger Anderson; and, requesting an apology from Mayor Foster and Councillors Partner and Novak for insinuations stated in their responses which did not provide an explanation to her original inquiry, which read as follows: Summary of Correspondence - 5 - November 7, 2011 "Hell there, Mayor Foster - I have a question regarding your flight on a charter jet with Roger Anderson on October 2nd. Just wondering where you went and on who's tab it was. Also, why so chummy with Mr. Anderson when your election platform was anti - incinerator, and Roger Anderson is the main push behind the incinerator (from his non - elected position of regional chair)? thanks, Heather Olynyk Clarington resident" (Motion for Direction) CLARINGTON HERITAGE COMMITTEE MEMBERS PRESENT: David Reesor Allan Kirby REGRETS: Karina Isert ABSENT: Brad Shields STAFF: Isabel Little Minutes of Meeting September 20"', 2011 Karin Murphy Tracey Ali Potential Designation of 20 H Andrew Kozak Tenzin Gya The Committee members cond Bowmanville. The pro owne house designated _ he building retains m = ; of its 1< •yt � restored since the p 4: { . y way to be design�d_inclu e.. Extei • res d wmanvilfe "° • thee- ., corner sto • the wi R.A. voussoli • the origin r F .hod sh Street, Angela Tibbles Councillor Hooper I -1 inspI Sm of 20 Horsey Street in sn P. n, would like to have the the" =ntario Heritage Act. The fea ui several .of which have been list of architectural features requested dation of brick and separated by lead grills Interior features • the 10 foot high e I gs • the colonnade between the living room and dining room • the original wood trim • the claw foot bathtub Angela will be conducting a title search on the property which will be used in preparing the description of cultural heritage attributes necessary for the recommendation report to Council, 1 11.19 Moved by Allan Kirby, seconded by Karin Murphy That the property located at 20 Horsey Street in Bowmanville be recommended for designation under Part IV of the Ontario Heritage Act "CARRIED" ADOPTION OF MINUTES Moved by Allan Kirby,, seconded by THAT the minutes of June 21, 2011 BUSINESS ARISING MTO Propertles The October meeting of the CHC Enfield Road which she urchas majority of the meet" °1 p, dis by the route of the d t `` 111 p_ It would be better to would be.SYMN-1 The research request to be forwarded back Services, Candidates for Designation Knox's stone house on 6585 a ved to this location. The ieritage buildings affected )nservatiion. 10. Staff will confirm if a 6:00 start ne of the time prior to the date. )ropeftj has been clarified. A staff report regarding the unicipal Register as a non- designated property will be a date to be determined by the Director of Planning A letter has been forwarded to the Region of Durham Works Department to obtain their position on the possibility of designating the property owned by the Region at- 156 Church Street in Bowmanville. 2 Staff have contacted Paul Riss, the owner of 5290 Main Street in Orono, and CHC member Tenzin Gyaitsan, who owns the two cement block houses on Beaver Street, the Massey factory and 15 King Avenue West in Newcastle Village, with a request to consider designation. The Orono house is adjacent to the CiBC property and the property owner has just received a CIP grant for facade restoration improvements. Both property owners are considering the possibility. Update to Designated Properties By -laws The CHC members were provided with a copy of th C919' earch completed by Angela on 166 Simpson Avenue in Bowmanville. CORRESPONDENCE SUBCOMMITTEE REPORTS Andrew and Karina both sent reg meeting. The Newcastle CIP grou PROJECT REPO Heritage Inventory reports will be given at the next 3:ber 7` ". The articles F the webs!' re un` rway and the design has been based on the Kingsville exam', The wel -- :a e, about us, insurance, and resource sources and links pages have been ' let e y here are 80 individual designated properties. Thirty of the designated prop t v °zl ps have been finished. Angela has offered to assist with the fifty remaining. Tf F balance of the website will contain pages on signage, rehabilitation projects, frequently asked questions, the heritage conservation district, the Municipal Register, and the heritage inventory. Mapping of the properties will be completed internally. The maps will show the location of the heritage resources and their inventory status,, Each designated property will have a push pin that will guide the viewer to a photograph of the building and the corresponding write up. 3 Marketing Minds Seminar A Hosting Events and Building Partnerships seminar will be held in Orono on October 25`t' at 7:30 am. David Reesor and Karina Isert will be attending to represent the CHC. The cost is $15.00 per person, Isabel Little will be attending as the staff representative. 11.21 Moved by Angela Tibbles, seconded by Ka urphy THAT the registration fee for the Mari Y'r# Minds seminar be paid for David Reesor and Karina Isert. r i� FINANCIAL REPORT Opening balance The Clarington $144.00. The CHC me `�, rs restoration of T 'h5 in Newcastle Vlllag and signage. Tenzin Meeting adjourned. 56.06 0.04 0.04 �W.04 ownship books for a total of ,ided with before and after photographs of the facade building at the south west corner of King and Mill Street ct qualified for CIP grants for the facade improvements 3d to provide details at the next CHC meeting, Next meeting October 181h 6585 Enfield Road 6 :00 p.m. in I -2 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY September 15, 2011 FA 07/11 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Raymond Benns, Chair - Township of Alnwick/Haldimand Mark Lovshin, Vice -Chair — Township of Hamilton John Fallis - Township of Cavan Monaghan Miriam Mutton —Town of Cobourg Forrest Rowden — Town of Cobourg Donna Cole — Township of Hamilton Heather Stauble — City of Kawartha Lakes Greg Burns - Municipality of Port Hope Wendy Partner — Municipality of Clarington Willie Woo — Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Steve McMullen, Forest Recreation Technician Brian Morrison, Fisheries Biologist Members of the Public ABSENT WITH REGRETS: Mary Lou Ellis — Municipality of Port Hope ALSO ABSENT: 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting The members requested that Schedule A be sent as part of the minutes. FA 59/11 MOVED BY: SECONDED BY: Wendy Partner Forrest Rowden THAT the Full Authority approve the minutes of the July 28, 2011 meeting. CARRIED. 4. Adoption of the Agenda The Chair stated that there are 2 additional permits and one additional staff report. FA 60/11 MOVED BY: Greg Burns SECONDED BY: Willie Woo Minutes FA 07/11 Page 2 THAT the Full Authority adopt the agenda as amended. CARRIED. 5. Delegations None. 6. Presentations: None. 7. Business Arising from Minutes: None. 8. Chair and CAO /Secretary- Treasurer Remarks The Chair reminded the members of the watershed tour and the golf tournament. The Chair reported that during the Association of Municipalities of Ontario (AMO) conference he was able to raise the concern of commercial fill. John Fallis also reported that he had spoke with the Minister of the Environment and brought forward the issue. The CAO /Secretary- Treasurer stated the summer had been busy for the GRCA and September will be equally as busy. She stated that the plaque commemorating the 1941 Guelph Conference which had been unveiled in 1967 at Garden Hill Conservation Authority was put back on the rock. Vandals. had removed the plaque a few years ago. During that process, the rock was moved as a grove of trees had grown surrounding the rock and making it very difficult to see. When the rock was moved, the time capsule was to be moved as well. However the time capsule was found to be damaged .and water had leaked inside, so the time capsule was opened. The CAO stated she has been in contact with Conservation Ontario to arrange how the envelopes found within the capsule will be opened. It is thought this will take place at an upcoming Conservation Ontario Council meeting. The CAO /Secretary Treasurer reminded the members of the upcoming golf tournament and said that there is a shortage of teams and encouraged the municipalities to put a team together. She also circulated the program for the upcoming AD Latornell Symposium. The CAO /Secretary- Treasurer also demonstrated the new website for the Ganaraska Forest Centre (www.ganaraskaforestcentre.ca). 9. Business from the Board Members Miriam Mutton noted that she is Chair of the Water Committee for the Town of Cobourg. She stated that the Mayor has the authority to decree if there are any water restrictions. She also informed the Board members the water conservation garden project which Pam Lancaster is working on with the Town, and which is moving forward. It will include a demonstration garden where people can learn about water conservation. Miriam Mutton asked Mayor Lovshin questions in regards to the Joseph Scriven bridge. Mayor Lovshin stated that Hamilton Township is looking at the bridge through the Heritage committee. Repairs are not required at this point. Ms. Mutton asked about ATV use and the Authority's position on opening roads for their use. Staff responded that the Authority is not interested in having roads open into the forest as it would increase the already significant ATV use and lead to problems enforcing the user fees. Heather Stauble requested a copy of the information that staff submitted. Minutes FA 07/11 Page 3 Forrest Rowden spoke about the golf tournament. Forrest also promoted the Municipality of Port Hope's upcoming Fall Fair. Donna Cole asked a question in regards to the Lou Rinaldi correspondence. Willie Woo spoke in regards to the AMO conference where municipal representatives met with Linda Jeffrey, Minister of Natural Resources and John Wilkinson, Minister of the Environment. Minister Jeffrey stated had been briefed by MPP John O'Toole and was familiar with Morgan's Road. 10. Correspondence: There was a discussion on the letter from Kawartha Conservation. It was stated that Municipalities and Conservation Authorities should work collaboratively to coordinate and apply the most appropriate solution to this problem. The members expressed concerns with the burden that Morgan's Road commercial fill had put on staff and financial resources of the GRCA. FA 61/11 MOVED BY: SECONDED BY Mark Lovshin John Fallis THAT correspondence items #20 be received and filed._ CARRIED. 11. Applications under Ontario Regulation 168/06: The process of issuing and Board approval of permits was reviewed. Permits approved by Executive: FA 62/11 MOVED BY: SECONDED BY: Forrest Rowden Greg Burns THAT the Full Authority deal with all the permits issued by the Executive as a block. CARRIED. Miriam Mutton asked questions in regards to permits 168/06-1166-07/11, 168/06 -1168- 07/11, 168/06 - 1169 - 07/11, 168/06- 1171 - 08/11, and 168/06- 1179 - 08/11. FA 63/11 MOVED BY: Donna Cole SECONDED BY: Mark Lovshin THAT the Full Authority approve the permits issued by the Executive CARRIED. b) Brookside Creek Infill - Eagleson Landfill Golder Associates presented the Eagleson Landfill Remediation Plan to the Board for their consideration. A copy of the presentation is appended to the minutes. Minutes FA 07/11 Page 4 Board members asked a number of questions in regards to the unionized ammonia concerns, the use of pea gravel as fill, erosion control concerns, the impact on surface water, utilizing a retention pond, impact on the fish habitat and other possible solutions. Heather Stauble asked if the decision could be deferred. FA 64/11 MOVED BY: Greg Burns SECONDED BY: Mark Lovshin THAT the Ganaraska Region Conservation Authority approve in principle the filling of 650 m. of watercourse to allow the presented proposed remedial works for the Eagleson Landfill with the following conditions: • Develop as part of the detailed design a contingency plan to reinstate flows downstream of the valley fill should baseflows of the creek be shown to decrease due to the proposed valley fill; • Monitor the flows of Brookside Creek to demonstrate impacts to the flow regime of Brookside Creek due to the proposed valley fill; • Develop a comprehensive compensation plan in cooperation with the Department of Fisheries and Oceans Canada and GRCA staff to compensate for removal of 650 m of fish habitat from Brookside Creek; • Develop detailed plans for submission to the GRCA staff as part of permission required under Ontario Regulation 168/06. The Chair requested a recorded vote. Greg Burns yes Donna Cole yes John Fallis yes Mark Lovshin yes Miriam Mutton No Wendy Partner No Forrest Rowden yes Heather Stauble No Willie Woo No Raymond Benns Yes CARRIED. 12. Committee Reports: a) Ganaraska Forest Recreation Users Committee minutes September 15, 2011. Heather Stauble asked that the Forest Centre phone number be listed on the website for concerns regarding the Forest. Some of the members expressed concerns in regards to noise of the off:road vehicles and questioned enforcement oft the noise by -law for the Forest. Wendy Partner stated that the Municipality of Clarington was looking at their noise by -law. When asked about enforcement, staff responded that enforcement of any regulation in the Forest is Minutes FA 07/11 Page 5 challenging due to a lack of resources. The Board suggested that Forest users should be education on the regulations of the Forest. FA 65/11 MOVED BY: Heather Stauble SECONDED BY: Miriam Mutton THAT the Full Authority approve a regulation that states all off -road vehicles used in the Ganaraska Forest are required to have spark arrestors and that no off -road vehicle exhaust system shall be modified in such a manner that would result in increased noise emissions. CARRIED. !I_T-Dif`I MOVED BY: Forrest Rowden SECONDED BY: Greg Burns THAT the Ganaraska Forest Recreational Users Committee minutes be received for information. CARRIED. FA 67/11 MOVED BY: SECONDED BY: Heather Stauble Wendy .Partner THAT the. Full Authority direct staff to further investigate a revised noise limit for the regulation of off -road vehicles and that enforcement of such regulations be investigated. CARRIED. 13. New Business: a) 2012 Budget Guidelines FA 68/11 MOVED BY: SECONDED BY: Wendy Partner Willie Woo THAT the Full Authority direct staff to prepare the preliminary budget based on the criteria contained in the staff report prepared September 15, 2011 for review by the Board of Directors. CARRIED. b) Additional Amendments to Conservation Authorities Act. S.28 FA 69/11 MOVED BY: Mark Lovshin SECONDED BY: Donna Cole WHEREAS the Ganaraska Region Conservation Authority, Conservation Authorities Act Minutes FA 07/11 Page 6 Section 28 "Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation" has been prepared in conformity with the provisions outlined in Section 28 of the Conservation Authorities Act and the amended Ontario Regulation 97/04, and as per the eligible amendments identified by the Ministry of Natural Resource; THEREFORE BE IT RESOLVED THAT the Ganaraska Region Conservation Authority adopts the proposed amendments to the subject regulation as attached to this report as Appendix A; AND THAT the said regulation proposal with eligible amendments be submitted to the Ministry of Natural Resources for review, posting on the Regulatory Registry, and depending on the results of the registry posting, for subsequent consideration for approval by the Minister of Natural Resources. CARRIED.. c) Request for Information for Honourable Lou Rinaldi FA 70/11 MOVED BY: SECONDED BY: Forrest Rowden Donna Cole THAT the Full Authority direct staff to prepare an outline of the process and contents of the conditions that were placed on the Morgan's Road landfill permit, which will be forwarded to the Honourable Lou Rinaldi, MPP. CARRIED. 14. Other Business None. 15. Adiourn The meeting adjourned at 10:20 p.m. on a motion by Mark Lovshin. CHAIR 0, �- e-CJj� CAO /SECRETARY- TREASURER GANARASKA REGION SOURCE PROTECTION AUTHORITY MINUTES OF THE AUTHORITY September 15, 2011 SPA 04/11 1. Welcome and Call to Order Chair Raymond Benns called the meeting to order at 10:30 p.m. MEMBERS PRESENT: Raymond Benns, Chair - Township of Alnwick/Haldimand John Fallis - Township of Cavan Monaghan Heather Stauble — City of Kawartha Lakes Miriam Mutton — Town of Cobourg Forrest Rowden — Town of Cobourg Donna Cole — Township of Hamilton Mark Lovshin, Vice - Chair— Township of Hamilton Greg Burns - Municipality of Port Hope Wendy Partner — Municipality of Clarington Willie Woo — Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Services Members of the Public ABSENT WITH REGRETS: Mary Lou Ellis — Municipality of Port Hope ALSO ABSENT: 2. Minutes of Last Meeting SPA 23/11 MOVED BY: Wendy Partner SECONDED BY: Willie Woo THAT the Ganaraska Region Source Protection Authority approve the minutes of the June 23, 2011 meeting. CARRIED. 3. Adoption of the Agenda The Chair stated that there are two additions. SPA 24/11 MOVED BY: Mark Lovshin SECONDED BY: John Fallis Minutes SPA 04/11 THAT the agenda be adopted as amended. CARRIED. 4. Delegations None 5. Presentations: None 6. Reports for discussion: None. 7. Correspondence: a) SPA #7 To The Honourable John Wilkinson Re: Implementation Funding b) SPA #8 Ms. Glenda Rodgers Re: Receipt of Assessment Report c) SPA #9 Mr. Raymond Benns Re: Implementation Funding Page 2 There was a discussion on SPA #9 regarding funding. Mark Peacock explained that the municipal working groups will be used to review municipal implementation costs. SPA 25/11 MOVED BY: John Fallis SECONDED BY: Forrest Rowden THAT the Ganaraska Region Source Protection Authority receives correspondence item SPA #7, #8 and #9 for information. CARRIED. 8. Other Business: a) Source Protection Committee Chair's Quarterly Report SPA 26/11 MOVED BY: Mark Lovshin SECONDED BY: Greg Burns THAT the Ganaraska Region Source Protection Authority receive the Source Protection Committee Chair's September 1, 2011 Quarterly Report for information. CARRIED. b) Source Protection Committee Meeting Summaries Members received two sets of meeting summaries (summaries 39 to 43 inclusive). SPA 27/11 MOVED BY: Forrest Rowden SECONDED BY: Wendy Partner Minutes SPA 04/11 Page 3 THAT the Ganaraska Region Source Protection Authority receive the Trent Conservation Coalition Source Protection Committee meeting summaries for information. CARRIED. c) Draft Source Protection Plan Policies SPA 28/11 MOVED BY: John Fallis SECONDED BY: Miriam Mutton THAT the Ganaraska Region Source Protection Authority receive the Draft Policies documentation for information. CARRIED. d) Draft Source Protection Plan Policies- Notice of Pre - Consultation Members received notice of pre- consultation packages for both the Ganaraska Region Source Protection Authority and the Ganaraska Region Conservation Authority. These notices were provided because the draft source protection plan policies identified roles for both the source protection authority and the conservation authority. It was suggested that both notices.be forwarded to the Municipal Working Group and staff for review and response to the Source Protection Committee. This will ensure municipal input into the role of the conservation authority and source protection authority in the implementation of the source protection plan. SPA 29/11 MOVED BY: Mark Lovshin SECONDED BY: Wendy Partner THAT the Ganaraska Region Source Protection Authority forward the pre - consultation notices issued to the Ganaraska Region Source Protection Authority and the Ganaraska Region Conservation Authority to the Ganaraska Region Municipal Working Group for review and, FURTHER THAT staff provide this review to the Trent Conservation Coalition Source Protection Committee. CARRIED. 9. Adiourn The meeting adjourned at 10:50 p.m. on a motion by Donna Cole. CHAIR CAO /SECRETARY - TREASURER I -3 � 1 � In attendance: Walter, Alvina, Corinna, Larry, Laurie, Mark, Haydon Board(guests) Reci rets Don, Corinne, Paul Finances • Joanne is away on vacation but all bills are up to date. Good bank balance for potential winter fuel bills. Seniors The COAA seniors had their first tea using the TCC. Almost 60 people attended. The TCC seniors will be having their - annual penny sale next week. Bar Report: Nothing to report Bookings: Rentals continue to be consistent monthly. Cleaning Report — Nothing to report Municipality of Clarington Report: the municipality would like to meet to discuss the future needs of the hall. Larry will arrange to meet Fred and report back at the Oct board meeting. Oct 27th the municipality will be having their hall board meeting to discuss a number of issues. Dance /Upcoming Events Sept dance was again a success. But very hot(patrons wished for Air conditioning) but did not mind the price increase to $10. Breakfast with Santa: Discussed the annual BwS event and possibly combining it with an afternoon event for the adults and also involve the COAA. Haydon Hall board attended the meeting to see if the TCC would like to join together for a Halloween Dance because the Haydon Hall was not large enough. It was decided based on resources that the TCC would ask Haydon to just run the dance themselves and rent the TCC. meeting adjourned... Alvina, Laurie 8 :45pm CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO. 8 AUTHORITY MEETING Tuesday, October 18, 2011 -,5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: Absent: P. Perkins, Chair B. Chapman, Vice Chair L: Coe S. Collier L. Corrigan J. Drumm R. Hooper D. Mitchell T.D. Marimpietri J. Neal M. Novak P. Rodrigues J.R. Powell, Chief Administrative Officer I -4 g REVIEWED BY. ORIGINAL TO: ❑ COUNCIL a COUNCIL ❑ FILE DIRECTION INFORMATION COPY TO: • MAYOR D MEMITERS ❑ GAO OF COUNCIL • COMMUNITY 0 CORPORATE ❑ E`IERGENCY SERVICES SERVICES SERVICES • ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S • PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES • OTHER MUNICIPAL CLERK'S FILE D. White, Director, Corporate Services H. Brooks, Director, Watershed Planning & Natural Heritage C. Darling, Director, Development Review & Regulation G. Geissberger, Marketing & Conununications Coordinator D. Hope, Land Management & Operations Supervisor P. Lowe, Director, Watershed Stewardship & Community Outreach P. Sisson, Director, Engineering & Field Operations G. SooChan, Director, Groundwater M. Stauffer, Administrative Assistaut/Recording Secretary R. Wilmot, GIS Coordinator /Systems Administrator A. England C. Traill The Chair called the meeting to order at 5:00 p.m. The Chair noted a correction on the notice of upcoming events, for the 2011 CLOCA Watershed Awards Ceremony. The Ceremony has been changed from December 6 "' at Camp Samac to November 15, 2011, 5:00 pm at the next Authority Board Meeting. DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #96 Moved by B. Chapman Seconded by L. Coe THAT the Authority minutes of September 20, 20II be adopted as circulated. CARRIED AUTHORITY MINUTES — OCTOBER 18,2011 — PAGE 2 DIRECTOR, DEVELOPMENT REVIEW & REGULATION (1) Staff Report #4984 -11 (attached as Schedule 3 -1 to 3 -3) Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses — September 2011 Res. #97 Moved by L. Coe Seconded by M. Novak THAT the attached applications, as issued by staff, be endorsed. CARRIED (2) Staff Report #4990 -11 (attached as Schedule 3 -4 to 3 -16) CLOCA — Revised Policy for Large Fill Sites P. Rodrigues noted that the amount indicated under fees on page 3 -8 should be clarified to read "five cents" or 10.05 ", instead of 0.5 cents. L. Corrigan inquired about the communication protocol between the applicant and the municipality. He asked if Conservation Ontario has taken a formal position on issues around large fill sites. He noted that Gayle Wood, Chief Administrative Officer of Lake Simcoe Region Conservation Authority had advised Scugog Council that MOE should take the lead on large fill sites in terms of policy and fitnding. L. Corrigan noted as a point of information that a consultant for the Township of Scugog recently infonned council that 1 tandem truck loaded with fill equals the impact of 6,000 cars on road sustainability and wondered if a toll fee should be charged to these fill operators. C. Darling answered questions. Discussion ensued. D. Mitchell and M. Novak inquired about notifying municipalities when fill was imported from one municipality to another. C. Darling noted that it is CLOCA's current practice to copy all municipalities on permits issued. Res. #98 Moved by L. Coe Seconded by M. Novak THAT Staff Report #4990 -11 be received; and, THAT the proposed Large Fill Policy as outlined in Attachment 2 of Staff Report 4979 -11 with the refinements to Provision #3 as outlined in this Report be adopted. CARRIED T.D. Marimpietri ar ived at 5;15 p.m. DIRECTOR, ENGINEERING & FIELD OPERATIONS (1) Staff Report #4988 -11 (attached as Schedule 4 -1 to 4 -3) Taunton Road Slope Erosion Protection Demonstration Project Res. #99 Move by D. Mitchell Seconded by B. Chapman THAT Staff Report #4988 -11 be received for information. CARRIED (2) Staff Report #4989 -11 (attached as Schedule 4 -4) Purple Woods Conservation Area Heritage Hall Res. #100 Moved by L. Coe Seconded by S. Collier THAT StaffReport #4989 -11be received for information; and, THAT the tender bid from Gav Company Ltd. in the amount of $'1, 056,840 plus HST be accepted for the second phase of construction of the Purple ff oods Conservation Area Heritage Hall project. CARRIED AUTHORITY MINUTES — OCTOBER 18, 2011— PAGE 3 DIRECTOR, CORPORATE SERVICES (1) Staff Report #4987 -11 (attached as Schedule 5-1) Stewardship Project Funding — Enniskillen Conservation Area Res. #101 Moved by M. Novak Seconded by R Hooper THATStaffReport #4987 -11 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER (1) Staff Report 94986 -11 (attached as Schedule 6 -1 to 6 -9) Fair Wage Policy Res. #102 Moved by D. Mitchell Seconded by R. Hooper THAT Staff Report #4986 -11 be received for information. CARRIED CLOCA WATERSHED AWARDS SELECTION COMMITTEE (1) Staff Report #4991 -11 (attached as Schedule H -1 to H -2) Award Winners for 2010/2011 Watershed Awards Res. #103 Moved by L. Coe Seconded by S. Collier THAT Staff Report #4991 -11 be received for information; THAT the Authority endorse the Nominees listed above; and, THAT all award nominees be presented with a Watershed Award at the November IS CLOCA board meeting CARRIED CHIEF ADMINISTRATIVE OFFICER (1) Staff Report #4992 -11 (attached as Schedule H -3) Purple Woods Conservation Area Heritage Hall: Financing Res. #104 Moved by L. Coe Seconded by S. Collier THAT Staff Report #4992 -11 be received for information; THAT the financing for the Heritage Hall project be approved as presented; THAT the Region of Du hair be requested to provide an additional $250, 000 contribution to the Purple Woods Heritage Hall Project; THAT the balance of funds required to complete the project be taken fi•orn the Reserve for Working Capital; and, THAT the total budget for 2011 -2012 is not to exceed an upset limit of $1,600, 000. CARRIED Res. #105 Moved by B. Chapman Seconded by L. Corrigan THAT the meeting convene `7n Camera': CARRIED AUTHORITY MINUTES — OCTOBER 18,2011 — PAGE 4 Res. #108 Moved by B. Chapman Seconded by L. Coe THAT the meeting reconvene and the actions of the `In Camera" session be adopted CARRIED MUNICIPAL & OTHER BUSINESS L. Corrigan inquired about CLOCA's attendance at the Green for Life Tour and asked for a brief summary and highlights. C. Darling noted that he and P. Sisson attended for CLOCA and provided the following information: The purpose of the tour was to inform attendees of the operation. Contaminated soil is brought to the site, placed on a conveyor and sprayed with a micro- organic substance, then left for five or six days. The process makes the product less contaminated; however, it is still a waste product that has to be disposed of. L. Corrigan asked if staff are aware of any issues regarding MOE standards of practice. Discussion ensued. R. Hooper inquired if a permit application was received for a solar panel installation in Bowmanville. C. Darling noted that no contact had been made, to date. ADJOURNMENT Res. #109 Moved by T.D. Marimpietri Seconded by L. Coe THAT the meeting adjourn. CARRIED The meeting adjourned at 5:32 p.m. I -5 CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING THURSDAY, OCTOBER 13, 2011 MEMBERS PRESENT: Ted Watson Jenni Knox Tom Barrie Mary Ann Found John Cartwright Les Caswell Gary Jeffery Mark Bragg STAFF: Faye Langmaid PRESENTER: Kim Gavine, ORMF REGRETS:. Brenda Metcalf, Eric Bowman, Marlene Werry, Councillor Wendy Partner, Don Rickard Gary welcomed all to the meeting, everyone introduced themselves to Kim. Adoption of Agenda 011 -19 Moved by Tom Barrie, seconded by Jenni Knox "That the Agenda for October 13th, 2011 be adopted" CARRIED Approval of Minutes 011 -20.. Moved by Mary Ann.Found, ,seconded by Ted Watson "That the minutes of the August 25th, 2011 meeting be approved." Guest: Kim Gavine provided an overview of the Oak Ridges Moraine legislation and the Foundation. The Oak Ridges Moraine Foundation (ORMF) is a non - profit organization mandated to preserve and enhance the Oak Ridges Moraine (Moraine). Originally established as a granting agency in 2002 following the implementation of the Provincial Government's Oak Ridges Moraine Conservation Plan (ORMCP), the ORMF has successfully Agricultural Advisory Committee of Clarington October 13, 2011 provided funds to many different partners in support of stewardship, education, research, the Oak Ridges Moraine Trail and land securement projects. The ORMF's role has recently changed, and while our granting role is currently suspended, we still have a pivotal role to play if the Moraine is to remain protected in the future. The ORMCP is scheduled for review in 2015, and while plenty of positive work has been done on the Moraine over the last eight years, there are still outstanding goals that need to be met. We believe that as a result of our stakeholder, relationships, ability to effectively manage provincial funds and knowledgeable understanding of environmental issues relating to the Moraine that the ORMF is best positioned to assist the Province in meeting the previously established goals of the ORMCP. The tasks associated with these goals include: • Policy and Monitoring Efforts: The primary objective of the Plan is to ensure that only land and resource uses that protect the ecological and hydrological integrity of the Moraine are permitted. The ORMF can take a strong leadership role in the development and implementation of a monitoring system for the Moraine to prepare for the 2015 review. • Land Stewardship: The ORMCP's regulatory measures alone will not ensure the Moraine's ecological and hydrological functions are protected. Non - regulatory measures such as land restoration are necessary for the Moraine to remain preserved and enhanced. The ORMF has proven successful in supporting such activities. • Land Securement: Land securement ensures that areas on the Moraine with high ecological and hydrological value can be acquired and managed appropriately. The ORMF has secured more than 5,500 acres of Moraine land and would ideally like to secure more if refunded. • Education and Outreach: Protection of the Moraine requires public support, which is gained through education and knowledge. The ORMF is capable of helping citizens make choices in their daily lives that are less harmful to our natural environment based on an extensive knowledge about the Moraine and Moraine - related issue. Taken from http://www.moraineforlife.org/about/index.php Kim provided very comprehensive packages of information for the members (those not in attendance, I have packages for you). Kim emphasized the work that has been done by the Foundation on "measuring success" and that monitoring and baseline information has been underfunded by the Province and not a priority. Kim explained that initially the Foundation was going to wind down their activities but after the response they received from stakeholders that they have made a request* to the Provincial Government for anew funding envelope. A request has also been made to the Environmental Commissioners office for: The Oak Ridges Moraine Foundation has requested a review of the existing policies legislation, regulation and /or technical guidance relating to the protection and Agricultural Advisory Committee of Clarington October 13, 2011 management of the Oak Ridges Moraine pursuant to section 61 of the Environmental Bill of Rights. The Foundation contends that a number of instruments relating to the protection of the Oak Ridges Moraine warrant review for consideration of revisions to existing policies, amendments to existing legislation, regulations and /or supporting technical guidelines to provide for the more effective implementation of the Oak Ridges Moraine Conservation Plan, The Oak Ridges Moraine Foundation is asking the people of Ontario to support their Application for Review to the Environmental Commissioner of Ontario's Office and urge the Premier and all applicable ministries to address the gaps and deficiencies now! Kim indicated that there has been a letter writing campaign occurring and encouraged members of the group and the group to submit letters. Information can be found on the web site at http:// www. moraineforlife .orq/projects /redflags,php Business Arising Trees for Rural Roads Faye distributed flyers for the program, they were available for the Orono Fair and there will be additional promotion of the program by the CA's and through Clarington. Guidelines have been drafted and an application form. The Municipality would fund the trees from the environmental stewardship account and the land owner would provide in- kind labour for the planting, maintenance and also the site along the roadway. It is anticipated that uptake will be slow until the program becomes known, but it also fits with many other initiatives. As .such, it may be replicated by others and could garner additional funding in future. Whitebelt Resolution Council approved the resolution put forward by the committee and referred it to the Official Plan Review process. Orono Fair Display Was updated for this year and at the fair. Council Referrals — Agri -Food Innovation Excellence, Premier's Awards are due November 14, 2011. Faye has additional application forms if anyone wishes to submit. Ontario Wildlife Damage Compensation Program- Faye distributed the schedules for payment from damage. There are some questions about the compensation. Faye sought clarification from the Clerk on the compensation for items such as raccoon and wild turkey, etc. The Clerk indicated that these animals are being raised for fur, food or release and the compensation applies to them if they are killed by other wildlife. Agricultural Advisory Committee of Clarington October 13, 2011 Liaison Reports DAAC — September 15 DAAC tour in Uxbridge area was very good. Some glitches with invitations, a number of northern municipality politicians attended. DRFA — next meeting is November 15 for executive, DRFA is looking for additional board members, if you know of anyone interested please contact Mary Ann. The High school program to inform students about the opportunities in the agricultural sector was well received; over 350 students from Anderson Collegiate participated. Farm Connections is scheduled for April 3, 4, 5 in Brooklyn, new committee members are welcome. CBOT — Jenni informed group that CBOT tour with Mayor and Councillors of 3 industrial sites in Clarington, well received and very educational. It highlighted the types of industry in Clarington and the challenges to expansion (servicing is one of the major issues). The Mayor's Annual address to CBOT was on September 27th at Newcastle Community Hall, highlighted the economic well being of Clarington, particularly in comparison to other surrounding municipalities from a tax rate, reserves, etc. Durham East 4 -H was one of the benefactors of the evening. Clarington Farmer's Market — Brenda has stepped down as Chair, did not have the time and energy to guide the market as it should be. There are processes in place for approving vendors and guidelines for type of vendors; however the Board is not being involved in. The market is being run by the vendors and the Market Manager. The stalls appear to be filled for the season. While the AACC helped assist in setting up the market, input at this time does not appear to be necessary. Other Business Farmer's Parade of Lights is December 7th starting at 6p.m. in Enniskillen and will be to Tyrone by 7:30 p.m. Future Agendas Jenni will ask St. Marys if they wish to present regarding their algae /biodiesel project. John Cartwright moved to adjourn. w0 _b Next Meeting November 10th, 2011. John O'Toole, MPP to discuss initiatives for agriculture and would like feedback on 407. Agricultural Advisory Committee of Clarington October 13, 2011 I -6 St. Marys Cement Community Relations Committee Meeting Minutes Tuesday September 13th, 2011 6:00 p.m. — St. Marys Cement Plant, Bowmanville Attendees: Glenda Gies, Port Darlington Community Association Rick Rossi, Port Darlington Community Association Leslie Dunn, Wilmot Creek Homeowners Association Fabio Garcia, Operations Manager, St. Marys Cement Ruben Plaza, Environmental Manager, St. Marys Cement Michael Smith, Quarry Manager, St. Marys Cement Martin Vroegh, Corporate Environment Manager, St. Marys Cement Cristina Hodgins, Human Resources, St. Marys Cement Cindy Strike, Municipality of Clarington Willie Woo, Member of Municipality of Clarington Council Phil Dunn, MOE (guest) Adoption of Agenda Moved by Martin Vroegh, seconded by Ruben Plaza. Adoption of Agenda 2. Adoption of a) Notes from June, 2011 Meeting There were no errors or omissions identified in the meeting notes. 3. Detour procedure through St. Marys Guest - Chief Gord Weir, Clarington Fire Department Chief Gord Weir distributed a series of maps showing the D8 and D9 detour routes for public use as well as the shorter D7 route to be used only by emergency service vehicles. Chief Weir explained the Transport Canada requirement that anyone using the D8 detour route must sign a log because the dock is considered an international port. It was noted that, in an emergency where the safety of residents is at risk, the requirement to sign in would be set aside if stopping to sign the log would increase the risk to residents. It was also noted that the location to sign in could be moved to the more westerly portion of the D8 route. The benefits of additional detour signage, especially on the D9 route, were discussed. St. Marys Cement Community Relations Committee DRAFT Meeting Minutes September 13th, 2011 4. Status of additional PM 10 dust monitoring station The Cove Road monitoring station is operational. Page 2 As the Hutton Transport location is no longer at the property quarry boundary, St. Marys is planning to relocate this monitoring station to the property boundary northeast of location A. 5. St. Marys Operations Report a) Quarry /Plant • PM 10 monitoring results Five exceedences occurred at the Hutton Transport location in 2011. rill 60 50 40 U E 30 20 10 0 a izz a Date Site A Hutton Transport. (g /m3) 28- Mar -11 55 9 -Ma -11 83 2- Jun -11 55 14- Jul -11 54 20- Jul -11 61 PM 10 Program 2011 � a - 0 Hutton Trnspt. — -- Cedar Crest OPG Limit 0) St. Marys Cement Community Relations Committee Page 3 DRAFT Meeting Minutes September 13th, 2011 • Stack emissions St. Marys operations released 2,407 tonnes of SO2 between January 1. and August 31, 2011 compared to the annual allowance of 3,100 tonnes. St. Marys operations released 1,912 tonnes of NOx between January 1 and August 31, 2011 compared to an annual allowance of 2,818 tonnes. 3500 3000 2500 2000 C 0 1500 1000 500 0 • NOX2011 • Allowances NOX 2011 3 St. Marys Cement Community Relations Committee DRAFT Meeting Minutes September 13th, 2011 • Quarry dust releases Page 4 A number of exceedences occurred: • 3 exceedences at Site E, the Cedarcrest Beach Road (at the bridge to Cove Road) location • 6 exceedences at the OPG location, likely due to construction at OPG and installation of services along the road • 1 exceedence at Cove Road on June 1, likely due to fugitive dust from quarry stripping operation; contractor is to stop stripping operation if dust cannot be controlled Date Site E (g /m2) in 30 days February 7.52 April 11.71 May 12.97 14.00 12.00 10.00 ca cc 8.00 _c N 6.00 E 0 4.00 2.00 HM Date BAM OPG (lug/m3) 11- May -11. 56 20- Jul -11 56 21- Jul -11 99 26- Jul -11 91 27- Jul -11 155 12- Aug -11 83 Dust Fall 2011 P�� C,ZP —�— Hutton Trnspt. — Cedar Crest OPG MOE Near East —W MOE Far East Limit El BAM Cove Rd. Date (g /m3) 1- Jun -11 84 Dust Fall 2011 P�� C,ZP —�— Hutton Trnspt. — Cedar Crest OPG MOE Near East —W MOE Far East Limit El St. Marys Cement Community Relations Committee DRAFT Meeting Minutes September 13th, 2011 • Blast monitoring There have been no exceedences in 2011 for either ground or air vibrations. Ground Vibration (mm /s) 2011 Date Air Vibration (dbl) 2011 Page 5 —+— Community Ctr. —..— Cedar Crest Aggregate Shop Limit (mm /s) Via° lac ,-'a ,.'o Fa' �a PQ PQ ?91 0 �aA 0 �aA )'P lac �a' ��" '3� P'p P -p N":, 'V 'V �. ti^ ry0' 'Y ,�o' 'Y 'P "' 1 0; NV Date • General quarry operations St. Marys is blasting approximately once to twice per week on levels 3 and 4 but will switch to levels 1 and 2 in October. St. Marys is continuing to advance all levels to the east. b) Dock • Dock storage management and procedures • Monitoring of dock releases • General dock operations St. Marys is continuing the practice of applying dust suppressant on the open faces of fuel piles, covering petcoke piles with tarps, maintaining a maximum height of petcode stockpiles at 10 5 St. Marys Cement Community Relations Committee DRAFT Meeting Minutes September 13th, 2011 Page 6 metres and stopping the unloading of vessels when wind velocities reach 40 km /hr and are from the direction that can cause problems for residents. C) Plant Production Schedule This item was not discussed. 6. Status of Alternative Fuel Demonstration Project There has been no progress on the demonstration project for the Bowmanville plant, but the demonstration project for the St. Marys plant has proceeded. Data from the St. Marys plant did not identify any noticeable difference between the standard and alternate fuels. 7. Community Concerns a) Received by St. Marys and the Municipality of Clarington A complaint was received by St. Marys on September 6, 2011 from a property owner at Liberty and Baseline complaining that a blast on August 26 caused cracks in his main floor ceiling. b) Responses provided Golder & Associates was retained by St. Marys to inspect the house at Liberty and Baseline and to prepare a report on the probable cause of the ceiling cracks. 35 30 25 N C M a 20 E 0 U 0 U0 15 10 Community Complaints Log 200y 2010 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11 Jul -11 Aug -11 Sep -11 ❑ Blasting e Dust ❑ Plume ❑ Total St. Marys Cement Community Relations Committee Page 7 DRAFT Meeting Minutes September 13th, 2011 8. Community Outreach a) Bench in memory of John Roxborough St. Marys installed a concrete bench in memory of John Roxborough at the CLOCA parking area on West Beach Road. b) Newsletter St. Marys is continuing to plan for a community newsletter. b) Other No other, community outreach activities were discussed. 9. Other Business No other business was raised. 10. Next Meeting Tuesday December 6, 2011 6:00 pm St. Marys Main Office 7 REPORT #1 REPORT TO COUNCIL MEETING OF NOVEMBER 7, 2011 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, OCTOBER 31, 2011 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) ESD- 015 -11 Newcastle Fire Hall #2 — Relcication and Construction (b) FND- 023 -11 Financial Update as at September 30, 2011 2. FRANK LOCKHART, REGARDING THE FISH BY -PASS CHANNEL THAT the delegation of Rev. Frank Lockhart regarding the fish bypass channel project be received for information; and THAT Rev. Lockhart be thanked for his delegation. 3. MYNO VAN DYKE, DIRECTOR, NEWCASTLE & DISTRICT HISTORICAL SOCIETY, REGARDING RENAMING NEWCASTLE MEMORIAL PARK THAT the delegation of Myno Van Dyke, regarding the renaming of Newcastle Memorial Park be received with thanks; and THAT the proposal of the renaming of Newcastle Memorial Park be referred to Staff for a report. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report #1 - 2 - November 7, 2011 4. APPLICATION FOR A PROPOSED DRAFT PLAN OF SUBDIVISION AND A ZONING BY -LAW AMENDMENT TO PERMIT UP TO 66 SINGLE DETACHED RESIDENTIAL UNITS APPLICANT: 1825284 ONTARIO LIMITED THAT Report PSD- 084 -11 be received; THAT the applications for a proposed Draft Plan of Subdivision (S-C-201 1-0001) and to amend Zoning By -law 84 -63 (ZBA 2011 -0024) continue to be processed, including the preparation of a subsequent report considering all agency comments and comments received at the Public Meeting; and THAT all interested parties listed in Report PSD- 084 -11 and any delegations be advised of Council's decision. 5. TO REDESIGNATE THE PROPERTY TO PERMIT A MEDIUM DENSITY RESIDENTIAL DEVELOPMENT APPLICANT: 672003 ONTARIO LIMITED (ADALAN DEVELOPMENT CORPORATION) THAT Report PSD- 085 -11 be received; THAT proposed Amendment No. 82 to the Clarington Official Plan, in response to an application submitted by 672003 Ontario Limited (Adalan Development Corporation), be adopted and the necessary By -law contained in Attachment 3 to Report PSD- 085 -11 be passed; THAT the Region of Durham and Municipal Property Assessment Corporation (MPAC) be informed of Council's decision; and THAT all interested parties listed in Report PSD- 085 -11 and any delegations be advised of Council's decision. 6. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 13, 2011 THAT Report PSD- 086 -11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on October 13, 2011 for applications A2011 -0032 to A2011 -0038; THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A2011 -0032 to A2011 -0037; and Report #1 - 3 - November 7, 2011 THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on October 13, 2011, for application A2011 -0038 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to defend its original position. 7. PROGRESS REPORT — OPERATIONAL PLANNING: AN OFFICIAL GUIDE TO MATCHING RESOURCE DEPLOYMENT AND RISK THAT Report ESD- 016 -11 be received; THAT Council approve staffing of Pump 1 and Pump 4 as proposed in Section 4.1 of Report ESD- 016 -11; THAT Staff consider budgeting in the 2012 budget a full Fire Master Plan in the 2012 budget; and THAT all interested parties listed in Report ESD- 016 -11 be advised of Council's decision. 8. PHASE II ENVIRONMENTAL ASSESSMENT— 3333 HIGHWAY 2, NEWCASTLE THAT Staff be authorized to proceed with a Phase II Environmental Assessment of 3333 Highway 2; THAT the Purchasing By -law be waived in order to award a contract to complete the Phase II Environmental Assessment on 3333 Highway 2, Newcastle; and THAT Staff report back as soon as possible. 9. PROPOSED NUISANCE BY -LAW THAT Report CLD- 027 -11 be received; THAT the By -law attached to Report CLD- 027 -11, a by -law to regulate and prohibit public nuisances, be approved; and THAT Inspector Chris Ostler of the Durham Regional Police Service be advised of Council's decision. 10. APPOINTMENTS TO BOARDS AND COMMITTEES POLICY THAT Report CLD - 029 -11 be received; and THAT the policy for appointments to Boards and Committees remain as is. Report #1 - 4 - November 7, 2011 11. APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER THAT Report CLD- 030 -11 be received; THAT the By -law attached to Report CLD- 030 -11, a By -law to appoint a Municipal Law Enforcement Officer, be approved; and THAT Kimberley Birkett be advised of Council's decision. 12. 3RD QUARTER PARKING REPORT THAT Report CLD- 031 -11 be received; and THAT all interested parties listed in Report CLD- 031 -11 be advised of Council's decision. 13. INSTALLATION OF STREET LIGHT ON WEST BEACH ROAD THAT a street light be installed at the bend on West Beach Road, to a maximum cost of $1500. 14. STREET LIGHT — WAVERLEY ROAD THAT Engineering Staff review the illumination of the existing walkway on the east side of Regional Road 57 from Baseline Road to Waverley Road. 15. OUTDOOR ARTIFICIAL ICE SURFACE AT SOUTH COURTICE ARENA THAT Staff prepare a report on the possibility of constructing an outdoor artificial ice surface at South Courtice Arena. 16. REQUEST FOR REPORT — GOVERNANCE ISSUES ARISING OUT OF CUNNINGHAM REPORT FROM THE CITY OF MISSISSAUGA THAT Staff be requested to report on any governance issues brought forwarded in Justice Cunningham's Report ( "Report of the Mississauga Judicial Inquiry: Updating the Ethical Infrastructure ") from the City of Mississauga. 17. CLARINGTON BOARD OF TRADE CONTRACT RENEWAL THAT Report CAO- 009 -11 be received; THAT Council approve the renewal of the current contract with the Clarington Board of Trade for the delivery of economic development services for a period of five years (2012 -2016 inclusive) for an annual fee of $225,000 to be phased over two years with $61,000 in 2012 and the remainder in 2013; Report #1 - 5 - November 7, 2011 THAT the Mayor and the Clerk be authorized to execute an agreement with the Board of Trade; THAT all interested parties listed in Report CAO- 009 -11 be advised of Council's decision. SUMMARY OF BY -LAWS November 7, 2011 BY -LAWS 2011 -098 Being a by -law to adopt Amendment No. 82 to the Clarington Official Plan (Item 5 of Report #1) 2011 -099 Being a by -law to regulate and prohibit public nuisances (Item 9 of Report #1) 2011 -100 Being a by -law to appoint a Municipal Law Enforcement Officer (Kimberley Birkett) (Item 11 of Report #1) • .I� MEMO Leading flee Wig CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: November 4, 2011 Subject: COUNCIL AGENDA-- NOVEMBER 7, 2011 Please be advised of the following regarding Monday's meeting: AGENDA PAGE Please note that the Agenda Page has the Correspondence for Direction Items D-2 and D-3 reversed. The letter from David and Heather Duckett is actually Item D-2 and the letter from Debbie Shields is Item D-3. DELEGATIONS See final list of delegations attached, Patti L. Barrie, CMO Municipal Clerk PLB/cf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 FINAL LIST OF DELEGATIONS November 7, 2011 a) Jim Richards — Report CLD-027-11 -- Proposed Nuisance By-law (Item 9 of Report #1) b) Gord Lee— Report ESD-015-11 - Newcastle Fire Hall #2 — Relocation and Construction and Phase II Environmental Assessment — 3333 Highway 2, Newcastle (Items 1(a) and 8 of Report#1) C) Heather Olynyk— Request for Apology (Correspondence Item D - 4) d) Barry Dutton - Heather Olynyk— Request for Apology (Correspondence Item D - 4) e) Jim Richards - Heather Olynyk— Request for Apology (Correspondence Item D - 4) f) Paul-Andre Larose — Report CLD-027-11 — Proposed Nuisance By-law (Item 9 of Report#1)